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HomeMy WebLinkAboutPC April 29, 1994 \ ) CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 MEMORANDUM TO: Personnel Committee COPIES TO: Dar 1 Sulander Todd Haas FROM: Dick Fursman Administrator DATE: April 29. 1994 REFERENCE: Ppycnnnp1 rnmmi~~pp Mpp~in9 \ , / A meeting of the Personnel Committee has been scheduled for 6:15 PM, . Tuesday, May 3, 1994. The following items will be discussed: 1. Staff Update on Full Time Engineer 2. Hire Engineer Intern 3. Personnel Manual - Policy for Firefighters - Uniform Policy 4. Municipal Job Evaluation Guide 5. Wage Guidelines for 1995 6. Personnel Evaluations 7/ It?)) rrA~-f' \SVG aFf"C/Ai- \ ) " j frj\ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.w. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 PERSONNEL COMMITTEE MINUTES MAY 3, 1994 A Meeting of the Personnel Committee was called to order by Chairperson Jack McKelvey on May 3, 1994, 6:15 P.M., at the Andover City Hall, 1685 Crosstown Blvd NW, Andover, MN. Members present: Members absent: Also present: Don Jacobson, Jack McKelvey None Dick Fursman, Frank Stone, Daryl Sulander 1. Staff update on Full Time Engineer Dick Fursman has requested John Davidson from TKDA to research requirements of the position and summarize information from various cities on their position requirements. No time line has been set for the implementation of this position. 2. Engineering Aide or Intern " J A position description has been assembled by City staff. The job description is acceptable and the position should be requested for approval at the next council meeting which is May 17th. Staff should solicit applicants from college programs for a student who is pursuing a civil engineering degree. 3. Personnel Manual policy No. 18 for City Employees on the Fire Department was reviewed. The proposed changes are regarding training and fire response for City employee firefighters. The attached revision to the policy will be presented to the City Council for approval. 4. Municipal Job Evaluation Guide The 1993 Twin Cities Metropolitan Area Salary Survey compiled by DCA Stanton was given to the Personnel Committee for review and study prior to the 1995 city budget process. 5. Wage Guidelines for 1995 Was not discussed. 6. Personnel Evaluations '. j The attached personnel evaluation form was reviewed. The emphasis during the discussions was to implement a mid-year meeting instead of just a once a year evaluation process. The meeting should emphasize a review of the assigned goals and setting new goals for the upcoming year. An annual review of the Administrator will be added to the council list of things to do. \ I J \ j \ ) 7. Reclassification of Building Inspector The Building Official has requested a reclassification of one Building Inspector to Assistant Building Official. The need for reclassification comes from the growth in the department and the need for designated authority in the Building Officials absence. The recommendation for reclassification will be placed on the May 17th agenda for the City Council. The meeting was adjourned at 6:59 PM. Respectfully submitted, ~f2-S;.-~~ Daryl E. Su1ander Recording Secretary ) CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 MEMORANDUM TO: City Employees Who Are Members of the Andover Fire Dept. COPIES TO: Dar 1 Sulander Andover Ci t FROM: DATE: Dick Fursman Cit Administrator May 5. 1994 REFERENCE: Tr~;n;ng ~n~ F;rp ~p~rnn~p Pn';~y ~n~n~~~ I am proposing changes for training and fire response for City employee firefighters. City employees will nB longer be allowed to attend training drill sessions during the work week provided evening training drills are available. ) Employees presently make up work hours missed during training during an extended work day. This means that employees have to report to work early and stay at the work place later than normal. This leaves several hours of unsupervised time. Extended work hours also lead to potential for more fatigue which is undesirable when using heavy equipment. Employees are skipping lunch in order to obtain training. It is important that employees working physical jobs over long periods of time have adequate breaks. The type of work done by the street and park crews is often team oriented where more than one person is needed at the job. Taking people away from their teams creates scheduling problems and disrupts the flow of the day. In order to encourage the development of firefighters for the area and to insure the public safety, there will be a change in policy regarding the release of City workers for fire rescue calls. presently if a fire rescue occurs during city working hours two employee volunteers are automatically relieved of their duti~ The policy will change to put no limitation on the number of employee volunteers that are relieved of their duties. Any firefighter can respond to a call at any time during normal working conditions. \ City employee firefighters are encourage to respond to the policy ) suggestions. (See attachment for exact changes.) POLICY NO. 18 - POLICY FOR EMPLOYEES AND THEIR MEMBERSHIP IN THE ANDOVER VOLUNTEER FIRE DEPARTMENT (Adopted 4-16-91) , J I. Attendance at Fire Drills shall be on a volunteer basis and shall not be considered a part of the normal work week. II. Employees shall be allowed one paid eight (8) hour day per year for Special Training. This 8 hours of training is to come from the Fire Department Training Budget. III. When fire or rescue occurs during city working hours, employee volunteers are automatically relieved of other duties and will immediately respond to the fire or rescue call. Once on the fire call, city employees are responsible only to the Fire Chief or Fire Officer in charge and remain under his/her charge until relieved from duty. IV. Time spent by city employees on fire/rescue calls will be charged to the Fire Department budget. V. The Fire Chief or Fire Officer will relieve all but one city employee as soon as they return to the station. VI. All city employees returning to Public Works will punch back in and write in their callout time. ) VII. No city employee will respond to fire or rescue while on their week of After Hour Duty with the Public Works Department. VIII. work CITY OF ANDOVER POSITION DESCRIPTION POSITION TITLE: Engineering Aide / DEPARTMENT: Engineering ACCOUNTABLE TO: Assistant City Engineer PRIMARY OBJECTIVE To perform a wide variety of engineering related office or field work, to ensure accurate and up-to-date engineering pla?s, information and records. MAJOR AREAS OF ACCOUNTABILITY As assigned, performs easement preparation, checking and recording in a complete and accurate manner Updates plan, plats and half-section documents and ensures that they are done completely and in an accurate manner. - prepares blueprints and maps for other City Departments and ensure that they are done completely and accurately. ) Assists in field surveys or inspections of in-place streets and utilities as assigned. Communicates with citizens relative to public works projects to ensure understanding of the nature of the project and City responsibility. - Screens and resolves at the counter and via telephone requests for information and corrective action in a manner which will maintain a positive image of the City. Communicates the City'S standards or other information to consultants, engineers and developers as they relate to the installation of utilities and other improvements, to ensure smooth installation of such facilities and positive cooperation between developers and the City. Performs related work as apparent or assigned. Department Head Effective Date ) Page 1 of 2 ~ KNOWLEDGE, SKILLS, ABILITIES Overall competence determined by ability to accept and perform any responsibility contained in the position write-up. Technical skills and ability in engineering, related drawings, operations and calculations may be determined by the accuracy and capacity to perform such work at various levels of difficulty. Ability to deal effectively with the public, contractors and City personnel may be gauged by the numbers and types of feedback received. QUALIFICATIONS Working knowledge of maps, preliminary plat and final plat review, construction procedures, materials and equipment. Ability to develop and maintain positive and effective working relationships with employees, contractors, consultants and the general public. Must be able to communicate effectively graphically, orally and in writing. Must possess valid Minnesota drivers license. I ; Civil Engineering student finishing junior or senior year. ) / Page 2 of 2 PERSONNEL EVALUATION FORM I E~LOYEE NAME DATE OF REPORT . . _HIOD OF RATING TIME IN BANK FROM PROBATIONARY 0 1 YEAR 0 2 YEARS 0 3 YEARS 0 4 or MORE 0 SECTION a b c d e SECTION II I Job slrenglhs and superior performance Incidents. I !~ij ~ ll- ~ !ii: ~. ... 0 ...J;,'$ # z II) w ~~'iil 8 ,tp ,. OBSERVANCE OF WORK HOURS SECTION III I Deficiencies requiring correction. (Explain checks In co!. a) 2. ATTENDANCE 3. SAFE1Y PRACTICES 4. COl.lPUANCE WITH RUlES $, GROOMING & DRESS 8. PUBUC CONTACTS 7. VIOlATOR CONTROLS 8. EMPlOYEE CONTACTS 9. KNC7MEOGE OF WORK '0. WORK JlJIlGt.1ENTS SECTION IV I Progress achieved in attaining previously set goals , 1. PlANNING & ORGANIZING '2. JOB SKlU.lEVEL '3. QUAUTY OF WORK '4. VOUJME OF WORK '$. MEETING OEADuNES , 6, ACCEPTS RESPONS1BlUlY 17. ACCEPTS DIRECTION 1& ACCEPTS CHANGE 19. EFFECTIVENESS UNOER STRESS 20. APPEARANCE OF WORK AREA SECTION V I Goals or improvement programs for next evaluation 2'. OPERATION & CARE OF EOUPIo'ENT 22. WORK COOR01NA TION 23. INITIATIVE 24. LOYALTY 25. OEPENOABIUlY 26. PHYSICAl. UfolITATIONS . 27. 26. 29. SUMMARY EV ALUA TION - Check "'"'"" porfonnanee Employees Who Supervise Others NOT REOUIRES EFFECTIVE- EXCEEDS 30. PlANNING & ORGANIZING o SATISFACTORY o IMPROVEMENT o MEETS STANDARDS o STANDARDS 31. SCHEDUUNG & COORDINATING RATER: (lTTl.E) (DAlE) 32. TRAINING & INSTRUCTING (SIGNAltJRE) 33. PROOUC'TMTY 34. EVALUATING SUBOROCNATES REVIEWER: (lTTl.E) (DAlE) :IS. JlJOGMENTS & (SIGNAltJRE) 38. LEAllERSItP '.fT. OPERATIONAl. ECONOMY EMPLOYEE: I certify that this report has been discussed with me. 38. SlPERVISORY CONTROL Comments: 39. 40- 41. Checks In Co!. "A" must be (EMPLOYEES SIGNATURE) (DATE) II request explained In Section III additional review 0