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HomeMy WebLinkAboutCC - February 1, 2011n L� (76 3) 755 -5100 Regular City Council Meeting — Tuesday, February 1, 2011 Call to Order — 7:00 p.m. Pledge of Allegiance Special Presentation Anoka County Commissioner Matt Look Resident Forum Agenda Approval 1. Approval of Minutes (1/13/11 Special, 1/18/11 Regular, 1/18/11 Closed, 1/19/11 Special) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Application for Exempt Permit/Anoka County Pheasants Forever — Administration 4. Approve Application for Exempt Permit/Struttin' Toms Chapter -NWTF — Administration 5. Approve Funding for Scoreboard at Eveland Fields /10 -21 - Engineering 6. Declare Surplus Equipment — Finance Q Discussion Items 7. NPDES (National Pollutant Discharge Elimination System) Presentation & Public Meeting/11 -1 — Engineering 8. Discuss /Approve 2012 Budget Development Guidelines -Administration Staff Items 9. Schedule Local Board of Appeal & Equalization Meeting — Administration 10. Administrator's Report — Administration 11. EDA Workshop Meeting — Administration Mayor /Council Input Adjournment \J 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US 1 - 1655 CROSSTOWN BOULEVARD N.W. - ANDOVER, MINNESOTA 55304 - (763) 755 -5100 FAX (763) 755 -5923 o WWW.CI.ANDOVER.MN.US REGULAR ANDOVER CITY COUNCIL MEETING —FEBRUARY 1, 2011 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, February 1, 2011, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude Councilmember absent: None Also present: City Attorney, Scott Baumgartner Director of Public Works /City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Natural Resource Technician, Kameron Kytonen Others 0 PLEDGE OFALLEG1ANCE SPECIAL PRESENTATIONANOKA COUNTY COMMISSIONER MATT LOOK Newly elected Anoka County Commissioner Matt Look was present at the meeting to introduce himself to the Council, discuss topics of concern of the Council and to present his initiatives /goals for the County Board. He noted he replaced Commissioner Dennis Berg. Commissioner Look was formerly a Ramsey City Councilmember, he emphasized the importance of communication, transportation issues, and economic development. Commissioner Look wants to meet with Staff and Council to discuss their concerns and become more familiar with the City's goals. Councilmember Jacobson invited Commissioner Look to have the first remote County Board meeting in Andover. Councilmember Trude recognized the Boy Scouts in attendance at tonight's meeting. She suggested to Commissioner Look that the County allow the Boy Scouts to do sustainable landscaping projects along Hanson Boulevard. Councilmember Trude asked about whether there could be a left turn off Bunker Lake Boulevard and Martin Street for Target, as currently people are cutting through Andover Cinema and Tanner's parking lot. This had been brought to the Commissioners prior and she would like to see something happen there now. She stated both of these projects went through County engineering and never went forward. Councilmember Trude noted most if not all of the other Commissioners have been made aware of these issues. © Regular Andover City Council Meeting Minutes — February 1, 2011 Page 2 RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Mayor Gamache requested the re- scheduling of the February 10, 2011 EDA Workshop Meeting be added to the agenda as item 11. Motion by Trude, Seconded by Knight, to approve the Agenda as amended. Motion carried unanimously. APPROVAL OFMINUTES January 13, 2011, Special Meeting: Correct as amended. © Councilmember Trude requested a correction on page one, lines 32 and 34 the City Newsletter should replace newspaper. Councilmember Trude questioned page 7, line 16, noting the Commissions this individual applied for differs from those listed on page 8. She requested Staff research and correct for accuracy. On page 9 line 33 the individual would like "re- appointed" rather than "on" the Open Space Commission. Motion by Trude Seconded by Knight, to approve the minutes as indicated above. Motion carried unanimously. January 18, 2011, Regular Meeting: Correct as amended. Mr. Dickinson presented corrections to the motion that was made. Councilmember Jacobson stated what was reflected in the minutes is exactly what was done and questioned if it should be a two -step process. Mr. Baumgartner stated if the rewording accurately depicts what was discussed then this is the correct manner in which to correct this. Councilmember Trude requested a correction on page 12, beginning with line 2. The revised Motion should read as follows: "Motion by Knight, Seconded by Bukkila, to approve an Ordinance amending City Code to allow On -Sale Wine licenses as a conditional use in the neighborhood business zoning district, to add definitions for churches and schools, to reduce the minimum distances from schools to 400 feet, to exempt setback requirements from churches and schools located in commercial and industrial districts, to remove the exemption for on sale liquor licenses from City Code 3 -1B -6 B.3. and to clarify City Code 3 -1A -1. Motion carried 4 ayes, 1 nay (Jacobson). (See Ordinance 404). Councilmember Trude revised page 2 line 26 changing the word Commissioner to Councilmember. © Regular Andover City Council Meeting Minutes — February 1, 2011 Page 3 Councilmember Trude noted on page 3 line 30 remove the word "no ". Councilmember Jacobson noted on Page 4 line 41 changing the word split- minute to split- second. Motion by Jacobson, Seconded by Trude, to approve the minutes as indicated above. Motion carried unanimously. January 18, 2011, Closed Meeting: Correct as presented. Motion by Trude, Seconded by Knight, to approve the minutes as presented. Motion carried unanimously. January 19, 2011, Special Meeting: Correct as presented. Motion by Trude, Seconded by Bukkila, to approve the minutes as presented. Motion carried unanimously. © CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve Application for Exempt Permit/Anoka County Pheasants Forever Item 4 Approve Application for Exempt Permit/Struttin' Toms Chapter — NWTF Item 5 Approve Funding for Scoreboard at Eveland Fields /10 -21 Item 6 Declare Surplus Equipment Motion by Jacobson, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. DISCUSS NPDES (NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM) PRESENTATION & PUBLIC MEETING 111 -1 Mr. Berkowitz reviewed the City of Andover is required to comply with the latest NPDES regulations set forth by the Minnesota Pollution Control Agency (MPCA). One requirement as part of this process is to hold a public meeting to receive feedback on the program. The Council is requested to hold a public meeting to review the City's status of compliance with the program and make recommendations as needed. Mr. Kameron Kytonen, Natural Resources Technician, provided a brief presentation summarizing © the City's program. He noted the current permit expires in May. There may be some new requirements under the new permit including some additional mapping and inventorying. He noted education continues to be a very important part of this program. © Regular Andover City Council Meeting Minutes — February 1, 2011 Page 4 Councilmember Knight asked if rain gardens may be required. Mr. Kytonen stated rain gardens would be an option. Mr. Berkowitz stated the storm water basins are tested to make certain infiltration is sufficient. Councilmember Jacobson questioned who "they" are in Mr. Kytonen's presentation and whether they are the Federal Environmental Protection Agency. Councilmember Jacobson stated it sounds like they are coming with a number of regulations and using the cookie -cutter method of applying them to the entire country. He stated in the past there have been some ridiculous regulations. Councilmember Trade stated the City is supporting public education on the issue. We want to teach the public how to treat the water resources better with our actions. Mayor Gamache noted the coal tar -based sealcoat attachment to the packet. He noted there are two basic varieties the coal tar -based and the asphalt- based. The coal tar variety contains much higher levels of a class of chemicals that are bad for the water. The education will help residents make better choices. Councilmember Trade suggested this information be put on the website. Motion by Jacobson, Seconded by Bukkila, to open the public meeting. Motion carried unanimously. 0 Motion by Jacobson, Seconded by Knight, to close the public meeting. Motion carried unanimously. DISCUSSIAPPROVE 2012 BUDGET DEVELOPMENT GUIDELINES Mr. Dickinson reviewed that City Administration is starting to focus on the 2012 Annual Operating Budget Development process and is looking to the City Council to establish the Council's guidelines for the preparation of the 2012 Annual Operating Budget. Mr. Dickinson provided the suggested 2012 Budget Development guidelines for consideration and discussion on longer term policies, values and goals that have been used for the past few years. The Council is requested to review the guidelines, discuss whether or not they are appropriate for developing the 2012 Annual Operating Budget, and ultimately approve the 2012 Budget Development Guidelines. Mr. Dickinson reviewed the seven proposed 2012 Budget Development guidelines. Mayor Gamache questioned on item #4 whether it was previously 35% and it's been increased to 40 %. Mr. Dickinson stated 80% of the City's operational budget is supported by tax levy. Mr. Dickinson stated other communities generally use a 50% target as fund balance reserve. © Councilmember Jacobson questioned what the State could do under their current legislative session. Mr. Dickinson stated we are currently under levy limits. He does not believe any of the levy limits will be challenged next year and will remain in place. © Regular Andover City Council Meeting Minutes —February], 2011 Page 5 Councilmember Jacobson stated the last couple of years we have tried not to increase taxes and questioned if that could be the case this year. Mr. Dickinson stated they will revisit the budget in May and get input from Council on how they'd like to see the budget end at the end of the year. Councilmember Bukkila stated last time we were at 37 1/2 % and if the guideline is set at 40% and we actually come in at 39% can something be done at that time. Councilmember Trude stated she prefers Mr. Dickinson's approach to wait and see how we are doing later in the year. Mr. Dickinson stated compared to last year new housing stats were at zero they are currently at 5. There are also some commercial developments coming in 2011. SCHEDULELOCAL BOARD OFAPPEAL & EQUALIZATIONMEETING Mr. Dickinson reviewed the Council is requested to schedule the Local Board of Appeal & Equalization Meeting. The Council had submitted two dates (April 11"' or April 12`") to the Anoka County Assessor's Office and Anoka County was able to accommodate the request of April 11, 2011. Q Motion by Jacobson, Seconded by Knight, to schedule the Local Board of Appeal & Equalization Meeting for April 11, 2011 at 7 p.m. Motion carried unanimously. RESCHEDULE FEBRUARY 10, 2011 EDA GOAL SETTING MEETING This meeting needs to be rescheduled and could be done at the next EDA Meeting. Councilmember Trude suggested some possible dates be considered this evening. Councilmember Jacobson suggested February 16 or February 17, 2011. Motion by Trude, Seconded by Jacobson, to schedule the EDA Goal Setting Meeting for February 16, 2011 at 7 p.m. Motion carried unanimously. ADMINISTRATOR REPORT City Staff updated the Council on the administration and city department activities, meeting reminders, CIP Projects and development activity. Mr. Dickinson stated the joint meeting with Coon Rapids will be held March 22, 2011. © Mr. Dickinson stated they are beginning work on a City wide garage sale to be held in May. Mr. Berkowitz stated the Andover Fire Chief along with other area Fire Chief's sent a letter to © Regular Andover City Council Meeting Minutes — February 1, 2011 Page 6 the Anoka Union thanking public works employees for their snowplowing efforts. Mr. Berkowitz noted he and Councilmember Trude attended the Technical Advisory Committee Meeting for the Lower Rum River Watershed Management Organization. Councilmember Trude stated the representation from various government agencies was more than she anticipated. Mr. Dickinson stated at the next Council Meeting all new Anoka County Deputies working the contract will be introduced to Council. AM YORICO UNCIL INPUT (Joint Committee) — Councilmember Trude thanked Mr. Dickinson for his work on the Cooperation and Collaboration Committees with other Cities, School Districts and the County. (Public Works) — Councilmember Knight asked how many hours the public works staff are putting in for plowing. Mr. Berkowitz stated they are typically called in at 2 -4 a.m. and work to the end of the shift. This year they have been working a lot of overtime. Councilmember Knight mentioned at some of the corners on the streets visibility is difficult due to the high piles of snow. (Flooding) — Mayor Gamache asked if the City needs to be prepared for flooding of the Rum River. Mr. Berkowitz stated the frost is not as deep this year and there is a heavy snow cover. Mr. Berkowitz anticipates some flooding on the Rum River. (Main Street) - Councilmember Trude asked for an update on the Main Street closure which is creating much more traffic on Bunker Lake Boulevard. Mr. Berkowitz stated he will review the timing of the signals on Bunker Lake Boulevard. Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 8:15 p.m. Respectfully submitted, Debbie Wolfe, Recording Secretary U © Regular Andover City Council Meeting Minutes —February 1, 2011 Page 7 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — FEBRUARY 1, 2011 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 SPECIAL PRESENTATION ANOKA COUNTY COMMISSIONER MATT LOOK ................. 1 RESIDENTFORUM ....................................................................................... ............................... 2 AGENDAAPPROVAL ................................................................................... ............................... 2 APPROVALOF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 3 Item2 Approve Payment of Claims .......................................................... ............................... 3 Item 3 Approve Application for Exempt Permit/Anoka County Pheasants Forever ............... 3 Item 4 Approve Application for Exempt Permit/Struttin' Toms Chapter — NWTF ................ 3 Item 5 Approve Funding for Scoreboard at Eveland Fields/ 10- 21 ........... ............................... 3 Item 6 Declare Surplus Equipment ........................................................... ............................... 3 DISCUSS NPDES (NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM) PRESENTATION & PUBLIC MEETING/ 11- 1 ......................................... ............................... 3 DISCUSS /APPROVE 2012 BUDGET DEVELOPMENT GUIDELINES ..... ............................... 4 SCHEDULE LOCAL BOARD OF APPEAL & EQUALIZATION MEETING ........................... 5 RESCHEDULE FEBRUARY 10, 2011 EDA GOAL SETTING MEETING . ............................... 5 ADMINISTRATOR'S REPORT ..................................................................... ............................... 5 MAYOR/COUNCIL INPUT ........................................................................... ............................... 6 (Joint Committee) ........................................................................................ ............................... 6 (Public Works) ............................................................................................. ............................... 6 (Flooding) ................................................................................................... ............................... 6 H