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HomeMy WebLinkAboutJune 2, 2011C I T Y O F p NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting June 2, 2011 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (5/19/11) 4. Consider 2011 Application for Scheduled Use of Recreational Facilities /Christian Youth Softball League 5. Consider 2011 Tournament Application /Andover Baseball Association 6. Consider 2011 Application for Scheduled Use of Recreational Facilities /Sunshine Park Skate Park Competition 7. Consider 2011 Application for Scheduled Use of Recreational/ Sunshine © Park Skate Boarding Day Camp 8. Update of Skate Park/08 -08, Cont. 9. Outstanding Items 10. 11. Chair's Report 12. Adjournment 7 P.M. or Shortly ThereafterMorkshop Session A. Workshop Session 1. Discuss Park Comprehensive Plan and Future Playground Equipment Replacement, Cont. H • F LNDOVE 'kk t C I T Y X PARKAND RECREATION COMMISSIONMEETING — JUNE 2, 2011 MINUTES H The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Vice Chair Lindahl on June 2, 2011, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Vice Chair Jim Lindahl, Andrew Melberg, Mark Miskowiec, Shan Ramnath, and Shaun Van Vark Commissioners Absent: Chair Ted Butler and Tony Kowalewski Also Present: Assistant Public Works Director, Todd Haas Others RESIDENT FORUM There were no comments at this time. APPROVAL OFMINUTES There were no changes. Motion by Van Vark, seconded by Miskowiec, to approve the May 19, 2011 Park Commission minutes as presented. Motion carried on a 4 -ayes, 0 -nays, 1- present ( Ramnath) vote, 2- absent (Butler, Kowalewski). CONSIDER 2011 APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIESICHRISTL4N YOUTH SOFTBALL LEAGUE Mr. Haas requested the Commission to consider an application for scheduled use of recreational facilities from the Christian Youth Softball League. The church group is requesting to use Hills of Bunker Lake West Park and Rose Park on Sundays starting June 19 thru August 7 th from 2 -7 p.m. The group has used the city parks in the past and there have been no issues. Staff has discussed the use of Andover Baseball Association (ABA) and they have no issues with the group using the fields even though ABA is scheduled for use on Sundays. The Commission is requested to approve the application. H Regular Andover Park & Recreation Commission Meeting Minutes —June 2, 2011 Page 2 © Motion by Ramnath, seconded by Melberg, for approval of the application for scheduled use of recreational facilities /Christian Youth Softball League. Motion carried on a 5- ayes, 0 -nays, 2- absent (Butler, Kowalewski) vote. CONSIDER 2011 TOURNAMENT APPLICATION /ANDOVER BASEBALL ASSOCIATION Mr. Haas requested the Park and Recreation Commission to consider approving the 2011 Tournament Application as requested by the Andover Baseball Association (ABA). The request is for a tournament for June 24 -26, 2011, Andover Station North Ball Field Facility (west and middle fields). There are no conflicts on the schedule and staff would recommend approval. Jason Saulsbury of ABA is aware of the use by the 2 men's baseball teams on Sunday nights and it should not be any issues or conflicts. Motion by Ramnath, seconded by Miskowiec, to approve the tournament application from Andover Baseball Association. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Butler, Kowalewski) vote. CONSIDER 2011 APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES /SUNSHINE PARK SKATE PARK COMPETITION Mr. Shaun Van Vark presented this item is in regard to considering an application for scheduled use of recreational facilities from the Andover Skate Park Association. The request is for July 9, starting at 5 p.m. Mr. Van Vark noted there is a $10 entry fee per participant. The top 3 finishers qualify for championship at the State Fair. Motion by Ramnath, seconded by Melberg, to approve application for scheduled use of recreational facilities /Sunshine Park skate park Competition. Motion carried on a 4 -ayes, 0 -nays, 1- present (Van Vark), 2- absent (Butler, Kowalewski) vote. CONSIDER 2011 APPLICATION FOR SCHEDULED USE OF RECREATIONAL /SUNSHINE PARK SKATE BOARDING DAY CAMP Mr. Shaun Van Vark reviewed the Andover Skate Park Association is requesting approval of an application for scheduled use of recreational facilities. The request is to use the skate park at Sunshine Park for a day camp on Wednesday, July 20, 2011 from 5- 8 p.m. Mr. Van Vark noted there is charge of $40 per participant. The required Certification of Insurance has already been provided by the applicant. Motion by Miskowiec, seconded by Ramnath, to approve application for scheduled use of recreational facilities /Sunshine Park Skate Park Competition. Motion carried on a 4- ayes, 0 -nays, 1- present (Van Vark), 2- absent (Butler, Kowalewski). r41 Regular Andover Park & Recreation Commission Meeting Minutes —dune 2, 2011 Page 3 © UPDATE ON SKATE PARKI08 -08 Mr. Haas provided an update regarding the status of the skate park. He stated staff is working with Sign Station to have the sign made and it should be done by the end of May. The Task Force has been looking at various ways to raise funds for additional equipment. Mr. Haas stated depending on the delivery of the skate park equipment, the Grand Opening for the skate park is still scheduled for Thursday, June 23` at 6 p.m. The skate board competition is still scheduled for Saturday, July 9 th at 5 p.m., which is part of the planned activities for the Andover Fund Fest. A skate board camp is scheduled for Wednesday, July 20, 2011 from 5 -8 p.m. Commissioner Van Vark is coordinating these events. OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on On -Going Projects, On- Hold Projects, Task Force Updates and Other Items of Interest. CHAIR'S REPORT Nothing to report. © ADJOURNMENT OF REGULAR MEETING Motion by Miskowiec, seconded by Ramnath, to adjourn the regular meeting at 7:20 p.m. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Butler, Kowalewski) vote. A Special Work Session Meeting of the Andover Park and Recreation Commission was called to order by Vice Chair Lindahl on May 19, 2011, at 7:20 p.m. Commissioners Present: Vice Chair Jim Lindahl, Andrew Melberg, Mark Miskowiec, Shan Ramnath and Shaun Van Vark, Commissioners Absent: Chair Ted Butler, Tony Kowalewski Also Present: Assistant Public Works Director, Todd Haas Others DISCUSS PARK COMPREHENSIVE PLANAND PARK CIPIPLAYGROUND EQUIPMENT REPLACEMENTS, CONTT, Mr. Haas reviewed at the last meeting, the Commission reviewed parks 37 thru 65. There are 2 additional parks that were not discussed at the last meeting and are new to the parks system since 2006. Park 66 is Hickory Meadows and the other facility that needs to be © included in the study is the City Hall Outdoor Hockey Facility. Regular Andover Park & Recreation Commission Meeting Minutes —June 2, 2011 Page 4 © Commissioner Miskowiec asked if Hickory Meadows could be sold and Mr. Haas stated it could not be sold as the property was donated as park property on the plat that was recorded at Anoka County. There will be additional homes constructed near the park. There is a developer that owns the adjacent property. The future zoning is R -4. The Commission requested some small playground equipment be added, along with benches, landscaping and possibly a small shelter and tetherball. The property should develop since there is city water and sewer. Mr. Haas stated the park could be irrigated. Mr. Haas noted the City Hall Outdoor Hockey Facility will need to be discussed with the Council as to whether it's in the park system or not. Mr. Haas suggested a trail be constructed for access to the site, concrete around the building due to erosion, additional parking stalls and possibly paving one of the rinks for roller blade hockey. Commissioner Miskowiec stated the governance of the area needs to be determined. Vice Chair Lindahl suggested landscaping. He suggested the hockey association participate in the funding of future improvements. Vice Chair Lindahl asked why it is only designated as a "park" now. Mr. Haas stated Andover Station North is not considered a park either. Commissioner Miskowiec suggested some landscaping to improve the drive -by look. The Commission agreed landscaping would be the only improvement planned at this time. This is City property and public works is responsible for routine maintenance. © The Commission will also need to discuss the philosophy in reviewing the replacement of playground equipment and renovations for rural and urban parks. This will be discussed at the next meeting which is scheduled for June 16 along with the draft of the future improvements that have been recommended by the Park Commission. A request from Jerry Kroll was received requesting a tennis court at Fox Meadows. Commissioner Ramnath stated it is a distance from the schools and a tennis court would be nice. Mr. Haas stated a tennis court would cost $50,000 - $75,000 with higher maintenance and lighting would be needed. Commissioner Miskowiec stated since there is only one request, staff is requested to contact Mr. Kroll and have him present a petition if this is something the neighborhood wants. Commissioner Van Vark asked if there was interest in tennis would the City have the option of lighting the school courts rather than constructing new courts. Commissioner Miskowiec asked Mr. Haas if any costs were found on synthetic turf. Mr. Haas stated there are only 4 companies that he was made aware of that makes it. Warranties among the different companies vary with the company. One field would cost approximately $500,000 - $700,000. Commissioner Van Vark suggested Fox Meadows would be a good park for this. One of the company owners (PolyTurf) indicated some groups charge a fee for use of the turf to help defray the cost. Commissioner Miskowiec suggested staff run the numbers to see if it is feasible. Commissioner Van Vark stated if it was in demand bathrooms would have to be upgraded and possibly a concession stand. A commitment from the Associations would be necessary. r_1 U Regular Andover Park & Recreation Commission Meeting Minutes —June 2, 2011 Page 5 ADJOURNMENT Motion by Miskowiec, seconded by Melberg, to adjourn the meeting at 7:55 p.m. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Butler, Kowalewski) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary Timesaver Off Site Secretarial, Inc. L u r�1 LJ