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HomeMy WebLinkAboutCC - November 1, 2011C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, November 1, 2011 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (10/18/11 Regular; 10/18/11 Closed) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Removal of 3 Way Stop Sign/139 Lane NW & Yucca Street NW - Engineering 4. Approve Removal of 3 Way Stop Sign/140'' Avenue NW & Aztec Street NW - Engineering 5. Approve Lease Agreement with Grace Lutheran Church/10 -13 - Engineering 6. Approve Land Surveyors Certificate of Plat Correction — Millers Woods Second Addition — Planning 7. Accept Resignation/Park and Recreation Commission Member Ramnath — Engineering Q 8. Accept Contribution/Sweet Toppings LLC /Andover Dog Park — Finance 9. Approve Resolution/Advanced Municipal State Aid Funding — Engineering 10. Approve Health Insurance Renewal and Employer Contribution — Administration 11. Request City Council to Adopt a Resolution for the City of Andover to Participate in the Multi - Jurisdictional Anoka County Hazard Mitigation Plan Review - Fire Discussion Items 12. Hold Public Hearing — Delinquent Utilities/Fines - Administration 13. Hold Public Hearing/Adopt Assessment Roll/10 -30 /Crosstown Drive NW Reconstruction - Engineering Staff Items 14. Administrator's Report —Administration Mayor /Council Input Closed Session — Public Works Union Negotiations Property Negotiations PID: 29- 32 -24 -44 -0022 Adjournment x REGULAR ANDOVER CITY COUNCIL MEETING —NOVEMBER 1, 2011 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, November 1, 2011, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Mike Knight, Julie Trude, and Tony Howard Councilmember absent: None Also present: City Attorney, Scott Baumgartner City Administrator, Jim Dickinson Director of Public Works /City Engineer, Dave Berkowitz Others PLEDGE OFALLEGIANCE RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Mayor Gamache added Item l l.a. Approve the purchase of a front -end loader to the Consent Items. Motion by Councilmember Knight, Seconded by Councilmember Bukkila, to approve the Agenda as amended. Motion carried unanimously. APPROVAL OFMINUTES October 18, 2011 Regular City Council Meeting Councilmember Trude stated on page 3, line 18, replace the word "suspended" with "add restrictions to Motion by Councilmember Trude, Seconded by Councilmember Bukkila to approve the October 18, 2011 Regular City Council meeting minutes as amended. The motion carried unanimously. Regular Andover City Council Meeting Minutes — November 1, 2011 Page 2 October 18, 2011 Closed City Council Meeting Motion by Councilmember Trude, Seconded by Councilmember Bukkila to approve the October 18, 2011 Closed City Council Meeting minutes as presented. The motion carried unanimously. CIIIZ u` C Y� I �1 I t s iT6 9 Item 2 Approve Payment of Claims Item 3 Approve Removal of 3 -Way Stop Sign /139' Lane NW and Yucca Street NW Item 4 Approve Removal of 3 -Way Stop Sign/140` Avenue and Aztec Street NW Item 5 Approve Lease Agreement with Grace Lutheran Church/10 -13 Item 6 Approve Land Surveyors Certificate of Plat Correction — Millers Woods Second Addition Item 7 Accept Resignation/Park and Recreation Commission Member Ramnath Item 8 Accept Contributions /Sweet Toppings LLC /Andover Dog Park (See Resolution R085 -11) Item 9 Approve Resolution/Advanced Municipal State Aid Funding (See Resolution R086 -11) Item 10 Approve Health Insurance Renewal and Employer Contribution Item 11 Request City Council to Adopt a Resolution for the City of Andover to Participate in the Multi - Jurisdictional Anoka County Hazard Mitigation Plan Review (See Resolution R087 -11) Item 11 a Approve the Purchase of a Front -End Loader Motion by Councilmember Trude, Seconded by Councilmember Knight, approval of the Consent Agenda as amended. Motion carried unanimously. HOLD PUBLIC HEARING — DELINQUENT UTILITIES/FINES City Administrator Dickinson stated City Code Title 10 Chapter 3, 10 -3 -31); City Code Title 10 Chapter 1, 10 -1 -91 and City Code Title 8 Chapter 5, 8 -5 -31) provide for the collection by assessment of unpaid sewer, water, storm sewer, street lighting service charges, false alarm fines, tree removal, mowing fees and miscellaneous abatement fees. The assessment procedures directed by State Statute is being followed by holding a public hearing to act upon the proposed assessment. Motion by Councilmember Bukkila, Seconded by Councilmember Knight, to open the public hearing at 7:06 p.m. The motion carried unanimously. © No one wished to address the Council. Motion by Councilmember Bukkila, Seconded by Councilmember Knight, to close the public Regular Andover City Council Meeting © Minutes —November 1, 2011 Page 3 hearing at 7:07 p.m. The motion carried unanimously. City Administrator Dickinson explained the last day delinquent charges can be paid is November 11 without incurring the 15% administrative fee. Councilmember Trude asked how the outstanding amount compared to previous years City Administrator Dickinson explained the amount for 2011 is lower than 2010. The peak year would have been 2009 but each year the City certifies approximately the same amount. The largest outstanding balance is for a business and most of the outstanding charges were for water. Councilmember Trude asked if staff was working with residents that may have problems or questions regarding the charges. She also asked if there was any advice for anyone looking to purchase a home in Andover to find out if there are delinquent utility charges. City Administrator Dickinson stated staff is well prepared to answer questions and work with residents. He recommended anyone interested in purchasing a home have their title company do a utility search to find any delinquent charges. © Motion by Councilmember Trude, Seconded by Councilmember Howard to approve the Resolution adopting the assessment roll for delinquent sewer, water, stone sewer, street lighting charges, false alarms, tree removal, mowing fees and miscellaneous abatement fees as presented. The motion carried unanimously. HOLD PUBLIC HEARING /ADOPT ASSESSMENT ROLL/10- 30 /CROSSTOWNDRIVE NW RECONSTRUCTION City Engineer Berkowitz stated the City Council is requested to hold a public hearing and approve the resolution adopting the assessment roll for the Crosstown Drive NW Reconstruction Project 10- 30. In accordance with the City's Assessment Manual the City Council approved assessing the benefiting properties 15% of the project costs outside of the trail costs and extra depth for the road section. This project is being assessed by the front foot method at a rate of $12.78 per foot. The feasibility report identified the estimated front foot assessment to by $13.53. Based upon current market conditions, the assessment roll is extended over a 10 -year period at a 4.5% interest rate. He reviewed the payment options for residents for this assessment. Councilmember Trude complimented City Engineer Berkowitz on the project. She asked if the City has done a traffic count on this section of road since it was completed to determine if the detour had created a change in the traffic patterns and decreased the amount of traffic on this © section of Crosstown. City Engineer Berkowitz stated a traffic count would be done in the spring. The City did reduce the speed on this section of road. Regular Andover City Council Meeting © Minutes — November 1, 2011 Page 4 Motion by Councilmember Knight, Seconded by Councilmember Bukkila, to open the public hearing at 7:17 p.m. The motion carried unanimously. City Administrator Dickinson stated Anoka County Highway Department for the 13821 Crosstown Drive parcel was appealing the assessment. Appeals from government properties and churches have happened in other communities County. There are not a lot of properties that do not get assessed. Motion by Councilmember Bukkila, Seconded by Councilmember Knight, to close the public hearing at 7:20 p.m. The motion carried unanimously. Motion by Councilmember Knight, Seconded by Councilmember Bukkila to accept the assessment role as presented for the 2011 Crosstown Drive NW Reconstruction, Project 10 -30, with $12.78 to be assessed per front foot with a period of 10 years and interest rate of 4.5 %, further noting the appeal. The motion carried unanimously. ADMINISTRATOR'S REPORT © City Administrator Dickinson updated the Council on the Administration and City Department Activities, legislative updates, an update on development/CIP projects and meeting reminders /community events. He stated the Anoka County Board approved reallocation of the 2011 CDBG dollars and extended the 2010 application the City had so the City would have the ability to facilitate the 140 th Avenue water main project. Councilmember Trude clarified this project would provide a full loop water main and ties into a couple of side streets. This would also allow residents to tie into the water system if their wells were failing and provide a couple of fire hydrants. City Engineer Berkowitz this was correct. City Administrator Dickinson stated the Anoka County Community Development Department has 3 Andover homes currently using Neighborhood Stabilization funds. The Andover Building Department has a total of 53 new homes this year and it could end up at approximately 60 new homes by the end of the year. The Community Center is busy with hockey season starting, the Learn to Skate programs and the Teen programs. He reminded residents the number one reason for thefts in Andover is due to unlocked cars and doors. City Engineer Berkowitz reminded residents not to push their leaves into the street. He stated Public Works is preparing for the snowplowing season. The City will have a couple of neighborhood meetings for the 2012 road reconstruction projects. November 15 staff will meet with the Ivywood Estates Development and December 6, staff will meet with the Johnsons Oakmount Terrace Development. He stated the City has stakes available for residents to use to stake their curbs for the snow plows. Regular Andover City Council Meeting © Minutes —November 1, 2011 Page 5 Councilmember Trude asked what rebar would do to the City's equipment if residents used this. City Engineer Berkowitz stated rebar and anything metal would damage the City's vehicles if it were used. The wood stakes provided by the City are safer for the equipment if it were to get caught. AM FOR/COUNCIL INPUT (Lee Carlson Center Contribution) Councilmember Bukkila she had received a thank you letter from the Lee Carlson Center for Health and Well Being for the City's contribution for their roof - raising event held in September. (Parks and Recreation Committee Opening) Councilmember Trude suggested the City send former Parks and Recreation Commission Ramnath a thank you letter and certificate for his contributions to the City. City Administrator Dickinson stated staff has started the process of advertising the opening on © the Parks and Recreation Commission and getting applications. (No Hunting on City Open Space) Councilmember Howard asked if the City's open spaces were posted "No Hunting ". He also reminded residents that gun season for deer will be opening at the end of the week and they are encouraged to wear orange if they will be outside in wooded areas. City Administrator Dickinson stated he believed the properties were posted. Mayor Gamache recessed the regular City Council meeting at 7:30 p.m. to a closed session of the City Council to discuss Public Works Union Negotiations and Negotiations on PID #29- 32 -24- 44 -0022. The City Council reconvened at 8:04 p.m. ADJOURNMENT Motion by Councilmember Bukkila, Seconded by Councilmember Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 8:04 p.m. Respectfully submitted, Tina Borg, Recording Secretary 0 © Regular Andover City Council Meeting Minutes — November 1, 2011 Page 6 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — NOVEMBER 1, 2011 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 Item 2 Approve Payment of Claims .......................................................... ............................... 2 Item 3 Approve Removal of 3 -Way Stop Sign /139 Lane NW and Yucca Street NW ......... 2 Item 4 Approve Removal of 3 -Way Stop Sign/140' Avenue and Aztec Street NW .............. 2 Item 5 Approve Lease Agreement with Grace Lutheran Church/10 -13 ... ............................... 2 Item 6 Approve Land Surveyors Certificate of Plat Correction — Millers Woods Second Addition............................................................................................... ............................... 2 Item 7 Accept Resignation/Park and Recreation Commission Member Ramnath .................. 2 Item 8 Accept Contributions /Sweet Toppings LLC /Andover Dog Park (See Resolution © R085 -11) .............................................................................................. ............................... 2 Item 9 Approve Resolution/Advanced Municipal State Aid Funding (See Resolution R086- 11) ....................................................................................................... ............................... 2 Item 10 Approve Health Insurance Renewal and Employer Contribution . ............................... 2 Item 11 Request City Council to Adopt a Resolution for the City of Andover to Participate in the Multi- Jurisdictional Anoka County Hazard Mitigation Plan Review (See Resolution R087 -11) .............................................................................................. ............................... 2 Item I IaApprove the Purchase of a Front -End Loader ............................... ............................... 2 HOLD PUBLIC HEARING — DELINQUENT UTILITIESNINES (See Resolution R088- 11).... 2 HOLD PUBLIC HEARING /ADOPT ASSESSMENT ROLL /10 -30 /CROSSTOWN DRIVE NW RECONSTRUCTION (See Resolution R089 -11) ...................................... ............................... 3 ADMINISTRATOR'S REPORT ..................................................................... ............................... 4 MAYOR/COUNCIL INPUT ........................................................................... ............................... 5 (Lane Carlson Center Contribution) ............................................................ ............................... 5 (Parks and Recreation Committee Opening) ............................................... ............................... 5 (No Hunting on City Open Space) ............................................................... ............................... 5 U