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HomeMy WebLinkAboutCC - January 17, 2012• 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, January 17, 2012 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (1/3/12 Regular; 1/3/12 Closed) Consent Items 2. Approve Payment of Claims — Finance 3. Authorize DNR Forest Bonding Grant Application Submittal — Engineering 4. Default of Repayment Agreement/Fairbanks Properties LLC /Certify to Levy — Finance 5. Accept Resignation of Angie Perera, Associate Planner — Administration 6. Appoint Commission Members — Administration 7.. Approve Application for Exempt Permit/Rum River Chapter of MN Deer Hunters — Administration S. Approve Application for Exempt Permit /Struttin' Toms Chapter NWTF — Administration 9. Approve Debt Service Payments — Finance 10. Approve QCTV Reserve Funds Draw Request - Administration Discussion Items 11. Anoka County Sheriff's Office Monthly Report — Sheriff 12. Hold Public Hearing/Adopt Assessment RolUl 1- 2a/Flintwood St. NW — Engineering 13. Hold Public Hearing/Adopt Assessment RolUl 1- 24/Butternut St. NW, 173rd Ave. NW & Flintwood St. NW — Engineering 14. Hold Public Hearing/Order Plans & Specs /12- 2a/2012 Street Reconstruction (Ivywood Estates) - Engineering 15. Hold Public Hearing/Order Plans & Specs /12 -2b (Johnson's Oakmount Terrace) & 12 -2c (147`" Avenue NW) /2012 Street Reconstruction — Engineering 16. Consider Conditional Use Permit — Temporary Storage of Highway Construction Materials —16563 Hanson Boulevard NW - North Pine Aggregate, Inc. - Planning 17. Accept Resignation & Appoint QCTV Board Representative - Administration Staff Items 18. Schedule January Workshop — Administration 19. Schedule February Workshop — Administration 20. Administrator's Report —Administration Mayor /Council Input Closed Sessions — Property Acquisition Negotiations Update (PID#29- 32 -24 -44 -0022) Public Works Union Negotiations Update Adjournment 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council N� CC: Jim Dickinson, City Administrato FROM: Michelle Harmer, Deputy City Clerk SUBJECT: Approval of Minutes DATE: January 17, 2012 INTRODUCTION The following minutes were provided by Timesaver, reviewed by Administration and submitted for City Council approval: January 3, 2012 Regular January 3, 2012 Closed DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, IM ,4e,4KY-, Michelle Hartner Deputy City Clerk Attach: Minutes 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 REGULAR ANDOVER CITY COUNCIL MEETING —JANUARY 3, 2012 MINUTES The Regular Bi- Monthly Meeting of the Andover City Gamache, January 3, 2012, 7:02 p.m., at the Andover Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: PLEDGE OF Mike Knight, Shed None. =_= City Attorney, Scat City Administrator, Others as called to order by Mayor Mike 1685 Crosstown Boulevard NW, Julie Trudend Tony Howard . , Dave Peitso Ms. Lauri ount, 2b44 38 Avenue NW, Atr over expressed concerns about rumors that a large retail store would be built in the current Pov s location. She asked what the notification and input process would be for - esid(:r comment on any development that happens in this location.=_ City Administratof0ickinson stated there is a purchase agreement between the owner of Pov's and a buyer but at thrs f2me the is not able to indicate who the potential buyer would be. If the land is purchased and redeveloped then there may be an application with the City. If the developer complies with allW City's zoning codes and ordinances then the application would not require a public hearing. If the developer requests a variance for any of the codes or ordinances or requests a Conditional Use Permit then the application would come to the Planning and Zoning Commission and City Council for approval and there may be a public hearing. The property is zoned general business and the northwest comer of the property is guided for residential development at this time. The City does not know if the purchase agreement is just for the general business site or if it includes the residential portion of the property. Ms. Mount asked if big box retail would be considered general business. Community Development Director Carlberg stated retail is a permitted use for the site. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — January 3, 2012 Page 2 Councilmember Trude stated if a public hearing is required for the development of this property then a metal sign would be posted and notification would be sent to neighboring properties within 300 -feet. If the development meets all the criteria then the application would not go through the public hearing process. She stated the City has changed some of the codes such as lighting, safety, appearance and traffic access to address neighborhood concerns. City Administrator Dickinson stated the City is following the potential sale and redevelopment of this site closely. Councilmember Knight asked if lighting was the neighborhoods biggest concern. Ms. Mount stated the neighborhood concerns included the lighting, traffic, the type of clientele, and the decline in home values in the surrounding neighborhoods. The neighborhood she lives in is not directly connected to the Pov's property but a retail development would impact her neighborhood. AGENDA APPROVAL Mayor Gamache stated Item 7 under Consent Items would be removed from the Agenda. Motion by Councilmember Knight, Seconded by Councilmember Bukkila, to approve the Agenda as amended. Motion carried unanimously. APPROVAL OFMINUTES December 20, 2011 Regular City Council Meeting Motion by Councilmember Trude, Seconded by Councilmember Howard to approve the December 20, 2011 Regular City Council Meeting minutes as presented. The motion carried unanimously. December 20, 2011 Closed City Council Meeting Motion by Councilmember Knight, Seconded by Councilmember Howard to approve the December 20, 2011 Closed City Council Meeting minutes as presented. The motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims. Item 3 Accept Petition/Order Feasibility Report/11- 47/174`" Ave. NW, Heather St. NW 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes January 3, 2012 Page 3 & 173rd LN. NW /Gravel Road Paving. (See Resolution R001 -12) Item 4 Approve Change Order #1 /11- 14/Tower #1 (Rose Park). (See Resolution R002- 12) Item 5 Approve License Agreement/Use of Digital Ortho & Oblique Aerial Photographs. Item 6 Approve City Administrator Review. Item 8 Approve Application for Exempt Permit/Anoka Area Chamber of Commerce. Item 9 Approve Refuse/Recycler Hauler Commercial License. Item 10 Approve 2012 Massage Establishment License. Motion by Councilmember Bukkila, Seconded by Councilmember Knight, for approval of the Consent Agenda as amended. Motion carried unanimously. APPROVE OFFICIAL DEPOSITORIES & BANKS City Administrator Dickinson stated each year the City Council is required by state law to approve a resolution designating the City's official depositories, supplemental depositories of investments and designating an individual as the approval authority for collateral transactions. Motion by Councilmember Trude, Seconded by Councilmember Knight, to Approve the Resolution that Designates Depositories for City Funds and Designates the City Administrator of the City of Andover as the Approval Authority for the Release and Acceptance of All Collateral to be Held by the City in Conjunction with City Funds on Deposit with Authorized Institutions. The motion carried unanimously. (See Resolution R003 -12) DESIGNATE OFFICIAL NEWSPAPER Mayor Gamache stated each year the City Council must designate the official newspaper of the City where publication of official notices are made. The Anoka County Union has submitted their proposal to serve as the City's legal newspaper for 2012. There are no rate increases proposed for the legal publication rate and the electronically submitted legals. Motion by Councilmember Trude, Seconded by Councilmember Howard to designate the Anoka County Union as the Official Newspaper for 2012. The motion carried unanimously. APPOINT ACTING MAYOR Mayor Gamache stated each year the Mayor appoints an Acting Mayor in the event he is unable to attend a Council meeting. The Acting Mayor for 2011 was Councilmember Trude and he would recommend Councilmember Trude for 2012: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29_ 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes —January 3, 2012 Page 4 Councilmember Trade stated she would accept the appointment as Acting Mayor. Motion by Mayor Gamache, Seconded by Councilmember Knight to Appoint Councilmember Trade as Acting Mayor for 2012. The motion carried unanimously. APPOINT STANDING COMMITTEES Mayor Gamache stated each year Standing Committees are appointed based upon the recommendation of the Mayor. The City Council is requested to appoint members for the Public Works and Newsletter Committees for 2012. He recommended Councilmember Howard and Councilmember Bukkila for the Public Works Committee with Councilmember Bukkila as the Chair and Councilmember Trude and Councilmember Knight for the Newsletter Committee with Councilmember Trade as the Chair. Motion by Mayor Gamache, Seconded by Councilmember Trade to Appoint Councilmember Howard and Councilmember Bukkila for the Public Works Committee with Councilmember Bukkila as the Chair and Councilmember Trade and Councilmember Knight for the Newsletter Committee with Councilmember Trade as the Chair for 2012. The motion carried unanimously. SCHEDULE 2012 LOCAL BOARD OF APPEAL & EQUALIZATION Mayor Gamache stated the Council is requested to schedule the Local Board of Appeal and Equalization dates. The Anoka County Assessor has indicated they will make every attempt to accommodate City Council /Board of Review dates of choice. The dates for the meeting must fall between April 9, 2012 and May 10, 2012. April 24 and April 26 are not available within that date range. The Council is requested to select at a minimum two (2) potential dates of choice to submit to the County Assessor. Councilmember Trade asked if the second follow -up meeting date scheduled had to be two (2) weeks after the first date. City Administrator Dickinson stated they did not have to be two (2) weeks apart. Generally the second meeting would be pushed out to a regular City Council meeting if possible. Councilmember Trade suggested using the first regular Council meeting in May as the follow -up meeting date and schedule the first meeting date in April. City Administrator Dickinson suggested the Council provide three (3) dates as potential options for the County Assessor and rank them in the order or preference. Mayor Gamache suggested the week of April 9 for the first meeting to occur. Regular Andover City Council Meeting Minutes —January 3, 2012 Page 5 Councilmember Trude suggested the City proposed April 12, April 16, and April 18 as optional dates for the first meeting to occur. City Administrator Dickinson clarified the meeting would be held in the City Council Chambers at 7:00 p.m. and this would not be a televised meeting. Councilmember Bukkila stated these dates would work. 9 Councilmember Trude requested staff to check into the certifications for training. 10 11 City Administrator Dickinson stated staff would look into this and report to the City Council. 12 13 14 RESCHEDULE FEBRUARY 71 2012 CITY COUNCIL MEETING 15 16 Mayor Gamache stated the first Council meeting in February falls on the Major Political Party 17 Caucus date. State Law prohibits Council meetings after 6:00 p.m. on the Party Caucus date. 18 Therefore, Council needs to reschedule the meeting to either Monday, February 6"' or 19 Wednesday, February 8h. Staff suggests that the meeting be held on Monday, February 6, 2012 20 because there is an Open Space Commission meeting scheduled for February 8, 2012. 21 22 Motion by Councilmember Knight, Seconded by Councilmember Howard to Reschedule the 23 February 7, 2012 Regular City Council meeting to Monday, February 6, 2012 at 7:00 p.m. The 24 motion carried unanimously. 25 26 SCHEDULE FEBRUARYEDA MEETING 27 28 Mayor Gamache stated the Council is requested to schedule an Economic Development 29 Authority (EDA) meeting at 6:00 p.m. before the first regular February 2012 City Council 30 meeting. 31 32 Motion by Councilmember Bukkila, Seconded by Councilmember Howard to Schedule an 33 Economic Development Authority (EDA) Meeting at 6:00 p.m. on Monday, February 6, 2012, 34 before the Regular City Council Meeting. The motion carried unanimously. 35 36 ADMINISTRATOR'S REPORT 37 38 City Administrator Dickinson updated the City Council and the residents regarding 39 administration and city department activities, and upcoming meetings and community events 40 including the closing of Pov's and the winter outdoor ice for the City of Andover during the 41 holiday season. The outdoor ice did better than the indoor skating due to the nice weather. The 42 City of Andover ended 2011 with 58 new construction homes in the community and The Bean 43 has opened since the last Council meeting. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes —January 3, 2012 Page 6 Community Development Director Carlberg provided an update of the Parkside at Andover Station Annual Homeowners Association meeting. The two items covered in the meeting were the closing of Pov's and an update on the property purchased from Premier /Breuggeman in that the City is motivated to sell the property and is meeting with developers to move the project forward. Councilmember Howard asked if staff had communicated with Andover High School in regard to closing the parking lot at Sunshine Park next week. City Administrator Dickinson indicated that staff had talked with Andover High School. Mayor Gamache asked if the lighting at the hockey rink had been evaluated this year. City Administrator Dickinson stated the lighting was evaluated and set properly earlier this year. MAYOR/COUNCIL INPUT (Commission Interviews) Councilmember Trude stated the Council would be conducting interviews next week for potential Commissioners. She asked what the schedule looked like at this time. City Administrator Dickinson stated Councilmembers would receive a packet of information by the end of the week that included information on the candidates. The first day there would be more interviews scheduled and the second day there would be time after the last interview for the City Council to discuss the interviews and possibly make their decisions. The interviews will start at 6:30 p.m. and the Council can expect to be done at approximately 9:00 p.m. each evening. Mayor Gamache recessed the regular City Council meeting at 7:20 p.m. to a closed session of the City Council to discuss property acquisition negotiations for PID #29- 32 -24 -44 -0022, and the Public Works Union negotiations. The City Council reconvened at 8:12 p.m. ADJOURNMENT Motion by Councilmember Howard, Seconded by Councilmember Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 8:13 p.m. Respectfully submitted, Tina Borg, Recording Secretary 1 Regular Andover City Council Meeting Minutes —January 3, 2012 Page 7 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — JANUARY 3, 2012 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 2 APPROVALOF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 2 Item 2 Approve Payment of Claims .......................................................... ............................... 2 Item 3 Accept Petition/Order Feasibility Report/11- 47/174` Ave. NW, Heather St. NW & 173`a LN. NW /Gravel Road Paving (See Resolution R001- 12) .......... ............................... 2 Item 4 Approve Change Order #1/11 -14 /Tower #1 (Rose Park) (See Resolution R002 -12).. 3 Item 5 Approve License Agreement/Use of Digital Ortho & Oblique Aerial Photographs.... 3 Item 6 Approve City Administrator Review ............................................. ............................... 3 Item 8 Approve Application for Exempt Permit/Anoka Area Chamber of Commerce........... 3 Item 9 Approve Refuse /Recycler Hauler Commercial License ................ ............................... 3 Item 10 Approve 2012 Massage Establishment License ............................ ............................... 3 APPROVE OFFICIAL DEPOSITORIES & BANKS (See Resolution R003 -12) ......................... 3 DESIGNATE OFFICIAL NEWSPAPER ........................................................ ............................... 3 APPOINTACTING MAYOR ......................................................................... ............................... 3 APPOINT STANDING COMMITTEES ........................................................ ............................... 4 SCHEDULE 2012 LOCAL BOARD OF APPEAL & EQUALIZATION ...... ............................... 4 RESCHEDULE FEBRUARY 7, 2012 CITY COUNCIL MEETING ............. ............................... 5 SCHEDULE FEBRUARY EDA MEETING .................................................. ............................... 5 ADMINISTRATOR'S REPORT ..................................................................... ............................... 5 MAYOR/COUNCIL INPUT ........................................................................... ............................... 6 (Commission Interviews) ............................................................................. ............................... 6 0�ssryw _ NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance D FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: January 17, 2012 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $151,484.29 on disbursement edit list #1- 2 from 01/05/12 — 01/13/12 have been issued and released. Claims totaling $154,085.66 on disbursement edit list #3 dated 01/17/12 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $305,569.95. Please note that Council Meeting minutes will be used as documented approval. 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V M N 0 N o_ h a w 0 0 Y U N U Y a e 0 U c U U U U U X O ai vi v3i cn � U � O O O O 3 3 3 3 8 zzzzv FF N N N N vi �n �n vi vvv� v v v v r r r r N N by R G. c� G L`. V M N 0 N o_ h a w 0 0 Y U N U Y a e 0 U c C I T Y O F (AN OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US To: Mayor and Council Members CC: Jim Dickinson, City Administrator David Berkowitz, Director of Publi o s /City Engineer From: Kameron Kytonen, Natural Resources Technician Subject: Authorize DNR Forest Bonding Grant Application Submittal - Engineering Date: January 17, 2012 INTRODUCTION The City Council is requested to authorize the submittal of a Forest Bonding grant application through the Minnesota Department of Natural Resources (DNR) to help pay for trees to be planted by city staff and volunteers on various public properties. DISCUSSION Many of our public properties, including our Fire Stations and parks, would benefit by planting a variety of native trees. Invasive insects and diseases continue to threaten our;. existing trees. Emerald Ash Borer (EAB) is a prime example of this. Although it hasn't been found in Andover yet, it's just a matter of time. Ash was heavily planted in our parks in the past, and many will die from EAB. Thus, it's a good time to seek funds for purchasing and planting more trees. BUDGET IMPACT Staff will be requesting $15,000 for the grant, which will be used to pay for the trees from nurseries. There is no match requirement, but the City will be spending significant in -kind time planning and coordinating tree planting projects at the various sites. ACTION REQUESTED It is requested that City Council authorize staff to apply for the DNR Forest Bonding grant. Respectful y submitted, Kameron ytonen Natural Resources Technician 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 , (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Directs FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Default of Repayment Agreement — Fairbanks Properties, LLC DATE: January 17, 2012 0 INTRODUCTION On June 6, 2006, the City entered into a repayment agreement with Fairbanks Properties, LLC in the amount of $50,000 for the intersection improvements at Hanson Boulevard and 154"' Avenue in Andover. On September 7, 2010, that agreement was amended extending the term an additional two years and deferring three principal payments to the extended term. See attached amended repayment agreement. DISCUSSION On November 1, 2011, Fairbanks Properties, LLC had received a certified copy of an invoice with payment due on December 1, 2011. On December 2, 20111 had talked with Mr. Fairbanks and he stated by the 15"' he would make the payment. On December 20, 2011, Fairbanks Properties, LLC received a certified letter stating final notification with payment due by December 30, 2011 or the balance with interest would be certified to the County Auditor pursuant to Minn. Stat. 429.061, Subd. 3 for collection with the real estate taxes due on the property in the following year per the amended repayment agreement. The balance of the repayment agreement is $30,761.24 with interest calculated from 07/01/2011 at 5.5 %. Finance is recommending that the balance be split between the two benefitting properties and certified over four years (2013- 2016). Total amount to be certified is $31,687.14 (principal balance of $30,761.24 and interest calculated through 01/17/2012 of $925.90). ACTION REQUESTED The Andover City Council is requested to approve the resolution certifying the balance due with interest to the two benefitting properties. Respectfully submitted, Lee Brezinka,�� Attachments: Amended Repayment Agreement Resolution and Assessment Rolls Cc: Fairbanks Properties, LLC, 15575 Bluebird St NW, Andover, MN 55304 AMENDED REPAYMENT AGREEMENT This Repayment Agreement is made this _7th day of _September , 2010 by and between the City of Andover, a municipal corporation under the laws of the State of Minnesota, 1685 Crosstown Boulevard NW, Andover, Minnesota 55304 ( "City ") and Fairbanks Properties, LLC, a Minnesota limited liability company, 15575 Bluebird Street NW, Andover, Minnesota 55304 ( "Fairbanks "). WHEREAS, Fairbanks owns the following property in the vicinity of Hanson Boulevard and 154th Avenue legally described as: Lot 1, Block 1, and Lot 1, Block 2 Chesterton Commons 4th Addition, Anoka County, Minnesota ( "Property "). WHEREAS, the City has caused certain improvements to be constructed at the intersection of Hanson Boulevard and 154th Avenue within the City of Andover, Anoka County, Minnesota; and WHEREAS, the City and Fairbanks agree that said intersection improvements will provide benefit to the Property described herein; and WHERAS, Fairbanks has agreed to contribute to the City the sum of Fifty Thousand and no /100 Dollars ($50,000.00) as and for Fairbanks' contribution to the cost of said intersection improvements; and WHEREAS, the parties hereto wish to set out the terms and conditions under which said contributions by Fairbanks shall be paid to the City. NOW, THEREFORE it is hereby agreed as follows: 1. As and for the intersection improvements constructed at Hanson Boulevard and 154th, Fairbanks Properties, LLC shall pay to the City of Andover, Minnesota, the sum of Fifty Thousand and no /100 Dollars ($50,000.00). Said amount plus interest at the rate of 5.5% per annum shall be made in installments in the amount of $3,904.85 on July 1 and December 1 of each year commencing December 1, 2006 and each July and December thereafter until December 1, 2009. Interest only payments in the amount of $845.93 shall be made on July 1, 2010, December 1, 2010 and July1, 2011. Installments in the amount of $3,560.30 shall be made on December 1 and July 1 of each year commencing December 1, 2011 and each December and July thereafter until July 1, 2016 when the entire principal balance plus accrued interest shall be payable in full. 2. Upon occurrence of any of the following, an Event of Default shall be deemed to have occurred and the City may, at its option, declare the unpaid balance of this Repayment Agreement including interest thereon to be immediately due and 1 payable: a. The failure to pay any installment of principal and interest when due; b. Fairbanks shall (i) become insolvent or unable to pay its debts generally as they mature, (ii) suspends business, (iii) makes a general assignment for the benefit of creditors, (iv) admits in writing its inability to pay its debts generally as they mature, (v) files or has filed against it a petition in bankruptcy or a petition or answer seeking a reorganization, arrangement with creditors or other similar relief under the Federal bankruptcy laws or under any other applicable law of the United States of America or any state thereof, (vi) consents to the appointment of a trustee or receiver for it or for a substantial part of its property, (viii) takes any corporate action for the purpose of effecting or consenting to any of the foregoing, or (ix) if an order, judgment or decree shall be entered appointing, without its consent, a trustee or receiver for it or for a substantial part of its property. C. Fairbanks sells, conveys, mortgages, pledges or grants a security interest in, or otherwise transferring or encumbering all or any part of the Property without the prior written consent of the City. 3. This Agreement may be prepaid in full or part at any time without penalty, provided that all such prepayments are applied first to accrued interest with the balance to the principal balance hereof. 4. If an event of default shall occur as described in paragraph 2 of this Repayment Agreement, the City, at its option, may certify all outstanding principal plus accrued interest to the County Auditor pursuant to Minn. Stat. § 429.061, Subd. 3 for collection with the real estate taxes due on the Property in the following year. City, at its option, in addition to any other remedies hereunder, may commence legal action against Fairbanks to collect the entire unpaid balance due under the Repayment Agreement, with interest, including reasonable attorneys fees. 5. Fairbanks hereby waives demand, presentment for payment, notice of non - payment, protest and notice of protest hereon, and agrees to pay, in the event of default hereunder, all costs of collection, including reasonable attorneys' fees. 6. This Repayment Agreement shall be governed by and construed in accordance with the internal laws of the State of Minnesota. 7. This Repayment Agreement replaces the prior repayment agreement dated June 6, 2006. 2 FAIRB RO IES, LLC. By CITY OF ANDOVER By /Mayor :A Fairbanks Payment Schedule Loan Amount: $ 50,000.00 Interest Rate: 5.50% Fixed Payment Schedule Beginning Ending Balance Payment Principal Interest Balance 1.00 12/1/2006 $ 50,000.00 $ 3,904.85 $ 2,529.85 $ 1,375.00 $ 47,470.15 2.00 7/1/2007 47,470.15 3,904.85 2,599.42 1,305.43 44,870.73 3.00 12/1/2007 44,870.73 3,904.85 2,670.90 1,233.95 42,199.83 4.00 7/1/2008 42,199.83 3,904.85 2,744.35 1,160.50 39,455.48 5.00 12/1/2008 39,455.48 3,904.85 2,819.82 1,085.03 36,635.66 6.00 7/1/2009 36,635.66 3,904.85 2,897.37 1,007.48 33,738.29 7.00 12/112009 33,738.29 3,904.85 2,977.05 927.80 30,761.24 8.00 7/1/2010 30,761.24 845.93 - 845.93 30,761.24 9.00 12/1/2010 30,761.24 845.93 845.93 30,761.24 10.00 7/1/2011 30,761.24 845.93 - 845.93 30,761.24 11.00 12/1/2011 30,761.24 3,560.30 2,714.37 845.93 28,046.87 12.00 711/2012 28,046.87 3,560.30 2,789.01 771.29 25,257.86 13.00 12/1/2012 25,257.86 3,560.30 2,865.71 694.59 22,392.15 14.00 7/1/2013 22,392.15 3,560.30 2,944.52 615.78 19,447.63 15.00 12/1/2013 19,447.63 3,560.30 3,025.49 534.81 16,422.14 16.00 7/112014 16,422.14 3,560.30 3,108.69 451.61 13,313.45 17.00 12/1/2014 13,313.45 3,560.30 3,194.18 366.12 10,119.27 18.00 7/1/2015 10,119.27 3,560.30 3,282.02 278.28 6,837.25 19.00 12/1/2015 6,837.25 3,560.30 3,372.28 188.02 3,464.97 20.00 7/1/2016 3,464.97 3,560.30 3,464.97 95.33 - 65,474.74 50,000.00 15,474.74 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE CERTIFICATION OF THE OUTSTANDING BALANCE FROM THE DEFAULT OF A REPAYMENT AGREEMENT WITH FAIRBANKS PROPERTIES, LLC. WHEREAS, Fairbanks Properties, LLC owns property in the vicinity of Hanson Boulevard and 154th Avenue in the City of Andover and legally described as: Lot 1, Block 1, and Lot 1, Block 2 Chesterton Commons 4th Addition, Anoka County, Minnesota ( "Property "); and WHEREAS, on June 6, 2006, the City entered into a Repayment Agreement with Fairbanks Properties, LLC for intersection improvements at Hanson Boulevard and 154th Avenue in the City of Andover; and WHEREAS, on September 7, 2010, the Repayment Agreement was amended extending the term an additional two years and deferring three principal payments to the extended term; and WHEREAS, pursuant to the Amended Repayment Agreement, failure to pay any installment of principal and interest when due constitutes a default; and WHEREAS, Fairbanks Properties, LLC has failed to make an installment of principal and interest as required and is, therefore, in default; and WHEREAS, pursuant to Section 4 of the Amended Repayment Agreement, upon default, the City is authorized to certify all outstanding principal plus accrued interest to the County Auditor pursuant to Minn. Stat. §429.061, Subd. 3 for collection with real estate taxes due on the Property in the following year; and WHEREAS, the council has met, heard and passed upon all objections to the proposed assessment for the default of the Amended Repayment Agreement. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in four annual installments on or before the first Monday of January, 2013 and shall bear interest at the rate of 5.5 percent per year. 3. The owners of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole amount of the assessment on such property with interest accrued to the date of payment, except that no interest shall be charged if the entire assessment is paid by January 24, 2012. Adopted by the City Council of the City of Andover on this 17th day of January, 2012. CITY OF ANDOVER ATTEST: Michelle Hartner — Deputy City Clerk Michael R. Gamache, Mayor CITY OF ANDOVER Special Assessment Roll DATE: January 17, 2012 PROJECT: Fairbanks Properties LLC - Repayment Agreement PIN: 23- 32 -24 -23 -0076 LOT: BLOCK: Address: 1573 -154th Ave NW Total $ 15,843.57 Interest Rate: 5.50% Number of Payments: 4 Annual Payment: $ 4,520.08 2013 2014 2015 2016 TOTAL Principal $ 3,648.68 $ 3,849.36 $ 4,061.08 $ 4,284.45 $ 15,843.57 Interest 871.40 670.72 459.00 235.63 2,236.75 Total $ 4,520.08 $ 4,520.08 $ 4,520.08 $ 4,520.08 $ 18,080.32 Principal Balance $ 12,194.89 $ 8,345.53 $ 4,284.45 $ - CITY OF ANDOVER Special Assessment Roll DATE: January 17, 2012 PROJECT: Fairbanks Properties LLC - Repayment Agreement PIN: 23- 32 -24 -23 -0073 LOT: BLOCK: Address: 1574 -154th Ave NW Total $ 15,843.57 Interest Rate: 5.50% Number of Payments: 4 Annual Payment: $ 4,520.08 2013 2014 2015 2016 TOTAL Principal $ 3,648.68 $ 3,849.36 $ 4,061.08 $ 4,284.45 $ 15,843.57 Interest 871.40 670.72 459.00 235.63 2,236.75 Total $ 4,520.08 $ 4,520.08 $ 4,520.08 $ 4,520.08 $ 18,080.32 Principal Balance $ 12,194.89 $ 8,345.53 $ 4,284.45 $ - (0 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: James Dickinson City Administrator FROM: Dana Peitso, Human Resources Manager SUBJECT: Accept Resignation of Angie Perera, Associate Planner DATE: January 17, 2012 INTRODUCTION This item is to acknowledge the resignation of Angie Perera, Associate Planner. DISCUSSION Angie's last day with the City of Andover was January 6, 2012. She accepted a position with the City of Waconia which is approximately 7 miles away from her home in Carver County. Angie has been working for the City of Andover for the last 3 years, driving 60 miles each way. The Human Resources department would like to advertise and recruit candidates for this position. The Associate Planner position is the primary person responsible for all Code Enforcement and Single Family Rentals in the City. The goal is to have someone hired and trained before the normally busy spring. BUDGETIMPACT None. This was already identified in the 2012 Budget. ACTION REQUESTED The City Council is requested to acknowledge the resignation of Angie Perera and authorize Human Resources to begin recruitment for anew Associate Planner. Respectfully submitted, Dana Peitso 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US TO: Mayor and Council members CC: James Dickinson, City Adminisi FROM: Dana Peitso, Human Resources SUBJECT: Appoint Commission Members DATE: January 17, 2012 INTRODUCTION As Commission terms expire, the City Council considers new appointments to the various Commissions. DISCUSSION Interviews for the Andover Planning & Zoning, Park & Recreation, Open Space, and YMCA/Community Center Commissions were held on Monday & Tuesday, January 9d` & 10th, 2012, at a Special City Council meeting. There were 17 candidates interviewed. ACTION REQUESTED The City Council is requested to appoint Kyle Nemeth and Steve Peterson for the Planning and Zoning Commission; Shaun Van Vark and Alisa Lewnau for the Park & Recreation Commission; Aaron Jarson & Jim Olson for the Open Space Commission; and Frank Kellogg and Robin Chambers for the YMCA /Community Center Commission. Michael Steel will be the alternate for the Planning and Zoning Commission. Lucas Peterson will bels` alternate for the Park & Rec Commission and Charles Kruger will be the 2nd alternate for the Park & Rec Commission. Valuerie Holthus will be the alternate for the Open Space Commission and Michelle Haykjo will be the alternate for the YMCA/Community Center Commission. Respectfully submitted, Dana Peitso 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and City Council \I"'- Jim Dickinson, City Administrator Michelle Hartner, Deputy City Clerk Consider Approval Application for Exempt Permit/Rum River Chapter of MN Deer Hunters January 17, 2012 INTRODUCTION Rum River Chapter of MN Deer Hunters Association has submitted an application for a raffle at an event they are hosting on March 17, 2012 at the Courtyards of Andover, 13545 Martin Street NW. DISCUSSION Council can either a) approve the application with no waiting period; b) approve the application with a 30 day waiting period; or c) deny the application. ACTION REQUIRED The City Council is requested to consider approval of the application with no waiting period. Respectfully submitted, Michelle Harmer Deputy City Clerk Attach: Application 0 Minnesota Lawful Gambling Page 1 of 2 5111 LUZZU Application for Exempt Permit Application fee An exempt permit may be issued to a nonprofit organization that: IL- a"llcS71ion ta6jrka0—QrX iv less than 30 days ore than 30 days - conducts lawful gambling on five or fewer days, and before the event before the event - awards less than $50,000 in prizes during a calendar year. $100 $50 ORGANIZATION INFORMATION Check# $ Organization name' v ious amblin g g permit number Rum River Chapter of Minnesota Deer Hunters Association jPre X- 30002 -11 -001 Minnesota tax ID number, if any ]--T-ederal employer ID number, if Type of nonprofit organization. Check one. i Fraternal ! Religious Veterans I%/ Other nonprofit organization I Mailing address City State Zip Code County 1914 Rum River Drive NW Isanti MN. 55040 Isanti Name of chief executive officer (CEO) Daytime phone number Email address Ronald Schleif 763- 753 -3254 Attach a copy ofONE of the following for proof of nonprofit status. Do not attach a sales tax exempt status or federal employer ID number as they are not proof of nonprofit status. Donprofit Articles Incorporation of OR a current Certificate of Good Standing . Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 180 State Office Building, St. Paul, MN 55155 Phone: 651- 296 -2803 ❑✓ IRS income tax exemption [501(c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877- 829 -5500. IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted. For raffles, list the site where the drawing will take place. Courtyards of Andover Event Center Address (do not use PO box) City or township Zip Code County 13545 Martin St. NW Andover 5530_4 Anoka Date(s) of activity (for raffles, indicate the date of the drawing) March 17, 2012 Check the box or boxes that indicate the type of gambling activity your organization will conduct: Bingo* _/ Raffles Paddlewheels* Pull -Tabs* Tipboards* * Gambling equipment for pull -tabs, bingo paper, tipboards, and paddlewheels must be obtained from a distributor licensed by the Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors, or call 651- 639 -4000. LG220 Application for Exempt Permit Page 2 of.2 5111 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT If the gambling premises is within city limits, If the gambling premises is located in a township, a a city official must check the action that the city is county official must check the action that the county is taking on this application and sign the application. taking on this application and sign the application. A township official is not required to sign the application. _The application is acknowledged with no waiting —The application is acknowledged with no waiting period. period. _The application is acknowledged with a 30 day —The application is acknowledged with a 30 day waiting period, and allows the Board to issue a waiting period, and allows the Board to issue a permit after 30 days (60 days for a 1st class city). permit after 30 days. _The application is denied. _The application is denied. Print county name Print city name — On behalf of the county, I acknowledge this application. On behalf of the city, 1 acknowledge this application. Signature of county personnel receiving application Signature of city personnel receiving application Title Date (Optional) TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted Title Date - gambling activity within the township limits. [A township has no statutory authority to approve or deny an application [Minnesota Statute 349.166)) Print township name Signature of township official acknowledging application Title Date Print form and have CEO sign CHIEF EXECUTIVE OFFICER'S SIGNATURE The information provided in this application is omplete nd a cu a to e best of my knowledge. I acknowledge that the financial report will be completed nd retur to B d w in 30 days of the date of our gambling activity. 1` %1.._� - Chief executive officer's signature Date �- Complete a separate application for each gambling event: Financial report and recordkeeping • one day of gambling activity required • two or more consecutive days of gambling activity A financial report form and instructions will • each day a raffle drawing is held be sent with your permit, or use the online fill -in form available at Send application with: www.gcb.state.mn.us. Within 30 days of the • a copy of your proof of nonprofit status, and activity date, complete and return the • application fee for each event financial report form to the Gambling Make check payable to "State of Minnesota." Control Board. To: Gambling Control Board Questions? Call the Licensing Section of the Gambling 1711 West County Road B, Suite 300 South Control Board at 651- 639 -4000. Roseville, MN 55113 i MS form Will De mane avauaDie in alternative format (i.e. large print, Braille) upon request. Data privacy notice: The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved in lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the information; howeve r, if your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. If your organization supplies the information requested, the Board will be able to process your organization's application. Your organization's name and address will be public information when received by the Board. All other information provided will be private data about your organization until the Board issues the permit. When the Board issues the permit, all information provided will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to: Board members, Board staff whose work requires access to the information; Minnesota's Department of Public Safety; Attorney General; Commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent. Reset Forrrl. • o'y..�. 1 I ��„�,` "`a 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.A.NDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrat FROM Michelle Hartner, Deputy City C.... SUBJECT: Consider Approval Application for Exempt Permit/Struttin Toms Chapter - NWTF DATE: January 17, 2012 INTRODUCTION Struttin Toms Chapter -NWTF has submitted an application for a raffle at an event they are hosting on March 31, 2012 at the Courtyards of Andover, 13545 Martin Street NW. DISCUSSION Council can either a) approve the application with no waiting period; b) approve the application with a 30 day waiting period; or c) deny the application. ACTION REQUIRED The City Council is requested to consider approval of the application with no waiting period. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Application Minnesota Lawful Gambling Page 1 of 2 5/11 LG220 Application for Exempt Permit Application fee I f._sTRp1hG.d.Lion...p st[before m..dOS.1. _rk....t ? r An exempt permit may be issued to a nonprofit organization that: less than 30 days ore than 30 days conducts lawful gambling on five or fewer days, and before the event the event awards less than $50,000 in prizes during a calendar year. $100 $50 ORGANIZATION INFORMATION Check# /373 $ so Organization name Previous gambling permit number 2� � rrj�l I -/—bm5' A l /1, Minnesota tax ID number, if any Federal employer ID number, if any Type of nonprofit organization. Check one. Fraternal ; Religious Veterans x Other nonprofit organization Mailing address City State Zip Code County __ f }oqe��_°-�rife S�xve _N, W. (loo+JTOWS mN �SyIlT_ �no?G8_ NSrne of chief executive officer (CEO) Daytime phone number Email address yN lor>n mAlt,Carn Attach a copy ofONE of the following for proof of nonprofit status. Do not attach a sales tax exempt status or federal employer ID number as they are not proof of nonprofit status. Bonprofit Articles of Incorporation OR a current Certificate of Good Standing . Don't have a copy? This ceitificate must be obtained each year from: Secretary of State, Business Services Div., 180 State Office Building, St, Paul, MN 55155 Phone: 651- 296 -2803 IRS income tax exemption [501(c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact_ the IRS at 877- 829 -5500. X .IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of 11gxh of the following: a, IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b, the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted. For raffles, list the site where the drawing will take place. aF ANJipipm Am44.4m t ALpm Address (do not u e PO box) City or township I Zip Code County l 545 M artful ' `-[ft ' nl, In , AN4zs f Date(s) of activity (for raffles, indicate the date of the drawing) --... - ...... -- ... _....... _._ .... _ ... _ ............. _ ... _ ..... ... _ Check the box or boxes that indicate the type of oamblino activity your organization will conduct: Bingo* Raffles Paddlewheels* Pull- Tabs'* Tipboards* * Gambling equipment for pull -tabs, bingo paper, tipboards, and paddlewheels must be obtained from a distributor licensed by the Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors, or call 651- 639 -4000. LG220 Application for Exempt Permit Page 2 of 2 5m LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT If the gambling premises is within city limits, If the gambling premises is located in a township, a a city official must check the action that the city is county official must check the action that the county is taking on this application and sign the application. taking on this application and sign the application. attachments) will be used by the Gambling A township official is not required to sign the requires access to the information; Minnesota's application. The application is acknowledged with no waiting The application is acknowledged with no waiting _ period. period. The application is acknowledged with a 30 day —The application is acknowledged with a 30 day _ waiting period, and allows the Board to issue a waiting period, and allows the Board to issue a permit after 30 days (60 days for a 1st class city), permit after 30 days. The application is denied. The application is denied. Print county name Print city name On behalf of the county, I acknowledge this application. organization refuses to supply this Signature of county personnel receiving application On behalf of the city, !acknowledge this application. information, the Board may not be able to Signature of city personnel receiving application authorized by state or federal law to have access determine your organization's qualifications Title Date to the information; individuals and agencies for (Optional) TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted Title Date which law or legal order authorizes a new use or a permit. If your organization supplies the gambling activity within the township limits. [A township has no sharing of information after this notice was given; statutory authority to approve or deny an application [Minnesota name and address which will Statute 349.166)] able to process your organization's Print township name application. Signature of township official acknowledging application Reset Form Title Date Print form and have CEO sign CHIEF EXECUTIVE OFFICER'S SIGNATURE The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 days of the date of our gambling activity. / n Chief executive officer's signature___ l V , P Date 61 gon _ Complete a separate applicatioporor each gambling event: Financial report and recordkeeping • one day of gambling activity required • two or more consecutive days of gambling activity A financial report form and instructions will • each day a raffle drawing is held be sent with your permit, or use the online fill -in form available at Send application with: www.gcb.state.mn.us. Within 30 days of the • a copy of your proof of nonprofit status, and activity date, complete and return the • application fee for each event financial report form to the Gambling Make check payable to "State of Minnesota." Control Board. Questions? To: Gambling ontrol Board 9 Call the Licensing Section of the Gambling 1711 West County Road B, Suite 300 South Control Board at 651- 639 -4000. Roseville, MN 55113 This form will be made available in alternative format (i.e. large print, Braille) upon request. Data privacy notice: The information Your organization's name and Private data about your organization are available requested on this form (and any address will be public information to: Board members, Board staff whose work attachments) will be used by the Gambling when received by the Board. All requires access to the information; Minnesota's Control Board (Board) to determine your other information provided will be Department of Public Safety; Attorney General; organization's qualifications to be involved private data about your Commissioners of Administration, Minnesota in lawful gambling activities in Minnesota. organization until the Board Management & Budget, and Revenue; Legislative Your organization has the right to refuse to issues the permit. When the Auditor, national and international gambling supply the information; howeve r, if your Board issues the permit, all regulatory agencies; anyone pursuant to court organization refuses to supply this information provided will become order; other individuals and agencies specifically information, the Board may not be able to public. If the Board does not authorized by state or federal law to have access determine your organization's qualifications issue a permit, all information to the information; individuals and agencies for and, as a consequence, may refuse to issue provided remains private, with the which law or legal order authorizes a new use or a permit. If your organization supplies the exception of your organization's sharing of information after this notice was given; information requested, the Board will be name and address which will and anyone with your written consent, able to process your organization's remain public. application. Reset Form I 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Direct FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Approve Debt Service Payments DATE: January 17, 2012 INTRODUCTION Attached are debt service payments to be paid on January 25 and 27, 2012. DISCUSSION Debt service payments totaling $3,544,927.51 are due on February 1, 2012. These are scheduled debt service payments. BUDGETIMPACT. These are scheduled debt service payments. ACTION REQUESTED The Andover City Council is requested to approve total payments in the amount of $3,544,927.51. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Lee Brezinka Attachment CITY OF ANDOVER Debt Service Payment Schedule - February 1, 2012 Principal Interest Total General Obligation Revenue Bonds 2002 G.O. Water Revenue Bonds $ 435,000.00 $ 166,896.25 $ 601,896.25 2004 EDA Public Facility Lease Revenue Bonds 435,000.00 453,295.63 888,295.63 2006A EDA Public Facility Lease Rev Refunding Bonds - 212,113.75 212,113.75 escrow 2007 EDA Public Facility Lease Rev Refunding Bonds 145,991.25 145,991.25 escrow 2007B G.O. Water Revenue Refunding Bonds - 133,073.13 133,073.13 escrow 2009A G.O. Water Revenue Bonds 55,000.00 15,353.75 70,353.75 Certificates of Indebtedness 2008A G.O. Equipment Certificate 166,000.00 2,905.00 168,905.00 2009A G.O. Equipment Certificate 130,000.00 1,462.50 131,462.50 2011A G.O. Equipment Certificate 76,000.00 2,650.00 78,650.00 Capital Improvement Bonds 2004A Capital Improvement Bonds 315,000.00 37,858.75 352,858.75 Permanent Improvement Revolving Bonds 2010A G.O. PI Refunding Bonds 365,000.00 11,250.00 376,250.00 State Aid Bonds 2009A State Aid Street Refunding Bonds 220,000.00 9,295.00 229,295.00 Referendum Bonds 2010A G.O. Open Space Bonds 135,000.00 20,782.50 155,782.50 $ 2,332,000.00 $ 1,212,927.51 $ 3,544,927.51 9CN66W 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Approve QCTV Reserve Funds Draw Request DATE: January 17, 2012 INTRODUCTION As part of the City of Andover's participation in Quad Cities Cable Commission (Quad Cities Community Television — QCTV), the City has a financial reserve balance held by the Commission that is generally used for communication or production enhancements for the City. The City has recently drawn a portion ($10,000) of those funds for a paperless City Council packet project. DISCUSSION To convert to a paperless City Council packet project the original estimate for equipment purchases was up to $10,000. To complete the project, equipment and software has been purchased to enhance meeting presentations through laptop or tablet options for Councilmembers and for display software/ hardware in Conference Rooms A & B. Based on the purchases made to date, and what it will take to complete, Administration is requesting that the original estimate be expanded to $15,000, and request a draw of QCTV Reserve Funds in the amount of $5,000. This will leave a financial reserve balance of approximately $52,000. ACTION REQUESTED The City Council is requested to approve the project estimate expansion to $15,000 and the draw of QCTV Reserve Funds in the amount of $5,000. 3, u. Y 0 F O `[ E 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Commander Kevin Halweg — Anoka County Sheriff's Office SUBJECT: Anoka County Sheriffs Office Monthly Report - Sheriff DATE: January 17, 2012 INTRODUCTION Commander Kevin Halweg from the Anoka County Sheriff's Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. Attached is a copy of the December 2011 monthly report. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Commander Kevin Halweg Anoka County Sheriff's Office Attachment: December 2011 Monthly Report CITY OF ANDOVER— DECEMBER 2011 ITEM DECEMBER NOVEMBER YTD 2011 DECEMBER YTD 2010 Radio Calls 778 832 10,304 10,263 Incident Reports 727 638 8,741 9,286 Burglaries 2 6 70 80 Thefts 38 49 588 582 Crim.Sex Cond. 0 1 18 21 Assault 6 1 40 81 Dam to Prop. 19 17 204 257 Harr. Comm. 7 4 109 124 Felony Arrests 4 2 68 52 Gross Mis. 0 1 15 18 Misd. Arrests *38 14 333 430 DUI Arrests 7 7 110 122 Domestic Arr. 6 5 60 63 Warrant Arr. 2 5 77 98 Traffic Arr. 224 172 2,069 1,926 *Several juvenile arrests. DUI OFFENSES: DAY OF Sunday Monday Tuesday Wednesday Thursday Friday Saturday WEEK: TIME: 02:12 17:01 01:28 00:49 19:02 02:47 28:41 CITY OF ANDOVER— DECEMBER 2011 COMMUNITY SERVICE OFFICER REPORT ITEM DECEMBER NOVEMBER YTD 2011 DECEMBER YTD 2010 Radio Calls 91 134 1,247 1,178 Incident Reports 105 120 1,281 1,203 Accident Assist 12 11 61 46 Veh. Lock Out 17 14 269 276 Extra Patrol 342 269 2,174 2,857 House Check 16 1 99 7 Bus. Check 25 16 128 92 Animal Compl. 34 38 462 397 Traffic Assist 11 18 138 127 Aids: Agency 118 155 1,578 1,625 Aids: Public 57 51 484 333 Paper Service 0 0 25 18 Inspections 0 0 0 0 Ordinance Viol. 5 10 44 51 C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public Works /City Engineer SUBJECT: Hold Public Hearing/Adopt Assessment RoWll- 2a /Flintwood St. NW — Engineering DATE: January 17, 2012 INTRODUCTION The City Council is requested to hold a public hearing and approve the resolution adopting the assessment roll for Project 11 -2a, Flintwood Street NW DISCUSSION The north half of Flintwood Street NW, City Project 11 -2a was reconstructed in the fall of 2011. This project was initiated by the City as part of the 2011 Street Reconstruction projects. In accordance with the City's Assessment Manual (Policies and Procedures Guide) and Roadway Reconstruction Assessment Policy, twenty -five percent (25 %) of the total project costs are assessed to the benefitting properties. The total project cost was $103,381.48 with $24,148.80 to be assessed to the benefiting properties. The remaining project costs ($79,232.68) will be funded by the City through the Road & Bridge Fund. At the August 4, 2011 City Council meeting, the Council committed to assessing no more than 4% over the estimated feasibility amount per unit should actual costs come in above the estimated feasibility amounts. The estimated assessment as identified in the feasibility report was $3,870 per unit. Upon completion of the project, the actual assessment amount per unit based upon assessing 25% of the total project costs, while also deducting the increase in costs from CMP culverts (originally proposed in feasibility report and paid for by City) versus concrete culverts (actually installed) was $4,227.66. Based upon the Council directive of assessing no more than 4% above the feasibility estimate per unit, the final assessment per unit is $3,870.00 + 4% = $4,024.80 per unit. The Assessment Roll is on file in the City Clerk's office for review. Attached are the following: • Resolution adopting the assessment rolls • Example notice and letters sent to property owners • Location map • Assessment worksheet • Example assessment roll Mayor and Council Members January 17, 2012 Page 2 of 2 BUDGET IMPACT Seventy -five percent (75 %) of the total project costs plus the amount more than 4% over the estimated assessment value will be funded from the Road & Bridge Fund and the remaining amount will be assessed to the benefiting properties. Based upon current market conditions, the assessments will be extended over a 10 -year period at 4.5% interest. ACTION REQUIRED The City Council is requested to hold the public hearing and approve the resolution adopting the assessment roll for Project 11 -2a, Flintwood Street NW. Respectfully submitted, David D. Berkowitz Attachments: Resolution, Vtter & Notice Sent to Property Owners, Location Map, Assessment Worksheet'& Example Assessment Roll CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 11 -2a, FLINTWOOD STREET NW. WHEREAS, pursuant to proper notice duly given as required ' by law, the City Council has met and heard and passed upon all objections to the proposed assessment for the improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount equal to or greater than the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2013 and shall bear interest at a rate of 4_5 percent per annum from the date of the adoption of this assessment resolution. 3. The owners of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property with interest accrued to the date of payment to the City Treasurer. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 17th day of January 2012 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner— Deputy City Clerk ^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV December 21, 2011 Re: Street Reconstruction — Flintwood Street (City Project) Dear Property Owner: Please find enclosed the public hearing notice for the proposed assessment for your street reconstruction. The public hearing is scheduled for Tuesday, January 17, 2012 at 7:00 p.m. at the Andover City Hall. The estimated assessment per lot was $3,870.00 and the actual assessment amount will be $4,024.80 per lot. The assessment amount based on the final project cost was calculated to be $4,227.66. At the City Council meeting held August 4, 2011 when considering awarding the contract, a motion was made by the City Council to award the project and keep the increase of the assessment no more than 4% of the amount presented in the feasibility report and that is the reason the final assessment is lower than the calculated amount. Once the public hearing is held and the assessments are approved by the City Council a subsequent letter will be mailed explaining the payment process. If you have any questions, feel free to contact me at (763) 767 -5133 or Jason Law at (763) 767 -5130. Sincerely, David D. Berkowitz, P.E. Director of Public Works /City Engineer DDB:rja Encl. LNAD60VE90 FLINTWOOD ST NW 423 111 360 444 512 156 230 17476 17473 17480 17432 1-H 17427 17382 Ini 17379 1446 7420 126 115 N' 0 125 250 500 X R Feet 1 inch = 850 feet '_ E' H I B I T 1 FINAL ANDOVER ASSESSMENT WORKSHEET Project Name: 2011 Street Reconstruction Project No.: Consulting Costs 11 -02A - Flintwood Street NW $ 709.05 Drainage Plan (0.3% of streettstorm) Feasibility Report Date: 05/17/11 Amount: $ 72,500.00 Contract Award Date: 08/04/11 Amount: $ 87,640.00 Actual Construction Cost Recording Fees / Legal & Easement Amount: $ 81,293.80 ActualExoenses Engineering (Includes Surveying, Inspection & Staking): $ 14,222.64 Consulting Costs $ - Aerial Mapping (1 % of street) $ 709.05 Drainage Plan (0.3% of streettstorm) $ 243.88 Administration (3 %) $ 2,438.81 Assessing (1 %) $ 812.94 Bonding (0.5 %) $ - Recording Fees / Legal & Easement $ - Advertising $ 328.00 Permit and Review Fees $ 133.33 Street Signs (Materials and Labor) $ 365.65 Material Testing $ - Construction Interest $ 844.76 City Costs $ 1,988.62 Total Actual Expenses $ 22,087.68 Expenses Multiplier 27.17% Total Actual Project Cost Amount: $ 103,381.48 I Construction Costs I Indirect Expenses Actual Costs $ 81,293.80 $ 22,087.68 $ 103,381.48 Non - Assessable Storm Sewer Costs $ 1,508.00 Non - Assessable Storm Sewer Indirect Costs $ 409.72 Total Costs for Assessment Calculations $ 101,463.76 Total Actual Assessable Costs (25 %) _ $ 25,365.94 Actual Assessment Rate Per Unit $ 25,365.94 / 6 Units= $ 4,227.66 Feasibility Report Estimated Assessment Per Unit $ 3,870.00 Final Assessment Rate Per Unit (4% over Feasibility Report) 4.024.80 Actual Assessable Costs = Actual City Costs (75 %) _ $24,148.80 (4% over Feasibility Report) $79,232.68 Final Assessment Worksheet Exhibit 5 00 0 m r v� Q O O O F H A r � � a N v! n W t�0 A O N N 3 fA 4Y fH � /J(jl1 O N V O M ' fA fA FA O Y K W > 'd A f9 9 O S 1 2 0 coo m 1 Q C6 V cli OQ o MW o N N m� NM N r O t0 N \ 1 •� O M F C N N LL d3 f9 �9 0 00 d u N M coo p N Ni U N Vi 0 C O O fND M N t�D N h a N O y O C M H N z00 U a�0 W J F O m CL m a_ E o. z' A C I T Y 0 F C^s:. M•, NLID5 • 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrato FROM: David D. Berkowitz, Director of Public Works /City Engineer SUBJECT: Hold Public Hearing/Adopt Assessment Roll/11- 24/Butternut St. NW, 173`d Ave. NW & Flintwood St. NW — Engineering DATE: January 17, 2012 INTRODUCTION The City Council is requested to hold a public hearing and approve the resolution adopting the assessment roll for Project 11 -24, Butternut Street NW, 173`d Avenue NW & Flintwood Street NW DISCUSSION This project was initiated through the neighborhood through the petition process in which an existing gravel road was paved. The project was bid and constructed with City Project 11 -02A. In accordance with the City's Assessment Manual (Policies and Procedures Guide) 50% of the project costs are assessed to the benefiting properties. The estimated assessment as identified in the feasibility report was $7,600.00 per unit and the final assessment is $7,556.08 per unit. The total project cost was $273,713.56 with $136,009.44 to be assessed to the benefiting properties. The remaining project costs ($137,704.12) will be funded by the City through the Road & Bridge Fund. At the June 7, 2011 City Council meeting, as part of the discussion for the project, the Council directed staff to defer a second assessment to 17251 Butternut Street NW if and when the parcel subdivides. This deferral will accrue interest for the first 15 years and then begin to depreciate in equal amounts over the next 10 years until the deferred assessment would expire if not subdivided within 25 years. The Assessment Roll is on file in the City Clerk's office for review. Attached are the following: • Resolution adopting the assessment roll • Example notice and letters sent to property owners • Location map • Assessment worksheet • Example assessment roll Mayor and Council Members January 17, 2012 Page 2 of 2 BUDGET IMPACT Fifty percent (50 %) of the total project costs plus the difference in culvert material will be funded from the City's Road & Bridge Fund. The remaining project costs will be assessed to the benefiting properties. Based upon current market conditions, the assessments will be extended over a 10 -year period at 4.5% interest. ACTION REQUIRED The City Council is requested to hold the public hearing and approve the resolution adopting the assessment roll for Project 11 -24, Butternut Street NW, 173rd Avenue NW & Flintwood Street NW Respectfully submitted, David D. Berkowitz Attachments: Resolution, L tter & Notice Sent to Property Owners, Location Map ✓Assessment Worksheets Example Assessment Roll ✓ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 11 -24, BUTTERNUT STREET NW. 173�d AVENUE NW & FLINTWOOD STREET NW. WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the proposed assessment for the improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount equal to or greater than the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2013 and shall bear interest at a rate of 4_5 percent per annum from the date of the adoption of this assessment resolution. 3. The owners of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property with interest accrued to the date of payment to the City Treasurer. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 17th day of January 2012 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner— Deputy City Clerk 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV December 21, 2011 Re: Street Reconstruction — Butternut Street NW /173`d Avenue NW /Flintwood Street NW /Project1 Dear Property Owner: Please find enclosed the public hearing notice for the proposed assessment for street reconstruction as part of the 2011 Street Reconstruction project. The public hearing is scheduled for Tuesday, January 17, 2012 at 7:00 p.m. at the Andover City Hall. The estimated assessment per lot was $7,600.00 and the actual assessment amount will be $7,556.08 per lot. Once the public hearing is held and the assessments are approved by the City Council a subsequent letter will be mailed explaining the payment process. If you have any questions, feel free to contact me at (763) 767 -5133 or Jason Law at (763) 767 -5130. Sincerely, David D. Berkowitz, P.E. Director of Public Works /City Engineer DDB:rja Encl. • -"top, - 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV December 21, 2011 Re: Street Reconstruction — Butternut Street NW /173rd Avenue NW /Flintwood Street NW /Project 11 -24 Dear Property Owner: Please find enclosed the public hearing notice for the proposed assessment for street reconstruction as part of the 2011 Street Reconstruction project. The public hearing is scheduled for Tuesday, January 17, 2012 at 7:00 p.m. at the Andover City Hall. The estimated assessment per lot was $7,600.00 and the actual assessment amount will be $7,556.08 per lot. As discussed at the June 7, 2011 City Council meeting the direction from the Council was to defer the second assessment to your parcel. Refer to the attached Special Assessment Roll for details. Once the public hearing is held and the assessments are approved by the City Council a subsequent letter will be mailed explaining the payment process. If you have any questions on the assessment or deferred assessment, feel free to contact me at (763) 767 -5133. Sincerely, nn David D. Berkowitz, P.E. Director of Public Works /City Engineer DDB:rja Encl. 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA PUBLIC HEARING FOR PROJECT NO. 11 -24 NOTICE IS HEREBY GIVEN that the City Council of the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, on Tuesday, January 17, 2012 at 7:00 PM to pass upon the proposed assessment for street reconstruction in the following described areas: 2011 Street Reconstruction Butternut Street NW /173`d Avenue NW /Flintwood Street NW The proposed assessment roll is on file for public inspection at the City Clerk's Office. The total amount of the proposed assessment is $7,556.08 per lot. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount unless a signed, written objection is filed with the Clerk prior to the hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk. BY ORDER OF THE CITY COUNCIL Michelle Hartner — Deputy City Clerk Publication Date: December 30, 2011 (Anoka Union) 17218 C14 �UJIL �.T .1717V;' 17130 FINAL ANDOVER ASSESSMENT WORKSHEET Project Name: Butternut St NW, Flintwood St NW Project No.: 11 -24 $ 173rd Ave NW Street Improvements Aerial Mapping (1 % of street) $ Feasibility Report Date: 5/17/11 Amount: $ 220,400.00 Contract Award Date: 08/04/11 Amount: $ 232,044.10 Final Construction Cost 656.03 Amount: $ 218,676.60 Actual Expenses Engineering (Includes Surveying, Inspection & Staking): $ 38,259.41 Consultant Costs $ - Aerial Mapping (1 % of street) $ 2,186.77 Administration (3 %) $ 6,560.30 Assessing (1 %) $ 2,186.77 Drainage Plan (0.3% of street/storm) $ 656.03 Advertising $ - Recording Fees / Legal & Easement $ - Permit and Review Fees $ 283.33 Street Signs (Materials and Labor) $ 1,589.84 Material Testing $ 214.75 City Costs $ 3,099.76 Total Actual Expenses $ 55,036.96 Expenses Multiplier 24.971% Total Actual Project Cost Amount: $ 273,713.56 I Construction Costs $ 218,676.60 1 Indirect Expenses $ 55,036.96 Actual Costs $ 273,713.56 ksessable Storm Sewer Costs $ 1,356.00 ksessable Storm Sewer Indirect Costs $ 338.61 Costs for Assessment Calculations $ 272,018.95 Total Actual Assessable Costs (50 %) _ $ 136,009.48 Feasibility Assessment Rate Per Unit = $ 136,009.48 / 18 Units= $ 7,556.08 Feasibility Assessment Rate Per Unit = $ 7,600.00 Actual Asessable Costs (50 %) _ $ 136,009.44 Actual City Costs (50 %) _ $ 137,704.12 Note: 18 units is 17 current units plus potential lot split for 17251 Butternut Street (per planning department) Final Assessment Worksheet O w Ou z N Q d LL � O Q H F U v N 3 C N m a n N 0 O O 3 LL v E 0 E o a N a o N N a o a N u a O < r v w a 0 o a N 0 N_ z z N a � O c o < N m N IfI M N N � Z_Fz y ,00 0 a J D m a ro e o M O O < T lri Li < m N � O n H w w q N m O N M J p M W F h m Ir O n m F N UJ M n � m N fA to V3 m n M ro e v m n v o v ri No m o m rn N «n w en t0 m N N < 4i f9 di O O N N N c o m <c N N m (D M N (D W 61 N M Yi fq fA m C M O N tO 0) G n N O) < N C » e> ss n N W M C n N 01 Q7 N C O C M O C C O C O N O) tD N �O U3 (A U3 m p M CO m 0 i0 C O < l'1 m c O M W N N t0 N M n O A O C M O O N O e» w en a N C @ N O a � a E a c i I �ma m a — @ c O 6 u a c a Q C - E z 0 O Z .- 3 y c � y m — � 3 c a c a H E @ w a @ N a N N @ IA a t0 T a _p L_ a a E L- L 3 _u OtL c 3 C m � N @ O a O O N H a O N a L � U @ L � 3 c a d E 9 N C a z N w @ C a @ a m o U t0 @ � O Ep 0 N @ @ T � a (� N p 4= � a x a C O a L. N a > d 0 r O C T O v E 3 � c y N c O. E @ C U a y ya J@ a 9 N O Vu (d� a's H a 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator David D. Berkowitz, Director of P Hold Public Hearing/Order Plans & Specifications /12- 2a/2012 Street Reconstruction ( Ivywood Estates) - Engineering January 17, 2012 INTRODUCTION The City Council is requested to hold a public hearing for Project 12 -2a, Ivywood Estates for street paving improvements. DISCUSSION Identified in the City's 2012 -2016 Capital Improvement Plan is reconstruction of the Ivywood Estates development. The project will include reclaiming the existing bituminous surface, replacing bituminous curb with concrete curb and gutter, minor storm sewer improvements, and paving a new bituminous surface. This has been a very effective reconstruction method since the City began the process back in 1996. An informational meeting was held with the residents in this neighborhood on November 15`I', 2011. Staff discussed the project, received comments, and provided residents with preliminary information, including estimated costs. Attached is the sign -in sheet from this meeting. Note: No resident comments were received. The estimated assessment per unit is $5,160.00. Attached are the following: * Resolution Ordering the Improvement * Location Map * Letter to property owners regarding estimated assessment * Public Hearing Notice * Estimated assessment payment schedule * Sign in Sheet from Neighborhood Meeting Note: The feasibility report was in the December 20, 2011 packet. Please bring this to the meeting. --F Mayor and Council Members January 17, 2012 Page 2 of 2 BUDGET IMPACT The project would be funded.from the City's Road & Bridge Fund, with 25% of the total project costs assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement of Project 12- 2a (Ivywood Estates), 2012 Street Reconstruction. Respectfully submitted, David D. Berkowitz r✓ .✓ Attachments: Resolution Ordering the Improvem�ent, Location map, L tter to property owners regarding estimated ssessment'Public Hearing NotiCeEstimated ssessment payment schedul�Sign in Sheet from Neighborhood Meeting CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF PROJECT NO. 12-2a, 2012 STREET RECONSTRUCTION (IVYWOOD ESTATES) AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS. WHEREAS, Resolution No. 107 -11 of the City Council adopted on the 20th day of December , 2011, fixed a date for a public hearing; and WHEREAS, pursuant to the required published and mailed notice such hearing was held on the 17th day of January , 2012; and WHEREAS, all persons desiring to be heard were given such opportunity for same; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement Project No. 12 -2a . MOTION seconded by Councilmember Council at a regular meeting this 17th Councilmembers resolution, and Councilmembers resolution was declared passed. ATTEST: Michelle Hartner — Deputy City Clerk L E G E N D IV Project Location GLots /Parcels F9 Park Water C Right of Way City Limits N W+ E s 0 200 400 800 Feet and adopted by the City day of January , 2012, with voting in favor of the voting against, whereupon said CITY OF ANDOVER Michael R. Gamache - Mayor C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV December 21, 2011 Re: 2012 Street Reconstruction - Ivywood Estates (City Projects,2h02A) Public Hearing Notice Dear Resident: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area as a portion of the 2012 Street Reconstruction project. The proposed project consists of milling the existing bituminous roadway, shaoing the gravel, minor storm sewer improvements, and constructing a new bituminous surface with concrete curb and gutter. The total project cost for your area is estimated at $288,680.00, 75% of which ($216,510.00) would be funded from the City's Road and Bridge Fund and 25% of which ($72,170.00) would be assessed to the benefiting properties. The properties that would be assessed for the improvement are depicted on the attached map. An informational meeting was held on November 15, 2011 to discuss the project and receive feedback and comments. The estimated assessment to each property fronting along the improvements is $5,160.00. The actual assessment amount will be determined based upon actual construction costs. This cost could be assessed over a 10 -year period at 5.5% interest (maximum rate), or the assessment could be paid in full with no interest within 30 days of the final assessment hearing, which would take place in the fall of 2012. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767 -5130, or David Berkowitz, Director of Public Works /City Engineer at (763) 767 -5133. Sincerely, CITY OF ANDOVER -z•,� 9 ason J. Law, P.E. Assistant City Engineer Encl. cc: Mayor & City Council David Berkowitz Such persons desiring to be heard with reference to the proposed improvements will be heard at this meeting. CITY OF ANDOVER Michelle Hartner — Deputy City Clerk Publication Dates: January 6 & 13, 2012 (Anoka Union) O w W 0 d z N Q N o Q >R - 0 Ud a N N d R N W a 0 0 C O d 3 v N 0 O O w d d v y N 0 N O N r F U w ¢ w D a °� °r o e or Co J O O r 1{) F co m O � � 0 r r O H N 6H EA M a r O CD r a °o J � N a0 �d m Q N <} Cl) N 0 o N ma da_ V3 C O 3 EA � C W O U� d C a¢ < U) W N r CO E W V O O N z O Cfl z °� °r Co J F co m 0 r 6H EA M a r O CD r O N a0 N <} Cl) co 0 o N m V3 EA EA W O U� U� < U) W N r CO -It c0 W V O O N CO O Cfl N EA W � � � N W O MO N O O Vi fR fA (00 (3� (O W Q O M O r N O V co N EA Cfl n � � V co m O 7 0) N O (O � w O m M N N EA � EA w O N N (6o6 -4 N O EA EA m U� (� O M R r� M N It N co 4l � ro r o (0 (n r V M CD N 7 N O CA to 00 r U) N r C CO N V N (O EA EA 6 of v r V co co M N E9 FA A N R .S m H E a- r N M W N ER r O) C(7 Eli M O rn co C`h Vi V O M M C FA N O V EA d d A m CL .v C IL 0 0 N r M ti a 0> Mo c0 az O� Ww w> Z z_a z a �3 O� o. zM a N Zr 0 M �co a� wx J U- 0 07 Z O F- 0 U ro m T T L31 N C '0 C d O +P o E 3 m Z L2 > O O a� LL \ 1 N a f 3 ANDOVE^ T Y O F 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Pi gineer SUBJECT: Hold Public Hearing/Order Plans & Specifications /12 -2b (Johnson's Oakmount Terrace) & 12 -2c (147th Avenue NW) /2012 Street Reconstruction - Engineering DATE: January 17, 2012 INTRODUCTION The City Council is requested to hold a public hearing for Projects 12 -2b, Johnson's Oakmount Terrace & 12 -2c, 147th Avenue NW for street paving improvements. DISCUSSION Identified in the City's 2012 -2016 Capital Improvement Plan is reconstruction of the above referenced areas (refer to the attached map). The project will include reclaiming the existing bituminous surface, replacing bituminous curb with concrete curb and gutter, storm sewer improvements to correct known drainage issues, and paving a new bituminous surface. This has been a very effective reconstruction method since the City began the process back in 1996. An informational meeting with residents impacted by this project was held on December 6th, 2011. Staff discussed the project, received comments, and provided residents with preliminary information, including estimated costs. Attached is the sign -in sheet and comments from this meeting. The estimated assessment per unit is $7,070.00. Attached are the following: * Resolution Ordering the Improvement * Location Maps Letter to property owners regarding estimated assessment * Public Hearing Notice * Estimated assessment payment schedule * Sign in Sheet and Comments from Neighborhood Meeting Note: The feasibility report was in the December 20, 2011 packet. Please bring this to the meeting. Mayor and Council Members January 17, 2012 Page 2 of 2 BUDGETIMPACT The street reconstruction projects would be funded from the City's Road & Bridge Fund, with 25% of the total project costs associated with the standard street section assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. A portion of the 147th Avenue NW reconstruction project will be funded through Municipal State Aid funds. ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement of Projects 12- 2b, Johnson's Oakmount Terrace & 12 -2c, 147th Avenue NW for street paving improvements. Respectfully submitted, David D. Berkowitz Attachments: Resolution Ordering the Improvement, Location maps, Ler to property owners regarding estimated assessment, Public Hearing Notice','Estimated assessment payment schedulek Sign in Sheet and Comments from Neighborhood Meeting's CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF _PROJECT NOS. 12 -2b, JOHNSON'S OAKMOUNT TERRACE & 12 -2c 147TH AVENUE NW. 2012 STREET RECONSTRUCTION AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS. WHEREAS, Resolution No. 108 -11 of the City Council adopted on the 20tH day of December , 2011, fixed a date fora public hearing; and WHEREAS, pursuant to the required published and mailed notice such hearing was held on the 17tH day of January , 2012; and WHEREAS, all persons desiring.to be heard were given such opportunity for same; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement Project Nos. 12 -2b & 12 -2c . MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 17th day of January , 2012, with Councilmembers voting in favor of the resolution, and Councilmembers resolution was declared passed. ATTEST: Michelle Hartner — Deputy City Clerk voting against, whereupon said CITY OF ANDOVER Michael R. Gamache - Mayor I C I T Y O F Capital Improvement Plan NL Project Name; ANNUAL STREET RECONSTRUCTION (2012) JOHNSON'S OAKMOUNT TERRACE M, 2-b J 1 N L E G E N D Project Location Lots /Parcels Park Water Right of Way IrriP City Limits MA L' V DEHNS ADD J s` I'4'4TH�L" V Dehn' TrTT- r Park N w E S 0 162.5 325 650 Feet J River Trails Part i L E G E N D Project Location Lots /Parcels Park Water Right of Way City Limits Capital Improvement Plan Project Name: MUNICIPAL STATE AID ROUTES RECONSTRUCT 2012 ( Z— Z C. 1 2 G e—gmj ADD 0 320 640 1.280 Feet J it 'I I I i I) i f i F r' Pleasant Oaks Park f n C I T Y o r ANDOVERO 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 . WWW.CI.ANDOVER.MN.US December 21, 2011 Re: 2012 Street Reconstruction — XProjects 42B 'bhnson's Oakmount Terrace & 12 -02C, 147th Avenue NW Public Hearing Notice Dear Resident: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area as a portion of the 2012 Street Reconstruction project. The proposed project consists of milling the existing bituminous roadway, shaping the gravel, storm sewer improvements to handle drainage issues, and constructing a new bituminous surface with concrete curb and gutter. The total project cost for your area is estimated at $737,310.00. City costs for the project are estimated at $567,630, which is 75% of the standard street section costs plus extra pavement depth costs on 147th Avenue NW. This would be funded from the City's Road and Bridge Fund. The remaining 25% of the standard street section costs ($169,680.00) would be assessed to the benefiting properties. The properties that would be assessed for the improvement are depicted on the attached map. An informational meeting was held on December 6, 2011 to discuss the project and receive feedback and comments. The estimated assessment to each property within the project limits is $7,070.00. The actual assessment amount will be determined based upon actual construction costs. This cost could be assessed over a 10 -year period at 5.5% interest (maximum rate), or the assessment could be paid in full with no interest within 30 days of the final assessment hearing, which would take place in the fall of 2011. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767 -5130, or David Berkowitz, Director of Public Works /City Engineer at (763) 767 -5133. Sincerely, C Y OF ANDOVER Jason J. Law, P.E. Assistant City Engineer Encl. cc: Mayor & City Council David Berkowitz C I T Y O F DOVE _ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF HEARING ON IMPROVEMENTS PROJECT NOS. 12 -02B, JOHNSON'S OAKMOUNT TERRACE & 12 -02C, 147TH AVENUE NW 2012 STREET RECONSTRUCTION NOTICE IS HEREBY GIVEN that the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, at the regularly scheduled City Council meeting on Tuesday, January 17, 2012 at 7:00 PM to consider construction of the following improvements: 2012 Street Reconstruction Johnson's Oakmount Terrace & 147th Avenue NW The properties to be assessed, pursuant to Minnesota Statutes Section 429, for the improvements are within the following described area: Johnson's Oakmount Terrace & 147th Avenue NW (between 7th Avenue NW and Guarani Street NW) The estimated assessment rate is $7,070.00 / unit. Such persons desiring to be heard with reference to the proposed improvements will be heard at this meeting. CITY OF ANDOVER Mi helle Hartner— Deputy City Clerk Publication Dates: January 6 & 13, 2012 (Anoka Union) O L � c d 9 Z N Z Q N LL o Q iR U d CL N V F Y C 7 O 3 Ez o� N cy C > N Q C � L n 0 00 t t 22 Y Y C C 00 d d V d Y d d � L Y Y N fn N N T T 00 N N N N O O N N T T F U w LU o a o e om O O T T °o °m (°o 0) 0) J O f O M M 0 N O f9 fA O O O cD q N w V M O co W N EH fA T In (O f- N m N 7 W M N O O fA EA 00 O O W W n N O) Cl) M O rT m N 64 A r GNO q a) n o m T �O co M o rT rn N 69 tq M q co �o T T N M N r N 6) lA EA N h 0) r m I Cl N O N m to (H o,� rn N fA fH r m W M r c9 n T T N M N O M m to v 6c6 m o �� rn N fA b9 �m rn of of n N fA M i C/ W � $ 10- a`� fR CO O W O M O) r M N r 0 Cl) N to n co c0 N M fA r M O O 7 w 00 a N O M M 00 7 rn L6 64 rn O O Ef3 V c R R m CL c .` IL 0 � n ZH Y y r.�. G a 00 d K ac m ¢ �� ,aa cow - � c d c a¢ E z °o °m (°o 0) 0) J O f O M M 0 N O f9 fA O O O cD q N w V M O co W N EH fA T In (O f- N m N 7 W M N O O fA EA 00 O O W W n N O) Cl) M O rT m N 64 A r GNO q a) n o m T �O co M o rT rn N 69 tq M q co �o T T N M N r N 6) lA EA N h 0) r m I Cl N O N m to (H o,� rn N fA fH r m W M r c9 n T T N M N O M m to v 6c6 m o �� rn N fA b9 �m rn of of n N fA M i C/ W � $ 10- a`� fR CO O W O M O) r M N r 0 Cl) N to n co c0 N M fA r M O O 7 w 00 a N O M M 00 7 rn L6 64 rn O O Ef3 V c R R m CL c .` IL J a 0 0 LO Ln r, M o> M O U) (D o� �w w> Z zo <Z. w� O� o. Z M ¢ N .m z� o� wx J ¢ LL O 47 z O F- N U O U eo Z 7 c m a L r NT ti �N d i CL CD V m O i E d r V O d ++ % p E CL O ca C �O O R O H ?1: C O N C t O i q � Lol w d O a a G G i 0 ly S � M `i `z -vz 6 C I T Y C F COMMENT SHEET Johnson's Oakmount Terrace Informational Meeting Tuesday, December 6, 2011 6:00 p.m. — 7:00 p.m. Name: Address: Phone: / /r27— P3 E -Mail: G114 Y0 1/1Sf �e� Check the following boxes if you have an underground sprinkler system or electric fence. ❑ Existing Underground Sprinkler System ❑ Existing Undergrou nd Electric Fence _� / Comments: f X -p- <_- ! /e v4, � / D k (r #C- Y Q C�oh� TZe E Q K ei L ��ve 4a Xis` CC) 279-6 U i 0 _6h f�� Clk-I e �� l��%k 76 preye� 14e sAu�1 yh e 1 a �v oGw Ir �a �t 3 �� � /9 PIA cl L% 12 G✓ � H:\Engineering\City Projects \Open City Projects \12 -02B 2012 Street Reconstruction -Johnson's Oakmount Terrace \Word Documents \Neighborhood Meeting. COMMENT SHEET.doc r • A ( P NLbD 60 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Dave Carlberg, Community Develop t Director Courtney Bednarz, City Planne$ Consider Conditional Use Permit — Temporary Storage of Highway Construction Materials — 16563 Hanson Boulevard NW - North Pine Aggregate, Inc. - Planning January 17, 2012 INTRODUCTION The applicant is requesting temporary storage of approximately 11,000 cubic yards of tire chips on the subject property. City Code 12 -12 requires a conditional use permit for storage of highway construction materials. DISCUSSION The applicant is a subcontractor to the principal contractor with the Anoka County Highway Department. The county is planning to reconstruct a portion of Hanson Boulevard beginning in the spring of 2012. The project will include replacing portions of the road bed with tire chips. It is anticipated that the project will be completed by July 1, 2012. Approximately 9,000 cubic yards of tire chips were hauled to the subject property in December 2011. On December 15th staff notified the applicant that a permit from the city was required and asked that no additional material be hauled to the site. An additional 2,000 cubic yards are waiting at another site to be brought to the subject property. All of these tire chips will be used in the Hanson Boulevard project. Staff met with the Anoka County Highway Department to discuss the proposed project last Thursday. At the meeting, it was confirmed that Hanson Boulevard will be closed between 161St Avenue NW and 181" Avenue NW during the project. The start date is weather dependant, but will likely begin by late April or early May 2012. Conditional Use Permit Criteria City Code 12 -14 -6 B. provides the following criteria for granting conditional use permits: In granting a Conditional Use Permit, the City Council shall consider the advice and recommendation of the Planning and Zoning Commission and: a. The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands. b. Existing and anticipated traffic conditions, including parking facilities on adjacent streets and land. c. The effect on values of property and scenic views in the surrounding area, and the effect of the proposed use on the Comprehensive Plan. 2. If it shall determine by resolution that the proposed use will not be detrimental to the health, safety, morals, or general welfare of the community, nor will cause serious traffic congestion or hazards, nor will seriously depreciate surrounding property values, and that said use is in harmony with the general purpose and intent of this title and the Comprehensive Plan, the City Council may grant such permits. Additional Requirements In addition to the standard conditional use permit review outlined above, additional requirements apply to the proposed use of the subject property. Minnesota State Fire Code & National Fire Protection Association (NFPA) Rules regulate the size and location of the tire piles and also provide safety and security measures. The attached Fire Department Memorandum describes these requirements. These requirements limit the size of tire piles and require separation between piles to limit the size of any potential fire so that it can more easily be brought under control and extinguished. The arrangement of tire chips on the subject property does not currently meet these requirements. The applicant has provided the attached fire storage and fencing plans. The Fire Department has reviewed the attached tire storage and fence plan and finds it to be acceptable. A condition of approval in the attached resolution incorporates these requirements. An inspection will also be conducted to ensure the site is arranged according to the plan. Enforcement The City Attorney and Fire Chief will be present at the meeting to describe the various enforcement actions available to the city if the conditions of the permit or regulations of the fire code are not observed. Lower Rum River Watershed Management Organization (LRRWMO) Any land disturbance, including stockpiling of material, is now required to obtain a permit from the LRRWMO. A condition of approval requires the applicant to complete this process. Gas Pipeline A natural gas pipeline traverses the site from northwest to southeast as shown on the attached tire storage plan. It will be necessary for trucks to cross the pipeline to establish the second group of tire piles. In these situations the owner of the pipeline (Koch Industries, Inc.) requires a compacted berm over the pipeline to ensure the safety of the pipeline. The applicant is working through this process and has provided the attached letter to provide more detail on the requirements. The applicant will be required to provide documentation that the berm has been completed and inspected before the piles shown south of the pipeline are established. Staff Review If the proposed use is allowed, staff suggests the following additional conditions which have been added to the attached resolution. 1. The applicant shall bring the site into compliance with Fire Department requirements by February 1, 2012. 2. All tire chips shall be removed from the subject property by July 1, 2012 and the site shall be restored to the condition that existed prior to the stockpiling of tire chips. Planning Commission Recommendation The Planning Commission recommended approval of the proposed conditional use permit with a 6 -0 vote (Kirchoff abstained). The Commission also asked that the City Attorney review the city's potential liability and whether the city should be named on the insurance policy for the road project. The Attorney suggested staff work with the property owner to ensure the property owner had insurance and also suggested that the city be named as an additional insured on that policy. Staff discussed this with the property owner who subsequently confirmed that his existing homeowners insurance provided adequate coverage. ACTION REQUESTED The Council is asked to approve or deny the proposed conditional use permit. Attachments Resolution Location Map Letter from Applicant — Tire Storage Letter from Applicant — Pipeline Crossing Requirements Fire Department Memorandum Photographs Application Planning Commission Minutes Assessment Agreement Tire Storage Plan Fence Plan Cc: Brent Jensen North Pine Aggregate, Inc. 14551 Lake Drive Forest Lake, MN 55025 Dennis Kuiken 16563 Hanson Boulevard NW 3 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION GRANTING THE CONDITIONAL USE PERMIT REQUEST OF NORTH PINE AGGREGATE, INC. TO STOCKPILE TIRE CHIPS ON PROPERTY LOCATED AT 16563 HANSON BOULEVARD NW LEGALLY DESCRIBED AS: THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 11 TOWNSHIP 32 RANGE 24, EXCEPT THE SOUTH 330 FEET OF THE WEST 687 FEET THEREOF; ALSO EXCEPT ROAD AND SUBJECT TO EASEMENTS OF RECORD WHEREAS, North Pine Aggregate, Inc. has requested a conditional use permit for storage of tire chips on the subject property; and WHEREAS, City Code 12 -12 requires a conditional use permit for the storage of highway construction materials; and WHEREAS, the Planning Commission held a public hearing and has reviewed the request and recommends approval of the proposed conditional use permit to the City council; and WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, morals, and general welfare of the City of Andover; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning Commission and approves the conditional use permit on said property with the following conditions: 1. The applicant shall bring the subject property into compliance with the Fire Department Memorandum stamped received by the City of Andover December 23, 2011 by February 11 2012 and maintain compliance throughout the time that tire chips are stored on the subject property. 2. The Applicant shall obtain a watershed permit from the Lower Rum River Watershed Management Organization. 3. The applicant shall provide documentation of approval to cross the natural gas pipeline from Koch Industries, Inc. to include the required design of the crossing and proof of inspection. 4. All tire chips shall be removed and from the subject property by July 1, 2012 and the site shall be restored to the condition that existed prior to the stockpiling of tire chips by that date. 5. The Property Owner shall be required to enter into an assessment agreement with the city to cause the property owner to be fully responsible for any cost incurred by the city for removal of waste tires if they have not been removed from the subject property by July 1, 2012. 6. The applicant shall be required to comply with all local,state and federal laws and regulations. Adopted by the City Council of the City of Andover on this—day of 52012. q CITY OF ANDOVER ATTEST: Michelle Hartner, Deputy City Clerk 5 Michael R. Gamache, Mayor 1VDOVE Incorporated 1s�a Conditional Use Permit Temporary Storage of Highway Construction Materials Project Area 0 Location map N W E 5 1797 1]81 1565 1909 18]7 16682 16832 16576 J 16541 16526 D7 Z O N Z 8483 18480 18474 = 18488 18422 18425 16452 16438 8424 18d 1 > Oyl O >6 X29 'G]66 75266 >6�> 02 6 16 16289 ]0252 a 262. 13 m 18228 S� o 18231 n n (h 7 00 1657 h1 1223 u 9w1 X6191 0 m ° e s 1618 16,79 1617 116] n ° o ' '1 16167 16157 1487 161 1341 1179 ' 1174 814 18136 2 16141 i 16129 r 16132 o > 1812] 18118 16117 161ST AVE 1177 18124 18119 161 ST AVE _ 18048 0 18 16093 18082 Project Area 0 Location map N W E 5 NORTH PINE AGGREGATE INC. 14551 Lake Drive I Forest Lake, MN 55025 1651.464.6802 January 5, 2012 City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Attn: Courtney Bednarz Project: Anoka CSAH 78 Temporary Tire Storage Courtney, Please see our attached Tire Storage Plan for 16563 Hanson Boulevard. North Pine Aggregate proposes installing 6.0' Chain Link fence around the base of each pile as necessary. At the driveway entrance for the pole shed, a gate will be installed. Group #1: Pile 1: 60'x 80'= 4,800 SF Pile 2: 55' x 90'= 4,950 SF Pile 3: 75' x 66'= 4,950 SF Total SF: 14,700 SF Total CF: 147,000 CF Total CY: 5,444 CY Group #2: Pile 1: 70' x 71'= 4,970 SF Pile 2: 70' x 71'= 4,970 SF Pile 3: 70' x 71'= 4,970 SF Total SF: 14,910 SF Total CF: 149,100 CF Total CY: 5,522 CY Sincerely, Brent Jensen North Pine Aggregate, Inc. An Equal Opportunity Employer NORTH PINE AGGREGATE INC. Lake Drive 1 Forest Lake, MN 550251651.464.6802 January 9, 2012 City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Attn: Courtney Bednarz Project: Anoka CSAH 78 Temporary Tire Storage Courtney, North Pine has been in contact with Rick Schlegel, Site Assistant Supervisor / Senior Damage Prevention Coordinator of Koch Pipeline. He stated that we would be able to cross their pipeline easement with the following stipulations: A. Construct a 24" Berm across the width of the easement to bridge equipment & gain proper cover over the lines. B. Give 48 -hour notice prior to Berm Construction to schedule a Supervisor from Koch Any questions can be referred to Rick Schlegel by any of the following ways: Phone: 651 -458 -4848 Cell: 651- 304 -7002 Email: rick.schlegel @kochpipline.com Sincerely, Brent Jensen North Pine Aggregate, Inc. An Equal Opportunity Employer 9 j0'4' �, - mvwo Outdoor Tire Storage (including altered tire material) Per the Minnesota State Fire Code and NFPA Standards. RECEIVED DEC 13 2011 CITY pF NNDOVER 2504.1 —Open Burning is prohibited in tire storage yards. 2504.2 — Cutting, Welding, or heating devices shall not be operated in tire storage area. 2505.1— Individual piles, Tire Storage shall be restricted to individual piles not exceeding 5000 square feet of continuous areas. Piles shall not exceed 50,000 cubic feet in volume Piles shall not exceed 10 feet in height. 2505.2 — Separation of piles. Individual tire storage piles shall be separated from other piles of salvage by a clear space of at least 40 feet. 2505.4— Distance from lot lines and buildings, Tire storage piles shall be located at least 50 feet from lot lines and buildings. 2505.5 — Fire breaks, Storage yards shall be maintained free from combustible ground vegetation for a distance of 40 feet from the stored material to grass and weeds; and for a distance of 100 feet from stored product to brush and forested areas. 2505.6 — Volume more than 150,000 cubic feet, where the bulk volume of stored product is more than 150,000 cubic feet, storage arrangement shall be in accordance with the following: 1) Individual storage plies shall comply with size and separation requirements in Sections 2505.1 through 2505.5 2) Adjacent storage piles shall be considered a group, and the aggregate volume of storage piles in a group shall not exceed 150,000 cubic feet. Separation between groups shall be at least 75 feet wide. 2505.7 — Location of storage, Outdoor waste tire storage shall not be located under bridges, elevated trestle, elevated roadways or elevated railroads. 2506.1— Fire Department Access, New and existing tire storage yards shall be provide with fire apparatus access roads in accordance with Section 503 and this section. 2506.2 — Location, Fire apparatus access roads shall be located within all pile clearances identified in sections 2505.4 and within all fire breaks required in section 2505.5. Access roadways shall be within 150 feet of any point in the storage yard where storage piles are located, at least 20 feet from any storage pile. 2507 — Fencing 2507.1— Where the bulk volume of stored material is more than 20,000 cubic feet a firmly anchored fence or other approved method of security that controls unauthorized access to the storage yard shall surround the storage yard. 2507.2 — Construction, the fence shall be constructed of approved materials and shall be at least 6 feet high and provided with gates at least 20 feet wide. 33,9 � - E t 330 ,,3VO(314A*40YTjO 2507.3 — Locking, All gates to the storage yard shall be locked with the storage yard is not staffed. 2507.4— Unobstructed, gateways shall be kept clear of obstructions and be fully openable at all times. 2508.1 Water Supply, a public or private fire protection water supply shall be provided in accordance with Section 508. The water supply shall be arranged such that any part of the storage yard can be reached by using not more than 500 feet of hose. 2508.2 Fuel fired vehicles operating in the storage yard shall be equipped with a minimum 2A:20BC rated portable fire extinguisher. NFPA 33 33.1.7 Piles of tires or altered tire material shall not be located beneath power lines or structures. 33.7.4— Individual altered tire materials shall not be located on site in excess of 90 days. Keep in mind that the area being used is in a non - hydrant area of the city, we would have to run a tanker shuttle in the event of a fire. In such event we would need extensive manpower, water, smothering material, heavy equipment and operators. Ultimately, incurring a significant expense to the City of Andover. We also have environmental issues in the event of a fire, such as run off of contaminated water from the tire material, smoke issues and clean up. /D Photographs 1685 CROSSTOWN BOULEVARD N.W. - ANDOVER, MINNESOTA 55304 - (763) 755 -5100 FAX (763) 755 -8923 - WWW.CI.ANDOVER.MN.US CONDITIONAL USE PERMIT Property Address elp /V A/ Legal Description of Property (if legal is lengthy, please attach a separate sheet): Lot Block Addition PIN I13 22- y 331aoy 5w %y of Sw 'W crr Sr-c p ( '? (If metes and bounds, attach the complete legal description) Note: If the legal is not provided, the application will not be considered to be complete. Is the property Abstract or Torrens (to verify this call the Anoka County Office at (763) 323 -5400 with the property PIN number). Abstract Torrens :74- 2q Section of Ordinance /Z — Z O.+l �9�7 ✓o! Name of Applicant Address J c 5-50 z. Home Phone Business P one ss�-g&g - (�80z Fax Signature Date / /S i ra' CONDITIONAL USE PERMIT PAGE 2 Property Owner (Fee Owner) (If different from above) Address Home Phone Z_ `V5`/ 5B sine Phone 'i�t,n C, Fax 1�o Y -1%13 �s Signature Date 4) The following information shall be submitted prior to review by the City of Andover: 1. Complete application and fee 2. Letter summarizing request 3. A scaled drawing showing the following: a. Scale b. North arrow c. Dimensions of the property and structures d. Front, side, and rear yard building setbacks e. Adjacent streets f. Location and use of existing structures within 100 feet 4. Other information as required to review request Application Fee: Commercial 4-Residential Amended Conditional Use Permit *Public Notification Sign Recording Fee: *Abstract & Torrens Date Paid 12 1&q 13 $1,000.00 escrow to facilitate ARC review $350.00 includes mailing labels $200.00 includes mailing labels $30.00 2 $100.00 Receipt # 168ql Regular Andover Planning and Zoning Commission Meeting Minutes —January 10, 2012 Page 2 PUBLIC HEARING: Conditional Use Permit (12 -01) for temporary storage of highway construction materials at 16563 Hanson Boulevard NW. Mr. Bednarz reviewed the proposed conditional use permit with the Commission. Commissioner Holthus questioned if there were any residual effects from storing the tire chips on this site. Mr. Bednarz did not foresee any impact on this site. He noted the Fire Department would be inspecting the site initially and City staff would review the site after the chips are removed. The applicant would be responsible for cleaning the property if any impacts are found. Commissioner Olsen asked if North Pine Aggregate was the contractor for this project and asked if the City was aware of the insurance agreements between these entities. Mr. Bednarz explained that North Pine Aggregate was a subcontractor. He indicated the insurance information would be handled between the contractor and not the City. Chairperson Daninger indicated the site had to be brought back to its like condition, after completion of the construction work. He questioned if any trees would be removed at this site to allow access to the tire chips. Mr. Bednarz explained that no trees would be removed. Commissioner Gudmundson asked who owned the neighboring parcel. Mr. Bednarz noted the neighboring parcel was owned by the same individual and does have a home on it. The property owner had signed off on the application for the conditional use permit. Motion by Olsen, seconded by Cleveland, to open the public hearing at 7:11 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent vote (Kirchoff). Commissioner Holthus stated that during a recent site visit she observed a separate pile of tires on another part of the property. She asked if these would be used in the project. Brent Jenson, Northland Aggregate, stated he was not aware of those tires and they were not part of the project. Commissioner Holthus asked where the tire chips came from. Mr. Jenson indicated the tires came from Anoka County and were being staged for the Hanson Boulevard project planned for next year. Commissioner Olsen inquired how many additional tire chips would be placed on the site. Mr. Jenson stated an additional 2,000 -3,000 cubic feet would be added to this site. Chairperson Daninger questioned if the tire chips would create dust or have an odor. Mr. Jenson stated these issues would not be a concern. Chairperson Daninger asked how the tire chips would be accessed. Mr. Jenson stated the pile would be accessed from the Kuiken's existing driveway. IN Regular Andover Planning and Zoning Commission Meeting Minutes —January 10, 2012 Page 3 Chairperson Daninger inquired if signage would be posted when construction trucks were hauling the tire chips. Mr. Bednarz indicated the road would be closed when the trucks were hauling the material from this site. Chairperson Daninger questioned if the applicant had reviewed the letter from the Fire Chief. Mr. Jenson stated he had read the letter in full and had spoken with Anoka County about the limit to the amount of material that could be stored on this site. Commissioner Gudmundson asked how high the piles of tire chips would be. Mr. Jenson estimated the piles would be 10 feet in height. He explained the piles were back far enough from the roadway that lines of sight would be clear. Motion by Walton, seconded by Gudmundson, to close the public hearing at 7:18 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent vote (Kirchoff). Chairperson Daninger appreciated the presence of the Fire Chief this evening. Commissioner Gudmundson asked if the surrounding property owners were notified of this conditional use permit. Mr. Bednarz indicated all property owners 700 feet around this site were notified of this request and a sign was posted at the site. Commissioner Holthus questioned what work was being planned for Hanson Boulevard. Mr. Bednarz explained the road undulates and has sunk in several locations. The proposed method would stabilize the road bed. Motion by Cleveland, seconded by Holthus, to recommend to the City Council approval of Resolution No. , to grant the Conditional Use Permit request of North Pine Aggregate, Inc. to stockpile tire chips on the property located at 16563 Hanson Boulevard NW. Commissioner Olsen expressed concern with the lack of communication between Anoka County and the City. He suggested the County have some sort of rider with the City to assure that this material was insured from any hazard while being stored on this site. Mr. Bednarz indicated Staff would speak with the City Attorney to discuss this matter further before final approval by the Council. Chairperson Daninger was discouraged that the Commission was being asked to approve a conditional use permit for something that was already taking place. Motion carried on a 6 -ayes, 0 -nays, 1- absent vote (Kirchoff). Mr. Bednarz stated that this item would be before the Council at the January 17, 2012 City Council meeting. I'J5 ASSESSMENT AGREEMENT THIS AGREEMENT is made this — day of January, 2012, by and between the City of Andover, a municipal corporation ( "City "), and Dennis W. Kuiken ( "Owner"). WHEREAS, Owner is the fee owner of certain real property located at 16563 Hanson Boulevard NW, (PIN- 11- 32 -24 -33 -0004 and PIN- 11- 32- 24 -33- 0003); both lying in the City of Andover, County of Anoka, State of Minnesota (hereinafter, the "Property "); and WHEREAS, City and Owner entered into a conditional use permit, with said conditional use permit's effective date being , 2012, a copy of which is attached hereto and made a part hereof; and WHEREAS, pursuant to said conditional use permit, the Owner is obligated to remove tire chips from the Property prior to July 1, 2012; and WHEREAS, in the event the Owner becomes in default of said obligation and has received notice of such default by the City, the City is entitled to remove the tire chips from the Property; and WHEREAS, as a condition of approval of the conditional use permit, Owner and City are willing to enter into this Assessment Agreement as more fully set forth below. NOW, THEREFORE, IT IS HEREBY AGREED, between the City and the Owner as follows: 1. In the event the City of Andover removes tire chips from the Property due to default of the Owner to have the tires removed by July, 1, 2012, the City shall be entitled to assess the Property for the full cost incurred by the City for removal of the tire chips. 2. Owner hereby agrees to pay in full the assessments set forth herein and further does hereby expressly waive any and all rights to object, dispute, contest, or appeal said assessments against his Property attributable to the debt obligations set forth in this agreement and does hereby waive any and all statutory or constitutional rights to object or appeal from any such assessments. CITY OF ANDOVER By OWNER Dennis W. Kuiken /6 �.: ! v Fa• r'� -ter. ,- ' 1 `s E � s 3 2 `�� 5� x� _ f q J s � � S }' • � ,!gyp "�@° y % °'4 � � N 4 x d •i �� • 3 � x .i. 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L1 �. ."p`�P" t-�o �....? f �. �p� i #y^ AGE ": tt.�i: ��w �`r �wne 7 .a �� OMIT bfs.y�l� �P M.a a.MS.���• � g1j �.. -...a. �^r.: «i, ....,. ate. r�.7 �.� 9 e' iR ✓fM Mt���. 4 � i s � t i : •+ 3S � + k +� �). v sT 7 ... a i• �� t 6 �ryfY C I T Y O F 3 ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Accept Resignation & Appoint QCTV Board Representative DATE: January 17, 2012 INTRODUCTION Mayor Mike Gamache has submitted his resignation from the QCTV Board effective December 31, 2011 (per attached email). This creates a vacancy the City Council needs to replace. DISCUSSION The bylaws of the Quad Cities Cable Commission (Quad Cities Community Television — QCTV) identifies that the City of Andover appoint two representatives to the Cable Commission Board. With the resignation of Mayor Mike Gamache from the board the City of Andover has a vacancy to fill, the other City representative currently appointed to the board is Councilmember Julie Trude. The bylaws do not indicate that the board replacement needs to be a Councilmember; it could be a City Staff member, City Commission member, or a resident. This was last discussed by the Council at the October 4, 2011 City Council meeting (minutes attached). ACTION REQUESTED The City Council is requested to accept the resignation of Mike Gamache from the QCTV Board and to appoint a City of Andover representative to the board to fill the vacancy. James Dickinson From: Mike Gamache [Mike.Gamache @genmills.com] Sent: Tuesday, January 10, 2012 8:12 AM To: James Dickinson Cc: Terry O'Connell Subject: QCTV BOARD RESIGNATION Jim, This is my official notice that I am resigning from the QCTV Board as of 12/31/2011. It has been a pleasure to serve on the QCTV Board, but it is time for some new faces on the Board and Council Member Trude will be a good addition. I also belief that a City Staff person should have a seat on the Board and it is a good time to get back to that in 2012. 1 want to thank Terry for his support and all the hard work he does for the residents in the Quad City area and a thank you to all the staff at QCTV who are dedicated to making QCTV the best operation it can be and serving the people of our area with a high quality product. Please place this on the City Council Agenda for the January 17`h meeting. The Council can then appoint a replacement and as discussed and agreed upon at an earlier Council Meeting, I believe in November, it will be a City Staff person. Thanks, Mayor Mike Gamache City of Andover 763- 757 -6060 evening, 763 - 764 -8310 day, 763 - 286 -0167 cell cm.gamache@andovermn.gov Regular Andover Citv Council Meeting Minutes — October 4, 2011 Page 7 Motion by Councilmember Trade, Seconded by Councilmember Bukkila to approve JPA/l 0- 27/Bunker Lake Boulevard NW Reconstruction/CSAH 7 to 38th Avenue relaying the additional comments regarding safe pedestrian access to Anoka High School for Andover residents, the comments regarding the future access for Anoka to the County Library, and the addition of the sentence to the JPA "The County will allow three - quarter access for the northeast and southwest parcels at the time of development at appropriate locations." to the final paragraph on page 2. The motion carried unanimously. IAPPOINT QCTVREPRESENTATIVEJ Mayor Gamache stated the Maws of the Quad Cities Cable Commission (QCTV) identifies that the h City of Andover appoint two representatives, to the Cable Commission.Board_ The,bylaws do not indicate that the board needs to be a Councilmember; it could be a City Staff member, City Commission member or a resident, QCTV is_in the process of fmishing_a proje t_to move forward with the future retirement of Execut xe_Director, Terry O'Connell. He stated he would like to see this completed and at the end of 2011 he would not being looking to be reappointed_ He suggested the Ci appoint a Councilmember to replace him and a staff member to fill the current vacancv. He would recommend Community Development Director Carlberg to fill the vacancy. The QCTV Board meets on the third Thursday of the month at the Anoka City Council chambers. Councilmember Trade stated she would be interested in filling the current vacancy. This is a critical time for the QCTV Board because the bond payments for the building will be done and they will be negotiating the joint power agreements. Andover residents put more money into QCTV than the other cities and should look at a couple of options. The programming is not necessarily what the residents of Andover want. y� Councilmember Howard suggested having Councilmember Trade fill the current vacancy and then appoint a staff member,when Mayor Gamache resigns from the board. Mayor Gamache advised the City to stay with QCTV because there is an advantage to having one cable operator for the four cities and if the City chose to do something else they would need to have an influx of cash or this would impact the City's budget. He stated the QCTV Board is looking at what the future of cable TV may be and how QCTV can position themselves for the future. Councilmember Trade asked if any surveys had been done with the viewers for direction. Mayor Gamache stated there had been a survey done a few years ago. Councilmember Knight asked if the new County Wi -Fi would have any affect on QCTV and what their plans were for the future. Mayor Gamache stated it would not have a direct affect on QCTV because they currently work Regular Andover City Council Meeting Minutes — October 4, 2011 Page 8 with Comcast. Zayo is not ready to offer cable in this area, but this may have an affect on QCTV in the future when franchise agreements are renegotiated. City Administrator Dickinson stated the broadband connections might be in locations where Comcast may not have fiber access but they would have the opportunity to use Zayo's lines. Mayor Gamache stated QCTV has been good for the City of Andover and its residents. Councilmember Bukkila suggested appomting,Councilmember Trude at this time and a City staff member in_JaYwkW. • V Councilmember Knight agreed with this. Motion by Councilmember Bukkila, Seconded by Councilmember Howard. to appoint Councilmember Trude as the QCTV Representative. The motion carried unanimously. DISCUSS /APPROVE QCTV RESERVE FUNDS DRAW REQUEST City Administrator Dickinson stated as part of the City of Andover's participation in Quad Cities Cable Commission (QCTV), the City has a financial reserve balance held by the Commission that is generally used for communication or production enhancements for the City. City Administration would like to draw a portion of those funds for a paperless City Council packet project. It is anticipated that a paperless City Council packet project will have expenses between $5,000 and $10,000. Councilmember Trude asked why the City would not draw the whole balance and have it in the City's bank account. City Administrator Dickinson stated this is something the City could choose to do. He would caution the Council about doing this because these funds are used for any production and communication enhancements and replacements that are done at City Hall and these types of enhancements could be expensive. These funds are also used for production equipment such as cameras that may need to be replaced. He stated there had recently been an air - conditioning repair done in the production room that was $5,000 and this was paid for through QCTV. Councilmember Trude stated the City either submits the bills to QCTV for payment from the City's fund reserve or the City could hold the funds in reserve themselves and pay the bills directly. City Administrator Dickinson stated the City can do future draws but he would caution the City in drawing all of the funds so if a major problem arises with the production room there are funds available to address the problem. H 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Appoint Cable Commission Representative DATE: October 4, 2011 With the resignation of Councilmember Don Jacobson effective August 29, 2011, certain board appointments held by Mr. Jacobson will need to be appointed. The bylaws of the Quad Cities Cable Commission (Quad Cities Community Television — QCTV) identifies that the City of Andover appoint two representatives to the Cable Commission Board. One of the City representatives currently appointed to board is Mayor Gamache. The bylaws do not indicate that the board replacement needs to be a Councilmember; it could be a City Staff member, City Commission member, or a resident. The City Council is requested to appoint a City of Andover representative to the Quad Cities Cable Commission Board effective immediately. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule January Council Workshop DATE: . January 17, 2012 INTRODUCTION The Council is requested to schedule a Council Workshop for the month of January for a number of miscellaneous business items. DISCUSSION Potential agenda items for a general January workshop have been identified as follows: 1. Discuss Stop -N -Shop Petition - Planning 2. Discuss Street lighting for Bunker Lake Boulevard NW — West of Round Lake Boulevard NW — Engineering 3. Discuss 2012 Anoka County Overlay Projects in Andover — Engineering 4. Discuss Assessments /Project 11- 40/133` Avenue NW Reconstruction — Engineering 5. Discuss Trail Plan and Policy — Engineering 6. Discuss Irrigation Project /Project 12- 16/Woodland Estates Park — Engineering 7. Pre -Audit Year End 2011 General Fund Budget Progress Report 8. December 2011 City Investments Review Other items may be added upon Council request or operational need. ACTION REQUIRED Schedule a January Council workshop for January 31" at 6:00 pm or another date and time acceptable to the Council. submitted, Dickinson ND OVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US TO: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator Schedule February Council Workshop January 17, 2012 INTRODUCTION 19. The Council is requested to schedule a Council Workshop for the month of February for a number of miscellaneous business items. DISCUSSION Potential agenda items for a general February workshop have been identified as follows: 1. Joint Meeting with the Open Space Commission 2. Discuss Redistricting and City Precincts 3. 2011 -2012 Council Goals Update and Discussion 4. 2013 Budget Development Guideline Discussion 5. 2012 General Fund Budget Progress Report 6. City Investments Review Other items may be added upon Council request or operational need. ACTION REQUIRED Schedule a February Council workshop for February 28`h at 6:00 pm or another date and time acceptable to the Council. kA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report January 17, 2012 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Legislative Updates 3. Update on Development /CIP Projects 4. Meeting reminders /Community Events Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. G: \STAFF\RHONDAA\AGENDA \CC LIST.doc b -►a CITY OF ANDOVER 2011 Monthly Building Re ort TO: Mayor and City Council FROM: Don Olson DECEMBER BUILDING PERMITS - Permit/Plan Tax Total Valuation 4 Residential $ 7,483.80 $ 319.50 _ $ 7,803.30 $ 639,000.00 Single Family 4 7,483.80 319.50 7,803.30 639,000.00 Septic - - - Townhome Additions ' 1 Garages 778.88 16.20 795.08 32,400.00 Basement Finishes - 1 Commercial Building 1,547.29 45.80 1,593.09 91,600.00 Pole Bldgs/Bams - - - Sheds - Swimming Pools - Chimney /Stove/Fireplacc - 1 Structural Changes 47.00 1.00 48.00 1,000.00 Porches - - - Decks Gazebos 2 Repair Fire Damage 1,254.80 62.46 1,317.26 124,923.94 5 Re -Roof 375.00 25.00 400.00 - 2 Siding 150.00 10.00 160.00 Other I - 1 Commercial Plumbing 69.25 1.00 70.25 2,000.00 1 Commercial Heating 217.25 9.47 226.72 8,940.00 Commercial Fire Sprinkler - 1 Commercial Utilities 251.25 7.50 258.75 15,000.00 Commercial Grading 19 Total Building Permits $ 12,174.52 $ 497.93 $ 12,672.45 $ 914,863.94 PERMITS Permit/Plan Tax Total Fees Collected 19 Building Permits $ 12,174.52 $ 497.93 $ 12,672.45 $ 914,863.94 Ag Building - - - Curb Cut Demolition Fire Permits - Footing - - - - Renewal - Moving - - - 21 Heating 1,630.00 110.00 1,740.00 Gas Fireplaces 450.00 30.00 480.00 Plumbing 1,340.00 85.00 1,425.00 Pumping 570.00 - 570.00 r2 Septic New - - j3 Septic Repair 150.00 150.00 Sewer Hook -Up 100.00 - 100.00 Water Meter i 200.00 - 200.00 Sewer Change Over/Repair - - Water Change Over I - - - 4 Sac Retainage Fee 89.20 - 89.20 4 Sewer Admin. Fee 60.00 - 60.00 4 Certificate of Occupancy 40.00 - 40.00 4 License Verification Fee 20.00 - 20.00 6 Reinspection Fee for Elec. Fees 366.80 - 366.80 21 Contractor License 1,050.00 - 1,050.00 11 Rental License - Single 550.00 - 550.00 - Rental License - Multi - - 29 Electrical Permit 2,125.00 145.00 2,270.00 194 TOTALS $ 20,915.52 $ 867.93 $ 21,783.45 $ 914,863.94 Total Number of Homes YTD 2011 58 Total Number of Homes YTD 2010 71 Total Valuation YTD 2011 $ 27,210,951.58 Total Valuation YTDI 1 2010 $ 18,824,730.96 Total Building Department Revenue YTD 2011 $ 449,688.98 Total Building Department Revenue YTD 2010 $ 376,469.84 Ql, ©, CITY OF ANDOVER 2011 ANNUAL BUILDING DEPARTMENT REPORT TO: Mayor and City Council FROM: Don Olson, Building Official YTD SUMMARY BUILDING PERMITS Permit/Plan Tax Total Valuation 58 Residential $ 140,431.30 $ 5,901.50 _ $ 146,332.80 = $ 11,803,000.00 Single Family 55 128,970.31 _ 5,397.50 134,367.81 10,795,000.00 Septic 3 11,460.99 504.00 11,964.99 1,008,000.00 Townhome 6 Additions 6,260.43 ]69.45 6,429.88 _ 338,900.00 12 Garages 7,408.19 147.35 7,555.54 294,700.00 36 Basement Finishes 3,600.00 180.00 3,780.00 - 24 Commercial Building 79,189.70 2,957.12 82,146.82 11,461,453.00 3 PoleBldgs /Barns 2,286.66 48.00 2,334.66 96,000.00 11 Sheds 1,111.61 14.45 1,126.06 28,900.00 10 Swimming Pools 1,951.52 34.30 1,985.82 68,600.00 - Chimney /Stove /Fireplace - - - - 32 Structural Changes 3,921.08 85.05 4,006.13 163,764.63 9 Porches 2,245.14 37.40 2,282.54 74,800.01 96 Decks 9,163.85 129.05 9,292.90 256,600.00 - Gazebos 4 Repair Fire Damage 2,316.40 110.91 2,427.31 221,817.94 158 Re -Roof 11,925.00 772.00 12,697.00 163 Siding 12,225.00 810.50 13,035.50 10 Other 2,954.47 68.26 3,022.73 127,390.00 11 Commercial Plumbing 8,475.64 317.03 8,792.67 634,040.00 14 Commercial Heating 14,967.46 680.74 15,648.20 1,351,446.00 9 Commercial Fire Sprinkler 3,331.33 81.43 3,412.76 162,005.00 3 Commercial Utilities 2,245.44 63.77 2,309.21 127,535.00 - Commercial Grading - - - 669 Total Building Permits $ 316,010.22 $ 12,608.31 $ 328,618.53 $ 27,210,951.58 PERMITS Permit /Plan Tax Total Fees Collected 669 Building Permits $ 316,010.22 $ 12,608.31 $ 328,618.53 $ 27,210,951.58 - Ag Building ' - Curb Cut - - - Demolition - - 4 Fire Permits 2,072.37 2,072.37 105,475.02 3 Footing 80.00 15.00 95.00 - Renewal - - - - Moving - - - - 339 Heating 26,870.00 1,654.50 28,524.50 87 Gas Fireplaces 6,675.00 421.00 7,096.00 323 Plumbing 23,770.00 1,597.00 25,367.00 917 Pumping 13,755.00 - 13,755.00 5 Septic New 400.00 400.00 32 Septio-Repair 2,550.00 2,550.00 54 Sewer Hook -Up 1,320.00 1,320.00 56 Water Meter 2,800.00 2,800.00 5 Sewer Change Over /Repair 270.00 25.00 295.00 3 Water Change Over 150.00 15.00 165.00 81 Sac Retainage Fee 1,807.90 - 1,807.90 54 Sewer Admin. Fee 810.00 - 810.00 65 Certificate of Occupancy 650.00 - 650.00 59 License Verification Fee 290.00 - 290.00 24 Reinspection Fee 1,342.80 - 1,342.80 - 148 Contractor License 7,400.00 - 7,400.00 - 208 Rental License - Single 10,400.00 - 10,400.00 112 Rental License - Multi 8,250.00 - 8,250.00 - 272 Electrical Permit 22,015.69 1,337.50 23,353.19 - 3,520 TOTALS $ 449,688.98 $ 17,673.31 $ 467,362.29 $ 27,316,426.60 Total Number of homes YTD 2011 58 Total Number or Homes YTD 2010 71 Total Valuation YTD 2011 $ 27,316,426.60 Total Valuation YTD1 2010 $ 18,824,730.96 Total Building Department Revenue YTD 2011 $ 449,688.98 Total Building Department Revenue VTD 2010 $ 376;469.84 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for January 17, 2012 City Council Meeting DATE: January 17, 2012 The City Council is requested to receive the following supplemental information. Discussion Items Item #15. Hold Public Hearing/Order Plans & Specs /12 -2b (Johnson's Oakmount Terrace) & 12 -2c (147`h Avenue NW) /2012 Street Reconstruction — Engineering submitted, Administrator RECOVED 1/17. SUPPLEMENTAL COMMENT SHEET Johnson's Oakmount Terrace Informational Meeting Tuesday, December 6, 2011 6:00 p.m. — 7:00 p.m. 15. l RECEIVED JAN 17 2012 CITY OF ANDOVER. Name: U"aArrc;o e jz Scc /a ^ a- v et Address: Sr2G y /Y'7 r`�i Wye A)(G) At- rkocre r .�'O SS-3 Vq Phone:. E -Mail: Pay- rccan.o (2� cow Check the following boxes if you have an underground sprinkler system or electric fence. ❑ Existing Underground Sprinkler System ❑ Existing Underground Electric Fence Comments: , V`E— Rrre.uc2 ro J6W� "rr106t„rcA-fZ e d �CS� -�- 1 �y %Y�7 �`u•¢N�t�r Ge�wee.J 7 �� i� t�d2Aieils� � � �C"�rL2_ <s A-7- `74G coY`,v 2.-N . o -/� /y 7'-6 4", 6weaaNr . 7 - uct I.00 se 3 - y i o our )C20c1' Pho/'�/ 4 crr+� wtcL R€' 2ESPac�S,BG� W� are also co.vc52,vec� a�aut {!gyp dae�� -e 0 �6.e /tiax� <s -� /-a_ v of )I a S J)A&e ez 4e ,Cdr . Qcsf ved` Sllou�a b2 �o�,� aiedl �atZ e acQv,iccA �9No�oA Ik pa X-j S--t o,t) R EngineeringlCity Projects \Open City Projects \12 -02B 2012 Street Reconstruction - Johnson's Oakmount Terrac6Word DocumentsWeighborhood Meeting - COMMENT SHEET.doc