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HomeMy WebLinkAboutJune 16, 2011' %� DO VE' 'I� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLAN DOVER. MN. US Regular Park & Recreation Commission Meeting June 16, 2011 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (5/19/11) 4. Discuss 2012 -2016 Park Capital Improvement Plan, Cont. 5. Update Use of Fields by Adults 6. Update of Skate Park/08 -08, Cont. 7. Outstanding Items 8. 9. Chair's Report © 10. Adjournment 7:15 P.M. or Shortly ThereafterMorkshop Session A. Workshop Session 1. Discuss Park Comprehensive Plan and Future Playground Equipment Replacement/Discuss Philosophy of Park Development, Cont. x C A I T Y O F ND OVE PARKAND RECREATION COMMISSION MEETING — JUNE 16, 2011 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on June 16, 2011, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Tony Kowalewski, Jim Lindahl, Andrew Melberg, Mark Miskowiec Commissioners Absent: Shan Ramnath and Shaun Van Vark Also Present: Assistant Public Works Director, Todd Haas Others RESIDENT FORUM There were no comments at this time. Motion by Miskowiec, seconded by Melberg to close the resident forum. Motion carried on a 4 -ayes, 0 -nays, 2- absent (Ramnath and Van Vark) vote. APPROVAL OFMINUTES Mr. Haas noted the date for approval of minutes should be 6/2/11 and the meeting was called to order by Vice Chair Lindahl. Motion by Lindahl, seconded by Melberg, to approve the June 2, 2011 Park Commission minutes as revised. Motion carried on a 3 -ayes, 0 -nays, 2- present (Butler, Kowalewski), 2- absent (Ramnath, Van Vark) vote. DISCUSS 2012 -2016 PARKS CAPITAL IMPROVEMENT PLAN, CONT. Mr. Haas reviewed the Commission is requested to continue discussing the 2012 -2016 Parks Capital Improvement Plan (CIP). A projected fund balance sheet that was prepared by the Finance Department was distributed. The Commission should pay attention to the status of 2011 end of the year balance which is estimated at this time to be around $138,805. Based on the discussion from the last meeting, the Commission did discuss two projects they would be interested in. The two projects are as follows: Regular Andover Park & Recreation Commission Meeting Minutes —June 16, 2011 Page 2 l_J Sunshine Park West Parking Lot — Paving of half of the parking lot which is currently gravel. The estimate to complete this is about $35,000. Staff recommends this project as top priority of the two that have been suggested. Prairie Knoll Park Building Expansion — This project would be beneficial to the community. The existing warming house section of the building is small and needs to be expanded to accommodate the high use by the hockey association, the rink rat hockey players when the rink is not scheduled by the association, the free skaters and individuals that are using the sliding hill. The estimated cost to expand the west end of the building is $32,500. Mr. Haas reminded the Commission there are some parks that still need access to meet ADA requirements such as Pleasant Oaks and Rose Parks. Also, the Public Works Parks Department has expressed concern in the past that some of the parks need to be updated with a paved surface parking lot. Besides Sunshine Park that needs to be paved, Prairie Knoll Park also has been mentioned by the Parks Department as a concern since the park is being used as a year round facility. Mr. Haas reviewed the budget impact. Ms. Beth Higgins, 14454 Evergreen St NW, lives in the Hickory Meadows neighborhood. She stated there are 10 -11 houses and there are 22 children in the neighborhood with 19 being 5 years and younger. There are no sidewalks to walk to parks. She believes there is a lot available for a park. Chair Butler asked what they would like in the park. Ms. Higgins stated playground equipment. No shelter or basketball court would be necessary. Perhaps a picnic table or benches would be nice. Ms. Higgins stated the neighborhood is growing. There are 5 -6 stay -at -home moms and she believes a park would get a lot of use. Mr. Haas noted the size of the undeveloped park is approximately .5 acres. He stated on the planning list was playground equipment, irrigation, small picnic shelter. Commissioner Lindahl stated the plan was to develop the park after the west area was developed. The development will go all the way to Prairie Road with possible expansion to the City of Ham Lake. Chair Butler asked how many lots are there currently and Ms. Higgins responded 25 lots. Mr. Haas stated they are looking at a trail corridor. A small section of the trail is constructed. Corinne Buffham, 202 -144 Avenue West stated her biggest concern is there is no trail to © Prairie Road. Regular Andover Park & Recreation Commission Meeting Minutes —June 16, 2011 Page 3 ® Commissioner Kowalewski asked if a trail was established how long it would have to be. Ms. Buffham responded it is approximately one -half mile. There is a trail easement. There is no trail from Prairie Road to Andover Blvd. Mr. Haas stated there is no Anoka County Highway Department plan at this point (5 year plan) to do any upgrades to those roads. Chair Butler thanked the neighborhood representatives for coming and their statements will be considered in the CIP. Mr. Haas stated the Finance Department is hoping for some direction. This discussion can be added to the July 7 Park & Recreation Commission meeting for further consideration. Motion by Butler, Seconded by Miskowiec, to table consideration and recommendation to the Finance Department until the July 7, 2011 Commission meeting. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Ramnath and Van Vark) vote. UPDATE USE OF FIELDS BYADULIS Mr. Haas provided an update regarding use of fields by groups not associated with any of the youth groups or associations within Andover. The north soccer field at Sunshine Park had been over used and is currently shut down. A sign is posted stating the field is closed. Only a few of the adults from one of the adult soccer groups are from Andover. One of the fields at Sunshine Park is being used by adults on Saturday afternoons. Mr. Haas was also informed that the high school lacrosse team had been using Prairie Knoll. Mr. Haas spoke with the Activities Director at the high school and suggested they use their own school fields. UPDATE ON SKATE PARK108 -08 Mr. Haas provided updates as follows: There was media coverage on the skate park on KSTP News. There was also an article in the Star Tribune. The skate park sign with rules was posted this morning. The Grand Opening is scheduled for Thursday, June 23` at 6 p.m. Commissioner Kowalewski stated he was contacted by Commissioner Van Vark who said a collection for Joplin, MO relief will be held during the Grand Opening. It was noted the equipment was installed. There have been some problems with bikes on the equipment which has caused some minor damage to the Dragon Back. The bikers would like their own facility. S Regular Andover Park & Recreation Commission Meeting Minutes —dune 16, 2011 Page 4 ® Mr. Haas is researching extending the irrigation to the grass near the skate park. The cost is estimated to be $800. Mr. Haas encouraged the Commissioners to stop by the park and speak with the kids using the facility. Commissioner Kowalewski requested a bike rack be put in the skate park. OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on On -Going Projects, On- Hold Projects, Task Force Updates and Other Items of Interest. CHAIR'S REPORT Commissioner Melberg stated Happy Father's Day to all residents. Commissioner Kowalewski reminded bikers to be careful of walkers on the trails. Chair Butler stated he has looked at the new website and there may be a problem with the links to the park information. ADJOURNMENT OF REGULAR MEETING © Motion by Kowalewski, seconded by Miskowiec, to adjourn the regular meeting at 7:35 p.m. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Ramnath and Van Vark) vote. A Special Work Session Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on June 16, at 7:40 p.m. Commissioners Present: Chair Ted Butler, Tony Kowalewski, Jim Lindahl, Andrew Melberg, Mark Miskowiec, Commissioners Absent: Shan Ramnath and Shaun Van Vark. Also Present: Assistant Public Works Director, Todd Haas Others DISCUSS PARK COMPREHENSIVE PLANAND PARK CIPIPLAYGROUND EQUIPMENT REPLACEMENTS, CONT. The Park and Recreation Commission is requested to continue discussing the Park Comprehensive Plan and the Park CIP for playground equipment replacement. At the last meeting, the Commission finished its review for the 66 parks and City Hall Outdoor Hockey Complex. Mr. Haas provided an updated version of the future facilities plan for © review one more time. He distributed a copy of the 2010 Existing and Future Park Facilities Chart. Regular Andover Park & Recreation Commission Meeting Minutes —June 16, 2011 Page 5 S A discussion of the undeveloped park area for Hickory Meadows was held. The Hickory Meadows area will be developed more in the future. Chair Butler suggested an area be mowed and $5- 10,000 of equipment be added and ask the developer if they would contribute to the park. Mr. Haas indicated that the original developer of the project was not able continue due to lack of financing. The company that that was financing the project has now taken over the development but most likely will not break even therefore making it difficult for them to make a donation towards the park improvement. Commissioner Lindahl stated the equipment for 2 -5 year olds would be good for now. Mr. Haas suggested perhaps the neighborhood may want to make a contribution. Chair Butler asked what the cost would be for 2 -5 year old equipment and a fall zone. Mr. Haas stated approximately $8000. Mr. Haas suggested $12,500 be set aside for this park. Mr. Haas will research the amount of dedication to this park and bring to the next meeting along with some equipment choices. Commissioner Kowalewski suggested a bench and picnic table be included along with swings. It would not be done until spring. © Chair Butler asked about #67 the City Campus Hockey Rink and a parking lot. Mr. Haas stated in previous meetings it was determined a parking lot was not needed. A discussion of putting concrete in a hockey rink was held and it was suggested the associations pitch in for concrete if they want it. Mr. Haas stated the items shown in red were the additions. Those items without dollar amounts will be verified later. Mr. Haas stated after this list is finalized a joint meeting will be held with the Council to review. There was a discussion on synthetic turf The Associations will be contacted and items would be discussed. Some research would be done regarding a dome over a synthetic turf. Staff will be visiting some other sites to look at their facilities. Mr. Haas noted many domes are being built in Twin City communities. Commissioner Miskowiec asked where a dome could be put. Chair Butler stated either the City Hall campus by public works, or the area east of the ball fields along Hanson Boulevard at Andover Station North. It was noted that a few of these domes are built on EDA owned land. The Commission agreed it would be an asset to the City. Proving the demand would be necessary and obtaining indications from the Andover youth associations and surrounding communities would create that demand. Hopes are the facility would pay for © itself. This will be discussed further in upcoming workshops. Regular Andover Park & Recreation Commission Meeting Minutes —June 16, 2011 Page 6 U Commissioner Lindahl stated the construction period would be shorter than other buildings and it would be making money sooner. There would be some advertising revenue. Chair Butler suggested the monies on the CIP set aside for irrigation remain. ADJOURNMENT Motion by Melberg, seconded by Miskowiec, to adjourn the meeting at 8:30 p.m. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Ramnath and Van Vark) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc. H H