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HomeMy WebLinkAboutWK - June 27, 2012( ANDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV City Council Workshop Wednesday, June 27, 2012 Conference Rooms A & B 1. Call to Order — 6:00 p.m. 2. Review Artificial Turf Task Force Recommendation A. Task Force Approval of Meeting Minutes (June 7, 2012) B. Discuss Recommendation of Task Force 3. Consider Request from Andover Baseball Association/Renaming of Ball Field at ASN — Engineering 4. Discuss Andover Water Rates — Engineering 5. Discuss County Roads & Intersections— Engineering 6. Discuss Community Center Concessions - Administration 7. 2013 -2017 CIP Development Discussion — Administration 8. 2012 — 2013 CIP Projects Update /Discussion —Administration 9. 2013 Budget Development Discussion - Administration 10. 2012 General Fund Budget Progress Report - Administration 11. City Investments- May 2012 Review - Administration 12. Other Topics 13. Adjournment . / +� .a; 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV To: Mayor &City Council CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Pu is orks /City Engineer From: Todd J. Haas, Assistant Public Works Director Subject: Artificial Turf Task Force Recommendation Date: June 27, 2012 INTRODUCTION The City Council is requested to consider the recommendations that have been prepared by the Task Force to address the concern of overuse at some of the outdoor game facilities. DISCUSSION The Artificial Turf Task Force has been meeting for the past 6 months to address the concern of overuse at some of the outdoor game facilities. Attached is the presentation that has been put together by Chairman Butler on behalf of the Task Force as to the background, demographics of Andover Sports Associations, discussions on indoor versus outdoor facilities, surface material and the recommendation of the Task Force to move forward with the development of game quality fields. ACTION REQUESTED The Task Force is requested to continue reviewing the outdoor field options and discuss the options of installing turf for one field versus three turf facilities. Respectfully submitted, Todd J. aas Cc. Task Force Members (copy sent by e -mail) Attachments: Task Force presentation with recommendations `/ .�_� 6/21/2012 Recommendations to City Council Andover Sports Facilities Task Force Sean Beggin, North Metro Soccer Association Twits Hauck Andover Football Assodation Todd Blake, Andaver lacrosse Association Mike Knight, City Council Sherri Bukkila, City Council Benue Knox, Andover Huskies Youth Hockey Association Ted Butler, Parks & Recreation Commission, Chair Torry Kowalewski, Parks & Recreation Commission, Vice Chair Brad Schouko, Andover Baseball Task Force Background • Met 8 times between January and June • Discussed underlying issues around field use and limitations of existing facilities • Reviewed several options in terms of facility types, including existing facilities, additional grass surface fields, artificial turf fields, and indoor structures. • Task Force ready to present findings. fk i i�� .;;�_ 1 6/21/2012 ographics Associations r db ports Baseball T Not available Not available 1, uz Softball/ Fastpitch 704 797 844 Soccer Not available = r zz4 s z3 �._ Lacrosse 87 103 129 Football Notavailable 69z - 689 Demographics, cont'd. 2 6/21/2012 Outdoor vs. Indoor Conclusions • Task Force discussed that the existing issues with outdoor facilities and the demand for an indoor turf facility for the same sports are separate issues. • Task Force discussed that the most imminent and fundamental problem is that of overuse of currently available outdoor facilities. 'k ! ' 51 -: Outdoor Fields • City currently has several quality outdoor facilities. • However, the number of facilities with regulation fields suitable for games is insufficient to meet the current level of use for football, soccer, and lacrosse. • Game fields need lights, quality playing surface (turf or irrigation), parking, equipment such as field goal posts, and must be regulation size. • Task Force believes additional outdoor facilities are needed in the very near future. 3 6/21/2012 &Jace Material Facts= -- Natural Grass • Natural grass surface estimated to have around 620 usable hours per year. • May through October • 4 weekdays per week at 3 hours per weekday, one day per week for rest. • 2 weekend days per week at 8 hours per weekend day (this maybe too high). - Reduced by 44 hours for holidays and io %o of time for weather. A � r ace Material Facts= Natural Grass, cont'd • A natural grass facility with one full size football /soccer /lacrosse field with lights would cost approximately $350,000 (excluding cost of land). • Annual maintenance costs for natural grass are approximately $9,000. • A natural grass facility, factoring in weekly rest time, early season rest time, and wet weather rest time would yield approximately 62o hours of use per year. • Cost per hour of use over io years = $57 � 6vm^ E 6/21 /2012 Surface Material Facts -Turf Artificial turf surface estimated to have around l,220 usable hours per year. Mid -April through October. • 5 weekdays per week at 6 hours per weekday. • a weekend days per week at 8 hours per weekend day. • Reduced by 44 hours for holidays and io% of time for weather. rTace Material Facts -Turf, cont'd. • An artificial turf facility with one full size football /soccer /lacrosse field would cost approximately $1 million (excluding cost of land). • Annual maintenance costs for a turf facility are approximately $1,000. • An artificial turf facility does not need rest time and could yield approximately r,a2o hours of use. • Cost per hour of use over io years = $ 82 5 6/21/2012 Artificial Turf Add'I Advantages • Associations have shown a willingness to pay a reasonable fee per hour for use of an outdoor artificial turf facility. A fee per hour can reduce the city's cost per hour for a turf facility below the cost for a grass facility. Fee can be applied toward replacement fund ($350 -$400k every 10 years) for turf and debt service. • Other similar facilities charge fees between $3o and $120 per hour depending on type of user. • Charging an hourly fee includes user associations in financing of facility and replacement of turf without establishing preference for associations who can contribute more up front. CI / �F] Locations • Task Force discussed several locations throughout the city, but many sites had limitations related to size and parking, leaving few suitable options for new fields. • Land purchase agreement currently in progress guided Task Force to final recommendation. • Alternate locations would be city hall /community center campus and Fox Meadows Park. 6/21/2012 Recommendations • Should the pending purchase agreement be finalized, the Task Force recommends the development of game quality fields at the new site. Game field options to be considered include seeding all fields, sodding one or more fields or installing artificial turf on one or more fields. Once the final field layout is approved, options on the combinations of playing surfaces will be presented to the Parks Commission and City Council to determine what should be included in the base bid and alternate bids. A CMY fl g 9 � Recommendations, cont'd • Should the land purchase not be finalized, the Task Force would recommend a turf facility on the city hall /community center campus. This could continue to be viable option for future field needs. • Task Force recommends that the Parks & Recreation Commission add one more multipurpose sports facility to the park dedication study as part of a long - term comprehensive plan. 9 N 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV To: Mayor &City Council � CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of P blic orks /City Engineer From: Todd J. Haas, Assistant Public Works Director Subject: Consider Request from Andover Baseball Association/Renaming of Ball Field at ASN - Engineering Date: June 27, 2012 INTRODUCTION The City has received a request from the Andover Baseball Association (ABA) to consider naming of the middle ball field at Andover Station North Ball Field Facility. DISCUSSION Attached is the request from ABA to rename the middle field Anders Field on behalf of Anders Flaa who passed away at the age of 14. ABA has addressed the criteria that are required to determine the appropriate naming of park (this case is the naming of a field). Background information is provided in the request. If the City Council does not have any concerns at this point, it is recommended to forward the request to the Park Commission for their next meeting which is scheduled for July 19 Once the Park Commission has reviewed the request, a recommendation will be provided to the City Council for consideration. ACTION REQUESTED The City has received a request from the Andover Baseball Association (ABA) to consider naming of the middle ball field at Andover Station North Ball Field Facility. Respectfully submitted, Todd J. aas Cc: Sheila Schueller, Andover Baseball Association (Copy sent by e -mail) Attachments: Request from ABA, Policy for naming and renaming of parks June 8 2012 Dear Council Members, Andover Baseball would like to go forward with the naming of Andover Station North middle field, Anders Field. Anders Flaa was a member of Andover Baseball until his passing on October 13 2011 at the age of 14. He was a very important part of his teams and our association. He was the kid that loved being on the field. He would encourage and lead cheers on the bench and in the field. Even through his battle with cancer he always had a smile on his face. He lived his life the way he played - offering encouragement during the bad, cheering for the good times and away having fun. He and his family have helped out with many events in the community along with the building of ASN. We would love for the Council and Park Board to approve the naming of Anders Field. Thank you, Sheila Schueller Andover Baseball Administrator Criteria for naming a Park Facility 1) Andover Station North- middle field 2) 1823 139th LN NW Andover, MN 55304 3) Station Parkway NW and 139 Ln NW 4) Andover Station North 5) Not applicable 6) Not Applicable 7) Anders Flaa minor Parents: Brad and Marsha Flaa are in support of naming the field after their son and has donated a sizable amount to the scoreboards at ASN. 'SUN 12.2012 City of Andover Policy for Naming and Renaming of Parks, Park Facilities and Trails I. Introduction The selection of a property name for a park, park facility and trail is a thoughtful process which requires careful analysis. The policy and procedure has been adopted by the City of Andover to provide the proper procedure and guidelines for any naming or renaming of said amenities. II. Procedure Original naming of a park, park facility and trail will be done as part of the platting process guided by the City of Andover's subdivision ordinance. Subsequent renaming will use the following procedure: 1. Staff, Council, Advisory Body or any Andover resident recognizes and requests the naming of a park, park facility or trail. 2. Staff will perform a background investigation of the request and then distribute the request to the City Council, upon review, send to the Parks & Recreation Commission for review. 3. The Park & Recreation Commission will discuss the merit of the name and make a recommendation to the City Council. 4. The recommendation will then be place on the next regular City Council meeting for consideration. III. Park, Park Facility and Trail Naming Criteria Listed below are some of the criteria that may be used to determine the appropriate naming or renaming of parks, park facilities and trails. 1. The name of the subdivision associated with the park, park facility or trail. 2. The name of the neighborhood in which the park, park facility or trail is located. 3. The street name adjacent to or closely identified with the park, park facility or trail. 4. The name of a local interest point, or local focal point near the park, park facility or trail. 5. The name of an event or historical occurrence associated with the park, park facility or trail. 6. The name of a person who donates a major part or all of the land for the park, park facility or trail. 7. The name of a person of significant stature within the community (with the permission of the honoree, immediate family or designated representative). He /she must adhere to at least one of the following credentials and complete a waiting period of at least six months from the conclusion of service or time of death: a. At least 10 years of local service to the community. b. Shown outstanding assistance or support of the local park system. c. Major financial donor to the park system. d. A historical figure or family. e. A local born or raised person of historic, statewide or national importance. IV. Final Determinations The City Council reserves all rights in the naming or renaming of all parks, park facilities and trails. ND OVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public Works /City Engineer SUBJECT: Discuss Andover Water Rates - Engineering DATE: June 27, 2012 INTRODUCTION The City Council is requested to discuss the current Municipal Water Rate Structure. 0 DISCUSSION The current rate structure is a 7 tier system. As part of the Capital Improvement Planning process staff is recommending evaluating a 4 tier system. Benefits to this would include simplifying the billing process which would reduce billing costs and have high end users pay a rate that is more in line with their use. The City is required through the DNR to educate and enforce water conservation measures. The DNR recommends a 4 tier rate structure to promote water conservation. ACTION REQUIRED This item is recommended to be evaluated as part of the Capital Improvement Plan and implemented in 2013. Respectfully submitted, David D. Berkowitz Attach: Rate Comparison, Maps & List of High Users Residential Water Usage Breakdown 3rd Quarter 2011 563 of 6031 meter reads were 100,000 + gallons 9.3% 93 of 6031 meter reads were 150,000 + gallons 1.5% 11 of 6031 meter reads were 200,000 + gallons 0.18% Residential Water Sold 3 rd Quarter 2011 278,848,000 gallons / Quarterly Reads Only / August & September Monthly Reads Not Included Top 9.3% used 71,271,000 gallons or 25.6% of water sold Top 5: 349,000(estimated usage) / 269,000 / 239,000 / 236,000 / 218,000 Existing 2012 Water Rates vs Proposed 2013 Water Rates 200,000 and up would see an increase of $56.80 in their quarterly water bill 150,000 gallon users would see an increase of $32.32 in their quarterly water bill 100,000 gallon users would see an increase of $8.32 in their quarterly water bill Range of Increases Existing Rate New Rate Qtr. Increase 200,000 gallons: $466.47 $522.79 $56.32 150,000 gallons: $342.97 $375 $32.32 100,000 gallons: $219.47 $227.79 $8.32 90 - 99,000 gallons: $196.93 - $217.00 $203.69 - $224.84 $6.67 - $7.84 80 - 89,000 gallons: $174.63 - $194.70 $180.19 - $201.34 $5.56 - $6.64 70 - 79,000 gallons: $152.33 - $172.40 $156.69 - $177.84 $4.36 - $5.44 60 - 69,000 gallons: $130.03 - $150.10 $133.19 - $154.34 $3.16 - $4.24 50 - 59,000 gallons: $109.33 - $127.96 $109.69 - $130.84 $0.36 - $2.88 40 - 49,000 gallons: $88.63 - $107.26 $89.49 - $107.67 $0.86 - $0.41 30 - 39,000 gallons: $68.59 - $86.56 $69.29 - $87.47 $0.70 - $0.91 20 - 29,000 gallons: $49.06 - $66.63 $49.09 - $67.27 $0.03 - $0.64 10 - 19,000 gallons: $30.16 - $47.17 $30.49 - $47.23 $0.33 - $0.06 Below 10,000 gallons: $28.27 $28.63 $0.36 100,000+ User's = 9.3% 71,271,000 gallons 25.6% of total water sold 90-99,000 User's = 3.4% 19,371,000 gallons 6.9% of total water sold 80-89,000 User's = 4.7% 24,099,000 gallons 8.6% of total water sold 70-79,000 User's = 8.0% 35,516,000 gallons 12.7% of total water sold 60-69,000 User's = 6.3% 24,477,000 gallons 8.8% of total water sold 50-59,000 User's = 7.9% 26,022,000 gallons 9.3% of total water sold 40-49,000 User's = 10.3% 20,119,000 gallons 7.2% of total water sold 30-39,000 User's = 13.2% 21,586,000 gallons 7.7% of total water sold 20 - 2000 User's = 15.2% 19,224,000 gallons 6.9% of total water sold 10-19,000 User's = 14.3% 13,405 000 gallons 4.8% of total water sold Below 10,000 User's = 17.5% 3,758,000 gallons 1.3% of total water sold Average Residential Increase Based on 2011 Water Sold by Quarter Existing Rate Proposed Rate Increase Total I A Quarter Average Water Sold 14,746 gallons: $39.13 $39.32 $.19 $1146.08 2 °d Quarter Average Water Sold 39,931 gallons: $88.49 $89.35 $ 86 $5187.52 P Quarter Average Water Sold 55,548 gallons: $120.81 $122.73 $1.92 $11581.44 4` h Quarter Average Water Sold 16,880 gallons: $43.16 $43.29 $.13 $784.16 Average Yearly Increase Total $18699.20 ;''2012 Water QiarterlyRates Rate j Gallons Amount ! - - - -- 2013 Water QnarterlyRafes R ate Gallons Amount 1.82 9,000 16.38 j 1.86' 20,000 37.20 1.89 12 ,000 22.68' , d Quarter 2.02 9,000 18.18 1.96: 8,000 15.68 !; $159.02 - 2.351 0.00 2.07 $60.75 0.00 - 2.95 0.00 2.23 0.00: j 0.00 2.47'', 0.00 0.00 2.95 ! 0.00' 0.00 Total 29 54.74 Total 29 55.38 Base Fee 11.89 Base Fee 11.89 TOTAL 66.63' TOTAL 67.27 i 1.82; 9,000'', 1.86'', 20,OOOI 1.89!. 21,000: 2.02' 50,0001 1.96 36,000. 2.35', 99,000 2.07 60,OOOI - 2.951 99001 & Up 2.23' 99,000' 2.47; 201,000 , 2.95 201001 & Up Highest User Ga llons 2012 2013 _ Quarter 3 32,000 _ $855.39 $912.19 2nd Qu 401,000 1 $1,058.94 $1,1 3 rd Quarter 349,000 $905.54 $962.34 _ 4t h Quarter 253,000 $622.34 $679. - - 200,000 $466.47 $522.79 150,000 $342.97 $375.29 _ - 100,000 $219.47 $227.79 99,000 $217.00 $224.84 50,000 $10 9.33 $109.69 30,000 $68.59 $69.29 20,000 $49.06 $49.09 In Mn @2n 14 @2h AO •! ' .yr v.av W�W.TJ z cxampie Hverage water biii.xisx - - - -- - S heri Bukkil -- - - - -- -- - -- 1st Qu 12,000 $33.94 $34.21 , d Quarter 80,000 $174.63 _ $ 180.19 - - -)rd Quarter 73,000 $159.02 _ $163.74 4t Quart 26,000 $60.75 $61.21 z cxampie Hverage water biii.xisx b � C rn J N � O 7 3 0 D J o y � O ^ N O � � N m a A a N C y � C N �p � m a N � N 2 � a m m m o. a c o � J o� N � fD N J � d 0 J 0 N O' O C a J O 9 C N O m a a d w 0 0 <o N O m J `G O J (D ai C O N fD N G 0 n a a � hh M G 4 L5 3"VV 1 ItS 3kybo w M y 'p G t1 0 ; I " I k § ! ° U � d / _,v � j a 5 § k § ! w � Y �Z W � a }d�tl3yN�M w v y 5 / \ �^' n YlyN�'M 4�� � Y \ - � � a y5 U �J� G P ry 1J vJ Y � \'T•. /S � r (, Y F 6 ;� m L W z k� �a; x � ��� `� o r, M V \� �� t � G �? •� n V J r r G W D y . 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Copyright © 2011 City of Andover, All Rights Reserved w e 7F c,W- ; 7 S Printed 03/12/2012 0 0 0 N 0 N F N M n N n F5 N E w m 0 = CD N c O C) 1� O LO O 1� O m m ul O V N mN W c c ° o_ ° ° o ° o ° o ° o v o g g S ° o g o 0 C) 0 0 o m g N a r f0 (p i i o m �i - L v rn N C C t' p j O C O N > > x 'E 0 N C m a J o j N Q c Y y v C H S Y Y = E y N O 2 m C C N .�.. N 'C5 C 3 0 N 0 C N > C •c '� c cn 0# st a n> co E v o z n o� rn rn o E m am m o y c� c9 U E 3 Y Y Y Y ~ U) p H w 0 ) 0 lV 0 {O 0� C N f0 C 3 0 0 2 � Q a J 0 CD cD a z OT (n w� � Q 0 0 0 N C I T Y 0 F^ ND 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City FROM: David D. Berkowitz, Director of Public Works /City Engineer SUBECT: Discuss County Roads & Intersections /Crosstown Blvd. & Andover Blvd. (Congestion related to Andover High School) DATE: June 27, 2012 INTRODUCTION The City Council is requested to discuss traffic congestion on Crosstown Boulevard related to Andover High School. DISCUSSION Attached is an email response from the Anoka County Highway Department identifying the issues and challenges with traffic congestion near Andover High School. ACTION REQUIRED This is for information and discussion and staff is requesting direction from the City Council on how to proceed. Respectfully submitted, David D. Berkowitz Attachments: Email from ACHD Dave Berkowitz From: Jane Rose. [Jane. Rose @co.anoka.mn.us] Sent: Wednesday, January 25, 2012 1:23 PM To: Dave Berkowitz Cc: Doug Fischer; Andrew Witter; Paulson, Keith (Keith. Paulson @anoka.kl2.mn.us); Redmann, Tom (Tom.Redmann @anoka.kl2.mn.us); Mueller, Jeff (Jeff.Mueller @anoka.k12.mn.us); Sean Thiel; Josie Scott; All Bradford; Randy Bettinger Subject: RE: Andover Blvd /Crosstown Blvd Hi Dave After I received your email, we checked the signal system for any malfunctions, and found none. We then reviewed the signal timing made the revisions to the timing that we could. We did this by creating a special Time of Day (TOD) signal timing plan for the intersection to do what we could to address the special traffic needs that occur at the intersection that are associated with Andover HS. The TOD plan has been operating since January 6, 2012. Creating the TOD program has helped a little, but there are still significant queues from approx. 7:25- 7:40am that signal timing revisions are not able to address, no matter how the timing is adjusted. There is simply too much traffic at that time trying to use the intersection. The intersection, roadways and signal system are not designed to accommodate the amount of traffic trying to enter and exit there during the a.m. school start time. We are in the process of completing a queuing analysis and will be putting together a chart that compares the queue lengths vs. the available storage. It is possible that part of the problem is that more traffic using Crosstown because CSAH 14 is closed east of CSAH 78 /Hanson, but we don't really have any way to verify that, other than wait to see if the traffic patterns change once CSAH 14 is re- opened later t is year. If the arrival times of traffic trying to access To + From Andover HS was spread out mor the intersection could function better. For example, on Wednesdays when the HS has a later bell /start time but buses still follow their normal sc hedule, t traffic problems at the intersection are not as severe, as the bus entry /exit maneuvers are not occurring at the same time that most of the kids are driving to the HS and utilizing the Crosstown Blvd /Andover Blvd intersection. Does. the HS offer unlimited Parking Permits to students? If these were limited and more kids were actually riding the buses, this would also help the intersection operations. (Centennial HS limits the number of Parking Permits that they offer). Another idea would be for the City or the School District to review the inte circul patt and within t t o Ptprminp if there are any issues occurring there that domino into the slow -down ueuing issues at the Crosstown /Andover Blvd intersection. If anything cou a one to keep traffic movements flowing more smoothly within the access road and internal circulation route, it could lessen the spill -back and flow issues at the intersection, allowing traffic to better utilize the available green time that is provided for each approach at the intersection. 1 r�l ii - , "C's C's beeo YGduCeS dAtio tb '+kLP— V-cStviLtiVL \o�v�i� t tpr �� CVrsf , Another issue that occurs along this section of Crossto Ran im n�voc +ho a+ -grade Ped l Xing near 1 48th I n order for Peds to I0 cross the roadway, traffic on Crosstown Blvd has to stop and wait for them to cross. Si nce the Ped occurrences happen sporadically, this also causes traffic queuing and congestion issues on Crosstown. If the at -grade Ped Xing could be either eliminated or reconstructed to perhaps a Ped tunnel (Coon Rapids has constructed these on CSAH 78 and CSAH 14), it would also help to reduce congestion and improve flow and roadway safety on Crosstown Blvd. Does the City have any plans to extend Andover Blvd west to CSAH 9 /Round Lake Blvd, and /or possibly provide a public street connection between Andover Blvd and South Coon Creek Drive? Providing another connection to the HS could also help to reduce the congestion issues at Crosstown Blvd /Andover Blvd, as motorists would then have another route to utilize to get to the school. `r�niS Wo hem �V ®lV , I S - P1gV%V1ec ( be CcMvNec- 1 �evx clevrnla� ll wVr l �. 1 06LLL�S , Construction of dual LTLs on the applicable approaches at Crosstown Blvd /Andover Blvd ould help, however all of the involved roadways are single lane, so the construction of dual LTLs would be a huge undertaking, as the applicable approaches of Crosstown + Andover Blvd would need to be reconstructed to have 2 receiving thru lanes wherever dual LTLs were constructed. Personal opinion, but I don't see much likelihood of this occurring as funding would be a significant problem. ( I had planned to use the queuing analysis to look at the CR 18 roadway section to see if it would be possible to lengthen a p any of the existin LTLs o s in order to provide more storage an traN less vehicles that are wai ting in the queues trying to get to a turn lane for a potentially more short- te rn_solution. However, we do not have any unding availab a to even do this type of work at this intersection, so if any turn lane lengthening were to occur, it would need to either have a funding source or it would need to consist of restriping the existing roadway surface in some fashion. Please note that we would be very limited as to what we could possibly do with restriping without necessitating signal head relocations or loop detection changes at the signal (which would also require a funding source) due to the skew and curved horizontal alignment of Crosstown Blvd. In addition, the existing Crosstown Blvd bridge just south of Andover Blvd will also limit what may be possible to accomplish via restriping. Unfortunately, but there do not appear to be any quick fixes to this traffic congestion that occurs at Andover HS. Hope this email lets you know where we are at on this issue. I have cc:d Doug, Andy and some contacts at AH District 11 as an FYI so that they are aware of the situation and the status of our findings and work effort to date. Let me know if additional questions, or if you have any other ideas. Thanks Jane From: Dave Berkowitz [ mailto :D.Berkowitz @andovermn.gov] Sent: Wednesday, January 25, 2012 10:43 AM To: Jane Rose Subject: Andover Blvd /Crosstown Blvd Jane, Do you have an update on the traffic issue with Andover High School? Sent from my HTC smartphone on the Now Network from Sprint! Click here to report this email as spam. NOTICE: Unless restricted by law, email correspondence to and from Anoka County government offices may be public data subject to the Minnesota Data Practices Act and /or may be disclosed to third parties. C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrat FROM: Erick Sutherland — Recreational SUBJECT: Discuss Community Center Concessions DATE: June 26, 2012 INTRODUCTION The city has received an interest from Subway to take over concession operations at the Andover Community Center. DISCUSSION The owner of the local Andover Subway has an interest in taking over the concession operations at the Community Center. In the proposed agreement the city would receive a monthly lease payment from Subway for the space. The city would receive a minimum of $850.00 per month or 7% of the gross sales, whichever is higher. Both the Andover Community Center Advisory Commission and the Andover YMCA have expressed interest in continuing the discussion with Subway. The sole purpose of this agenda item is to gage the interest from the City Council before we proceed any further. The next step would be to get a contract written between Subway and the City of Andover. At that point we would come back to the council and look for formal approval on an agreement. Subway has recently moved into both the Maplewood Community Center as well as the New Brighton Community Center. ACTION REQUIRED The Council is requested to discuss the merits of allowing staff to continue discussions with Subway. Respectfully submitted, Attachments: -ftj�40W Fr a fff C vfi ia2i w Q m y t� �i 1 JVJ pp++f } 4 e j ( 1 ly 9 W N N N V V V1 N W V1 a e Vl N Fi O o �I OI plpl N v M CI N M O 'IOI OJ ^ d' M' M ' P N O' ' ' ' 1� .- P� V b .•' V N h a 0 �y h d V a U 'n o H 'r L a h n a '� v oo °� ❑ m '� ° 6 c 'e'b y� 3 c f�} �,., m ,,,, u c W S 5❑ v m eq C u d v "' o W d >> E v v o SS a x n d d c a ° o a Lei i 11 I � II;I;I I'I'I II1'I t� w t 'y �.. 04 ct U w V F fO {i C W O W Z r i LNIDOVER 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2013 -2017 Capital Improvement Plan (CIP) Development Discussion DATE: June 27, 2012 INTRODUCTION Administration/Finance has been working with Department Heads to prepare a "draft" 2013- 2017 CIP. Various committees (Vehicle Purchasing & Facility Management Committees) and commissions (Parks and Recreation & Community Center Advisory) have contributed to the current "draft" 2013 -2017 CIP listings. Attached is the 2013 -2017 CIP Development Calendar for your reference. DISCUSSION To assist with the 2013 -2017 CIP development discussion, I have attached for the Council's review current submissions to the 2013- 2017 CIP. Throughout the summer a significant amount of time will be spend on evaluating water /sewer infrastructure, transportation improvements, building maintenance, equipment and park and recreation needs. Each of these items will be supported by a detailed fund balance analysis of funding sources (based on various assumptions and estimates) that will also be presented to the Council for review at a future workshop. At this time the Staff would like the Council to review the proiect submissions and determine if the submissions meet the Council's priorities and warrant staff to provide the analysis necessary to have the project considered for inclusion in the 2013 -2017 CIP that will ultimately be adopted by the Council in October. Highlighted proiects indicate either a new addition since last discussion or the estimated dollar amounts adjusted. ACTION REQUESTED The Council is requested to review the various attachments, receive a brief presentation, and provide direction to staff on Council priorities for the 2013 -2017 CIP. V submitted, Attachments Q3 Q3 1 yy I tC U LL .r �I A O a U Uo N M 0 N R A Y Y td tE ttl eC O m x x x 65 x n cn O 0 O N O 0 �+' N 0 0 0 V O O O 0 U U U U o m U o 0 U o U U U U T T T a Q. a Y u N _ _ U U w w U A w A A U A U w U U U U t4 Y 0 O V ¢ 0 o w ti U ° a � v z U .� C4 u v U b •y Q)i o a o 'w y o U m ,-: U U pp o x ti 0 O o 0 3 a) N N 0. 0 0. 5 a a i U 3 > ° 3 0 U y s0, A. 'C > .a>i y 0 , 0 ,M a P i U r o o ° bq G b.0 U "3 U ems+ CL Y V U ca. U W' '��' O M U on y 0 m E o B U ° � ,80 / a o O cq U U C,4) Y Y 0 U w y to N w C N CL w a u a 'o ° C v a ro w y '� o b U N U U FJ ' 3.•' LL U CL tG .L' .L' .� ,L" 04 O �3 ,-. ,O O P-i 'O bq y A. 7 •N V 0 p. V ,0 0 C C N rZ Cl V N U . O '^ O ma c ' O O 0 O O c - O ^ O O U U A U U O 0 4�J O y 0.i O 0 "' O r-i Hr N a 0.i 0 Y O . e N U A P. N > U P. U 0.i U U U U > U U a U U U U cq 0 N N O N N CD Cl O N N N >' . 'N"' . E ; ti N N "" N O Vi O O C14 N cq C14 N O CD N N ~O N N O Cl N O O N N O M oc cN+ cl M vl h N N pp •--� N N N O 7 ti m F ' N N cq 0 0 0 to 00 � O O w d ti ti ti ti ti ti ti d uo O O -a- City of Andover, MN Capital Plan 2013 thra 2017 FUNDING SOURCE SUMMARY Source 2013 2014 2015 2016 2017 Total Assessments 452,500 115,000 1,174,000 1,320,000 225,000 3,286,500 Building Fund 1,500,000 1,500,000 Capital Equipment Reserve 310,000 310,000 Capital Projects Levy 106,000 97,000 128,000 100,000 137,000 568,000 Comm Ctr Operations 10,000 20,000 100,000 47,000 177,000 Construction Seal Coat Fund 1,000 11,000 23,000 40,000 75,000 Equipment Bond 836,000 1,345,000 483,000 215,000 2,879,000 G.O. Bond 3,000,000 5,235,000 8,235,000 Municipal State Aid Funds 1,025,000 1,235,000 125,000 125,000 125,000 2,635,000 Park Dedication Funds 115,000 15,000 145,000 15,000 15,000 305,000 Road & Bridge Funds 1,672,500 1,066,000 1,713,000 1,702,000 1,725,000 7,878,500 Sanitary Sewer Fund 97,500 178,500 276,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Sewer Trunk Fund 22,000 90,000 1,438,500 110,000 117,000 1,777,500 Stone Sewer Fund 67,500 40,000 45,000 50,000 55,000 257,500 Water Fund 117,000 70,000 975,000 80,000 110,000 1,352,000 Water Trunk Fund 88,000 25,000 30,000 40,000 43,000 226,000 GRAND TOTAL 6,419,000 7,099,000 13,701,000 4,130,000 2,639,000 33,988,000 '3- City of Andover, MN Capital Plan 2013 thru 2017 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2013 2014 2015 2016 2017 Total Annual Parking Lot Maintenance 13 41900 -02 Capital Projects Levy 10,000 Comm Ctr Operations 30,000 Carpet/ Tile Replacement 13 -01900 -03 Capital Projects Levy Central Equipme J 13 41900-04 Capital Equipment Reserve Memorial - Veterans Memorial Blvd 13 41900 -05 Replacement - Service Truck 16 -08800 -01 2 40.000 40,000 Equipment Bond 40,000 40,000 Central Equipment Total 40,000 40,000 J Community Center Replacement- Carpet/Floodng 13- 44000 -01 1 10,000 10,000 Comm Ctr Operations 10,000 10,000 ACCNMCA Expansion 14- 440000 -01 2 3,000,000 3,000,000 G.O. Bond 3,000,000 3,000,000 Replacement- Rink Boards 1544300 -01 1 12,000 12,000 Comm Ctr Operations 12,000 12,000 Replacement- Ice Edger 15 -04300 -02 1 8,000 8,000 Comm Ctr Operations 8,000 8'000 Replacement - Zamboni Battery Pack 17- 44300 -01 1 12,000 12,000 Comm Ctr Operations 12,000 12,000 Community Center Total 10,000 3,000,000 20,000 12,000 3,042,000 1 Engineering New Development Projects 13 -01600 -01 1 110,000 115,000 140,000 150,000 160,000 675,000 Sewer Trunk Fund 22,000 90,000 110,000 110,000 117,000 449,000 Water Trunk Fund 88,000 25,000 30,000 40,000 43,000 226,000 Pedestrian Trail Maintenance 1341600 -02 1 56,000 68,000 76,000 68,000 75,000 343,000 Road B Bridge Funds 56,000 68,000 74000 68,000 75,000 343,000 Total Station 14- 41600 -01 1 30,000 30,000 Equipment Bond 30,000 30,000 Engineering Total 32,000 243,000 27,000 28,000 30,000 Facility Management y Land Purchase 13-01900 -01 Building Fund 100,000 Annual Parking Lot Maintenance 13 41900 -02 Capital Projects Levy 10,000 Comm Ctr Operations 30,000 Carpet/ Tile Replacement 13 -01900 -03 Capital Projects Levy Roof Replacements 13 41900-04 Capital Equipment Reserve Memorial - Veterans Memorial Blvd 13 41900 -05 166,000 213,000 216,000 218,000 235,000 1,048,000 1,500,000 1,500,000 26,000 26,000 1 1 2 1 1 10,000 10,000 300,000 300,000 10,000 1,500,000 1,500,000 27,000 28,000 130,000 32,000 243,000 27,000 28,000 30,000 32,000 14000 100,000 100,000 10,000 10,000 30,000 10,000 10,000 30,000 300,000 300,000 10,000 -y_ Department Project# Priority 2013 2014 2015 2016 2017 Total Capital Equipment Reserve 10,000 10,000 Building A - Seal Floor 1541900 -01 1 20,000 20,000 Capital Projects Levy 20,000 Replacement - Ladder Truck #11 20,000 Addition to Storage Building & Vehicle Maint Shop 15 -01900 -02 1 3,000,000 3,000,000 G.O. Bond 3,000,000 600,000 3,000,000 Recycling Building & Fence 15 -01900 -03 1 300,000 1 300,000 G.O. Bond 300,000 Equipment Bond 300,000 Attached Storage Building 1541900 -04 1 300,000 300,000 G.O. Bond 14-02200 -01 2 300,000 45,000 300,000 Relocate Fuel Station w/ Canopy 15 -01900 -05 2 300,000 300,000 G.O. Bond 300,000 Replacement - Grass #21 300,000 Fire St. #2 Addition with additional land purchase 15- 41900 -06 2 88500 885,000 G.O. Bond 885,000 45,000 885,000 Pedestrian Tunnel Under Crosstown Blvd. 15 41900 -07 1 450,000 1 450,000 G.O. Bond 450,000 Equipment Bond 450,000 Surface Seal all Brick Structures 17- 41900 -01 1 85,000 85,000 Capital Projects Levy 14 -02200 -04 2 25,000 25,000 Comm Ctr Operations 40,000 Equipment Bond 35,000 35,000 Water Fund 40, 25,000 25,000 Facility Mana ement Total 1,846,000 27,000 5,293,000 130,000 127,000 7,423,000 g Fire Replacement - Ladder Truck #11 13 -02200-01 1 600,000 600,000 1,200,000 Equipment Bond 600,000 600,000 1,200,000 New - Hose Washer at St. 2 13 -02200 -02 1 6,000 6,000 Equipment Bond 6,000 6,000 Replacement - Grass #31 14-02200 -01 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Grass #21 14 -02200 -02 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Turnout Gear 14A2200 -03 1 120,000 120,000 Equipment Bond 120,000 120,000 Replacement- Fire Marshall Vehicle 14 -02200 -04 2 40,000 40,000 Equipment Bond 40 40, Replacement - Tanker #11 15 -02200 -01 2 340,000 340,000 Equipment Bond 340,000 340,000 Replacement - Utility #4 15 -02200 -02 2 32,000 32,000 Equipment Bond 32000 32,000 Replacement - Utility #5 15 -02200 -03 2 32,000 32,000 Equipment Bond 3Z6o6 3Z666 New - Water /Ice rescue boat 15-42200-04 1 20,000 20,000 Equipment Bond 20,000 20,000 Replacement - SCBA's 16 42200 -01 1 125,000 125,000 Equipment Bond 125,000 125,000 Fire Total 606,000 850,000 424,000 125,000 2,005,000 Park & Re c - Operations Replace /Repair Play Structures - VariousParks 13 45000 -01 1 45,000 45,000 45,000 45,000 45,000 225,000 Capital Projects Levy 45,000 45,000 45,000 45,000 45,000 225,000 - Department Project# Priority 2013 2014 2015 2016 2017 Total Replace/Repair Major Park Projects - Various Parks 13 -45000-02 1 25,000 25,000 25,000 25,000 25,000 125,000 Capital Projects Levy 25,000 25,000 25,000 24000 25,000 125,000 Replacement - Trailer #T -554 1345000 -03 2 10,000 10,000 Equipment Bond 10,000 10,000 Replacement- One Ton Truck wl Plow #599 13-45000 -04 2 65,000 65,000 Equipment Bond 65,000 65,000 Replacement- One Ton Truck wl Plow #503 1445000 -01 2 65,000 65,000 Equipment Bond 65,000 65,000 Replacement - Toro Groundsmaster #559 1545000 -01 1 23,000 23,000 Equipment Bond 23,000 23,000 Replacement - Bobcat #610 1545000 -02 2 36,000 36,000 Equipment Bond 36,000 36,000 Replacement- One Ton Crew Cab Pickup #502 16 -05000 -01 1 50.000 50,000 Equipment Bond 50,000 $0,000 Park & Rec - Operations Total 145,000 135,000 129,000 120,000 70,000 599,000 Park & Rec - Projects Annual Miscellaneous Park Projects 13 -05001 -01 1 15,000 15,000 15,000 15,000 15,000 75,000 Park Dedication Funds 15,000 15,000 15,000 15,000 15,000 75,000 Park System Improvements / Expansion 1345001 -02 2 100,000 130,000 230,000 Park Dedication Funds 100,000 130,000 230,000 Park & Rec - Projects Total 115,000 15,000 145,000 15,000 15,000 305,000 Sanitary Se wer Replacement - 314 Ton Truck wl Plow #90 1348200 -01 1 65,000 65,000 Sanitary Sewer Fund 65,000 65,000 Replacement - One Ton Truck wl Plow #94 1348200 -02 2 65,000 65,000 Sanitary Sewer Fund 32,500 32,500 Storm Sewer Fund 32,500 32,500 Yellow Pine Lift Station 15 -48200 -01 1 650,000 650,000 Sewer Trunk Fund 650,000 650,000 Rural Reserve Trunk Sanitary Sewer 15 -08200 -02 1 2,250,000 1,250,000 3,500,000 Assessments 250,000 1,000,000 1,250,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Sanitary Sewer Extensions 1548200 -03 1 500,000 105,000 605,000 Assessments 105,000 105,000 Sewer Trunk Fund 500,000 $00,000 Replacement - Jet/Vac Truck #99 15-48200 -04 1 357,000 357,000 Sanitary Sewer Fund 178,500 178,500 Sewer Trunk Fund 178,500 178,500 Sanitary Sewer Total Storm Sewer Storm Sewer Improvements 13- 48300 -01 Storm Sewer Fund Replacement - Elgin Street Sweeper #169 14 -08300 -01 Equipment Bond 130,000 3,757,000 1,355,000 5,242,000 1 35,000 40,000 35,000 40,000 1 150,000 150,000 45,000 50,000 45,000 50,000 55,000 225,000 55,000 225,000 150,000 150,000 Department Project# Priority 2013 2 2015 2016 2017 Total Storm Sewer Total 35,000 190,000 45,000 50,000 55.000 375,000 Streets / Highways Annual Street Seal Coat Project 13- 43100 -01 1 442,000 387,000 765,000 740,000 750,000 3,084,000 Construction Seat Coat Fund 10,000 20,000 30,000 60,000 Road& Bridge Funds 442,000 387,000 755,000 720,000 720,000 3,024,000 Annual Street Crack Seal Project 13 -03100 -02 1 103,000 191,000 167,000 205,000 210,000 876,000 Construction Seal Coat Fund 1,000 1,000 3,000 10,000 14000 Road& Bridge Funds 103,000 190,000 166,000 202,000 200,000 861,000 Annual Street Reconstruction 13 -03100 -03 1 1,050,000 465,000 856,000 850,000 875,000 4,096,000 Assessments 200,000 115,000 214,000 215,000 225,000 969,000 Road &Bridge Funds 850,000 350,000 642,000 635,000 650,000 3,127,000 Annual Pavement Markings 13- 43100 -04 1 26,000 27,000 29,000 31,000 33,000 146,000 Road &Bridge Funds 26,000 27,000 29,000 31,000 33,000 144000 Annual Curb Replacement 13- 43100 -05 1 43,000 44,000 45,000 46,000 47,000 225,000 Road &Bridge Funds 43,000 44,000 45,000 46,000 47,000 224000 Municipal State Aid Routes / New & Reconstruct 13- 43100 -06 1 1,000,000 1,110,000 0 0 0 2,110,000 Assessments 100,000 100,000 Municipal State Aid Funds 900,000 1,110,000 0 0 2,010,000 Intersection Upgrades 13-03100 -07 1 125,000 125,000 125,000 125,000 125,000 625,000 Municipal State Aid Funds 125,000 125,000 125,000 125,000 124000 624000 173rd Ln I Heather St 1 174th Ave Improvements 13-03100 -08 1 305,000 305,000 Assessments 151,500 1SA500 Road & Bridge Funds 152,500 15 ;500 Replacement - Ditch mowing tractor and mowers 13 -03100 -10 1 90,000 90,000 Equipment Bond 90,000 90,000 Replacement - One Ton Truck w/ Plow #132 13 43100 -11 1 65,000 65,000 Equipment Bond 65,000 65,000 Replacement- Dump Truck wl Snow Removal #198 14 -03100 -01 1 150,000 150,000 Equipment Bond 150,000 150,000 Replacement - Water Tan ker #163 14 -03100 -02 2 100,000 100,000 Equipment Bond 100,000 100,000 Streets / Highways Total 3,249,000 2,599,000 1,987,000 1,997,000 2,040,000 11,872,000 Water Rehabilitation of Wells 13 48100 -01 1 65.000 70,000 75,000 80,000 85,000 375,000 Water Fund 65,000 70,000 75,000 80,000 85,000 375,000 WTP Generator Upgrade 13 48100 -02 1 52,000 52,000 Water Fund 52,000 52,000 Water Meter Reading System AMIIAMR 15- 48100 -01 2 900,000 900,000 Water Fund 900,000 900,000 Water Main Improvements 15- 48100 -02 1 710,000 710,000 Assessments 710,000 710,000 Water Total 117,000 70,000 1,685,000 80,000 85,000 2,037,000 GRAND TOTAL 6,419.000 7,099,000 13,701,000 4,130,000 2,639,000 33,988,000 • T Y 0 F ( ^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2012— 2013 CIP Projects Update DATE: June 26, 2012 INTRODUCTION Attached is an update of the 2012 Capital Improvement Plan (CIP) projects and equipment purchases. Also attached is a list of 2013 planned equipment purchases discussed during the spring bond sale process. DISCUSSION The Andover City Council, as part of the October 18, 2011 Council meeting, officially adopted the 2012 - 2016 Capital Improvement Plan and on December 6, 2011 adopted the 2012 Annual Operating Budget that included $359,000 for General Obligation Equipment Notes planned for purchasing Public Safety and Public Works equipment. As referenced during the presentations for the bond sale, it was determined to include some of the equipment planned for 2013 in the 2012 bond sale to take advantage of the low interest rates and to possibly eliminate the need to do an additional bond in 2013 saving additional underwriting fees. Attached are the CIP description sheets for the 2013 equipment proposed to be part of the 2012 bond sale. BUDGETIMPACT The projects and equipment purchases are included in the adopted 2012 — 2016 CIP. ACTION REQUESTED The Andover City Council is requested to receive a brief presentation from staff on the 2012 CIP project updates, review the attached equipment list and discuss the merits of authorizing staff to start the procurement process for acquiring the 2013 equipment (attached] contemplated during the bond sale. submitted, 2012 Project Updates 2013 CIP Equipment Description Sheets CITY OF ANDOVER 2012 Capital Improvement Plan Project Updates Engineering New Development Projects Pedestrian Trail Maintenance Bunker Lake Blvd Trail Facility Management Surface Seal All Brick Structures Annual Parking Lot Maintenance Fire Replacement - Fire Chiefs Vehicle Replacement - Rescue #11 Replacement - Hydraulic Rescue Cutters New - Thermal Imaging Cameras Information Technology Spdngbrook Version 7 Park & Recreation - Operations Replace /Repair Play Structures - Various Parks Replace/Repair Major Park Projects - Various Parks New - Cab and Snow Blower Attachment New - Trail Plow Attachment Replacement -10 Ft wide Trail Mower #583 Sunshine Park - Parking Lot Security Lighting Park & Recreation - Projects Annual Miscellaneous Projects Sunshine Park - West Parking Lot Hickory Meadows Irrigation Project - Small Sanitary Sewer Sanitary Sewer Extensions Radio System Upgrade Storm Sewer Storm Sewer Improvements Streets / Highways Annual Street Seal Coat Project Annual Street Crack Seal Project Annual Street Reconstruction Annual Pavement Markings Annual Curb Replacement Municipal State Aid Routes / New & Reconstruct Intersection Upgrades New - Front End Loader Water Rehabilitation of Wells Water Main Improvements Radio System Upgrade Grand Total $ 85,000 Development driven 58,000 Summer 275,000 Waiting for Fed Funds; Build in 2013 418,000 75,000 Summer 25,000 Summer 100,000 45,000 Purchased 55,000 In progress 13,000 Researching 20,000 Purchased 133,000 Quotes 40,000 In progress 45,000 In progress 25,000 In progress 9,000 Purchased 5,600 Purchased 65,000 Quotes 35,000 Completed 184,600 Does not meet warrants $ 15,000 35,000 Completed 25,000 In progress 5,000 In progress 80.000 140,000 Development driven 21,400 Completed 161,400 30,000 As needed 355,000 On hold 110,000 Summer 753,000 In progress 25,000 In progress 42,000 In progress 2,202,000 In progress 525,000 Does not meet warrants 140,000 Purchased 4,152,000 60,000 Out forgoutes 1,026,000 In progress 28,600 Completed 1,114,600 $ 6,413,600 - 'a - Capital Plan City of Andover, MN 2013 thru 2017 Project# 13- 45000 -03 Project Name Replacement - Trailer #T -554 Type Equipment Department Park & Rec - Operations Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 2- Medium Description Replace Unit #T -554 , a tandem axle trailer with GV W rating of 10,000 - 12,000 lbs. It was recently sand blasted and repainted top to bottom extending its useful life a few more years. Just ification is the main trailer for the Parks Department. It was the first and only trailer that was designed for hauling mowers and it has worked out Expenditures 2013 2014 2015 2016 2017 Tota Equipment 10,000 10,000 Total 10,000 10,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 10,000 10,000 Total 10,000 10,000 can only mean moving more equipment to them. - 3` Capital Plan City of Andover, MN 2013 thru 2017 Project # 13- 45000 -04 Project Name Replacement - One Ton Truck w/ Plow #599 Type Equipment Department Park & Rec - Operations Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 2- Medium Description Replace Unit # 599, a 2000 F450 1 -ton with 62,339 miles. These trucks are on the move all year and average about 5,000 miles per year. They are used for hauling material and equipment and plowing cul -de -sacs. truck is used everyday, hauling material, equipment, people and also plowing snow in the winter. The snow plowing puts a lot of wear tear on the engine, transmission and other drive line components. Expenditures 2013 2014 2015 2016 2017 Tota Vehicles 65,000 65,000 Total 65,000 65,000 Funding Sources 2013 2014 2015 2016 2 017 Total Equipment Bond 65,000 65,000 Total 65,000 65,000 Budget Impact/Other 3eing that this is a front line unit, we need to know that we can count on it everyday. Cost to operate it have only gone up $.05 per mile rear but those costs will continue to rise in the coming years. With preventative maintenance, we might be able to extend its useful life. - 9 - . ;t Capital Plan 2013 thru 2017 City of Andover, MN Expenditures 2013 2014 2015 2016 2017 Total Equipment 90,000 90,000 Total 90,000 90,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 90,000 90,000 Total 90,000 90,000 Budget Impact/Other : ower maintenance cost and a more machine. 5 Justification The tractor will be 19 years old in 2013 and maintenance costs have been steadily going up. The maintenance cost per hour is now $24.71. The metal on the mowers is getting thinnner and we have had to patch holes in 2009 and 2010. Capital Plan City of Andover, MN 2013 thru 2017 Project# 13- 43100 -11 Project name Replacement - One Ton Truck w/ Plow #132 Type Equipment Department Streets /Highways Useful Life 10 Years Contact DPW / City Engineer Category Equipment priority 1 -High Replace Unit #132, a 2001 Ford F -450 dump truck with a 9 foot Fisher snow plow with 93,147 miles on it. This unit plows cul-de -sacs and hauls equipment and materials through out the year. Justific By 2013, this truck will be 12 years old and have approximately 100,000 miles on it. It will be re- evaluated each year to determine when to replace it. Cost to operate this unit are holding steady at $.46 per mile. Expenditures 2013 2014 2015 2016 2017 Total Equipment 65,000 65,000 Total 65,000 65,000 Funding Sources 2013 2014 2015 2016 2017 Total Equipment Bond 65,000 65,000 Total 65,000 65,000 Budget Impact/Other Less cost per mile to operate. -G • A LbD 60 VWE � 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2013 Budget Development Discussion DATE: June 27, 2012 INTRODUCTION City Departments are in the process of preparing their proposed 2013 Annual Operating Budgets. The Budget Development process is coordinated by the Finance Department and Administration and the schedule for the process is outlined on the attached 2013 Budget Development Calendar. Administration is looking for City Council direction as the preparation of the 2013 Annual Operating Budget proceeds. City Administration will review with the Council the bold italics items at the meeting. DISCUSSION The following are 2013 Budget Development guidelines that were adopted at the April 3 City Council meeting: 1) A commitment to a City Tax Capacity Rate to meet the needs of the organization and positioning the City for long -term competitiveness through the use of sustainable revenue sources and operational efficiencies. Note: Preliminary Anoka County Assessor taxable market value figures for the City of Andover are reflecting a 3.94% decrease in total taxable market value. 'Tax Increment Financing District 1 -1 will be decertifying at the end of 2012, complete impacts are still being evaluated, but the result should significantly offset the taxable market value decrease. 2) Continue with the current procurement and financial plan to appropriately expend the bond proceeds generated from the successful 2006 Open Space Referendum. Note: The Open Space Commission and Staff are actively pursuing the third open space purchase. 3) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 45% of planned 2013 General Fund expenditures and the preservation of emergency fund balances (snow emergency, public safety, facility management & information technology) through targeting revenue enhancements or expenditure limitations in the 2012 adopted General Fund budget. Note: With property tax revenues making up 80% of the total General Fund revenues, cash flow designations approaching 50% would be appropriate and are recommended by the City's auditor. Administration will review the attached General Fund Fund Balance Analysis at the meeting. 4) A commitment to limit the 2012 debt levy to no more than 20% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. Note: The adopted 2012 debt levy was 17.94% of the gross tax levy, 20% will provide margin to accommodate the 2012 Equipment Bond debt service. If a large debt issuance was considered in 2012 -2013, the impact to the levy would likely not be until 2014. 5) A comprehensive review of the condition of capital equipment to ensure that the most cost - effective replacement schedule is followed. Equipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule. Note: The City Vehicle Purchasing Committee is currently performing this analysis and will make recommendations to the City Council as part of the 2013 -2017 Capital Improvement Plan development. 6) A team approach that encourages strategic planning to meet immediate and long -term operational, staffing, infrastructure and facility needs. 7) A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost effective manner. Staffing: A few new staffing requests are expected from City Departments for the 2013 budget. To date, the only request is in the Public Works area. This is a department that had layoffs as part of the 2010 budget process and has seen expanded infrastructure over the past few years. Administration will be placing that position in the "draft "proposed 2013 Budget. No furloughs or hour reductions are anticipated, with various position vacancies, Administration & Human Resource will continually monitor staffing availability and budget to maintain adequate service levels to the public. Lastly, with some anticipated retirements, special focus is being placed on appropriate succession planning. -a - Personnel Related Implications: To date the following are projected issues facing personnel related expenses: 1. In Administration's opinion the current salary compensation package has remained competitive with other government entities. Administration and Human Resources are in the process of reviewing position -based salaries in detail to confirm competitiveness or to make necessary recommendations for adjustments. As part of the budget process nay steps for eligible employees will be included in the 2013 budget proposaL A cost of living adjustment (COLA) is currently being explored and is a topic of union negotiations. Council feedback/direction is sought on this topic. 2. A midyear review of the health plan will be conducted with our broker on July 10`". At this point in the budget development process Administration is carrying a 10% increase. The City currently offers the employees a high deductible plan ($5,000 family, $2,500 single) with a health spending account (HSA), this was implemented in 2006. As part of the program, the City pays for 100% of a single health insurance premium, 76% for a family health insurance premium and contributes annually to the employees HSA. 3. Administration and Human Resources are exploring a PTO conversion program as Part of the 2013 budget process for both union and non -union employees. Contractual Departments: 1. The City Attorney 2012 contract included a 0% increase over the 2011 rate. Discussion for the 2013 contract will indicate, if City employees are granted a COLA, the legal service contract would be treated the same. 2. At the September 6, 2011 Council meeting, the City Council approved the 2012 City of Andover Law Enforcement Contract with the Anoka County Sheriff s Office. The 2012 Law Enforcement expenditure budget is $2,693,896 which is offset by a Police State Aid revenue budget of $112,860 and School Liaison revenue budget of $84,828 reflecting a net tax levy impact of $2,496,208. The 2012 Sheriff s contract provides for: a. 80 hours per day of patrol service b. 6 hours per day of service provided by a Community Service Officer (reduced from 12 hours per day in the 2011 contract). c. School Liaison Officers in the middle school and high school d. Patrol Investigator e. Effective March 1, 2012 an additional Investigator f. 50% of the Crime Watch Program's coordinator position. - `s — It should be noted that the Sheriff's Department always provides the required number of deputies for all hours contracted by the City. If the Sheriff's Department has a vacancy or a deputy is injured etc.., they still provide the City with a deputy at straight time even though they may have to fill those hours with overtime which at times may cost the Sheriff's Department additional, but is not billable per the contract Staff discussions with the Anoka County Sheriff on the 2013 contract are maintaining the status quo for 2013. Current negotiations for a status quo contract are at a 1.74% increase ($46,764), but negotiations continue. Council Memberships and Donations /Contributions: The following memberships /contributions are proposed for the 2013 General Fund & Budget: • North Metro Mayors Association $13,709 • Association of Metropolitan Cities (AMM) $ 9,047 • Mediation Services $ 3,323 • YMCA — Water Safety Program $ 7,500 • Alexandra House $16,000 • Youth First (Program Funding) $12,000 • Northwest Anoka County Community Consortium $10,000 JPA — Youth First • Teen Center Funding (YMCA) $21,000 The following donations /contributions are in the 2013 Charitable Gambling Fund Budget: • Lee Carlson Central Center for Family Resources $1,500 • Senior High Parties $1,000 Please note that any funding coming from the Charitable Gambling Fund is contingent on available resources. Council direction is sought on how to budget for 2013. Staff is attempting to coordinate a Presentation from each of the organizations. 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OOA 0 0 O O 0 0) ti d d d n O Z Z A A City of Andover General Fund 2011 Fund Balance Analysis December 31, 2010 2011 Estimated Fund Balance Increase (Decrease) Projected December 31, 2011 Less: Snow Emergency Public Safety Facility Management Information Technology Public Safety / South Coon Creek Water Main Economic Development Prepaids / Inventories Working Cash Flow Estimated Balance Available for Adjustments 2011 Estimated Budget $ 5,110,905 120.332 5,231,237 (80,000) (80,000) (50,000) (50,000) (200,000) (300,000) (206,666) (4,168,674) $ 95,897 2011 Working Cash Flow Designation Calculation: 2012 Requested Expenditure $ 9,263,720 % of 2012 General Fund Expenditures 45.00% $ 4,168,674 Actual $ 5,110,905 777,232 5,888,137 (80,000) (80,000) (50,000) (50,000) (200,000) (300,000) (222,641) (4,905,496) $ 9,263,720 52.954% $ 4,905,496 Andover - Cost Summary January 2013 - December 2013 L PERSONNEL A. Sworn Deputy Sheriff 1.) 16.80 Patrol Deputies 1,093,048 2.) 7 Overtime (Average hours /month per Deputy) 70,155 3.) 2 Liaison Officers. 130,125 4.) 2 Patrol Investigators 131,925 B. Non -Sworn C.S.O. 6 hours per day 34,602 Non -Sworn C.S.O. - Parks 8,216 C. Crime Watch Coordinator 20 hours/week 24,812 Benefits for Sworn and Non -Sworn Personnel Total Benefits 625,531 TOTAL PERSONNEL COSTS 11. VEHICLE A. Police Equipped Vehicles 4 Squads 114,000 B. C.S.O. Vehicle 1 Vehicle 4,000.00 C.S.O. Vehicle - Parks 0 (split usage with cso vehicle above) 3,200.00 C. Liaison Vehicle 2 Vehicle 14,400.00 D. Crime Watch Coordinator Vehicle - 1/2 2,870.00 E. PatroVCrime Investigators Vehicles 14,400.00 F. Total Maintenance Costs for all vehicles 1.) Vehicle 202 2.) Emergency & Communications Equipment 17,697 3.) Emergency Vehicle Equip. replc fee 2,500 4.) Insurance 26,600 5.) Cellular Telephone 4,980 Total Maintenance Costs 254,183 TOTAL VEHICLE COSTS III. Administrative Costs & Crime Watch Program Costs Administrative, Clerical, Etc. IV. TOTAL COST TO CONTRACTING MUNICIPALITY $2,740,899 *Less Amount Received From State for Police State Aid 122,720 NET COST TO CONTRACTING MUNICIPALITY $2,618,179 "This figure is determined by the State and is subject to fluctuation. The latest estimate is $5,700 per Deputy. Revenue received is for previous year Deputy hours hired prior to July 1 Detail Attached s Andover Eighty Hour Coverage January 2013 - December 2013 Six Hours C.S.O. Park CSO Twenty Hours/Week - April Through September Includes: 2 FrE Investigator 2 FTE SRO 365 DAYSIYEAR 365 DAYSNEAR L PERSONNEL A. Sworn Deputy Sheriff 1.) 16.80 Deputies at $5,422 /month $1,093,048 2.) 7 Overtime (Average hours /month per Deputy) 70,155 3.) 2 Liaison Officer 130,125 4.) 2 1.0 Patrol & 1.0 Crime Investigators - start March 1st. 131,925 B. Non -Sworn C.S.O.6 hrs/day 34,602 Non-Sworn C.S.O. - Parks 8,216 C. Benefits for Sworn and Non -Swom Personnel P.E.R.A. (Sworn) 205,236 P.E.R.A. (Non -Swom) 3,104 FICA 3,276 Medicare 20,666 Severance Allowance 36,588 Unemployment Compensation 2,202 Life Insurance 874 Health Insurance 287,040 Dental Insurance 9,922 Long Term Disability Insurance 3,136 Worker's Compensation 22,168 Uniforms 19,696 Total Benefits 613,907 TOTAL PERSONNEL COSTS It. VEHICLE A. Police Equipped Vehicles 4 Squads 114,000 B. C.S.O. Vehicle 1 Vehicle 4,000.00 C.S.O. Vehicle - Parks 0 (split usage with cso vehicle above) 3,200.00 C. Liaison Vehicle 2 Vehicle 14,400.00 D. Investigator Vehicle 2 Vehicle 14,400.00 D. Maintenance Costs 1.) Vehicle 199,856 2.) Emergency & Communications Equipment 8 replc.fee 17,697 3.) Emergency Vehicle Equipment repic. Fee 2,500 4.) Insurance 25,200 5.) Cellular Telephone 4,800 Total Maintenance Costs 250,053 TOTAL VEHICLE COSTS �x III, Administrative Costs Administrative, Clerical, Etc. _2Q$198 IV. TOTAL COST TO CONTRACTING MUNICIPALITY $2,690,229 'Less Amount Received From State for Police State Aid 122,720 NET COST TO CONTRACTING MUNICIPALITY $2,567,509 'This figure is determined by the State and is subject to fluctuation. The latest estimate is 35,700 per Deputy. Revenue received is for previous year Deputy hours hired prior to August 1 -I �4+ Andover Crime Watch Coordinator January 2013 - December 2013 Average 20 Hours /Per Week 260 DAYS/YEAR L PERSONNEL A. Civilian 1.) 1 Crime Watch Coordinator 49,623 B. Benefits for Non -Sworn Personnel P.E.R.A. (Non- Sworn) 3,598 FICA 3,796 Severance Allowance 1,340 Unemployment Compensation 74 Life Insurance 40 Health Insurance 13,800 Dental Insurance 477 Long Term Disability Insurance 109 Worker's Compensation 15 Uniforms 0 Total Benefits 23,249 TOTAL PERSONNEL COSTS$72,$72" II. VEHICLE A. Crime Watch Coordinator B. Maintenance Costs 1.) Vehicle 2.) Cell Phone 3.) Insurance Total Maintenance Costs 1 Vehicle leased annually 5,740 TOTAL VEHICLE COSTS III. Administrative Costs Administrative, Office Space, Office Supplies, Etc. IV. Program Costs V. TOTAL COST OF CRIME WATCH PROGRAM VI. CRIME WATCH PROGRAM City Of Andover 50 % NET COST TO CONTRACTING MUNICIPALITY 5,100 360 2,800 8,260 . Ewe ,�7,4ts8. $101,340 $50,670 $50,670 —10 A 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2012 General Fund Budget Progress Report — May 2012 DATE: June 27, 2012 INTRODUCTION The City of Andover 2012 General Fund Budget was approved with total revenues of $9,263,720 and total expenditures of $9,263,720. The 2012 expenditure budget currently is amended to $9,298,720 acknowledging $35,000 of 2011 budget carry forwards. Monthly reporting of the City Budget progress to the Governing body is a recommended financial practice and often viewed positively y rating agencies. DISCUSSION Attached is the General Fund Budget Summary Totals - Budget Year 2012 through May 2012 The attachment is provided to assist discussion in reviewing. 2012 progress; other financial documents may be distributed at the meeting. The following represents City Administration directives and departmental expectations for 2012_ 1. Expenditure budgets while approved, expenses are to meet with the spirit that needs are fulfilled first, expansions of service and special requests are to be reviewed with City Administration before proceeding. 2. Departments are committed to search for the best possible prices when purchasing goods and services. 3. Departments are committed to continually searching out new efficiencies and to challenge the status quo of how the City provides services. 4. Departments are committed to searching out collaborative opportunities with our neighboring government agencies to facilitate efficient and cost - effective utilization of governmental assets and personnel. 5. Departments are committed to developing effective consistent and ongoing communications with City residents, businesses and other stakeholders. ACTION REQUESTED The Council is requested to receive a presentation and provide direction to staff. IN CITY OF ANDOVER General Fund Budget Summary Totals Budget Year 2012 2011 2012 REVENUES Budget May YTD % of Bud Final Budget May YTD % of Bud General Property Tax $ 7,217,219 $ - 0% $ 7,115,936 S 7,398,782 $ - 0% f _ (vl Licenses and Permits 250,080 97,225 39% 387,206 250,155 123,019 49% Intergovernmental 558,215 174,055 31% 566,707 566,103 191,276 34% Charges for Services 580,200 230,422 40% 866,584 601,150 322,001 54% Fines 105,750 34,289 32% 99,777 100,750 34,086 34% Investment Income 65,000 6,023 9% 130,368 65,000 4,699 7% Miscellaneous 84,900 91,779 108% 127,602 84,850 56,123 66% Transfers In 196,930 196,930 100% 196,930 196,930 196,930 100% Total Revenues S 9,058,294 $ 830,723 9% $ 9,491,110 $ 9,263,720 $ 928,134 10% 2011 2012 EXPENDITURES Budget May YTD % of Bud Final Budget May YTD % of Bud GENERAL GOVERNMENT Mayor and Council S 106,956 $ 49,712 46% $ 101,372 $ 88,162 $ 50,257 57% Administration 138,157 55,309 40% 135,523 140,621 53,775 38% Newsletter 27,500 12,577 46% 22,897 25,500 10,379 41% Human Resources 36,221 5,541 15% 31,854 15,429 6,971 45% Attorney 178,300 57,307 32% 171,062 178,300 56,930 32% City Clerk 103,333 43,381 42% 100,693 103,937 42,487 41% Elections 6,750 2,665 39% 6,398 53,922 2,531 5% Finance 212,967 101,893 48% 207,033 213,522 99,085 46% Assessing 152,500 51 0% 143,693 152,500 - 0% Information Services 154,871 52,844 34 0 % 142,963 153,560 48,312 31% Planning & Zoning 355,258 131,536 37% 324,302 338,696 126,435 37% Engineering 414,408 171,257 41% 413,819 419,688 164,770 39% Facility Management 553,739 177,640 32% 469,476 574,639 170,388 30% Total General Gov 2,440,960 861,713 35% 2,271,085 2,458,476 832,320 34% PUBLIC SAFETY Police Protection 2,615,407 653,852 25% 2,615,407 2,694,135 1,346,948 50% Fire Protection 1,077,084 381,613 35% 974,988 1,081,933 387,731 36% Protective Inspection 363,789 143,713 40% 360,277 363,834 136,721 38% Civil Defense 16,463 10,066 61% 16,301 16,755 9,615 57% Animal Control 9,970 2,720 27% 11,087 9,950 2,644 27% Total Public Safety 4,082,713 1,191,964 29% 3,978,060 4,166,607 1,883,659 45% PUBLIC WORKS Streets and Highways 578,050 216,503 37% 594,293 571,625 212,686 37% Snow and Ice Removal 489,315 280,211 57% 434,602 488,172 223,820 46% Street Signs 196,712 69,331 35% 175,833 196,631 54,628 28% Traffic Signals 36,000 6,589 18% 26,569 36,000 6,911 19% Street Lighting 36,400 10,717 29% 32,317 36,400 1 1,262 31% StreetLights - Billed 206,000 61,708 30% 189,144 206,000 63,928 31% Park & Recreation 916,832 301,559 33% 889,178 932,599 321,507 34% Recycling 122,273 45,505 37% 109,911 126,210 38,010 30% Total Public Works 2,581,582 992,123 38% 2,451,847 2,593,637 932,752 36% OTHER 45,000 17,350 39 30,631 80,000 43,568 54% Total Other 45,000 17,350 39% 30,631 80,000 43,568 54% Total Expenditures 3,063,150 33% 8,731,623 3,692,299 40% S $ 9,150,255 S S 9,298,720 $ NET INCREASE (DECREASE) $ (91,961) $ (2,232,427) $ 759,487 $ (35,000) S (2,764,165) C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: May 2012 Investment Report DATE: June 27, 2012 INTRODUCTION Summary reporting of the City Investment portfolio to the Governing body is a recommended financial practice and often viewed positively by rating agencies. Furthermore, the City of Andover Investment Policy recommends the Finance Director presents to the City Council monthly the type of investments held by the City. DISCUSSION Attached is the Investment Maturities Summary for May 2012, the Credit Ratings Report for May 2012 and the May 2012 Money Market Funds Report. These attachments are intended to assist with discussion in reviewing the May 2012 investments. 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