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HomeMy WebLinkAboutCC - December 6, 2011C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 . WWW.ANDOVERMN.GOV Regular City Council Meeting – Tuesday, December 6, 2011 Call to Order – 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval I. Approval of Minutes (11/15/11 Regular; 11/15/11 Closed) Consent n t 2. Approve Payment of Claims – Finance 3. Declare Cost/Order Assessment Roll /11 -02a, Flintwood St. NW & I 1 -24, Butternut St. NW, 173` Ave. NW & Flintwood St. NW – Engineering 4. Approve 2012 Tri-City GIS Contract/JPA – Engineering 5. Order Feasibility Report/11 -10 /South Coon Creek Drive NW Reconstruction – Engineering 6. Order Feasibility Report/11- 40/133` Avenue NW Reconstruction – Engineering 7. Order Feasibility Report/12- 02a/2012 Street Reconstruction (Ivywood Estates) - Engineering 8. Order Feasibility Report/12 -02b (Johnson's Oakmount Terrace) & 12 -02c (147` Avenue NW) /2012 Street Reconstruction – Engineering 9. Approve Drainage & Utility Easement/Andover High SchooUl 1-32/2244 – 149 Ave. NW - Engineering © 10. Approve 2012 Used Vehicle Sales Business License – Administration 11. Approve Donations for 2012 Senior Class All Night Parties – Administration 12. Approve 2012 Tobacco Licenses – Administration 13. Approve 2012 Massage Therapy License – Administration 14. Approve 2012 Private Kennel License – Administration 15. Approve 2012 Liquor Licenses – Administration 16. Approve 2012 Contract/TimeSaver Secretarial Service – Administration 17. Amended/Commit Specific Revenue Sources in Special Revenue Funds /GASB No. 54 – Finance 18. Approve Premises Permit/Pappy's Caf6 /Andover Huskies Youth Hockey Association – Administration Discussl�ms 19. Public Hearing/ 2012 Property Tax Levy and 2012Budget - Administration 20. Public Hearing/Vacation of Easement/ 2228, 2244, 2260, 2274, 2288 – 149 Avenue NW - Planning 21. Consider Request for Flagpole Location/Veteran's Memorial Boulevard NW - Engineering 22. Discuss Potential 2012 CDBG Applications - Planning Staff Items 23. Schedule January EDA Meeting –,Administration 24. Schedule January HRA Meeting – Administration 25. Administrator's Report –Administration Mayor /Council Input Co Closed Session – Property Negotiations Adjournment I) OVE REGULAR ANDOVER CITY COUNCIL MEETING —DECEMBER 6, 2011 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, December 6, 2011, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila (7:07 p.m.), Julie Trude, and Tony Howard Councilmember absent: None. Also present: City Attorney, Scott Baumgartner City Engineer/Director of Public Works, David Berkowitz Community Development Director, Dave Carlberg Assistant Finance Director, Lee Brezinka Others 0 PLEDGE OF ALLEGIANCE RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Mayor Gamache stated there was supplemental information for Item #20 to be included in the discussion. Motion by Councilmember Howard, Seconded by Councilmember Trude, to approve the Agenda as presented. Motion carried unanimously. APPROVAL OF MINUTES November 15, 2011 Regular City Council Meeting Councilmember Trude asked staff if the Resolution listed on page 10 was correct. City Engineer Berkowitz stated it was correct. Councilmember Trude stated on page 8, line 39, she would like to add the neighboring property had © Regular Andover City Council Meeting Minutes — December 6, 2011 Page 2 provided a letter of support. Councilmember Trude stated on Page 11, the last sentence the word "the" should be changed to "to ". Motion by Councilmember Trude, Seconded by Councilmember Howard to approve the November 15, 2011 Regular City Council meeting minutes as amended. The motion carried unanimously. November 15, 2011 Closed City Council Meeting Motion by Councilmember Trude, Seconded by Councilmember Howard to approve the November 15, 2011 Closed City Council Meeting minutes as presented. The motion carried unanimously. Councilmember Bukkila arrived at 7:07 p.m. CONSENT ITEMS © Item 2 Approve Payment of Claims. Item 3 Declare Costs /Order Assessment Roll /11 -02a, Flintwood St. NW & 11 -24, Butternut St. NW, 173 Ave. NW & Flintwood St. NW. (See Resolutions R093- 11 & R094 -11) Item 4 Approve 2012 Tri-City GIS Contract/JPA. Item 5 Order Feasibility Report/11 -10 /South Coon Creek Drive NW Reconstruction. (See Resolution R095 -11) Item 6 Order Feasibility Report/11- 40/133 Avenue NW Reconstruction. (See Resolution R096 -11) Item 7 Order Feasibility Report/12- 02a/2012 Street Reconstruction (Ivywood Estates). (See Resolution R097 -11) Item 8 Order Feasibility Report/12 -02b (Johnson's Oakmount Terrace) & 12 -02c (147 Avenue NW) /2012 Street Reconstruction. (See Resolution R098 -11) Item 9 Approve Drainage & Utility Easement/Andover High School /11- 32/2244 -149 Ave. NW. Item 10 Approve 2012 Used Vehicle Sales Business License. Item 11 Approve Donations for 2012 Senior Class All Night Parties. Item 12 Approve 2012 Tobacco Licenses. Item 13 Approve 2012 Massage Therapy License. Item 14 Approve 2012 Private Kennel License. Item 15 Approve 2012 Liquor Licenses. Item 16 Approve 2012 Contract /TimeSaver Secretarial Service. Item 17 Amend /Commit Specific Revenue Sources in Special Revenue Funds /GASB No. 54. (See Resolution R099 -11) Item 18 Approve Premises Permit/Pappy's Caf6 /Andover Huskies Youth Hockey Association. (See Resolution R100 -11) © Regular Andover City Council Meeting Minutes — December 6, 2011 Page 3 Motion by Councilmember Knight, Seconded by Councilmember Trude, for approval of the Consent Agenda as presented. Motion carried unanimously. PUBLIC HEARING /2012 PROPERTY TAX LEVY AND 2012 BUDGET Assistant Finance Director Brezinka stated the Council did adopt at the September 6 regular Council meeting a Preliminary 2012 Budget with a total property tax levy of $10,856,299. The Council has the right to reduce or keep constant this levy until the final certification date of December 28, 2011. The proposed preliminary levy would result in a zero percent (0 %) increase in the gross levy; this zero increase is what is reflected on residents and business owners proposed tax statements. In response to the impacts of the new Market Value Exclusion Program, the Council has directed staff to reduce the gross levy by $225,000. If adopted, this reduction would result in a 2.07% decrease in the gross tax levy. He reviewed additional charts for each of the funds and explained the impacts of the levy. Councilmember Trude clarified the taxable market value use to 100% of the property value but now it is no longer this way and this is not just the result of declining values. © Assistant Finance Director Brezinka stated the County website shows what the true market values are for properties. If the taxable market value is subtracted from these figures this will determine what the exclusion program impact is. The property statements that went out in November only shows the taxable market value. Councilmember Trude stated the overall community value has not declined by 11.75% but what the City can tax on has declined because of a new State program. Assistant Finance Director Brezinka stated that is correct. The overall community market value has declined approximately 4.5 %. Councilmember Knight asked Mr. Brezinka to explain how a property value could be going down but the individual tax bill may go up. Assistant Finance Director Brezinka stated you have to look at the gross tax levy compared to the net tax levy. The tax levies that are being adopted today have in the past had a portion paid by the State. The State has eliminated this program and now the City is responsible for picking up this amount. With the new program the City is actually levying the true gross levy amount. Councilmember Trude stated due to the new State program the City is only taxing on a portion of the property value so the tax rate is going up. © Councilmember Knight clarified with the new State program a property value could go down but a resident's City tax could go up. Assistant Finance Director Brezinka stated that is correct. The taxable value in the City as a © Regular Andover City Council Meeting Minutes — December 6, 2011 Page 4 whole is down 11.75% and where an individual property is in that range will determine if the tax amount will go up or down. Mayor Gamache pointed out for residents that the City is not increasing the gross levy over last year and this is reflected on the tax statements residents received in November. At this time the Council is discussing reducing the levy amount $225,000. Councilmember Trude stated in September the City decided to levy $10,856,299, which is the same amount as the previous two years. Since September the City has determined an additional $225,000 can be cut from the total levy. The tax bills residents receive in March should be less because the City will be reducing the levy. Assistant Finance Director Brezinka stated that is correct. The cut was proposed to ease the burden on Andover businesses and homes over $414,000. Councilmember Trude stated engineering, street projects, and planning and zoning have revenues that offset portions of expenses. © Assistant Finance Director Brezinka clarified that the Community Center is under a special revenue fund. Motion by Councilmember Knight, Seconded by Councilmember Bukkila to open the public hearing. The motion carried unanimously. Mayor Gamache opened the public hearing at 7:24 p.m. Mr. Eric Kohnke, 921 158` Avenue NW, Andover, stated he has been working with the County to find out how the change with the market value affects the taxes. His taxable market value went up $500 but the taxes went up 26 %. The taxable market value did not change much from last year and the Anoka County levy went down and the Andover levy is flat he asked how his taxes could go up. The 26% increase includes all the levies. He asked if he would experience another $300 increase in taxes next year if his market value increases $500 due to the addition he had put on his house. Assistant Finance Director Brezinka stated on average the City's taxable market value went down. Councilmember Trude suggested Mr. Kohnke and Assistant Finance Director Brezinka meet after the public hearing to discuss his particular tax statement and situation. She also explained if the value of a property did not go down as much as everyone else in the City then there would be an increase in the amount of taxes that property would pay. The implementation of the new State program has caused some shifting in taxes. Assistant Finance Director Brezinka stated the State program provides for a decrease in the © Regular Andover City Council Meeting Minutes — December 6, 2011 Page 5 taxable value on property but not necessarily a reduction in taxes. Mr. Kohnke asked if his market value increases $500 again next year if his taxes would also go up another $300. He also asked what his property's net taxable capacity would be. He asked why his statement showed an increase in the school taxes of $118 and this was without the new referendums that were passed. Assistant Finance Director Brezinka stated he does not have the spreadsheet for the net tax capacity but he would be able to talk with Mr. Kohnke and clarify the tax increases for him. Motion by Councilmember Bukkila, Seconded by Councilmember Knight to close the public hearing. The motion carried unanimously. Mayor Gamache closed the public hearing at 7:33 p.m. Councilmember Bukkila stated the City was able to reduce the levy because it had been a good year for home building and this brought in more funds than the City had anticipated. © Councilmember Trude stated the City also received a lower than expected increase in its health insurance premiums and this helped the City limit costs. Councilmember Knight stated he would like to send a message to the State Legislature that this was done in such a fashion that no one can understand it and this is not acceptable. Mayor Gamache stated property taxes are confusing but the new market value exclusion program will be better going forward because it does not promise money to the City that will not be paid. The City has been working toward keeping costs down anticipating the City would not receive the funds from the State. Things printed from various groups and papers, state cities did not have a choice in raising taxes because they had done a poor job in planning. Andover has not been increasing taxes and has been working to keep and increase services with the funds they actually receive. Motion by Councilmember Knight, Seconded by Councilmember Trude to adopt the City of Andover 2012 Budget and Property Tax Levy to be Certified to the County Auditor, including the $225,000 reduction in the total levy amount. The motion carried unanimously. (See Resolution R101 -11) PUBLIC HEARINGIVACATION OF EASEMENT 12228, 2244, 2260, 2274, 2288 — 149 © AVENUE NW Motion by Councilmember Knight, Seconded by Councilmember Bukkila to open the public hearing. The motion carried unanimously. Q Regular Andover City Council Meeting Minutes —December 6, 2011 Page 6 Mayor Gamache opened the public hearing at 7:41 p.m. No one wished to speak. Motion by Councilmember Knight, Seconded by Councilmember Bukkila to close the public hearing. The motion carried unanimously. Mayor Gamache closed the public hearing at 7:42 p.m. Motion by Councilmember Trude, Seconded by Councilmember Knight to approve the Resolution Granting the Vacation of Drainage and Utility Easements within Woodland Estates including all five (5) attachments and surveys. Councilmember Trude clarified this resolution will help to clear up a problem that the residents have had in this neighborhood with drainage this year. These residents have paid individually and collectively to have this problem resolved and this is the final step in this process. Mayor Gamache stated this was part of working with the neighborhood in redirecting water to © the Andover High School storm water pond for the residents. The motion was called to a vote. The motion carried unanimously. CONSIDER REQUEST FOR FLAGPOLE LOCATION VETERANS MEMORIAL BOULEVARD NW City Engineer Berkowitz stated the City Council is requested to consider having a flagpole and flag installed along Veterans Memorial Boulevard. He provided a drawing with three (3) potential locations. The Park and Recreation Commission did not recommend the Woodland Estates Park location. This is not a budgeted item for 2012. Councilmember Knight suggested the City consider the location at the intersection of Veterans Memorial Boulevard and Nightingale Street and include a small memorial with a plaque. He would recommend a size of approximately 4 -5 -feet for the memorial piece and have it positioned near the flagpole so that it does not encroach outside of the City's right -of -way. Councilmember Trude suggested the Council discuss this further at a future workshop in order to look at specifics such as cost, funding sources, lighting and location. Mayor Gamache stated a flag would need to be lit. City Engineer Berkowitz stated the cost estimates for a flagpole and flag would be approximately Regular Andover City Council Meeting Minutes — December 6, 2011 Page 7 $1,500 to $2,000 and it would be an additional $1,500 to $2,000 for power to light it. Mayor Gamache stated the City does have something planned in the future but there is no time line for this at this time. The City would like to be able to do something nice and not just put something up just to have it. Councilmember Bukkila agreed with Mayor Gamache and Councilmember Trude that the City does want to do something but needs more time to discuss this. Mayor Gamache suggested staff start looking for residents, associations or organizations that may want to make donations to this type of monument. Councilmember Trude suggested staff contact the local veterans groups in the area for advice on a project. Mayor Gamache stated the solution would be to move this discussion to a workshop in 2012. Having a memorial is a good idea but the City should discuss the type of memorial and location. © DISCUSS POTENTIAL 2012 CDBG APPLICATIONS Community Development Director Carlberg stated the 2012 CDBG applications are due at Anoka County on January 12, 2012. The City needs to determine if it will submit an application for this round of CDBG funding. Due to the competitive nature of the process, any application that does not benefit low to moderate - income people will have difficulty being funded. He reviewed the recent CDBG history and the City's success in obtaining funding for water connection assistance, securing and abatement of foreclosed properties, housing rehabilitation and updating the Comprehensive Plan. He reviewed a couple of potential project ideas including the acquisition of properties in the Crosstown Boulevard /Crosstown Drive area, using the funds to subsidize construction of affordable multi - family housing, subsidizing local businesses via direct subsidy, a revolving loan program, or additional funding for the housing rehabilitation revolving loan fund. If the City acquires multi - family housing then within that project area the City will need to replace these units in the future. Councilmember Trude asked if the housing rehabilitation revolving loan funds were being used and if staff felt it could use additional funding. Community Development Director Carlberg stated if everyone that was in the program paid back the loans there would be $100,000 in the program. © Councilmember Trude clarified 75% of the funds available through this program were currently being used. Community Development Director Carlberg stated there has been a lack of interest in this Regular Andover City Council Meeting Minutes — December 6, 2011 Page 8 program recently. Councilmember Trude stated these are at a rate of 3% and they are for low to moderate - income families for improvements. Community Development Director Carlberg stated if this is a program the Council is interested in requesting funds for, staff can provide additional details at the December 20` Council meeting. Councilmember Trude asked if it would be possible to apply for additional funds for the water connection project. Community Development Director Carlberg stated over the last three years the City has received approximately $400,000 for this project so it is unlikely additional funds would be approved. Staff could discuss this with the County. Councilmember Trude stated she would support a business loan fund if staff felt this would receive any funds. © Councilmember Bukkila stated the City has received a great deal of benefit over the last few years but if staff or the Council need to think really hard to invent a program then the funds are not necessary. There are several community -based programs that have asked the City for more funds that would benefit from these funds. She would not recommend the City put in any requests this year. Community Development Director Carlberg stated the funds could only be used for capital projects for these community -based programs not for goods and services. Councilmember Knight stated if Andover does not apply for the funds another community would. He stated he would be in favor of applying for funds and using them. Councilmember Howard suggested the City continue with the acquisition of properties along Bunker Lake Boulevard between Crosstown Boulevard and Crosstown Drive. These funds could help to jump start this program. This would allow the City the opportunity to upgrade this portion of the City. Councilmember Knight stated he would agree with this project. Councilmember Trude stated she would also agree with this project. © Councilmember Bukkila stated this would tie the City's hands as far as what can be built in this area. Community Development Director Carlberg stated the City would need to consider a multi- Regular Andover City Council Meeting Minutes —December 6, 2011 Page 9 family housing component in this area equal to the number of units removed. Councilmember Howard asked if these funds could be used for relocation of residents if they acquire property. Community Development Director Carlberg stated this would be something staff would need to look into. Councilmember Howard asked if the City could apply for funds for the after school programs at the YMCA. Community Development Director Carlberg stated the City had requested funds for this in the past and was not successful. Councilmember Bukkila stated previous requests had been for faculty not for equipment or facility needs. Councilmember Trude stated purchasing computers for the kids to do homework on may be something that would qualify. Community Development Director Carlberg stated staff would check into this for the next Council'meeting. He also stated that the City may be subject to geographic equity with its applications and may not receive funding for projects in 2012. Mayor Gamache stated based on the discussion the City Council would like to have additional information brought forward at the next meeting in regard to acquisition and the housing subsidy program with the acquisitions program having the most support. Councilmember Trude stated she would be supportive of the acquisitions program first then youth/teen programs next. SCHEDULE JANUARY EDA MEETING Motion by Councilmember Trude and seconded by Councilmember Howard to schedule an EDA meeting at 6:00 p.m. on January 3, 2012, prior to the City Council meeting. The motion carried unanimously. SCHEDULE JANUARYHRA MEETING © Motion by Councilmember Trude and seconded by Councilmember Howard to schedule an HRA meeting immediately following the EDA meeting scheduled for January 3, 2012 at 6:00 p.m. and prior to the City Council meeting. The motion carried unanimously. Regular Andover City Council Meeting 10 Minutes — December 6, 2011 Page 10 ADMINISTRATOR'S REPORT City Engineer Berkowitz updated the Council on the administration and city department activities, legislative updates, an update on development /CIP projects and meeting reminders /community events including the flooding of the City's rinks, the plowing activities over the last two snow events and the upcoming events scheduled at the Community Center. He reminded residents that there is an increased risk for fires during the holiday season due to lights, trees, and other holiday decorations. The City's ice rinks will be open by December 12` and the warming houses at Prairie Knoll Park, Crooked Lake Elementary and Hawkridge Park will also be open then. Community Development Director Carlberg stated FEMA is having a on open house to discuss general flood risk and to update the maps they have done Thursday, December 15, 2011, at the Anoka County Police Department. Staff and elected officials are invited to meet from 2:30 p.m. to 4:30 p.m. and the public will be welcome to attend from 4:30 p.m. to 6:30 p.m. He also stated there is one week until the deadline for those interested in the advisory commissions to apply. 10 MAYOR/COUNCIL INPUT (Outside Burning) Councilmember Knight asked if there were any restrictions on outside burning in the City. City Engineer Berkowitz stated staff would check into this and report back to the Council. (County Road 14) Councilmember Trude stated at a recent Anoka County Elected Officials meeting questions had been brought up about County Road 14. She stated she had been advised there was a Facebook page about County Road 14 but there is no information on this page. She had asked if some information could be placed at libraries and City Halls so those residents who use County Road 14 could find out what is going on. She stated the railroad crossing would be out until next August. Residents cannot get between Hanson Boulevard and Foley Boulevard because this crossing is being torn down and removed and turned into an overpass. There have been other sections of this road that have been closed and it is difficult to get to different parts of the City. The County does keep the road through the park open and residents can use this if needed. Mayor Gamache stated once this project is done there will be an overpass in this location and it will help alleviate traffic problems in this area. Mayor Gamache recessed the regular City Council meeting at 8:16 p.m. to a closed session of the Q City Council to discuss property negotiations for PID #3- 32 -24 -13 -0015. The City Council reconvened at 8:43 p.m. Regular Andover City Council Meeting Minutes — December 6, 2011 Page 11 ADJOURNMENT Motion by Councilmember Howard, Seconded by Councilmember Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 8:44 p.m. Respectfully submitted, Tina Borg, Recording Secretary H H Regular Andover City Council Meeting Minutes — December 6, 2011 Page 12 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — DECEMBER 6, 2011 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 Item 2 Approve Payment of Claims .......................................................... ............................... 2 Item 3 Declare Costs /Order Assessment Roll /11 -02a, Flintwood St. NW &11 -24, Butternut St. NW, 173 Ave. NW & Flintwood St. NW (See Resolutions R093 -11 & R094-11)....2 Item 4 Approve 2012 Tri-City GIS Contract/ JPA .................................... ............................... 2 Item 5 Order Feasibility Report/I I -10 /South Coon Creek Drive NW Reconstruction (See ResolutionR095- 11) ............................................................................ ............................... 2 Item 6 Order Feasibility Report/11- 40/133 Avenue NW Reconstruction (See Resolution R096- 11) .............................................................................................. ............................... 2 Item 7 Order Feasibility Report/12- 02a/2012 Street Reconstruction (Ivywood Estates) (See ResolutionR097- 11) ............................................................................ ............................... 2 Item 8 Order Feasibility Report/12 -02b (Johnson's Oakmount Terrace) & 12 -02c (147 Avenue NW) /2012 Street Reconstruction (See Resolution R098- 11) . ............................... 2 Item 9 Approve Drainage & Utility Easement/Andover High School /11- 32/2244 -149 Ave. NW....................................................................................................... ............................... 2 Item 10 Approve 2012 Used Vehicle Sales Business License .................... ............................... 2 Item 11 Approve Donations for 2012 Senior Class All Night Parties ........ ............................... 2 Item 12 Approve 2012 Tobacco Licenses ................................................... ............................... 2 Item 13 Approve 2012 Massage Therapy License ...................................... ............................... 2 Item 14 Approve 2012 Private Kennel License .......................................... ............................... 2 Item 15 Approve 2012 Liquor Licenses ...................................................... ............................... 2 Item 16 Approve 2012 Contract /TimeSaver Secretarial Service ................ ............................... 2 Item 17 Amend /Commit Specific Revenue Sources in Special Revenue Funds /GASB No. 54 (See Resolution R099- 11) .................................................................... ............................... 2 Item 18 Approve Premises Permit/Pappy's Cafe /Andover Huskies Youth Hockey Association (See Resolution R100- 11) .................................................................... ............................... 2 PUBLIC HEARING /2012 PROPERTY TAX LEVY AND 2012 BUDGET . ............................... 3 PUBLIC HEARING/VACATION OF EASEMENT /2228, 2244, 2260, 2274, 2288 —149 AVENUE NW (See Resolution R102 -11) .................................................. ............................... 5 CONSIDER REQUEST FOR FLAGPOLE LOCATION VETERAN'S MEMORIAL BOULEVARDNW ..................................................................................... ............................... 6 DISCUSS POTENTIAL 2012 CDBG APPLICATIONS ................................ ............................... 7 SCHEDULE JANUARY EDA MEETING ..................................................... ............................... 9 SCHEDULE JANUARY HRA MEETING ..................................................... ............................... 9 ADMINISTRATOR'S REPORT ................................................................... ............................... 10 MAYOR/COUNCIL INPUT ......................................................................... ............................... 10 Regular Andover City Council Meeting Minutes — December 6, 2011 Page 13 (Outside Burning) ..................... ............................... (County Road 14) ...................... ............................... LWAI ................................. ............................... 10 ................................. ............................... 10