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HomeMy WebLinkAboutWK - March 29, 2011ANLDb j 0 F ®VE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US City Council Workshop Tuesday, March 29, 2011 Conference Rooms A & B 1. Call to Order — 6:00 p.m. 2. Award Bid/11 -14 /Tower #1 /Painting & Rehabilitation — Engineering /Administration 3. 2010 Pre -Audit Year End Update -Administration 4. 2011 Budget Implementation Progress & Investment Maturities Report -Administration 5. 2012 Budget Development Strategies Discussion -Administration © 6. 2011 -2012 Council Goal Discussion- Administration 7. Single Family Residential Market Value Preservation Program Update -Administration 8. Anoka County Broadband Project Update -Administration 9. Discuss Emerald Ash Bore Draft Management Plan - Engineering 10. Fence Permitting Discussion - Engineering 11. Update /10 -27 /Bunker Lake Boulevard NW Reconstruction/CSAH 7 to 38 Avenue — Engineering 12. Bunker Lake Boulevard NW Funding Application/Hanson Boulevard NW to Jefferson Street - Engineering 13. Other Topics 14. Adjournment LJ ANDOVER CITY COUNCIL WORKSHOP MEETING — MARCH 29, 2011 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Mike Gamache, March 29, 2011, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude Councilmember absent: None Also present: City Administrator, Jim Dickinson City Attorney, Scott Baumgartner Director of Public Works /City Engineer, Dave Berkowitz Fire Chief, Dan Winkel Natural Resource Technician, Kameron Kytonen Utilities Manager, Brian Kraabel Others AWARD BID /11 -14 /TOWER #1 /PAINTING & REHABILITATION Mr. Dickinson presented bids received on March 17, 2011, for painting and rehabilitating Tower #1, Project 11 -14, noting the low bid from LC United Painting was nonconforming because it failed to provide a 10% bid bond, as required in the specifications. The low qualified bid was received from M.K. Painting, Inc. with a base bid of $384,000 (construction this spring) and Alternate 1 bid of $10,000 (add or deduct for construction the spring of 2012). Motion by Jacobson, Seconded by Trude, to approve the resolution accepting bids and awarding the contract to M.K. Painting Inc. in the amount of $384,000 (Total Base) for painting and rehabilitation for Tower #1, Project 11 -14. Motion Carried Unanimously. UPDATE / 10 -27 / BUNKER LAKE BOULEVARD NW RECONSTRUCTION / CSAH 7 TO 38 Mr. Berkowitz acknowledged the attendance of Anoka County Highway Department representatives: Jack Corkle, Jason Orcutt and Andrew Witter. It was noted that an open house for this project had been held prior to tonight's Workshop and the turnout was very good. Ms. Corkle, Anoka County Senior Multimodal Transportation Planner, updated the Council regarding its proposed Bunker Lake Boulevard reconstruction project from 38 Avenue to 7th Andover City Council Workshop Meeting Minutes March 29, 2011 Page 2 Avenue that is scheduled for 2012. She noted there have been some changes that focus in the area around 7th Avenue and Bunker Lake Blvd. She indicated on a map the location. One concern is access for the Ice Arena and buses in/out of that site. They have worked with the City of Anoka on that and are reviewing the relocating of Castle Fields to an area close to this intersection. Councilmember Knight asked where specifically the ballfields will be relocated. Ms. Corkle indicated the location on a map, noting they would be north of the soccer fields between the soccer fields and the ice arena. Mr. Orcutt explained the City of Anoka has not determined when that will move forward. The current Castle Field site can be turned into a commercial /retail development site. It will be driven by development and will remain where it is until there is a potential developer. The County is trying to plan for the future relocation. Ms. Corkle stated there are apparently a number of interested developers in the current Castle Field site. Councilmember Knight stated he spoke with Slim at the Auto Repair Shop and he wasn't happy to begin with but now with the changes he is ok with it. His driveway access will be changed for a right in/right out. Ms. Corkle stated they are working with the Cities of Anoka and Andover regarding access points and plans. There are some plans, but they are not firm. Mr. Orcutt stated they want to have a good plan for the future. There needs to be proper width for access in the future to Rosella Sonsteby's property. They have talked with the City of Anoka about how to access that property from the south. Andover and Anoka along with input of Anoka County Highway are working with WSB Consultants to evaluate access points for development into the future. Councilmember Knight asked if there is future potential for a cut in the median east of 7th Avenue to access Rosella Sonsteby's property. Ms. Corkle stated the study will determine that. Mr. Orcutt indicated important points on a map showing where full accesses will be located. Councilmember Jacobson asked if there would be a traffic signal Blackfoot Street. Ms. Corkle stated there would be a side street stop. Councilmember Jacobson asked how the traffic would be re- routed during this project. Mr. Orcutt showed on a map how the traffic would be detoured. 38 Street will be a likely road that will be taken. Signage of the detour will be necessary. The County is taking Andover's needs into account on this project. Councilmember Knight asked how much of the current road is floated and Mr. Orcutt indicated on the map. Mr. Berkowitz stated if you look where the wetlands are that will indicate where the road was floated. Mr. Berkowitz stated that at the open house there was a request that we close the intersection of © 140 Avenue and Bunker Lake Boulevard. Mr. Berkowitz indicated this would not be acceptable to the Fire Department. The traffic patterns due to these improvements will change with the high school traffic. The Council agreed that the access at 140 Avenue should remain open. Andover City Council Workshop Meeting Minutes March 29, 2011 Page 3 Councilmember Trude asked about the Aztec townhomes on Blackfoot Street. She stated it was very controversial not to connect that street to the north; Blackfoot Street is currently a long cul- de -sac. As it developed, it is the home for a number of retirees and there is not much traffic. She asked if there was a fire access. Mr. Berkowitz stated a 10 foot wide trail with 15 feet width of gravel under it. There are 35 -40 townhomes in that development. Councilmember Trude asked if that access could be opened up temporarily during the construction. Mr. Orcutt stated access will be provided during construction from Bunker Lake Boulevard. Councilmember Knight stated East -West traffic has increased dramatically in the last year on Bunker Lake Boulevard going across 7 th Avenue. Mr. Dickinson responded this is most likely due to the fact that Bunker Lake Boulevard is a better road now. Councilmember Trude asked what the response was to a sound wall. Ms. Corkle stated there was some interest. She indicated on the map the potential locations for a wall. Mr. Berkowitz stated right now the way the plan is, if the County responded during the plat review process that noise mitigation may be needed in the future, the City would be responsible to pay for it. This comment was never made regarding this plat years ago, so under the current policy the County would pay for it. Federal guidelines are coming out that say the agency that is building the roadway is responsible to pay for the sound wall. © Mr. Berkowitz stated the project should commence in Spring 2012 and should be open to traffic by November. The following year there will be some work that will need to be completed and final completion would be August 2013. Councilmember Trude noted on previous projects when paving work was done for the day they would just stop and a "dropoff' from one pavement surface to another would remain. Cars were damaged by this. She would prefer to see some tapering of pavement done before they left for the day. Another concern is children will be going by during the summer to the library and schools for activities and their safety needs to be a concern. Mr. Orcutt stated safety is the contractor's responsibility and the County does monitor this closely. Mr. Berkowitz stated the plan will be brought to a future workshop for Council in depth review. He stated Ms. Corkle and he will meet with Karen Blaska from Anoka County Parks on preparing the grant application for the trail from Round Lake Boulevard to 38 Street. We believe with Ms. Corkle's and Ms. Blaska's lead, this is a great candidate for funding. If the funding is not received, the Council will be asked again whether to move forward. Through the comments received, a lot of people feel this is important. This is our opportunity to get a trail connection that will get residents from the library all the way to Bunker Hills Regional Park. Mr. Berkowitz stated the right -of -way along the trail section will not be a problem since it is all city - owned. Councilmember Jacobson asked if there is interest to light that corridor. © Councilmember Knight stated if there will be people on foot or bikes it would definitely need to be lighted. Staff will look at street lights on the east side. Councilmember Trude asked about planting of trees and whether there will be a change to the canopy. Mr. Witter, Assistant County Engineer responded there will be a little bit. Councilmember Trude requested any oak trees © Andover City Council Workshop Meeting Minutes March 29, 2011 Page 4 come down taking into consideration oak wilt impacts. Ms. Corkle stated there is liability if trees are not removed and someone drives off the road and hits the tree. Mr. Berkowitz stated they do receive a lot of calls from residents complaining about trees impairing their line of sight at intersections. Councilmember Knight stated he was told by a Deputy that 7 th Avenue is the worst deer kill zone in the County. Mr. Dickinson stated there are over 100 deer accidents a year and over 50% of them occur on 7 th Avenue. Informational; no action required. The Council thanked the County Representatives for the presentation and discussion. BUNKER LAKE BOULEVARD NW FUNDING APPLICATION /AANSON BOULEVARD NW TO JEFFERSON STREET Mr. Berkowitz explained the Anoka County Highway Department representatives would also like to discuss the proposed Surface Transportation Policy (STP) federal funding application for improvements to Bunker Lake Boulevard from Crane Street in Andover to Jefferson Street in the © City of Ham Lake. Ms. Corkle, Anoka County Senior Multimodal Transportation Planner, updated the Council on the STP funding application and advised if funding is approved, the project would be constructed in 2015 -2016. She indicated the location on a map. A trail would be added to both sides of the corridor. It would be similar to what is currently on County Road 14 where you have the roadway, and bus and truck pullout lanes at the railroad tracks. There may be separate rail crossing funds available. Mr. Berkowitz questioned if there is a collaborative effort do the grant givers look favorable when there are two groups paying. Ms. Corkle stated when dealing with rail crossing funds there would not be enough given to make or break the project. Discussion continued on a grade separation at the railroad tracks. Ms. Corkle indicated the grade separation can change how access works. This is a heavier railroad line. The clearance to get over that is a little higher. Ms. Corkle stated if we were to get the grant for the road project to move forward we have some flexibility and time to figure things out on the railroad crossing. Mr. Berkowitz asked to apply for this federal funding you take a certain corridor that hits a certain dollar amount because you want to maximize your federal money. That's why the County has looked at this section. Mr. Dickinson stated the City is going to need to be willing to © put a substantial amount of money into a grade separation for the rail line to get the County to cost share. © Andover City Council Workshop Meeting Minutes March 29, 2011 Page 5 Ms. Corkle indicated on a map the area where it is very difficult to see around the curve near Shadowbrook West Park. On the plan Butternut and Wintergreen Streets would be limited to right in/right out. The trail would be continued through out the corridor. The reason the County is coming forward before the application is presented is to show the City the access changes so that when it comes down to design there is no problem. The ballfield access will be impacted at Shadowbrook East Park, but the more access you reduce to improve safety, the better chance you have to get the funding. Mr. Berkowitz showed on a map the access points. Fire Chief Dan Winkel stated he would be concerned about the limited access at Butternut Street. Mr. Orcutt stated they will try to address his concerns, but would recommend using full access locations. Councilmember Knight asked if they would be B4 medians. Mr. Berkowitz stated when you are removing some of the access points especially a left out egress; you are improving the safety of that corridor. Councilmember Trude asked if © ambulances can go over a 4" median, Mr. Orcutt responded yes. Mr. Berkowitz stated a divided roadway is much safer then a two lane undivided. Generally the County looks at drive over medians for emergency response. The potential for head -on crashes on the current road is greater than with a divided roadway. Ms. Corkle stated the County would request a letter of support signed by the Mayor on this project. Mr. Dickinson reminded the Council if there were to be an overpass the City would need to contribute a significant amount of money towards that overpass. Councilmember Trude asked if traffic count was driving this and from her perspective traffic hasn't increased substantially because development has come to a halt in this area. Pressure is being put on County Roads because MN -DOT is not doing what they should be doing. Mr. Dickinson asked when the application needed to be submitted and Ms. Corkle stated she has begun work on the application now. Councilmember Knight asked when County Road 14 in Coon Rapids would be completed. Ms. Corkle stated June -July timeframe. Mr. Dickinson stated at the second Council meeting in April, Staff will bring to the meeting a resolution for consideration by Council to support this project in concept based on what was © presented today. ANOKA COUNTY BROADBAND PROJECT UPDATE © Andover City Council Workshop Meeting Minutes —March 29, 2011 Page 6 Mr. Dickinson advised of Anoka County's effort to increase the amount of fiber optic cable in Anoka County through the "Connect Anoka County" project in partnership with Zayo Bandwidth LLC and Anoka County. Through this project, Zayo Broadband received a National Telecommunications Information Administration (NTIA) grant paying 70- percent of the fiber construction cost and initial equipment. This grant program will construct an approximately 286 mile fiber network throughout Anoka County, linking 145 governmental institutions. They are working on the environmental assessment currently. City Staff is also talking to them about right -of -way utilization. To date the County has been asking for good faith non - binding commitments from the City. Andover submitted 7 locations throughout the City that we would like to have connected, one was removed because it would be redundant. Mr. Dickinson presented the Connectivity Service Agreement the City is being asked to approve. He stated the original target was to have all written agreements in place by April 1 but with multiple entities and numerous questions to be answered, that date has been pushed out. Mr. Dickinson presented the current version of the "Connectivity Services Agreement" the City of Andover is being requested to approve. He noted the cost is reasonable. Councilmember Knight asked what the city sites identified were. Mr. Dickinson stated the fire © stations, water towers, and main municipal building. Mr. Baumgartner stated the problem from his standpoint is a lot of the obligations and responsibilities to the City is coming from Zayo who is not a party to our agreement with the County. This is odd. In this case the County is primarily acting as the agent. Mr. Baumgartner asked the County if Zayo has obligations to us and we have obligations to them why aren't they part of our agreement. Zayo does not want to have agreements with all the Cities in Anoka County. Mr. Baumgartner's next concern is what if we have a problem that is caused by Zayo's default, who then is responsible and who do we turn our attention to. Who is going to remedy us. The County responded the County will. Mr. Baumgartner then suggested that be included in the agreement. Some additional language was added. Mr. Baumgartner also asked if the County breaches its agreement with Zayo how will the City ever know. That would affect the service to the City. There was nothing in the agreement but language was added. Mr. Dickinson stated the County is taking the lead in the legal aspects, but they are not experts in these types of agreements. The County Attorney's office is plowing some new ground. It is good there is a number of legal counsel reviews on this. Councilmember Bukkila stated she does not want to see Mr. Baumgartner spending a lot of his time on this and the City needing to pay him. The City should pay their share of legal costs only. Mr. Baumgartner stated it is a good project, but he did have a problem as to how it was presented. It is a terrible draft and they should have gotten input from the Cities before they went forward. There will be another meeting on Friday, April 1, 2011 to review the agreements. © Andover City Council Workshop Meeting Minutes —March 29, 2011 Page 7 Councilmember Knight asked what the Council can do until this is resolved. Mr. Baumgartner stated just listen to the presentation and periodic updates. Councilmember Jacobson stated Andover has Comcast serving the City now through a non- exclusive contract. Zayo will use our right -of -way and not pay the City anything. Comcast is currently paying the City 5 %. Mr. Dickinson stated they will be paying through a right -of -way management permit. Councilmember Jacobson asked when this would go away if not agreed to. Mr. Dickinson stated he believes Blaine is not agreeing to the contract. Councilmember Jacobson stated we could have this put in and keep it dark until we want to use it which could be 5 -10 years from now. Mr. Dickinson stated we would pay $75 for this building and for our fire stations. When the contract is set Andover will have 6 sites for the City. Infrastructure is required to maintain the equipment. Mr. Baumgartner recommends Council and the City wait until after the meeting on April 1, 2011. Councilmember Trude asked about collocation. She asked if any of Andover's sites would be collocation sites and Mr. Baumgartner stated all sites would be collocation sites. The County is Q paying $3 million and there is a $17 million grant. The County is proportionally charging themselves. Mr. Baumgartner stated there is a warranty period on the equipment they would install. After the warranty period, it is our responsibility to repair and replace the equipment. The concern he had was if the warranty expired, and we need to replace the $4500 piece of equipment, and it says in the agreement that if the agreement terminates they can come and get their equipment. Mr. Baumgartner wants to make sure that the replacement equipment that we replaced is not considered Zayo's equipment. Mr. Dickinson stated this type of equipment, which we have in other locations, is rather problem -free. Councilmember Trude asked if this would be available to businesses within the City and Mr. Dickinson stated the lines will be run along Hanson and Bunker Lake Boulevards and go near businesses and they will have the opportunity to hook -up at a fee. Mr. Dickinson stated Mr. Baumgartner will continue to keep the Council updated on the process and the contract will be brought before the Council when both Administrator and the City Attorney have determined we have achieved the best agreement the city can get. 148 LANE PARKING Mr. Dan Stay, 1668 —146 Avenue NW appeared regarding 148`" Lane Parking. He was the resident who circulated the petition for 148' Lane to reinstate parking on the south side. Mr. Berkowitz stated on June 15, 2010, the City received a petition and the City Council had approved a no parking resolution for 148` Lane, just south of Andover Elementary School, from 8 a.m. to 10 a.m. and 3 p.m. to 5 p.m. Monday — Friday, from September 1St to June 1 The © Andover City Council Workshop Meeting Minutes March 29, 2011 Page 8 petition received recently from Mr. Stay did not include signatures from any residents who live on 148 Lane. This was discussed at a February workshop and Council had requested information of what the school sends out to the parents of the students. Mr. Berkowitz read the communication from the school as to the places students can be picked up. Mr. Stay provided the petition and some photographs showing cars in violation of the no parking ban. The petition is to eliminate the no parking on one side of the street. Parking would be permitted on the south side of the street. Mr. Stay stated he lives approximately .75 mile from the school and his 3 children will be attending Andover Elementary for the next 6 years. He occasionally picks up his children from school and other times they walk with the other neighborhood children. Mr. Berkowitz distributed the original petition. Councilmember Trude stated she believes Andover Elementary is the only elementary school that requires the parents to park their car and pick up their children from a designated spot. Mr. Dickinson questioned if Council wanted this to come before them at a Regular City Council meeting for consideration. Further dialog would need to take place at a Regular Meeting and a resolution considered for changes to occur. Motion by Jacobson, Seconded by Bukkila, to bring this forward to the April 19, 2011 Regular Council Meeting. Motion carried unanimously. Mr. Berkowitz stated he can notify the entire neighborhood or just Mr. Stay and the person that presented the original petition and they can notify their support. FENCE PERMITTING DISCUSSION Mr. Berkowitz stated the City Council is requested to discuss the fence ordinance and determine what the intent of the ordinance should be and how it should be properly stated. As discussed at the January Workshop all new fences are not allowed in drainage and utility easements with public utilities, ponds or wetlands or those needed for maintenance access. To install a fence a fence permit is required and at that time allowable fence locations are determined and approved. Councilmember Jacobson reviewed the ordinance and provided some proposed revisions. Mr. Berkowitz reviewed Councilmember Jacobson's revisions. Councilmember Trude also submitted comments on the Ordinance. Mr. Berkowitz stated they have experienced many issues with easements and ponds. Councilmember Trude stated fences could be permitted with gates and those that do not affect water flow. She thinks the Council can't restrict rights only to meet government's interests, except in a reasonable way, using the least restrictive methods to meet government's goals. Staff is requesting direction from the City Council on revisions to the current fence ordinance to provide clarity and flexibility in placement of fences. © Andover City Council Workshop Meeting Minutes March 29, 2011 Page 9 Mr. Baumgartner reviewed the property owner, generally a developer works with the City when developing the property when the easements are originally set. Mr. Berkowitz stated the developers want to have the easements be as small as possible to make the lot more saleable. Councilmember Jacobson asked when a pond is maintained what is actually done? Is a backhoe used or is just the pipe cleaned out. Mr. Kraabel responded both. Mayor Gamache stated he doesn't recall this being an issue to keep fences out of these easements on the urban lots. There have been issues with the rural lots. Mr. Berkowitz stated the pond is up to the 100 year flood elevation. Mayor Gamache stated it seems the current fence ordinance is working. Mr. Berkowitz stated when the City receives a request for a fence Staff works with the resident. Mayor Gamache stated we are trying to find a solution to a problem we don't have. Councilmember Jacobson stated there seems only to be a problem with paragraph three. He © suggested the Council adopt all but paragraph three and more work be done on that. Mr. Berkowitz stated this will be brought back to a public hearing. Councilmember Bukkila stated she has a concern with the difference between an urban lot and a rural lot. Motion by Jacobson, seconded by Bukkila to take to the public hearing the recommended wording provided. Councilmember Trude abstained. All others voted in favor. DISCUSS EMERALD ASH BORE DRAFT MANAGEMENT PLAN Mr. Kytonen reviewed the Emerald Ash Borer (EAB) is a devastating insect that attacks all species of ash trees. It was found in Minneapolis in 2010, and threatens to spread into other parts of Minnesota. Since first being found near Detroit, Michigan in 2002, this insect has killed millions of ash trees in Michigan, Ohio, Indiana and some Canadian provinces. Staff has drafted an EAB Management Plan for review and will summarize the main points of the plan at the meeting. Staff will bring this item back to future workshops for additional discussion. This would not be an ordinance or policy, but rather a template or guideline. The following were some points of discussion: - The City may need to provide a marshalling yard, which could be used for storing and processing diseased wood. Anoka County may create one for the whole county. EAB spreads primarily thru infected firewood being transported from county to county. Andover City Council Workshop Meeting Minutes March 29, 2011 Page 10 - The diseased tree ordinance will need revision to cover EAB - The City will need to decide if chemical treatments should be used on select ash trees; and - An EAB budget may need to be created to cover costs of management. Councilmember Trude suggested an inventory would be a good idea. Mayor Gamache agreed. Councilmember Jacobson suggested a draft plan be developed no longer than two pages. Mr. Kytonen stated currently he enters properties without permission (according to the Ordinance). Councilmember Bukkila recommended Mr. Kytonen make every attempt to knock at the door and advise the residents before entering their property. Mr. Kytonen stated education and inventory of trees are the most critical. He noted the City of Coon Rapids is starting tree removal and some of which are currently healthy trees. Councilmember Bukkila asked if a tree is chemically treated does it need to be continued to be treated and Mr. Kytonen stated the tree would need to be continually treated. © Councilmember Bukkila asked if the chipped ash trees can be used. Mr. Kytonen stated it can be used. It was the Council's consensus to support doing continued education, doing an inventory and shortening up the policy. Staff should also look at a storage site. Councilmember Trude suggested the City enlist the help of the High School Science Club to assist with the inventory. Mr. Kytonen stated it may be a benefit to keep the EAB Management Plan the length it is if any funding should come available. The Ordinance could be shorter. Councilmember Trude stated she does not want to see an Ordinance until it hits the City. Mayor Gamache stated we should have things in place before it hits the City. SINGLE FAMILY RESIDENTIAL MARKET VALUE PRESERVATION PROGRAM UPDATE Mr. Dickinson reviewed when this program was initially put in place, the thought process was it would be reviewed in 2 years to determine whether or not we wanted to go forward with it. We are at that 2 year review point. Licenses are at a point to be renewed. Councilmember Knight asked if it was working. Mr. Dickinson stated there is value indicating the single family market value preservation program that has been in place for almost two years Q currently has 237 licensed single - family rental properties with 186 being due for renewal in 2011, 41 in 2012, and 10 in 2013. Andover City Council Workshop Meeting Minutes March 29, 2011 Page 11 Councilmember Bukkila stated she has gotten some feedback on the program and have heard it is working well. Mr. Dickinson stated we are having some success. The way the County updates their system is not how the Cities do business and a new process addressing this has been developed. Mr. Dickinson stated the primary types of crime incidents that have come up the most significant one is disturbing the peace, drug violations, and domestic assault. It was the Council's consensus to continue the single family market value preservation program. CR OSSTO WN B O UL E VARDIDRI VE Mr. Berkowitz stated there is a public hearing scheduled for Tuesday, April 5` for the improvement of Crosstown Drive. Not the intersection of Crosstown Drive and Crosstown Boulevard. There will be some concerns expressed by the neighborhood during the public hearing regarding what we are looking at doing at this intersection. Most of the concern is the speed through this section. The speed can be lowered to 30 mph by current definition of the road. Mr. Berkowitz showed the area on a map. He discussed the gap analysis for the crossing. John Gray, from SEH has been hired as a consultant to determine if it meets warrants for a 4 way 10 stop. Mr. Berkowitz noted the County has applied for funding for this intersection. The funding is not available until 2015 -2016, if it is received. The Council may wish to put this on hold until we can secure funding for a signal or a roundabout or something different for a solution rather than just an interim solution. Mr. Berkowitz stated if we can get a 4 -way stop at the intersection we could say to the public we have put this on hold to take a closer look at it with possible funding received for a better long term solution. In the interim a 4 -way stop could be installed and the speed reduced per the Statute. Genthon Ponds Mr. Berkowitz stated a petition has been received from the resident on the gravel road section (Flintwood and Butternut streets) and the residents would like to get it done this year. If approved to go forward it would not be assessed until next year. Based on the current interest, Mr. Berkowitz stated he would be recommending that the bid alternate for Genthon Ponds be approved at the next Council meeting. The Council meeting was recessed and reconvened. 2010 PRE AUDIT YEAR END UPDATE Mr. Dickinson updated the Council on the 2010 General Fund budget. He explained the 2010 Budget and Levy were adopted on December 15, 2009. The 2010 Budget included a total © Andover City Council Workshop Meeting Minutes —March 29, 2011 Page 12 property tax levy of $10,856,299: $7,631,494 (70.3 %) operational levy $1,900,566 (17.5 %) debt service levy, and $1,324,239 (12.2 %) capital levy. Mr. Dickinson provided an update to the Council on how the 2010 General Fund budget progressed. The numbers provided are unaudited, but deemed reliable. He noted the expenditure limitation policy was for all departments to target 97% of expenditures, the 2010 Pre -Audit Year -end numbers looks to be ending around 95% of expenditures. Mr. Dickinson explained certain line items from the Summary Trial Balance — General Fund. He noted the reserve should not be needed to be dipped into to cover the 2011 budget and recommended a 40% working capital fund balance designation. Mr. Dickinson summarized the City is in excellent financial shape. Councilmember Knight suggested an article be written for the newsletter in layman's terms about the City's financial situation and suggested Mr. Dickinson writes the article. 2011 BUDGET IMPLEMENTATION PROGRESS & INVESTMENT MATURITIES REPORT Mr. Dickinson summarized the monthly 2011 budget contains total revenues of $28,910,245 and total expenditures of $30,785,805. The $1,875,560 of expenditures over revenues is largely due to prepaying debt in order to save on interest expenditures. Mr. Dickinson reviewed City Administration directives and departmental expectations for 2011. He provided attachments to assist discussion in reviewing 2011 progress. In particular pointing to the challenges with snow removal and that department will be over budget because of the tough winter. He reviewed the February 2011 Investment Maturities report. 2012 BUDGET DEVELOPMENT STRATEGIES DISCUSSION Mr. Dickinson presented the 2012 budget development guidelines and asked the Council to establish guidelines for the preparation of the 2012 Annual Operating Budget. He stated he will soon begin the process with the City Staff. Mr. Dickinson reviewed some guidelines for Council consideration. It was the Council's consensus that the budget development guidelines, as presented, are appropriate for developing the 2012 Annual Operating Budget and directed staff to proceed. Mr. Dickinson discussed the difficulties that may be presented by the current legislative session, in particular the financing of capital equipment. Q 2011 -2012 COUNCIL GOAL DISCUSSION Andover City Council Workshop Meeting Minutes —March 29, 2011 Page 13 Mr. Dickinson provided a summary of the Councilmember goals and arranged the submissions into a document in the following categories: - Fiscal Goals - Commercial/Residential Development/Redevelopment Goals - Collaboration Goals - Service Delivery Goals - Livability /Image Goals Mr. Dickinson stated he has spoken with some experienced marketing contractors who could be hired to help out with economic development activities. The goals discussion will be held at the April workshop. OTHER TOPICS Mr. Dickinson stated there is a demand for senior housing in Andover, referencing a recent housing study. Grey Oaks may be an area that could provide the housing demand, but in the current market financing construction is difficult. © ADJOURNMENT Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 10:30 p.m. Respectfully submitted, Debbie Wolfe, Recording Secretary H