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Home My WebLink AboutACCAC - December 12, 2011A NDOVE RS 1 eomwffw� eewler Andover Community Center Advisory Commission Monday, December 12, 2011 Tanners Station 13655 Martin St. NW Andover, MN 6:00 pm — Dinner 6:30 pm - Meeting 1. Call to Order — 6:30 p.m. 2. Approve Meeting Minutes A. November 14, 2011 3. YMCA Update 4. Staff Update A. Restructure B. AYCC Advisory Committee Member Update 5. Other Business A. Ice Arena Conference Room Usage Request 6. Schedule February Meeting Date 7. Adjournment A NDOVER 4 1 Comm�rrr� ��t�fer Community Center Advisory Commission Meeting Minutes Monday, November 14, 2011 6:00 pm Andover YMCA Community Center Meeting Room B In Attendance: Tony Howard, Erick Sutherland, Kate Morphew, Frank Kellogg, Allison Boes, Ted Butler, Monica Hamling (AHYHA Secretary). Absent: Jason Hemp Call To Order 6:02 pm Approval of Minutes — September 12, 2011 minutes approved as written. YMCA Update The YMCA membership numbers were above goal for October 2011. Studio floors were re -done as the clear- coating did not take the first time around. The YMCA is also looking at alternative flooring options for their locker rooms — they currently have carpet and when it becomes damp, it begins to have odor. The new operating system continues to give be fine tuned and adjusted to meet the Y's needs. Family nights have been very well received and between75 -100 people are participating each month. Harvest Fest was again a huge success even though offered on weekday night this year. Estimated attendance was between 300 -400 individuals, the Andover Lions assisted in sponsorship again this year. New staff have been added, Fitness Director, Luke Miska and Sr. Aquatics Director, David Benson. Allison would like to continue researching the Personal Pricing Plan options for members where they could offer the field house and ice arena to Y members for xx amount per month. They YMCA continues to offer families with financial assistance when needed. The YMCA will be including at article in an upcoming newsletter regarding the YPartner Program and financial needs. The after school program continues to do well, around 50 -60 kids are taking the bus home after school from the Andover YMCA Community Center. Staff Update Reviewed the staff status report. Other Business AHYHA Update: AHYHA season began today. Current 2011/2012 participants came in at 437. Teen Center Tour: Tour will not be held in December, it will be schedule for the first part of 2012. Andover YMCA Community Center Advisory Commission November 14, 2011 Page 2 Commission Member Terms: Andover City Council has met and are revising the terms for advisory commission members. The end of the year, positions will be either re -newed or re- assigned. Parks Update: Artifical turflsprprts dome has had an overwhelming response and the city is moving forward to create a task - force. City Council Workshop: Erick presented to the council the year -in- review. Job well done. Next meeting, December 12, 2011 will be at a local venue for our holiday meeting, more details to follow. Meeting adjourned at 7:45 pm. Submitted by, Cindy Ramseier Andover YMCA Community Center Advisory Commission Status Report December 1, 2411 Programming /Events /Revenue — In Progress /Upcoming • Current /Upcoming Field House/Misc. Activities • December 3 — AGTBB Tournament • December 10 - Carousel Craft Show • December 18 — MN Premier Volleyball Tournament • January 8 — Vantage Volleyball Tournament • January 14 — Winter Session of Indoor Soccer Begins • January 15 — Andover Baseball Winter Training Begins (7 wks) • March 4 — AHYHA Skate Banquet • March 16 — 18 Titan All -Stars Basketball Tournament • March 24 - North Suburban Home Improvement Show • March 25 — MN Premier Volleyball Tournament • April 17 — 21 — Just Between Friends Consignment Sale • Current /Upcoming Ice Activities • AHS Boys Hockey Games Begin December 1st • Ice Skating with Santa — December 4"' • January 7 - Winter Session of Learn To Ice Skate Lessons Begins • January 20 -22 AHYHA Squirt Tournament • February 9 -12 AHYHA Super C Tournament • February 18, 29, 25 — District 10 12A playoffs • March 16 — 18 Titan All -Stars Hockey Tournament • Upcomine Misc. Activities /Proiects • Family of Christ Field House Movie Partnership? — Meeting TBD • Anoka Hennepin Arts Discover Class - Proposal Submitted February 2012 • Working with YMCA and Developing "point of sale" opportunity. • Local Business Partnership with SUBWAY • February 14 — Andover Elementary 5` Grade Field Trip • February 17 — Roosevelt MS Field Trip • March 10 —Emmanuel Church Field Trip • June 7 - Wilson Elementary Field Trip • North Suburban Home Show — March 24, 2012 -F Continued Proerammina September 2011— May 2012• • Tot -Time Open Gym — Mondays & Tuesdays, 10- Noon Admission $2 child /Free YMCA Children • Tot -Time Group Fitness — Wed & Thursday's, 10 am —11 am. Instruction provided by YMCA Staff. Admission $2 child /Free YMCA Children. • Indoor Walking Club - Monday — Friday — 5:30 am — 9:30 am • After School Youth Center, Monday - Thursday 3 - 5 pm Staffing provided by YMCA, Youth First and Anoka County Sheriff • After School Free Student Open Gym - Monday — Friday 2:50 — 4:50 pm Programming /Events /Revenue — Future • Field Trips • Church Youth and Family Outreach Project— Partnership with YMCA • Develop a specialized flyer for each target audience & mail. Include ideas on lunch options. • YMCA — Membership Sales Ideas Revised 12/1/2011 5u -f 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: ACC Advisory Commission FROM: Erick Sutherland — Recreational Facility Manager SUBJECT: Off -Ice Training. Ice Arena Conference Room DATE: December 12, 2011 I have received a request from Bernie Knox with MN Hometown Hockey to lease the Ice Arena Conference Room and turn it into an off -ice training space. MN Hometown Hockey currently is scheduled to rent 140+ hours of ice time this coming spring and summer. Hometown Hockey is made up of Andover Mites and Squirts. This program gives them an opportunity to continue skating and developing during the off season. Mr. Knox will be attending this meeting to discuss this item. While I understand the need for an off- ice training area and lots of facilities are now including these types of spaces in their facilities I do have a few concerns about this proposal. • This is the last space we have. It does sit empty a fair amount but it is the overflow when needed. • Overall size of the space seems small. I don't want workouts making their way into the locker room hallway or bleacher area. • AHYHA try -outs use the room for 4 weeks in October for an office space. • AHYHA hospitality room for tournaments. • Andover High School hospitality room for parent's nightisenior night. • During the 6 weeks of summer hockey camps the room is used as bag storage for the kids. There are a fair amount of kids that ride their bikes to and from camp and without a place to leave their equipment that wouldn't happen. • We have used it as an extra locker room during Alaska Avalanche try -outs and the girls Ice Cat's tournament. • AHYHA meetings if Room A &B is booked. • I did receive a similar request prior to Mr. Knox's from the Andover High School Boys Team. When I indicated that they couldn't keep the room year round they decided against it, but if we a going to consider Mr. Knox's proposal do we owe it to the high school team to bring them back into the discussion. Again, I completely agree that an off -ice training area would be a benefit to a lot of our users; I'm just not sure we currently have the space needed to make it happen. If we did decide to go ahead, some of the questions I would have would be lease agreement, rent, and liability of having kids working out in our facility, which' s responsible and carries the insurance. I'm also not sure all our users including AHYHA, Andover High School and groups like MN Hometown Hockey are on the same page as far as what sort of fitness equipment would go in that space. Respectfully submitted - Erick Sutherland r' � ' � /f