HomeMy WebLinkAboutCC - April 3, 2012C I T Y O F
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
Regular City Council Meeting — Tuesday, April 3, 2012
Call to Order — 7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes (3/20/12 Regular; 3/27/12 Workshop)
Consent Items
2. Approve Payment of Claims — Finance
3. Approve Declaration of Encroachment Easement Condition & Covenants /11 -10 /South Coon Creek Drive
NW Reconstruction - Engineering
4. Approve Plans & Specs /Order Advertisement for Bids /11 -10 /South Coon Creek Drive NW - Engineering
5. Approve Plans & Specs /Order Advertisement for Bids /11- 40/133`d Avenue NW Reconstruction —
Engineering
6. Award Quote /11- 48/Well 6 /Sand Issues - Engineering
7. Approve Agreement for Residential Recycling Program with Anoka County — Administration
8. Amend Fee Ordinance /Developer Installed Improvements - Administration
9. Approve Pilot Project — City Fee Collection for Private Installed Improvements — Administration
10. Approve Application for Exempt Permit /Andover Lions Club — Administration
Discussion Items
11. Discuss /Approve 2013 Budget Development Guidelines — Administration
Staff Items
12. Schedule April EDA Meeting — Administration
13. Schedule May City Council Workshop — Administration
14. Administrator's Report — Administration
Mayor /Council Input
Closed Session: Property Acquisition Negotiations Update (PID#29- 32 -24 -44 -0022)
Public Works Union Negotiations
Adjournment
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: Jim Dickinson, City Administr
FROM: Michelle Hartner, Deputy City
SUBJECT: Approval of Minutes
DATE: April 3, 2012
INTRODUCTION
The following minutes were provided by TimeSaver, reviewed by Administration and
submitted for City Council approval:
March 20, 2012 Regular
March 27, 2012 Workshop
DISCUSSION
The minutes are attached for your review.
ACTION REQUIRED
The City Council is requested to approve the above minutes.
q-h Resp submitted,
( r
Michelle Hartner
Deputy City Clerk
Attach: Minutes
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REGULAR ANDOVER CITY COUNCIL MEETING — MARCH 20, 2012
MINUTES
The Regular Bi- Monthly Meeting of the Andover City
Gamache, March 20, 2012, 7:00 p.m., at the Andover
Andover, Minnesota.
Councilmembers present: Mike Knight,
Councilmember absent: None.
Also present: City Adminis
City Engineer
City A
Others
PLEDGE OFALLEGIANCE
RESIDENT
No one
AGENDA APPROVAL
as called to order by Mayor Mike
1685 Crosstown Boulevard NW,
Julie Trude;- nd Tony Howard
or, David
, Dave Ca
Councilmember Trude requested the staff reports include an update on the land purchased by the
County along the river as a point of interest for residents.
City Administrator Dickinson stated the property Councilmember Trude is referring to is the land
purchased by the County with the Legacy Funds. A majority of this land is in Oak Grove but
there is a section in Andover. Staff will provide a brief presentation in addition to the staff
reports.
Councilmember Trude requested Item 9 be pulled from the Consent Items and placed under the
Sheriff's Report for discussion. She stated she had a question regarding the CUP.
Motion by Councilmember Knight, Seconded by Councilmember Bukkila, to approve the Agenda as
amended. Motion carried unanimously.
PRESENTATION— BEYOND THE YELLOWRIBBONPROGRAM
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Regular Andover City Council Meeting
Minutes — March 20, 2012
Page 2
MSG David Denton, Yellow Ribbon Outreach Coordinator, made a presentation for the Beyond the
Yellow Ribbon Program. He stated the cities of Andover, Anoka, Champlin, Coon Rapids, and
Ramsey have come together in an effort to participate and support the Beyond the Yellow Ribbon
Program to show support for the military families in our community. The program is a
comprehensive program that creates awareness for the purpose of connecting returning service
members and their families with community support, training services, and resources. He stated
there is a kickoff at Greenhaven at 6:30 p.m. on March 29.
Councilmember Knight asked MSG Denton to explain what the Beyond the Yellow Ribbon
Program does for service members.
MSG Denton stated this program is to raise awareness for all service members and their families.
The program is looking for a comprehensive group of people that can be mentors and help
service members transition their military experience to civilian opportunities. This includes
businesses, faith institutions, and public safety members. Currently 22% of the service members
returning are unemployed.
Mayor Gamache thanked MSG Denton for his service in Iraq. He stated the event at Greenhaven
is open to* the public.
Community Development Director Carlberg stated the City is sending out a flyer to all Andover
businesses and the faith community so they are aware of the event on March 29th.
City Administrator Dickinson stated as part of the Consent Items, the Council will be approving
a Proclamation supporting the Beyond the Yellow Ribbon Program.
APPROVAL OF MINUTES
February 28, 2012 City Council Workshop Meeting
Councilmember Trade stated on page 1, lines 40 -41, the statement should read "Councilmember
Trade stated the Council has been getting feedback that residents want accessible open spaces
and they also express a desire for some parcels to be purchased in the southern or urban area."
This was her opinion and this better reflects what was stated at the meeting.
Councilmember Trade stated on page 2, line 10, the word "proposal" should be changed to
"proposals" and the word "a" should be removed.
Councilmember Trade stated on page 2, line 16, the statement should read "Councilmember
Trade agreed with the Commission that any parcels along the Rum River were desirable so it was
unfortunate there were no interested sellers at this time."
Councilmember Trade stated on page 2, line 39, replace "3/4" with "1/4 ".
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Regular Andover City Council Meeting
Minutes — March 20, 2012
Page 3
Councilmember Trade stated on page 6, line 17, she did not make this statement. She would like
to have this statement removed since it is unclear who made the statement and it does not have
historical importance.
Councilmember Bukkila stated she had not made the statement but suggested staff review the
tapes.
Councilmember Howard stated he would agree to have the statement removed.
Councilmember Bukkila stated she would agree to remove the statement.
Councilmember Trade stated on page 8, line 34, the words "rural" and "Urban' ' should be
reversed so the statement is "can consider assessing at the urban rate rather than the rural rate."
Councilmember Trade stated on page 11, lines 30 -31, the statement should be changed to
" Councilmember Trade stated there are places in the City where a trail crosses a City street some
distance before an intersection, for example along Bunker Lake Boulevard. She suggested trails
have stop signs at this type of location."
Councilmember Trade stated on page 15, lines 19 -21, should be replaced with "City
Administrator Dickinson noted that Councilmember Trade's training certificate had expired and
since no one had recently training classes the Council needed to appoint him to the Board of
Review to meet State requirements."
Motion by Councilmember Trade, Seconded by Councilmember Howard to approve the February
28, 2012 City Council Workshop Meeting minutes as amended. The motion carried unanimously.
March 6, 2012 Regular City Council Meeting
Councilmember Trade stated on page 3, line 36, replace the word "gotten" with "obtained."
Councilmember Trade stated on page 5, line 20, change "1/4 to 3/" to "1/4 to 1/1"
Councilmember Trade stated on page 6, line 36, change "ppen" to "open."
Motion by Councilmember Trade, Seconded by Councilmember Knight to approve the March 6,
2012 Regular City Council Meeting minutes as amended. The motion carried unanimously.
CONSENT ITEMS
Item 2 Approve Payment of Claims.
Item 3 Approve Plans and Specs /Order Advertisement for Bids /11- 43/140"` Lane NW
Water Main Improvements. (See Resolution R031 -12)
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Regular Andover City Council Meeting
Minutes — March 20, 2012
Page 4
Item 4 Accept Petitions/Waive Public Hearing/11 -10 /South Coon Creek Drive NW
Reconstruction/Water Main. (See Resolution R032 -12)
Item 5 Approve Proclamation in Support of the Beyond the Yellow Ribbon Program.
Item 6 Update of Rum River /Cedar Creek Conservation Area.
Item 7 Approve No Parking Resolution/12 -2c /147"' Avenue NW. (See Resolution R033-
12)
Item 8 Approve Revocation of Vehicle Sales License /Xcel Properties /3138 162 °d Lane
NW.
Item 10 Modify Depository Resolution/Authorize Investment Account. (See Resolution
R034 -12)
Item 11 Approve Extension of Liquor License /Tanners Station.
Motion by Councilmember Bukkila, Seconded by Councilmember Howard, for approval of the
Consent Agenda as amended. Motion carried unanimously.
ANOKA COUNTYSHERIFF'S OFFICE MONTHLYREPORT
Commander Kevin Halweg, Anoka County Sheriff's Office, provided the City Council and residents
with an update on law enforcement activities within the City for February 2012 including 3 DWI
arrests, a domestic situation that resulted in the use of a taser, and a couple of burglary attempts. He
reminded residents to keep their doors and windows locked.
APPROVE VEHICLE SALES LICENSE /LINE DRIVE A UTO SALES 13138162" LANE NW
Councilmember Trude stated this property had been approved for this use previously and there
was a CUP in place. She asked if staff had gone to the property to ensure the conditions of the
CUP had been met including designated parking for vehicles, customers and employees, striping
and landscaping.
Community Development Director Carlberg stated he understood that this has been reviewed.
Staff will follow -up again to assure the conditions are being met. There will be a Conditional
Use Permit coming forward for this site to expand parking to accommodate an additional vehicle
sales operation. Parking will be reviewed at that time to be sure there is adequate parking.
Councilmember Trude stated she would want to know that these conditions are being complied
with before the Council approves another Conditional Use Permit for the property.
Motion by Councilmember Trude, Seconded by Councilmember Howard to grant a Vehicle
Sales License to Line Drive Auto Sales at 3138 162 °a Lane NW. The motion carried
unanimously.
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Regular Andover City Council Meeting
Minutes — March 20, 2012
Page 5
CONSIDER RECOMMENDATION FOR APPOINTMENT /COON CREEK WATERSHED
DISTRICT VACANCIES
City Engineer Berkowitz stated there is one manager, Byron Westlund, whose term expires on
May 27, 2012 for the Coon Creek Watershed District Board. Mr. Westlund has requested to be
reappointed to serve on the CCWD Board. An article was not placed in the current Andover
Today newsletter but Anoka County had previously placed a public notice in the Anoka County
Union and Forest Lake Times. The City Council is requested to consider submitting a letter
recommending an individual or individuals to the Anoka County Board of Commissioners as to
serve on the Coon Creek Watershed District Board.
Motion by Councilmember Knight, Seconded by Councilmember Howard,.to submit a letter
recommending Byron Westlund to the Anoka County Board of Commissioners to be reappointed
to the Coon Creek Watershed District Board.
Councilmember Trude stated there are no Andover residents currently on the CCWD Board and
it would be nice if the County Board would work to have more even distribution of board
representation. She stated Mr. Westlund is familiar with Andover and she would support his
reappointment.
Mayor Gamache stated there is another watershed in Andover.
City Engineer Berkowitz stated Todd Haas represents the City on the Lower Rum River
Watershed Management Organization.
The motion was called to a vote.
The motion carried unanimously.
APPROVE PRECINCT BOUNDARIES AND POLLING LOCATIONS
City Administrator Dickinson stated the State Redistricting Plan was approved February 21, 2012.
Asa result of this plan, the City has been divided into two legislative districts — 31 B and 35B. This
division results in Precincts 7 and 9 being in both legislative districts. He provided a map showing
the current precinct boundaries and a map depicting the new boundaries being proposed, which is
based on discussion at the February 28, 2012 City Council Workshop. Due to very little growth in
the southern part of the City, it is proposed to remove Meadow Creek Church as a polling location,
dividing the residents in that precinct between Precinct 3, Riverdale Assembly of God Church, and
Precinct 4, Crooked Lake Elementary. He also stated due to most of the City's growth occurring in
Precinct 7, it is proposed to divide Precinct 7 into two (2) precincts, P -7 and P -8, with both precincts
voting at the Community Center. He stated this is a process that is done every 10- years. The City is
currently securing all the agreements needed for each of the polling locations but staff does not
anticipate any issues.
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Regular Andover City Council Meeting
Minutes — March 20, 2012
Page 6
Councilmember Trude stated the new Precinct 6 used to be Precinct 9 and they use to vote at the
Prairie Oak Community Church.
City Administrator Dickinson stated all registered voters would receive a postcard from Anok
County showing their precinct number and polling location once all the precincts have been
established.
9 Mayor Gamache clarified the City is making these changes to former Precinct 9 in order to
10 accommodate State Legislative District 3113. All of what will now be Precinct 6 is part of the
11 State Legislative District 31B. He also clarified the new precinct boundaries would eliminate
12 splitting existing neighborhoods into different precincts.
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14 City Administrator Dickinson stated staff attempted to keep the voting population in all the new
15 precincts between 1,700 and 2,100. The City attempted to set the boundaries for each precinct
16 along major County Roads and bodies of water to keep neighborhoods from being divided.
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18 Councilmember Trude stated Precinct 3 will be voting at Riverdale Assembly of God Church.
19 She clarified the change for Precinct 5 included changing to Precinct 4 and the polling location
20 would be Crooked Lake Elementary School.
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22 City Administrator Dickinson stated Meadow Creek Church would no longer be a polling
23 location. The County postcards to all registered voters in what was Precinct 5, would inform
24 them of the new precinct number and polling location. He stated the City will also post this map
25 on the City website and the Secretary of State website will also be lined to.
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27 Councilmember Bukkila requested this information be included in the newsletter prior to
28 elections.
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30 Councilmember Knight requested staff explain the relationship between the precincts and school
31 districts.
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33 City Administrator Dickinson stated the City would not be able to set the precincts to match the
34 school districts of St. Francis and Anoka - Hennepin and then meet the criteria of having a polling
35 location within the required distance of the precinct borders. In the northern portion of the city,
36 Precincts 1 and 6 will need to be provided with different ballots for voting on school referendums
37 during a general election because both of these precincts include both school districts. The City
38 has been doing this in these areas for the last 10 years. He stated the biggest change in precincts
39 pertains to Precinct 7. There was a small portion added to this area and then it was added to
40 Precinct 7 and Precinct 8. The Community Center Field House is the polling location for these
41 two precincts. The Community Center has significant capacity and could possibly handle an
42 additional precinct if necessary.
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Regular Andover City Council Meeting
Minutes — March 20, 2012
Page 7
Councilmember Trude clarified no one precinct has a significant higher voting population than
the others and this will keep the polling locations from being overwhelmed. Some cities are
trying to equal out their precincts with population and she had asked staff for information
regarding the number of registered voters in Andover. Last election there were 19,229 voters
registered. With 2/3 of the City's population voting age it is important that no one location is
over loaded. She stated the Community Center would need to be well organized in order to
accommodate the two precincts.
City Administrator Dickinson stated the Community Center had a large tournament event over
the past weekend and was able to handle 4,000 to 5,000 people and there were no problems. He
stated for voting, people will be in and out quickly and this will make it easier to accommodate
the number of people.
Mayor Gamache stated some of the precincts will be utilizing schools and classes will be in
session during voting times. This will make parking difficult in some locations but the
Community Center has the parking capacity needed to accommodate two precincts.
Councilmember Trude stated other communities are focusing on equal population in each
precinct. In Andover the Councilmembers serve the entire community, so there is not a need to
equalize precinct size. The City just needs to be sure the quantity of people voting in each
location is effectively managed.
City Administrator Dickinson stated part of being a Statutory City is having the ability to be "at
large ". If the City were a Charter City then it would need to break down into wards. In his
opinion the City of Andover functions efficiently as a Statutory City.
Councilmember Trude clarified for the residents the City is not equalizing the precincts because
it needs to but rather they are making these changes to match up with the Legislative Districts as
best as possible.
Motion by Councilmember Knight, Seconded by Councilmember Bukkila to approve a resolution
establishing precincts and polling locations for the City of Andover. The motion carried
unanimously.
SCHEDULE APRIL EDA MEETING
Motion by Councilmember Bukkila, Seconded by Councilmember Trude to schedule an EDA
Meeting at 6:00 p.m. before the April 3, 2012 City Council Meeting. The motion carried
unanimously.
SCHEDULE APRIL CITY COUNCIL WORKSHOP
Motion by Councilmember Trude, Seconded by Councilmember Bukkila to schedule an April
Regular Andover City Council Meeting
Minutes - March 20, 2012
Page 8
City Council Workshop for April 24, 2012 at 6:00 p.m. The motion carried unanimously.
Councilmember Trade suggested staff include an update on the issues brought forward regarding
the open space discussions including access and if a road could be built through the sod field or
not, at the April Workshop.
City Administrator Dickinson stated this may be brought to the Council prior to the April
Workshop for negotiation discussions, if those negotiations progress.
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11 CEDAR CREEK CONSER VA TION AREA UPDATE
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13 City Engineer Berkowitz stated Anoka County has purchased 550 acres on the northwest side of
14 Andover. A majority of the land purchased is in Oak Grave. 181St Avenue is the Andover
15 boundary for this property. The Andover portion of the property is between the Rum River and
16 18151 Avenue. This land was purchased through funding from the Clean Water and Land Legacy
17 Constitutional Amendment that was approved in 2008. This purchase will preserve 550 acres.
18 There will be parking provided on the east side, off of Round Lake Boulevard and also off of
19 Blackfoot Street, which is in the northwest section of the property. The goals of this purchase are
20 to preserve the land, habitat and possible hunting opportunities.
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22 Councilmember Knight asked if there are any homes in this area.
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24 City Engineer Berkowitz stated there are no homes included in the purchased area but there are
25 homes on the other side of Cedar Creek and adjacent to the Rum River.
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27 Councilmember Trade stated there would be no access from any Andover properties.
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29 City Engineer Berkowitz stated the only public access Anoka County is looking at would be off
30 Round Lake Boulevard in Oak Grove and on the south side of Blackfoot Street in Oak Grove.
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32 City Administrator Dickinson stated it is important to note this land was purchased with the
33 Legacy grant funds and one of the requirements is this property be open for hunting. The County
34 may have some level of restrictions on the firearms discharged. He stated he would assume a
35 County permit will be needed to hunt on this property but he is not sure at this time.
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37 City Engineer Berkowitz stated the information provided by Anoka County states special hunts
38 will be conducted for deer, pheasant and waterfowl including archery, shotgun, and
39 muzzleloader.
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41 Councilmember Trade stated the plans also call for kiosks on the grounds with maps and rules.
42 The plans also include a couple of fishing decks to be constructed along the Rum River and
43 Cedar Creek.
Regular Andover City Council Meeting
Minutes — March 20, 2012
Page 9
2 City Engineer Berkowitz stated there would also be a snowmobile trail that will be provided. He
3 stated restoration efforts would begin in 2013 to restore the prairie and bring back some of the
4 natural habitat to the area. This property will be a work in progress and amenities will be added
5 as funds become available.
ADMINISTRATOR'S REPORT
9 City Administrator Dickinson updated the City Council and the residents regarding
10 administration and city department activities, legislative activities, development and CIP
11 projects, and upcoming meetings and community events including Connect Anoka County
12 Broadband, North Metro Mayors Association is working on joint purchasing ventures, staff is
13 working on the final paperwork for the bond sales that were approved, and working on the TIF
14 District that was discussed and will be scheduled for a public hearing on May 1, 2012. He stated
15 Parkside at Andover Station did get some press in the Finance and Commerce Magazine with the
16 EDA acquiring this property and working to make this property available for development.
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18 Community Development Director Carlberg stated on Saturday, March 24, from 9:00 a.m. to
19 3:00 p.m. the North Suburban Home Show will be at the Community Center. There are over 100
20 vendors for this event. Also on Saturday, March 24, from 1:00 p.m. to 3:00 p.m. there will be an
21 open house at 14524 Bluebird Street NW. This is the project Anoka County Community
22 Development did with Neighborhood Stabilization funds. The City of Andover has officially
23 received an application from Wal -Mart, via the MMFRA Group. They will be platting the
24 property so there will be a public hearing process for the preliminary plat. The City is also
25 expecting applications related to a Conditional Use Permit for outdoor storage and display. Staff
26 is expecting the public to be engaged in May at the hearings for these projects. The Anoka
27 Union released an article on their website today.
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29 City Engineer Berkowitz reminded residents that a permit from the City is required for the
30 installation of fences and retaining walls. He also stated at this time the City's ballfields are dry
31 and can be used but if the weather changes residents are asked to stay off the fields so they will
32 not be damaged. The fields at Andover Station North and Prairie Knoll will remain closed until
33 the repairs have been made to the fields. Residents are asked to be mindful of items that are
34 being flushed into the City's sewer system. Items such as disposable rags, t- shirts, towels, and
35 dental floss get caught up in the lift station pumps and cause failures. If the pumps fail there is a
36 chance that sewer water could backup and impact homes.
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38 MAYOR/COUNCIL INPUT
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40 (Youth First Community of Promise Annual Mayors' Fundraising Prayer Breakfast) Mayor
41 Gamache stated on March 23`d, from 7:30 a.m. to 9:00 a.m. at the Lord of Life Church, the 181"
42 Annual Youth First Community of Promise Annual Mayors' Fundraising Prayer Breakfast.
43 Ramsey Mayor Bob Ramsey, Anoka Mayor Rice, and Andover Mayor Gamache will host this
Regular Andover City Council Meeting
Minutes — March 20, 2012
Page 10
event. The speaker for this year's event is David Walsh, a leading authority on children, teens,
parenting and family life and the impact of technology on children's health and development.
4 (Beyond the Yellow Ribbon Program) Mayor Gamache stated Thursday, March 29, 2012, at
5 6:30 p.m., at Greenhaven, the Beyond the Yellow Ribbon Program will host a kickoff. This
6 program is to raise awareness for service members and their families.
8 (Open Space Access) Councilmember Trade stated she had questions about the open space
9 access and it would be helpful for the Council to have information from the Engineering
10 Department about the feasibility of a road or access to this property. She stated she was also
11 surprised that a road could not be funded using the Open Space funds. This creates additional
12 costs that the Council will need to consider when looking at potential open space areas. She
13 stated she would want to know the true costs of an open space purchase including access and
14 potential impact to taxpayers prior to approving any purchases for open space.
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16 City Administrator Dickinson stated as part of the 2013 budget process this year, staff will be
17 introducing separating the maintenance of open space from the Parks Department. The budget
18 process will start at the next City Council Workshop.
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20 Councilmember Trade stated having access to the open space would affect her opinion about the
21 potential purchase of open space properties.
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23 City Administrator Dickinson stated access is something that would be reviewed as part of the
24 process for the property currently being looked at by the Open Space Commission.
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26 (Tire Chip Storage) Councilmember Howard asked if a gate at the entrance should be in place to
27 secure the tire chips that are currently stored along Hanson Boulevard.
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29 Community Development Director Carlberg stated as part of the agreement, each of the tire chip
30 storage piles is to be secured with a fence.
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32 (Garbage Container Restrictions) Councilmember Howard asked if the City had any ordinances
33 that restricted the storage of garbage containers in front of residential homes.
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35 City Administrator Dickinson stated this is something the City has talked about in the past and
36 there are currently no ordinances in place that restrict the storage of garbage containers that he is
37 aware of. This is something that could be discussed at a Council Workshop.
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39 Mayor Gamache stated the State is currently working on legislation that would prohibit
40 communities from regulating trash collection and restricting the number of haulers.
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42 Councilmember Trade asked if it would be possible to set certain days for each district for
43 pickup.
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Regular Andover City Council Meeting
Minutes —March 20, 2012
Page 11
City Administrator Dickinson stated this is something that is possible. Haulers can do this
individually but it may be difficult to get them all together.
Mayor Gamache asked if the City had a set number of haulers that would be allowed at this time.
City Administrator Dickinson stated the City does not have a set maximum number of haulers
that can operate in the City, he would suggest the City Attorney weigh in on this.
Mayor Gamache asked if the City should consider setting a maximum number of haulers
allowed. If the proposed law takes effect then the City would become responsible if they took
actions that could cause someone to lose business.
City Administrator Dickinson stated this would be something that could be looked into.
(Community Center) Councilmember Howard thanked the Community Center and their staff for
all their hard work preparing for the two large events that are happening there in March.
(Safety Reminder) Councilmember Howard stated there are new drivers on the roads and
cautioned residents and new drivers to be careful and mindful of pedestrians.
(Burning Restrictions) City Administrator Dickinson stated there would be a DNR meeting on
March 26h to determine burning restrictions.
Mayor Gamache suggested residents wait until the wind dies down before any burning or
recreational fires.
(Zayo Broadband) Councilmember Trade stated the right -of -way work being done in the City is
for the Zayo Broadband project that is going in. There was an incident where a gas line was hit.
She let residents know that if their water heater is not working to call the gas company.
ADJOURNMENT
Motion by Councilmember Knight, Seconded by Councilmember Howard, to adjourn. Motion
carried unanimously. The meeting adjourned at 8:17 p.m.
Respectfully submitted,
Tina Borg, Recording Secretary
Regular Andover City Council Meeting
Minutes — March 20, 2012
Page 12
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — MARCH 20, 2012
TABLE OF CONTENTS
PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1
RESIDENT FORUM ....................................................................................... ............................... 1
AGENDAAPPROVAL ................................................................................... ............................... 1
PRESENTATION — BEYOND THE YELLOW RIBBON PROGRAM ........ ............................... 1
APPROVALOF MINUTES ............................................................................ ............................... 2
CONSENTITEMS .......................................................................................... ............................... 3
Item 2 Approve Payment of Claims .......................................................... ............................... 3
Item 3 Approve Plans and Specs /Order Advertisement for Bids /11- 43/140' Lane NW Water
Main Improvements. (See Resolution R031 -12) ................................. ............................... 3
Item 4 Accept Petitions/Waive Public Hearing/11 -10 /South Coon Creek Drive NW
Reconstruction/Water Main. (See Resolution R032 -12) ..................... ............................... 4
Item 5 Approve Proclamation in Support of the Beyond the Yellow Ribbon Program.......... 4
Item 6 Update of Rum River /Cedar Creek Conservation Area ................ ............................... 4
Item 7 Approve No Parking Resolution/12- 2c/147d' Avenue NW (See Resolution R033 -12) 4
Item 8 Approve Revocation of Vehicle Sales License/Xcel Properties /3138 162nd Lane N.. 4
Item 10 Modify Depository Resolution/Authorize Investment Account (See Resolution R034-
12) ...................................................................................................... ............................... 4
Item 11 Approve Extension of Liquor License /Tanners Station ................ ............................... 4
ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................. ............................... 4
APPROVE VEHICLE SALES LICENSE/LINE DRIVE AUTO SALES /3138 162ND LANE ..... 4
CONSIDER RECOMMENDATION FOR APPOINTMENT /COON CREEK WATERSHED
DISTRICT VACANCIES ........................................................................... ............................... 5
APPROVE PRECINCT BOUNDARIES AND POLLING LOCATIONS (See Resolution R035-
12) ................................................................................................................ ............................... 5
SCHEDULE APRIL EDA MEETING ............................................................ ............................... 7
SCHEDULE APRIL CITY COUNCIL WORKSHOP .................................... ............................... 7
CEDAR CREEK CONSERVATION AREA UPDATE ................................... ...............................
ADMINISTRATOR'S REPORT ....................................................................... ...............................
MAYOR/COUNCIL INPUT ........................................................................... ............................... 9
(Youth First Community of Promise Annual Mayors' Fundraising Prayer Breakfast) .............. 9
(Beyond the Yellow Ribbon Program) ...................................................... ............................... 10
(Open Space Access) ................................................................................. ............................... 10
(Tire Chip Storage) .................................................................................... ............................... 10
(Garbage Container Restrictions) ................................................................... ............................... 10
(Community Center) .................................................................................. ............................... 11
(Safety Reminder) ...................................................................................... ............................... 11
(Burning Restrictions) ................................................................................ ............................... 11
(Zayo Broadband) ...................................................................................... ............................... 11
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ANDOVER CITY COUNCIL WORKSHOP MEETING —MARCH 27, 2012
MINUTES
The Workshop Meeting of the Andover City Council was called to order by Acting Mayor Julie
Trude, March 27, 2012, 6:10 p.m., at the Andover City-Hall-1685 Crosstown Boulevard NW,
Andover, Minnesota.
Councilmembers present: Sheri Bukkila, Mike Knight, and Tony Howard
Councilmember absent: Mayor Gamache
Planning Commissioners
Present: Chairman Dean Daniiger, Commissioners Kyle Nemeth, Michael
Olsen, hynae Gudmundson, Steve` Peterson, and Valerie Holthus
Also present: City Administrator, Jim Dickinson
Community Development Director, Dave Carlberg
Others -
JOINT MEETING WITH THE PLANNING COMMISSION
Community Development Director Carlberg highlighted the projects going on in the community
including the redevelopment district located between Crosstown Drive and Crosstown Boulevard
along Bunker Lake Boulevard, near Fire Station 1. The City has been monitoring this area and as
properties have become. available for a reasonable price the City has purchased them so that the
area can be redeveloped in the future. This is a long -range project.
Acting Mayor Trude asked what water main projects had been completed with the CDBG Funds
the City had received.
Community Development Director Carlberg stated there had been water main projects on 138`
Avenue and 140t` Lane.
Acting Mayor Trude provided the Planning Commission with a copy of an article in the Anoka
County Union regarding the applications made by Wal -Mart.
Community Development Director Carlberg stated the City had received the application from
Wal -Mart for the property currently occupied by Pov's. Wal -Mart is interested in 19.9 acres and
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Andover City Council Workshop
Minutes — March 27, 2012
Page 2
Mr. Povlitzki would retain 6 acres. Wal -Mart has submitted a preliminary and final plat, a
Conditional Use Permit (CUP) for outdoor storage and a CUP for off -sale liquor sales. The City
has 10 days to review the application to ensure all the documents are complete. If everything is
complete then the Planning Commission would hold public hearings on the preliminary and final
plats, and the two CUP requests. The City will post a sign on the property with information
about the public hearings. He explained in the past the City has accepted the preliminary and
final plats together but with this particular application the City will inform Wal -Mart that the
preliminary plat will move forward and the final plat will not be accepted at this time.
Acting Mayor Trude pointed out this will be a controversial project and the Planning
Commissioners are cautioned not to share personal opinions. They need to be sure that all
decisions are based on the information provided and the laws and ordinances governing the City.
Community Development Director Carlberg stated any calls received could be directed to him.
At this time the only information that is available is that an application has been made. Once the
application has been reviewed for completeness it will move forward in the process. He
explained it is unlikely the property has been sold at this time. The land transaction is likely to
occur if the application has been approved. The City does not have access to the purchase
agreement. He explained this is a sale between a private seller and an entity and does not include
the City.
Planning Commissioner Olsen stated the City would have 120 days to approve or disapprove the
preliminary and final plats. He asked if these deadlines would run concurrent.
Community Development Director Carlberg explained the City would accept the preliminary plat
first and there would be 120 days to approve or disapprove that. Once this is done then the City
will work with the final plat. Staff will work closely with the City Attorney to ensure the City is
protected and following all State Statutes and laws. Once the 10 day review is done and the
application is complete it will be public information.
Acting Mayor Trude stated the neighborhood and residents would attend the public hearings.
The property is currently zoned general business and this does not conflict with the operation of a
retail location. She stated as the process moves forward, staff will try to make the information
available as soon as possible so Planning Commissioners have time to review it prior to any
meetings.
Community Development Director Carlberg stated this is private property and the current owner
is signed on to the application.
Planning Chairman Daninger stated he would not recommend any e -mail responses to residents.
E -mails can be forwarded to Community Director Carlberg for response if needed.
Councilmember Trude stated personal phone numbers and addresses are not on the City's
website but persistent residents may still try to contact Planning Commissioners at home. She
Andover City Council Workshop
Minutes — March 27, 2012
Page 3
stated the publicity Pov's had brought to the City in the last year has not been favorable.
3 Community Development Director Carlberg continued outlining projects in the City including
4 Parkside at Andover Station. The City has purchased a piece of property and has been talking to
5 potential developers and replatting this property. This could potentially be brought to the
6 Planning Commission for approval this year. He stated the City had a big event celebrating the
7 expansion of Dynamic Sealing Technologies. He explained the City's website has an aerial of
8 the property available at Andover Station including all the information for each property. This
9 makes it easier for potential buyers to get information they need to make preliminary
10 determinations on the property. The McCombs Retail Market Analysis would be available for
11 staff to review soon. There had been some struggles with getting surveys completed. In some
12 situations it had been a determination of Corporate Offices not to participate. The City had this
13 done to provide direction in what the City should be planning for in the future. He stated
14 another PUD amendment that would be coming to the Planning Commission was in the Grey
15 Oaks area. There are 2 parcels that had been platted to be a convenience store and day care but
16 due to the development that has occurred just south of this location they would like to combine
17 these parcels and build a 70 unit senior complex with assisted care and memory care. This will
18 be a change from a commercial zone to a high- density residential zone and it would need to be
19 sent to the Met Council as a change to the City's Comprehensive Plan.
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21 Acting Mayor Trude stated this project would also include a TIF hearing.
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23 Community Development Director Carlberg stated this is correct. It would be a TIF district
24 within a larger development district. The City would be considering a 15 year TIF Note.
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26 Planning Commissioner Peterson asked if this would be a pay as you go project.
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28 Planning Commissioner Holthus asked if the City is limited to the amount of TIF that could be
29 done.
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31 Community Development Director Carlberg stated this would be a pay as you go project and
32 there are limits on the amount of TIF a City could provide but Andover is below this limit. He
33 stated this project is expected to come to the Planning Commission in May or June. There had
34 been a neighborhood meeting for this project and it was well received by residents.
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36 Councilmember Howard stated this project could spur other development in this area to move
37 forward.
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39 Planning Chairman Daninger asked if there were any traffic signals planned for this intersection.
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42 Community Development Director Carlberg stated there is not a traffic signal planned. This type
43 of development does not produce significant traffic or parking needs. The City has requested
44 they limit the amount of parking they will need at the site.
Andover City Council Workshop
Minutes —March 27, 2012
Page 4
Acting Mayor Trude stated there would be a water and sewer project on South Coon Creek Drive
this year. This may result in residents requesting to be hooked up to the City's sewer and water.
Community Development Director Carlberg stated the City would see small residential projects
come forward. The City's current lot inventory is 80 lots with less than 40 of these being
considered rural. He explained the projects the City of Anoka would be considering for the
parcels located near the library including retail and multi - family housing.
9 Councilmember Knight stated Anoka is also moving Castle Field to the south side of the arena.
10 Bunker Lake Boulevard will also be upgraded to four (4) lanes all the way to 47 in Ramsey.
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12 Councilmember Trude stated the City has negotiated future access for properties in this area.
13
14 INTERIM USE PERMITS
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16 Community Development Director Carlberg stated the EDA and City Council have discussed the
17 operation of a U -Haul rental business at the Stop -N -Shop convenience store located at 13725
18 Crosstown Drive NW. Through these discussions the idea of allowing this type of use as an
19 interim use was explored. The purpose and intent of an Interim Use Permit (IUP) is to allow a
20 use within any zoning district for a limited period of time that reasonably utilizes the property
21 where it is not reasonable to utilize it in a manner provided in the Comprehensive Plan and/or to
22 allow a use that is presently acceptable but that, with anticipated development or changes, will
23 not be acceptable in the future. He clarified Conditional Use Permits (CUP) would be attached to
24 the property and an IUP could be tied to a specific business or use and include an expiration date.
25 The City currently does not have Interim Use Permit provisions. The process would be similar to
26 the CUP process with a review, public input and possible conditions added. A sunset clause with
27 a CUP can cause legal problems for the City but an expiration date can be included with an IUP
28 without causing problems.
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30 Councilmember Knight asked if a business would have a claim if they had been approved for an
31 NP, invested a large amount of money into the property, and then the 1UP expired and was not
32 extended.
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34 Community Development Director Carlberg clarified with an IUP it is understood up front that
35 the use will not be permitted permanently. The IUP could be granted for situations where a
36 short-term use of a property is needed. This would be similar to the tire chip storage on Hanson
37 Boulevard that had been presented to the City a couple of months ago. An IUP would be used if
38 a space could be used by a business that would otherwise not be able to operate in that area, until
39 another option is available.
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41 Acting Mayor Trude asked if there would be a problem with businesses thinking an IUP meant
42 anything would be approved.
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44 Community Development Director Carlberg stated the process for an IUP would be similar to the
Andover City Council Workshop
Minutes — March 27, 2012
Page 5
CUP process. A business would need to meet criteria for approval and the IUP is for short-term
use only. A CUP is a conditional amendment that runs with the property and is considered long-
term as long as the conditions are met.
Planning Commissioner Holthus asked how the City had approved the tire chip storage on
Hanson Boulevard with an expiration date. She also asked if this was the only situation in the
City where a CUP had been issued with a sunset clause.
9 Acting Mayor Trude explained with the tires on Hanson Boulevard, the City Attorney had
10 included an expiration date and clarified this was due to the hazardous nature of the products
11 being stored. The longer the hazardous materials were stored there the more likely they could
12 become more hazardous.
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14 Community Development Director Carlberg stated there were other CUPS in the City that
15 included sunset clauses and these include temporary classrooms. He stated the problem with a
16 CUP is that it stays with a property and it can only be revoked if the conditions of approval are
17 not met.
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19 Planning Commissioner Peterson stated there have been no cities sued for an IUP but there have
20 been for CUPS. The IUP is another tool available to the City to provide flexibility for businesses.
21 He asked if the time period would be at the discretion of the Planning Commission or City
22 Council.
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24 Community Development Director Carlberg stated a typical 1UP time frame would be one (1) to
25 five (5) years but the applicant can request an extension at the end of the term. He explained an
26 IUP could be restricted to a specific business and location and conditions can be added but they
27 would not be transferable or go with the property. All NPs would be looked at on a case -by -case
28 basis.
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30 Planning Commissioner Olsen stated there was language in the draft IUP Ordinance that tied
31 back to the City's CUP Ordinance. He suggested this be reviewed to ensure the language is
32 coordinated correctly.
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34 Community Development Director Carlberg stated the CUP language only contained a provision
35 that if the CUP had not been used within 12- months of being issued then it would become void.
36 Staff would review the language for both permit processes and ensure the language is clear and
37 concise.
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39 Councilmember Bukkila asked if the IUP process would be opening the City to liability because
40 this process was more liberal than the City's CUP process and did not have to meet the strict
41 criteria of the CUP.
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43 Community Development Director Carlberg stated the City would need to exercise care. The
44 1UP is to allow the short-term use of a property that may not otherwise be allowed. The City may
Andover City Council Workshop
Minutes —March 27, 2012
Page 6
be more open to reviewing a use for a property as a short-term use without allowing the use to be
tied permanently to the property. The situation with the tire chip storage would be a good
example. Under the CUP this use is tied to the property but with an IUP the City could set a
deadline without any problems. The owner of the property where the tires are being stored will
be coming to the City for approval of additional storage because he would like to use similar
material on his property. The IUP is another tool for the City to use and does not circumvent the
CUP but it will allow flexibility to allow things that make sense on a property for a short-term
use.
10 Planning Chairman Daninger asked if the City could terminate the 1UP before the expiration
11 date.
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13 Community Development Director Carlberg stated an IUP would terminate upon a specific date
14 or event. This means if there had been a specific reason, such as the construction of a new
15 facility, that was completed the IUP would be terminated. An event would be considered
16 something the applicant said they would do under the NP.
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18 Planning Chairman Daninger stated in the draft IUP language, Item A.1 should be reworded to
19 make the language more clear.
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21 Acting Mayor Trade clarified the IUP process was not a way for applicants to bypass the City's
22 zoning. She asked how staff would like to proceed with the draft NP.
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24 Community Development Director Carlberg stated if the Council and Planning Commission
25 would like to see the language worked on, staff could bring a revised draft forward for
26 consideration then the Planning Commission could hold a public hearing regarding it.
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28 Councilmember Bukkila stated she would like to see the language clearer and simpler.
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30 Community Development Director Carlberg stated the procedure would be spelled out clearly
31 and there will be no connections to the CUP process, this way there would not be any confusion
32 on the two (2) permits.
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34 Acting Mayor Trade asked if it was the consensus to have staff provide cleaner, simpler language
35 for the Interim Use Permit and have this discussed at the next Council workshop. She suggested
36 staff look at the language other cities use.
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38 Planning Commissioner Holthus asked when the next City Council workshop would be.
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40 Acting Mayor Trade stated the Council workshop is scheduled for the end of April but the
41 Planning Commission will be having one on April 10. She stated she would accept the draft
42 language going to the Planning Commission workshop prior to the Council workshop.
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44 Community Development Director Carlberg stated the U -Haul operation would continue to
Andover City Council Workshop
Minutes — March 27, 2012
Page 7
operate until the City has reached a resolution regarding this matter. He pointed out there were
other uses that would be expiring soon within the City and having this process in place would
benefit the City.
Planning Commissioner Nemeth asked if the renewal process for the IUP would be the same as
the application process.
8 Community Development Director Carlberg stated an IUP with an expiration of one (1) year
9 would be unusual. Most are likely to be in the two (2) to three (3) year range and there would
10 generally be none over five (5) years. An applicant can request an extension of an 1UP and this
11 would need to be approved by the City. He clarified there was no expectation that an IUP would
12 be extended because there was an expected termination date set at the beginning.
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14 Acting Mayor Trude stated the League of Minnesota Cities recommends the use of Interim Use
15 Permits.
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17 Community Development Director Carlberg stated the draft could be discussed at the May 8`"
18 Planning Commission workshop.
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20 Planning Chairman Daninger stated the Planning Commission has not had a meeting since the
21 new Planning Commissioners joined. At the next meeting the Planning Commission will need to
22 swear in the new members and also vote on a Chairman and Vice - Chairman.
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24 Councilmember Knight stated he appreciates the work of the Planning Commission on these
25 issues.
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27 Planning Chairman Daninger stated one of the goals of the Planning Commission had been to
28 provide more discussions on the items brought forward for the Council to consider and this has
29 been accomplished. He expects this to continue with the upcoming projects in the City. He
30 stated the Planning Commission had not had workshops in the past but he has found these are
31 helpful in providing additional information prior to the Planning Commission making a final
32 decision. He would like to see these scheduled on the same evenings as the Planning
33 Commission meetings.
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35 Planning Commissioner Olsen stated there were several projects coming up in the City and the
36 Planning Commission should have no problems putting together an agenda for their meetings.
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38 Community Development Director Carlberg stated it is also important for the Planning
39 Commission to understand where the City Council stands so that the Planning Commission is not
40 spending time on a development or project the Council does not support.
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42 Acting Mayor Trude stated the Planning Commission is both planning and zoning and the
43 Council needs their help and support in order to serve the community. She stated if there is
44 information the Planning Commissioners would like to see included in their meeting packets they
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Andover City Council Workshop
Minutes —March 27, 2012
Page 8
need to let staff know.
The Workshop with the Planning Commission adjourned at 7:45 p.m.
The Council recessed at 7:45 p.m.
The Council reconvened at 8:07 p.m.
2011 -2012 COUNCIL GOALS UPDATE AND DISCUSSION
City Administrator Dickinson provided a summary progress report on the 2011 -2012 goals and
values. Council is asked to review and discuss the progress being made on the 2011 -2012
Council Goals and Values and discuss the process for developing 2012 -2013 Council Goals and
Values. He pointed out the updates regarding the goals. He asked the Council to review the
goals and determine if they were still true statements for the Council.
Councilmember Knight stated he would not disagree with the Fiscal Value goals and this should
be ongoing.
City Administrator Dickinson stated as part of the Commercial /Residential
Development/Redevelopment Goals he would like to add working with developers to find
alternatives to Letter of Credit requirements. He stated developers are having problems
accessing the amount of credit the City requires.
Acting Mayor Trude stated this would fit in with the Commercial/Residential
Development/Redevelopment Goals. She asked what options may be available to developers.
City Administrator Dickinson stated the City could look at putting the variable fees such as aerial
mapping of sites and staff costs for inspections into a smaller escrow or include these costs in the
development agreement. At the time a building permit is applied for the City would collect all
the fixed costs such as park dedication fees, water connection charges and sewer charges. The
City would not issue a building permit until these fees were paid.
Acting Mayor Trude clarified the fixed costs would not be collected as a total amount but would
be paid in smaller portions as the single lots are developed. She asked how this would be set up
and what the down side would be of doing this.
City Administrator Dickinson stated this is an agreement that could be included in the
development contract. This is a process that is used in communities outside of the Metro area.
The City would still receive the fees but just over a period of time.
Acting Mayor Trude stated she would agree with this approach. The only down side would be
the park dedication fees would not be received as one payment and this could delay projects in
the neighborhood or somewhere else in the City.
Andover City Council Workshop
Minutes —March 27, 2012
Page 9
Councilmember Bukkila stated she would also agree with this approach. She stated the City
would not be putting in a park for a neighborhood that only had three (3) to four (4) homes in it
so it would not be a problem with the park dedication fees not coming in one full amount.
Councilmember Howard asked what would happen with the costs not paid if the developer goes
out of business.
8 City Administrator Dickinson stated if a developer does go out of business the City could have
9 the ability to assess the outstanding amounts to the properties. He stated he had explained to the
10 developers the City is currently working out a program but it would be a pilot program and the
11 City may not continue with this program in the future. The developers were appreciative of the
12 City's willingness to work with them and this may be an advantage for the City and attract
13 additional developers.
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15 Acting Mayor Trade stated she would be supportive of anything staff could do to work with
16 developers and attract additional development. She suggested staff look at goals 6 and 7 in the
17 Commercial /Residential Development/Redevelopment Goals and word them differently.
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19 City Administrator Dickinson stated staff will do a survey with the Council prior to the next
20 workshop and have something put together for the Council to consider for adoption in May.
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22 Acting Mayor Trade asked if there would be any proposed changes in the Livability /Image
23 Goals.
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25 City Administrator Dickinson stated the City will not likely meet goals 3 and 4 related to the
26 Livable Communities Program and Transit Expansion. He asked if these should be stricken as
27 part of the update.
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29 Councilmember Knight stated leaving these in as goals was not an issue.
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31 Acting Mayor Trade stated she would like to have something added that includes meeting with
32 Anoka County and going through the County's roads in the City and discussing what the City's
33 needs are, including potential stop lights and intersections. There are several areas in the City
34 that pose traffic problems for residents and the County should look at these issues during their
35 redevelopment projects.
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37 City Administrator Dickinson stated the County's long -term goal is to turn Crosstown Boulevard
38 back over to the City but the City should push to have the development of this section in the
39 County's planning process. If the project does get on the County's plan then staff will need to
40 work to keep it included in the plan.
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42 Councilmember Bukkila stated she would like to have the City discuss the little bridge over the
43 wetlands by Fire Station 1. She stated there is no safe zone for residents to walk between Bunker
44 Lake Boulevard and Fire Station 1 and this should be looked at.
Andover City Council Workshop
Minutes —March 27, 2012
Page 10
Acting Mayor Trude stated she would like to see the County use the funds for the light scheduled
on Hanson Boulevard and 161" Avenue on other problem areas in the City.
City Administrator Dickinson stated that intersection received Hazard Mitigation Funds and
those funds will need to be used in that area.
7 Acting Mayor Trude stated she would like to be sure that any potential open space projects
8 include the costs for roads or access and the maintenance for these roads. This way the Council
9 can make an informed decision on the properties and what the financial impacts would be to the
10 City. The Open Space Funds can not be used for providing access so the Council needs to know
11 what this will cost prior to approving any purchases.
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13 City Administrator Dickinson stated in the 2013 budget process, staff would include maintenance
14 and access costs for open space. Bond Counsel had told the City to be as specific as possible
15 when making the Bond request so referendum funds can only be used for the purchase of "land ".
16 The City would not pursue any open space purchases that did not have value for the City, lands
17 that are preserved naturally do not need to be purchased.
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19 Acting Mayor Trude stated she would like to be sure there is a plan included with all open space
20 property proposals that include access and maintenance.
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22 Councilmember Howard stated he would like to have the needs of the Community Center added
23 to the CIP discussions. They are outgrowing their space and they would be willing to look at
24 different options for obtaining more space for programming activities and flex space. This may
25 include discussions about a Teen Center.
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27 Councilmember Bukkila stated a Teen Center needs to have enough room so that the kids could
28 have space.
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30 Councilmember Knight explained the Maple Grove Teen Center is set up including different
31 rooms for different ages. He pointed out the facility had less activity than the current Andover
32 facility but they also have a smaller walk through population. The YMCA and Community Centr
33 is in need of storage space.
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35 Acting Mayor Trude stated a storage building had been on the plan but this had been removed for
36 financial reasons.
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38 Councilmember Howard stated batting cages could also be considered and the Hockey
39 Association would like to see a dry floor work out area as well. These things would not be
40 expensive to build but they do point out some of the shortcomings of the Community Center after
41 10 years. He stated the City also has afield shortage that is currently being looked at for those
42 outdoor sports that need fields.
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44 Councilmember Bukkila she did not disagree there were some needs at the Community Center
Andover City Council Workshop
Minutes —March 27, 2012
Page 11
but the City needs to consider the amenities that are added and making sure all the City's sports
are being treated equally. Providing a special work out area for one sport would not be
something she could support.
Acting Mayor Trade stated the YMCA would pay for what they use and there may be interest
from the sports associations to pay for a portion of having amenities added but this is something
that would need to be looked into.
9 City Administrator Dickinson stated staff could talk to the Community Center and look into their
10 needs and bring back an analysis for the Council to look at. He stated it is less expensive to add
11 to an existing building than it is to build a new building and the current Community Center was
12 designed with future expansion in mind. Staff could look at costs. The YMCA would likely
13 prefer the City do any expansions because the process would be less cumbersome then theirs.
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15 Councilmember Howard would suggest staff move forward with looking at this because the
16 YMCA is one of the City's largest partners. The Community Center is his biggest goal. He
17 stated he would provide staff with an updated concept plan to start with.
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19 Councilmember Bukkila stated the Artificial Turf Task Force has not been able to make any final
20 decisions. The group has not been focused because there had not been enough financial
21 information available. The concept of a dome may gain interest but there is a need to fund the
22 project. The sports associations want the City to pay for it but the City does not want to raise
23 taxes in order to fund the project. The short-term goal is to add fields but as a long -term goal
24 they would like to see a dome.
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26 Councilmember Knight stated the City should look at the field situation. There are not enough
27 fields in the City to accommodate the demand.
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29 City Administrator Dickinson stated staff could look at areas that are under utilized and
30 potentially add irrigation to add to the number of fields available. Staff will add a field demand
31 analysis to the goals. He stated one of the associations has talked to someone in Coon Rapids
32 and they may have fields available. Staff will look into this as well. He pointed out that adding
33 fields cannot be about bringing home a championship but rather about the needs of the kids and
34 the community.
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36 Councilmember Knight stated the complaints residents have is they have to leave the City in
37 order to play and they do not want to do this.
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39 Councilmember Bukkila stated the Task Force does not have any real answers. The members are
40 focused only on the needs and wants of the sport and they do not consider what is going on with
41 families and how a dome could impact taxes and residents.
42
43 Acting Mayor Trade stated the sports associations would need to provide some funds for a dome
44 facility or artificial turf. The City is willing to provide funding for projects that are available to
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Andover City Council Workshop
Minutes —March 27, 2012
Page 12
all the residents.
Councilmember Bukkila stated the associations would have to raise their dues then and they are
not willing to do this but they want the City to raise taxes.
City Administrator Dickinson stated there should be a balance between tax, service and the
money the associations are willing to provide. A field demand analysis and working with the
Artificial Turf Task Force and Community Center are good ways to start.
Councilmember Bukkila stated this is not a priority goal.
Acting Mayor Trude stated she would like to see something in the area of public transit as a goal.
She would also include creating partnerships to provide lifecycle housing. She asked if the
Council would have another opportunity to review the goals and provide additional input.
City Administrator Dickinson stated staff is currently working on two (2) lifecycle housing
projects. The goals discussed will be added and sent to the Council for review including:
information for working with developers for alternatives in paying for fees, rewording goals 6
and 7 in the Commercial /Residential Development/Redevelopment Goals, discussing County
roads within Andover with Anoka County, additional trail needs in the City, the inclusion of
access and maintenance information for open space proposals, review of the Community Center
and its needs, study of the field needs in the City, and potential public transit.
2012 -2013 CAPITAL IMPROVEMENT PLAN PROGRESS UPDATE
City Administrator Dickinson provided an update of the 2012 Capital Improvement Plan (CIP)
projects and equipment purchases. He also provided a list of 2013 planned equipment purchases
that had been discussed during the bond sale process. During that discussion it was determined
to include some of the equipment planned for 2013 in the 2012 bond sale to take advantage of
low interest rates and to eliminate the need to do an additional bond in 2013, saving underwriting
fees. The Council is asked to consider authorizing staff to start the procurement process for
acquiring the 2013 equipment attached.
Acting Mayor Trude stated the purchase of a ladder truck is the big item on the list. She asked if
the City needed to proceed with this purchase at this time.
Councilmember Bukkila suggested staff wait until the end of the year to purchase any equipment
unless there is a significant savings that could be obtained by purchasing something early.
Councilmember Howard stated the 2001 vehicle replacement should be pushed out. The City
could also push out the purchase of a trailer. The ditch mower does need to be replaced.
Andover City Council Workshop
Minutes —March 27, 2012
Page 13
1 Acting Mayor Trude stated the one -ton truck with a plow was listed as a high priority for
2 replacement. She asked if this would need to be replaced this year.
3
4 City Administrator Dickinson stated waiting until the end of the year is fine. Due to the light
5 snow season in 2011 -2012 there had not been enough opportunities for staff to work with the
6 frontend loader for clearing cul -de -sacs, but staff will still look for opportunities to make
7 purchases through the summer. If significant savings can be found he will bring it back.
8
9 It was the consensus of the Council to wait until the end of the year to purchase the 2013
10 equipment.
11
12 Acting Mayor Trude clarified the funds are available for these purchases.
13
14 City Administrator Dickinson clarified some of the equipment planned for 2013 was included in
15 the 2012 bond sale to take advantage of low interest rates and to eliminate the need to do an
16 additional bond in 2013, but the funds don't have to all be spent in 2012 waiting until 2013 is
17 fine.
18
19 2013 -2017 CAPITAL IMPROVEMENT PLANDISCUSSION
20
21 City Administrator Dickinson stated Administration/Finance will distribute baseline worksheets
22 to department heads. Subsequent discussion will center on the 2013 -2017 CIP development
23 calendar and the need of other committees and commissions to start their work. At this time staff
24 would like to secure the Council's priorities to assure that those priorities are taken into
25 consideration while staff prepares the draft 2013 -2017 for a future Council workshop.
26
27 Councilmember Bukkila suggested the tunnel project be pushed out to a future date.
28
29 City Administrator Dickinson stated the Public Works campus projects can also be pushed out to
30 a future date. These projects are dependent on development.
31
32 Acting Mayor Trude asked if the purchase of a new ladder truck could be pushed out to a future
33 date as well. She would like to see the City spend these funds on trails rather than on equipment.
34 The community satisfaction with trails is high and she would like to see Andover maintain this.
35
36 City Administrator Dickinson stated there is a need in the City for additional field space and this
37 would be looked at. He stated staff would also include discussions with the Anoka County
38 regarding the roads in Andover. He stated staff would study the possibility of adding to the trail
39 system and what sections would be most beneficial.
40
41 Councilmember Knight stated the City's field shortage problem does need to be addressed. The
42 City can look at solving the field problems in steps by starting with adding fields and working
43 towards a long -term goal of constructing a dome.
44
Andover City Council Workshop
Minutes —March 27, 2012
Page 14
Acting Mayor Trade asked if the funds for the playground equipment upgrades could be used for
fields.
City Administrator Dickinson stated the City may have opportunities to acquire parcels for field
development.
Councilmember Howard stated the ladder truck purchase could be pushed out to a future date.
At this time it is not a high priority.
10 Acting Mayor Trade asked if the City's fire trucks could be retrofitted.
11
12 Councilmember Knight asked if there is a possibility of purchasing a used ladder truck rather
13 than purchasing a new custom ladder truck.
14
15 City Administrator Dickinson stated there is not a good market for used fire trucks and a used
16 truck would likely not be an option. He stated the City purchase of a custom ladder truck versus
17 a stock ladder truck could reduce the cost. He stated the City may be able to push this purchase
18 to a future date but staff could look into this with the Vehicle Purchasing Committee.
19
20 Councilmember Bukkila suggested staff review this item and determine if this should be pushed
21 to a future date or if it should be considered high priority.
22
23 Acting Mayor Trade asked if the purchase could be spread out over a three (3) year period. She
24 pointed out the purchase price is a significant part of the CIP.
25
26 City Administrator Dickinson suggested the cost not be spread out over time. He stated the City
27 should be careful with pushing out these purchases as well. Recently a city had decided not to
28 purchase a ladder truck because a neighboring city was going to purchase one. This type of
29 situation can create tensions in Mutual Aid Agreements.
30
31 Acting Mayor Trade asked if it would make sense to purchase the ladder truck at this time due to
32 the potential of improvements to the Community Center, expansion of the City's outdoor fields,
33 potential dome construction and other larger projects taking place in the future.
34
35 City Administrator Dickinson stated the City should balance the needs of the community with
36 debt. Staff will look at these items and bring additional information to the Council for
37 consideration.
38
39 2012 GENERAL FUND BUDGETPROGRESS REPORT
40
41 City Administrator Dickinson stated the City of Andover's 2012 General Fund Budget contains
42 total revenues of $9,263,720 and total expenditures of $9,263,720. He provided the General
43 Fund Expenditure Budget Summary through February 2012. He explained the changes that had
44 occurred in the categories: Mayor and Council, Human Resources, Elections and Snow and lee
Andover City Council Workshop
Minutes — March 27, 2012
Page 15
Removal. He further explained the Mayor and Council category does include membership dues,
the Election fund was budgeted for a general election this year and service. organization funding
were moved to the general fund.
Acting Mayor Trude stated the County has been discussing purchasing new election equipment
and having cities make payments to them for this equipment. These payments are proposed to
include interest. She requested staff watch this item.
9 FEBRUARY2012 CITYINVESTMENTREPORT
10
11 City Administrator Dickinson provided a summary of the City's Investment portfolio including
12 the Investment Maturities summary for February 2012. Investments at 1st Regents Bank are now
13 down to FDIC insured levels, Klein Bank was added as a banking alternative.
14
15 DISCUSS 2013 BUDGET DEVELOPMENT GUIDELINES
16
17 City Administrator Dickinson stated City Administration is starting to focus on the 2013 Annual
18 Operating Budget Development process and is looking to the City Council to establish the
19 Council's guidelines for the preparation of the 2013 Annual Operating Budget. He provided
20 some suggestions for the Council to consider including a commitment to a City Tax Capacity
21 Rate, continuing with the current procurement and financial planning to appropriately expend the
22 open space bond proceeds, a fiscal goal that works toward establishing the General Fund balance
23 for working capital at no less than 45% of planned 2013 General Fund expenditures, a
24 commitment to limit the 2012 debt levy to no more than 20% of the gross tax levy and a
25 commitment to a detailed City debt analysis, a comprehensive review of the condition of capital
26 equipment, a team approach that encourages strategic planning, and a management philosophy
27 that actively supports the funding and implementation of Council policies and goals. He
28 clarified Andover will be decertifying the TIF district 1 -1 at the end of 2012.
29
30 Councilmember Knight pointed out Andover has the lowest negative impact on market values
31 from 2012 to 2013 of the cities listed.
32
33 City Administrator Dickinson stated he would look at bringing back some staff in the public
34 works area. There will be a couple of employees retiring this year and more in the future. He
35 stated staff would also work on the conversion from paid vacation/sick time to a PTO system for
36 employees this year.
37
38 Acting Mayor Trude stated she does not agree with converting to a PTO system because if
39 employees are sick and they do not have sick time available then they will be at work which
40 could make other employees sick.
41
42 City Administrator Dickinson stated if an employee is sick they need to be sent home regardless
43 of having paid time for it or not. It is up to employees to manage the amount of time off they are
44 provided with. He stated a cost of living increase is expected to be part of his initial budget
Andover City Council Workshop
Minutes —March 27, 2012
Page 16
1 proposal this year. This discussion may also be combined with PTO conversion discussion.
2
3 Acting Mayor Trude stated training for new and senior staff should continue.
4
5 Councilmember Knight stated he would like to see transit in Andover such as a bus that runs to
6 downtown several times a day as part of the City's Livability goal. He stated with the rise in gas
7 prices there might be more interest in this type of transportation.
8
9 Councilmember Bukkila stated residents of Andover are not typical commuters because they do
10 not travel from home directly to work. She stated there may be interest but it was not likely there
11 would be enough people to fill a bus eight (8) or more times a day to make a route beneficial.
12
13 City Administrator Dickinson stated staff could look at the possibility of a bus stop or bus route
14 in Andover.
15
16 City Administrator Dickinson stated the theme for the 2013 budget will be to focus on basic
17 services.
18
19 OTHER TOPICS
20
21 None.
22
23 ADJOURNMENT
24
25 Motion by Councilmember Howard, Seconded by Councilmember Knight, to Adjourn the March
26 27, 2012 City Council Workshop. The motion carried unanimously.
27
28 The meeting adjourned at 9:27 p.m.
29
30 Respectfully submitted,
31
32 Tina Borg, Recording Secretary
ANDOVT Y 0 FIA
E PIF
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator / Finance
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Payment of Claims
DATE: April 3, 2012
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of Andover.
Claims totaling $64,682.71 on disbursement edit list #1- 3 from 03/23/12 — 03/29/12 have been issued and
released.
Claims totaling $13,675.95 on disbursement edit list #4 dated 04/03/12 will be issued and released upon
approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REQUESTED
The Andover City Council is requested to approve total claims in the amount of $78,358.66. Please note that
Council Meeting minutes will be used as documented approval.
Respectfully submitted,
Lee Brezinka
Attachments: Edit Lists
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1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
To: Mayor and Council Members
CC: Jim Dickinson, City Administrat
David Berkowitz, Director of Pu 'c rks /City Engineer -3
From: Kameron Kytonen, Natural Resources Technician
0
Subject: Approve Declaration of Encroachment Easement, Conditions and
Covenants /11 -10 /South Coon Creek Drive NW Reconstruction Project -
Engineering
Date: April 3, 2012
INTRODUCTION
As a part of this reconstruction project, the City will be installing a rain garden on the corner
of South Coon Creek Drive and Raven Street. The rain garden will help improve the water
quality of Coon Creek and improve the aesthetics of the area.
DISCUSSION
The rain garden will be installed in the city right -of -way and on private property. The
property owner will be required to maintain the rain garden, which includes but is not limited
to weeding, watering the plant material and litter containment. Construction will begin this
summer.
To ensure maintenance will be upheld, a formal agreement (Declaration of Encroachment
Easement, Conditions and Covenants) that is tied to the property and recorded with the
county needs to be executed by the applicable property owner and the City.
BUDGETIMPACT
The rain garden will be lumped in with the rest of the project. The estimated total cost of
construction is $4,000.
ACTION REQUESTED
It is requested that the City Council approve the agreement (Declaration of Encroachment
Easement, Conditions and Covenants) for the project.
Respectfully submitted,
ameron en
Natural Resources Technician
Attachments: Declaration of Encroachment Easement, Conditions and Covenants
DECLARATION OF ENCROACHMENT EASEMENT,
CONDITIONS AND COVENANTS //
This Declaration is made effective as of "1 a & 2012, by and
between the City of Andover, a body corporate and politic, 1685 Crosstown Boulevard NW,
Andover, MN 55304 (hereinafter "City"), and Peter and Ellen Fastner, husband and wife, 14322
Raven Street NW, Andover, MN 55304 (hereinafter collectively referred to as "Owner").
RECITALS
A. Owner is the owner of certain real property located at 14322 Raven Street NW in
the City of Andover, County of Anoka, State of Minnesota, with a Property Identification
Number of 27- 32 -24 -32 -0066 (hereinafter "Property").
B. City is the owner of a certain right -of -way in front of the Property (hereinafter
"Right -of- Way ").
C. Owner intends to install a rain garden (hereinafter "Improvements "), as approved
by the City, which may encroach into the Right -of -Way.
D. City has agreed to grant the following encroachment easement to Owner, (the
"Easement ") for the installation and maintenance of the Improvements, subject to certain
covenants as more fully set forth below.
PROVISIONS
1. The City hereby grants to Owner a non - exclusive easement for encroachment
into the Right -of- -Way for the purposes of installing and maintaining the
Improvements, as approved by the City.
2. Notwithstanding the granting of this encroachment easement, the City reserves
the right, and shall continue to have the right, to access the Right -of -Way to
excavate, repair, construct or maintain any public improvements within the
Right -of -way.
3. It is understood and agreed to by the parties that the Right -of -Way area into
which the Improvements may encroach (hereinafter "Improved Area ") may need
periodic maintenance including, but not limited to, removing deposited
sediment, weeding, pruning and litter clean-up, all of which shall be the
responsibility of Owner.
4. If Owner fails to maintain the Improved Area, or if the City, in its sole discretion,
deems the maintenance of the Improved Area to be inadequate, the City may
provide written demand upon Owner to perform the necessary maintenance of the
Improved Area, setting forth the date by which said maintenance is to be
L�'13
completed. If the Improved Area remains unacceptable to the City after the
deadline set forth in the demand to complete the maintenance, the City may then
perform the necessary maintenance and assess the Owner for the costs thereof.
5. In the event the Property is abandoned or vacant, or if Owner repeatedly fails to
maintain the Improved Area, the City may terminate the Encroachment
Easement upon ten (10) days written notice to Owner.
6. Owner hereby covenants and agrees that Owner will not permit or allow any
mechanic or materialman's liens to be placed on the Improved Area.
Notwithstanding the previous sentence, however, in the event any such lien
shall be so placed on the Improved Area, Owner shall take all steps necessary to
see that it is removed within thirty (30) days of its being filed.
7. In consideration of the City's consent and approval to the encroachment into the
Right -of -way, Owner hereby agrees to hold the City harmless and indemnify the
City from any and all liabilities, and defend against lawsuits, expenses,
damages, acts or failures to act, attorney's fees and court costs, which may arise
as a result of Owner, or its successors in interest's installation, use or
maintenance of the Improvements. Furthermore, the City shall not be held
responsible for any damage to the Improvements as a result of the City
exercising its rights as set forth in paragraph 2 above. The City may require
evidence of insurance from Owner to cover the indemnification required herein.
8. The provisions of this Declaration shall constitute covenants running with the
land, and shall be binding upon and inure to the benefit of the owners of the
Property described herein, their successors and assigns, as well as any other
party acquiring title to all or any portion of Said Property, or any interest
therein, whether by operation of law or otherwise.
9. Owner agrees that the City has the ongoing and continuous right to record this
Declaration or a Memorandum evidencing this Agreement, at the City's sole
discretion and expense, in the public records of the county in which the Property
is located. Owner agrees to execute such documents as may be necessary to
accomplish such recordation.
10. If any provision of this Declaration shall be determined by any court or
governmental agency to be invalid or unenforceable, the remainder of this
Declaration and the application of such provision to other persons or
circumstances shall not be affected thereby, and shall remain enforceable to the
greatest extent permitted by law.
11. This Declaration shall be construed under and enforced in accordance with the
laws of the State of Minnesota.
12. Any notice required or permitted to be given in accordance with the terms of the
Declaration may be given by first class U.S. Mail, postage prepaid, overnight
courier or by personal service, to the other party, at the above address, or at
such other address as either party, or their successors or assigns, may hereafter
designate to the other party in writing.
CITY OF ANDOVER
Igo
STATE OF MINNESOTA
COUNTY OF ANOKA )
Michael R. Gamache, Mayor
Jim Dickinson, City Clerk
The foregoing instrument was acknowledged before me this _day of
2012, by Michael R. Gamache and Jim Dickinson to me known to be respectively the Mayor
and City Clerk of the City of Andover, and who executed the foregoing instrument and
acknowledge that they executed the same on behalf of said City.
Notary Public
O
Peter Fastne
ei&A� —
Eller/Fastner
STATE OF MINNESOTA
COUNTY OF ANOKA )
The foregoing instrument was acknowledged before me this Z� day of ,unit Gy ,
2012, by Peter Fastner and Ellen Fastner.
r
a -- HUMBERTO ENRIQUE OLIVARES Notary Pu
r ,
Notary Public
sa t Minnesota
31 My Comm. Expires
Jan 31, 2015
This instrument was drafted by:
Hawkins & Baumgartner, P.A.
2140 Fourth Avenue North
Anoka, MN 55303
(763) 427 -8877
M 3A 0� 34
C I T Y O F L�
NDOVE
1685 CROSSTOWN BOULEVARD N.W. *ANDOVER, MINNESOTA 55304 a (763) 755 -5100
FAX (763) 755 -8923 a WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, Director of Public orks /City Engineer
SUBJECT: Approve Plans & Specs /Order Advertisement for Bids /11 -10 /South Coon Creek
Drive NW Reconstruction - Engineering
DATE: April 3, 2012
INTRODUCTION
The City Council is requested to approve final plans and specifications and order the advertisement
for bids for Project 11 -10, South Coon Creek Drive NW Reconstruction.
DISCUSSION
Plans and specifications have been completed for the reconstruction of South Coon Creek Drive
between Crosstown Boulevard and Round Lake Boulevard. As a part of this project, a 12" water
main will be constructed from Crosstown Boulevard to 143`d Avenue that will provide a redundant
service to the west side of town. The roadway will be widened so that a 5 foot shoulder is available
on each side of the road for pedestrian use. Average widening on each side will be 2.5 feet. As
shown on the final plan this varies throughout the project. A right turn lane has been added going east
bound at Crosstown Boulevard.
An open house, neighborhood meeting and public hearing were held to discuss the preliminary project
details.
The total project cost is estimated at $2,868,570.00. The City portion of the project is $2,512,880.00
and the assessment portion is estimated at $355,690.00.
The estimated assessment per unit is:
Urban Lots: $2,770.00
Rural Lots: $7,830.00
The plans and specifications are available in the City Engineer's office for review.
BUDGET IMPACT
The project costs will be funded through the City's Road and Bridge Fund, Trunk Water Fund, Trunk
Sewer Fund, and special assessments to properties fronting along the improvements.
ACTION REQUIRED
The City Council is requested to approve the resolution approving final plans and specifications and
ordering the advertisement for bids for Project 11 -10, South Coon Creek Drive NW Reconstruction.
Respectfully submitted,
David D. Berkowitz
Attachments: Resolution's
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 11 -10, SOUTH COON
CREEK DRIVE NW RECONSTRUCTION .
WHEREAS, pursuant to Resolution No. 028 -12 , adopted by the City
Council on the 6t" day of March , 2012 , the City Engineer has prepared final
plans and specifications for Project No. 11 -10
WHEREAS, such final plans and specifications were presented to the City
Council for their review on the 3rd day of April 2012.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby approve the Final Plans and Specifications.
BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby
direct the City Clerk to seek public bids as required by law, with such bids to be opened
at 9:30 am , April 27, 2012 at the Andover City Hall.
MOTION seconded by Councilmember
and adopted by the
City Council at a regular meeting this 3'd day of April 2012 , with
Councilmembers
voting in favor of the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
ATTEST:
Michelle Hartner— Deputy City Clerk
CITY OF ANDOVER
voting
Michael R. Gamache - Mayor
NNN1 , I F•�
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER MINNESOTA 55304
TO:
CC:
FROM:
SUBJECT:
DATE:
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
Mayor and Council Members
Jim Dickinson, City Administrator
David D. Berkowitz, Director of Pub ' orks /City Engineer
(763) 755 -5100
Approve Plans & Specs /Order Advertisement for Bids /11- 40/133`d Avenue NW
Reconstruction - Engineering
April 3, 2012
INTRODUCTION
The City Council is requested to approve final plans and specifications and order the advertisement
for bids for Project 11 -40, 133`d Avenue NW Reconstruction.
DISCUSSION
Plans and Specifications have been completed for reconstruction of 133`d Avenue NW between
Hanson Boulevard and Crosstown Drive. The project includes reclaiming the existing bituminous
and repaving the roadway. The majority of the existing concrete curb and gutter will remain in place.
Deteriorated storm sewer structures will be replaced.
This is a joint project with the City of Coon Rapids. The City of Andover Engineering Department
has prepared the plans and specifications and will be administering and inspecting the work during
construction. All project related costs will be split evenly with the City of Coon Rapids.
The total project cost is estimated at $788,290. Andover will fund $394,145 and the City of Coon
Rapids will fund $394,145. Each City will be replacing signs as needed. Andover's sign cost is
estimated at $2,500.
Two properties within Andover and three properties in Coon Rapids that front 133`d Avenue will be
assessed. The assessment rate for these two properties will be $1,500.00 per lot.
The public hearing for this project was held on March 6, 2012.
BUDGET IMPACT
The project costs will be funded through the City's Road and Bridge Fund, Municipal State Aid
Funds and special assessments to properties fronting along the improvements. Project costs will be
split with the City of Coon Rapids.
ACTION REQUIRED
The City Council is requested to approve the resolution approving final plans and specifications and
ordering the advertisement for bids for Project 11 -40, 133d Avenue NW Reconstruction.
Respectfully submitted,
David D. Berkowitz
Attachments: Resolution's
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 11 -40, 133RD
AVENUE NW RECONSTRUCTION .
WHEREAS, pursuant to Resolution No. 027 -12 adopted by the City
Council on the 6th day of March 2012 , the City Engineer has prepared final
plans and specifications for Project No. 11 -40 .
WHEREAS, such final plans and specifications were presented to the City
Council for their review on the 3rd day of April 2012.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby approve the Final Plans and Specifications.
BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby
direct the City Clerk to seek public bids as required by law, with such bids to be opened
at 9:00 am , April 27, 2012 at the Andover City Hall.
MOTION seconded by Councilmember
and adopted by the
City Council at a regular meeting this 3rd day of April , 2012 , with
Councilmembers
voting in favor of the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
ATTEST:
Michelle Hartner— Deputy City Clerk
CITY OF ANDOVER
voting
Michael R. Gamache - Mayor
i
r*
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 - 8923,• WWW.ANDOVERMN.GOV
TO:
CC:
FROM:
SUBJECT:
DATE:
Mayor and Council Members
Jim Dickinson, City Administrator
David D. Berkowitz, Director of Public 4rks /City Engineer
Award Quote /11- 48/Well 6 /Sand Issue - Engineering
April 3, 2012
INTRODUCTION
This item is in regard to awarding the quote for Project 11 -48, Well 6 /Sand Issue.
DISCUSSION
Rehabilitation for wells throughout the City is identified each year in the City's Capital Improvement
Plan. Consistent rehabilitation is critical for the maintenance and production of the City's Municipal
Water System.
City Municipal Wells 6 & 7 continue to pump sand when water is pumped at the design capacity. In
the past several years the well pumping rate has been lowered to reduce the sand problem. By reducing
the pumping rate, the amount of water available to our customers and for fire protection during high
demand periods is reduced. Over the years the wells have been maintained and at the same time
redeveloped. The redevelopment has not been successful.
In 2011 pumps were pulled and maintenance was performed on Well 7 along with redevelopment.
During the redevelopment there were concerns about water discharge and the sand issue was not
resolved. Further evaluation of both wells was conducted this past winter with a consultant, local well
contractor and City staff and it was determined that the best way to resolve the sand issue is the
installation of a screen and filter pack.
Quotes were received to install a screen and filter pack for Well 6 and the results are as follows:
Contractor Quote Amount
Keys Well Drilling Company $49,700
Mark J. Traut Wells Inc. $49,800
Staff is recommending that the quote be awarded to Traut Wells based on how the unit prices were
quoted. If the quantity for certain items such as additional water jetting (Item No. 8) and /or operating
test pump (Item No. 9) are required it could end up costing the City much more than the $100
difference that was identified in the total quote amount.
Once work is completed on Well 6 then Well 7 will be further analyzed for a screen and filter pack.
Mayor and Council Members
April 3, 2012
Page 2 of 2
BUDGET IMPACT
Well rehabilitation is funded by the Water Fund. Funds for well rehabilitation from 2011 were carried
forward ($80,000) and the 2012 budget identifies $60,000. The total budget for well rehabilitation in
2012 is $140,000.
ACTION REQUIRED
The City Council is requested to approve quotes and award the quote to Mark J. Traut Wells, Inc. in
the amount of $49,800 for Project 11 -48/ Well 6 /Sand Issues.
Respectfully submitted,
David D. Berkowitz
Attachments: Quotes Received '�
March 8, 2012
Mr. Jeff Keys
Keys Well Drilling Company
1156 Homer Street
St. Paul, MN 55116 -3232
RE: City of Andover, Minnesota
Request for Quotation
Well Screen Installation
City Project No. 11-48
BMI Project No. M21.104155
The City of Andover, Minnesota is soliciting quotations to furnish and install a stainless steel well screen in
Well No. 6 in accordance with the attached specifications and drawing detail. Quotations will be received by
the City of Andover until 3:00 PM on March 20", 2012 for the following items. Quotations must include a
diagram and explanation of the Contractor's proposed K packer design and gravel pack installation method.
Screens without gravel pack material installed outside of the screen will not be allowed. The work shall be
completed by May 31, 2012.
Item
Item
Unit
Est.
unit Cost
Estimated
No.
Quantity
Price
I
Mobilization and demobilization
L.S.
1
Qd�
p(jU
2
Furnish and install 18 -inch (16.1 -inch O.D.)
L.F.
80
telescoping stainless steel well screen
3
Install and remove tremie pipe for gravel pack
L.S.
1
installation
Soo
:5b 0
4
Furnish and install American Materials Filter
C.F.
500
/ 9
93-00
Pack No. 40
5
Furnish and install 24 -inch stainless steel
L.S.
1
11/
VS-0
Figure K packer
Furnish, install, and remove temporary 1,000
6
gpm minimum test pump, including power
L.S.
1
coo
'beea
supply
7
Furnish and install temporary discharge piping
L.F.
700
8
Water jetting and backwash gravel pack into
Hour
8
place
9
Operate test pump and collect pumping water
Hour
8
/✓�
v
levels, specific capacity, and sand content
10
Remove accumulated sand from bottom of
L.S.
1
screen
11
Video taping after screen and packer
L.S.
1
installation
12
Disinfection
L.S.
1
/OV
j00
Total Estimated Quotation Price
471 14doe ua
SUBMITTED:
By; �/l.�y G✓ C"` `�iS („!el/ psi r a�,� -4
...............
Please return your quote to the following:
Mr. Brian Kraabel
Public Utilities Manager
City of Andover
1685 Crosstown Blvd NW
Andover, Minnesota 553042612
1 20
Date
Please contact Greg Johnson at (651) 704 -9970 if you have any questions.
Sincerely,
Greg F. Johnson, PE
Senior Project Manager
A
Enclosures and Attachments
c: Dave Berkowitz, City of Andover
Brian Kraabel, City of Andover
KEYS WELL DRILLING CO.
413 North Lexington Parkway
ST. PAUL, MN 55104 -4696
Phone (612) 646 -7871
FAX (612) 641.0216
JOS.. Ay'Oo CSC GslCe—?— -44 14
SHEETNO. OF
cALmLATEDSY .%61/ /x' oATE h
CHECKED BY DATE
•.,aopvaccim.l �nl
March 8, 2012
Mr. David Traut
Mark J. Traut Wells
1412e Ave. So.
Waite Park, MN 56387
RE: City of Andover, Minnesota
Request for Quotation
Well Screen Installation
City Project No. 11-48
BMI Project No. M21.104155
The City of Andover, Minnesota is soliciting quotations to furnish and install a stainless steel well screen in
Well No. 6 in accordance with the attached specifications and drawing detail. Quotations will be received by
the City of Andover until 3:00 PM on March 2&. 2012 for the following items. Quotations must include a
diagram and explanation of the Contractor's proposed K packer design and gravel pack installation method.
Screens without gravel pack material installed outside of the screen will not be allowed. The work shall be
completed by May 31, 2012.
item
No.
Item
Unit
Quantity ESL
Unit Cost
Estimated
ce
I
Mobilization and demobilization
L.S.
1
6,965.00
6,965.00
2
Furnish and install 18 -inch (16.14nch O.A.)
telescoping stainless steel well screen
L.F.
80
293.00
23,440.00
3
Install and remove tremie pipe for gravel pack
installation
LS.
1
485.00
485.00
4
Furnish and install American Materials Filter
C F
500
18.00
9 000.00
Pack No. 40
S
Furnish and install 24•inch stainless steel
Figure K packer
L.S.
1
2,480.00
2,480.00
Furnish, install, and remove temporary 1,000
6
gpm minimum test pump, including power
LS.
I
2, 600.00
supply
2,600.00
7
Furnish and install temporary discharge piping
LF
700
2.25
1,575.00
8
Watteer jetting and backwash gravel pack into
place
Hour
8
85.00
680.00
9
Operate test pump and collect pumping water
levels, specific capacity, and sand content
Hour
8
125.00
1,000.00
10
Remove accumulated sand from bottom of
L.S.
1
150.00
screen
150.00
I
Video taping after screen and packer
installation
L.S.
1
1,300.00
1,300.00
12
Disinfection
LS.
1 1
125.00 1
125.00
Total Estimated Quotation Ptice 1
1
S 49,800.00
SU13MUMD:
By: DAVID TRAUT
3 -12 -12
Authorized Signature Date
PIease return your quote to the following:
Mr. Brian Kraabel
Public Utilities Manager
City of Andover
1685 Crosstown Blvd NW
Andover, Minnesota 55304 -2612
Please contact Greg Johnson at (651) 704 -9970 if you have any questions.
Sincerely,
Greg F. Johnson, PE
Senior Project Manager
fri
Enclosures and Attachments
c: Davo Berkowitz, City of Andover
Brian Kranbel, City of Andover
4
TRAUT 141 28th Ave. S • Waite Park MN 56387 DATE SHEET NO.
caaesaf, woum Phone: 320-251-5090 Fax: 320-259-0594
DATE 3
BY TO SUBJECT
DATE I DATE Sca"A'
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Council members
CC: James Dickinson, City Administrat
FROM: Cindy DeRuyter
SUBJECT: Agreement for Residential Recycling Program with Anoka County
DATE: April 3, 2012
INTRODUCTION
(:D
The purpose of this agreement is to provide cooperation between the County and the Municipality
to implement the solid waste recycling program in the Municipality by funding it.
DISCUSSION
The County assists Andover in meeting recycling goals established by the Anoka County Board
of Commissioners by providing SCORE funds to the City of Andover for solid waste recycling
programs.
ACTION REQUESTED
The City Council is asked to review and sign the Agreement for the Residential Recycling
program.
Respectfully submitted,
Cindy DeRuyter, Recycling Coordinator
t
Cindy DeRuyter
Attachment
Anoka County Contract # 2011 -0428
AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM
THIS AGREEMENT made and entered into on the 1st day of January, 2012,
notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA,
State of Minnesota, hereinafter referred to as the "COUNTY ", and the CITY OF ANDOVER,
hereinafter referred to as the "MUNICIPALITY ".
WITNESSETH:
WHEREAS, Anoka County will receive $407,827.00 in funding from the Solid Waste
Management Coordinating Board and the State of Minnesota pursuant to Minn. Stat. §
115A.557 (hereinafter "SCORE funds') prior to the effective .date of this Agreement; and
WHEREAS, Anoka County anticipates receiving an additional $407,827.00 in SCORE
funds in the spring of 2012; and
WHEREAS, the County wishes to assist the Municipality in meeting recycling goals
established by the Anoka County Board of Commissioners by providing said SCORE funds to
cities and townships in the County for solid waste recycling programs.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained
in this Agreement, the parties mutually agree to the following terms and conditions:
1. PURPOSE. The purpose of this Agreement is to provide for cooperation between the
County and the Municipality to implement solid waste recycling programs in the
Municipality.
2. TERM. The term of this Agreement is from January 1, 2012 through December 31,
2012, unless earlier terminated as provided herein.
3. DEFINITIONS.
a. "Problem material" have the meaning set forth in Minn. Stat. § 115A.03,
subdivision 24a.
b. "Multi -unit households" means households within apartment complexes,
condominiums, townhomes, mobile homes and senior housing complexes.
c. "Opportunity to recycle" means providing recycling and curbside pickup or collection
centers for recyclable materials as required by Minn. Stat. § 115A.552.
d. "Recycling" means the process of collecting and preparing recyclable materials and
reusing the materials in their original form or using them in manufacturing processes
that do not cause the destruction of recyclable materials in a manner that precludes
further use.
e. "Recyclable materials" means materials that are separated from mixed municipal
solid waste for the purpose of recycling, including paper, glass, plastics, metals,
fluorescent lamps, major appliances and vehicle . batteries.
f. Refuse derived fuel or other material that is destroyed by incineration is not a
recyclable material.
g. "Yard waste" shall have the meaning set forth in Minn. Stat. § 115A.03, subdivision
38.
4. PROGRAM. The Municipality shall develop and implement a residential solid waste
recycling program adequate to meet the Municipality's annual recycling goal of 2754
tons of recyclable materials as established by the County. The Municipality shall ensure
that the recyclable materials collected are delivered to processors or end markets for
recycling.
a. The Municipal recycling program shall include the following components:
i. Each household (including multi -unit households) in the Municipality shall have
the opportunity to recycle at least four broad types of materials, such as paper,
glass, plastic, metal and textiles.
ii. The recycling program shall be operated in compliance with all applicable
federal, state, and local laws, ordinances, rules and regulations.
iii. The Municipality shall implement a public information program that contains at
least the following components:
(1) One promotion is to be mailed to each household focused exclusively on
the Municipality's recycling program;
(2) One promotion advertising recycling opportunities available for residents is
to be included in the Municipality's newsletter or local newspaper; and
(3) Two community presentations are to be given on recycling.
The public information components listed above must promote the focused
recyclable material of the year as specified by the County. The County will
provide the Municipality with background material on the focused recyclable
material of the year.
iv. The Municipality, on an ongoing basis, shall identify new residents and provide
detailed information on the recycling opportunities available to these new
residents.
b. If the Municipality's recycling program did not achieve the Municipality's recycling
goals as established by the County for the prior calendar year, the Municipality shall
prepare and submit to the County by March 31, 2012, a plan acceptable to County
that is designed to achieve the recycling goals set forth in this Agreement.
5. REPORTING. The Municipality shall submit the following reports semiannually to the
County no later than July 20, 2012 and January 20, 2013:
a. An accounting of the amount of waste which has been recycled as a result of the
Municipality's activities and the efforts of other community programs, redemption
centers and drop -off centers. For recycling programs, the Municipality shall certify
the number of tons of each recyclable material which has been collected and the
number of tons of each recyclable material which has been marketed. For recycling
programs run by other persons or entities, the Municipality shall also provide
documentation on forms provided by the County showing the tons of materials that
were recycled by the Municipality's residents through these other programs. The
Municipality shall keep detailed records documenting the disposition of all recyclable
materials collected pursuant to this agreement. The Municipality shall also report the
number of cubic yards or tons of yard waste collected for composting or
landspreading, together with a description of the methodology used for calculations.
Any other material removed from the waste stream by the Municipality, i.e. tires and
used oil, shall also be reported separately.
b. Information regarding any revenue received from sources other than the County for
the Municipality's recycling programs.
c. Copies of all promotional materials that have been prepared by the Municipality
during the term of this Agreement to promote its recycling programs.
The Municipality agrees to furnish the County with additional reports in form and at
frequencies requested by the County for financial evaluation, program management
purposes, and reporting to the State of Minnesota.
6. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized
invoices semiannually to the County for abatement activities no later than July 20, 2012
and January 20, 2013. Costs not billed by January 20, 2013 will not be eligible for
funding. The invoices shall be paid in accordance with standard County procedures,
subject to the approval of the Anoka County Board of Commissioners.
7. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for
eligible expenses, less revenues or other reimbursement received, for eligible activities
up to the project maximum as computed below, which shall not exceed $59,055.00. The
project maximum for eligible expenses shall be computed as follows:
a. A base amount of $10,000.00 for recycling activities only; and
b. $5.00 per household for recycling activities only.
Notwithstanding any provision to the contrary, the County reserves the right to reduce
the funding provided hereunder in the event insufficient SCORE funds are available. If
the spring SCORE payment of $407,827.00 is not received or is reduced, the County
may reduce the project maximum amount payable to the Municipality. The County will
promptly notify the Municipality in the event that the project maximum will be reduced.
8. RECORDS. The Municipality shall maintain financial and other records and accounts in
accordance with requirements of the County and the State of Minnesota. The
Municipality shall maintain strict accountability of all funds and maintain records of all
receipts and disbursements. Such records and accounts shall be maintained in a form
which will permit the tracing of funds and program income to final expenditure. The
Municipality shall maintain records sufficient to reflect that all funds received under this
Agreement were expended in accordance with Minn. Stat. § 115A.557, subd. 2, for
residential solid waste recycling purposes. The Municipality shall also maintain records
of the quantities of materials recycled. All records and accounts shall be retained as
provided by law, but in no event for a period of less than five years from the last receipt
of payment from the County pursuant to this Agreement.
9. AUDIT. Pursuant to Minn. Stat. § 16C.05, the Municipality shall allow the County or
other persons or agencies authorized by the County, and the State of Minnesota,
including the Legislative Auditor or the State Auditor, access to the records of the
Municipality at reasonable hours, including all books, records, documents, and
accounting procedures and practices of the Municipality relevant to the subject matter of
the Agreement, for purposes of audit. In addition, the County shall have access to the
project site(s), if any, at reasonable hours.
10. GENERAL PROVISIONS.
a. In performing the provisions of this Agreement, both parties agree to comply with all
applicable federal, state or local laws, ordinances, rules, regulations or standards
3
established by any agency or special governmental unit which are now or hereafter
promulgated insofar as they relate to performance of the provisions of this
Agreement. In addition, the Municipality shall comply with all applicable
requirements of the State of Minnesota for the use of SCORE funds provided to the
Municipality by the County under this Agreement.
b. No person shall illegally, on the grounds of race, creed, color, religion, sex, marital
status, public assistance status, sexual preference, handicap, age or national origin,
be excluded from full employment rights in, participation in, be denied the benefits of,
or be otherwise subjected to unlawful discrimination under any program, service or
activity hereunder. The Municipality agrees to take affirmative action so that
applicants and employees are treated equally with respect to the following:
employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection
for training, rates of pay, and other forms of compensation.
c. The Municipality shall be responsible for the performance of all subcontracts and
shall ensure that the subcontractors perform fully the terms of the subcontract. The
Agreement between the Municipality and a subcontractor shall obligate the
subcontractor to comply fully with the terms of this Agreement.
d. The Municipality agrees that the Municipality's employees and subcontractor's
employees who provide services under this agreement and who fall within any job
classification established and published by the Minnesota Department of Labor &
Industry shall be paid, at a minimum, the prevailing wages rates as certified by said
Department.
e. It is understood and agreed that the entire Agreement is contained herein and that
this Agreement supersedes all oral and written agreements and negotiations
between the parties relating to the subject matter hereof.
f. Any amendments, alterations, variations, modifications, or waivers of this Agreement
shall be valid only when they have been reduced to writing, duly signed by the
parties.
g. Contracts let and purchases made under this Agreement shall be made by the
Municipality in conformance with all laws, rules, and regulations applicable to the
Municipality.
h. The provisions of this Agreement are severable. If any paragraph, section,
subdivision, sentence, clause or phrase of this Agreement is for any reason held to
be contrary to law, such decision shall not affect the remaining portion of this
Agreement.
i. Nothing in this Agreement shall be construed as creating the relationship of co-
partners, joint venturers, or an association between the County and Municipality, nor
shall the Municipality, its employees, agents or representatives be considered
employees, agents, or representatives of the County for any purpose.
11. PUBLICATION. The Municipality shall acknowledge the financial assistance of the
County on all promotional materials, reports and publications relating to the activities
funded under this Agreement, by including the following acknowledgement: "Funded by
0
the Anoka County Board of Commissioners and State SCORE funds (Select Committee
on Recycling and the Environment).
12. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality
harmless from all claims, demands, and causes of action of any kind or character,
including the cost of defense thereof, resulting from the acts or omissions of its public
officials, officers, agents, employees, and contractors relating to activities performed by
the County under this Agreement.
The Municipality agrees to indemnify, defend, and hold the County harmless from all
claims, demands, and causes of action of any kind or character, including the cost of
defense thereof, resulting from the acts or omissions of its public officials, officers,
agents, employees, and contractors relating to activities performed by the Municipality
under this Agreement.
The provisions of this subdivision shall survive the termination or expiration of the term
of this Agreement.
13. TERMINATION. This Agreement may be terminated by mutual written agreement of the
parties or by either party, with or without cause, by giving not less than seven (7) days
written notice, delivered by mail or in person to the other party, specifying the date of
termination. If this Agreement is terminated, assets acquired in whole or in part with
funds provided under this Agreement shall be the property of the Municipality so long as
said assets are used by the Municipality for the purpose of a landfill abatement program
approved by the County.
IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first
written above:
CITY OF ANDOVER
By:
Name:
Date:
Municipality's Clerk
Approved as to form and legality:
F
COUNTY OF ANOKA
By:
Rhonda Sivarajah, Chair
Anoka County Board of Commissioners
Date:
in
Jerry Soma
County Administrator
Date:
Approved as to form and legality:
Assistant County Attorney
ilFalm
...,`-
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
Jim Dickinson, City Administrator
Amend Fee Ordinance - Developer Installed Improvements
April 3, 2012
INTRODUCTION
Pursuant to the approval of the Pilot Project, changes will need to be made to the fee ordinance.
DISCUSSION
City Administration is proposing that the fixed fees, along with park dedication & trail fees, be collected at
the time of building permit and variable fees be collected at time of final plat. This collection process would
be outlined in the development contract for each plat, and the developer would also be asked to sign an
assessment agreement in the event the lots are not built on within two years, at that time the City would assess
the fees to the lots not yet built on.
This practice will only be offered for final plats in 2012, and will be evaluated in November 2012 as part of
the annual fee ordinance update to determine if this practice should be extended into 2013. The fee ordinance
changes are attached with additions in red and deletions as strikethroughs.
ACTION REQUIRED
The Andover City Council is requested to amend the fee ordinance effective April 3, 2012 with the changes
mentioned above contingent upon the approval of the Pilot Project.
submitted,
Ordinance Amendment
Fee Schedule changes
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
AN ORDINANCE AMENDING CITY CODE TITLE 1 -7 -3 ESTABLISHING PERMIT FEES,
SERVICE CHARGES, AND VARIOUS OTHER FEES TO BE COLLECTED BY THE CITY OF
ANDOVER.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
City code 1 -7 -3 is hereby amended as follows:
Engineering
Trail Fee (Bikeway/Pathway):
Added: Collected pursuant to development contract or council resolution
Developer Installed Improvements:
Project Expenses
1. Project Expenses — collection of expenses will be outlined in the development contract
agreed to before street and utility construction can begin:
Parks
Park Dedication Fees:
Added: Collected pursuant to development contract or council resolution
Adopted by the City Council of the City of Andover this 3rd day of April 2012.
Attest: CITY OF ANDOVER
Michelle Harmer — Deputy City Clerk
Michael R. Gamache — Mayor
Endneerin2
Curb Cut Permit:
$50.00 permit issuance
Driveway- Secondary: Request / Construction
$500.00 refundable deposit. Note: will be refunded once driveway
requirements are inspected and approved.
Hold Harmless / Encroachment Agreement Fee:
$100.00
Fence (Plan Check):
$25.00
Flood Zone Search/Map:
$15.00
Retaining Wall (Plan Check):
$25.00
Rights -of -Way Permit Fee Structure:
Annual Registration Fee
$50.00
Excavation Permit Fee
$200.00
Per Add'1 Excavation (paved area)
$30.00
Per Add'l Excavation (unpaved area)
$15.00
Trench Fee
Underground Utility /Telecom Installation
$40.00 per 100 L.F.
Directional Boring or Tunneling (in addition to
excavation permit fee)
Underground Utility/Telecom Installation Open
$55.00 per 100 L.F.
Trenching (in addition to excavation permit fee)
Overhead Utility /Telecom Installation (in addition
$5.00 per 100 L.F.
to excavation permit fee)
Obstruction Permit Fee
$50.00
Permit Extension Fee
$55.00
Annual Mapping Fee
$10.00 per Permit ($0.00 if in the City format)
Delay Penalty (up to 3 days late)
$60.00
(each day late over 3 days)
Plus $10.00 per Day
Individual Service Work in the Right -of -Way
$500.00 annual fee or $10.00 per service
Per Lot Fee (Can be used as an alternative for new
developments)
Urban Rural
Connexus Energy
$31.00 per lot $35.00 per lot
Reliant Energy
$39.00 per lot $60.00 per lot
Qwest
$24.00 per lot $40.00 per lot
AT & T
$34.00 per lot $47.00 per lot
Special Assessment Costs Estimated):
See Development Contract Escrows
Street Opening Permit Sewer & Water):
$350.00 - Permit & Engineering Inspection
Trail Fee (Bikeway/Pathway):
Residential
$703.00 per unit
Internal Trails (New Plats)
Developer's Responsibility
Commercial/Industrial
Developer's Responsibility
*Collected pursuant to development contract or
council resolution
Vacation of Easement
$125.00 - Includes mailing labels
Recording Fee:
Abstract and Torrens
$100.00
Page 7
• Easement - Estimates are project - specific.
• Advertising — Project specific.
✓ City Costs - Includes inspection and city related project costs.
✓ Street Signs - The cost is based upon the size of the project. See Signs under the Public Works section for cost
determination.
✓ Construction Interest — Rate is determined at time of project estimate.
✓ Bonding - 0.5% of total project cost.
✓ Drainage Plan - 0.3% of street & storm sewer costs.
✓ County Road Improvement Fee (if applicable) — Project- specific, determined at Preliminary or Final Plat
3. Crack Seal and Seal Coating: $2.00 x sq. yd. of paved street surface.
DEVELOPER INSTALLED IMPROVEMENTS
Part A of Development Contract
1. Developer's Improvements Costs
• Erosion Control .............................. ...............................
• Tree Protection ............................... ...............................
• Street Sweeping .............................. ...............................
• Iron Monuments ............................. ...............................
• Grading, Clearing & Grubbing Certification, As- Builts
• Tree Removal ................................. ...............................
• Installation of Street Lights ............ ...............................
• Grading Certification & As- Builts . ...............................
• Landscaping Improvements (if required) .....................
• Sodding of Boulevard (if required in common areas) ..
................... ............................... $750.00
................... ............................... $750.00
................ ............................... $1,000.00
...... ............................... $100.00 per Lot
.............. Value of Work Not Completed
............... ............................... $1,000.00
............. Value of Work Not Completed
................ ............................... $2,500.00
.............. Value of Work Not Completed
.............. Value of Work Not Completed
• The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's
improvements.
• The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 150%
to establish the Developer's Security for the project.
Part B of Development Contract
1. Developer's Improvements Costs
• Streets & Utilities (Based on Developer's estimated construction cost) ................... Value of Work
• Trails / Sidewalks ....................... ............................... ..........................Value of Work
• The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's
improvements.
• The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 105%
to establish the Developer's Security for the project.
Proiect Expenses
1. Proiect Expenses — collection of expenses will be outlined in the development contract agreed to beT -aid Before Street and Utili
Construction Can Begin
✓ Aerial Mapping - 1% of Street. The estimate is based upon I% of the value of the street construction. The final value,.
is based upon 1% of the final street costs.
✓ Administration - 2 %. The estimate is based upon 2% of the estimated construction cost. The final value is based upon
2% of the final construction cost.
✓ Crack Seal and Seal Coating - $2.00 x sq. yd. of paved street surface.
✓ * Water Area Charge — Refer to Water Fees, Page 15
✓ * Water Connection Fee - Refer to Water Fees, Page 15
✓ * Sanitary Sewer Area Charge — Refer to Sanitary Sewer Fees, Page 14
✓ * Sanitary Sewer Connection Fee - Refer to Sanitary Sewer Fees, Page 14
✓ * Sanitary Sewer Lift Station Connection Fee (if applicable) — Refer to Sanitary Sewer Fees, Page 14
✓ * Sanitary Sewer 2 °" Lift Station Connection Fee (if applicable) — Refer to Sanitary Sewer Fees, Page 14
✓ * Sanitary Sewer & Water Main Railroad Crossing Fee — Refer to Sanitary Sewer Fees, Page 14
✓ County Road Improvement Fee (if applicable) — Project specific, determined at Preliminary or Final Plat
Page 9
Parks
Ball Field Usage:
Adult Rec Play
$75.00 per team, per season
$10.00 additional, per player, non - resident fee
Youth Rec Play
$0.00 per team, per person
$0.00 additional, per player, non - resident fee
Note: Includes the use of fields for both lighted and non - lighted
Field without Lights (Private Use)
$15.00 per hour or
$75.00 per day
Field with Lights (Private Use)
$20.00 per hour or
$100.00 per day
Rental Equipment for Tournament
Limer
$6.00 per tournament
Lime
$7.00 per bag
Drag
$3.00 per tournament
Hose and Nozzle
$3.00 per tournament
Batter's Box
$3.00 per tournament
Weekend Tournaments
No Field Maintenance /Adult
$275.00 tournament fee for the park plus
$200.00 field usage fee per field
No Field Maintenance/Youth
$275.00 tournament fee for the park plus
$100.00 field usage fee per field, youth organizations not affiliated with
Andover Youth
With Field Maintenance /Adult
$650.00 tournament fee for the park plus
$200.00 field usage fee per field
With Field Maintenance/Youth
$650.00 tournament fee for the park plus
$100.00 field usage fee per field, youth organizations not affiliated with
Andover Youth
Note: 1 day tournaments will be charged 75% of the tournament and field
usage fee.
Hockey Rinks:
Rink with lights (Adults)
$18.00 per hour
Park Dedication Fees:
Single Family Residences
$2,650.00 per unit
Town Home and Twin Home
$2,650.00 per unit
Apartment (Multi - Family)
$2,650.00 per unit
Lot Splits
$2,650.00 per unit
Commercial/Industrial
$7,950.00 per acre or 10% of market value of land, which ever is less (per
Ord. 10 Sec.9.07.5)
*Collected pursuant to development contract or
council resolution
Vehicle Rental — Truckster:
$50.00 per day and $350.00 refundable damage deposit
Page 12
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Approve Pilot Project — Developer Installed Improvements - Fee Collection
DATE: April 3, 2012
INTRODUCTION
d
The Council is requested to approve a Pilot Project for the remainder of 2012. The Pilot Project
will be to allow developers the ability to pay certain fixed fees per lot at time of building permit,
rather than at the time the final plat is recorded with the County.
This concept was discussed with the Council at the March 27a' workshop. The Council
discussion indicated that this Pilot Project would meet the following City Council value
statement: "The City wants to be supportive of those invested in or wanting to be invested in our
community."
DISCUSSION
In various discussions with developers that do development in or want to do development in
Andover, City Administration has received the request by these developers to explore
alternatives to the current City Fee collection that currently takes place at the time of final plat, in
particular on projects where there are "developer installed improvements ". Under current
practice, in addition to park dedication and trail fees, the developer pays the following fees at
final plat:
Project Expenses to be paid Before Street and Utility Construction Can Bed
✓ Aerial Mapping - 1% of Street. The estimate is based upon 1% of the value of the street construction.
The final value is based upon I% of the final street costs.
✓ Administration - 2 %. The estimate is based upon 2% of the estimated construction cost. The final
value is based upon 2% of the final construction cost.
✓ Crack Seal and Seal Coating - $2.00 x sq. yd. of paved street surface.
✓ * Water Area Charge
✓ * Water Connection Fee
✓ * Sanitary Sewer Area Charge
✓ * Sanitary Sewer Connection Fee
✓ * Sanitary Sewer Lift Station Connection Fee (if applicable)
✓ * Sanitary Sewer 2 "d Lift Station Connection Fee (if applicable)
✓ * Sanitary Sewer & Water Main Railroad Crossing Fee
✓ County Road Improvement Fee (if applicable) — Project specific, determined at Preliminary or Final
Plat
The developers have indicated that in the current economy, cash flow is very tight and if they
had the ability to spread those costs out and limit their letter of credit exposures they would be
able to pursue plats yet in 2012.
The Pilot Proieet — for Developer Installed Improvements:
In response City Administration is proposing that the fixed fees, along with park dedication &
trail fees, be collected at the time of building permit and variable fees be collected at time of
final plat. This collection process would be outlined in the development contract for each plat,
and the developer would also be asked to sign an assessment agreement in the event the lots are
not built on within two years, at that time the City would assess the fees to the lots not yet built
on.
This practice will only be offered for final plats in 2012, and will be evaluated in November
2012 as part of the annual fee ordinance update to determine if this practice should be extended
into 2013.
ACTION REQUESTED
The council is requested to approve the Pilot Project for Developer Installed Improvements to
allow developers the ability to pay certain fixed fees per lot at time of building permit, rather
than at the time the final plat is recorded with the County.
1,
-r*
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and City Cou
CC: Jim Dickinson, City
FROM
Michelle Hartner, Deputy %-,uy %,ierx
SUBJECT: Consider Approval Application for Exempt Permit/Andover Lions Club
DATE: April 3, 2012
INTRODUCTION
Andover Lions Club has submitted an application for a raffle at the Andover Family Fun
Fest on July 14, 2012
DISCUSSION
Council can either a) approve the application with no waiting period; b) approve the
application with a 30 day waiting period; or c) deny the application.
ACTION REQUIRED
The City Council is requested to consider approval of the application with no waiting
period.
Respectfully submitted,
1—hl
Michelle Hartner
Deputy City Clerk
Attach: Application
Minnesota lawful GamhUnn
Pace 1 of 2 2/10
LG220 Application for Exempt Permit
Application fee for each event
Ifapplication oo strnarkedorreceived:
less than 30 days more than 30 days
An exempt permit may be issued to a nonprofit organization that:
- conducts lawful gambling on five or fewer days, and
before the event before the event
- awards less than $50,000 in prizes during a calendar year.
$100 $50
ORGANIZATION INFORMATION Check# $
Organizati n name Previous gambling permit number
D L/o s 5
Type of nonprofit organization. Check one.
❑ Fraternal E] Religious ❑ Veterans XOther nonprofit organization
Mailing address City State Zip Code County
G S 533o p /C
Name of chief executive officer (CEO) Daytime phone number Email address
Attach a copy of ONE of the following for proof of nonprofit status. Check one.,
Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status.
Nonprofit Articles of Incorporation OR a current Certificate of Good Standing.
F]
Don't have a copy? This certificate must be obtained each year from:
Secretary of State, Business Services Div., 180 State Office Building, St Paul, MN 55155 Phone: 651 -296 -2803
IRS income tax exemption [501(c)] letter in your organization's name.
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer
contact the IRS at 877 - 829-5500.
F1IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of both of the following:
a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and
b. the charter or letter from your parent organization recognizing your organization as a subordinate.
IRS -proof previously submitted to Gambling Control Board
If you previously submitted proof of nonprofit status from the IRS, no attachment is required.
GAMBLING 'PREMISES'IN FORMATION
Name of premises where gambling activity'will be conducted (for raffles, list the site where the drawing will take place)
�.
Address (do not use PO box) I City Zip Code County
Date(s) of activity (for raffles, indicate the date of the drawing)
Check the box or oxes that indicate the type of gambling activity your organization will conduct:
Bingo" NRaffles Paddlewheels' 0Pull -Tabs' E]Tipboarde
* Gambling equipment for pull -tabs, bingo paper, tipboards, and
paddlewheels must be obtained from a distributor licensed by the Also complete
Gambling Control Board. EXCEPTION: Bingo hard cards and bingo Page 2 of this form.
number selection devices may be borrowed from another organization
authorized to conduct bingo. Prfn Form `,
To find a licensed distributor, go to www.gcb.state.mn.us and click on List
of Licensed Distributors, or call 651 -639 -4076. Reset �orni'•
v.
LG220 Application for Exempt Permit
Page 2 of 2 1110
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT
If the gambling premises is within city limits,
If the gambling premises is located in a township, a
a city official must check the action that the city is
county official must check the action that the county is taking
taking on this application and sign the application.
on this application and sign the application.
A township official is not required to sign the application.
_The application is acknowledged with no waiting period.
_The application is acknowledged with no waiting period.
_The application is acknowledged with a 30 day waiting
_The application is acknowledged with a 30 day waiting
period, and allows the Board to issue a permit after 30
days (60 days for a 1 st class city).
period, and allows the Board to issue a permit after 30
_The application is denied.
days.
The application is denied.
Print city name
Print county name
On behalf of the city 1 acknowledge this application.
On behalf of the county, I acknowledge this application.
Signature of county official receiving application
Signature of city official receiving application
Title
(Optional) TOWNSHIP: On behalf of the township, I
Title Date / /
acknowledge that the organization is applying for exempted gambling
activity within township limits. [A township has no statutory authority
to approve or deny an application (Minnesota Statute 349.166)]
Print township name
Signature of township official acknowledging application
Title
CHIEF <EXECUTIUE ,OFFICER'S SIGNATURE
The information provided in this application is complete and accurate to the best of my knowledge, l acknowledge that the
financial report will be completed and returned to the Board within s of the date of our gambling activity.
Chief executive officer's signature �\ f ✓
Z1. f2 Date2 2�2
Complete a separate application for each gambing activity:
Financial report Ind recordkeeping required
- one day of gambling activity,
-two or more consecutive days of gambling activity,
financial report form and instructions will sent with
- each day a raffle drawing is held
your permit, or use the online fill - inform available at
y
www.gcb.state.mn.us. Within 30 days of the activity date,
Send application with:
complete and return the financial report form to the
- a copy of your proof of nonprofit status, and
Gambling Control Board.
- application fee for each event.
Questions?
Make check payable to "State of Minnesota."
Call the Licensing Section of the Gambling Control
To: Gambling Control Board
Board at 651-639-4076.
1711 West County Road B, Suite 300 South
Roseville, MN 55113
P.nnt Form ', �teset Form °?
This form will be made available in aftemative
format (i.e. large print, Braille) upon request.
Data privacy notice:The information requested
on this form (and any attachments) will be used
by the Gambling Control Board (Board) to
determine your organization's qualifications to
be involved in lawful gambling activities in
Minnesota. Your organization has the right to
refuse to supply the information requested;
however, if your organization refuses to supply
this information, the Board may not be able to
determine your organ'ization's qualifications
and, as a consequence, may refuse to issue a
Permit. If you supply the information requested,
the Board will be able to process your
organization's application. Your organization's
name and address will be public information
when received by the Board. All other
information provided will be private data until
the Board issues the permit. When the Board
issues the permit, all information provided will
become public. If the Board does not issue a
permit, all information provided remains private,
with the exception of your organ'ization's name
and address which will remain public. Private
data are available to: Board members, Board
staff whose work requires access to the
information; Minnesota's Department of
Public Safety; Attorney General;
Commissioners of Administration, Minnesota
Management & Budget, and Revenue;
Legislative Auditor, national and international
gambling regulatory agencies; anyone pursuant
to court order; other individuals and agencies
specifically authorized by state or federal law to
have access to the information; individuals and
agencies for which law or legal order authorizes
a new use or sharing of information after this
Notice was given; and anyone with your written
consent.
u.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Discuss /Approve 2013 Budget Development Guidelines
DATE: April 3, 2012
INTRODUCTION
City Administration is starting to focus on the 2013 Annual Operating Budget Development
process and is looking to the City Council to establish the Council's guidelines for the
preparation of the 2013 Annual Operating Budget.
DISCUSSION
The following are 2013 Budget Development guidelines for your consideration that have been
discussed as part of the past few months Council workshop meetings:
1) A commitment to a City Tax Capacity Rate to meet the needs of the organization and
positioning the City for long -term competitiveness through the use of sustainable revenue
sources and operational efficiencies.
Note: Preliminary Anoka County Assessor taxable market value figures (attached) for the
City of Andover are reflecting a 4.3% decrease in total taxable market value. Tax Increment
Financing District 1 -1 will be decertifying at the end of 2012, complete impacts are still
being evaluated, and it is likely the State of Minnesota will place levy limits on cities for 2013
levies.
2) Continue with the current procurement and financial plan to appropriately expend the bond
proceeds generated from the successful 2006 Open Space Referendum.
Note: The Open Space Commission and Staff have been active pursuing the third open space
purchase. It is anticipated closed sessions with the City Council will be held in the near
future to discuss progress.
3) A fiscal goal that works toward establishing the General Fund balance for working capital at
no less than 45% of planned 2013 General Fund expenditures and the preservation of
emergency fund balances (snow emergency, public safety, facility management &
information technology) through targeting revenue enhancements or expenditure limitations
in the 2012 adopted General Fund budget.
Note: With property tax revenues making up 80% of the total General Fund revenues cash
flow designations approaching 50% would be appropriate and are recommended by the
City's auditor.
4) A commitment to limit the 2012 debt levy to no more than 20% of the gross tax levy and a
commitment to a detailed city debt analysis to take advantage of alternative financing
consistent with the City's adopted Debt Policy.
Note: The adopted 2012 debt levy was 17.94% of the gross tax levy, 20% will provide
margin to accommodate the 2012 Equipment Bond debt service. If a large debt issuance was
considered in 2012 -2013, the impact to the levy would likely not be until 2014.
5) A comprehensive review of the condition of capital equipment to ensure that the most cost -
effective replacement schedule is followed. Equipment will be replaced on the basis of a cost
benefit analysis rather than a year based replacement schedule.
Note: The City Vehicle Purchasing Committee would be performing this analysis, and would
make recommendations to the City Council as part of the 2013 -2017 Capital Improvement
Plan development.
6) A team approach that encourages strategic planning to meet immediate and long -term
operational, staffing, infrastructure and facility needs.
Note: The City Council last year adopted 2011 -2012 City Council Goals and Values. It is
anticipate that same process will occur for 2012 -2013.
7) A management philosophy that actively supports the funding and implementation of Council
policies and goals, and a commitment to being responsive to changing community conditions,
concerns, and demands, and to do so in a cost effective manner.
ACTION REQUIRED
The Council is requested to review the aforementioned proposed Budget Development
guidelines, discuss whether or not they are appropriate for developing the 2013 Annual Operating
Budget.
NDOV9^ CD
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Schedule April EDA meeting
DATE: April 3, 2012
INTRODUCTION
The Council is requested to schedule an Economic Development Authority (EDA) meeting at
6:00 pm before the April 17, 2012 City Council meeting.
DISCUSSION
Tentative agenda items for an EDA meeting have been identified as follows:
1. Approve Meeting Minutes
2. Public Hearing — EDA Land Sale - Parkside
3. Parkside at Andover Station Update
4. Trident Development (Arbor Oaks) Update
5. TIF District 1 -5 — TIF Plan Discussion
6. Other Business
Other items may be added upon request, or the meeting will be cancelled if no new
information comes forward on the identified agenda items.
ACTION REQUIRED
Schedule an EDA meeting at 6:00 pm before the April 17, 2012 City Council meeting.
A �q
184
.AK6
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.AN DOVE R.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Schedule May Council Workshop
DATE: April 3, 2012
INTRODUCTION
The Council is requested to schedule a Council Workshop for the month of May for a number of
miscellaneous business items.
DISCUSSION
Potential agenda items for a general May workshop have been identified as follows:
1. Discussion with Artificial Turf Task Force
2. Discuss Interim Use Permits
3. Discuss County Roads & Intersections
4. 2012 -2013 Council Goals Discussion
5. 2013 Budget Development Discussion
6. 2013 -2017 CIP Development Discussion
7. 2012 General Fund Budget Progress Report
8. City Investments Review
9. Other Topics — dependent on April & May activities
Other items may be added upon Council request or operational need.
ACTION REQUIRED
Schedule a May Council workshop for May 22nd at 6:00 pm or. another date and time acceptable
to the Council.
k C I T Y 0 F
ND0VF
4
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
Jim Dickinson, City Administrator
Administrator's Report
April 3, 2012
The City Administrator will give a brief verbal update on various items of interest to the City
Council and to the residents at the meeting. Listed below are a few areas of interest:
1. Administration & City Department Activities
2. Legislative Updates
3. Update on Development/CIP Projects
- Trident Development/Arbor Oaks
- Wal -Mart proposal
- Parkside at Andover Station
- Platting activity
4. Meeting reminders /Community Events
- April 12th — Board of Review
- April 17' — EDA & City Council Meetings
- April 21" — Hawkridge Park Grand Opening
- April 24th — City Council Workshop
Upon receipt of the meeting packet, if a member of the Council would like an update on a
particular item, please notify me so an adequate update can be made.
,A
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Mayor & Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Supplemental Agenda Item for April 3, 2012 City Council Meeting
DATE: April 3, 2012
The City Council is requested to receive the following supplemental information.
Consent Items
Item #4. Approve Plans & Specs /Order Advertisement for Bids /11 -10 /South Coon Creek Drive NW
(Supplemental) - Engineering / Updated Resolution with Bid Opening Date & Time Change
submitted,
Jim `.
City
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 11 -10, SOUTH COON
CREEK DRIVE NW RECONSTRUCTION .
WHEREAS, pursuant to Resolution No. 028 -12 , adopted by the City
Council on the 6t" day of March , 2012 , the City Engineer has prepared final
plans and specifications for Project No. 11 -10
WHEREAS, such final plans and specifications were presented to the City
Council for their review on the 3�d day of April 2012.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby approve the Final Plans and Specifications.
BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby
direct the City Clerk to seek public bids as required by law, with such bids to be opened
at 9:00 a.m. , Mav 11, 2012 at the Andover City Hall.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this 3rd day of April 2012 , with
Councilmembers
voting in favor of the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Michelle Hartner — Deputy City Clerk