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Home My WebLink AboutACCAC - February 13, 2012A NDOVER � Commflo� er�fer Andover YMCA Community Center Advisory Commission Meeting Monday, February 13, 2012 Andover YMCA Community Center Meeting Room B 6:30 pm 1. Call to Order — 6:30 p.m. 2. Appoint Chair and Vice -Chair 3. Approve Meeting Minutes A. December 12, 2011 4. YMCA Update 5. Staff Update 6. Other Business 7. Adjournment A MOVER G�rmm�+nCenfer Community Center Advisory Commission Meeting Minutes Monday, December 12, 2011 6:00 pm Tanner's Station Andover, MN In Attendance: Tony Howard, Erick Sutherland, Kate Morphew, Frank Kellogg, Allison Boes, Ted Butler, Jason Hemp, Mike Knight. Call To Order 6:30 pm Mr. Kellogg presented Kate Morphew with a certificate thanking her for her past years of service on the community center advisory commission board. Ms. Morphew's term will expire the end of 2011. Ms. Morphew would like to be contacted if a task force is put in place to explore a teen center. Approval of Minutes —November 14, 2011 minutes approved as written. YMCA Update Memberships continue to be above goal. The Andover YMCA has the 2 " largest number of members in the state. An open house was held the weekend of Thanksgiving to help promote membership sales — this open house was free to the public where they could come in and try the YMCA services at no charge. Cookies with Santa was a success again this year with an estimated 200 kids participating. The slide in the kids' stuff gym is scheduled to be replaced. Staff Update Advisory Committee Term Update — The city council has revised the by -laws to allow community center advisory committee members to serve longer terms. The city will appoint council and planning committee members after the first of the year. Restructuring Staff — Erick has announced that Cindy will be moving offices allowing her to focus more of her time on creating new partnerships and generating additional revenue rather than answering the main phone line and assisting customers at the front desk. She will also be spending time on expanding current programs as well as generating new ones. Concessions Supervisor Elizabeth Brouse will be working from the front information desk as well as some of our current part -time evening and weekend staff. Reviewed the staff status report. Other Business Ice Arena Conference Room Usage Request — Darren Lazan, Jeff Martin and Bernie Knox, Members of MN Hometown Hockey made a formal request for approval to use the ice arena conference room as a storage area for miscellaneous pieces of dry -land hockey equipment. A longer term vision would include an addition to the building for year -round dry-land purposes. The commission would like Erick to set -up a meeting with AHYHA, MN Hometown Hockey and the AHS Boys /Girls Hockey Coaches to Andover YMCA Community Center Advisory Commission December 12, 2011 Page 2 discuss the needs of equipment storage as well as room scheduling. Once meeting has taken place, Erick then will email the commission with their findings. Ted Butler mentioned that the city will be forming a task force to investigate the possibility of building a sports type dome structure in the city and possibly youth hockey would want to consider that as a future option as well. It was also mentioned storing equipment in the city hall complex warming house during summer months. Field House Fatality — Erick provided the commission with details of an incident that occurred during open basketball in which a young man suffered a cardiac arrest and died. The community center staff acted responsibly and with the assistance of an Andover volunteer firefighter, the use of the AED was implemented and 911 called. Staff members involved with the incident have been contacted by staff and city human resources, counseling has been offered. Next meeting, February 13, 2012, possibly the teen center tour will be held. Meeting adjourned at 9:00 pm. Submitted by, Cindy Ramseier Andover YMCA Community Center Advisory Commission Status Report February 1, 2012 Programming/Events/Revenue — In Progress/Upcoming • Current/Upcoming Field House/Misc. Activities • March 3 — CAP Lock -In and Volleyball Tournament • March 4 — AHYHA Skate Banquet • March 16 —18 Titan All -Stars Basketball Tournament • March 24 - North Suburban Home Improvement Show • March 25 — MN Premier Volleyball Tournament • April 17 — 21— Just Between Friends Consignment Sale • April 28 — Bounce Into Spring: A Family Fun Event & Y Partners Business Expo • Current/Upcoming Ice Activities • February 9 -12 AHYHA Super C Tournament • February 18, 29, 25 — District 10 12A playoffs • March 12 — 18 Titan All -Stars Hockey Tournament • March 24 — Spring Learn to Skate Lessons Begin • March 25 — Mite 3 v 3 Cross -Ice Hockey Program Begins June 18 — Summer Learn to Skate Lessons Begin • Uncomine Misc. Activities/Proiects • Family of Christ Field House Movie January 28, 2012 • Anoka Hennepin Arts Discover Class, February 8 & 9, 2012 • Working with YMCA and Developing "point of sale" opportunity. • Local Business Partnership with SUBWAY • February 17 — Roosevelt MS Field Trip • March 3 — YMCA Rally Day • March 10 — Emmanuel Church Field Trip • June 7 - Wilson Elementary Field Trip • North Suburban Home Show — March 24, 2012 Programming /Events /Revenue —Current o Daycares, Schools, Church, Youth and Family Outreach Project —Partnership with YMCA c Develop a specialized flyer for each target audience & mail. Include ideas on lunch options. Continued Pro2rammint! Sep tember 2011— Mav 2012: • Tot -Time Open Gym — Mondays & Tuesdays, 10- Noon Admission $2 child/Free YMCA Children • Tot -Time Group Fitness — Wed & Thursday's, 10 am — 11 am. Instruction provided by YMCA Staff. Admission $2 child /Free YMCA Children. • Indoor Walking Club - Monday — Friday 5:30 am — 9:30 am • After School Youth Center, Monday - Thursday 3 - 5 pm Staffing provided by YMCA, Youth First and Anoka County Sheriff • After School Free Student Open Gym - Monday — Friday 2:50 — 4:50 pm Programming/Events /Revenue — Future • Skate Rental • YMCA — Membership Sales Ideas • Tot -Time Day -Time Programs — Fall 2012 Revised 2/1/2012 CITY OF ANDOVER, MINNESOTA Aminw Cbmwuniry Cm( /YMCA ��J 2007 208 209 2010 2011 2012 AGwal Acauul Aw.1 Auuul Oudwt P. - Audit Mpt Rcvmua Chargee 6+r xervicux IceRmul S 339.563 S 314.951 S 359,916 S 328,082 S 358,500 S 361,150 S 368,000 FWWW. P-w 113,414 116,2'% 129,279 130,100 130.00 161333 141300 Canrw.Mre 98.534 91,257 95,319 Wv1 10,00 82,149 1011,00 I'mshn9 5,587 4.306 4 -988 4.195 5.500 3,933 5,510 Vending 13,011 10,762 9.316 8,270 Ig00 9.724 BA0 Ad.Mving 28827 10.211 11,281 14 11,00 10,688 I I,Mw Ch¢wc lnr senicex 590.936 ,5539 &3 610,099 571,801 615,000 629,396 634,0(9 hlixrullmurtus 3D0.371 235361 186,803 149.06 154,90 150,589 154,900 'foul nvanuuv 895,307 789,544 796,902 721287 769,90 779.985 78890 FXNp diturce: curzwt- S4l.6.&beu4in 269,679 30, ?64 350,771 360,744 383,351 376,801 335,945 Delwnnrcnwl al 103,607 8776 80.226 83300 84,234 88,450 Operatm8 390,938 408,948 383,446 3N2,ml 428,339 383.211 424.438 Pw1'tv'nional xcrvicn 51,434 63,956 73,952 $4,739 163,2311 141,349 110,00 Capiul."fl, 6,495 13 Curren[ 799.91D 90,227 93,445 882,370 1.058,4)9 991,1m IA08,833 Revenue mcr (undcr7 Gz pcndit.. 95,307 OI U.6831 (106,543) (161,083) (238339) (211,113) 1 219.933) (Rbvr linunGin3 YUUwex (LL1Ct) 7nvWmmr im.9 (19,1701 128,156) (11,593) (8,255) - (7,228) - RmuliL..P,u - 236.893 637.305 638,037 635,0D 641,859 635100 Twne(er4 in 'frnnclers out (2373741 (210.178) (353892) (401,481) (369,034) (369,0341 (371.598) T, 6nrmcin3 a <wnex (u. s) (256.444) (1,436) 271AIR 228 20.966 265.597 263.402 N. inamwldarenau) in fund buWtm (161,047) (112.119) 165175 67.218 (22373) 54.484 43,469 Fund hOlanw(da061)- 3nnuwy1 (311549) 1472,396) (584315) (4193401 1352AM (352022) (2975381 Fund balmcc (drficit).Ocamba 3l 55 148.301 f (581.515) f 1419.2401 S (352,0221 S 13745 s ay7•s38) S (294.00511 ��J