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HomeMy WebLinkAboutWK - November 29, 2011ANLb Y O F 6VE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, November 29, 2011 Conference Rooms A & B 1. Call to Order — 6:00 p.m. 2. Joint N A. B. C. D. E. F. G. © H. I. eeting with Park & Recreation Commission Discuss the Use of Park Facilities /Artificial Turf /11 -34 Discuss Andover Station North Ball Field Facility/Use of Fields Discuss Use of Fields by Non - Andover Teams Discuss Sunshine Park West Parking Lot by Andover High School Students Review of the Draft Park Dedication Study Discuss Trail Plan and Policy Discuss Traffic Control Signing of Recreational Trails Discuss Playground and Neighborhood Survey Discuss Clear Wireless Lease @ Rose Park 3. Discuss 2012 Reconstruction Assessments— Engineering • South Coon Creek Drive NW Reconstruction/) 1 -10 • 2012 Street Reconstruction (Johnson's Oakmount Terrace /12 -2B 4. 2011 General Fund Budget Implementation Progress Report/October 2012 Investments Report 5. 2012 Budget Development Discussion & 2012 Tax Levy Public Meeting Preview 6. Other Topics 7. Adjournment H ANLb 6W^� H ANDOVER CITY COUNCIL WORKSHOP MEETING —NOVEMBER 29, 2011 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Mike Gamache, November 29, 2011, 6:05 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Tony Howard, Mike Knight, Julie Trude Councilmember absent: None Also present: City Administrator, Jim Dickinson (arrived at 6:19 p.m.) Director of Public Works /City Engineer, Dave Berkowitz Assistant Public Works Director, Todd Haas Assistant Finance Director, Lee Brezinka Parks Maintenance Supervisor, Kevin Starr Parks and Recreation Chair, Ted Butler Parks and Recreation Vice - Chair, Jim Lindahl Parks and Recreation Commissioner, Mark Miskowiec Parks and Recreation Commissioner, Shaun Van Vark Parks and Recreation Commissioner, Tony Kowalewski Parks and Recreation Commissioner, Andrew Melberg Others JOINT MEETING WITH PARK COMMISSION — DISCUSS THE USE OF PARK FACILITIESIARTIFICLIL TURF Chair Butler stated the Park and Recreation Commission have been investigating indoor facilities and artificial turf usage. They have met with the local sports associations to get their input and have received feedback. He indicated the associations are spending funds and traveling to other communities to use indoor facilities. Chair Butler stated the Park Commission would like the Council to recommend a more focused review on an indoor facility that could be used year round and also appoint a task force. He suggested hearing directly from the representatives of the associations that are present. John Maurstad representing the Andover Traveling Boys Basketball Association indicated their concern is the operating costs of an indoor facility. It would have to be financially responsible for the association to support such a facility, they do not want to pass additional costs on to the families. © Andover City Council Workshop Meeting Minutes — November 29, 2011 Page 2 Mike Johnson representing the Andover Football Association stated the association is in support of the facility and could use the facility for off season camps and late in the season games. Brad Schotzko representing the Andover Baseball Association indicated the association is in support of an indoor facility and could use the facility for tryouts from January to April. He indicated it is hard to put a number on how many hours the association could commit to but he believes organizations from other communities would be interested in using the facility. Mr. Schotzko stated an indoor facility would be a plus for the community. Mike Tollinger representing the Andover High School Boys Lacrosse Booster Club indicated the boys high school team could commit to at least 100 hours at an indoor facility. He stated at this time the team travels out of the community to use indoor facilities. Barb Anderson representing the North Metro Soccer Association stated the association is supportive of an indoor facility. They rent space to use in other communities. She believes neighboring communities would be interested in using an indoor facility. Commissioner Miskowiec stated there is a huge demand in the area for an indoor facility. He would like to see a study done. © Commissioner Van Vark stated the study should indicate the hours of availability during prime time, since that will be the times all the associations will want to book. Mayor Gamache stated to have members from the associations on a task force would be beneficial. The Council would need from the task force; cost, location, size of the facility and how the project would be funded. Councilmember Howard suggested staff gather information on a certain size facility and then move forward with a task force if the cost seems feasible. Mr. Dickinson stated a multi - purpose facility will likely be very costly to operate. Mayor Gamache suggested staff put together an agenda on what a task force should accomplish; the agenda should have questions and expectations of the task force. Councilmember Trude stated putting artificial turf down is more of a need, where the indoor facility is more of a want. Chair Butler feels the two projects should be done at the same time. Councilmember Trude stated she is very concerned about the cost. Councilmember Knight indicated the issue is the field use. He stated artificial turf should really be considered. Andover City Council Workshop Meeting Minutes — November 29, 2011 Page 3 Mayor Gamache stated if the focus is the artificial turf, then maybe a temporary dome covering the turf should be considered. Councilmember Trude stated she would like to see artificial turf installed at Prairie Knoll Park. Councilmember Bukkila indicated she would like staff to gather information and then have a task force take over and report back to the Council. The Council directed staff to put together information for a task force and to bring the information back to Council at a future meeting. JOINT MEETING WITH PARK COMMISSION— DISCUSS ANDOVER STATION NORTH BALL FIELD FACILITYIUSE OF FIELDS Mr. Butler stated the Andover Baseball Association (ABA) has had issues with softball teams from Pov's using the Andover Station North ball fields after ABA has prepared the fields for games and tournaments. He indicated the fields are also getting beat up in the spring when the ground is still soft. Mr. Haas is recommending the fields at Andover Station North and Sunshine Park be fenced and locked up in the spring until the fields are ready to go. Mr. Van Vark stated the two issues are adults using the fields after they are prepped for a game and early usage of the fields in the spring. He recommends putting maintenance signs up along with the fence so residents know the fields are closed for maintenance and not that they aren't allowed to use them. The bigger challenge is the adults using the fields. Councilmember Bukkila asked what the cost of the fencing would be. Mr. Starr stated Public Works has fence in stock to use. Mayor Gamache asked what fields at Sunshine Park would be fenced and locked in the spring. Mr. Starr indicated only the four fields in the circle. Joe Ruhland, Andover Baseball Association indicated ABA and City staff has spoken to Pov's regarding the field use, however it continues to occur. The Council directed staff to fence and lock the ball fields at Andover Station North and Sunshine Park in the spring for maintenance. © JOINT MEETING WITH PARK COMMISSION — DISCUSS USE OF FIELDS BY NON - ANDOVER TEAMS Mr. Butler indicated there are non - Andover football teams using the fields at Prairie Knoll Park. ® Andover City Council Workshop Meeting Minutes — November 29, 2011 Page 4 The Park Commission is recommending the non - Andover teams be allowed to play 10 games at the Prairie Knoll fields and anymore games after 10 they will be charged to use the fields. Twila Hauck, representing the Andover Football Association (AFA) explained the process of how and why games are scheduled the way they are. Mayor Gamache suggested working with the TCNYFL and explain to them to try and keep teams in their own cities so the city doesn't have to charge them a fee. Ms. Hauck indicated she would carry that message. JOINT MEETING WITH PARK COMMISSION — DISCUSS SUNSHINE PARK WEST PARKING LOT BYANDOVER HIGH SCHOOL STUDENTS Councilmember Knight suggested adopting the parking fee that the school district uses and charge the students that are parking in the Sunshine Park west parking lot. Chair Butler indicated the parking lot is an absolute mess with garbage all over the parking lot. Val Holthus, an Andover High School teacher stated there is plenty of parking available in the school lots. She indicated there is inappropriate activity taking place at the Sunshine Park west parking lot. Councilmember Howard suggested closing the parking lot for two hours in the morning. Commissioner Miskowiec responded that closing the parking lot for a period of time increases the time and effort into enforcing the restricted area. He stated it is actually easier to enforce by having parking permits. Mr. Dickinson suggested no parking in the lot during school hours, have signs posted and violators will be ticketed by law enforcement. He also suggested not plowing the lot in the winter. The two options of closing the lot and requiring a parking permit were discussed. Council directed staff to bring a resolution to a future Council meeting requesting signs to be posted in the parking lot stating no parking from 7:00 a.m. — 2:00 p.m. during school days and agreed the lot will no longer be plowed in the winter. JOINT MEETING WITH PARK COMMISSION — REVIEW OF THE DRAFT PARK DEDICATION STUDY © Mr. Haas stated earlier this year Council and the Park Commission requested staff evaluate the current park dedication report. Staff put together a draft dedication study for the Council and the ® Andover City Council Workshop Meeting Minutes — November 29, 2011 Page 5 Park Commission to review. Mr. Haas indicated after the study was complete; the results show the park dedication fee should be reduced. Mr. Haas reviewed the report. Councilmember Trude asked if installing artificial turf is included in the report. Mr. Haas stated it is not but certainly could be added. Mr. Haas stated the report results indicate the current park system needs to be upgraded. Councilmember Trude stated there are some future phase II plats that indicate more park expansion. She believes the City is obligated to grade and sod those parks, even though there is playground equipment at the parks from phase I. Mr. Haas stated when those plats where done there was interest in expanding the park system, how much to expand was not determined by the Council at that time. Mr. Haas stated there is still a possibility to expand those parks when the plat comes in. The developer is responsible to grade, topsoil and seed the park. Mayor Gamache stated when the developer brings in the plat, the developer could ask for the park to be removed. Mr. Haas stated that is correct. Councilmember Trude stated an additional $75,000 should go into the park fund for future planning of parks. Mr. Dickinson indicated adding the $75,000 will not significantly change the outcome of the park dedication fee study. Mayor Gamache questioned the planning of a park that has not even been platted yet. Councilmember Trude stated this is a plan to have the funds available when the developments come in. Mr. Dickinson indicated the additional funds to be added are a reasonable request. Councilmember Trude suggested having staff review and fine tune the draft. Mr. Haas stated the Park Commission should review the draft since they will be the ones making the recommendation to the Council. Mr. Haas indicated staff will review the draft and make recommendations to the Park Commission and the Park Commission can decide if they agree with recommendation. JOINT MEETING WITH PARK COMMISSION — DISCUSS TRAIL PLAN AND POLICY Mr. Haas indicated the Park Commission has requested to participate more in the discussion when planning future regional trails. He reminded that the Park Commission back in 2002 a policy was put into place that removed the Park Commission from the regional trail system decisions. The Park Commission still has the opportunity within any park when a trail is interior to make the decision of the trails located within a park but not the regional trail system. ® Councilmember Knight asked how the Park Commission would word the policy to include them. Andover City Council Workshop Meeting Minutes — November 29, 2011 Page 6 Commissioner Miskowiec stated the Park Commission is not asking to review all the trail projects. He indicated if the Park Commission had a choice regarding the trail system they would make some different decisions. When leaving the Park Commission out of the trail planning, the Council is taking away one of their tools to properly integrate connecting parks. Chair Butler suggested the policy state the Park and Recreation Commission review and comment on the trails. Commissioner Van Vark asked what the policy stated prior to the current policy. Mr. Haas answered the prior policy indicated the Park Commission had opportunities to make recommendations to the Council about certain trails and what the next trail section should be constructed. Chair Butler stated the Park Commission has no idea of what regional trails the Council is planning. Councilmember Trude stated there are no regional trails being planned at this time due to lack of trail funds coming in. The only trails being done are the ones that are being constructed at the same time as a road project, using road and State Aid funds. Councilmember Trude stated someone should be looking beyond the regional roads and the Park Commission could look at the long term planning. Chair Butler stated that makes sense. Mr. Haas indicated in the transportation plan there is a trail plan and he does not think much more could be done right now on the trails. Councilmember Bukkila suggested expanding amenities within the trails and she thinks that should involve the Park Commission more than the transportation component. Commissioner Van Vark asked if there is an appetite to formalize having the Park Commission have a voice in the regional trail process. Councilmember Trude suggested that regional trails stay with transportation projects. JOINT MEETING WITH PARK COMMISSION — DISCUSS TRAIL CONTROL SIGNING OF RECREATIONAL TRAILS Mr. Berkowitz stated he attended a Met Council Workshop about wayfinding, which is keeping consistency among trails from city to city to county so all systems fit together. He indicated he and Mr. Haas will be meeting with Anoka County Parks on a joint effort tying the City trail system in with the County system. Mr. Berkowitz indicated there is an issue about the current trail signs. He stated the City signs all of the trail stops with 12 x 12 stop signs and a pedestrian crosswalk, the trail stop signs are not © effective; pedestrians do not stop. He stated the recommendation from Met Council is for the City to remove the stop signs on the trails, the crosswalk provides the pedestrian the right -of -way. Andover City Council Workshop Meeting Minutes — November 29, 2011 Page 7 Councilmember Trade indicated there are inconsistent crosswalks within the City. Mr. Berkowitz explained why that is. Councilmember Trade stated she thinks the more stop signs the better. The Council directed staff to keep the stop signs on the trails. Mr. Berkowitz indicated the current stop signs on the trail system do not meet regulations. The signs will be replaced with 18 x 18 signs beginning spring of 2012. JOINT MEETING WITH PARK COMMISSION — DISCUSS PLAYGROUND AND NEIGHBORHOOD SURVEY Mr. Haas introduced a neighborhood survey that will be used to determine playground replacement. Mr. Butler stated the Park Commission would like to review the radius of each survey before being sent out. The Council agreed with a quarter mile radius. JOINT MEETING WITH PARK COMMISSION — DISCUSS CLEAR WIRELESS LEASE AT ROSE PARK Mr. Butler stated at the time of the lease agreement, the Park Commission's understanding was the water tower at Rose Park was to come down in the near future and the revenue from the Clear Wireless lease would go into the Park Fund at that time. The decision to keep the water tower never went back to the Park Commission, Councilmember Knight asked how much the yearly lease is. Mr. Dickinson answered approximately $12,000 a year. Chair Butler stated Rose Park is one of the parks that the Park Commission would like to re -do in the fixture. Councilmember Trade suggested splitting the revenue between the Park and Water Fund. The Council agreed to keep the revenue in the Water Fund. Chair Butler stated the water tower is on dedicated park land and the Park Commission would like the revenue to be put in the Park Fund. He indicated he would like a legal opinion from the City Attorney as to where the revenue should go. The Council recessed at 9:36 p.m. The Council reconvened at 9:49 p.m. H © Andover City Council Workshop Meeting Minutes — November 29, 2011 Page 8 DISCUSS 2012 STREET RECONSTRUCTION ASSESSMENTS — (SOUTH COON CREEK DRIVE AND JOHNSON'S OAKMOUNT TERRACE) Mr. Berkowitz presented 3 assessment options for the South Coon Creek Drive 2012 street reconstruction project. Option 1 — front foot method is based on 25% of the project costs. The front foot cost is then multiplied times the front footage of each parcel. Option 2 — this option separates rural lots from urban lots. Option 3 — this option separates rural lots from urban lots and rural lots within the MUSA that could be subdivided into urban lots. The Council discussed all three options. The Council directed staff to move forward using option 2. Mr. Berkowitz reviewed the Johnson's Oakmount Terrace area that would be assessed for the 2012 street reconstruction project. He indicated there is a drainage issue in the intersections and repairs will be made at the time of the project. Mr. Berkowitz presented 2 assessment options for the Johnson's Oakmount Terrace 2012 street reconstruction project. Option 1 — this assessment option is 25% of the project costs minus the oversize (width and section) of 147 Avenue. Option 2 — this option is similar to option 1 but takes out the cost of the north half of 147 Avenue and the City would cover that cost. Mr. Berkowitz indicated a neighborhood meeting is scheduled for December 6 th and he would like direction from the Council regarding this project. The Council discussed the project area. The Council directed staff to move forward using option 1. 2011 GENERAL FUND BUDGET IMPLEMENTATION PROGRESS REPORT /OCTOBER 2012 INVESTMENTS REPORT 0 Mr. Dickinson stated the 2011 General Fund Budget is going well. Andover City Council Workshop Meeting Minutes — November 29, 2011 Page 9 2012 BUDGET DEVELOPMENT DISCUSSION & 2012 TAX LEVY PUBLIC MEETING PREVIEW Mr. Dickinson indicated at a previous meeting the Market Value Exclusion Program was discussed and how it would affect businesses. As a result from that discussion, staff was able to modify the levy by dropping it $225,000. The 2012 levy will be presented at the December 6 City Council meeting. OTHER TOPICS There was none. ADJOURNMENT Motion by Councilmember Bukkila, Seconded by Councilmember Howard, to adjourn. Motion carried unanimously. The meeting adjourned at 10:55 p.m. Respectfully submitted, Michelle H� cording Secretary