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HomeMy WebLinkAboutEDA - December 20, 2011C I T Y O F © NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV ECONOMIC DEVELOPMENT AUTHORITY MEETING December 20, 2011 6:00 p.m. Conference Rooms A & B 1. Call to Order— 6:00 p.m. 2. Approval of Minutes (November 1, 2011 Regular; November 16, 2011 Workshop) 3. Monument Entrance /Electronic Reader Board Update Q 4. Approve Professional Service Proposal — Retail Market Analysis 5. Senior Housing Project — Grey Oaks 6. Discuss /Approve 2012 EDA Budget 7. EDA Project Progress Review 8. TIF District Cash Flow Update —November 2011 9. Other Business 10. Closed Session— Property Sale Negotiations (PIN 34- 32 -24 -12 -0025) 11. Adjournment M A C I T Y • • w S ANDOVER ECONOMIC DEVELOPMENTA UTHORITYMEETING DECEMBER 20,2011 - MINUTES A Meeting of the Andover Economic Development Authority was called to order by President Mike Gamache, December 20, 2011, 6:03 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Present: Commissioners Sheri Bukkila (arrived at 6:07 pm), Tony Howard, Mike Knight, Julie Trade, Joyce Twistol and Robert Nowak Absent: None Also present: Community Development Director, David Carlberg Executive Director, Jim Dickinson Director of Public Works /City Engineer, Dave Berkowitz City Attorney, Scott Baumgartner 0 APPROVAL OF MINUTES November 1, 2011, Regular Meeting: Correct as written. MOTION by Trade, Seconded by Twistol, approval of the Minutes as presented. Motion carried unanimously. November 16, 2011, Workshop: Correct as written. MOTIONby Knight, Seconded by Howard, approval of the Minutes as presented. Motion carried unanimously. MONUMENT ENTRANCE I ELECTRIC READER BOARD UPDATE Mr. Carlberg indicated the license agreements for Round Lake Boulevard and Crosstown/Bunker locations have been received from Anoka County. The next step will be to put the plans together and submit them to Anoka County for the permits. Plans will also be submitted to the City of Coon Rapids for the Round Lake Boulevard sign. Mr. Carlberg stated staff has been working on the Bunker Lake Boulevard east sign. The plan is to get bids and have all three signs constructed in the spring. There may be a savings constructing all three signs at the same time and with the same sign company. Commission Trade asked about the Bunker Lake Boulevard west sign. Mr. Berkowitz indicated that sign location will be determined after the road reconstruction and traffic signals are up. © Andover Economic Development Authority Meeting Minutes — December 20, 2011 Page 2 Mr. Carlberg stated the height of the sign on Crosstown/Bunker may need to be adjusted. APPROVE PROFESSIONAL SERVICE PROPOSAL — RETAIL MARKET ANALYSIS Mr. Carlberg stated at the November 16 workshop the EDA directed staff to move forward with the McCombs Company for a retail market analysis. A proposal is being presented to the EDA for a retail market analysis. Commissioner Trude asked if the study will extend north from the Bunker /Round Lake Boulevard intersection. Mr. Carlberg indicated it would. Mr. Carlberg stated McCombs will be asking staff what businesses should be brought in for the survey. There will be a broad view of business owners that will be asked to provide their feedback. Commissioner Nowak questioned the estimated amount of reimbursable expenses. He asked the expense costs not exceed the estimated amount of $3,350. © Motion by Trude, Seconded-by Knight to authorize the agreement to be signed by the Executive Director and President and for the contract not to exceed the total amount of $29,750. Motion carried unanimously. SENIOR HOUSING PROJECT — GREY OAKS Mr. Carlberg indicated a developer is interested in a potential project for a 70 unit senior housing project in the Grey Oaks Development on the property located on the southwest corner of Hanson Boulevard and 155` Lane. Mr. Carlberg asked if the EDA is interested in a project like this. Mr. Carlberg stated the project would be a 70 unit, 3 story building with assisted, independent and memory care living. President Gamache asked if the current PUD would need to be amended. Mr. Carlberg stated that is correct. Commissioner Trude questioned the amount of parking. Mr. Carlberg indicated a facility like this does not need a lot of parking, there is generally not a lot of traffic associated with this type of facility. Commissioner Trude asked about the business subsidy. Mr. Dickinson indicated this project would be a "pay as you go" concept. He explained how the business subsidy process works. Mr. Dickinson stated a "pay as you go" note is not uncommon for this type of facility. Mr. Dickinson stated Anoka County did a market study and there is an extreme shortage of senior care in Anoka County. © Andover Economic Development Authority Meeting Minutes — December 20, 2011 Page 3 Commissioner Howard indicated he is concerned with the neighborhood behind the potential project. He would like to see a substantial amount of buffering and landscaping. Mr. Dickinson stated the exterior of the building will need to match the current Grey Oaks buildings. Commissioner Howard commented that he wanted to see a substantial upgrade in the building exterior along with a matching fence line. He also commented about reducing the south parking lot and moving it away from the property lines to maximize the buffer. Mr. Dickinson indicated the company will need to put down a $5,000 escrow and fill out the business subsidy application. An internal review will be done by the City and an external review will be done by Ehlers & Associates that will take this project and compare it to industry standards. The reviews are done at the company's expense. Commissioner Twistol suggested a neighborhood meeting is important and to get some facts to the neighborhood regarding this type of facility. Commissioner Trude stated she would like the neighborhood be informed and involved early in © the project. President Gamache suggested the original Grey Oaks plan be brought to a future EDA meeting for review. The EDA directed Staff to continue to work the developer on the project. DISCUSS /APPROVE 2012 EDA BUDGET Mr. Dickinson indicated the 2012 budget needs to be approved. Some funds from the 2011 budget will carry forward to the 2012 budget for the retail analysis study. Motion by Bukkila, Seconded by Knight to approve the EDA 2012 Budget. Motion carried unanimously. EDA PROJECT PROGRESS REVIEW Mr. Carlberg updated on the following: Potential Restaurants — 6 proposals were sent to potential sit down restaurants. The response © from the potential restaurants is not enough square footage retail space and not enough day time traffic. Commissioner Trude suggested a column "where to eat out in Andover" be put in the newsletter. © Andover Economic Development Authority Meeting Minutes —December 20, 2011 Page 4 Potential Station Service Road Concept — Mr. Dickinson indicated staff will be meeting with the Anoka County Highway Department regarding a potential left turn lane on Bunker Lake Boulevard to Martin Street. Redevelopment— 2600 -138` Avenue has been acquired by the City, an environmental test is complete and the building has been evaluated for being structurally substandard. The report declared the building as structurally substandard and will be adopted by the City Council. Music at Andover Station — President Gamache stated staff should be moving ahead with the music events for 2012. He suggested contacting Oak View Middle School and Andover High School bands and choirs. President Gamache indicated setting the dates early will help with advertising. Mr. Carlberg stated a banner concept for advertising can be brought to the next EDA meeting. Parkside at Andover Negotiations — Commissioner Nowak would like an update regarding Parkside at each EDA meeting. © TIF DISTRICT CASH FLOW UPDATE Mr. Dickinson stated the only change to the TIF District Cash Flow is the closing of Parkside at Andover Station is identified. OTHER BUSINESS There was none. RECESS TO CLOSED SESSION President Gamache recessed the EDA meeting at 6:48 p.m. for the purpose of holding a Closed Session regarding Property Sale Negotiations (PIN 34- 32- 24 -12- 0025). The meeting was reconvened at 6:56 p.m. Staff was directed to proceed forward with a purchase agreement with Robert and Bonnie Jones for PIN 34- 32 -24 -12 -0025) ADJOURNMENT Motion by Bukkila, Seconded by Trude, to adjourn. Motion carried unanimously. The meeting adjourned at 6:56 p.m. Respectfully submitted, © Andover Economic Development Authority Meeting Minutes — December 20, 2011 Page 5 Michelle Hartner, Recording Secretary H lol