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HomeMy WebLinkAboutWK - June 28, 20119 LW O W^- Y O F © 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 a (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, June 28, 2011 Conference Rooms A & B 1. Call to Order— 6:00 p.m. 2. Joint Meeting with Open Space Advisory Commission 3. Update on Bunker Lake Blvd. NW Reconstruction/CSAH 7 to 38"' Avenue /10 -27 — Engineering • Local Access Traffic Analysis • Joint Powers Agreement with Anoka County © 4. Lower Rum River Management Organization Update - Engineering 5. 2012 -2016 CIP Development Discussion 6. Consider Resolution for Participation in the New Local Performance Measurement and Reporting Program - Finance 7. 2011 Budget Implementation Progress & May 2011 Investment Report 8. 2012 Budget Development Discussion (Presentation materials will be provided at the meeting) 9. Other Topics 10. Adjournment E ,NDOVEA ANDOVER CITY COUNCIL WORKSHOP MEETING — JUNE 28, 2011 MINUTES The Workshop Meeting of the Andover City Council was called to order by Acting Mayor Julie Trude, June 28, 2011, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Mike Gamache (arrived at 6:07 p.m.) Don Jacobson, and Mike Knight Councilmember absent: None Open Space Advisory present: Gretchen Sabel, Jim Olson, Bruce Perry Also present: City Administrator, Jim Dickinson Director of Public Works /City Engineer, Dave Berkowitz Community Development Director, David Carlberg City Planner, Courtney Bednarz Colleen Kaufenberg Park & Recreation Commission Chair, Ted Butler Others Acting Mayor Trude turned the meeting over to Mayor Gamache when he arrived at 6:07 p.m. RESIDENT FORUM Gordon Pietsch, 2228 149` Avenue NW, indicated he wanted to talk about the 149 Avenue NW water issue. He stated when he looked at his lot there was no indication there was a wetland and when walking back on the lot, there was a culvert. He stated he had spoken with the builder and was informed it was a wetland. The spring of 1999 was the first time he saw water in the area, but it evaporated within a day. In September 2005, water flowed into the wetland easement, but it evaporated 3 -5 days. He stated in March of this year when the City began pumping water into the stormwater management system, he again noticed water. Mr. Pietsch noted soil is starting to sink in certain areas on the northern area and he believed there was peat in this area. He stated there are trees dying in that area. Mr. Pietsch stated he was not here to get answers, but to ask questions. He passed out a handout with the questions he would like answered to see what could be done to minimize the impacts in the future. He asked for a copy of the survey once prepared and indicated he wanted to solve the problem, not point fingers. Councilmember Jacobson requested that the questions be made a part of the permanent record. 0 Andover City Council Workshop Meeting Minutes June 28, 2011 Page 2 JOINT MEETING WITH OPEN SPACE ADVISORY COMMISSION Mr. Bednarz provided an update on the activities of the Open Space Advisory Commission (OSAC) and presented a recommendation for the Council to consider purchasing the 40 acre parcel immediately north of the open space purchased from the White Pine Wilderness Development. He noted the Commission also recommends the open space purchased from the White Pines Wilderness Development be named "Winslow's Woods" to honor Winslow Holasek, the Holasek family has expressed interest and appreciation for this consideration. Gretchen Sabel, OSAC representative, stated the owner came to them after the White Pine property was purchased and the Commission determined it was a nice site and there would be very little remediation to be done. She believed the area had many benefits all on its own and stated the owner of the property offered either 20 or 40 acres. Mr. Bednarz stated the County has a value of approximately $217,000 for 40 acres, which has high ground on the western side. Councilmember Jacobson asked if a future road could be put in to get to the property. Mr. Bednarz responded open space funds could not be used to purchase that part of the adjacent property, so the owner might need to donate the right -of -way and the City purchase the remaining property with open space funds. Councilmember Trade asked if the sewer main was there and should it run under the road to provide for development. Mr. Bednarz responded there were about 20 units available due to the White Pine development and phase two of White Pine Wilderness could possibly bring this to the north end. Council discussed the possibility of a trail or boardwalk on the land at some time in the future. Mr. Bednarz noted there is approximately $750,000 remaining in the open space fund. Councilmember Jacobson asked if a parking lot could be put in. Councilmember Knight stated the City would have to do some deliberate action to prevent people from hunting on the land. He stated the City would need to figure out a way to enforce this and come up with solutions. Councilmember Trade stated the difficulty she has with this site is its remoteness. Mr. Bednarz stated the vote was unanimous on the OSAC in support of the proposal. She also asked to whether this purchase would preclude the ability to purchase the higher rated Selmer property to the north. She recommended the Commission focus on further evaluating and considering the purchase of the highest rated site before it spent money on lower ranked parcels. Mr. Bednarz stated he had been contacted by two other property owners on the north end of the City. © Andover City Council Workshop Meeting Minutes June 28, 2011 Page 3 Mayor Gamache stated he liked this proposal and believed this property would tie into the other property owned by the City. He noted there was only one other property to possibly be acquired to get close to 80 acres of open space. Mr. Bednarz noted there was a fairly established trail already maintained by the current property owner. The City could maintain this by just mowing the trail. Councilmember Trade stated if the money was going to run out, then she would rather purchase the Selmer property and get a connection to Hanson Boulevard. She asked what the next steps would be. Jim Olson, OSAC representative, stated the OSAC would look to purchase more property. He noted with the change in the Green Acres law, the property taxes were going up substantially for property being held without being farmed. Councilmember Bukkila stated she had envisioned that after the first 40 acres were purchased, the City would purchase in small sections and she was willing to wait. She believed this was a long- term process and there was no guarantee there would be another referendum approved. © Councilmember Jacobson stated he would rather wait for the Selmer property and worry later as to how an access would be put in. Bruce Perry, OSAC representative, stated the Commission had not seen the Selmer property, even though it looked good on paper. Mayor Gamache stated he liked the tie into the property the City purchased previously. He asked if Kuiken would be interested in selling a smaller parcel of his property so they could get access to the Selmer property. Mayor Gamache stated he would also like to see how many people in the City had smaller land parcels they might be interested in selling. Councilmember Trade stated there was an appeal to younger families to have open fields for their children to run in, as found on former farm sites. Jim Olson, OSAC representative, stated the Committee had talked at length about what was open space and they concluded they wanted land that had not been disturbed and was in a natural setting without it necessarily being a City park. Councilmember Jacobson recommended staff talk to Selmer and Kuiken again to see if Selmer would be willing to sell any of his property and if Kuiken would be willing to sell a smaller parcel of their property. © Councilmember Knight stated he wanted to see an access. Councilmember Trade recommended the OSAC tour the Selmer property. © Andover City Council Workshop Meeting Minutes June 28, 2011 Page 4 Council consensus was reached to direct staff to explore the Selmer parcel; determine if Kuiken was willing to sell an access, and to come back to the Council with another recommendation. Councilmember Bukkila expressed concern that Larry Emmerich might not like the naming of the open space as Winslow's Woods. Mr. Bednarz stated he had asked Mr. Emmerich's opinion as to what it should be named and he did not have any recommendations. Mayor Gamache asked staff to check with Mr. Emmerich again. Council's consensus was reached to support the naming of the White Pine Wilderness Development to be " Winslow's Woods" after speaking with Mr. Emmerich again. UPDATE ON BUNKER LAKE BOULEVARD NW RECONSTRUCTIONICSAH 7 TO 38 AVENUE /10 -27 • LOCAL ACCESS TRAFFICANALYSIS • JOINT POWERSAGREEMENT WITHANOKA COUNTY © Mr. Berkowitz updated the Council regarding the project design and noise wall status for the Bunker Lake Boulevard NW project from 7 Avenue to 38 Avenue. He summarized the traffic analysis and presented a copy of the Joint Powers Agreement for review. The Council expressed concern about the County's removal oftrees and requested cost details on the two options for constructing the trail, with or without a culvert. Mr. Berkowitz stated the noise wall would be a nine -foot wood noise wall and the property owners had already voted in favor of the wall. He summarized the sewer feasibility report being prepared for Rosella Sonsteby. Councilmember Trude asked if the entire right -of -way trees would be cleared. Mr. Berkowitz responded the County had indicated they would not all be removed and only the trees that were reasonable would be removed. Mr. Dickinson summarized what happened at the Anoka City Council meeting regarding the traffic study and the residents opposition to the extension of Anoka's roads to property in Andover, located south of Bunker Lake Boulevard. Councilmember Jacobson stated the concern of Anoka on the road extension should not have any impact at this time. Mr. Dickinson stated he might have to seek some legal assistance on these issues. He stated in the meantime, he recommended actively negotiating with Anoka. Mr. Berkowitz stated the report also needed to have support for the three - quarter intersection at © Andover City Council Workshop Meeting Minutes June 28, 2011 Page 5 CR116 and 9 th Avenue. Councilmember Trude recommended identifying the Andover street names in the report. Mr. Dickinson asked if the Council would be interested in some sort of a land swap with the City of Anoka to resolve the issue with the objection to the zoning of the Andover parcel located south of Bunker Lake Boulevard. Council consensus was reached that a land swap with the City of Anoka was a good idea. Mr. Berkowitz asked the Council if they had any comments on the Joint Powers Agreement, he asked the Council to provide their comments and turn them into him. He updated the Council on other County projects being done in Andover this summer. LOWER RUM RIVER MANAGEMENT ORGANIZATION UPDATE Mr. Berkowitz updated the Council regarding the Lower Rum River Watershed Management Organization (LRRWMO) and the Wetland Management Standards being drafted by the Technical Advisory Committee (TAC). He noted the TAC is in agreement that education on protecting © wetland was important and would be one component; however, BWSR feels that this was not enough in the physical protection of wetlands. Councilmember Bukkila asked where they were at with the buffer issue. Mr. Berkowitz responded he did not yet have an answer to that question. Councilmember Trude stated the TAC had also discussed the use of berms /shelf. 2012 -2016 CIP DEVELOPMENT DISCUSSION Mr. Dickinson updated the Council regarding 2011 Capital Improvement Projects (CIP) and the draft 2012 -2016 CIP projects. Mayor Gamache inquired about the QCTV funds. Councilmember Trude asked if the funds could be used for putting technology in the Council chambers and conference room. Mr. Dickinson responded they could. Ted Butler, Parks & Recreation Commission Chair, presented the reasons for artificial turf in some of the parks due to extensive use of the fields. He indicated that artificial turf would allow morning, afternoon, and evening use of the fields during the entire season. One of the advantages is reduced maintenance costs. He stated the associations spoken to were also interested in the artificial turf. He stated he would like Council's permission to pursue analysis as to researching the capital outlay of artificial turf; benefits of artificial turf; the ongoing maintenance costs of putting in one or two conventional grass fields at possibly Fox Meadows; replacing one of the fields with artificial turf, looking at potential for some kind of an indoor facility that could be used year round (i.e. seasonally © Andover City Council Workshop Meeting Minutes June 28, 2011 Page 6 inflated dome or a permanent structure). Councilmember Bukkila stated she did not mind staff and the Commission looking into this, but did not want it to be a priority above the other projects being worked on. Mayor Gamache recommended also looking at the cost of additional fields. The Council consensus was reached to have staff prepare an analysis for artificial turf and look for financial commitments from the associations. CONSIDER RESOLUTIONFOR PARTICIPATIONINTHENEWLOCAL PERFORMANCE MEASUREMENT AND REPORTING PROGRAM Mr. Dickinson presented to the Council the Local Results and Innovation's ten performance measures for cities and counties that will aid residents, taxpayers, and state and local elected officials in determining the efficiency in providing services and measure resident's opinions of those services. Mr. Dickinson advised that adoption of this program will allow the City to collect $0.14 per capital in LGA to help offset expenditures associated with a community survey, in addition to being exempt from levy limits for taxes payable in 2012. Motion by Trude, Seconded by Jacobson, to authorize staff to draft a resolution adopting the ten performance measures recommended by the Council of Local Results and Innovation. Motion carried unanimously. (See Resolution R050 -11) 2011 BUDGET IMPLEMENTATIONPROGRESS & MAY2011 INVESTMENT REPORT Mr. Dickinson noted the overall 2011 budget contains total revenues of $28,910,245 and total expenditures of $30,785,805. The $1,875,560 of expenditures over revenues is largely due to prepaying debt in order to save on interest expenditures. He noted the City has received all of the State funds the City was due, so the City should not be affected by the State government shutdown. 2012 BUDGET DEVELOPMENT DISCUSSION Mr. Dickinson stated there was not much that could be done at this time and indicated the department heads were to submit their department information on July 1. Mr. Dickinson stated next month, representatives from the Sheriff s Department would come to Council to give a presentation on their budget proposal. © Mr. Dickinson asked if the Council wanted to reduce some CSO time and look at increasing other areas, such as crime watch. He indicated he would have the Sheriff s Department look at options and costs for this. Andover City Council Workshop Meeting © Minutes June 28, 2011 Page 7 Councilmember Knight recommended another article be published in the City's newsletter regarding the Crime Watch program. Mr. Dickinson stated next month staff would be firming up all of the proposals from the outside groups. Mr. Dickinson stated the Alexandra House had submitted their proposal for next year. Councilmember Bukkila requested statistics from the Sheriff's Department as to how many people were sent to Alexandra House. OTHER TOPICS Mr. Dickinson stated he had received a request from a Boy Scout Group that wanted to hold an event in one of the parks to launch rockets. He noted this violated City Code and asked if Council would approve such an event. Council consensus was reached to allow this type of an event and directed staff to bring forward ® this request at a Council meeting. Mr. Dickinson stated the Disabled American Veterans would like to place their green clothing bins at the City's fire station locations. He suggested that instead staff offer the Veterans the ability to put a bin next to the Salvation Army bin at the recycling station. Councilmember Jacobson recommended the Disabled American Veterans get one location right now and see if additional locations would be feasible in the future. Mr. Dickinson stated he had received an email from a person who received a ticket at the Crooked Lake boat launch for a parking violation. He noted this type of a ticket was a misdemeanor, which required a court appearance. Mr. Dickinson asked if it was the intent of Council for a parking violation to be a misdemeanor. Staff would recommend a change since this is park parking, not street parking. Council consensus was reached to direct staff to draft an ordinance amendment to change boat trailer parking violations from a misdemeanor to a petty misdemeanor. ADJOURNMENT Motion by Bukkila, Seconded by Jacobson, to adjourn. Motion carried unanimously. The meeting adjourned at 9:15 p.m. © Respectfully submitted, Kathleen Altman, Recording Secretary