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HomeMy WebLinkAboutMay 19, 2011C I T Y O F p NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting May 19, 2011 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (5/5/11) 4. Consider Application for Scheduled Use of Recreational Facilities /Andover Basketball Summer League 5. Consider Application for Scheduled Use of Recreational Facilities /Andover -MV Mustangs 35+ Amateur Team 6. Update of Skate Park/08 -08, Cont. 7. Discuss 2012 -2016 Park Capital Improvement Plan, Cont. 8. Outstanding Items 9. 10. Chair's Report 11. Adjournment 7:15 P.M. or Shortly Thereafter/Workshop Session A. Workshop Session 1. Discuss Park Comprehensive Plan and Future Playground Equipment Replacement, Cont. H t C I T Y 0 F r PARKAND RECREATION COMMISSION MEETING — MAY 19, 2011 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on May 19, 2011, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Tony Kowalewski, Vice Chair Jim Lindahl, Andrew Melberg, Mark Miskowiec, and Shaun Van Vark (arrived at 7:05 p.m.) Commissioners Absent: Shan Ramnath Also Present: Assistant Public Works Director, Todd Haas Others RESIDENT FORUM There were no comments at this time. Motion by Miskowiec, seconded by Melberg, to close the resident forum. Motion carried on a 5 -ayes, 0 -nays, 2- absent ( Ramnath, Van Vark) vote. APPROVAL OFMINUTES There were no changes. Motion by Melberg, seconded by Miskowiec, to approve the May 5, 2011 Park Commission minutes as presented. Motion carried on a 5 -ayes, 0 -nays, 1- absent ( Ramnath) (1- present Van Vark) vote. CONSIDER APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES /ANDOVER BASKETBALL SUMMER LEAGUE Mr. Haas reviewed the Commission is requested to consider an application for scheduled use of recreational facilities from the Andover Basketball Summer League. They have requested to use the basketball court at Sunshine Park for the upcoming summer on Wednesday's starting on June 15 thru August 31 from 10:00 a.m. to noon. 0 Commissioner Van Vark arrived at the meeting at 7:05 p.m. Regular Andover Park & Recreation Commission Meeting Minutes — May 19, 2011 Page 2 0 Motion by Lindahl, seconded by Kowalewski, to approve the application as requested by the Andover Basketball Summer League. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Ramnath) vote. CONSIDER 2011 APPLICATION FOR SCHED VIED USE OF RECREATIONAL FACILITIES /ANDOVER -MV MUSTANGS 35+ AMATEUR TEAM Mr. Haas reviewed the Commission is requested to consider a request by the Andover/MV Mustangs 35+ Amateur Baseball Team to play 9 games at Andover Station North Ball Field Facility. The application requests the following days: June 3 19, 26, July 22, 24 (2 games), August 5,7, & 14. The total fee for the use of the fields is $280 based on 2 hour games. The team has made arrangements with Andover Baseball Association to use either the west or middle field at ASN on these dates. Motion by Lindahl, seconded by Kowalewski, to approve the application for scheduled use of recreational facilities as requested by the Andover /MV Mustangs 35+ Amateur Team. Motion carried on a 7 -ayes, 0 -nays, 1- absent (Ramnath) vote. UPDATE OF SKATE PARK108 -08 Mr. Haas provided an update in regards to the status of the skate park including: Skate park rules Fundraising efforts Skate park opening and other events Skate park construction activities and the assembly of the equipment Mr. Haas noted the slab was poured this week. Park rules were approved by the City Council. The sign company has the info for making the sign. The grand opening is scheduled for June 23, 2011 at 6 p.m. The Skate Board Competition is scheduled for July 9, 2011 as part of the Andover Fun Fest. The Skate Board Camp is scheduled for July 20 1h from 5 -8 p.m. No Commission action is required on this. Commissioner Van Vark requested and has received a number of donations for the events and future expansion of the skate park. Mr. Haas will email the Commissioners a copy of the sign stating the rules. Commissioner Van Vark requested a bulletin board be installed to post notices. DISCUSS 2012 -2016 PARK CAPITAL IMPROVEMENT PLAN The Park and Recreation Commission is requested to continue discussing the 2012 -2016 Parks Capital Improvement Plan (CIP). Mr. Haas provided a projected fund balance sheet that was prepared by the Finance 10 Department. The Commission should pay attention to the status of 2011 end of the year Regular Andover Park & Recreation Commission Meeting Minutes — May 19, 2011 Page 3 © balance which is estimated at this time to be around $138,805. Based on the discussion from the last meeting, the Commission did request staff to discuss the possibility of projects that should be considered in 2012. After some discussion with the Parks Maintenance Department and the Director of Public Works, it is recommended the Commission consider two projects. Sunshine Park West Parking Lot — This park is one of the main parks in the city and is used pretty much on an everyday basis as parking lot year round. Half of the parking lot is currently paved and the other half is gravel. The estimate to complete this is $35,000 Prairie Knoll Park Building Expansion — This is another project staff feels would be beneficial to the community. The existing warming house section of the building is small and needs to be expanded to accommodate the high use by the hockey association, the rink rat hockey players when the rink is not scheduled by the association, the free skaters and individuals using the sliding hill. Currently there really is not enough room for I hockey team and usually there is some overlap of teams that makes it difficult and challenging to make room for the second team. The estimated cost to expand the west end of the building is $32,500. The footings are already in place for the potential expansion of the building. If the Commission is interested and is recommending moving forward with the expansion, staff will make contact to see what kind of donation could be made by the hockey association for either labor and/or materials. Without a donation, the © estimated cost is $32,500. Mr. Haas reviewed there are some parks that still need access to meet ADA requirements such as Pleasant Oaks and Rose Parks. The Public Works Department has expressed concern in the past that some of the parks need to be updated with a paved surface parking lot. Besides Sunshine Park, Prairie Knoll Park has also been mentioned over the past couple of years by the Parks Department as a concern, since the park is being used as a year round facility. Chair Butler noted in looking at the CIP the Commission has not set up the CIP to include any specific projects over the next five years. We have set up two $100,000 increments for irrigation projects or other types of projects. No budget has been done for 2016. He would prefer to see the expansion of Prairie Knoll Park to be considered as a priority. Commissioner Miskowiec requested the artificial turf be considered as a priority. He would like to further explore the cost. Mr. Haas stated they have not received any information on pricing for artificial turf. Mr. Haas will research and try to get some info for the next Park Commission meeting. Commissioner Kowalewski asked that Staff get some input from the hockey, football organizations regarding the expansion of the building at Prairie Knoll as to whether they can assist with some of the cost. U Regular Andover Park & Recreation Commission Meeting Minutes — May 19, 2011 Page 4 © Commissioner Van Vark asked if the construction of the parking lot gets more expensive if we wait on that. Mr. Haas stated it would be bid with another street project done in the City. Commissioner Lindahl stated adding the parking lot with another street project would be smart and there is no urgency. He would like to see participation from the organizations for the building at Prairie Knoll. Mr. Haas suggested the Commission needs to include projects they want into the CIP. It will come back for approval when bid. This is just a rough shot at it. Chair Butler suggested the Commission hold off until the info on the turf is received. OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on On -Going Projects, On- Hold Projects, Task Force Updates and Other Items of Interest. CHAIR'S REPORT Chair Butler has begun mapping out some walking/running routes. Commissioner Kowalewski can be contacted at 506 -8552 for residents wishing to © participate in the bluebird house project. Commissioner Miskowiec stated the city -wide garage sale was a success for the first day. Commissioner Kowalewski gave an update on the high school sports teams. ADJOURNMENT OF REGULAR MEETING Motion by Melberg, seconded by Miskowiec, to adjourn the regular meeting at 7:30 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent ( Ramnath) vote. A Special Work Session Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on May 19, 2011, at 7:35 p.m. Commissioners Present: Chair Ted Butler, Tony Kowalewski, Vice Chair Jim Lindahl, Andrew Melberg, Mark Miskowiec, and Shaun Van Vark. Commissioners Absent: Shan Ramnath Also Present: Assistant Public Works Director, Todd Haas Park Maintenance Supervisor Kevin Starr ® Others Regular Andover Park & Recreation Commission Meeting Minutes — May 19, 2011 Page 5 © DISCUSS PARK COMPREHENSIVE PLANAND FUTURE PLAYGROUND EQUIPMENT REPLACEMENT, CONT. Mr. Starr reviewed the Existing and Future Park Facilities Chart. Park #37 — Creekview Crossing — 1261142 "d Lane - .65 acres The only improvement that is being recommended is landscaping. Park #38 — Green Acres —14141 Ivywood Street NW —1.4 acres No changes are recommended for the proposed improvements. The playground equipment that is identified will need to be replaced and will need to be funded from the parks maintenance replacement fund. Park #39 — Rose —14057 Rose Street NW — 4.6 acres The only item that is to be removed is the playground equipment which was recently replaced by Public Works. The Park Commission is recommended a new warming house with rest rooms be included with the other proposed improvements that are identified on the list. Park #40 — Red Oaks (West —14058 Raven Street NW — 3.5 acres The only improvements that are being recommended at the park are landscaping, shelter © with picnic table and grill. Park #41— Northwoods East —14035 Yukon Street — 2.17 acres The only improvements that are being recommended at the park are landscaping, shelter with picnic table and grill, new outfield fence with mow strips, and bleachers with concrete pad. Park 442 — Hills of Bunker Lake West —140xx Crane Street — 6.43 acres All items identified are to remain as future improvements except for the security light (will be installed in 2011) and the playground equipment. Park #43 - Red Oaks (East) 14045 Nightingale St. NW — 2.9 acres The only improvements that are being recommended is additional landscaping and possible trail connection from the neighborhood to a possible trail that would connect the Kensington Estates neighborhood to Andover Station North Ball Field Facility. Park #44 - Northwoods West — 2721 140 Lane NW — 4.1 acres All items identified are to remain as future improvements except for the fencing. The Park Commission is recommending the parking that is identified on the list to be paved and a new volleyball court to be included. The Commission is recommending the basketball hoop be added within the tennis court area. Park #45 — Red Wood Park —139xx Bluebird St. NW — 5.59 acres No changes are recommended. Regular Andover Park & Recreation Commission Meeting Minutes — May 19, 2011 Page 6 © Park #46 — Wild Iris — 3719 Bunker Lake Boulevard NW —11.4 acres The improvement that is being recommended is irrigating the ball field. The ADA trail has already been completed along with the playground equipment. Park #47 — Shadowbrook West — Bunker Lake Rd & Goldenrod St. 11.34 acres No improvements are being proposed. Park #48 — Tot Lot — 2602 138 Avenue NW —1.0 acres All items identified are to remain as fixture improvements except for the playground equipment which has already been replaced. Park #49 — Hidden Creek North — 2600 Bunker Lake Blvd — 8.6 acres No changes are recommended. Park #50 — Crooked Lake Boat Landing — 2940 Bunker Lake Boulevard —1.9 acres No changes are recommended. Crooked Lake Hockey Rink The Park Commission is recommending the elimination of the rink and to relocate the rink to Rose Park. The rink at Crooked Lake School is need of new lighting. Also the free skating rink is also too small. By moving the rink to Rose Park would probably create © more use as it would be located in a residential neighborhood. Park #51- Hidden Creek East — 2551134 th Avenue NW — 2.72 acres The Park Commission is recommending improvements to only include landscaping and a small shelter with picnic table and grill. Park #52 — Hidden Creek South — Hidden Creek Drive & 134 Avenue -.36 acres The Park Commission is recommending improvements to only include landscaping, '/2 basketball court, and a small shelter with picnic table and grill. The Commission did indicate that they are not interested in irrigating the park. Park #53 — Coon Creek Park — East of Hanson Blvd on Coon Creek — 37.66 acres The Park Commission is recommending a small shelter with a picnic table (no grill) somewhere along the trail corridor. Park #54 — Andover Lions Park — 948 Bunker Lake Blvd — 21.20 acres All items identified are to remain as future improvements except for the small shelter and picnic table. The Park Commission is recommending also recommending a' /2 basketball court be included. The playground equipment that is being identified is replacement equipment that will need to be funded from the parks maintenance replacement fund. Park #55 — Terrace —13535 Poppy Street NW —12.1 acres All items identified are to remain as future improvements. In addition the Park © Commission is recommending replacing the existing small shelter with a medium sized Regular Andover Park & Recreation Commission Meeting Minutes — May 19, 2011 Page 7 shelter that would include picnic tables and a grill. The Park Commission in interested in the idea of having a lighted tennis court facility. Park #56 — Shadowbrook East — Bunker Lake Blvd & East of Goldenrod St — 2.83 acres The only improvements that are being recommended is a small shelter with picnic table in the vicinity of the playground equipment and medium sized shelter with picnic table and grill up between the 2 existing ball fields. Park #57 — Timber Rivers Park —16980 Barium Street — 7.08 acres All items identified are to remain as future improvements. Note: The existing playground equipment (which is for 5 -12 year olds) will need to be replaced and funded from the parks maintenance replacement fund. The playground equipment for 2 -5 year old children is proposed to be new equipment and can be funded using park dedication funds. ADA accessible trail to the equipment will also be necessary. Park #58 — Chesterton Commons Park —14xx -155 th Avenue NW -.60 acres The playground equipment that is identified will need to be replaced and will need to be funded from the parks maintenance replacement fund. The Park Commission is also recommending small shelter with picnic table and grill. © Park #59 — Eveland Fields The Park Commission is also recommending scoreboards and dugouts for the middle and north fields. Also the Commission is recommending a medium sized shelter with picnic tables and a grill. Park #60 - Woodland Estates Park — 0.26 acres No changes are recommended. Park #61— Oakview Park —1.04 acres A grill has been recommended to be included to the list of improvements. Park #62 — Country Oaks West — 1065162 "d Lane NW —1.1 acres No changes are recommended. Park 963 — Sophie's South Park The only improvement that is being recommended is to have the park irrigated. Park #64 — Woodland Crossing Park The Park Commission is interested in irrigating the park only if the low growing grass turf does not work out like it was planned. Otherwise no other improvements are being recommended. Park #65 - Andover Station North Ballfield Facility —15.0 acres Regular Andover Park & Recreation Commission Meeting Minutes — May 19, 2011 Page 8 ® The Park Commission is recommending including improvements for additional landscaping, ball field lighting for the east field, picnic shelter (1 large and 1 small) with tables and grills, and additional park benches for around the facility. Also the Commission is recommending the installation of dugouts for all 3 fields, netting around the concession area for safety from foul balls and a' /2 basketball court. Park #66 — Hickory Meadows Discussion regarding possible improvements at this park will be at the next meeting on June 2 " City Hall Outdoor Hockey Complex Discussion regarding possible improvements at this facility will be at the next meeting on June 2nd ADJOURNMENT Motion by Lindahl, seconded by Melberg, to adjourn the meeting at 9:25 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Ramnath) vote. Respectfully Submitted (Regular portion on meeting), © Debbie Wolfe, Recording Secretary Timesaver Off Site Secretarial, Inc. Respectfully Submitted (Workshop portion on meeting), Todd J. Haas, Recording Secretary Assistant Public Works Director