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HomeMy WebLinkAboutCC - October 4, 2011A$4DO • t�1117 d'. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, October 4, 2011 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (9/12/11 Workshop; 9/19/11 Workshop, 9/20/11 Regular, 9/21/11 Workshop) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Quit Claim Deed/Grey Oaks 2n Addition — Engineering 4. Approve JPA/10- 27Bunker Lake Blvd. NW Reconstruction/CSAH 7 to 38 Avenue — Engineering 5. Receive Assessment Roll/Order Public Hearing/10 -30 /Crosstown Drive NW Reconstruction - Engineering 6. Approve Resolution/Classification Form for Tax Forfeited Property PIN 27- 32 -24 -34 -0099 and PID# 23- 32 -24 -12 -0049 - Planning Q 7. Declare Costs, Order Assessment Roll & Schedule Public Hearing/2011 Delinquent Utility Service Charges, Mowing Fees, Tree Removal, False Alarm Fines & Misc. Abatement Fees - Finance Discussion Items 8. Appoint QCTV Representative — Administration 9. Discuss /Approve QCTV Reserve Funds Draw Request - Administration Staff Items 10. Administrator's Report — Administration Mayor /Council Input Adjournment x ❑+! REGULAR ANDOVER CITY COUNCIL MEETING — OCTOBER 4, 2011 MINUTES x The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, October 4, 2011, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Mike Knight, Julie Trade, and Tony Howard Councilmember absent: None Also present: City Attorney, Scott Baumgartner City Administrator, Jim Dickinson Director of Public Works /City Engineer, Dave Berkowitz Community Development Director, Dave Carlberg Others PLEDGE OFALLEGL4NCE RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Councilmember Trade stated there have been discussions about questions she had regarding the JPA for the Bunker Lake Boulevard reconstruction and these should be discussed to determine how these will be resolved before the JPA is approved. She requested Item 4 be moved to the first Discussion item. Councilmember Trade also stated she had provided the Council with a handout with additional ideas for packet format changes for Item 9. Motion by Councilmember Trade, Seconded by Councilmember Bukkila, to approve the Agenda as amended. Motion carried unanimously. APPROVAL OFMINUTES September 12, 2011 City Council Workshop Motion by Councilmember Trade, Seconded by Councilmember Knight to approve the September 12, 2011 City Council Workshop minutes as presented. The motion carried unanimously. © Regular Andover City Council Meeting Minutes — October 4, 2011 Page 2 September 19, 2011 City Council Workshop Councilmember Bukkila requested the first sentence on page 1, line 46 be deleted. Motion by Councilmember Bukkila, Seconded by Councilmember Trude to approve the September 19, 2011 City Council Workshop minutes as amended. The motion carried unanimously. September 20, 2011 Regular City Council Meeting Councilmember Trude requested staff review the recording of the meeting and inset the exact language Community Development Director Carlberg used when providing the history as to why the City Code was amended to include special hunts and that it was at the request of Bunker Hills Regional Park. Also on page 2, line 39, the word "permit" should be "permits ". Councilmember Trude stated on page 9, line 38, the word "sign" should be replaced with "windows ". Councilmember Trude stated on page 15, lines 33 and 34, Representative Abeler's name is misspelled. Councilmember Trude stated on page 15, line 39 replace "this evening" with "presentations of the website to the Planning Commission." Councilmember Bukkila stated on page 5, line 7 should read "control and the documentation does not demonstrate significant neighborhood support." Councilmember Bukkila stated on page 10, line 3 replace the words "even more" with "as well." Councilmember Bukkila stated on page 12, line 35 delete the word "also" and at the end of the sentence add "rather than the building." Motion by Councilmember Bukkila, Seconded by Councilmember Trude to approve the September 20, 2011 Regular City Council Meeting minutes as amended. The motion carried unanimously. September 21, 2011 City Council Workshop Motion by Councilmember Trude, Seconded by Councilmember Bukkila to approve the September 21, 2011 City Council Workshop minutes as presented. The motion carried unanimously. Regular Andover City Council Meeting Minutes — October 4, 2011 Page 3 CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve Quit Claim Deed/Grey Oaks 2 nd Addition Item 5 Receive Assessment Roll/Order Public Hearing/10 -30 /Crosstown Drive NW Reconstruction (See Resolution R076 -11) Item 6 Approve Resolution/Classification Form for Tax Forfeited Property PID # 27 -32- 24 -34 -0099 and PID #23- 32 -24 -12 -0049 (See Resolution R077 -11) Item 7 Declare Costs, Order Assessment Roll & Schedule Public Hearing/201 I Delinquent Service Charges, Mowing Fees, Tree Removal, False Alarm Fines, & Misc. Abatement Fees (See Resolution R078 -11) Motion by Councilmember Trude, Seconded by Councilmember Knight to approval the Consent Items as amended. Motion carried unanimously. APROVE JPA/10- 27BUNKER LAKE BLVD. NW RECONSTRUCTION /CSAH 7 TO 38 © AVENUE City Engineer Berkowitz stated the City Council is requested to approve the Joint Powers Agreement with Anoka County for the reconstruction of County State Aid Highway 116 (Bunker Lake Boulevard NW) between County State Aid Highway 7 (7`' Avenue NW) and 38` Avenue NW. One specific question that was raised is related to intersection improvements on page 2, the bottom paragraph. Councilmember Trude had expressed concerns about the language in that paragraph and how the City deals with access to the Rosella Sonsteby parcels on both the north and the south side of Bunker Lake Boulevard, just east of 7 Avenue. Councilmember Trude stated the City had successfully included language that clarifies when the northeast comer develops there will be full access at the location of the driveway for the energy facility but it does not clarify what access the City would get off Bunker Lake Boulevard to the project parcels to the north and south. She stated she is alarmed with the language that the County would only approve it if a study determines it would benefit the County roadway system. Those people and businesses along the County roadway system should be able to get exit and entrance access. City Engineer Berkowitz stated he had spoken with the Anoka County Highway Department to discuss this language. He was advised that the County would not remove the word "benefit". They did feel the following language would be acceptable to add as the last sentence: The County Q would allow appropriate access off CSAH 116 to the northeast and southeast quadrant of CSAH 7 and CSAH 116 at the time of development. At the time of the development of these quadrants the County will review the development proposals and provide the appropriate access. Councilmember Bukkila asked who would determine what was considered to be appropriate © Regular Andover City Council Meeting Minutes — October 4, 2011 Page 4 access. City Engineer Berkowitz stated the County will analyze the development and if there is no access then the County has to provide reasonable access. Once a development is in place they will react and determine what access is needed. Councilmember Knight stated he would like the language to include a left turn in on the east end and a break in the median. The words appropriate and reasonable are not specific enough. City Engineer Berkowitz stated the County would not provide access without knowing what type of development will be going in these areas. The City would like to see on the south parcel a three - quarter intersection for access. The north parcel will have full access on 7"' Avenue and the City would like to see a right -in- right -out on the south side of the northeast quadrant. The three - quarter intersection for the south parcel will be more of a challenge. Mayor Gamache asked if the issues the City has had with the City of Anoka regarding access for this parcel would make a difference in the County's decision to allow a left -in on that parcel. 0 City Engineer Berkowitz stated it might improve the City's ability to get this access. If there is no access to the south then there needs to be appropriate and reasonable access provided and the City would push for a three- quarter intersection. Councilmember Knight stated it might be difficult for a commercial development to commit to this parcel if there is no guarantee of having full access provided. There is no reason full access could not be provided on the east end for the south parcel. City Engineer Berkowitz stated a full access in the area Councilmember Knight is describing does not meet the spacing guidelines for this type of access. A half -mile is required for a full access intersection. This might meet the conditional access guidelines, which are a quarter -mile, and the City feels a three - quarter access would be conditional access. Staff is still working through the details on this with the County. What is secured with the Joint Powers Agreement is a full movement intersection north of Bunker Lake Boulevard on 7tn Avenue to Rosella Sonsteby's parcel and this would tie into the development area. This would give a full movement intersection for the north parcel and a right -in- right -out on Bunker Lake Boulevard. On Bunker Lake Boulevard the City wants to ensure the median is wide enough to accommodate the three - quarter intersection. If there were no access on the Anoka side to 4l ' t Avenue, then the City would also push for a right -in -right -out access further west along with the three- quarter access request. Councilmember Trude stated this would not provide residents in this development area with the © ability to take a left turn out of the development or go west to get to 7 th Avenue. Mayor Gamache asked if the intersection into the townhome development would have the left turn in. © Regular Andover City Council Meeting Minutes — October 4, 2011 Page 5 City Engineer Berkowitz stated there would be a full movement intersection in this area. If Anoka denies the City of Andover access to 41 Avenue then the City would lobby for the two access points along Bunker Lake Boulevard. Councilmember Trude stated the traffic patterns in this area have the potential to be similar to that of Andover Station North and there are several access points to that location. One access point would not be sufficient to handle the amount of traffic that could be generated with a development on this parcel. She stated the City should be firm in regard to the needs on Bunker Lake Boulevard. She would like to see appropriate access more clearly defined so situations similar to what happened to McDonald's at Clocktower Commons and the Community Center do not happen. City Engineer Berkowitz stated the County approved the full access intersection for this parcel even though it did not meet the spacing guidelines. He clarified that based on the dollar amount of the project and the significant amount of this being federally funded it is important this agreement be signed so the project can continue to move forward. The Council could consider tabling this agreement so that it can be revisited with the County. He stressed it is important the City work with the County on an agreement so that the project does move forward in a timely © manner. Mayor Gamache asked if there would be a full access intersection on the west side of CSAH 7, going to the library. Mayor Gamache stated the City should take a measurement and ask for the same access for Andover that the library has. He asked if the road to Anoka High School would be eliminated as well. City Engineer Berkowitz stated there would be a three - quarter access with movement restrictions on the west of CSAH 7, going towards the library. The project would also eliminate the left -out movement for the Anoka High School. Councilmember Knight asked how traffic would move from the library to Anoka if the access is eliminated. Mayor Gamache stated this access would not be eliminated until the access on 43` Avenue is complete. Councilmember Trude stated Bunker Lake Boulevard would be closed during construction and this affects everyone in the City. She expressed concerns about children getting to and from activities at the library and Anoka High School by bike or on foot. She stated the City needed to © be sure safe routes were provided for pedestrian movements during the construction. City Engineer Berkowitz stated due to the large amount of muck excavation there would be done there would be no option but to close Bunker Lake Boulevard. There will be access provided to © Regular Andover City Council Meeting Minutes — October 4, 2011 Page 6 Blackfoot Street during construction. Councilmember Knight asked if a traffic light would be added to the intersection on 7 Avenue when Castle Field is moved. City Engineer Berkowitz stated there were no plans for a light at that intersection at this time. Councilmember Trude asked when the construction was proposed to begin and how long it would take. City Engineer Berkowitz stated the project is planned to begin construction mid - summer 2012 and be completed in 2013. Councilmember Trude stated she liked the additional language provided by the County for the last paragraph on page 2 but stated concerns that it would be better for Andover to firm this language up more. Councilmember Knight asked about the access for the south edge of the southeast parcel. Mr. 4 Berkowitz clarified where the Anoka City limits were on the north side of the street. City Engineer Berkowitz clarified the right -of -way on 41 St Avenue was north of the roadway and the Andover City limits were on the right -of -way. The City of Anoka has passed a resolution that denies Andover access to 41 Avenue unless Andover changes the zoning designation. City Administrator Dickinson stated the legal ability of Anoka to do this is being questioned at this time. Councilmember Trude stated the City should advocate for access for businesses, especially for the north quadrant. Councilmember Howard asked if it would be possible to get a three - quarter access approved at this time. City Engineer Berkowitz stated the County would not want to approve any type of access without reviewing the development plan and analyzing it to determine what type of access is needed. Councilmember Trude suggested staff add the language the City would like to provide for all the access points by changing the final sentence to: The County will allow three - quarter access for the southeast and northeast parcels at the time of development at appropriate locations. © Mayor Gamache suggested adding language that the Anoka side access for the library is less than the project proposal presented, once the loop is created. Andover businesses should not have less access than the library. © Regular Andover City Council Meeting Minutes — October 4, 2011 Page 7 Motion by Councilmember Trude, Seconded by Councilmember Bukkila to approve JPA/10- 27Bunker Lake Boulevard NW Reconstruction/CSAH 7 to 38 Avenue relaying the additional comments regarding safe pedestrian access to Anoka High School for Andover residents, the comments regarding the future access for Anoka to the County Library, and the addition of the sentence to the JPA "The County will allow three- quarter access for the northeast and southwest parcels at the time of development at appropriate locations." to the final paragraph on page 2. The motion carried unanimously. APPOINT QCTVREPRESENTATIVE Mayor Gamache stated the bylaws of the Quad Cities Cable Commission (QCTV) identifies that the City of Andover appoint two representatives to the Cable Commission Board. The bylaws do not indicate that the board needs to be a Councilmember; it could be a City Staff member, City Commission member, or a resident. QCTV is in the process of finishing a project to move forward with the future retirement of Executive Director, Terry O'Connell. He stated he would like to see this completed and at the end of 2011 he would not being looking to be reappointed. He suggested the City appoint a Councilmember to replace him and a staff member to fill the current vacancy. He would recommend Community Development Director Carlberg to fill the vacancy. The QCTV Board meets on the third Thursday of the month at the Anoka City Council chambers. Councilmember Trude stated she would be interested in filling the current vacancy. This is a critical time for the QCTV Board because the bond payments for the building will be done and they will be negotiating the joint power agreements. Andover residents put more money into QCTV than the other cities and should look at a couple of options. The programming is not necessarily what the residents of Andover want. Councilmember Howard suggested having Councilmember Trude fill the current vacancy and then appoint a staff member when Mayor Gamache resigns from the board. Mayor Gamache advised the City to stay with QCTV because there is an advantage to having one cable operator for the four cities and if the City chose to do something else they would need to have an influx of cash or this would impact the City's budget. He stated the QCTV Board is looking at what the future of cable TV may be and how QCTV can position themselves for the future. Councilmember Trude asked if any surveys had been done with the viewers for direction. Mayor Gamache stated there had been a survey done a few years ago. © Councilmember Knight asked if the new County Wi -Fi would have any affect on QCTV and what their plans were for the future. Mayor Gamache stated it would not have a direct affect on QCTV because they currently work © Regular Andover City Council Meeting Minutes — October 4, 2011 Page 8 with Comcast. Zayo is not ready to offer cable in this area, but this may have an affect on QCTV in the future when franchise agreements are renegotiated. City Administrator Dickinson stated the broadband connections might be in locations where Comcast may not have fiber access but they would have the opportunity to use Zayo's lines. Mayor Gamache stated QCTV has been good for the City of Andover and its residents. Councilmember Bukkila suggested appointing Councilmember Trude at this time and a City staff member in January. Councilmember Knight agreed with this. Motion by Councilmember Bukkila, Seconded by Councilmember Howard to appoint Councilmember Trude as the QCTV Representative. The motion carried unanimously. DISCUSS /APPROVE QCTV RESERVE FUNDS DRAW REQUEST City Administrator Dickinson stated as part of the City of Andover's participation in Quad Cities Cable Commission (QCTV), the City has a financial reserve balance held by the Commission that is generally used for communication or production enhancements for the City. City Administration would like to draw a portion of those funds for a paperless City Council packet project. It is anticipated that a paperless City Council packet project will have expenses between $5,000 and $10,000. Councilmember Trude asked why the City would not draw the whole balance and have it in the City's bank account. City Administrator Dickinson stated this is something the City could choose to do. He would caution the Council about doing this because these funds are used for any production and communication enhancements and replacements that are done at City Hall and these types of enhancements could be expensive. These funds are also used for production equipment such as cameras that may need to be replaced. He stated there had recently been an air- conditioning repair done in the production room that was $5,000 and this was paid for through QCTV. Councilmember Trude stated the City either submits the bills to QCTV for payment from the City's fund reserve or the City could hold the funds in reserve themselves and pay the bills directly. Q City Administrator Dickinson stated the City can do future draws but he would caution the City in drawing all of the funds so if a major problem arises with the production room there are funds available to address the problem. © Regular Andover City Council Meeting Minutes — October 4, 2011 Page 9 Councilmember Trude stated there is $67,000 just sitting in a bank account for Andover. City Administrator Dickinson clarified the funds are designated for Andover and are available for any communication or production enhancements or repairs that would need to be done. Motion by Councilmember Knight, Seconded by Councilmember Bukkila to approve staff to initiate a draw from QCTV for up to $10,000 to start the process of moving the Council to a paperless process. The motion carried unanimously. Mayor Gamache stated if staff has other ideas for future improvement, he requested staff to price these items out and bring them to the Council for consideration Councilmember Bukkila stated she would like to have more electrical outlets installed in the Council Chambers. Councilmember Knight stated he would like to see more aerial photos included in the Council packets. These provide the Council with a better perspective on where things are located when discussing things like road construction projects. Councilmember Trude stated she had provided the Council with a handout that outlined some other suggestions for improvements to the Council packet including an improved coversheet layout that would provide all the information the Councilmembers need on one page. This information can be further discussed at a future workshop. Councilmember Bukkila stated she has been using an electronic tablet for the past couple of weeks. She stated she likes the idea that what the Council is reviewing is the same thing the residents are seeing, so there is no confusion. She stated moving the action requested to the top of the page would not be a significant change. Councilmember Knight asked if staff had determined if the City would be moving to the use of tablets or laptops. City Administrator Dickinson stated staff would talk to each Councilmember individually to determine preferences. The City would be able to use the equipment in other areas if a piece of equipment is not working out for a Councilmember. He stated he liked the idea of changing some of the City Council packet format but would not like to have the City's logo removed. These documents do need to be a formal representation for the City and he would like to use the same document throughout the process. 0 ADMINISTRATOR'S REPORT City Administrator Dickinson updated the Council on the administration and city department activities, legislative updates, an update on development/CIP projects and meeting © Regular Andover City Council Meeting Minutes — October 4, 2011 Page 10 reminders /community events including a collaboration meeting hosted by staff to look at a computer maintenance management system and partnering with Anoka County would give the City an opportunity to get access to high -end software that would not otherwise be available to them. There is significant interest from the school districts and other communities as well. He also updated the Council on the EDA negotiations and developer assessments. City Engineer Berkowitz updated the Council on the development of Timber Trails Second Addition, the 149 storm sewer re- diversion project, the minor paving project around the salt storage facility and the survey for the 2012 street reconstruction project. He stated staff is in the process of winterizing the summer equipment and getting the winter equipment ready for the season. He also reminded the Council there would be public hearings on October 18 for assessments for the 2011 Street Reconstruction project and on November 1 for the assessments for the Crosstown Drive Reconstruction project. Community Development Director Carlberg stated staff sent a letter to residents impacted by the special hunting petitions letting them know the special hunt requests had not been approved by the City Council. He had recently taken a trip along the Rum River with neighboring cities. It was determined there are inconsistencies on how the cities enforce the regulations. Staff will be Q meeting with a DNR representative, Anoka County representative, and other City representatives to discuss the regulations and enforcement of these regulations. City Administrator Dickinson reminded residents to lock vehicles and homes and to keep electronic devices out of view in their vehicles. MAYORICOUNCIL INPUT (Honor Flight) Mayor Gamache stated the City had been contacted this week by Honor Flight Twin Cities. Mr. Clinton Benson from Andover is flying to Washington to see the WWII memorial through Honor Flight. The City of Andover sent him a letter and pin in recognition. Donations for the Honor Flight Twin Cities organization are accepted on their website. ( Eveland Family Farm) Mayor Gamache stated Eveland Family Farm is open for the fall season and he had a good time while there and it was free to get into the farm. Motion by Councilmember Knight, Seconded by Councilmember Bukkila to adjourn. Motion carried unanimously. The meeting adjourned at 8:18 p.m. Respectfully submitted, Tina Borg, Recording Secretary Regular Andover City Council Meeting Minutes — October 4, 2011 Page 11 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — OCTOBER 4, 2011 TABLE OF CONTENTS PLEDGE ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 3 Item 2 Approve Payment of Claims .......................................................... ............................... 3 Item 3 Approve Quit Claim Deed/Grey Oaks 2 "d Addition ...................... ............................... 3 Item 5 Receive Assessment Roll/Order Public Hearing/10 -30 /Crosstown Drive NW Reconstruction (See Resolution R076- 11) ........................................... ............................... 3 Item 6 Approve Resolution/Classification Form for Tax Forfeited Property PID # 27- 32 -24- 34 -0099 and PID #23- 32 -24 -12 -0049 (See Resolution R077- 11) ....... ............................... 3 Item 7 Declare Costs, Order Assessment Roll & Schedule Public Hearing/2011 Delinquent Service Charges, Mowing Fees, Tree Removal, False Alarm Fines, & Misc. Abatement © Fees (See Resolution R078 -11) .......................................................... ............................... 3 APPROVE JPA/10- 27BUNKER LAKE BLVD. RECONSTRUCTION /CSAH 7 TO 38" AVENUE..................................................................................................... ............................... 7 APPOINT QCTV REPRESENTATIVE ......................................................... ............................... 7 DISCUSS /APPROVE QCTV RESERVE FUNDS DRAW REQUEST ......... ............................... 7 ADMINISTRATOR'S REPORT ..................................................................... ............................... 9 MAYOR/COUNCIL INPUT ......................................................................... ............................... 10 (Honor Flight) .................................................................................................. .............................10 (Eveland Family Farm) .................................................................................. ............................... 10