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HomeMy WebLinkAboutCC - May 3, 2011r 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, May 3, 2011 Call to Order — 7:00 p.m. Pledge of Allegiance Proclamation - Arbor Day Resident Forum Agenda Approval 1. Approval of Minutes (3/29/11 Workshop; 4/11/11 Board of Review; 4/19/11 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Resolution and Letter of Support/Transportation Enhancement Funding/1I- I7/Bunker Lake Blvd. Regional Trail Connection - Engineering 4. Order Improvement/Order Plans & Specs /11 -11 /Andover Station North Ball Field Parking Lot Expansion - Engineering 0 5. Accept Petition/Order Amended Assessment Roll/Adopt Amended Assessment Roll/l 1- 26/13562 Crooked Lake Blvd. NW /WM - Engineering 6. Approve Application for Exempt Permit/Ducks Unlimited Anoka —Administration 7. Accept Petition/Order Feasibility Report/11- 24/Butternut St. NW, 173` Ave. NW & Flintwood St. NW - Engineering 8. Order Feasibility Report/ 1 1-2a/Flintwood St. NW — Engineering 9. Approve Application for Exempt Permit/Andover Lions Club —Administration 10. Approve Concrete Quotes /11 -22 /Andover YMCA/Community Center Shelter - Engineering 11. Approve Temporary 3.2% Malt Liquor License /Andover Lions/Fun Fest — Administration Discussion Items 12. 2010 Audit Presentation - Administration 13. Consider Approval/Extension of Liquor License/Beef O'Brady's — Administration Staff Items 14. Schedule EDA Meeting 15. Schedule June Workshop 16. Administrator's Report —Administration Mayor /Council Input Adjournment C C I T Y O F ND 0 E 01" " 6 REGULAR ANDOVER CITY COUNCIL MEETING —MAY 3, 2011 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, May 3, 2011, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila (arrived at 7:15 p.m.), Don Jacobson, Mike Knight, Julie Trude Councilmember absent: None Also present: City Administrator, Jim Dickinson Others PLEDGE OFALLEGL4NCE PROCLAMATION —ARBOR DAY Mayor Gamache read the City of Andover Proclamation that the month of May in Minnesota is Arbor Month. RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Motion by Jacobson, Seconded by Knight, to approve the Agenda as presented. Motion carried unanimously. APPROVAL OF MINUTES March 29, 2011, Workshop: Councilmember Trude noted on page 3 line 45 the word "oak" should replace "old ". She noted on page 8 line 40 corrected to read "she thinks the Council can't restrict private property rights to meet government's interest except in a reasonable ... " and replacing in line 42 the word "our" with "government's ". Motion by Jacobson, Seconded by Knight, to approve the minutes as amended. Motion carried © Regular Andover City Council Meeting Minutes — May 3, 2011 Page 2 unanimously. April 11, 2011, Board of Review: Councilmember Jacobson referred to page 3 line 8 to replace the word "to" with "and ". Councilmember Trude requested the wording in the motion be changed to read ". . . to deny the devaluation request after . . ." Councilmember Trude requested on page 2 lines 11 and 12 be removed. Motion by Jacobson, Seconded by Trude, to approve the minutes as amended. Motion carried unanimously. April 19, 2011, Regular: Councilmember Jacobson referred to page 11, lines 10 and 11 adding the words "The Council concurred ". He also requested in line 23 the wording be changed to "... as amended, per discussion, and approve ..." Councilmember Trude referred to page 6, line 28 changing wording from Councilmember Trude, to Councilmember Bukkila. Councilmember Trude referred to page 8, line 15 and noted in the motion the nays were ( Bukkila and Gamache). Councilmember Trude referred to page 12, line 16, changing the wording to "She is pleased the cable will now be installed at no cost to the City for the capital expenditure ". Councilmember Trude referred to page 13, line 2 changing the word "south" to the northwest entrance. Motion by Trude, Seconded by Jacobson, to approve the minutes as amended. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve Resolution and Letter of Support/Transportation Enhancement Funding/11 -17 /Bunker Lake Blvd. Regional Trail Connection (See Resolution R035 -11) ® Item 4 Order Improvement/Order Plans & Specs /11 -11 /Andover Station North Ball Field Parking Lot Expansion (See Resolution R036 -11) Item 5 Accept Petition/Order Amended Assessment Roll /Adopt Amended Assessment Roll /11- 26/13562 Crooked Lake Blvd NW /WM (See Resolution R037 -11) © Regular Andover City Council Meeting Minutes — May 3, 2011 Page 3 Item 6 Approve Application for Exempt Permit/Ducks Unlimited Anoka Item 7 Accept Petition/Order Feasibility Report/11 -24 /Butternut St. NW, 173` Ave NW & Flintwood St. NW (See Resolution R038 -11) Item 8 Order Feasibility Report/11- 2a/Flintwood St. NW (See Resolution R039 -11) Item 9 Approve Application for Exempt Permit/Andover Lions Club Item 10 Approve Concrete Quotes /11 -22 /Andover YMCA/Community Center Shelter Item 11 Approve Temporary 3.2% Malt Liquor License /Andover Lions /Fun Fest Motion by Jacobson, Seconded by Knight, approval of the Consent Agenda as presented. Motion carried unanimously. CONSIDER APPROVAL/EXTENSION OF LIQUOR LICENSEIREEF O 'BRAD Y'S Mr. Dickinson reviewed, Mr. Tony Zeece, of Beef O'Brady's, 15190 Bluebird Street, has submitted a request for an extension of their liquor license. Beef O'Brady's is planning to hold an outdoor event Saturday, June 25, 2011 and would like Council to approve an extension of their liquor license to include a portion of the parking lot in front of the patio area. Tom Roberts, Q Stonewood Properties, Inc. the owner of Clocktower Commons leasing to Beef O'Brady's has given approval for Beef O'Brady's to hold their outdoor event. The Sheriff's Office received no complaints during Beef O'Brady's 2010 event. A one night event has been approved for August 13, 2011. No other requests are expected from this organization for 2011. Council is requested to consider the extension of liquor license request submitted by Beef O'Brady's for June 25, 2011. Motion by Jacobson, Seconded by Knight, to approve the extension of liquor license request submitted by Beef O'Brady's for June 25, 2011. Motion carried unanimously. 2010 AUDIT PRESENTATION Mr. Dickinson reviewed the City is required to have an independent audit conducted annually. The 2010 Audit was conducted throughout the months of January, February, March and April. The Finance Staff was very involved in the audit process and enjoyed our excellent working relationship with HLB Tautges Redpath. Councilmember Bukkila arrived at 7:15 p.m. Ms. Peggy Moeller, CPA, an audit partner with the City's auditing firm, HLB Tautges Redpath, provided a presentation to the City Council related to the City of Andover Comprehensive Annual Financial Report (CAFR) as of December 31, 2010 and the corresponding Management Report. For 2010 financial statements the City received a "clean opinion ". The City received the 2009 GFOA Certificate of Achievement for Excellence in the Government Finance Officer's © Regular Andover City Council Meeting Minutes — May 3, 2011 Page 4 Association Financial Reporting Program. Councilmember Jacobson asked for an explanation of a "clean opinion" and Ms. Moeller responded it means no material errors were found. She reviewed the Report of Internal Control and State Legal Compliance Report of which there were no findings. She noted the City will be required to implement GASB Statement No. 54, Fund Balance Reporting and Fund Type Definition for the year ending December 31, 2011. Councilmember Trade asked about the new standards and if the Council needs to redesignate reserve funds. Mr. Dickinson stated as part of the budget planning Council will be requested to commit funds for reserves and designations. Committed funds require Council to set up the commitment and the Council would need to remove the commitment. Assigned funds have different rulings. Ms. Moeller stated most Cities may not do this as they are not required to. Mr. Dickinson stated some cities that may have excessive fund balances, would likely use this to commit funds. He noted the City of Andover does not have excessive fund balances. Motion by Jacobson, Seconded by Knight, to accept the 2010 Audit from HLB Tautges Redpath and receive the City of Andover CAFR as of December 31, 2010, the corresponding Q Management Report, report on internal controls, independent auditor's report, report on legal compliance and a communication with those charged with governance. Motion carried unanimously. Councilmember Trade thanked Mr. Dickinson and City Staff for their work with the auditors. Mr. Dickinson thanked the finance staff for their hard work. He noted if this were done with outside services it would have significant cost. The financials are all done in- house. Councilmember Trade stated Council is proud of City Management. Councilmember Knight commended Mr. Dickinson on a good job. SCHEDULE EDA MEETING Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 p.m. before the May 17, 2011 City Council Meeting. Motion by Trade, Seconded by Bukkila, to schedule an Economic Development Authority Meeting at 6:00 p.m. before the May 17, 2011 City Council Meeting. Motion carried unanimously. SCHEDULE JUNE WORKSHOP © Council is requested to schedule a Council Workshop for the month of June on June 28 at 6:00 p.m. to review a number of miscellaneous business items. © Regular Andover City Council Meeting Minutes — May 3, 2011 Page 5 Motion by Jacobson, Seconded by Bukkila, to schedule a June Council workshop for June 28, 2011 at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR REPORT City Staff updated the Council on the administration and city department activities, Legislative topics, update on development/CIP projects and meeting reminders. A committee has been formed to work on a new look for the City website. This work is being done in- house. The company that hosts the City website will need to make some modifications. Mr. Dickinson stated the Recycling Day was last weekend and turnout was good. Councilmember Bukkila suggested Recycling Day be the week after the city -wide garage sale. Mr. Dickinson stated Staff had some discussions with Andover Elementary. Councilmember Bukkila asked if the school stated if anything would be done differently. Mr. Dickinson stated they do not have availability of crossing guards and are not comfortable having 5 th graders act as crossing guards. The schools have some legal requirements they must adhere to. Councilmember Bukkila stated she is perplexed with the inconsistencies among the schools within the District. Mr. Dickinson stated he does not believe crossing guards will be utilized. © Mr. Dickinson stated there were five burglaries in the city and all five were due to garage doors or service doors being left open. MAYOR/COUNCIL INPUT (RECYCLING GRANTS) — Mayor Gamache received a letter from Jim Kordiak about some recycling grants being available and Mr. Dickinson stated they may apply for one. (CLEAN WATER LEGACY FUNDS) — Councilmember Trude asked if Clean Water Legacy Funds are available to cities. She asked if Staff will be attending the Embrace Open Space funding meeting. Mr. Dickinson indicated a staff member will be attending. (ANOKA COUNTY LAW ENFORCEMENT COMMITTEE MEETING) — Mayor Gamache attended the Anoka County Law Enforcement Committee Meeting last week. They have received approvals from every city in the County for the information system for the County. The RFP was awarded to Deltaworks in California. Councilmember Trude stated it is unfortunate they could not find a software company within Minnesota. There is a lot of software talent in Minnesota and a lot of people looking for work. X © Regular Andover City Council Meeting Minutes — May 3, 2011 Page 6 (JOINT MEETING WITH THE CITY OF RAMSEI') - Mayor Gamache noted Council met with the Ramsey City Council, it was a good meeting and was a good opportunity to meet the Ramsey Council. Councilmember Bukkila noted it was a good way to open communication lines. Councilmember Trude stated it was beneficial to discuss roads that they have in common. Mr. Dickinson stated he will invite the Anoka City Council for a joint meeting. Councilmember Knight also suggests the Ham Lake City Council. (MET COUNCIL TRANSPORTATION SURVEY) - Councilmember Trude stated the Met Council has been calling residents doing a survey on transportation in the northern suburbs. (RUM RIVER WATERSHED DISTRICT) - Councilmember Trude stated for the Lower Rum River Watershed Management Organization she served on the Technical Advisory Committee and there were only three meetings and it is a very short term commitment. Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 8:00 p.m. Respectfully submitted, © Debbie Wolfe, Recording Secretary H Regular Andover City Council Meeting Minutes — May 3, 2011 Page 7 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — MAY 3 2011 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 PROCLAMATION -ARBOR DAY ................................................................. ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 Item2 Approve Payment of Claims .......................................................... ............................... 2 Item 3 Approve Resolution and Letter of Support/Transportation Enhancement Funding/11- 17/Bunker Lake Blvd. Regional Trail Connection(See Resolution R035 -11) ................... 2 Item 4 Order Improvement/Order Plans & Specs /11 -11 /Andover Station North Ball Field Parking Lot Expansion(See Resolution R036- 11) ............................... ............................... 2 Item 5 Accept Petition/Order Amended Assessment Roll /Adopt Amended Assessment Roll /11- 26/13562 Crooked Lake Blvd NW /WM(See Resolution R037- 11) ...................... 2 Item 6 Approve Application for Exempt Permit/Ducks Unlimited Anoka ............................. 3 Item 7 Accept Petition/Order Feasibility Report/11- 24/Butternut St. NW, 173` Ave NW & Flintwood St. NW(See Resolution R038 -11) ...................................... ............................... 3 Item 8 Order Feasibility Report/11- 2a/Flintwood St. NW(See Resolution R039- 11) ............. 3 Item 9 Approve Application for Exempt Permit/Andover Lions Club ..... ............................... 3 Item 10 Approve Concrete Quotes /11 -22 /Andover YMCA/Community Center Shelter.......... 3 Item 11 Approve Temporary 3.2% Malt.Liquor License /Andover Lions /Fun Fest .................. 3 CONSIDER APPROVAL /EXTENSION OF LIQUOR LICENSEBEEF O'BRADY'S .............. 3 2010 AUDIT PRESENTATION ..................................................................... ............................... 3 STAFF ITEMS ....................... ............................... .........................Error! 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SCHEDULEEDA MEETING ........................................................................ ............................... 4 SCHEDULEJUNE WORKSHOP .................................................................. ............................... 4 ADMINISTRATORREPORT ........................................................................ ............................... 5 MAYOR /COUNCIL INPUT ........................................................................... ............................... 5 (RECYCLING GRANTS) .............................................................................. ............................... 5 (CLEAN WATER LEGACY FUNDS) ........................................................... ............................... 5 (ANOKA COUNTY LAW ENFORCEMENT COMMITTEE MEETING) .. ............................... 5 (JOINT MEETING WITH THE CITY OF RAMSEY) .................................. ............................... 6 (MET COUNCIL TRANSPORTATION SURVEY) ...................................... ............................... 6 (RUM RIVER WATERSHED DISTRICT) .................................................... ............................... 6 CA]