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HomeMy WebLinkAboutCC - June 7, 2011C I T Y O F ND 0VE © 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, June 7, 2011 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (5/17/11 Regular; 5/24/11 Workshop) Consent Items 2. Approve Payment of Claims — Finance 3. Award Quote /11- 12/2011 Parking Lot Maintenance -Engineering 4. Adopt Resolution Setting Annual Income Level for Senior Citizen and Disabled Individuals for Deferral of Assessments & Reduced Sanitary Sewer Rates — Administration 5. Authorize RFP- AgentBroker of Record City's Employee Benefits Program - Administration Q Discussion Items `a 6. Hold Public Hearing/Order Plans & Specs /11- 24Butternut St. NW, 173 Ave. NW & Flintwood St. NW — Engineering 7. Hold Public Hearing/Order Plans &. Specs/ 1 1-2a/Flintwood St. NW - Engineering 8. Hold Public Hearing/Proposed Adoption of a Modification to the Development Program for Development District No.1 and the Proposed Adoption of the Modifications to the Tax Increment Financing Plans for Tax Increment District Nos. 1 -1 and 1 -2, Both Redevelopment Districts - Administration 9. Consider changes to City Code to comply with variance legislation enacted by the State of Minnesota — Planning 10. Discuss /Consider Resolution Supporting the Concept of Cooperation and Collaboration to Promoting Greater Efficiency in the Use of Public Resources - Administration 11. Discuss /Consider 2011 -2012 City Council Values and Goals - Administration 12. Consider Approval/Extension of Liquor License/Pov's Sports Bar — Administration Staff Items 13. Schedule July Council Workshop — Administration 14. Schedule June EDA Meeting -Administration 15. Administrator's Report — Administration Mayor /Council Input Closed Session — Pitman Assessment Appeal - Administration Adjournment Y O F OVE. 0 �J AD REGULAR ANDOVER CITY COUNCIL MEETING — JUNE 7 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, June 7, 2011, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, and Julie Trude Councilmember absent: None Also present: City Attorney, Scott Baumgartner Director of Public Works /City Engineer, Dave Berkowitz City Administrator, Jim Dickinson City Planner, Courtney Bednarz Others PLEDGE OFALLEGIANCE roc rv���r��rz�ir� Ms. Colleen Kaufenberg, 2244 149 Avenue NW, lives right behind the high school. She expressed concern about the amount of water that has been pumped and has been standing in their backyards. She stated other neighbors have the same concerns. Her backyard is a swamp and has been that way for weeks. This was due to the pumping of the City well. Hundreds of thousands of gallons of water have been pumped. The ground is saturated. She met with David Berkowitz a month ago and asked if anyone from the City staff had seen the situation. She was told the last pumping would be that day. She requested the pumping of the well be postponed until the following week to allow for some of the standing water to soak in. She requested the water be pumped off her and her neighbors' properties. She did use a small pump to remove some of the water. Ms. Kaufenberg contacted Councilmember Trude who came and looked at the situation. She saw the stagnant smelly water. Staff told her they would put a pump on the property and begin pumping the water. The pumping of the well has stopped. The water remains on her property and her neighbors' property. The City did do pumping in her backyard for approximately one week. It reduced the amount of water some, but still many homes are being impacted. The water was 3 feet deep at one time. This is a hazard to the children in the neighborhood. She believes there are bacteria growing in the water. The mosquito issue is also a problem. She asked why the water is not draining properly through the easement. She requested the pumping continue until the water is gone. The ground needs to be dried out. If this would be an ongoing issue the easement may need to be looked at as it is not working. She presented photographs of the properties. She invited the Council to visit the properties. Mr. Berkowitz stated pumping was done last week. There were 5 ' /2 inches of rain a couple Regular Andover City Council Meeting Minutes —dune 7, 2011 Page 2 weeks ago over a 24 hour period. There were culverts and storm water basins overflowing. Water is no longer being pumped from the well. He stated the ponding system continues to overflow. He stated it will continue to flow until evaporation occurs. Mayor Gamache noted Mr. Berkowitz did provide some pictures to the Council via email. Ms. Kaufenberg stated the pictures she provided were prior to the 5 '/z inches of rain. The water is intended to flow through adjacent properties. Mr. Berkowitz stated the ultimate solution is to go into the three properties and grade the properties to enable the water to flow correctly. Councilmember Jacobson asked where the water was pumped and Mr. Berkowitz stated it was pumped from the properties to ponds on the school property with their permission. Mayor Gamache stated in May there was 8 inches of total rain in Andover. Mayor Gamache asked if there are some drainage easement issues. Ms. Kaufenberg stated the homes to the west, the pool of water has started evaporating. They have been in their home 3 years. There has never been ponding water on their property. Mayor Gamache asked if Staff would look at the problems with the easement and come back to the Council with recommendations on what can be done working with Ms. Kaufenberg. Mr. Berkowitz stated they can send the surveyors out to shoot the elevations and look at the properties and the easement. Mayor Gamache asked if the pump could be set up again to pump the water from the properties. Mr. Berkowitz stated they could with Council direction. Mr. Dickinson stated there is no structural issue for the home. They do not want to commit the City to pumping in these situations if no structure is impeded. If pumping is done from one easement to another, to another it will not solve the problem, it just moves the issue down stream. Councilmember Trude stated Ms. Kaufenberg is requesting the pumping continue so her property can be used. Councilmember Jacobson stated he would like to move this item to later on the agenda so other residents present for the public hearings can be heard. Councilmember Knight stated the City well was pumped which may not occur in other areas. Mr. Dickinson stated they have pumped other wells in the same manner. Councilmember Trude stated she supports additional pumping be done on Ms. Kaufenberg's property. Ms. Kaufenberg stated the ponded water has sat on her property for 8 weeks. If there is more rain the water will come closer to the structure. Mr. Dickinson stated pumping the city well is common practice and there is some more rehabbing needed on the well. He suggested staff look at the elevations in the area. Councilmember Bukkila stated there are a number of issues, but particularly the well and the pumping. Pumping of this well has not been done for 15 years. She stated had the elevations © Regular Andover City Council Meeting Minutes —June 7, 2011 Page 3 been working as they should, there would likely not be a problem. The rain made it worse. Ms. Kaufenberg was told the problem could be in the last ponding basin. She is concerned that the properties would be dug up to fix the easement. Councilmember Bukkila stated she was told by staff that while they were pumping they were drawing water from the ponds onto the property. Mr. Berkowitz stated when the low area is pumped it has continued to fill from the pond upstream. As soon as the pump is removed the water will rise again on Ms. Kaufenberg's property. There is still 1 inch of water in the outflow pipe for the pond. Upstream the pond needs to be lowered below the pipe elevation then the water would stop draining on the property. The ponds upstream are outflowing and the water continues to come out of the pond. There could be one or two more weeks of pumping needed for the well, but that is not planned now since the well needs to be in production. Councilmember Bukkila questioned how often maintenance of this type would need to be done. Mr. Berkowitz stated approximately every 6 years. Higher capacity was needed from the well. The City needs to continue general maintenance on the wells to provide water to the entire City. Mr. Dickinson stated the times when water levels are down it would be looked at again. Mayor Gamache stated Councilmember Trude wanted to start pumping. This resident has come before Council. Mr. Dickinson stated they could pump and determine elevations, pumping would be to the end of the week. Ms. Kaufenberg stated the adjoining properties are affected. Mayor Gamache summarized that her backyard will be pumped and surveyed. Mr. Berkowitz stated it is difficult to change the design of the system. Mr. Berkowitz suggested he take Ms. Kaufenberg on a tour to see how the system actually works. Ms. Kaufenberg suggested there are design problems that make it not work correctly. Councilmember Trude stated staff has been very accommodating. Ms. Kaufenberg came to the Council for resolution to her issues. Councilmember Bukkila stated we should let the public know if one Councilmember is aware of a situation that does not mean all Councilmembers are aware. They cannot discuss issues or email between them all outside of Council meetings due to open meeting laws. AGENDA APPROVAL Councilmember Jacobson noted supplemental information was provided for item 9. © Councilmember Trude requested item 4 under consent items be moved to under item 12. Motion by Jacobson, Seconded by Trude, to approve the Agenda as amended above. Motion carried unanimously. © Regular Andover City Council Meeting Minutes —June 7, 2011 Page 4 APPROVAL OFMINUTES May 17, 2011, Regular Meeting: Councilmember Jacobson noted the following corrections: Page 3 — Line 26 — insert the word "law" after ...some law changes ... Page 4 — Line 19 — insert the word "rules" after ... reviewed the rules the ... Page 4 — Line 20 - revise sentence to read ... Council is requested to consider the skate park rules which have been recommended by the Park and ... Page 4 — Line 37 — the word "states" should be "state" Page 4 — Line 42 — the word "includes" should be deleted. Page 5 — various lines — Commissioner Van Vark's name was misspelled — Mr. Dickinson stated the name was spelled correctly in the minutes. Councilmember Trude noted the following corrections: Page 1 — Line 30 — after March 2011, insert "He lives in Ham Lake and represents District 9 ... Page 1 — Line 41 — after Mr. Reynoso, insert "provided details on his background and then went on to note the State ... Councilmember Trude commented there was a lot he covered which was not reflected in the minutes. Page 3 — Lines 26 & 27 — Councilmember Trude requested to reword the sentence as it does not make any sense the way it was written. After "State level" the remainder of the sentence be stricken and replaced with "reducing the number of offenses requiring court appearances. Now a citation is written that is payable ". Councilmember Trude noted what City Attorney Baumgartner said was not indicated in the minutes correctly. Mr. Baumgartner stated felony arrests were down and then misdemeanor arrests were discussed and many misdemeanors that used to be mandatory court appearances are no longer mandatory court appearances because the law has changed those to payables. Page 4 — Line 38 — Add at the end of the line — He emphasized that anyone purchasing skate equipment is already advised about PPE by the manufacturers. Page 5 — Line 1 — Revise to "Councilmember Trude wants the rules to be short and simple so they are read ... Page 6 — Line 23 — Revise to "Councilmember Trude stated a renaming would assist residents in locating the park because there has been more publicity on the Martin's Meadows Open Space location. Motion by Jacobson, Seconded by Trude, to approve the minutes as amended. Motion carried unanimously. May 24, 2011, Workshop Meeting © Regular Andover City Council Meeting Minutes —June 7, 2011 Page 5 Motion by Jacobson, Seconded by Trude, to approve the minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Award Quote /11- 12/2011 Parking Lot Maintenance Item 5 Authorize RFP- Agent/Broker of Record City's Employee Benefits Program Motion by Jacobson, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. HOLD PUBLIC HEARING /ORDER PLANS & SPECS /11- 241BUTTERNUT STREET NW, 173" AVE NW & FLINTWOOD STREET NW Mr. Berkowitz reviewed the neighborhood adjacent to Butternut St. NW, 173` Ave NW & Flintwood St. NW submitted a petition to pave the gravel road in this area due to a recent policy change allowing up to a 50% city cost share, with the remaining 50% of the project costs assessed to the benefitting properties. The petition was accepted by the City Council at the May © 3, 2011 City Council meeting and the feasibility report was accepted on May 17, 2011. The estimated assessment per unit is $7,600.00. This can be paid over a 10 year period. If paid within 30 days after the assessment hearing, no interest would be charged. The street reconstruction project would be funded from the City's Road and Bridge Fund and 50% of the total project costs would be assessed to the benefitting properties as identified in the City's Assessment Manual (Policy and Procedures Guide). The City cost as identified in the feasibility report is estimated at $136,900 and the estimated assessment amount is $136,900. The City Council is requested to approve the resolution ordering the improvement of Project 1I- 24, Butternut Street NW, 173` Avenue NW & Flintwood Street NW for street improvements. Councilmember Jacobson asked how many were in favor on the petition. Mr. Berkowitz stated there were 12 in favor, 4 maybe, and 1 did not sign. Motion by Knight, seconded by Bukkila, to open the Public Hearing. Larry and Robin Capeling, 17251 Butternut Street NW, appeared to address the Council. He stated his lot would need to be subdivided to give access to the adjoining lot. The total size is 9.45 acres. Some of his property was forfeited to give access to Genthon Ponds. These two lots are proposed to be assessed and the property is homesteaded. 1 Mr. Berkowitz stated there were some lots that could be split. Mr. Berkowitz stated they work with planning to see if there is potential for the lot to be split. Mayor Gamache asked if deferments could be done if they should split the lot in the future. © Regular Andover City Council Meeting Minutes —June 7, 2011 Page 6 Councilmember Jacobson asked if the lot is one property. Mr. Capeling stated they were purchased as two lots and were combined for tax purposes. The two lots only have one access to Butternut Street. Councilmember Trude asked if 17 parcels could be assessed. Mr. Berkowitz stated the plan was for 18 parcels. Councilmember Bukkila stated she would be in support of the deferral. Ms. Capeling stated there really isn't a place for an access and it is not feasible to split the lot. Mayor Gamache asked what had been done when 157 Avenue was assessed. Mr. Berkowitz stated there were lots that had potential lot splits. Mayor Gamache stated there were some long skinny lots where the backlots would have no access. Mr. Berkowitz stated there could be deferments to a time when the lots were split. Councilmember Jacobson asked if the property is considered one lot and Mr. Capeling stated the lots were combined for tax purposes with one access to Butternut Street. Councilmember Bukkila stated she would be willing to consider the deferral option for the second lot for this property. © Mr. Berkowitz indicated on the map where a possible access could occur if another home were built on the second lot. Mr. Dickinson stated if the property is sold special language could be added to the deferral where the assessment would be due only if the property was sub - divided. If nothing happens in 25 years the assessment goes away, reverse amortization would happen after 15 years. Mr. Berkowitz stated the language will be addressed during the assessment hearing regarding these properties. This will be reviewed with the property owner prior to the public assessment hearing. Mr. Rory Larson, 17432 Flintwood St. NW, has lived there for 27 years. He stated he would like to see asphalt put down. It's not a good time, but when would a good time be. He stated he is in favor of the project. Motion by Jacobson, Seconded by Knight, to close the Public Hearing. Motion by Jacobson, Seconded by Knight, to approve the resolution ordering the improvement of Project 11 -24, Butternut Street NW, 173` Avenue NW & Flintwood Street NW for street improvements. Motion carried unanimously. (See Resolution R045 -11) HOLD PUBLIC HEARING /ORDER PLANS & SPECS /II- 2AIFLINTWOOD ST. NW ® Mr. Berkowitz reviewed this project was originally included in the 2011 Street Reconstruction project and put on hold after the Public Hearing, due to concerns from the residents regarding the existing gravel road that is used to access their properties. This neighborhood is north of the Regular Andover City Council Meeting Minutes —June 7, 2011 Page 7 gravel road section of Butternut Street NW, 173` Lane NW and Flintwood Street NW. A policy change has initiated a petition from the gravel road neighborhood to pave the streets, which in turn has initiated the City to reintroduce reconstruction of the north half of Flintwood Street NW. The estimated assessment per unit is $3,870. The current pavement will be removed, ground up and replaced. The street reconstruction project would be funded from the City's Road & Bridge Fund and 25% of the total project costs would be assessed to the benefitting properties as identified in the City's Roadway Reconstruction Assessment Policy and Assessment Manual (Policies and Procedures Guide). The City cost as identified in the feasibility report is estimated at $69,600 and the estimated assessment amount is $23,200.00. There are six properties proposed to be assessed. The City Council is requested to approve the resolution ordering the improvement of Project 11- 2a (Flintwood Street NW), 2011 Street Reconstruction. This project was not petitioned. Motion by Knight, Seconded by Jacobson, to open the Public Hearing. Motion carried unanimously. © Mr. Joel Godin, 17597 Flintwood St. NW, stated his complaint is the property that faces 177' Avenue. They should be assessed as they would split the lot. Mr. Godin questioned why the address of the property is how the property is considered for assessments. Mr. Dickinson stated to add that property would require a modification to the assessment policy. Mr. Godin stated they have a driveway on 177 Avenue and Flintwood Street. The Flintwood Street access was added after the property was purchased. Mr. Godin stated the lot could be easily split. Councilmember Trude stated they would be assessed when 177 Avenue is improved. Mr. Godin asked if they could continue using the Flintwood Street access after it is redone. Mr. Bednarz stated the frontage on Flintwood Street would have to be 350 feet to be a valid lot split. City Attorney Baumgartner stated the same situation lies on the property 17674 Flintwood St. which would not be accessed if 177 Avenue were improved. Mr. Godin asked what determines culvert replacement under a roadway. Mr. Berkowitz stated they run a camera through the culvert. Part of this project is culvert replacement. Mr. Godin asked about the driveway culverts. Mr. Berkowitz stated if there is a problem with a driveway culvert the residents should think about replacing it along with this project. Mr. Berkowitz stated when a contractor is selected residents can have individual agreements with them. Mr. Ron Foster, 17572 Flintwood St. NW, stated he has two lots along Flintwood Street NW. He thinks the corner lot should be included on the assessment since they have access to Flintwood Street. They will be benefitted as well as the other residents on the street. He hopes the speed limit is 30 mph. He stated something needs to be done about ditching. Currently water runs right onto his property as there is no ditching. He would like an apron and culvert put on his other lot. He is happy the whole road will be done. Regular Andover City Council Meeting Minutes —June 7, 2011 Page 8 Mr. Berkowitz stated the drainage pattern will not be changed. No apron will be added to a vacant lot that does not currently have one. Mr. Foster stated if the vacant lot is paying the full assessment they should receive the same benefit. Cindy Foster, 17572 Flintwood St NW, stated the corner lot resident's children are picked up on Flintwood Street NW. They turn around in her driveway. She requested an apron be put on their vacant lot or the cost of the apron be deducted from their assessment. Louise Sivanich stated the students being picked up on the corner of Flintwood Street instead of 177 Avenue is considered a courtesy stop. Councilmember Knight asked about the lot with two accesses. Mr. Berkowitz stated an apron would be put on the access to Flintwood Street. The cost is approximately $200. Mr. Godin stated the house on the corner is over 25 years old and the access driveway to Flintwood Street is less than 25 years old. He requests the City review their policy and the corner lot should pay their equal part. Councilmember Jacobson asked if in the past hasn't some land around a corner been assessed. © Mr. Dickinson stated the City policy is just the addressed side of a corner property. Mr. Berkowitz stated if that property were to be added the entire process would need to start over. Mr. Godin stated this was brought up at the first public hearing. Mr. Berkowitz stated there is now a formal process for approving a second driveway. Mayor Gamache stated in the past if there was a second driveway the City did not do anything. Mr. Godin stated that corner property is benefitting from this project. City Attorney Baumgartner referred to Minnesota Statute 429.051 regarding the apportionment of costs a property can be assessed even if it does not abut an improvement as long as you can show there is a benefit received by the project. The City policy to assess by street address has been in effect for many years. Motion by Jacobson, seconded by Bukkila, to close the Public Hearing. Motion carried unanimously. Motion by Jacobson, Seconded by Bukkila, to approve the resolution ordering the improvement of Project 11 -2a ( Flintwood Street NW), 2011 Street Reconstruction. Motion carried unanimously. (See Resolution R046 -11) Ln ® Regular Andover City Council Meeting Minutes —June 7, 2011 Page 9 HOLD PUBLIC HEARING/PROPOSED ADOPTION OF A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. I AND THE PROPOSED ADOPTION OF THE MODIFICATIONS TO THE TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT DISTRICT NOS. I -I AND I -2, BOTH REDEVELOPMENT DISTRICTS Mr. Dickinson reviewed as the EDA moves toward the completion of tax increment districts established to enable the redevelopment of property near the closed landfill site, there are additional opportunities to build value and eliminate blighted housing within the established development district. As a result, the EDA is proposing to modify the development program and tax increment financing plan to add parcels for potential future acquisition and to clarify budgets. An overview and TIF plan was provided showing the history, objectives and budget for tax increment financing activities in the City. The proposed changes to the plan were presented along with a map of potential parcels for acquisition. When opportunities arise, the City may choose to purchase and redevelop properties to help maintain the overall quality and livability of the city's housing stock. The geographical areas of the districts where the dollars are generated are not being increased. Mr. Dickinson showed TIF District No. 1 -1 (Andover Station North area), and TIF District No. 1 -2 (The Downtown Center). He showed parcels for acquisition on 10 the map. The Planning and Zoning Commission reviewed the proposed modifications at their May 24 meeting. The Commission found the modifications consistent with the Comprehensive Plan. The City Council is asked to hold a public hearing and consider the proposed modifications to the TIF Plan. Councilmember Bukkila left the meeting. Motion by Jacobson, Seconded by Knight, to open the Public Hearing. Motion carried unanimously. Motion by Jacobson, Seconded by Knight, to close the Public Hearing. Motion carried unanimously. Motion by Jacobson, Seconded by Knight, to approve the resolution adopting a modification to the development program for development district No. 1, a modification to the tax increment financing plan for tax increment financing district No. 1 -1 (County No. F9), and a modification to the tax increment financing plan for tax increment financing district No. 1 -2 (County No. Gl). Motion carried unanimously. (See Resolution R047 -11) 0 Councilmember Bukkila returned to the meeting. © Regular Andover City Council Meeting Minutes —dune 7, 2011 Page 10 CONSIDER CHANGES TO CITY CODE TO COMPLY WITH VARL4NCE LEGISLATION ENACTED BY THE STATE OF MINNESOTA Mr. Bednarz reviewed this item that changes to the City Code that are needed to comply with recent changes in state law regarding variances. The recent changes to state law were reviewed; City Code 12 -14 -7 Variances will need to be amended to reflect these changes. Additionally there are a number of references to variances throughout the City Code that need to be adjusted accordingly. Mr. Bednarz reviewed the proposed changes to the City Code. The Planning and Zoning Commission reviewed the proposed changes on May 24, 2011. The Commission recommended approval of the proposed ordinance amendment, including the modifications suggested by the City Attorney. Councilmember Trude suggested modifications to this item. 12 -14 -7 Variances Section and the modifications were provided in written form. She reviewed her suggested modifications in detail. Councilmember Jacobson questioned if D.1 & 2 should be spelled out. Mr. Baumgartner stated since the Statute spells it out and gives the City specific variances authorized it should. Mr. Bednarz believes it is important to have it included. Councilmember Jacobson stated there are Q variances the Council can not grant that are not listed specifically. Councilmember Bukkila questioned Cl. Councilmember Trude stated it was taken directly from the statute. Councilmember Jacobson asked that this item be delayed to have the City Attorney and City Planner review the proposal. Councilmember Trude indicated she would like to participate also. Mr. Baumgartner stated we are trying to encompass everything in the City Code so there would not be a need to refer to the Statute. Motion by Jacobson, Seconded by Bukkila, to table consideration until the next meeting to give staff an opportunity to review and make sure all items are covered. Motion passed unanimously. Mayor Gamache requested the drafts be presented to Council without the strike -outs and if necessary two drafts can be reviewed. Councilmember Trude questioned the appeals section. She stated it is important the appeals process be included in the City Code. Mr. Baumgartner stated the amendment will address the appeal procedure. DISCUSS /CONSIDER RESOL UTION SUPPORTING THE CONCEPT OF ® COOPERATIONAND COLLABORATION TO PROMOTING GREATER EFFICIENCYIN THE USE OF PUBLIC RESOURCES Mr. Dickinson reviewed "innovation ", "redesign ", "process improvement" and "collaboration" ® Regular Andover City Council Meeting Minutes —June 7, 2011 Page 11 are words that are often heard in addressing the current economic condition. For local units of government units to respond, local officials are seemingly faced with fewer and fewer options for quality service delivery along with decreasing fiscal capacity. In response, City, County & School officials from Anoka County have been seeking a way for better relations for improved collaboration and service delivery throughout Anoka County. For over a year these local officials have been involved in a collaborative effort with their peers from other local units of government in Anoka County. This collaboration project was discussed at the Anoka County Local Government Officials Meeting in January and March 2011. One of the outcomes from the March meeting was to have each unit of government adopt a resolution supporting the progress and directing staff to continue to work on the project. Three city administrators, along with county staff, volunteered to help write draft resolutions for the local units of government to consider for approval. Motion by Knight, Seconded by Jacobson, to approve a resolution from the City of Andover supporting the concept of cooperation and collaboration to promoting greater efficiency in the use of public resources. Motion carried unanimously. (See Resolution R048 -11) 0 DISCUSS /CONSIDER 2011 -2012 CITY COUNCIL VALUESAND GOALS Mr. Dickinson reviewed at the past few City Council Workshops, the Council has discussed goals and values independently submitted by each member of the Council. Those values and goals submitted were discussed and organized in the following categories: 1. Fiscal 2. Commercial/Residential Development/Redevelopment 3. Collaboration 4. Service Delivery 5. Livability /Image Councilmember Trude suggested under Service Delivery Goals 1. Change the word "eliminate" to reduce maintenance on parks and the goal should also indicate "expanded" trail system. Motion by Jacobson, Seconded by Knight, to adopt the City of Andover 2011 -2012 Goals and Values as modified. Motion carried unanimously. CONSIDER APPROVAL/EXTENSION OF LIQUOR LICENSE/POV'S SPORTS BAR Mr. Dickinson reviewed Brad Povlitzki, of Pov's Sports Bar, 1851 Bunker Lake Boulevard has submitted a request for an extension of their liquor license. Pov's Sports Bar is planning to hold an outdoor event Friday, July 15 and Saturday, July 16 2011 and would like Council to approve an extension of their liquor license to include their fully enclosed ball fields. Regular Andover City Council Meeting Minutes —June 7, 2011 Page 12 The Sheriff's Office received 5 complaints on Friday and 2 complaints on Saturday during Pov's 2010 event. Councilmember Bukkila asked if there was rationale to the set -up. Mr. Dickinson stated they tried to point it toward the least dense residential area. Mr. Povlitzki is willing to work with staff to revise the layout if necessary. Councilmember Trude suggested it be aimed SE. Councilmember Jacobson stated if the liquor license extension was not granted, the event can still take place. Councilmember Knight suggested no bass after 10 p.m. Mr. Dickinson stated when Pov's has been asked to reduce sound they comply. Councilmember Trude suggested security be discussed with the owner. Motion by Bukkila, Seconded by Mayor Gamache, for approval of extension of liquor license for Pov's Sports Bar for July 15 -16, 2011 as requested. Motion carried 3 ayes, 2 nays (Jacobson and Trude). ADOPT RESOL UTION SETTING ANNUAL INCOME LEVEL FOR SENIOR CITIZEN AND DISABLED INDIVIDUALS FOR DEFERRAL OFASSESSMENTS & REDUCED SANITARYSEWER RATES Councilmember Trude suggested the income levels remain the same at in 2010 as $29,400 for senior citizens and $45,100 for disabled individuals rather than decrease the amounts using the current index. She explained low income seniors rely on social security never have decreases related to deflation so our index should hold flat any year the index decreases. Mr. Dickinson stated this has always been connected with a standard and it is up to the Council. Mr. Dickinson noted there are probably twelve residents that take advantage of this program. Motion by Trude, seconded by Mayor Gamache, to keep the levels the same as last year and have them remain flat when the index decreases. Motion carried 3 ayes, 2 nays ( Bukkila and Jacobson). Councilmember Jacobson noted that his no vote was because we used the index on the past to determine the amounts, with this vote we are varying from that index. SCHEDULE JULY COUNCIL WORKSHOP Council is requested to schedule a Council Workshop for the month of July for a number of miscellaneous business items. Staff suggests July 26` at 6:00 p.m. Motion by Jacobson, Seconded by Bukkila, to schedule a July Council workshop on July 26, 2011 at 6:00 p.m. Motion carried unanimously. SCHEDULE JUNE EDA MEETING Council is requested to schedule an Economic Development Authority (EDA) meeting on June Regular Andover City Council Meeting Minutes —June 7, 2011 Page 13 21, 2011 at 6:00 p.m. before the City Council Meeting. Motion by Jacobson, Seconded by Trude, to schedule a June EDA meeting on June 21, 2011 at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR REPORT City Staff updated the Council on the administration and city department activities, Legislative topics, update on development/CIP projects and meeting reminders /community events. Mr. Dickinson announced the outdoor concert series next event is June 23` 7:00 -9:00 p.m. Bring your own lawn chairs. Mr. Dickinson stated for residents leaving their boats outside be careful as they are easily accessed and items can be stolen. MAYORICOUNCIL INPUT Fun Fest Flyers for Distribution — Councilmember Knight asked if staff could come up with a one page flyer on water issues and another on Ash Borer that can be distributed from the Council booth at Fun Fest. Councilmember Trude requested a map of the Open Space parcels also be provided. Skate Board Park FenceBarrier — Councilmember Knight stated the skateboard park is very close to the street. He suggested some type of fence or barrier be constructed. Skate Board Park Grand Opening — Councilmember Bukkila stated the skate park grand opening is June 23` at 6:00 p.m. Council Meeting Date - Mayor Gamache stated there maybe a conflict at a July 5, 2011 Council meeting. Two Councilmembers may not be present. Staff will speak with Councilmembers about the schedule. Surley Bill - Mayor Gamache referred to the Surley bill. The Surley Brewery is looking for land to build a brewery and staff will inquire about the possibility of it being in Andover. There would also be an entertainment complex. The Council recessed at 10:15 p.m. to go into a closed session to discuss the Pitman Assessment Appeal. The Council reconvened at 10:20 p.m. to adjourn. © Motion by Jacobson, Seconded by Bukkila, to adjourn the regular meeting. Motion carried unanimously. The meeting adjourned at 10:20 p.m. Regular Andover City Council Meeting �i. Minutes —June 7, 2011 Page 14 Respectfully submitted, Debbie Wolfe, Recording Secretary E Regular Andover City Council Meeting Minutes —June 7, 2011 Page 15 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — JUNE 7 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 3 APPROVAL OF MINUTES ............................................................................ ............................... 4 CONSENTITEMS .......................................................................................... ............................... 5 Item 2 Approve Payment of Claims .......................................................... ............................... 5 Item 3 Award Quote /11- 12/2011 Parking Lot Maintenance .................... ............................... 5 Item 5 Authorize RFP- AgentBroker of Record City's Employee Benefits Program ............. 5 HOLD PUBLIC HEARING /ORDER PLANS & SPECS /11 -24 /BUTTERNUT STREET NW, 173` AVE NW & FLINTWOOD STREET NW (See Resolution R045- 11) ............................ 5 HOLD PUBLIC HEARING /ORDER PLANS & SPECS /11- 2A/FLINTWOOD ST. NW (See ResolutionR046 -11) ................................................................................... ............................... 6 HOLD PUBLIC HEARING /PROPOSED ADOPTION OF THE MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 AND THE PROPOSED ADOPTION OF THE MODIFICATIONS TO THE TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT DISTRICT NOS. 1 -1 AND 1 -2, BOTH REDEVELOPMENT DISTRICTS (See Resolution R047 -11) .................. ............................... 9 CONSIDER CHANGES TO CITY CODE TO COMPLY WITH VARIANCE LEGISLATION ENACTED BY THE STATE OF MINNESOTA Motion to Table .......... ............................... 10 DISCUSS /CONSIDER RESOLUTION SUPPORTING THE CONCEPT OF COOPERATION AND COLLABORATION TO PROMOTING GREATER EFFICIENCY IN THE USE OF PUBLIC RESOURCES (See Resolution R048- 11) .................................. ............................... 10 DISCUSS /CONSIDER 2011 -2012 CITY COUNCIL VALUES AND GOALS ......................... 11 CONSIDER APPROVALBXTENSION OF LIQUOR LICENSE /POV'S SPORTS BAR........ 11 ADOPT RESOLUTION SETTING ANNUAL INCOME LEVEL FOR SENIOR CITIZEN AND DISABLED INDIVIDUALS FOR DEFERRAL OF ASSESSMENTS & REDUCED SANITARY SEWER RATES Motion to Deny ............................................. ............................... 12 SCHEDULE JULY COUNCIL WORKSHOP .............................................. ............................... 12 SCHEDULE JUNE EDA MEETING ............................................................ ............................... 12 ADMINISTRATOR REPORT ...................................................................... ............................... 13 MAYOR/COUNCIL INPUT ......................................................................... ............................... 13 Fun Fest Flyers for Distribution ..................................................................... ............................... 13 Skate Board Park Fence / Barrier ..................................................................... ............................... 13 Skate Board Park Grand Opening .................................................................. ............................... 13 CouncilMeeting Date .................................................................................... ............................... 13 SurleyBill ..................................................................................................... ............................... 13