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HomeMy WebLinkAboutSeptember 15, 20110 PARKAND RECREATION COMMISSIONMEETING — SEPTEMBER I5, 2011 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on September 15, 2011, 7:07 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Tony Kowalewski, Andrew Melberg, Mark Miskowiec, Shan Ramnath and Shaun Van Vark Commissioners Absent: Vice Chair Jim Lindahl Also Present: Assistant Public Works Director, Todd Haas Others RESIDENT FORUM There were no comments at this time. Motion by Ramnath, seconded by Miskowiec, to close the resident forum. Motion carried on a 6 -ayes, 0 -nays, 1- absent ( Lindahl) vote. APPROVAL OFMINUTES There were no changes. Motion by Kowalewski, seconded by Ramnath, to approve the August 18, 2011 Park Commission minutes as presented. Motion carried on a 4 -ayes, 0 -nays, 1- absent ( Lindahl) 2- present (Melberg and Van Vark) vote. UPDATE OFANOKA COUNTYPROPERTY/ROUND LAKE BOAT LANDING Mr. Haas reviewed this item is an update in regards to the Anoka County properties located on Round Lake on the east side of the lake near the boat landing. He stated the City Council at their last meeting has recommended working with Anoka County to have the three properties deeded over to the City of Andover. It will take a couple of months to make this happen as County Staff will need to present this to various committees before it is presented to the County Board for approval. Mr. Haas stated no action is p necessary by the Park and Recreation Commission. Regular Andover Park & Recreation Commission Meeting Minutes — September 15, 2011 Page 2 0 Mr. Haas stated he received a call from John Von DeLinde who is the Director of Parks and Recreation for Anoka County and he is very interested in seeing this happen. UPDATE REGARDING INTEREST INARTIFICL4L TURFAT ONE OF THE PARKSIFACILITIES Mr. Haas reviewed this item in regards to the upcoming meeting that is scheduled with various associations in October to continue discussing interest of artificial turf at one of the parks or other city facilities. Mr. Haas stated the association representatives that were at the July Park and Recreation Commission meeting were given about two months to talk to their boards to determine the interest and commitment for having artificial turf at one of the parks or other city facilities. He reminded the Commission the meeting with the various associations is scheduled on Thursday, October 6, 2011 and will start at 6:30 pm before the regularly scheduled meeting. Staff was just notified that is the evening as homecoming for Andover High School. Mr. Haas stated staff will be sending a reminder to the associations /groups later this week about the meeting and to remind them that if they have not discussed this with their board that they will need to do so before the meeting. Mr. Haas stated to date the only response has been from Andover Baseball Association. Commissioner Miskowiec suggested Oct 20, but Mr. Haas stated that falls during school MEA. Commissioner Kowalewski suggested a Wednesday. Mr. Haas stated there are no meetings scheduled on Wednesday, October 5, 2011. Chair Butler suggested the workshop with the associations be held on October 5, 2011 and move the one agenda item from the regular meeting of October 6, 2011 to October 5, 2011. OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on On -Going Projects, On- Hold Projects, Task Force Updates and Other Items of Interest. Commissioner Van Vark commented the Skate Park is getting a lot of use. Commissioner Kowalewski asked if there was a shutdown date for the skate park and Mr. Haas stated when it snows they will be done. Some bikes are still riding on the equipment and they have been continuously requested not to use the ramps with bikes. CHAIR'S REPORT Commissioner Kowalewski announced the Run/Walk on Sunday. The proceeds from the Run/Walk go as a scholarship to the high school to a student entering the medical field. Regular Andover Park & Recreation Commission Meeting Minutes — September 15, 2011 Page 3 © Chair Butler asked about the proceeds from the cell tower at Rose Park. If it is setting on park dedicated land the proceeds should go back to the Park Improvement Fund to be used directly for this park. ADJOURNMENT OF REGULAR MEETING Motion by Ramnath, seconded by Miskowiec, to adjourn the regular meeting at 7:22 pm. Motion carried on a 6 -ayes, 0 -nays, 0- absent ( Lindahl) vote. A Special Work Session Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on September 15, 2011, at 7:25 p.m. Commissioners Present: Chair Ted Butler, Tony Kowalewski, Andrew Melberg, Mark Miskowiec, Shan Ramnath, and Shaun Van Vark Commissioners Absent: Vice Chair Jim Lindahl Also Present: Assistant Public Works Director, Todd Haas Others DISCUSS PARK COMPREHENSIVE PLANAND FUTURE PLAYGROUND Q EQUIPMENTREPLACEMENTIDISCUSS PHILOSOPHY OFPARK DEVELOPMENT, CONT. Paving of Park Parking Lots Chair Butler stated there was some concern from the Council on the paving of some of the parking lots. Commissioner Miskowiec stated there may have been some confusion on the part of some of the Council that this was a budget plan rather than a dream list. The Commission was requested to review the comprehensive plan. Chair Butler suggested the paving remain in the comprehensive plan. Commissioner Kowalewski asked if a prioritization should be done. Chair Butler stated the 5 year CIP is where we would prioritize. Commissioner Miskowiec suggested the parking lot paving be retained in the Comprehensive Plan as written. Commissioner Melberg asked how many of the parks would remain unpaved. Commissioner Miskowiec stated it was determined as to the amount of usage in the park. Hawk Ridge, Timber Trails, and Lund's North parks were discussed. Chair Butler suggested if one were to be removed from the list of paving it would be Lund's North. Commissioner Melberg asked about Pleasant Oaks. Commissioner Ramnath stated there is another park 3 blocks from Pleasant Oaks. Rose Park should remain on the list as it will most likely be used as a year round facility at some point in the future. Commissioner Melberg suggested Pleasant Oaks and Lund's North be removed from the paving plan. It was the consensus of the Commission to remove Pleasant Oaks and Lund's North from the paving plan. Regular Andover Park & Recreation Commission Meeting Minutes — September 15, 2011 Page 4 © Maintenance Sharing and Improvements Chair Butler stated they could look at ways of working with other communities to share parks. Mr. Haas stated currently equipment is shared among communities. Chair Butler stated he could see where for scheduling purposes the communities could work together. Commissioner Miskowiec suggested linking some of the trails. Mr. Haas stated there is already a comprehensive plan showing connections of the trails with the neighboring communities that is included in the transportation plan. Surrounding Community Demographics and Amenities Activities for Older Residents Chair Butler stated the Commission is doing that currently. The neighbors are involved in changes made to parks in their neighborhoods. Commissioner Miskowiec suggested shuffleboard or horseshoes be added for the older residents in some of the parks. The trails are currently being utilized by older residents. Five Year Plan for the Parks and Stick to It Chair Butler stated the five year plan is reviewed every year. Budgets and plans change and predictions cannot be made. That is why the plan is reviewed every year and adjusted as necessary. When the budget is cut sometimes newly merging priorities take the money over items in the plan. © Shelters /Grills in higher density areas Chair Butler stated in the comprehensive plan shelters are planned but when it comes to the time planned for the improvement the residents are surveyed as to their desires. Commissioner Van Vark asked how much a grill cost and Mr. Haas stated around $200. Mr. Haas noted the grills at Sunshine Park get the most use where at Prairie Knoll Park they do not get used at all. Dugouts for the ball fields There are planned dugouts at Shadowbrook, Sunshine Park and ASN. Chair Butler stated they would be nice to have but then soccer, football, lacrosse may want to have shelters of some type for their teams. Commissioner Kowalewski asked if the associations could contribute to some of these things. Mr. Haas stated if the associations want it bad enough they will pay for it. Chair Butler stated a brick dugout is much more attractive than metal or wood. Parks serving neighborhoods within one mile Chair Butler suggested they stick with the wording in the plan. Lighting of Sunshine Parking Lot The field lights have a timer for shutoff at 10:30 —11:00 pm. Once they are shut off they cannot be turned back on. Mr. Haas stated there will be a request for a security light to be installed at one of the entrances. Commissioner Kowalewski asked if the lights could be run along the outside borders of the park. Mr. Haas stated that is possible but there are © also some medians that need lighting. Commissioner Melberg stated since the light was Regular Andover Park & Recreation Commission Meeting Minutes — September 15, 2011 Page 5 © installed there has been no complaints or concerns. Chair Butler suggested lighting of the entire parking lot at this time is not necessary but could be looked at down the road. I• Ia711/J7�` /u� /�h`/iy Motion by Ramnath, seconded by Miskowiec, to adjourn the meeting at 8:05 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- absent (Lindahl) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary Timesaver Off Site Secretarial, Inc. H