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HomeMy WebLinkAboutCC - March 20, 2012i " s •' 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, March 20, 2012 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Presentation - Beyond the Yellow Ribbon Program — MSG David Denton, Yellow Ribbon Outreach Coordinator Agenda Approval 1. Approval of Minutes (2/28/12 Workshop; 3/6/12 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Plans & Specs /Order Advertisement for Bids /11- 43/140° Lane NW Water Main Improvements - Engineering 4. Accept Petitions/Waive Public Hearing/11 -10 /South Coon Creek Drive NW Reconstruction/Water Main - Engineering 5. Approve Proclamation in Support of the Beyond the Yellow Ribbon Program — Planning 6. Update of Rum River /Cedar Creek Conservation Area — Engineering 7. Approve No Parking Resolution/12 -2c /147th Avenue NW - Engineering 8. Approve Revocation of Vehicle Sales License/Xcel Properties /3138 162nd Lane NW - Planning 9. Approve Vehicle Sales License /Line Drive Auto Sales /3138 162nd Lane NW — Planning 10. Modify Depository Resolution/Authorize Investment Account - Administration 11. Approve Extension of Liquor License/Tanners Station — Administration Discussion Items 12. Anoka County Sheriff's Office Monthly Report — Sheriff 13. Consider Recommendation for Appointment/Coon Creek Watershed District Vacancies — Engineering 14. Approve Precinct Boundaries and Polling Locations - Administration Staff Items 15. Schedule April EDA Meeting - Administration 16. Schedule April City Council Workshop - Administration 17. Administrator's Report — Administration Mayor /Council Input Adjournment C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrato FROM: David L. Carlberg, Community Development Director SUBJECT: Presentation - Beyond the Yellow Ribbon Program - MSG David Denton, Yellow Ribbon Outreach Coordinator - Planning DATE: March 20, 2012 INTRODUCTION The City Council is requested to receive a presentation on the Beyond the Yellow Ribbon Program by MSG David Denton, Yellow Ribbon Outreach Coordinator. DISCUSSION The Cities of Andover, Anoka, Champlin, Coon Rapids and Ramsey have come together in an effort to participate and support the Beyond the Yellow Ribbon Program to show support for the military families in our community. The program is a comprehensive program that creates awareness for the purpose of connecting service members and their families with community support, training services and resources. ACTION REQUESTED Receive presentation. The Council will also approve a proclamation under the consent portion of tonight's agenda. Respectfully submitted, David L. Carlberg Community Development Director 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: March 20, 2012 INTRODUCTION The following minutes were provided by Timesaver, reviewed by Administration and submitted for City Council approval: February 28, 2012 Workshop March 6, 2012 Regular DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Minutes 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 ANDOVER CITY COUNCIL WORKSHOP MEETING — FEBRUARY 28, 2012 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Mike Gamache, February 28, 2012, 6:03 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Mike Knight, Julie Trude, and Tony Howard Councilmember absent: None Open Space Commissioner present: Kim Kovich, Jim Olson, Drago Flores, Bruce Perry, and Aaron Jarson Also present: City Administrator, Jim Dickinson City Engineer/Director of Public Works, David Berkowitz City Planner, Courtney Bednarz Others JOINT MEETING WITH OPEN SPACE COMMISSION Open Space Commissioner Jim Olson outlined the 2006 Bond Referendum that was approved by the residents and the general powers and responsibilities of the Open Space Advisory Commission. He reviewed the goals and accomplishments of the Commission including the acquisition of Martin's Meadows and North Woods Preserve, and the open space evaluation criteria used to determine if a property is worth pursuing. He stated the Commission has reviewed 65 properties for possible acquisition and held neighborhood meetings to explain the Open Space Program. Open Space Commissioner Kovich explained the evaluation criteria used and the same people do the evaluation for every property to maintain consistency in applying this evaluation tool. He also explained the people who evaluate the property are not on the Commission and this maintains an unbiased opinion by the Commission. Councilmember Trude stated there have been misconceptions with the public about the value of the open space. Councilmember Knight asked if there was a minimum acreage the Commission looked at. Open Space Commissioner Kovich explained the size of an available space is considered in the evaluation criteria and they typically look at property sizes of 5 -acres or more but they do look at smaller properties if they may fit into the open space system. Andover City Council Workshop Meeting Minutes —February 28, 2012 Page 2 Open Space Commissioner Olson stated the Commission had brought two (2) properties to the Council for consideration that would be considered to be in the urban areas. These were a property by the Andover High School and the other is along Round Lake Boulevard and South Coon Creek. The Council could reconsider these properties if they are interested in looking at smaller urban open spaces. Councilmember Bukkila asked if the City did not purchase these properties if they would likely be sold to a developer. 10 Councilmember Trude stated there had been a development proposal for these properties at one 11 time but they did not go through. 12 13 Open Space Commissioner Kovich stated the Commission only looks at those properties that 14 have willing sellers. 15 16 Councilmember Trude stated she would like to see the City acquire the property along the Rum 17 River. 18 19 Councilmember Knight pointed out two (2) Indian battle sites that have historical significance to 20 the City and suggested the Commission look at these properties. 21 22 Open Space Commissioner Olson showed a map of parcels the Commission has looked at and 23 most of the parcels were in the north area of the City. 24 25 Open Space Commissioner Kovich stated the access and trails at Martin's Meadows are 26 improving. The Commission is constantly looking for new properties. The Commission had 27 considered the Selmer/Kuiken properties several times. The biggest problem with this area is 28 access. The Commission also considered the Aasness property but it did not work out. He stated 29 the Council had directed the Commission to look at the Selmer property again in June 2011. He 30 stated there is no access to the open space to the north of the property but there is interest from 31 the adjacent property to sell some of that property. This would provide access to the rest of the 32 property off Hanson Boulevard and the farm road could be used for parking and this would make 33 it a good open space candidate. The adjacent property owner would be interested in selling an 34 additional 15 -17 acres in the northern portion of their property as part of the deal to assure 35 access. 36 37 Councilmember Trude asked what the distance would be from the access to the open space. 38 39 Open Space Commissioner Olson stated it is approximately' /4 of a mile. 40 41 Open Space Commissioner Drago stated the Commission has walked this area and it provides a 42 feeling of nature and open space, which is one of the main directives of open space. 43 44 City Planner Bednarz stated the City has talked with the Highway Department and they would Andover City Council Workshop Meeting Minutes —February 28, 2012 Page 3 1 allow access off Hanson Boulevard. 2 3 Mayor Gamache stated the Selmer property is one of the properties the Council has been 4 interested in for a long time. He liked the access the adjacent property would provide. He asked 5 if the City would be able to acquire these properties with the funds available. 6 7 Open Space Commissioner Kovich stated the economy has worked in the City's favor and the 8 City would be able to acquire these properties with the remaining funds. 9 10 City Planner Bednarz stated the adjacent property owner would rather sell the larger portion of 11 the property they are offering and easement for the access so that they would still be able to 12 continue farming the section along the access. 13 14 Open Space Commissioner Kovich stated the Commission would bring a proposal for this 15 property to the Council when there is an agreement reached. 16 17 Councilmember Trude stated having access to an open space is key for residents to be able to 18 utilize it. She stated she would like to see additional funds available for purchases in the urban 19 area. 20 21 Mayor Gamache stated this open space property would give the City approximately 40 -acres that 22 would potentially be located in the middle of a future development. This would provide a 23 section of land the City could preserve for the residents forever as open space. 24 25 Councilmember Trude stated she would like to see the City pursue the Selmer property instead of 26 the Aasness property at this time. She asked if a road could be put in the larger section of 27 property offered by the adjacent property owner. This would provide a shorter distance for 28 residents to walk to access the Selmer open space property. 29 30 City Planner Bednarz stated the County will allow access off Hanson Boulevard but the City will 31 need to determine what property the adjacent property owner is willing to offer the City. The 32 City would need to evaluate the other area of the property to determine the feasibility of a road in 33 that location. A road in this location could not be paid for with Open Space referendum funds. 34 35 Mayor Gamache suggested the Open Space Commission continue working on this property. 36 37 Councilmember Trude stated she would support pursuing the Selmer property if access can be 38 included but she would not support the purchase of the Aasness property at this time. 39 40 City Planner Bednarz stated this acquisition would come close to utilizing the remaining funds in 41 the Open Space fund. The Open Space Commission would need authorization to continue 42 talking with the property owners and to discuss potential prices. 43 44 Councilmember Trude stated she is supportive contingent of access. She suggested the Andover City Council Workshop Meeting Minutes — February 28, 2012 Page 4 1 Commission start with the access property and work towards the Selmer property. Access for the 2 Selmer property can not be assumed to happen in the future so the City should take steps at this 3 time to obtain access. 4 5 It was the consensus of the City Council to direct the Open Space Commission to continue 6 working with Mr. Selmer for property that can be used as open space for the residents of 7 Andover and to pursue access with the adjacent property owner. 8 9 Councilmember Knight asked if the City should consider running a new bond referendum for 10 additional open space purchases. 11 12 Councilmember Howard suggested the City allow residents to experience those properties that 13 are already in place prior to requesting a new referendum. 14 15 Mayor Gamache stated the current bond expires in 2022. This will allow residents time to 16 experience and appreciate the open space. 17 18 19 MUNICIPAL WATER SYSTEM UPDATEIRATE STRUCTURE 20 21 City Engineer Berkowitz stated the current rate structure is a 7 -tier system. As part of the Capital 22 Improvement Planning process staff is recommending evaluating a 4 -tier system. Benefits to this 23 would include simplifying the billing process, which would reduce billing costs and have high 24 end users pay a rate that is more in line with their use. The DNR recommends a 4 -tier structure 25 to promote water conservation. 26 27 Councilmember Bukkila asked what would be considered a high end user. 28 29 City Engineer Berkowitz stated usage over 100,000 gallons in a residential area. The high end 30 users are the ones that also dictate the City's water system design. The intent of this program is 31 not to impact the average users. Staff would like to run an analysis on a 4 -tier system versus the 32 current 7 -tier system to determine if it would be beneficial for the City. 33 34 City Administrator Dickinson stated the City would expect to collect the same amount of money 35 but the high end users would be paying a greater portion than those that use less. 36 37 Councilmember Knight asked how many residents would be affected. 38 39 City Administrator Dickinson stated approximately 10% to 15% of rate payers would be 40 considered high end users. 41 42 Councilmember Howard stated he would be interested in how much the change would impact 43 residents. 44 Andover City Council Workshop Meeting Minutes — February 28, 2012 Page 5 Councilmember Trude asked if low volume users would be paying less with a 4 -tier system. City Administrator Dickinson stated this may be possible and it would be something that would be determined in the study. City Engineer Berkowitz stated staff would bring the results of the study to the Council. Any fee changes would not go into effect until the approval of the fee schedule in December. 9 It was the consensus of the Council to direct staff to conduct an analysis on a 4 -tier rate system. 10 11 12 DISCUSS PROPOSED ASSESSMENT /11- 471174TH AVENUE NW/HEATHER STREET 13 NW 1173RD LANE NW 14 15 City Engineer Berkowitz stated the City Council is requested to discuss the proposed assessment 16 rate for the potential reconstruction of 1741h Avenue NW, Heather Street NW, and 173`d Lane 17 NW. The City Council received and accepted a petition from the property owners to pave the 18 existing gravel roads in this neighborhood. Staff has been working on a preliminary feasibility 19 report to provide information to the residents. In evaluating the project and estimated assessment 20 for this project there is a potential to use reclaimed material from 2012 street reconstruction 21 projects. This would lower the cost of each assessment by about $600 per lot. With this 22 reduction the estimated assessment rate per lot would be $8,700. The City Council is asked to 23 discuss if they would like to participate in a 50% cost share. 24 25 Councilmember Bukkila stated the current assessment policy states that a neighborhood petition 26 needs to be signed by all the property owners abutting the existing gravel road. This petition was 27 signed by eleven (11) of the sixteen (16) properties. She stated she would like to know more 28 information on the properties that did not sign the petition, such as if they are bank owned or 29 rental properties. 30 31 Councilmember Trude stated the assessment policy also states the City Council could propose 32 the improvements. 33 34 Councilmember Howard asked why the property at 17303 is not included in the assessment. 35 36 City Engineer Berkowitz stated this property does not have an address on 173rd Lane and based 37 on current policy is not part of the project area. He also explained there are no ditches in the 38 neighborhood for drainage so concrete curb and gutter would need to be installed. This would be 39 less expensive than having ditches installed. Currently the water drains into some of the front 40 yards and it does create a problem for the property located at 3054 174d` Avenue. He clarified 41 one of the eleven (11) signatures on the petition does not count because they are not part of the 42 project area. He stated the Council could direct staff that they are willing to contribute 50% of 43 the project costs but the project may not be approved. 44 Andover City Council Workshop Meeting Minutes —February 28, 2012 Page 6 Councilmember Trude stated at this time the neighborhood is looking for more information from the City such as an estimated assessment and if the City is willing to contribute 50% to the project. City Engineer Berkowitz stated this was correct and this information would be provided at a neighborhood meeting. At that time the residents would be informed of the estimated assessment amount. He stated this may be too high of an assessment for this neighborhood at this time. 9 Councilmember Trude stated she would support the City contributing 50% of the project costs 10 and the use of the reclaimed materials from other reconstruction projects to lower the 11 assessments. She stated she would also consider extending the length of the assessment 12 payments if needed. 13 14 City Engineer Berkowitz stated the City has not done an assessment payment schedule over 10 15 years. 16 17 Councilmember Trude suggested inviting the residents that have side yards in this project area 18 because they will be affected by the project. 19 20 City Engineer Berkowitz stated he would not recommend this for the neighborhood meeting 21 because the residents that will be assessed for the project improvements will want to know why 22 others at the meeting will not be assessed. 23 24 Councilmember Bukkila stated the City needed to be consistent in applying the assessments for 25 improvements to existing gravel roads. If the assessment policy states a petition needs to be 26 signed by all property owners in the project area then that is what the Council should expect. 27 28 City Engineer Berkowitz stated the reclaimed material from the other reconstruction projects is 29 material that the City uses for other maintenance projects. 30 31 City Administrator Dickinson stated it would be difficult to say if the City would recoup their 32 costs for this project. He did not see a benefit to the entire community because this was a section 33 of road driven just by the residents of this neighborhood. 34 35 Councilmember Trude stated a paved road may increase the value of the homes in this 36 neighborhood and it may make it easier to sell those homes that are banked owned in this area as 37 well. 38 39 Councilmember Bukkila asked how many of the homes in this neighborhood are banked owned. 40 41 City Engineer Berkowitz stated he is not sure at this time but would check into this. 42 43 Councilmember Bukkila asked if there is an alternative solution for the drainage problems on the 44 one property rather than paving the entire road and installing curbs and gutters. Andover City Council Workshop Meeting Minutes — February 28, 2012 Page 7 1 City Engineer Berkowitz stated the previous owners had not complained to the City. Currently 2 the City goes out and builds up the portion of the property that has water problems. He stated the 3 City would not recommend putting in a drainage pipe to push this water to a catch basin. The 4 sand from the gravel road would create problems. 5 6 Mayor Gamache suggested staff schedule a neighborhood meeting and let the residents know the 7 City would support a 50% cost share and the estimated assessment would be $8,700 per unit. 8 9 Councilmember Bukkila stated she did not feel the level of support from the neighborhood was 10 enough for the City to contribute 50% of the cost. She stated she would like additional 11 information for those properties that did not support the petition before making a final decision. 12 There are other streets in the City that need reconstruction and there is only a problem with one 13 property at this time. 14 15 City Administrator Dickinson stated in order for the Council to initiate the project there would 16 need to be 4/5 vote in favor of the project. He recommended staff continue forward with a 17 neighborhood meeting at this time. The Council concurred. 18 19 20 DISCUSS SOUTH COON CREEK DRIVE NW RECONSTRUCTION /11 -10 21 22 City Engineer Berkowitz stated the public hearing for the South Coon Creek Drive reconstruction 23 project would be on March 6`". There had been several concerns and complaints brought up to 24 the City. One of the biggest complaints is the residents do not want the road widened. The 25 design of the road was done to minimize impacts on the trees. The extra 2.5 -feet on each side 26 will be used to create a pedestrian shoulder on both sides of the road. This will not be designated 27 as a bike lane but rather a pedestrian shoulder. 28 29 Councilmember Trude asked why the City was not constructing an off -road trail. 30 31 City Engineer Berkowitz explained an off -road trail would have more impacts on the trees and 32 neighborhood. The road width would need to be increased an additional 12 -feet on one side of 33 the road rather than 2.5 -feet on both sides. With a trail on one side of the road the road would 34 have stayed at 32 -feet wide and a trail would need to be 3 -feet off the road and the trail itself 35 would be 8 -feet wide. The current proposal is to have the road widened to 37 -feet. This allows 36 for the 12 -foot drive lanes that are currently there and a shoulder width of approximately 5 -feet. 37 38 Mayor Gamache asked if the shoulder would be marked as a bike trail. 39 40 City Engineer Berkowitz stated the shoulder would be a pedestrian shoulder and would not be 41 marked as a bike trail. If it is marked as a bike trail then it is for bike use only. He also 42 explained the City is paying 100% of the cost for the extra width of the street and then 75% of 43 the street reconstruction. 44 Andover City Council Workshop Meeting Minutes — February 28, 2012 Page 8 1 City Administrator Dickinson stated the City would provide colored graphs for the public hearing 2 outlining the City costs and the portion being assessed. 3 4 City Engineer Berkowitz stated the City is using State Aid funds for this reconstruction project. 5 6 Councilmember Trude stated if the shoulder is not designated as a bike trail then the City would 7 not be able to include it on the regional trail maps and it could not be used for grant applications. 8 The City's Transportation Plan includes a regional connection in this location. 9 10 Councilmember Bukkila stated she would not be interested in looking at an off road trail. 11 12 Councilmember Howard stated he is not interested in an off -road trail either. 13 14 City Engineer Berkowitz stated the trail segment could be included on trail maps and this type of 15 trail was the City's compromise between the residents wanting a trail but also wanting to 16 minimize the impact on the neighborhood. 17 18 Mayor Gamache asked if Mr. Posterick's concerns had been resolved. 19 20 City Engineer Berkowitz explained the road in front of Mr. Posterick's property is very close and 21 this creates a nonconforming lot for his property. The City explained to him that if he needed to 22 get a building permit for his property he would be able to do so within 180 days of the situation 23 that creates the need, but he would not be able to expand the size of the structure. 24 25 Councilmember Knight asked if the City had looked into the assessment for the small 1 -acre lot 26 that is included in this project. 27 28 City Engineer Berkowitz stated the City had sent extensive responses to the owner of this 29 property. At this time he is considered a unit in the project area and is being assessed the same as 30 other units in the project area. 31 32 Councilmember Trude stated the City could look at amending its assessment policy for those 33 properties that do not meet the minimum standard for lot size in the designated area. The City 34 can consider assessing at the rural lot rate rather than the urban lot rate for this particular 35 situation. 36 37 Councilmember Bukkila stated she would like to know how many other properties in the 38 community would be affected by the suggested policy change. The City will have to pick up the 39 difference in cost between the rural assessment and what the other residents in the neighborhood 40 are being assessed. 41 42 Mayor Gamache stated he would be supportive of looking at the assessment rate for this 43 particular property given the difference in size. 44 Andover City Council Workshop Meeting Minutes — February 28, 2012 Page 9 1 Councilmember Trude asked if the City should contact this homeowner prior to the meeting to 2 let him know the Council is looking at alternatives to the assessment for his property. 3 4 City Engineer Berkowitz stated this is something that should be addressed at the public hearing. 5 He stated the difference in assessments would be approximately $7,800 for a rural lot and $2,700 6 for an urban lot. 7 8 Councilmember Bukkila stated the City should consider if there are other 1 -acre lots in the 9 project area that will request similar adjustments to their assessment rate. Also there may be 10 other similar situations in future road projects and the City may be setting precedence. 11 12 City Administrator Dickinson suggested assessing this property as two (2) urban lots or 13 approximately $5,400, because that is likely the number of lots that would be able to be created if 14 platted. 15 16 Councilmember Trude stated the current assessment policy does not allow the City to "wing it" 17 with assessments. If the City is going to make an exception then it should be part of the 18 assessment policy. 19 20 City Administrator Dickinson suggested as an alternative the property owner can appeal the 21 assessment. 22 23 City Engineer Berkowitz pointed out the property had 165 -feet of frontage and there are other 24 properties in the project area that have less frontage but more acreage. 25 26 Councilmember Bukkila stated this property is twice the size of the standard urban lot. 27 28 The Council recessed at 8:00 p.m. 29 30 The Council reconvened at 8:07 p.m. 31 32 Councilmember Bukkila suggested splitting the difference between the rural assessment and then 33 adding the assessment for an urban property. 34 35 Councilmember Trude suggested adding the urban and rural assessments and then splitting it. 36 37 Mayor Gamache asked staff to prepare a breakout of different assessment options for the City to 38 consider in regard to this particular property. 39 40 City Engineer Berkowitz stated Johnson's Oakmount Terrace reconstruction project would also 41 be considered at the March 6h Council meeting. He stated the residents in this project area were 42 sent an e -mail notifying them of the meeting. 43 44 Councilmember Bukkila stated there had been an article in regard to the City of Ramsey. The Andover City Council Workshop Meeting Minutes — February 28, 2012 Page 10 City does not have money for their portion of the repair costs and they are looking at potentially doing a franchise fee of about $25 per month for 30 -years on top of an assessment for residents. Councilmember Trude asked if the City should consider having a Community Service Officer at the March 6th Council meeting. Councilmember Bukkila and City Administrator Dickinson indicated they didn't think that would be necessary. 10 11 DISCUSS POTENTIAL TRAILS ALONG COUNTY ROADS 12 13 City Engineer Berkowitz stated at the January workshop the Council suggested looking into the 14 possibility of designing, bidding and constructing trail segments on the north side of 161 St 15 Avenue from Crane Street to Wintergreen Street and along the south side of Andover Boulevard 16 from Bluebird Street to Vale Street as part of the Anoka County's 2012 overlay program. The 17 County is advertising their project at the beginning of March, which would not allow us enough 18 time to prepare plans and specifications. They also suggested that the City would not get good 19 pricing because the County project is mostly paving and not dirt work which would be required 20 for the trail construction. Due to workload at this time the project design would be consulted out 21 which typically is done in -house and not charged to the Trail Fund. The Andover Boulevard 22 project has great potential and reviewing this site it appears that the trail could be placed just 23 south of the power poles. The 161St Avenue section is much more challenging due to the DNR 24 wetlands. Staff recommends that these projects be included in the City's 2013 -2017 Capital 25 Improvement Plan and if the project is feasible staff would be able to provide proper evaluation 26 and design. 27 28 Councilmember Trude asked if the trail could be constructed on the south side of 161St Avenue 29 because the north side is not feasible with the wetlands. 30 31 City Engineer Berkowitz stated there are wetlands along the south side as well and it would be 32 difficult to construct a trail there. 33 34 Councilmember Knight asked if it would be possible to construct a boardwalk. 35 36 City Administrator Dickinson stated it would be very expensive to construct a boardwalk over 37 the wetlands, but possible. 38 39 City Engineer Berkowitz stated the trail segment along Andover Boulevard would be feasible but 40 it may be more costly if the City attempts to lump this in with the County's overlay project. He 41 recommended the City include this item in the 2013 -2017 CIP and the City can look at the trail 42 segment in the future. 43 44 Mayor Gamache stated the Andover Boulevard trail segment is important and is included in the Andover City Council Workshop Meeting Minutes —February 28, 2012 Page 11 City's Transportation Plan. Councilmember Howard asked if the City could look at stock piling supplies, such as class 5, for this project and get the base ready and put the paving into the CIP. City Engineer Berkowitz stated staging the project would be feasible but there would be concerns about erosion with a gravel trail. Once there is material in place and the trail is prepared the City should move forward and have it paved. It would be possible for the City to store excess material from other projects to be used in a trail project. 10 Councilmember Bukkila stated she would prefer to put the trail project into the CIP and look at it 11 in the future since it will not be feasible to include with the County's overlay project at this time. 12 13 Mayor Gamache stated he would prefer to see the City work on the Andover Boulevard trail 14 segment. 15 16 Councilmember Trude asked if the City would be looking at changing the trail stop signs to the 17 new 18 -inch size or if they would be removing them. 18 19 City Engineer Berkowitz explained all the trails have stop signs at street intersections. At this 20 time the signs are 12- in6hes but this is no longer the acceptable size per the MUTCD manual and 21 in order to remain compliant the City would have to either change them to an 18 -inch size or 22 remove them. Staff is recommending the stop signs be removed but during previous discussions 23 the Council had indicated they would like to keep the signs. 24 25 Councilmember Bukkila suggested the 12 -inch signs be taken down and not replace them. 26 27 City Administrator Dickinson stated staff would recommend removing the signs at the 28 crosswalks and installing the larger signs in areas where there is not a crosswalk. 29 30 Councilmember Trude stated there are areas where cars are pulling into the crosswalk area and 31 into the path of the trail. She requested staff be sure that all vehicle stop signs are placed before 32 the pedestrian trail crossing. 33 34 Councilmember Trude stated there are areas where having a stop sign along the trail would make 35 sense but she does not believe the City should have trail stop signs at every driveway and 36 intersection. She suggested the Council discuss this again at another workshop. 37 38 Mayor Gamache suggested the City remove the trail stop signs in location where there is a 39 crosswalk and add the larger 18 -inch trail stop sign. 40 41 Councilmember Bukkila stated the City would not be able to sign for every scenario and it cannot 42 prevent people with poor driving habits from encroaching into the trail crossing at intersections. 43 44 Councilmember Trude stated bikers are supposed to stop before crossing streets and they do not 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes — February 28, 2012 Page 12 always do this. She clarified staff would not be changing the signs until the Council can review them further. City Engineer Berkowitz stated the signs would cost approximately $33.50 for the raw materials. DISCUSS REDISTRICTING AND CITY PRECINCTS City Administrator Dickinson stated the deadline for the City to complete setting the voting precincts is April 3rd. Staff will have a resolution for the Council to consider at the March 20, 2012 Council meeting. He outlined the proposed precincts and voting locations in each precinct. The precincts were designed to run along the major County roads. Councilmember Trude stated Meadow Creek Church would be a better location for voting because of the access and parking. She clarified that all the voting locations should have access, adequate parking and ability to handle large groups of people so voters are not discouraged from voting. City Administrator Dickinson stated each precinct has a primary location and a secondary location identified that meets the standards. He stated the Community Center would be able to accommodate two (2) precincts with no problems. There will be staff available to meet people at the entrances to direct them to the correct voting locations along with signage. He also pointed out Precinct 1 and Precinct 6 will need to be sure they give voters the correct ballots since two school districts are included in the precincts. Councilmember Bukkila stated she would like to see the boundary for Precinct 3 follow Crosstown Boulevard down rather than include the small neighborhood section. This will eliminate problems the City currently has with neighborhoods being divided. Councilmember Trude requested staff review the voting locations so ensure there is adequate parking close to the facility. The schools do not have parking close to the doors for those residents that are not able to walk long distances. City Administrator Dickinson stated staff is reviewing the voting locations because these will need to be in place for 10 years. He also stated that the precincts will be impacting what areas are represented by County Commissioners and the school district boundaries. It was the consensus of the Council to have the boundary line for Precinct 3 to run south on Crosstown Boulevard. DISCUSS 2013 BUDGET DEVELOPMENT GUIDELINES City Administrator Dickinson stated City Administration is starting to focus on the 2013 Annual Operating Budget Development process and is looking to the City Council to establish the Andover City Council Workshop Meeting Minutes —February 28, 2012 Page 13 Council's guidelines for the preparation of the 2013 Annual Operating Budget. He provided some suggestions for the Council to consider including continuing with the current procurement and financial plan to appropriately expend the bond proceeds generated from the successful 2006 Open Space Referendum, a fiscal goal that works toward establishing a General Fund balance for working capital at no less than 45% of planned 2013 General Fund expenditures, and a commitment to limit the 2012 debt levy to no more than 20% of the gross tax levy and commitment to a detailed city debt analysis to take advantage of alternative financing. 9 Councilmember Bukkila suggested looking at the City's tax rate for 2013. 10 11 City Administrator Dickinson stated this is something staff could look into and bring information 12 back to the Council to review. He stated staffing would be one area that should be looked at 13 because there are needs in the Public Works Department. 14 15 Councilmember Trude asked what the housing market is expected to be. 16 17 City Administrator Dickinson stated housing development is looking good for Andover. There 18 are three developers that are likely moving forward with the next phase of development. He also 19 stated that the City will decertify one TIF District this year. 20 21 Councilmember Knight suggested staff look into what surrounding communities would be doing. 22 He also thanked staff for their hard work. 23 24 Councilmember Bukkila requested staff prepare another forecast for the Council to review 25 showing the impacts of the TIF District being decertified. 26 27 28 PRE AUDIT YEAR END 2011 GENERAL FUND BUDGETREPORT 29 30 City Administrator Dickinson stated the City Administration directives and departmental 31 expectations for 2011 would carry forward to 2012. He reviewed the Pre -Audit Year End 2011 32 General Fund Budget Progress report. 33 34 Councilmember Trude stated she would like to see funding for staff training increased. 35 36 City Administrator Dickinson stated the technical areas and Planning Commission were areas 37 that needed training. 38 39 Councilmember Howard stated staff should have a list of maintenance projects that need to be 40 completed and look at potentially putting these items together for a larger project that could be 41 bid. City Administrator Dickinson stated the City has done larger projects that are bid out but if 42 there are immediate needs then the City will not bid it out and do the necessary maintenance. 43 44 Councilmember Howard asked if Target would be doing improvements this year. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes — February 28, 2012 Page 14 City Administrator Dickinson stated Target has not yet been approved for a building permit. The City had discussed with Target what they would need to do to comply with the covenants that are in place for this area. The covenants will be in place for 30 years and all development and improvements would need to comply with these. Councilmember Knight asked if these covenants would be a problem for other developments in this area. City Administrator Dickinson stated the covenants that apply to Target do not apply to some other potential developments in other areas. JANUARY 2012 GENERAL FUND BUDGET PROGRESS REPORT City Administrator Dickinson reviewed the General Fund Expenditure Budget Summary for 2012 through January including total revenues and total expenditures. He noted all items appear to be in line. JANUARY 2012 INVESTMENTS REPORT City Administrator Dickinson reviewed the Investment Maturities Summary for January 2012 and the most recent Standard & Poor's Bond rating that references the deemed importance of reviewing investments monthly. He explained the only thing the City was being penalized for was paying down debt aggressively. He stated Andover's economic indicators are favorable. Councilmember Trude stated the report should be included in the next newsletter and put on the website. Councilmember Knight suggested City Administrator Dickinson write an article for the newsletter in regard to the report. He asked where the City was in regard to cooperating with neighboring communities. City Administrator Dickinson stated there would be an article in the newsletter and the report would be on the City's website. He stated one of the negative things that have come from communities trying to work together is that some communities have put off purchasing equipment because there is an expectation that other communities will purchase the equipment. He stated this is making cooperation difficult between cities for equipment sharing. The sharing of IT items is the number one demand that cities are seeing. As far as the schools district goes the City is expecting to see some things happen in the future relative to cooperation. City Administrator Dickinson stated the City has been monitoring the banks and at this time there are two (2) local banks, First Regents Bank and Village Bank, on the list of the top five (5) riskiest banks. The City has been working to reduce the city impacts at First Regents Bank and Andover City Council Workshop Meeting Minutes — February 28, 2012 Page 15 1 Village Bank holds the letter of credit for Woodland Development's Woodland Crossings. The 2 City is working with Woodland Development in regard to other options so they would not be 3 required to be double leveraged for some improvements but still protect the City. City staff 4 would like to try a pilot program this year where the City would not collect all the water and 5 sewer charges upfront but rather collect it at the building counter when there is a building permit 6 applied for. 7 8 9 OTHER TOPICS 10 11 (Metro Cities Board) City Administrator Dickinson stated Councilmember Knight is interested in 12 applying to the Metro Cities Board. He asked all the Councilmembers to sign a letter of 13 recommendation. 14 15 (Yellow Ribbon Program) City Administrator Dickinson stated there would be a neighborhood 16 community meeting in regard to the Yellow Ribbon Program. Staff will bring information back 17 to the Council. 18 19 (Board of Review) City Administrator Dickinson stated Councilmember Trude was not listed as 20 approved on the Board of Review but he was. He stated the Council would need to appoint him 21 as a voting member at the next meeting to serve compliance. 22 23 24 ADJOURNMENT 25 26 Motion by Councilmember Bukkila, Seconded by Councilmember Knight, to Adjourn the 27 February 28, 2012 City Council Workshop. The motion carried unanimously. 28 29 The meeting adjourned at 9:39 p.m. 30 31 Respectfully submitted, 32 33 Tina Borg, Recording Secretary 2 REGULAR ANDOVER CITY COUNCIL MEETING — MARCH 6, 2012 MINUTES 9 10 The Regular Bi- Monthly Meeting of the Andover City Counoj-f called to order by Mayor Mike 11 Gamache, March 6, 2012, 7:00 p.m., at the Andover CiY Tal1,a1685 Crosstown Boulevard NW, 12 Andover, Minnesota. - 13 14 Councilmembers present: Mike Knight, Sheri Bukkila, Julie Trudeand Tony Howard 15 Councilmember absent: None. - 16 Also present: City Admimstratof Tim Dickinson w 17 City Engineer/Public Works Dfi or, David 'I"i ko_ witz 18 City Attorney, Scott Baurrigar�ner 19 Others - 20 21 - 22 PLEDGE OFALLEGIANCE 23 24 SPECIAL PRESENTATION -4ME FIG DGE PRESENTATION 25 26 Fire Chief Dan Winkel infi6d_uceA_-fw_6_--aew fire f g7 ters who have successfully completed their 27 one -year probatidnary penodd# oftlieetiref gliters have performed above expectations. 28 These axe Elie first new f refighte'r -s ,that the fire daparfinent has added since 2009. 29 m 30 Mayor Gamache presented baes to th e`newest firefighters, Musarraf Hussain and Kevin 31 Koschak 32 33 Fire Chief Winkef scatted the firetations are fully staffed at this time. They are anticipating a 34 couple of retirements aril will•rieed to fill those. 35 36 Councilmember Trude thanked all of the firefighters and their families for the sacrifices they 37 have made to provide safety for the community. 38 39 Councilmember Knight also thanked everyone for their hard work. He stated Andover has one of 40 the best fire departments. 41 42 Councilmember Howard stated the community is safer because of the firefighters. He asked 43 what the process would be if someone were interested in joining the Fire Department. 44 45 Fire Chief Winkel stated anyone interested in joining the Fire Department is asked to fill out an 46 application at one of the fire stations or at City Hall. When there are openings the Fire Regular Andover City Council Meeting Minutes — March 6, 2012 Page 2 1 Department will contact applicants. They will be looking for people that would be available 2 during the day, from 5:00 a.m. to 5:00 p.m. 3 4 RESIDENT FORUM 5 6 Ms. Kathy Heltemes, 1432 140'' Lane NW, Andover, stated concerns about the rumors that Wal- 1 Mart will be building in Andover across the street from Target. She stated she is opposed to this 8 business coming to Andover because this is a nice community. She stated the residents of 9 Andover should be asked if they want this business in the City. 10 11 Mayor Gamache stated the Council has heard from residents regarding these rumors but at this 12 time the City has not officially received an application from Wal -Mart. He stated the property is 13 private property and the City does not have any rights to tell the owner who they can sell the 14 property to. The Council can only make sure the property is zoned correctly for what the 15 property is used for. The property is currently zoned General Business. He stated the City would 16 inform the community when there is something to report. 17 18 Councilmember Trude stated in rezoning matters the City would post a sign on the property 19 informing residents but if a business purchases the property and meets all the zoning 20 requirements and the City's Ordinances then the City would not post any notification on the 21 property. 22 23 Ms. Heltemes asked how residents would find out what is going on with this property so that an 24 opposition could be organized. 25 26 Mayor Gamache stated when the City knows something officially then there will be information 27 available on the City's website and in the newsletter. 28 29 City Administrator Dickinson stated the Anoka County Union, Star Tribune, and Pioneer Press 30 would also be sources for information. 31 32 AGENDAAPPROUAL 33 34 Mayor Gamache stated there is supplemental information provided for Item 9: Hold Public 35 Hearing /Order Plans and Specs /South Coon Creek Drive NW Reconstruction. 36 37 Mayor Gamache added Item 6a: Approve 2012 City of Andover Board of Appeal and 38 Equalization Board under Consent Items. 39 40 Motion by Councilmember Bukkila, Seconded by Councilmember Knight, to approve the Agenda as 41 amended. Motion carried unanimously. 42 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — March 6, 2012 Page 3 APPROVAL OFMINUTES February 21, 2012 Regular City Council Meeting Motion by Councilmember Trude, Seconded by Councilmember Howard to approve the February 21, 2012 Regular City Council Meeting minutes as presented. The motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims. Item 3 Approve Plans and Specs /Order Advertisement for Bids /12- 2a/2012 Street Reconstruction (Ivywood Estates). (See Resolution R021 -12) Item 4 Approve Plans and Specs /Order Advertisement for Bids /12 -13 Sunshine Park Parking Lot Expansion West Side Phase 3. (See Resolution R022 -12) Item 5 Approve Plans and Specs /Order Advertisement for Bids /12- 8/2012 Curb, Sidewalk and Pedestrian Ramp Repairs. (See Resolution R023 -12) Item 6 Approve Resolution Calling for a Public Hearing for the Proposed Adoption of the Modification to the Development Program for Development District No. 1, and the Proposed Establishment of Tax Increment Financing District No. 1 -5 and the Proposed Adoption of a Tax Increment Financing Plan — Arbor Oaks Senior Housing Project. (See Resolution R024 -12) Item 6a Approve 2012 City of Andover Board of Appeal and Equalization Board. (See Resolution R030 -12) Motion by Councilmember Trude, Seconded by Councilmember Bukkila, for approval of the Consent Agenda as amended. Motion carried unanimously. 042-M N 1 /7) Y57" City Administrator Dickinson stated at the February 6, 2012 Council Meeting the City Council authorized the sale of the General Obligation Equipment Certificates, Series 2012A and the Taxable General Obligation Capital Improvement Refunding Bonds, Series 2012B. He reviewed with the Council the bids received on each issuance from the February 23`d sale and the Standard and Poor's bond rating. Councilmember Trude pointed out the rates the City had gotten and the significant savings as a result of the City's high rating. City Administrator Dickinson stated these were rates for short-term bonds and not reflective of the long term market. Motion by Councilmember Trude, Seconded by Councilmember Knight to Approve the resolution accepting proposal on sale on $585,000 General Obligation Equipment Certificates, Series 2012A Regular Andover City Council Meeting Minutes —March 6, 2012 Page 4 and $1,570,000 Taxable General Obligation Capital Improvement Refunding Bonds, Series 2012B and providing for their issuance and levying a tax for the payment thereof The motion carried unanimously. (See Resolutions R025 -12 & R026 -12) HOLD PUBLIC HEARING /ORDER PLANS AND SPECSIII- 401133' AVENUE NW RESONSTRUCTION 9 City Engineer Berkowitz stated 133`d Avenue NW between Hanson Boulevard and Crosstown 10 Drive is included in the Capital Improvement Plan for reconstruction in 2012. The proposed 11 project includes reclaiming the existing bituminous and repaving the roadway. The majority of 12 the existing concrete curb and gutter will remain in place. Deteriorated storm and sewer 13 structures will be replaced. This is a joint project with the City of Coon Rapids and all project 14 related costs will be split evenly. Two (2) properties within Andover and three (3) properties in 15 Coon Rapids that front 133`d Avenue, are proposed to be assessed. Andover typically assesses 16 25% of the total project costs for street improvements projects but based on the limited number 17 of properties and the length of the proposed improvement this would not be feasible. Staff is 18 recommending to assess the two (2) parcels in Andover a flat rate of $1,500.00 per lot for the 19 improvements as identified in the feasibility report. This rate is similar to other urban 20 assessments on high traffic streets. He explained the options residents have for paying the 21 assessment once the final assessment hearing has been held. 22 23 Mayor Gamache stated this particular situation is unique in Andover because there are only two 24 (2) properties that front this section of 133`d Avenue in Andover. The City's assessment policy 25 states that properties that front the road project will be assessed. 26 27 Motion by Councilmember Knight, seconded by Councilmember Howard to open the Public 28 Hearing. The motion carried unanimously. 29 30 Mayor Gamache opened the public hearing at 7:25 p.m. 31 32 No one wished to address the Council. 33 34 Motion by Councilmember Knight, Seconded by Councilmember Trude to close the Public 35 Hearing. The motion carried unanimously. 36 37 Mayor Gamache closed the public hearing at 7:26 p.m. 38 39 Motion by Councilmember Trude, Seconded by Councilmember Knight, to Approve the 40 resolution ordering the improvement of Project 11 -40, 133`d Avenue NW reconstruction and 41 directing preparation of final plans and specifications. The motion carried unanimously. (See 42 Resolution R027 -12) 43 Regular Andover City Council Meeting Minutes — March 6, 2012 Page 5 1 HOLD PUBLIC HEARING /ORDER PLANS AND SPECS 111 -10 1SOUTH COON CREEK 2 DRIVE NW RECONSTRUCTION 3 4 City Engineer Berkowitz stated South Coon Creek Drive between Crosstown Boulevard and Round 5 Lake Boulevard is included in the Capital Improvement Plan for reconstruction in 2012. As part of 6 this project, a 12" water main would be constructed from Crosstown Boulevard to 143`d Avenue. 7 The roadway will be widened so that a 5 -foot shoulder is available on each side of the road for 8 pedestrian use. The widening will be on average 2.5 -feet on each side. A right turn lane will be 9 added going eastbound at Crosstown Boulevard. The estimated assessment per unit is $2,770.00 per 10 urban lot or $367.49 annually and $7,830.00 per rural lot or $1,038.79 annually. The urban lots are 11 identified as those lots that have City sewer and water and rural lots are not hooked up to the City's 12 sewer system. He reviewed the options residents had for paying the assessment once the assessment 13 hearing has been held. 14 15 City Administrator Dickinson pointed out the City would be paying 100% of the extra road 16 thickness and additional road width. 17 18 Councilmember Trude stated rural lots are typically larger that urban lots and because of this it 19 requires more road length to get through the neighborhood and the increased length increases the 20 cost of the road. Urban lots are 1/4 to' /a -acre and rural lots are based on the requirements that 21 were in place at the time they were platted, which at this time is 2.5- acres. 22 23 City Engineer Berkowitz outlined the schedule for the project including the timeline for 24 construction and the assessment hearing. The plans would come to the Council for final approval 25 in early April. The City works to get projects out for bid as early in the season as possible to try 26 and get better prices for the project. The City has gotten good bids over the last couple of years 27 and this has resulted in prices being lower than the estimated project costs and a lower 28 assessment for residents. 29 30 Councilmember Trude stated the lots in this particular project area are not typical in that they are 31 not similar in size and designation. While considering this project the City had looked into 32 several different assessment options. The City decided to follow the assessment policy that was 33 established in 2000. All the residents in the project area will benefit from the project and will be 34 assessed according to this policy. The City is paying for 75% of the road costs and 100% of the 35 extra road width and extra road thickness through the taxes paid by all residents. The City has 36 followed a program that evaluates the City's roads and recommends the worst roads in the City 37 for reconstruction. This ensures the City maintains the infrastructure and does not fall behind in 38 making the necessary repairs. If the City does not maintain repairs on an annual basis it would be 39 unable to make all the necessary repairs at one time. She pointed out that Ramsey is currently in 40 a situation where the roads need to be repaired but the City is unable to pay its portion of the 41 repairs. The Ramsey residents may be required to pay an added charge to their utility bills on top 42 of their assessments. The Andover assessment policy is a way for the City to be consistent and as 43 fair as possible in the repairs of the infrastructure. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — March 6, 2012 Page 6 City Administrator Dickinson clarified the assessment payments provided at this time are estimated on an annual interest rate of 5.5% but the City may be able to look at a lower rate. The City bases the interest on what a typical 10 -year note would be for the City and it may be closer to a 4% interest rate. Councilmember Bukkila asked if staff had done a survey of surrounding communities and their assessment policies and where Andover stands with their assessment policy. City Engineer Berkowitz stated assessments range from 0 -100% of improvement costs. Some communities do improvements strictly out of the levy such as Apple Valley, New Hope and Minnetonka. Shoreview has a street renewal fund as part of their levy. Based on the information the average assessment is approximately 40% of improvement costs. Edina assesses 100% of road improvements. Andover ranks the lowest in terms of interest rate charged for assessments and also on the low end for percentage of improvements assessed. Councilmember Howard clarified the City had looked at installing an off - street path but opted for the pedestrian shoulder to reduce impacts on the trees and neighborhood. City Engineer Berkowitz stated the City follows the Bikeway Facility Design Manual when designing trails and paths in the City. The pedestrian shoulder provides the least amount of impact to the properties along the corridor. The total road width will be increased an average of 2.5 -feet on both sides to accommodate the new 5 -foot pedestrian shoulder on each side. If an off - street shared trail were constructed then it would need to be 5 -feet from the curb of the roadway and the trail itself would be 8 -feet wide for a total impact of 13 -feet on one side of the road. If the pedestrian shoulder is on one side it would be considered two -way traffic and there would need to be a barrier along this section and the impact would be greater than what is being proposed. Councilmember Trude stated the Park Commission preferred an off - street trail due to safety concerns but the number of trees that would be removed was much greater. The City understands residents concerns for the appearance of their neighborhoods and decided to minimize the impact on the number of trees that would need to be removed. There does need to be some type of trail in the area to provide a safe space for pedestrians. As part of the Transportation Plan the City will add safe pedestrian routes as roads are improved. Motion by Councilmember Bukkila, Seconded by Councilmember Knight to ppen the Public Hearing. The motion carried unanimously. Mayor Gamache opened the public hearing at 7:44 p.m. Councilmember Trude stated the Council has received letters and a -mails from residents regarding this project. Regular Andover City Council Meeting Minutes —March 6, 2012 Page 7 1 Ms. Sue Doll, 2424 South Coon Creek Drive, Andover, stated she is not opposed to the widening 2 of the roadway to accommodate the pedestrian shoulder and the City's consideration for the 3 impact on the trees is appreciated. She does not agree that rural lots should be assessed a higher 4 amount than urban lots. Rural lots are not hooked up to the City's sewer systems and are 5 therefore less costly to the City. She stated more than just residents of the neighborhood use the 6 road and a more favorable assessment could be reached if everyone who uses the road was 7 assessed. Her property is not going to get three (3) times the benefit as an urban property for the 8 same improvements so she would not agree to being assessed three (3) times the amount as an 9 urban lot. She asked why her assessment is estimated to be $8,000 and the previous assessments 10 were $1,500 for the two (2) properties on a one -mile road. She stated she has concerns about 11 how the City assesses properties with the rural versus urban classification and also exceptions 12 such as 133`d Avenue. 13 14 Mayor Gamache stated part of what the City does with the assessment policy is to assess 15 properties that are directly benefited by the improvements and front the project area. It would be 16 difficult for the City to assess a property for improvements that occurred along the side of their 17 property and then assess them for improvements that occur on the road in front of their property. 18 All residents are participating in paying for the improvements to the roadway through the taxes 19 they pay to the City. He stated the City has looked at traffic counts for this section of roadway 20 and the amount of traffic is less than the minimum required by the City's policy to declare this a 21 "busy road." The previous Council set the assessment policy in order to make assessments fair 22 and equitable for residents to have their streets repaired and this is a policy the City needs to 23 continue to follow. There is a need to get this street repaired and brought up to standards. The 24 Council has discussed this project area because of the mix of urban and rural lots and trying to 25 make it fair and equitable for everyone. 26 27 Ms. Doll disagreed with the Council's firm designation of rural and urban lots and assessing the 28 rural lots at a much higher amount. All the residents in the neighborhood use the street and 29 should be assessed equally. 30 31 Councilmember Trude stated the residents who live on the smaller lots are subsidizing the costs 32 for plowing and other City services along the road. The decision to assess rural and urban has 33 been in place for several years and the estimated amount is not unusual for this type of project. 34 To increase the assessment for those residents that live on an urban lot would not stand a court 35 challenge because the benefit has to be related to the cost. She would not support raising the 36 assessment for the urban lots in order to further subsidize the rural lots. She pointed out that a 37 road with a finished edge is more costly as well. She also stated those residents that are on City 38 sewer and water do pay for those services through a separate bill that rural property owners do 39 not have. 40 41 Councilmember Bukkila stated the Council was divided on how to do these assessments. There 42 was no solution that would have been perfect for everyone. The assessment policy was designed 43 to be as fair as possible and the per unit basis in the policy is fair. Regular Andover City Council Meeting Minutes — March 6, 2012 Page 8 1 City Engineer Berkowitz clarified this project could not be compared to the project on 133`d 2 Avenue NW. There are only two (2) properties on the Andover portion of that project but if 3 there had been other similar sized properties in this section then the assessment amount would 4 have been close to the $1,500 per unit. Also the curb is not being replaced in this project. Every 5 project is significantly different. He also stated staff will look at the curve on the South Coon 6 Creek project to determine ways to soften it. The City is trying to minimize the impact to trees 7 but if there are additional trees the residents would like to have removed or trimmed they should 8 let the City know. 9 10 Councilmember Trude stated there had been questions from residents about installing stop lights 11 at both major intersections of South Coon Creek Drive. She asked City Engineer Berkowitz to 12 explain this for residents. 13 14 City Engineer Berkowitz stated when staff started looking at this project, the first item that was 15 looked at was traffic signals at both ends. The County did a traffic count to determine if these 16 intersections warranted traffic signals, the intersections did not meet warrants. The only way to 17 have State Aid funds pay for a traffic signal is if they meet the warranted amounts. On the 18 Round Lake Boulevard side the City has already paid for the geometries to have a light installed 19 as soon as one is warranted. The City will continue to work with the County and evaluate the 20 traffic counts to determine if and when traffic signals are warranted. He stated a traffic signal 21 costs approximately $200,000 or more depending on turn lane and median requirements. 22 23 Councilmember Trude clarified the City is using State Aid funds to help pay for the extra width 24 and depth of the roadway in this project but there is not enough money available to pay for the 25 entire project. 26 27 City Engineer Berkowitz stated the City receives approximately $1 million per year in allocated 28 State Aid funds and also maintenance funding. Part of these funds are used to pay an existing 29 bond for a road that was done ten (10) years ago. The remaining funds are then used for all the 30 projects within the City. He explained the process the State uses for determining the funds for 31 each City. 32 33 Councilmember Trude stated State Aid funds are not enough to pay for all the roads that need to 34 be repaired and maintained and the City spends this amount every year. 35 36 Mr. Ray Danzl, 2491 South Coon Creek Drive, Andover, asked what the lane width would be on 37 the completed road. He asked if the City would be paying for 5 -feet on each side of the 38 roadway. He stated the total project amount is estimated at $2.8 million. He asked what the 39 breakdown was for the additional width and thickness. He stated he would like to know what 40 the percentage is the residents on the street are paying versus the total of assessments. 41 42 City Engineer Berkowitz stated the drive lanes would be 12 -foot wide and there would be a 5- 43 foot shoulder on each side. He clarified the current roadway is 32 -feet wide and it is projected to Regular Andover City Council Meeting Minutes — March 6, 2012 Page 9 1 be 37 -feet in this project. The City will be paying 100% of the additional 5 -feet total width 2 added or approximately 2.5 -feet per side. The residents are being assessed the City's standard 3 road width of 32 -feet. He clarified the total street cost is $1,633,650. The water main cost is 4 $850,280 and the short sewer extension is $23,950. The assessment portion is $355,690 out of 5 the $1,633,650 street costs. He clarified the assessment amount does not include any portion of 6 the street widening or the added thickness of the roadway. 7 8 Mr. Danzl asked to clarify if the designation between urban and rural is the size of the lot. 9 10 City Engineer Berkowitz stated urban lots are hooked up to City water and sewer or have the 11 ability to hook up to the City's system and rural lots are not hooked up to the system. 12 13 Councilmember Trude stated the size of what could be designated as a rural lot has varied over 14 time. At this time a rural lot within the City of Andover needs to be a minimum of 2.5 -acres and 15 not hooked up to City sewer and water. 16 17 City Engineer Berkowitz stated rural designation is based on a combination of having public 18 utilities and the size of the lot. 19 20 Motion by Councilmember Bukkila, Seconded by Councilmember Knight to close the Public 21 Hearing. The motion carried unanimously. 22 23 Mayor Gamache closed the public hearing at 8:23 p.m. 24 25 Mayor Gamache asked when the City would be asked to review the final plans and 26 specifications. 27 28 City Engineer Berkowitz stated this review would be at the April 3, 2012 regular City Council 29 meeting. 30 31 Motion by Councilmember Bukkila, Seconded by Councilmember Howard to Approve a 32 resolution ordering the improvement of Project No. 11 -10, South Coon Creek Drive NW 33 reconstruction and directing preparation of final plans and specifications. The motion carried 34 unanimously. (See Resolution R028 -12) 35 36 CONSIDER APPROVING PLANAND SPECS /ORDER ADVERTISEMENT FOR BIDS 112 -2b 37 (JOHNSON'S OAKMOUNT TERRACE) AND 12 -2c (147TH AVENUE AT9912012 STREET 38 RECONSTRUCTION 39 40 City Engineer Berkowitz stated at the January 17, 2012 City Council meeting the Council 41 approved the projects but opted to invite the residents back to discuss an alternative assessment 42 option in regard to the north side of 1471" Avenue NW. The estimated assessment per unit, 43 which includes the north half of 147th Avenue, was $7,070.00. If the north side of 147h Avenue Regular Andover City Council Meeting Minutes — March 6, 2012 Page 10 NW were funded 100% by the City the estimated assessment would be $6,170.00 per lot. Mayor Gamache explained the reason the Council had requested the assessment with the removal of the north side of 147`" Avenue is because there are no homes fronting this section of the roadway. City Engineer Berkowitz stated if the Council approved the proposal then the City would pay for the north side of 147th Avenue. 10 Mayor Gamache invited any residents that wished to make comments on this project to come 11 forward. 12 13 Mr. Gerald Odash, 14597 Guarani Street NW, Andover, stated he is here because he does not 14 want to pay the proposed $7,000 assessment. The road is 34 -years old and has held up very well. 15 He would like to recommend the Council consider replacing the current asphalt curbs with new 16 asphalt curbs. This would reduce the cost. He also suggested the City look into limiting the 17 number of waste removal companies in the City because the number of heavy trucks driving on 18 the roads would be greatly reduced. These trucks are adding to the damage to the streets and 19 residents have to pay for the repairs. 20 21 Mayor Gamache stated the City has discussed the number of waste removal companies operating 22 in the City but at this time the State may be passing legislation that would prohibit Cities from 23 limiting the number allowed. 24 25 Mr. Odash stated the City is advertising how much they are willing to spend on this project by 26 making the information public. He asked how the City would expect to get better pricing. 27 28 City Engineer Berkowitz stated everything the City does for these projects is public information. 29 The estimated prices are based on past projects and staff s knowledge on the construction 30 environment but contractors are bidding against each other for what work is available and this 31 often brings in bids that are less than what the City estimates. 32 33 Mayor Gamache stated based on previous years experience the project costs are expected to be 34 lower than the estimated costs being presented at this time. 35 36 Mr. Odash stated he is in favor of the improvements but does question some of the storm sewer 37 repairs. 38 39 Mr. Dave Rekucki, 14654 Guarani Street NW, Andover, stated the development to the east has a 40 lot of cars and the majority of them use 147' Avenue to get to 7t` Avenue. He asked why this 41 section of road should be rebuilt at the expense of the residents on 147' Avenue. He stated the 42 City should consider paying all of 147' Avenue, not just the north side, and then the assessments 43 recalculated. If the road had not been extended to the east for this development then there would Regular Andover City Council Meeting Minutes — March 6, 2012 Page 11 1 have been only three houses along this section and the City's original assumption would have 2 been more correct. 3 4 Mayor Gamache stated there are homes along that route and there is traffic that comes from the 5 development. He asked if the City had looked at traffic counts along this section of road. 6 7 City Engineer Berkowitz stated the traffic counts were less on this road than they had been for 8 South Coon Creek Drive and it did not warrant a traffic signal or assessment reduction. 9 10 Mr. Rekucki stated if you look at the road to the north go right out their street and the 20 homes 11 in Johnson's Oakmount go out either north or south. But the rest of the traffic comes from the 12 eastern development and it is massive. 13 14 Councilmember Trude stated this is a problem throughout the City. People who live in the City 15 use other people's streets and this is why the City pays for 75% of the construction costs. This is 16 how residents who do not live on a road contribute to the repairs of all the roads in the City. She 17 pointed out that residents who live on Crosstown Drive had been assessed for their street 18 reconstruction and that is one of the busiest roadways in the City. 19 20 Mr. Rekucki stated the development to the east only has two (2) options for exiting the 21 development and this creates a lot of traffic along 147th Avenue. He suggested the road be made 22 wider and paid for by the City. 23 24 Mayor Gamache asked if the road was being made wider. 25 26 City Engineer Berkowitz stated there is a little bit of widening on both sides that will be similar 27 to the sections through the Meadows of Round Lake and the road is thicker than the typical 28 standard to accommodate the additional traffic and these items are 100% funded by the City. 29 30 Mr. Rekucki stated Johnson's Oakmount Terrace had been a development for over 40- years. The 31 residents have been paying for the roads here and the next development is using these roads and 32 not paying for the reconstruction or repairs. 33 34 Councilmember Trude stated the road has been there for 33- years. The deterioration of the road 35 is not strictly due to increased traffic. 36 37 Mr. Joe Zborowski, 14582 Guarani Street NW, Andover, stated a new road will make the 38 neighborhood look better but a home appraiser will not look at the streets. Residents will pay a 39 lot of money and it will not bring up the value of their homes. His household does not have the 40 money to pay for a $7,000 assessment. This assessment will hurt his family financially. He 41 stated he would have liked more advance notice this project would be coming up so that he could 42 have started saving for it. 43 Regular Andover City Council Meeting Minutes —March 6, 2012 Page 12 1 Mayor Gamache stated the City has a Capital Improvement Plan (CIP), which is a 5 -year plan of 2 all the construction projects for the City. This plan is approved every year by the City Council 3 and residents can review it to see what projects are being looked at in the next 5- years. The CIP 4 is posted on the City's website. Projects are moved based on the needs but it does provide an 5 indication that a particular roadway is being looked at for reconstruction or improvements. He 6 suggested the City look into different ways to let residents know about the projects in the CIP. 7 8 Councilmember Trude stated she would be willing to consider looking at a 15 -year term for the 9 assessment rather than the 10 -years the City has been approving. 10 11 City Engineer Berkowitz stated in the CIP any projects that are more than 2 -years out may be 12 moved either up or down on the project list based on other needs in the City. Those projects that 13 are listed to be completed in the next 2 -years are set. He stated the City has printed the CIP in 14 the newsletter. 15 16 City Administrator Dickinson stated if the Council is interested in looking at a term more than 17 10 -years the interest rate might be affected. Staff will bring this information to the Council for 18 consideration at the assessment hearing. 19 20 Councilmember Bukkila suggested the Council discuss the rates and terms after the final project 21 costs have been determined. 22 23 Councilmember Knight stated he would be in favor of having this discussion at the time of the 24 assessment hearing. 25 26 Mr. Al Eckardt, 4352 147`h Avenue NW, Andover, asked if both sides of 147fl' Avenue would be 27 reconstructed and who would be paying for this. 28 29 City Engineer Berkowitz stated both sides of 147fl' Avenue would be reconstructed and the City 30 would be paying 100% of the costs for the north side of the street and residents would be 31 assessed for the south side. 32 33 Mr. Eckardt, asked when the assessment would have to be paid. He also asked who was 34 responsible for changing the designation of outlots. 35 36 City Engineer Berkowitz stated the assessment could be paid within 30 days of the assessment 37 hearing in October with no interest. Residents could also have the assessment certified to their 38 property taxes starting in 2013. There would be interest charged if residents went with this 39 option. The interest would accrue annually and residents have the option to pay off the balance 40 of the assessment at any time. He explained the property in front of Mr. Eckardt residence is 41 City right -of -way but he is unsure of the circumstances the City acquired this right -of -way. 42 43 Councilmember Trude stated there is also a senior deferral option available for the assessment. Regular Andover City Council Meeting Minutes —March 6, 2012 Page 13 1 City Administrator Dickinson stated a senior deferral might be available for residents 65 -years or 2 older that fall within the income guidelines. This would defer the assessment not forgive it. 3 Staff will have information available at the assessment hearing in October. 4 Mr. John Caldwell, 14659 Guarani Street, Andover, stated based on the discussion the Council 5 has already decided to move forward with this project. He asked the Council to consider 6 reviewing the curb and gutter policy, which was put into place during better economic times. 7 The asphalt curb and gutter that has been in place for 34 -years should not have to be replaced 8 with concrete just because the City has a policy for this. Concrete curb and gutter increases the 9 costs of the project significantly. He also stated the Council refers to this neighborhood as rural 10 but according to the City's zoning it is designated as urban. 11 12 Councilmember Trude asked if the neighborhood had City sewer and water. 13 14 Mr. Caldwell stated they are not hooked up to City sewer and water. The neighborhood is zoned 15 urban and as such should be assessed as urban lots, which would be a lower amount. 16 17 Councilmember Trude stated the neighborhood is being assessed per unit and the designation for 18 urban is to be hooked up to City sewer and water. She clarified the rural lots in the project on 19 South Coon Creek Drive are significantly larger than the urban lots in the project area. She 20 stated it all comes down to how much street it takes to get to your house and the more street the 21 more it costs. The project costs are being split equally among all the residents in this project area 22 because all of the lots are similar in size and designation. 23 24 Councilmember Bukkila clarified what a lot is zoned is not part of the discussion regarding 25 assessments for South Coon Creek Drive. The Council had discussed the size of the property 26 and if they are hooked up to City utilities. 27 28 City Engineer Berkowitz stated this project area is different because it is considered a 29 development with similar lots sizes and designation. Unlike South Coon Creek Drive there is not 30 a significant difference in the properties so the 25% of the project that is assessable is being 31 divided equally among all the properties in the neighborhood. 32 33 Councilmember Bukkila stated being in an area that has larger lots does decrease the number of 34 units in the area and this increases the amount of the assessment. 35 36 Mr. Caldwell asked if Andover would be the general contractor for the project. He asked why 37 they were paying $17,500 in administrative fees. 38 39 City Engineer Berkowitz stated Andover is not the general ontractor. 40 41 City Administrator Dickinson stated these are costs provided on assessments as part of the 42 allocation process to buy down what the rest of the community is paying. The City as a whole is 43 paying the salary for staff but this project is getting the primary benefit of their services. These Regular Andover City Council Meeting Minutes —March 6, 2012 Page 14 1 costs for services are being put into the assessment for the project that is getting the primary 2 benefit of staff s time and effort. 3 4 Mr. Caldwell asked if the City's engineering costs were really going to be $99,000. This amount 5 is 26.6% of the cost valuation of the project and currently contractors are only charging 12% to 6 15% maximum on a mark -up. He stated this figure is out of line. 7 8 City Engineer Berkowitz stated the final costs would be based on actual costs. What is being 9 presented at this time is an estimate of staff charges for this project. All time is tracked 10 throughout the project. This includes inspectors that are on the job, the costs for the preliminary 11 survey, the design and the permitting throughout the process. 12 13 Mr. Caldwell asked for clarification regarding the $8,300 charge for city costs. 14 15 City Engineer Berkowitz stated this would be public works related charges. This is also an 16 estimated cost at this time and the final assessment will be based on actual costs. 17 18 Mr. Caldwell asked if the City had looked into having a third party bid on the entire project 19 including engineering. He pointed out the feasibility report says the engineer feels it is necessary 20 and cost effective and feasible for the City to do but it also states the Council will determine if it 21 is economically feasible. He asked the Council if this was truly economically feasible for the 22 residents to take on this project without looking at alternative solutions. 23 24 City Engineer Berkowitz stated at one time the City had consulted this out but they found the 25 quality control and expenses were cheaper to do this in house. 26 27 Mayor Gamache stated the policy at this time is concrete curb and gutter would be installed with 28 road reconstruction projects. The City followed this policy. There is a long term cost savings by 29 installing the concrete cub and gutters. The City could look at extending the terms of the 30 assessment at the assessment hearing in October. The City needs to keep up with the 31 maintenance of the roads so the City does not run into a situation where all of the streets need to 32 be replaced at one time 33 34 Councilmember Knight stated there is considerable evidence that concrete curbs provide 35 longevity to the roads. 36 37 Mr. Caldwell expressed disappointment that the Council did not look at alternatives in this 38 project or bypass the project altogether. 39 40 Mr. Reine Kassulker, 4320 147`h Avenue NW, Andover, expressed concerns about having the 41 stop sign removed and the safety of residents. He is not against the road repairs or necessary 42 maintenance. He stated he had done a study in his neighborhood and 50% of those people he had 43 talked to are for the road repairs and 50% are against the road repairs. 100% of those people he Regular Andover City Council Meeting Minutes — March 6, 2012 Page 15 1 talked to are against the assessment. He stated if residents are able to see a true value and benefit 2 of the project they might be more open to the assessment. The overall question is how can the 3 City hold the line on taxes and fix the roads. This is something the Council needs to look at 4 differently than they have in the past. If this assessment is certified to his taxes then his tax bill 5 will increase 35% for his family and this would be a burden. He stated in the assessment policy 6 it states any assessment is another form of indirect taxation so to him it is a tax increase. He 7 stated there are other solutions the City has not considered. He stated there are communities such 8 as Apple Valley, St. Louis Park and Minnetonka that have found a way to pay for road 9 improvements without assessments to residents and not having to increase taxes. 10 11 Councilmember Trude stated those communities that are Mr. Kassulker just mentioned all have 12 larger commercial tax bases than Andover. Having a larger tax base does give cities more 13 income to do repairs and improvements. 14 15 Councilmember Bukkila pointed out the communities Mr. Kassulker mentioned have a much 16 larger population than Andover. 17 18 Councilmember Trude stated assessments are a fee not a tax increase. She pointed out the 19 Council is following the assessment policy that has been in place for several years and this 20 neighborhood would be assessed the 25% of the project construction costs. The community will 21 pay for the remaining 75% of the costs. Andover cannot be compared to communities such as 22 Apple Valley and Minnetonka. 23 24 Mr. Kassulker stated he did not want to see a massive tax increase and he feels the City can do 25 better with the assessments for this project. 26 27 Councilmember Trude clarified the City did cut taxes for all residents by 2.5 %. The assessment 28 is a fee and would not be considered taxes. 29 30 Mr. Kassulker asked the Council to consider finding other options for funding these projects and 31 assess residents. 32 33 Ms. Sullivan, 14616 Hopi Street, Andover, stated there would be a lot of families affected by 34 having to pay an assessment over $6,000. She stated she would not like to loose her home 35 because she is not able to pay the assessment. She thanked all the residents in the neighborhood 36 for helping to fight the high assessment. 37 38 Mayor Gamache stated the assessment policy has been in place for several years and it would not 39 be feasible to change the policy at this time. The policy the City has followed is fair to residents 40 and has worked for over 13- years. A change in the policy would present significant problems for 41 those residents who have been assessed previously for projects completed in their neighborhoods. 42 Taxes would have to be raised for all residents if the City were to cover 100% of all the street 43 repairs and improvements. There are cities, such as Edina, that assess residents 100% of their Regular Andover City Council Meeting Minutes — March 6, 2012 Page 16 1 roadway project costs. He does not foresee any policy changes this year. The Council is willing 2 to look at different options for terms at the assessment hearing in October and will continue to 3 work with residents regarding the funding of this project. 4 5 Councilmember Bukkila stated the City does research what other communities are doing in terms 6 of policies and also looking at alternative solutions. If there were better costs or cheaper 7 materials the City would make these changes because it would be in the best interest of the 8 residents and the City. The assessment policy provides a fair and consistent system for all the 9 residents of Andover. The City does not want to create false alarms by telling people there will 10 be a street project in their neighborhood in a couple of years because something may change and 11 the project may be either moved up or pushed back. 12 13 Councilmember Knight stated if the roads are not maintained then they will deteriorate to a point 14 where it will be more costly to fix them. He stated he is aware that these assessments would be 15 difficult but they are necessary. 16 17 Councilmember Howard stated it is difficult and $6,000 is a large amount of money. The 18 Council is trying to be fair to all the residents of Andover and having residents pay 25% of the 19 road reconstruction project costs is a fair compromise. 20 21 Motion by Councilmember Trude, Seconded by Councilmember Howard to Approve a 22 resolution approving final plans and specifications and ordering advertisement for bids for 23 Project Nos. 12 -2b, Johnson's Oakmount Terrace and 12 -2c, 147th Avenue NW, 2012 Street 24 Reconstruction. 25 26 Councilmember Trude stated the process has improved over the years. Residents are informed of 27 street projects before the public hearing is held. Everyone in the City has to work with the same 28 assessment policy. The City does not have extra money or reserves to pay for all the road repairs 29 in the City. 30 31 The motion was called to a vote. 32 33 The motion carried unanimously. (See Resolution R029 -12) 34 35 DISCUSSIAPPR 0 VE PLEA SANT OA KS PARK IMPR 0 VEMENTS 36 37 City Engineer Berkowitz stated the Park Commission held a public information meeting on 38 January 19, 2012 with neighborhoods to discuss possible improvements to the park but no one 39 was in attendance to address the Commission. The Park Commission met with two (2) residents 40 who had showed interest in the project and based on this input the Commission is recommending 41 to replace the existing playground equipment with new playground equipment for 2 -12 year olds, 42 add a new swing set and install one (1) Frisbee Golf disc basket. 43 Regular Andover City Council Meeting Minutes — March 6, 2012 Page 17 Councilmember Trude stated there had not been a large response by residents. She stated she is not sure if new playground equipment would be used by more than just a couple of people. She also stated she would like to see the City take better care of the lawn at this park. Wild Iris Park is within walking distance of this park and there is a trail from one of these neighborhoods to this park. City Engineer Berkowitz stated Meadows of Round Lake Park is north of Pleasant Oaks as well. 9 Councilmember Trude suggested the City approve the Park Commission's recommendation and 10 hope there will be better feedback in the future. The area is in a transition period and the 11 neighborhood may have more children as new owners move into the area. 12 13 Councilmember Bukkila stated Pleasant Oaks Park serves a different area than the Meadows of 14 Round Lake Park and she would support the Park Commission's recommendation. 15 16 Motion by Councilmember Knight, Seconded by Councilmember Howard to Approve the 17 improvements (new playground equipment for 2 -12 year olds, add a new swing set and install 18 one Frisbee Golf disc basket) for Pleasant Oaks Park. The motion carried unanimously. 19 20 DISCUSS /APPROVE WOODLAND MEADO WS PARK IMPROVEMENTS 21 22 City Engineer Berkowitz stated the Park Commission held a public information meeting and 23 online survey to discuss improvements to the Woodland Meadows Park. There was no response 24 from residents probably due to the fact that the only improvements that are needed are new fall 25 zones and handicapped accessibility to the existing playground structure. The estimated cost 26 would be $10,000 and the remaining $15,000 of the budget could be carried over to 2013 for 27 proposed larger playground structures that need to be replaced or the funds could be allocated to 28 Pleasant Oaks Park so that a larger playground structure with more features could be purchased. 29 30 Councilmember Howard suggested the Council allow the Park Commission to do its due 31 diligence in determining how the funds should be allocated. 32 33 Councilmember Bukkila asked how old the existing equipment is. 34 35 City Engineer Berkowitz stated he is not sure how old the equipment is but Parks Maintenance 36 Supervisor Kevin Starr had evaluated it and found it to be in good shape and relevant and not in 37 need of replacement at this time. 38 39 Councilmember Bukkila suggested staff look into when the original equipment was installed and 40 what the expectations are of the neighborhood. 41 42 Mayor Gamache asked why the fall zone was being redone when there is no new equipment 43 being added. He stated he understood that things would need to be up to new code if there were Regular Andover City Council Meeting Minutes — March 6, 2012 Page 18 changes to the park or construction. 3 City Engineer Berkowitz stated the fall zone does not meet the requirements and there is 4 exposure and liability for the City. The fall zone did not meet the original requirements or the 5 requirements have changed so much that they need to be redone. 7 Mayor Gamache asked if there were other parks that had fall zones that would require updating. 8 9 City Engineer Berkowitz stated he was not sure at this time but felt this was the last one the City 10 needed to complete. He stated he would check into this and report back to the Council. 11 12 Councilmember Trude suggested the City roll the excess money into the budget for park 13 improvements in 2013. 14 15 Mayor Gamache stated he agreed with Councilmember Howard and let the Park Commission 16 determine where the funds should be used. 17 18 Councilmember Trude suggested the Park Commission look at rolling these funds into the 19 Hickory Meadows Park. Residents there are trying to raise money for a swing set. 20 21 Councilmember Bukkila congratulated the Park Commission on saving money. 22 23 City Engineer Berkowitz stated there are larger playground structures proposed for replacement 24 in 2013 and the money could be used for these improvements. 25 26 Councilmember Howard stated that is something the Park Commission should decide. 27 28 Motion by Councilmember Trude, Seconded by Councilmember Howard to Approve the 29 improvements (new fall zones and accessibility for the handicapped to the existing structure) for 30 Woodland Meadows Park as recommended by the Park and Recreation Commission and the 31 remaining funds to be available for review by the Park Commission. The motion carried 32 unanimously. 33 34 UPDATEOF GRAND OPENING 11MWKRIDGEPARU09 -18 35 36 City Engineer Berkowitz stated the North Metro Soccer Association (NMSA) has set the grand 37 opening for Hawkridge Park for Saturday, April 21" at 10:00 a.m. Staff will be coordinating 38 with NMSA to make sure the fields are ready for use and coordinate any items that are needed 39 for the grand opening. Mayor Gamache is scheduled to speak on behalf of the City. 40 41 ADMINISTRATOR'S REPORT 42 43 City Administrator Dickinson updated the City Council and the residents regarding Regular Andover City Council Meeting Minutes —March 6, 2012 Page 19 1 administration and city department activities, legislative activities, development and CIP 2 projects, and upcoming meetings and community events including preparations for the annual 3 audit in April, and working on the City's bonding related issues. The EDA has been working on 4 a potential project in the Grey Oaks area called Arbor Oaks. The EDA is also working on 5 marketing the Parkside at Andover Station. There are currently seven (7) new homes in Andover 6 and there is additional new homes being discussed. There are six (6) homes in Andover that are 7 featured in the Parade of Homes. The City of Anoka has spearheaded the project to get other 8 neighboring cities to participate in the Beyond the Yellow Ribbon Program. The reconstruction 9 project on Hanson Boulevard is scheduled to use all the tires that have been brought into 10 Andover. The North Suburban Home Show at the Community Center is March 24th and this is a 11 great opportunity for residents to look at home improvement opportunities. The 18th Annual 12 Mayors' Prayer Breakfast for Youth First Community of Promise is scheduled for March 23, 13 2012. 14 15 Mayor Gamache stated staff had done a great job with the snow removal over the last couple of 16 weeks. 17 18 Councilmember Knight stated the City has discussed putting a flag and flagpole on Veterans 19 Memorial Boulevard. He suggested the City consider dedicating this to the Beyond the Yellow 20 Ribbon and Iraq and Afghanistan Veterans. 21 22 Councilmember Trude stated the Andover Baseball Association has requested a flag be installed 23 at Andover Station North. The Park Commission has discussed this. She suggested this would 24 be a good use of the remaining funds from the Hawkridge Park project. 25 26 City Engineer Berkowitz stated The Park Commission had approved moving forward with this 27 flag and there was funding available. He also stated a flagpole on Veterans Memorial Boulevard 28 would be brought to the Council later in the year for discussion. 29 30 MAYORICOUNCIL INPUT 31 32 (Training for Planning Commissioners) Councilmember Trude stated in regard to the training 33 recommended for the Planning Commission she would like to have a training workshop 34 conducted by staff scheduled as soon as possible. Topics could include discussion on what the 35 job of the Planning Commissioner is, things that will help them in their job and their role in the 36 community. 37 38 City Administrator Dickinson stated staff does conduct a one -on -one training with each of the 39 new Commissioners. 40 1 2 3 4 5 6 7 8 9 10 11 12 13 Regular Andover City Council Meeting Minutes — March 6, 2012 Page 20 Councilmember Trude stated she would like to see a training workshop similar to what was done in the past for all the Commissioners since the City is expecting to see some development plans this year. ADJOURNMENT Motion by Councilmember Bukkila, Seconded by Councilmember Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 9:57 p.m. Respectfully submitted, Tina Borg, Recording Secretary Regular Andover City Council Meeting Minutes — March 6, 2012 Page 21 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — MARCH 612012 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE ............................................................................ ..............................1 SPECIAL PRESENTATION — FIRE FIGHTER BADGE PRESENTATION . ..............................1 RESIDENTFORUM ......................................................................................... ..............................2 AGENDAAPPROVAL .................................................................................... ..............................2 APPROVALOF MINUTES ............................................................................. ..............................3 CONSENTITEMS ............................................................................................ ..............................3 Item 2 Approve Payment of Claims ........................................................... ..............................3 Item 3 Approve Plans and Specs /Order Advertisement for Bids /12- 2a/2012 Street Reconstruction (Ivywood Estates) (See Resolution R021- 12) .............. ..............................3 Item 4 Approve Plans and Specs /Order Advertisement for Bids /12 -13 Sunshine Park Parking Lot Expansion West Side Phase 3 (See Resolution R022- 12) .............. ..............................3 Item 5 Approve Plans and Specs /Order Advertisement for Bids /12- 8/2012 Curb, Sidewalk and Pedestrian Ramp Repairs (See Resolution R023- 12) ..................... ..............................3 Item 6 Approve Resolution Calling for a Public Hearing for the Proposed Adoption of the Modification to the Development Program for Development District No. 1, and the Proposed Establishment of Tax Increment Financing District No. 1 -5 and the Proposed Adoption of a Tax Increment Financing Plan — Arbor Oaks Senior Housing Project (See ResolutionR024- 12) .............................................................................. ..............................3 Item 6a Approve 2012 City of Andover Board of Appeal and Equalization Board (See ResolutionR030- 12) .............................................................................. ..............................3 APPROVE BOND SALE (See Resolutions R025 -12 & R026 -12) .................. ..............................3 HOLD PUBLIC HEARING /ORDER PLANS AND SPECS /11- 40/133RD AVENUE NW RESONSTRUCTION (See Resolution R027 -12) ........................................ ..............................4 HOLD PUBLIC HEARING /ORDER PLANS AND SPECS /11 -10 /SOUTH COON CREEK DRIVE NW RECONSTRUCTION (See Resolution R028 -12) ................... ..............................5 CONSIDER APPROVING PLANS AND SPECS /ORDER ADVERTISEMENT FOR BIDS /12- 2b (JOHNSON'S OAKMOUNT TERRACE) AND 12 -2c (147TH AVENUE NW) /2012 STREET RECONSTRUCTION (See Resolution R029 -12) ........................ ..............................9 DISCUSS /APPROVE PLEASANT OAKS PARK IMPROVEMENTS ......... .............................16 DISCUSS /APPROVE WOODLAND MEADOWS PARK IMPROVEMENTS ........................16 UPDATE OF GRAND OPENING/HAWKRIDGE PARK/ 09- 18 ................... .............................18 ADMINISTRATOR'S REPORT ..................................................................... .............................18 MAYOR/COUNCIL INPUT ............................................................................ .............................19 (Training for Planning Commissioners) ....................................................... .............................19 ANDOVEA 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: March 20, 2012 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. Claims totaling $195,074.25 on disbursement edit list #1- 4 from 03/05/12 — 03/16/12 have been issued and released. Claims totaling $150,377.89 on disbursement edit list #5 dated 03/20/12 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $345,452.14. Please note that Council Meeting minutes will be used as documented approval. 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ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David Berkowitz, Director of Public ks /City Engineer FROM: Jason Law, Assistant City Engineer SUBJECT: Approve Plans & Specs /Order Advertisement for Bids /11- 43/140th Lane NW Water Main Improvements - Engineering DATE: March 20, 2012 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement for bids for Project 11 -43, 140`l' Lane NW Water Main Improvements. DISCUSSION The project would include construction of water main and services for properties located along 140th Lane NW between Raven Street NW and Nightingale Street NW and five properties located along Raven Street north of 1401h Lane NW. Reconstruction of the roadway would be required as a part of this project. A portion of the funding ($153,285.75) for the project has been secured through a Community Development Block Grant (CDBG). There is a fund balance of $53,285.75 from the 2010 CDBG Water Main Construction Project for 138th Avenue NW and $100,000 available from the 2011 Water Connection Assistance Program. Anoka County approved the balance to be transferred to this project and the deadline to expend the $53,285.75 has been extended to June 30, 2012. The $100,000 from the Water Connection Assistance Program has an expenditure deadline of December 31, 2012. BUDGETIMPACT This project would be funded through CDBG and Tax Increment Financing. Based upon the projects feasibility cost estimate of $293,400, a budget gap of $140,114.25 remains after applying the CDBG . funds. The City Council and Andover Economic Authority authorized staff to fund the shortfall through Tax Increment Financing. ACTION REQUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement for bids for Project 11 -43, 140`h Lane NW Water Main Improvements. pectfully submitted, 4f7-t-d, ason J. Law, PE Attachments: Resolution, Project Location Map CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FORBIDS FOR PROJECT NO. 11 -43, 140TH LANE NW WATER MAIN IMPROVEMENTS. WHEREAS, pursuant to Resolution No. 014 -12 adopted by the City Council on the 6tH day of February 2012 , the City Engineer has prepared final plans and specifications for Project No. 11 -43 . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 20th day of March 2012. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 2:00 p.m. , Tuesday, April 24, 2012 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 20th day of March , 2012 , with Councilmembers voting in favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. ATTEST: Michelle Hartner — Deputy City Clerk CITY OF ANDOVER voting Michael R. Gamache - Mayor e „/. jam'' _• �"" '' _. 0 E �h a 4 31 Ilk i.7. F • Ep/ '� t # _ Irv- 30 L600 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, City Engineer /Di of Public Works FROM: Jason Law, Asst. City Engineer SUBJECT: Accept Petition/Waive Public Hearing/11 -10 /South Coon Creek Drive NW Reconstruction/Water Main and Sanitary Sewer Service Stubs - Engineering DATE: March 20, 2012 INTRODUCTION The City has received petitions from property owners for water main service improvements for Project 11 -10, South Coon Creek Drive NW Reconstruction. The City has also received one petition for sanitary sewer service improvements for Project 11 -10, South Coon Creek Drive NW Reconstruction. DISCUSSION During the summer of 2012, water main will be constructed along South Coon Creek Drive NW between Crosstown Boulevard and 143rd Avenue NW. With this project, multiple property owners have petitioned the City to install water main service stubs to their properties. There is the potential for significant cost savings for these improvements if installed with the roadway reconstruction versus at a future date. The following properties have petitioned for such improvements, and have agreed to waive the public hearing for said improvements: • 2424 South Coon Creek Drive NW • 2453 South Coon Creek Drive NW • 2579 South Coon Creek Drive NW • 2648 South Coon Creek Drive NW • 2780 South Coon Creek Drive NW • 2824 South Coon Creek Drive NW • 2990 South Coon Creek Drive NW • 3060 South Coon Creek Drive NW • 3150 South Coon Creek Drive NW • PID 29- 32 -24 -41 -0003 In addition, the property owners at 2424 South Coon Creek Drive NW have petitioned for improvements (and an estimated cost) of a sanitary sewer service stub for their existing home, as they are located adjacent to extension of sanitary sewer with the same project. All received petitions are for the service improvements only, not to hook up to the water or sanitary sewer system. A separate petition would be needed at a future date if and when the property owners choose to hook up to the City system. :i BUDGET IMPACT All costs for the improvements would be assessed to the benefitting properties. ACTION REQUIRED The City Council is requested to approve the resolution accepting petitions for water main service and sanitary sewer service improvements for Project 11 -10, South Coon Creek Drive NW Reconstruction. R pectfull submitted, Jason Law Attachments: Resolution & Petitions CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITIONS AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF WATER MAIN SERVICE STUBS AND /OR SANITARY SEWER STUBS , FOR PROJECT NO. 11 -10, SOUTH COON CREEK DRIVE RECONSTRUCTION FOR THE FOLLOWING PROPERTIES: • 2424 South Coon Creek Drive NW (water and sewer service) • 2453 South Coon Creek Drive NW (water service only) • 2579 South Coon Creek Drive NW (water service only) • 2648 South Coon Creek Drive NW (water service only) • 2780 South Coon Creek Drive NW (water service only) • 2824 South Coon Creek Drive NW (water service only) • 2990 South Coon Creek Drive NW (water service only) • 3060 South Coon Creek Drive NW (water service only) • 3150 South Coon Creek Drive NW (water service only) • PID 29- 32 -24 -41 -0003 (water service only) WHEREAS, the City Council has received signed petitions from the above property owners requesting the construction of water main service stubs; and WHEREAS, the City Council has received a signed petition from 2424 South Coon Creek Drive NW also requesting the construction of a sanitary sewer service stub; and WHEREAS, it may be financially beneficial to said property owners to construct sewer and water service improvements with the reconstruction of South Coon Creek Drive NW; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. 2. The petitioners have all agreed to waive the public hearing for the improvements. 3. Escrow amount for feasibility report is 0 4. The proposed improvements are hereby referred to the City Engineer and he is instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 20th day of March 2012, with Councilmembers favor of the resolution, and Councilmembers voting in voting against, whereupon said resolution was declared passed. ATTEST: Michelle Hartner — Deputy City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor * South Coon Creek Drive Reconstruction City Project #11 -10 Date Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear City Engineer: I /we do hereby petition for improvements of a water main service stub with the costs of the improvement to be assessed against my /our benefiting property. Said petition is unanimous and the public hearing may be waived. If I /we elect not to pay the assessment off before certification to the County, we would like it assessed over a 10 -year period. Sinceply, Property Owner �►� (�. Address 5L 4L" L( a,1,-JAh ,sue City, State, Zip Phone (Home) X63 - 5 . 799KI4 -) (Work) 7 (o3._ a�- Win. Li Zvj) �- C� ate` .�. r �" � p 7 J fy_/P/1 /o y HAEngineering \City Projects \Open City Projects \11 -10 S Coon Creek Dr NW Reconstruction \Word Documents \Correspondance \PETITION SINGLE.doc * South Coon Creek Drive Reconstruction City Project #11 -10 Date ; (�& 11 Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear City Engineer: RECEIVED FEB 2 1 2012 CITY OF ANDOVER I /we do hereby petition for improvements of a water main service stub with the costs of the improvement to be assessed against my /our benefiting property. Said petition is unanimous and the public hearing may be waived. If I /we elect not to pay the assessment off before certification to the County, we would like it assessed over a 10 -year period. Sincerely, Property Owner 1 C)6 ' /1 �uar�K Address Cf,rJ,-, 4- City, State, Zip j Phone (Home)v�rt°r7v��/ .To7 (Work) '�(p3 �?�� 5& o,7 HAEngineering \City Projects \Open City Projects \11 -10 S Coon Creek Dr NW Reconstruction \Word Documents \Correspondance \PETITION SINGLE.doc * South Coon Creek Drive Reconstruction City Project #11 -10 Date I— (1•- IV Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear City Engineer: I /we do hereby petition for improvements of a water main service stub with the costs of the improvement to be assessed against my /our benefiting property. Said petition is unanimous and the public hearing may be waived. If I /we elect not to pay the assessment off before certification to the County, we would like it assessed over a 10 -year period. Sincerely, Property Owner Y-A YLL- P?O(>X v Address 252 C0--)�a cnjae - IDVZt City, State, Zip Phone (Home) MN 1 5 53oiy (Work) ?tZ fit; HAEngineering \City Projects \Open City Projects \11 -10 S Coon Creek Dr NW Reconstruction \Word Documents \Correspondence \PETITION SINGLE.doc a * South Coon Creek Drive Reconstruction City Project #11 -10 Date ., -(Z -1L Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear City Engineer: I /we do hereby petition for improvements of a wate main service stub ith the costs of the improvement to be assessed against my o ene I in perty. Said petition is unanimous and the public hearing may be waived. If I /we elect not to pay the assessment off before certification to the County, we would like it assessed over a 10 -year period. Sincerely, &-V11' Cl L v d V-e i C ['0J"!f/,/ 49 S (:�[) Property Owner ate'✓ e4- ` (\k Address City, State, Zip Phone (Home) I Z 3!b - (,*202- - j o �t Ce-1 ((W�'' /� (Work) 5 7 � - cI 10 D �Wi C l r-e L H HAEngineering \City Projects \Open City Projects \11 -10 S Coon Creek Dr NW Reconstruction \Word Documents \Corres pond ance \PETITION SINGLE.doc * South Coon Creek Drive Reconstruction City Project #11 -10 Date • / -�" Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear City Engineer: RECEIVED FEB 2 1 2012 CITY OF ANDOVER I /we do hereby petition for improvements of a water main service stub with the costs of the improvement to be assessed against my /our benefiting property. Said petition is unanimous and the public hearing may be waived. If I /we elect not to pay the assessment off before certification to the County, we would like it assessed over a 10 -year period. Sincerely, Property Owner lCe J": Address Qe -/L City, State, Zip -�3o4- Phone (Home) -7(, 3- 73--IJ4� (Work) HAEn gin eering \City Projects \Open City Projects \11 -10 S Coon Creek Dr NW Reconstruction \Word Documents \Correspondence \PETITION SINGLE.doc * South Coon Creek Drive Reconstruction City Project #11 -10 Date 3- i3-1A Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear City Engineer: I /we do hereby petition for improvements of a water main service stub with the costs of the improvement to be assessed against my /our benefiting property. Said petition is unanimous and the public hearing may be waived. If I /we elect not to pay the assessment off before certification to the County, we would like it assessed over a 10 -year period. Sincerely, c)'q C) Property Owner � E f=f s ca b 3A Address Bay 7;0v-i-i. Ccioti City, State, Zip rar d.Gv*-.v- j M 1&J , 5 S 3 4 y Phone (Home) ( i 4 3 j 56 t- 8 3 (Work) HAEngineering \City Projects \Open City Projects \11 -10 S Coon Creek Dr NW Reconstruction \Word Documents \Correspondence \PETITION SINGLE.doc * South Coon Creek Drive Reconstruction City Project #11 -10 Date J— a0 — / L Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear City Engineer: I /we do hereby petition for improvements of a water main service stub with the costs of the improvement to be assessed against my /our benefiting property. Said petition is unanimous and the public hearing may be waived. If I /we elect not to pay the assessment off before certification to the County, we would like it assessed over a 10 -year period. ZP Property Owner e a Ii-J �- eOS4 /" 1 e'it<Sema{ �C Address �2t?Ve I k briv-e City, State, Zip ?ngzer Phone (Home) / (Work) HAEngineering \City Projects \Open City Projects \11 -10 S Coon Creek Dr NW Reconstruction \Word Documents\Correspondance \PETITION SINGLE.doc Mar 071208:16a PSG * South Coon Creek Drive Reconstruction City Project #11 -10 Date JJ " Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear City Engineer: 7637556777 p.1 I/we do hereby petition for improvements of a water main service stub with the costs of the improvement to be assessed against my /our benefiting property. Said petition is unanimous and the public hearing may be waived. If I /we elect not to pay the assessment off before certification to the County, we would like it assessed over a 10 -year period. Sjtcerely, ULL Property Owner Address City, State, Zip Phone (Home) (Work) 3 . CU. 0 S' eVt r r CU L-r-1 t_. it �. —7 (o '� - 7L) �? - -2 s -)- c)L H:\EngineeringlCity Projects \Open City Projects \11 -10 S Coon Creek Dr NW Reconstruction\Word Documents \Correspondance\PETITION SINGLE.doc * South Coon Creek Drive Reconstruction City Project #11 -10 Date .1 -/%/, Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear City Engineer: RECEIVED FEB 2 1 2012 CITY OF ANDOVER I /we do hereby petition for improvements of a water main service stub with the costs of the improvement to be assessed against my /our benefiting property. Said petition is unanimous and the public hearing may be waived. If I /we elect not to pay the assessment off before certification to the County, we would like it assessed over a 10 -year period. Sincerely, Property Owner 3 i: o S Address City, State, Zip Phone (Home) 7 63 (Work) HAEngineering \City Projects \Open City Projects \11 -10 S Coon Creek Dr NW Reconstruction\Word Documents\Correspondance \PETITION SINGLE.doc * South Coon Creek Drive Reconstruction City Project #11 -10 Date .3h—/,a Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear City Engineer: I /we do hereby petition for improvements of a water main service stub with the costs of the improvement to be assessed against my /our benefiting property. Said petition is unanimous and the public hearing may be waived. If I /we elect not to pay the assessment off before certification to the County, we would like it assessed over a 10 -year period. Sincerely, fJ r j.r' /9-'h `Z U16 Property Owner 61 n J7 e, t \ t j r Address Igla� &05S+0W� City, State, Zip � 6VkY) IV 5S 30 Phone (Home) -� 3_ 1 5 V_ 5g Z v (Work) < < -7S6 — !p S ! 6 [--"f P)ID 7-9- 32- 7y— Hl -C)0a3 HAEngineering \City Projects \Open City Projects \11 -10 S Coon Creek Dr NW Reconstruction \Word Documents \Correspondance \PETITION SINGLE.doc 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Counciln CC: Jim Dickinson, City FROM: David L. Carlberg, Community Development Director SUBJECT: Approve Proclamation in Support of the Beyond the Yellow Ribbon Program - Planning DATE: March 20, 2012 INTRODUCTION The City Council is requested to approve the attached proclamation in support of the Beyond the Yellow Ribbon Program. DISCUSSION The Cities of Andover, Anoka, Champlin, Coon Rapids and Ramsey have come together in an effort to participate and support the Beyond the Yellow Ribbon Program to show support for the military families in our community. The program is a comprehensive program that creates awareness for the purpose of connecting service members and their families with community support, training services and resources. ACTION REQUESTED Approve the proclamation as presented. Attachments Proclamation Letter of Support from the MetroNorth Chamber of Commerce Kick Off Meeting Notice Respectfully submitted, David L. Carlberg Community Development Director PROCLAMATION PROCLAMATIONINSUPPORT OF THEANDOVER, ANOKA, CHAMPLIN, COON RAPIDS AND RAMSEY BEYOND THE YELLOW RIBBON CAMPAIGN WHEREAS, the Cities of Andover, Anoka, Champlin, Coon Rapids and Ramsey are home to many military service members serving overseas defending the values and freedoms we hold dear; and WHEREAS, the Beyond the Yellow Ribbon Campaign originated with the Minnesota National Guard and seeks to create a voluntary, comprehensive community network that connects and coordinates agencies, organizations, resources, and employers for the purpose of meeting the needs of military members and their families; and WHEREAS, the Andover, Anoka, Champlin, Coon Rapids and Ramsey Beyond the Yellow Ribbon Campaign is in the process of forming and intends to connect local military families with assistance and support from all parts of the community; and WHEREAS, the Andover, Anoka, Champlin, Coon Rapids and Ramsey Yellow Ribbon Community kickoff meeting is scheduled for Thursday, March 29, 2012 at 6:30 p.m. at the Green Haven Golf and Banquet Center where citizens and community organizations may learn more about the initiative. NOW, THEREFORE, I, Michael R. Gamache, on behalf of the City Council do hereby proclaim the City of Andover's wholehearted support of the Beyond the Yellow Ribbon Campaign here in Andover and express to all of our military members and their families the deepest of appreciation for the sacrifices they make. Proclaimed this 20th day of March, 2012. Michael R. Gamache, Mayor kh' 7i �6 March 8, 2012 RECEIVED Mayor Mike Gamache City of Andover 1685 Crosstown Boulevard Andover, MN 55304 Dear Mayor Gamache: MAR 1: 4 2012 CITY OF ANDOVER It is our pleasure to write a letter in support of the Minnesota National Guard Yellow Ribbon Status for the City of Andover. The MetroNorth Chamber of Commerce realizes the importance of a support network for military families within their community. We are currently active in the city of Blaine's Yellow Ribbon Campaign initiative and serve on their Business Committee. Also, in late 2010 in Andover we had an awards ceremony for MetroNorth members which focused on the importance of hiring veterans. Major General Richard Nash, Commander of the 34'h Infantry (Red Bulls) Division and Minnesota's new Adjutant General, was the keynote speaker, and after the ceremony we donated $1,000 to the Anoka Chapter #39 Disabled American Veterans group. The MetroNorth Chamber fully supports the efforts of the City of Andover as they seek Minnesota National Guard Yellow Ribbon Status. We would also be pleased to reach out to our local business members and encourage them to support your Beyond the Yellow Ribbon campaign. A program such as this one that helps military families benefits not just our veterans but also the community at large, and we thank you for pursuing this important status. Sincere) Ca;2 Lori Higgins, President TPe MetroNorth Chamber of Commerce 380 Central Avenue Suite 320 Blaine MN 55434 MetroNorth Chamber of Commerce The 21st Century Bank Building 9380 Central Ave. NE, Suite 320 • Blaine, MN 55434 - 763.783.3553 • (Fax) 763.783.3557 www.metronorthchamber.org • E -mail: chamber @metronorthchamber.org See you at the... Beyond the Yellow Ribbon Kickoff Hosted by the cities of Andover, Anoka, Champlin, Coon Rapids and Ramsey Thursday, March 29, 2012 @ 6:30 p.m. Green Haven Golf & Banquet Center 2800 Greenhaven Road, Anoka 55303 The cities of Andover, Anoka, Champlin, Coon Rapids and Ramsey are beginning the process of becoming Yellow Ribbon Cities to show our support of military families in our community. Please join us in our Kickoff event. We need support from all key areas of the community, to include: • Educators • Elected officials • Employers • Faith -based organizations • Veterans and civic organizations • Public safety /judicial • Medical and social services organizations • Volunteers from the community For more information on the program please visit www.BevondTheYellowRibbon.ore Beyond the Yellow Ribbon Beyond the Yellow Ribbon is a comprehensive program that creates awareness for the purpose of connecting Servicemembers and their families with community support, training, services and resources. It's neighbors supporting neighbors. Together we can become a Yellow Ribbon Community Beyond the Yellow Ribbon is united to bring Servicemembers all the way home. 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrato David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Asst. Public Works Director/Parks Coordinator SUBJECT: Update of Rum River Cedar Creek Conservation Area - Engineering DATE: March 20, 2012 INTRODUCTION This item is for updating purposes only for the City Council DISCUSSION Staff recently attended an open house that was put on by the Anoka County Parks and Recreation Department at Oak Grove City Hall. Attached are the Conceptual Design and Conservation Stewardship Plan that was available to the public and residents that live near the conservation area. Within the Conservation Stewardship Plan, the County has identified Management Goals and information that includes the development plan, boundary control/security, farming practices /food plots, natural resources restoration, hunting /fishing access, public information/education, and the grant/partnership opportunities. As.you can see by the Conceptual Design, the property at the south end of the Conservation Area is planned as a prairie restoration area. The County indicated to Andover staff that goal was to restore the area in 2013. ACTION REQUIRED No action is necessary. Respectfully submitted, toddJ. I'Iaas Attachments: Rum River /Cedar Creek Conservation Area Conceptual Design and the Conservation Stewardship Plan I i z z G 8 5 m F7 RESTORATION PpAIp1E RESTORAPON INTERPRETIVE NODE WILDLJFE PLOT K .I f:i 1� oz 03 o MILES I I I I I NATURAL — SURFACETRAIL I SURFACETRAIL a � I I s j I HIGHWAY ' PRAIRIE I e5l"RATICT' V PAR( FL I I I•• \ NATURAL -\ • ` 5URFACETRAIL \•`� sNO T PfaL RAlL REAORATION - -� I SURFACE TRAIL PARKING LOT i (1OSPACES) K .I f:i 1� oz 03 o MILES I I I I I NATURAL — SURFACETRAIL I . _ _ . _ _ _ — _ _ —. _ _ .. —.. —.. _.. _.. _.. _.. - -- I CEDARCREEK _ A CITY of oAK GRovg GsoLa� Ooundarty) 19161" Avenue Nw — T f Co4y o4f A#40VE9- ; (No2nf BouNoA# ) I z 'O V RUM RIVER / CEDAR CREEK CONSERVATION AREA Conceptuai Design a � I s j I HIGHWAY ' i j IJFPARI ML I V PAR( FL I I j I — PRAIRIE TRAL REAORATION NATURAL WIPLOLTFE I SURFACE TRAIL PARKING LOT i (1OSPACES) . _ _ . _ _ _ — _ _ —. _ _ .. —.. —.. _.. _.. _.. _.. - -- I CEDARCREEK _ A CITY of oAK GRovg GsoLa� Ooundarty) 19161" Avenue Nw — T f Co4y o4f A#40VE9- ; (No2nf BouNoA# ) I z 'O V RUM RIVER / CEDAR CREEK CONSERVATION AREA Conceptuai Design Conservation Stewardship Plan For the Cedar Creek Conservation Area March 2010 (Draft) Introduction / History: In 2008, Anoka County was approached by a group of Twin Cities developers, called the BF9 Group (BF9), with a proposal to sell a large undeveloped tract of land in Andover and Oak Grove along Cedar Creek and the Rum River. This unique.and contiguous tract of land includes 550 acres of biologically diverse wildlife habitat that supports waterfowl, furbearers, deer, pheasants, grouse, turkey, rabbits, squirrels, as well as many non -game birds and mammals. The property consists of gently rolling hills, oak forests, sedge- meadows, prairie openings, flood -plain forests, and vast croplands. The land is situated along the state designated Wild and Scenic Rum River and the natural resources have been identified as a significant resource to be protected in the Cedar Creek Corridor Study, the Minnesota (MN) County Biological Survey, MN Wetland Conservation Plan, MN Comprehensive Wildlife Conservation Strategy, MN Statewide Conservation and Preservation Plan, and the Metro Greenways Plan. In 2008, the voters of Minnesota passed the Clean Water, Land and Legacy Amendment which created an additional 3/8 of 1 percent Minnesota state sales tax, creating a fund to be used for environmental and arts causes over the next quarter of a century. As a result, the Lessard -Sams Outdoor Heritage Council was established by the legislature with the responsibility of providing annual recommendations to the legislature on how the new sales tax funds should be used. Considering the opportunistic timing of the BF9 proposal to sell a large piece of land and the passing of the state's sales tax amendment, Anoka County submitted a land acquisition proposal in the amount of $3.8 million to the Lessard -Sams Outdoor Heritage Council (L -SOHO) in November 2008 to acquire 550 acres land. In like manner, the county began acquisition negotiations with the BF -9 Group and also brought in the St. Paul Office of the Trust for Public Land, a national land conservation agency, to assist with negotiations and financial planning. In 2009, the L -SOHC recommended and the legislature approved, a two - phased approach to the acquisition that involves funding $1.9 million in 2010 (Phase 1) and another $1.9 million in 2011 (Phase 11). The negotiated purchase price for the property is $4.2 million. An additional 40 acres is being acquired by the County Highway Department for future land offset needs for grant conversions on county parklands. Anoka County is now in the process of acquiring the 550acres of property, referred to as the Cedar Creek Conservation Area. The Phase I acquisition was completed on March 17, 2010 with the acquisition of 222 acres (see exhibit A for the Phase 1IPage page 20 I and Phase II acquisition map). The Phase II acquisition of 318 acres is anticipated to occur in 2011. Management Goals: Staying consistent with the Constitutional Amendment — Article XI and associated state laws that govern the Outdoor Heritage Fund, Anoka County's management goals for the Cedar Creek Conservation Area are based upon the ideals that will achieve the outcomes of existing natural resource plans, including, but not limited to, the Minnesota Statewide Conservation Plan, that directly relate to the restoration, protection, and enhancement of wetlands, prairies, forests, and habitat for fish, game, and wildlife. In addition, the conservation area will remain open to hunting and fishing, consistent with the capacity of the land, during the open season, as determined by the State Commissioner of Natural Resources. As a result, the following management goals for Cedar Creek Conservation Area have been identified: Goal 1: Maintain and enhance the natural character of Cedar Creek and the Rum River and their function as a connective wildlife habitat corridor. • The water quality and habitat quality of the creek and river will be maintained or enhanced. A natural flow regime should be maintained. An emphasis will be placed on stream habitat that supports game fish production. • The creek and river will be monitored on regular basis to identify trends or changes in water quality. • Best management practices will be used to control erosion and pollution. This includes establishing native vegetation buffers along the creek and river and educating and encouraging adjacent landowners to employ best management practices. Goal 2: Restore and maintain the quality and function of the natural plant and wildlife habitat and production. • Efforts will be made to reconstruct, restore and manage prairies, wetlands, and forests utilizing locally native ecotype sources of seeds and plants. This includes maximizing habitat structure and composition that will support wildlife production. • Necessary disturbance regimes, at prescribed intervals, will be introduced to sustain healthy populations of plants and wildlife. • Roads, parking lots, and other infrastructure will be designed to minimize impacts to the creek, river, natural communities, and wildlife. • Wildlife food plots (primarily corn and alfalfa) will be strategically located on the conservation area. • Invasive species will be controlled and suppressed using biological control mechanisms when applicable. Goal 3: Hunting and fishing opportunities will be maintained, consistent with the capacity of the land. • Two vehicle entrance points will be provided off of County Road 9 and Blackfoot Street NW. Parking lots will be located on the periphery of the conservation area to minimize 21 Page page 21 interior conflicts. Parking lots will be sized to accommodate approximately one hunter per 20 acres. • Mowed trails will be provided to allow for reasonable access to hunting and fishing areas. In addition, the mowed trails will be used outside of the hunting season for general hiking and wildlife viewing opportunities. • Special hunts will be conducted annually for deer, including archery, shotgun, and muzzleloader. • The primary game species that will be hunted, in addition to deer, will be pheasants, waterfowl, ruffed grouse, turkey, rabbit, and squirrel. • Fishing platforms will be provided for anglers on Cedar Creek and the Rum River. The platforms will also serve as observation decks to view wildlife. Concept Development Plan: The conceptual development plan (see exhibit B), was designed to maximize the use of existing site conditions while balancing the needs for resource restoration and access for hunting and fishing opportunities. The following primary components are illustrated in the Concept development Plan: Access: There are two access drives into the Cedar Creek Conservation Area located on the west side of County Road 9 (East Entrance) and on the south side of Blackfoot Street NW (North Entrance). Parking: The East Access will lead to a parking lot sized for 10 spaces. The North Access will lead to a parking lot sized for 15 spaces. The road and parking lot surfaces are proposed to be gravel to provide for a rustic experience and to minimize runoff. Natural Surface Trails: From each parking lot, a series of 10 —15 foot -wide, mowed trails will be laid out to provide key access points to hunting and fishing habitat areas. The trails will also function as fire - breaks and equipment access routes that will be used for ecological restoration purposes. Pedestrian Nodes: A series of Pedestrian Nodes were designed to establish key areas of interest for wildlife viewing opportunities and direction / interpretation for visitors. Farm History Node: Near the farm homestead site, a plaza and resting area will be established to interpret the farm site's history. The site's natural and cultural features would be interpreted as well. Angling Platforms: Fishing platforms will be positioned along the Rum River and Cedar Creek. These decks will be designed to cantilever out from the shore to provide for angling opportunities. The decks can also be used for observation purposes. Observation Decks: Three observation decks are designed to be placed along the Rum River and Cedar Creek for wildlife viewing experiences. 31 Page page 22 Prairie Restoration Areas: The old agricultural field will be reconstructed to native tall grass prairie habitat. Woodland Restoration Area: Due to current farming practices that adjoin the northwest boundary of the property, a woodland restoration project will provide for a valuable buffer of wildlife habitat and screening the property to the neighbors. Wildlife Food Plot: The wildlife food plot areas are designed to be planted with corn and alfalfa to help sustain healthy populations of wildlife game species such as pheasants, deer, turkey, and geese. Sign Program: The sign program will include primary access signs on County Road 9 and County Road 22, boundary signs, parking lot kiosks with rules and maps, pedestrian node signs, and trail intersection signs. Boundary Control / Security: The Cedar Creek Conservation Area boundary signs (see Exhibit C) will be placed around the entire perimeter of the property. The Phase I acquisition will need to be signed first, along with delineating the road easement off of Cedar Creek Drive and the delineation of the life- estate parcel. The road easement corridor will be signed to keep pedestrians within the road easement area. In addition, the life- estate parcel must be signed to keep the public outside of the life estate parcel. Kiosks will be placed at each parking lot and will include a conservation area map and rules for the conservation area. In addition, map standards will be placed at trail intersections within the conservation area to help the public navigate the site. Gates will eventually be placed off of Cedar Creek Drive and off of the parking areas to control vehicle access to the conservation area. Security and enforcement issues will be handled by the Anoka County Parks and Recreation Department Ranger Unit, the Anoka County Sheriffs Office, and the Minnesota State Conservation Officer assigned to Anoka County. Farming Practices / Food Plots: The farming practices of planting corn and alfalfa at strategic wildlife food plot locations will be an important function of attracting and sustaining productive populations of wildlife game species. The intent is to develop an agreement with a local farmer to plant and manage the food plots on an annual basis. The food plots will be located in areas that can be easily accessed by farming equipment and that are distributed across the conservation area to benefit the various species of wildlife game species. 41 Page page 23 Natural Resources Restoration: For the purposes of this plan, ecological restoration is defined as a science -based process of assisting in the recovery and management of the overall ecological integrity of the natural resources on the Cedar Creek Conservation Area. Ecological integrity includes, but is not limited to, biological diversity, ecological processes, historical context and sustainable cultural practices. Some of the key ecological concepts that will be considered are succession, disturbance, and historical range of variability. The over - arching goal of ecological restoration on this conservation area encompasses the re- establishment of functional ecological systems that contain sufficient biodiversity to continue their maturation by natural processes while supporting productive game and fish populations. As a result, there are evolving needs and opportunities for ecological restoration on the Cedar Creek Conservation Area. Considering that the natural resource systems are dynamic and continually changing over time and space, an adaptive management approach and framework fits well with the practice of ecological restoration on the Cedar Creek Conservation Area. In the context of ecological restoration for this conservation area, the following adaptive management principles will guide the ecological restoration initiatives in the forests, prairies and wetlands: Assessment / Inventory — Define the scope of quality and /or degradation to the site, synthesize the existing knowledge about it, and explore the potential outcomes of alternative restoration actions. This will include a comprehensive inventory of plants and animals (see Exhibit D for existing resources). Design — Design a restoration plan and monitoring program that will provide reliable feedback and information about the effectiveness of restoration methods. Implementation — Effective restoration is a multi -step process, requiring installation and many years of maintenance and monitoring. Monitoring — Biological indicators are monitored to determine how effective the restoration methods are in meeting the restoration objectives. Evaluation — The actual outcomes are compared to the anticipated outcomes. In addition, the reasons for the underlying differences are interpreted. Adjustment — Practices, objectives, and models used during the restoration process may lead to reassessment of the problem, new questions, and new options to try in a continual cycle of improvement for the restoration. ---------------------- - - - - -- - -- - - - - -- -- — - -- -- - - - - -- --- ----- - - - - -- - . - - - - - - -- -- - - - - -- - -- - --- - - - - -- - - - - - -- -- 51Page page 24 To further apply the above management principles, the following recommendations apply to the following plant community / natural resources categories on the Cedar Creek Conservation Area: Prairies: Approximately 250 acres have been identified to either re- construct or restore to various - native prairie grassland habitats.. The prairie reconstruction will occur primarily where there were formerly tilled agricultural fields. Site preparation will include herbicide and cultivation applications prior to seed drilling a diverse mix of at least 30 species of locally native grasses, sedges and fortis. The remnant prairie sites will be restored by prescribed burning, mechanical removal of invasive species, spot spraying non - native invasive species, and over - seeding with a diverse mix of locally native prairie species. The target prairie communities include tall -grass wet prairie, short -grass dry prairie, mixed - height mesic prairie, and barrens sand -gavel prairie. Forests: Approximately 150 acres of forests and woodlands have been identified to reconstruct or restore. The woodland re- construction will occur on approximately 20 acres in the northwest corner of the conservation area to provide wildlife edge habitat and to screen the neighbors to the north. Site preparation will include an herbicide application and planting native oaks and shrubs. The remnant forested areas will be restored by removing invasive species and supplemental plantings of native trees and shrubs that have a high wildlife value. The target forest communities include dry and mesic oak forest, mixed- hardwood forest, maple- basswood forest, and floodplain forest. Wetlands: Approximately 150 acres of wetland has been identified for restoration. The wetland restorations will include removing non - native invasive species by mechanical methods and to introduce prescribed fire. In addition, these wetlands must be protected negative hyrdrologic alterations, nutrient rich runoff, stormwater runoff, and incremental damage by dredging or filling. Monitoring for such disturbances will be the key. The wetlands will also be restored with supplemental seeding and plantings of native grasses, sedges, rushes, forbs and shrubs. The target communities include shrub swamps, mixed emergent marshes, sedge meadows, cattail marshes and poor fens. Water Resources: The Rum River and Cedar Creek are the two most critically important water features to monitor, manage, and restore for fisheries and wildlife habitat. Some of the primary management strategies will focus on maintaining and improving water quality, identify and correct non -point source pollutants, and exercise conventional approaches towards stormwater management. Streambank restorations and erosion reduction projects will be implemented in areas where sediment loading is occurring, with project designs that will enhance game fish and waterfowl habitat. Also, integrating sound ecological practices with the local community development plans will be important to coordinate efforts across jurisdictional boundaries that will ultimately protect and preserve the integrity of the Rum River and Cedar Creek. 61 Page page 25 Hunting and Fishing Access Hunting access will be gained by entering the conservation area at two entrance points, the East Entrance and the North Entrance (see Exhibit B). The East Entrance is located off of County Road 9, approximately a % mile north of the Cedar Creek. A short access road will lead to a parking lot sized for 10 vehicles. The North Entrance is located at the end of Blackfoot Street NW, which is located south of County Road 22. A short access road will lead to a parking lot sized to accommodate 15 vehicles. Both of the designated parking areas are located near the periphery of the property to allow for minimal disturbance to the interior of the conservation area and to allow for positive hunting and angling experiences. Hunters will be expected to walk from the parking areas into the rest of the conservation area to hunt game. For the waterfowl hunters that are interested in launching watercraft, there is a boat access located on the west side of the Rum River at Rum River Central Regional Park. Angling access will be the same as indicated above at the designated parking areas. From the parking areas, anglers can walk along natural - surface (mowed) trails down to the Rum River or to Cedar Creek. There will be fishing decks provided on both the Rum River and on Cedar Creek. In addition, anglers will be welcome to explore the entire shorelines of the river and creek. For anglers that are interested in launching watercraft, there is a boat launch located on the west side of the Rum River at Rum River Central Regional Park. Public Information and Education Over the past year, a general information letter and a letter seeking public support were sent out to the neighbors surrounding the conservation area regarding the potential land acquisition. In addition, presentations by Anoka County have been made to the City Councils of Andover and Oak Grove informing the cities about this acquisition project and intended future use and management of the property. In addition, Anoka County plans to host an open house / public meeting for the adjoining neighborhoods, within the next six months, to update the public on the direction and status of the project. Another update letter will be sent to the adjacent neighbors and to the respective city councils. There has also been a series of newspaper articles published in the local and regional news media explaining the project. The local news media will continue to be a source of communication to the public. Anoka County's website will also be used to update the public on the phased acquisition status with map illustrations, intended use, and conservation management goals of the project. Lastly, a comprehensive sign program will be implemented to include boundary signs, informational signs and maps located at the primary entrance points, and key interior signs that show a map and description and use of the conservation area. 71 Page page 26 Grants and Partnership Opportunities The two -phase acquisition for the Cedar Creek Conservation Area is primarily funded through the Minnesota Clean Water, Land and Legacy Amendment which created the Outdoor Heritage Fund and grant program. In addition, Anoka County has partnered with the St. Paul office of the Trust for Public Lands, who helped to facilitate the land sale and is helping to seek other grant funds. Anoka County will be submitting another grant application to the Lessard -Sams Outdoor Heritage Council (L- SOHC), with a proposal for infrastructure development and ecological restoration as contained in this conservation management plan. In addition, L -SHOC offers a Conservation Partners Program, in which Anoka County will pursue matching grants for the restoration and enhancement of wetlands, forests, prairies, and fish and game habitat. Anoka County will pursue local grant opportunities through the Anoka Conservation District for streambank restoration and ecological restoration projects. In addition, Anoka County will pursue federal level grant programs through the United States Fish and Wildlife service and the Natural Resources Conservation Service for grassland and riparian area habitat restoration and management. Lastly, Anoka County will pursue potential conservation partnerships with wildlife and conservation groups such as the American Turkey Federation, Pheasant Forever, Ducks Unlimited, Minnesota Waterfowl Association, Minnesota Deer Hunters Association, Capable Partners, and the Minnesota Bass Anglers Association. 81 Page page 27 1 � t ti ?� � ate'! a 1p uany,v ti lug �Y V ,f r 0i C W a J3 P d Vell '\ �.u• sG >K '. .�YJ -, , Li 4 .} �'� � � ta"t } {i � F - F]T')il4L' Legend _,.'7 - r�,.AYr Q AREA OFINTEREST 1 4 Y � � - 1 } � ;"`� -� PARCELS NWI Welland Designation PALUSTRINE WETLAND o .ice 4jj�pra �r=rx+ -Y ,:arx Q RIVERINE WETLAND a + 100 YEAR FLOOD PLAIN Land Cover ALTERED /NON- NATIVE FOREST CROP LAND FLOOD PLAIN FOREST L GRASS!TREE MIX x»�"•s.%��..� �,{; t �Y '"t•�`� ,r � *.._ � Q � .redxAVL � GRASSES W MARSH OAK FOREST OAK SAVANNA 1 I POOR FEN i�w x�-' u,xAVe '� PRAIRIE RICH FEN fr �� ' - •venrx L I I SEASONALLY FLOODED AREA 'AVL aC y y V� WETMEADOW Parcels ./ /,A Rum River /Cedar Creek Land Acquisition r � i 1 y J 5 A z?= _ l _ 14 1 Al t t � i dd , ,a ti i p cam; q ...ter _ 3 IF 3 V p sT is aa R _ 51 �� $G�.v✓ xi v page 33 C I T Y O F ,ND OVE] 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrat David D. Berkowitz, Director of Pu orks /City Engineer Todd J. Haas, Asst. Public Works Director Approve No Parking Resolution /12 -2c /147th Avenue NW - Engineering March 20, 2012 0 INTRODUCTION This item is in regard to approving a resolution designating No .Parking on both sides of 147`h Avenue NW from 7th Avenue NW (CSAH 7) to 300 feet east of Guarani Street NW, Project 12- 2c. DISCUSSION As you know, with the construction of 147`h Avenue NW beginning in 2012, a no parking resolution is required for both sides of the road to meet State Aid requirements. This resolution will be submitted to State Aid for project and plan approval. ACTION REQUIRED The City Council is requested to approve the attached resolution designating No Parking on both sides of 1471h Avenue NW from 7th Avenue NW (CSAH 7) to 300 feet east of Guarani Street NW, Project 12 -2c. Respectfully submitted, Todd J. aas Attachment: Resolution and drawing CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING NO PARKING ALONG BOTH SIDES OF 147TH AVENUE NW FROM 7TH AVENUE NW (CSAH 7) TO 300 FEET EAST OF GUARANI STREET NW, PROJECT NO. 12 -2c. WHEREAS, no parking will be allowed along both sides of 147th Avenue NW from 7th Avenue NW (CSAH 7) to 300 feet east of Guarani Street NW, Project 12-2c; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to designate the no parking zone. Adopted by the City Council of the City of Andover this 20th day of March 2012. ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk CL AM- 4k Oft Nov 4i m A C I T Y 0 F `r 1 r � � J r 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrat Dave Carlberg, Community Develo t Director FROM: Courtney Bednarz, City Planner SUBJECT: Approve Revocation of Vehicle Sales License/Xcel Properties /3138 162"d Lane NW - Planning DATE: March 20, 2011 INTRODUCTION The owner of the subject property currently has a vehicle sales license that was approved by the Council July 19, 2011. He has asked that the license be terminated to allow for a tenant to be issued a vehicle sales license to operate at the site. DISCUSSION The applicant has indicated that he will not be operating at the site. Please see the attached letter. ACTION REQUESTED The Council is asked to approve a motion to revoke Xcel Properties vehicle sales license at their request. Attachments Applicant's Letter Cc: Jason Hemp, Xcel Properties 329 Bunker Lake Boulevard, Suite 3 Ham Lake, MN 55304 Xcel Properties, LLC 14359 Isanti St NE Ham Lake, MN 55304 February 22, 2012 City of Andover Re: Xcel Properties, LLC To Whom It May Concern: I would like to make a request to cancel my city dealer's license for my location at 3138162 "d Lane NW. I have never done business at this address. There is another tenant, Line Drive Auto Sales, that would like to operate as a dealer at that location and currently the CUP only allows for one dealer at the site. Please feel free to contact me with any questions. Sincerely, �'V A-IF Jason Hemp Xcel Properties, LLC 612 - 598 -2819 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Dave Carlberg, Community Develop t Director FROM: Courtney Bednarz, City Plannett SUBJECT: Approve Vehicle Sales License/Line Drive Auto Sales /3138 162 "a Lane NW - Planning DATE: March 20, 2011 INTRODUCTION The applicant is seeking approval of a vehicle sales license. 0 DISCUSSION The applicant will be a tenant at the subject property and will operate a used vehicle sales business using the facilities previously approved for Xcel Properties (see attached Resolution R055 -11). The applicant is a state licensed used vehicle sales dealer. He will need to update the state license for the proposed location once local approval is obtained. The completed application form and required materials are attached. The applicant has paid the application fee. A motion is required to act on this business license application. ACTION REQUESTED The Council is asked to approve a motion to grant a vehicle sales license to Line Drive Auto Sales at 3138 162 "a Lane NW. Attachments Resolution R055 -11 Location Map Aerial Photograph Application submitted, Cc: Michael Robertson 470 Pleasant Avenue Big Lake, MN 55309 Jason Hemp, Xcel Properties 329 Bunker Lake Boulevard, Suite 3 Ham Lake, MN 55304 Ib- -5� --ay,_ 3,J -00a4 OG CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO.- R055 -11 A RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR USED VEHICLE SALES ON PROPERTY LOCATED AT 3130 162ND LANE NW LEGALLY DESCRIBED AS THE EAST 150 FEET OF THE WEST 400 FEET OF THE SOUTH 433 FEET OF THE NORTH 2104.99 FEET OF THE WEST HALF OF THE NORTHWEST QUARTER OF SECTION 16 TOWNSHIP 32 RANGE 24, ANOKA COUNTY MINNESOTA, EXCEPT ROAD, SUBJECT TO EASED -LENTS OF RECORD. ,• WHEREAS, the applicant has requested approval of a conditional use permit for used vehicle sales on the subject property, and; WHEREAS, the Planning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover, and; WHEREAS, the Planning Commission recommends to the City Council approval of the conditional use permit request, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning Commission and approves used vehicle sales on the subject property subject to the following: 1. The applicant shall be required to obtain approval of a vehicle sales business license from the City Council. 2. Vehicle display parking, customer parking and employee parking shall be provided to meet the requirements of the City Code. The parking area striping shall be painted to clearly define the parking stalls. 3. There shall be a maximum five vehicles for sale at the property at any one time. 4. The hours of operation shall be lunited to Monday through Saturday between the hourts of 6:00 am and 9:00 pm. Adopted by the City Council of the City of Andover on this 19th day of July, 2011. CITY OF ANDOVER ATTEST: MiTAael R. Ga ache, Mayor Michelle Hartner, Deputy City Cleric M � \'DOVE Incorporated 1974 3138 162nd Lane NW -JRD M° M CW N M M Y J z O M 16340 Cr, 16315 3126 to r C M 3105 163RD LN 3100 In Ln LO O CO LO CO f7 3055 LO 0N N 04 CO M M M CO M r O M M M O M p O M CO N 0�/� c 16223 (.0 K 3240 M = w w 3098 'pM . r O f 16177 16157 16180 3121 3017 16135 16125 16071 3261 0TH LN rn N � N CO CO 3260 N Subject Property Location map W -E s Aerial Photograph 3138162 nd Lane NW x C I T Y 0 F ^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Used Vehicle Sales Business License Application Required Documents: • Completed Application Form • Vehicle Sales License Fee: $105.00 • Copy of Current Photo Identification • Copy of State Dealers License • Workers Compensation Form • Completed Minnesota Vehicle Dealer License Commercial Location Checklist Person Applying For License: First Name ,• d f r- ;fFl E L Middle Name .D 11 V r 0 Last Name Home Address 2 7 c AL er-i 513'U tL F= M JJ 3 {€ Home Phone��Business Phone Fax Date of Birth: d 1 ,?, Drivers License No. Property Owner Information: First Name, Middle Name )4 4AA Last Name Home Address .2;7 � _ /Sz� tr v✓ r�ti� AA ,U 5-536q Home Phone usiness Phone zP 1? Fax If there are multiple property owners attach complete information for each owner. Business Information: Business Name t-- ► Ji t�: P9 ► V'k—. H U4 6 c, P L- r S Business Address 31 3� LO Aj t-J 5 t 2 A iU D e t �=2 1,4111' S9S C Minnesota Business ID No. State of Minnesota Dealership License No. I (We) agree to operate such business in accordance with the laws of Minnesota and the ordinances of the City of Andover. The foregoing statements are true and correct to the best of.my knowledge and belief and I understand that providing false, incomplete or inaccurate information may be cause for denial of my license. In addition, I understand the following: Information in this application is classified as public data and will be provided to the public upon request. Licenses expire on December 315` of each year. Payment of annual licensing fee shall be sufficient to renew license unless other action under the City Code is taken by the City. Lack of payment of annual licensing fee shall be cause for revocation of license. I understand that a background check will be conducted as a part of the application process. Sign tore Date OF POB� /C s QP Tr I STgTP OF MINNESOSx Alcohol and Gambling Enforcement Bureau of Criminal Apprehension Driver and Vehicle Services Emergency Communication Networks Homeland Security and Emergency Management Minnesota State Patrol Office of Communications Office of Justice Programs Office of Pipeline Safety Office of Traffic Safety State Fire Marshall Driver and Vehicle Services 445 Minnesota Street, St. Paul, Minnesota. 55101 Phone: 651/296 -6911 TTY: 651/282 -6555 Website: dps.mn.gov 11/4/2011 AREA C Temporary Period: 11/4/2011 to 2/4/2012 LINE DRIVE GROUP LLC 3138 162ND LN NW STE 2 ANDOVER, MN 55304 DLR37442 NOTICE: LICENSE CERTIFICATEATTACHED BELOW Dear Dealer: Your application for a Minnesota Motor Vehicle Dealer License has been approved as the information provided has been accepted and your facility has been reported as being in compliance with current standards. Your dealer number is DLR37442. Please refer to this number with all inquiries and in all correspondence regarding your dealership. If plates have been purchased month sticker(s) is /are enclosed for your dealer plates. You must place these stickers over the existing month sticker on each dealer plate in your possession. New year validation stickers will be sent in a separate mailing which you should .place over the existing validation stickers. The plate number is listed on the validation sticker. If you have any questions, please contact this office. Sincerely, Linda Maples, Manager Dealer Licensing and Inspections . .........................Detach at Dotted Lin .e............................ DEALER LICENSE CERTIFICATE Dealer #:DLR37442 Type: USED Expires: 10/31/2012 Owners/ MICHAEL D ROBERTSON Officers LINE DRIVE GROUP LLC LINE DRIVE AUTO SALES 3138 162ND LN NW STE 2 ANDOVER, MN 55304 not valid without state seal Makes: Bond Co: WESTERN SURETY CO Bond number: 61160092 Tenn: Continuous Liability Co: GARRISON PROP & CASLTY INS CO Policy number: 02570186IR71014 EQUAL OPPORTUNITY EMPLOYER / yl OF FUD MINNESOTA DEPARTMENT OF PUBLIC SAFETY J DRIVER AND VEHICLE SERVICES 445 Minnesota Street Saint Paul, MN 55101 -5186. Phone: (651) 296 -2977 Web: dvs.dps.mn.gov Email: DealerQuestion @state.mn.us OFFICE USE ONLY DEALER NUMBER: DATE RECEIVED: Certification of Compliance with Minnesota Worker's Compensation Law This certification must accompany an application for a Minnesota Motor Vehicle Dealer's License Minnesota Statutes, section 176.182 requires every state and local licensing agency to withhold the issuance or renewal of a license or permit to operate a business or engage in an activity in Minnesota until the applicant certifies that they are in compliance with the workers' compensation coverage requirements outlined in section 176. Failure to provide the following information or reporting false information will result in the denial of your license application. Providing false information may result in a $2,000 penalty. Insurance Information Name of Insurance Company (not Agent) Policy Number: Dates of Coverage: —/—/— to —/—/ Exemption I am not required to have workers' compensation liability coverage because (please check one): (x', I have no employees f—I I am self- insured (attach permit to self insure) rl I have no employees who are covered by the workers' compensation law (these include: spouse, parents, children) I certify that the information provided above is accurate and complete and that a valid workers' compensation policy will be kept in effect at all times as required by law. Dealership Name: LINE DRIVE AUTO SALES Street 3138 162ND LN NW STE 2 City ANDOVER Print name Of Signer: MICHAEL D. ROBERTSON (Signature of Owner /Officer) PS2420 -02 (7/11) State MN Zip 55304 Phone: 763- 202 -1005 DATE: 1/9/2012 /EK OF VUb(, MINNESOTA DEPARTMENT OF PUBLIC SAFETY DRIVER AND VEHICLE SERVICES �4 445 Minnesota Street Saint Paul, MN 55101 -5186 Phone: (651) 296 -2977 Fax: (651) 297 -1480 Web: dvs.dps.mn.gov Email: DealerQuestion @state.mn.us OFFICE USE ONLY DEALER NUMBER: DATE RECEIVED: INITIALS: Minnesota Vehicle Dealer License — Commercial Location Checklist This checklist describes (check one): ❑i Primary Location ❑ Additional Location Dealer Name: LINE DRIVE AUTO SALES Street 3138 162ND LN NW STE 2 City ANDOVER (Attach a separate checklist for each location) Dealer Number: DT37442 StateNIN Zip 55304 CountyANOKA Commercial Building Requirement: New, Used, Salvage Pool, and Auctioneer Dealers must have a Commercial Building, which means a permanent, enclosed building that is on a permanent foundation and is connected to local sewer and water facilities or otherwise complies with local sanitation codes, is adapted to commercial use, and conforms to local government zoning requirements. (Minnesota Statutes, section 168.27 subdivision 1). Commercial Office Space Requirement: Lessors, Wholesalers, and Brokers must have at least a Commercial Office Space, which means a space occupying all or part of a commercial building. (Minnesota Statutes, section 168.27 subdivision 1). Instructions • Check the type of dealer's license that applies • Answer T (True) or F (False) to each statement that applies to the license type you checked. Dealership owner or officer must sign on reverse side of form. Check the license type that applies to you: ❑ New ❑i Used ❑ Salvage Pool ❑ Additional Location ❑ DSB T!F ❑ Display Lot - respond to statements 2.7, & 8 only 1. The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer T maintains copies of the books and records at any additional locations they may have. 2• The dealer owns the above location or leases the location (minimum one -year lease required). Please attach proof of T ownership or Verification of Property Lease - form P52407. 3 The dealership has a separate and identifiable entrance that leads to the outdoors. (See definition of commercial building above_. May include a strip mall or commercial garage building. Other entrances that lead from other areas of the building must be closed and lockable (Commercial office space within a commercial building does not meet the T statutory license requirement). 4. The public cannot access the dealership by entering through any other business or residence that is located in the T same building as the dealership. 5. The dealership location is enclosed with floor to ceiling walls, a door that can be shut and locked to close off the entire T entrance, and is designated for exclusive use of the dealership. 6. T The dealership location has an address that is separate from any other address in the building. 7. The dealership has a display area, either indoors or outdoors, large enough to display at least 5 vehicles. This display T area is designated for the exclusive use of the dealership and is distinguished from any other business' inventory. 8. The dealership has a sign outside of the commercial building, in a public area that identifies the dealership. • The sign must be in letters that contrast sharply in color with the sign background. • If the sign is on a commercial building or a display area, it must be readily legible during daylight hours from the nearest road or street. • If the dealer's display area is not adjacent to the dealer's commercial building, the sign at the display area must T also indicate where the commercial building is located. 9• T The dealership's normal business hours are conspicuously posted and readily viewable by the public. 10. T Personnel or automatic telephone answering service is available during normal business hours. 11. T The above location meets all local zoning requirements as indicated on the Zoning Verification - form PS2421. 12. (New Vehicle Dealers Only) The dealership has a facility for the repair and service of motor vehicles and the storage of parts, not more than ten miles distance from the principal place of business. Check the license type that applies to you:[:] Wholesale License ❑ Lessor ❑ Broker T/F ❑ Auctioneer T/F The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains copies of the books and records at any additional locations they may have. The dealer owns the above location or leases the location (minimum one -year lease required). Please attach proof of ownership or Verification of Property Lease - form PS2407. The dealership location is enclosed with floor to ceiling walls, a door that can be shut and locked to close off the entire entrance, and is designated for exclusive use of the dealership Personnel or automatic telephone answering service is available during normal business hours. The above location meets all local zoning requirements as indicated on the Zoning Verification - form PS2421. (Broker Only)The dealership has a sign, clearly identifying the broker by name and listing the business hours. The sign is poste in a location readily viewable by the public. (Lessor Only) The dealership's normal business hours are conspicuously posted and readily viewable by the public. ❑ Auctioneer T/F ❑ Limited Used Vehicle License T/F The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains copies of the books and records at any additional locations they may have. The dealer owns the above location or leases the location (minimum one -year lease required). Please attach proof of ownership or Verification of Property Lease - form PS2407. The dealership has a separate and identifiable entrance that leads to the outdoors or to a public area. The dealer may maintain other entrances to the dealership. Other entrances that lead from a commercial or residential space in the same building must be lockable and close the entire entrance. Shared office space, such as a reception area or secretary, does not qualify as a public area. The public cannot access the dealership by entering through any other business or residence that is located in the same building as the dealership. The dealership location is enclosed with floor to ceiling walls, a door that can be shut and locked to close off the entire entrance, and is designated for exclusive use of the dealership The dealership location has an address that is separate from any other address in the building. The dealership's normal business hours are conspicuously posted and readily viewable by the public. Personnel or automatic telephone answering service is available during normal business hours. The above location meets all local zoning requirements as indicated on the Zoning Verification -form PS2421. ❑ Limited Used Vehicle License T/F This place of business meets all standards outlined above. I understand that any incorrect statement constitutes material misreprFesentation and as a result, the dealer license is subject to withdrawal. (Signature of Owner /Officer) PS2410 -14 (7/11) DATE: Jan 9, 2012 The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains copies of the books and records at any additional locations they may have. The dealer owns the above location or leases the location (minimum one -year lease required). Please attach proof -of- ownership or Verification of Property Lease - form P52407. The dealership's normal business hours are conspicuously posted and readily viewable by the public. Personnel or automatic telephone answering service are available during normal business hours This place of business meets all standards outlined above. I understand that any incorrect statement constitutes material misreprFesentation and as a result, the dealer license is subject to withdrawal. (Signature of Owner /Officer) PS2410 -14 (7/11) DATE: Jan 9, 2012 .ANDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US To: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Modify Depository Resolution/Authorize Investment Account DATE: March 20, 2012 INTRODUCTION Minnesota State Statute 118A.02 requires the City Council to designate official depositories. Financial institutions designated as official depositories are the only institutions in which the city funds may be deposited. DISCUSSION Recently City Staff met with representatives of Klein Bank about the potential of Klein Bank being an investment option for the City of Andover. On occasion the City of Andover has the need of investment services in which the City could utilize Klein Bank. BUDGET IMPACT This is a cash management issue and has the potential to save fiscal management fees. ACTION REQUIRED The Andover City Council is requested to approve the attached resolution updating the January 3, 2012 "A Resolution Designating Depositories of City Funds and Supplemental Depositories of City Funds for .Investment Purposes Only ". "esp fully submitted, Dickinson CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION MODIFYING CITY OF ANDOVER RESOLUTION NUMBER 003- 12, A RESOLUTION DESIGNATING DEPOSITORIES OF CITY FUNDS AND SUPPLEMENTAL DEPOSITORIES OF CITY FUNDS FOR INVESTMENT PURPOSES ONLY. WHEREAS, Minnesota Statutes, Section 118A sets forth the procedures for the deposit of public funds which include requiring the Andover City Council to annually designate the official depositories for City funds and manage the collateral pledged to such funds; and WHEREAS, other financial institutions are, from time to time, able to pay the City of Andover interest rates on deposits that are greater than can be obtained from the official depositories; and WHEREAS, Klein Bank can provide services to the City of Andover comparable to the City's current supplemental depositories; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that Klein Bank be added as a supplemental depository for investment and cash management purposes only. Adopted by the Andover City Council on the 20th day of March 2012. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk NDOVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and City Council Jim Dickinson, City Administrat, Michelle Hartner, Deputy City Consider Approval/Extension of Liquor License /Tanners Station March 20, 2012 INTRODUCTION Raymond Warmuth, Tanners Station, has submitted a request for an extension of his liquor license. DISCUSSION Tanners Station is planning to hold an outdoor event Friday, July 27, & Saturday, July 28, 2012 and would like Council to approve an extension of their liquor license to include a portion of the west side of the parking lot. Tanners 2011 event generated two complaints; both complaints were filed by the same resident and were addressed by the Sheriff's Office within the appropriate guidelines. ACTION REQUIRED Council is requested to consider the extension of liquor license request submitted by Tanners Station for July 27' & 28", 2012. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Outdoor Event Application lit 03/14/2011 16:21: CITY OF ANDOVER PAGE 02/Ul )S (,FjtjDAYS AND OUTT)OORLI/E',�iTSAIIFpU�l&gffFD07� VEEXENI juLYAiNDAUGUST� ESTABLISH114ENTS ARE, SATURDAYS) IN JUNEI -PE -EN ,,R CALF ALLOWED O. EVEINT WEEKEND NDAR YEAR Ewy I T MUST -H 1(;T. END AT MtMT4 ,Cmrnmereial outdoor Event ticatioii 1. Nataa of Business Namc ot-Business. Address Of Business: ------------ Phonc Number Of Business 2. r)ate(s),of Outdoo r EVOT)t 7,11 Time of 4. Location of Tent and/or Band� and/or on the back of this form detailing Ar"cre the tent, stage or J-5rovide a sketch building located on the property. indicating lot boundary lines and b bodAviltbe locations.) Ztellsil)n of Liquor License: Yet, f liability pleL-ge, provide -veri Icationfl-orn your. jjjsuTanQ� CO pany indicating your liabili Provides des & outsidf, - of the premise. Applicant this application will cOmPlYlVitb -Andover CRY C011C 576, Noise icant Control. Tlic 1husinem i,,4 required tai provide scenrity for the outdoor event- Dated: Ow&r's Signature Approved:--- Dguiied--�_._—.-- cocmcil Action: -,'1P-Pr07-5 �Dcaled City Clerk Date:__. , • 03114/2011 10:21 7637558923 CITY OF ANDOVER PACE 09107 PROM DEA SIKFTc.ff -Tj STAGE ANDIOR ,. DETAWINCv V4M, RE THE, TEN BAND *NNILL RE LOCATED ON THE, PROPERTY, WDICATING LOT Sol NID)kRy LINES AND 13UILDTNG LOCATIONS. N iv \\-l� t�tICF FEW CT Nill °T �30Z Sal wiQ Y O F OVEP 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Counciln Jim Dickinson, City Commander Kevin Halweg — Anoka County Sheriff's Office Anoka County Sheriffs Office Monthly Report - Sheriff March 20, 2012 INTRODUCTION Commander Kevin Halweg from the Anoka County Sheriff's Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. Attached is a copy of the February 2012 monthly report. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Commander Kevin Halweg Anoka County Sheriff s Office Attachment: February 2012 Monthly Report CITY OF ANDOVER — FEBRUARY 2012 DUl OFFENSES: I3!-Y ITEM FEU RUA kY dA U' APY YTD 2017, FEBRUARY YTD 2011 Radio Calls 628 768 _ 1,396 11347 Incident Reports — 644 5 -- 612 3 1,256 8 1,114 8 Burglaries Thefts 25 I 33 58 78 — Crim.Sex Cond. 0 2 2 4 Assault 3 6 9 6 Dam to Prop. 8 8 17 17 _— Harr. Comm. — _ — —.— 9 — — 8 -- — 17 — -- 21 Felony Arrests 4 6 10 19 Gross Mis. 0 4 4 4 Misd. Arrests 19 16 35 33 DUI Arrests 3 6 1 9 19 Domestic Arr. 2 5 7 9 Warrant Arr. 4 5 9 14 ! Traffic Arr. 193 194 387 236 DUl OFFENSES: I3!-Y CITY OF A-NIIDOVER - FEBRUARY 2012 C®1F✓ AIUNIT17 SERVICE OFFICER RET 3RT ITl ltf ._ a.Y s.r Radio Calls FLBRUAt'Y 61� _ JANUARY 75 YT D 2012 136 FEiyRUARY � _ YTID 2011 157 -- Incident Reports 59 74 _ 160'lv�� Accident Assist 1 2 —'133 3 _ - 18 Veh. Lock Out 11 20 31 � - — 60 Extra Patrol 128 81 _ 11 209 - Il 413 House Check 0 _ 50 Bus. Check Animal Compl. - 5 20 -- - -- i 6 . e - ----- 12 ,. 23 6 43 -12� 131 63 —^ —� e —_ 44 12 270 49 Traffic Assist Aids: Agency -__- Aids: Public 6 53 47 0 1 _ - -- 78 16 Paper Service Inspections 0 0 5 0 1 6 ,- 0 0! 4 Ordinance Viol.1 E.��..-._- i ND01W 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public r s /City Engineer FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: Consider Recommendation for Appointment /Coon Creek Watershed District Vacancies - Engineering DATE: March 20, 2012 INTRODUCTION This item is in regard to recommending to the Anoka County Board of Commissioners an individual or individuals to serve as a manager on the Coon Creek Watershed District (CCWD). DISCUSSION There is one manager (Byron Westlund) whose term expires on May 27, 2012 for the Coon Creek Watershed District Board. Mr. Westlund has requested to be reappointed to serve on the CCWD board. The City of Andover has received one (1) request that would like to be considered for the board (see attached requests). The individual is Byron Westlund. An article was not placed in the current Andover newsletter but Anoka County had previously placed a public notice in the Anoka County Union and Forest Lake Times. Note: In order for names submitted to the county to be considered a list under the statutory definition, the list must contain the names of at least three nominees eligible to be appointed (see attached county letter). ACTION REQUIRED The City Council is requested to consider submitting a letter recommending an individual or individuals to the Anoka County Board of Commissioners as to serve on the Coon Creek Watershed District board. Respectfully submitted, ;io�Tdd J. Haas ZByron Attachments: Coon Creek Watersh ed District Letter, Map, and the request Westlund JERRY SOMA County Administrator COUNTY OF ANOKA The Honorable Mike Gamache Mayor, City of Andover 2815 134th Avenue NW Andover, MN 55304 OFFICE OF COUNTY ADMINISTRATION GOVERNMENT CENTER 2100 3RD AvENuE STE 700 • ANOKA, MN 55303 -5024 (763) 323 -5.700 RE: Coon Creek Watershed District Appointment Dear Mayor Gamache: February 22, 2012 This letter was sent to all elected officials of the City of Andover. In accordance with the provisions of Minn. Stat. § 10313.227, Anoka County in February 201.2 published a notice that the terms will expire for managers on the Coon Creek Watershed District Board of Managers. The notice publication requirement applies because Coon Creek Watershed District is considered a watershed management organization. The published notice must state that persons interested in being appointed may submit their names to the appointing authority, which is the county board, for a watershed district appointment. For your information, a copy of the notice is enclosed. In appointing a manager to the Coon Creek Watershed District, Minn. Stat. § 103D.311 is also applicable. This statute requires a county board to appoint a manager for a watershed district from a list of persons nominated jointly or severally by the municipalities within the district if a list(s) is submitted 60 days before the manager's term of office expires or to appoint a manager who resides in a city that fails to submit a list. If there is a desire of jointly submitting a list for the manager appointment, you may wish to confer with affected cities and jointly submit the list. The cities with territory located in the Coon Creek Watershed District are Andover, Blaine, Columbus, Coon Rapids, Fridley, Ham Lake, and Spring Lake Park. In order for names submitted to the county to be considered a list under the statutory definition, the list must contain the names of at least three nominees eligible to be appointed. To be eligible for an appointment, a nominee must reside within the watershed district boundaries, be a voting resident of the district, and not be a public officer of the county, state, or federal government (except that a soil and water conservation supervisor can be appointed). The county board may choose to appoint someone who is not on a list if the person resides in a city that did not submit a list. FAX: 763 - 323 -5682 Affirmative Action / Equal Opportunity Employer TDD/TTY: 763 - 323 -5289 NOTICE IS HEREBY GIVEN pursuant to Minn. Stat. § 10313.227 and § 103D.311 that a vacancy will occur on the Coon Creek Watershed District Board of Managers due to the expiration on May 27, 2012, of the term of Byron Westlund. Term of the appointment is for three years. Managers are eligible to be reappointed. Persons interested in being appointed to serve on the Coon Creek Watershed District Board of Managers may submit their names for consideration to the Anoka County Board of Commissioners, the appointing authority. Minn. Stat. § 103D.311 permits the cities in the district to submit a list(s) of nominations to the county board. If a valid, list(s) containing at least three eligible nominees for a manager's position is submitted at least 60 days prior to the expiration of the terms, the Anoka County Board of Commissioners is required to make appointments either from the list(s) or to appoint a manager who resides in a city that fails to submit a list. Since a list may be submitted, persons interested in being considered for appointment may wish to contact their city to request to be included on a list of nominations. In the absence of a valid list, the Anoka County Board of Commissioners may appoint any-voting resident of the Coon Creek Watershed District who is not a public officer of the county, state, or federal government. _v Na cy N rman Sommer Assistant, County Attorney t - Tim P. Yantos Deputy County Administrator PUBLISH IN: Anoka County Union, February 10, 2012 Forest Lake Times, February 16, 2012 Coon Creek Watershed District Legend CURRENTMANAGERS WATERSHED DISTRICT BOUNDARY COMMISSIONER DISTRICTS HYDROLOGIC SUBUNITS 1 �2 �3 �4 5 m 9 . \�� February 23, 2012 March 6, 2012 Honorable Mayor Mike Gamache City of Andover 1685 Crosstown Blvd. Andover, MN 55304 RE: COON CREEK WATERSHED APPOINTMENT Dear Honorable Mayor Gamache, I have served on the Coon Creek Watershed District for six years now. My appointment to the Coon Creek Watershed District expires in May, 2012. I am interested in being reappointed to the Coon Creek Watershed District. I would ask you to support my request. I have been a very effective board member. My experience of working with the wetland conservation act, storm water ponding, water quality and business experience have been very helpful to the residents of the watershed district and the district itself. During the past six terms of my appointment, I have served two years as Treasurer. During that term, I am pleased with the results of our financial audits with the State of Minnesota. We were also given a review by BWSR and were given high grades for meeting and exceeding the requirements of a watershed district. During my six years I have also served two terms as Chairman of the Board. I am currently the Vice Chair of the Watershed District and have been instrumental in bringing the annexation of the six cities in the watershed district to the attention of the County Commissioners. I believe that my experience with the Coon Creek Watershed is very helpful in keeping the board balanced. The experience I have as a business person working within the district is important. I have been able to assist residents and businesses within the district to help them work the guidelines and at times have been able to find a way to make things work and still meet the intent of the rules. We have held steadfast in our budgeting for the Watershed District. We have held the Watershed District within its financial means and at the same time have taken on large projects. We have worked diligently to get grants and work with the Anoka County Conservation District. This helps with cost sharing and saves all of the constituents money. If there are any questions or concerns from staff or city council, I would be happy to address them. Thank you for the opportunity to serve and I look forward to serving an additional three years. Sincerely, ^� �\ v D. Westlund sl I cc: Council Member Sheri Bukkila Council Member Mike Knight Council Member Julie Trude Council Member Tony Howard Jim Dickinson, City Administrator t k-k C I T Y ..�.� 0 F VIM 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and City Council Jim Dickinson, City Administrator Michelle Hartner, Deputy City Cle Approve Precinct Boundaries and Polling Locations March 20, 2012 INTRODUCTION The State Redistricting Plan was approved February 21, 2012. As a result of this plan, the City has been divided into two legislative districts — 31B & 35B. This division results in Precincts 7 and 9 being in both legislative districts. (Refer to Andover Redistricting Map) DISCUSSION The City has until April 3, 2012 to approve the precinct boundaries and until May 16, 2012 to approve the polling locations. Attached is the current map showing precinct boundaries and a map depicting the new boundaries being proposed, based on discussion at the February 28a' Council Workshop. The proposed map splits Precinct 9 and Precinct 7 combining the eastern portion split off Precinct 9 with Precinct 8, and the portion of Precinct 7 that is split off with Precinct 9 to accommodate the Legislative District 3 1 B and 35B new boundaries. Due to very little growth in the southern part of the City it is proposed to remove Meadow Creek Church (P -5) as a polling location, dividing the residents in that precinct between Precincts 3 (Riverdale Assembly of God Church) and 4 (Crooked Lake Elementary). Lastly with most of the City's growth occurring in Precinct 7, it is proposed to divide Precinct 7 into two precincts (P -7 & P -8) with both precincts voting at the Community Center. ACTION REQUIRED The City Council is requested to adopt the attached resolution establishing precincts and polling locations. Respectfully submitted, Michelle Hartner Deputy City Clerk Attached: Resolution, Redistricting Map from Anoka County, Current Precinct Map, Proposed Precinct Map CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. -12 A RESOLUTION ESTABLISHING PRECINCTS AND POLLING PLACES WHEREAS, the legislature of the State of Minnesota has been redistricted; and WHEREAS, the voting precincts in the City must be reestablished after the legislature has been redistricted; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover, Anoka County, State of Minnesota that: 1. The City be divided into ten voting precincts effective with the August 14, 2012 State Primary Election, and 2. That the boundaries of the precincts are hereby established pursuant to Minnesota Statute 20413.14, subdivision 3c, and 3. That the polling places of the precincts are hereby established pursuant to Minnesota Statute 204B.16, and 4. That such boundaries and polling places shall be as follows: Precinct 1 All that area south of 181" Avenue (CSAH 58) from Round Lake Boulevard (CSAH9) west along 157`' Avenue (CSAH 20) to County Road 7, north to 159a' Avenue NW and west to the Rum River. Polling Place: Hope Lutheran Church 16180 Round Lake Boulevard NW Precinct 2 All that area west of Round Lake Boulevard (CSAH 9) to the Rum River, south of 157`h Avenue and north of Bunker Lake Boulevard (CSAH 116). Polling Place: Grace Lutheran Church 13655 Round Lake Boulevard NW Precinct 3 All that area south of South Coon Creek Drive east of Round Lake Boulevard (CSAH 9) to Coon Creek north of Bunker Lake Boulevard (CSAH 116); and all that area north of 133rd Avenue east of Round Lake Boulevard to Crosstown Boulevard (CSAH 18) and south of Bunker Lake Boulevard. Polling Place: Riverdale Assembly of God Church 3210 Bunker Lake Boulevard NW Precinct 4 All that area west of Hanson Boulevard (CSAH 78) , north of Bunker Lake Boulevard (CSAH 116) and south of Andover Boulevard west to Crosstown Boulevard (CSAH 18), and all that area south and east of Coon Creek, west of Crosstown Boulevard and north of Bunker Lake Blvd. Polling Place: Crooked Lake Elementary School 2939 Bunker Lake Boulevard NW Precinct 5 All that area east of Round Lake Boulevard (CSAH 9) to Verdin Street, south of 168th Lane and north of 161" Avenue, and all that area east of Round Lake Boulevard to Hanson Boulevard ('CSAH 78) north and west of Crosstown Boulevard (CSAH 18) and north of Coon Creek, west to South Coon Creek Drive and north of South Coon Creek Drive west of Coon Creek to Round Lake Boulevard. Polling Place: Andover Christian Church 16045 Nightingale Street NW Precinct 6 All that area south of 181" Avenue (CSAH 58) between Round Lake Boulevard (CSAH 9) and easterly city limits, north of 161St Avenue (CSAH 20); east of Verdin Street and north of 168th Lane west of Verdin Street. Polling Place: Prairie Oak Community Church 1657 -161St Avenue NW Precinct 7 All that area south of 161't Avenue (CSAH 20) to Crosstown Boulevard (CSAH 18), west of University Avenue to Hanson Boulevard (CSAH 78). Polling Place: Andover Community Center 15200 Hanson Boulevard NW Precinct 8 All that area south of Crosstown Boulevard (CSAH 18) to Andover Boulevard, west of University Avenue to Crosstown Boulevard. Polling Place: Andover Community Center 15200 Hanson Boulevard NW Precinct 9 All that area lying west of University Avenue to the railroad tracks, south of Andover Boulevard and north of 133`d Avenue. Polling Place: Bunker Hills Activity Center 550 Bunker Lake Boulevard NW Precinct 10 All that area lying west of the railroad tracks, no of 133rd Avenue, east of Crosstown Boulevard (CSAH 18), and south of Bunker Lake Boulevard (CSAH 116). All that area south of Andover Boulevard east of Hanson Boulevard (CSAH 78) to the railroad tracks north of Bunker Lake Boulevard. Polling Place: Andover Elementary School 14950 Hanson Boulevard NW Adopted by the City Council of the City of Andover this 20th day of March, 2012. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor Michelle Hartner- Deputy City Clerk QU MZ IL IL Q W Z F- 0 W 0 U F- LLJ�w �ew w �e X U) of 0 '13 0 U) (n t< cr L W mo a. Co W 0 F< a. y D (D w C<L < < w 0 0 L) z 0 W -1 (n m f) (1) W W D z 0 t� W CO) Ne 0 co 0 Cf) w 0 =i z 03 W z � x z 0 0 W 0 0 D D � 2 0 0 w 0 m (L m m 75 w NL wo m 0 w x 0 -j a) m tj A 0 Aw�- OI]o I a. • gW (L 0 . . ......... ...... T7 CL . .. ............. .. ......... . ....... . • o .... Tj Eal .......... 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DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Approve Meeting Minutes 2. Parkside at Andover Station Update 3. Trident Development Discussions 4. Purchase Agreement/Letter of Intent/Progress Review 5. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the April 3, 2012 City Council meeting. RespZrIsfully submitted, 4mickinson ND OVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator Schedule April Council Workshop March 20, 2012 INTRODUCTION (D The Council is requested to schedule a Council Workshop for the month of April for a number of miscellaneous business items. DISCUSSION Potential agenda items for a general April workshop have been identified as follows: 1. Discuss Interim Use Permits 2. 2012 -2013 Council Goals Discussion 3. 2011 -2012 Council Goals Update and Discussion 4. 2013 Budget Development Guideline Discussion 5. 2012 General Fund Budget Progress Report 6. City Investments Review 7. Other Topics — dependent on March & April activities Other items may be added upon Council request or operational need. ACTION REQUIRED Schedule a March Council workshop for April 24a` at 6:00 pm or another date and time acceptable to the Council. fitted, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLAN DOVER. MN. US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report March 20, 2012 QD The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Legislative Updates 3. Update on Development/CIP Projects 4. Meeting reminders /Community Events Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. submitted, Dickinson