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January 5, 2012
1685 CROSSTOWN BOULEVARD N.W, • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting January 5, 2012 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (12/1/12) 4. Consider Application for Scheduled Use of Recreational Facilities /Constance Free Church 5. Consider Application for Scheduled Use of Recreational Facilities /Andover High School Spanish Club 6. Consider Application for Scheduled Use of Recreational Facilities /Andover Huskies Youth Hockey Association Jamboree 7. Consider 2012 Tournament Applications for Softball /Baseball 8. Update of Pleasant Oaks Park Improvements 9. Update of Woodland Meadows Park Improvements 10. Outstanding Items 11. 12. Chair's Report 13. Adjournment • F LNDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer Z FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 4. Consider Application for Scheduled Use of Recreational Facilities /Constance Free Church DATE: January 5, 2012 INTRODUCTION This item is in regard to considering approving the attached Application for Scheduled Use of Recreational Facilities for use of the hockey rink as requested by Constance Free Church. DISCUSSION The day that has been requested is as follows: • Wednesday, February 22, 2012 from 6:00 pm- 9 pm at Prairie Knoll Park. Note: Since the rinks are not open Wednesday's, the church will need to check out the necessary keys. A key deposit will be required for the warming house portion of the building and for the rink lights. Since this is a one -day request, the Commission may want to consider waiving the requirements that are to be submitted as part of the Guidelines to use the facility. Also attached is the proposed revised 2011 -2012 hockey rink schedule. ACTION REQUIRED The Park & Recreation Commission is requested to approve the Application for Scheduled Use of Recreational Facilities for use of the hockey rink at Prairie Knoll Park as requested by Constance Free Church. Respectfully submitted, Todd J. Haas Cc: Mike Howard, Constance Free Church (sent by e-mail) Attachment: Application for Scheduled Use of Recreational Facilities, Revised 2011 -2012 Hockey Rink Schedule✓ Zoll - Za ! Z �Fo clue y S�G- ed �L ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of Association President _0 tAbW04_j Print Name Association Presiden Signature (required) Date CA Phone (Home) (Worl n (Mobile) (E -mail) bwc ns cue, 0 City 'lie 0v24_ State M m Z ljo —SE 3b Li' APPLICATION DUE DATES FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE - SECOND THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND. BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first - served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year Number of participants expected from Andover this year Number of participants in program last year DEC - 7` Number of participants from Andover last year CITY OF ANDOVE Age brackets for participa d 1 Wwa*a Number of g fields /rinks needed per week this year , dr+s M Orcuv 0- rr(�,e�(� a o la a�l� Time slot desired (list 2 choices) 1. (a nY,n — 9 n Ian List specific fields /rinks being requested (refer to attached listing) 2 Number of practice fields /rinks needed per week this year Time slot desired (list 2 choices) List specific fields /rinks being requested (refer to attached listing) 1. 2. Note: Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS, Approved: 1/2000 Revised 8120109 fielduse.doc 2 o Z cn cn 1 n m n n _ c " ~ m ; n X X N as i� 3 CO a � D a x °o o m :3 o_ — X DC tic �O Z lz � cn NNN V4 0 CD oD oD oD oD m ,� C C cn u, cn cn C' ; �s 3 oD oD oD o D r z p �° oo = 6 = & = oo = i- i -0 °� D °� D z _0 l 3 ic m CL ° z p z 0 m n N 0 ; 0 v env Ln q, Ul �, m -n n 5�m o= o= o= > N z z z p o oD cD cD .. co �D o IC', IN0 X �O m� v T - m d o�� 0 � ca X Cn 1 ! cn'. 3 F3 0' 0 v F3 0 - o 3 K m w CO) ♦ ^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 5. Consider Application for Scheduled Use of Recreational Facilities /Andover High School Spanish Club DATE: January 5, 2012 INTRODUCTION This item is in regard to considering approving the attached Application for Scheduled Use of Recreational Facilities for use of the hockey rink as requested by Andover High School Spanish Club. DISCUSSION The day that has been requested is as follows: • Saturday, January 14, 2011 from 11:00 am- 1:00 pm at City Hall Complex East Rink. Note: The rinks do not officially open until 1 pm. So if the group wants to use the warming house, it will be necessary to bring a key deposit. Since this is a one -day request, the Commission may want to consider waiving the requirements that are to be submitted as part of the Guidelines to use the facility. Also attached is the proposed revised 2011 -2012 hockey rink schedule. ACTION REQUIRED The Park & Recreation Commission is requested to approve the Application for Scheduled Use of Recreational Facilities for use of the east hockey rink at City Hall Complex as requested by Andover High School Spanish Club. Respectfully submitted, Todd J. Haas Cc: Janel Schiferli, Andover High School Spanish Club (copy sent by e-mail) Attachment: Application for Scheduled Use of Recreational Facilities, Revised 2011 -2012 Hockey Rink Schedule/ ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of Association Presid Association Preside Print Name Address Ndov rii a k i City Glr State (N(Iy zip 5530�f n .us APPLICATION DUE DATES FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, . BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE - SECOND THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached) requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first- served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year Number of participants expected from Andover this year 20 Number of participants in program last year 3D Number of participants from Andover last year 30 _ DEC - 9 2011 Phone (Home) 4 3..2 - I PGA (Work) M -506 . P533 (Mobile) (E -mail) AhP,� 4rh; Cr G'�Dar+ek� Age brackets for participation__ — /Z?il- 1 Number of game fields /rinks needed per week this year. Indicate season start and end Time slot desired (list 2 choices) rig � -tom :00 nw" List specific fields /rinks being requested (refer to attached listing) Number of practice fields /rinks needed per week this year N /A Time slot desired (list 2 choices) 1. A- 2. Q VA List specific fields /rinks being requested ' refer to attached listing) 1. tJ P 2. N A Note: Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 8120109 fielduse.doc 2 Zo g co) ! co) 0 m 0 0 2 x M PP y CL CD N w a a - n CL a *< *< s � CL 0 0 0 X X 0 fD C �', m CD � C C m m v, �, cn CA o '2 j' i' °D 0° E I C Cl) ANN o 2 C) o S O 2 r m boo - _ _0 -0 .-j O m N M m N cn q, cn cn C 22 X 3 3 o D o D o D o D z { IC cn w y w w 2 D w o 2 D 0 2' D w o g _0 D m n r N 3 T � z cn m oC /) o (D � X 0 to � -4 z w w� m n Cl) = n � m CD CD z j O 7a a 0 C31 cn CA cn a0 o 5 �'� °_ °_ ° z °_ z y c o� ao 80 6 00 i c x n C O C p o 2 C w p2 02 C N � � �D �D 2 Or w m m e� CL 0 CRT eo r �� o 3 a w n 0 n 0, T_� a1 st C �� 0 . 0 M NN NN. 3 OO OO' CD m N F m to I cs) z I I MOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer D63 FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 6. Consider Application for Scheduled Use of Recreational Facilities /Andover Huskies Youth Hockey Association Jamboree DATE: January 5, 2012 INTRODUCTION The Park and Recreation Commission is requested to consider approving the attached Application for Scheduled Use of Recreational Facilities (City Complex Outdoor Hockey Rinks) as requested by the Andover Huskies Youth Hockey Association ( AHYHA) for a youth hockey jamboree on January 20"' and 21 DISCUSSION Attached is the application received from AHYHA. The days that are being requested is as follows: • Friday, January 20, 2012 from 5 pm to close at City Complex outdoor hockey rinks (both east and west rink). • Saturday, January 21, 2012 from 8 am to 6 pm at City Complex outdoor hockey rinks (both east and west rink). Also attached is the proposed revised 2011 -2012 hockey rink schedule. ACTION REQUIRED The Park & Recreation Commission is requested to approve the Application for Scheduled for Use of Recreational Facilities at City Complex Outdoor Hockey Rinks for AHYHA Youth Hockey Jamboree. Respectfully submitted, Todd J. Haas cc: Jason Hemp, AHYHA (copy sent by e -mail) Attachment: Application for scheduled use of recreational facilities, Revised 2011 -2012 hockey rink schedule :;/ ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities AHYHA Association President Jason Hemp Phone (Home) 763 - 862 -3190 Print Name Phone (Work) 763- 434 -8822 Phone (Mobile) 612 -598 -2819 Association President fa'lal (E -mail) president(c.Dahyha com S� nature (required) Date Address 15200 Hanson Blvd NW City Andover State MN Zip 55304 APPLICATION DUE DATES FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first - served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 433 Number of participants expected from Andover this year 420 Number of participants in program last year 425 Number of participants from Andover last year 418 Age brackets for participation 4 -15 DEC 13 2011 Number of game fields /rinks needed per week this year. Indicate season start and end dates December 15 through ice out Time slot desired (list 2 choices) 1. Friday January 20 S pm till close 2. Saturday January 21 8 am to 6pm List specific fields /rinks being requested (refer to attached listing) 1. New outdoor ice facility rinks 1 & 2 Number of practice fields /rinks needed per week this year. Time slot desired (list 2 choices) FA List specific fields /rinks being requested (refer to attached listing) Note: Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and /or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 8120109 Revised 4120111 fielduse.doc 2 0 y !� a a s r. o o '�' m -n a� �-� O 3' 0 a `.� y X X = 0 O o Z r C W D; CD M—a c�IC c " 'Q , a) o� CD o o D 0 D o D o D � O N m = �C', NNjNN s0� p2 0= o = C) Z �mll N000 D' D D D c N o m N 3 O o cn cn v, cn C� �� 3 • a o °°� D 2 0 °? D 2 o D 2 C) 21 � x 3 0 3 s0 o= oI x �o= o= , C m h D ' Z � � 3 � I Ov vi 330 - 10 ,o j .o v O < m Ofn <n x v n� n��'I'o a Iv Z z o a c� xx!O Z! m '', * -a m X C/) w 0 =' 70 m n a -� n � Nm „* m n y m v v cJ w w w M IM x 3 v o m O° 45 w� W-<' w� w� ic x j7C 0 C C • m -. c 0 0 C)D Nn A a p p •� Q 3 0 zw C r m d 'vx b1 0 CD CL IX c �. cow C = o sD, IO is 01 o �I - 7 - 1 ' nl'O \ N ID / a 3 1 3 0 0 0 0 r► �D x N IV � � s ' I � I IZ II i I ANL15 6W^� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission Cc: David D. Berkowitz, Director of Public Works /City Engineer ` FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 7. Consider 2012 Softball /Baseball Tournament Applications DATE: January 5, 2012 INTRODUCTION This item is in regard to considering the attached softball /baseball tournament application forms for the upcoming 2012 softball /baseball season as requested by the Andover Athletic Association and Andover Baseball Association. DISCUSSION The earliest the associations can submit is December 15 for the following summer. The City has received applications from the Andover Athletic Association and Andover Baseball Association for tournaments for the upcoming season. Listed below are the tournaments that have been requested. The ABA tournaments are shown in bold. - May 5- 6 /AAA/Andover Spring Tournament/Fields 1 -6 at Sunshine Park and City Hall Field #7 - May 19- 20 /AAA/AAA Preseason Tournament/Fields 1 -6 at Sunshine Park and City Hall Field #7 - June 1- 3 1ABA19U -12U In -House Midseason Tournament/Fields 1 -6 at Sunshine Park, City Hall Park Complex -Field #7, ASN Ball Fields (east field only), Hidden Creek North Park, Shadowbrook East Park (north and south fields) - June 15- 17 /ABA/USSSA State Tournament 10AA and 11AA Mid Summer Classic /Fields 1 -6 at Sunshine Park - June 23- 241ABA/14 & 15 Rec. Mid - Season Tournament/ASN Ball Fields (west and middle fields only) - July 13- 15 1ABA18U, 10U & 12U End of Season of Tournament and Jamboree /Fields 1 -6 at Sunshine Park, ASN Ball Fields (east field only), Hidden Creek North Park - July 13- 15 /ABA115AA Gopher State Tournament of Champions /ASN Ball Fields (west and middle fields only) - July 20- 22 /ABA114AAA Gopher State Tournament of Champions /ASN Ball Fields (west and middle fields only) - July 20- 22 /ABA/6 -7'sU Jamboree and 9U & 11U End of Season Tournament and Jamboree /Fields 1 -6 at Sunshine Park - July 25 /ABA/Skills Night and All -Star Games /Fields 1 -6 at Sunshine Park - July 27- 29 /AAA/AAA End of Season Tournament/ Fields 1 -6 at Sunshine Park and City Hall #7 - August 3- 5 1ABA/MYAS State Rec. Championship 14 & 15 year olds /ASN Ball Fields (west and middle fields only) - August 10- 12 /ABA/14U -15U GSBL All -Star Weekend /ASN Ball Fields (west and middle fields only) Note: The Andover Family Fun Fest is scheduled for July 13 & 14. ACTION REQUIRED The Park & Recreation Commission is requested to consider approving the attached tournament application forms from the Andover Baseball Association and the Andover Athletic Association. Respectfully submitted, Todd J. Haas Cc: Pat Wilson, AAA (Item was sent by e-mail) Jason Strasser, AAA (Item was sent by e-mail) Jason Saulsbury, ABA (Item was sent by e-mail) Brad Schotzko, ABA (Item was sent by e-mail) 20 t VaR6 ll 16.se_"YS[ 2012 TOURNAMENT APPLICATION FORM S°L"V—QAL— (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: ri '! f 'v S¢ �' i i✓, -> 7 TOURNAMENT ORGANIZATION: _ Iq TOURNAMENT SPONSOR: /� R TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 (print name): r1! / t" ' /_j �''_ ADDRESS: ! 1 / l y(� t n TOURNAMENT DIRECTOR #2 (print name): ADDRESS: // ` / /,-/?- L.- CITY, STATE, ZIP CODE: CITY, STATE, ZIP CODE: �► ��� ' `� hry "� PHONE: 7 3 � j Sly 11 PHONE: L13,. I�'`I1 EI22� "! tzyy (home) (work) (mobile) (home) (work) (mobile) E-MAIL: 2V- ':.5 { , xv� k E-MAIL e i� L: + b� S �'K f Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover DATES OF TOURNAMENT: S PARK FEES AND USAGE Fees are as follows (Check A or B) 0 A. No Field Maintenance 0 Adult - $275.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field Youth - $275.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s). _ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. 0 B. With Field Maintenance D Adult - $650.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field 0 Youth - $650.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damage Deposit Fees (Check A or B) 0 A. $500 Profit Organizations B. $250 Non - Profit Organizations DEC -23 2011 Park usage as follows (Check fields requested to be used) Softball Fields 0 Eveland Fields -North Field 0 Eveland Fields - Middle Field 0 Eveland Fields -South Field Sunshine Park- Diamond No. 1 , Wunshine Park - Diamond No. 2 Sunshine Park- Diamond No. 3 4 Sunshine Park - Diamond No. 4 -Sunshine Park - Diamond No. 5 , Sunshine Park - Diamond No. 6 *City Hall Park Complex #1- Diamond No. 7 Baseball Fields 0 Andover Station N. Ball Field Facility -West Field 0 Andover Station N. Ball Field Facility - Middle Field 0 Andover Station N. Ball Field Facility -East Field 0 Hidden Creek North Park 0 Pine Hills Park 0 Shadowbrook East Park -South Field 0 Shadowbrook East Park -North Field Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. 0 If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works (I Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location /distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non -profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor. If the tournament organization is requesting a Non - Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non - Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at (763) 755 -5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. • The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. • During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. • Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at www.ci.andover.mn. us City Code Title 8 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARFS..QR CITY HALL PARK COMPLEX NO ALCOHOL ) r ' DATE ! TOURNAMENT DIRECTOR #1 (signature) DATE TOURNAMENT DIRECTOR #2 (signature) Rovicorl. 11/79111 2012 TOURNAMENT APPLICATION FORM eaj� (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) z NAME OF TOURNAMENT: TOURNAMENT ORGANIZATION: 4 q A TOURNAMENTSPONSOR: 1-1411 TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): (print name): ADDRESS: 6 l , '1 ( iV L CITY, STATE, ZIP CODE: ^ J PHONE: ., ( S L_ (home) (work) E -MAIL: E -MAIL: Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover 0 DATES OF TOURNAMENT: 1'r?U % -'7 - 0 PARK FEES AND USAGE Fees are as follows (Check A or B) 0 A. No Field Maintenance 0 Adult - $275.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field JkYouth - $275.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s). Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. 0 B. With Field Maintenance 0 Adult - $650.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field 0 Youth - $650.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. ADDRESS: I ( `1( l� Z /qv CITY, STATE, ZIP CODE: C ^{ a -y' PHONE: `( 3 ( t) `ij t om ( &,1 71i f' (mobile) (home) (work) (mobile) Damage Deposit Fees (Check A or B) 0 A. $500 Profit Organizations DEC-2 3 2011 B. $250 Non - Profit Organizations Park usage as follows (Check fields requested to be used) Softball Fields 0 Eveland Fields -North Field 0 Eveland Fields - Middle Field 0 Sunshine Park - Diamond No. 2 0 Sunshine Park - Diamond No. 3 0 Sunshine Park- Diamond No. 4 0 Sunshine Park- Diamond No. 5 0 Sunshine Park - Diamond No. 6 0 City Hall Park Complex #1- Diamond No. 7 Baseball Fields 0 Andover Station N. Ball Field Facility-West Field 0 Andover Station N. Ball Field Facility- Middle Field 0 Andover Station N. Ball Field Facility-East Field 0 Hidden Creek North Park 0 Pine Hills Park 0 Shadowbrook East Park -South Field 0 Shadowbrook East Park -North Field Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. 0 If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. ! 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location /distance of pitching rubbers and /or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non - profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor. If the tournament organization is requesting a Non - Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non - Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at (763) 755 -5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at www.ci.andover.mn.us City Code Title 8 Chapter NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE-PARK OR CITY HALL PARK COMPLEX NO ALCOHOL DATE j DATE Rcvicorl. 11 /99141 )URNAMENT DIRECTOR #11 #2 (signature) 2012 TOURNAMENT APPLICATION FORM DEC 14 2011 (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: Ald Is 69111 / v A TOURNAMENT ORGANIZATION �/Yt / A?kll � / TOURNAMENT SPONSOR: A�dad�k &� // /955,00 �� TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 (print name): BRAD SCHOTZKO ADDRESS: I5 /y'o?''`� CITY, STATE, ZIP CODE: ANDOVER, MN 55304 TOURNAMENT DIRECTOR #2 (print name): JASON SAULSBURY ADDRESS: 13373 LILY ST. NW CITY, STATE, ZIP CODE: ANDOVER, MN 55304 PHONE: (763)413 -3537 ( 651)789 -7080 (612)619 -9761 PHONE: ( 763)712 -5758 (612)868 -9101 (612 )668 -9101 (home) (work) (mobile) (home) (work) (mobile) E -MAIL: SCHOTZ600(EDGMAiLC.OM E -MAIL: JASON SAULSBURY(dGMAIL.COM Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover) / DATES OF TOURNAMENT: �3Z//LQ — 3 29, PARK FEES AND USAGE Fees are as follows (Check A or B) O A. No Field Maintenance 0 Adult - $275.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field O Youth - $275.00 tournament fee for the park (*), plus a$100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s). /I Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. 0 B. With Field Maintenance 0 Adult - $650.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field 0 Youth - $650.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the fields) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the Chalker, chalk and batter's box during the duration of the tournament. Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damage Deposit Fees (Check A or B) 0 A. $500 Profit Organizations 0 B. $250 Non - Profit Organizations Park usage as follows (Check fields requested to be used) Softball Fields 0 Eveland Fields -North Field 0 Eveland Fields- Middle Field 0 Eveland Fields -South Field XSunshine Park - Diamond No, 1 ASunshine Park - Diamond No. 2 ASUnshine Park - Diamond No. 3 Sunshine Park - Diamond No. 4 Sunshine Park - Diamond No. 5 Sunshine Park - Diamond No. 6 XCity Hall Park Complex #1- Diamond No. 7 Baseball Fields 0 Andover Station N. Ball Field Facility -West Field 0 Andover Station N. Ball Field Facility- Middle Field Andover Station N. Ball Field Facility -East Field ,Zlidden Creek North Park 0 Pine Hills Park ;6KShadowbrook East Park - South Field ,B$hadowbrook East Park -North Field Note: if your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location /distance of pitching rubbers and/or base locations.) /'._i _ L'_.c/4/i/ All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non - profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250,00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor. * If the tournament organization is requesting a Non - Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non - Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City. If further information is needed, please contact the Parks Coordinator at (763) 755 - 5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. • The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. • During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. • Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at www.ci.andover.mn.us City Code Title 8 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX DATE /V////42 _ DATE Revised: 11/22/11 ,Ce3t t•.txtt Sch� 2012 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) DEC 14 2011 (Please print or type all information) NAME OF TOURNAMENT: /y W 7 a �lISSsA 5 � TOURNAMENT ORGANIZATION: � q Z"Am &SB�� f /SSO"�1�'? TOURNAMENT SPONSOR: TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 (print name): BRAD SCHOTZKO ADDRESS: . 15 50 41a TOURNAMENT DIRECTOR #2 (print name): JASON SAULSBURY ADDRESS: 13373 LILY ST. NW CITY, STATE, ZIP CODE: ANDOVER, MN 55304 CITY, STATE, ZIP CODE: ANDOVER, MN 55304 PHONE: (763)413 -3537 (651)789 -7080 (612)619 -9761 PHONE: ( 763)712 -5758 (612)868 -9101 ( 612)868 -9101 (home) (work) (mobile) (home) (work) (mobile) E -MAIL: SCHOTZ60XD.GMAIL.COM E -MAIL: JASON.SAULSBURY(DGMAIL.COM Note: The Tournament Directors) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in r Anndoove . DATES OF TOURNAMENT: 3aa l5- 17 adia PARK FEES AND USAGE Fees are as follows (Check A or B) © A. No Field Maintenance 0 Adult - $275.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field O Youth - $275.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s). L Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. 0 B. With Field Maintenance 0 Adult - $650.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field 0 Youth - $650.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damage Deposit Fees (Check A or B) 0 A. $500 Profit Organizations 121 B. $250 Non- Profit Organizations Park usage as follows (Check fields requested to be used) Softball Fields 0 Eveland Fields -North Field 0 Eveland Fields - Middle Field 0 Eveland Fields -South Field ^Sunshine Park - Diamond No. 1 ASunshine Park - Diamond No. 2 N.Sunshine Park - Diamond No. 3 IlSunshine Park- Diamond No. 4 ;Sunshine Park - Diamond No. 5 OSunshine Park - Diamond No. 6 0 City Hall Park Complex #1- Diamond No. 7 Baseball Fields 0 Andover Station N. Ball Field Facility -West Field 0 Andover Station N. Ball Field Facility - Middle Field 0 Andover Station N. Ball Field Facility -East Field 0 Hidden Creek North Park 0 Pine Hills Park 0 Shadowbrook East Park -South Field 0 Shadowbrook East Park -North Field Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10 % penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: inclu,0 the of pitching rubbers and /or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non - profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor. If the tournament organization is requesting a Non- Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non - Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City! If further information is needed, please contact the Parks Coordinator at (763) 755 -5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at www.ci.andover.mn.us City Code Title 8 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX /2 DATE /r,?/rA; DATE Revised: 11/22/11 NC 2012 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) NAME OF TOURNAMENT: TOURNAMENT ORGANIZA TOURNAMENTSPONSOR: TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 (print name): BRAD SCHO / / ADDRESS: 1559 d ,,r AI, TOURNAMENT DIRECTOR #2 (print name): JASON SAULSBURY ADDRESS: 13373 LILY ST. NW CITY, STATE, ZIP CODE: ANDOVER, MN 55304 CITY, STATE, ZIP CODE: ANDOVER, MN 55304 PHONE: (763)413 -3537 ( 651)789 -7080 (612)619 -9761 PHONE: ( 763)712 -5758 (612)868 -9101 ( 612)868 -9101 (home) (work) (mobile) (home) (work) (mobile) E -MAIL: SCHOTZ6000a?GMAIL.COM E -MAIL: JASON.SAULSBURY(&GMAiL.COM Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover DATES OF TOURNAMENT: Zt;y 23 - 2 c4W PARK FEES AND USAGE Fees are as follows (Check A or B) O A. No Field Maintenance 0 Adult - $275.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field D Youth - $275.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s). c Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. 0 B. With Field Maintenance 0 Adult - $650.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field 0 Youth - $650.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, reslrooms and building) including the maintenance of fields. The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damage Deposit Fees (Check A or B) 0 A. $500 Profit Organizations O B. $250 Non - Profit Organizations (Please print or type all information) DEC 14 2011 Park usage as follows (Check fields requested to be used) Softball Fields 0 Eveland Fields -North Field 0 Eveland Fields - Middle Field 0 Eveland Fields -South Field 0 Sunshine Park - Diamond No. 1 0 Sunshine Park - Diamond No. 2 0 Sunshine Park - Diamond No. 3 0 Sunshine Park - Diamond No. 4 0 Sunshine Park - Diamond No. 5 0 Sunshine Park - Diamond No. 6 0 City Hall Park Complex #1- Diamond No. 7 Baseball Fields Andover Station N. Ball Field Facility-West Field Andover Station N. Ball Field Facility - Middle Field 0 Andover Station N. Ball Field Facility-East Field 0 Hidden Creek North Park 0 Pine Hills Park 0 Shadowbrook East Park -South Field 0 Shadowbrook East Park -North Field Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location /distance of pitching rubbers and /or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non - profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor. . If the tournament organization is requesting a Non - intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non - Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City.° If further information is needed, please contact the Parks Coordinator at (763) 755 -5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover s webpage at www.ci.andover.mn.us City Code Title 8 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX /z //l f z DATE DATE Revised: 11/22111 �t zofz SQC� f f as�3aaf! Sctc� 2012 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: M DEC 14 2011 ! / TOURNAMENT ORGANIZATION: i` /rYdr/P2 CJ9s/,�lf� TOURNAMENT SPONSOR: A/f&AEl��i%3SOG TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 (print name): BRAD SCHOT ADDRESS: &C �yB• TOURNAMENT DIRECTOR #2 (print name): JASON SAULSBURY ADDRESS: 13373 LILY ST. NW CITY, STATE, ZIP CODE: ANDOVER MN 55304 CITY, STATE, ZIP CODE: ANDOVER, MN 55304 PHONE: (763)413 -3537 ( 651)789 -7080 (612)619 -9761 PHONE: ( 763)712 -5758 (612)868 -9101 ( 612)868 -9101 (home) (work) (mobile) (home) (work) (mobile) E -MAIL: SCHOTZ60OPGMAIL.COM E -MAIL: JASON SAULSBURY(&GMAIL.COM Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover DATES OF TOURNAMENT: k /,?- /<- PARK FEES AND USAGE Fees are as follows (Check A or B) O A. No Field Maintenance 0 Adult - $275.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field El Youth - $275.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s). Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. 0 B. With Field Maintenance 0 Adult - $650.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field 0 Youth - $650.00 tournament fee for the park (`), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the chalker, chalk and batters box during the duration of the tournament. Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. _Damage Deposit Fees (Check A or B) a A. $500 Profit Organizations El B. $250 Non - Profit Organizations Park usage as follows (Check fields requested to be used) Softball Fields 0 Eveland Fields -North Field 0 Eveland Fields - Middle Field 0 Eveland Fields -South Field XSunshine Park - Diamond No. 1 ASunshine Park - Diamond No. 2 Sunshine Park - Diamond No. 3 Sunshine Park - Diamond No. 4 Sunshine Park- Diamond No, 5 Sunshine Park - Diamond No. 6 0 City Hall Park Complex #1- Diamond No. 7 Baseball Fields 0 Andover Station N. Ball Field Facility -West Field 0 Andover Station N. Ball Field Facility - Middle Field XAndover Station N. Ball Field Facility -East Field ;Hidden Creek North Park 0 Pine Hills Park 0 Shadowbrook East Park -South Field 0 Shadowbrook East Park -North Field Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Exapnple: Include the location /distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non - profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor. ' If the tournament organization is requesting a Non - Intoxicating Liquor License, it will be necessary to request Attachment A The City Council has adopted the following refund policy "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non - Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City," If further information is needed, please contact the Parks Coordinator at (763) 755 -5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. • The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc, • During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. • Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at www.ci.andover.mn.us City Code Title 8 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL IQ^ A r>nunl /2 /I i / DATE DATE Revised: 11/22111 PARK COMPLEX 7_01Z sa EP �l a seta Sc f "ejo4z 2012 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) DEC 14 2011 (Please print or type all information NAME OF TOURNAMENT: �t/�� 6 // 20 TOURNAMENT ORGANIZA - i TOURNAMENT SPONSOR: TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 (print name): BRAD SCHOTZKO ADDRESS: 1 &/;- /Od CITY, STATE, ZIP CODE: ANDOVER, MN 55304 TOURNAMENT DIRECTOR #2 (print name): JASON SAULSBURY ADDRESS: 13373 LILY ST. NW CITY, STATE, ZIP CODE: ANDOVER, MN 55304 PHONE: (763)413 -3537 ( 6511789 -7080 (612)619 -9761 PHONE: (763)712 -5758 (612)868 -9101 ( 612)868 -9101 (home) (work) (mobile) (home) (work) (mobile) E -MAIL: SCHOTZ600 @GMAIL.COM E -MAIL: JASON.SAULSBURYOGMAIL.COM Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located inn Andover t DATES OF TOURNAMENT: �J y�� 13 - 1✓ � a PARK FEES AND USAGE Fees are as follows (Check A or B) ❑D A. No Field Maintenance 0 Adult - $275.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field El Youth - $275.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s). Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. 0 B. With Field Maintenance 0 Adult - $650.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field 0 Youth - $650.00 tournament fee for the park ( *}, plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damage Deposit Fees (Check A or B) 0 A. $500 Profit Organizations 0 B. $250 Non - Profit Organizations Park usage as follows (Check fields requested to be used) Softball Fields 0 Eveland Fields -North Field 0 Eveland Fields - Middle Field 0 Eveland Fields -South Field 0 Sunshine Park- Diamond No. 1 0 Sunshine Park - Diamond No. 2 0 Sunshine Park - Diamond No. 3 0 Sunshine Park - Diamond No. 4 0 Sunshine Park - Diamond No. 5 0 Sunshine Park - Diamond No. 6 0 City Hall Park Complex #1- Diamond No. 7 Baseball Fields )KAndover Station N. Ball Field Facility -West Field Andover Station N. Ball Field Facility - Middle Field 0 Andover Station N. Ball Field Facility -East Field 0 Hidden Creek North Park 0 Pine Hills Park 0 Shadowbrook East Park -South Field 0 Shadowbrook East Park -North Field Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Incloe the location /distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non - profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor. " If the tournament organization is requesting a Non - Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non - Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at (763) 755 -5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at www.ci.andover.mn.us City Code Title 8 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX 4:z / (/ 2— DATE DATE Revised: 11/22111 2012 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) DEC 14 2011 NAME OF TOURNAMENT:. TOURNAMENT ORGANIZE TOURNAMENTSPONSOR TWO TOURNAMENT DIRECTORS MUST BE LISTED, TOURNAMENT DIRECTOR #1 (print name): BRAD SCH ADDRESS: ✓57- / tg CITY, STATE, ZIP CODE: ANDOVER, MN 55304 TOURNAMENT DIRECTOR #2 (print name): JASON SAULSBURY ADDRESS: 13373 LILY ST. NW CITY, STATE, ZIP CODE: ANDOVER, MN 55304 PHONE: (763)413 -3537 ( 651)789 -7080 (612)619 -9761 PHONE: ( 763)712 -5758 (612)868 -9101 ( 612)868 -9101 (home) (work) (mobile) (home) (work) (mobile) E -MAIL: SCHOTZ6000 GMAILCOM E -MAIL: JASON.SAULSBURY(@GMAIL.COM Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover DATES OF TOURNAMENT: _ �� Uy PARK FEES AND USAGE Fees are as follows (Check A or B) 0 A. No Field Maintenance 0 Adult - $275.00 tournament fee for the park (" ), plus a $200.00 field usage fee per field 0 Youth - $275.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the Chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s), A Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. 0 B. With Field Maintenance 0 Adult - $650.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field 0 Youth - $650.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the Chalker, chalk and batter's box during the duration of the tournament. _ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damage Deposit Fees (Check A or B) 0 A. $500 Profit Organizations 17 B. $250 Non - Profit Organizations (Please print or type all information) Park usage as follows (Check fields requested to be used) Softball Fields 0 Eveland Fields -North Field 0 Eveland Fields- Middle Field 0 Eveland Fields -South Field 0 Sunshine Park - Diamond No. 1 0 Sunshine Park - Diamond No. 2 0 Sunshine Park- Diamond No. 3 0 Sunshine Park - Diamond No. 4 0 Sunshine Park - Diamond No. 5 0 Sunshine Park - Diamond No. 6 0 City Hail Park Complex #1- Diamond No._7 Baseball Fields AAndover Station N. Ball Field Facility -West Field Andover Station N. Ball Field Facility- Middle Field 0 Andover Station N. Ball Field Facility -East Field 0 Hidden Creek North Park 0 Pine Hills Park 0 Shadowbrook East Park -South Field 0 Shadowbrook East Park -North Field Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: In the location /distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non -profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor. If the tournament organization is requesting a Non - Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non - Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at (763) 755 -5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304, The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at www.ci.andover.mn.us City Code Title 6 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX N( 2 /( //Z— DATE Revised: 11/22/11 2012 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) DEC 14 2011 (Please print or type all information) I ,/ NAME OF TOURNAMENT: TOURNAMENT ORGANIZATION: TOURNAMENT SPONSOR: Ale / / /r'SSGYiQ TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 (print name): BRAD SCHOTZKO ADDRESS: /�J�a 1 1�a2dG� Ae TOURNAMENT DIRECTOR #2 (print name): JASON SAULSBURY ADDRESS: 13373 LILY ST. NW CITY, STATE, ZIP CODE: ANDOVER, MN 55304 CITY, STATE, ZIP CODE: ANDOVER, MN 55304 PHONE: (7631413 -3537 ( 651)789 -7080 (612)619 -9761 PHONE: ( 763)712 -5758 (612)868 -9101 ( 612)868 -9101 (home) (work) (mobile) (home) (work) (mobile) E -MAIL: SCHOTZ6000GMAIL.COM E -MAIL: JASON. SAULSBURYc@GMAIL.COM Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located inA - over DATES OF TOURNAMENT: 1f o?D as ' 2w e l PARK FEES AND USAGE Fees are as follows (Check A or B) 0 A. No Field Maintenance 0 Adult - $275.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field O Youth - $275.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s). & Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee, 0 B. With Field Maintenance 0 Adult - $650.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field 0 Youth- $650.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damage Deposit Fees (Check A or B) 0 A. $500 Profit Organizations ED B. $250 Non - Profit Organizations Park usage as follows (Check fields requested to be used) Softball Fields 0 Eveland Fields -North Field 0 Eveland Fields- Middle Field 0 Eveland Fields -South Field Sunshine Park - Diamond No. 1 Sunshine Park - Diamond No. 2 Sunshine Park - Diamond No. 3 Sunshine Park - Diamond No. 4 Sunshine Park - Diamond No. 5 Sunshine Park- Diamond No. 6 0 City Hall Park Complex #1- Diamond No. 7 Baseball Fields 0 Andover Station N. Ball Field Facility -West Field 0 Andover Station N. Ball Field Facility - Middle Field 0 Andover Station N. Ball Field Facility -East Field 0 Hidden Creek North Park 0 Pine Hills Park 0 Shadowbrook East Park -South Field 0 Shadowbrook East Park -North Field Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location /distance of pitching rubbers and /or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee, Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non - profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor. If the tournament organization is requesting a Non - Intoxicating Liquor License, it will be necessary to request, Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non - Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City" If further information is needed, please contact the Parks Coordinator at (763) 755 -5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at www.ci.andover.mn.us City Code Title 8 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX all, /Z--- DATE ✓1ii /"A DATE Revised: 11/22/11 f NAME OF TOURNAMENT: TOURNAMENT ORGANIZP TOURNAMENTSPONSOR 2012 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 (print name): BRAD ` SCHOTZKO ADDRESS: 1y Y � r/y �� ff , ' CITY, STATE, ZIP CODE: ANDOVER, MN 55304 TOURNAMENT DIRECTOR #2 (print name): JASON SAULSBURY ADDRESS: 13373 LILY ST. NW CITY, STATE, ZIP CODE: ANDOVER, MN 55304 PHONE: (763)413 -3537 ( 651)789 -7080 (612)619 -9761 PHONE: ( 763)712 -5758 (612)868 -9101 ( 612)868 -9101 (home) (work) (mobile) (home) (work) (mobile) E -MAIL: SCHOTZ6000a?GMAIL.COM E -MAIL: JASON SAULSBURYaGMAIL.COM Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover DATES OF TOURNAMENT: PARK FEES AND USAGE Fees are as follows (Check A or B) O A. No Field Maintenance 0 Adult - $275.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field O Youth - $275.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s). 6 Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. 0 B. With Field Maintenance 0 Adult - $650.00 tournament fee for the park ( * }, plus a $200.00 field usage fee per field 0 Youth - $650.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. Number of fields to be used Note: 1 day tournaments will be charged 75°% of the tournament and field usage fee. Damage Deposit Fees (Check A or S) 0 A. $500 Profit Organizations 0 B. $250 Non - Profit Organizations (Please print or type all information) DEC 1 4 2011 Park usage as follows (Check fields requested to be used) Softball Fields 0 Eveland Fields -North Field Baseball Fields 0 Andover Station N. Ball Field Facility -West Field 0 Eveland Fields - Middle Field 0 Andover Station N. Ball Field Facility - Middle Field 0 Andover Station N. Ball Field Facility -East Field 0 Eveland Fields -South Field XSunshine Park - Diamond No. 1 0 Hidden Creek North Park Sunshine Park - Diamond No. 2 0 Pine Hills Park 0 Shadowbrook East Park -South Field Sunshine Park - Diamond No. 3 Sunshine Park - Diamond No. 4 0 Shadowbrook East Park -North Field Sunshine Park - Diamond No. 5 %Sunshine Park - Diamond No. 6 0 City Hall Park Complex #1- Diamond No. 7 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Includg the, location /distance of pitching rubbers and /or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non - profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor. If the tournament organization is requesting a Non - Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non- Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled,, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City" If further information is needed, please contact the Parks. Coordinator at (763) 755 -5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. • The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. • During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. • Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at www.ci.andover.mn.us City Code Title 8 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX DATE DATE Revised: 11/22111 F 2012 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all informatio y� NAME OF TOURNAMENT: C IW 6,A o T / S'easc. >` TOURNAMENT ORGANIZATION: !7 _/t TOURNAMENT SPONSOR: /-FAA TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 1 (print name): . � Wi ADDRESS: 1 1 CITY, STAT E,, ZIP CODE: A•YndV E PHONE: ° GZ ( X7 " Uff (home) (work) (mobile) TOURNAMENT D #2 (print name): d ADDRESS: IM I y Z 4t/ CITY, STATE, ZIP CODE: v el- PHONE: L `rq �f l as"j (home) (work) (mobile) E -MAIL: E -MAIL: Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover 0 DATES OF TOURNAMENT: _ ��y Z7 _Z` PARK FEES AND USAGE Fees are as follows (Check A or B) 0 A. No Field Maintenance 0 Adult - $275.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field �k outh - $275.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (`) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s). Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. 0 B. With Field Maintenance 0 Adult - $650.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field 0 Youth - $650.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the Chalker, chalk and batter's box during the duration of the tournament. Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damage Deposit Fees (Check A or B) 0 A. $500 Profit Organizations DEG 2 3 2011 B. $250 Non - Profit Organizations Park usage as follows (Check fields requested to be used) Softball Fields 0 Eveland Fields -North Field 0 Eveland Fields - Middle Field 0 Eveland F� -So th F iel�d----, 0 Park - Diamond No. 1 0 Sunshine Park - Diamond No. 2 0 Sunshine Park - Diamond No. 3 0 Sunshine Park - Diamond No. 4 0 Sunshine Park - Diamond No. 5 0 Sunshine Park - Diamond No. 6 0 City Hall Park Complex #1- Diamond No. 7 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. 0 If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament (Example: Include the location /distance of pitching rubbers and /or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non - profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor. * If the tournament organization is requesting a Non - Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non - Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at (763) 755 -5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at www.ci.andover.mn.us City Code Title 8 Chapter NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX 1 Z_ / I( NO ALCO L j / n DATE 1 2 DATE RavicM. 11/99A, TOUR EN DIRECTOR #1 (signature) NA�g Baseball Fields 0 Andover Station N. Ball Field Facility -West Field 0 Andover Station N. Ball Field Facility - Middle Field 0 Andover Station N. Ball Field Facility -East Field 0 Hidden Creek North Park 0 Pine Hills Park 0 Shadowbrook East Park -South Field 0 Shadowbrook East Park -North Field DIRECTOR #2 (signature) 2012 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) NAME OF TOURNAMENT: TOURNAMENT ORGANIZA // TOURNAMENT SPONSOR: S TWO TOURNAMENT DIRECTORS MUST BE LISTED, TOURNAMENT DIRECTOR #1 (print name): BRAD SCHOTZ ADDRESS: 1 7a � CITY, STATE, ZIP CODE: ANDOVER MN 5530 TOURNAMENT DIRECTOR #2 (print name): JASON SAULSBURY ADDRESS: 13373 LILY ST. NW CITY, STATE, ZIP CODE: ANDOVER, MN 55304 PHONE: (763)413 -3537 ( 651)789 -7080 (612)619 -9761 PHONE: ( 763)712 -5758 (612)868 -9101 ( 612)868 -9101 (home) (work) (mobile) (home) (work) (mobile) E -MAIL: SCHOTZ600na.GMAIL.COM E -MAIL: JASON SAULSBURYCa7GMAIL.COM Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in DATES OF TOURNAMENT: -s PARK FEES AND USAGE Fees are as follows (Check A or B) x❑ A. No Field Maintenance 0 Adult - $275.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field 0 Youth - $275.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s). 6_ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. 0 B. With Field Maintenance 0 Adult - $650.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field 0 Youth - $650.00 tournament fee for the park ( * }, plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damage Deposit Fees (Check A or B) 0 A. $500 Profit Organizations O B. $250 Non - Profit Organizations (Please print or type all information) DEC 14 2011 Park usage as follows (Check fields requested to be used) Softball Fields 0 Eveland Fields -North Field 0 Eveland Fields - Middle Field 0 Eveland Fields -South Field 0 Sunshine Park - Diamond No. 1 0 Sunshine Park - Diamond No. 2 0 Sunshine Park - Diamond No. 3 0 Sunshine Park - Diamond No. 4 0 Sunshine Park - Diamond No. 5 0 Sunshine Park - Diamond No. 6 0 City Hall Park Complex #1- Diamond No. 7 Baseball Fields XAndover Station N. Ball Field Facility -West Field XAndover Station N. Ball Field Facility - Middle Field 0 Andover Station N. Ball Field Facility -East Field 0 Hidden Creek North Park 0 Pine Hills Park 0 Shadowbrook East Park -South Field 0 Shadowbrook East Park -North Field Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include thg, locationldistance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks. prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non- profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor. If the tournament organization is requesting a Non - Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non- Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at (763) 755 -5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. • The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. • During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. • Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at www.ci.andover.mn.us City Code Title 8 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX DATE DATE Revised: 11/22111 2012 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: ✓ DEC 14 2019 TOURNAMENT ORGANIZATION: TOURNAMENT SPONSOR: TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 (print name): BRA SCHOTZK �f ADDRESS: / % // e CITY, STATE, ZIP CODE: ANDOVER, MN 55304 PHONE: (763)413 -3537 ( 651)789 -7080 (612)619 -9761 PHONE: ( 763)712 -5758 (612)868 -9101 ( 612)868 -9101 (home) (work) (mobile) (home) (work) (mobile) E -MAIL: SCHOTZ6000GMAIL.COM TOURNAMENT DIRECTOR #2 (print name): JASON SAULSBURY ADDRESS: 13373 LILY ST. NW CITY, STATE, ZIP CODE: ANDOVER, MN 55304 E -MAIL: JASON SAULSBURY at7.GMAIL.COM Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover X" DATES OF TOURNAMENT: / I ,/O'Aa PARK FEES AND USAGE Fees are as follows (Check A or B) O A. No Field Maintenance 0 Adult - $275.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field © Youth - $275.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament The Tournament Director is responsible for maintenance of field(s). Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. 0 B. With Field Maintenance 0 Adult - $650.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field 0 Youth - $650.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damage Deoosit Fees (Check A or B) 0 A. $500 Profit Organizations 0 B. $250 Non - Profit Organizations Park usage as follows (Check fields requested to be used) Softball Fields Baseball Fields 0 Eveland Fields -North Field Andover Station N. Ball Field Facility-West Field 0 Eveland Fields - Middle Field ;E Andover Station N. Ball Field Facility - Middle Field 0 Eveland Fields -South Field 0 Andover Station N. Ball Field Facility -East Field 0 Sunshine Park - Diamond No. 1 0 Hidden Creek North Park 0 Sunshine Park - Diamond No. 2 0 Pine Hills Park 0 Sunshine Park - Diamond No. 3 0 Shadowbrook East Park -South Field 0 Sunshine Park - Diamond No. 4 0 Shadowbrook East Park -North Field 0 Sunshine Park - Diamond No. 5 0 Sunshine Park - Diamond No. 6 0 City Hall Park Complex #1- Diamond No. 7 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location /distance of pitching rubbers and /or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non - profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor. " If the tournament organization is requesting a Non - Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non- Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at (763) 755 -5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. • The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. • During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. • Regulations, Violations and penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at www.ci.andover.mn.us City Code Title 8 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX DATE DATE Revised: 11/22/11 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer From: Todd J. Haas, Assistant Public Works Director Subject: 8. Update of Pleasant Oaks Park Improvements Date: January 5, 2012 INTRODUCTION This item is an update of Pleasant Oaks Park. DISCUSSION Attached is a copy of the letter that was sent to the owner /occupant and location map of the area where the park is located. The survey is now available on the City of Andover's website. If you get a chance, please check out the survey on -line. The attached letter will indicate how you can find the survey. The public information meeting is scheduled for January 19 at 7 pm. Once the owner /occupant fills the survey out, they will be sent back directly to my e-mail. Results of the survey will be provided in the January 19 packet for your review. ACTION REQUESTED No action at this point is necessary. Respectfully submitted, Todd J. Haas Attachment: Letter and Map of area 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US December 19, 2011 Owner /Occupant Andover, MN Re: Pleasant Oaks Park/Public Information Meeting and Resident Survey Dear Owner /Occupant: The Andover Park and Recreation Commission has scheduled a public information meeting for Thursday, January 19, 2012 at 7:00 p.m. at Andover City Hall Council Chambers regarding the possible redevelopment or improvements to Pleasant Oaks Park. The existing playground at the park.is outdated and is in need of improvements. Park location map is on the back side of this letter. For the Park Commission to consider what improvements (including equipment replacement) could be made to the park, the City would like to receive input from the neighborhood. The way you can participate in this is by completing the on -line survey that is available on the City of Andover's Website at http: //www.ci.andover.mn.us / and click on City Departments. Once you get to this part of the website, click on Parks. Survey is on right side of the screen and click on Pleasant Oaks Park. For the Park Commission to consider your comments, the survey must be completed by 4:30 p.m. on Wednesday, January 11, 2012. If you have questions about the survey or about the park in general or you do not have access to-the internet, feel free to contact me at 763- 767 -5131 or just stop by Andover Oity ; Haill. YoLt can also contact me by e-mail at t. hags(&- andovermn.00v Sincerely, Todd J. Haas Assistant Public Works Director /Parks Coordinator TJH:tjh �r �p O 0 m Ga SOUTH 112 TOWNSHIP: 32 14258 4309 3619 3( 3740 1 3720 14289 1 14288 14279 14278 14269 14268 14259 14260 14252 14249 14244 14236 142 1p2 j,0 m 14299 14289 14279 14269 14269 14266 14259 14258 14249 14248 1a 1Q i 14234 y 2 �0 U D_ 14216 w 0 Z y M I 1440 m I 1 No� m 140 1 14091 14298 14288 14278 14268 SI=C T ION: 29 RANGE: 24 I ✓lap Date: Oct 17, 2005 ss� s9 n n s m l o P w co M " 14426 144291 14428 O cr) p FYI -" 44 1 M�� 5! y 14366 14407 14406 14407 14 N y 14406 Cn` o 14356 14359 14358 14359 14358 14 b a �°'p n`O c 14346 14349 14348 14348 rj 36 I a 14349 14339 14338 14339 14338 14339 14338 �' 14329 „� 14332 a 14328 14329 1 14328 14329 14328 ' ^o p e 14319 I � 7 14324 9 1 445 14318 14319 14320 — X 6` 1 ' U) - 14316 LL 14319 14318 o �.A t i 14450 14457 I - +- 14308 3755 3737 14309 1 3629 1 �r �p O 0 m Ga SOUTH 112 TOWNSHIP: 32 14258 4309 3619 3( 3740 1 3720 14289 1 14288 14279 14278 14269 14268 14259 14260 14252 14249 14244 14236 142 1p2 j,0 m 14299 14289 14279 14269 14269 14266 14259 14258 14249 14248 1a 1Q i 14234 y 2 �0 U D_ 14216 w 0 Z y M I 1440 m I 1 No� m 140 1 14091 14298 14288 14278 14268 SI=C T ION: 29 RANGE: 24 I ✓lap Date: Oct 17, 2005 LEGEND lWbn lbr O YilYSnnl YUOl�Ie O M1baLLb CY/ snulpqu4 CD VY luw 14299 14289 1! 14279 114 14269 I 1 14259 14249 14 ss� s9 n n s m l o P w LEGEND lWbn lbr O YilYSnnl YUOl�Ie O M1baLLb CY/ snulpqu4 CD VY luw 14299 14289 1! 14279 114 14269 I 1 14259 14249 14 C I T Y O F NDDV 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer From: Todd J. Haas, Assistant Public Works Director Subject: 9. Update of Woodland Meadows Park Improvements Date: January 5, 2012 INTRODUCTION This item is an update of Woodland Meadows Park. DISCUSSION Attached is a copy of the letter that was sent to the owner /occupant and location map of the area where the park is located. The survey is now available on the City of Andover's website. If you get a chance, please check out the survey on -line. The attached letter will indicate how you can find the survey. The public information meeting is scheduled for January 19 at 7:15 pm. Once the owner /occupant fills the survey out, they will be sent back directly to my e-mail. Results of the survey will be provided in the January 19' packet for your review. ACTION REQUESTED No action at this point is necessary. Respectfully submitted, Todd tas Attachment: Letter and Map of area December 19, 2011 Owner /Occupant Andover, MN Re: Woodland Meadows Park/Public Information Meeting and Resident Survey Dear Owner /Occupant: The Andover Park and Recreation Commission has scheduled a public information meeting for Thursday, January 19, 2012 at 7:15 p.m. at Andover City Hall Council Chambers regarding the new fall zones for the existing playground structure and providing accessibility for the handicapped to the existing playground structure at Woodland Meadows Park. Just so you know the existing playground does not need to be replaced. In order to determine the best improvements to the park, your help is needed. For the Park Commission to consider what improvements could be made to the park, the City would like to receive input from the neighborhood. The way you can participate in this is by completing the on -line survey that is available on the City of Andover's Website at http ✓lwww.ci.andover.mn.us /and click on City Departments. Once you get to this part of the website, click on Parks. Survey is on right side of the screen and click on Woodland Meadows Park. For the Park Commission to consider your comments, the survey must be completed by 4:30 p.m. on Wednesday, January 11, 2012. If you have questions about the survey or about the park in general or you do not have access to the internet, feel free to contact me at 763- 767 -5131 or just stop by Andover City Hall. You can also contact me by e-mail at t. haas(cDandovermn.aov Sincerely, Todd J. Haas Assistant Public Works Director /Parks Coordinator TJH:tjh 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755.5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US R- V �/ 0 N ' fl- 2250 I 17338 r � 17280 17281 17338 2250 r ;28 17270 172 I 17230 17231 2205 W 2251 IB= Itt CD 00 17170 ti N N ti N >) 17130 � O 2349 2301 2360 2208 2367 N M N CD 2 D � 17240 01 I pbo s < a Q . 17230 17063 170 2194 O� O 2077 2128 M 21pg c O N I Q 1 L� 1 2096 � 2364 22 �o r 2324 e� N� u 1 NORTH i 1/2 SP- CTION: 10 O'ViAIS� � P: 32 RnN('-:i E: 24 MaP Date. 0 ct 17, 2000' LEGEND O ltl /RmIYWnr O Fw.eacM wW.l p.pnr O W/uFWUr 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW. CLAN DOVER. MN.US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer W3 FROM: Todd J. Haas, Asst. Public Works Director ° SUBJECT: 10. Review Outstanding Items DATE: January 5, 2012 Issues list as of 12/29/12 COMPLETED PROJECTS — • 2011 Park Dedication Study — The City Council has approved the park dedication study and the fee of $2650 per unit. Commercial/industrial fee will be $7950 per acre or 10% of the market value of the land whichever is less. Note: This will now be removed from this agenda item. • Develop Site Plans — Now that Anoka County has created a website for residents to visit any of the City of Andover's park facilities and aerial views of any of these parks are now available, it will not be necessary to develop site plans. The website for viewing any of the parks in Andover or any of the other communities is www.goanokacognty.org Note: This will now be removed from this agenda item. ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Report — Next quarterly report is scheduled for the January 20 meeting. • Update of Ouarterly Sheriffs Department Report on Park Patrol & Vandalism — Next quarterly is scheduled for the January 20 meeting. ON -HOLD PROJECTS — TASK FORCE UPDATES Artificial Turf/Dome — The City Council has appointed the members that will serve on the Task Force. The individuals that will be serving on the Task Force are as follows: • Ted Butler, Park Commission member • Tony Kowalewski, Park Commission member • Mike Knight, City Council member • Sheri Bukkila, City Council member H: \Engineering \Parks \Park & Rec Packet Information \Items\2012 \010512 \item 10.doc • Sean Beggin, North Metro Soccer Association • Brad Schotzko, Andover Baseball Association • Todd Blake, Andover Area Lacrosse Association • Bernie Knox, Andover Huskies Youth Hockey Association • Twila Hauck, Andover Football Association Ted Butler will serve as Chair for the Task Force. Todd Haas from Public Works Department and Lee Brezinka from the Finance Department will be serving as staff liaisons to the Task Force. First meeting is scheduled for Thursday, January 5 at 6 pm at City Hall. OTHER ITEMS OF INTEREST — • Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they plan on starting on the construction. At this point it will be a spring project. • Hickory Meadows Park — Nothing new to report. The neighborhood has been out working on receiving donations. So far they have raised $2200. They will continue throughout the winter's months to raise more. • Pleasant Oaks Park — Letters have been sent to the owners /occupants about the upcoming public information meeting (scheduled for 1/19/12) and the survey they can fill out on the City's website. To date the City has received 7 responses out of a total of 61 lots that were contacted. • Woodland Meadows Park - Letters have been sent to the owners /occupants about the upcoming public information meeting (scheduled for 1/19/12) and the survey they can fill out on the City's website. To date the City has not received any responses out of a total of 19 lots that were contacted. • Doe Park — Nothing new to report. The Dog Park representatives have been working on getting donations. To date, $600 in donations has been received by the City. Information about the dog park can be found at ( htt p: / /andoverdogpark.com/ • 2012 Events in City Parks or Facilities — At this point, the following activities are being checked into by the following Commissioners: • Geocachine/Melberg — What's next for 2012? • Skate Park Competitions and Camp/Van Vark What's next for 2012? • Buildine of Bird Houses/Kowalewski — Bluebird houses have been completed. Public Works staff will try to install them yet this year. • OrEanized Trail Bike Ride/Lindahl - Need information from Commissioner Lindahl. Once the information has been received, the earliest it would be placed in the newsletter would be spring of 2012 (May -June newsletter). Need information by March 23` • WalkinWRunning Route Butler - Need proposed route from Commissioner Butler. Once the information has been received, the earliest it would be placed in the newsletter would be spring of 2012 (May -June newsletter). Need information by March 23` Note: If you have any items that you would like to add to the list, let me know at the meeting. H:1Engineer1ng \Parks \Park & Reo Packet Information \Items\2012 \010512 \item 10.doc