HomeMy WebLinkAboutNovember 21, 2005
/
Community Center Advisory Commission
Monday, November 21, 2005
7:00pm
City Hall
Conference Rooms A & B
Minutes
1. Call to Order-7:02 pm
Attendance: Frank Kellogg, Mike Knight, Erick Sutherland, Jamie Durand,
Andrea Thompson, Linda Blackmore and Todd Schoffelman
Guests: Traci Wamberg-Lemm, Youth First
Not Present: Jim Dickinson, Devon Walton
2. Approval of Minutes - Monday. November 7, 2005
Minutes approved with the following amendments.
- Throughout minutes change all appearances of A YHA to AHYHA.
Introductions/Announcements. Instead of Jamie Durand representing
AHYHA in place of Dan Terhaar it should read that Jamie will representing
AHYHA and Dan Terhaar will become an Ex-Officio member of the
Advisory Council and will continue to receive future meeting minutes and
meeting packet materials.
- 6. Other Business, Additional Outdoor Ice Rink - Change. . . teams are
short 280 ice hours.
3. Meeting Room Rental Update
Would YMCA allow groups to book out 2-3 months in advance. Linda
Blackmore indicated that the YMCA has no additional operating space and
holding meetings in the studios is not an option. Membership enrollment
numbers continue to increase and meeting space is limited to the two community
rooms. Linda indicated that the YMCA has been and will continue to be very
flexible on a day-to-day and week-to-week request basis, but again cannot
commit to any long-term requests. Frank recommended that Erick write a letter
Andover YMCAfCommunity Center Advisory Committee Minutes
November 21,2005
Page 2
to the boy scout troop reiterating the space and accommodations that were
previously offered to the boy scouts and making sure that the scouts know that if
they are ever in a bind or need an alternate meeting space to contact the
community center for availability.
4. Feasibility of Adding an Additional Outdoor Rink
Erick and Jim have had preliminary discussion with the parks dept as to the
feasibility of the outdoor rink located in close proximately to the community
center. Erick is waiting for some numbers on lighting from Dave Berkowitz, City
Engineer. Jamie Durand mentioned that the quality of the boards does not have
be at top-end and that perhaps AHYHA if needed, could build the boards
themselves.
Todd Schoffelman questioned if this is the appropriate committee to be
discussing where an outdoor rink should be placed and asked if the city council
or parks commission wasn't a more appropriate place to start. Jamie Durand
reiterated the urgency of getting an outdoor rink as soon as possible and
recapped that the traveling teams are short 280 ice hours this year. Frank
asked Erick to set-up a time line to see how this request can be expedited. Erick
will contact Jim Dickinson to find out the appropriate procedure for this
recommendation and contact Jamie Durand as soon as possible so that the
AHYHA can proceed with their request in a timely matter.
5. Budget
Erick distributed a supplemental handout that was provided by Jim Dickinson.
After reviewing the proposed budget, the following changes were approved by
the committee.
Revenues, increase the 2006 Request for Field House Rental to
$40,000.00
- Add $1,000.00 for postage/mailing costs*
_ Add $2,500.00 for purchasing tables and chairs for the field house*
Purchased Services, increase the 2006 Request for Publishing to
$5,000.00
* Committee was not certain which line to add these too, Finance will assist.
Additional questions/recommendations committee had for Erick to discuss with
finance was:
_ Capital Outlay for 2006 request should that remain $0 or $20,000, what
exactly is this line item?
_ Transfers, Transfer to other fund, Request for 2006 $284,013 is that bond
on debt service?
Andover YMCAfCommunity Center Advisory Committee Minutes
November 21, 2005
Page 3
For future reference, footnote units and per therm cost for electrical and
natural gas cost so committee can look back and see what numbers were
used to estimate for 2006.
Provide the most recent pro forma to Jamie Durand and the rest of the
Committee as some members had out dated version.
6. Other Business
Courtyards of Andover Joint Venture - Ann Deluca, Courtyards of Andover
cancelled the scheduled meeting due to a family emergency. She will contact
Erick as soon as she can to reschedule.
Youth First Update - After school program is going very well. The number of
participants on a given day range from 5 to 12 students. Youth First and Laura
Landes, Sheriffs Dept. continue to develop relationships with the students.
Next meeting scheduled for Monday, December 5, 2005 at 7:00 p.m.
7. Meeting Adjourned at 9:16 p.m.
Respectfully Submitted,
Cindy Ramseier
Administrative Assistant
Andover YMCA Community Center