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HomeMy WebLinkAboutCC - April 5, 2011C I T Y O F NDOVE © 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, April 5, 2011 Call to Order — 7:00 p.m. Pledge of Allegiance Recognition of Open Space Advisory Commission Member Jody Keppers Resident Forum Agenda Approval 1. Approval of Minutes (2/22/11 Workshop; 3/15/11 Regular; Workshop 3/22/11) Consent Items 2. Approve Payment of Claims —Finance 3. Approve Request for Installation of Ambient Groundwater Quality Monitoring Wells/MPCA — Engineering 4. Approve Resolution Authorizing City of Andover to be a Part of MN Water Agency Response Network - Engineering 5. Approval/Extension of Liquor License /Tanners Station — Administration © 6. Accept Retirement/Resignation- Building Permit Technician - Administration 7. Adopt 2012 Budget Development Guidelines —Administration 8. Approval/Extension of Liquor License/Beef O'Brady's — Administration Discussion Items 9. Consider Award Bid/11 -2b, 11 -2c & 11- 2d/2011 Street Reconstruction & 09- 18a//Hawkridge Park Trail — Engineering 10. Hold Public Hearing/Order Plans & Specifications /10 -30 /Crosstown Drive NW Reconstruction — Engineering 11. Discuss Sign Code - Planning Staff Items 12. Administrator's Report — Administration Mayor /Council Input Adjournment E H C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 - 8923• WWW.CI.ANDOVER.MN.US REGULAR ANDOVER CITY COUNCIL MEETING —APRIL S, 2011 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, April 5, 2011, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude Councilmember absent: None Also present: City Attorney, Scott Baumgartner Director of Public Works /City Engineer, Dave Berkowitz City Administrator, Jim Dickinson City Planner, Courtney Bednarz Others 0 PLEDGE OFALLEGL41VCE RECOGNITION OF OPEN SPACEADVISORY COMMISSION MEMBER — JODY KEPPERS Mayor Gamache thanked Jody Keppers for his service to Andover on the Open Space Advisory Commission. Mr. Keppers stated he enjoyed his service on the Commission and would like to continue, but it would be difficult to do from Duluth. RESIDENT FORUM Mr. Wes Volkenant, 1482 158 Lane NW, he acknowledged Mayor Gamache and Councilmember Jacobson are running for the Connexus Energy Board. He asked if there are any benefits to having City Council representatives on the Connexus Board or a conflict of interest. He noted there are 21 candidates and he questioned why the slate is so large — what is the big benefit. Councilmember Jacobson stated there is no conflict of interest. Mayor Gamache stated he is surprised at the number of candidates. He does not know why the sudden interest. Councilmember Jacobson invited Mr. Volkenant to speak to Mayor Gamache and he outside of this meeting as this is not the proper forum. Mr. Volkenant asked the other Councilmembers if they think it's a benefit. Councilmember Trude stated there is not a direct benefit to the City. Regular Andover City Council Meeting Minutes —April 5, 2011 Page 2 AGENDA APPROVAL There were no changes to the agenda. Motion by Jacobson, Seconded by Knight, to approve the Agenda as presented. Motion carried unanimously. APPROVAL OFMINUTES February 22, 2011, Workshop Meeting Councilmember Trude suggested a correction to page two line 36 changing the title to "2011 - 2012 COUNCIL GOAL SETTING DISCUSSION." Councilmember Trude referred to page 5 line 37 correcting it to read Crosstown Drive (rather than Crosstown Boulevard). Councilmember Bukkila requested Mr. Berkowitz refer to page five lines 17 -19 changing to "Mr. Berkowitz stated that by eliminating the left movement from Crosstown Drive by going North on Crosstown Boulevard would be a possible solution, but this would cause much inconvenience to the neighborhood to the northwest. They would have to go to Bunker Lake Boulevard and then a U turn at Crooked Lake Boulevard and then back to the signal at Bunker Lake Boulevard and Crosstown Boulevard to go north ". Councilmember Jacobson referred to page four line 38 changing the wording to the Sheriff asked them to move. Motion by Trude, Seconded by Bukkila, to approve the minutes as amended. Motion carried unanimously. March 15, 2011, Regular Meeting: Councilmember Trude requested a correction on page four, line 30 delete "Motion carried unanimously ". Councilmember Trude requested on page four, line 22 add "Mr. Bednarz stated" to the beginning of the sentence. Councilmember Trude requested on page eight, line 3 add "thanked Mr. Dickinson and three other City Managers for their support". There was discussion about page four and the retraction of the seconds. Councilmember Trude stated Mr. Domogalla agreed to a verbal 60 day extension for his application on page five, line 2 and the minutes should be corrected to reflect that. Councilmember Jacobson referred to page six, line 38 adding the word "Council" between and — sign the letter showing support. © Regular Andover City Council Meeting Minutes —April S, 2011 Page 3 Motion by Jacobson, Seconded by Knight, to approve the minutes as amended. Motion carried unanimously. March 22, 2011, Regular Meeting: Motion by Jacobson, Seconded by Knight, to approve the minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approval Payment of Claims Item 3 Approve Request for Installation of Ambient Groundwater Quality Monitoring Wells/MPCA Item 4 Approve Resolution Authorizing City of Andover to be a Part of MN Water Agency Response Network (See Resolution R025 -11) Item 5 Approval /Extension of Liquor License /Tanners Station Item 6 Accept Retirement/Resignation — Building Permit Technician Item 7 Adopt 2012 Budget Development Guidelines Item 8 Approval /Extension of Liquor License /Beef O'Brady's Motion by Bukkila, Seconded by Trude, approval of the Consent Agenda as read. Motion carried unanimously. CONSIDER AWARD BID /11- 2B,11 -2C & 11- 2DI2011 STREET RECONSTRUCTION & 09- 18AIII4 WKRIDGE PARK TRAIL Mr. Berkowitz reviewed and the City Council is requested to receive bids and consider award of the contract for the 2011 Street Reconstruction Projects. The street reconstruction program is an effective and cost efficient means of rehabilitating deteriorated roadways. This program allows the City to maintain a high quality transportation system, while limiting on -going maintenance costs on the sections of roadway in most need of repair. Favorable bids were received and Rum River Contracting is the low bidder by over $100,000. Mr. Berkowitz stated a revision to the assessment policy was made by the Council which allows a neighborhood on a gravel road can come forward with a petition and the City would consider paying 50% of the reconstruction cost. Staff has received a petition from neighboring Butternut Street, 173` Avenue and Flintwood Street and a letter was sent out to schedule a meeting with the residents regarding the project. The petition was signed "Yes" by many and "Maybe" by © three residents. The street reconstruction projects are funded from the City's Road and Bridge Fund, with 25% of the total street reconstruction project costs being assessed to the benefiting properties in accordance with the City's Assessment Manual Policies and Procedures Guide. The Hawkridge © Regular Andover City Council Meeting Minutes —April 5, 2011 Page 4 Park Trail project would be funded from the Park Improvement Fund. Mayor Gamache asked if the alternate bid was just the Genthon Ponds portion. Mr. Berkowitz stated that is correct. The final assessment is based on the final improvement costs. Mr. Robert Egge, 17425 Butternut Street, stated he would rather see the gravel road done rather than his street being fixed. He would prefer to see the entire project done in one package. He requested the Genthon Ponds residents be invited to the meeting as well as those at the end of the road. He asked if curbs and gutters would be done also. He asked if Staff had considered just repaving rather than upgrading the road. He suggested resources may be better spent in other places. Mr. Berkowitz stated the City already has a half million dollar project which generates bid economics. Staff likes to bid projects early in the spring when contractors are more likely to be more aggressive on bids. The City needs to be cautious when adding to projects as the contractors may increase their prices. Mr. Berkowitz stated the gravel road would not have curb, since it has ditches. The road in © Genthon Ponds already has storm sewers. The City hopes to get 25 -30 years on an upgraded road. The curb and gutter helps keep water off the blacktop and makes it last longer. Mr. Berkowitz stated additional invitations to the meeting can be extended. Councilmember Trude asked what the timing would be. Mr. Berkowitz stated it would begin in May. Construction on the gravel road, if it went forward, would begin mid to late summer. Mayor Gamache asked when the earliest the bids for the gravel road could be made. Mr. Berkowitz stated possibly mid to late June with construction beginning in mid to late July and being completed by the end of September. Rum River Contracting may wish to bid on this project since they are working in the area. Mr. Berkowitz stated the project would be completed sometime in August and after completion residents would be invited to an assessment hearing. The assessments would be on the 2012 tax statements and is amortized over 10 years. Councilmember Trude asked if residents are given the opportunity to contact the contractors for driveway construction. Mr. Berkowitz stated letters are sent with the contact information for residents. The City is only providing the information not necessarily encouraging residents to do this. Motion by Jacobson, Seconded by Knight, to award the contract for the 2011 Street © Reconstruction Projects; 11 -02B Genthon Ponds, 11 -02C Rolling Forest, 11 -02D East Brook Terrace /Aud. Sub. No. 137, and 09 -18A Hawkridge Park Trail. Motion carried unanimously. (See Resolution R027 -11) Regular Andover City Council Meeting Minutes —April 5, 2011 Page 5 HOLD PUBLIC HEARING /ORDER PLANS & SPECIFICATIONS /10 -30 1CROSSTOWN DRIVE NW RECONSTRUCTION Mr. Berkowitz reviewed and the City Council is requested to hold a public hearing for Project 10 -30, Crosstown Drive NW Reconstruction. He indicated the location on a map. Existing deteriorated concrete curb and gutter along the project corridor will be replaced. The existing bituminous surface will be reclaimed and a new bituminous surface will be placed. This road has the highest ADT for a City Street in the City. A portion will be assessed to the City since the City owns a large parcel along the street. A feasibility report was previously prepared for this improvement project and was submitted to the City Council at the March 1, 2011 City Council meeting. If the project is approved, construction will begin in mid to late June of this year. The estimated cost of the proposed improvements for Crosstown Drive NW is $341,880.00. The City's portion is estimated to be $303,550.00, while the assessed portion is estimated to be $38,330.00. The estimated assessment is $13.53 /front foot. Bids would be received in early May with construction beginning in June, the assessment hearing would be held in October. © Mr. Berkowitz reviewed issues regarding the intersection changes at Crosstown Drive and Crosstown Boulevard. Staff is recommending this project be put on hold for the time being and the County would submit for a grant funding request to make a more permanent solution. The speed limit could be reduced from 40 to 30 mph. An analysis was done on the intersection of 138 Avenue and Crosstown Drive and whether it warranted a four way stop. A consultant was hired and the analysis did not show the intersection met the warrants for a four way stop. Councilmember Knight asked Mr. Berkowitz to explain traffic sign warrants. Mr. Berkowitz stated the volume on 138 th Avenue did not meet the warrants. A gap analysis was also done and did not warrant a four way stop. With the speed limit reduction and additional patrols the hope would be the speed would reduce over time. Motion by Jacobson, Seconded by Knight to indefinitely delay the decision on the intersection of Crosstown Boulevard/Crosstown Drive. Motion carried unanimously. Councilmember Trude asked about the trail. Mr. Berkowitz indicated on a map where the trail would be extended. Councilmember Trude suggested a flashing pedestrian sign be installed for the crosswalk. Motion by Knight, Seconded by Jacobson, to open the public hearing. Motion carried unanimously. © Motion by Jacobson, Seconded by Knight, to close the public hearing. Motion carried unanimously. Mayor Gamache stated the reduced speed limit should be of some help to the residents. While © Regular Andover City Council Meeting Minutes —April S, 2011 Page 6 the road is under construction people may select alternate routes. Mr. Berkowitz stated the road would be open to local traffic during construction. Mr. Berkowitz stated closing the road to thru traffic is for the safety of the construction crew. Councilmember Trude requested directional signs for the businesses during construction. Motion by Jacobson, Seconded by Trude, to approve the resolution ordering the improvement of Project 10 -30, Crosstown Drive NW Reconstruction. Motion carried unanimously.(See Resolution R028 -11) Councilmember Trude commended Staff for their work on this and their work with the public. DISCUSS SIGN CODE Mr. Bednarz reviewed this item; it is intended to introduce suggested modifications to the City's sign regulations to allow for entrance monuments and information signs that are currently being considered by the EDA. In the process of evaluating locations for city entrance monuments and city information signs it was determined that the City Code regulations for signs and the © definitions for sign types did not match. This amendment is intended to modify the regulations to conform with defined sign types as well as to correct a few other deficiencies as described. Mr. Bednarz referred Council to page 6 of the packet for the proposed changes. Exemptions, Generally 12 -15 -4 Exemptions: The following signs shall not require a sign permit, provided that the general sign regulations established in this code are met. This statement is problematic because "general sign regulations" could encompass any or all of the language in this chapter and defeats the purpose for allowing exemptions. Additionally, the regulations need to be required or exempted with clarity for them to be applied fairly. The proposed code amendment would clarify what is required. Governmental Signs 12 -15 -413 Temporary Governmental Signs: All temporary governmental signs used to control traffic during road or utility construction activities and provide information or warning to the public. While this section identifies information as one of the intended sign purposes, these types of signs are not always temporary, such as the entrance and information signs currently being considered by the City. Interestingly, City Code 12 -2 Definitions does not establish a temporary governmental sign. © Sign, Governmental: A sign that is erected by a governmental unit or public utility for the purpose of public information, warning or directing traffic. 12 -15 -413 Private Traffic Circulation Signs — The existing language is out of date. The City Q Regular Andover City Council Meeting Minutes —April 5, 2011 Page 7 utilizes the Minnesota Manual of Uniform Traffic Control devices (MMUCT) to review private traffic circulation signs. This manual provides size, location, height and other details for signs and striping. The Council is asked to discuss the suggested modifications to the City Code. If found acceptable, a public hearing will be scheduled for the April 19 Council meeting. If there are other areas that the Council wishes to address, these thoughts can be shared at the meeting so the public hearing notice can include the necessary information. Councilmember Jacobson asked about Lions and Kiwanis signs. Mr. Berkowitz stated the City is responsible for their signs and anyone attaching to our sign poles should come before the City. Councilmember Trude stated the changes should be made and the remainder of the sign code be cleaned up. She questioned temporary signage where businesses may not believe 30 days is enough and suggested staff look at extending that to 45 days with some flexibility for situations. Councilmember Jacobson suggested on page 6 the word "Private" be removed leaving just Traffic Circulation Signs. Councilmember Jacobson referred to page 7 item C stating signs © cannot be affixed to a fence, tree or utility pole. He suggested this be looked at. Councilmember Trude asked about temporary signs. Mr. Bednarz stated that is referring to the black signs on a trailer with neon letters that are limited to 30 days per year. Promotional signs are also permitted. ADMINISTRATOR REPORT City Staff updated the Council on the administration and city department activities, Legislative topics, update on development/CIP projects and meeting reminders. Mr. Dickinson requested dates for a joint meeting with the Ramsey City Council. Councilmember Jacobson suggested any Monday except May 30 Councilmembers are requested to submit agenda�items to Mr. Dickinson. A joint meeting with the Anoka City Council may be scheduled in the future. The annual audit is currently underway and the auditors are onsite. April 12, 2011 will be the first remote County Board Meeting held at Andover City Hall. It will be held 8:30 a.m. — Noon. MAYOR/COUNCIL INPUT Regular Andover City Council Meeting Minutes —April S, 2011 Page 8 (Mayor's Prayer Breakfast) — Mayor Gamache thanked all attendees to the breakfast at Constance Free Church. He thanked the Pastor and Church for their hospitality. (Metro Cities Board) — Mayor Gamache stated he serves as a member and noted the board will discuss the Met Council on elections vs. appointments to the board. (Serendipity Building) — Councilmember Knight asked for an update. Mr. Bednarz stated the building is still for sale. There are 32 parking stalls on the site. (Open Space Commission Opening) — Councilmember Trude suggested we contact the members of the other commissions to see if there is interest in serving on the Open Space Commission, based on the fact we have no alternates and 50% turnover on the Commission. Councilmember Bukkila stated she believes it should be advertised to the public. Mr. Bednarz will ask the existing Commissioners. (Potholes and Street Sweeping) — Mr. Berkowitz, responding to Councilmember Jacobson, stated they are working on potholes and should have the street sweepers out by late this week or early next week. Mr. Berkowitz stated the County has on their website a place to report © potholes. Motion by Knight, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 8:35 p.m. Respectfully submitted, Debbie Wolfe, Recording Secretary H Regular Andover City Council Meeting Minutes — April S, 2011 Page 9 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — APRIL S, 2011 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RECOGNITION OF OPEN SPACE ADVISORY COMMISSION MEMBER JODY KEPPERS ..................................................................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 2 APPROVALOF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 3 Item 2 Approve Payment of Claims .......................................................... ............................... 3 Item 3 Approve Request for Installation of Ambient Groundwater Quality Monitoring Wells/ MPCA ........................................................................................ ............................... 3 Item 4 Approve Resolution Authorizing City of Andover to be a Part of MN Water Agency Response Network (See Resolution R025 -11) .................................... ............................... 3 Item 5 Approve/Extension of Liquor License /Tanners Station ................ ............................... 3 Item 6 Accept Retirement/Resignation- Building Permit Technician ....... ............................... 3 Item 7 Adopt 2012 Budget Development Guidelines ............................... ............................... 3 Item 8 Approve /Extension of Liquor License /Beef O' Brady' s ................ ............................... 3 CONSIDER AWARD BID /11 -2B, 11 -2C & 11- 2D/2011 STREET RECONSTRUCTION & 09- 18A/HAWKRIDGE PARK TRAIL (See Resolution R027 -11) ................. ............................... 3 HOLD PUBLIC HEARING /ORDER PLANS & SPECIFICATIONS /10 -30 /CROSSTOWN DRIVE NW RECONSTRUCTION (See Resolution R028 -11) ................. ............................... 5 DISCUSSSIGN CODE ................................................................................... ............................... 6 ADMINISTRATOR'S REPORT ..................................................................... ............................... 7 MAYOR/COUNCIL INPUT ........................................................................... ............................... 7 (Mayor's Prayer Breakfast) ......................................................................... ............................... 8 (Metro Cities Board) ................................................................................... ............................... 8 (Serendipity Building) ................................................................................ ............................... 8 (Open Space Commission Opening) ........................................................... ............................... 8 (Potholes and Street Sweeping) .................................................................. ............................... 8 ADJOURMENT 8 H