HomeMy WebLinkAboutCC - February 6, 2012C I T Y O F
ND OVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
Regular City Council Meeting — Monday, February 6, 2012
Call to Order — 7:00 p.m.
Pledge of Allegiance
Presentation - Recognize Commissioners Devon Walton and Tim Kirchoff for their years of service on the
Planning Commission - Planning
Resident Foram
Agenda Approval
1. Approval of Minutes (1/3/12 Closed; 1/9/12 Special; 1/10/12 Special; 1/17/12 Regular; 1/17/12 Closed)
Consent Items
2. Approve Payment of Claims — Finance
3. Accept Feasibility Report/Order Public Hearing/11- 40/133`d Avenue NW Reconstruction —Engineering
4. Accept Feasibility Report/Order Public Hearing/l 1 -10 /South Coon Creek Drive NW Reconstruction—
Engineering
5. Order Improvement /Order Plans & Specs /12 -13 /Sunshine Park Parking Lot Expansion West Side Phase 3 —
Engineering
6. Order Improvement /Order Plans & Specs /12 -17 /Sunshine Park North Parking Lot Lighting — Engineering
7. Order Improvement /Order Plans & Specs /11- 43/140'h Lane NW Water Main Improvements - Engineering
8. Order Improvement /Order Plans & Specs /12- 8/2012 Curb, Sidewalk & Pedestrian Ramp Repairs —
Engineering
9. Approval of Collective Bargaining Agreement/Public Works — Administration
Discussion Items
10. Call for Sale of Bonds and Refunding of Bonds - Administration
11. NPDES (National Pollutant Discharge Elimination System) Presentation & Public Meeting/l2 -1 —
Engineering
12. Consider Code Amendments/Title 6, Chapter 2, Parking Restrictions /Chapter 3, Golf Carts & Motorized
Wheel Chairs; Violation; Penalty /Chapter 4, Snowmobiles, All- terrain Vehicles and Off Highway
Motorcycles; Violation; Penalty — Planning
13. Update Fee Schedule — Planning
14. Approve Ordinance Summaries — Planning
Staff Items
15. Schedule Local Board of Appeal & Equalization Meeting — Administration
16. Administrator's Report —Administration
Mayor /Council Input
Closed Session — Property Negotiations — PID# 29- 32 -24 -44 -0022
Adjournment
V C I T Y 0 F
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Michelle Hartner, Deputy City Cler -
SUBJECT: Approval of Minutes
DATE: February 6, 2012
INTRODUCTION
The following minutes were provided by TimeSaver, reviewed by Administration and
submitted for City Council approval:
January 3, 2012
January 9, 2012
January 10, 2012
January 17, 2012
January 17, 2012
DISCUSSION
The minutes are attached for your review.
ACTION REQUIRED
Closed
Commission Interviews
Commission Interviews
Regular
Closed
The City Council is requested to approve the above minutes.
Respectfully submitted,
'Tn'
Michelle Hartner
Deputy City Clerk
Attach: Minutes
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ANDOVER COMMISSIONINTER VIEWS
JANUARY 9, 2012
MINUTES
The Andover Commission Interviews was called to order by Mayor Mike Gamache, January 9, 2012,
6:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota.
Councilmembers present: Sheri Bukkila, Tony Howard, Mike Knight, and Julie Trade
Councilmember absent: None
Councilmember Trade asked wt
opened her firm in Andover four
homes.
Councilmember F
with the YMCA
Jaworski if the
every day. ,She stated her sonj
will be hosting her son's birth
facility and the_space. Ms. Jaw
full year cycle of events that go
of activities in the city..;,,
is practice is located. Ms. Jaworski replied she
works out of her home and travels to her clients'
view of the position and explained how the position works
litres I manager. 'Councilmember Trade commented the
ion has a hands -on business management. She asked Ms.
to her. Ms. Jaworski replied absolutely.
orski i# she is familiar with the Community Center and how it
her family are all very active with the YMCA and are there
ted taking hockey lessons at the Community Center and she
rty there this weekend. She stated she is familiar with the
ommented she has not been in Andover long enough to see a
: she has seen enough things to know the facility is a core part
Councilmember Knight commented Andover's YMCA/Community Center is used as a model for
other cities. He stated the YM,CA/Community Center provides services from tots to seniors. Ms.
Jaworski replied she noticed there is a movie night coming up and different kinds of teen nights.
Councilmember Trade gave an overview of the City's responsibilities and the YMCA's
responsibilities. Ms. Jaworski commented the YMCA and the City have a real partnership.
Councilmember Bukkila asked Ms. Jaworski where she lived before moving to Andover. Ms.
Jaworski replied she moved from New Hampshire, but grew up in Boston. Councilmember Bukkila
asked Ms. Jaworski what activities she participated in growing up. Ms. Jaworski replied she played
soccer her entire life with town teams. She commented there was no recreation facility in her town;
although, there were private clubs that were very expensive to join. She commented the YMCA was
not a part of her community or popular in the region. Ms. Jaworski stated she believes in the Y's
Andover City Council Interviews for Commission Openings
Minutes — January 9, 2012
Page 2
1 core values. She stated it is an incredible combination to have the YMCA be a part of the city and
2 the Community Center tied together. She stated it's a great way to use recreation facilities for kids
3 and adults of all ages.
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5 Mayor Gamache' asked what Ms. Jaworski likes about the facility. Ms. Jaworski replied the
6 YMCA's facility, which she is most familiar with, is an incredible facility. She thinks it is veryhigh
7 end in the way it looks and what it offers. She stated she does not know why residents would pay for
8 a Lifetime Fitness with a facility like this in Andover. She stated the pool is phenomenal for the
9 younger aged kids as well as the play place. Ms. Jaworski stated the only thing she has often wanted
10 as she walked out of YMCA, is a Caribou Coffee kiosk in the lobby to get a cup of coffee before she
11 leaves with the kids. She stated as far as the rest of the Community Center, she has been in the gym
12 for a consignment sale and the hockey arena for the first time last Sunday.
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14 Mayor Gamache asked if Ms. Jaworski has been asked to be on the YMCA Board. Ms. Jaworski
15 replied she has not been approached.
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17 Councilmember Trude stated if Ms. Jaworski is appointed how she would handle a disagreement on
18 the board and how she would move on from a disagreement. Ms. Jaworski replied she has just
19 completed forty hours of mediation training and is now a Certified Neutral.
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21 Mayor Gamache asked Ms. Jaworski if she had any questions for the Council. Ms. Jaworski asked
22 the Council about the monthly time commitment. Mayor Gamache replied one meeting that is held
23 on the second Monday of the month. Councilmember Howard commented the Commission does
24 have staff support.
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26 Councilmember Trude asked Ms. Jaworski if she is still interested. Ms. Jaworski responded yes.
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28 The Council thanked Ms. Jaworski for her interest in the YMCA/Community Center Commission.
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30 Kyle Nemeth
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32 Mr. Nemeth explained to the Council why he would like to be appointed to the Planning and Zoning
33 Commission.
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35 Mayor Gamache explained the Planning and Zoning Commission meet every second and fourth
36 Tuesdays of the month. Mr. Nemeth replied Tuesdays would work with his schedule.
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38 Councilmember Knight asked Mr. Nemeth how firm he is on zoning rules. Mr. Nemeth replied
39 firmness is important and variances can set precedence. He stated if everyone wants the same
40 variance, maybe the code needs to be reviewed. He stated, as a banking regulator, there are rules and
41 statutes that need to be deciphered and city codes would need to be followed.
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43 Councilmember Trude noted that Mr. Nemeth had referenced past meeting notes. Mr. Nemeth
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Andover City Council Interviews for Commission Openings
Minutes —January 9, 2012
Page 3
replied as he was reading the notes about the shed variance, he determined that the residents do not
come to the City first. He stated he has been on the customer side when he built a shed in his yard.
Councilmember Trude stated the Council wants to have members that will voice their opinion. She
asked if Mr. Nemeth is comfortable with standing up for himself. Mr. Nemeth replied he has no
problem with voicing his opinion.
Councilmember Bukkila stated from the minutes Mr. Nemeth had read, did he agree or disagree, and
what would he do differently. Mr. Nemeth replied he agreed with the minutes he had read. He
thought the City could communicate more to the residents about checking with the City before
starting work. He stated he did before he started work on his shed. Mr. Nemeth stated everything
was in line in the minutes. Councilmember Bukkila questioned Mr. Nemeth on how Time to Thrift
was handled. Mr. Nemeth replied it was handled appropriately.
Councilmember Howard talked about compromises and asked Mr. Nemeth if he is willing to
compromise. Mr. Nemeth replied he is open to listening; although, codes are set up for a purpose,
one of which is safety, and the City does not want haphazard work. He stated he will keep an open
mind as he listens to the person voicing their concern and then he will reiterate the code and the law.
Councilmember Howard commented a good example is in the case of the porch. Mr. Nemeth
replied there will be times when exceptions will be needed, but the code should be adhered.
Mayor Gamache asked Mr. Nemeth if he had any questions for the Council. Mr. Nemeth replied the
Council has answered his questions and the past minutes were straight forward. Mr. Nemeth
confirmed that commercial and residential or anything that deals with building code variances goes
to the Planning and Zoning Commission. Councilmember Trude responded yes, if the resident is
asking permission beyond the building permit.
The Council thanked Mr. Nemeth for his interest in the Planning and Zoning Commission.
Frank Kellogg
Mr. Kellogg explained to the Council why he would like to be appointed to the YMCA/Community
Center Commission.
Councilmember Trude asked about Mr. Kellogg's vision for the YMCA/Community Center. Mr.
Kellogg replied he envisions more public and private partnerships. He stated all municipalities have
to be self - sufficient and the Commission could grow through business enterprises like offering
residents Wi -Fi internet (similar to the City of Chaska) which would add value and bring money
back to the community.
Councilmember Trude asked Mr. Kellogg if any of the sections of the YMCA/Community Center are
ready to expand or is the economy a factor. Mr. Kellogg replied out of the three years of operation,
there has been one down year. He commented risks with private capital are better than with public
Andover City Council Interviews for Commission Openings
Minutes — January 9, 2012
Page 4
capital. Mr. Kellogg stated the Commission has pushed staff to seek business opportunities for the
YMCA/Community Center and sell the facility to residents and to other cities to fill the down times.
Mr. Kellogg stated it is a goal to get the utilization.
5 Councilmember Knight asked Mr. Kellogg's opinion on an air -dome. Mr. Kellogg replied an air -
6 dome with a large turf should be coordinated and connected to the YMCA/Community Center. He
7 stated the baseball, soccer, and lacrosse associations need large fields and he would talk to these
8 groups about commitments. Mr. Kellogg stated an air -dome in Andover would work well with the
9 volume of kids.
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11 Councilmember Howard stated the YMCA/Community Center operations are in the black, he asked
12 Mr. Kellogg if revenues should be used to subsidize an expansion. Mr. Kellogg replied the balance
13 is prudence that is similar to developing the Community Center when the Council went to the public
14 seeking a subsidy and he believes an air -dome would generate more than needed for an asset pay
15 down.
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17 Councilmember Trude asked if it is going better with the YMCA's board representative. Mr.
18 Kellogg replied the camaraderie is better.
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20 The Council thanked Mr. Kellogg for his interest in the YMCA/Community Center Commission.
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22 Samuel Scott
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24 Mr. Scott explained to the Council why he would like to be appointed to the Planning and Zoning
25 Commission.
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27 Mayor Gamache asked if the Planning and Zoning Commission meeting schedule would be an issue
28 for Mr. Scott. Mr. Scott replied the meeting schedule will work for him.
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30 Councilmember Howard asked Mr. Scott how he would improve the City. Mr. Scott replied he
31 would like to see more commercial development. He commented Andover is a bedroom community.
32 Mr. Scott stated the YMCA/Community Center has driven economic development in Andover. Mr.
33 Scott stated he heard a rumor that a Super Wal -mart is going in at the Pov's location. He stated this
34 may bring more commercial to Andover which would bring more business and people to the City.
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36 Councilmember Knight asked Mr. Scott's perception ofthe Planning and Zoning Commission's job.
37 Mr. Scott replied the Planning and Zoning Commission takes on daily issues like variances, permits
38 and City codes, planning business districts, housing, and open space and parks. Councilmember
39 Knight asked how flexible would Mr. Scott be with variances and codes. Mr. Scott replied variances
40 could be flexible with agreement from neighbors.
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42 Councilmember Trude asked Mr. Scott if he has watched Council meetings or read Council minutes.
43 Mr. Scott replied he has watched some of the Council meetings. Councilmember Trude asked if Mr.
Andover City Council Interviews for Commission Openings
Minutes —January 9, 2012
Page 5
1 Scott agreed with the outcomes. Mr. Scott replied he sees both sides and empathizes with the
2 residents, but also understands the codes.
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4 Councilmember Howard talked about the resident with the shed issue and asked Mr. Scott if it was
5 the right decision. Mr. Scott replied he agreed with the decision that was made. Councilmember
6 Howard asked Mr. Scott if he would go against his gut feeling. Mr. Scott replied the resident may
7 not stay in Andover and what is ok with one neighbor now, may not be ok with a new neighbor.
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9 Councilmember Trude stated the Council is looking for active members for the Planning and Zoning
10 Commission. Mr. Scott replied he has watched the meetings and have read the minutes. He stated
11 participating in the community is important to him.
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13 Mayor Gamache asked Mr. Scott if he is still active in the Military Reserve. Mr. Scott replied he got
14 out in 2009 after serving eight years and is no longer active in the military.
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16 Councilmember Trude asked Mr. Scott if he lives in the rural or urban part of Andover. Mr. Scott
17 replied he owns one acre of land in a semi -rural area that is grandfathered into rural. Mr. Scott
18 commented while he was checking the City's website on hunting, he saw there is a bounty on
19 gophers in Andover.
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21 Mayor Gamache asked Mr. Scott if he had any questions for the Council. Mr. Scott replied he had
22 no further questions, but really would like to become more active in the community.
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24 Councilmember Trude stated something may come before the Planning and Zoning Commission that
25 can be controversial for example the size of a parking stall or too many trees required for a
26 development, she asked how Mr. Scott would think through the issue. Mr. Scott replied the codes
27 and variances will be reviewed on a case -by -case basis.
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29 The Council thanked Mr. Scott for his interest in the Planning and Zoning Commission.
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32 Alisa Lewnau
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34 Ms. Lewnau explained to the Council why she would like to be appointed to the Park and Recreation
35 Commission.
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37 Mayor Gamache asked Ms. Lewnau if the Park and Recreation Commission meeting schedule will
38 work for her. Ms. Lewnau replied yes.
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40 Councilmember Trude asked Ms. Lewnau about park playground equipment and if her children use
41 the equipment geared for young children. Ms. Lewnau replied her children play on all of the
42 playground equipment and her kids really like the rocking horses.
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Andover City Council Interviews for Commission Openings
Minutes — January 9, 2012
Page 6
1 Councilmember Knight asked what other activities her children are involved in. Ms. Lewnau replied
2 her seven year old son plays football, baseball, hockey, and soccer, she plays softball at Sunshine
3 Park in Andover, and her neighbor kids love and use the skate park.
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5 Councilmember Knight stated the Park and Recreation Commission has a broader job than just the
6 neighborhood parks. Ms. Lewnau replied growing up in Andover she knows what is needed and
7 used in Andover.
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9 Councilmember Trude asked if Ms. Lewnau has read or watched the Council meetings. Ms. Lewnau
10 replied yes, and it is her friend that takes the minutes for the Council.
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12 Councilmember Bukkila stated Andover shares their fields with other cities and discussions have
13 been held to charge fees to the organizations; she asked Ms. Lewnau's opinion on charging fees. Ms.
14 Lewnau replied a user fee could be charged and the funds would be used for the up keep of the fields.
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16 Councilmember Howard asked what Ms. Lewnau sees as an asset and what needs improvement. Ms.
17 Lewnau replied Andover's trails are assets, but some trails are not plowed in the winter. She
18 commented she would like to improve the coordination of the ball fields, put in more trails especially
19 for the children walking to school and better plowing of the school's parking lots. Ms. Lewnau
20 stated currently there are no women on the Park and Recreation Commission. She commented she
21 has lived in Andover her entire life and could offer her experience.
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23 Mayor Gamache asked Ms. Lewnau if she has any questions for the Council. Ms. Lewnau asked
24 about the sports planning. Mayor Gamache stated the organizations are run independently and Park
25 and Recreation Commission does the scheduling of the fields.
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27 The Council thanked Ms. Lewnau for her interest in the Park and Recreation Commission.
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29 Robin Chambers
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31 Ms. Chambers explained to the Council why she would like to be appointed to the
32 YMCA/Community Center Commission.
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34 Mayor Gamache asked Ms. Chambers if the YMCA/Community Center Commission meeting
35 schedule would work. Ms. Chambers replied the meeting schedule will work for her.
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37 Councilmember Bukkila asked about Ms. Chamber's experience working with the YMCA in
38 Rochester. Ms. Chamber replied Rochester's YMCA was a standalone business and collaborated
39 with the City and community. She stated her job was to work with different organizations and get
40 them interested in the YMCA facility. Councilmember Trude asked Ms. Chambers for examples.
41 Ms. Chambers replied the YMCA worked with the Girl Scouts, immigrants, school districts, and
42 after school programs. She stated the YMCA created a teen center by rehabbing a racket ball court
43 for after school programs for young adults.
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Andover City Council Interviews for Commission Openings
Minutes —January 9, 2012
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Councilmember Knight asked if Ms. Chambers is familiar with YMCA/Community Center. Ms.
Chambers replied she is a member of the YMCA and her family uses the facility. She commented
the YMCA facility is beautiful and has amazing potential.
Councilmember Howard asked Ms. Chamber's opinion about improvements to the current facility.
Ms. Chambers replied there is a need for more toddler activities and more little kid sports. She
commented she has approached the YMCA on adding activities for the younger kids like soccer,
skating, tap dance, gymnastics, etc.
The Council thanked Ms. Chambers for her interest in the YMCA/Community Center Commission.
Aaron Jarson
Mr. Jarson explained to the Council why he would like to be appointed to the Open Space Advisory
Commission.
Mayor Gamache asked Mr. Jarson if the Open Space Advisory Commission meeting schedule will
work. Mr. Jarson replied yes.
Councilmember Knight asked Mr. Jarson's for his concept of the Open Space Advisory
Commission's responsibility. Mr. Jarson replied the Commission's responsibilities are preserving
fields, trees, and wetlands. He commented he doesn't want to see them bulldozed.
Councilmember Howard asked Mr. Jarson if he is familiar with the work the Open Space Advisory
Commission has done. Mr. Jarson replied the Commission has done a good job. Councilmember
Trude asked Mr. Jarson's opinion of the trail to the river. Mr. Jarson replied more access work is
needed, but his family has used the trail. He commented the trail is well established once you get
down the hill.
Councilmember Knight asked what Mr. Jarson sees for the future of the Commission. Mr. Jarson
stated it depends on how much funds are available.
Councilmember Bukkila asked if Mr. Jarson is interested in large or small parcels for open space.
Mr. Jarson replied it depends on the area, but both sizes are important.
Councilmember Trude commented wetlands are not valued. She asked how Mr. Jarson would get
public support on the purchase of wooded land that is inaccessible. Mr.. Jarson requested
clarification whether she meant cannot access the land at all or it is difficult to access.
Councilmember Trude stated the Commission is talking to adjacent property owners about access to
the open space. Mr. Jarson replied if the residents cannot get to the land at all, it would not be worth
anything.
Councilmember Trude asked about the open space Mr. Jarson saw. Mr. Jarson replied the open
Andover City Council Interviews for Commission Openings
Minutes —January 9, 2012
Page 8
1 space by the river is beautiful and has a nice trail. He commented the other parcel of open space has
2 a multitude of tree species.
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4 Mayor Gamache asked if Mr. Jarson had any questions for the Council. Mr. Jarson replied no.
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6 The Council thanked Mr. Jarson for his interest in the Open Space Advisory Commission.
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8 Mary Vanderlaan
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10 Ms. Vanderlaan explained to the Council why she would like to be appointed to the Open Space
11 Advisory Commission.
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13 Mayor Gamache asked Ms. Vanderlaan if the Open Space Advisory Commission meeting schedule
14 would work. Ms. Vanderlaan replied yes.
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16 Mayor Gamache asked if Ms. Vanderlaan is familiar with what the Commission has purchased. Ms.
17 Vanderlaan replied not specifically. She stated in prior years the Council was more hands -on due to
18 not having the Commission. Ms. Vanderlaan commented she was on the Council when Andover's
19 first park, Birch Ridge, was dedicated.
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21 Councilmember Knight asked Ms. Vanderlaan about her perspective of small and large open space
22 parcels. Ms. Vanderlaan replied open space has to be looked at by the number of people it would
23 serve and her definition of open space is "saved forever."
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25 Councilmember Knight stated the Commission is looking at large and small parcels. He asked Ms.
26 Vanderlaan if residential land is preferred over land farther out. Ms. Vanderlaan stated the
27 Commission has to look at the condition of the land. She shared with the Council stories about the
28 old landfills that were in Andover and how waste management contracts were handled.
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30 Mayor Gamache asked Ms. Vanderlaan if she had any questions for the Council. Ms. Vanderlaan
31 asked the Council if the fundamentals that were put into place years ago, are serving the City today.
32 Mayor Gamache replied the Comprehensive Plan that was developed before 1985 was done well;
33 residential is growing and rural remains.
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35 The Council thanked Ms. Vanderlaan for her interest in the Open Space Advisory Commission.
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37 Michael Steel
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39 Mr. Steel explained to the Council why he would like to be appointed to the Planning and Zoning
40 Commission.
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42 Mayor Gamache asked Mr. Steel if the Planning and Zoning Commission meeting schedule will
43 work. Mr. Steel replied the meeting schedule would work, unless he is on vacation in Europe.
Andover City Council Interviews for Commission Openings
Minutes — January 9, 2012
Page 9
1 Councilmember Trude commented on a situation involving variances after a resident built, she asked
2 Mr. Steel if he would have any trouble voicing his opinion. Mr. Steel replied he watched a meeting
3 where a resident built a shed incorrectly. He stated the Planning and Zoning Commission used
4 sensitivity with that resident.
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6 Councilmember Trude asked Mr. Steel if he is strict with rules or uses judgment calls. Mr. Steel
7 replied yes to both. He stated nothing is black and white, and information may be needed or found
8 that would influence a decision. Mr. Steel commented a statement could come back to haunt the
9 Council.
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11 Mayor Gamache commented on Mr. Steel's experience with a school expansion and asked if there
12 were any surprises on the project. Mr. Steel replied the number of meetings was a surprise. He
13 stated he kept his own notes from each meeting and also kept copies of all emails (outgoing and
14 incoming) which helped to resolve any miscommunication.
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16 Councilmember Bukkila asked Mr. Steel what the City should focus on. Mr. Steel replied on getting
17 businesses. Mr. Steel commented it would be nice to do something great with the Povlitzki land.
18 He asked how the City handles the tax base of a sleeping community. Councilmember Trude replied
19 the staff wears several hats and are cross trained.
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21 Mayor Gamache asked what happened in Coon Rapids that made Mr. Steel move to Andover. Mr.
22 Steel replied the City of Coon Rapids allowed Section 8 housing to move in and the neighborhood
23 deteriorated.
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25 Councilmember Howard asked Mr. Steel if he has strong opinions. Mr. Steel replied he is opened
26 minded and asks questions to gather information. He stated ordinances can be limiting and are used
27 as guides. Mr. Steel stated he will seek out consequences before making a decision.
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29 Councilmember Trude asked Mr. Steel's opinion of the Met Council. Mr. Steel replied the Met
30 Council is a political organization.
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32 The Council thanked Mr. Steel for his interest in the Planning and Zoning Commission.
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34 Jim Olson
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36 Mr. Olson explained to the Council why he would like to be reappointed to the Open Space Advisory
37 Commission.
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39 Mayor Gamache asked Mr. Olson when the Open Space Advisory Commission meets. Mr. Olson
40 replied the Open Space Advisory Commission meets on the second Wednesday of the month.
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42 Councilmember Trude commented residents have gone to the open space at the river and the
43 feedback received is access is important; she asked Mr. Olson if the wooded sites should be
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Andover City. Council Interviews for Commission Openings
Minutes —January 9, 2012
Page 10
purchased. Mr. Olson replied the Open Space Advisory Commission is currently looking at two
parcels, but access and parking are issues with both parcels.
Councilmember Bukkila asked what Mr. Olson has learned going through the process. Mr. Olson
replied he was surprised by how many residents were interested in preserving their land and willing
to work with the City. He stated he felt the economy and the property taxes caused the interest.
Councilmember Knight commented. there are hunting issues along the river. Councilmember Trude
stated postings should be placed for people to wear orange during hunting season. Mr. Olson stated
one property the Open Space Advisory Commission looked at had eight deer stands on it.
Councilmember Trude asked what Mr. Olson would like to get done in his next term. Mr. Olson
replied put the Open Space Advisory Commission out of business.
Councilmember Knight asked about the availability of small parcels and what is happening with the
parcels. Mr. Olson replied there are small parcels along the Rum River, but the families do not have
consensus on what to do with the parcels.
Councilmember Trude stated a nice trail that has a loop would be good. Mr. Olson replied the trail
from Round Lake Boulevard that connects to a funny shaped piece of land that has a lot of wild life
would be good open space land.
Mayor Gamache stated an area that was going to be developed was pulled back. Mr. Olson replied
he would like to see that project resurrected. Councilmember Trude stated the people who donated
the money want to see it used now. Mr. Olson replied the parcel along the river would be good land
to purchase. He stated he will suggest to the Open Space Advisory Commission to purchase property
similar to the Emmerich parcel. Councilmember Trude stated access is important, if the property is
too remote there are potential issues with hunting.
Councilmember Knight asked if the open space can be combined with the golf course. Council and
Mr. Olson's consensus is no. Discussion took place on wetlands.
Councilmember Howard stated there is $750,000 in the fund, should it be extended. Mr. Olson
replied there will be more available land with the current economy and tax situation.
Councilmember Howard asked if the City should have a referendum. Mr. Olson replied the Open
Space Advisory Commission had not heard the concerns about access concern.
Councilmember Trude asked Mr. Olson on what the sales point is for the public. Mr. Olson replied
the land's value will grow in the future.
Mayor Gamache asked Mr. Olson if he had any questions for the Council. Mr. Olson replied no. He
stated he will carry the Council's message back to the Open Space Advisory Commission. He stated
the Commission will continue looking for open space to purchase. Mr. Olson commented the Open
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Space Advisory Commission held an open house and over 120 residents attended.
The Council thanked Mr. Olson for his interest in being reappointed to the Open Space Advisory
Commission.
ADJOURNMENT
Motion by Councilmember Bukkila, Seconded by Councilmember Howard, to adjourn. Motion
carried unanimously. The meeting adjourned at 10:15 p.m.
Respectfully submitted,
Linda Dahlquist, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
I ANDOVER COMMISSIONINTER VIEWS
2 JANUARY 10, 2012
3 MINUTES
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6 The Andover Commission Interviews was called to order by Mayor Mike Gamache, January 10,
7 2012, 6:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota.
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9 Councilmembers present: Sheri Bukkila, Tony Howard, Mike Knight, and Julie Trade
10 Councilmember absent: None
11 Also present: City Administrator, Jim Dickinson
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14 Michelle Haykjo
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16 Ms. Haykjo explained to the Council why she would like to be appointed to the YMCA /Community
17 Center Commission.
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19 Mayor Gamache asked Ms. Haykjo if she is coaching volleyball at Coon Rapids. Ms. Haykjo replied
20 she does not coach high school ball. She coaches a 17's team, a 12's team in the winter, Community
21 Ed at the Oakview Middle School (sixth grade and seventh or eighth grade) and she has a home
22 business.
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24 Mayor Gamache asked if the Community Center Advisory Board's meeting schedule will work. Ms.
25 Haykjo replied the meeting schedule will work.
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27 Councilmember Trudeasked why Ms. Haykjo wants to be on the board and if there are problems she
28 wanted to work on. Ms Haykjo replied her interaction with the staff has been positive. She stated
29 she has not -done much in the_community and the position sounded like it is up her alley.
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31 Councilmember Knight stated the YMCA /Community Center is run like a business and the goal is to
32 keep the budget-r- unning in the black. He stated Andover's Y is considered atop example of a good
33 partnership and it is used as a model. He asked Ms. Haykjo if she would have any problem fitting in
34 to this business model.: Ms. Haykjo replied she was not aware the YMCA/Community Center's
35 budget is in the black or if it received City money, but this news is not surprising to her. She stated
36 the volleyball club charges enough to keep it in the black while making sure to not over charge
37 families. Ms. Haykjo stated the YMCA/Community Center is well run and she is glad the business
38 is in the black. Councilmember Knight stated the City will be paying for the facility for another 25
39 years. Councilmember Trade stated the YMCA/Community Center receives a taxpayer subsidy for
40 the construction of the facility. Ms. Haykjo commented so the City's operating goal is to keep the
41 business running in the black.
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43 Councilmember Trade commented on Ms. Haykjo's background, skills that include website design
44 and publicity which would be helpful to promote the YMCA/Community Center. Ms. Haykjo
45 replied she has noticed the facility is very quiet in the summer. She has talked with Erick about the
46 possibilities for filling the facility in the off season. She commented the facility is air conditioned
Andover City Council Interviews for Commission Openings
Minutes — January 10, 2012
Page 2
1 and the schools are not so this is a good advantage.
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3 Councilmember Howard asked Ms. Haykjo what she would expand in the facility. Ms. Haykjo
4 replied she would like another volleyball court. She commented the open gym schedules fit nicely
5 and the facility seems to be well supervised by parents. Ms. Haykjo stated she utilizes the facility
6 mostly in the winter. She commented she ran three tournaments this year that were held on
7 weekends. She stated she would like to run summer camps and she is working to get the elementary
8 school kids involved which is a great way to feed the program. Councilmember Trude asked Ms.
9 Haykjo about her Community Ed involvement. Ms. Haykjo replied she coaches volleyball through
10 Community Ed and that is how she can promote volleyball at the schools.
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12 Councilmember Trude asked about Ms. Haykjo's home business. Ms. Haykjo replied she does all
13 the work from collecting fees, scheduling teams and paying referees. She has done this work for a
14 long time and is well organized.
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16 Councilmember Trude asked Ms. Haykjo if there is a conflict of interest if she were on the board.
17 Ms. Haykjo replied she does not believe there is a conflict of interest. Ms. Haykjo stated she does
18 get a $2,000 stipend from the volleyball club.
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20 Councilmember Bukkila asked Ms. Haykjo what she would do if there were a situation. Ms. Haykjo
21 replied if anything came up she would notify the Commission. Ms. Haykjo stated she could also be a
22 business partner as well. She stated she has a customer service background.
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24 The Council thanked Ms. Haykjo for her interest in. the YMCA/Community Center Commission.
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26 Tim Kirchoff
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28 Mr. Kirchoff explained to the Council why he would like to be reappointed to the Planning and
29 Zoning Commission.
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31 Councilmember Bukkila asked Mr. Kirchoff how things are going and if the group is productive or
32 stagnant. Mr. Kirchoff replied lately the group dynamics are more interesting and beneficial. He
33 stated having everyone agree is not a good thing and disagreement helps to shake out different
34 perspectives. He stated with the current dynamics there isn't always agreement and the different
35 perspectives help to see many sides to an issue.
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37 Councilmember Knight stated he likes the different perspectives. Mr. Kirchoff replied it brings
38 things out in the open. Discussion took place recently on the new State legislation on variances.
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40 Mayor Gamache asked if more meetings are needed with the Council and the Planning and Zoning
41 Commission. He stated currently we only meet one time in the spring. Mr. Kirchoff replied yes,
42 when the Planning and Zoning Commission becomes more active, more meetings may be needed;
43 otherwise, the one meeting is fine.
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Page 3
1 Councilmember Howard asked if there are any ordinances that need to be tweaked or adjusted. Mr.
2 Kirchoff suggested the commercial landscaping ordinances, especially for the smaller businesses.
3 Mr. Kirchoff gave an example of the storage place off of Hanson Boulevard. Councilmember
4 Howard asked if the landscaping plan should be upgraded or is it too cost restrictive. Mr. Kirchoff
5 replied Andover has strong ordinances which can be a struggle for small businesses.
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7 Councilmember Knight stated planning is the minor part of the Planning and Zoning Commission,
8 should the Commission be doing more. Mr. Kirchoff replied the Planning and Zoning Commission
9 is mostly a reactionary body. He stated there are multiple pieces with the various City departments
10 that have common goals for the good of the City. Councilmember Knight stated the City has more
11 residential than commercial. Mr. Kirchoff agreed.
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13 Councilmember Trude asked if Mr. Kirchoff enjoyed the training session the City staff held. Mr.
14 Kirchoff replied the training session was helpful. Councilmember Trude asked if a training session
15 last year for the new person would have been helpful. Mr. Kirchoff replied yes it would have been
16 beneficial.
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18 Mayor Gamache asked if Mr. Kirchoff had any questions for the Council. Mr. Kirchoff stated he
19 thought he was no longer a Commissioner until he was reappointed. Councilmember Trude
20 responded Mr. Kirchoff will remain a Commissioner until reappointed or replaced.
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22 The Council thanked Mr. Kirchoff for his interest in the Planning and Zoning Commission.
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24 Jeff Baker
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26 Mr. Baker explained to the Council why he would like to be appointed to either the Planning and
27 Zoning Commission, the Park and Recreation Commission, or the Open Space Advisory
28 Commission.
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30 Mayor Gamache asked Mr. Baker which Commission he is most interested in. Mr. Baker replied the
31 Planning and Zoning Commission, the Park and Recreation Commission, and the Open Space
32 Advisory Commission in that order. He stated it is not so important which Commission he serves
33 on, he wants to give back and have input.
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35 Councilmember Trude asked if Mr. Baker is okay with the Planning and Zoning Commission's
36 meeting schedule. Mr. Baker replied yes.
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38 Mayor Gamache asked what Mr. Baker believed to be the most important issue for the Planning and
39 Zoning Commission. Mr. Baker replied planning for the future. He mentioned the location of the
40 power station as an example and commented it is too big to move.
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42 Councilmember Bukkila asked how Mr. Baker prepared for the interview tonight. Mr. Baker replied
43 he did not prepare. He stated he has no college education, but he has common sense and street
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smarts, and he would bring a logical mind to the group.
Councilmember Trude asked Mr. Baker how long he has lived in Andover and where does he live.
Mr. Baker replied he has lived in Andover for twelve years. He stated he lives off of Prairie Road
and 139a' Lane. He stated he owns an American Family Insurance Agency on Crosstown Boulevard.
Councilmember Knight asked Mr. Baker about his knowledge of what each Commission does. Mr.
Baker responded he did not have any specific knowledge, but he is a quick learner.
Councilmember Trude asked what Mr. Baker would like to see happen with the parks in Andover.
Mr. Baker replied the addition of more bike trails, conservation of open spaces, additional parks in
areas that do not have parks, and more open land.
Mayor Gamache asked Mr. Baker his opinion on the size of the two open space parcels of land the
City had purchased recently. Mr. Baker responded both small and large sized parcels are good for
the City. He stated the space along the river is great for picnics and the small open space is great for
the neighborhood.
Councilmember Howard asked Mr. Baker's opinion on what type of property the City should buy for
future open space. Mr. Baker replied larger open area along the river because Andover does not have
much river property left.
Councilmember Howard asked Mr. Baker for his thoughts on small parcels. Mr. Baker replied a
good mixture of open space is important depending on the population.
Councilmember Trude stated the Open Space Advisory Commission is looking at large open space
that is isolated. She asked if Mr. Baker, as a taxpayer, would be opposed to buying land that does
not have good access. Mr. Baker replied it would be an investment for the City.
Councilmember Trude asked Mr. Baker which Commission he is most interested in now. Mr. Baker
replied more interested in Park and Recreation Commission and Open Space Advisory . Commission.
Councilmember Bukkila asked Mr. Baker if he is associated with any athletic associations. Mr.
Baker replied no, he advertises with the Anoka Girls Basketball.
Mayor Gamache asked Mr. Baker if he has any questions for the Council. Mr. Baker replied the
Commissions are a lot more than he expected, but he would like to serve, he is a quick learner and he
is a smart guy.
The Council thanked Mr. Baker for his interest in the Planning and Zoning Commission, Park and
Recreation Commission, and the Open Space Advisory Commission.
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Charles Krueger
Mr. Krueger explained to the Council why he would like to be appointed to the Open Space
Advisory Commission, the Park and Recreation Commission, or the Planning and Zoning
Commission.
Councilmember Knight asked if Mr. Krueger has a concept of what the Open Space Advisory
Commission entails. Mr. Krueger replied he has read the articles on the designated open space of
Andover. Councilmember Knight stated a referendum was passed and the funds were raised to
preserve land as open space within the City. Mr. Krueger commented he used to hold a real estate
license, so he has knowledge of acquisitions, contracts and deeds.
Councilmember Howard asked Mr. Krueger's opinion on large and small parcels for open space.
Mr. Krueger replied the dollars would be better spent on smaller pieces of land in different parts of
the City. He stated Andover has Bunker Hills Park which is probably one of the nicest parks in the
country. He stated from a citizen's perspective, he thinks smaller pristine pieces would prevent large
developments from taking over.
Mayor Gamache asked Mr. Krueger if another bond should be issued to continue purchasing open
space for the City. Mr. Krueger replied the City should purchase smaller pieces and use up the
money, and then issue another bond. Mr. Krueger commented Anoka is saturated and does not have
open space.
Councilmember Trude asked if access to open space is necessary. Mr. Krueger replied access is not
important.
Mayor Gamache asked Mr. Krueger if he had any questions for the Council. Mr. Krueger asked
about the Park and Recreation Commission's responsibilities. Mayor Gamache gave a brief
description of the Park and Recreation Commission's responsibilities.
Mr. Krueger asked if bonds could be issued for funding Parks and Recreation. Mayor Gamache
replied funding for the parks generally comes from developers.
The Council thanked Mr. Krueger for his interest in Open Space Advisory Commission, the Parks
and Recreation Commission, and the Planning and Zoning Commission.
Valerie Holthus
Ms. Holthus explained to the Council why she would like to be reappointed to the Open Space
Advisory Commission.
Councilmember Knight asked Ms. Holthus her opinion on small parcels for open space. Ms. Holthus
replied the Commission is looking at small parcels. She stated there is a 3 -4 acre property south of
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Sloth Nursury, along Coon Creek, that is being considered. Discussion took place on various
properties.
Councilmember Trude asked how much money it would cost to look at urban lots. Ms. Holthus
responded she did not know.
Councilmember Bukkila asked Ms. Holthus for her first choice of Commissions. Ms. Holthus
replied the Planning and Zoning Commission is her first choice.
Discussion took place on the great response from the residents for the Commission positions.
Councilmember Knight stated when the money is gone, would Ms. Holthus be in favor of another
referendum. Ms. Holthus replied yes. She stated the City may also want to offer residents
recognition in addition to buying the land from residents.
Councilmember Trude asked Ms. Holthus if the Council should not reappoint members. She also
asked Ms. Holthus if there was a large learning curve. Ms. Holthus replied the learning curve is
large especially with the properties because they are named by the owners. Ms. Holthus stated she
knows the City very well and knows the property owners which helped her learning curve. Ms.
Holthus stated there is an advantage of keeping the members as is because of the historical value of
knowing the background, procedures and what is important or not important.
Councilmember Trude asked if smaller parcels were sought, what would need to change. Ms.
Holthus replied the point system would have to be changed because smaller parcels have smaller
point values.
Councilmember Knight asked Ms. Holthus if parcel access and size are important to the residents.
Ms. Holthus replied the Commission believes the smaller properties are not as desirable because they
don't have the "up north" feel. Ms. Holthus commented the Open Space Advisory Commission
wants to invite the Council on a walk thru or snow shoe of the open space.
The Council thanked Ms. Holthus for her interest in the Open Space Advisory Commission.
Bruce Satek
Mr. Satek explained to the Council why he would like to be appointed to the Planning and Zoning
Commission.
Councilmember Bukkila asked how Mr. Satek prepped for the interview. Mr. Satek stated he went
on line and reviewed the minutes for December. Mr. Satek commented he heard a rumor that a big
box store has approached the City.
Councilmember Bukkila asked Mr. Satek what he thinks the Council's role is with a big box store.
Andover City Council Interviews for Commission Openings
Minutes — January 10, 2012
Page 7
1 Mr. Satek replied if a big box came to the City, he thinks it would go through and it would be
2 fantastic.
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4 Councilmember Knight commented a new Target went in to Hamel and asked Mr. Satek how he felt
5 about it. Mr. Satek replied Target has done well in Hamel and it came in along with other stores.
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7 Councilmember Trude asked Mr. Satek if traffic studies were done for the Target. Mr. Satek replied
8 yes at two intersections on Highway 55. He stated Hamel got a regular sized Target not a Super or
9 Greatland Target.
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11 Councilmember Howard stated Andover's sewer will be expanded, so development and
12 redevelopment is planned for Andover. He asked Mr. Satek how strict he would be on codes and
13 variances. Mr. Satek replied as far as building codes he is strict. He is the code enforcement officer
14 for the City of Independence. Councilmember Howard asked if Mr. Satek would error on the side of
15 the City to get more from a developer. Mr. Satek replied he would, the developer will want a lot
16 from the City and he would look for equality.
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18 Councilmember Bukkila commented that Mr. Satek works for one City and lives in another. She
19 asked Mr. Satek what Andover should do differently. Mr. Satek replied Andover has done a great
20 job. He commented that trailers parked on streets are a hazard.
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22 Mayor Gamache asked Mr. Satek if he had any questions for the Council. Mr. Satek did not have
23 any further questions.
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25 The Council thanked Mr. Satek for his interest in the Planning and Zoning Commission.
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27 Steve Peterson
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29 Mr. Peterson explained to the Council why he would like to be appointed to the Planning and Zoning
30 Commission, the Park and Recreation Commission, or the Open Space Advisory Commission.
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32 Councilmember Trude asked Mr. Peterson if his firm does traffic safety studies. Mr. Peterson
33 replied his company does do traffic studies and they had built Anoka's new bridge.
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35 Councilmember Bukkila commented businesses have suffered due to lack of access. She asked Mr.
36 Peterson, as a member of the Planning and Zoning Commission, if he would adhere to the codes and
37 variances or be flexible. Mr. Peterson replied access or less access on a main road is better from a
38 safety standpoint, but not a business standpoint. He stated give and take is necessary and if the road
39 is designed correctly both objectives can be achieved and generally a good design solution can be
40 achieved. Mr. Peterson commented on major and minor arterial roads you don't want access that is
41 too close.
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43 Councilmember Trude commented if a big box comes in, the Planning and Zoning Commission
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would be involved with variances. Mr. Peterson replied he is familiar with variances.
Councilmember Trade asked about the kinds of variances and what should be looked at. Mr.
Peterson replied he would look at the city codes, the parcel, and the variances. Councilmember
Trade asked if Mr. Peterson would be strict with code enforcement. Mr. Peterson replied there has
to be flexibility in the code and there can be give and take with the developer. Councilmember
Knight asked if Mr. Peterson is familiar with the new State legislative variance rule. Mr. Peterson
replied he is very familiar with the rule.
Councilmember Knight asked Mr. Peterson about setting precedent and if the Planning and Zoning
Commission should be flexible. Mr. Peterson replied there are several factors to consider: the time
period between the developments, the parcel, and the City's Comprehensive Plan. He stated there is
give and take with each parcel and what the City is trying to accomplish.
Councilmember Howard stated the City's parking stall standard width is ten feet. He asked how Mr.
Peterson would handle a developer who proposed an 8 foot parking stall. Mr. Peterson replied he
would not reduce the width of the parking stalls in Andover due to the size of the vehicles that are
driven here. He commented generally the amount of stalls for commercial developments are too
high than what is actually needed. He suggested a shared parking agreement for commercial
properties or reducing the number of parking stalls. Mr. Peterson commented it may not be the best
use of the land if the stalls are only used two to three days out of the year.
Mayor Gamache commented that Mr. Peterson had served on the Bay Lake Regional Planning
Commission; he asked if Mr. Peterson provided information to the Commissioners. Mr. Peterson
replied the Bay Lake Regional Planning was located in Green Bay, Wisconsin. He stated a better
example would be his internship with the City of Minneapolis' Economic Development and
Planning are one department. Mayor Gamache asked Mr. Peterson what was the most interesting
project he worked on for Minneapolis. Mr. Peterson replied he worked on the revitalization of the
West Broadway commercial corridor. He commented it was difficult because businesses did not
want to relocate there due to safety reasons and the City had to invest funds in order to make if
feasible for businesses to relocate.
Councilmember Trade asked Mr. Peterson what drew him to Andover to live. Mr. Peterson replied
his wife is a teacher in the area and the trail system and open space.
Councilmember Trade stated the Open Space Advisory Commission has funding available to
purchase open space. Mr. Peterson replied it may be less expensive to acquire smaller parcels. He
commented the residents want open space because once the space is developed it is gone.
Councilmember Bukkila asked Mr. Peterson what he would do if there was a conflict of interest.
Mr. Peterson replied his certification holds him to a higher ethical standard and he would remove
himself from discussions.
Councilmember Trade asked Mr. Peterson if he has ever chaired or co- chaired a committee and if he
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has run meetings. Mr. Peterson replied he is the chair of his Toastmasters group and is experienced
with speaking and giving presentations. Mr. Peterson commented he has also planned and hosted
public meetings for his work.
Mayor Gamache asked if Mr. Peterson had any questions for the Council. Mr. Peterson asked how
many openings are on the Planning and Zoning Commission. Mr. Peterson commented the Planning
and Zoning Commission would be the best fit with his background.
Councilmember Trude asked Mr. Peterson why the Council should select him. Mr. Peterson replied
he has good ideas to bring to the Commission: correct the gaps in the trail network especially around
the school, create a sense of place for Andover, recruit sit -down restaurants and employment
opportunities, the application of US 10 and Hanson Boulevard interchange, ensure the developments
coming to the City have quality of nature and longevity, improve substation and landfill screening,
extension of the railroad quite zone, and make the gateway more inviting at the Andover Station
north area.
Councilmember Bukkila asked Mr. Peterson his feelings about a relationship with the Met Council
and their expectations for the City. Mr. Peterson replied he went through training with the Met
Council. He gave an example of the City of Lake Elmo not wanting Section 8 Housing. He stated
that being a part of the seven county metro area, the City's hands are tied on some issues; although
he would represent the City of Andover as a resident and as a Commissioner.
The Council thanked Mr. Peterson for his interest in the Planning and Zoning Commission.
Lucas Peterson
Mr. Peterson explained to the Council why he would like to be appointed to the Park and Recreation
Commission or the Open Space Advisory Commission.
Councilmember Bukkila asked Mr. Peterson how he prepared for the interview. Mr. Peterson replied
he did not prepare. He stated he reads the City flyer and he attended one meeting about Sophie's
South Park.
Councilmember Trude asked if Mr. Peterson likes how Sophie's South Park turned out. Mr.
Peterson stated with the nice winter weather the park has been busy. Councilmember Trude asked
Mr. Peterson if any improvements are needed to the other parks. Mr. Peterson responded he had not
looked.
Councilmember Knight asked if Mr. Peterson is familiar with the goals and differences of each
Commission. Mr. Peterson replied he is most interested in the Parks and Recreation Commission.
Councilmember Howard stated the Open Space Advisory Commission acquired two parcels. He
asked Mr. Peterson his preference on open space parcel size. Mr. Peterson replied he preferred the
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larger open spaced parcels.
Councilmember Knight asked if Mr. Peterson has any conflicts with the Commission meeting
schedule. Mr. Peterson responded he would schedule around his commitments. Mr. Peterson
commented if there are others that are more qualified for the Commission to take them and he would
wait to serve.
Discussion took place about railroad noise and vibration. Mr. Peterson stated he knew the railroad
was there and still bought their house.
The Council thanked Mr. Peterson for his interest in the Park and Recreation Commission and the
Open Space Advisory Commission.
Shaun Van Vark
Shaun Van Vark explained to the Council why he would like to be reappointed to the Park and
Recreation Commission.
Councilmember Trude asked Mr. Van Vark for his opinion of the Comprehensive Plan for the Park
and Recreation Commission. Mr. Van Vark replied the City needs to promote the parks to the
residents and let them know what is available at each park. He commented the Park and Recreation
Commission tries to stay ahead of the latest sport or activity fad.
Mayor Gamache thanked Mr. Van Vark and the Commission for their work on the skate park. He
stated it is a good fit for the park. Mr. Van Vark commented he had a double interest in the skate
park and the new location is great and out in the open. He stated small kids use the skate park with
parent supervision. Councilmember Trude asked if some aspect of skating should be at every park.
Mr. Van Vark replied the skating park should remain centralized and concentrated.
Councilmember Howard asked Mr. Van Vark about field usage. Mr. Van Vark stated in the past, the
groups did not need a pristine field to practice or play. He stated the Park and Recreation
Commission encourage the associations to practice where they can. He commented turf is expensive
and how many people would benefit from turf.
Councilmember Trude asked Mr. Van Vark about field user fees. Mr: Van Vark replied he did not
think a fee would stop field usage. Mr. Van Vark suggested no fee to use a non - manicured field or
pay a fee to use a manicured field. He commented Andover has nice fields that are used by other
cities.
Mayor Gamache asked Mr. Van Vark if he had any questions for the Council. Mr. Van Vark replied
he has been on the Park and Recreation Commission for 3 years (1 term) and he would like to
continue to serve the residents of Andover.
The Council thanked Mr. Van Vark for his interest in the Park and Recreation Commission.
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DISCUSSION OF CANDIDATES
The Council discussed the candidates for Commission appointments and made the following
decisions:
PARK AND RECREATION COMMISSION APPOINTMENTS
Motion by Councilmember Trude, Seconded by Councilmember Bukkila to appoint Shaun Van
Vark, Alisa Lewnau, Lucas Peterson (1st Alternate) and Charles Krueger (2nd Alternate) to the Park
and Recreation Commission. Motion carried unanimously.
YMCA/COMMUNITY CENTER COMMISSION APPOINTMENTS
Motion by Mayor Gamache, Seconded by Councilmember Howard to appoint Councilmember Mike
Knight, Frank Kellogg (At Large), Robin Chambers (At Large), Michelle Haykjo (Alternate At
Large) to the YMCA/Community Center Commission. Motion carried unanimously.
OPEN SPACE AND ADVISORY COMMISSION APPOINTMENTS
Motion by Councilmember Howard, Seconded by Councilmember Bukkila to appoint Aaron Jarson,
Jim Olson, and Valerie Holthus (Alternate) to the Open Space Advisory Commission. Motion
carried unanimously.
PLANNING AND ZONING COMMISSION APPOINTMENTS
Motion by Councilmember Trude, Seconded by Councilmember Bukkila to appoint Steve Peterson,
Kyle Nemeth, and Michael Steel (Alternate) to the Planning and Zoning Commission. Motion
carried unanimously.
ADJOURNMENT
Motion by Councilmember Knight, Seconded by Councilmember Howard, to adjourn. Motion
carried unanimously. The meeting adjourned at 9:45 p.m.
Respectfully submitted,
Linda Dahlquist, Recording Secretary
Timesaver Off Site Secretarial, Inc.
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REGULAR ANDOVER CITY COUNCIL MEETING —JANUARY 17, 2012
MINUTES
The Regular Bi- Monthly Meeting of the Andover City
Gamache, January 17, 2012, 7:00 p.m., at the Andover
Andover, Minnesota.
Councilmembers present:
Councilmember absent:
Also present:
PLEDGE OF
No
AGENDA
Mayor Gamache sfi
Hold Public Hearin
Avenue NW) /2012
Mike Knight, Sheri-
None.
City Attorney, Scot
City Administrator,
Others
is called to order by Mayor Mike
1685 Crosstown Boulevard NW,
Julie Trude, and Tony Howard
Dave Carlberg.
;r, Dave Berkowitz
had received additional information pertaining to Item #15:
Specs /12 -2b (Johnson's Oakmount Terrace) and 12 -2c (147a`
Councilmember Trude requested Consent Item #4 be moved to discussion after Item #17.
Councilmember Trude requested Consent Item #6 be updated to reflect the Council had
interviewed 19 people for the open commission positions.
Motion by Councilmember Trude, Seconded by Councilmember Howard, to approve the Agenda as
amended. Motion carried unanimously.
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Regular Andover City Council Meeting
Minutes — January 17, 2012
Page 2
APPROVAL OF MINUTES
January 3, 2012 Regular City Council Meeting
Motion by Councilmember Knight, Seconded by Councilmember Trude to approve the January 3,
2012 Regular City Council Meeting minutes as presented. The motion carried unanimously.
January 3, 2012 Closed City Council Meeting
Motion by Councilmember Trude, Seconded by Councilmember Bukkila to table the January 3, 2012
Closed City Council Meeting minutes for discussion and clarification at the closed City Council
meeting scheduled after the regular meeting. The motion carried unanimously.
CONSENT ITEMS
Item 2 Approve Payment of Claims.
Item 3 Authorize DNR Forest Bonding Grant Application Submittal.
Item 5 Accept Resignation of Angie Perera, Associate Planner.
Item 6 Appoint Commission Members.
Item 7 Approve Application for Exempt Permit/Rum River Chapter of MN Deer
Hunters.
Item 8 Approve Application for Exempt Permit/Struttin' Toms Chapter NWTF.
Item 9 Approve Debt Service Payments.
Item 10 Approve QCTV Reserve Funds Draw Request.
Motion by Councilmember Bukkila, Seconded by Councilmember Howard, for approval of the
Consent Agenda as amended. Motion carried unanimously.
ANOKA COUNTYSHERIFF'S OFFICE MONTHLYREPORT
Commander Kevin Halweg, Anoka County Sheriff's Office, provided the City Council and residents
with an update on law enforcement activities within the City for December including a year to date
comparison with 2010.
Councilmember Bukkila stated there was an increase in juvenile arrests. She asked if there were
any specific contributing factors to this increase.
Commander Halweg stated over half of the charges were the result of two incidents. Each
incident involved several juveniles with multiple charges.
Councilmember Trude asked if there had been a decrease in activity since Pov's had closed.
Regular Andover City Council Meeting
Minutes —January 17, 2012
Page 3
Commander Halweg stated there had been a decrease in activity on Thursday evenings with
Pov's closed.
HOLD PUBLIC HEARING /ADOPT ASSESSMENT ROLLIII- 2a/FLINTWOOD ST. NW
6 City Engineer Berkowitz stated the City Council is requested to hold a public hearing and ultimately
7 approve the resolution adopting the assessment roll for Project 11 -2a, Flintwood Street NW. The.
8 total project cost was $103,381.48 with $24,148.80 to be assessed to the benefiting properties. The
9 remaining project costs will be funded by the City through the Road & Bridge Fund. At the August
10 412011 City Council meeting, the City committed to assessing no more than 4% over the estimated
11 feasibility amount per unit should actual costs come in above the estimated feasibility amounts. The
12 estimated assessment as identified in the feasibility report was $3,870 per unit. Upon completion of
13 the project, the actual assessment amount per unit based on the City's assessment policy would be
14 $4,227.66. Based upon the Council directive of assessing no more than 4% above the feasibility
15 estimate per unit, the final assessment per unit is $4,024.80. Based upon current market conditions,
16 the assessments will be extended over 10 -year period at 4.5 %.
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18 Motion by Councilmember Knight, Seconded by Councilmember Bukkila to Open the Public
19 Hearing. The motion carried unanimously.
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21 Mayor Gamache opened the public hearing at 7:14 p.m.
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23 No one from the public wished to speak.
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25 Motion by Councilmember Knight, Seconded by Councilmember Bukkila to Close the Public
26 Hearing. The motion carried unanimously.
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28 Mayor Gamache closed the public hearing at 7:15 p.m.
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30 Motion by Councilmember Trude, Seconded by Councilmember Howard to adopt the Resolution
31 Adopting the Assessment Roll for the Improvement of Project No.I 1-2a, Flintwood Street NW
32 with an Assessment Amount of $4,024.80, Extending Over a Period of 10- Years, and an Interest
33 Rate of 4.5 %. The motion carried unanimously. (See Resolution R005 -12)
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36 HOLD PUBLICHEARINGI ADOPTASSESSMENTROLL /II- 24 1BUTTERNUTST. NW, 173RD
37 AVENUE NW & FLINTWOOD ST. NW
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39 City Engineer Berkowitz stated the estimated assessment as identified in the feasibility report
40 was $7,600.00 per unit and the final assessment is $7,556.08 per unit. The remaining project
41 costs will be funded by the City through the Road & Bridge Fund. At the June 7, 2011 City
42 Council meeting, as part of the discussion for the project, the Council directed staff to defer a
43 second assessment to 17251 Butternut Street NW if and when the parcel subdivides. This
Regular Andover City Council Meeting
Minutes —January 17, 2012
Page 4
1 deferral will accrue interest for the first 15 -years and then begin to depreciate in equal amounts
2 over the next 10 -years until the deferred assessment would expire if not subdivided within 25-
3 years. Based upon current market conditions, the assessment will be extended over a 10 -year
4 period at 4.5% interest. The City Council is requested to hold the public hearing and ultimately
5 approve the resolution adopting the assessment roll for project 11 -24, Butternut Street NW, 173`d
6 Avenue NW, & Flintwood Street NW.
8 Motion by Councilmember Bukkila, Seconded by Councilmember Knight to Open the Public
9 Hearing. The motion carried unanimously.
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11 Mayor Gamache opened the public hearing at 7:20 p.m.
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13 Mr. Douglas Asfaly, 17340 Flintwood Street NW, Andover, stated there were three to four
14 residents in this neighborhood that did not get a new culvert. He does not agree that he should
15 pay the full assessment amount because he did not get a new culvert.
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17 Mayor Gamache asked how the City determined which culverts were replaced.
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19 City Engineer Berkowitz stated during the design process the drainage is reviewed and evaluated.
20 If there are changes that need to be made to address any drainage problems this will be figured
21 into the design. With this particular project all the culverts were reviewed and the culverts that
22 needed to be replaced to improve drainage were included in the project and if the culvert does not
23 see water then it was not replaced. The drainage improvements affect the entire neighborhood so
24 the costs are included in the assessments for everyone.
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26 Mr. Asfaly stated his culvert is over 30 -years old and it is plugged and does not work. There has
27 been no water in this culvert for 20- years. He does not think he should have to bear the full cost
28 to have this fixed at a later date when other culverts in the neighborhood were replaced as part of
29 this project. He is expected to pay for the other culverts and he does not agree with this.
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31 Mayor Gamache stated the repairs are included in the assessment for the entire neighborhood
32 because the improvements will benefit the entire neighborhood.
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34 City Engineer Berkowitz stated staff would follow up with Mr. Asfaly and look into this
35 particular culvert to ensure that it is functional.
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37 Mr. Asfaly stated the assessment policy is bad and needs to be reviewed.
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39 Councilmember Bukkila asked how many culverts in the neighborhood were replaced and how
40 many there were total.
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42 City Engineer Berkowitz stated he did not have this information at this time. Culverts are put in
43 every driveway and when the design is evaluated the culverts that handle water are reviewed to
Regular Andover City Council Meeting
Minutes —January 17, 2012
Page 5
ensure they are working effectively.
Mr. Asfaly stated he did not agree with paying for repairs his neighbors had done.
5 Councilmember Trude stated the City is covering 75% of the project costs for this neighborhood.
6 The City evaluates the culverts in a project to ensure the City is not spending taxpayer funds to
7 replace culverts that do not need to be replaced. The assessment policy the City uses has been in
8 place for several years and it is the method the City uses to treat everyone equally and maintains
9 consistency. She pointed out there was substantial City subsidy in this project. She asked if the
10 culvert would be replaced in the future if there were problems with it.
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12 City Engineer Berkowitz stated if a culvert impacts the drainage for the full roadway then it was
13 replaced. If the culvert was not replaced at this time then it would be considered private property
14 and the responsibility of the resident.
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16 Motion by Councilmember Knight, Seconded by Councilmember Bukkila to Close the Public
17 Hearing. The motion carried unanimously.
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19 Mayor Gamache closed the public hearing at 7:32 p.m.
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21 Motion by Councilmember Trude, Seconded by Councilmember Howard to Approve a
22 Resolution Adopting the Assessment Roll for the Improvement of Project No.. 11 -24, Butternut
23 Street NW, 173`a Avenue NW, and Flintwood Street NW with the Assessment Amount of
24 $7,556.08 per unit, Extended over a 10 -Year Period at 4.5% Interest. The motion carried
25 unanimously. (See Resolution R006 -12)
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27 HOLD PUBLIC HEARING /ORDER PLANS & SPECS 112- 2a12012 STREET
28 RECONSTRUCTION (IVYWOOD ESTATES)
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30 City Engineer Berkowitz stated identified in the City's 2012 -2016 Capital Improvement Plan is
31 reconstruction of the Ivywood Estates development. The project will include reclaiming
32 bituminous surface, replacing bituminous curb with concrete curb and gutter, minor storm sewer
33 improvements, and paving a new bituminous surface. The estimated assessment per unit is
34 $5,160.00. An informational meeting was held with the residents in this neighborhood on
35 November 15, 2011. No resident comments were received. The City Council is requested to
36 ultimately approve the resolution ordering the improvement of Project 12 -2a ( Ivywood Estates),
37 2012 Street Reconstruction.
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39 Motion by Councilmember Knight, Seconded by Councilmember Howard to Open the Public
40 Hearing.
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42 Mayor Gamache opened the public hearing at 7:38 p.m.
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Regular Andover City Council Meeting
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Page 6
No one from the public wished to speak.
Motion by Councilmember Bukkila, Seconded by Councilmember Trude to Close the Public
Hearing. The motion carried unanimously.
Mayor Gamache closed the public hearing at 7:39 p.m.
Motion by Councilmember Trude, Seconded by Councilmember Howard to Approve a
Resolution Ordering the Improvement of Project 12 -2a, 2012 Street Reconstruction ( Ivywood
Estates) and Directing Preparation of Final Plans and Specifications. The motion carried
unanimously. (See Resolution R007 -12)
HOLD PUBLIC HEARING /ORDER PLANS & SPECS 112 -2b (JOHNSON'S OAKMOUNT
TERRACE) & 12 -2c (147THAVENUE NW) 2012 STREET RECONSTRUCTION
City Engineer Berkowitz stated identified in the City's 2012 -2016 Capital Improvement Plan is
reconstruction of Johnson's Oakmount Terrace and 1470' Avenue NW. This project would be
bid with the Ivywood Estates reconstruction project in order to obtain better pricing. The project
will include reclaiming the existing bituminous surface, replacing bituminous curb with concrete
curb and gutter, storm sewer improvements to correct known drainage issues, and paving a new
bituminous surface. An informational meeting with residents impacted by this project was held
on December 6, 2011. The estimated assessment for this project is $7,070.00 per unit. The City
Council is requested to ultimately approve the resolution ordering the improvement of Projects
12 -2b, Johnson's Oakmount Terrace and 12 -2c, 147' Avenue NW for street paving
improvements.
Councilmember Howard asked where the storm water ran through this area.
City Engineer Berkowitz stated the storm water runs from the intersection at 147`" Avenue and
Guarani Street to 145th Lane. A majority of the water drains to Guarani Street and then drains to
the south. There is one exception on the west of 147t1i Avenue that drains into a drainage swale.
The intersections currently have a hard time draining. He clarified this project is different from
the project at Ivywood Estates because of more significant drainage problems but both projects
will have bituminous curb replaced with concrete curb and gutter.
Councilmember Knight asked if Guarani Street is a State Aid road.
City Engineer Berkowitz explained 147th Avenue from 7`I' Avenue to the Meadows of Round
Lake is a State Aid road. State Aid roads generally consist of a connection point between two (2)
County roads or a County road and State road. He clarified any widening of the roadway beyond
a standard city street is paid 100% by the City through State Aid Funds. If the street section is
made deeper the City pays 100% of the over sizing. These amounts are not included in the
assessments.
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Regular Andover City Council Meeting
Minutes —January 17, 2012
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Motion by Councilmember Knight, Seconded by Councilmember Bukkila to Open the Public
Hearing. The motion passed unanimously.
Mayor Gamache opened the public hearing at 7:48 p.m.
Mr. Al Eckardt, 4352 147th Avenue NW, Andover, stated he had been offered to purchase an
outlot several years ago but had declined to purchase it. This piece of property was then a fire
lane to 147th Avenue and according to the current map it is now part of 147th Avenue. He asked
who was responsible for changing a piece of property from an outlot to a holding pond to a part
of 147th Avenue. He stated this holding pond would run in front of his property.
City Engineer Berkowitz stated there is additional right -of -way in front of this property. Right
now, water drains down the roadway and accumulates in front of this property. He stated the
records show this portion is City property and it may have occurred if the property was an outlot
and went tax forfeit and the City acquired it through that process. But he is not sure of the exact
circumstances at this time.
Mr. Eckardt stated there is only water in this area for a short time in the spring each year. He
asked how much water would be sent down to this area with the new design. He stated he is
paying an assessment of $7,000 for a ten -foot driveway that crosses over a holding pond. He
does not feel it is fair to have to pay a full assessment for this small of a section.
City Engineer Berkowitz stated there would be no more water than what currently exists with the
exception of a little widening. He also clarified Mr. Eckardt property is fronting 147th Avenue so
he is included in the assessment of this project as one (1) unit. The City typically assesses based
on where a home's address frontage is. He also stated because this easement does handle a
portion of the drainage, so the City needs to maintain control of the property.
Mayor Gamache stated the City would watch the drainage during design to ensure there is no
flooding in this area.
Mr. Patricio Salamanca, 4264 147th Avenue NW, Andover, stated he is on the southern side of
147th Avenue and the road being proposed will be widened to the south. This will impact his
property and the trees that are along the roadway.
City Engineer Berkowitz stated the road is proposed to be widened 1.83 -feet with about 1 -foot on
the south side of the road. There is a concern about the trees because they are close to the road
and in the right -of -way. This makes snow storage difficult and as they have matured it makes it
difficult to see road signs. The City has been looking at removing anything within 5 -feet of the
back of the curb. He stated staff could work with Mr. Salamanca to see if it would be possible to
trim the trees to save them but this may not be as nice as he would like. The City does not like to
remove trees but if there is a need for snow storage or safety then they generally will be removed.
Regular Andover City Council Meeting
Minutes —January 17, 2012
Page 8
Mayor Gamache stated the City has a number of areas in the City that trees are trimmed in order
to increase safety. The City will look at being able to just trim these trees but they may not be
able to be saved.
Mr. Salamanca stated because these trees are 4 -feet from the current roadway and the City wants
to take 5 -feet these trees will be removed. If these trees were removed, Mr. Salamanca stated
then there should be something replanted to replace them.
9 City Engineer Berkowitz stated these trees are in the City's right -of -way and it is important to
10 maintain safe conditions within the right -of -way. Staff can look at being able to trim these trees
11 but this may not be acceptable to Mr. Salamanca. Also because these trees are in City right -of-
12 way the City does not replace them.
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14 Councilmember Trude asked why this road is being widened.
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16 City Engineer Berkowitz stated looking at the other matching street there are striped shoulders on
17 both sides of the roadway and there is not on this section of roadway. It is not feasible on 147`"
18 Avenue to have a shoulder to the north. The road is proposed to be widened a total of 1.83 -feet
19 to provide a safe way for pedestrians and bikers to travel in this area. Also widening it will allow
20 this section to line up with the roadway across the street. The Council can decide not to widen
21 this section of roadway.
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23 Councilmember Trude stated safety is one component of building roads. In this situation the
24 road to the west is narrower than the road to the east. For traffic purposes it is better for
25 roadways to be the same width. She asked if this project would make them the same width.
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27 City Engineer Berkowitz stated the roadway would not be the same width on the north side
28 because it would be difficult to have a shoulder on this side of the road.
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30 Councilmember Trude suggested staff talk with the City Forester about the trees to determine the
31 age of these trees and the life span for them. This may have an impact on the decision to look at
32 trimming them.
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34 City Engineer Berkowitz stated trimming the trees might not impact the look of the trees very
35 much.
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37 Councilmember Howard asked how far into this property the City would have to go.
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39 City Engineer Berkowitz stated typically the City looks for 5 -feet and this is to accommodate the
40 wing of the snowplow. For construction purposes, putting in concrete curb and gutter requires an
41 additional 3 -feet. This may be onto the roots of these trees.
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Regular Andover City Council Meeting
Minutes —January 17, 2012
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line up.
City Engineer Berkowitz stated there is a slight jog in the road.
Mayor Gamache requested staff be sure the road is lined up correctly with this project.
City Engineer Berkowitz stated the intent is to line up the centerlines for the east and west side of
the street. Staff will look at this to be sure the road is lined up with the least amount of impact
and the most feasible option.
Mr. Salamanca stated he does not want to see the stop sign on this corner removed for safety
reasons.
City Engineer Berkowitz stated staff has been going through the City looking at unwarranted 4-
way stops that do not meet the MUTCD manual. This intersection would be analyzed and the
need for the stop sign would be determined by the amount of traffic flow in this area.
Mayor Gamache stated the next neighborhood over does have traffic issues and people driving
fast through that area. He clarified the stop sign at this intersection slows traffic down for this
neighborhood.
City Engineer Berkowitz stated stop signs are not used for speed control. They City has adopted
the MUTCD manual and has followed its guidelines throughout the City.
Mayor Gamache requested this be looked at during the design.
Mr. John Caldwell, 14659 Guarani Street, Andover, asked why the road needed to be replaced
and why the residents were asked to incur this cost at this time.
Mayor Gamache stated there is a process that is gone through every year in the City that looks at
roads to determine which roads need to be repaired. This process rates and grades all the roads
within the City. This process ensures the City does not run into a situation where all the roads
need to be replaced at one time or roads do not encounter serious problems.
City Engineer Berkowitz stated Guarani Street was first paved in 1978. According to City
records this road has had extensive maintenance for these intersections. The edge of the roadway
has broken down. The City has an overall condition index that grades the streets and staff
analyzes the roadways every three (3) years so they can identify which roads are in the most need.
Mr. Caldwell stated he has not experienced any flooding or water problems. He asked if the
money was being spent wisely by using it on this project. In his opinion the roads are fine and
there are no problems so the road should just be left alone. These funds could be used in other
areas of the City.
Regular Andover City Council Meeting
Minutes - January 17, 2012
Page 10
Mayor Gamache stated the City had set a policy in the mid 1990's to use an index that would
determine what roads need to be repaired or replaced so that the City can better spread the costs
of these repairs over time. This process keeps the taxes lower. The current Assessment Policy is
what the City felt would be a fair breakdown of the costs for the City and residents. The residents
in the project area are assessed 25% of the total costs and through taxes the City pays the
remaining 75 %. The roads being repaired and replaced are having curb and gutter added to
improve the life expectancy of the road and the concrete curbs are expected to last through more
than one road repair or reconstruction.
10 Mr. Caldwell stated his property taxes have gone up and the value of his property has gone down.
11 This project will put another burden on residents. He asked the Council to consider if this would
12 be the best time for this project and the best way to spend taxpayer dollars.
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14 Mayor Gamache stated the recent increase in taxes and decrease in home values was primarily a
15 result of the State's new Market Value Exclusion Program. The City needs to look long term at
16 the needs of the City. The City does not require residents to be put on City water and this
17 decreases the potential costs to residents in this neighborhood.
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19 Councilmember Knight asked what the average lifespan for a standard road would be in the City.
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21 City Engineer Berkowitz stated the goal is to have the pavement of roads to last 25 -30 -years with
22 the concrete curb and gutter to last through two (2) reconstruction projects. When the roads were
23 originally put in the goal was for them to last 20 years.
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25 Mr. Reine Kassulker, 4320 147t` Avenue NW, Andover, stated he is not in favor of this project
26 just because the index says the road needs to be reconstructed. There are no drainage problems
27 and the roadway is fine. He does not want to see the stop sign removed because this will create a
28 safety problem for the neighborhood. He also does not want to see the trees removed. He does
29 not have the money for this assessment and residents are saying it would be acceptable to spend
30 these funds somewhere else in the City. He stated the policy needs to be changed and if not then
31 there needs to be a change in officials.
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33 Councilmember Trade stated there are eight (8) addresses in the project area that are present and
34 against the project and one (1) address present that is undecided. She asked if this was similar to
35 what was seen at the neighborhood meeting.
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37 City Engineer Berkowitz stated the neighborhood meeting was to give the facts to the residents
38 and let them know their voice could be heard either by written comment or at the public hearing
39 at City Hall. The number of units opposed to the project was not as great at the neighborhood
40 meeting. There are 24 homes in the project area.
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42 Councilmember Bukkila pointed out if the project is delayed it could potentially cost the
43 residents more and this was seen in one of the projects last year. The City has looked at policies
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to try and make these repairs and assessments easier for residents and this was done last year.
This road should be reconstructed and this needs to be balanced with the needs of the other roads
within the City.
Councilmember Trude stated at a workshop the Council had discussed the fact that 147` Avenue
does not have homes on the north side. The Council had considered a couple of options but at
that time it was decided not to pay for the north side of the project out of State Aid Funds. She
clarified the State Aid contribution is only for the extra width of the roadway.
City Engineer Berkowitz stated the assessment contribution is for a regular City street, which
would be 32 -feet wide with 3- inches of bituminous, concrete curb and gutter, and would be
divided by the entire neighborhood. Because it is a State Aid road the extra widening and extra
thickness would be picked up through State Aid.
Councilmember Trude stated 147`h Avenue has homes that do not front 147t` Avenue and this is
unusual within the City. She asked how the neighborhood sentiment would be impacted if the
City approached the assessment of the north side differently.
Mayor Gamache asked how this would impact the assessment cost.
City Administrator Dickinson stated the discussion at the workshop was to add four (4) lots to
the north side and have the City pay these assessments. This would increase the number of units
from 24 to 28 and the assessment would drop to approximately $6,000 per unit. The City
through the Road and Bridge Fund, would pay the assessment amount for these additional lots.
Ms. Sally Sullivan, 14616 Hopi Street NW, Andover, stated she does not support this project and
would like to see it postponed. Having an additional amount added to her taxes will impact what
she is able to pay. According to MN State Statute 429 the benefit of the project must equal the
amount that is assessed. This project will not increase her property value in an equal amount.
There will be a benefit to the City so the residents on this street should not have to bear the cost.
She would also like a copy of the feasibility report. She also asked for clarification why this
project included concrete curb and gutter but the project for Flintwood Street did not have curb
and gutter included. She stated this project is not needed at this time but if it does move forward
she would like to make people aware of a Blanding's turtle nest. The taxes in Andover are too
high.
Mayor Gamache stated the Flintwood Street neighborhood has ditches and culverts for drainage
not curb and gutters like the Johnson's Oakmount Terrace neighborhood.
City Administrator Dickinson stated according to MN State Statute 429 the neighborhood is
receiving benefit. The assessment amount is not 50% to 100% of the value of the project
because this would be difficult for the City to prove an equal amount of value the City does 25 %.
There is an overall improvement to the property with the improved street and drainage. Under
Regular Andover City Council Meeting
Minutes — danuary 17, 2012
Page 12
the current market the decline in value will likely be less than other homes.
City Engineer Berkowitz stated if the project is moved forward bids would be received in April
and construction could begin in June. The assessment hearing would be October. He clarified he
would not recommend bidding this project separate from the Ivywood project. He stated the
feasibility report is a public document and he could forward a copy of this to Ms. Sullivan.
8 Councilmember Trude stated adding the additional four (4) lots into the assessment drops the
9 assessment amount by approximately $1,000 per unit. If this project is postponed the costs may
10 go up and this would affect those residents that are in favor of the project and the city as a whole.
11 The people that support this project are not represented at this meeting and may oppose having
12 their assessment values increased because the project was postponed. The City of Andover has
13 chosen to subsidize rural lots so that roads do get done in these areas. Surrounding suburbs
14 assess more for street projects in rural neighborhoods.
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16 City Engineer Berkowitz stated another option for the City to consider for 1471' Avenue would
17 be to look at that roadway and have half of the roadway be a City cost. He would need to
18 evaluate the project to determine an approximate assessment value for this scenario.
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20 Councilmember Bukkila asked how many other areas in the City had similar circumstances as
21 14711 Avenue and do not have homes on one side of the street. The City needs to maintain
22 consistency with future projects.
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24 City Administrator Dickinson stated this is not a common setup within the City but 14711 Avenue
25 is probably not the only location in the City.
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27 Councilmember Bukkila stated maintaining the infrastructure does help to keep property values
28 up.
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30 Mayor Gamache stated the Council is considering reducing the current proposed assessment from
31 $7,070.00 to approximately $5,900.00.
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33 Ms. Pamela Odash, 14597 Guarani Street NW, Andover, asked if the assessment would increase
34 the property value by an equal amount thus increasing the property tax amount.
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36 City Administrator Dickinson stated the property value will probably maintain and if it decreases
37 it will not decrease as much as other properties will.
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39 Councilmember Knight suggested the process move forward and bids solicited so that the City
40 can have a better understanding of the assessment amounts. This project is not being approved at
41 this time just the ability to send the project out for bids.
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43 Mr. Caldwell asked if the residents would be informed when the bids were received.
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Regular Andover City Council Meeting
Minutes —January 17, 2012
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City Engineer Berkowitz stated the Johnson's Oakmount Terrace project area is 2/3 of the total
projects to be bid and if this project is not moved forward then staff is requesting direction on
how to move forward with the Ivywood Estates project. The streets need to be done in the
Ivywood Estates neighborhood.
Mayor Gamache suggested the project move forward and staff look into reducing the assessment
to approximately $5,900 by adding four (4) additional units to 147`}` Avenue. He stated the
Council will have the final plans and specifications in March and at that meeting he would
suggest those residents opposed to the project attend. This project is something that needs to be
done and in the long run it will cost residents more if postponed.
City Engineer Berkowitz stated staff would send a letter to the residents in this neighborhood
with a reminder of the meeting on March 6, 2012.
Motion by Councilmember Knight, Seconded by Councilmember Howard to Close the Public
Hearing.
Mayor Gamache closed the public hearing at 9:12 p.m.
Motion by Councilmember Bukkila, Seconded by Councilmember Howard to approve a
Resolution Ordering the Improvement of Project 12 -2b, Johnson's Oakmount Terrace and 12 -2c,
147fl' Avenue NW, 2012 Street Reconstruction and Directing Preparation of Final Plans and
Specifications. The motion carried unanimously. (See Resolution R008 -12)
City Administrator Dickinson clarified this included a comparison of the assessments including
the four (4) additional units on the north side of 147th Avenue and the value of half the road
option.
Mr. Caldwell asked if it would be possible to have just the asphalt replaced and not include the
curb and gutter.
Mayor Gamache stated the City's policy is if the money is going to be spent to reconstruct a road
then concrete curb and gutter would be installed to increase the life expectancy of the road.
CONSIDER CONDITIONAL USE PERMIT — TEMPORARY STORAGE OF HIGHWAY
CONSTRUCTION MATERIALS
Community Development Director Carlberg stated the applicant is requesting temporary storage
of approximately 11,000 -cubic yards of tire chips on the property at 16563 Hanson Boulevard
NW. The County is planning to reconstruct a portion of Hanson Boulevard beginning in the
spring of 2012. It is anticipated the project will be completed by July 1, 2012. All of these chips
will be used in the Hanson Boulevard project. The Planning Commission recommended
approval of the proposed conditional use permit with a 6 -0 vote. Since the Planning Commission
Regular Andover City Council Meeting
Minutes —January 17, 2012
Page 14
meeting there has been the addition to Condition 5 in reference to a sunset date for the removal
of the tire chips. The City Attorney suggested staff work with the property owner to ensure the
property owner had insurance and also suggested that the City be named as an additional insured
on that policy. Staff discussed this with the property owner who subsequently confirmed that his
existing homeowners insurance provided adequate coverage. The Council is asked to approve or
deny the proposed conditional use permit.
8 Fire Chief Winkel stated the current piles on the site are too large and there is one pile that is too
9 close to a pole barn. The piles will be reconfigured to meet the fire code regulations and the
10 applicant has agreed to all of the conditions set by the Fire Department. Prior to moving in any
11 additional tire chips the piles will be reconfigured and there will be a total of 5 -6 piles.
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13 Councilmember Trade stated if the tires do catch fire this would be considered a toxic situation
14 and pose a risk to fire fighters and residents and the fire would be difficult to put out.
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16 Fire Chief Winkel stated the toxicity of a tire fire is a concern. Evacuation would be based on
17 wind conditions. There is no city water in the immediate area and this is an issue. The Fire
18 Department is putting plans in place to be sure there is water accessible in the event of a fire. A
19 fire of this nature would be unusual and the Fire Department is working on a plan in case
20 something happens.
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22 Councilmember Trade stated this is not an ideal location for these materials to be stored because
23 of the natural gas pipeline that runs through this property.
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25 Councilmember Knight asked what was done with the metal from the tires and if the tires would
26 be more flammable because they are older.
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28 Fire Chief Winkel stated the metal should have been removed prior to being used for
29 construction purposes. He has not inspected the material but it is material left over from a prior
30 construction project. He stated he did not believe the age of the material would make it more
31 flammable.
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33 Councilmember Trude stated it indicates in the list of precautions that cutting, welding, or
34 heating devices shall not be operated in the tire storage area. She asked if this would be reviewed
35 with the property owner and the people working on the site. She asked if Fire Chief Winkel was
36 involved in developing the Tire Storage Plan submitted by the applicant on January 5, 2012.
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38 Fire Chief Winkel stated this has been reviewed with the applicant, North Pine Aggregate. The
39 Fire Department will review this information with the property owner as well. The Tire Storage
40 Plan was part of the discussions with North Pine Aggregate. They are required to fence each pile
41 individually with a 6 -foot chain link fence and no pile can be higher than 10 -feet high.
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43 Community Development Director Carlberg stated there is State Statute that regulates the use of
Regular Andover City Council Meeting
Minutes —January 17, 2012
Page 15
these tires for the road construction project. City Engineer Berkowitz will be sending a letter to
the Anoka County Highway Department outlining the City's concerns and to make sure they
comply with all the conditions.
Councilmember Bukkila asked how the City got into this situation and if the applicant was aware
that City's had codes, ordinances and regulations.
8 Mr. Brent Jensen, North Pine Aggregate, Inc., stated he had worked with the Anoka County
9 Highway Department previously and they had provided the location for the tires to be delivered.
10 This particular project involves moving tires from the previous Anoka County project to the new
11 Hanson Boulevard project. The tires belong to Anoka County. The contract they have with
12 Anoka County at this time includes moving the material prior to the end of 2011 and providing a
13 location to stage the material for this project. He stated he was not aware a Conditional Use
14 Permit would be required for this project.
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16 Councilmember Bukkila stated there is a problem because this is a government project. The
17 flammable material is now stored in a location the City is not prepared to deal with in an
18 emergency. It is being stored next to a natural gas pipeline. If there is an emergency it will be a
19 large event. The homes near by may have difficulty selling because of these stockpiles nearby.
20 She stated as a business owner he should be aware that the City should be approached in these
21 situations. The City is now expected to make concessions in order for North Pine Aggregate to
22 get through the next six months.
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24 Councilmember Trude asked if Anoka County had to get this material moved by the end of 2011
25 because they had run out of time for storing the material at the other site.
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27 Mr. Jensen stated he does not know the reason for needing it moved by the end of the year just
28 that it was part of the specifications for the current job. He stated he had talked with the property
29 owner prior to the bid letting and prior to moving the tires. He stated both he and the property
30 owner were unaware a permit would be required.
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32 Councilmember Howard asked who covers the costs involved if a tire fire happens. A
33 homeowner's policy will not cover things such as water contamination.
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35 Community Development Director Carlberg stated the insurance agent for the property has stated
36 the homeowner's insurance would cover that storage and the events there. If it becomes a larger
37 City event then the City would need to recoup costs from the property owner.
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39 Councilmember Bukkila asked if the City had in writing the homeowner's insurance covered this
40 activity and event.
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42 Councilmember Trude asked if the City had a certificate of insurance.
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Regular Andover City Council Meeting
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City Administrator Dickinson stated it was not a problem to obtain a certificate of insurance.
The material is considered a construction material and not categorized as hazardous at this point.
The County, the Watershed, and the MPCA are all aware of the situation. This project will be
watched carefully. Issues relative to risk can be dealt with as they arise. Koch Industries has
processes and procedures in place for the pipelines safety and they will be sure it is followed.
Counciliriember Howard stated the memo from the Fire Department, Item 33.7.4 states
individual tire materials shall not be located on site in excess of 90 days and the resolution states
the material can be at this location until July 1, 2012.
Fire Chief Winkel stated as part of the discussion with North Pine Aggregate, the Fire
Department realized the material would be there for an extended period and the time they would
be allowed to stay on site was extended. The tires should be gone by early June based on the
project completion date of July 1, 2012.
Councilmember Howard asked if the Fire Department had reviewed the access of the site and
how it was designed.
Fire Chief Winkel stated the plans drawn up do allow adequate access for emergency vehicles
and equipment.
Councilmember Knight stated he was concerned that the County went ahead and moved these
materials into Andover without discussing it with the City first.
Motion by Councilmember Knight, Seconded by Mayor Gamache to approve a Resolution
Granting the Conditional Use Permit Request of North Pine Aggregate, Inc. to Stockpile Tire
Chips on the Property Located at 16563 Hanson Boulevard NW With Conditions.
Councilmember Howard stated he is reluctant to approve this Conditional Use Permit. He will
reluctantly vote to approve but he expects this location to be the safest place in Andover. He
suggested North Pine Aggregate have equipment on site in case of an emergency.
City Administrator Dickinson stated it would be appropriate for the Council to add conditions for
approval.
City Attorney Baumgartner stated this is a joint application with Mr. Kuiken, the property owner,
and the contractor, North Pine Aggregate. He suggested changing the first "Whereas" statement
to include the property owner, Mr. Dennis W. Kuiken, as a co- applicant. It is a joint application
because Conditional Use Permit runs with the property and it is appropriate to list the property
owner as a joint applicant. He also suggested changing all the words "applicant' to "applicants."
City Attorney Baumgartner stated the storage of highway construction materials on this particular
site is available through a conditional use permit. There have been discussions on sunset
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Regular Andover City Council Meeting
Minutes —January 17, 2012
Page 17
provisions for conditional use permits and how they are not typically applicable with a
conditional use permit. The concern he has with this particular storage is that this is not typical
construction material. This particular situation does, lend credence to the inclusion of a sunset
provision identifying the fact that because of the nature of this particular construction material.
Having the tires stored here does not increase the risk but the longer they are stored in this
location does increase the risk. He provided two (2) additional "Whereas" clauses he would
recommend adding to the resolution. He also recommended adding Condition 7 identifying the
conditions for the fencing.
City Attorney Baumgartner stated he does have some hesitation in regard to the applicant's
homeowner's insurance coverage. He does not believe it will cover a wide spread situation. He
recommended the Council add one additional provision to address this.
Councilmember Trude suggested the addition of a sunset clause that identifies the termination of
the conditional use permit on July 1, 2012 with the consent of the co- applicant.
City Attorney Baumgartner suggested adding the following statement to Condition 1: "To the
extent not otherwise addressed by these conditions, the applicant..."
City Administrator Dickinson stated the Conditional Use permit is restricted to 11,000 cubic
yards of tire chips. He stated there is protection for the City that the material will be removed
from the property by July 1, 2012 with Condition 5 and the ability to assess the property if the
material is not.
Fire Chief Winkel stated the Fire Department is comfortable with the language that has been
presented. North Pine Aggregate has been helpful in working with staff.
Councilmember Trude asked when they would start bringing the remaining material to the
storage site.
City Administrator Dickinson stated Condition 1 states the applicants shall bring the property
into compliance with the Fire Department memorandum by February 1, 2012. After the property
is in compliance the remaining material can be brought to the site.
Councilmember Knight stated he agreed with the additions and changes and restated his motion.
Motion by Councilmember Knight, Seconded by Mayor Gamache to approve a Resolution
Granting the Conditional Use Permit Request of North Pine Aggregate, Inc. And Dennis W.
Kuiken To Stockpile Tire Chips On Property Located at 16563 Hanson Boulevard NW with the
Following Additions and Changes:
• First "Whereas" reads: WHEREAS, North Pine Aggregate, Inc. and Mr. Dennis W.
Kuiken have requested a conditional use permit for storage of tire chips on the subject
property.
Regular Andover City Council Meeting
Minutes —January 17, 2012
Page 18
• Changing all the words "applicant' to "applicants."
• After the third "Whereas" add: "WHEREAS, the Council finds the tire chips as a
highway construction material that differs in nature from other highway construction
materials, such as aggregate or sand, in that tire chips are a petroleum based product,
potentially susceptible to combustion."
• After the fourth "Whereas" add: "WHEREAS, the Council finds the risks associated with
7 the tire chips being ignited either through intentional human involvement or the spreading
8 of wildfires increases the longer the chips are stored on the subject property."
9 • Add Condition 7. The applicants shall comply with fencing obligations and plans as set
10 forth in the January 5, 2012 letter and attached Tire Storage Plan from North Pine
11 Aggregate, Inc.
12 • Add Condition 8. The applicants assume all risks associated with storage of the tire chips
13 and agrees to indemnify and hold harmless the City of Andover from any and all resulting
14 damages and costs.
15 • Add Condition 9. The Conditional Use Permit granted in this resolution terminates on
16 July 1, 2012 at the consent of the co- applicants.
17 • Add the following statement to the beginning of Condition 1: "To the extent not
18 otherwise addressed by the these conditions, ".
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20 Mayor Gamache stated this is not the way the City would normally do something like this but the
21 material is already in the City. The Fire Chief has reviewed this and the City is willing to work
22 with the contractor.
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24 Councilmember Trade stated the City Code relative to highway material storage needs to be
25 reviewed. The County has put the City in a negative position.
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27 Mayor Gamache called the motion to vote.
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29 The motion carried 4 ayes, 1 nay (Trade) (See Resolution R009 -12)
30
31 ACCEPT RESIGNATION AND APPOINT QCTV BOARD REPRESENTATIVE
32
33 Mayor Gamache stated he had submitted his resignation from the QCTV Board effective
34 December 31, 2011. This creates a vacancy the City Council needs to replace. The bylaws of the
35 Quad Cities Cable Commission identified that the City of Andover appoint two representatives to
36 the Cable Commission Board. The other City representative currently appointed to the board is
37 Councilmember Julie Trade. The bylaws do not indicate that the board replacement needs to be
38 a Councilmember. He recommended City Administrator Dickinson be appointed to the board.
39 The Council is requested to accept the resignation of Mike Gamache from the QCTV Board and
40 to appoint a City of Andover representative to the board to fill the vacancy.
41
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Regular Andover City Council Meeting
Minutes —January 17, 2012
Page 19
Motion by Councilmember Howard, Seconded by Councilmember Trade to Accept the
Resignation of Mayor Gamache from the QCTV Board Effective December 31, 2011. The
motion carried unanimously.
Councilmember Trade asked if City Administrator Dickinson is interested in the position and if
he would be able to fit this into his schedule.
City Administrator Dickinson stated he would be able to fit this into his schedule.
Motion by Councilmember Knight, Seconded by Councilmember Bukkila to Appoint City
Administrator Dickinson to the QCTV Board. The motion carried unanimously.
DEFAULT OFREPA YMENTA GREEMENTITAIRBANKS PROPER TIES LL CICER TIFY TO
LEVY
Councilmember Trade asked if this would automatically move payments onto the taxes based on
the payment plan and what happens if the taxes are not paid.
City Administrator Dickinson stated it moves to a lien on the property so when the property is
sold or changes hands this would need to be paid. This puts a long -term lien on the property. The
City will start to get paid in 2013. This new agreement in his opinion is more beneficial to the
City and the business.
Motion by Councilmember Trade, Seconded by Councilmember Knight to approve the
Resolution Certifying the Balance Due With Interest to the Two (2) Benefiting Properties. The
motion carried unanimously. (See Resolution R004 -12)
SCHEDULE JANUARY WORKSHOP
Motion by Councilmember Knight, Seconded by Councilmember Bukkila to Schedule a January
Council Workshop for January 31, 2012, at 6:00 p.m. The motion carried unanimously.
SCHEDULE FEBRUARY WORKSHOP
Motion by Councilmember Knight, Seconded by Councilmember Trade to Schedule a February
Council Workshop for February 28, 2012, at 6:00 p.m. The motion carried unanimously.
ADMINISTRATOR'S REPORT
City Administrator Dickinson updated the City Council and the residents regarding
Regular Andover City Council Meeting
Minutes —January 17, 2012
Page 20
administration and city department activities, development and CIP projects, and upcoming
meetings and community events including property negotiations, union negotiations, the annual
budget and levy submissions to the State, County and other bureaus has been done.
City Engineer Berkowitz stated the City has been using the time without snow to trim trees in the
north central area of the City. There was a neighborhood meeting with the South Coon Creek
neighborhood and there will be a public hearing for this project in March. Staff is working with
Connexus Energy on the lighting for Sunshine Park. Staff is working with Coon Rapids on the
paving of the 133rd Avenue project.
10
11 Community Development Director Carlberg stated the application has been submitted for CDBG
12 Funds for the Bunker Lake Boulevard Redevelopment Project. Dynamic Sealing Technologies
13 will be having an open house on Friday, January 276' and they will be celebrating their loth
14 Anniversary.
15
16 MAYOR/COUNCIL INPUT
17
18 (New Commission Members) Councilmember Trude thanked the Commissioners who had
19 served on the City's Commissions and she looked forward to working with those new
20 Commissioners that were appointed.
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22 (Sunshine Park Parking Lot) Councilmember Trude stated the Boy Scout that attended the last
23 City Council meeting wrote his report on the discussions surrounding the closing of the Sunshine
24 Park parking lot. She asked if the City had seen any changes with litter since the lot was closed.
25
26 City Engineer Berkowitz stated he has not received any bad news. A High School student has
27 approached the City about reopening the parking lot. The student was told to put a proposal
28 together and present it to the City for consideration.
29
30 (Open Space Committee) Councilmember Trude stated the Chairman of the Open Space
31 Committee wanted to know if it would be acceptable to share some of the comments the Council
32 had learned as they interviewed candidates and if the Council would be open to attending one of
33 their meetings. She also indicated the Commission meets at 7:00 p.m. rather than 6:00 p.m.
34
35 City Administrator Dickinson stated a joint meeting is scheduled with the Open Space
36 Commission in February. A start time will be discussed at the next Open Space Commission
37 meeting.
38
39 Mayor Gamache recessed the regular City Council meeting at 10:24 p.m. to a closed session of
40 the City Council to discuss property acquisition negotiations for PID #29- 32 -24 -44 -0022, and the
41 Public Works Union negotiations.
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43 The City Council reconvened at 10:37 p.m.
Regular Andover City Council Meeting
Minutes —January 17, 2012
Page 21
ADJOURNMENT
Motion by Councilmember Bukkila, Seconded by Councilmember Knight, to adjourn. Motion
carried unanimously. The meeting adjourned at 10:38 p.m.
Respectfully submitted,
Tina Borg, Recording Secretary
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Regular Andover City Council Meeting
Minutes —January 17, 2012
Page 22
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - JANUARY 17, 2012
TABLE OF CONTENTS
PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1
RESIDENTFORUM ....................................................................................... ............................... 1
AGENDAAPPROVAL ................................................................................... ............................... 1
APPROVALOF MINUTES ............................................................................ ............................... 2
CONSENTITEMS .......................................................................................... ............................... 2
Item 2 Approve Payment of Claims .......................................................... ............................... 2
Item 3 Authorize DNR Forest Bonding Grant Application Submittal ...... ............................... 2
Item 5 Accept Resignation of Angie Perera, Associate Planner ............... ............................... 2
Item 6 Appoint Commission Members ..................................................... ............................... 2
Item 7 Approve Application for Exempt Permit/Rum River Chapter of MN Deer Hunters... 2
Item 8 Approve Application for Exempt Permit/Struttin' Toms Chapter NWTF ................... 2
Item 9 Approve Debt Service Payments ................................................... ............................... 2
Item 10 Approve QCTV Reserve Funds Draw Request ............................. ............................... 2
ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................. ............................... 2
HOLD PUBLIC HEARING /ADOPT ASSESSMENT ROLL /11- 2a/FLINTWOOD ST. NW (See
ResolutionR005 -12) ................................................................................... ............................... 3
HOLD PUBLIC HEARING /ADOPT ASSESSMENT ROLL /11- 24/BUTTERNUT ST. NW,
173RD AVENUE NW & FLINTWOOD ST. NW (See Resolution R006 -12) ........................... 3
HOLD PUBLIC HEARING /ORDER PLANS & SPECS /12- 2a/2012 STREET
RECONSTRUCTION (IVYWOOD ESTATES) (See Resolution R007 -12) ............................ 5
HOLD PUBLIC HEARING /ORDER PLANS & SPECS /12 -2b (JOHNSON'S OAKMOUNT
TERRACE) & 12 -2c (147TH AVENUE NW) 2012 STREET RECONSTRUCTION (See
ResolutionR008 -12) ................................................................................... ...............................
6
CONSIDER CONDITIONAL USE PERMIT — TEMPORARY STORAGE OF HIGHWAY
CONSTRUCTION MATERIALS ............................................................ ...............................
13
ACCEPT RESIGNATION AND APPOINT QCTV BOARD REPRESENTATIVE ..................
18
DEFAULT OF REPAYMENT AGREEMENT/FAIRBANKS PROPERTIES LLC /CERTIFY TO
LEVY (See Resolution R004- 12) .............................................................. ...............................
19
SCHEDULE JANUARY WORKSHOP ........................................................ ...............................
19
SCHEDULE FEBRUARY WORKSHOP ..................................................... ...............................
19
ADMINISTRATOR'S REPORT ................................................................... .........I.....................
19
MAYOR/COUNCIL INPUT ......................................................................... ...............................
20
(New Commission Members) .................................................................... ...............................
20
(Sunshine Park Parking Lot) ...................................................................... ...............................
20
(Open Space Committee) ........................................................................... ...............................
20
9 C I T Y •
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator / Finance Director
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Payment of Claims
DATE: February 7, 2012
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of Andover.
DISCUSSION
Claims totaling $396,912.12 on disbursement edit list #1- 3 from 01/12/12 — 02/03/12 have been issued and
released.
Claims totaling $46,106.00 on disbursement edit list #4 dated 02/07/12 will be issued and released upon
approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REQUESTED
The Andover City Council is requested to approve total claims in the amount of $443,018.12. Please note
that Council Meeting minutes will be used as documented approval.
Respectfully submitted,
Lee Brezinka
Attachments: Edit Lists
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, Director of Public Works /City Engineer
SUBJECT: Accept Feasibility Report/Order Public Hearing/11- 40/133rd Avenue NW
Reconstruction - Engineering
a
DATE: February 6, 2012
INTRODUCTION
The City Council is requested to accept the feasibility report and order public hearing for Project 11 -40,
133rd Avenue NW Reconstruction.
DISCUSSION
133rd Avenue NW between Hanson Boulevard and Crosstown Drive is included in the Capital
Improvement Plan for reconstruction in 2012. The existing bituminous will be reclaimed and repaved.
The majority of the existing concrete curb and gutter will remain in place. Deteriorated storm sewer
structures will be replaced.
This is a joint project with the City of Coon Rapids. The City of Andover Engineering Department
will be preparing plans and specifications, administering the project, and inspecting the work during
construction. All project related costs will be split evenly with the City of Coon Rapids.
The total project cost is estimated at $788,290. Andover will fund $394,145 and the City of Coon
Rapids will fund $394,145. Each City will be replacing signs as needed. Andover's sign cost is
estimated at $2,500.
There are two properties within Andover and three properties in Coon Rapids that front 133rd Avenue.
The City of Coon Rapids assesses a flat rate of $1,575.00 per unit for urban properties fronting along
street improvement projects. Andover typically assesses 25% of the total project costs for street
improvement projects to properties fronting the improvements, but based upon the limited number of
properties fronting this project and the length of the proposed improvement that is not feasible. For
this reason, staff is recommending to assess the two parcels in Andover a flat rate of $1,500.00 per lot
for the improvements as identified in the feasibility report. This rate is similar to other recent
reconstruction projects completed within the City of Andover.
BUDGET IMPACT
The project costs will be funded through the City's Road and Bridge Fund and special assessments to
properties fronting along the improvements. Projects costs will be split with the City of Coon Rapids.
Detailed cost estimates are included in the feasibility report.
ACTION REQUIRED
The City Council is requested to accept the feasibility report and order the public hearing for Project
11 -40, 133rd Avenue NW Reconstruction.
ectfully submitted,
David D. Berkowitz /
Attachments: Resolution & Feasibility Report /
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING PUBLIC
HEARING ON IMPROVEMENT FOR 133RD AVENUE NW RECONSTRUCTION,
PROJECT NO. 11-40.
WHEREAS, pursuant to Resolution No. 096 -11, adopted the 6th day of
December-, 2011 a Feasibility Report has been prepared by the City Engineer for
the improvements: and
WHEREAS, such report was received by the City Council on the 6th day
of February _, 2012: and
WHEREAS, such reports declared the proposed assessments to be feasible
for an estimated total project cost of $788,290.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
1. The City Council hereby accepts the Feasibility Reports for Project No. 11 -40 for
the improvements.
2. The Council will consider the improvements in accordance with the reports and
the assessment of abutting property for all or a portion of the improvement
pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the
improvement of $788,290.00.
3: A public hearing shall be held on such proposed improvement on the 6th
day of March , 2012 in the Council Chambers of the City Hall at 7:00
PM and the Clerk shall give mailed and published notice of such hearing and
improvement as required by law.
MOTION seconded by Councilmember
and adopted by the
City Council at a regular meeting this 6th day of February , 2012 , with
Councilmembers voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Michelle Hartner — Deputy City Clerk
February 2012
Feasibility Report
133rd Avenue NW
Reconstruction
SAP # 198 - 109 -004
& 114 -112 -003
City Project No. 11 -40
Prepared by:
Engineering Department
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
A • ^,:.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV
February 6, 2012
Honorable Mayor and City Council
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
Re: 133rd Avenue NW Reconstruction (C.P. 11 -40) Feasibility Report
Dear Mayor and City Council:
With your authorization, we are pleased to submit this feasibility report addressing the proposed project
costs and estimated assessments for reconstruction of 133rd Avenue NW between Hanson Boulevard
NW and Crosstown Boulevard NW. The roadway has been identified by City staff as needing repair.
This project is included in the City's 2012 -2016 Capital Improvement Plan for reconstruction in 2012.
This roadway is the border between Andover and Coon Rapids.
The proposed improvements include milling and reclaiming the existing roadway, replacing isolated
segments of deteriorated concrete curb and gutter, minor storm sewer repairs, and paving a new
bituminous surface.
The total estimated cost of the proposed improvements is $788,290.00. This estimated cost includes
construction costs, contingencies, and indirect costs. The project costs are proposed to be split equally
between the two cities. Only two properties within the City of Andover and three properties within the
City of Coon Rapids front along this project, which stretches for over one mile in length. The City of
Coon Rapids assesses a flat rate of $1,575.00 per unit for urban properties fronting along street
improvement projects. The City of Andover typically assesses 25% of the total project costs for street
improvement projects to properties fronting the improvements, but based upon the limited number of
properties fronting this project that is not feasible. For this reason, the Andover City Council has
proposed to assess two parcels in Andover a flat rate of $1,500.00 per lot for the improvements. This
rate is similar to other recent reconstruction projects completed within the City of Andover.
The total estimated project costs, not including the assessable portion for the City of Andover, are
$391,145.00 plus an estimated $2,500 for street sign upgrades for a total of $393,645.00. Including the
assessable costs, the City of Andover's estimated total is $396,645.00. The total estimated project
costs, not including the assessable portions for the City of Coon Rapids are $389,420.00. Including the
assessable amounts, the City of Coon Rapids' estimated total is $394,145.00.
We recommend that the City Council review this report and, if acceptable, proceed with project
implementation as proposed.
Sincerely,
City of Andover Engineering Department
David D. Berkowitz, P.E.
Director of Public Works /City Engineer
FEASIBILITY REPORT
133RD AVENUE NW RECONSTRUCTION
CITY PROJECT NO. 11 -40
SAP # 198- 109 -004 & 114 -112 -003
CITY OF ANDOVER, MINNESOTA
I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I
am a duly Licensed Professional Engineer under the laws of the State of Minnesota.
i
David D. Berkowitz, P.E.
License No. 26757
iz
Dat
133RD AVENUE NW RECONSTRUCTION
CITY PROJECT NO. 11 -40
SAP # 198 -109 -004 & 114- 112 -003
Overview Page No.
1.0 INTRODUCTION
2.0 EXISTING CONDITIONS
3.0 IMPROVEMENTS
4.0 RIGHT -OF -WAY /EASEMENT
5.0 PERMITS
6.0 ESTIMATED PROJECT COSTS
7.0 FUNDING/ ASSESSMENTS
8.0 PROPOSED PROJECT SCHEDULE
9.0 CONCLUSIONS & RECOMMENDATIONS
APPENDIX
Exhibit 1:
Project Location Map
Exhibit 2:
Feasibility Cost Estimate
Exhibit 3:
Preliminary Assessment Worksheet
Exhibit 4:
Proposed List of Assessed Properties
1
1
2
2
3
3
3
4
4
133RD AVENUE NW RECONSTRUCTION
CITY PROJECT NO. 11 -40
SAP # 198 - 109 -004 & 114 -112 -003
TABLE OF CONTENTS
1.0 INTRODUCTION
133rd Avenue NW (MSAS 109) between Hanson Boulevard and Crosstown Boulevard NW has
deteriorated to the point where it is approaching the end of its serviceable life. Significant issues
during the summer of 2011 lead to a temporary road closure and emergency repairs. This
roadway is the border between the City of Andover and the City of Coon Rapids. Both cities
have agreed that improving the roadway is a priority as there is a significant amount of traffic
along this corridor. This project is identified in the City of Andover's 2012 — 2016 Capital
Improvement Program for reconstruction in 2012.
The project would consist of milling the existing bituminous surface and constructing a new
bituminous surface. This section of roadway has existing concrete curb and gutter that for the
most part is in good condition. Short segments of curb and gutter that has deteriorated will be
replaced with this project. Minor storm sewer repairs are also proposed with this project.
Rehabilitation of the streets reduces short term routine maintenance costs (crack sealing, pot hole
patching, etc.). Long term, reconstruction prolongs the structural stability of the roadways,
providing for a longer serviceable life.
Project costs are proposed to be split equally by the City of Andover and the City of Coon
Rapids. The City of Andover's portion of the project would be funded through the Road and
Bridge Fund (and in turn reimbursed from the Municipal State Aid construction fund) and
through special assessments to the benefiting properties in accordance with the City's Roadway
Reconstruction Assessment Policy, Council direction, and Minnesota Statutes Chapter 429. The
improvements costs for Coon Rapids would also be jointly funded by a combination of
Municipal State Aid funds and special assessments.
A Project Location map is attached in the Appendix as Exhibit 1
2.0 EXISTING CONDITIONS
133rd Avenue NW from Crosstown Boulevard NW east to Jay Street NW was constructed in
1986. The segment from Jay Street NW to Hanson Boulevard NW was constructed in 1989.
While the roadway is approximately 23 -26 years old, it is reaching the end of its serviceable life
cycle without a major reconditioning. In addition, significant pavement failures (potholes /
leaching oil) during hot stretches of weather during the summer of 2011 necessitate the
improvements. While not all stretches of the roadway had these failures, it is most cost effective
to reconstruct the entire segment. With improvements in bituminous mixtures and timely
1
preventative maintenance, it is expected that this improvement will ensure a quality roadway
structure for the next 30+ years.
The roadway width is 44' from face of curb to face of curb, with B618 concrete curb and gutter
along the entire length. The existing pavement section is 3.5" of bituminous over 6" of Class 5
aggregate base. Storm water runoff for the existing roadway is handled existing storm sewers
that discharge into storm water treatment ponds in both Andover and Coon Rapids. This project
is located within the Coon Creek Watershed District.
3.0
The existing roadway alignment and width will remain unchanged. During construction, the
roadway will be closed to local traffic only. The proposed improvements would consist of
reclaiming and salvaging the existing bituminous surface and utilizing it as aggregate base. The
existing 3.5" of bituminous and 6" of aggregate base will be reclaimed and used as the aggregate
base for the new improvements. As the majority of the existing concrete curb and gutter will
remain in place, approximately 4.25" of reclaimed material along the corridor will be removed to
allow for construction of the proposed bituminous pavement. The proposed pavement section
will match the depth of the existing 9.5" deep section. Based upon a pavement design and
existing and anticipated traffic counts, the proposed section will include 4.5" (2 lifts) of
bituminous over 5" of Class 7 aggregate base (reclaimed material). The excess reclaim material
that is removed will be used on existing gravel roads in Andover and the remaining amount will
be stockpiled at Andover Public Works.
Minor storm sewer improvements would be included as a part of this project, which includes
replacement of two existing catch basins, and replacement of or re- grouting of existing
adjustment rings on all other structures. Sumps will be installed in the two catch basins being
replaced to provide some sedimentation cleaning of the storm water.
Existing signs along the corridor will be replaced to ensure that they comply with new
requirements in the Minnesota Manual on Uniform Traffic Control Devices (MMUTCD), in
particular with regards to retroreflectivity and changes in dimensions. Existing posts will be used
wherever possible. Each City will be responsible for the costs of updating the street signs on
their half of the roadway.
A Joint Powers Agreement (JPA) is being prepared between Andover and Coon Rapids that will
address cost sharing and long term issues with this roadway (maintenance, snow plowing, etc.)
4.0 RIGHT -OF WAY / EASEMENT
The entire project will take place within the existing right of way and drainage and utility
easements.
2
5.0 PERMITS
The City of Andover Engineering Department will obtain any necessary permits for the project.
Permits will be required from the Minnesota Pollution Control Agency (NPDES Storm water
Permit), the Coon Creek Watershed District, and the Anoka County Highway Department as
traffic control signs will need to be placed within Anoka County owned right of way.
6.0 ESTIMATED PROJECT COSTS
The total estimated project cost is $788,290.00. This estimated cost includes construction costs,
contingencies, and indirect costs. These costs are estimated based upon preliminary design. The
final cost will be based upon final design, actual work completed by the contractor, and unit bid
prices for the project.
A detailed Preliminary Cost Estimate is included in the Appendix as Exhibit 2.
7.0 FUNDING /ASSESSMENTS
The project is proposed to be funded by a combination of special assessments and City funds.
All project costs are proposed to be split equally between the City of Andover and the City of
Coon Rapids (based upon actual project costs). For projects that include special assessments, the
cities are required to follow the process outlined in Minnesota Statutes Chapter 429.
Typically on roadway reconstruction projects in Andover, twenty -five percent (25 %) of the total
project costs associated with a City standard street section would be assessed to the properties
fronting the improvements and the remaining seventy -five percent (75 %) of the total project
costs would be funded by the City. For this project, only two properties in Andover front along
the over one mile long project, so assessing 25% of the costs to two properties would not be
reasonable. It is proposed to assess each of the two benefitting properties in Andover a flat rate
of $1,500.00 per parcel for the improvements, which is similar to other recent reconstruction
projects in urban portions of the City.
There are three parcels fronting the improvements in Coon Rapids. The City of Coon Rapids
assesses a flat rate of $1,575.00 per parcel fronting along street reconstruction projects.
The following table summarizes the estimated amounts and funding sources for the project:
Summary of Proiect Funding Sources
Citv of Andover
Estimated City Costs (Road & Bridge Fund / MSA Funds): $391,145.00
Estimated Sign Cost Updates $ 2,500.00
Estimated Assessment Amount (2 parcels @ $1.500.00 each): $ 3,000.00
Total Estimated City of Andover Project Costs $396,645.00
3
City of Coon Rapids
Estimated City Costs (Road & Bridge Fund / MSA Funds): $389,420.00
Estimated Assessment Amount (3 parcels @ $1.575.00 each): $ 4,725.00
Total Estimated City of Coon Rapids Project Costs $394,145.00
A detailed Preliminary Assessment Worksheet and a proposed list of assessed properties are
included in the Appendix as Exhibits 3 and 4.
8.0 PROPOSED PROJECT SCHEDULE
If the project is initiated by the City Council, the project schedule would be as follows:
City Council ordered feasibility report
City Council receives feasibility report / Orders Public Hearing
Hold Public Hearing / Authorize plans and specs
Submit plans to Anoka County and MnDOT for State Aid Review
City Council approves plans and specifications and authorizes
Advertisement for Bids
Advertise in the Anoka Union and Quest CDN
Receive bids
City Council awards contract
Contractor begins construction
Project Substantially Complete
Project Final Completion
12/6/11
2/6/12
3/6/12
3/7/12
3/20/12*
3/30/12 — 4/13/12*
4/24/12*
5/1/12*
5/21/12
7/27/12
8/10/12
*Note: Project schedule is dependent upon MnDOT plan review turnaround.
9.0 CONCLUSIONS & RECOMMENDATIONS
9.1 Conclusions
As a result of this study, we conclude that:
4
1. 133rd Avenue NW is in need of repair, and it is identified for
reconstruction in the City's 2012 — 2016 Capital Improvement Plan.
2. The pavement section needs to be increased to handle the current and
projected traffic for the next 20+ years and to comply with State Aid
standards.
3. The total estimated cost for the proposed improvements is $788,290.00.
These estimated costs include construction costs, contingencies and
indirect costs.
4. The project is necessary, cost - effective, and feasible from an engineering
perspective. The City Council shall determine the economic feasibility.
5. The project should best be constructed as proposed.
9.2 Recommendations
1. The City Council reviews this report in detail.
2. A public hearing shall be held by the City Council to determine if the
project is to be carried forward as presented.
5
APPENDIX
Exhibit 1:
Project Location Map
Exhibit 2:
Feasibility Cost Estimate
Exhibit 3:
Preliminary Assessment Worksheet
Exhibit 4:
Proposed List of Assessed Properties
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EXHIBIT 1
133rd Avenue NW Reconstruction (SAP 198- 109 -004 & 114 -112 -003)
Feasibility Cost Estimate
STREETS
TOTAL ESTIMATED
PROJECT QUANTITIES
Estimated Construction Cost
$693,600.00
u�
1?
T'M'x-t,Qi)5,'»,„"`
5776,830.00
Storm Sewer
1
2021.501
Mobilization
LS
1
$20,000.00
$20,000.00
2
2104.501
Remove Curb & Gutter
LF
1,095
$3.00
$3,285.00
3
2104.501
Remove Sewer Pie (Storm)
LF
32
$5.00
$160.00
4
2104.509
Remove Drainage Structure
EA.
2
$500.00
$1,000.00
5
2104.503
Remove Concrete Pavement
S.F.
1,500
$1.25
$1,875.00
6
2104.503
Remove Sidewalk
S.F.
1,920
$1.50
$2,880.00
7
2104.513
Sawing Bit Pavement (Full Depth)
LF
1,000
$2.50
$2,500.00
8
2105.507
Sub grade Excavation (EV)
CY
340
$8.00
$2,720.00
9
2105.525
Select Topsoil Borrow (LV)
CY
50
$16.00
$800.00
10
2112.501
Sub grade Preparation
RDST
54
$175.00
$9,450.00
11
2232.501
Mill Bituminous Surface 2.0 ")
SY
120
$3.50
$420.00
12
2331.604
Bituminous Pavement Reclamation (P)
SY
25,200
$0.85
$21,420.00
13
2331.607
Haul Bit Pavement Reclamation (LV)
CY
3,960
$7.00
$27,720.00
14
2357.502
Bituminous Material For Tack Coat
Gal
1,260
$2.50
$3,150.00
15
2360.501
Type SP 12.5 Wearing Course Mixture C)
TN
7,410
$66.00
$489,060.00
16
2503.511
12" RC Pipe Sewer CL V
LF
8
$30.00
$240.00
17
2503.511
15" RC Pipe Sewer CL V
LF
16
$35.00
$560.00
18
2503.511
21" RC Pipe Sewer CL III
LF
8
$50.00
$400.00
19
2504.602
Adjust Valve Box
EA.
12
$200.00
$2,400.00
20
2506.602
Construct Drainage Structure, Type 421 -48" Dia
EA.
1 2
$1,750.00
$3,500.00
21
2506.602
Connect Into Existing 12" RCP Storm Sewer
Each
1
$250.00
$250.00
22
1 2506.602
lConnect Into Existing 18" RCP Storm Sewer
Each
2
$300.00
$600.00
23
2506.602
Connect Into Existing 21" RCP Storm Sewer
Each
1
$350.00
$350.00
24
2506.602
Grout Catch Basin or Manhole
EA.
16
$250.00
$4,000.00
25
2506.602
Adjust Frame & Ring Casting
EA.
23
$450.00
$10,350.00
26
2531.501
Concrete Curb & Gutter Design B618
L.F.
1,095
$9.25
$10,128.75
27
2531.604
8" Concrete Valley Gutter
S.F.
500
$6.50
$3,250.00
28
2531.618
Pedestrian Curb Ramp
S.F.
1 1,920
$5.00
$9,600.00
29
2531.618
Truncated Domes
S.F.
192
$33.00
$6,336.00
30
2563.601
Traffic Control
LS
1
$7,500.00
$7,500.00
31
2575.604
Seeding
SY
250
$0.30
$75.00
32
2573.530
Storm Drain Inlet Protection
EA.
30
$100.00
$3,000.00
33
2575.502
Seed Mixture, Type 260
LB
8
$6.00
$48.00
34
2582.501
Pvmt Mss (LT -Thru Arrow) - Paint
EA.
1
$65.00
$65.00
35
2582.501
Pvmt Mssg (Left Arrow) - Paint
EA.
l
$65.00
$65.00
36
2582.501
Pvmt Mss (Right Arrow) - Paint
EA.
2
$65.00
$130.00
37
2582.502
4" Double Solid Line Yellow - Paint
LF
1,525
$0.50
$762.50
38
1 2582.502
4" Solid Line White -Paint
LF
10,020
$0.35
$3,507.00
39
2582.502
4" Broken Line Yellow - Paint
LF
3,875
$0.20
$775.00
40
2582.502
18" Solid Line White - Paint
LF
22
$1.25
$27.50
41
2582.503
Crosswalk Marking -Paint
SF
210
$1.75
$367.50
txf,i�•
Estimated Construction Cost
$654,730.00
7.5% Contingency
$49,100.00
Total Estimated Construction Cost
$703,830.00
SUMMARY OF PROJECT COSTS
Streets
Estimated Construction Cost
$693,600.00
Indirect Costs
S83.230.00
5776,830.00
Storm Sewer
Estimated Construction Cost
510,230.00
Indirect Costs
51.230.00
SI1,460.00
TOTAL ESTIMATED PROJECT COST 5788,290.00
Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations.
Feasibility Cost Estimate - 133rd Avenue NW Reconstruction
Exhibit 2
PRELIMINARY ANDOVER ASSESSMENT WORKSHEET
Project Name: 133rd Avenue NW Project No.: 11 -10
Reconstruction
SAP 198 -109 -004 & 114 - 112 -003
Feasibility Report Date: 2/5/12
Contract Award Date:
Estimated Construction Cost
Estimated Expenses
Engineering /Inspection/Testing (12 %) $
Total Estimated Expenses $
Expenses Multiplier
Total Estimated Project Cost
Assessment Amount:
City Costs
: Signs (Materials and Labor)
Costs
Assessment Amount:
City Costs
2 units @ $1500 / unit
Amount: $ 703,830.00
Amount: $ -
Amount: $ 703,830.00
84,460.00
84,460.00
12.0%
Amount: $
$3,000.00
$391,145.00
$394,145.00
$ 2,500.00
$396,645.00
3 units @ $1575 / unit $4,725.00
$389,420.00
$394,145.00
788,290.00
Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations.
Preliminary Assessment Worksheet
Exhibit 3
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Exhibit 4
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrat
David D. Berkowitz, Director of Pu orks /City Engineer
FROM: Jason Law, Assistant City Engineer
SUBJECT: Accept Feasibility Report /Order Public Hearing/11 -10 /South Coon Creek Drive
NW Reconstruction - Engineering
DATE: February 6, 2012
INTRODUCTION
The City Council is requested to accept the feasibility report and order the public hearing for Project
11 -10, South Coon Creek Drive NW Reconstruction.
DISCUSSION
South Coon Creek Drive between Crosstown Boulevard and Round Lake Boulevard is included in the
Capital Improvement Plan for reconstruction in 2012. As a part of this project, a 12" water main
would be constructed from Crosstown Drive to 143`d Avenue that will provide a redundant service to
the west side of town.
An open house and neighborhood meeting were held with affected residents to discuss the preliminary
project details. Attached are attendance sheets and comments received. As a part of this project, the
City Council has expressed a desire to widen the road an average of 2.5' on each side to accommodate
5' shoulders that could be used for bikes and/or pedestrians.
BUDGET IMPACT
The project costs will be funded through the City's Road and Bridge Fund, Trunk Water Fund, Trunk
Sewer Fund, and special assessments to properties fronting along the improvements. Detailed cost
estimates are included in the feasibility report.
ACTION REQUIRED
The City Council is requested to accept the feasibility report and order the public hearing for Project
11 -10, South Coon Creek Drive NW Reconstruction.
Resnectfully submitted,
9�4 A�r-
Jason Law
Attachments: Resolution Feasibility Report, ttendance Sheets, Resident Comments
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING PUBLIC
HEARING ON IMPROVEMENTS FOR SOUTH COON CREEK DRIVE NW
RECONSTRUCTION, PROJECT NO. 11 -10.
WHEREAS, pursuant to Resolution No. 095 -11, adopted the 6th day of
December , 2011 a Feasibility Report has been prepared by the City Engineer for
the improvements: and
WHEREAS, such report was received by the City Council on the 6th day
of February , 2012; and
WHEREAS, such reports declared the proposed assessments to be feasible
for an estimated total project cost of $ $2,868,570.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
1. The City Council hereby accepts the Feasibility Report for Project No. 11 -10 for
the improvements.
2. The Council will consider the improvements in accordance with the reports and
the assessment of abutting property for all or a portion of the improvement
pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the
improvement of $ 2,868,570.00
3. A public hearing shall be held on such proposed improvement on the 6th
day of - March, 2012 in the Council Chambers of the City Hall at 7:00 PM and
the Clerk shall give mailed and published notice of such hearing and
improvement as required by law.
MOTION seconded by Councilmember
and adopted by the
City Council at a regular meeting this 6th day of February , 2012 , with
Councilmembers
voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
ATTEST:
Michelle Hartner— Deputy City Clerk
CITY OF ANDOVER
Michael R. Gamache - Mayor
January 2012
Feasibility Report
South Coon Creek Drive NW
Reconstruction
SAP# 198 -108 -084
City Project No. 11 -10
Prepared by:
Engineering Department
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
� SFr
AN66W
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
January 17, 2012
Honorable Mayor and City Council
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
Re: South Coon Creek Drive NW Reconstruction (C.P. 11 -10) Feasibility Report
Dear Mayor and City Council:
With your authorization, we are pleased to submit this feasibility report addressing the proposed project
costs and estimated assessments for reconstruction of South Coon Creek Drive NW. The roadway has
been identified by City staff as needing repair. This project is included in the City's 2012 -2016 Capital
Improvement Plan for reconstruction in 2012. A neighborhood open house was held on September 22,
2011 to discuss the project, answer questions, and receive comments from the residents impacted by
this project. A follow up neighborhood informational meeting was held on January 10, 2012 to present
proposed assessments and answer questions.
The proposed improvements include milling and reclaiming the existing roadway, replacing
deteriorated concrete curb and gutter, storm sewer repairs /improvements, construction of an on- street
shoulder on both sides of the roadway for bikes and pedestrians, turn lane improvements at Crosstown
Boulevard NW, construction of 12" water main from Crosstown Boulevard NW to 143`d Avenue NW,
and paving a new bituminous surface.
The total estimated cost of the proposed improvements is $2,868,570.00. This estimated cost includes
construction costs, contingencies, and indirect costs. Twenty -five percent (25 %) of the total project
costs for City standard street section improvements would be assessed to the benefiting properties in
accordance with the City's Roadway Reconstruction Assessment Policy and council direction. The
remaining seventy -five percent (75 %) of the City standard street section project costs, plus the extra
depth and width pavement section, sanitary sewer, and water main improvements would be funded
through a combination of Municipal State Aid funds, trunk sewer funds, and trunk water funds. The
total estimated assessment amount is $355,690.00. Separate assessment rates were determined for
properties in the urban vs. rural areas (as determined by existing access to City sewer and water). The
estimated assessment for "urban" lots is $2,770.00 / unit and the estimated assessment for "rural" lots is
$7,830.00 per unit. The City costs are estimated at $2,512,880.00.
We recommend that the City Council review this report and, if acceptable, proceed with project
implementation as proposed.
Sincerely,
City of Andover Engineering Department
David D. Berkowitz, P. E.
Director of Public Works /City Engineer
FEASIBILITY REPORT
SOUTH COON CREEK DRIVE NW RECONSTRUCTION
CITY PROJECT NO. 11-10
MSA 198 -108 -084
CITY OF ANDOVER, MINNESOTA
I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I
am a duly Licensed Professional Engineer under the laws of the State of Minnesota.
r 1z David D. Berkowitz, P.E. D
License No. 26757
SOUTH COON CREEK DRIVE NW RECONSTRUCTION
CITY PROJECT NO. 11 -10
MSA 198 -108 -084
TABLE OF CONTENTS
Overview Page No.
1.0 INTRODUCTION I
2.0 EXISTING CONDITIONS 2
3.0 IMPROVEMENTS 2
4.0 RIGHT -OF -WAY /EASEMENT 5
5.0 PERMITS 5
6.0 ESTIMATED PROJECT COSTS 5
7.0 FUNDING/ ASSESSMENTS 6
8.0 PROPOSED PROJECT SCHEDULE 7
9.0 CONCLUSIONS & RECOMMENDATIONS 8
APPENDIX
Exhibit 1: Project Location Map
Exhibit 2: Proposed Layout— South Coon Creek Drive NW / Crosstown Drive NW
Intersection Layout
Exhibit 3: Proposed Sanitary Sewer Improvements
Exhibit 4: Feasibility Cost Estimate
Exhibit 5: Preliminary Assessment Worksheet
Exhibit 6: Proposed List of Assessed Properties
SOUTH COON CREEK DRIVE NW RECONSTRUCTION
CITY PROJECT NO. 11-10
MSA 198 -108 -084
TABLE OF CONTENTS
1.0 INTRODUCTION
South Coon Creek Drive NW (MSAS 109) between Round Lake Boulevard NW and Crosstown
Drive NW has deteriorated to the point where it is approaching the end of its serviceable life.
The City of Andover has made a commitment to maintaining our existing roadway infrastructure
to ensure that the community has a high quality transportation system. This project is identified
in the 2012 — 2016 Capital Improvement Program for reconstruction in 2012.
The project would consist of milling the existing bituminous surface and constructing a new
bituminous surface. This section of roadway has existing concrete curb and gutter that has
deteriorated to the point where it needs to be replaced. In addition to the existing roadway
improvements, widening of approximately 2.5' on each side of the road will be completed to
allow for 5' wide stripped shoulders on both sides of South Coon Creek Drive NW to provide an
on- street area for bicycle and pedestrian traffic separate from the vehicular lanes. Storm sewer
improvements would also be included with the project. Minor extension of the sanitary sewer
system would be completed with this project just west of 145th Avenue NW. Also proposed as a
part of this project is construction of a 12" water main from 143`d Avenue NW east to Crosstown
Drive NW. This would allow for a second connection of the City's water distribution system
with the west side of town. This connection would provide a redundant service, improve water
pressures in portions of the west side of town, and provide a first step towards the City's ultimate
goal of maintaining a single pressure system City wide throughout the water distribution system.
Additional improvements in future years would be needed to achieve this goal, potentially
including construction of a new water storage facility, either above ground or below ground.
Rehabilitation of the streets reduces short term routine maintenance costs (crack sealing, pot hole
patching, etc.). Long term, reconstruction prolongs the structural stability of the roadways,
providing for a longer serviceable life.
The roadway portion of the project would be funded through the Road and Bridge Fund (and in
turn reimbursed from the Municipal State Aid construction fund) and through special
assessments to the benefiting properties in accordance with the City's Roadway Reconstruction
Assessment Policy, Council direction, and Minnesota Statutes Chapter 429. Twenty -five percent
(25 %) of the total project costs associated with a City standard street section (excluding extra
depth pavement section, costs associated with roadway widening, scour protection measures at
the bridge over Coon Creek, and sanitary sewer and water main related costs) would be assessed
to the properties fronting South Coon Creek Drive NW and the remaining seventy -five percent
(75 %) of the City standard street section costs plus the above mentioned items will be funded by
the City. The trunk water fund will cover costs associated with installation of the proposed water
main. The trunk sewer fund will cover costs associated with installation of sanitary sewer.
1
A Project Location map is attached in the Appendix as Exhibit 1.
2.0 EXISTING CONDITIONS
South Coon Creek Drive NW was constructed in several segments from Round Lake Boulevard
NW to Crosstown Boulevard NW. The current alignment of South Coon Creek Drive NW from
Round Lake Boulevard NW east to the bridge over Coon Creek was constructed in 1985. A
portion of the roadway just east of Round Lake Boulevard NW was reconstructed along with the
reconstruction of Round Lake Boulevard NW in 2004. The bridge over Coon Creek was
constructed in 1978. This bridge will remain in -place with this project. The current alignment
from the Coon Creek bridge east to Uplander Street NW was constructed in 1985. The segment
from Uplander Street NW east to Crosstown Boulevard NW was constructed in 1987. Prior to
these previously mentioned construction dates and based upon the best available information in
the files, South Coon Creek Drive NW was originally a gravel roadway.
With the previously mentioned projects, the entire South Coon Creek NW corridor was
constructed with 32' wide roadways from face of curb to face of curb (B618 concrete curb and
gutter), with 3" of bituminous over 6" of Class 5 aggregate base.
Storm water runoff for the existing roadway is handled with a combination of storm sewers,
bituminous and concrete spillways, and centerline culverts.
Storm water runoff on the west end of the project flows from approximately 250' west of Kerry
Street NW east to Round Lake Boulevard NW. At this intersection, an existing storm sewer
system handles the storm water runoff. This system is tributary to an existing storm water pond
just west of Round Lake Boulevard NW that discharges north into Round Lake. This segment of
the project is located within the Lower Rum River Watershed Management Organization
(LRRWMO).
The remainder of the project, from approximately 250' west of Kerry Street NW east to
Crosstown Boulevard NW is located within the Coon Creek Watershed District (CCWD). There
are seven existing low points in the roadway between Kerry Street NW and Thrush Street NW.
Each of these low points handles storm water runoff through spillways, ditches, overland flow,
and/or storm sewer systems. Each of these seven areas has some form of overland flow,
ponding, or pre- treatment prior to discharge into Coon Creek. Storm water runoff from Thrush
Street NW east to Crosstown Boulevard NW is handled by an existing storm sewer system that
ties into an existing storm sewer system in Crosstown Boulevard NW. This system discharges
directly into Coon Creek just east of the bridge over the creek on Crosstown Boulevard NW.
3.0
The existing roadway alignment will essentially remain unchanged. However, the entire roadway
will be widened approximately 2.5' on both the north and south sides of South Coon Creek Drive
NW. This widening will allow for construction of 5' wide shoulders on both sides of the
2
roadway that will be stripped out and utilized for bikes / pedestrians. The roadway along with
the shoulders will be posted for no parking. Tree removal and retaining wall construction will be
necessary along the project corridor to allow for widening of the roadway. Right of Entry's or
Temporary Construction Easements may be necessary to facilitate this construction. Staff will
work with any potential property owners if this is necessary.
Turn lane improvements will be constructed at the intersection with Crosstown Boulevard NW,
requiring widening of the roadway between Raven Street NW and Crosstown Boulevard NW of
approximately 16' (accounts for turn lane and shoulders). The turn lane improvements will add a
dedicated eastbound right turn lane, eastbound through / left lane, and a westbound through lane.
Turn lane improvements at Round Lake Boulevard have previously been constructed. No
additional turn lane improvements except for those previously mentioned are proposed with this
project. Please refer to Exhibit 2 in the Appendix for a schematic layout of the intersection
improvements with Crosstown Boulevard NW.
The proposed improvements would consist of reclaiming and salvaging the existing bituminous
surface and utilizing it as aggregate base. Approximately 4" of reclaimed material along the
existing roadway corridor will be used for areas being widened. If excess material is generated it
will be stockpiled at Andover Public Works. The proposed pavement section will match the total
depth of the existing 9" deep section (3" of bituminous over 6" of class 5) so a subcut will not be
required. The proposed pavement section is 4" of bituminous (in two lifts) over 5" of class 7
aggregate base (reclaimed aggregate base). The increase in bituminous depth is necessary to
comply with State Aid design requirements, and it will provide additional strength to the
pavement section as this road is a collector which carries higher volumes of vehicular and truck
traffic than a standard City street. Due to the roadway widening and its deteriorated state, all
B618 concrete curb and gutter along the project corridor will be replaced.
Storm sewer improvements would be included as a part of this project to replace deteriorated
structures, culverts and storm sewer pipe. Improvements also need to be made to accommodate
the roadway widening. Catch basins and storm sewer will be installed at all low points. Due to
the proposed roadway widening and increase in impervious area, storm water treatment will need
to be addressed with the project. Sumps will be installed in all catch basins to provide some
sedimentation cleaning of the storm water. In addition, expansion of one or more existing ponds
will likely be necessary to compensate for the additional runoff created with the roadway
widening. One area in particular that is being looked at for pond expansion is in the Shady Knoll
Park, located south of South Coon Creek Drive NW and west of Uplander Drive NW. There is
an existing pond in this park that receives storm water runoff from an existing storm sewer
system located at the intersection of South Coon Creek Drive NW and Uplander Street NW.
Additional low areas / ponding areas along the project corridor will be analyzed with final design
to determine if additional ponding volume will be required to comply with CCWD requirements.
Staff will also review the project corridor to determine other potential storm water BMP's (Best
Management Practices) that may be appropriate, potentially including rain gardens or infiltration
areas.
Water main improvements are proposed to be included with this project. The improvements
would include construction of a 12" water main from 143`d Avenue NW east to Crosstown
3
Boulevard NW. Currently there is a single connection of the water system to the west side of
town, which serves approximately 20% of the City residents hooked up to City water. This
connection would provide a redundant service, improve water pressures in portions of the west
side of town, and provide a first step towards the City's ultimate goal of maintaining a single
pressure system City wide throughout the water distribution system. Additional improvements in
future years would be needed to achieve this goal, potentially including construction of a new
water storage facility, either above ground or below ground.
This 12 water main would also provide the availability of City water to existing residents
located in the rural area of South Coon Creek Drive NW, and provide a connection to
undeveloped parcels south of the corridor should they choose to develop at a future date.
Sanitary sewer would still need to be constructed to provide full service to these parcels.
Existing homes located along the proposed 12" water line would have the option to extend a
service stub to their properties with this project. Stubs will only be constructed to existing homes
if the residents petition the City for the stub. Costs associated with the stub construction would
be assessed to the benefiting property. The costs associated with extension of a water stub
existing homes would be more feasible during construction of the water main and roadway
project than waiting until a future date to extend the service. The existing homes would still
have the option of if and when to actually connect their homes to the water system. At that time
in the future, area, lateral, and connection charges would be assessed.
Minor sanitary sewer improvements are also proposed with the project. City sanitary sewer is
currently located on the east and west ends of the project corridor, but not in the middle "rural"
section. An existing sanitary sewer manhole is located in the intersection of South Coon Creek
Drive NW and 145`h Avenue NW. It is proposed to extend a sewer stub from this manhole south
and west out of the roadway to provide access to approximately 20 acres of undeveloped property
located south of South Coon Creek Drive NW (namely 2424, 2530, 2536, and 2544 South Coon
Creek Drive NW). A preliminary analysis indicates that all or portions of these parcels can be
served via gravity with this extension. This would result in the availability of sanitary sewer and
water should these properties choose to develop at a future date. Extension of this stub would
allow for connection to the system without impacting the roadway at a future date. Extension of
the sanitary sewer stub out of the roadway would be paid for by the City's Sewer Trunk Fund.
This cost would be recouped by a fee paid for by future development in this area. This fee, based
upon the actual costs for the sanitary sewer extension, will be indentified in the City's fee
schedule. The current property owner at 2424 South Coon Creek Drive NW has expressed
interest in possibly serving their existing home with sanitary sewer. Any additional extensions or
services requested by the existing property owners would be assessed to the benefiting properties.
Exhibit 3 in the Appendix depicts the preliminary layout for the sanitary sewer improvements.
No other sanitary sewer improvements are proposed with this project. An analysis was
completed by the Andover Engineering Department on potentially extending a sewer line east
from a lift station located at 14) Avenue NW to serve the "rural" area in the future, however,
the depth of a gravity line (25'+ deep) in areas and the associated impacts to the project, along
with discussions with the Andover City Council, determined that this was not feasible at this
time. At a future date, sanitary sewer is expected to serve the rural areas south of South Coon
Creek Drive NW by extending lines up from the south and west. Construction of the Rural
C!
Reserve, north of Coon Creek, may require construction of a sanitary sewer line up a portion of
South Coon Creek Drive NW, but at this point any improvements were deemed to be premature
as an exact alignment and even method (gravity vs. force main) will be determined when
development is imminent.
4.0 RIGHT -OF WAY / EASEMENT
The majority of the work will take place within the existing right of way and drainage and utility
easements. Staff is working on determining the ultimate impacts to existing properties associated
with the roadway widening.
Preliminary design appears to indicate that a small amount of additional right of way may be
needed on the west end of the project north of South Coon Creek Drive NW to facilitate the
roadway widening. Based upon previous agreements between the City and the property owner at
3468 South Coon Creek Drive NW, and the proximity of homes to the roadway on the south side
of South Coon Creek Drive NW east of Round Lake Boulevard, the design is attempting to hold
the southerly curb line as close as possible to the existing alignment in this vicinity. This may
require the additional right of way previously mentioned, as well as some right of entry
agreements or potentially temporary construction easements on the north side of the roadway.
The remainder of the project corridor should not require additional right of way or permanent
easements. Some retaining walls are proposed to limit impacts to adjacent properties associated
with the roadway widening. Final design may indicate that additional right of entry's or
temporary construction easements in some of these locations may reduce the amount of required
retaining. walls, or allow for a smoother transition into existing yard areas. Staff will work with
property owners on this. issue on an individual basis. These issues will be further identified as
final design proceeds.
5.0 PERMITS
The City of Andover Engineering Department will obtain any necessary permits for the project.
Permits will be required from the Minnesota Pollution Control Agency (NPDES Storm water
Permit and sanitary sewer extension), Metropolitan Council of Environmental Services (MCES —
sanitary sewer extension), the Coon Creek Watershed District, the Lower Rum River Watershed
Management Organization (LRRWMO), the Minnesota Department of Health (water main
extension), and the Anoka County Highway Department
6.0 ESTIMATED PROJECT COSTS
The total estimated project cost is $2,868,570.00. This estimated cost includes construction
costs, contingencies, and indirect costs. These costs are estimated based upon preliminary
design. The final cost will be based upon final design, actual work completed by the contractor,
and unit bid prices for the project.
A detailed Preliminary Cost Estimate is included in the Appendix as Exhibit 4.
7.0 FUNDING / ASSESSMENTS
The project is proposed to be funded by a combination of special assessments and City funds.
For projects that include special assessments, the City is required to follow the process outlined
in Minnesota Statutes Chapter 429.
In accordance with the City's Roadway Reconstruction Policy and City Council direction,
twenty - five percent (25 %) of the total project costs for the City standard street section
improvements would be assessed to the benefiting properties, or specifically those properties
fronting along or addressed along the newly reconstructed roadway. The City standard street
section includes all removals and construction items, plus indirect costs, necessary to construct a
pavement section with 3" of bituminous over 5" of class 5 aggregate base, 33' wide from back of
curb to back of curb, including concrete curb and gutter and storm sewer repairs / improvements.
The remaining seventy -five percent (75 %) of the total project costs for the City standard street
section improvements would be funded through a combination of City Road and Bridge funds
and Municipal State Aid funds. In accordance with the Assessment Manual Policies and
Procedures Guide, the costs associated with pavement section depth (4" bituminous proposed vs.
3" for standard section) and width (37' proposed vs. 33' standard section) greater than the City
standard street section would be 100% funded by the City. These items, as well as bridge scour
protection measures will be funded through a combination of City Road and Bridge funds and
Municipal State Aid funds.
Costs associated with the water main extension would be funded through the Water Trunk Fund.
Costs associated with the sanitary sewer extension would be funded through the Sewer Trunk
Fund, with those costs being recouped by a fee when development occurs tributary to the sanitary
sewer extension.
The Andover Assessment manual lists four methods of assessments. They are: area, unit, front
footage (short side) and variable costs. For this project the unit method would be used to assess
each property for their individual benefit. Due to the varying nature and size of parcels
throughout the corridor in the "rural" and "urban" portions of the project, two different unit
assessment rates were determined. For this project, urban areas are defined as parcels currently
with access to City sewer and water.
To calculate the rate per unit, twenty -five percent (25 %) of the total project costs associated with
the City standard street section would be divided by the number of occupied or potentially
buildable parcels along the corridor. To determine the assessment rate for the urban and rural
areas, the length of each was divided by the total length of the project to determine the
proportionate amount of the assessable costs attributed to each. The total length of the
improvement project is 9,760 feet. The length of the "urban" improvements is 2,885 feet, or
29.56% of the total length. The length of the "rural" improvements is 6,875 feet, or 70.44% of
the improvements.
Is!
The total estimated assessment amount is $355,690.00. The urban portion of the assessable
amount is $105,140.00. There are 38 units in the urban area (which includes one potentially
subdivideable lot at 2356 South Coon Creek Drive). This equates to an estimated assessment
amount in the urban area of $2,770.00 per unit.
The rural portion of the assessable amount is $250,550.00. There are 32 units in the rural area
(which includes one unit for Creekridge Park and one unit for the farm field west of Coon Creek
on the north side of the roadway). This equates to an estimated assessment amount in the rural
area of $7,830.00 per unit.
The following table summarizes the estimated amounts and funding sources for the project:
Summary of Proiect Funding Sources
Estimated City Costs (Road & Bridge Fund / MSA Funds): $1,633,650.00
Estimated Trunk Water Fund:
$ 855,280.00*
Estimated Trunk Sewer Fund:
$ 23,950.00*
Estimated Assessment Amount (streets):
$ 355,690.00
Total Estimated Project Costs
$2,868,570.00
*Note: All costs associated with construction of services for water main and sanitary sewer
would be directly assessed to the benefitting properties. As the specific number of services
is unknown at this time, an estimated amount was included in the cost estimate and is
currently included in the trunk sewer and water funding sources. Service lines would only
be constructed if petitioned for beforehand by individual property owners.
A detailed Preliminary Assessment Worksheet and a proposed list of assessed properties are
included in the Appendix as Exhibits 5 and 6.
8.0 PROPOSED PROJECT SCHEDULE
If the project is initiated by the City Council, the project schedule would be as follows:
City Council ordered feasibility report
12/6/11
City Council receives feasibility report / Orders Public Hearing 2/6/12
Hold Public Hearing / Authorize plans and specs 3/6/12
Submit plans to Anoka County and MnDOT for State Aid Review 3/7/12
City Council approves plans and specifications and authorizes 3/20/12*
Advertisement for Bids
Advertise in the Anoka Union and Quest CDN
Receive bids
City Council awards contract
Contractor begins construction
Project Substantially Complete
Project Final Completion
3/30/12 — 4/13/12*
4/24/12*
5/1/12*
6/11/12
9/21/12
10/12/12
*Note: Project schedule is dependent upon MnDOT plan review turnaround.
9.0 CONCLUSIONS & RECOMMENDATIONS
9.1 Conclusions
As a result of this study, we conclude that:
1. South Coon Creek Drive NW is in need of repair, and it is identified for
reconstruction in the City's 2012 — 2016 Capital Improvement Plan.
2. The pavement section needs to be increased to handle the current and
projected traffic for the next 20+ years and to comply with State Aid
standards.
3. A 12" water main loop is necessary to provide adequate flow and
redundancy to the west side of town, and provide access for future
development.
4. The total estimated cost for the proposed improvements is $2,868,570.00.
These estimated costs include construction costs, contingencies and
indirect costs.
5. The estimated assessment amount for urban lots is $2,770.00 per unit and
the estimated assessment amount for rural lots is $7,830.00 per unit.
6. The project is necessary, cost - effective, and feasible from an engineering
perspective. The City Council shall determine the economic feasibility.
7. The project should best be constructed as proposed.
9.2 Recommendations
1. The City Council reviews this report in detail.
2. A public hearing shall be held by the City Council to determine if the
project is to be carried forward as presented.
Fool
APPENDIX
Exhibit 1: Project Location Map
Exhibit 2: Proposed Layout— South Coon Creek Drive NW / Crosstown Drive NW
Intersection Layout
Exhibit 3: Proposed Sanitary Sewer Improvements
Exhibit 4: Feasibility Cost Estimate
Exhibit 5: Preliminary Assessment Worksheet
Exhibit 6: Proposed List of Assessed Properties
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Right of Way
City Limits
Capital Improvement Plan
Project Name: MUNICIPAL STATE AID ROUTES
RECONSTRUCT 2012
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EXHIBIT 3
South Coon Creek Drive NW Reconstruction (City Project 11 -10)
Feasibility Cost Estimate
STREETS -
TOTAL ESTIMATED
PROJECT QUANTITIES
�,.r E1
1V0
All g
elll°�"N0nr1 c a�s�sx� �.
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$50,000.00
MAN],
$50,000.0
I
1 2021.501
IMobilization
LS
1
2
2101.511
Clearing and Grubbing
LS
1
$27,500.00
$27,500.0
3
2104.501
Remove Curb & Gutter
LF
19,600
$2.10
$41,160.0
4
2104.501
Remove Sewer Pipe (Storm) -
LF
1,300
$4.50
$5,850.0
5.
2104.503
Remove Concrete Driveway Pavement
SY
80
$10.00
$800.00
6
2104.503
Remove Concrete Sidewalk
SF
.1,325
$0.75
$993.75
7
2104.505
Remove Bituminous Driveway Pavement
SY
1,370
$300
$4,110.00
8
2104.509
Remove Drainage Structure
EA.
21
$400.00
$8,400.00
9
2104.513
Sawing Bit Pavement (Full Depth)
LF
450
$2.75
$1,237.50
10
2104.523
Salvage Castin
EA.
40
$125.00
$5,000.00
11
2105.501
Common Excavation (EV) - Curb
CY
4,900
$7.50
$36,750.0
12
2105.501
Common Excavation (EV) - Pond
CY
750
$8.50
$6,375.00
13
2105.507
Subgrade Excavation (EV)
CY
390
$8.00
$3,120.00
14
2105.525
Topsoil Borrow (LV) (Pulverized)
CY
2,040
$14.00
$28,560.0
15
2105.533
Salvaged Aggregate (CV)
CY
1,440
$7.00
$10,080.00
16
2112.501
Sub radePreparation
RDST
98
$150.00
$14,700.0
17
2232.501
Mill Bituminous Surface (2.0 ")
SY
50
$3.50
$175.00
18
2331.604
Bituminous Pavement Reclamation (P)
SY
32,340
$0.80
$25,872.0
19
2331.607
Haul Bit Pavement Reclamation(LV)
CY
1,200
$8.00
$9,600.00
20
2350.505
Type LV 4 Bit Mixture for Patching -
TN
226
$100.00
$22,600.00
21
2357.502
Bituminous Material For Tack Coat
Gal
1,920
$2.75
$5,280.00
22
2360.000
Type SP12.5 Wearing Course Mixture (C)
TN
9,870
$68.00
$671,160.0
23
2411.618
Modular Block Retaining Wall
SF
3,000
$25.00
$75,000.00
24
2501.515
12" RC Pipe Apron
EA.
2
$600.00
$1,200.00
25
2501.515
15" RC Pipe Apron
EA.
8
$800.00
$6,400.00
26
2501.515
18" RC Pipe Apron
EA.
1
$1,000.00
$1,000.00
27
2502.602
4" PVC Pipe Drain Cleanout
EA.
1
$200.00
$200.00
28
2503.511
12" RC Pipe Sewer CL V
LF
280
$25.00
$7,000.00
29
2503.511
15" RC Pipe Sewer CL V
LF
1,110
$29.00
$32,190.0
30
2503.511
18" RC Pipe Sewer CL V
LF
30
$38.00
$1,140.00
31
2503.511
2l" RC Pipe Sewer Sewer CL III
LF
360
$44.00
$15,840.00
32
2503.602
Connect to Existing Sanitary Sewer
EA.
1
$1,000.00
$1,000.00
33
2503.602
8" x 4" PVC Wye, Schedule 40
EA.
1
$50.00
$50.00
34
2503.603
8" PVC Sanitary Sewer SDR 35
LF
375
$28.00
$10,500.00
35
2503.603
4" PVC Sanitary Service Pie
LF
30
$20.00
$600.00
36.
2503.603
Jet Clean Sanitary Sewer Main
LF
475
$1.50
$712.50
37
2503.603
Televise Sanitary Sewer Main
LF
475
$1.50
$712.50
38
2504.601
Pressure Relief Station
L.S.
1
$65,000.00
$65,000.00
39
2504.602
Connect to existing 12" DIP Water Main
EA.
2
$1,500.00
$3,000.00
40
2504.602
6" Gate Valve and Box
EA.
10
$1,200.00
$12,000.00
41
2504.602
12" Gate Valve and Box
EA.
8
$2,300.00
$18,400.00
42
2504.602
Hydrant
EA.
10
$2,800.00
$28,000.0
43
2504.602
1" Corporation Stop
EA.
10
$125.00
$1,250.00
44
2504.602
1 " Curb Stop and Box
EA.
10
$200.00
$2,000.00
45
2504.603
6" Watermain Ductile Iron CL 52
L.F.
250
$35.00
- $8,750.00
46
2504.603
12" Watermain Ductile Iron CL 52
L. F.
7,750
$50.00
$387,500.0
47
2504.603
1" Type K Copper Pie
L.F.
300
$22.00
$6,600.00
48
2504.604
4" Polystyrene Insulation
S.Y.
1,920
$35.00
$67,200.00
49
2504.608
Ductile Iron Fittings
LBS.
7,000
$5.00
$35,000.00
50
2506.516
Casting Assembly
EA.
10
$500.00
$5,000.00
51
2506.521
Install Casting
EA_
35
$200.00
$7,000.00
52
2506.602
Adjust Frame & Ring Casting (Special)
E.A.
14
$400.00
$5,600.00
53
2506.602
Construct Drainage Structure, Type 401 -27 "Dia
EA.
14
$1,250.00
$17,500.00
54
2506.602
Construct Drainage Structure, Type 421 -48" Dia
EA.
20
$1,750.00
$35,000.00
55 12506.602
lConnect
Into Existing Storm Structure
EA.
5
$450.00
$2,250.00
Feasibility Cost Estimate - South Coon Creek Drive NW
Exhibit 4
56
2506.602
Construct Sanitary Sewer Manhole - Type 301
EA.
2
$2,000.00
$4,000.00
57
2511.501
Random Riprap Class III
CY
60
$85.00
$5,100.00
58
2511.601
Partially Grouted (Matrix) Rip Rap
LS.
1
$50,000.00
$50,000.00
59
2531.501
Concrete Curb & Gutter Design B618
L. F.
19,600
$8.75
$171,500.0
60
2531.507
6" Concrete Driveway Pavement
SY
80
$38.00
$3,040.00
61
2531.618
Pedestrian Curb Ramp
SF
160
$6.00
$960.00
62
2531,618
Truncated Domes
SF
12
$35.00
$420.00
63
2540.602
Relocate Mail Box
EA.
65
$80.00
$5,200.00
64
2563.601
Traffic Control
LS
1
$10,000.00
$10,000.0
65
2573.530
Storm Drain Inlet Protection
EA.
35
$85.00
$2,975.00
66
2575.502
Seed Mixture, Type 260
LB
140
$3.00
$420.00
67
2575.505
Sodding Type Lawn
SY
5,230
$3.00
$15,690.0
68
2575.523
Erosion Control Blanket, Category 1
SY
6,540
$1.25
$8,175.00
69
2575,604
Seeding
SY
6,540
$0.35
$2,289.00
70
2582.501
Pvmt Mssg (LT -Thru Arrow) - Paint
EA.
2
$55.00
$110.00
71
2582.501
Pvmt Mssg (Left Arrow) - Paint
EA.
1
$55.00
$55.00
72
2582.501
Pvmt Mssg (Right Arrow) - Paint
EA.
3
$55.00
$165.00
73
2582.502
4" Double Solid Line Yellow - Paint
LF
9,500
$0.35
$3,325.00
74
2582.502
4" Solid Line White - Paint
LF
20,000
$0.25
$5,000.00
75
2582.502
18" Solid Line White- Paint
LF
150
$1.25
$187.50
76
2582.503
Crosswalk Marking - Paint
SF
150
$1.50
$225.00
SJ...
Estimated Construction Cost
$2,128,750.0
75% Contingency
$159,660,0
Total Estimated Construction Cost
$2,288;410.0
SUMMARY OF PROJECT COSTS
Streets (standard section costs)
Estimated Construction Cost $918,210.00
Indirect Costs $232,780.00
$1,150,990.00
Storm Sewer
Estimated Construction Cost $216,800.00
Indirect Costs $54,960.00
$271,760.00
Extra Depth & Width Pavement Section (Non- Assessable)
Estimated Construction Cost $398,240.00
Indirect Costs $100.960.00
S499,200.00
Water Main (Non- Assessable)
Estimated Construction Cost $682,300.00
Indirect Costs $172. 980.00
5855,280.00
Sanitary Sewer (Non - Assessable)
Estimated Construction Cost 519,110.00
Indirect Costs 54- 840.00
523,950.00
Bridge Scour Protection (Non - Assessable)
Estimated Construction Cost 553,750.00
Indirect Costs 513- 630.00
567,380.00
TOTAL ESTIMATED PROJECT COST S2,868,560.00
Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations.
Feasibility Cost Estimate - South Coon Creek Drive NW
Exhibit 4
Estimated Expenses
Engineering (Includes Surveying, Inspection & Staking):
PRELIMINARY ANDOVER ASSESSMENT WORKSHEET
Project Name:
South Coon Creek Drive
Project No.: 11 -10
35,000.00
Reconstruction
$
Feasibility Report
Date:
Amount: $ 2,288,410.00
Contract Award
Date:
Amount: $
Estimated Construction Cost
Assessing (1 %)
Amount: $ 2,288,410.00
Estimated Expenses
Engineering (Includes Surveying, Inspection & Staking):
$
343,300.00
Consulting Costs
$
35,000.00
Aerial Mapping (1 % of street)
$
13,700.00
Drainage Plan (0.3% of street/storm)
$
4,760.00
Administration (3 %)
$
68,650.00
Assessing (1 %)
$
22,880.00
Bonding (0.5 %)
$
-
Recording Fees / Legal & Easement
$
5,000.00
Advertising
$
1,000.00
Permit and Review Fees
$
3,500.00
Street Signs (Materials and Labor)
$
9,000.00
Easement Acquisition
$
10,000.00
Material Testing
$
25,000.00
Construction Interest
$
30,000.00
City Costs
$
8,370.00
Total Estimated Expenses
$
580,160.00
Expenses Multiplier 25.352%
Total Estimated Project Cost Amount: $ 2,868,570.00
Estimated Construction Costs (total)
$
2,288,410.00
Deduction for Water Main Extension (const. costs)
$ .
682,300.00
Deduction for Sanitary Sewer Extension (const. costs)
$
19,110.00
Deduction for Bridge Scour Protection (const. costs)
$
53,750.00
Deduction for Extra Depth Pavement & Widening const. costs
$
398,240.00
Estimated Const. Costs (minus deductions)
$
1,135,010.00
x.25
Estimated Assessable Construction Costs (25 %)
$
283,750.00
Assessable Indirect Expenses
$
71.940.00
Total Estimated Assessable Costs
$
355,690.00
% of Length Assessable Costs
Total Length of Project
9760
Total Length in Urban Area (0 +40 - 10 +25, 79 -00 - 98 +00)
2885
29.56 %p $ 105,140.00
Total Length in Rural Area (10 +25 - 79 +00)
6875
70.44% $ 250,550.00
Feasibility Assessment Rate Per Lot (Urban) $
105,140.00 /
38 Units = $ 2,770.00 /Unit
Feasibility Assessment Rate Per Lot (Rural) $
250,550.00 /
32 Units = $ 7,830.00 /Unit
City Funding Sources
Water Trunk Fund (total costs)
$855,280.00
Sewer Trunk Fund (total costs)
$23,950.00
Road and Bridge Fund (MSA Funds) - Streets & Storm Sewer (total costs)
$1,633,650.00
Total Estimated City Costs
$2,512,880.00
Note: Totals are rounded to the nearest 510 for simplicity. Actual amounts will be used for the fmal assessments calculations.
Preliminary Assessment Worksheet
Exhibit 5
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COMMENTS
South Coots Creep Drive NW Reconstruction
Project 11 =10
Informational Meeting
Thursday, September 22, 2011
5:00 p.m. 7:00 p.m.
Name: �1c'SlCtbDo2 -�
Address: I Git' : 'LGf U, VO
Phone: E -Mail:
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COMMENT SHEET
South Coon Creek Drive NW Reconstruction
Project 11 -10
Informational Meeting
Thursday, September 22, 2011
5:00 p.m. m 7:00 p.m.
Name:
Address:
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South Coon Creek Drive NW Reconstruction
Project 11 -10
Informational Meeting
Thursday, September 22, 2011
5:00 p.m. — 7:00 p.m.
Name: hall 0OQ6Cb
Address: S cno& ae:e.k & eye
Comments:
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South Coon Creek Drive NW Reconstruction
Project 11 -1b
Informational Meeting
Thursday, September '22,'2011
( 6 00 p. : — 7:0 p.m.
Name: U Yl r� Ljl� q
Address:
Phone ��3 -6g��� o l— E -Mail: ° � � � r�
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South Coon Green Drive NW Reconstruction
Project 11 -10
informational Meeting
Thursday, September 22, 2011
5:00 p.m. m 7:90 p.m.
Name: � en % oc -'U - %
Address: so COo t 1AIV--�
Phone: � >+ - 3Z1 2�"1�' E- flail:
Comments: rtA'e .Jc�'tVz zJ . l'� L'LIOU,
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COMMENT SHEET
south Coon Creek Drive NW Reconstruction
Project 1140
Informational Meeting
Thursday, September 22, 2011
s :00 p.m. e 7:00 P.M.
Name: _
Address:
Phone: T761� 75 %`7��' E -Mail:
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Name:
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South Coon Green Drive NW Reconstruction
Project 91 -10
Informational Meeting
Thursday, September 22, 2011
5:00 p.m. — 7:00 p.m.
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COMMENT SHEET I
South Coon Creek Drive NW, Reconstruction
Project I1 -10
Informational Meeting
Thursday, September 22, 2011
-noo P
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E-Mail.
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COMMENT SHEET
South Coon Creek Drive Nli11i Reconstruction
Project '17 -'i0
Informational Meeting
Thursday, September 22, 2011
5:00 p.m. — 7:00 p.m.
Name:
Address: Zq!Fk 5o a1 CAOj— Lt
Phone: LxL - -A�b -5 t-1'L E -Mail:
Comments:
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COMMENTS
South Coon Creek Drive NW Reconstruction
Project 11 -10
informational Meeting
Thursday, September 22, 2011
5:00 p.m.. - 7:00 p.rn.
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Comments:
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South Coon Creek Drive NW Reconstruction
Project li -100
Informational Meeting
Thursday, September 22, 2011
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COMMENT SHEET
South Coon Creek Drive NW Reconstruction (C.P. 11 -10)
Informational Meeting
Tuesday, January 10, 2012
6:30 p.m.
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Address: ,S %lo '6 _S
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Do you have an irrigation system near the roadway: yes no (circle one)
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COMMENT SHEET
South Coon Creek Drive NW Reconstruction (C.P. 11 -10)
Informational Meeting
Tuesday, January 10, 2012
6:30 p.m.
Name: e
Address: ;)Y-_)� 1 S O {e_�
Phone: E -Mail:
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COMMENT SHEET
South Coon Creek Drive NW Reconstruction (C.P. 11 -10)
Informational Meeting
Tuesday, January 10, 2012
6:30 'p.m.
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COMMENT SHEET
South Coon Creek Drive NW Reconstruction (C.P. 11 -10)
Informational Meeting
Tuesday, January 10, 2012
6:30 p.m. ,
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Address: 22 ��' \ ��n v� ��z IL y
Phone: X21 Z37 R E -Mail: LeloeljEr`i3� 1� •Cov
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COMMENT SHEET
South Coon Creek.Drive NW Reconstruction (C.P. 11 -10)
Informational Meeting
Tuesday, January 10, 2012
6:30 p.m.'
Name: I b m
Address: �S d (
Phone: `7�e�1 _ S �• E -Mail: f.rj to 1 � iG o
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COMMENT SHEET
South Coon Creek Drive NW Reconstruction (C.P. 11 -10)
Informational Meeting
Tuesday, January 10, 2012
6:30 p.m.
Name: `�D V\ C�
Address:
Phone: 76'�--76;4 E -Mail: Qv,il4�cy C� +y11,�r�,(r�110.0 (0 1�✓1
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Do you have an irrigation system near the roadway : yes no (circle one)
Comments:
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COMMENT SHEET
South Coon Creek _Drive NW Reconstruction (C.P. 11 -10)
Informational Meeting
Tuesday, January 10, 2012
6:30 p.m.
Name: G ft a 7 11� /'q is
Address: -�/. -O < (,- ,,
Phone: E -Mail: rT_V, (o 1 s
Do you have an irrigation system near the roadway: yes no circle one)
Comments: l y7 T sT H �z7_4e 4--- sr i. ,_,f r
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COMMENT SHEET
South Coon Creek Drive NW Reconstruction (C.P. 11 -10)
Informational Meeting
Tuesday, January 10, 2012
6:30 p.m.
Name:
Address:
Phone: 7h 3 10 Z1— ti
9"-7, E -Mail:
Do you have an irrigation system near the roadway : yes no (circle one)
Comments: i J rcc ik Lr� vc,v� Svc �j
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COMMENT SHEET
South Coon Creek Drive NW Reconstruction (C.P. 11 -10)
Informational Meeting
Tuesday, January 10, 2012
6 :30 p.m.
Name:
Address: A7. 507y
Phone: E -Mail: /?
Do you have an irrigation system near the roadway: yes (circle one)
Comments:
Mo
January 12, 2011
RECEIVED
RE: Comments regarding South Coon Creek Drive Reconstruction (C.P. 11 -10)
JAN 2 0 2012
CITY OF ANDOVER
Mr. Berkowitz and City Council,
My wife and I are Andover residents and have been Andover residents for 13 years. We attended your
Open House on January 10 and also the Open House that you invited us to last November. And so we
think that we understand the project and its implications.
We agree that South Coon Creek Drive is in need of repair: However, we're concerned about the cost of
this project, especially during this time of economic hardship. We respectfully request that you delay
this project until the economic situation improves. In the meantime, we would prefer that the city
continue with its "band -aid" approach (i.e., filling pot - holes, etc).
Although we enjoy walking, jogging and biking along South Coon Creek Drive, we are concerned about
the additional cost of providing the bicycle /pedestrian paths. And so, in addition to the plan as it is now,
we would like to see a plan that does not include the bicycle /pedestrian paths, anticipating that the
alternative plan would be less costly and therefore more palatable.
Thank you for reading and considering our comments.
Michael and Lily Beaupre
3018 South Coon Creek Drive
michaelb(@connexusenerev.com
_ rFni
p.s. Yes we DO have an irrigation system near the roadway
_ (a 5
ia,ID
Dave Berkowitz
To: Ron Erickson
Cc: jlaw @andover.mn.us
.Subject: RE: South Coon Creek Drive NW, Reconstruction
Ron,
Thank you for the email_ Please refer below for the response to your questions. If you have any more questions or
would like to discuss this more please send me an email or give me a call.
Thank You
David D. Berkowitz
City of Andover.
Director of Public Works /City Engineer
763 - 767 -5133
From: Ron Erickson [ mailto :rerickson @ihearterickson.com]
Sent: Monday, January 16, 2012 10:25 AM
To: Dave Berkowitz
Cc: jlaw @andover.mn.us
Subject: South Coon Creek Drive NW Reconstruction
Gentlemen
We would like acknowledge your professional handling of the meetings on this construction.project. We all
have personal feelings and emotions about this project and you have done a good job explaining the details and
the process involved with it.
We have several items we would like clarification on.
1. If our neighbor across the street truly were to agree to all of the street widening on their property(3060) is this
possible and what is involved to get this into the plan? The plan is to keep the centerline the same. The shift of
centerline will most likely impact 3 properties across the street from you. All neighbors interested would need
to request this in writing and then we would look at the design to see if the shift of the road would have more
adverse impacts such as additional excavation, additional retaining walls, tree removal etc.
2. What type of reiaining walls are being proposed and do we have any say the design? That will be
determined in the design phase. Most common retaining wall constricted for similar projects is a block type
wall.
3. What would the policy be on driveway aprons? Ours currently is pavers with 12" of class 5 base. The
driveway is replaced in -kind. The pavers would be salvaged and reused so that they match.
4. Is it possible to have a second driveway cut in the curb on the same property? If you would like a separate
apron you would need to submit a vtTitten request as stated in the ordinance to the City Engineer and I would
evaluate it. If the drive is approved all cost associated with this would be the property owners responsibility.
1
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5. What is the latest time period to accept a water stub out? We would need a letter petition by early March
6. How far beyond the new curb will the property be affected? Will the excavated soil for the water main be
piled on the street? This is all dependent on the steepness of the slope behind the curb. If it is fairly flat the
distance behind the new curb line is approximately 3 feet. If slopes are steep it would be what is needed to meet
design criteria or for placement of a retaining wall. That will be determined in final design. The excavation for
the water main should remain within the existing roadway. In areas where hydrants are placed this could vary.
We understand the need for the road reconstruction. We would like to be on record that our desire is to leave the
road at the existing width and reduce lane size and stripe the shoulders within this dimension to give the
bike /walking area. If what you discussed in one of the meetings is true striping slows vehicles down this should
be an acceptable option that would satisfy every ones objection to the road widening.
We look forward to the council meeting where these items may be discussed
Thanks
Ron and Stacy Erickson
3065 South Coon Creek Drive
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members '
CC: Jim Dickinson, City Administrator
David D. Berkowitz, Director of Public orks /City EngineeXbtp
FROM: Todd Haas, Asst. Public Works Director/Parks Coordinator
SUBJECT: Order Improvement /Order Plans & Specs /12 -13 /Sunshine Park Parking Lot
Expansion West Side Phase 3 - Engineering
DATE: February 6, 2012
INTRODUCTION
The City Council is requested to order the improvement and direct preparation of plans and
specifications for Project 12 -13, Sunshine Park Parking Lot Expansion West Side Phase 3.
DISCUSSION
The improvement will consist of paving the south half of the west parking lot at Sunshine Park.
Attached is a preliminary layout of the area that will be paved.
BUDGET IMPACT
The improvement has been identified in the Capital Improvements Plan and will be funded by
park dedication funds.
ACTION REQUIRED
The City Council is requested to approve the resolution ordering the improvement and directing
preparation of plans and specifications for Project 12 -13, Sunshine Park Parking Lot Expansion
West Side Phase 3.
Respectfully submitted,
Todd Haas
Attachments: Resolution, reliminary layout, IP & Location Map
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF
PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 12 -13
FOR SUNSHINE PARK PARKING LOT EXPANSION WEST SIDE PHASE 3.
WHEREAS, the City Council is cognizant of the need for the improvements; and
NOW, THEREFORE BE IT RESOLVED by the City Council to order the
improvement of Sunshine Park Parking Lot Expansion West Side phase 3, Project
12 -13; and
BE IT FURTHER RESOLVED by the City Council to hereby direct the Director of
Public Works /City Engineer to prepare the plans and specifications for such
improvement project.
MOTION seconded by Councilmember,
and adopted by the
City Council at a regular meeting this 6th day of February , 2012 , with
Councilmembers
in favor of the resolution, and Councilmembers
voting
voting against, whereupon said resolution was declared passed.
ATTEST:
Michelle Hartner — Deputy City Clerk
CITY OF ANDOVER
Michael R. Gamache - Mayor
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Capital Plan
City of Andover, MN
Project# 12- 45001 -02
Project Name Sunshine Park- West Parking Lot
2012 thru 2016
Type Improvement Department Park & Rec - Projects
Useful Life 20 Years Contact Asst.Public Works Director
Category Park Improvements Priority 1 -High _
the south half of the existing west parking lot. Currently the north half is already paved with concrete curb and gutter.
Justification
Since Sunshine Park is considered the largest community park and is the focal point of athletic activities, the Park and Recreation Commission is
recommending that the parking lot be paved with concrete curb and gutter.
Expenditures 2012 2013 2014 2015 2016 Total
Improvement 35,000 35,000
Total 35,000 35,000
Funding Sources 2012 2013 2014 2015 2016 Total
Park Dedication Funds 35,000 35,000
Total 35,000 35,000
maintenance will be required to upkeep the park including painting of parking
45
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David D. Berkowitz, Director of Pu rks /City Engineer��
FROM: Todd Haas, Asst. Public Works Director/Parks Coordinator
SUBJECT: Order Improvement/Order Plans & Specs /12 -17 /Sunshine Park North
Parking Lot Lighting- Engineering
DATE: February 6, 2012
INTRODUCTION
The City Council is requested to order the improvement and direct preparation of plans and
specifications for Project 12 -17, Sunshine Park North Parking Lot Lighting.
DISCUSSION
The improvement will consist of lighting the north parking lot at Sunshine Park. Staff is working
with Connexus Energy on preparing a security lighting plan.
BUDGET IMPACT
The improvement has been identified in the Capital Improvements Plan and will be funded by the
capital projects levy.
ACTION REQUIRED
The City Council is requested to approve the resolution ordering the improvement and directing
preparation of plans and specifications for Project 12 -17, Sunshine Park North Parking Lot
Lighting.
Respectfully submitted,
Todd J. Haas
Attachments: Resolution, IP & L es
Location Map
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF
PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 12 -17
FOR SUNSHINE PARK NORTH PARKING LOT LIGHTING.
WHEREAS, the City Council is cognizant of the need for the improvements; and
NOW, THEREFORE BE IT RESOLVED by the City Council to order the
improvement of Sunshine Park North Parking Lot Lighting, Project
12 -17; and
BE IT FURTHER RESOLVED by the City Council to hereby direct the Director of
Public Works /City Engineer to prepare the plans and specifications for such
improvement project.
MOTION seconded by Councilmember.
and adopted by the
City Council at a regular meeting this 6th day of February , 2012 , with
Councilmembers
in favor of the resolution, and Councilmembers
voting
voting against, whereupon said resolution was declared passed.
ATTEST:
Michelle Hartner — Deputy City Clerk
CITY OF ANDOVER
Michael R. Gamache - Mayor
Capital Plan
City of Andover, MN
Project# 12- 45000 -06
Project Name Sunshine Park -Parking Lot Security Lighting
2012 thru 2016
Type Improvement Department Park & Rec - Operations
Useful Life 20 Years Contact DPW / City Engineer
Category Improvements Priority 1 -High
security / safety lighting for the large parking lot at Sunshine
to the number of practices and games played at Sunshine Park after daylight hours, it is necessary to provide parking lot lighting to allow
,iduals a safer access to and from vehicles. It will also give drivers better visability when driving through the parking lot area.
Expenditures 2012 2013 2014 2015 2016 Total
Improvement 35,000 35,000
Total 35,000 35,000
Funding Sources 2012 2013 2014 2015 2016 Total
Capital Projects Levy 35,000 35,000
Total 35,000 35,000
will be required for
43
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Capital Improvement Plan
Project Name: PARK IMPROVEMENTS
SUNSHINE PARK
L
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Project Location
Lots /Parcels
Park
Water
Right of Way
22
City Limits
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46
A C I T Y O F 0 NDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administra
FROM: David D. Berkowitz, Director of Public Works /City Engineer
SUBJECT: Order Improvement/Order Plans & Specs /11- 43/140t" Lane NW Water Main
Improvements - Engineering
DATE: February 6, 2012
INTRODUCTION
The City Council is requested to order the improvement and direct preparation of plans and
specifications for Project 11 -43, 140th Lane NW Water Main Improvements.
DISCUSSION
The estimated cost to construct water main and reconstruct the road along 140th Lane NW from
Raven Street NW to Nightingale Street NW is $293,400. A portion of the funding ($153,285.75)
has been secured through Community Development Block Grant (CDBG) funding. There is a
fund balance of $53,285.75 from the 2010 CDBG Water Main Construction Project for 138th
Avenue NW and $100,000 available from the 2011 Water Connection Assistance Program.
Anoka County approved the balance to be transferred to this project and the deadline to expend
the $53,285.75 has been extended to June 30, 2012 and the $100,000 has an expenditure deadline
of December 31, 2012.
As you can see that leaves a budget gap of $140,114.25 between the available CDBG funds and
the estimated project budget. The City Council and Andover Economic Authority authorized
staff to fund the shortfall through Tax Increment Financing.
BUDGET IMPACT
This project would be funded through CDBG and Tax Increment Financing.
ACTION REQUIRED
The City Council is requested to approve the resolution ordering the improvement and directing
preparation of plans and specifications for Project 11 -43, 1401h Lane NW Water Main
Improvements.
Respectfully submitted,
David D. Berkowitz
Attachments: Resolution & Location Map
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF
PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 11 -43
FOR 140TH LANE NW WATER MAIN IMPROVEMENTS.
WHEREAS, the City Council is cognizant of the need for the improvements; and
NOW, THEREFORE BE IT RESOLVED by the City Council to order the
improvement of 140th Lane NW Water Main Improvements, Project
11-43; and
BE IT FURTHER RESOLVED by the City Council to hereby direct the Director of .
Public Works /City Engineer to prepare the plans and specifications for such
improvement project.
MOTION seconded by Councilmember.
and adopted by the
City Council at a regular meeting this 6th day of February , 2012 , with
Councilmembers voting
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Michelle Hartner — Deputy City Clerk
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, Director of Public Works /City Engineer
SUBJECT: Order Improvement/Order Plans & Specs /12- 8/2012 Curb, Sidewalk &
Pedestrian Ramp Repairs - Engineering
DATE: February 6, 2012
INTRODUCTION
The City Council is requested to order the improvement and direct preparation of plans and
specifications for Project 12 -8, 2012 Curb, Sidewalk & Pedestrian Ramp Repairs.
DISCUSSION
The City has an annual program that inspects and identifies damaged or deficient segments of
concrete curb and gutter and sidewalk. Replacement of these segments prolongs the life of the
City's infrastructure and improves safety for the traveling public.
The City also completes an annual program where existing trail and /or sidewalk crossings
without truncated dome pedestrian curb ramps are reconstructed and brought into compliance
with ADA (American's with Disabilities Act) standards. Typically 3 -6 pedestrian ramps are
reconstructed annually through this program.
This project is indentified in the City's 2012 -2016 Capital Improvement Plan under the Annual
Curb Replacement item.
BUDGET IMPACT
The projects would be funded from the City's Road & Bridge Fund.
ACTION REQUIRED
The City Council is requested to approve the resolution ordering the improvement and directing
preparation of plans and specifications for Project 12 -8, 2012 Curb, Sidewalk & Pedestrian
Ramp Repairs.
Respectfully submitted,
David D. Berkowitz
Attachments: Resolution/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF
PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 12 -8
FOR 2012 CURB SIDEWALK & PEDESTRIAN RAMP REPAIRS.
WHEREAS, the City Council is cognizant of the need for the improvements; and
NOW, THEREFORE BE IT RESOLVED by the City Council to order the
improvement of 2012 Curb Sidewalk & Pedestrian Ramp Repairs, Project
12 -8; and
BE IT FURTHER RESOLVED by the City Council to hereby direct the Director of.
Public Works /City Engineer to prepare the plans and specifications for such
improvement project.
MOTION seconded by Councilmember
and adopted by the
City Council at a regular meeting this 6th day of February , 2012 , with
Councilmembers
in favor of the resolution, and Councilmembers
voting
voting against, whereupon said resolution was declared passed.
ATTEST:
Michelle Hartner — Deputy City Clerk
CITY OF ANDOVER
Michael R. Gamache - Mayor
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CLANDOVER.MN.US
TO: Mayor and Council members
CC: James Dickinson, City Administrator
FROM:
Dana Peitso, Human Resources Manager
SUBJECT: Approval of Collective Bargaining Agreement/Public Works
DATE: February 6, 2012
INTRODUCTION
The City Council is requested to consider the adoption of the 2012 Public Works Union Contract.
DISCUSSION
The 2012 bargaining process started on August 8, 2011, with the Public Works Union represented by
Minnesota Teamsters Public and Law Enforcement Employee's Union #320. Multiple issues were
discussed during the bargaining process; however, the only issue to be approved for 2012 is a "Me Too
Clause" for 2012 COLA.
Management has not proposed any COLA changes for any groups, represented or non - represented, so this
has our support.
BUDGETIMPACT
There is no impact.
ACTION REQUESTED
Approve the Public Works Union Contract for the year 2012.
Respectfully submitted,
Dana Peitso
(i)
T Y O F � A
)OVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO:
Mayor and Council Members
CC:
Jim Dickinson, City Administrator / Finance Directoj
FROM:
Lee Brezinka, Assistant Finance Director
SUBJECT:
Call for the Sale of Bonds — Ehlers and Associates
DATE:
February 7, 2012
% 7artt of the 2012 -2016 Capital Improvement Plan (CIP) the City contemplated the issuance of bonds
for various public improvements and equipment purchases. This agenda item initiates that process.
Also during any bond issuance process, it is a good time to review past debt issuances for potential long
term debt service savings. The General Obligation Capital Improvement Bonds, Series 2004A may meet
the state minimum requirement for present value savings of 3 %.
Ehlers and Associates, the City's fiscal advisor, will be present at the meeting to discuss pre -sale reports
for the sale of equipment certificates and the refunding of the 2004A GO Capital Improvement Bonds.
Due to the volatility of the market, the presale reports will be handed out at the meeting and will
outline the basic structure of the proposed bonds and the timing to complete the financing proposal.
BUDGET IMPACT
The equipment bonds are contemplated as part of the 2012 -2016 CIP, and the 2012 budget provides for
the equipment purchases. The refunding issue is an opportunity to save long term debt service expense.
ACTION REQUESTED
The City Council will be asked to approve the resolutions for the sale of equipment certificates and
refunding bonds.
Respectfully submitted,
Lee Brezinka
Attachments: To be handed out at the meeting
C I T Y O F
NDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David D. Berkowitz, Director of Public o s /City EngineervOl
From: Kameron Kytonen, Natural Resources Technician
Subject: NPDES (National Pollutant Discharge Elimination System) Presentation &
Public Meeting/12 -1- Engineering
Date: February 6, 2012
INTRODUCTION
The City of Andover is required to comply with the latest NPDES regulations set forth by the
Minnesota Pollution Control Agency (MPCA). One requirement as part of this process is to
hold a public meeting to receive feedback on the program.
DISCUSSION
To satisfy the MPCA mandates, staff fulfills the objectives under several Best Management
Practices (BMP's), which are part of a dynamic Storm Water Pollution Prevention Program
( SWPPP). This is a list of actions taken to improve the quality and reduce the quantity of
storm water runoff.
Staff will give a brief presentation summarizing the City's program. Following the
presentation, the Mayor will be asked to open up the public meeting. Residents of the City will
have an opportunity to make written and /or oral comments on the City's efforts thus far. They
may comment on the components of the SWPPP as well.
ACTION REQUESTED
The City Council is requested to hold a public meeting to review the City's status of
compliance with the program and make recommendations as needed.
Respectfully submitted,
fmeron Kyto en
Natural Resources Technician
C I T Y O F la
NDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City) dministrator
FROM: David L. Carlberg, Community Development Director
SUBJECT: Consider Code Amendment/Title 6 Chapters 2- 5/Parking; Street Obstructions; Golf
Carts and Motorized Vehicles; Snowmobiles, ATVs and Off - Highway Motorcycles;
Abandoned and Disabled Vehicles/Violations; Penalty
DATE: February 6, 2012
INTRODUCTION
The City Council is requested to review and approve a code amendment to Title 6, Chapters 2 -5
regarding parking; street obstructions; golf carts and motorized vehicles; snowmobiles, ATVs and
off - highway motorcycles; abandoned and disabled vehicles.
DISCUSSION
Recently citations have been issued by the Anoka County Sheriff's Office for vehicles parked in
violation of the winter parking regulations. Those who have been cited have complained about
being charged with a misdemeanor which requires a court appearance. Staff has worked with the
City Attorney to prepare an amendment to the City Code that changes the penalty to a petty
misdemeanor which provides for the payment of fees and surcharges, and requires no court
presence unless the violating entity so chooses to contest the citation. This penalty is more
appropriate for this type of offense /violation. Council may recall that a similar amendment was
done last July for violations to the boat /trailer parking regulations near Crooked Lake. Staff is also
proposing an amendment to Title 6, Chapter 2, to clarify that no parking is allowed on a city street
between the hours of one o'clock (1:00) A.M. and six o'clock (6:00) A.M. from November 1 to
April 15 no matter if there is a two inch snowfall event or not. It has been interpreted that the no
parking hours only apply when there is a two inch snowfall event.
In reviewing other chapters in Title 6 as listed in the introduction above, it was discovered that
many violations and subsequent penalties were also misdemeanors. In an effort to clean -up Title 6
to be consistent with the violation/penalty provisions, staff is proposing to amend these chapters as
well making the penalty a petty misdemeanor.
ACTION REQUESTED
Approve the amendment to the City Code as deemed necessary.
Respectfully sub ted,
David L. Carlberg
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE NO.
AN ORDINANCE AMENDING THE CITY CODE TO CLASSIFY PARKING
VIOLATIONS AS A PETTY MISDEMAEANOR IN THE CITY
THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN
AS FOLLOWS:
CITY CODE TITLE 6: MOTOR VEHICLES AND TRAFFIC
CHAPTER 2: PARKING REGULATIONS; STREET OBSTRUCTIONS
SECTION:
6 -2 -1: PARKING RESTRICTIONS ON PUBLIC RIGHTS -OF -WAY:
A. Parking DuFiRg Snow#a4:
4. It shall be unlawful for any person to leave, park, permit or allow any
vehicle to stand or remain upon any city street or right -of -way or on the
traveled portion of the road or to obstruct the flow of traffic, unless for an
emergency, between the hours of one o'clock (1:00) A.M. and six o'clock
(6:00) A.M. from November 1 to April 15, except as provided by this
chapter.
B. Parking During Snowfall 2L. It shall be unlawful to park or permit to be
parked, or to continue to park or permit to stand, any vehicle upon any city
street after two inches (2 ") or more snowfall until such time as the snow
has been plowed from the street.
8C. Vehicle Length And Weight Restrictions: It shall be unlawful for any
person to leave, park, permit, or allow any vehicle in excess of twenty four
feet (24') in length or having a carrying weight in excess of one ton to
stand or remain upon any street or right -of- way or on the traveled portion
of the road or to obstruct the flow of traffic at any time of any day unless
such vehicle is being used for the purpose of moving goods from or to a
commercial or residential location within one block from where such
vehicle is located. In no instance shall any vehicle described as being in
excess of twenty four feet (24') in length or having a carrying weight in
excess of one ton be left, parked or permitted to be parked on any street
or right -of- way, or in violation of any seasonal parking restrictions, or for a
period of more than two (2) continuous hours of any day unless prior
authorization from the City is obtained. (Amended Ord. 392, 5/18/10)
GD. Property Other Than Vehicles: No property of any kind or description,
except motorized vehicles, together with property lawfully attached
thereto, may be parked, stored, or permitted to stand upon any city street
or right -of -way at any time, except as the same may be permitted by
resolution of the City Council.
BE. Obstructing Mailboxes And Driveways: It shall be unlawful for any person
to leave, park or permit any vehicle to be parked in front of, or in such a
manner or place as to interfere with or hinder access by persons or
vehicles to, mailboxes or receptacles therefor, or to park or permit to be
parked any vehicle in such place or manner as to obstruct or hinder
access to any driveway, whether the same is public or private.
€F. Additional Restrictions: Notwithstanding the foregoing restrictions, the City
Council may impose additional parking restrictions on streets within the
city if, in its opinion, such restrictions are necessary to protect the health,
safety and welfare of persons or property. Streets subject to such
additional restrictions shall be designated by City Council resolution, and
such restrictions shall not be enforced until posted notice thereof on such
streets has taken place. (Amended Ord. 218, 5 -6 -1997)
6 -2 -2: PARKING BOAT TRAILERS: The parking of boat trailers without
boats is prohibited on school property or within one thousand feet (1,000) of the
Crooked Lake boat launch site. The following shall be exempt from the
requirements of this section:
A. Parking spaces specifically designated for boat trailer parking adjacent
to the boat launch site;
B. Boat trailers located on private property; and
C. Boat trailers owned and operated by The Department of Natural
Resources and the County Sheriffs Department. (Amended Ord.
218, 5 -6 -1997)
6 -2 -3: OBSTRUCTING PUBLIC RIGHTS -OF -WAY: No person shall
deposit or permit to be deposited and leave on any public street in the city
leaves, grass, sand or similar materials, nor shall any person plow, shovel, or
blow or permit the blowing, shoveling or plowing of snow onto a public street in
the city and leaving it. This provision shall not apply to any person who is in the
process of constructing or maintaining a yard or drive; provided, that the
materials are immediately removed from the street. (Amended Ord. 218, 5 -6-
1997)
6 -2 -4: REMOVAL, TOWING OF VEHICLES:
A. Authority: The designated law enforcement official is hereby authorized
and empowered to remove or cause to be removed any vehicle parked,
stored, stalled, or standing on city streets in violation of any of the
provisions of this chapter.
B. Removal Or Towing; Redemption: Said vehicles may be removed by
towing or otherwise and stored in garages or outside storage areas by
persons, individuals, or firms engaged in the general garage or towing
business within the city. Said vehicles shall not be removed from the
places where they are stored until the owners or authorized agents shall
have fully paid the costs incurred for towing and storage to the person or
firm who has furnished such service.
C. Unredeemed Vehicles; Lien For Costs: In the event that any vehicle held
or stored is not claimed or recovered by the owner thereof, there is
deemed to be imposed upon such vehicle a possessory lien for the
amount of the costs incurred for towing and storage. Such lien shall be
foreclosed in the manner provided by law for the foreclosure of
possessory liens.
D. Prima Facie Proof: Upon proof that a certain vehicle was parked, stored,
or allowed to stand in violation of this chapter and that a certain person is
the registered owner of said vehicle, this shall be prima facie evidence that
such person committed or authorized the commission of such violation.
(Amended Ord. 218, 5 -6 -1997)
6 -2 -5: CITATION: Community Service Officers or the County Sheriffs
Department may issue citations for violations of this chapter; provided, that no
Community Service Officer may require a person served to sign a promise to
appear with respect to any such citation. (Amended Ord. 218, 5 -6 -1997)
6 -2 -6: VIOLATION; PENALTY: Any person, firm, or corporation violating
any provision of this chapter eXGeN + f vielatiens of SeGtioR 6 2 2 shall he guilt
shall be
guilty of a petty misdemeanor and, upon conviction thereof, shall be subject to a
fine as provided in the City Code.
CITY CODE TITLE 6: MOTOR VEHICLES AND TRAFFIC
CHAPTER 3: GOLF CARTS AND MOTORIZED WHEEL CHAIRS
Section 6 -3 -5 VIOLATION; PENALTY: Any person, firm, corporation, or
voluntary association which violates any provision of this chapter shall be guilty
of a petty misdemeanor and, upon conviction thereof„ upon GGRViGtian theFeef,
shall be puRished OR aGGer4daRE;e with state la . shall be subject to a fine as
provided in the City Code.
CITY CODE TITLE 6: MOTOR VEHICLES AND TRAFFIC
CHAPTER 4: SNOWMOBILES, ALL - TERRAIN VEHICLES, AND OFF -
HIGHWAY MOTORCYCLES
SECTION 6 -4 -10 Violation; Penalty: Any person violating any provision of this
chapter shall be guilty of a petty misdemeanor and, upon conviction thereof,
thtee shall be subject to a fine as provided in the City Code.
CITY CODE TITLE 6: MOTOR VEHICLES AND TRAFFIC
CHAPTER 5: ABANDONED, DISABLED VEHICLES
SECTION 6 -5 -11: VIOLATION: Any person who abandons a motor vehicle on any
public or private property, without the consent of the person in control of such
property, or who violates any provision of this chapter shall be guilty of a petty
misdemeanor and, upon conviction thereof, shall be subject to a fine as provided in
the City Code. as defined by state 1
All other Titles, Sections and Chapters of the City Code shall be as written and
adopted by the City Council.
Adopted by the City Council of the City of Andover on this _ day of
2012.
ATTEST:
Michelle Hartner, Deputy City Clerk
CITY OF ANDOVER
Michael R. Gamache, Mayor
9 C I T Y O F 9
N
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator
FROM: David L. Carlberg, Community Development Director
SUBJECT: Update Fee Schedule
DATE: February 6, 2012
INTRODUCTION
Pursuant to the code amendment to Title 6, Chapters 2 -5 regarding Parking; Street Obstructions;
Golf Carts and Motorized Vehicles; Snowmobiles, ATVs and Off - Highway Motorcycles;
Abandoned and Disabled Vehicles a fine to violations of these provisions will need to be added to
the fee ordinance.
BACKGROUND
A $50.00 fine will be added to the administrative section of the fee ordinance. The code
amendment to Title 6, Chapters 2 -5 changed the penalty from a misdemeanor to a petty
misdemeanor and requires the payment of a fine with no court presence unless the violating party
chooses to contest the citation. The $50.00 fine is in addition to any court imposed fees and/or
surcharges.
ACTION REQUESTED
Approve the attached amendment to the fee ordinance effective February 6, 2012.
Respectfully, submitted,
David L. Carlberg
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE NO.
AN ORDINANCE AMENDING CITY CODE TITLE 1 -7 -3 ESATABLISHING PERMIT
FEES, SERVICE CHARGES, AND VARIOUS OTHER FEES TO BE COLLECTED BY
THE CITY OF ANDOVER.
THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS
FOLLOWS:
City code 1 -7 -3 is hereby amended as follows:
Administration
Fine for violations of Title 6, Chapters 2 -5 Regarding Parking; Street Obstructions; Golf
Carts and Motorized Vehicles; Snowmobiles, ATVs and Off - Highway Motorcycles;
Abandoned and Disabled Vehicles - $50.00, plus any court imposed fees and /or
surcharges.
Adopted by the City Council of the City of Andover on this 6`h day of February, 2012.
ATTEST:
Michelle Hartner, Deputy City Clerk
CITY OF ANDOVER
Michael R. Gamache, Mayor
C T Y O F
N I DQVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator
FROM: David L. Carlberg, Community Development Director
SUBJECT: Approve Ordinance Summaries
DATE: February 6, 2012
REQUEST
The City Council is requested to approve the following ordinance summaries:
Ordinance No. 416 Summary — An Amendment to the City Code, Title 6, Chapters 2 -5, Parking;
Street Obstructions; Golf Carts and Motorized Vehicles; Snowmobiles, ATVs and Off - Highway
Motorcycles; Abandoned and Disabled Vehicles
Ordinance No. 417 Summary — An Amendment to the City Code 1 -7 -3 Permit Fees, Service
Charges and Penalties
BACKGROUND
Minnesota Statutes 412.191, Subd. 4, allows the City to publish summaries of ordinances when the
ordinances are lengthy or include charts and maps. A 4/5 vote of the City Council is required to
approve an ordinance summary.
ACTION REQUESTED
Approve the attached ordinance summaries as presented.
Respectfully submitted,
C/e_ 6c�
David L. Carlberg
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE NO. 416 SUMMARY
AN ORDINANCE AMENDMENT TO CITY CODE, TITLE 6, CHAPTERS 2 -5, PARKING;
STREET OBSTRUCTIONS; GOLF CARTS AND MOTORIZED VEHICLES; SNOWMOBILES,
ATVs AND OFF - HIGHWAY MOTORCYCLES; ABANDONED AND DISABLED VEHICLES
STATUTORY AUTHORIZATION AND POLICY
Statutory Authorization
This ordinance amendment is adopted pursuant to the authorization and policies contained in
Minnesota Statute 412.
Policy
The purpose of these regulations is to protect the public health, safety and welfare and to change to
penalty for parking; street obstructions; golf carts and motorized vehicles; snowmobiles, ATVs and
off - highway motorcycles; abandoned and disabled vehicles violations from a misdemeanor to a
petty misdemeanor.
GENERAL PROVISIONS AND DEFINITIONS
Jurisdiction
The provisions of this ordinance shall apply to the City of Andover.
Enforcement
The City Administrator or his/her designee shall have the authority to enforce the provisions of this
ordinance.
Interpretation
Interpretation of the provisions of this ordinance shall be held to be the minimum requirements and
shall be liberally construed in the favor of the governing body.
A printed copy of this ordinance is available for inspection by any person during regular hours of
the City Clerk.
Adopted by the City Council of the City of Andover on this 6`h day of February, 2012.
ATTEST:
Michelle Hartner, Deputy City Clerk
1
CITY OF ANDOVER
Michael R. Gamache, Mayor
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE NO. 417 SUMMARY
AN ORDINANCE AMENDMENT TO CITY CODE 1 -7 -3 PERMIT FEES, SERVICE CHARGES
AND PENALTIES
STATUTORY AUTHORIZATION AND POLICY
Statutory Authorization
This ordinance amendment is adopted pursuant to the authorization and policies contained in
Minnesota Statute 412.
Policy
The purpose of these regulations is to protect the public health, safety and welfare and to establish
fees for the administration and enforcement of the City Code, Chapter 2 -5 regarding Parking; Street
Obstructions; Golf Carts and Motorized Vehicles; Snowmobiles, ATVs and Off - Highway
Motorcycles; Abandoned and Disabled Vehicles/Violations; Penalty.
GENERAL PROVISIONS AND DEFINITIONS
Jurisdiction
The provisions of this ordinance shall apply to the City of Andover.
Enforcement
The City Administrator or his/her designee shall have the authority to enforce the provisions of this
ordinance.
Interpretation
Interpretation of the provisions of this ordinance shall be held to be the minimum requirements and
shall be liberally construed in the favor of the governing body.
A printed copy of this ordinance is available for inspection by any person during regular hours of
the City Clerk.
Adopted by the City Council of the City of Andover on this 6th day of February, 2012.
ATTEST:
CITY OF ANDOVER
Michelle Hartner, Deputy City Clerk Michael R. Gamache, Mayor
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council f
CC: Jim Dickinson, City Administrator
FROM: Michelle Hartner, Deputy City Clerk
SUBJECT: Schedule Local Board of Appeal & Equalization Meeting
DATE: February 6, 2012
INTRODUCTION
The Council is requested to schedule the Local Board of Appeal & Equalization Meeting.
DISCUSSION
The City Council had submitted three dates to the Anoka County Assessor's Office for
the Local Board of Appeal & Equalization Meeting.
Anoka County was able to accommodate the request of April 12, 2012.
ACTION REQUIRED
The City Council is requested to schedule the Local Board of Appeal & Equalization
Meeting for April 12, 2012 at 7:00 p.m.
Respectfully submitted,
4
Michel e Hartner
Deputy City Clerk
k C I
1
o!'`r y,'
,T Y 0 . J� *`t�1
DOVE-,
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Administrator's Report
DATE: February 6, 2012
The City Administrator will give a brief verbal update on various items of interest to the City
Council and to the residents at the meeting. Listed below are a few areas of interest:
1. Administration & City Department Activities
2. Legislative Updates
3. Update on Development/CIP Projects
4. Meeting reminders /Community Events
Upon receipt of the meeting packet, if a member of the Council would like an update on a
particular item, please notify me so an adequate update can be made.
mitted,
ND OVE:
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Mayor & Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Supplemental Agenda Item for February 6, 2012 City Council Meeting
DATE: February 6, 2012
The City Council is requested to receive the following supplemental information.
Discussion Items
Item #10. Call for Sale of Bonds and Refunding of Bonds (Supplemental) —Administration
Information will be distributed at meeting
Item #12. Item Title Change
Consider Code Amendments /Title 6, Chapter 2, Parking Restrictions /Chapter 3, Golf Carts & Motorized
Wheel Chairs; Violation; Penalty /Chapter 4, Snowmobiles, All- terrain Vehicles and Off Highway
Motorcycles; Violation; Penalty /Chapter 5, Abandoned, Disabled Vehicles; Violation— Planning
Closed Session
Remove Item
im Dickinson
;itv Administrator
EHLERS
�sugi n!� F
Debt Issuance Services
February 6, 2012
Pre -Sala Report for
$630,000 General Obligation Equipment
Certificates, Series 2012A
$1,605,000 Taxable General Obligation
Capital Improvement Plan Refunding
Bonds, Series 2012E
AL66�qA
Todd Hagen, UPFA
Public Finance Advisor
And
Mark Ruff, cIPFA
Public Finance Advisor
mehlers- ric.com
Minnesota phone 661- T-M cwweP 4AWR
ONWAO it i1tYLe9.ew akd W fax f9 T- .s , UU X11 2 -9422
Debt issuance Services
0 1.❑.0
Executive Summary of Proposed Debt
Proposed Issue: $630,000 General Obligation Equipment Certificates, Series 2012A
$1,605,000 Taxable General Obligation Capital Improvement Plan
Refunding Bonds, Series 2012B
Purpose: Series 2012A: Funding of approximately $600,000 for the acquisition of
the City's planned 2012 and 2013 capital equipment purchases. If the
amount of equipment certificates issued is more than .25% of the taxable
market value, a public hearing and reverse referendum must be held. The
equipment portion of the Bonds does not exceed this amount.
Series 20128: Funding of approximately $1,565,727, together with interest
earnings, for the crossover refunding of the City's callable General
Obligation Capital Improvement Bonds, Series 2004A. Current interest
rates are 3.35% to 3.75 %.
Only one crossover refunding of the old bonds is legally allowed as tax -
exempt debt. A portion of the Series 2004A Bonds advance refunded lease
revenue bonds, therefore the Series 2012B Bonds must be taxable.
In a crossover refunding, the new bonds are sold more than 90 days in
advance of the call date of the old bonds. The proceeds of the new bonds
are invested in government securities and held in escrow. The money in
the escrow is used to pay interest on the new bonds until the call date and
to prepay the old bonds at the first opportunity. The City continues to
make payments on the old bonds until the call date. After the call date, the
City begins making payments on the new bonds. In other words, savings
will not be experienced until after February 1, 2013.
The specific allocation of costs for these purposes is attached to this
Report.
Authority: The Series 2012A Bonds are being issued pursuant to Minnesota Statutes,
Chapters 475 and 412 and the Series 2012B Bonds are issued pursuant to
Minnesota Statutes, Chapter 475.
Refunding Savings: For the 2012B Bonds based on estimated interest rates of 1.2 %, the
estimated savings as a result of the refunding will be approximately
$68,000, after all fees and expenses. This savings expressed in present
value terms 3.4% of the refunded principal. The minimum savings
required by Minnesota state law for this type of refunding is a present
Presate Report Fsbruary 6, 2012
City of Andover, Minnesota Page 2
Debt Issuance Services
a ❑❑❑
value savings of 3 %.
Funding Sources: The Bonds will be secured by the full faith and credit of the taxpayers of
the City, This security helps reduce interest costs.
It is the intent of the City to levy property taxes to support 105% of the
debt service beginning with taxes payable in 2012.
Term /Call Feature: The Bonds are being issued for a 5 -year period.
We are recommending that the 2012B Bonds be amortized first, before the
Series 2012A Bonds. This will shorten the overall term of the debt from
the 2004A structure. All but $5,000 of the amount of the $128,000 pay
2012 levy designated for the equipment certificates would need to be
redesignated for the 2012B Bonds to accomplish this recommendation.
Interest is payable each six months, commencing February 1, 2013.
Principal on the Series 2012B Bonds will be due on February 1 in the
years 2013 through 2016. Principal on the Series 2012A Bonds will be
due February 1, 2016 and 2017. The overall debt service is paid from the
same funding source, so the two bond issues are simply reallocating.
The Bonds are being offered without option of prior redemption.
Rating: The City currently has an underlying "AA +" bond rating with Standard &
Poor's. We recommend the City seek a rating on these issues.
If the winning bidder on the Bonds elects to purchase bond insurance, the
rating for the issue may be higher than the City's bond rating in the event
that the bond rating of the insurer is higher than that of the City.
Risk Factor: With a crossover refunding, the key risk factor is the call date. Because
the Series 2004A Bonds are first callable on February 1, 2013, to refund in
2012 it must be believed that comparable or better conditions will not
occur over the next year.
Issuing Process: In order to obtain the lowest interest cost to the City, we will solicit
competitive bids for purchase of the Bonds from local banks in your area
and regional underwriters.
We have included an allowance for discount bidding equal to 1.5% of the
principal amount of the issue on the Series 2012A Bonds and .60% on the
2012B Bonds. The discount is treated as an interest item and provides the
underwriter with all or a portion of its compensation in the transaction.
Presale Report February s, 2412
Tj City of Andover, Minnesota Page 3
0D ❑❑
Debt Issuance Services
If the Bonds are purchased at a price greater than the minimum bid amount
(maximum discount), the unused allowance may be used to lower your
borrowing amount.
Pricing Committee: Because of the many bond sales on February 21 (the day after Presidents'
Day), we recommend the City still meet that evening to adopt the bond
resolutions, but not actually consider bids and award the sale of the bonds.
The bond resolutions would establish a pricing committee to consider bids
and award the sale of the Bonds on February 22 or a subsequent date,
depending upon market conditions.
The pricing committee would be comprised of the Mayor (or City Council
member designated by the Mayor), the City Administrator and the City
Finance Director. The Council in effect delegates it's authority to the
pricing committee in this matter within the following parameters.
The pricing committee would be authorized and directed, with the advice
of Ehlers, to (a) review proposals for the sale of the Bonds, (b) award the
sale of the Bonds to the prospective purchaser with a proposal conforming
to the terms of proposal distributed by the City (including any adjustment
in principal amount) and offering the lowest true interest cost, and (c)
produce debt service savings on the Series 2012B Bonds such that the
present value of the debt service on the bonds (computed to their stated
maturity dates) is lower by at least three percentage points than the present
value of the debt service on the refunded principal.
Bank Qualification: Because the City is issuing less than $10,000,000 in the calendar year, the
City will be able to designate the Series 2012A Bonds as "bank qualified"
obligations. Bank qualified status broadens the market for the Series
2012A Bonds, which can result in lower interest rates.
Arbitrage Monitoring: Because the City is issuing less than $5,000,000 in this calendar year, the
proceeds can earn interest without restriction for three years. The City will
also need to keep its debt service funds within IRS parameters to avoid
penalties on carrying too high of a balance during the life of the issue.
Other
Considerations: The City will be agreeing to provide certain updated Annual Financial
Information and its Audited Financial Statement annually as well as
providing notices of the occurrence of certain "material events" to the
Municipal Securities Rulemaking Board (the "MSRB "), as required by
rules of the Securities and Exchange Commission (SEC). The City is
Presale Report February 6, 2012
City of Andover, Minnesota Page 4
0, Eli ❑❑
Debt Issuance Services
already obligated to provide such reports for its existing bonds, and has
contracted with Ehlers to prepare and file the reports.
The Bonds count against the City's legal debt limit of 3% of market value,
however there is over $50,000,000 remaining after this issue.
We will continue to monitor the market and the call dates for the City and
will alert you to any other future refunding opportunities.
Proposed Debt Issuance Schedule
Pre -Sale Review by Council:
Distribute Official Statement:
Conference with Rating Agency:
Approve Bond Sales by Council:
Award Sales by Pricing Committee:
Estimated Closing Date:
Attachments:
February 6, 2012
Week of February 6, 2012
Week of February 13, 2012
February 21, 2012
February 23, 2012
April 1, 2012
Sources and Uses of Funds
Proposed Debt Service Schedule
Refunding Savings Analysis
Bond Buyer Index
Resolution Authorizing Ehlers to Proceed With Bond Sale
Ehlers Contacts:
Financial Advisors:
Disclosure Analysts:
Bond Sale Coordinator
Todd Hagen
Mark Ruff
Pia Troy
Ginene Schultz
Alicia Aulwes
(651) 697 -8508
(651) 697 -8505
(651) 697 -8556
(651) 697 -8547
(651) 697 -8523
Presale Report February E. 2012
City of Andover; Minnesota Page 5
Debt Issuance Services
0 El _❑ ❑
Financial Analyst: Alicia Gage (651) 697 -9551
The Official Statement for this financing will be mailed to the Council Members at their home address for
review prior to the sale date.
Pre-sale Report F6bruary 6, 2012
City of Andover, Minnesota Page 6
City of Andover, Minnesota
$2,235,000 General Obligation Bonds, Series 2012A
Equipment Certificates and Crossover Refunding GO CIP Bonds 04A
Issue Summary
Total Issue Sources And Uses
Dated 04101120121 Delivered 04101/2012
Crossover
Refunding of GO
Equipment
CIP Bonds Series
Issue
Comficates
04A
Summary
Sources Of Funds
Par Amount of Bonds
$630,000.00
$1,605,000.00
$2,235,000.00
Total Sources
$630,000.00
$1,605,000.00
$2,235,000.00
Uses Of Funds
Deposit to Crossover Escrow Fund
-
1,565,726.96
1,565,726.96
Deposit to Project Construction Fund
600,000.00
-
600,000.00
Costs of Issuance
20,000.00
28,000.00
48,000.00
Total Underwriter's Discount (0.854 %)
9,450.00
9,630.00
19,080.00
Rounding Amount
550.00
1,643.04
2,193.04
Total Uses
$630,000.00
$1,605,000.00
$2,235,000.00
Series 2012A Tax GO Ref B 1 Issue Summary 1 2/ 312012 1 3:46 PM
4 EHLERS
(14tt.trl<'.IN vuttiitL' TINA
of Andover, Minnesota
_City
$2,235,000 General Obligation Bonds, Series 2012A
Equipment Certificates and Crossover Refunding
CO CIP Bonds 04A
Issue Summary
Debt Service Schedule
Date Principal coupon
Interest
Total P +I
Fiscal Total
04/01/2012 - -
-
-
-
02/01/2013 110,000.00 0.500%
16,820.83
126,820.83
126,820.83
08/01/2013 - -
9,817.50
9,817.50
-
02/01/2014 525,000.00 0.650%
9,817.50
534,817.50
544,635.00
08/01/2014 - -
8,111.25
8,111.25
-
02/01/2015 525,000.00 0.950%
8,111.25
533,111.25
541,222.50
08/01/2015 - -
5,617.50
5,617.50
-
02/01/2016 535,000.00 1.141%
5,617.50
540,617.50
546,235.00
08/01/2016 - -
2,565.00
2,565.00
-
02/01/2017 540,000.00 0.950%
2,565.00
542,565.00
545,130.00
Total $2,235,000.00 -
$69,043.33
$2,304,043.33
-
Yield Statistics
Bond Year Dollars
$7,202.50
Average Life
3.223 Years
Average Coupon
0.9586023%
Net Interest Cost (NIC)
1.2235103%
True Interest Cost (TIC)
1.2292683%
Bond Yield for Arbitrage Purposes
0.9577538%
All Inclusive Cost (AIC)
1.9260689%
IRS Form $038
Net Interest Cost
0.9586023%
Weighted Average Maturity
3.223 Years
Series 2012A Tax GO Ref 8 1 Issue Summary 1 213/2012 1 3:46 PM
ja EHLERS
(Ll40EN5' Ip af16Cf% flp:khtl
City of Andover, Minnesota
$630,000
General Obligation Equipment Certificates of Indebtedness, Series 2012
Equipment Certificates
Debt service schedule
Date
Principal coupon
Interest
Total P +I
Fiscal Total
04/01/2012
Net Interest Cost (NIC)
-
-
1.2683709%
02/01/2013
- -
4,912.50
4,912.50
4,912.50
08/01/2013
- -
2,947.50
2,947.50
-
02/01/2014
- -
2,947.50
2,947.50
5,895.00
08/01/2014
- -
2,947.50
2,947.50
-
02/01/2015
- -
2,947.50
2,947.50
5,895.00
08/01/2015
- -
2,947.50
2,947.50
-
02/01/2016
90,000.00 0.850%
2,947.50
92,947.50
95,895.00
08/01/2016
- -
2,565.00
2,565.00
-
02/01/2017
540,000.00 0.950%
2,565.00
542,565.00
545,130.00
Total
$630,000.00 -
$27,727.50
$657,727.50
-
Yield Statistics
Bond Year Dollars
$2,955.00
Average Life
4.690 Years
Average Coupon
0.9383249%
Net Interest Cost (NIC)
1.2581218%
True Interest Cost (TIC)
1.2683709%
Bond Yield for Arbitrage Purposes
0.9577538%
All Inclusive Cost (AIC)
1.9866226%
IRS Form 8038
Net Interest Cost
0.9383249%
Weighted Average Maturity
4.690 Years
Series 2012A Tax GO Ref B I Equipment Certificates 1 2/ 3/2012 1 3:46 PM
EHLERS
t£AO£O ft£ P"T li
City of Andover, Minnesota
$1,605,000
Taxable General Obligation Refunding Bonds, Series 2012
Crossover Refunding of GO GIP Bonds Series 04A
Debt Service Schedule
Date
Principal
coupon
Interest
Total P4-1
Fiscal Total
04/01/2012
-
-
-
-
-
02/01/2013
110,000.00
0.500%
11,908.33
121,908.33
121,908.33
08/01/2013
-
-
6,870.00
6,870.00
-
02/01/2014
525,000.00
0.650%
6,870.00
531,870.00
538,740.00
08/01/2014
-
-
5,163.75
5,163.75
-
02/01/2015
525,000.00
0.950%
5,163.75
530,163.75
535,327.50
08/01/2015
-
-
2,670.00
2,670.00
-
02/01/2016
445,000.00
1.200%
2,670.00
447,670.00
450,340.00
Total
$1,605,000.00
-
341,315.83
$1,646,315.83
-
Yield Statistics
Bond Year Dollars
$4,247.50
Average Life
2.646 Years
Average Coupon
0.9727094%
Net Interest Cost (NIC)
1.1994310%
True Interest Cost (TIC)
1.2025034%
Bond Yield for Arbitrage Purposes
0.9577538%
All Inclusive Cost (AIC)
1.8851479%
IRS Form 8038
Net Interest Cost
0.9727094%
Weighted Average Maturity
2.646 Years
Series 2012A Tax GO Ref B I Crossover Refunding of GO 1 2 312012 1 3:46 PM
10 EHLERS
[E "+IbEtilf Iq' N70Yt6: fIPo'i.�iE'.E
City of Andover, Minnesota
$1,605,000
Taxable General Obligation Refunding Bonds, Series 2012
Crossover Refunding of GO GIP Bonds Series 04A
Debt Service Comparison
Date Total P+l PCF Existina D!S
Net New D/S
Old Not Dig
Sayinas
_
02/01/2013 121,908.33 (1,566,908.33) 1,601,285.42
154,642.38
46,285.42
(108,356.96)
02/01/2014 538,740.00 - -
538,740.00
410,542.50
(128,197.50)
02/01/2015 535,327.50 - -
535,327.50
423,650.00
(111,677.50)
02/01/2016 450,340.00 - -
450,340.00
430,350.00
(19,990.00)
02/01/2017 - - -
-
435,750.00
435,750.00
Total $1,646,315.83 (1,566,908.33) $1,601,285.42
$1,679,049.88
$1,746,577.92
$67,528.04
PV Analysis Summary (Net to Net)
Gross PV Debt Service Savings .....................
53,289.07
Net PV Cashtlow Savings @ 0.958 %(Bond Yield) .....
53,289.07
Contingency or Rounding Amount ....................
1,643.04
Net Present Value Benefit
$54,932.11
Net PV Benefit / $1,647,044.41 PV Refunded Debt Service
3.335%
Net PV Benefit / $1,555,000 Refunded Principal...
3.533%
Net PV Benefit / $1,605,000 Refunding Principal..
3.423%
Refundina Bond Information
Refunding Dated Date
4/01/2012
Refunding Delivery Date
4/01/2012
Sedes 2012A Tax GO Ref B I Crossover Refunding of GO 1 2/ 312012 1 3:46 PM
EHLERS
f t46Ek211i FtdE�tC.' ftb'1�C�F
City of Andover, Minnesota
$1,605,000
Taxable General Obligation Refunding Bonds, Series 2012
Crossover Refunding of GO GIP Bonds Series 04A
Crossover Escrow Fund Cashflow
Date Principal Rate Interest
Receipts Disbursements Cash Balance
04/01/2012 - - -
02/01/2013 1,565,726.00 0.090% 1,181.37
0.96 - 0.96
1,566,907.37 1,566,908.33 -
Total $1,565,726.00 - $1,161.37
$1,566,908.33 $1,566,906.33 -
Investment Parameters
$1,554,481.78
Investment Model [PV, GIC, or Securities]
Default investment yield target
Securities
Bond Yield
Cash Deposit
0.96
Cost of Investments Purchased with Bond Proceeds
1,565,726.00
Total Cost of Investments
$1,565,726.96
Target Cost of Investments at bond yield
$1,554,481.78
Actual positive or (negative) arbitrage
(11,245.18)
Yield to Receipt
0.0905286%
Yield for Arbitrage Purposes
0.9577538%
State and Local Government Series (SLGS) rates for 1/30/2012
Series 2012A Tax GO Ref B I Crossover Refunding of GO 1 2/ 3/2012 1 3:46 PM
EHLERS
lF1ROfR$ tN' �t6ti.i� FiN'FN�f.
City of Andover, MN
$3,390,000 G.O. CIP Bonds, Series 2004A
Total Refunded Debt Service
Date
Principal
Coupon
Interest
Total P +l
Fiscal Total
02/01/2013
-
-
46,285.42
46,285.42
46,285.42
08/01/2013
-
-
27,771.25
27,771.25
-
02/01/2014
355,000.00
3.350%
27,771.25
382,771.25
410,542.50
08/01/2014
-
-
21,825.00
21,825.00
-
02/01/2015
380,000.00
3.500%
21,825.00
401,825.00
423,650.00
08/01/2015
-
-
15,175.00
15,175.00
-
02/01/2016
400,000.00
3.650%
15,175.00
415,175.00
430,350.00
08101/2016
-
-
7,875.00
7,875.00
-
02/01/2017
420,000.00
3.750%
7,875.00
427,875.00
435,750.00
Total $1,555,000.00 - $191,577.92 $1,746,577.92 -
Yield statistics
Base date for Avg. Life & Avg. Coupon Calculation
Average Life
Average Coupon
Weighted Average Maturity (Par Basis)
Refundina Bond Information
Refunding Dated Date
Refunding Delivery Date
Series 04A GO CIP Bds Ref I SINGLE PURPOSE 1 2/3201213:46 PIA
EHLERS
tfFD€RB Ifl PItkU'C fllJSp'C"f
4/01/2012
3.402 Years
3.6209404%
3.402 Years
4/01/2012
4/01/2012
City of Andover, MN
$3,6390,000 G.O. CIP Bonds, Series 2004A
Debt Service To Maturity And To Call
Yield Statistics
Base date for Avg. Life & Avg. Coupon Calculation
Average Life
Average Coupon
Weighted Average Maturity (Par Basis)
Refunding Bond Information
Refunding Dated Date
Refunding Delivery Date
Series 04A GO CIP ads Rat I SINGLE PURPOSE 1 2/ 3/2012 1 3:46 PM
EHLERS
ir�rstNnrNlcFireaac�
4/01/2012
3.402 Years
3.6209404%
3.402 Years
4/01/2012
4/01/2012
Refunded
Refunded
Refunded
Date
Bonds
Interest
Of$ To Call
Principal
Coupon
Interest
D/8
02/01/2013
1,555,000.00
46,285.42
1,601,285.42
-
-
46,285.42
46,285.42
08/01/2013
-
-
-
-
-
27,771.25
27,771.25
02/01/2014
-
-
-
355,000.00
3.350%
27,771.25
382,771.25
08/01/2014
-
-
-
-
-
21,825.00
21,825.00
02/01/2015
-
-
-
380,000.00
3.500%
21,825.00
401,825.00
08/01/2015
-
-
-
-
-
15,175.00
15,175.00
02/01/2016
-
-
-
400,000.00
3.650%
15,175.00
415,175.00
08/01/2016
-
-
-
-
-
7,875.00
7,875.00
02/01/2017
-
-
-
420,000.00
3.750%
7,875.00
427,875.00
Total
$1, 555,000.00
$46,285.42
$1,601,285.42
$1,555,000.00
-
S191,577.92
$1,746,577.92
Yield Statistics
Base date for Avg. Life & Avg. Coupon Calculation
Average Life
Average Coupon
Weighted Average Maturity (Par Basis)
Refunding Bond Information
Refunding Dated Date
Refunding Delivery Date
Series 04A GO CIP ads Rat I SINGLE PURPOSE 1 2/ 3/2012 1 3:46 PM
EHLERS
ir�rstNnrNlcFireaac�
4/01/2012
3.402 Years
3.6209404%
3.402 Years
4/01/2012
4/01/2012
Debt Issuance Services
Resolution No.
Council Member introduced the following resolution and moved its adoption:
Resolution Providing for the Sale of
$630,000 General Obligation Equipment Certificates, Series 2012A
$1,605,000 Taxable General Obligation Capital Improvement Plan Refunding Bonds, Series 2012B
A. WHEREAS, the City Council of the City of Andover, Minnesota, has heretofore determined that it is
necessary and expedient to issue the City's $630,000 General Obligation Equipment Certificates,
Series 2012A and $1,605,000 Taxable General Obligation Capital Improvement Plan Refunding
Bonds, Series 2012B (the "Bonds "), to crossover refund the City's outstanding General Obligation
Capital Improvement Bonds, Series 2004A and to finance the acquisition of various capital
equipment for the City; and
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ( "Ehlers "), as its
independent financial advisor for the Bonds and is therefore authorized to solicit proposals in
accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover, Minnesota, as
follows:
1. Authorization: Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale
of the Bonds.
2. Meeting: Proposal Opening. The City Council shall meet at 7:00 p.m. on February 21, 2012, for the
purpose of approving the sale of the Bonds and establishing a pricing committee. The pricing
committee shall meet at 2:00 p.m. on February 23, 2012 or another date set by City staff, for the
purpose of considering proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and, after full discussion thereof and upon a vote being taken thereon, the
following Council Members voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Dated this 6 h day of February, 2012.
City Administrator