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HomeMy WebLinkAboutCC - May 17, 20111685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular City Council Meeting — Tuesday, May 17, 2011 Call to Order — 7:00 p.m. Pledge of Allegiance Special Presentation - Met Council Member Update Mr. Ed Reynoso Resident Forum Agenda Approval 1. Approval of Minutes (4/26/11 Workshop; May 3, 2011 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Refuse/Recycler Hauler Licenses — Administration 4. Accept Feasibility Report/Order Public Hearing/l 1- 24Buttemut St. NW, 173' Ave. NW & Flintwood St. NW — Engineering © 5. Accept Feasibility Report/Order Public Hearing/11- 2a/Flintwood St. NW — Engineering 6. Award Bid/10 -30 /Crosstown Drive NW Reconstruction — Engineering Discussion Items 7. Anoka County Sheriff's Office Monthly Report — Sheriff 8. Public Hearing/Vacation of Easement/Lot 1, Block 7 Woodland Estates —Planning 9. Approve Skate Park Rules /08 -8 /Sunshine Park Skateboard Facility - Engineering 10. Approve Renaming of Grow Oak View Park - Engineering 11. Discuss /Approve Appointment to Connect Anoka County Governance Group - Administration Staff Items 12. Schedule June EDA Meeting - Administration 13. Administrator's Report -Administration Mayor /Council Input Adjournment U �t REGULAR ANDOVER CITY COUNCIL MEETING MAY 17, 2011 MINUTES 0 The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, May 17, 2011, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude Councilmember absent: None Also present: City Attorney, Scott Baumgartner Director of Public Works /City Engineer, Dave Berkowitz City Administrator, Jim Dickinson City Planner, Courtney Bednarz Others PLEDGE OFALLEGLANCE SPECLAL PRESENTATION— MET COUNCIL MEMBER UPDATE — MR. ED REYNOSO Mr. Ed Reynoso was present at the meeting to introduce himself to the City Council, provide a presentation and to learn more about the Andover community. Mr. Reynoso was appointed to the Metropolitan Council by Governor Mark Dayton in March 201, he lives in Ham Lake and he represents District 9, which includes the Anoka County cities of Andover, Anoka, Bethel, Coon Rapids, East Bethel, Ham Lake, Nowthen, Oak Grove, Ramsey and St. Francis and the town of Linwood. He looks forward to working with Council to benefit the City of Andover. Councilmember Jacobson asked Mr. Reynoso about his experience with transportation. Mr. Reynoso provided details on his background, and then went on to note the State cuts to transit would affect transit expansion. Councilmember Trude congratulated and welcomed Mr. Reynoso. She stated Mr. Reynoso comes from a community similar to Andover and is familiar with some of the issues in Andover. Mr. Reynoso stated one of his duties is to improve the relationship between the Met Council and the cities. He stated long range goals are of benefit to all parties. Councilmember Trude invited Mr. Reynoso to attend a Council workshop in the future where issues can be discussed more casually. She stated she would like to see some northern suburb representation on the TAB. © Regular Andover City Council Meeting Minutes — May 17, 2011 Page 2 RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL There was one additional handout relating to the Sheriff's Office Monthly Report. Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended. Motion carried unanimously. APPROVAL OFMINUTES April 26, 2011, Workshop. Councilmember Trude requested a correction on page four, line forty, changing "managers" to "department heads ". Q Councilmember Bukkila requested a correction on page three, line thirteen, changing "an" to "a". Motion by Jacobson, Seconded by Bukkila, to approve the minutes as amended. Motion carried unanimously. May 3, 2011, Regular Meeting Councilmember Trude requested a correction on page four, line ten, changing the word "commit" to "redesignate reserve ". Councilmember Trude referred to page five, line 29 deleting "State funds are available for Clean Water Legacy Funds" to "clean water legacy funds are available to cities ". Motion by Trude, Seconded by Bukkila, to approve the minutes as amended. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve Refuse /Recycler Hauler Licenses Item 4 Accept Feasibility Report/Order Public Hearing /11 -24 /Butternut St. NW, 173 Ave NW & Flintwood St. NW (See Resolution R041 -11) Item 5 Accept Feasibility Report/Order Public Hearing /11- 2a/Flintwood St. NW (See Resolution R042 -I1) Item 6 Award Bid /10 -30 /Crosstown Drive NW Reconstruction (See Resolution R043- 11) © Regular Andover City Council Meeting Minutes — May 17, 2011 Page 3 Motion by Jacobson, Seconded by Bukkila, for approval of the Consent Agenda as read. Motion carried unanimously. ANOKA COUNTYSHERIFF'S OFFICE MONTHLYREPORT Investigator Scott Knealing from the Anoka County Sheriffs Office was present to provide the Council and the citizens of Andover an update on law enforcement activities within the City. He reviewed specific incidents that occurred in the City during April 2011. Councilmember Jacobson asked if open garage door burglaries have decreased. Mr. Knealing stated they are still occurring, but there has been some decrease. The community is taking heed to the warnings. A couple arrests have been made for some daytime burglaries. Councilmember Bukkila asked if there is any specific area of Andover where residents should be more cautious. Mr. Knealing stated it is spread throughout the community. He feels Andover is a safe community. There are a number of outside activities which will offer opportunities for car break -ins. He stated all valuables should be removed from vehicles. Councilmember Bukkila referred to the number of misdemeanor arrests being less this year than © last year. Mr. Knealing stated there is quite a bit of difference. Some traffic arrests may be categorized as misdemeanors. Mayor Gamache asked if the weather may have an impact on the number of garage doors open and break -ins. City Attorney Baumgartner stated felony arrests are down and many misdemeanors that used to be mandatory court appearances are no longer mandatory court appearances because the law has changed those to payables. PUBLIC HEARINGIVACATION OF EASEMENTILOT 1 BLOCK 7 WOODLAND ESTATES Mr. Bednarz stated the applicant is seeking to vacate a portion of an existing drainage and utility easement to allow for the construction of a deck. The Engineering Department has compared the existing easement with the 100 year flood elevation of the adjacent pond and determined that more easement exists than is necessary. Staff provided a survey of the area of the easement proposed to be vacated, evaluated the situation and contacted the various utility companies to determine if there are any obstacles to vacating the drainage and utility easement. There are none. The drainage easement running the length of the property along the eastern border still remains at ten (10) feet. © Council is requested to hold a public hearing and approve the proposed vacation of the drainage and utility easement. © Regular Andover City Council Meeting Minutes —May 17, 2011 Page 4 Councilmember Jacobson asked on the original plat why was the additional area included in the easement. Mr. Berkowitz stated he is not sure why this was done. Now when plats are reviewed a minimum easement is included. Excessive easements are vacated. Motion by Knight, Seconded by Trude, to open the public hearing. Motion carried unanimously. Motion by Trude, Seconded by Jacobson, to close the public hearing. Motion carried unanimously. Motion by Jacobson, seconded by Knight, to approve the resolution granting the vacation of easement request of David Vaaler to vacate a portion of the drainage and utility easement at 2169 150 Avenue NW (PIN 22- 32- 24 -34- 0015). Motion carried unanimously. (See Resolution R044 -11) APPROVE SKATE PARK R ULES 108 -8 1SUNSHINE PARK SKATEBOARD FACILITY Mr. Berkowitz stated the concrete slab has been poured and the sidewalk was poured today. The equipment supplier estimates delivery for June 8 -9, 2011. Staff is working to obtain an earlier © delivery date if possible as a June 0 opening is desired. Mr. Berkowitz reviewed the rules the City Council is requested to consider, which have been recommended by the Park and Recreation Commission. Staff provided two versions of the Skate Park rules. Version A has been reviewed and is being recommended by the Park and Recreation Commission. Version B is a version that was drafted after approval of the Park Commission based on suggestions from Councilmember Trude, City Attorney Scott Baumgartner, Park Commission Chair Ted Butler and League of Minnesota Cities Insurance Trust ( LMCIT). In both versions, the proposed rules are similar to other skate parks and do meet the LMCIT guidelines for a Tier I skate park with the exception of Rule #1 in Version A. Rule #1 in Version A addresses Personal Protective Equipment (PPE) and states it is only recommended to wear the PPE. In Version B Rule #1 the word "Required" is indicated which is recommended by the LMCIT Loss Control Manager as well as the Underwriting Manager for a Tier 1 skateboard park. The reason for this requirement is the LMCIT feels you would have a stronger case of park and recreation immunity if the City says it is required rather than recommended. LMCIT also recommends any non compliance of PPE should be addressed on the spot. Note: The sign that was previously posted at the Community Center indicated that the PPE was recommended. Mr. Berkowitz stated research was done as to what other parks rules state and "required" was not found in any of the parks. Mr. Dickinson stated the City is at risk when they are negligent. He emphasized that anyone purchasing skate equipment is already advised about PPE by the manufacturers. He feels "strongly recommended" would be sufficient. © Councilmember Bukkila suggested a third version for consideration. Councilmember Jacobson noted the 3 ` version addresses offensive language or music. © Regular Andover City Council Meeting Minutes —May 17, 2011 Page 5 Councilmember Knight asked if the City is liable for playground equipment. Mr. Baumgartner stated the City has an obligation to provide equipment, install it and maintain it. Councilmember Trude wants the rules to be short and simple so they are read by the children using the park. Mr. Berkowitz stated the only item not covered in the 3` version is from Version A #10. Mayor Gamache asked if "skate at your own risk" should be included and Mr. Dickinson stated it is included in #1. Mr. Dickinson questioned about more than one person on the piece of equipment at a time. Mr. Shaun VanVark of the Park and Recreation Commission stated some of the equipment is usable by more than one person at a time. Councilmember Jacobson questioned the item regarding only one skate boarder on a skateboard. Councilmember Bukkila stated that line would be removed. The sign will be made by others and the cost will be around $400 and is included in the skate park budget. © Mr. VanVark stated he does not believe there would be any boomboxes. IPods would most likely be used. Councilmember Trude asked if shorter rules wouldn't be better. Mr. VanVark agreed. Councilmember Trude suggested the first paragraph be removed. The "DO and DON'T" list would be appropriate. Mr. VanVark stated the grand opening is scheduled for June 23, 2011. Some sponsors are donating materials. Andover will be one of 15 stops in the Summer Series. There will be a skate camp put on by certified instructors. Councilmember Knight asked if specific kids were involved in the decisions made regarding the skate park. Councilmember Knight suggested those kids be recognized. Mayor Gamache stated something will be done at the grand opening. Councilmember Jacobson asked if facility rental forms need to be completed and Mr. VanVark stated all applications and certificates for co- insurance have been submitted. Councilmember Trude thanked Mr. VanVark for his work on this. Motion by Knight, seconded by Trude, to approve, the 3rd Version ( Councilmember Bukkila's) © with the changes discussed. Motion carried unanimously. Q Regular Andover City Council Meeting Minutes —May 17, 2011 Page 6 CONSIDER RENAMING OF GROW OAK VIEW PARK Mr. Berkowitz reviewed the City Council is requested to consider the renaming of Grow Oak View Park to Martin Meadows Park as recommended by the Park and Recreation Commission. This item was recently discussed at a Park Commission meeting as part of the Park Comprehensive Plan discussion that has been going on over the past month. When the discussion came up with the Commission as what to do as far as improving the park portion, it was discussed that the name of the park should be renamed from Grow Oak View Park to Martin Meadows Park since the open space property adjacent to the park was recently named Martin Meadows. Grove Oak View Park was dedicated as part of the Grow Oak View Estates plat. For those Councilmembers that are not familiar with the area, the property is very scenic with lots of differences in elevation. The Park Commission as part of future park improvements have nothing major planned within the park area except for improvements such as benches, signage, possibly a boardwalk and a fishing pier. An aerial photo of the area was shown to the Council by Mr. Berkowitz. ® Mayor Gamache asked if the two parcels would be combined and Mr. Berkowitz stated they would remain separate. Councilmember Knight asked about parking and access. Mr. Berkowitz stated parking would be in the cul -de -sac and access would be by walking. Councilmember Trude asked if the name would be legally changed or just informally called by the new name. Mr. Berkowitz stated it would be informal and appear on City maps. Councilmember Jacobson asked about the procedures that were discussed at a workshop. Councilmember Trude stated a renaming would assist residents in locating the park because there have been more publicity on the Martin Meadows open space location. Councilmember Knight asked if there is access to the east and Mr. Berkowitz stated there is not. Mr. Dickinson stated proper procedures were followed in renaming the park. The City Council is requested to discuss and approve the renaming of Grow Oak View Park to Martin Meadows Park as recommended by the Park and Recreation Commission. Motion by Trude, seconded by Bukkila, to rename Grow Oak View Park to Martin Meadows Park as recommended. Motion carried unanimously. DISCUSS /APPROVE APPOINTMENT TO CONNECT ANOKA COUNTY GOVERNANCE GROUP © Mr. Dickinson reviewed based on interest expressed from a number of the organizations in the Connect Anoka County Project; the County has formed a Governance Group. The Anoka County Board of Commissioners formally authorized the Governance Group in Anoka County Regular Andover City Council Meeting Minutes — May 17, 2011 Page 7 Resolution #2011 -36. An initial meeting has been scheduled for Thursday, June 16, 2011, at 10:00 a.m. in conference room #772, at the Anoka County Government Center, 2100 3 rd Avenue, Anoka, MN. The first meeting will consist of a project update and include a discussion about the role of the governance group. Each organization that has at least one site as part of the Connect Anoka County Project can have one member serve on the Governance Group. The member can be an elected person, appointed person, or a staff member. Based on the City Administration's review of the Anoka County Resolution, the intent of the Governance Group is to be policy driven and the County's desire would be to have an elected official appointed. If the City's Council's desire is to appoint a staff member, Mr. Dickinson would suggest that be himself. Councilmember Trude suggested Mr. Dickinson be the City's representative. Councilmember Jacobson stated he does not disagree, but Mr. Dickinson is very busy. Mr. Dickinson stated it would most likely be one meeting per month. Councilmember Bukkila stated Mr. Dickinson would be a good fit. Mayor Gamache stated he would be interested in serving, but feels Mr. © Dickinson would be a good choice. Motion by Knight, seconded by Trude, to appoint City Administrator Jim Dickinson as Andover's representative on the Governance Group. Motion carried unanimously. SCHEDULE JUNE EDA MEETING The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the June 7, 2011 City Council Meeting. Motion by Jacobson, seconded by Trude, to schedule an EDA meeting at 6:00 pm before the June 7, 2011 City Council Meeting. Motion carried unanimously. ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, Legislative topics, update on development/CIP Projects and meeting reminders /community events. Mr. Dickinson stated the second annual City -wide garage sale will be held May 19 -21, 2011. Maps are available on the City website. Councilmember Knight suggested anyone wanting to get rid of leftover items donate them. Mr. Dickinson stated each individual who registered and © has provided an email address, they will be notified of a location where the Salvation Army will accept items on Sunday. Mr. Berkowitz stated the Community Center shelter will be installed soon. Regular Andover City Council Meeting Minutes — May 17, 2011 Page 8 Mr. Berkowitz stated pothole patching is still taking place and approximately half of the streets in the City have been swept. Councilmember Trude asked about the repair of the well V. Mr. Berkowitz stated some maintenance is being done and it is currently being test pumped. MAYOR/COUNCIL INPUT (Anoka County Elected Officials Meeting) — Mayor Gamache stated June 29 will be the next Anoka County Elected Officials Meeting. The topic of Connect Anoka County will be discussed. Mayor Gamache asked if Council had any questions specific to this project. Councilmember Trude asked if after they completed the government would they be approaching the businesses. Anoka County Commissioner LeDoux stated the plan is Zayo is entertaining the thought of approaching businesses and residential areas of the City. Councilmember Jacobson asked to see the Long Range Business Plan and questioned the franchise fee. Mr. Dickinson stated he will bring that up during the governance discussions. (Anoka County Solid Waste Abatement) — Councilmember Trude noted an Anoka County Solid Waste Abatement Team brochure was distributed to Councilmembers. Andover is being recognized for meeting recycling goals since 1988. © Motion by Jacobson, seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 8:30 p.m. Respectfully submitted, Debbie Wolfe, Recording Secretary J L Regular Andover City Council Meeting Minutes —May 17, 2011 Page 9 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — MAY 17, 2011 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 SPECIAL PRESENTATION MET COUNCIL MEMBER UPDATE .......... ............................... 2 RESIDENTFORUM ....................................................................................... ............................... 2 AGENDAAPPROVAL ................................................................................... ............................... 2 APPROVALOF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 2 Item 2 Approve Payment of Claims .......................................................... ............................... 2 Item 3 Approve Refuse/Recycler Hauler Licenses ................................... ............................... 2 Item 4 Accept Feasibility Report/Order Public Hearing/I 1 -24 /Butternut St. NW, 173` Ave NW & Flintwood St. NW (See Resolution R041- 11) .......................... ............................... 2 Item 5 Accept Feasibility Report/Order Public Hearing/11- 2a/Flintwood St. NW (See ResolutionR042- 11) ............................................................................ ............................... 2 Item 6 Award Bid/10 -30 /Crosstown Drive NW Reconstruction (See Resolution R043-11)..2 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................. ............................... 3 PUBLIC HEARING/VACATION OF EASEMENT /LOT 1, BLOCK 7 WOODLAND ESTATES (See Resolution R044- 11) ......................................................... ............................... 3 APPROVE SKATE PARK RULES /08 -8 /SUNSHINE PARK SKATEBOARD FACILITY....... 4 CONSIDER RENAMING OF GROW OAK VIEW PARK ........................... ............................... 6 DISCUSS /APPROVE APPOINTMENT TO CONNECT ANOKA COUNTY GOVERNANCE GROUP....................................................................................................... ............................... 6 STAFF ITEMS ....................... ............................... .........................Error! Bookmark not defined. SCHEDULEJUNE EDA MEETING .............................................................. ............................... 7 ADMINISTRATOR'S REPORT ..................................................................... ............................... 7 MAYOR/COUNCIL INPUT ........................................................................... ............................... 8 (Anoka County Elected Officials Meeting) 8 (Anoka County Solid Waste Abatement) .................................................... ............................... 8 H