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HomeMy WebLinkAboutCC - January 4, 2011C I T Y O F © NL661 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 6 (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular City Council Meeting — Tuesday, January 4, 2011 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Oath of Office/Newly Elected Officials Agenda Approval 1. Approval of Minutes (12/21/10 Regular) Consent Items 2. Approve Payment of Claims — Finance Organizational Items 3. Approve Official Depositories & Banks — Administration © 4. Designate Official Newspaper —Administration 5. Appoint Acting Mayor— Administration 6. Appoint Standing Committees — Administration Staff Items 7. Appoint Council Member to Technical Advisory Committee (TAC)/Lower Rum River WMO - Engineering 8. Administrator's Report - Administration Mayor /Council Input Adjournment r_I i 1685 CROSSTOWN BOULEVARD N.W. o ANDOVER, MINNESOTA 55304 o (763) 755 -5100 FAX (763) 755 -3923 o WWW.CI.ANDOVER.MN.US REGULAR ANDOVER CITY COUNCIL MEETING —JANUARY 4, 2011 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, January 4, 2011, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude Councilmember absent: None Also present: City Attorney, Scott Baumgartner Director of Public Works /City Engineer, Dave Berkowitz City Administrator, Jim Dickinson PLEDGE OFALLEGIANCE 0 . RESIDENT FORUM No one wished to address the Council. OATH OF OFFICEINE WL Y ELECTED OFFICIALS Mr. Baumgartner conducted the Oath of Office for Mayor Mike Gamache and Councilmember Julie Trade and the Affirmation of Office for Councilmember Don Jacobson. AGENDA APPROVAL Mayor Gamache noted there are two items to be added to the agenda. The approval of a 2011 Massage and Therapy License for Inner Sanctum Salon and Spa which will be considered under item number 2A on the Consent Agenda. The scheduling of a Local Board of Equalization Meeting will be added under item number 7A. Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. 0 APPROVAL OFMINUTES December 21, 2010, Regular Meeting: Regular Andover City Council Meeting Minutes —January 4, 2011 Page 2 Councilmember Trude referred to page 1 line 26 the word "Existing" should be changed to "Retiring ". Councilmember Trude referred to page 4 line 23 the addition of a "." after the word pollutants and eliminating the remainder of the sentence. Councilmember Trude referred to page 4 line 32 changing the word "creation' ' to "editing" and the removal of "of on line 33. Councilmember Trude referred to page 11 line 10 changing the words "Anoka Hennepin School Board" to "Andover High School Activities Director ". In line 12 change the words "School Board" and replace with "High School ". In line 17 changing the words "School Board:" to "High School Activities Director ". Councilmember Jacobson referred to page 4 line 22 correcting the spelling of "verbiage" to "verbage ". Councilmember Jacobson referred to page 7 lines 8 -10 adding to the end of line 10 "refer to page 6 lines 35 -41 ", which will add some clarification. Councilmember Jacobson referred to page 10 line 25 adding after the word "savings ", "of the original project estimated cost" and continuing on as written. Councilmember Jacobson referred to page 13 line 18 -19 and the word "flux ". Councilmember Trude requested "paid out of flux" be replaced with "not paid at market, ". Councilmember Bukkila stated she would not change anything because that was what was said. Councilmember Jacobson stated a year from now if the minutes were reviewed it would be difficult to understand what was meant. Councilmember Bukkila referred to line 19 strike the word "effort" and use "justify" and on line 23 the second "adjustment" be changed to "adjust". Councilmember Bukkila referred to page 9 lines 29 -30 strike the words "the savings do not matter" and replace with "how the savings came about does not matter ". She requested after that be added "the original intent, if savings occurred, the $12,000 was to go to the hockey rinks ". Councilmember Bukkila referred to line 35 after the word "see" remove the words "and recommend the trail be put in with the skate park ", and replace with "the original skate park plans would be met with the $58,000 budget that garbage cans and trails not be omitted or exchanged for additional pieces of equipment ". Motion by Jacobson, Seconded by Knight to approve the minutes with the changes indicated above. Motion carried unanimously. CONSENT ITEMS ® Regular Andover City Council Meeting Minutes —January 4, 2011 Page 3 Item 2 Approval of Claims Item 2A Approval of Massage Therapy License — Inner Sanctum Salon and Spa Motion by Knight, Seconded by Bukkila, for approval of the Consent Agenda as read. Motion carried unanimously. ORGANIZATIONAL ITEMS CONSIDER A RESOLUTION DESIGNATING DEPOSITORIES OF CITY FUNDS AND SUPPLEMENTAL DEPOSITORIES OF CITY FUNDS FOR INVESTMENT PURPOSES ONLY Mr. Dickinson reviewed each year the City Council is required by state law to approve a resolution designating the City's official depositories, supplemental depositories of investments and designating an individual as the approval authority for collateral transactions. He read the resolution summarizing the depositories used. © Motion by Trude, Seconded by Bukkila, to adopt the resolution designating depositories of City funds and supplemental depositories of City funds for investment purposes only. Motion carried unanimously. (See Resolution R001 -11) DESIGNATE OFFICLAL NEWSPAPER Mr. Dickinson reviewed each year the City Council must designate the official newspaper of the City where publication of official notices is made. Motion by Jacobson, Seconded by Knight, to designate the Anoka County Union as the official newspaper for 2011. Motion carried unanimously. APPOINT ACTING MAYOR Mr. Dickinson reviewed each year the Mayor appoints an Acting Mayor. The City Council is requested to appoint an Acting Mayor for 2011 based upon the Mayor's recommendation. Mayor Gamache recommended Julie Trude be appointed as Acting Mayor. Motion by Mayor Gamache, Seconded by Jacobson to appoint as Acting Mayor for 2011 © Councilmember Julie Trude. Motion carried unanimously. APPOINT STANDING COMMITTEES ® Regular Andover City Council Meeting Minutes —January 4, 2011 Page 4 It was noted that each year Standing Committees are appointed based upon the recommendation of the Mayor. The following were appointed in 2010: Public Works Committee: Councilmember Bukkila (Chair) & Councilmember Knight; Newsletter Committee: Councilmember Trude (Chair) & Councilmember Jacobson. The City Council is requested to appoint members for the Public Works and Newsletter Committees for 2011 based upon the Mayor's recommendation of swapping committees and alternating the Chair. Motion by Trude, Seconded by Bukkila, to appoint the following to the Standing Committees for 2011: Public Works Committee: Councilmember Jacobson (Chair) & Councilmember Trude ; Newsletter Committee: Councilmember Knight (Chair) & Councilmember Bukkila. Motion carried unanimously. STAFF ITEMS APPOINT COUNCILMEMBER TO TECHNICAL AD VISOR Y COMMITTEE (TA QIL0WER RUMRIVER WMO The City Council is requested to appoint a Councilmember to serve on the Technical Advisory Committee (TAC) to make recommendations to the Lower Rum River Watershed Management Organization (LRRWMO) Board. City Engineer, David Berkowitz will also represent the City on the TAC. Mr. Berkowitz reviewed the information with the Council. Councilmember Knight asked how often the meetings are held. Mr. Berkowitz stated they anticipate one meeting a month to start and then on an as- needed basis. The meeting site will likely change. Mr. Berkowitz noted there currently is not a Technical Advisory Committee (TAC). Mayor Gamache asked if this is in response to the issues with our neighboring city. Mr. Berkowitz stated it is not. Mr. Berkowitz stated the Anoka Conservation District will be part of the TAC. Mr. Berkowitz quoted from an email "This TAC will work toward consensus, not majority votes, so the incentive for cities to have an elected official join is to bring new perspectives, not an additional vote ". Councilmember Trude questioned what Jamie Schurbon's role would be. Mr. Berkowitz stated he would be a facilitator for the group. Councilmember Jacobson stated there may be some difficulty with many technical people working and the elected officials may bring on a different point of view. © Councilmembers Trude and Knight expressed interest in serving on the Committee. Motion by Trude, Seconded by Jacobson to appoint Councilmember Trude to serve on the © Regular Andover City Council Meeting Minutes —January 4, 2011 Page 5 Technical Advisory Committee (TAC) to make recommendations to the Lower Rum River Watershed Management Organization (LRRWMO) Board. Motion carried unanimously. SCHEDULE 2011 LOCAL BOARD OFAPPEAL AND EQUALIZA TION MEETING Mr. Dickinson stated a suggested date needs to be submitted to Anoka County for a 2011 Local Board of Appeal and Equalization Meeting He suggested April 11, 12 or 18. Motion by Jacobson, Seconded by Trade to schedule the primary date as April 11, alternate date as April 12 and third date as April 18, 2011. Motion carried unanimously. ADMINISTRATOR REPORT City Staff updated the Council on administration, development activity, CIP Projects and meeting reminders. Mr. Dickinson stated he received a request from the City of Coon Rapids for a joint meeting. He stated it has been more than 6 years since such a joint meeting had been held. Coon Rapids suggested the date of March 22, 2011, the fourth Tuesday of March. Motion by Jacobson, Seconded by Knight for approval of March 22, 2011 as the proposed date for a joint meeting between Coon Rapids and Andover and to request an agenda from Coon Rapids. Motion carried unanimously. Councilmember Bukkila stated she would be interested to hear what Coon Rapids is doing with their housing programs. Mr. Dickinson stated if Councilmembers had specific items they would like discussed, he can have them added to the agenda. Mr. Dickinson stated there were 71 new homes constructed in 2010. He stated alcohol compliance tests were done with 11 businesses and all 11 passed. Mr. Dickinson provided meeting calendars for January and February 2011. Councilmember Jacobson asked how we came out for 2010 on the snow plow budget. Mr. Dickinson stated overall they anticipate ending the year well. Councilmember Knight asked if the pothole situation is going to be a burden on the budget. Mr. Berkowitz stated they will do the best they can on the potholes. He stated the County will have more problems than the City. Public Works will be out during the winter as they can to fill potholes and also in the Spring. © Mr. Berkowitz stated this Saturday, January 8 12 -3 p.m., there will be an Open Skate at the rinks across from Sunshine Park; popcorn, hot chocolate and coffee will be provided during that time. Regular Andover City Council Meeting Minutes — January 4, 2011 Page 6 Mr. Berkowitz stated when street lights are burned out residents should call Connexus Energy at 763 - 323 -2650 or 763 - 323 -2608 to report the outage. He noted Connexus has a 4 'h to 5 year relamping program. Councilmember Knight stated he was contacted by a resident that he and his neighborhood were very pleased with the snowplowing job provided by the City. MAYOR/COUNCIL INPUT (New Sheriff Deputies) — Councilmember Trude requested all new Sheriff Deputies are made aware of the City Ordinances such as noise, snowmobiling, and block parties. Mr. Dickinson stated there will be two new officers; he is scheduling all the deputies that serve Andover to come in February to meet with Council. (Mailing) — Mayor Gamache stated he received a mailing from Reader's Digest about a program to support cities. He asked Council if there was any interest in researching and communicating this to the residents. Councilmember Bukkila stated she would not encourage it. © Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 7:45 p.m. Respectfully submitted, Debbie Wolfe, Recording Secretary Ca] Regular Andover City Council Meeting Minutes —January 4, 2011 Page 7 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — JANUARY 4 1 2011 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 OATH OF OFFICE/NEWLY ELECTED OFFICIALS ................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVAL OF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 Item2 Approval of Claims ....................................................................... ............................... 3 Item 2A Approval of Massage Therapy License — Inner Sanctum Salon and Spa ..................... 3 ORGANIZATIONAL ITEMS ......................................................................... ............................... 3 CONSIDER A RESOLUTION DESIGNATING DEPOSITORIES OF CITY FUNDS AND SUPPLEMENTAL DEPOSITORIES OF CITY FUNDS FOR INVESTMENT PURPOSES ONLY (See Resolution R001- 11) ............................................................... ............................... 3 DESIGNATE OFFICIAL NEWSPAPER ........................................................ ............................... 3 ® APPOINT ACTING MAYOR ......................................................................... ............................... 3 APPOINT STANDING COMMITTEES ........................................................ ............................... 3 STAFFITEMS ................................................................................................. ............................... 4 APPOINT COUNCILMEMBER TO TECHNICAL ADVISORY COMMITTEE (TAC) /LOWER RUMRIVER WMO .................................................................................... ............................... 4 SCHEDULE LOCAL BOARD OF REVIEW & EQUALIZATION ............... ............................... 5 ADMINISTRATOR REPORT ........................................................................ ............................... 5 MAYOR/COUNCIL INPUT ........................................................................... ............................... 6 (New Sheriff Deputies) ................................................................................ ............................... 6 ( Mailing) ...................................................................................................... ............................... 6 H