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Home My WebLink AboutSPJuly 18, 1994 -\ J , ) ,rj\ CITY of ANDOVER Special city Council Meeting - July 18, 1994 Call to Order - 7:00 p,m. 1. 1995 Budget 2. 3. Adjournment , . J " , ../ CITY OF ANDOVER 1995 BUDGET WORKSHEETS , ./ CITY OF ANDOVER GENERAL FUND REVENUE SUMMARY 1991 1992 1993 1994 1995 I ACTUAL ACTUAL ACTUAL BUDGET PROPOSED --------- --------- --------- --------- --------- Property Taxes 1,107,808 1,241,114 1,491,885 1,734,071 Licenses 14,635 18,710 13,900 14,250 Permits 415,389 451,661 273,955 265,855 Intergovernmental 614,266 710,910 714,594 746,939 Charges for Services 120,708 152,868 130,400 275,173 Fines & Forfeitures 39,565 38,178 37,000 37,000 Miscellaneous 87,370 75,512 71,600 49,300 Transfers 93,300 97,498 95,000 71,000 --------- --------- --------- --------- --------- TOTAL REVENUE 0 2,493,041 2,786,451 2,828,334 3,193,588 Increase/(Decrease) 12% 2% 13% , / 1994 TAX LEVY DISTRIBUTION / EQUIPMENT FIRE GEN FUND CERTIFICATE BONDS LRRWMO TOTAL LEVY 1,170,880 53,132 219,058 9,386 1,452,456 FISCAL DISPARITIES 282,005 13,250 55,243 2,841 353,339 H A C A 352,173 23,434 96,833 3,470 475,910 L G A 87,390 2,519 10,410 0 100,319 ---------- ---------- ---------- ---------- ---------- 1,892,448 92,335 381,544 15,697 2,382,024 5% GROWTH + 5% INCREASE PROPOSED #1 ----------- 1995 TAX LEVY DISTRIBUTION 10% INCREASE EQUIPMENT FIRE GEN FUND CERTIFICATE BONDS LRRWMO TOTAL LEVY 1,413,066 62,418 204,620 10,395 1,690,499 , 282,005 13,250 55,243 3,000 353,498 )FISCAL DISPARITIES H A C A 352,173 23,434 96,833 3,470 475,910 L G A 87,390 2,519 10,410 0 100,319 ---------- ---------- ---------- ---------- ---------- TOTAL 2,134,634 101,621 367,106 16,865 2,620,226 PROPOSED #2 1995 TAX LEVY DISTRIBUTION EQUIPMENT GEN FUND CERTIFICATE LEVY 1,293,965 62,418 13,250 23,434 2,519 FISCAL DISPARITIES 282,005 352,173 87,390 HAC A L G A 5% increase GROWTH ONLY FIRE BONDS LRRWMO TOTAL 204,620 10,395 1,571,398 55,243 3,000 353,498 96,833 3,470 475,910 10,410 o 100,319 TOTAL 2,015,533 101,621 ---------- ---------- ---------- ---------- ---------- 367,106 16,865 2,501,125 / CITY OF ANDOVER GENERAL FUND EXPENDITURE SUMMARY 1991 1992 1993 1994 1995 ACTUAL ACTUAL ACTUAL BUDGET PROPOSED --------- --------- --------- --------- --------- GENERAL GOVERNMENT Mayor and Council 37,602 37,038 45,598 47,320 52,525 Newsletter 3,106 5,287 2,774 5,555 11,010 City Clerk 93,350 Elections 2,835 16,186 1,858 11,210 1,305 Administration 107,764 127,534 138,635 144,225 67,915 Financial Admin 102,282 106,609 115,007 124,575 158,745 Audi ting 10,255 10,498 10,750 11,000 12,000 Assessing 33,621 39,047 47,190 53,860 58,400 Attorney 52,981 60,720 78,316 51,660 65,800 Planning and zoning 51,937 51,973 49,311 82,720 96,195 Data Processing 21,106 45,379 19,538 24,400 27,300 Ci ty Hall 40,185 47,519 55,347 46,040 47,535 Fire Stations 17,917 33,449 38,555 32,520 43,830 Public Works Bldg 31,306 20,104 27,276 21,835 44,950 Senior Center 6,876 5,800 8,246 9,270 10,300 Equipment Bldg 1,861 2,000 2,562 3,240 3,945 city Hall Garage 1,094 815 560 1,510 Engineering 58,161 62,699 78,400 82,880 104,510 -------- -------- -------- -------- -------- TOTAL GENERAL GOVERNMENT 579,795 672,936 720,178 752,870 901,125 Increase/(Decrease) -2% 16% 7% 5% 20% I PUBLIC SAFETY police protection 403,354 410,930 424,911 433,934 433,558 Fire and Rescue 265,206 304,808 298,447 309,188 414,955 Protective Inspection 125,300 174,908 201,362 177,570 214,090 Civil Defense 1,430 7,909 3,136 3,425 8,220 Animal Control 10,102 9,757 9,514 9,950 10,025 -------- -------- -------- -------- --------- TOTAL PUBLIC SAFETY 805,392 908,312 937,370 934,067 1,080,848 Increase/(Decrease) 7% 13% 3% 0% 16% Note: The City Clerk activity is new for 1995. The City Hall Garage activity was new in 1992. . / CITY OF ANDOVER GENERAL FUND EXPENDITURE SUMMARY 1991 1992 1993 1994 1995 ACTUAL ACTUAL ACTUAL BUDGET PROPOSED --------- --------- --------- --------- --------- PUBLIC WORKS 984,705 316,155 29,820 19,650 79,785 16,270 80,200 31,390- 10,225 318,690 180,815 25,670 19,650 43,160 13,680 73,775 24,380 8,630 246,547 141,295 25,927 17,086 33,687 8,791 73,399 15,444 1,331 202,123 132,862 20,923 16,765 25,145 7,946 57,333 8,053 158,034 130,930 9,587 14,067 21,411 7,660 42,038 5,244 Streets and Highways Snow and Ice Removal Storm Sewers Street Lighting Street Signs Traffic Signals Street Lights Billed Tree Preservation Weed Control --------- --------- --------- --------- --------- 708,450 1,568,200 26% 121% 563,507 20% 471,150 21% 388,971 16% TOTAL PUBLIC WORKS Increase/(Decrease) 283,772 491,305 22% 73% 232,809 4% 224,267 -9% 245,097 -6% PARKS AND RECREATION Increase/(Decrease) 40,115 48,865 50,460 39,622 46,771 RECYCLING 22,160 0 22,836 17,659 17,447 ECONOMIC DEVELOPMENT 53,900 78,000 21,319 . ONALLOCATED 27,527 30,552 33,000 73,276 120,077 69,533 41,969 OTHER FINANCING USES --------- --------- --------- --------- --------- 2,155,994 2,431,006 2,668,556 2,828,334 4,241,619 TOTAL EXPENDITURES --------- --------- --------- --------- --------- --------- --------- --------- --------- --------- 50% 6% 10% 13% 1% Increase/(Decrease) Note: The Weed Control and Tree Preservation activities were separated beginning with 1993. The Economic Development activity will be a separate Fund beginning with 1995. / / CITY OF ANDOVER WATER FUND EXPENDITURE SUMMARY 1991 ACTUAL 1992 ACTUAL 1993 ACTUAL 1994 BUDGET 1995 PROPOSED --------- --------- --------- --------- --------- SOURCE, STORAGE AND TREATMENT (Increase/(Decrease) DISTRIBUTION (Increase/(Decrease) ADMINISTRATION (Increase/(Decrease) TOTAL WATER FUND (net of depreciation) (Increase/(Decrease) 31,115 11% 103,846 39% 33,028 33% 49,920 60% 85,252 -18% 70,917 115% 75,137 51% 151,499 78% 72,263 2% 119,150 59% 169,625 12% 117,225 62% 133,640 12% 241,735 43% 122,690 5% 167,989 --------- --------- --------- --------- --------- 498,065 -42% 206,089 23% 298,899 45% 406,000 36% 23% / COLLECTION (Increase/(Decrease) ADMINISTRATION (Increase/(Decrease) TOTAL SEWER FUND (net of depreciation) (Increase/(Decrease) CITY OF ANDOVER SEWER FUND EXPENDITURE SUMMARY 1991 ACTUAL 1992 ACTUAL 1993 ACTUAL 1994 BUDGET 1995 PROPOSED --------- --------- --------- --------- --------- 261,210 10% 65,552 229% 268,557 3% 79,324 21% 388,007 44% 79,545 0% 503,650 30% 96,150 21% 617,341 23% 93,300 -3% --------- --------- --------- --------- --------- 326,762 27% 347,881 6% CITY OF ANDOVER 467,552 34% 599,800 28% 710,641 18% MAINTENANCE (Increase/(Decrease) TOTAL EQUIPMENT FUND (net of depreciation) (Increase/(Decrease) EQUIPMENT FUND EXPENDITURE SUMMARY 1991 1992 1993 1994 1995 ACTUAL ACTUAL ACTUAL BUDGET PROPOSED 125,166 190,000 13% 168,770 35% 125,166 168,770 190,000 35% 13% 'ote: The Central Equipment Fund was new beginning in 1993. ./ ADMINISTRATION 'MISSION: / This department provides the means necessary for the expedient, thoughtful and fiscally responsible delivery of city services. 1995 Objectives: 1. Upgrade professional service delivery 2. New city hall 3. 3rd fire station 4. Addition to Public Works building 5. Coordinate building activity with school expansion 6. Do city-wide strategic plan 7. Hire key city personnel 8. Expand use of G.I.S. and related technology 9. Develop job descriptions with related pay-step levels 10. Continue development of budget process 11. Provide innovative/alternative funding sources '\ Work Activities Percentage of Budget Supervise all departments 15 Meet with citizens 5 Plan-check review 3 Preparation of agenda and packets 5 Attend Council meetings 1 Maintain records and documents 2 Coordinate legal services 6 Publish newsletter 11 Develop budget strategy 7 Coordinate city activities 10 Assign G.I.S. activities 2 Make policy recommendations 5 Write job descriptions 2 Investigate innovative revenue opportunities 10 Meet with developers 10 Coordinate inter-governmental relations 5 Training 1 '\ J , J Page Two ADMINISTRATION / 1994 1995 Mayor & Council $ 47,320 $ 52,525 Newsletter 5,555 11,010 Administration 144,225 67,915 Legal Services 51,660 65,800 Total $248,760 $197,250 1994 1995 Personnel $135,760 $ 70,895 / Supplies 1,650 1,300 Services 97,150 105,490 Dues & Subscriptions 13,200 18,565 Vehicle Services 1,000 1,000 Total $248,760 $197,250 PERSONNEL % 1994 % 1995 % 40 Administrator $ 57,000 77.7 $ 60,482 80.0 48 Secretary (included in Engineering) 100 Mayor 4,200 4,200 100 Councilmembers (4) 14,400 14,400 \ J FINANCIAL ADMINISTRATION , /MISSION: To provide stable fiscal and economic vitality using a combination of taxes and user fees, city staff and contractual professionals to deliver cost effective services to a growing community. 1995 Objectives: <D Provide prompt, courteous reception and access for the public to city staff and public records ~ Develop and implement Investment Policy Q) Improve accounting records and reporting practices to meet the govemment Finance Officer's Association standards @ Evaluate information processing needs for modernizing computer equipment <ID Review and update Personnel Policy manual @ Review insurance coverage to refine risk management practices <JJ Develop multi-year capital improvement planning and budgeting to augment annual operating budgets <ID Provide appropriate training to department staff to accomplish department objectives Operating Divisions: Finance Personnel ) City Clerk Elections Animal Control Auditing Risk Management/Insurance Assessing Data Processing / Work Activities Percentage of Budget Collections/Receipts Processing 5 Payment of vendor claims 15 Personnel Administration/Payroll 10 Customer Reception/Switchboard 10 Special Assessment Billing/Collections/Searches 5 Elections 2 Record Retention/Minutes/Agenda Packets 2 Treasury/Investments 5 Monthly/Annual Financial Statements 10 Central Purchasing 5 Data Processing 2 Work Activities Percentage of Budget , Utility Billing/Collections 4 ) Prepare Annual Operating Budgets 10 General Accounting & Recordkeeping 4 State and Federal Reports 2 Annual Capital Improvement Bonding 3 Coordinate internal and external auditing 3 Coordinate contractual property assessment 1 Safety Committee/Workers Compensation Claim 1 Review Training 1 , / 1994 1995 Financial Administration $124,575 $ 158,745 Audit 11,000 12,000 Assessing 53,860 58,400 City Clerk 0 93,350 Elections 11,210 1,305 Animal Control 9,950 10,025 Data Processing 24,400 27,300 Total $234,995 ,((0 310/ 12~ . J Page Three FINANCIALADMINISTRATION / BUDGEl 1994 1995 Personnel $126,535 $225,290 Supplies & Postage 9,795 11,220 Contract Services 95,220 118,450 Dues & Subscriptions 1,100 2,410 Vehicle Services 1,000 1,100 Miscellaneous 1,345 2,655 Total $234,995 $361,125 PERSONNEL % 1994 % 1995 % 63 Finance Director $ 46,332 75.2 $ 53,931 85.0 85 Treasurer 34,920 86.4 41,612 100 100 City Clerk 33,744 80.5 38,846 90.0 100 Accounting Clerk I 23,280 86.9 27,593 100 50 Accounting Clerk" 19,788 86.9 23,454 100 (Part.Time .8 FTE) 50 Accounting Clerk III 9,292 70.0 9,849 71.4 (Part-Time .5 FTE) 100 Receptionist/Secretary 21,576 97.8 22,710 100 J .... PLANNING & ZONING .... /MISSION: This department will ensure the proper and best development practices in Andover. Establish the vision of the Council and residents. 1995 Objectives: Q) Review/Amend Zoning Ordinance (g) Continue to establish/Evaluate Code Enforcement Procedures @ Revision of Comprehensive Plan @ Provide timely assistance for development <ID Establish links with G.I.S. @ Utilize CDSG iJ) Economic Development/Housing @ Demographic Data Collection/Manipulation <ID Monitor Metropolitan Council Policies Work Activities Percentage of Budget , Subdivision Review 25 J Commercial Site Plan Review 5 Code Enforcement 30 G.I.S. Training/Networking 5 Prepare Packets 10 CDSG 5 Respond to Economic Development Inquiries 5 Handle Citizen Complaints 10 Respond to Request for City Information 10 J Page Two PLANNING & ZONING '\ / 1994 1995 Planning & Zoning $ 82,720 $ 96,195 Economic Development 22,160 71,000 CDBG 57,276 57,276 Total $162,156 $224,471 BUDGET 1994 1995 Personnel $ 74,570 $ 85,430 Supplies 1,500 2,500 Services 62,226 63,441 '\ Dues & Subscriptions 700 1,000 , Vehicle Services 1,000 1,100 Publishing 0 0 Miscellaneous 0 0 Total $139,996 $153,471 PERSONNEL % 1994 % 1995 % 55 Planning Director $ 45,400 86.6 $ 48,143 89.2 100 Code Enforcement Officer 26,000 66.9 29,032 72.5 100 Part-Time Secretary 8,700 69.0 11,788 75.0 FTE 2.5 2.6 " / .' GOVERNMENT BUilDINGS ,. ..... \ .MISSION: Provide full preventative building maintenance. 1995 Objectives: CD Have roofs repaired to stop leaks ~ Keep areas clear to meet fire and safety standards @ Replace entrance doors that have rusted away @ Weather strip, etc. to lower heating costs ([l Sign Maintenance Agreement @ Increase janitorial services (f) Replace cement sidewalks and garage door apron, Public Works Building Work Activities Percentage of Budget General maintenance of Public Works Buildings 63 Time with service companies 15 \ Lawn care 20 / Fire safety inspections 2 1994 1995 City Hall $ 46,040 $ 47,535 Fire Stations (included with Fire Department) Public Works Building 21,835 44,950 Equipment Building 3,240 3,945 City Hall Garage 560 1,510 Senior Center 9,270 10,300 Total $ 80,945 $ 108,240 , / Page Two , GOVERNMENT .BUILDINGS , / BUDGE' STAFFING (FTE) % 1994 1995 Personnel 0 0 Supplies $ 9,760 $ 11,820 Services 58,245 65,935 Dues & Subscriptions 0 0 Vehicle Services 0 0 Capital Improvements 0 16,000 Equipment 0 3,500 Miscellaneous 12,940 10,985 (Land Contract) Total $ 80,945 $ 108,240 . , / / ENGINEERING/PUBLIC WORKS , .MISSION: This department will facilitate safe and quality infrastructure of development and maintenance in a cost effective manner. 1995 Objectives: CD Establish Pavement Management Program (g) Establish Public Works Capital Improvement Program cr> Hire City Engineer/Public Works Director @ Review Infrastructure Improvement Projects <ID Continued Relationships and Involvement with Watersheds @ Establish Water Quality Program I1J Establish Close Links with G.I.S. @ Establish Design Team on Small Projects @ Continue Monitoring Municipal State Aid Street System Program @ Continue Monitoring New Rules/Regulations -' Work Activities Percentage of Budget Pavement Management Workshop/Planning 5 Continue Road Committee Involvement 5 Subdivision Review 20 Commercial Site Plan Review 5 Prepare Packets 5 Research 5 Watershed Meetings 10 G.I.S. Training/Networking 5 Engineer/Design of Public Works Projects 5 Enforce Mn. Chapter 429 Procedures for Improvement Projects 10 Monitor Consulting Engineers/Projects 5 Oversee Municipal State Aid Street Program 5 Handle Citizen Complaints 5 Respond to Requests for City Information 5 Miscellaneous 5 / Page Two ENGINEERINGjPUBUCWORKS ) 1994 1995 Engineering $ 82,880 $104,510 LRRWMO 15,897 16,965 Construction Project 0 47,260 Administration Total $ 98,7n $168,735 BUDGE' 1994 1995 Personnel $ 84,287 $148,245 Supplies 2,100 2,400 Services 4,470 7,430 , Dues & Subscriptions 1,060 1,600 Vehicle Services 1,400 1,600 Miscellaneous 5,460 7,460 Total $ 98,n7 $168,735 PERSONNEL % 1994 % 1995 % 100 City Engineer 0 $ 52,200 84.6 95 Assistant City Engineer $ 43,908 88.7 46,549 91.3 48 Secretary 22,740 89.4 24,885 95.0 100 G.I.S. Specialist (Part-Time) 14,268 98.4 15,000 101 100 Summer Intern (Temporary) 4,750 4,750 FTE 2.08 3.08 FIRE DEPARTMENT .' " , JMISSION: The purpose of the Andover Volunteer Fire Department is to preserve and protect the lives, safety, and property of the residents of the City of Andover from fire, accident, injury, natural disaster or exposure and to assist, when possible, our neighboring departments. 1995 Objectives: <D Full time chief and secretary ~ Fire Station III Q) Lower ISO Rating @ Improve public education program <ID Water rescue response @ Hazardous material response , Work Activities Percentage of Budget Training 25 EMS Response 15 Fire Suppression Response 15 Administration - Personnel 5 Administration - Finance 5 Inspect and Pre-Incident Surveys 10 Plat Reviews 5 Public Education 5 Public Services 5 Equipment Maintenance 5 Building Maintenance 5 / . / Page Two FIRE DEPARTMENT / Fire Protection Fire Station Building Total 1994 $ 309,188 32,520 $ 341,708 1995 $ 427,655 43,830 $ 471,485 / BUDGE' 1994 1995 Personnel $ 196,990 $ 260,470 Supplies 10,000 16,350 Services 22,668 24,350 Dues & Memberships 8,500 9,250 Vehicle Services 53,770 60,000 Building Maintenance 32,520 43,830 Capital Equipment 17 ,260 57,235 Total $ 341,708 $ 471,485 , / Page Three FIRE.DEPARTMENT , , / , / PERSONNEL % CITY STAFF 1994 % 1995 % Chief (1.0 FTE) $ 42,000 75.0 Fire Marshal (.5 FTE) $ 15,816 16,324 Secretary (.5 FTE) 6,189 70.6 9,823 75.0 Public Works 1,795 1,303 Total $ 23,800 $ 69,450 VOLUNTEERS Chief $ 7,200 0 Assistant Chief 3,600 $ 3,600 Captains (3) 4,500 4,500 Lieutenants (4) 3,600 3,600 Secretary 1,800 1,800 Training Officer 1,200 1,200 Assistant Fire Marshal 900 900 Firefighters 61,800 69,000 Total $ 84,600 $ 84,600 . ;' BUILDING. DEPARTMENT '\ ---MISSION: This department will oversee construction for quality, safe structures of all kinds. Will uphold and enforce the Uniform Building Code guidelines as a way of protecting the health, safety and welfare of Andover citizens. 1995 Objectives: <D Investigate Upgraded Computer Record System ~ Establish Links with GIS @ Continue to provide timely inspections @) Enhance Communications with Builders <ID Education of Public / Work Activities Percentage of Budget Provide between 5,000-6,000 Inspections Plan Checks Issue Permits Commercial Site Plan Review Review Drainage Plans Educate Public on USC Handle Citizen Complaints Respond to Requests for Information Rental Housing Inspections Plat Review Training/Schooling Miscellaneous Page Two BUILDING DEPARTMENT '\ BUDGET STAFFING (FTE) 1994 1995 % Personnel $163,225 $197,045 Building Official 95 Supplies 6,100 6,400 Assistant Building 100 Official Services 2,170 3,070 Building Inspector 100 Dues & Subscriptions 1,050 1,250 Support Staff I 100 Vehicle Services 5,000 5,500 Support Staff II 100 Publishing 25 25 Miscellaneous 0 800 Total $177,570 $214,090 PERSONNEL % 1994 % 1995 % 100 Building Official $44,112 95.7 $47,483 100 100 Assistant Building Official 33,288 85.6 36.040 90.0 100 Building Inspector 32,531 83.7 34,482 86.1 90 Secretary 24,432 96.1 26,195 100 90 Secretary 19,080 75.0 20,956 80.0 FTE 5.0 5.0 CIVIL DEFENSE ,MISSION: Provide for advanced waming of public in cases of emergency. 1995 Objectives: <D Maintain Effective Warning Systems ~ Maintain Emergency Preparedness Plan Work Activities Percentage of Budget Monitor/Maintain Civil Defense Sirens Review & Upgrade Emergency Preparedness Plan Hold Disaster Committee Meetings Situation Training/Drills Miscellaneous 50 20 10 10 10 BUDGE' STAFFING 1994 1995 % Personnel 0 $ 2,860 Building Official 5 Supplies 1,000 2,000 Services $ 2,425 3,360 Dues & Subscriptions 0 0 Vehicle Services 0 0 Miscellaneous 0 0 Total $ 3,425 $ 8,220 STREET DEPARTMENT _,MISSION: ) Establish year-round safety and pleasing transportation routes for motorists and pedestrians. 1995 Objectives: <D Develop five-year Capital Street Plan ~ Upgrade sand streets to Class 5+ or blacktop @ Provide timely snowplowing and sanding @ Hire additional staff <ID Provide street sign development @ Snow and ice removal iJ) Signage / Work Activities Percentage of Budget Review street planning for sealcoating, overlaying, blacktop and cracksealing Repair potholes Grading streets Street sweeping Mowing grass in ditches Cleaning storm sewer catch basins and spillways Hauling material Miscellaneous cleaning of streets (glass, etc.) Plowing streets and cul-de-sacs Sanding streets Widening streets/winging back Repairing mailboxes Hauling salt/sand stockpile Responding to citizen complaints Repairing sod damage (spring project) Review new plats and install signs Replace old embossed street signs Replace old and bent signs and poles , / oj . / Work Activities Percentage of Budget Inventory of all signs in ground and at shop Make new signs Training for projects '\ ) STREETS BUDGE' STAFFING (FTE) % 1994 1995 Personnel $121,890 $169,330 Public Works 25.00 Superintendent Supplies 17 ,200 24,725 Supervisor 41.00 Services 41,750 53,300 Public Works 195.00 Maintenance (4) Dues & Subscriptions 300 350 Secretary 18.75 Vehicle Services 27,550 30,000 New Public Works 160.00 Maintenance (2) Cracksealing & 110,000 300,000 Sealcoating Equipment 0 407,000 Miscellaneous 0 0 Total $318,690 $984,705 SNOW REMOVAL Personnel $ 94,535 $114,355 Public Works 12.0 Superintendent Supplies 46,750 66,800 Supervisor 60.0 Services 5,430 6,800 Public Works 188.0 Maintenance (9) Dues & Subscriptions 100 200 New Public Works 40.0 Maintenance (2) Vehicle Services 34,000 38,000 Miscellaneous 0 90,000 Equipment Total $180,815 $316,155 FTE 3.0 '\ STREET SIGN DEPARTMENT Personnel $ 23,630 $ 34,175 Public Works 1.5 Superintendent Supplies Supervisor 5.0 Services Public Works 70.0 Maintenance Dues & Subscriptions Public Works 10.0 Maintenance Vehicle Services Public Works 10.0 Maintenance Miscellaneous Public Works 5.0 Maintenance Total $ 23,630 $ 34,175 FTE 1.015 / ) ) TREE PRESERVATION & DISEASE PROBLEMS '\ , ,MISSION: Save trees and stop diseases 1995 Objectives: <D Stop construction damage on lots ~ Oak Wilt control @ Trimming Trees Work Activities Percentage of Budget 10 10 40 20 '\ Check lots for preservation before building/fencing Review 1994 treatment of Oak Wilt Plowing Establish 1995 plowing area for Oak Wilt Citizen complaints on tree and shrub disease (May thru September) Trim trees blocking street signs or hitting vehicles Training on trees and shrub diseases and prevention 15 5 " BUDGE' STAFFING (FTE) % 1994 1995 Personnel $ 6,250 $ 11 ,565 Streets Supervisor 20.0 SuppliesSupplies 450 925 Maintenance Staff 5.0 Services 17,130 18,250 Public Works 1.5 Superintendent Dues & Subscriptions 200 250 Vehicle Services 350 400 Miscellaneous 0 0 Total $ 24,380 $ 31,390 FTE .265 , J ,MISSION: To respond to, and take care of, weed complaint problems from our citizens and our code enforcement officer. , ;' 1995 Objectives: <D Weed control on city owned lots and park land ~ Weed control on private property that does not comply with City Ordinance No. 34 Q) Educate our citizens on the city's rules and regulations regarding Ordinance No. 34 and the use of pesticides, fertilizers, etc. @) Complete and thorough record keeping Work Activities Percentage of Budget 60 15 15 10 Cutting weeds and grass Spraying for weeds with pesticides Responding to complaints Filing and recordkeeping " BUDGE' STAFFING (FTE) % 1994 1995 Personnel $ 6,260 $ 3,100 Parks Supervisor 5.0 Supplies 250 2,025 Public Works 1.5 Superintendent Services 1,580 2,700 Dues & Subscriptions 200 200 Vehicle Services 350 400 Miscellaneous 0 1,800 Total $ 8,630 $ 10,225 FTE .065 " STORM SEWERS I / 1995 Objectives: To provide unobstructed drainage to all Andover residents. ,MISSION: <D Clean all catch basins and pipes ~ Repair all deteriorating catch basins Q) Clean all flared-end sections @ Ditch cleaning <ID Establish better maintenance and repair records Work Activities Percentage of Budget Repair of systems 25 Cleaning of systems 45 Restoration of washout areas 10 Ditch cleaning 10 Respond to citizen complaints 5 '\ , Questions 3 Miscellaneous 2 BUDGE' STAFFING (FTE) % 1994 1995 Personnel $ 19,245 $ 13,570 Public Works 3.5 Superintendent Supplies 2,200 3,600 Supervisor 12 Services 1,550 2,050 Public Works 10 Maintenance Dues & Subscriptions 25 100 Vehicle Services 2,650 2,800 Miscellaneous 0 7,700 Equipment Total $ 25,670 $ 29,820 FTE .255 ;' ,MISSION: \ Our overall goal is to provide better quality services and total finished product in our parks, thus making Andover's park system safer, more useful and enjoyable by all. -' 1995 Objectives: <D Expand our workforce ~ Better quality and maintained turf and playing fields @ Upgrade and replace old play equipment @ Upgrade our trash and litter pick-up, containment and disposal program @ Provide better quality ice rinks, warming houses and lighting @ Upgrade our driveways and parking areas (J) Continue and step-up our tree planting and maintenance program. @ Provide security lighting in our parks @ Try to comply with ADA @ Development of our trail system " Work Activities Percentage of Budget Turf maintenance 25 Ice rinks and warming house maintenance 18 Snow removal 10 Playing field maintenance 8 City owned grounds maintenance 8 Parking lot and driveway maintenance 6 . Tree and shrub maintenance 6 Equipment installation and maintenance 5 Trash and litter pick and disposal 5 Complaints and education from and for citizens 2 Sprinkler systems - installations and maintenance 2 Miscellaneous 5 Page Two BUDGE' STAFFING (FTE) 1994 1995 % Personnel $109,730 $192,375 Public Works 15.00 Superintendent Supplies 23,200 30,300 Parks Supervisor 70.00 ServicesServices 82,692 94,380 Public Works 80 Maintenance Dues & Subscriptions 200 450 Public Works 80 Maintenance Vehicle Services 17,500 21,500 Secretary 18.75 Capital Improvements 30,000 132,400 New Public Works 100 Maintenance Miscellaneous 20,450 19,900 New Park Coordinator 100 Total $283,772 $491,305 FTE 4.6375 " ECONOMIC DEVELOPMENT , I . MISSION: Promote and provide for the expansion of quality commercial and industrial developments for the enhancement of the tax base and job opportunities. 1995 Objectives: <D Continue redevelopment of salvage yard area ~ Promote commercial and industrial growth @ Develop strategic plan for economic growth @ Expand role of EDA Work Activities Percentage of Budget ,I Continue negotiations with salvage yard owners Hold Strategic Planning Workshop Develop promotional materials Respond to business inquiries Develop new uses for TIF BUDGET STAFFING (FTE) 1994 1995 % Personnel $ 19,410 $ 57,865 City Administrator 40 Supplies 300 300 Planning Director 45 Services 2,450 7,615 Finance Director 5 Dues & Subscriptions 0 0 Vehicle Services 0 0 Miscellaneous 0 5,220 Total $ 22,160 $71,000 " WATER DEPARTMENT ....... \ /MISSION: To produce the best quality water possible and to maintain every part of the water system to the best of our ability 1995 Objectives: <D Develop Well #5 ~ Computerize Water Department towers and wells Q) Hire additional staff @ Establish better maintenance program <ID Cross-Connection Inspection Program @ On-going training for department personnel (!) Public education @ Better utilization of public works building @ Start planning for a Water Treatment Plant @l Continued training through Minnesota Department of Health Work Activities Percentage of '\ Budget ;' Well house and tower operation and maintenance 25 System maintenance/general operation 25 Meter installation and maintenance 20 Chemical treatment/water analysis 10 Water hook-up inspections 2 Gopher State One-Call locates 1 Minnesota Department of Health/Water Analysis 2 Records/paperwork 10 Handle citizen complaints 2 Miscellaneous 3 " / Page Two WATER DEPARTMENT ) 1994 1995 Source Storage & $119,150 $133,640 Treatment Distribution 169,625 241,735 Administration 117,225 122,690 Total $406,000 $498,065 '\ J BUDGE' STAFFING (FTE) % 1994 1995 Personnel $118,550 $141,655 Public Works 16.0 Superintendent Supplies 47,600 51,300 Supervisor 45.0 Services 101,550 116,070 Public Works 120.0 Maintenance (3) Dues & Subscriptions 2,100 2,500 Secretary 31.25 Vehicle Services 8,000 10,000 New Public Works 50.0 Maintenance Capital Reserve 25,000 25,000 Administrative 73.0 Staff (8) Miscellaneous 83,200 131,540 Equipment Miscellaneous 20,000 20,000 Contingency Total $406,000 $498,065 FTE 3.3525 ;' SANITARY SEWER DEPT. ... , -/MISSION: To ensure the safety and health of all system users. 1995 Objectives: <D Proper operation and maintenance ~ Inflow/Infiltration Program @ Main and lateral sewer line cleaning @ Structure rebuilding <ID Street repair around manhole @ Televising and inspection program iJ) Develop better maintenance and repair records @ Continued training through Minnesota Pollution Control Agency Work Activities Percentage of Budget Cleaning mains and lateral lines 60 Repair manholes 18 , Inflow/Infiltration repairs 10 / Gopher State One-Call locates 2 Inspections 5 Maintenance records 3 Citizen complaints 2 1994 1995 Collection $503,650 $617,341 Administration 96,150 93,300 Total $599,800 $710,641 , , Page Two SANITARY. SEWER DEPT. / \ / SEWER FUND BUDGE' STAFFING (FTE) % 1994 1995 Personnel $102,665 $128,815 Public Works 16.0 Superintendent Supplies 7,100 14,000 Supervisor 35.0 Services 389,260 451,146 Public Works 120.0 Maintenance (3) Dues & Subscriptions 850 1,150 Secretary 31.25 Vehicle Services 10,000 11,000 New Public Works 50.0 Maintenance Transfer to Equipment 37,630 37,630 Administrative Staff 73.0 Certificate Fund Capital Maintenance 10,000 10,000 Reserve Miscellaneous 39,150 53,400 Equipment Miscellaneous 3,145 3,500 Contingency Total $599,800 $710,641 FTE 3.2525 " EQUIPMENT MAINTENANCE '\ , MISSION: Provide safe, well maintained equipment for all City needs. 1995 Objectives: <D Replace equipment that is too costly to maintain ~ Continue to provide high quality maintenance @ Add equipment to help provide this maintenance @) Hire additional staff to be more self-sufficient <ID Continued training @ Five-year equipment replacement program Work Activities Percentage of Budget 70 26 3 1 Public Works Fire Department Building & Engineering Department Training BUDGE' STAFFING (FTE) % 1994 1995 Personnel $ 41,560 $ 43,277 Public Works 6.0 Superintendent Supplies 76,200 81,900 Mechanic 100 Services 35,200 44,120 Administrative Staff 2.0 Dues & Subscriptions 100 500 Contingency 0 2,618 Miscellaneous 15,710 17,585 Equipment Total $ 168,770 $ 190,000 FTE 1.08 \ J 1995 FIRE DEPARTMENT EQUIPMENT LIST DESCRIPTION QUANTITY Personal protective Gear Sets 8 Fire Boots 12 Cairnshelmets w/Liners 10 Drager 4500 PSI Self-Cont. 1 Breathing App. w/Spare Mask & Bottle Monitor IISU Pagers Portable Radios Class A Foam 5 Gal. Pails Mobile Radio for 4x4 Grass Rig Class B Foam 5 Gal. pails Air Bags for Station III '\ 1 1/2" Ahron Turbo Jet Nozzles I 5 Min. Escape Packs w/Hose Zodiac 14' Life Boat w/Trailer & 30 hp Motor Pers. SCBA Masks & Bags Freddie Fire Truck Collating Copy Machine P.C. Units for Station II & III Including printers 6 5 8 1 10 1 3 2 1 20 1 1 2 UNIT PRICE $ 950 $ 85 $ 160 $2,600 $ 500 $ 875 $ 75 $1,895 $ 75 $1,800 $ 625 $1,310 $7,500 $ 250 $6,000 $5,000 $2,000 TOTAL TOTAL $ 7,600 $ 1,020 $ 1,600 $ 2,600 $ 3,000 $ 4,375 $ 600 $ 1,895 $ 750 $ 1,800 $ 1,875 $ 2,620 $ 7,500 $ 5,000 $ 6,000 $ 5,000 $ 4,000 $57,235 1995 PROPOSED PARK CAPITAL BUDGET / Pond Development - Strootman or Shady Knoll Field of Dreams - lights for fields Tree Planting Program - various parks Replacement of Picnic Tables Topsoil and Seed - various parks Replace Older Park Equipment - various parks Trash Barrels - various parks Bleachers - various parks Hidden Creek North - add equipment Bituminous Walkway/Bikeway Paths - various parks Timber Trails - playground equipment Park Benches - various parks Hawkridge Park - install a w~ll $ 2,000 Bond $ 5,000 $ 900 $ 15,000 $ 10,000 $ 5,000 $ 3,000 $ 8,000 $ 10,000 $ 8,000 $ 2,000 Bond / 1995 Proposed Park Capital Budget Total $ 68,900 i Department Public Works Building City Hall Garage Engineering / Protective Inspections I 1995 GENERAL FUND Request Description Improvements Fence in Storage Area Replace Sidewalk and Apron Office Equipment Desk & Chairs Equipment Door Replacement-Garage & Service Improvements Gas Furnace Furniture Desk, Chair, Files, Phone & Credenza Furniture Chairs or other furniture File Cabinet and/or Adding Machines TOTAL Es tima ted Amount $12,000 $3,000 $1,500 $2,000 $18,500 $1,000 $1,000 $2,000 $2,000 $500 $300 $800 $22,300 i Department Source Storage and Equipment Distribution Water Administration Collection .' 1995 SEWER AND WATER DEPARTMENT Request Description Equipment New Scale Fence around Tower 2 & pumphouse4 Capital Maintenance Reserv. Furniture Desk & File Cabinet Equipment 1/2 of 1 Ton Truck with Dump Box 1/3 of Computer & Software 1/2 of Generator & Lift Station Estimated Amount $2,000 $3,540 $25,000 $30,540 $1,500 $17,000 $1,000 $2,500 for Pumphouse $20,000 Meters/Horns change to a Straight 3/4" Water Meter Furniture Desk & Computer Work Station Office Equipment Software, Tower & pumphouse Controls Transfer-Cert of Indebt Fund Transfer to Computer Reserve Office Equipment Computer Software 1/3 Computer $46,300 $88,300 $1,200 $14,000 -0- $20,000 $35,200 $250 $550 $1,000 , , ) Sewer Administration Equipment Maintenance Equipment 1/2 1-Ton Dump Truck 1/2 Final Payment on 8" Sykes pump New Gas Detector 1/2 Generator for Lift Station & pumphouse Capital Maintenance Reserv Furniture Office Equipment Computer Cabinet #2 Transfer-Cert of Indebt Fund Equipment Tool Chest & Tools Shop Stool 10# Maul Creeper 3/8 Electric Drill Wheel Chauks portable Air Tank 12 Volt Drill (Cordless) Hand Tool Box w/Tools 3/8 Air Drill 1/2 Air Drill 2-50 Ft. Air Hose Reels 90 Min. Air Grinder Torque Adapter Set "B" Series Tune Up Kit U Joint puller Wheel Balancer TOTAL $17,000 $10,000 $2,000 $20,000 $10,000 $60,800 $600 $2,000 $37,630 $40,230 $11,000 $80 $40 $60 $40 $50 $100 $275 $150 $150 $250 $490 $100 $200 $500 $100 $4,000 $17,585 $272,655 1995 GENERAL FUND Department Request Description Improvements-streets Crack Sealing/Seal Coating Equipment 1/2 of Tandom plow Truck (Replacement) 1/2 of Single Axle Plow Truck (Replacement) Street Sweeper Grader Asphalt Paver Asphalt Roller Paver Trailer Streets & Highways Snow & Ice Equipment 1/2 Tandom Plow Truck (Replacement) 1/2 of Single Azle Plow Truck (Replacement) Storm Sewers Equipment Backhoe attachment for Bobcat 1/3 of Computer & Software Weed Control Equipment Jari Mower & Blades TOTAL Estimated Amount $50,000 $250,000 $55,000 $35,000 $85,000 $150,000 $50,000 $20,000 $12,000 $707,000 $55,000 $35,000 $90,000 $6,200 $1,000 $500 $7,700 $1,800 $1,800 $806,500