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HomeMy WebLinkAboutCC - December 20, 2011AC I T Y A 0 F NbD6 TPA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, December 20, 2011 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (11/29/11 Workshop; 12/6/11 Regular; 12/6/11 Closed) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Resolution Finding a Parcel to be Occupied by a Structurally Substandard Building — Planning 4. Approve Plans & Specs /Order Advertisement for Bids/ 11-1 6/Rosella Sonsteby Property /SS & WM Extension — Engineering 5. Receive Assessment Rolls/Order Public Hearing/11 -2a, Flintwood St. NW & 11 -24, Butternut St. NW, 173`d Ave. NW & Flintwood St. NW — Engineering 6. Approve Retroreflectivity Standards for Traffic Signs — Engineering 7. Approve Resolution Restricting Parking in Sunshine Park West Parking Lot — Engineering 8. Accept Feasibility Report/Order Public Hearings /12- 2a/2012 Street Reconstruction (Ivywood Estates) - Engineering 9. Accept Feasibility Report/Order Public Hearing/12 -2b (Johnson's Oakmount Terrace) & 12 -2c (147h Avenue NW) /2012 Street Reconstruction — Engineering 10. Order Improvement /Order & Approve Plans & Specs/Order Advertisement for Bids /12- 11/Bunker Lake Blvd. NW Water Main Extension - Engineering/ 11. Approve 2012 Liquor Licenses — Administration 12. Approve 2012 Massage Therapy Licenses — Administration 13. Approve 2012 Animal Control Contract — Administration 14. Approve 2011 Park Dedication Study — Engineering 15. Adopt 2012 Fee Ordinance — Administration 16. Adopt 2012 Debt Service Levy Changes — Administration 17. Approve 2012 Commercial Kennel License — Administration Discussion Items 18. Anoka County Sheriff s Office Monthly Report — Sheriff 19. Public Hearing/Vacation of Easements/Woodland Crossings Second Addition — Planning 20. Consider Preliminary Plat of Woodland Crossings 3`d Addition — Planning 21. Consider Final Plat of Woodland Crossings 3`1 Addition — Planning 22. Consider Comprehensive Plan Amendment /Transitional Residential to Agricultural /East half of PID#28 -32- 24-12 -0001- Planning 23. Consider Rezoning/Single Family Rural Residential to Agricultural Preserve/ East half of PID#28-32-24- 12-0001 - Planning 24. Discuss Potential 2012 CDBG Applications Continued - Planning Staff Items 25. Appoint Task Force Members/11- 34 /Artificial Turf-Dome — Engineering 26. Schedule Commission Interviews - Administration 27. Administrator's Report — Administration Mayor /Council Input Closed Sessions — Property Negotiations PID#08- 32 -24 -34 -0001 Public Works Union Negotiations Update City Administrator Annual Review Adjournment A'Lb 6,Y 0 � 6�r _j 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and City Cou Jim Dickinson, City Michelle Hartner, Deputy t-;ny �-Iem Approval of Minutes December 20, 2011 INTRODUCTION The following minutes were provided by TimeSaver and Staff, reviewed by Administration and submitted for City Council approval: November 29, 2011 Workshop December 6, 2011 Regular December 6, 2011 Closed DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Harmer Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 ANDOVER CITY COUNCIL WORKSHOP MEETING —NOVEMBER 29, 2011 MINUTES The Workshop Meeting of the Andover City Council was November 29, 2011, 6:05 p.m., at the Andover City Hall,,, Minnesota. Councilmembers present: Councilmember absent: Also present: JOINT FACIL. Chair Butler stated the Park and artificial turf usage_ Th have received feedback. ' He communities to use indoor i Sheri Bukkila, Tony He None City Administrator, Jim Director of Public Wod Assistant Public Works Parks Parks and and order by Mayor Mike Gamache, ;stown Boulevard NW, Andover, Mike Knight, Julie Trude nson (arrived at 6:19 p.m.) Engineer, Dave Berkowitz :or, Todd Haas ,e Brezinka Kevin Starr F1 Commissioner, Mark Miskowiec Commissioner, Shaun Van Vark Commissioner, Tony Kowalewski Commissioner, Andrew Melberg — DISCUSS THE USE OF PARK ,reation Commission have been investigating indoor facilities met with the local sports associations to get their input and :d the associations are spending funds and traveling to other Chair Butler stated the Park Commission would like the Council to recommend a more focused review on an indoor facility that could be used year round and also appoint a task force. He suggested hearing directly from the representatives of the associations that are present. John Maurstad representing the Andover Traveling Boys Basketball Association indicated their concern is the operating costs of an indoor facility. It would have to be financially responsible for the association to support such a facility, they do not want to pass additional costs on to the families. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Andover City Council Workshop Meeting Minutes —November 29, 2011 Page 2 Mike Johnson representing the Andover Football Association stated the association is in support of the facility and could use the facility for off season camps and late in the season games. Brad Schotzko representing the Andover Baseball Association indicated the association is in support of an indoor facility and could use the facility for tryouts from January to April. He indicated it is hard to put a number on how many hours the association could commit to but he believes organizations from other communities would be interested in using the facility. Mr. Schotzko stated an indoor facility would be a plus for the community. Mike Tollinger representing the Andover High School Boys Lacrosse Booster Club indicated the boys high school team could commit to at least 100 hours at an indoor facility. He stated at this time the team travels out of the community to use indoor facilities. Barb Anderson representing the North Metro Soccer Association stated the association is supportive of an indoor facility. They rent space to use in other communities. She believes neighboring communities would be interested in using an indoor facility. Commissioner Miskowiec stated there is a huge demand in the area for an indoor facility. He would like to see a study done. Commissioner Van Vark stated the study should indicate the hours of availability during prime time, since that will be the times all the associations will want to book. Mayor Gamache stated to have members from the associations on a task force would be beneficial. The Council would need from the task force; cost, location, size of the facility and how the project would be funded. Councilmember Howard suggested staff gather information on a certain size facility and then move forward with a task force if the cost seems feasible. Mr. Dickinson stated a multi - purpose facility will likely be very costly to operate. Mayor Gamache suggested staff put together an agenda on what a task force should accomplish; the agenda should have questions and expectations of the task force. Councilmember Trude stated putting artificial turf down is more of a need, where the indoor facility is more of a want. Chair Butler feels the two projects should be done at the same time. Councilmember Trude stated she is very concerned about the cost. Councilmember Knight indicated the issue is the field use. He stated artificial turf should really be considered. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Andover City Council Workshop Meeting Minutes —November 29, 2011 Page 3 Mayor Gamache stated if the focus is the artificial turf, then maybe a temporary dome covering the turf should be considered. Councilmember Trude stated she would like to see artificial turf installed at Prairie Knoll Park. Councilmember Bukkila indicated she would like staff to gather information and then have a task force take over and report back to the Council. The Council directed staff to put together information for a task force and to bring the information back to Council at a future meeting. JOINT MEETING WITH PARK COMMISSION — DISCUSS ANDOVER STATION NORTH BALL FIELD FACILITYIUSE OF FIELDS Mr. Butler stated the Andover Baseball Association (ABA) has had issues with softball teams from Pov's using the Andover Station North ball fields after ABA has prepared the fields for games and tournaments. He indicated the fields are also getting beat up in the spring when the ground is still soft. Mr. Haas is recommending the fields at Andover Station North and Sunshine Park be fenced and locked up in the spring until the fields are ready to go. Mr. Van Vark stated the two issues are adults using the fields after they are prepped for a game and early usage of the fields in the spring. He recommends putting maintenance signs up along with the fence so residents know the fields are closed for maintenance and not that they aren't allowed to use them. The bigger challenge is the adults using the fields. Councilmember Bukkila asked what the cost of the fencing would be. Mr. Starr stated Public Works has fence in stock to use. Mayor Gamache asked what fields at Sunshine Park would be fenced and locked in the spring. Mr. Starr indicated only the four fields in the circle. Joe Ruhland, Andover Baseball Association indicated ABA and City staff has spoken to Pov's regarding the field use, however it continues to occur. The Council directed staff to fence and lock the ball fields at Andover Station North and Sunshine Park in the spring for maintenance. JOINT MEETING WITH PARK COMMISSION — DISCUSS USE OF FIELDS BY NON - ANDOVER TEAMS Mr. Butler indicated there are non - Andover football teams using the fields at Prairie Knoll Park. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Andover City Council Workshop Meeting Minutes — November 29, 2011 Page 4 The Park Commission is recommending the non - Andover teams be allowed to play 10 games at the Prairie Knoll fields and anymore games after 10 they will be charged to use the fields. Twila Hauck, representing the Andover Football Association (AFA) explained the process of how and why games are scheduled the way they are. Mayor Gamache suggested working with the TCNYFL and explain to them to try and keep teams in their own cities so the city doesn't have to charge them a fee. Ms. Hauck indicated she would carry that message. JOINT MEETING WITH PARK COMMISSION — DISCUSS SUNSHINE PARK WEST PARKING LOT BYANDOVER HIGH SCHOOL STUDENTS Councilmember Knight suggested adopting the parking fee that the school district uses and charge the students that are parking in the Sunshine Park west parking lot. Chair Butler indicated the parking lot is an absolute mess with garbage all over the parking lot. Val Holthus, an Andover High School teacher stated there is plenty of parking available in the school lots. She indicated there is inappropriate activity taking place at the Sunshine Park west parking lot. Councilmember Howard suggested closing the parking lot for two hours in the morning. Commissioner Miskowiec responded that closing the parking lot for a period of time increases the time and effort into enforcing the restricted area. He stated it is actually easier to enforce by having parking permits. Mr. Dickinson suggested no parking in the lot during school hours, have signs posted and violators will be ticketed by law enforcement. He also suggested not plowing the lot in the winter. The two options of closing the lot and requiring a parking permit were discussed. Council directed staff to bring a resolution to a future Council meeting requesting signs to be posted in the parking lot stating no parking from 7:00 a.m. — 2:00 p.m. during school days and agreed the lot will no longer be plowed in the winter. JOINT MEETING WITH PARK COMMISSION — REVIEW OF THE DRAFT PARK DEDICATION STUDY Mr. Haas stated earlier this year Council and the Park Commission requested staff evaluate the current park dedication report. Staff put together a draft dedication study for the Council and the 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Andover City Council Workshop Meeting Minutes —November 29, 2011 Page 5 Park Commission to review. Mr. Haas indicated after the study was complete; the results show the park dedication fee should be reduced. Mr. Haas reviewed the report. Councilmember Trude asked if installing artificial turf is included in the report. Mr. Haas stated it is not but certainly could be added. Mr. Haas stated the report results indicate the current park system needs to be upgraded. Councilmember Trude stated there are some future phase II plats that indicate more park expansion. She believes the City is obligated to grade and sod those parks, even though there is playground equipment at the parks from phase I. Mr. Haas stated when those plats where done there was interest in expanding the park system, how much to expand was not determined by the Council at that time. Mr. Haas stated there is still a possibility to expand those parks when the plat comes in. The developer is responsible to grade, topsoil and seed the park. Mayor Gamache stated when the developer brings in the plat, the developer could ask for the park to be removed. Mr. Haas stated that is correct. Councilmember Trude stated an additional $75,000 should go into the park fund for future planning of parks. Mr. Dickinson indicated adding the $75,000 will not significantly change the outcome of the park dedication fee study. Mayor Gamache questioned the planning of a park that has not even been platted yet. Councilmember Trude stated this is a plan to have the funds available when the developments come in. Mr. Dickinson indicated the additional funds to be added are a reasonable request. Councilmember Trude suggested having staff review and fine tune the draft. Mr. Haas stated the Park Commission should review the draft since they will be the ones making the recommendation to the Council. Mr. Haas indicated staff will review the draft and make recommendations to the Park Commission and the Park Commission can decide if they agree with recommendation. JOINT MEETING WITH PARK COMMISSION — DISCUSS TRAIL PLAN AND POLICY Mr. Haas indicated the Park Commission has requested to participate more in the discussion when planning future regional trails. He reminded that the Park Commission back in 2002 a policy was put into place that removed the Park Commission from the regional trail system decisions. The Park Commission still has the opportunity within any park when a trail is interior to make the decision of the trails located within a park but not the regional trail system. Councilmember Knight asked how the Park Commission would word the policy to include them. Andover City Council Workshop Meeting Minutes — November 29, 2011 Page 6 1 Commissioner Miskowiec stated the Park Commission is not asking to review all the trail projects. 2 He indicated if the Park Commission had a choice regarding the trail system they would make some 3 different decisions. When leaving the Park Commission out of the trail planning, the Council is 4 taking away one of their tools to properly integrate connecting parks. 5 6 Chair Butler suggested the policy state the Park and Recreation Commission review and comment on 7 the trails. 8 9 Commissioner Van Vark asked what the policy stated prior to the current policy. Mr. Haas answered 10 the prior policy indicated the Park Commission had opportunities to make recommendations to the 11 Council about certain trails and what the next trail section should be constructed. 12 13 Chair Butler stated the Park Commission has no idea of what regional trails the Council is 14 planning. Councilmember Trude stated there are no regional trails being planned at this time due 15 to lack of trail funds coming in. The only trails being done are the ones that are being 16 constructed at the same time as a road project, using road and State Aid funds. 17 18 Councilmember Trude stated someone should be looking beyond the regional roads and the Park 19 Commission could look at the long term planning. Chair Butler stated that makes sense. 20 21 Mr. Haas indicated in the transportation plan there is a trail plan and he does not think much 22 more could be done right now on the trails. 23 24 Councilmember Bukkila suggested expanding amenities within the trails and she thinks that 25 should involve the Park Commission more than the transportation component. 26 27 Commissioner Van Vark asked if there is an appetite to formalize having the Park Commission 28 have a voice in the regional trail process. Councilmember Trude suggested that regional trails 29 stay with transportation projects. 30 31 JOINT MEETING WITH PARK COMMISSION — DISCUSS TRAIL CONTROL SIGNING 32 OF RECREATIONAL TRAILS 33 34 Mr. Berkowitz stated he attended a Met Council Workshop about wayfinding, which is keeping 35 consistency among trails from city to city to county so all systems fit together. He indicated he and 36 Mr. Haas will be meeting with Anoka County Parks on a joint effort tying the City trail system in 37 with the County system. 38 39 Mr. Berkowitz indicated there is an issue about the current trail signs. He stated the City signs all of 40 the trail stops with 12 x 12 stop signs and a pedestrian crosswalk, the trail stop signs are not 41 effective; pedestrians do not stop. He stated the recommendation from Met Council is for the City to 42 remove the stop signs on the trails, the crosswalk provides the pedestrian the right -of -way. 43 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 Andover City Council Workshop Meeting Minutes — November 29, 2011 Page 7 Councilmember Trude indicated there are inconsistent crosswalks within the City. Mr. Berkowitz explained why that is. Councilmember Trude stated she thinks the more stop signs the better. The Council directed staff to keep the stop signs on the trails. Mr. Berkowitz indicated the current stop signs on the trail system do not meet regulations. The signs will be replaced with 18 x 18 signs beginning spring of 2012. JOINT MEETING WITH PARK COMMISSION — DISCUSS PLAYGROUND AND NEIGHBORHOOD SURVEY Mr. Haas introduced a neighborhood survey that will be used to determine playground replacement. Mr. Butler stated the Park Commission would like to review the radius of each survey before being sent out. The Council agreed with a quarter mile radius. JOINT MEETING WITH PARK COMMISSION — DISCUSS CLEAR WIRELESS LEASE AT ROSE PARK Mr. Butler stated at the time of the lease agreement, the Park Commission's understanding was the water tower at Rose Park was to come down in the near future and the revenue from the Clear Wireless lease would go into the Park Fund at that time. The decision to keep the water tower never went back to the Park Commission. Councilmember Knight asked how much the yearly lease is. Mr. Dickinson answered approximately $12,000 a year. Chair Butler stated Rose Park is one of the parks that the Park Commission would like to re -do in the future. Councilmember Trude suggested splitting the revenue between the Park and Water Fund. The Council agreed to keep the revenue in the Water Fund. Chair Butler stated the water tower is on dedicated park land and the Park Commission would like the revenue to be put in the Park Fund. He indicated he would like a legal opinion from the City Attorney as to where the revenue should go. The Council recessed at 9:36 p.m. The Council reconvened at 9:49 p.m. Andover City Council Workshop Meeting Minutes — November 29, 2011 Page 8 1 DISCUSS 2012 STREET RECONSTRUCTION ASSESSMENTS — (SOUTH COON CREEK 2 DRIVE AND JOHNSON'S OAKMOUNT TERRACE) 3 4 Mr. Berkowitz presented 3 assessment options for the South Coon Creek Drive 2012 street 5 reconstruction project. 6 7 Option 1 — front foot method is based on 25% of the project costs. The front foot cost is then 8 multiplied times the front footage of each parcel. 9 10 Option 2 — this option separates rural lots from urban lots. 11 12 Option 3 — this option separates rural lots from urban lots and rural lots within the MUSA that 13 could be subdivided into urban lots. 14 15 The Council discussed all three options. 16 The Council directed staff to move forward using option 2. 17 18 Mr. Berkowitz reviewed the Johnson's Oakmount Terrace area that would be assessed for the 19 2012 street reconstruction project. He indicated there is a drainage issue in the intersections and 20 repairs will be made at the time of the project. 21 22 Mr. Berkowitz presented 2 assessment options for the Johnson's Oakmount Terrace 2012 street 23 reconstruction project. 24 25 Option 1 — this assessment option is 25% of the project costs minus the oversize (width and 26 section) of 147`" Avenue. 27 28 Option 2 — this option is similar to option 1 but takes out the cost of the north half of 147th 29 Avenue and the City would cover that cost. 30 31 Mr. Berkowitz indicated a neighborhood meeting is scheduled for December 6t' and he would 32 like direction from the Council regarding this project. 33 34 The Council discussed the project area. 35 36 The Council directed staff to move forward using option 1. 37 38 2011 GENERAL FUND BUDGET IMPLEMENTATION PROGRESS REPORT /OCTOBER 39 2012 INVESTMENTS REPORT 40 41 Mr. Dickinson stated the 2011 General Fund Budget is going well. 42 43 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Andover City Council Workshop Meeting Minutes — November 29, 2011 Page 9 2012 BUDGET DEVELOPMENT DISCUSSION & 2012 TAX LEVY PUBLIC MEETING PREVIEW Mr. Dickinson indicated at a previous meeting the Market Value Exclusion Program was discussed and how it would affect businesses. As a result from that discussion, staff was able to modify the levy by dropping it $225,000. The 2012 levy will be presented at the December 6`" City Council meeting. OTHER TOPICS There was none. F�Ize"I TIJI�Ctl Motion by Councilmember Bukkila, Seconded by Councilmember Howard, to adjourn. Motion carried unanimously. The meeting adjourned at 10:55 p.m. Respectfully submitted, Michelle Hartner, Recording Secretary 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 REGULAR ANDOVER CITY COUNCIL MEETING —DECEMBER 6, 2011 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, December 6, 2011, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila (7:07 p.m.), Julie Trade, and Tony Howard Councilmember absent: None. Also present: City Attorney, Scott Baumgartner City Engineer /Director of Public Works, David Berkowitz Community Development Director, Dave Carlberg Assistant Finance Director, Lee Brezinka Others PLEDGE OFALLEGIANCE RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Mayor Gamache stated there was supplemental information for Item #20 to be included in the discussion. Motion by Councilmember Howard, Seconded by Councilmember Trade, to approve the Agenda as presented. Motion carried unanimously. APPROVAL OFMINUTES November 15, 2011 Regular City Council Meeting Councilmember Trade asked staff if the Resolution listed on page 10 was correct. City Engineer Berkowitz stated it was correct. Councilmember Trade stated on page 8, line 39, she would like to add the neighboring property had 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes — December 6, 2011 Page 2 provided a letter of support. Councilmember Trude stated on Page 11, the last sentence the word "the" should be changed to "to ". Motion by Councilmember Trude, Seconded by Councilmember Howard to approve the November 15, 2011 Regular City Council meeting minutes as amended. The motion carried unanimously. November 15, 2011 Closed City Council Meeting Motion by Councilmember Trude, Seconded by Councilmember Howard to approve the November 15, 2011 Closed City Council Meeting minutes as presented. The motion carried unanimously. Councilmember Bukkila arrived at 7:07 p.m. CONSENT ITEMS Item 2 Approve Payment of Claims. Item 3 Declare Costs /Order Assessment Roll /11 -02a, Flintwood St. NW & 11 -24, Butternut St. NW, 173rd Ave. NW & Flintwood St. NW. (See Resolutions R093- 11 & R094 -11) Item 4 Approve 2012 Tri-City GIS Contract /JPA. Item 5 Order Feasibility Report/I I -10 /South Coon Creek Drive NW Reconstruction. (See Resolution R095 -11) Item 6 Order Feasibility Report/11- 40/133' Avenue NW Reconstruction. (See Resolution R096 -11) Item 7 Order Feasibility Report/12- 02a/2012 Street Reconstruction (Ivywood Estates). (See Resolution R097 -11) Item 8 Order Feasibility Report/12 -02b (Johnson's Oakmount Terrace) & 12 -02c (147' Avenue NW) /2012 Street Reconstruction. (See Resolution R098 -11) Item 9 Approve Drainage & Utility Easement /Andover High School /11- 32/2244 -149' Ave. NW. Item 10 Approve 2012 Used Vehicle Sales Business License. Item 11 Approve Donations for 2012 Senior Class All Night Parties. Item 12 Approve 2012 Tobacco Licenses. Item 13 Approve 2012 Massage Therapy License. Item 14 Approve 2012 Private Kennel License. Item 15 Approve 2012 Liquor Licenses. Item 16 Approve 2012 Contract/TimeSaver Secretarial Service. Item 17 Amend/Commit Specific Revenue Sources in Special Revenue Funds /GASB No. 54. (See Resolution R099 -11) Item 18 Approve Premises Permit/Pappy's Cafe /Andover Huskies Youth Hockey Association. (See Resolution R100 -11) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes — December 6, 2011 Page 3 Motion by Councilmember Knight, Seconded by Councilmember Trude, for approval of the Consent Agenda as presented. Motion carried unanimously. PUBLIC HEARING 12012 PROPERTY TAX LEVYAND 2012 BUDGET Assistant Finance Director Brezinka stated the Council did adopt at the September 6h regular Council meeting a Preliminary 2012 Budget with a total property tax levy of $10,856,299. The Council has the right to reduce or keep constant this levy until the final certification date of December 28, 2011. The proposed preliminary levy would result in a zero percent (0 %) increase in the gross levy; this zero increase is what is reflected on residents and business owners proposed tax statements. In response to the impacts of the new Market Value Exclusion Program, the Council has directed staff to reduce the gross levy by $225,000. If adopted, this reduction would result in a 2.07% decrease in the gross tax levy. He reviewed additional charts for each of the funds and explained the impacts of the levy. Councilmember Trude clarified the taxable market value use to 100% of the property value but now it is no longer this way and this is not just the result of declining values. Assistant Finance Director Brezinka stated the County website shows what the true market values are for properties. If the taxable market value is subtracted from these figures this will determine what the exclusion program impact is. The property statements that went out in November only shows the taxable market value. Councilmember Trude stated the overall community value has not declined by 11.75% but what the City can tax on has declined because of a new State program. Assistant Finance Director Brezinka stated that is correct. The overall community market value has declined approximately 4.5 %. Councilmember Knight asked Mr. Brezinka to explain how a property value could be going down but the individual tax bill may go up. Assistant Finance Director Brezinka stated you have to look at the gross tax levy compared to the net tax levy. The tax levies that are being adopted today have in the past had a portion paid by the State. The State has eliminated this program and now the City is responsible for picking up this amount. With the new program the City is actually levying the true gross levy amount. Councilmember Trude stated due to the new State program the City is only taxing on a portion of the property value so the tax rate is going up. Councilmember Knight clarified with the new State program a property value could go down but a resident's City tax could go up. Assistant Finance Director Brezinka stated that is correct. The taxable value in the City as a 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes —December 6, 2011 Page 4 whole is down 11.75% and where an individual property is in that range will determine if the tax amount will go up or down. Mayor Gamache pointed out for residents that the City is not increasing the gross levy over last year and this is reflected on the tax statements residents received in November. At this time the Council is discussing reducing the levy amount $225,000. Councilmember Trude stated in September the City decided to levy $10,856,299, which is the same amount as the previous two years. Since September the City has determined an additional $225,000 can be cut from the total levy. The tax bills residents receive in March should be less because the City will be reducing the levy. Assistant Finance Director Brezinka stated that is correct. The cut was proposed to ease the burden on Andover businesses and homes over $414,000. Councilmember Trude stated engineering, street projects, and planning and zoning have revenues that offset portions of expenses. Assistant Finance Director Brezinka clarified that the Community Center is under a special revenue fund. Motion by Councilmember Knight, Seconded by Councilmember Bukkila to open the public hearing. The motion carried unanimously. Mayor Gamache opened the public hearing at 7:24 p.m. Mr. Eric Kohnke, 921 158th Avenue NW, Andover, stated he has been working with the County to find out how the change with the market value affects the taxes. His taxable market value went up $500 but the taxes went up 26 %. The taxable market value did not change much from last year and the Anoka County levy went down and the Andover levy is flat he asked how his taxes could go up. The 26% increase includes all the levies. He asked if he would experience another $300 increase in taxes next year if his market value increases $500 due to the addition he had put on his house. Assistant Finance Director Brezinka stated on average the City's taxable market value went down. Councilmember Trude suggested Mr. Kohnke and Assistant Finance Director Brezinka meet after the public hearing to discuss his particular tax statement and situation. She also explained if the value of a property did not go down as much as everyone else in the City then there would be an increase in the amount of taxes that property would pay. The implementation of the new State program has caused some shifting in taxes. Assistant Finance Director Brezinka stated the State program provides for a decrease in the 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes —December 6, 2011 Page 5 taxable value on property but not necessarily a reduction in taxes. Mr. Kohnke asked if his market value increases $500 again next year if his taxes would also go up another $300. He also asked what his property's net taxable capacity would be. He asked why his statement showed an increase in the school taxes of $118 and this was without the new referendums that were passed. Assistant Finance Director Brezinka stated he does not have the spreadsheet for the net tax capacity but he would be able to talk with Mr. Kohnke and clarify the tax increases for him. Motion by Councilmember Bukkila, Seconded by Councilmember Knight to close the public hearing. The motion carried unanimously. Mayor Gamache closed the public hearing at 7:33 p.m. Councilmember Bukkila stated the City was able to reduce the levy because it had been a good year for home building and this brought in more funds than the City had anticipated. Councilmember Trude stated the City also received a lower than expected increase in its health insurance premiums and this helped the City limit costs. Councilmember Knight stated he would like to send a message to the State Legislature that this was done in such a fashion that no one can understand it and this is not acceptable. Mayor Gamache stated property taxes are confusing but the new market value exclusion program will be better going forward because it does not promise money to the City that will not be paid. The City has been working toward keeping costs down anticipating the City would not receive the funds from the State. Things printed from various groups and papers, state cities did not have a choice in raising taxes because they had done a poor job in planning. Andover has not been increasing taxes and has been working to keep and increase services with the funds they actually receive. Motion by Councilmember Knight, Seconded by Councilmember Trude to adopt the City of Andover 2012 Budget and Property Tax Levy to be Certified to the County Auditor, including the $225,000 reduction in the total levy amount. The motion carried unanimously. (See Resolution R101 -11) PUBLIC HEARINGIVACATION OF EASEMENT 12228, 2244, 2260, 2274, 2288 — 149' AVENUE NW Motion by Councilmember Knight, Seconded by Councilmember Bukkila to open the public hearing. The motion carried unanimously. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes — December 6, 2011 Page 6 Mayor Gamache opened the public hearing at 7:41 p.m. No one wished to speak. Motion by Councilmember Knight, Seconded by Councilmember Bukkila to close the public hearing. The motion carried unanimously. Mayor Gamache closed the public hearing at 7:42 p.m. Motion by Councilmember Trude, Seconded by Councilmember Knight to approve the Resolution Granting the Vacation of Drainage and Utility Easements within Woodland Estates including all five (5) attachments and surveys. Councilmember Trude clarified this resolution will help to clear up a problem that the residents have had in this neighborhood with drainage this year. These residents have paid individually and collectively to have this problem resolved and this is the final step in this process. Mayor Gamache stated this was part of working with the neighborhood in redirecting water to the Andover High School storm water pond for the residents. The motion was called to a vote. The motion carried unanimously. CONSIDER REQUEST FOR FLAGPOLE LOCATION VETERANS MEMORIAL BOULEVARD NW City Engineer Berkowitz stated the City Council is requested to consider having a flagpole and flag installed along Veterans Memorial Boulevard. He provided a drawing with three (3) potential locations. The Park and Recreation Commission did not recommend the Woodland Estates Park location. This is not a budgeted item for 2012. Councilmember Knight suggested the City consider the location at the intersection of Veterans Memorial Boulevard and Nightingale Street and include a small memorial with a plaque. He would recommend a size of approximately 4 -5 -feet for the memorial piece and have it positioned near the flagpole so that it does not encroach outside of the City's right -of -way. Councilmember Trude suggested the Council discuss this further at a future workshop in order to look at specifics such as cost, funding sources, lighting and location. Mayor Gamache stated a flag would need to be lit. City Engineer Berkowitz stated the cost estimates for a flagpole and flag would be approximately 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes —December 6, 2011 Page 7 $1,500 to $2,000 and it would be an additional $1,500 to $2,000 for power to light it. Mayor Gamache stated the City does have something planned in the future but there is no time line for this at this time. The City would like to be able to do something nice and not just put something up just to have it. Councilmember Bukkila agreed with Mayor Gamache and Councilmember Trude that the City does want to do something but needs more time to discuss this. Mayor Gamache suggested staff start looking for residents, associations or organizations that may want to make donations to this type of monument. Councilmember Trude suggested staff contact the local veterans groups in the area for advice on a project. Mayor Gamache stated the solution would be to move this discussion to a workshop in 2012. Having a memorial is a good idea but the City should discuss the type of memorial and location. DISCUSS POTENTIAL 2012 CDBG APPLICATIONS Community Development Director Carlberg stated the 2012 CDBG applications are due at Anoka County on January 12, 2012. The City needs to determine if it will submit an application for this round of CDBG funding. Due to the competitive nature of the process, any application that does not benefit low to moderate- income people will have difficulty being funded. He reviewed the recent CDBG history and the City's success in obtaining funding for water connection assistance, securing and abatement of foreclosed properties, housing rehabilitation and updating the Comprehensive Plan. He reviewed a couple of potential project ideas including the acquisition of properties in the Crosstown Boulevard /Crosstown Drive area, using the funds to subsidize construction of affordable multi - family housing, subsidizing local businesses via direct subsidy, a revolving loan program, or additional funding for the housing rehabilitation revolving loan fund. If the City acquires multi- family housing then within that project area the City will need to replace these units in the future. Councilmember Trude asked if the housing rehabilitation revolving loan funds were being used and if staff felt it could use additional funding. Community Development Director Carlberg stated if everyone that was in the program paid back the loans there would be $100,000 in the program. Councilmember Trude clarified 75% of the funds available through this program were currently being used. Community Development Director Carlberg stated there has been a lack of interest in this 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes — December 6, 2011 Page 8 program recently. Councilmember Trude stated these are at a rate of 3% and they are for low to moderate - income families for improvements. Community Development Director Carlberg stated if this is a program the Council is interested in requesting funds for, staff can provide additional details at the December 20`h Council meeting. Councilmember Trude asked if it would be possible to apply for additional funds for the water connection project. Community Development Director Carlberg stated over the last three years the City has received approximately $400,000 for this project so it is unlikely additional funds would be approved. Staff could discuss this with the County. Councilmember Trude stated she would support a business loan fund if staff felt this would receive any funds. Councilmember Bukkila stated the City has received a great deal of benefit over the last few years but if staff or the Council need to think really hard to invent a program then the funds are not necessary. There are several community -based programs that have asked the City for more funds that would benefit from these funds. She would not recommend the City put in any requests this year. Community Development Director Carlberg stated the funds could only be used for capital projects for these community -based programs not for goods and services. Councilmcmber Knight stated if Andover does not apply for the funds another community would. He stated he would be in favor of applying for funds and using them. Councilmember Howard suggested the City continue with the acquisition of properties along Bunker Lake Boulevard between Crosstown Boulevard and Crosstown Drive. These funds could help to jump start this program. This would allow the City the opportunity to upgrade this portion of the City. Councilmember Knight stated he would agree with this project. Councilmember Trude stated she would also agree with this project. Councilmember Bukkila stated this would tie the City's hands as far as what can be built in this area. Community Development Director Carlberg stated the City would need to consider a multi- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes — December 6, 2011 Page 9 family housing component in this area equal to the number of units removed. Councilmember Howard asked if these funds could be used for relocation of residents if they acquire property. Community Development Director Carlberg stated this would be something staff would need to look into. Councilmember Howard asked if the City could apply for funds for the after school programs at the YMCA. Community Development Director Carlberg stated the City had requested funds for this in the past and was not successful. Councilmember Bukkila stated previous requests had been for faculty not for equipment or facility needs. Councilmember Trude stated purchasing computers for the kids to do homework on may be something that would qualify. Community Development Director Carlberg stated staff would check into this for the next Council meeting. He also stated that the City may be subject to geographic equity with its applications and may not receive funding for projects in 2012. Mayor Gamache stated based on the discussion the City Council would like to have additional information brought forward at the next meeting in regard to acquisition and the housing subsidy program with the acquisitions program having the most support. Councilmember Trude stated she would be supportive of the acquisitions program first then youth/teen programs next. SCHEDULE JANUARY EDA MEETING Motion by Councilmember Trude and seconded by Councilmember Howard to schedule an EDA meeting at 6:00 p.m. on January 3, 2012, prior to the City Council meeting. The motion carried unanimously. SCHEDULE JANUARYHRA MEETING Motion by Councilmember Trude and seconded by Councilmember Howard to schedule an HRA meeting immediately following the EDA meeting scheduled for January 3, 2012 at 6:00 p.m. and prior to the City Council meeting. The motion carried unanimously. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes — December 6, 2011 Page 10 ADMINISTRATOR'S REPORT City Engineer Berkowitz updated the Council on the administration and city department activities, legislative updates, an update on development/CIP projects and meeting reminders /community events including the flooding of the City's rinks, the plowing activities over the last two snow events and the upcoming events scheduled at the Community Center. He reminded residents that there is an increased risk for fires during the holiday season due to lights, trees, and other holiday decorations. The City's ice rinks will be open by December 12a` and the warming houses at Prairie Knoll Park, Crooked Lake Elementary and Hawkridge Park will also be open then. Community Development Director Carlberg stated FEMA is having a on open house to discuss general flood risk and to update the maps they have done Thursday, December 15, 2011, at the Anoka County Police Department. Staff and elected officials are invited to meet from 2:30 p.m. to 4:30 p.m. and the public will be welcome to attend from 4:30 p.m. to 6:30 p.m. He also stated there is one week until the deadline for those interested in the advisory commissions to apply. MA YORICO UNCIL INPUT (Outside Burning) Councilmember Knight asked if there were any restrictions on outside burning in the City. City Engineer Berkowitz stated staff would check into this and report back to the Council. (County Road 14) Councilmember Trude stated at a recent Anoka County Elected Officials meeting questions had been brought up about County Road 14. She stated she had been advised there was a Facebook page about County Road 14 but there is no information on this page. She had asked if some information could be placed at libraries and City Halls so those residents who use County Road 14 could find out what is going on. She stated the railroad crossing would be out until next August. Residents cannot get between Hanson Boulevard and Foley Boulevard because this crossing is being torn down and removed and turned into an overpass. There have been other sections of this road that have been closed and it is difficult to get to different parts of the City. The County does keep the road through the park open and residents can use this if needed. Mayor Gamache stated once this project is done there will be an overpass in this location and it will help alleviate traffic problems in this area. Mayor Gamache recessed the regular City Council meeting at 8:16 p.m. to a closed session of the City Council to discuss property negotiations for PID #3- 32 -24 -13 -0015. The City Council reconvened at 8:43 p.m. Regular Andover City Council Meeting Minutes — December 6, 2011 Page 11 ADJOURNMENT Motion by Councilmember Howard, Seconded by Councilmember Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 8:44 p.m. Respectfully submitted, Tina Borg, Recording Secretary 1 Regular Andover City Council Meeting Minutes — December 6, 2011 Page 12 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — DECEMBER 6, 2011 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... I CONSENTITEMS .......................................................................................... ............................... 2 Item2 Approve Payment of Claims .......................................................... ............................... 2 Item 3 Declare Costs /Order Assessment Roll /11 -02a, Flintwood St. NW & 11 -24, Butternut St. NW, 173`d Ave. NW & Flintwood St. NW (See Resolutions R093 -11 & R094-11)....2 Item 4 Approve 2012 Tri-City GIS Contract/ JPA .................................... ............................... 2 Item 5 Order Feasibility Report/11 -10 /South Coon Creek Drive NW Reconstruction (See ResolutionR095- 11) .................................................. ............................... .................... 2 Item 6 Order Feasibility Report/11- 40/133`d Avenue NW Reconstruction (See Resolution R096- 11) .............................................................................................. ............................... 2 Item 7 Order Feasibility Report/12- 02a/2012 Street Reconstruction (Ivywood Estates) (See ResolutionR097- 11) ............................................................................ ............................... 2 Item 8 Order Feasibility Report/12 -02b (Johnson's Oakmount Terrace) & 12 -02c (147" Avenue NW) /2012 Street Reconstruction (See Resolution R098- 11) . ............................... 2 Item 9 Approve Drainage & Utility Easement/Andover High School /11- 32/2244 -149, Ave. NW....................................................................................................... ............................... 2 Item 10 Approve 2012 Used Vehicle Sales Business License .................... ............................... 2 Item 11 Approve Donations for 2012 Senior Class All Night Parties ........ ............................... 2 Item 12 Approve 2012 Tobacco Licenses ................................................... ............................... 2 Item 13 Approve 2012 Massage Therapy License ...................................... ............................... 2 Item 14 Approve 2012 Private Kennel License .......................................... ............................... 2 Item 15 Approve 2012 Liquor Licenses ...................................................... ............................... 2 Item 16 Approve 2012 Contract/TimeSaver Secretarial Service ................ ............................... 2 Item 17 Amend /Commit Specific Revenue Sources in Special Revenue Funds /GASB No. 54 (See Resolution R099- 11) .................................................................... ............................... 2 Item 18 Approve Premises Permit/Pappy's Cafe /Andover Huskies Youth Hockey Association (See Resolution R100- 11) .................................................................... ............................... 2 PUBLIC HEARING /2012 PROPERTY TAX LEVY AND 2012 BUDGET . ............................... 3 PUBLIC HEARING/VACATION OF EASEMENT/2228,2244,2260,2274,2288 —149Tx AVENUE NW (See Resolution R102 -11) .................................................. ............................... 5 CONSIDER REQUEST FOR FLAGPOLE LOCATION VETERAN'S MEMORIAL BOULEVARDNW ..................................................................................... ............................... 6 DISCUSS POTENTIAL 2012 CDBG APPLICATIONS ................................ ............................... 7 SCHEDULE JANUARY EDA MEETING ..................................................... ............................... 9 SCHEDULE JANUARY HRA MEETING ..................................................... ............................... 9 ADMINISTRATOR'S REPORT ................................................................... ............................... 10 MAYOR/COUNCIL INPUT ......................................................................... ............................... 10 Regular Andover City Council Meeting Minutes —December 6, 2011 Page 13 (Outside Burning) ...................................................................................... ............................... 10 (County Road 14) ....................................................................................... ............................... 10 AX66W, (2) 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: December 20, 2011 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $154,076.66 on disbursement edit list #1- 2 from 12/13/11 — 12/16/11 have been issued and released. Claims totaling $143,999.18 on disbursement edit list #3 dated 12/20/11 will be issued and released upon approval. BUDGETIMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $298,075.84. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Lee Brezinka Attachments: Edit Lists H U _ a-+ ^, o Q a G M Ct U v v O U vl V C L u K{ L d G u V d V R Q a+ Y E R G C O d R .L u u 7 z v 'o CI W C G z z z z z z° v x x ^ x x x U U U U U U Q Q Q Q Q Q .-O O N 00 MO �{!n v1O CO �p V1 •tli CA _ M C O ti 0 0 0 N O N C N M M 41 ^O U I-- U M N N U M V N U •-- V M O O O C 0 C CM V O u OO u O VCV G� O\O N 0\ VlR �r V] 1O R It CAS V1M C11 V V] V O Y I O C OM M M t _O M M O = 0 0 0 L O U N N U O N N U O U O U O O N U O O O O O O O O O O O O N N N N N N N N N N N M M M M M M M M M M M N N N N N N N N N N N O M M O l V t N N N M M O O O O O O w1 vi O O M 7 O0 l� r O O h v� O O O O 1� G1 �n l� N 7 �c � D h r !` � O O`. O\ N O N [�- of m C 7 V ^^ — M l� N N V^ vi M— �^. V 7 M M 10 N O O bA W C_ C U U O T u _ U ell W p aci c �^ '� •� i r N V i v y j. U V O y x V .0 .E >s E a_ o E E m N .. p p O Q V1 U .. C 33 .. �OLn �F U x y •� y i w � p 1pi N J 'Uy vii d N 1 CQ L+.. 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Un N V1 M M VJ `c o` U'n U O V U00 U 000 UN d' 0 oc o0 000 00 N N N N N N N N N N O O N 0 0 coo O O r4 Q N N N N N N N N N N h l� O o0 00 7 O 'V — V oD M �� h r+i e+i o vi 'n Oo 0 .-• 'n D`. ri oo CT C`• a, C` c ON Oo r V C` V .� �c m �c N 110 7 Oo Cr V V V C ocf W O VE m M ^ N h D R F m x LU 'aj C C V] eU3 [J > > 3 y CL LL = L u3 E o o CA yaa Ep �w o U 2^ u cn = ..7 Ln osE QUUS�eEY Qz tJW zaU zU v C1 P]U c.00]U FF o c LU a _ ? U a Ln u -14 o o v C a zC�^ a E }. L v v O 00 Q o N N O O C, N N C\ h oc ' N❑ N o J C o X o >t% > z z > z z >hhh > Q ♦ C I T Y 0 F �. NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI. ANDOVER. MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: David L. Carlberg, Community Development Director SUBJECT: Approve Resolution Finding a Parcel to be Occupied by a Structurally Substandard Building DATE: December 20, 2011 INTRODUCTION The City Council is requested to approve the attached resolution declaring the building at 2600 138`h Avenue NW to be structurally substandard. DISCUSSION The City purchased the property at 2600 138`" Avenue NW on October 26, 2011 as a part of the Bunker Lake /Crosstown redevelopment project. The plan is to have the building demolished this spring. In order for the City to recoup the demolition costs when a Tax Increment Financing District Redevelopment District is created, the City must find the building to be structurally substandard. The City retained the services of LHB, Inc. to conduct the site inspection and to document the condition of the building. LHB, Inc. has found the building to be structurally substandard. ACTION REQUESTED The City Council is requested to approve the attached resolution as presented. spectfully submitted, Davi L. Carlberg Attachments Resolution Council member adoption: CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA introduced the following resolution and moved its RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANDOVER FINDING A PARCEL TO BE OCCUPIED BY A STRUCTURALLY SUBSTANDARD BUILDING. WHEREAS, it has been proposed that the City Council for the City of Andover, Minnesota, (the "City "), create a tax increment financing district in an area within the City to be designated a redevelopment district as defined in Minnesota Statutes, Section 469.174, Subd. 10; and WHEREAS, In order to create this type of tax increment financing district, the City Council must make a determination that before the demolition or removal of the substandard buildings, certain conditions existed; and WHEREAS, In order to deem a parcel as being occupied by a structurally substandard building, the City Council must first pass a resolution before the demolition or removal that the parcel was occupied by one or more structurally substandard buildings and that after demolition and clearance the City Council intended to include the parcel within the proposed tax increment financing district; and WHEREAS, There exists in the City on each parcel or parcels described in Exhibit A attached hereto (collectively, the "Parcel ") one or more structurally substandard buildings to be demolished or removed (the "Substandard Building Condition "); and WHEREAS, A parcel is deemed to be occupied by a structurally substandard building if the Substandard Building Condition is met within three years of the filing of the request for certification of the parcel as part of the tax increment financing district with the county auditor; and if certain other conditions are met. NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Andover that 15% of the area of the Parcel identified on Exhibit A attached hereto contains improvements and is occupied by one or more structurally substandard buildings and that after demolition and clearance the City Council intends to include this Parcel within a future tax increment financing district. The motion for the adoption of the foregoing resolution was duly seconded by Council member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Adopted by the City Council of the City of Andover on this 6`h day of December, 2011. CITY OF ANDOVER ATTEST Michelle Hartner, City Clerk (Seal) Michael Gamache, Mayor *a> . '.�I %: �� *� �. � ��` r ���� ,* 7, 5 �_ -, �' ' !II .r ri I f'r`T?ID 7, 5 r '' � � � —� .., d -, �' ' !II .r ri I f'r`T?ID 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of P is orks /City Engineer FROM: Jason J. Law, Assistant City Engineer SUBJECT: Approve Plans & Specs /Order Advertisement for Bids /11- 16/Rosella Sonsteby Property /SS & WM Extension - Engineering DATE: December 20, 2011 INTRODUCTION At the August 16, 2011 City Council meeting, the City Council ordered preparation of plans and specifications for the above referenced project. The City Council is now requested to approve final plans and specifications and order the advertisement for bids for Project 11 -16, Rosella Sonsteby Property Sanitary Sewer and Water Main Extension. DISCUSSION The property owner petitioned the City to prepare a feasibility report that would identify options on how to serve the property at 14259 Bunker Lake Boulevard NW (both north and south of Bunker Lake Boulevard NW) with sanitary sewer and municipal water. During preparation of this feasibility report staff worked closely with the property owner and explained in detail several options that are available to extend utilities to the property. The property owner decided to proceed with Option 2A, which includes constructing the sanitary sewer and water main along the north side of Bunker Lake Boulevard NW from just west of Blackfoot Street NW approximately 1,500 feet to the west. A crossing will be constructed at the end of the line to serve the portion of the property south of Bunker Lake Boulevard NW. The project will be bid and constructed with the planned 2012 reconstruction project for Bunker Lake Boulevard NW, which will be administered by the Anoka County Highway Department Plans and Specifications are available for review in the City Engineer's office. BUDGET IMPACT The actual project costs will be assessed to the property owner over an 8 or 10 year period. The petitioner has expressed the desire to have the assessment period extend out to at least 15 years. Mayor and Council Members December 20, 2011 Page 2 of 2 ACTION REQUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement for bids for Project 11 -16, Rosella Sonsteby Property Sanitary Sewer and Water Main Extension. Respectfully submitted, V ason J. Law Attachments: Resolution & Project Location Map✓ cc: Rosella Sonsteby, 4151 - 141st Avenue NW, Anoka, MN 55304 Shirley McDonald, 26812 Hwy. 57, Priest River, ID 83856 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 11 -16, ROSELLA SONSTEBY PROPERTY SANITARY SEWER AND WATER MAIN EXTENSION (14259 BUNKER LAKE BOUELVARD NW). WHEREAS, pursuant to Resolution No. 062 -11 , adopted by the City Council on the 16th day of August , 2011 , the City Engineer- has prepared final plans and specifications for Project No. 11 -16 . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 20th day of December , 2011 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the Anoka County Highway Department to seek public bids as required by law, at a time, date and location determined by the Anoka County Highway Department. MOTION seconded by Councilmember and adopted by the 5City Council at a regular meeting this 20th day of December , 2011 , with Councilmembers voting in favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. ATTEST: Michelle Hartner — Deputy City Clerk CITY OF ANDOVER voting Michael R. Gamache - Mayor ty1S1 ly Z. s'► L E G E N D Project Location Lots/Parcels ( Park Water Right of Way City Limits Capital Improvement Plan Project Name: SANITARY SEWER IMPROVEMENTS (2012) BUNKER LAKE BLVD y 4 N W E S 0 412.5 825 1,650 ITEMETTI Feet F.� r 0 a 0 ♦ k C I T Y 0 F^ +� ..jkNDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 .ANDOVERMWGOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public Works /City Engineer SUBJECT: Receive Assessment Rolls /Order Public Hearing/11 -2a, Flintwood St. NW & 11 -24, Butternut St. NW, 173`d Ave. NW & Flintwood St. NW - Engineering DATE: December 20, 2011 INTRODUCTION The City Council is requested to receive the assessment rolls and approve the resolution ordering the public hearing on the proposed assessment for 2011 Street Reconstruction, Projects, 11 -2a, Flintwood Street NW & 11 -24, Butternut Street NW, 173`d Avenue NW & Flintwood Street NW. DISCUSSION Flintwood Street NW, City Project 11 -02A The north half of Flintwood Street NW, City Project 11 -2a was reconstructed in the fall of 2011. This project was initiated by the City as part of the 2011 Street Reconstruction projects. In accordance with the City's Assessment Manual (Policies and Procedures Guide) and Roadway Reconstruction Assessment Policy, twenty -five percent (25 %) of the total project costs are assessed to the benefitting properties. At the August 4, 2011 City Council meeting, (refer to attached minutes) the Council committed to assessing no more than 4% over the estimated feasibility amounts per unit should actual costs come in above the estimated feasibility amounts. The estimated assessment as identified in the feasibility report was $3,870 per unit. Upon completion of the project, the actual assessment amount per unit based upon assessing 25% of the total project costs, while also deducting the increase in costs from CMP culverts (originally proposed in feasibility report and paid for by City) versus concrete culverts (actually installed) was $4,227.66. Based upon the Council directive of assessing no more than 4% above the feasibility estimate per unit, the final assessment per unit is $3,870.00 + 4% = $4,024.80 per unit. Butternut Street NW, 173`d Avenue NW & Flintwood Street NW, City Project 11 -24 This project was initiated through the neighborhood through the petition process in which an existing gravel road was paved. The project was bid and constructed with City Project 11 -02A. In accordance with the City's Assessment Manual (Policies and Procedures Guide) 50% of the project costs are assessed to the benefiting properties. The estimated assessment as identified in the feasibility report was $7,600.00 per unit and the final assessment is $7,556.08 per unit. At the June 7, 2011 City Council meeting (refer to attached minutes) , as part of the discussion for project 11 -24, the Council directed staff to defer a second assessment to 17251 Butternut Street NW until the parcel subdivides. This deferral will accrue interest for the first 15 years and then begin to depreciate in equal amounts over the next 10 years until the deferred assessment would expire. The Assessment Rolls are on file in the City Clerk's office for review. Mayor and Council Members December 20, 2011 Page 2 of 2 BUDGETIMPACT Seventy -five percent (75 %) of the total project costs for project 11 -2a and fifty percent (50 %) for project 11 -24 will be funded from the City's Road & Bridge Fund. The remaining 25% and 50% of the total project costs will be assessed to the benefiting properties. Based upon current market conditions, the assessments will be extended over a 10 -year period at 4.5% interest. ACTION REQUIRED The City Council is requested to receive the assessment rolls and approve the resolution ordering the public hearing on the proposed assessment for Projects 11 -2a, Flintwood Street NW & 11 -24, Butternut Street NW, 173d Avenue NW & Flintwood Street NW. Respectfully submitted, /finn �.J. David D. Berkowitz Attachments: Resolution!August 4, 2011 City Council Minutes, 7, 2011 City Council Minutes & Summary of the Assessment Rolls '001 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION FOR PUBLIC HEARING ON PROPOSED ASSESSMENT FOR PROJECT NOS. 11 -2A, FLINTWOOD STREET NW & 11 -24, BUTTERNUT STREET NW. 173RD AVENUE NW & FLINTWOOD STREET NW STREET IMPROVEMENTS. WHEREAS, by a resolution passed by the City Council on December 6, 2011, the City Clerk was directed to prepare a proposed assessment of the cost of the improvement for Project Nos. 11-2a&11-24 . WHEREAS, the City Clerk has notified the Council that such proposed assessment has been completed and filed in her office for public inspection. NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota: 1. A hearing shall be held the 17th day of January , 2012 , in the City Hall at 7:00 PM to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvements will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice the total cost of improvement. She shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 20th day of December , 2011 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk Regular Andover City Council Meeting Minutes — August 4, 2011 Page 5 removing the dog from the City or having the dog put down. City Attorney Baumgartner stated there is a difference between declaring a dog a nuisance dog and declaring the dog a dangerous dog. If the dog is declared a dangerous dog then the City could require the dog have a microchip and the owners have the required insurance. The City has declared this dog a dangerous dog so the options for abatement would be limited to removing the dog from the City or having it put down. Motion by Councilmember Jacobson, Seconded by Councilmember Knight, to Approve Resolution R059 -11 Requiring Abatement for a Dog Owned by Barry and Shelly Larkin, 15571 Potawatomi Street NW, Pursuant to City Code Title 5, Chapter 1, Section 5 -1A -17 based on the finding this is a Dangerous Dog, testimony presented and the staff report. Acting Mayor Trude stated she would support this motion due to the nature of the injuries received: S he—slate d during the summer there are a I ot of kids in-the City streets and they should — not have to worry about being bitten. Councilmember Knight asked if this was a trained hunting dog. Ms. Larkin stated Brandy is 6 years -old and was a hunting dog, but is deaf now so she no longer hunts. The motion carried unanimously. Acting Mayor Trude stated staff would talk with Ms. Larkin and explain the next steps. She encouraged those residents that have either received a letter regarding their dog or had concern about a dog to contact City Hall. CONSIDER AWARDING BID ST. NW /11 -24, BUTTERNUT ST. NW, 173RDATTE NW & FLINTWOO MINTWOOD 11 -11, ANDOVER STATIONNORTHBALL FIELD PARKING LOT EXPANSION Director of Public Works /City Engineer Berkowitz stated the City Council is requested to receive bids and consider awarding of the contract for the Projects 11 -2a, Flintwood St. NW /11 -24, Butternut St. NW, 173`d Ave. NW /11 -11, Andover Station North Ball Field Parking Lot expansion. He reviewed the staff report with the Council and explained the increased costs were due to a design change in using concrete pipe versus corrugated pipe and the increase in bituminous costs. Acting Mayor Trude asked if the bids received included concrete pipe or corrugated pipe. Director of Public Works /City Engineer Berkowitz stated the bids are for concrete pipe but the feasibility report and engineer's estimate were for corrugated pipe. The design change is due to recent problems the City has had with the corrugated pipe giving way, similar to what happened on Nightingale Street. Regular Andover City Council Meeting Minutes — August 4, 2011 Page 7 Acting Mayor Trude asked if there was consensus among the Council to move forward with the bid package and make a decision regarding the assessment amount at a future meeting, Councilmember Jacobson stated if the assessment amount is 5% or more than what was presented in the feasibility report then the residents need to informed and have the opportunity to address the Council but if it is less than 5% then it is the City's discretion to increase the assessment amount. Councilmember Knight stated the other option would be to stay with the amount presented in the feasibility report. Motion by Councilmember Jacobson to Award Bid/11 -2a, Flintwood St. NW /11 -24, Butternut St. NW, 173`d Avenue NW & Flintwood St. NW /11 -11, Andover Station North Ball Field Parking Lot Expansion with the Understanding Staff Will Work on Value Engineering to Lower the Project Costs to—be as "Close to the Assessment Amount Presented in-the Feasibility-Reportas — Possible. Acting Mayor Trude suggested keeping the increase in the assessment amount to no more than 4% than what was presented in the feasibility report. City Administrator Dickinson clarified staff is recommending staying with the assessment amount presented in the feasibility report. Motion by Councilmember Jacobson, seconded by Councilmember Knight to Award Bid/11 -2a, Flintwood St. NW /11 -24, Butternut St. NW, 173`d Avenue NW & Flintwood St. NW /11 -11, Andover Station North Ball Field Parking Lot Expansion with the understanding Staff will work on value engineering to lower the project costs to no more than 4% over the assessment amount presented in the feasibility report. The motion carried unanimously. (See Resolution R061 -11) SCHEDULE EDA MEETING Mr. Dickinson requested the Council schedule an Economic Development Authority (EDA) meeting to discuss topics as detailed in the staff report. Motion by Councilmember Jacobson, Seconded by Councilmember Knight, to schedule a EDA Meeting on August 16, 2011, at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR REPORT City Administrator Dickinson updated the Council on the administration and city department activities, negotiations on EDA items, the rainfall and water issues within the City and legislative updates. The September 12, 2011 meeting that was scheduled with the City of Anoka would need to be rescheduled to November. Regular Andover City Council Meeting Minutes— June 7, 2011 Page 5 Motion by Jacobson, Seconded by Trude, to approve the minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Award Quote /11- 12/2011 Parking Lot Maintenance Item 5 Authorize RFP- Agent/Broker of Record City's Employee Benefits Program Motion by Jacobson, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. HOLD PUBLIC HEARING /ORDER PLANS & SPECS /11- 241BUTTERNUT STREET NW, 173rd AVE NW & FLINTWOOD STREET NW Mr. Berkowitz reviewed the neighborhood adjacent to Butternut St. NW, 173`d Ave NW & Flintwood St. NW submitted a petition to pave the gravel road in this area due to a recent policy change allowing up to a 50% city cost share, with the remaining 50% of the project costs assessed to the benefitting properties. The petition was accepted by the City Council at the May 3, 2011 City Council meeting and the feasibility report was accepted on May 17, 2011. The estimated assessment per unit is $7,600.00. This can be paid over a 10 year period. If paid within 30 days after the assessment hearing, no interest would be charged. The street reconstruction project would be funded from the City's Road and Bridge Fund and 50% of the total project costs would be assessed to the benefitting properties as identified in the City's Assessment Manual (Policy and Procedures Guide). The City cost as identified in the feasibility report is estimated at $136,900 and the estimated assessment amount is $136,900. The City Council is requested to approve the resolution ordering the improvement of Project 11- 24, Butternut Street NW, 173`d Avenue NW & Flintwood Street NW for street improvements. Councilmember Jacobson asked how many were in favor on the petition. Mr. Berkowitz stated there were 12 in favor, 4 maybe, and 1 did not sign. Motion by Knight, seconded by Bukkila, to open the Public Hearing. Larry and Robin Capeling, 17251 Butternut Street NW, appeared to address the Council. He stated his lot would need to be subdivided to give access to the adjoining lot. The total size is 9.45 acres. Some of his property was forfeited to give access to Genthon Ponds. These two lots are proposed to be assessed and the property is homesteaded. Mr. Berkowitz stated there were some lots that could be split. Mr. Berkowitz stated they work with planning to see if there is potential for the lot to be split. Mayor Gamache asked if deferments could be done if they should split the lot in the future. Regular Andover City Council Meeting Minutes — June 7, 2011 Page 6 Councilmember Jacobson asked if the lot is one property. Mr. Capeling stated they were purchased as two lots and were combined for tax purposes. The two lots only have one access to Butternut Street. Councilmember Trude asked if 17 parcels could be assessed. Mr. Berkowitz stated the plan was for 18 parcels. Councilmember Bukkila stated she would be in support of the deferral. Ms. Capeling stated there really isn't a place for an access and it is not feasible to split the lot. Mayor Gamache asked what had been done when 157th Avenue was assessed. Mr. Berkowitz stated there were lots that had potential lot splits. Mayor Gamache stated there were some long skinny lots where the backlots would have no access. Mr. Berkowitz stated there could be deferments to a time when the lots were split. Councilmember Jacobson asked if the property is considered one lot and Mr. Capeling stated the lots were combined for tax purposes with one access to Butternut Street. CCouncilmember Bukkila stated she would be willing to consider the deferral option for the second lot for this property. Mr. Berkowitz indicated on the map where a possible access could occur if another home were built on the second lot. Mr. Dickinson stated if the property is sold special language could be added to the deferral where the assessment would be due only if the property was sub - divided. If nothing happens in 25 years the assessment goes away, reverse amortization would happen after 15 years. Mr. Berkowitz stated the language will be addressed during the assessment hearing regarding these properties. This will be reviewed with the property owner prior to the public assessment hearing. Mr. Rory Larson, 17432 Flintwood St. NW, has lived there for 27 years. He stated he would like to see asphalt put down. It's not a good time, but when would a good time be. He stated he is in favor of the project. Motion by Jacobson, Seconded by Knight, to close the Public Hearing. Motion by Jacobson, Seconded by Knight, to approve the resolution ordering the improvement of Project 11 -24, Butternut Street NW, 173`d Avenue NW & Flintwood Street NW for street improvements. Motion carried unanimously. (See Resolution R045 -11) HOLD PUBLIC HEARING /ORDER PLANS & SPECS 111- 2AIFLINTWOOD ST. NW Mr. Berkowitz reviewed this project was originally included in the 2011 Street Reconstruction project and put on hold after the Public Hearing, due to concerns from the residents regarding the existing gravel road that is used to access their properties. 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Berkowitz, Director of Pu i orks /City Engineer FROM: Todd J. Haas, Assistant Public Works Director/Parks Coordinator SUBJECT: Approve Retroreflectivity Standards for Traffic Signs — Engineering DATE: December 20, 2011 INTRODUCTION The City Council is requested to approve City of Andover Retroreflectivity Sign Maintenance Program for how the City will identify which signs will be evaluated and replaced as required by the Federal Highway Administration (FHWA). DISCUSSION As discussed at the September 27 "', 2011 workshop, to make the roads safer and to help those drivers who have a difficult time reading traffic signs, studies have shown that the more reflective signs are, the safer the roads are. Retroreflectivity is one of several factors associated with maintaining sign visibility. As indicated in the Minnesota Manual on Uniform Traffic Control Devices (MN MUTCD), public agencies or officials having jurisdiction shall use an assessment or management method that is designed to maintain sign retroreflectivity at or above the minimum levels that have been established by the FHWA. The maintenance method (either a management or assessment) must be adopted by public agencies by January 22, 2012. Attached is the retroreflectivety sign maintenance program that is being recommended by staff. The management method that is recommended by staff is using the Expected Sign Life Method to ensure that the minimum retroreflectivity standards are met. This is how the Expected Sign Life Method works. If the sign sheeting has a warranty and is due to expire, the replacement interval may be extended beyond the expected sign life if it has been determined that a particular sign meets the minimum retroreflectivity requirements and the sign is not considered as a marginal sign. The retroreflectivity will be determined by using the RetroSign Retroreflectometer that the City purchased a couple years ago. The city currently uses prismatic sheeting on all regulatory, warning, ground mounted guide signs, street name signs and overhead guide signs which has a longer warranty and longer life expectancy. BUDGET INIMPACT This is already a yearly budgeted item so this program will have no impact to the current budget. ACTION REQUIRED The City Council is requested to approve City of Andover Retroreflectivity Sign Maintenance Program for how to the City will identify which signs will be evaluated and replaced as required by the Federal Highway Administration (FHWA). Respectfully sub 'tted, Todd J. as Attachments: Recommended Retroreflectivity Sign Maintenance Program we� CITY OF ANDOVER ANOKA COUNTY MINNESOTA RETROREFLECTIVITY SIGN MAINTENANCE PROGRAM PREPARED BY: CITY OF ANDOVER PUBLIC WORKS DEPARTMENT 1785 Crosstown Boulevard NW Andover, MN 55304 Retroreflectivity Program.doc TABLE OF CONTENTS I. INTRODUCTION ..................... ............................... ...........................PAGE 1 II. OBJECTIVES ..................................................... ............................... PAGE 1 III. UNIFORM STANDARDS FOR SIGNS ................... ...........................PAGE 1 IV. TRAFFIC CONTROL FOR CITY STREETS ....... ............................... PAGE 2 V. SIGN INVENTORY ............................................. ............................... PAGE 2 VI. SIGN RETROREFLECTIVITY ASSESSMENT .. ............................... PAGE 3 VII. SIGN REPLACEMENT PLAN . ............................... ...........................PAGE 3 VIII. RETROREFLECTIVE SHEETING MATERIALS ............................... PAGE 3 IX. ONGOING REPLACEMENT PLAN ........................ ...........................PAGE 4 X. CONCLUSION ................................................... ............................... PAGE 4 Appendix A Project Zone Map Retroreflectivity Program.doc I. INTRODUCTION The City of Andover has a roadway sign inventory (Cartegragh Sign View) in which a sign retroreflectivity maintenance program will be implemented to ensure that the minimum retroreflectivity levels, as determined by the Federal Highway Administration (FHWA), will be maintained to the best of the City's ability. Retroreflectivity refers to the property of an object to reflect light back to the source. In this case, retroreflective traffic sign sheeting is used to reflect light from a vehicle's headlamps back to the driver's eyes, thus increasing the sign visibility at night. Retroreflective traffic sign sheeting is created using tiny glass beads or prismatic reflectors, which has been developed to reflect light. Maintaining traffic sign retroreflectivity is increasingly getting more important as the older driver population increases. Therefore, the FHWA recently adopted language that requires all agencies that maintain roadways open to the traveling public to adopt a sign maintenance program which is designed to maintain traffic sign retroreflectivity at or above specific levels. The 2005 Minnesota Manual of Uniform Traffic Control Devices (MN MUTCD) identifies the minimum retroreflectivity levels. II. OBJECTIVES The objectives for this retroreflectivity sign maintenance program are: A. Identify the method(s) that the City will use to maintain minimum retroreflectivity levels for all City signs subject to the new requirements. III. UNIFORM STANDARDS FOR SIGNS FHWA establishes basic standards for signs as found in the Manual on Uniform Traffic Control Devices (MUTCD). The Minnesota Department of Transportation (Mn /DOT) has established their own (MN MUTCD) policy for traffic control on all public streets, roads and highways within the State of Minnesota. Most of the text, figures and tables are identical to the Federal MUTCD, while others have been modified to meet state laws, or to more closely reflect the conditions and policies of Minnesota. The MN MUTCD regulates the different types of signs, such as regulatory, warning and guide signs. This document also establishes standards for temporary traffic controls, traffic signals, and pavement markings. Retroreflectivity Program.doc Page 1 In order to ensure the safety and efficiency of City Streets, the City has and will continue to install and maintain signs in accordance with the MN MUTCD. IV. TRAFFIC CONTROL FOR CITY STREETS The MN MUTCD manual specifically supplements and references the criteria for traffic control devices that are commonly used on city streets. While certain roadway signs are required, others are suggested with the statement "should be used ", or "may be used ". A. The MN MUTCD requires signs on city streets. In addition, the following signs are included as required signs: 1. Minimum Maintenance Road - Shall be posted at the entry points to all minimum maintenance roads. 2. Railroad crossing and advance railroad crossing signs shall be posted for all at grade intersections between roadways and railroads. B. The MN MUTCD provides guidance for the use of regulatory signs, warning signs, guide signs, pavement markings, highway -rail grade crossings, and temporary traffic control zones for all roads. The application of "suggested" traffic control devices on streets will be based on engineering judgment or studies. V. SIGN INVENTORY The City of Andover has been conducting an inventory of all street signs to ensure that they meet the minimum established retroreflectivity requirements. The City is also logging all guide signs in our inventory of assets. For example, the following types of signs are signs that will be inventoried and the year the sign is to be in compliance to meet the standards of the MN MUTCD. A.) Regulatory Signs (Part 2 of MN MUTCD) - (Compliance as set by the FHWA and identified in the Federal MUTCD) B.) Warning Signs (Part 2 of MN MUTCD) - (Compliance as set by the FHWA and identified in the Federal MUTCD) C.) Green and White Guide Signs (Part 2 of MN MUTCD) - (Compliance as set by the FHWA and identified in the Federal MUTCD) ReOore%aivity Program.doc Page 2 D.) Street Name Signs (Part 2 of MN MUTCD) — (Compliance as set by the FHWA and identified in the Federal MUTCD) E.) Other Signs — (No Established Minimum Retroreflective Levels) A majority of these signs are route markers and advance route markers, which are do not have established minimum retroreflectivity standards. VI. SIGN RETROREFLECTIVITY ASSESSMENT Since 2008 the City has had a completed sign inventory. The City continually replaces signs and updates signs as requirements change. Much of the City has signs that use prismatic sheeting with a reflective warranty up to 15 years. Each year signs will be tracked through the sign inventory program and depending on the warranty date and orientation of the sign, a list of signs will be produced from the inventory. Those signs will be field tested using the RetroSign Retroreflectometer to identify which existing signs fail to meet the established minimum levels of retroreflectivity. Signs will be replaced on an as needed basis and not based on a blanket replacement. VII. SIGN REPLACEMENT PLAN Signs that do not meet the minimum retroreflectivity requirements will be scheduled for replacement as soon as possible. Regulatory sign replacement will have priority. Signs with retroreflectivity ratings that meet minimum retroreflectivity but are "marginal' will be scheduled for replacement as soon as practical, in accordance with the schedule below or when the City is reviewing and replacing signs in the established Project Zone (Appendix A) areas of the City whichever comes first. Currently nine (9) Project Zones have been established. Goal By January 2015: All regulatory, warning, and green and white ground mounted guide signs (except street name signs) with "marginal' ratings will be replaced. Goal By January 2018: All street name signs that do not meet the retroreflectivity standards will be replaced. VIII. RETROREFLECTIVE SHEETING MATERIALS ASTM D4956 describes the types of retroreflective sheeting materials that can be used on traffic signs. The new MUTCD minimum retroreflectivity requirements refer to sheeting types as defined in ASTM D4956. Sheeting Retroreflectivity Program.doc Page 3 types that can be used according to the new requirements are as follows (current as of March 2008): • All prismatic sheeting materials may be used for all signs. • High Intensity Beaded (Type III) and Super Engineer Grade (Type II) may be used for all signs except for the white legend on overhead guide signs. Even though a particular type of sheeting might initially meet the minimum retroreflectivity levels when new, it may quickly degrade to below the minimum retroreflectivity levels. The City uses only prismatic sheeting material for all new and replacement signs. The use of higher performance sheeting, even though it has a higher initial cost, provided a better life cycle cost for the City. The FHWA has developed a sheeting ID guide and has posted it at: www.fhwa.dot.gov /retro. A copy is attached with this item. IX. ONGOING REPLACEMENT PLAN As the City replaces all regulatory, warning, green and white guide signs and street signs, the replacement will be documented through the Sign View program which will include the year the sign was installed, sheeting material used for each sign and the sign orientation since certain types sheeting may be sensitive to sunlight. When the installation year and sheeting type of the sign are known, the City will use the Expected Sign Life method to maintain the minimum retroreflectivity levels. Signs of known age (where the warranty does not exist or has expired) and sheeting type will be replaced when the sign is determined to be marginal. If the sign sheeting has a warranty, the replacement interval may be extended beyond the expected life if it has been determined to meet the minimum retroreflectivity requirements and the sign is not considered as a marginal sign. X. CONCLUSIONS The information in this report is intended to serve as a framework for ensuring that all traffic signs under jurisdiction of the City are maintained at or above the minimum retroreflectivity levels as determined by the FHWA. A retroreflectivity assessment shall be completed by the City as outlined in Section VI and VII of this report. Retroreflecbmty Prograndoc Page 4 The City has and will continue to document the year installed, sheeting type, and orientation and will use the Expected Sign Life Method for maintaining minimum retroreflectivity levels for all new and replacement signs. Therefore, the retroreflectivity levels of all signs subject to the retroreflectivity standards will be maintained using the Expected Sign Life Method, as described herein. As signs are replaced under this program, the City will consider the need for each sign. However, the City will not eliminate any signs from its Street system without first evaluating the sign to determine if it is needed as indicated in the MN MUTCD. Retrorefiecti ityProgram.doc Page 5 VIA �III� :. III / :.:� -� ■ ■del r , 1 ■�1� �■� ■ra�►f.�■ �� ■" . 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Mail _lls■ r .,,w ® ■ ■i► _ ■� ® ■s /Jwrww a1■ ®Illulif � �tl lu � e.. �rie■y lime ■.r. r ,I,tuul V sins to ■gar /! .r ■riai!!s;•: ®: ® ism mil.: y 1 v ar rasi ■ ® ®a� 1 in �✓ ... � Jy f j�."" I, II.w��aiiii �•y�,1� , ��Ij 14• ..Iy af. /9 iSt fi - l - __ �3 r• �1 A,� $ _ n auvz JOW04on 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public rks /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Approve Resolution Restricting Parking in Sunshine Park West Parking Lot - Engineering DATE: December 20, 2011 INTRODUCTION This item is in regard to approving the attached resolution restricting parking in Sunshine Park west parking lot. DISCUSSION At the direction of the City Council at November 29th workshop, staff has prepared a resolution restricting parking in Sunshine Park which states no parking from 7:00 am — 2:00 pm during school days. Attached are the draft meeting minutes of that discussion from the November 29'h workshop meeting. Note: By approving this resolution, the Public Works Department will stop snow plowing the west parking lot effective immediately. Signs will be posted at the parking lot entrance that the lot is closed for parking. ACTION REQUIRED The City Council is requested to approve the attached resolution restricting parking in Sunshine Park west parking lot. Respectfully submitted, Todd J. Haas f Attachments: Resolution City Council Workshop Meeting Minutes" cc: Sean Beggin, Andover High School (copy send by e -mail) Ted Butler, Park and Recreation Commission Chair CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. -11 A RESOLUTION RESTRICTING PARKING IN SUNSHINE PARK WEST PARKING LOT WHEREAS, the City Council is cognizant of the public nuisance; and WHEREAS, the Council believes restricting the parking in the Sunshine Park West Parking Lot will be a solution to a problem. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to restrict parking from 7:00 am to 2:00 pm during school days. Adopted by the City Council of the City of Andover this 20th day of December , 2011. ATTEST: Michael R. Gamache - Mayor Michelle Hartner— Deputy City Clerk 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 25 26 27 28 29 30 31 32 34 35 36 37 38 39 40 41 42 43 Andover City Council Workshop Meeting Minutes — November 29, 2011 Page 4 the Prairie Knoll fields and anymore games after 10 they will be charged to use the fields. Twila Ha the Andover Football Associa p awed the process of how and why games are sc a e. Mayor Gamac mg with a explain to them to try and keep teams in so the city doesn't have to charge them a JOINT MEETING WITH PARK COMMISSION — DISCUSS SUNSHINE PARK WEST PARKING LOT BYANDOVER HIGH SCHOOL STUDENTS Councilmember Knight suggested adopting the parking fee that the school distinct uses and charge the students that are parking in the Sunshine west parking lot. Chair Butler indicated the parking lot is an absolute mess with garbage all over the parking lot. Val Holthus, an Andover High School teacher stated there is plenty of parking available on school grounds. She indicated there is inappropriate activity taking place in the Sunshine parking lot. Councilmember Howard suggested closing the parking lot for two hours in the morning. Commissioner Miskowiec responded that closing the parking lot for a period of time increases the time and effort into enforcing the restricted area. He stated it is actually easier to enforce by having parking permits. Mr. Dickinson suggested no parking in the lot during school hours, have signs posted and violators will be ticketed by law enforcement. He also suggested not plowing the lot in the winter. The two options of closing the lot and requiring a parking permit were discussed. Council directed staff to bring a resolution to a future Council meeting requesting signs to be posted in the parking lot stating no parking from 7:00 a.m. — 2:00 p.m. during school days. JOINT MEETING WITH PARK COMMISSION — REVIEW OF THE DRAFT PARK D&NIQ ON STUDY Mr. Haas stated earlier this year o the Park Commission r sted staff evaluate the current park dedication report. St af tion study for the uncil to review. Mr. Haas i s y was complete; the results showe edication fee should be to ered. Mr. Haas reviewed the report. _,a ,: 6 w s t i ... .b C IT Y OF ZZ �t,LNDO 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members 5 CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of P is rks /City Engineer FROM: Jason J. Law, Assistant City Engineer SUBJECT: Accept Feasibility Report/Order Public Hearing/12- 02a/lvywood Estates /2012 Street Reconstruction - Engineering DATE: 1 December 20, 2011 INTRODUCTION The City Council is requested to accept the feasibility report and order public hearing for Project 12- 02a, Ivywood Estates, 2012 Street Reconstruction. DISCUSSION Identified in the City's 2012 -2016 Capital Improvement Plan is reconstruction of the Ivywood Estates development. The project will include reclaiming the existing bituminous surface, replacing bituminous curb with concrete curb and gutter, minor storm sewer improvements, and paving a new bituminous surface. This has been a very effective reconstruction method since the City began the process back in 1996. An informational meeting was held with the residents in this neighborhood on November 15`h, 2011. Staff discussed the project, received comments, and provided residents with preliminary information, including estimated costs. Attached is the sign -in sheet from this meeting. BUDGET IMPACT The project would be funded from the City's Road & Bridge Fund, with 25% of the total project costs assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. ACTION REQUIRED The City Council is requested to accept the feasibility report and order the public hearing for Project 12 -02a, Ivywood Estates, 2012 Street Reconstruction. Rp-cnectfully submitted,�� V Jason J. La Attachments: Resolution, Location Map, eighborhood Meeting Sign -in sheet CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON IMPROVEMENT FOR 2012 STREET RECONSTRUCTION PROJECT NO. 12 -02A, IVYWOOD ESTATES. WHEREAS, pursuant to Resolution No. -11, adopted the 6th day of December , 2011 a Feasibility Report has been prepared by the City Engineer for the improvements: and WHEREAS, such report was received by the City Council on the 20th day of December , 2011; and WHEREAS, such reports declared the proposed assessments to be feasible for an estimated total project cost of $ 288,680.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Reports for Project No. 12 -02a for the improvements. 2. The Council will consider the improvements in accordance with the reports and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 288,680.00 3. A public hearing shall be held on such proposed improvement on the 17th day of January , 2012 in the Council Chambers of the City Hall at 7:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 20th day of December , 2011 , with Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk voting Capital Improvement Plan ANLb 6WA Project Name: ANNUAL STREET RECONSTRUCTION (2012) IVYWOOD ESTATES Location Map 0 0 tn n tn M 0 C o> 00 LO N0 oa mw w> Z z0 �z LLIa �3 > >o� o. Zcn Q N . rn �Ln N zn to W X -j q 7 LL 0 m z 0 H N 0 K U Tom r �9 N C W dV- ,400 Lu a� 'CCU I o -P0E 3 10 Z C. �O O C U) CO cc L w 0 a N ONS i N M 1� 3 �I si cr N M 1� 3 �I si cr (a] T Y O F DOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Ptirks/City Engineer FROM: Jason J. Law, Assistant City Engineer SUBJECT: Accept Feasibility Report /Order Public Hearing/12 -02b (Johnson's Oakmount Terrace) & 12 -02c (147 "' Avenue NW)/2012 Street Reconstruction - Engineering DATE: December 20, 2011 INTRODUCTION The City Council is requested to accept the feasibility report and order public hearing for Projects 12- 02b, Johnson's Oakmount Terrace & 12 -02c, 147`h Avenue NW, 2012 Street Reconstruction. DISCUSSION Identified in the City's 2012 -2016 Capital Improvement Plan is reconstruction of the above referenced areas (refer to the attached map). The project will include reclaiming the existing bituminous surface, replacing bituminous curb with concrete curb and gutter, storm sewer improvements to correct known drainage issues, and paving a new bituminous surface. This has been a very effective reconstruction method since the City began the process back in 1996. An informational meeting with residents impacted by this project was held on December 6`h, 2011. Staff discussed the project, received comments, and provided residents with preliminary information, including estimated costs. Attached is the sign -in sheet from this meeting. BUDGET IMPACT The street reconstruction projects would be funded from the City's Road & Bridge Fund, with 25% of the total project costs associated with the standard street section assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. A portion of the 147` Avenue NW reconstruction project will be funded through Municipal State Aid funds. ACTION REQUIRED The City Council is requested to accept the feasibility report and order the public hearing for Projects 12 -02b, Johnson's Oakmount Terrace & 12 -02c, 147`h Avenue NW, 2012 Street Reconstruction. R ectfully submitted, ason J. Law Attachments: ResolutiorKLocation map, Neighborhood Meeting Sign -in sheets and comments CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON IMPROVEMENT FOR 2012 STREET RECONSTRUCTION PROJECT NOS. 12 -02B JOHNSON'S OAKMOUNT TERRACE & 12 -02C, 1471H_ AVENUE NW. WHEREAS, pursuant to Resolution No. -11, adopted the 6th day of December , 2011 Feasibility Report has been prepared by the City Engineer for the improvements: and WHEREAS, such report was received by the City Council on the 20th day of December , 2011; and WHEREAS, such reports declared the proposed assessments to be feasible for an estimated total project cost of $ 737,310.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Reports for Project Nos. 12 -02b & 12 -02c for the improvements. 2. The Council will consider the improvements in accordance with the reports and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $737,310.00 3. A public hearing shall be held on such proposed improvement on the 17tH day of January , 2012 in the Council Chambers of the City Hall at 7:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 20th day of December , 2011 , with Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk voting 9 C� Pjtdjrrer Lee.AwW MAP I� Tt 4370 14649 x352 14633 14629 14607 74547 14533 14523 14 7TH A VE 4320 4292 4264 4311 4283 14654 145TH LN 14683 L4651 14'597 14567 14541 4373 4175 4115 14800 ',7fH LPG 4330 74790 14745 4180 4110 4054 4275 � 14513 14 7TH A VE 4320 4292 4264 4311 4283 14654 145TH LN 14683 L4651 14'597 14567 14541 4373 4343. 4307 4275 � 14513 c� 145TH AVE 145TH AVE 7.44 �t 1446'5 0320 4300 717450 . 14445 745 37, . t 144 ``� 4321': 0301. cr. 4251 r` i�k�^ r 10429. 344TH LN 14419 4320 4310 4281) 4240 74327 L� OR . I Et'O S T .414: 4L80 4152 .4177 4165 4189 4117. 346tH A VE 4172 413 4L87,1 41701 4111 4087 4c 146TH LN 4118 4089 44 4115 4099 M 146TH AVE set 4102 4478 14571 14571 ..74559 570' LN 14047 146 4122 : 14535 145 Z 4157 4745 4121 1453 4174 145T)i AVE IA488 4O 4162 4L50 14476 14477 1"64 1"67 14452 41 14457 4' 14440 14447 14428 1.4416 � 14437 L4404 v 10427 141392 1"07 .74390 N Disclaimer: This information is being distributed as demonstration data only. You should not use the data for any other purposes at this time. This information is to be used for reference purposes only. w E Copyright © 2011 City of Andover, All Rights Reserved S E Of1461 r t L...J ; A4 7 .ate w ul � r I$ l O � o A l 9 0 m 3 L O N O N —1 p O N o ID �. I ( 7 9 y3 O O N 3 (D C y O U2 3 j D (D 7 CD Z E 0 co 0 z co -0 D r xm �D m� �o v Z N y W Z . o �o D Z O Z OZ <m my AO 9--1 Z D G) c O <o A V O W v W O O J S (y 7 S O V.l r r9 ( lD o��. l � o A l 9 0 m 3 L O N O N —1 p O N o ID �. I ( 7 9 y3 O O N 3 (D C y O U2 3 j D (D 7 CD Z E 0 co 0 z co -0 D r xm �D m� �o v Z N y W Z . o �o D Z O Z OZ <m my AO 9--1 Z D G) c O <o A V O W v W O O m 3 L O N O N —1 p O N o ID �. I ( 7 9 y3 O O N 3 (D C y O U2 3 j D (D 7 CD Z E 0 co 0 z co -0 D r xm �D m� �o v Z N y W Z . o �o D Z O Z OZ <m my AO 9--1 Z D G) c O <o A V O W v W O O 43 Sec ?�fr a�V Y t COMMENT SHEET Johnson's Oakmount Terrace Informational Meeting Tuesday, December 6, 2011 6:00 p.m. — 7:00 p.m. Name: A01 j` X � PC 114 r Cif i _ J Address: Phone: /r2 7- JP-3 3 / E -Mail: P6 (1Q —A S, 14 e Check the following boxes if you have an underground sprinkler system or electric fence. ❑ Existing Underground Sprinkler System ❑ Existing Underground Electric Fence Comments: t e/ . / e y''k Z--erC - /kere M h ( S' C�_ QKd Qn �0 ��e X /S. T(nfCu 4 avQ 4a P%-6 U i Ve l4Wk Ir CVCkX � /.' d6 zC" lk one 4e �-A -6 1,j yhe1r YD -row a e� 1A� L eh 72�e, A er.l uY b 1ff Ih ��a /�e C� H:1Engineering \City Projects \Open City Projects \12 -026 2042 Street Reconstruction - Johnson's Oakmount Terrace \Word Documents \Neighborhood Meeting - COMMENT SHEET.doc • ._.:, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public Works/City Engineer SUBJECT: Order Improvement /Order & Approve Plans & Specs /Order Advertisement for Bids /12- 11/Bunker Lake Blvd. NW Water Main Extension - Engineering DATE: December 20, 2011 INTRODUCTION The City Council is requested to order the improvement, order and approve plans and specifications and order advertisement for bids for Project 12 -11, Bunker Lake Boulevard NW Water Main Extension. DISCUSSION Bunker Lake Boulevard NW from 3 Wh Street to 7t' Avenue is scheduled to be reconstructed in 2012. As part of this project City staff evaluates the infrastructure to identify any needed improvements that should be constructed with the project. As the municipal water system was evaluated it was determined that a water main loop is needed to provide redundant service to The Meadows of Round Lake Development, Aztec Estates and surrounding areas. This loop will also provide redundant service for the future development of Rosella Sonsteby's property. The Anoka County Highway Department will advertise and be soliciting the bids for this project. BUDGETIMPACT The estimated cost for the project is $80,000. The roadway reconstruction of 140a' Lane NW ($17,000) will be funded by the City's Road & Bridge Fund and the remaining cost for the water main ($63,000) will be funded from the Water Trunk Fund and Capital Reserve. ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement, ordering and approving plans and specifications and ordering advertisement for bids for Project 12 -11, Bunker Lake Boulevard NW Water Main Extension. Respectfully submitted, n n rur�eXi (/ David D. Berkowitz Attachments: Resolution & Location Map CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT, ORDERING & APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 12 -11 FOR BUNKER LAKE BOUELEVARD NW WATER MAIN EXTENSION. WHEREAS, the City Council is cognizant of the need for the improvement; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of Bunker Lake Boulevard NW Water Main Extension, Project 12 -11. WHEREAS, final plans were presented to the City Council for their review on the 20th day of December 2011 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the Anoka County Highway Department to seek public bids as required by law, at a time, date and location as determined by the Anoka County Highway Department MOTION seconded by Councilmember and adopted by the City Council at a regular _ meeting this 20th day of December , 2011 , with Councilmembers voting in favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. ATTEST: Michelle Hartner — Deputy City Clerk CITY OF ANDOVER voting Michael R. Gamache - Mayor C I T Y O F^ N Disclaimer: This information is being distributed as demonstration data only. You should not use the data for any other purposes at this time. This information is to be used for reference purposes only. w E Copyright © 2011 City of Andover, All Rights Reserved s aaiic '14225' 14202 X I d211 1��s8 14201 L1182 L414,1 14178- Q+r1, 14172' 14173 � 14168 14169 1440 L4158 14154 1412+1 14110 .14151 14147 14125 14139 14076 LIMBO, 14088 ' 14091 V . 14068 L4077 14081 14064 r 14060 3911 3843 3885 I 14056 .14035 14042 ' 14041 14026 14015 3855 3831 3 14028 14023 '14000 14014 w 14005 ' 13490 13993 3$54 140THAVE 13983 3842 3 13988 39 13989 180 139 73 13976 13973 13970 13964 13957 13960 3873, 3849 38 m 3936 3924 3888 3864 3 N Disclaimer: This information is being distributed as demonstration data only. You should not use the data for any other purposes at this time. This information is to be used for reference purposes only. w E Copyright © 2011 City of Andover, All Rights Reserved s ��� 16, t C I T Y 0 F ' ��a 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and City Cou Jim Dickinson, City Michelle Hartner, Deputy t;uy k terK Approve 2012 Liquor Licenses December 20, 2011 INTRODUCTION Liquor licenses expire on December 31, 2011. DISCUSSION The following have applied for renewal of their licenses and paid the appropriate fees: On -Sale Intoxicating Liquor Jade Catering, Inc. — 13545 Martin Street Pappy's Cafe — 13827 Round Lake Boulevard On -Sale Wine The Bean Coffee Wine Cafe —15190 Bluebird Street, Suite 100 The renewal form from the State for the The Bean Coffee Wine Cafe has not been received yet; however since this is the last Council meeting before December 31" Council is recommended to approve renewal for 2012 so there is no lapse in The Bean serving wine and beer. The Sheriff's Office has completed their background investigation. T ACTION REQUIRED The City Council is requested to approve the above licenses for the period January 1, 2012 through December 31, 2012. (Respectfully submitted, i � �. Michelle Hartner Deputy City Clerk Attach: License applications 02'�.2 Minnesota Department of Public Safety Alcohol and Gamblin Enforcement 444 Cedar Street, Suite 222 St. Paul, MN 55101 651 -201 -7507 • TTY 651 -282 -6555 • Fax 651- 297 -5259 RENEWAL OF LIQUOR, WINE, CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control • (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by R.S. 340A.404 S. 3 to report any license cancellation. License Code l�i'l �`' License Period Ending i f 71 :' City /County where license approved. Al 0'V v, Licensee Name Jade C: at e t~ i, ri q inc. Trade Name Licensed Location address 1.3543 Miav`tiri E, , City, State, Zip Code Andave-r-, MN '5,5-304 Business Phone LICENSE FEES: Off Sale $ On Sale $ Sunday $ 0, 00 5230. 441/1 200. 07) By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance will be kept in effect during the license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2% liquor licenses are exempt if sales are less than $25,000 at on sale, or $50,000 at off ,,sale). Licensee gnaturP Y_A*V -- (N)to . LU LV— DOR SSf Date k2-2— (Signature certifies all above information to be correct and license has been approved by city /county.) City. Clerk /County Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city /county as stated above.) County Attorney Signature �/ - Date County Board issued licenses only (Signature ce es li ee is �' r license). Police/Sheriff Signatu e, ��_ 1 a7 /i (Signature certifies licensee or associates have not been cited during the past five years for any state/local liq or law violations (criminal/civil). Report violations on back, then sign here. PS 9093 -10 Minnesota Department-of Public Safety ALCOHOL AND GAMBLING ENFORCEMENT DIVISION%. 444 Cedar St., Suite 222, SL Paul, MN 55101 -5133 9 ' (651)201 -7507 FAX (651)297 -5259 TTY(651)282 -6555 No license will be approved or released until the $20 Retailer ID Card fee is received by MN Alcohol & Gambling Enforcement Division RENEWAL OF LIQUOR, WINE, OR CLUB or 3.2 LICENSE Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code ONSS License Period Ending 12131/2011 ID # 31643 CitylCounty where license approved: Andover Licensee Name: Pappy's Cafa Inc. Trade Name: Pappy's Cafe & Tavern Licensed Location address: 13827 Round Lk Blvd. City, State, Zip Code Andover, MN 55304 Bu loess Phone 76W427 -484.0 LICENSE FEES: Off Sale $0.00 On Sale $5250.00 Sunday $200.00 By signing this renewal application, applicant certifies that there has been no change in ownership, corporate officers, partners, home addresses, or telephone numbers: If changes have occurred during the past 12 months, please give details on the back of this renewal, then sign below. Aoolicant's stanature on this renewal confirms the following: Failure to report any of the following will result in fines. 1. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 2. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 3. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 4. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, and then sign below. 5. Licensee confirms that Workers Compensation insurance is in effect for the full license period. 6. Licensee confirms that it has no interest directly or indirectly in another liquor establishment, be it manufacture, distribution or retail, or if so gives details on the back of this renewal. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city/county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liability. (Signature certifies all above information to be correct and license e �2, city /county. City Cierk/County Auditor Signature Date (Signature certifies that an on -sale intoxicating liquor license has been approved by the city /county as stated above). County Attorney Signature / Date (County Board issued licenses only (Signatur ce ' slice a tigible for license) PnliralRhcriff Sinnah,ra , � ! rlafe (Signature certifies licensee or associates have not been cited during the past five years for any stateflocal liquor law violations (criminallcivil). Report violations on back, then sign here. PS 9093 -98 l AlcAW EAfmc a Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division (AGED) 444 Cedar Street, Suite 222, St. Paul, MN 55101 Telephone 651- 201 -7507 Fax 65 1 -297-5259 TTY 651 -282 -6555 Certification of an On Sale Liquor License, 3.2% Liquor license, or Sunday Liquor License Cities and Counties: You are required by law to complete and sign this form to certify the issuance of the following liquor license types: l) City issued on sale intoxicating and Sunday liquor licenses 2) City and County issued 3.2% on and off sale malt liquor licenses Name of City or County Issuing Liquor License����I� - License Period From:[.p - rS -/ / To: /a -3 r-! 1 Circle One: e icenel License Transfer Suspension Revocation Cancel (former licensee name) License type: (circle all that apply) On Sale Intoxicating Feels): On Sale License fee:$ Sunday License fee: $_ Licensee Name: 5-r RAF= OF 3 , =fJ C- , DOB (corporation, partnership, LLC, or Individual) (Give dates) Sunday Liquor 7.2% On sale 3.2% Off Sale 3.2% On Sale fee: $5&0.03.2% Off Sale fee: $ Social Security # *\ct, Business Trade Name wrN- Qi-z Business Address IStao Sr Nw City Zip CodeSS3c -1 County, -+Ut -PN Business Phone Home Phone Home Address Licensee's Federal Tax ID # city (To apply call IRS 800 -829 -4933) Licensee's MN Tax ID # " (To Apply call 651-296-618 1) If above named licensee is a corporation, partnership, or LLC, complete the following for each partner /officer: Partner /Officer Name (First Middle Last) DOB Social Security # Home Address (PartneilOfficerName (First Middle Last) Partner'Officer Name (First Middle Last) DOB Social Securit}'" DOB Social Security # Home Address Home Address Intoxicating liquor licensees must attach a certificate of Liquor Liability Insurance to this form. The insurance certificate must contain all of the following: I) Show the exact licensee name (corporation, partnership, LLC, etc) and business address as shown on the license. 2) Cover completely the license period set by the local city or county licensing authority as shown on the license. Circle One: (Yes No) During the past year has a summons been issued to the licensee under the Civil Liquor Liability Law? Workers Compensation Insurance is'also required by all licensees: Please complete the following: Workers Compensation Insurance Company Name: Policy # I Certify that this license(s) has been approved i an official meeting by the governing body of the city or county. Cit) Clerk or County Auditor Si <,nature Ut_Ut' Date /o'' - S--/ / r {title) On Sale Intoxicating liquor licensees must also purchase a $20 Retailer Buyers Card. To obtain the application for the Buyers Card, please call 651- 215 -6209, or visit our website at NrnvwAps.state.mn.us. (Form 9011-5'06) DEC /08/2011 10:10 AM 00607 1501915800 1870 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and City Council Jim Dickinson, City Administrator Michelle Hartner, Deputy City Approve 2012 Massage Therapy License December 20, 2011 INTRODUCTION Massage therapy licenses expire on December 31, 2011. DISCUSSION The following has applied for renewal of their license, paid the appropriate fees and been approved by the Sheriff's Office. Cindy McKee — 1441 -1541h Lane NW Tamara Stanley —15190 Bluebird Street NW, Suite 101 ACTION REQUIRED The City Council is requested to approve the above license for the period of January 1, 2012 through December 31, 2012. Respectfully submitted, I`'(nr„I . Michelle Hartner Deputy City Clerk Attach: License application 12/01/2011 15:37 7637674679 ANOKA CO SHER PATROL PAGE 02104 1565 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755.8923 • W1NW.ANDOVERMN.GOV THERAPEUTIC MASSAGE H E ESTABLISMENT LICENSE APPLICATION Y 1. Name of Applicant � C First ' -'•n- rt 2. Applicant's Date of Birth (Muk be as 3. Telephone Number of Applicant 4. Horne Address of Applicant_ J 5. Address of Business /Premises to be Licensed 6. 7. 8. 9. Legal Description of Business/Premises to be Licensed oK Owner of Premises to be Licensed 10. Address of Owne or f Premises . to be Licensed 11. Within the preceding five years has the applicant or spouse been convicted of any felony, crime or violation of any ordinance other than traffic. If so, provide the state or county of conviction, the date of conviction and the specific crime so committed. h h 12. If the applicant is a corporation list the names, addresses and dates of birth of all persons having a beneficial interest therein. (i.e, officers, directors, stockholders). ��. 13. D— eescrip)tion of services to be provided, MM 12/01/2011 15:37 7637674679 ANOKA CO SHER PATROL PAGE 03/04 The information requested in items 1,2,3 and 9 must be provided for all owners, lessees, operators and massage therapists of the proposed therapeutist massage establishment. fhiiiiq6t Each applicant for a license shall file with the city a public liability insurance policy or certificate of insurance from a company authorized to do business in the state of Minnesota, insuring the applicant against any and all loss arising out of the use, operation or maintenance of the therapeutic massage establishment. The Policy of insurance shall be in limits of not less than five hundred thousand dollars ($500,000.00). Failure to keep in full force and effect the insurance required herein is grounds for revocation. Prior to consideration of the application by City Council, an investigation shall be made by the code enforcement officer and the building official to determine compliance with this chapter of all premises proposed to be licensed, and by the County Sheriff's Department of all persons listed on the license application. AppIicant and associates in this application will strictly comply with all ordinances of the City. I hereby certify that I have read the foregoing questions and that the answers are true of my own knowledge. Licenses expire on December 31st of each year. Lack of payment of annual licensing fee shall be cause for revocation of license. Se tureofAppliont Dato License Fees:. Single Application::$200.00 Cotporate Application:' $300.00 Partnership Application: $300.00 — Residential Application: Coriditional Use Permit (mfor to tcc s&cdulc fog fee) (fees include investigation fee) Renewal F e: $7.50.00 . License Amount Paid n_ Date Paid " : l 1 . Anoka County Sheriff: �' 3 Approve Deny City Clerk: Approve Derty City CAU.ACjl*: Approve Deny * Councjj needs to approve Condititiiial Use Permit requests only. 12/06/2011 09:04 7637674679 ANOKA CO SHER PATROL PAGE 02/03 1685 CROSSTOWN BOULEVARD N.W. a ANDOVER. MINNESOTA 55$04 • (763) 755 -5100 FAX (763) 755.8923 . WWW.ANDOVERMN.GOV Therapeutic .Massage Therapist License Application Pursuant to City Code 3-6 the following information must be provided prior to approval: 1. Name of A First Mddle Last 2. Applicant's Date of Birth (must be 18 years old) 3. Telephone Number of Applicant 4.. Home, Address of Applicant t 5. I will be working as a massage therapist at: a Residential Home. Provide address & legal description of home a Business. Provide address of business —1 f GjCL— f V C t2 C S f 6. Number of years experience as a massage therapist % 7 Previous employment as a massage therapist (list name, address and position held: S' 12/06/2011 09:04 7637674679 I ANOKA CO SHER PATROL 8. Description of any crime or other offense, including the time, place, date, and disposition for which, the applicant has been arrested and convicted: PAGE 03/03 Provide a statement as to whether the applicant has had any license denied, revoked or suspended in the City of Andover or the State of Minnesota, the reason therefore, and the business activity or occupation of the applicant subsequent to such suspension, revocation or denial. (attach separate sheet) Furnish proof of graduating from a school of therapeutic massage with a core curriculum of at least 500 hours of in- class, teacher supervised instruction of which no more than 200 hours shall be clinical training, Prior to consideration of the application an investigation shall be made by the county Sheriff's department of all persons listed on the license applications. Licenses expize on December, 31st of each year. Lack of payment of annual licensing fee shall be cause for revocation of license. Szgzt iture of Applicant Date . ■.r..e.rrrrr.. r.■.we.err......r...rrr.n.e. r......rarr...R..rrrr......� w- Massage 'Therapist Application Fee: $175,00 Annually (in.cludes investigation..fee) License k Date Paid C - Anoka County Sheriff: LY'l Approve _Deny /4/ City Clerk: ____Approve Deny City Council: Approve Deny AK66W.•r.Y +N 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administi FROM: Michelle Hartner, Deputy City SUBJECT: Approve 2012 Animal Control Contract DATE: December 20, 2011 INTRODUCTION Attached is the proposed animal control contract for 2012. DISCUSSION The proposed contract reflects no rate changes from 2011. ACTION REQUIRED The City Council is requested to approve the animal control contract for 2012. lRernspectfully submitted, vl Michelle Hartner Deputy City Clerk Attach: 2012 Contract ANIMAL CONTROL AGREEMENT THIS AGREEMENT, made this 1St day of January 2012, by and between Marline Skinner, 28901 Dahlia St., Isanti, Minnesota, 55040, hereinafter referred to as "Contractor ", and the City of Andover, Minnesota, hereinafter referred to as "City ". WITNESSETH, that Contractor and City, for the consideration stated herein, mutually agree as follows: STATEMENT OF WORK. Contractor shall furnish all labor, equipment, and services performed for the job of animal control officer for the City, as set forth below in an efficient and workmanlike manner in accordance with this Agreement. Contractor shall comply with all federal, state, and local laws and ordinances in performing the duties as specified herein. THE CONTRACT PRICE. The City will pay Contractor for performance of this Contract, in current funds as follows: a. Sixty and no /100 Dollars ($60.00) per animal for pick -up of dogs or other animals as directed by the members of the Anoka County Sheriff's Office, City Council, or City Clerk whether an animal is then actually picked up or if the Contractor goes to a place as directed and finds there is no animal to be picked up. b. Twenty and no /100 Dollars ($20.00) boarding fee per day, per dog c. Twelve and no /100 Dollars ($12.00) boarding fee per day, per cat. d. Seventy Five and no /100 Dollars ($75.00) per animal for pickup of dogs or other animals during closed hours (see attachment). Owners will be charged Seventy Five and no /Dollars ($75.00) for late fee. e. Thirty and no /100 Dollars ($30.00) per additional animal picked up during the same call. f The fees for animals picked up more than once will be doubled for owners. 3. CONTRACTOR'S DUTIES. Contractor shall upon request of the members of the Anoka County Sheriffs Office, City Council, or the City Clerk take all reasonable steps to catch and take into custody any animal determined to be in violation of any City Ordinance or Minnesota State Statute. All apprehensions of dogs or other animals directed by the members of the Anoka County Sheriffs Office, City Council, or the City Clerk shall be treated humanely and shall be delivered into the custody of the party or facility designed by the City. The Contractor agrees to comply with all the state laws regarding waiting periods. The Contractor shall supervise the advertisement and publication of notice when an animal has been picked up. IDENTIFICATION. The City shall provide Contractor with appropriate credentials and/or identification to identify her as the "Animal Control Official for the City of Andover ". IDEMNIFICATION. Contractor agrees to indemnify and hold the City harmless against all claims, losses, causes of action, and expenses, including legal expenses, relative to Contractor's performance of this Contract. City shall not be liable for any loss suffered by Contractor due to personal injury or because of damage to, or destruction of, any property, or any loss of profits or other consequential damages or any inconveniences resulting from the theft, damage to, or destruction of personal property. City may, at its option, but with no obligation to do so, obtain insurance covering Contractor against liability to third parties relative to Contractor's performance of this Contract. Contractor shall be solely responsible for obtaining, at her own expense, any insurance coverage which she may desire insuring herself against personal injury or property damage or against liability to third parties. 6. LEGAL STATUS. The parties agree that the Contractor is in full control of the manner in which work is pursued and the Contractor shall not receive retirement benefits, PERA benefits, or any other fringe benefits offered to employees of the City and shall, in all respects be deemed an Independent Contractor. TERMINATION. It is further agreed that in a case of violation, breach or non- performance by Contractor of any of the agreements contained in this Contract, City shall have the right to declare this Contract immediately null and void upon written notice to Contractor. 8. REPRESENTATION. The Contractor represents that she employs employees who are properly trained to perform the Contract, and if required by the State, are certified by the State of Minnesota. TERM. This Contract shall become effective upon its execution and continue month to month with a 60 -day notification of termination. No amendment or modification of this Contract shall be effective unless made in writing and signed by both the City and the Contractor. IN WITNESS THEREOF, the parties have executed this Contract at the City of Andover, Minnesota, on the day and year first above written. Contractor CITY OF ANDOVER By: Mayor Attested by: City Clerk 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: From: SUBJECT: DATE: Mayor and City Council Jim Dickinson, City Administrator/Finance Directo David D. Berkowitz, Director of Public Works /City En eery Todd J. Haas, Assistant Public Works Director Approve Park Dedication Study December 20, 2011 INTRODUCTION The City Council is requested to approve the Park Dedication Study and the rate for park dedication fee for 2012. DISCUSSION At the direction of the City Council at the November 29, 2011 workshop, staff has updated the park dedication study. The updated study now includes the following items: • Oakview Park (Park #61) — Additional $25,000 has been included for future park expansion • Sophie's Park (Park #63) — Additional $25,000 has been included for future park expansion • Hickory Meadows Park (Park #66) — Additional $25,000 has been included for future park expansion • Anew neighborhood park to be located in the area near Section 23 -32 -24 (Area north of Andover Boulevard somewhere along the future street of Xeon Street). Staff has indicated $442,500 worth of improvements is included in Exhibit D (2010 Existing and Future Park Facilities Chart). Staff has also made some minor addition to the definition of Regional Parks to include language about the Cedar Creek Conservation Area on Page 5. Also the two recently acquired Open Space properties (Martin Meadows and Northwood's Preserve) are included to the definition of Open Space on Page 6. Note: The changes that have been made in the study and to Exhibit D (2010 Existing and Future Park Facilities Chart) are indicated in red. In regards to the park dedication fee, due to the proposed improvements that have been suggested by City Council and reviewed by the Park Commission, the fee is higher than the fee proposed in draft study presented to the City Council at the November 29h workshop. The new park dedication fee being recommended is $2650 (the fee from the previous draft was $2472). 14. Mayor and Council Members December 20, 2011 Page 2 of 2 By including additional funds for future expansion to each of these 3 parks (Oakview, Sophie's, and Hickory Meadows) the City has completed approximately 65% (previous draft was 66 %) of its 2030 park system based on estimated value and future improvements. The actual household count from the 2010 census and the future 2030 household count is approximately 72% developed (not including the Rural Reserve Area). This indicates that the current park system lags a little bit behind in facilities for its current population. ACTION REQUESTED The City Council is requested to approve the Park Dedication Study and the rate for park dedication fee for 2012. Respectfully submitted, Todd J. Haas Cc: Ted Butler, Park and Recreation Commission Chair Attachment: 2011 Park Dedication Study's MEMORANDUM TO: Mayor and City Council Members Cc: Park and Recreation Commission Jim Dickinson, City Administrator /Finance Director David D. Berkowitz, City Engineer /Director of Public Works FROM: Todd J. Haas, Assistant Public Works Director /Parks Coordinator DATE: December 20, 2011 RE: Update to the Andover Park Dedication Study INTRODUCTION The purpose of this memorandum is to provide the basis for an update to the park dedication fee. A significant portion of the report remains unchanged from the original study done in 2002, and last updated in 2005. The biggest change is the update on the amount of improvements that have been completed the past 6 years since the study was last updated in 2005. The recommended 2012 park dedication fee will be based on these new calculations. The City authorized a park dedication study to be conducted by Northwest Associated Consultants, Inc. back in 2002 to review city regulations and dedication requirements to determine if current practices were adequately provided for existing and future anticipated park demands. This update to the original report and to the 2005 updated study will summarize the objectives of the current Park Plan chapter of the Comprehensive Plan and provide updated inventory information to establish a base line for future dedication needs. Factors including property valuation, service area needs, facility cost analysis, future development and implementation strategies will be reviewed. Recommendations will be set forth establishing mechanisms for the City to provide park facilities in a manner that meets Comprehensive Plan goals, establishes a relationship between park need and development impact and that will build out the system in an equitable manner, consistent with Minnesota Statutes and case law. It should be noted that this study excludes analysis of the community regional trail system. ISSUES / ANALYSIS The City's existing park system has been developed based upon the current Comprehensive Plan (which describes land use, transportation, parks and community goals and objectives as well as demographic projections to the year 2030 including the Rural Reserve Area which adds additional land to the City's urban service area). Andover has been successful in acquiring land during the subdivision process to provide neighborhood and mini parks throughout the community. Athletic fields and other recreation improvements have been provided based upon a combination of City, school district and regional park facilities. The City is in a good position with respect to its park and recreation system in that the variety, location, number and facilities provided by the system meet the national guidelines. The existing Parks and Open Space Chapter of the Comprehensive Plan utilized both Metropolitan Council and National Recreation and Parks Association' Guidelines to develop the park system standards identified in the Comprehensive Plan. The current City park system meets the national standards (based upon the number of acres of park land provided per 1,000 population), identified by the existing Comprehensive Plan. The City has provided parks throughout the community which allow residents good access to the system and there are a variety of recreational facilities to choose from including natural areas, linear parks, playgrounds and athletic facilities. Andover has also done a good job of mapping and maintaining an inventory of its park facilities and providing clear guidance through the Capital Improvement Project (CIP) process for implementation of future facilities. The purpose of this update to the park dedication study is to identify the cost or value of the Andover ultimate park system and distribute the costs of developing this system equitably to the current and future households and land uses that benefit from the City's park system. The following points summarize the key issues that will affect the City's park system: 1. The 2030 Andover MUSA (excluding the Rural Reserve Area) will have a build out population of 38,027 people and 13,581 households. The City Council adopted a Rural Reserve Area, which is 980 acres in gross land area of which 780 acres is net buildable land. This yields results in a forecasted full build out population that may reach 44,345 people and 15,921 households. 2. The community has done a good job of acquiring land for park and recreation purposes and providing equipment/facilities to serve the recreation needs of the City. The location and type of parks within the existing system meet the national standards (suggested by the National Recreation and Park Association), based upon the current population of 30,598 residents (2010 U.S. Census). 3. Based upon a staff review of the existing land areas which have been acquired or dedicated to the City over time, staff has identified about 57 acres (Tulip, Meadowood South, Hartfiel's, Dehn's, Birch Ridge, White Oaks, Valley View, Redwood, Landlocked and River Trails) or about 11 % of the current total parkland will never be developed due to topography constraints such as steep slopes, wetlands and/or lakes. 4. The existing park system is predominantly comprised of smaller mini and neighborhood parks which are located throughout the community. Staff has indicated that the number and proximity of smaller parks are expensive to maintain and as such, the City may choose to limit further acquisition of small ' National Recreation and Parks Association (NRPA) guidelines were utilized to analyze the park system by park type and the number of acres of parkland per 1,000 population because these guidelines were utilized in the 1999 Park Chapter of the Comprehensive Plan. The NRPA is a professional association that provides accreditation programs for universities and advises national lawmakers on policy matters, programs and legislation related to public parks and recreation. 2 park sites within the community in favor of larger neighborhood parks or community playfield. 5. The 2010 U.S. Census indicates that over 57.8% of the City 's population is comprised of young residents between the ages of 5 to 44 years of age. About 14.3% of the population is comprised of children under 10 years old. The Census figures indicate that the community has a large population of young active residents who typically generate park and recreation demands on the community. Considering the large number of children, teens and young adults, it is anticipated that park and recreation use will be strong for the foreseeable future. 6. As the community develops and land within the Metropolitan Urban Service Area (MUSA) decline, future growth will occur in the rural service area and the density of development will ultimately decline. While the need for parks will continue to be strong, the financial resources that will be dedicated to the park system are expected to decline. The anticipated decreased density of development in the rural areas will result in a decline in the amount of park dedication fees that will be collected over the long -term. The land supply within the MUSA is limited and the cost of land for park acquisition could be higher than it currently is at some point in the future. 7. The current City park system as calculated by staff contains a total of about 568 acres of parkland, which is divided into 67 separate park facilities, (including Andover Station North Ball Field Facility and City Hall Outdoor Hockey Rink Complex). The total value of the park system based upon full build out (including existing and future planned facilities, land costs and 30% design /administration costs) approximates $28,627,954. The existing park system is valued at $18,637,051 with approximately $9,990,903 of future improvements to be constructed to complete the 2030 Comprehensive Plan park system. 8. The planned park system (based upon the 2030 Comprehensive Plan), is about 65% developed at this time and has been paid for by existing development (through taxes, Community Development Block Grants, other grants and park dedication fees, donations, etc.). As the City is currently about 72% developed, (9,811 households based upon the 2010 Census estimate out of the potential 13,581 projected 2030 build out households), existing development has already paid for over 65% of the total planned system. Future development should be responsible to pay for the remaining 35% ($9,990,903) plus a percentage of the existing system (including some facility upgrades), in order to provide for their proportionate share of the total system costs. 2008 PARK COMPREHENSIVE PLAN The City of Andover Comprehensive Plan including the Parks and Open Space Chapter sets forth goals and objectives for the park system. The objectives of the plan are to: Provide areas that meet present park needs and plan for future needs of the City. E 2. Maintain, upgrade and expand community recreational facilities and trail systems to serve all residents of the City. 3. Promote, protect, preserve and enhance the City's rural and open space and amenities. The City of Andover contains 67 parks (including Andover Station North Ball Field Facility and City Hall Outdoor Hockey Rink Complex), ranging in size from under 1 acre to over 130 acres. Anoka County operates only one Regional Park within the corporate limits of Andover. Anoka County also operates Rum River Central Regional Park that abuts the City along the Rum River near the northwest end of the City. Exhibit A (Park Service Area Map) indicates the location of all of the existing parks and developable planned future parks within the City. The park system contains land areas that are designed to meet varying recreational needs of residents. The parks are classified according to factors including size, use, service area, location and site improvements. These classifications systems for local and regional facilities as identified by the Metropolitan Council 2030 Regional Parks Policy plan are as follows: Mini Park. This type of park is intended to provide specialized facilities (facilities include improvements such as playground and fitness equipment) that serve a concentrated or limited population or specific group such as tots or senior citizens. Mini parks are typically located within neighborhoods and serve people living within less than '/4 mile of the Park and have an area of 1 acre or less. Note: For the purpose of this study, some parks that exceed 1 acre have been identified as a mini park since the park cannot be developed any more than a specialized facility. Neiahborhood Park. This type of facility is intended to provide areas for intense recreational activities such as field games, courts, apparatus areas, skating, etc. The majority of the City parks fall into this classification. The service areas range from 1/4 to '/2 mile and this type of facility is generally intended to serve a population of 4,000 to 5,000 people. Park sizes for existing Neighborhood Parks within the City range from 1 acre to almost 25 acres. Note: For the purpose of this study, parks that have specialized facilities and 1 field or court have been identified as a neighborhood park. Linear Park. This type of facility is typically developed for one or more varying modes of recreational travel such as hiking, biking, skiing, canoeing etc. There is currently only one Linear Park within the City (Coon Creek Park). The park contains bituminous trails (Tom Anderson Trail) that follows Coon Creek between Hanson Blvd. NW and the Burlington Northern Railroad. Non - motorized uses including biking, hiking, roller blading and cross - country skiing are permitted in the park. Coon Creek Park contains 38 acres of land. Special Use Park. Special Use Parks are generally areas established to provide specialized or single purpose recreational activities such as golf course, nature center, marina, zoo, display gardens etc. The Crooked Lake Boat Landings and Round Lake 4 are designated as Special Use Parks. Crooked Lake Boat landing has a picnic shelter and boat ramp. Round Lake contains only a boat ramp. Undeveloped Parks. The City has a number of Undeveloped Parks where land has been dedicated or acquired but facilities have not yet been installed or may not have the ability to be installed. The Undeveloped Park areas range from less than 1 acre to over 10 acres in size. Many of the areas contain wetlands and are unsuitable for active plan and /or recreational equipment. Larger areas may be suitable for future trail development. Community Playfields. These types of parks or facilities are areas for intense recreational facilities such as athletic fields, hockey rinks, skate parks, courts and swimming pools and are in close proximity to secondary schools and other public facilities. These parks serve 3 to 5 neighborhoods or one community. Hawk Ridge Park, Timber Trails Park, Fox Meadows Park, Sunshine Park, Prairie Knoll Park, Shadowbrook East Park, Eveland Fields, Andover Station North Ball Field Facility and City Campus Outdoor Hockey Complex would be considered in this category as both are active use parks with recreational facilities designed for league play in baseball, softball, soccer, lacrosse, football and hockey. Note: For the purpose of this study, if a park has at least 2 or more athletic fields, the park been classified into this category. Community Parks. Community Parks are generally intended to provide areas of natural or ornamental quality for outdoor recreation activities including walking, picnicking. These types of parks could also have some fields and court games and serves the City as a whole and typically include between 25 to 100 acres of land. Currently one park is designed for community park use which is Kelsey Round Lake Park. This park is designated as a Community Park since it is a passive use park that has extensive natural areas that also contains bituminous, gravel and wood chip nature trails. Regional Parks. Currently there are only two Regional Parks and one Park Conservation Area within or adjacent to Andover and are operated by Anoka County. About half of Bunker Hills Regional Park is located within the corporate limits in the southeast part of Andover and extends into the adjacent cities of Blaine, Coon Rapids and Ham Lake. The Rum River Central Regional Park abuts the City along the Rum River east of County Road 7 and the north side of the Rum River in the City of Ramsey. The Cedar Creek Conservation Area is located just to the west of Aztec Street NW with access from 1815' Avenue NW (located on the Andover side of the Rum River across from Rum River Central Park). This Conservation Area is located in both the Cities of Oak Grove and Andover. The portion located in Andover is approximately 93 acres in size. Bunker Hills Regional Park includes numerous recreation facilities such as picnic areas, playgrounds, camping, swimming, walking /biking/hiking and cross country skiing trails. Rum River Central Regional Park includes numerous recreation facilities such as picnic areas, playgrounds, camping, canoeing, walking /biking/hiking and cross country skiing trails. Trails. The City has developed a comprehensive regional trail system for the community. This plan is included with the City of Andover's Transportation Plan. The 5 study does however contains interior trail access for the individual parks (where necessary), which is needed to comply with the Americans with Disabilities Act (ADA) requirements. Open Space. The Comprehensive Plan identifies open space as a part of the overall park system. Open space is defined as areas set aside for the preservation of natural open spaces to counteract the effects of urban congestion and monotony. "Many new citizens cite Andover's natural amenities as a reason for moving into the City. "z As such, an objective of the Comprehensive Plan is to protect, preserve and enhance the open space character of the City. Currently there are two properties that are identified as Open Space (Martin Meadows and Northwood's Preserve). Unbuildable Parks. Within the existing park system, there are ten parks totaling 57.28 acres, currently shown on Exhibit C, Andover Park Facilities Chart and illustrated on Exhibit B, Andover Park Map that will not likely be developed due to the fact that the land dedication consists primarily of wetlands, lakes, or steep slopes and there is insufficient upland area to develop an active park. This unbuildable park land generally fills the classification of Mini and Neighborhood Parks. The specific parks and acreage are identified in Table 1. TABLE 1 UNBUILDABLE PARKS PARK NAME PARKS MAP NUMBER I.D. PARK CLASSIFICATION EXISTING ACRES Mini Parks 13 UM 1.85 -Tulip Meadow Wood South 29 UM 0.45 Hartfield's 32 UM 1.47 Dehn's 33 UM 2.23 Subtotal Mini Parks Acreage 6.00 Neighborhood Parks Birch Ride 1 UN 13.99 White Oaks 9 UN 9.30 View 11 UN 8.74 -Valley Landlocked 18 UN 2.25 River Trails 24 UN 11.41 Redwood Park 45 UN 5.59 Subtotal Neighborhood Park Acreage 51.28 Total Unbuildable Park Acreage 57.28 In addition to the stated park system objectives, the Comprehensive Plan also provides recommendations for park system acreage to accommodate community growth through 2030. Table 2 compares the Comprehensive Plan acreage recommended with the existing park system to illustrate where the City stands in relationship to its build out park system. 2 City of Andover Comprehensive Plan - Chapter 8. 0 TABLE 2 PARK TYPE NRPA EXISTING PARK EXISTING SURPLUS/ RECOMMENDED ACREAGE PARK DEFICIT ** ACRES * ** GROSS ACRES ACREAGE NET AS BUILDABLE* DETERMINED BY STAFF Mini 14.50 35 29 +14.50 Neighborhood 114 196 144.70 +30.70 Community Park 247 136.10 136.10 - 110.90 Community 85 146.60 146.60 +61.6 Pla fields TOTAL 460.50 513.70 456.40 -4.10 * These figures represent adjusted acres subtracting out unbuildable park acreages from Table 1. ** Surplus /Deficit represents Comprehensive Plan acreage recommendations minus existing park acreage net buildable. * ** Based on ultimate population build out of 38,027 (does not include the Rural Reserve Area) City staff indicated that although the existing parkland consists of a multitude of smaller mini and neighborhood parks, the City may not continue acquisition of similar land in the future due to the high cost of maintenance associated with the dispersed locations of these parks within the community. The system is adequate to provide for lands within the projected MUSA boundary. The bulk of the lands outside of the ultimate MUSA are planned to develop with 2.5 acre residential lots. The acreage lots provide land area for private recreation purposes that is larger than that typically dedicated for mini parks (1 acres or less). As such, the City may choose to add additional property to some of the mini park areas or look to acquire neighborhood parks in the future. Table 2 and Exhibit A (Park Service Area Map) illustrates that as the City grows within the 2030 MUSA, the current neighborhood parks system provide sufficient acreage and distribution to accomplish the Comprehensive Plan recommendations. Additional community parks or community playfields must yet be acquired and developed. ANDOVER PARK ACREAGE COMPARISON WITH NATIONAL STANDARDS The existing park system was further analyzed in terms of the service area per 1,000 population guidelines established by the National Recreation and Park Association (NRPA). The 2010 U.S. Census population figure of 30,598 was used to evaluate the park system acreage. The following Table 3 indicates there are sufficient mini parks, neighborhood parks and community playfield areas. The city is short of community parks. It should be noted that even though Table 3 is deficient in community parks, Bunker Hills Park located in the southeast corner does make up for some of the VA acreage to satisfy NRPA suggested acres. It also should be noted that the park acreages listed in the "Existing Park Acres" column in Table 3 represent the amount of acres of park owned by the City and net park acres that will or do have facilities. However, even when the existing unbuildable acres are deleted, the existing park system for mini parks, neighborhood parks and community playfields meets or exceeds the park acres suggested by the National Recreation and Park Association Guidelines. TABLE 3 PARK TYPE SERVICE AREA' NRPA STANDARD' EXISTING PARK ACRES NRPA SUGGESTED ACRES3 GROSS BUILDABLE Mini Park 1/a Mile .38 ac /1000 35 29 11.6 Neighborhood Park 1/a - 1h Mile 3 ac /1000 196 144.70 92 Community Park 1 2 Mile 1 6.5 ac /1000 136.10 136.1 198.9 Community Playfield 2 Mile 2.25 ac /1000 146.6 146.6 68.8 Total Acres 513.7 456.40 368.5 'Metropolitan Council Guideline (Park Facility Service Area) ' National Recreation and Park Association Guidelines (Acres of Park per 1,000 Population) 3 National Recreation and Park Association Guidelines (Based upon 2010 Census Population of 30,598. COMMUNITY GROWTH The City's existing and future population and household growth will be compared to City park system value estimates to provide a proportionate park dedication fee. The Andover 2030 Comprehensive Plan forecasts a 2030 population of approximately 38,027 people in 13,581 households. This anticipated future development is in both the 2030 MUSA and the City's rural service areas. Andover's 2010 household count of 9,811 represent approximately 72% of the City's 2030 population forecast. As a requirement of Metropolitan Council approval of Andover's 2030 Comprehensive Plan, the City undertook a Rural Reserve Area Study that identified a Rural Reserve Area for potential future urban growth beyond the current 2030 MUSA. The Rural Reserve Area, approved as a future growth area, is depicted on Exhibit A (Park Service Area Map) (780 net buildable acres for housing). Table 4 illustrates the population and household estimates of the City based upon 2010 U.S. Census data, 2030 population and household projections cited in the Comprehensive Plan, and projections for the Rural Reserve Area to determine total community build out population. L TABLE 4 ANDOVER POPULATION AND HOUSEHOLD ESTIMATES This update to the park dedication study will rely on the following demographic statistics. The City will have a 2030 population of 38,027 people and a 2030 household count of 13,581 according to the City's Comprehensive Plan. The addition of the Rural Reserve Area yields the following forecasts to population and households. The Rural Reserve Area has approximately 780 acres of net buildable land for housing, assuming a density of 3.0 units per acre. This will generate approximately 2,340 new households. At an average of 2.7 people per household, this will result in a build out population of 6,318 people. The Rural Reserve Area demographic forecasts, in addition to the 2030 forecasts, will provide Andover with a City-wide build out population of 44,578 people and a household count of 15,921. RURAL RESERVE AREA PARK NEEDS Tables 5 and 6 illustrate the park needs for the Rural Reserve Area. Table 5 illustrates the NRPA guidelines for parkland acres per 1,000 population and acreage by park type. TABLE 5 RURAL RESERVE AREA PARK LAND NEEDS PARK ACRES PER 1,000 POPULATION PARK TYPE POPULATION HOUSEHOLDS 2000 Census 26,588 8,205 2010 Census 30,598 9,811 2030 Estimate 38,027 13,581 Rural Reserve Area 6,318 44,345 2,340 15,921 This update to the park dedication study will rely on the following demographic statistics. The City will have a 2030 population of 38,027 people and a 2030 household count of 13,581 according to the City's Comprehensive Plan. The addition of the Rural Reserve Area yields the following forecasts to population and households. The Rural Reserve Area has approximately 780 acres of net buildable land for housing, assuming a density of 3.0 units per acre. This will generate approximately 2,340 new households. At an average of 2.7 people per household, this will result in a build out population of 6,318 people. The Rural Reserve Area demographic forecasts, in addition to the 2030 forecasts, will provide Andover with a City-wide build out population of 44,578 people and a household count of 15,921. RURAL RESERVE AREA PARK NEEDS Tables 5 and 6 illustrate the park needs for the Rural Reserve Area. Table 5 illustrates the NRPA guidelines for parkland acres per 1,000 population and acreage by park type. TABLE 5 RURAL RESERVE AREA PARK LAND NEEDS PARK ACRES PER 1,000 POPULATION PARK TYPE NRPA1 AREA 1 RURAL RESERVE STANDARD BUILD OUT AREA PARK POPULATION ACREAGE NEEDED Mini .38/1,000 6318 2.4 acres Neighborhood 3 /1,000 6318 19 acres Community Park 6.5/1,000 6318 41 acres Community 2.25/1,000 6318 14.2 acres Playfield TOTAL 76.6 acres NRPA National Recreation and Park Association (Standards Wacre per 1,000 population) Based on national standards and the City's forecasted population, the City has sufficient existing mini parks, neighborhood parks and community playfields to meet future demand including the Rural Reserve Area. However the location of the existing mini parks, neighborhood parks and community playfields within the City do not provide service area coverage for the Rural Reserve Area. The addition of neighborhood parks may be required to meet the location and park service area needs of the Rural Reserve Area for future urban growth. Only community parks are deficient in meeting the service area coverage for the 2030 population and the Rural Reserve Area. When development occurs in the Rural Reserve Area, the City should consider an additional 41 acres of Community Park and 14 acres of Community Playfields. Based upon the Comprehensive Plan Soil and Slope Map, there are substantial areas within the Rural Reserve Area that contain restricted soil types and therefore the potential locations for additional playfields are limited. The information in Table 6 illustrates the number of parks anticipated to meet the park and recreation service needs of the Rural Reserve Area, (utilizing National Recreation and Park Association Guidelines). TABLE 6 NUMBER AND TYPE OF PARKS NEEDED FOR POTENTIAL RURAL RESERVE AREAS Park Type Park Size Rural Reserve Area # Parks Needed Mini Park 1 acres 2 Park 18 acres 1 -Neighborhood Community Park 40 acres 1 Community Playfield 40 acres 0.35 National Recreation and Park Association Guideline (Average Park Size per Park Type) Note: For the purpose of this study, the Rural Reserve Area is not included in the determination of the park dedication fee and will stand on its own if and when the Rural Reserve Area is ready for development. RESIDENTIAL PARK DEDICATION ANALYSIS Exhibit C (Andover - Park Facilities Chart) identifies the park sites pursuant to the City Parks Map. The name and address of each park including existing and future acres, facilities and values are also identified. City Staff provided the list of facilities and corresponding cost estimates. The park system analysis included a land use review to determine the service areas for the existing parks and to identify the proportion of existing and future development that will impact the system. As stated earlier, the current park areas are spread throughout the community and are relatively evenly distributed. Many of the existing parks are located in areas of the community where future development will occur and as such, a proportion of the park infrastructure should be paid for by new development. In fully developed areas in the southern part of the City, improvements to existing parks should be and have been paid for by current development within the service area of the specific park facility. City Staff provided a list of existing and future planned park facilities, which was used to establish the value of the existing park system and to identify costs reasonably expected to complete the future park system based upon full build out contemplated by the 2030 Comprehensive Plan. It should be noted that the information contained herein is the best estimate of future facilities that can be made at this time and that the specific 10 facilities and dollar figures may be subject to change /revision as time goes by and market conditions fluctuate. See Exhibit D (City of Andover 2010 Existing and Future Park Facilities Chart) for reference. Based on the estimated value of the complete 2030 park system, Table 7 illustrates that the park system is 65% developed and has been paid for by existing development through taxes, park dedication donations, grants etc. Future development will benefit from the infrastructure that is currently in place and as, such, should be also responsible to pay a proportionate share for replacement of the existing system. A major component of the park system is land and to determine present land values for Andover. Recent sales indicated that the average value for land within the MUSA approximates $30,000 per acre and average land value in the rural service area approximates $8,000 per acre. The Anoka County Assessor's database was utilized to establish the land value for park areas that contain a large percentage of wetland or lakes (generally the 57 acres of parkland that staff believes will not be developed due to topographic or other constraints). Based on the National Recreation and Park Association (NRPA) Guidelines, the 2030 park system is sufficient in mini parks, neighborhood parks and community playfields. Based on the NRPA Guidelines it is recommended 247 acres of Community Park and 85 acres of Community Playfield by 2030 be available as illustrated in Table 2. Based on the NRPA recommendations the City should consider adding 111 acres of Community Park to fulfill the NRPA recommendations. As noted earlier in the study, (see definition on Page 5) these types of parks can have some fields and court games. The Rural Reserve Area is not adequately served by neighborhood and mini parks. The recommendation of this report (see Table 6) is for the City to plan for 1 to 2 additional Community Playfields and one or two additional Neighborhood Parks (depending on the size of the parks) to accommodate the additional population that will be added from the selected Rural Reserve Areas. Table 7 illustrates the values of the planned park system based upon the current Comprehensive Plan which includes the additional Community Playfield (similar to the Sunshine Park). To calculate the values of the existing and future system, staff utilized the City of Andover Directory of Parks, City Capital Improvements Plan, and research of facility vendors as well as comparable improvements within the City. A list of the future facility acquisitions and values is attached as Exhibit D (City of Andover 2010 Existing and Future Park Facilities Chart). TABLE 7 PARK SYSTEM ESTIMATED VALUE BASED ON EXHIBIT D NOT INCLUDING THE RURAL RESERVE AREA Total Park System Estimated Value of % of Estimated Value of Future % of Value Existing Park Facilities Total Park Facilities Total (including land $28,627,954 $18,637,051 65% $9,990,903 35% 11 Park dedication is collected as conditions of subdivision approval. In this respect, the park land dedication fee is estimated on the basis of new housing units or households. Currently, the City has completed approximately 65% of its 2030 park system based on estimated value and future improvements. The actual household count from the 2010 census and the future 2030 household count is approximately 72% developed (not including the Rural Reserve Area). This indicates that the current park system lags a little bit behind in facilities for its current population. Future household growth should pay an equitable share in providing the City's ultimate park system (not including the Rural Reserve Area). To determine the equitable distribution of future park system value to residential units, the ultimate system value is divided by projected household counts. Table 8 represents park dedication fees based on the build out of the 2030 Andover park system. TABLE 8 ESTIMATED PARK VALUE AND DEDICATION FEE W/ 1 ADDITIONAL COMMUNITY BALLFIELD COMPLEXES Estimated Value of # Housing Units yet Park Dedication Fee Future Park Facilities I to be built Per Unit 2030 $9,990,903 - 1 3770 = $2650 Note: The current 2011 park dedication fee per the City of Andover's fee schedule is $2935 per unit Exhibit E provides a comparison of park land fees from other metropolitan communities. The suggested fee in Table 8 is comparable when compared with neighboring communities of Blaine and Coon Rapids. However, the fees are lower than with some of the larger, fast - growing communities such as Brooklyn Park, Eden Prairie, and Plymouth. The current system and future planned improvements are consistent with the 2030 Comprehensive Plan Land Use Plan. It is fair to assume that the park system will likely continue to be upgraded in the future to maintain the user capacity of the system. The $2650 per unit charge should reasonably cover the costs for complete development of the system and carrying costs through system build out (not including the Rural Reserve Area). The charge of $2650 dollars per residential unit is the level of funding that will need to be generated to provide for the planned park system for Andover, based upon implementation of the plan with the lands and facilities described in Exhibit D (City of Andover 2010 Existing and Future Park Facilities Chart) which are based upon the Comprehensive Park Plan. The $2650 dollar figure takes into account the park service areas (% of park need associated with new vs. existing development), existing and projected costs for the park system, design /administrative costs and future population/household projections and is therefore our best estimate of park need per unit. It is important to note that the City should continue re- evaluating the system value; current land values and system needs on a periodic basis and adjust the park dedication accordingly. City Staff suggests that park facilities costs be reviewed and updated annually based upon the Engineering News Record Cost Index. 12 Park maintenance and future improvements above and beyond those identified in Exhibit D should not be financed using park dedication funds. The operational and future improvement costs must be budgeted within the City's general funds with costs shared by all community residents. COMMERCIAVINDUSTRIAL PARK DEDICATION ANALYSIS Minnesota Statutes and recent case law have identified that Cities must now be able to articulate and justify dedication requirements on a project -by- project basis. Cities have the burden of determining that the park dedication requirement is related to the park benefit that will be derived due to the development. Individualized determinations must be made for each project and the City has the responsibility to demonstrate that there is a reasonable relationship between the dedication requirement and the park needs generated by the development. As illustrated in Exhibit E, many metropolitan communities have a commercial/ industrial park land dedication. The general issue in establishing a commercial/ industrial park land fee is establishing a nexus between commercial and industrial use and the benefit they receive through the City's park system. In the case of Andover, City staff has indicated that the City has no commercial or industrial league programs, with the exception of a couple of local bar /restaurant sponsored tournaments that have occurred in the past. In this respect, there is no empirical data that currently illustrates a direct park benefit to the commercial and industrial properties that exists or does not exist. There are discussions that suggest that there is intrinsic benefit to all land uses from a quality park system related to quality of life within a community. The issue at hand is to determine the proportionate need that commercial /industrial developments generate for the community park system. As City Staff have indicated that there is some tournament play use of athletic fields in the past, it is reasonable to state that commercial /industrial developments have some benefit from the City park system. It is likely that employees of local businesses use parks for lunch breaks, walking and /or recreating. The question is does the commercial development generate the same need on the park system as an equivalent residential development? The proportionate benefit is unknown for the City of Andover, due to the lack of information about the degree to which the commercial /industrial developments use the system. If the City desires to continue collection of commercial /industrial park dedication fees it is suggested to continue collecting a fee structure that approximates charges of other similarly situated communities. Table 9 illustrates commercial park dedication fees which are currently charged by other developing communities. 13 TABLE 9 COMMUNITY $ PER C/I ACRE BASED ON 2010 Blaine $7163 flat fee Brooklyn Park $7600 flat fee Coon Rapids $5000 flat fee Eden Prairie $11,000 flat fee Maple Grove $11,00 flat fee Plymouth $8500 flat fee Shakopee $6930 flat fee Ham Lake $6000 flat fee Woodbury None Andover $8956 or 10% of Market Value of Land whichever is less The commercial/industrial park dedication fees should follow a calculation equated to residential development on the same property (if followed would reduce the current fee of $8956 to $7950 (3 residential units X $2650) per acre or 10% of market value of the land (whichever is less). SUMMARY • Case law and Minnesota Statutes provide that dedication requirements can only be applied to facilities that will be impacted by the specific project. Future park dedication fees cannot be utilized to improve or maintain existing park and trail systems in fully developed neighborhoods unless a correlation can be made between the new development and park use. However, park dedication fees cannot be used to replace or upgrade equipment within City parks. The current park system is behind in facilities for its current population. • In the event that the City extends the MUSA pursuant to the Rural Reserve Area on Exhibit A (Park Service Area Map), additional facilities and land will be needed to accommodate the projected future population. For the purpose of this study, the Rural Reserve Area is not included in the determination of the park dedication fee and will stand on its own if and when the Rural Reserve Area is ready for development. • A minimum of at least one additional Community Park (comparable to the current Sunshine Park) is recommended for the 13,581 household projected for 2030 (not including the Rural Reserve Area). • The total planned park system is estimated to cost $28,627,954 based upon the 2030 Comprehensive Plan, land values, current and projected facility costs. 14 • While the 2010 Census household count represents 72% of its 2030 build out, the City has about 65% of its 2030 park system in place. The park system that is in place has been paid for by existing development through taxes, park dedication, donations, grants, etc. • As illustrated in Table 8 the City's residential park dedication fees will depend on the City Council's decision on future park improvements and community growth options. RECOMMENDATIONS The current park system and plan is consistent with the Comprehensive Plan Land Use Plan and as such, the park dedication fee structure for new residential developments should be based upon the analysis provided for in Table 8. Based upon this analysis, a park dedication fee of approximately $2650 per residential unit and $7950 per acre or 10% of market value of the land (whichever is less) for commercial /industrial developments should be instituted to cover build out cost of the City's planned park system, to develop one additional community playfield and to develop one additional neighborhood park (location to be in the area of Section 23- 32-24). A periodic review of land values and facility costs should be done every 5 years (next updated study would be done in 2015) to ensure that the park dedication fee remains current based upon market conditions. Staff recommends that the Engineering News Record Cost Index (ENR Cost Index) be utilized in other years as the source to annually update facility values to account for inflationary factors. 2. The City should continue incorporating park redevelopment infrastructure planning as part of the 5 -year Capital Improvements Plan. Minnesota Statutes specify that park dedication fees may not be used for maintenance purposes and therefore it is important for the City to continue to provide a separate budget fund for maintenance. However, any park improvements above those identified in Exhibit D will need to be financed outside of the park dedication funds. As the park system ages, there will be an increased need to retrofit existing facilities, as they will have aged beyond their useful life in the older parks. The City will need to continue to pay for replacement of the park system facilities in full developed neighborhoods or park service areas through the general fund or other sources that are available. 3. In the event that the City is contemplating park improvement upgrades, facility or equipment replacement in the future that have not been identified in Exhibit D, the City should include these improvements in the Capital Improvement Plan and budget for these improvements in the City's general funds or other sources that are available. These improvements should not be funded out of the park dedication fees. Attachments: Exhibit A: Park Service Area Map Exhibit B: Andover Parks Map Exhibit C: Andover — Park Facilities Chart Exhibit D: City of Andover 2010 Existing and Future Park Facilities Chart Exhibit E: Survey of Park Dedication Fees 15 aAlS a ( , KI n_a � / }lqlqx l ) S113JJV J3lAJJS )IJ13J \ Z § , . fig CA-1e3MV1 _ea :2 ,& \ \ e�,_m a!_ /\ ` ! !0 .! 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DISCUSSION The proposed 2012 Fee Ordinance is attached. Additions are highlighted in red and deletions are designated with a strike- through. The park dedication fee is contingent upon the approval of the Park Dedication Study. Also attached is the summary of the ordinance to be published. BUDGETIMPACT This will establish the 2012 Fee Ordinance used to charge for various permits, licenses, service charges and other items. ACTION REQUESTED The Andover City Council is requested to adopt the attached Fee Ordinance for 2012 effective January 1, 2012 and the summary of the ordinance for publication. Respectfully submitted, Lee Brezinka Attachments: 2012 Fee Ordinance Summary of 2012 Fee Ordinance CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA Ce : D 0Eel AN ORDINANCE AMENDING CITY CODE 1 -7 -3 ESTABLISHING PERMIT FEES, SERVICE CHARGES, AND VARIOUS OTHER FEES TO BE COLLECTED BY THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: The following permit fees and service charges are hereby established for the year 2814 2012. Administration: Administrative Fee: (non project related activity) 15% of total charges for overhead costs Approval/Recording of Deeds: Abstract & Torrens Properties $100.00 Bad Check Fee: $30.00 Canvasser /Solicitor License: Investigation Fee $25.00 per individual - 30 day license (Ord 352) City Publications: Budget $25.00 Financial Statements $25.00 Comp Plan $25.00 Copies: (per sheet) Upto8% "x14" $0.35 Oversize $0.50 18 "x24" $3.00 24 "x36" $4.00 Larger Sizes $7.00 Surveys $3.00 Surveys Requested by Owner $1.25 City Code - paper copy $50.00 Dog Licensing: Yearly License $6.00 per year Commercial Kennel (more than 3 dogs) $380.00 - includes mailing labels Commercial Kennel Recording Fees Abstract and Torrens $100.00 Private Kennel (more than 3 dogs) $200.00 - includes mailing labels Annual Kennel Renewals $25.00 Facility Use Fees: Sunshine Park Gazebo Rental $30.00 per 4 hour period Non- Profit/Service Organizations N/C weeknights after 4:30 p.m. Monday - Friday Sunshine Park Conference Room Non- Profit/Service Organizations $100.00 refundable key /damage /maintenance deposit For - Profit Organizations. Businesses $25.00 + $100.00 refundable key /damage /maintenance deposit Sunshine Park Building - Athletic Assns $100.00 refundable key /damage /maintenance deposit City Hall Front Conference Room Non- Profit/Service Organizations $100.00 refundable key /damage /maintenance deposit For -Profit OrgsBusinesses $25.00 + $100.00 refundable key /damage /maintenance deposit Council Chambers Non- Profit/Service Organizations $100.00 refundable key /damage /maintenance deposit For - Profit OrgsBusinesses $25.00 + $100.00 refundable key /damage /maintenance deposit Page 1 City Hall Lunchroom Non- Profit/Service Organizations $100.00 refundable key /damage /maintenance deposit For -Profit Orgs /Businesses $25.00 + $100.00 refundable key /damage /maintenance deposit Field Lights $100.00 refundable key /damage /maintenance deposit Community Center Prime Time Ice Rental Weekdays 3:00 p.m. to 10:00 p.m. $185.00 per hour Weekends 7:00 a.m. to 10:00 p.m. $185.00 per hour Non -Prime Ice Rental $140.00 per hour Open Skate $5.00 adults $4.00 students age 18 and under Prime Time Field House Rental Weekdays 3:00 p.m. to 10:00 p.m. $46.00 per hour Weekends 7:00 a.m. to 10:00 p.m. $46.00 per hour Non -Prime Field House Rental $38.00 per hour Open Gym Youth $3.00 per session Adult - Resident $3.00 per session Adult - Non Resident $5.00 per session Skate Sharpening $4.00 Meeting Rooms Room $25.00 Full Room $50.00 False Alarm Fine: (Police & Fire) $75.00 fee upon receipt of third false alarm notice at an address in one calendar ye ar. Each additional false alarm after the third is $75.00. Garbage Hauler License: $150.00 per year + $25.00 per truck inspection $50.00 re- inspections per truck Horses: Boarding & Stable Fee of Stray Horses By City Per contracted rate + administrative fee Impoundment of Horses (city ordered) Per contracted rate + administrative fee Transportation (trailer rental) Per contracted rate + administrative fee Interest Charge on Past Due Escrows: 18% annually (if not paid within 30 days of bill date) Liquor: 3.2 % Malt Liquor Off Sale $75.00 per year On Sale $200.00 per year Temporary On Sale $25.00 - 3 day maximum 2:00 a.m. Closing $50.00 per year Intoxicating: Sunday Liquor $200.00 per year On Sale Liquor $5,250.00 per year On Sale Wine $500.00 per year Off Sale Liquor $200.00 per year 2 a.m. Closing $50.00 per year Liquor Compliance Violations I" Violation $750.00 2 "d Violation $1,500.00 3'a Violation $3,000.00 4"' Violation Suspension or revocation Page 2 Maps: City Maps $3.00 Zoning Maps 11 "x17" colored $4.00 Topographical Maps $11.00 per acre Full Size Color Maps 36 "x36" $15.00 %2 Section / Address Book $38.00 Custom GIS Maps Time and materials Notary Fee: $3.00 per document Outdoor Food & Beverage Sales /Temp. Retail Food Establishment: $25.00 — 10 day license Outdoor Party Permit Fee: $10.00 Barricades $50.00 refundable damage deposit Outdoor Promotional Fee-Temporary: $100.00 per event Peddler License: $100.00 — 30 day license Project Recovery Rate Factor: Engineering Inspection Services 2.9 x hourly rate City Staff Services 2.0 x hourly rate (All projects directly related to staff time. All public & private improvement projects.) Special Assessment Searches: $25.00 each Therapeutic Massage Establishment * *: All fees include investigation fee Single Application Fee $200.00 Corporate Application Fee $300.00 Partnership Application Fee $300.00 Renewal Fee $150.00 ** Residential Application Requires a Conditional Use Permit Therapeutic Massage Therapist: $175.00 annually Tobacco License: Admin & Enforcement $250.00 Tobacco Compliance Violations 1s` Violation $75.00 2nd Violation within 24 months $200.00 3`d Violation within 24 months $250.00 in addition to license suspension for not less than 7 days Individual selling to a minor $50.00 Trailer Parkin Fine: $50.00 Transient Merchant License: $50.00 - 7 day license Tree Trimmer License: Commercial License Fee $50.00 per year Vehicle Sales License: $105.00 per year Page 3 RESIDENTIAL ELECTRICAL PERMIT FEE SCHEDULE ** Add $5.00 per permit for State Surcharge ** Electrical wiring installed or altered in any new or existing buildings shall have an electrical permit filed on or before any work has been started. Permits and permit fees shall be filed by the responsible individual / electrical contractor that is providing the electrical work. 1. Minimum fee (does not include state surcharge $ 45.00 2. Single family dwelling and multi - family dwelling with individual service - 148.50 up to 200 amp service and 30 circuits, max. three trips +h .h ,,•+ Multi family d 7700 R elll ,g -.• 4. Swimming pool, spa, fountain 64.00 45.00 5. Finish basement, rough in and final inspection 77 00 90.00 & Amperes 68 :.ive goner.+ +er and ether newer supplies oral feede _ +e oenoro +e c +rr rn+r Tres Electrical panel change out, repair or service upgrade, or new service or power supplies to separate structures 0 -400 amperes 45.00 401 -800 1 mperes 66.00 more than 800 amperes 110.00 7. 0 -200 ampere circuits 6.60 8. More than 200 ampere circuits 16.50 4 �� ��� Street, +rya 5.50 paFrtn q and vctdoerTgrt' standard 4-9= TFaff• __ 5.59 11. signal 0 10 I!\v light, A traRGfG 16. 50 12. -rcv TTrvro-f °r- reatttnd power MeFe thaR 10 KVA + f fGF light, heat 33.0-0 12 PGWeF fee ' s, signs and GUViRe lightaag � �n ran.0nrmem eleGtFGRiG pewer 6uppi 15. Electrical re- inspection per trip (does not include state surcharge) 45.00 16. Fee for electrical work started without a permit double the wit inspection fee 17. Residential Service Change Fuses to breakers 75.00 COMMERCIAL ELECTRICAL PERMIT FEE SCHEDULE ** Add $5.00 per permit for State Surcharge ** Electrical wiring installed or altered in any commercial type building shall be performed only by a licensed electrical contractor. An electrical permit shall be filed with the City by the electrical contractor on or before the electrical work has been started. Services Reference Fee 0 - 400 amp $ 45.00 ea 401 - 800 amp $ 66.00 ea More than 800 amp $110.00 ea Additional charges: Circuits & Feeders Reference Fee 0 - 200 amp $ 6.60 ea More than 200 amp $16.50 ea Multi- family dwelling with common service, each unit $77.00 Street, parking and outdoor lighting standards (each standard) $ 5.50 ea Page 4 Traffic signals Transformers for light, heat and power (0 — 10 KVA) Transformers for light, heat and power (more than 10 KVA) Transformers for electronic power supplies, signs and outline lighting Alarm communication, remote control and signal circuits less than volts, each Minimum commercial electrical fee (does not include state surcharge): Electrical reinspection fee per trip (does not include state surcharge): Page 5 $ 5.50 ea $16.50 ea $33.00 ea $ 5.50 ea $ 0.83 $77.00 $45.00 $45.00 Rniidino insnectinns & Permittino Agricultural Building Permit: $5.00 Air Conditioning Installations: $75.00 (State Surcharge Add $5.00) Air to Air Exchange Permit: $75.00 (State Surcharge Add $5.00) Basement Refinishing Permit: $100.00 (State Surcharge Add $5.00) Building Department Escrows: As -Built Survey $500.00 Grading & Erosion Control $1,500.00 Black Dirt & Sod 15 ft. wide blvd. (Urban lot) $0.33 per sq. ft. Topsoil, Seed & Mulch 18 ft. wide (Rural lot) $0.09 per sq. ft Front Yard Sod or Seed (Urban Lot) $2,500.00 Hydro- seeding - (in addition to sod escrow) $160.00 Retaining Wall $25.00 per sq. ft. Driveway (Urban lot) $1,181.00 Driveway Apron (Rural lot) $400.00 Steps $100.00 per riser Sidewalk $3.00 per sq. ft. Garage Floor $3.00 per sq. ft. Trees $750.00 Building Re-inspection Fee (after 2d inspect)- $50.00 established under state bldg code Certificate of Occupancy: $10.00 Commercial Building Permit Fee Schedule: 1. State of Minnesota Building Valuation Data, Dated 05/98. 2. Fees for Commercial Buildings Computed on Contract Bid Price. 3. Plan Check Fee shall be 65% of Permit Fee. 4. Fees shall be based on the 1997 Uniform Building Code Schedule IA. 5. The above fees apply to all new construction, alterations & repairs. Commercial Plumbing Plan Review: 25% of the plan review fee (from the 1997 UBC fee schedule) when plan reviews are completed by the State Plumbing Division or State Building Division and the city does the inspections (Minnesota rule part 1302.0600, subparts 1, 2, and 4) Contractor Licenses: Contractor Verification Fee $5.00 Contractor License $50.00 Demolition Permits: Single Family Structures $100.00 Two Family Structures $150.00 Single/Double Garages $75.00 Barns $75.00 Multiple Family Structure First Two Units $150.00 Each Additional Unit $50.00 Commercial Units $10.00 per $100.00 Demolition Costs ($200.00 minimum) Escrow Inspection Fee: $50.00 per inspection Footing to Grade: $50.00 per inspection Garage Furnace Permit: $75.00 per unit (State Surcharge Add $5.00) Gas Fireplace Permit: $75.00 per unit (State Surcharge Add $5.00) Geo- thermal Heating Permit: $75.00 (State Surcharge Add $5.00) Grading Inspection Fees (engineering): First Inspection No charge (included in bldg permit fees) Second Inspection No charge (included in bldg permit fees) Third Inspection $75.00 Fourth Inspection $125.00 Fifth and any subsequent Inspections $150.00 each Heating Installations: Furnace / Air Combo $85.00 (State Surcharge Add $5.00) Boiler $75.00 (State Surcharge Add $5.00) In Floor Heating $50.00 (State Surcharge Add $5.00) Furnace $75.00 (State Surcharge Add $5.00) Water Heaters $50.00 (State Surcharge Add $5.00) House Moving Permit: $75.00 Lawn Sprinkler Permit: $50.00 (State Surcharge Add $5.00) Page 6 Plan Check Trees Protection/Inspection: $65.00 Plan Check Fees: Residential 65% of permit fee Plumbing: (per opening) $10.00 (Minimum fee $70.00) (State Surcharge Add $5.00) Re-roofing Permit: $75.00 (State Surcharge Add $5.00) Multi - Family Rental Housing License (see ord.): Structures without fire suppression systems $75.00 per unit inspected every two years (except owner occupied) Bldg code & fire code inspections. Structures with fire suppression systems $52.00 per unit inspected every two years (except owner occupied) Bldg. Code & fire code inspections. This includes common areas in the building. Re- inspection Fee per Call (2 °d) $50.00 Single - Family Rental Housing License (see ord.): $50.00 per unit inspected every two years. Re- inspection Fee per valid complaint $50.00 Septic System: Pumping $15.00 New Installation or Repair: At Grade $75.00 Mound or Bed $100.00 Siding Permit: $75.00 (State Surcharge Add $5.00) Page 7 Engineering Curb Cut Permit: $50.00 permit issuance Driveway - Secondary: Request / Construction $500.00 refundable deposit. Note: will be refunded once driveway requirements are inspected and approved. Hold Harmless / Encroachment Agreement Fee: $100.00 Fence (Plan Check): $25.00 Flood Zone Search/Map: $15.00 Retaining Wall (Plan Check): $25.00 Rights -of -Way Permit Fee Structure: Annual Registration Fee $50.00 Excavation Permit Fee $200.00 Per Add'] Excavation (paved area) $30.00 Per Add'l Excavation (unpaved area) $15.00 Trench Fee Underground Utility /Telecom Installation $40.00 per 100 L.F. Directional Boring or Tunneling (in addition to excavation permit fee) Underground Utility /Telecom Installation Open $55.00 per 100 L.F. Trenching (in addition to excavation permit fee) Overhead Utility /Telecom Installation (in addition $5.00 per 100 L.F. to excavation permit fee) Obstruction Permit Fee $50.00 Permit Extension Fee $55.00 Annual Mapping Fee $10.00 per Permit ($0.00 if in the City format) Delay Penalty (up to 3 days late) $60.00 (each day late over 3 days) Plus $10.00 per Day Individual Service Work in the Right -of -Way $500.00 annual fee or $10.00 per service Per Lot Fee (Can be used as an alternative for new developments) Urban Rural Connexus Energy $31.00 per lot $35.00 per lot Reliant Energy $39.00 per lot $60.00 per lot Qwest $24.00 per lot $40.00 per lot AT & T $34.00 per lot $47.00 per lot Special Assessment Costs (Estimated): See Development Contract Escrows Street Opening Permit Sewer & Water): $350.00 - Permit & Engineering Inspection Trail Fee (Bikeway/Pathway): Residential $658.00 $703.00 per unit Internal Trails (New Plats) Developer's Responsibility Commercial /Industrial Developer's Responsibility Vacation of Easement $125.00 - Includes mailing labels Recording Fee: Abstract and Torrens $100.00 Page 8 CITYINSTALLED IMPROVEMENTS Part A of Development Contract 1. Developer's Improvements Costs • Erosion Control ................................................................................................. ............................... $750.00 • Tree Protection .................................................................................................. ............................... $750.00 • Street Sweeping .............................................................................................. ............................... $1,000.00 • Iron Monuments ................................................................................... ............................... $100.00 per Lot • Grading, Clearing & Grubbing Certification, As- Builts .............................. Value of Work Not Completed TreeRemoval ................................................................................................ ............................... $1,000.00 • Installation of Street Lights .......................................... ............................... Value of Work Not Completed Grading Certification & As- Builts ................................................................. ............................... $2,500.00 • Landscaping Improvements (if required) ..................... ............................... Value of Work Not Completed • Sodding of Boulevard (if required in common areas) .. ............................... Value of Work Not Completed • The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. • The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 150% to establish the Developer's Security for the project. Part B of Development Contract 1. Developer's Improvements Costs • Streets & Utilities (Based on Developer's estimated construction cost ) .............................. Value of Work • Trails / Sidewalks .................................. ............................... ..........................Value of Work • The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. • The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 105% to establish the Developer's Security for the project. 2. Project Security Requirements Prior to Final Street & Utility Plans & Specifications are as follows: a. Developer to escrow 6% of estimated construction cost to complete street and utility construction plan, if plans are requested prior to the execution of the development contract. This will be returned to the developer when the development contract is executed. This only applies to urban developments. Special Assessment Costs (estimated) 1. Estimated Construction Costs (costs vary according to project requirements): ✓ Lateral Sanitary Sewer ✓ Storm Sewer ✓ Trunk Sanitary Sewer ✓ Streets ✓ Lateral Water Main ✓ Sidewalks ✓ Trunk Water Main ✓ Other All project cost estimates are identified within the project feasibility report. The construction cost estimates are based on current industry construction cost standards. The final construction costs are based on competitive bids and final construction quantities. Development of Street & Utility Feasibility Report ........................ ......................$7,500.00 2. Estimated Project Expenses: • Engineering - The estimate is based upon project size, scope and complexity. The amount assessed is based upon billable hourly rates times project recovery rate factor. • Aerial Mapping - 1% of Street. The estimate is based upon 1% of the value of the street construction. The final value is based upon 1% of the final street costs. • Administration - 3 %. The estimate is based upon 3% of the estimated construction cost. The final value is based upon 3% of the final construction cost. • Assessing - 1 %. The estimate is based upon 1% of the estimated construction cost. The final value is based upon 1% of the final construction cost. ✓ Legal - Legal costs will be actual billing. Page 9 ✓ Easement - Estimates are project- specific. ✓ Advertising —Project specific. ✓ City Costs - Includes inspection and city related project costs. ✓ Street Signs - The cost is based upon the size of the project. See Signs under the Public Works section for cost determination. ✓ Construction Interest — Rate is determined at time of project estimate. ✓ Bonding - 0.5% of total project cost. ✓ Drainage Plan - 0.3% of street & storm sewer costs. ✓ County Road Improvement Fee (if applicable) — Project - specific, determined at Preliminary or Final Plat 3. Crack Seal and Seal Coating: $2.00 x sq. yd. of paved street surface. DEVELOPER INSTALLED IMPROVEMENTS Part A of Development Contract 1. Developer's Improvements Costs • Erosion Control .................................. ............................... Tree Protection ................................... ............................... • Street Sweeping .................................. ............................... • Iron Monuments ................................. ............................... • Grading, Clearing & Grubbing Certification, As- Builts ... • Tree Removal ..................................... ............................... • Installation of Street Lights ................ ............................... • Grading Certification & As- Builts ..... ............................... • Landscaping Improvements (if required) ......................... • Sodding of Boulevard (if required in common areas) ...... .............................. ............................... $750.00 .............................. ............................... $750.00 ........................... ............................... $1,000.00 ................. ............................... $100.00 per Lot ......................... Value of Work Not Completed .......................... ............................... $1,000.00 ........................ Value of Work Not Completed ........................... ............................... $2,500.00 ......................... Value of Work Not Completed ......................... Value of Work Not Completed • The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. • The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 150% to establish the Developer's Security for the project. Part B of Development Contract 1. Developer's Improvements Costs • Streets & Utilities (Based on Developer's estimated construction cost) ................... Value of Work Trails/ Sidewal ks ....................... ............................... ..........................Value of Work • The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. • The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 105% to establish the Developer's Security for the project. Proiect Expenses 1. Project Expenses to be Paid Before Street and Utility Construction Can Begin: ✓ Aerial Mapping - 1% of Street. The estimate is based upon 1% of the value of the street construction. The final value is based upon 1% of the final street costs. ✓ Administration - 2 %. The estimate is based upon 2% of the estimated construction cost. The final value is based upon 2% of the final construction cost. ✓ Crack Seal and Seal Coating - $2.00 x sq. yd. of paved street surface. ✓ * Water Area Charge — Refer to Water Fees, Page 15 ✓ * Water Connection Fee - Refer to Water Fees, Page 15 ✓ * Sanitary Sewer Area Charge — Refer to Sanitary Sewer Fees, Page 14 ✓ * Sanitary Sewer Connection Fee - Refer to Sanitary Sewer Fees, Page 14 ✓ * Sanitary Sewer Lift Station Connection Fee (if applicable) — Refer to Sanitary Sewer Fees, Page 14 ✓ * Sanitary Sewer 2nd Lift Station Connection Fee (if applicable) — Refer to Sanitary Sewer Fees, Page 14 ✓ * Sanitary Sewer & Water Main Railroad Crossing Fee — Refer to Sanitary Sewer Fees, Page 14 ✓ County Road Improvement Fee (if applicable) — Project specific, determined at Preliminary or Final Plat Page 10 2. Project Security Requirements Prior to Final Street & Utility Plans & Specifications are as follows: Developer to escrow 6% of estimated construction cost to complete street and utility construction plan, if plans are requested prior to the execution of the development contract. This will be returned to the developer when the development contract is executed. This only applies to urban developments. 3 City Costs including engineering (design) inspection and City related project costs The amount of expenses shall be invoiced to the developer as work is completed. Page 11 Fire Accident Response Fees * *: Each Fire Engine/Pumper $250.00 per hour Each Utility Vehicle or Pickup, Command Van $125.00 per hour Ladder / Aerial Truck $500.00 per hour 6 -wheel ATV $75.00 per hour Each Firefighter $15.00 $18.00 each, per hour Chiefs) response $100.00 per hour Fire Marshal response $70.00 per hour ** Fees would be charged to the insurance companies of the parties involved. Fire officer would collect information needed to charge on the scene. The resident, should the insurance company not pay, will not be responsible for the charges. Copies of Fire Reports: $20.00 Building and Fire Reins ection Fees: $50.00 per hour Burning Permits: $20.00 Fire & Pyrotechnics Special Effects: $250.00 Gas Pipeline Response Fees * *: Each Fire Engine/Pumper $250.00 per hour Each Utility Vehicle or Pickup, Command Van $125.00 per hour Ladder / Aerial Truck $500.00 per hour 6 -wheel ATV $75.00 per hour Each Firefighter $15.00 each, per hour Chief(s) response $100.00 per hour Fire Marshal response $70.00 per hour ** This fee would be charged to contractors or sub - contractors who hit properly marked gas lines. Charges would not apply to residents who hit a gas line. Home Occupation Inspections: $50.00 per hour Inspection Fees: Aboveground Storage Tanks Permit Fee — 1.25% of total project value (minimum $25.00). Plan Review Fee — 65% of permit fee (minimum $25.00). Commercial Hood Extinguishing Systems Permit Fee — 1.25% of total project value (minimum $25.00). (plan review, permit, inspection, modification) Plan Review Fee — 65% of permit fee (minimum $25.00). Day Care Licensing Inspections $50.00 per inspection (includes 1 re- inspection) Fire Alarm Systems (plan review, permit, Permit Fee — 1.25% of total project value (minimum $25.00). inspection, modification) Plan Review Fee — 65% of permit fee (minimum $25.00). Fire Sprinkler Monitoring Systems (plan Permit Fee — 1.25% of total project value (minimum $25.00). review, permit, inspection, modification) Plan Review Fee — 65% of permit fee (minimum $25.00). Fire Sprinkler Systems (plan review, Permit Fee — 1.25% of total project value (minimum $25.00). permit, inspection, modifications) Plan Review Fee — 65% of permit fee (minimum $25.00). Underground Storage tanks (plan review, Permit Fee — 1.25% of total project value (minimum $25.00). install and removal) Plan Review Fee — 65% of permit fee (minimum $25.00). Other Inspections as Requested: $50.00 per hour Special Investigation as Requested: $50.00 per hour Page 12 Parks Ball Field Usage: Adult Rec Play $75.00 per team, per season $10.00 additional, per player, non - resident fee Youth Rec Play $0.00 per team, per person $0.00 additional, per player, non - resident fee Note: Includes the use of fields for both lighted and non - lighted Field without Lights (Private Use) $15.00 per hour or $75.00 per day Field with Lights (Private Use) $20.00 per hour or $100.00 per day Rental Equipment for Tournament Limer $6.00 per tournament Lime $7.00 per bag Drag $3.00 per tournament Hose and Nozzle $3.00 per tournament Batter's Box $3.00 per tournament Weekend Tournaments No Field Maintenance /Adult $275.00 tournament fee for the park plus $200.00 field usage fee per field No Field Maintenance /Youth $275.00 tournament fee for the park plus $100.00 field usage fee per field, youth organizations not affiliated with Andover Youth With Field Maintenance /Adult $650.00 tournament fee for the park plus $200.00 field usage fee per field With Field Maintenance/Youth $650.00 tournament fee for the park plus $100.00 field usage fee per field, youth organizations not affiliated with Andover Youth Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Hockey Rinks: Rink with lights (Adults) $18.00 per hour Park Dedication Fees: Single Family Residences $2,935.00$2,650.00 per unit Town Home and Twin Home $2,935.00$2,650.00 per unit Apartment (Multi- Family) X935=00$2,650.00 per unit Lot Splits $2,935.00$2,650.00 per unit Commercial/Industrial $8,956..00$7,950.00 per acre or 10% of market value of land, which ever is less (per Ord. 10 Sec.9.07.5) Vehicle Rental — Truckster: $50.00 per day and $350.00 refundable damage deposit Page 13 Plannino Adult Use Business License: $8,000.00 per year (see ordinance) Commercial Site Plan Review: Escrow for services & agree to reimburse city for $1,500.00 for small projects less than 5,000 sq. ft. services provided. $2,000.00 for projects between 5,000 and 10,000 sq. ft. $2,500.00 for projects 10,000 sq. ft. and greater Billable Staff Time x Project Recovery Rate Factor (2.0) Comprehensive Plan Amendment: $500.00 - Includes mailing labels Public Notification Sin $30.00 Conditional Use Permit: Commercial $1,000.00 escrow - to facilitate ARC review Residential $350.00 - Includes mailing labels Amended Special Use Permit $200.00 - Includes mailing labels Public Notification Sign $30.00 Recording Fee $100.00 Lot Split Fee: Lot Split $300.00 - Includes mailing labels Public Notification Sign $30.00 Administrative Lot Split $30.00 — 5 acres or more Pawnbroker, secondhand goods dealer, precious metal License: New $5,500.00 per year Renewal $5,000.00 p er year Plat Fees: Sketch Plan Fee $1,000 escrow for services & agree to reimburse city for all services provided. Billable Staff time x Project Recovery Rate Factor (2.0) Preliminary Plat Filing Fee $350.00 Final Plat Fee $150.00 Plat Escrow Deposit: Urban Lot $350.00 per lot Rural Lot $700.00 per lot Public Notification Sign $30.00 Re- zoning: $325.00 - Includes mailing labels Public Notification Sign $30.00 Sign Permit: $2.00 per square foot/side $4.00 per square foot per side erected without permit if approved Towers & Antennas: Application Fee Special Use $1,000.00 - Includes mailing labels Lease Rates Negotiated Variances: Zoning Ordinance Variance Requests $150.00 for single family $125.00 for other requests Zoning Letter: $50.00 Page 14 Public Works Street Sweeping: $40.00 (State Surcharge Add $5.00) Equipment Fee $110.00 per hour (minimum charge' /2 hour) Labor Billable hourly rate times project recovery rate factor Signs: Materials Cost plus administrative fee Labor Billable hourly rate times project recovery rate factor Sanitary Sewer Hook-up Permit Fee: $40.00 (State Surcharge Add $5.00) Laterals: $43.00 per front foot Plumbing: Homeowner contracts for Sanitary Sewer Rates: Sewer Area Charge $1, 551.$1,613.00 per acre Sewer Connection Fee $418.00 $435.00 per unit Commercial Connection Fee Rate = 1 connection fee for each SAC unit Sanitary Sewer Extra Depth Lateral Fee: $15,000.00 plus cost index percentage (Engineers New Record) dated back to (Connection to lateral sanitary sewer at Xeon September of 2004. (This connection will only be allowed by City Council Street NW located within the Sophie's South approval.) (Ord.367, 4- 15 -08) development) Sanitary Sewer Lift Station Connection Fee: Fox Hollow Lift Station $220.00 $225.00 per unit Shadowbrook Lift Station $955.00 $976.00 per unit Chesterton Commons Lift Station (Lift Station #4) $93200 $952.00 per unit Constance Corners Lift Station (Lift Station #7) $946.00 $967.00 per unit Aztec Estates Lift Station (Lift Station #5) $57,345.00 plus construction cost index percentage dated back to Jan. 2004 (Amount to be charged to remaining benefiting properties when developed.) Sanitary Sewer & Water Main Railroad Crossing Fee 161" Avenue: $498:00 $202.00 per unit Sewer Availability Charge - Met Council Fee: $2;239:00$2,365.00 Sewer Contracting: Equipment Fee $110.00 per hour Labor Fee Billable hourly rate times project recovery rate factor Sewer Usage Rates: Penalty/Late Payment 18% annually Quarterly Rate $57.64 $59.37 per quarter Monthly Rate $4-9:21$19.79 per month Quarterly Rate (Senior Citizen Reduced Rate)* $28.82 $29.69 per quarter Monthly Rate (Senior Citizen Reduced Rate)* S9-.4 $9.90 per month Quarterly Rate (Disabled Persons Reduced Rate)* $28.82 $29.69 per quarter Monthly Rate (Disabled Persons Reduced Rate)* $9.64 $9.90 per month *must meet income eligibility Storm Water Storm Water Utility Fee: Zoning Category Single Family Urban Single Family Rural, Estates, Suburban &Farmstead Manufactured Housing Multiple Dwelling Business, Commercial Industrial & Public Developed Parks Elementary & Middle Schools High Schools Churches Quarterly Rate Per Unit: $7-.3-3 S7.70 per unit $7-.3-3 $7.70 per unit N/A $46.14 $16.95 per acre $34 -1-5 532.71 per acre $7-.33 $7.70 per unit $44.66 $15.39 per acre $44.66 $15.39 per acre $14.66 $15.39 per acre N/A Page 15 Water Hydrant Meter Deposit & Rental Rates: Deposit Rental Rate 5/8" hydrant meter setup $250.00 $4.00 per day for the first 7 days $2.00 per day thereafter for full rental period 3" hydrant meter setup $600.00 $5.00 per day for the first 30 days $3.00 per day thereafter for full rental period 3" hydrant meter w/backflow preventer $1,000.00 $6.00 per day for the first 30 days $4.00 per day thereafter for full rental period Hydrant Use: Deposit (as stated above) plus standard water rates Laterals: $43.00 per front foot Service Charges: Labor Billable hourly rate times project recovery rate factor Testing 0 to 6" Meters Cost plus administrative fee Violation Penalties: May 1" through August 31st 1st Penalty Warning 2nd Penalty $100.00 3.d Penalty $200.00 4d' Penalty $200.00 & Turned over to the City Attorney for criminal prosecution. Unit Connection Charges: Residential $3,972.00 per unit Non - residential per REC and Institutional g $2,393.00 or $23,832.00 per- °b .,,...e ..d,;ehaye� is h" per (Land owned or operated by municipal, school district, county, state or other governmental $2,343.00 per aai4 of $11,916.00 per acre •°Wehever is Wghef agencies) Water Area Charges: Residential and Commercial $3,640.00 per acre Water Meter Charges: %" Meter $133.73 #2 Horn (for 3/4" meter) $48.18 %" Meter with #2 Horn $181.91 Special Sizes Cost plus administrative fee Water Permit Fees: Service /Connection $50.00 (State Surcharge Add $5.00) Tapping Main $30.00 Disconnection/Reconnection Requests $50.00 HVAC $15.00 Re- Inspection (all) $50.00 per hour Water Usage Rates: Monthly Rate Structure $5.13 Base Rate $1.82 per 1,000 for 1" 3,000 Gallons $1.89 per 1,000 for 3,001 — 7,000 $1.96 per 1,000 for 7,001 — 12,000 $2.07 per 1,000 for 12,001— 20,000 $2.23 per 1,000 for 20,001 — 33,000 $2.47 per 1,000 for 33,001 — 67,000 $2.95 per 1,000 for 67,001 and above Monthly Minimum $7.08 Penalty/Late Payment 18% Annually Page 16 Water Usage Rates (Cont): Quarterly Rate Structure Minimum per quarter Street L12htin $11.89 Base Rate $1.82 per 1,000 for 1" 9,000 Gallons $1.89 per 1,000 for 9,001 - 21,000 $1.96 per 1,000 for 21,001 - 36,000 $2.07 per 1,000 for 36,001 - 60,000 $2.23 per 1,000 for 60,001 - 99,000 $2.47 per 1,000 for 99,001 - 201,000 $2.95 per 1,000 for 201,001 and above $14.08 18% A Quarterly Charges: Urban Residential Areas $8.00 per quarter Rural Residential Areas $13.60 per quarter Commercial Property $8.00 per quarter Adopted by the City Council of the City of Andover this 24' 20 "' day of December 2040 2011. Attest: Michelle Harmer — Deputy City Clerk Page 17 CITY OF ANDOVER Michael R. Gamache — Mayor CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORD. NO. SUMMARY AN ORDINANCE ESTABLISHING PERMIT FEES, SERVICE CHARGES AND VARIOUS OTHER FEES TO BE COLLECTED BY THE CITY OF ANDOVER. The City Council of the City of Andover ordains: Section 1. Pursuant to Minnesota Law, the Andover City Code and upon a review by city staff, a fee schedule for city services, permit fees and various other fees is hereby adopted. 2012 Fee Schedule a) The city code of the City of Andover establishes that certain fees be set from time to time by the City Council. b) City staff has reviewed the current Fee Schedule for the City of Andover and is hereby recommending that the 2012 Fee Schedule, which is available for inspection in the office of the City Clerk, be adopted. C) Upon consideration and review by the City Council, the 2012 Fee Schedule is hereby adopted and becomes effective January 1, 2012. Section 2. This ordinance shall be in full force and effect January 1, 2012. Adopted by the City Council of the City of Andover this 20th day of December, 2011. CITY OF ANDOVER Attest: Michael R. Gamache — Mayor Michelle Hartner — Deputy City Clerk (2k _...�. rte`'. 1685 CROSSTOWN BOULEVARD N.W. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Adopt 2012 Debt Service Levy Changes DATE: December 20, 2011 INTRODUCTION Anoka County Property Records and Taxation Division requires a City Council resolution changing bonded indebtedness levies for 2012 that would have been certified to Anoka County as part of prior years bond sales. DISCUSSION When the City issues bonds, a certification of the bonded indebtedness levy is sent to Anoka County. The County is charged with assuring on an annual basis that local government bonded indebtedness payments are made. To assist in monitoring, the County is requesting a resolution that would update all or a portion of previously certified bonded indebtedness levies. Attached is a resolution to update bonded indebtedness levies along with a brief description as to why there was a change. BUDGET IMPACT The 2012 City of Andover Debt Service Budget is current and up -to -date. This resolution is to inform the County of any changes that have taken place in the past year as well as any new issuances proposed to be levied for 2012. ACTION REQUESTED The Andover City Council is requested to approve the attached resolution that would update certified bonded indebtedness levies for 2012. submitted, Resolution Updating Certified Bonded Indebtedness for 2012 Attachment A — 2012 Proposed Levy Certification Debt Changes CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION UPDATING CERTIFIED BONDED INDEBTEDNESS FOR 2012. WHEREAS, the preparation and adoption of budgets is recognized as sound financial practice; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, the City of Andover has determined that it is prudent to update certified bonded indebtedness levies for 2012; and WHEREAS, the Anoka County Property Records and Taxation Division is requiring a City Council resolution updating bonded indebtedness levies that would have been certified to Anoka County as part of prior year bond sales. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby updates all or a portion of previously certified bonded indebtedness levies for 2012 as listed on Attachment A. Adopted by the City of Andover this 20th day of December 2011. ATTEST: Jim Dickinson — City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor STATE OF MINNESOTA) COUNTY OF ANOKA CITY OF ANDOVER I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certify that I have carefully compared the attached Resolution No. adopting the City of Andover updates of all or a portion of previously certified bonded indebtedness levies for 2012 with the original record thereof preserved in my office, and have found the same to be true and correct transcript of the whole thereof. IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this 20th day of December 2011. Jim Dickinson - City Clerk Attachment A CITY OF ANDOVER 2012 Proposed Levy Certification Debt Changes County Levy City Levy Levy GENERAL OBLIGATION DEBT Scheduled Scheduled Changes Variance Explanation 56 2004A GO Capital Improvement Bonds 416,100 405,292 10,808 Meet bona fide debt service requirements 58 2005A GO Improvement Bonds 576,700 - 576,700 Paid off 67B 2009A GO Open Space Bonds 182,558 182,558 0 68 2011 A GO Equipment Certificate 102,107 102,017 90 Meet bona fide debt service requirements 2004 EDA Public Facility Lease Rev - 1,092,684 (1,092,684) Lease revenue payment per pledge agreement GO Equipment Certificate - 125,000 (125,000) New issuance Total $ 1,277,465 $ 1,907,551 $ (630,086) l`1, ' << "Oki/ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT DATE: Mayor and City Council Jim Dickinson, City Administre Michelle Hartner, Deputy City Approve 2012 Commercial Kennel License December 20, 2011 INTRODUCTION Kennel licenses expire on December 31, 2011. DISCUSSION Jill Huston, Dover Kennel 16422 Hanson Boulevard NW has applied for renewal of her commercial kennel license and paid the appropriate fee. ACTION REQUIRED The City Council is requested to approve the commercial kennel license for the period of January 1, 2012 through December 31, 2012. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: License application NDOVE: 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV COMMERCIAL DOG KENNEL LICENSE APPLICATION CITY CODE TITLE 5, CHAPTER 1 Commercial (anyplace where a person accepts dogs from the genera/ public and where such animals are kept for the purpose of selling, boarding, breeding, training, orgrooming) Name Address 1. tQ dAnc-, 0!\ 6 W K W Lor'r Myk 5530Ll Telephone Number Email Address Number of Does t6 0 Kennel Name Property Method of Waste N Will facility be used for training dogs? Q Number of employees Attach a scaled drawing of the property and structures affected showing: scale and north arrow; dimensions of the property and structures; front, side and rear yard building setbacks; adjacent streets; and location and use of existing structures within 100 feet. License Fee: New License $380.00 (includes Conditional Use Permit and Recording Fees) —X, Renewal XXLicense $25.00 License #- 6 + — VtP'� 'City Council Action o V) � n 0 z CR y * 1 _ y� \� o � yti o� .Q a° A af' A A 0 IN =7� tii % Q 7 A � b A v Ap�c � oA ZpY�ia �a�at i .'(A no k4 �, Cex, r o I I o n n o 4 �n I � I I 1� o� v 1 IA H>yk l R11W PW- o No Bz I/D ?C I T Y 0 F CN D6 06 IVYE A 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: CC: FROM: SUBJECT DATE: Mayor and Councilmembers Jim Dickinson, City Administ Commander Kevin Halweg — )ffice Anoka County Sheriffs Office Monthly Report - Sheriff December 20, 2011 INTRODUCTION Commander Kevin Halweg from the Anoka County Sheriff's Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. Attached is a copy of the November 2011 monthly report. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Commander Kevin Halweg Anoka County Sheriff's Office Attachment: November 2011 Monthly Report CITY OF ANDOVER— NOVEMBER 2011 ITEM NOVEMBER OCTOBER YTD 2011 NOVEMBER YTD 2010 Radio Calls 832 873 9,526 9,479 Incident Reports 638 745 8,014 8,649 Burglaries 6 3 68 76 Thefts 49 50 550 547 Crim.Sex Cond. 1 3 18 20 Assault 1 5 34 78 Dam to Prop. 17 17 185 252 Harr. Comm. 4 8 102 114 Felony Arrests 2 7 64 49 Gross Mis. 1 3 15 18 Misd. Arrests 14 *51 295 409 DUI Arrests 7 8 103 115 Domestic Arr. 5 6 54 58 Warrant Arr. 5 1 8 1 75 89 Traffic Arr. 172 158 1 1,845 1,816 *Several juvenile and multiple arrests. DUI OFFENSES: DAY OF Sunday Monday Tuesday Wednesday Thursday Friday Saturday WEEK: TIME: 16:19 21:47 01:26 01:08 06:11 22:01 09:10 CITY OF ANDOVER— NOVEMBER 2011 COMMUNITY SERVICE OFFICER REPORT ITEM NOVEMBER OCTOBER YTD 2011 NOVEMBE R YTD BE Radio Calls 134 125 1,156 1,084 Incident Reports 120 127 1,176 1,113 Accident Assist 11 2 49 40 Veh. Lock Out 14 22 252 240 Extra Patrol 269 129 1,832 2,735 House Check 1 0 83 6 Bus. Check 16 26 103 84 Animal Compl. 38 46 428 373 Traffic Assist 18 13 127 116 Aids: Agency 155 95 1,460 1,497 Aids: Public 51 57 427 306 Paper Service 0 0 25 18 Inspections 0 0 0 0 Ordinance Viol. 10 0 39 48 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator David Carlberg, Community Devel m Director D FROM: Courtney Bednarz, City Plann4 [� SUBJECT: Public Hearing/Vacation of Easements/Woodland Crossings Second Addition - Planning DATE: December 20, 2011 INTRODUCTION Approval of this application would eliminate the existing drainage and utility easements from the existing Woodland Crossings 2nd Addition and clear the way for new drainage and utility easements to be established for the proposed Woodland Crossings 3'd Addition. DISCUSSION The attached drawing shows the easements that are proposed to be vacated. The standard five foot side and ten foot front and rear yard easements will be established with the new plat, with the exception of the north and south boundaries of the plat where ten foot side yard easements will be re- established. The purpose of removing the easements from the previous plat and replacing them with the new plat is to prevent confusion in the future. Instead of having some easements identified on the second addition plat and some on the third addition plat, or layering easements on top of one another, all of the existing drainage and utility easements will be vacated and then reestablished with the third addition plat. The attached resolution has been prepared using the format approved at the last Council meeting for Woodland Estates. A condition of the attached resolution makes approval contingent on approval and recording of Woodland Crossings Third Addition. ACTION REQUESTED The Council is asked to hold a public hearing and to approve the proposed vacation of drainage and utility easements subject to the conditions of the attached resolution. Attachments Resolution Easement Exhibit Location Map R c mitted, u y ednar Cc: Woodland Development 13632 VanBuren Street NE Ham Lake, MN 55304 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION GRANTING THE VACATION OF DRAINAGE AND UTILTY EASEMENTS FOR WOODLAND CROSSINGS 2ND ADDITION WHEREAS, the applicant owns certain real property located in Woodland Crossings 2"d Addition and has requested that the City vacate drainage and utility easements located on their property, and; WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and WHEREAS, a public hearing was held and there was no opposition to the request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of the following drainage and utility easements: All drainage and utility easements as depicted on the attached exhibit A over, under, and across Lots 1 -7, Block 1, WOODLAND CROSSINGS 2ND ADDITION, Anoka County, Minnesota. BE IT FURTHER RESOLVED, that the vacation of said easements is contingent upon the approval and recording of Woodland Crossings Third Addition with the Anoka County Recorder's Office. If the Woodland Crossings Third Addition fails to be approved and recorded with the Anoka County Recorder's Office this resolution shall be null and void. Adopted by the City Council of the City of Andover on this _`h day of December, 2011. CITY OF ANDOVER ATTEST Michelle Hartner, City Clerk Michael Gamache, Mayor 0 m� o`o w F � Z EASEMENT VACATION EXHIBIT 7 for — WOODLAND DEVELOPMENT l th Ilna of Lot ]. Black 1, WOODLAND CROSSINGS I SECOND ADDRION — 1 589'21'22 °E I 142.50 1 i l� 2 lob 3° b.. o b oiu h 3 1 8 7 4 5 i _ I E, I "3° r bo 6 - I ado I F wY I � J PROPOSED EASEMENT VACATION DESCRIPTION oV t b I IF — 7 N88'46 '01122.30 "'W South Ilne of Lot 1, Block 1. 2 WOOOLANB CROSSINGS V L_f I i �I -- -- —�- -- — RECEIVED NOV b 2011 CITY OF AKinnVFP 1 INCH = 50 FEET I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Licensed HakanSOn �■■ Anderson I Professional Land Surveyor under the laws of the State of Minnesota. . , . Assoc.,lnc. /) j rnpin..n. S—".. 6 Lo. MI.c to . 515303 .i 11/04/11 ]63- 427-5860 FAX 763 -427-0520 ..s Chal R. Chris erson, MN License No. 18420 Date Job No.: 844280— EASEMENT.aWG All those Drainage and Utility Easements i as dedicated upon Lots 1 through 7, Block 1, WOODLAND CROSSINGS SECOND 3 ADDITION, Anoka County, Minnesota, Do Do according to the recorded plat thereof. � pa F - o 0 ort- F- I cn Denotes easement to be vacated Area of easement to be ivacated I — 10,908 soft or 0.251 acres oV t b I IF — 7 N88'46 '01122.30 "'W South Ilne of Lot 1, Block 1. 2 WOOOLANB CROSSINGS V L_f I i �I -- -- —�- -- — RECEIVED NOV b 2011 CITY OF AKinnVFP 1 INCH = 50 FEET I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Licensed HakanSOn �■■ Anderson I Professional Land Surveyor under the laws of the State of Minnesota. . , . Assoc.,lnc. /) j rnpin..n. S—".. 6 Lo. MI.c to . 515303 .i 11/04/11 ]63- 427-5860 FAX 763 -427-0520 ..s Chal R. Chris erson, MN License No. 18420 Date Job No.: 844280— EASEMENT.aWG vvbve _ Incorporated 1974 Woodland Crossings 3rd Addition N Subject Properties Location map w-( E S 15936 1966 15914 15943 15929 15911 0 CO Z O Q 2 � 't lC') r 1971 rn M M M .- c- °' � LO C r CO) M I CO f" ^�� 15827 15873 15858 15859 15856 15840 15844 1584115842 15826 15832 15831 15830 1583515832 1582715812 E 15820 15819 1581 15821 15822 158TH AV 1581715798 15808 15807 15806 1580915810 1580 15796 15797 15798 1579515796 JJ 1579 15784 15783 15786 1578715788 15785 15770 15771 c,) 15772 1577515774 1577 Cr 9 CI TH '�o 15760 15757 °' 15758 1575715760 15761 157TH L 1950 m ° CO CO t ° CO °° °�qM� CO ^ti6 ��CO CO CO r r r r r r CO r 1�y�ti w J Q � Z 7�S Wbcb 15625 , s 000 h ~ N Subject Properties Location map w-( E S s; mZ r'^ o&� JL w O Do °z °a rr) d CJp (' '^ -OD OZ n N 33w O O � Z E'ASEME'NT VACATION EXHIBIT N for N WOODLAND DEVELOPMENT 1 North line of Lot 7, Block 1, WOODLAND CROSSINGS •� SECOND ADDITION — 1 S89'21'22 "E 142.50 7 M C e Ev NC O ° O r3 _a Z3 a O `b O V1 warn c o y •8 C D a 0 O aD U 1. e Ea d c h o0 o w3 — v — c � o � t1 o to e °rn ° 0 CO O �oU 1 2 r7 5 A 7 �I 122.30 N88'46'01 "W I_ South line of Lot 7, Block 1, WOODLAND CROSSINGS — — — — — 3ECBN& ADDHION — I A h IF- N I IA/ o �.IA rl LI -V VL IN. Yy." C Ev N O a � Y O �3 - C � O U a ^1i o In a °rn rn�c v e •N Fan a o OaU W Y O O mz Z_ n -0Z N p00 J V O oo °a N C J O O Z 30 00 1n J I \ � I /�. Do I K/ ObI W q- O 7 Vn)� 30 30 PROPOSED EASEMENT VACATION DESCRIPTION: All those Drainage and Utility Easements as dedicated upon Lots 1 through 7, Block 1, WOODLAND CROSSINGS SECOND ADDITION, Anoka County, Minnesota, according to the recorded plat thereof. F- I 1 LIJ LJ U� I- - Denotes easement to be vacated <C I 30 I I Area of easement to be vacated = 10,908 sqft or 0.251 acres -F RECEIVED NOV 8 2011 CITY OF ANnnvFP I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Land Surveyor under the laws of the State of Minnesota. Cha46s R. Chri erson, MN License No. 18420 11/04/11 Date H I 1 INCH = 50 FEET Hakanson Anderson Assoc.,Inc. Engineers, Surveyors R Landscape Architects 3601 Thurston Ave, Anoka, Minnesota 55303 753- 427 -5860 FAX 763 - 427 -0520 Job No.: 844280- EASEMENT.DWG C I T Y O F ND OV. d 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 #,9 VYV,.CI.ANDOVER.MN_,W TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Dave Carlberg, Community Develo me Director FROM: Courtney Bednarz, City Planne* SUBJECT: Consider Preliminary Plat of Woodland Crossings 3 d Addition — Planning DATE: December 20, 2011 INTRODUCTION This preliminary plat would restore the single family lots created as part of the initial Woodland Crossings plat that were later converted to detached townhouse lots. The applicant has indicated that there is demand for single family lots in this development. DISCUSSION Conformance with Local Plans and Ordinances The property lies within the Urban Residential Low Density Land Use District and the R -4, Single Family Urban Residential Zoning District. The proposed lots are consistent with this land use classification and conform to the dimensional standards of the R -4 zoning district. Access The lots will be provided access from the existing Jay Street NW. Easements A separate Council action will vacate the existing easements created for the detached townhouse lots of Woodland Crossings Second Addition. The standard five foot side yard and ten foot front and rear yard drainage and utility easements for single family lots will be created with the proposed plat, with the exception of the north and south boundaries of the plat where ten foot side yard easements will be established. Storm sewer has been constructed along the rear property lines to efficiently collect drainage and prevent the need for larger ponds and easements in the rear yards. Infrastructure Sewer and water stubs are available to serve the proposed lots. A condition of approval requires the extra water service be turned off at the main connection and the copper line to be cut off. This is important because the city is responsible for the water line from the water main to the connection point in the street. If the unused service was to fail at some point in the future, the city would have a substantial and unnecessary repair cost. The developer has proposed to leave the unused water line as it presently exists. Homeowners Association The existing detached townhouse lots were added to the homeowners association for similar lots that are arranged around the cul -de -sacs to the east. An amendment to the association documents will be recorded with the plat to remove the lots from the association. Park Dedication and Trail Fees The applicant previously paid park dedication and trail fees for the six detached townhouse units. The proposed plat contains five lots. The applicant is entitled to a refund of one unit of park dedication and trail fees at the rate they were paid with the previous plat. Planning Commission Recommendation The Planning Commission recommended approval of the proposed plat with a 6 -0 vote. Commissioner Walton was absent. ACTION REQUESTED The Council is asked to approve or deny the proposed plat. Attachments Resolution Location Map Preliminary Plat Plan Set Planning Commission Minutes Respectfullv submitted, Court ey Bedn Cc: Woodland Development 13632 VanBuren Street NE Ham Lake, MN 55304 2 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION APPROVING THE PRELIMINARY PLAT OF "WOODLAND CROSSINGS 3rd ADDITION" FOR PROPERTY LEGALLY DESCRIBED AS; Lots 1 through 7, Block 1 Woodland Crossings 2nd Addition, Anoka County, Minnesota WHEREAS, Woodland Development has requested approval of a preliminary plat of Woodland Crossings 3`d Addition; and WHEREAS, the Andover Review Committee has reviewed the preliminary plat and pursuant to the published and mailed notice thereof, the Planning Commission has conducted a public hearing on said plat; and WHEREAS, the Planning Commission finds the request would not have a detrimental effect on the property values and scenic views of the surrounding area; and WHEREAS, the Planning Commission has reviewed the request and recommends approval of the proposed preliminary plat; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning Commission and hereby approves the Woodland Crossings 3`d Addition Preliminary Plat, subject to the following conditions: 1. The Preliminary Plat shall conform to the plan set revised and stamped received on November 30, 2011. 2. The applicant shall turn off the water service that will not be used to serve the proposed lots at the main connection and cut off the copper line. 3. Park dedication for one unit shall be refunded in the amount of $2,944. 4. Trail fees for one unit shall be refunded in the amount of $671. 5. The developer shall be financially responsible for all improvements proposed as a part of the preliminary plat. 6. Such plat approval is contingent upon a development agreement acceptable to the City Attorney. 7. Contingent upon staff review and approval for compliance with City ordinances, policies and guidelines. 8. The developer obtains all necessary permits from the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, MPCA, Anoka County Highway Department and any other agency that may be interested in the site. 9. The plat shall be recorded in conjunction with a resolution vacating the existing easements on Lots 1 through 7, Block 1 of Woodland Crossings 2nd Addition. 10. The applicant shall amend the homeowners association documents to remove the subject property from the homeowners association and provide proof to the city of this modification. 3 Adopted by the City Council of the City of Andover this CITY OF ANDOVER ATTEST: day of , 2011. Michelle Hartner, Deputy, City Clerk Michael R. 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M1111111110010 HIM W HIIIIIIIIIIIIIIIIIIIIIII I Z§82`F{3, \ g d679 FO. �7 3 €�s:•• -: l III H ,E� a3iioB ,491 K Y:; °z as � z (W7J 2 QO s �Z w °V o Z O O t9W U z z ° W Q Q � O 0 � W ? H ° � 2 g °o V VI V O ° ° 3 p z 30 ° 3 V C V NP h $ry$ Q N FF@ c ° §A og- �ojag m cCa�fi I I Qmfr^� I��IIL. crn'�. 1 ill 1 ii' R� Our --' - -. Y I a n 4 1 \V Y .Sl I �r w Ii rl __ -- 114111 e.>y- ezvnv\ W V eu'rM V VnaAv Regular Andover Planning and Zoning Commission Meeting DRAFT Minutes — December 13, 2011 Page 4 PUBLIC HEARING. Preliminary Plat of Woodland Crossings Third Addition to convert six detached townhouse lots into five R -4 Single Family Urban Residential lots. Mr. Bednarz noted the purpose of this item is to hold a public hearing and take input on the preliminary plat of Woodland Crossings Third Addition converting six detached townhouse lots into five R -4 Single Family Urban Residential lots. Mr. Bednarz reviewed the proposed preliminary plat with the Commission. Commissioner Kirchoff returned to the meeting at 7:16 p.m. Commissioner Olsen questioned if the site would be regraded. Mr. Bednarz noted the site has been graded and would be reviewed on a site -by -site basis when building permits were requested. Commissioner Olsen asked if the City needed to have these lots removed from the homeowners association. Mr. Bednarz explained this was a condition for approval requiring the developer submit documentation that this has been completed to the City. Commissioner Holthus inquired if there were any other affects on the homeowner's association. Mr. Bednarz stated there would be fewer units within the homeowners association. Commissioner Gudmundson questioned the amount of money that would be refunded to the developer in park dedication and trail fees. Mr. Bednarz explained the City would be refunding $2,944 in park dedication fees and $671 for trail fees. Chairperson Daninger asked if the vegetation for the plat had been reviewed. Mr. Bednarz stated there would be no more vegetation than required by City Ordinance which is 2 trees per lot. Commissioner Gudmundson inquired if the park dedication fees were earmarked for any City projects. Mr. Bednarz was not aware that the dollars were earmarked for a specific project. Motion by Kirchoff, seconded by Holthus, to open the public hearing at 7:21 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Walton) vote. John Hale, 15827 Killdeer Street, explained he supported the conversion of the property back to single family residential. Louanna Drazkowski, 15798 Jay Street, also supported the change in the parcels. Motion by Cleveland, seconded by Holthus, to close the public hearing at 7:23 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Walton) vote. Regular Andover Planning and Zoning Commission Meeting DRAFT Minutes — December 13, 2011 Page 5 Chairperson Daninger asked if developer was aware of the condition for approval requiring the current water service to the site to be turned off. Byron Westlund, Woodland Development Corporation, explained he was aware of the City's policy. He expressed concern with the fact that the road would be tore up again, but he would follow through with the City's requirement. Commissioner Holthus indicates she was on the Commission when the request for the change to townhomes first came before the City. She was pleased this parcel would be single family homes again. Chairperson Daninger agreed, stating this was a better fit. Motion by Holthus, seconded by Olsen, to recommend the Council approve the Preliminary Plat of Woodland Crossings Third Addition to convert six detached townhouse lots into five R -4 Single Family Urban Residential Lots. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Walton) vote. Mr. Bednarz stated that this item would be before the Council at the December 20, 2011 City Council meeting. OTHER BUSINESS. Mr. Bednarz updated the Planning Commission on related items. ADJOURNMENT. Motion by Cleveland, seconded by Kirchoff, to adjourn the meeting at 7:30 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Walton) vote. Respectfully Submitted, Heidi Guenther, Recording Secretary TimeSaver Off Site Secretarial, Inc. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrat Dave Carlberg, Community Deve me Director Courtney Bednarz, City Plannet Approve Final Plat/Woodland Crossings 3'a Addition - Planning December 20, 2011 INTRODUCTION The City Council is asked to approve a final plat for Woodland Crossings 3rd Addition. DISCUSSION The final plat is found to be in compliance with the preliminary plat to change six detached townhouse lots to five single family lots with appropriate drainage and utility easements for the proposed lots. ACTION REQUESTED The Council is asked to adopt the attached resolution approving the final plat subject to the conditions of the attached resolution. Attachments Final Plat Xn e tfu lly submitted, e Cc: Woodland Development 13632 VanBuren Street NE Ham Lake, MN 55304 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION APPROVING THE FINAL PLAT OF "WOODLAND CROSSINGS 3'm ADDITION" ON PROPERTY LEGALLY DESCRIBED AS: Lots 1 through 7, Block 1 Woodland Crossings 2nd Addition, Anoka County, Minnesota WHEREAS, the City Council has approved the preliminary plat of the project to be known as "Woodland Crossings 3rd Addition"; and WHEREAS, the Developer has presented the final plat of Woodland Crossings 3'd Addition; and WHEREAS; the City has reviewed such final plat for conformance with the preliminary plat; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the final plat of Woodland Crossings contingent upon the following: 1. The final plat shall conform to the drawing stamped received by the City Of Andover November 8, 2011 and be contingent upon the conditions of Preliminary Plat Resolution R 2. Contingent upon staff review and approval for compliance with City ordinances, policies and guidelines and a development agreement acceptable to the City Attorney. A financial guarantee will be required as a part of this agreement to assure all of the subdivision improvements will be completed. Adopted by the City Council of the City of Andover this day of December, 2011. CITY OF ANDOVER ATTEST: Michelle Hartner, Deputy City Clerk Michael R. Gamache, Mayor CCV N �°emo O Q o S w m u °° p o0 O � 3- 3 �a$m ° c $ O 6 �' V, 3 T O Z . i i All ° u a° aO a Q p a a a -tu = d« o O `m u p $°uS °w a Ll L.LO 1^ L� J m O K Z � e m o °mv mmcao u6 r °mu `oe a pQp, I- O v U d v° u cv ya °gin cz n cy << c C P2 2 9 9 E T °o 3 o'E �t�cu xc°.t O T p C r- w� Y �" T EO O Q � p °o_ua t� au sw O U O 2 3 ° O ism 0 YN O U Z 2 U e a V m u. 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State law requires cities to designate land for agricultural use in their comprehensive plan as a prerequisite for enrollment in this program. DISCUSSION The Comprehensive Plan establishes criteria for review of amendments concerning a proposed land use change. These criteria are listed below with responses applicable to this request. 1. Conditions have changed since the present land use designation was established such to warrant the proposed amendment or the present land use designation is in error. Economic conditions have slowed residential development and there remains a significant amount of land that needs to be developed before this parcel would become a logical choice for development. Forecasts predicting the rate of residential development on the attached sewer and staging plan have not occurred in the time expected. 2. The proposed land use is compatible with surrounding land uses and with the goals, objectives and policies of the Comprehensive Plan. The proposed land use is compatible with surrounding land uses because the applicant has purchased the subject property to expand the adjoining farm. The surrounding properties are similarly utilized for agricultural purposes. 3. There is capacity of public systems, facilities, and services to serve the proposed land use and capacity of these systems to serve other planned land uses is not adversely affected. Conversely, municipal utilities are not available to serve the subject property and will not be available until a significant amount of land between the subject property and these utilities is developed. 4. Agreement can be reached for the applicant of the proposed land use to pay for any increased capacity of public systems, facilities and services required to serve the proposed land use. There would be no increase in the existing capacity of public systems, facilities and services required to serve the proposed land use. 5. Potential impacts by the proposed land use on natural resources including vegetation, wetlands, floodplain and other natural features can be avoided or sufficiently mitigated as determined by the City Council. The northerly portion of the property is presently farmed as shown on the attached aerial photograph. The applicant may also farm the southerly portion of the property. There are no wetlands on the site. 6. To ensure a transition or buffer between urban and rural residential zoning districts The surrounding lands are presently utilized for agricultural purposes. Planning Commission Recommendation The Commission recommended approval of the proposed amendment to the Comprehensive Plan with a 5 -0 vote. Commissioners Walton and Kirchoff were not present for the vote. ACTION REQUESTED The Council is asked to evaluate the proposed land use change with the criteria established by the Comprehensive Plan listed above. The attached resolution for approval has been prepared based on the discussion and recommendation of the Planning Commission. The minutes from the meeting are attached. Attachments Resolution Location Map Aerial Photograph Land Use and Zoning Change Detail Map Comprehensive Plan Figure 2.5 Sewer Staging Plan Respectfully s tted, Andre Liska Cc: Don Eveland 2575 Andover Boulevard NW CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION AMENDING THE COMPREHENSIVE LAND USE PLAN OF THE CITY OF ANDOVER TO CHANGE THE LAND USE CLASSIFICATION FROM TRANSITIONAL RESIDENTIAL TO AGRICULTURAL FOR PROPERTY LEGALLY DESCRIBED AS FOLLOWS: That part of the Northwest Quarter of the Northwest Quarter of Section 28, Township 32, Range 24, Anoka County, Minnesota lying East of the West 660.34 feet thereof WHEREAS, the applicant has petitioned the City of Andover to enroll the subject property in the Agricultural preserve Program; and WHEREAS, The Minnesota Statute 40A requires establishes criteria for land to be considered for the Agricultural Preserve Program, including designation of the subject property as agricultural; and WHEREAS, the City has established criteria for the review of changes to land use classifications and the proposed land use change satisfies these criteria as follows; 1. Economic conditions have slowed residential development and there remains a significant amount of land that needs to be developed before this parcel would become a logical choice for development. Forecasts predicting the rate of residential development on the attached sewer and staging plan have not occurred in the time expected; 2. The proposed land use is compatible with surrounding land uses because the applicant has purchased the subject property to expand the adjoining farm. The surrounding properties are similarly utilized for agricultural purposes; 3. Conversely, municipal utilities are not available to serve the subject property and will not be available until a significant amount of land between the subject property and these utilities is developed; 4. There would be no increase in the existing capacity of public systems, facilities and services required to serve the proposed land use; 5. The northerly portion of the property is presently farmed as shown on the attached aerial photograph. The applicant may also farm the southerly portion of the property. There are no wetlands on the site; 6. The surrounding lands are presently utilized for agricultural purposes; and WHEREAS, the Planning and Zoning Commission has conducted public hearing and recommends to the City Council approval of the amendment as requested; and WHEREAS, The Council finds the proposed use will not be detrimental to the health, safety, morals and general welfare of the occupants of the surrounding land, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning and Zoning Commission and adopts the following amendment to the Comprehensive Plan, subject to review by the Metropolitan Council: 1) Change the land use classification from Transitional Residential to Agricultural for the subject property. Adopted by the City Council of the City of Andover on this day of , 2011. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Michelle Hartner, Deputy City Clerk Invorporated 1974 Comprehensive Plan Amendment to change land use classification from Transitional Residential to Agricultural Rezoning to change zoning designation from Single Family Urban Residential (R -1) to Agricultural Preserve N Affected Property Location map w-, E S ®one ®f1��Ft6 ®® F YI_W SI%I.YIJ9 I I� 1 R!G �• p NEW REM NPHO WE N Affected Property Location map w-, E S f, t 1 y I f **a 4r ° y 'F t r r i ( t f lA1 Ali Aerial Photograph: F 1 e5r ^f'eY ",f. ....�eM nJL f�. "^'SYnnsN Sim Vr�O y� f.; n 1 ! E; 4i t' s - alD AN «s ♦ J � ;pfl,lli! ".IAI --11111 �f111i �d 11I ��� "111Nni � �1��SZnr 11 9} t.' tl� "w l - v_ ? i 'Vd: � i z 'yY 1 k f Regular Andover Planning and Zoning Commission Meeting DRAFT Minutes —December 13, 2011 Page 2 PUBLICHEARING. Comprehensive Plan Amendment 11 -01 to change the land use classification from Transitional Residential to Agricultural for the east half of PID# 28- 32 -24 -12 -0001. Mr. Liska noted the purpose of this item is to hold a public hearing and take input on a Comprehensive Plan Amendment to change the land use classification of a parcel from Transitional Residential to Agricultural. Mr. Liska reviewed the proposed Comprehensive Plan Amendment with the Commission. Commissioner Kirchoff questioned if the Ag Preserve classification had a minimum time requirement. Staff noted there was an eight year minimum time commitment. Commissioner Gudmundson asked when the original farmstead was classified as Ag Preserve. Mr. Bednarz commented the property has been zoned Single Family Rural Residential for at least the last 10 years. Commissioner Kirchoff excused himself from the meeting at 7:06 p.m. Commissioner Olsen inquired if the land had two separate zoning classifications at this time. Staff indicated the east half is proposed to be changed as indicated, which was why the request was before the Commission this evening. Motion by Holthus, seconded by Gudmundson, to open the public hearing at 7:09 p.m. Motion carried on a 5 -ayes, 0 -nays, 1- present ( Kirchoff), 1- absent (Walton) vote. There was no public input. Motion by Holthus, seconded by Cleveland, to close the public hearing at 7:09 p.m. Motion carried on a 5 -ayes, 0 -nays, 1- present ( Kirchoff), 1- absent (Walton) vote. Commissioner Olsen did not object to the Comprehensive Plan Amendment. He felt the request was non - controversial. Chairperson Daninger concurred. Motion by Holthus, seconded by Cleveland, to accept Comprehensive Plan Amendment 11 -01 changing the land use classification from Transitional Residential to Agricultural for the east half of PID# 28- 32 -24 -12 -0001. Motion carried on a 5 -ayes, 0 -nays, 1- present ( Kirchoff), 1- absent (Walton) vote. Mr. Liska stated that this item would be before the Council at the December 20, 2011 City Council meeting. I T Y O F (DOVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Dave Carlberg, Community Deve en Director r FROM: Courtney Bednarz, City Planne* SUBJECT: Consider Rezoning/Single Family Rural Residential to Agricultural Preserve/ East half of PID#28- 32 -24 -12 -0001- Planning DATE: December 20, 2011 INTRODUCTION The applicant is seeking a rezoning of land adjacent to his farm that was recently purchased to allow the land to be enrolled in the Agricultural Preserves Program. DISCUSSION As with all rezonings, the City must meet one of the two following findings that are provided by state statute: 1. The original zoning was in error. 2. The character of the area or times and conditions have changed to such an extent to warrant the Rezoning. The property is located within the Metropolitan Urban Service Area and also within the current stage of sewer expansion. However, times and conditions have changed as follows: 1. The expansion of municipal utilities to serve the subject property has not occurred as previously anticipated. 2. The subject property has been purchased by the adjacent landowner who has been enrolled in the Agricultural Preserves program for nearly 30 years. Planning Commission Recommendation The Commission recommended approval of the proposed rezoning based on the findings identified in the attached resolution with a 5 -0 vote. Commissioners Walton and Kirchoff were not present for the vote. ACTION REQUESTED The Council is asked to consider the proposed rezoning to accommodate the property owner's request. Attachments Proposed Ordinance Amendment Location Map Planning Commission Minutes Cc: Don Eveland 2575 Andover Boulevard NW CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA AN ORDINANCE AMENDING CITY CODE TITLE 12 -3 -4, ZONING DISTRICT MAP OF THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS: City Code 12 -3 -4, The Zoning District Map of the City of Andover is hereby amended as follows: 1. Rezone land from R -1, Single Family Rural Residential to Agricultural Preserve on land legally described as that part of the Northwest Quarter of the Northwest Quarter of Section 28, Township 32, Range 24, Anoka County, Minnesota lying East of the West 660.34 feet thereof 2. The finding for the rezoning is that times and conditions have changed due to the fact that expansion of municipal utilities to serve the subject property has not occurred as previously anticipated and the subject property has been purchased by the adjacent landowner who has been enrolled in the Agricultural Preserves program for nearly 30 years. 3. All other sections of the Zoning Ordinance shall remain as written and adopted by the City Council of the City of Andover. Adopted by the City Council of the City of Andover on this _ day of 2011. CITY OF ANDOVER ATTEST: Michelle Hartner Deputy, City Clerk Michael R. Gamache, Mayor DQVE.R Inwrporated 1974 Comprehensive Plan Amendment to change land use classification from Transitional Residential to Agricultural Rezoning to change zoning designation from Single Family Urban Residential (R -1) to Agricultural Preserve N Affected Property Location map w-; E S •�� ����l���i ���I���arld�lll� i �911111®IN ®®®© SMOIdtijulm I a sa ■ ■ ■�� lei �► ®�o ®erg ® ®i� ®es�i� �®rr � .�� �������� ��� �� ®�. ®I�JM IMMMI9. man MM— N Affected Property Location map w-; E S Regular Andover Planning and Zoning Commission Meeting DRAFT Minutes —December 13, 2011 Page 3 PUBLIC HEARING: Rezoning 11 -01 to change the zoning designation from Single Family Rural Residential to Agricultural Preserve for the east half of PID# 28- 32 -24- 12 -0001. Mr. Liska noted the purpose of this item is to hold a public hearing and take input on a rezoning to change the zoning designation from Single Family Rural Residential to Agricultural Preserve. Mr. Liska reviewed the proposed rezoning with the Commission. Motion by Holthus, seconded by Gudmundson, to open the public hearing at 7:09 p.m. Motion carried on a 5 -ayes, 0 -nays, 1- present ( Kirchoff), 1- absent (Walton) vote. There was no public input. Motion by Holthus, seconded by Cleveland, to close the public hearing at 7:09 p.m. Motion carried on a 5 -ayes, 0 -nays, 1- present ( Kirchoff), 1- absent (Walton) vote. Motion by Holthus, seconded by Cleveland, to recommend Rezoning 11 -01 changing the zoning designation from Single Family Rural Residential to Agricultural Preserve for the east half of PID# 28- 32 -24 -12 -0001. Motion carried on a 5 -ayes, 0 -nays, 1- present ( Kirchoff), 1- absent (Walton) vote. Mr. Liska stated that this item would be before the Council at the December 20, 2011 City Council meeting. PUBLIC HEARING. Preliminary Plat of Woodland Crossings Third Addition to convert six detached townhouse lots into five R -4 Single Family Urban Residential lots Mr. Bednarz noted the purpose of this item is to hold a public hearing and take input on the preliminary plat of Woodland Crossings Third Addition converting six detached townhouse lots into five R -4 Single Family Urban Residential lots. Mr. Bednarz reviewed the proposed preliminary plat with the Commission. Commissioner Kirchoff returned to the meeting at 7:16 p.m. Commissioner Olsen questioned if the site would be regraded. Mr. Bednarz noted the site has been graded and would be reviewed on a site -by -site basis when building permits were requested. Commissioner Olsen asked if the City needed to have these lots removed from the homeowners association. Mr. Bednarz explained this was a condition for approval requiring the developer submit documentation that this has been completed to the City. ANLb Y O F 6 1685 CROSSTOWN BOULEVARD N.W. • ANDOVB& MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WAN DOVER. MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator David Carlberg, Community Develo e Director FROM: Courtney Bednarz, City Planneo3 SUBJECT: Discuss Potential 2012 CDBG Applications - Planning DATE: December 20, 2012 INTRODUCTION This is an update on the project ideas discussed by Council at the last meeting DISCUSSION Acquisition/Demolition Crosstown Boulevard/Drive Area Both of these components are eligible projects. The Council should be aware that units would need to be replaced within the overall project area which would be established with this application. Additionally, if units within a building are occupied at the time the city purchases a building, relocation benefits will need to be provided. Youth First Equipment Purchase The purchase of computers for this program would be a more challenging application. Preliminary review has determined that it would likely not rank above the cut line for the applications that are anticipated for this grant cycle. Additionally, the client or end user would need to qualify under the low to moderate income requirements and this information would need to be reported on an ongoing basis. Housing Rehabilitation Revolving loan Fund The current balance of the city's Housing Rehabilitation Loan fund is approximately $23,000. Additional funding could be sought for this program. However, it should be noted that ongoing housing value corrections have caused a decline in resident interest in reinvestment through this program. Staff Recommendation Based on priorities identified by the Council, staff recommends a grant application be submitted for acquisition/demolition in the Crosstown Boulevard and Crosstown Drive area of the city. ACTION REQUESTED The Council is asked to consider the attached resolution or discuss other alternatives for CDBG applications. A resolution will need to be approved either tonight or at the January 3'a Council meeting for applications to be submitted on time. Attachments Resolution Wun V�a CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA 0 A RESOLUTION AUTHORIZING APPLICATIONS FOR 2012 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO BE USED TO CONDUCT PROJECTS WITHIN THE CITY OF ANDOVER FOR THE BETTERMENT OF ANDOVER RESIDENTS WHEREAS, the City Council recognizes the need to use Community Development Block Grant funds for the betterment of Andover residents; and WHEREAS, the County of Anoka makes said funds available to the City through the United States Department of Housing and Urban Development, following guidelines established for the use of Community Development Block Grant funds; and WHEREAS, the City will be eligible to receive funds distributed by Anoka County to conduct projects for the residents of the City for the 2012 fiscal year; and NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby approves the 2012 Community Development Block Grant Projects and Budget as follows: 2012 Authorized CDBG Application with Requested Amount 2012 Proiect Proposal Acquisition /Demolition Crosstown Boulevard and Crosstown Drive $200,000 TOTAL $200,000 Adopted by the City Council of the City of Andover on this _th day of , 2011. CITY OF ANDOVER ATTEST: Michelle Hartner, Deputy City Clerk Michael R. Gamache, Mayor Timeline Applica ons must be completed, signed and submi ed no later than 12:00 noon on January 12, 2012. Please submit one completed unbound original applica on per project. 2012 Applica on Schedule* ( *schedule subject to change as needed) Jan. 12 12:00 noon • Completed and signed applica ons due in Community Development o ce • Community Development Sta scores applica ons in prepara on for 2/9/12 work session. Feb. 9 2:00 pm Anoka County HRA Work Commi ee meets to review CDBG and HOME recommenda ons. Feb. 14 • ACHRA Board reviews funding recommenda ons and Anoka County Ac on Plan • Public Hearing (opportunity for applicants to comment to ACHRA Board on applica on decisions) • Forward nal recommenda ons for proposed 2011 CDBG /HOME projects to the County Board March Dakota County Consor um* holds public hearing March - April 30—day public comment period on recommended CDBG /HOME projects — to be published in Anoka County Union April Final approval by County Board of CDBG & HOME projects /Ac on Plan and submission of same to Dakota County Community Development Agency Mid -April and May Applicants who receive funding, need to submit a copy of their nancial audit, Management & Compliance Report, current Cer cate of Liability Insurance and DUNS number to the Community Development department June Funding Agreements are circulated to all par es for signing. (Agreements will not be sent un I the nancial and insurance documents noted above have been received by Community Development department) July 1 Program Year begins (note: project expenses cannot be reimbursed un I HUD has approved Anoka County Ac on Plan — recipients will be no ed of that approval and the release of funds) *Anoka County is a member of the Dakota County Consor um. LC I T Y 0 F NDOVEk 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANQ eAk8.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator/Finance Director David D. Berkowitz, City Engineer/Director of Public FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Appoint Artificial Turf/Dome Task Force Members /11 -34 0 DATE: December 20, 2011 INTRODUCTION The City Council is requested to appoint Task Force Members that will be responsible to review possible options for artificial turf and/or dome. DISCUSSION Staff is recommending the following individuals serve on the Task Force. 1 or 2 City Councilmembers 2 Park and Recreation Commission Members (Butler and Kowalewski). 3 Representatives from Associations. The following has shown interest: North Metro Soccer Association (Sean Beggin), Andover Huskies Youth Hockey Association (Bernie Knox), Andover Area Lacrosse Association (Todd Blake), Andover Baseball Association (Brad Schotzko), Andover Football Association (Twila Hauck). Lee Brezinka, Assistant Finance Director and Todd Haas, Assistant Public Works Director/Parks Coordinator will be staff liaison to the Task Force providing information and conducting research. The first meeting will be scheduled sometime in January. ACTION REQUIRED The City Council is requested to appoint Task Force Members that will be responsible to review possible options for artificial turf and/or dome. Respectfully sub itted, A00�1 vao^�� Todd J. Haas Cc: Ted Butler, Park and Recreation Commission Chair 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI. ANDOVER. MN.US TO: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator Schedule Commission Interview Dates December 20, 2011 INTRODUCTION The Council is requested to schedule Commission interview dates. DISCUSSION Commission vacancies were identified in the November/December 2011 Andover Today Newsletter. An application deadline of December 9, 2011 was set. Staff has received 15 advisory commission applications for the all various City Commissions. The Council is requested to set the specific days to interview the applicants. Based on previous interview schedules, Administration is recommending two dates are selected from the following options: January 9t'' January 10u' January 116' January 12'' Start times could be 6:00 pm, 6:30pm, or 7:00pm. ACTION REQUESTED Schedule Commission interview dates. -e*o,4 , LW , 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report December 20, 2011 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Legislative Updates 3. Update on Development/CIP Projects 4. Meeting reminders /Community Events Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. o Iw C Y O F ._ . DATE December 20 2011 ITEMS GIVEN TO THE CITY COUNCIL • November 2011 Monthly Building Report • Feasibility Report/12- 2a/2012 Street Reconstruction /Ivywood Estates • Feasibility Report/2012 Street Reconstruction /12 -2b, Johnsons Oakmount Terrace & 12 -2c, 147th Avenue NW PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G:\STAFF\RHONDAAIAGENDAICC LIST.doc 0.6 CITY OF ANDOVER 2011 Monthly Buildin Re ort TO: Mayor and City Council FROM: Don Olson NOVEMBER BUILDING PERMITS Permit/Plan Tax Total Valuation 3 Residential $ 6,488.67 $ 304.50 _ $ 6,793.17 $ 609,000.00 Single Family 3 6,488.67 _ 304.50 6,793.17 $609,000.00 Septic - Townhame Additions ' Garages 3 Basement Finishes 300.00 15.00 315.00 3 Commercial Building 501.12 6.78 507.90 13,560.00 Pole Bldgs /Barns Sheds ' Swimming Pools ' Chimney /S tove/P i re pl ace 2 Structural Changes 20931 2.37 212.08 4,483.00 2 Porches 829.12 15.00 844.12 30,000.00 1 Decks 43.50 0.50 44.00 500.00 Gazebos Repair Fire Damage l4 _ Re -Roof 1,125.00 70.00 1,195.00 l0 Siding 75000 50.00 800.00 2 Other 1,286.39 37.30 1,323.69 65,970.00 1 Commercial Plumbing 206.66 3.00 209.66 6,000.00 1 Commercial Heating 125.25 2.98 128.23 5,950.00 3 Commercial Fire Sprinkler 2,280.75 55.88 2,336.63 111,760.00 Commercial Utilities Commercial Grading - 45 Total Building Permits $ 14,146.17 $ 563.31 $ 14,709.48 $ 847,223.00 PERMITS Permit/Plan Tax Total Fees Collected 45 Building Permits $ 14,146.17 $ 563.31 $ 14,709.48 $ 847,223.00 Ag Building - - - Curb Cut Demolition 3 Fire Permits 1,888.06 1,888.06 $ 90,730.02 Footing - Renewal - Movmg 30 Heating 2,400.00 150.00 2,550.00 13 Gas Fireplaces 975.00 65.00 1,040.00 26 _ Plumbing 2,000.00 130.00 2,130.00 139 Pumping 2,085.00 - 2,085.00 Septic New - I Septic Repair 75.00 75.00 3 Sewer Hook -Up 45.00 45.00 3 Water Meter I 1 150.00 150.00 Sewer Change Over /Repair - Water Change Over - 8 Sac Retainage Fee 178.40 178.40 3 Sewer Admin. Fee 45.00 45.00 4 Certificate of Occupancy 40.00 40.00 4 License Verification Fee 2000 . - 2000 . 7 Reinspection Fee 320.00 320.00 5 Contractor License 250.00 - 250.00 4 Rental License - Single 200.00 200.00 4 Rental License - Multi F 300.00 - 300.00 44 Electrical Permit 3,581.20 220.00 3,801.20 346 TOTALS $ 28,698.83 $ 1,128.31 $ 29,827.14 $ 937,953.02 er of Homes VTD 2011 54 er of Homes YTD 2010 70 tion YTD o 2011 $ 26,296,087.64 tion YTD 2010 $ 18,582,317.81 ing Department Revenue YTD 2011 $ 428,773.46 ing Department Revenue VT 2011 $ 364,915.38 t 1 1 1 1 1 December 2012 Feasibility Report 2012 Street Reconstruction Ivywood Estates City Project No. 12 -02A Prepared by: Engineering Department City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 C I T Y O F ND DOVE ' 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US aDecember 20, 2012 ' Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Re: 2012 Street Reconstruction Project (C.P. 12 -02A) — Ivywood Estates ' Feasibility Report Dear Mayor and City Council:. ' With your authorization, we are pleased to submit this feasibility report addressing the proposed project ' costs and estimated assessments for the 2012 Street Reconstruction Project for the Ivywood Estates development. The streets in this area have been identified by City staff as needing repair, and they are included in the City's 2012 -2016 Capital Improvement Plan for reconstruction in 2012. A ' neighborhood informational meeting was held on November 15, 2012 to discuss the project, answer questions, and receive comments from the residents impacted by this project. t The proposed improvements will include milling and reclaiming the existing roadway, paving a new bituminous surface, minor storm drainage improvements /repairs, and constructing concrete curb and gutter in conformance with the City's Concrete Curb and Gutter Policy. The total estimated cost of the proposed improvements is $288,680.00. This estimated cost includes construction costs, contingencies, and indirect costs. The proposed project would be funded through assessments and the City's Road and Bridge Fund. Twenty -five percent (25 %) of the total project costs would be assessed to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy. The total estimated assessment amount is $72,170.00. The remaining seventy -five percent (75 %) of the total project costs would be funded through the City's Road and Bridge Fund. The City costs are estimated at $216,510.00 for the proposed improvements. The estimated assessment rate for the development is $5,160.00 / unit. We recommend that the City Council review this report and, if acceptable, proceed with project implementation as proposed. Sincerely, City of Andover Engineering Department David D. Berkowitz, P.E. Director of Public Works /City Engineer FEASIBILITY REPORT 2012 STREET RECONSTRUCTION PROJECT IVYWOOD ESTATES CITY PROJECT NO. 12 -02A CITY OF ANDOVER, MINNESOTA I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. David D. Berkowitz, P.E. Date License No. 26757 2012 STREET RECONSTRUCTION PROJECT — IVYWOOD ESTATES TABLE OF CONTENTS Overview Page No 1.0 INTRODUCTION I 2.0 IMPROVEMENTS 1 3.0 RIGHT -OF -WAY / EASEMENT 2 4.0 PERMITS 3 5.0 ESTIMATED PROJECT COSTS 3 6.0 FUNDING / ASSESSMENTS 3 7.0 PROPOSED PROJECT SCHEDULE 4 8.0 CONCLUSIONS & RECOMMENDATIONS 4 APPENDIX Exhibit 1: Project Location Map Exhibit 2: City Standard Detail 51713, Typical Rural Residential Street Section With Curb — Reconstruction Projects Exhibit 3: City Standard Detail 501, Surmountable Concrete Curb & Gutter Exhibit 4: Preliminary Cost Estimate Exhibit 5: Preliminary Assessment Worksheet Exhibit 6: Proposed List of Assessed Properties 2012 STREET RECONSTRUCTION PROJECT — IVYWOOD ESTATES CITY PROJECT 12 -02A 1.0 The City of Andover annually completes a street reconstruction project in a portion of the City in need of rehabilitation. The intent of this program is to provide the community with a high quality transportation system and maintain the integrity of the City's street infrastructure. Rehabilitation of the streets reduces short term routine maintenance costs (crack sealing, pot hole patching, etc.). Long term, this reconstruction prolongs the structural stability of the roadways, providing for a longer serviceable life. City staff evaluates each segment of roadway within the City every two years using a program called Cartegraph Pavement View to determine which roadways and developments are in the most need of rehabilitation. Pavement View provides an analytical too], which, along with site inspections, review of maintenance records, and conversations with Public Works staff, allows us to determine the best schedule for the Street Reconstruction program to maximize the program benefit and reduce the amount of annual maintenance needed by our Public Works crews. The Ivywood Estates development is identified in the City's 2012 -2016 Capital Improvement Plan (CIP) for reconstruction in the summer of 2012. Ivywood Estates is west of 7th Avenue NW between 149th Avenue NW and 1491h Lane NW. The reconstruction of the streets and any associated work will be funded through assessments to the benefiting properties and through the Road and Bridge Fund in accordance with the City's Roadway Reconstruction Assessment Policy. Twenty -Five percent (25 1/6) of the total project costs will be assessed to the benefiting properties and the remaining seventy -five percent (75 %) will be funded through the Road and Bridge Fund. A Project Location Map for Ivywood Estates is attached in the Appendix as Exhibit 1. 2.0 IMPROVEMENTS Ivywood Estates was originally constructed and paved in 1984. When initially constructed, the pavement section consisted of 31' wide roadways from back of curb to back of curb (b/b) with 1.5" of bituminous over 4" of Class 5 aggregate base. Bituminous curb and gutter is located within the entire plat. Storm sewers, culverts, and bituminous spillways handle the storm water runoff in the development, ultimately discharging west into the Rum River. Per current City policy, in developments with existing bituminous curb (such as Ivywood Estates) or in rural areas without curb or ditches, concrete curb and gutter would be constructed. The concrete curb and gutter is more durable than bituminous curb, it supports the pavement 1 n edge, facilitates drainage of the roadway, reduces the amount of maintenance required by Public ' Works, and reduces future reconstruction costs by minimizing the construction limits by providing a fixed edge to the roadway. The proposed improvements will consist of milling the existing bituminous and utilizing it as reclaimed base, constructing surmountable concrete curb and gutter, repairing /replacing deteriorated storm sewers and culverts, constructing storm sewer improvements at the ' intersections with 7th Avenue NW, and paving 3" of bituminous (two lifts) over the top, meeting the current design standards for the City of Andover residential streets. This is a cost effective method to reconstruct the roadways with an expected design life of 25+ years. The proposed roadway section will include surmountable concrete curb and gutter that is 31' b /b. meeting the City standard width of 31' b/b for rural section roadways with curb and gutter. ' Please refer to Exhibits 2 and 3 in the Appendix for the current standard City details for Rural Residential Street Sections (with concrete curb & gutter) for reconstruction projects, and ' Surmountable Concrete Curb & Gutter. ' Storm sewer repairs /rehabilitation /improvements will be included as a part of this project to convey storm water and improve the quality of the runoff. Improving the quality of storm water runoff is an initiative that the City is required to comply with as a part of the NPDES Non- Degradation program. The current storm water system includes culverts, flumes, catch basin structures, and storm sewer pipe. Public Works has inspected the systems and determined that due to deterioration, replacement of the existing storm sewer structures (2) is warranted. ' At the two existing low points on the west side of the project, existing catch basins will be replaced and flumes will be replaced with new catch basins. Sump baskets will be included to ' provide some sedimentation cleaning of the storm water, which will improve the quality of the runoff. The most northerly of these systems will tie into an existing 15" storm sewer system that flows west to the Rum River. The most southerly of these systems will discharge into an existing ditch that flows west to the Rum River. At the neighborhood meeting, residents noted that there were drainage problems at the ' intersections with 7th Avenue. These drainage issues are due to flat grades and flumes that tend to collect debris and plug up, both contributing to potential icing issues. Catch basins will be installed at each of these intersections to improve the drainage in these areas. Storm water in these areas will continue to drain north and south into existing ditches along 7th Avenue NW. ' 3.0 RIGHT -OF WAY / EASEMENT All work will take place within the existing right of way and drainage and utility easements. I 1 2 4.0 PERMITS The City of Andover Engineering Department will obtain any necessary permits for the project. Permits will be required from the Minnesota Pollution Control Agency (NPDES Storm water Permit), Lower Rum River Watershed Management Organization, and the Anoka County Highway Department. 5.0 ESTIMATED PROJECT COSTS The total estimated project cost is $288,680.00. This estimated cost includes construction costs, contingencies, and indirect costs. These costs are estimated based upon preliminary design. The final cost will be based upon final design, actual work completed by the contractor, and unit bid prices for the project. A detailed Preliminary Cost Estimate is included in the Appendix as Exhibit 4. 6.0 FUNDING /ASSESSMENTS The project is proposed to be funded by a combination of special assessments and City funds. In accordance with the City's Roadway Reconstruction Policy, twenty -five percent (25 %) of the total project costs would be assessed to the benefiting properties, or specifically those properties fronting along or addressed along the newly reconstructed roadways. For projects that include special assessments, the City is required to follow the process outlined in Minnesota Statutes Chapter 429. The Andover Assessment manual lists four methods of assessments. They are: area, unit, front footage (short side) and variable costs. For this project the per unit method would be used to assess each property for their individual benefit. To calculate the rate per unit, twenty-five percent (25 %) of the total project costs would be divided by the number of occupied or potentially buildable parcels in each development. The total estimated assessment amount is $72,170.00. There are a total of 14 units that are proposed to be assessed with this project. The estimated assessment rate is $5,160.00 / unit The remaining seventy-five percent (75 %) of the total project costs are proposed to be funded through the City's Road and Bridge Fund as designated by the City Council. The City costs are estimated at $216,510.00 for the proposed improvements. A detailed Preliminary Assessment Worksheet and a proposed list of assessed properties are included in the Appendix as Exhibits 5 and 6. 3 ' 7.0 1 1 PROPOSED PROJECT SCHEDULE If the project is initiated by the City Council, the project schedule would be as follows: City Council orders feasibility report City Council receives feasibility report / Orders Public Hearing Hold Public Hearing / Authorize plans and specs City Council approves plans and specifications and authorizes Advertisement for Bids Advertise in the Anoka Union and Quest CDN Receive bids City Council awards contract Contractor begins construction Project Substantially Complete Project Final Completion 12/6/11 12/20/11 1/17/12 3/6/12 3/9/12 - 3/23/12* 4/4/12 4/17/12 5/14/12 7/27/12 8/10/12 *Note: if plans can be completed ahead of schedule, this schedule may be accelerated to bid the projects as early as possible. This will be determined once plan preparation is further along. 8.0 CONCLUSIONS & RECOMMENDATIONS 8.1 Conclusions As a result of this study, we conclude that: 1. The streets in this area are in need of repair and are identified for reconstruction in the City's 2012 — 2016 Capital Improvement Plan. 2. The streets need to be brought up to the current standard pavement section with concrete curb and gutter where there is existing bituminous curb. 3. There are existing drainage issues that should be improved with this project. 4. The total estimated cost for the proposed improvements is $288,680.00. These estimated costs include construction costs, contingencies and indirect costs. 5. The estimated assessment per unit is $5,160.00. 4 6. The project is necessary, cost - effective, and feasible from an engineering perspective. The City Council shall determine the economic feasibility. 8.2 Recommendations 1. The City Council reviews this report in detail. 2. A public hearing shall be held by the City Council to determine if the project is to be carried forward as presented. 5 APPENDIX Exhibit 1: Project Location Map Exhibit 2: City Standard Detail 51713, Typical Rural Residential Street Section With Curb — Reconstruction Projects Exhibit 3: City Standard Detail 501, Surmountable Concrete Curb & Gutter Exhibit 4: Preliminary Cost Estimate Exhibit 5: Preliminary Assessment Worksheet Exhibit 6: Proposed List of Assessed Properties Ce Capital Improvement Plan NDOVE Project Name: ANNUAL STREET RECONSTRUCTION (2012) IVYWOOD ESTATES ' Location Man 1 3Nn Ald3dOdd �4 w V) a m W W W m W Q'm V) N U g J J❑ 0� m a Co > > o a z O 00 tl m U U Z cam Z a Na J 0 m W a> cl:: 0 _ OLiW ¢j (n J X— N W Ln Hd a¢ w 00 3 m0 O > U J W C.� DO F- J U� M M r J m a 3 O cli V) J J m J d a Z 0 a ^ F-- m - w w 0 W Z) a 0 < a U O J (n O; Ln N N U Q L) w a O d Z > O J V) Nw a 0 M M) M � N � d' _z HJ 0 Z _ V) Ln W W V) O Z❑ O W U— Lil W Z Z W U V Y Of m Z _ Z (~j r=-U Off~ w v > F z_ z �_- a(o w a xo 0 � z > Z �oz 0 t: O SL Q wo o ��� O O U (if a J 3 W -j _J L ❑ Lo w Cl- w 0 Y W _ U of J a 0 LLJ V) m F- O n'< zFN m K r7 V) w a W 0 W — > a �o U m O N m a Qo Z U W 0 > m F Ua m N w� J 0 O m(7 K U0 LLJ �o a Z Z a oZ) a O U W mm � m f6 71 Q V U Om0 Z 3Nn .1183dONd ILI `C) cn V rw � V 1 O E wa W Z T� O C 1 "I T'��l V E cp A C) U NwN w �1 0-4� V 0 u z 3 Q 0 m 00 ❑ _ I z V) O �o FXHlelrz c PERSPECTIVE i / I R =68" N I 1/2 1/2" e N e G J/ • e e / • • • e • • • C d 17 1/2" 10 1/2" 28" SECTION SURMOUNTABLE CONCRETE CURB & GUTTER 12/26/00 T r o e DOVE] STANDARD DRAWING N0. 501 20091 1 FXH18IT 3 ' 2012 Street Reconstruction - Ivywood Estates (C.P. 12 -02A) Feasibility Cost Estimate 1 STREETS NO DESCRIPTION UNIT EST, QUAN. UNIT PRICE A MOUNT„' 1 Mobilization LS 1 $6,500.00 $9U0.00 2 2 Traffic Control LS 1 $1,500.00 1,500.00 3 Sawcut & Remove Concrete Driveway SF 1,800 $1.50 $2,700.00 4 Sawcut & Remove Bituminous Driveway SY 210 $4.00 $840.00 5 Remove/Salvage/Install Mailbox Each 14 $100.00 $1,400.00 6 Bituminous avement Reclamation SY 6,2 0 $1.25 $7,750.0 7 Sub rade Pre aration STA. 18 $150.00 $2,700.00 8 Common Excavation LV - Curb CY 730 7.0 5,110.00 9 Sub rade Correction Excavation L CY 430 $7.50 __$_3,2_2_6 .00 10 Select Granular Borrow V CY 460 $11.00 $5,060.00 11 Select Topsoil Borrow - Pulverize L CY 390 $16.00 $6,240.00 12 A re ate ase Class 5 TN 210 $12.00 $2,520.00 13 Bituminous Non -Wear Course TN 540 $6 .00 36,720.00 14 Bituminous Wear Course TN 540 $70.00 $37,800.00 15 Bituminous Drive;7a-y Patch TN 35 $100.00 3,500.00 16 Bituminous Tack Coat Gal 270 $3.00 810.00 17 Concrete Drivewa s Thick 6" SF 1,800 5.25 $9,450.00 18 Surmountable Concrete urb & Gutter LF 3,650 $9.00 $32,850.00 19 Silt Fence LF 1 500 $2.75 $1,375.00 20 Ditch Check, Type Straw Bioroll LF 200 $5.0 $1,000.00 21 Sod SY 2,030 2.75 $5,582.50 Erosion Control Blanket Cat. 2S w ee Estimated Construction Cost $175,517.50 10% Contingency $17551 75 Total Estimated Street Reconstruction 193,070.00 STORM SEWER ITEM 'NO ..'. DESCRIPTION > � ^UNIT `EST.. QUAK UNIT' ' PRICE AMOUNT - 1 Remove 9torm ewer Pi e / ulvert L 1 6.00 $9U0.00 2 Remove Catch Basin Each 2 $250.00 $500.00 3 Ditchin LF 100 $10.00 1,000.00 4 Storm Sewer Inlet Protection Each 8 $125.00 $1,000.00 5 Connect to Existing Storm Sewer ach 1 $500.00 $500.00 6 Catch Basin Type 420 Each 8 $1,300.00 $10,400.00 7 12" Storm Sewer LF 160 $27.00 4,320.00 8 15" Storm Sewer LF 112 $32.00 $3,584.00 9 /4" Crushed Rock CY 5 $50.00 $250.0 10 12" FES and rash Guard Each 3 $700.00 $2,100.00 11 15" FES and Trash Guard Each 2 $800.00 $1,600.00 Rip Hap Class Estimated Storm Sewer Cost $27,354.00 10% Contingency $273540 Total Estimated Storm Sewer Cost 3 ,090.00 Preliminary Cost Estimate - Ivywood Estates Exhibit 4 SUMMARY OF PROJECT COSTS - IVYWOOD ESTATES Streets Estimated Construction Cost $193,070.00 Indirect Costs $56,690.00 $249,760.00 Storm Sewer Estimated Construction Cost $30,090.00 Indirect Costs $8,830.00 $38,920.00 TOTAL ESTIMATED PROJECT COST $288,680.00 S_ UMMARY OF CITY COSTS FOR IVYWOOD ESTATES (75 %) Estimated Construction & Indirect Costs $216,510.00 SUMMARY OFASSESSABLE COSTS FOR IVYWOOD ESTATES (25 %) Estimated Construction & Indirect Costs $72,170.00 Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations. Preliminary Cost Estimate - Ivywood Estates Exhibit 4 ' PRELIMINARY ANDOVER ASSESSMENT WORKSHEET Project Name: 2012 Street Reconstruction Project No.: 12 -02A ' Ivywood Estates Feasibility Report Date: Amount: $ 223,160.00 ' Contract Award Date: Amount: $ - Estimated Construction Cost ' Estimated Expenses Engineering (Includes Surveying, Inspection & Staking): Consulting Costs Aerial Mapping (1 % of street) 'Drainage Plan (0.3% of street/storm) Administration (3 %) Assessing (1 %) Bonding (0.5 %) 'Recording Fees / Legal & Easement Advertising Permit and Review Fees 'Street Signs (Materials and Labor) Material Testing Construction Interest City Costs Total Estimated Expenses Expenses Multiplier Total Estimated Project Cost 1 1 Amount: $ 223,160.00 $ 35,700.00 $ 2,000.00 $ 1,930.00 $ 670.00 $ 6,690.00 $ 2,230.00 $ 500.00 $ 750.00 $ 1,500.00 $ 2,250.00 $ 3,000.00 $ 2,750.00 $ 5,550.00 $ 65,520.00 29.36% Amount: $ 288,660.00 Estimated Construction Costs $ 223,160.00 Estimated Assessable Construction Costs (25 %) $ 55,790.00 Assessable Indirect Expenses $ 16,380.00 Total Estimated Assessable Costs $ 72,170.00 Feasibility Assessment Rate Per Unit $ 72,170.00 / 14 Units= $72,170.00 $216,510.00 $ 5,160.00 1 Preliminary Assessment Worksheet Exhibit 5 J ON 0:o F N z w � U) U) N Q V Q m. z o �a J C w ;N a CO r+ W C H F d d N > m D d c O Q O M c N T _NCi C d E N U) Q y Q �+ .0 x 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C G E E O w m O to w O o w G w m O m w 0 to Z 0 to 0 to w 0 m w O to w O ,a 0 W r 0 E N to to In 1'1 1n 1[7 to In In ;; lc� In N W W N Q H Vf 69 1A W. /A 69 fA V9 69 H 1A tl9 N 7 � O 0 0 0 0 M 0 0 0 0 0 M to M M O M N cn in O O co to co to m to co to M N M to M N M O j to M O N 1n to to w) to N to to O Z Z Z z Z Z z Z z z Z Z Z C Z O W M00208888>000 W W > W > J a W > W W W W W W > W > ❑ O 0 0 0 z z ❑ z ° ❑ z ❑ z ❑ ❑ ❑ ❑ ❑ ❑ ❑ a a a z a a a z a z a z a¢¢ z z z a¢ z (Az 3❑ z x z zzzzzzz z z z z z z ¢z z Z Z z U) W Z z U) w w w w w ; zxx$ $xxxxx� O a 2 Q 2 F- v r¢ v 2 F W v a¢ 2 v v v v i N W r V' > > N N O _v M a0 O N c07 V n VN' V v O v0 R C-4 O N N r �mvv.-rn v� v�v�� J } W Z y w ' z a¢ >¢ Q W Q W Z w < w w ad ¢ 3 O wwcna� (7 n CL 05 Uwv°dr ¢w > >w��a i� W 0 =¢ O' i F w x w a m Z D O< o z � F w m z a w❑ °z z o a W a xwC7��¢a❑�OZwZ2� Yzw (¢❑C7Ix JY >ZQ U w a¢ w J w a w w> w 0 0 N x U) 2 m¢ w 2 m Z w J❑ W M f� to O a0 O O r M N� t0 to N 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O °vvvvvvvvvvvvvv d N N N N N N N N N N N N N N N M N M N M N M N M N M N M N N M N M N M N M N M N M O tP W t o O O Of m 01 to O O 01 O J O Proposed List of Assessed Properties n It . J r C' I Exhibit 6 1 i 1 1 r December 2012 Feasibility Report 2012 Street Reconstruction: Johnson's Oakmount Terrace & 147th Avenue NW (SAP 198 - 120 -002) City Project Nos. 12 -02b & 12 -02c Prepared by: Engineering Department City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 c 1 T Y o NDOVE� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US December 20, 2012 Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Re: 2012 Street Reconstruction — Johnson's Oakmount Terrace & 147"' Avenue NW City Project 12 -02b & 12 -02c Feasibility Report Dear Mayor and City Council: With your authorization, we are pleased to submit this feasibility report addressing the proposed project costs and estimated assessments for the 2012 Street Reconstruction Project for the Johnson's Oakmount Terrace development and 147`h Avenue NW from 7`h Avenue NW to just east of Guarani Street NW. The streets in this area have been identified by City staff as needing repair, and they are included in the City's 2012 -2016 Capital Improvement Plan for reconstruction in 2012. A neighborhood informational meeting was held on December 6, 2012 to discuss the project, answer questions, and receive comments from the residents impacted by this project. The proposed improvements will include milling and reclaiming the existing roadway, paving a new bituminous surface, storm drainage improvements /repairs, and constructing concrete curb and gutter in conformance with the City's Concrete Curb and Gutter Policy. The total estimated cost of the proposed improvements is $737,310.00. This estimated cost includes construction costs, contingencies, and indirect costs. The proposed project would be funded through assessments and the City's Road and Bridge Fund. Twenty-five percent (25 %) of the total project costs would be assessed to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy. The total estimated assessment amount is $169,680.00. The remaining seventy - five percent (75 %) of the total project costs would be funded through the City's Road and Bridge Fund and Municipal State Aid Funds (147`h Avenue NW). The City costs are estimated at $567,630.00 for the proposed improvements. The estimated assessment rate for the development is $7,070.00 / unit. We recommend that the City Council review this report and, if acceptable, proceed with project implementation as proposed. Sincerely, City of Andover Engineering Department David D. Berkowitz, P.E. Director of Public Works /City Engineer FEASIBILITY REPORT 2012 STREET RECONSTRUCTION PROJECT JOHNSON'S OAKMOUNT TERRACE 147TH AVENUE NW CITY PROJECT NOS. 12 -02b & 12 -02c CITY OF ANDOVER, MINNESOTA I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. David D. Berkowitz, P.E. License No. 26757 Z q /! Dat i r r r ■ 2012 STREET RECONSTRUCTION PROJECT JOHNSON'S OAKMOUNT TERRACE 147TH AVENUE NW TABLE OF CONTENTS Overview Pave No. 1.0 INTRODUCTION I 2.0 IMPROVEMENTS 1 3.0 RIGHT -OF -WAY / EASEMENT 3 4.0 PERMITS 3 5.0 ESTIMATED PROJECT COSTS 3 6.0 FUNDING/ ASSESSMENTS 4 7.0 PROPOSED PROJECT SCHEDULE 4 8.0 CONCLUSIONS & RECOMMENDATIONS 5 APPENDIX Exhibit 1: Project Location Map Exhibit 2: City Standard Detail 517B, Typical Rural Residential Street Section With Curb Reconstruction Projects Exhibit 3: City Standard Detail 501, Surmountable Concrete Curb & Gutter Exhibit 4: Storm Sewer Schematic Layout Exhibit 5 Preliminary Cost Estimate Exhibit 6: Preliminary Assessment Worksheet Exhibit 7: Proposed List of Assessed Properties 2012 STREET RECONSTRUCTION PROJECT JOHNSON'S OAKMOUNT TERRACE 147TH AVENUE NW 1.0 INTRODUCTION The City of Andover annually completes a street reconstruction project in a portion of the City in need of rehabilitation. The intent of this program is to provide the community with a high quality transportation system and maintain the integrity of the City's street infrastructure. Rehabilitation of the streets reduces short term routine maintenance costs (crack sealing, pot hole patching, etc.). Long term, this reconstruction prolongs the structural stability of the roadways, providing for a longer serviceable life. City staff evaluates each segment of roadway within the City every two years using a program called Cartegraph Pavement View to determine which roadways and developments are in the most need of rehabilitation. Pavement View provides an analytical tool, which, along with site inspections, review of maintenance records, and conversations with Public Works staff, allows us to determine the best schedule for the Street Reconstruction program to maximize the program benefit and reduce the amount of annual maintenance needed by our Public Works crews. The Johnson's Oakmount Terrace development and 1470' Avenue NW from 7th Avenue NW to approximately 300' east of Guarani Street NW are identified in the City's 2012 -2016 Capital Improvement Plan (CIP) for reconstruction in the summer of 2012. This area is east of 7`h Avenue NW, bounded by 147`h Avenue NW on the north, 145`h Avenue NW on the south, and Guarani Street NW on the east. The reconstruction of the streets and any associated work will be funded through special assessments to the benefiting properties and through the Road and Bridge Fund in accordance with the City's Roadway Reconstruction Assessment Policy. Twenty-Five percent (25 %) of the total project costs for the standard street section will be assessed to the benefiting properties and the remaining seventy-five percent (75 %) will be funded through the Road and Bridge Fund (Johnson's Oakmoum Terrace) and Municipal State Aid funds (147th Avenue NW). A Project Location Map is attached in the Appendix as Exhibit 1. 2.0 IMPROVEMENTS Johnson's Oakmount Terrace and 147th Avenue NW were originally constructed and paved in 1978. When initially constructed, the pavement section consisted of 32' wide roadways from back of curb to back of curb (bib) with 1.5" of bituminous over 4" of Class 5 aggregate base. Bituminous curb and gutter is located within the entire project limits. Storm sewers, culverts, and bituminous spillways at low points handle the storm water runoff in this area. Per current City policy, in developments with existing bituminous curb (such as Johnson's Oakmount Terrace) or in rural areas without curb or ditches, concrete curb and gutter would be constructed. The concrete curb and gutter is more durable than bituminous curb, it supports the pavement edge, facilitates drainage of the roadway, reduces the amount of maintenance required by Public Works, and reduces future reconstruction costs by minimizing the construction limits by providing a fixed edge to the roadway. The proposed improvements for this project will consist of milling the existing bituminous and utilizing it as reclaimed base, constructing surmountable concrete curb and gutter, repairing /replacing deteriorated storm sewers and culverts, constructing storm sewer improvements, and paving 3" of bituminous (two lifts) over the top, meeting the current design standards for the City of Andover residential streets. This will result in approximately 5" of aggregate base beneath the proposed pavement within the neighborhood. The pavement section on 147th Avenue NW will consist of 3.5" of bituminous over 6" of class 5 aggregate base, matching the existing section of 147th Avenue NW east of the project limits. To achieve this section, subcutting of the existing subgrade (approximately 3" — 4" deep) will need to be completed to allow for construction of the proposed section. This thicker section is typical of collector streets. The proposed roadway section will include surmountable concrete curb and gutter that is 31' b/b on all streets except 147th Avenue NW. This meets the City standard width of 31' b/b for rural section roadways with curb and gutter on Guarani Street NW, 145' Lane NW, 146" Lane NW, and Hopi Street NW. This will result in a slight narrowing of the b/b dimension of the roadway on these streets. On 147th Avenue NW between Guarani Street NW and 7th Avenue NW, the roadway will be widened to 33.83' b/b (widening of approximately 1.83'). This widening will allow for construction of a 5' shoulder on the south side of 147th Avenue NW that can be used for bikes and pedestrians. This is consistent with the shoulder on the south side of 147th Avenue NW east of Guarani Street NW. A shoulder is also currently located on the north side of 147th Avenue NW east of Guarani Street NW. The section west of Guarani Street NW is not proposed to be widened on the north side as there would be significant impacts to adjacent properties, and there is a substantial drop -off (approximately 8'). To widen the shoulder on the north side of 147th Avenue NW, significant earthwork, retaining wall, and expense would be incurred. A shoulder will be maintained on the north side of 147th Avenue NW between Guarani Street NW and the eastern project limits without any additional widening required. Please refer to Exhibits 2 and 3 in the Appendix for the current standard City details for Rural Residential Street Sections (with concrete curb & gutter) for reconstruction projects, and Surmountable Concrete Curb & Gutter. Storm sewer repairs /rehabilitation /improvements will be included as a part of this project to convey storm water and improve the quality of the runoff. Improving the quality of storm water runoff is an initiative that the City is required to comply with as a part of the NPDES Anti- 0 Degradation program. The current storm water system includes culverts, flumes, catch basin structures, and storm sewer pipe. Significant drainage issues currently exist at the intersections of Guarani Street NW with 147" Avenue NW, 146th Lane NW, and 145`h Lane NW. These have been problem areas for many years with standing water that has caused significant pavement issues that public works crews have attempted to fix several times. These drainage issues are due to the flat grades in these areas. To correct these drainage issues and provide a safe and structurally sound roadway system, a storm sewer system is proposed to be constructed from the 147`h Avenue NW / Guarani Street NW intersection that will flow south to the existing low point in Guarani Street NW south of 145th Lane NW. This system will discharge all storm water from these areas in the same location as under existing conditions, into an existing wetland complex southeast of the project. At the existing low point of 147th Avenue NW between Guarani Street NW and 7th Avenue NW existing catch basins, a centerline culvert, and bituminous flumes will be replaced with new catch basins and storm sewer. This system will discharge south consistent with existing conditions into a landlocked area in the southeast quadrant of 7th Avenue NW / 147th Avenue NW. Sump baskets will be included in all proposed catch basins to provide some sedimentation cleaning of the storm water, which will improve the quality of the runoff. A schematic layout of the proposed storm sewer systems is included in the Appendix as Exhibit 4. 3.0 RIGHT -OF WAY / EASEMENT All work will take place within the existing right of way and drainage and utility easements. 4.0 PERMITS The City of Andover Engineering Department will obtain any necessary permits for the project. Permits will be required from the Minnesota Pollution Control Agency (NPDES Storm water Permit), Lower Rum River Watershed Management Organization, the Anoka County Highway Department, and Minnesota Department of Natural Resources. 5.0 ESTIMATED PROJECT COSTS The total estimated project cost is $737,310.00. This estimated cost includes construction costs, contingencies, and indirect costs. These costs are estimated based upon preliminary design. The final cost will be based upon final design, actual work completed by the contractor, and unit bid prices for the project. A detailed Preliminary Cost Estimate is included in the Appendix as Exhibit 5. 3 6.0 FUNDING /ASSESSMENTS The project is proposed to be funded by a combination of special assessments and City funds. In accordance with the City's Roadway Reconstruction Policy, twenty-five percent (25 %) of the total project costs for a standard street section would be assessed to the benefiting properties, or specifically those properties fronting along or addressed along the newly reconstructed roadways. Excess costs associated with the wider and thicker roadway section for 147th Avenue NW (3.5" of bituminous vs. 3" standard, 33.83' width vs. 31' standard width) will not be included in the assessment calculations. Those costs will be paid for 100% by the City. The Andover Assessment manual lists four methods of assessments. They are: area, unit, front footage (short side) and variable costs. For this project the per unit method would be used to assess each property for their individual benefit. To calculate the rate per unit, twenty-five percent (25 %) of the total project costs would be divided by the number of occupied or potentially buildable parcels in each development. The total estimated assessment amount is $169,680.00. There are a total of 24 units that are proposed to be assessed with this project. The estimated assessment rate is $7,070.00 / unit The remaining seventy-five percent (75 %) of the total project costs associated with City Project 12 -02b are proposed to be funded through the City's Road and Bridge Fund as designated by the City Council. The remaining project costs associated with City Project 12 -02c (147th Avenue NW) are proposed to be funded with Municipal State Aid (MSA) funds. The total City costs for both projects combined are estimated at $567,630.00 for the proposed improvements. A detailed Preliminary Assessment Worksheet and a proposed list of assessed properties are included in the Appendix as Exhibits 6 and 7. 7.0 PROPOSED PROJECT SCHEDULE For projects that include special assessments, the City is required to follow the process outlined in Minnesota Statutes Chapter 429. If the project is initiated by the City Council, the project schedule would be as follows: City Council orders feasibility report 12/6/11 City Council receives feasibility report / Orders Public Hearing 12/20/11 Hold Public Hearing / Authorize plans and specs 1/17/12 City Council approves plans and specifications and authorizes 3/6/12 Advertisement for Bids Advertise in the Anoka Union and Quest CDN 3/9/12 - 3/23/12* 11 4 Receive bids 3/30/12 * City Council awards contract 4/17/12 * Contractor begins construction 5/14/12 Project Substantially Complete 7/27/12 Project Final Completion 8/10/12 *Note: if plans can be completed ahead of schedule, this schedule may be accelerated to bid the projects as early as possible. This will be determined once plan preparation is further along. 8.0 CONCLUSIONS & RECOMMENDATIONS 8.1 Conclusions As a result of this study, we conclude that: 1. The streets in this area are in need of repair and are identified for reconstruction in the City's 2012 — 2016 Capital Improvement Plan. 2. The streets need to be brought up to the current standard pavement section with concrete curb and gutter where there is existing bituminous curb. 3. There are existing drainage issues that should be improved with this project. 4. The total estimated cost for the proposed improvements is $737,310.00. These estimated costs include construction costs, contingencies and indirect costs. 5. The estimated assessment per unit is $7,070.00. 6. The project is necessary, cost - effective, and feasible from an engineering perspective. The City Council shall determine the economic feasibility. 8.2 Recommendations 1. The City Council reviews this report in detail. 2. A public hearing shall be held by the City Council to determine if the project is to be carried forward as presented. 5 1 APPENDIX Exhibit 1: Project Location Map Exhibit 2: City Standard Detail 51713, Typical Rural Residential Street Section With Curb — Reconstruction Projects Exhibit 3: City Standard Detail 501, Surmountable Concrete Curb & Gutter Exhibit 4: Storm Sewer Schematic Layout Exhibit 5 Preliminary Cost Estimate Exhibit 6: Preliminary Assessment Worksheet Exhibit 7: Proposed List of Assessed Properties I ND OVER PR oTEcr L oc�a���► M #4 P 1 rTi 4374 4330 14790 � 11745 prv; «+ h 147TH AVE Cti 14649 1 4352 14633 14629 ?:i i TN d VF 4320 4292 4264 14.683-6 D'. ' 14659 4311 4283 14654 �. I46TN LN 14651 11616 4320 4300 144 50 rr 'n 14607 14449 14547 145 33 1A445 14523 4373 ?:i i TN d VF 4320 4292 4264 14.683-6 D'. ' 14659 4311 4283 14654 �. Q' 4343 c At 43107 4275 14513 0' 145TPI AVE 14459 I46TN LN 14651 11616 4320 4300 144 50 rr 'n 14449 4282 4252 1A445 144 37 4310 14597 Lh "?' 4321 4301 11588 4283 14582 , 245TH LN CJELIrl", 14567 4322 244TH LN Ca 4296 14544 �' 14541 Q' 4343 c At 43107 4275 14513 0' 145TPI AVE 14459 14465 4320 4300 144 50 rr 'n 14449 1A445 144 37 R+5 - . , ,t� 14435 "?' 4321 4301 4251 CC , F CJELIrl", 29 244TH LN Ca 14419 4320 4310 4280 4240 14327 4175 4115 14800 "'q-7rH LN 4180 Z �-o zC 4110 40 Proj u.-t 12-0 Z6 £?DR AD'O35T 4143 4111 4087 40 4188 4152 146TH LN 4118 4088 40 4177 4165 4189 414 i 4115 4089 40 146THAVE 14 6TH AVE n 4172 4136% 4102 4078 4163 412 14571 1457 '.'`•' 4187 IA 14559 145TH LN 14547 4170 4146 4122 14535 145 4157 4145 4121 1451 4170 245TH AVE 14488 40 0160 4150 14476 14477 144 64 14467 14452 14457 14440 Q 14447 14428 14416' 14437 1440A.Q 14427 14392 14407 14380 N Disclaimer: This information is being distributed as demonstration data only. You should not use the data for any other purposes at this time. This information is to be used for reference purposes only. w E Copyright 0 2011 City of Andover, All Rights Reserved -0 S 1 1 1 1 1 t t ■ ■ 3NIl Ai?J3dO8d f V) W_ af a 3Nn ).183dO8d 1 M m W H c� ¢ ^' J m¢ 7¢ U U �w Z V) O Z) UW mm m O z z U V rw c 1 O Wa P4 Z rE-" o V1 z m A_ C V1 W W a� N�N 1� rn N c� z 3 a in 00 � z � YJ z H In EXHIBIT Z. LLI M1` t a W m W ca m L �o 0 w O Z Uw w O N W W U' J O m O� ¢ p ¢ z D O Z) p w 2 ¢ N m U U z Z Q _J O Of W ¢ > x 0 p Ow w Q j X a V) d U 3 m p w 0 ~ i-Q U z U? w Qm c� M M J OD z IN m d¢ w ¢ cr J J J ^ �= m0 w w F- (A �^ � m a a V) J w Of Z U O F- a JO O O U ¢ �¢ r p N N O V)O� "> m m ¢ O 0- Z J oo a a J Cr z ¢ u �w a�0 v' .. d' Jz Z D V) W V) L,) W� Z O o W z z W U_ m m z U U y Z D Q S F S U r = O F- F � cn W z z~ aV)o a Ir a=o 0 g z v o z p§ v Y X U— m Q L W � ° ? ° �F �Ln OU m ¢ W F J � �I J p J w p O V af J Vl-Ud' WCf V) a0 J MF F- n- d 0 ¢ cn O�F- Z ¢ N m m W H c� ¢ ^' J m¢ 7¢ U U �w Z V) O Z) UW mm m O z z U V rw c 1 O Wa P4 Z rE-" o V1 z m A_ C V1 W W a� N�N 1� rn N c� z 3 a in 00 � z � YJ z H In EXHIBIT Z. M1` t W O ca m L �o O O Z Uw w O N ap a l F- O d Za a O _ m W H c� ¢ ^' J m¢ 7¢ U U �w Z V) O Z) UW mm m O z z U V rw c 1 O Wa P4 Z rE-" o V1 z m A_ C V1 W W a� N�N 1� rn N c� z 3 a in 00 � z � YJ z H In EXHIBIT Z. d el' d p d • • w ,d O • 1/2 p • • P 28, 10 • 7" PERSPECTIVE i / I R =68" co N / 1 1/2° I 1/2 N a 1/ r b O a•' • 7.. • , a • e • p 17 1 2" 10 1/2" 28" SECTION SURMOUNTABLE CONCRETE CURB & GUTTER 12/26/00 STANDARD DRAWING C I T Y O F No. DOVE 50' 2009 ExHIaIT3 M I 19 NDOVE STDRM SEu£R StNENATC 1 1 1 1 i t t t ■ ■ ■ ■ ■ Q FM Im 4370 4330 14790 C� 4 7TH A VE Nw r' E- 4320 424 2 42611 14649 4352 14633 4311 4283 14654 146TH LN 14629 � 14516 4225 " .4175 4115 14800 14,�rH LN 14745 4180 4110 EL©ORAf3 PST 4143 4111 4087 40 14683 418O 146TH LN 4152 14654 4118 4088 40 4177 4165 4189. 4141 4115 4089 40 14651 146THAVE 14 6TH AVE 4136] 4102 4076 4282 4252 4172 4310 14597 4163 412 11571 1457 r 14607 14588 4283 145J82 4187 145TH LN 14559 14547 14547 145TH LN 145 67 4170 4146 4122 14535 4322 14533 145 La1523 4296 14544 541 11157 4145 4121 1451 4373 4343 _ 4174 145 TH AVE ` 4307 4275 513 14488 411 145TH AVE 4162 4150 144 76 14477 1'45 TH AvE' -- 14459 14450 14465 144 14467 w x 14 64 14449 ' 2 4820 430O rh 1A445 14452 14457 4 14437 p el321 4301 14435 QCe1� 4 1442 R(" , 18447 Ii, 14429 4251 Q I?t ri t"..��(tv 14416 (5 14437 144TH LN �' J 141�ti 14404 ��fl 14427 14419 4320 4310 4280 4240 14392 14407 14327 14380 N Disclaimer: This information is being distributed as demonstration data only. You should not use the data for any other purposes at this time. This information is to be used for reference purposes only. w E Copyright Q 2011 City of Andover, All Rights Reserved s 11 �Xti�e�T` y 2012 Street Reconstruction - Johnson's Oakmount Terrace (C.P. 12 -0213) ' & 147th Avenue NW (C.P. 12 -02C) - Feasibility Cost Estimate ..111n ^A✓IIAIIhVr- rCOOA9 -C 1 Mobilization std, LS ~ MI 1 $10,000.00 $10,000.00 2 Traffic Control LS 1 $750.00 $750.00 3 Sawcut & Remove Concrete Driveway SF 3,300 $1.25 $4,125.00 4 Sawcut & Remove Bituminous Driveway SY 240 $4.00 $960.00 5 Clearing & Grubbing Each 2 $250.00 $500.00 6 Remove/Salvage/Install Mailbox Each 22 $100.00 $2,200.00 7 Bituminous Pavement Reclamation SY 9,900 $1.25 $12,375.00 8 Sub grade Preparation STA. 29 $150.00 $4,350.00 9 Common Excavation L -Curb CY 1,110 $7.00 $7,770.00 10 Sub rade Correction Excavation L CY 510 $7.50 $3,825.00 11 Select Granular Borrow L CY 550 $11.00 $6,050.00 12 Select Topsoil Borrow - Pulverized L CY 600 $16.00 $9,600.00 13 Aggregate Base Class 5 TN 320 $12.00 $3,840.00 14 Bituminous Wear Course TN 1,690 $70.00 $118,300.00 15 Bituminous Driveway Patch TN 40 $100.00 $4,000.00 16 Bituminous Tack Coat Gal 430 $3.00 $1,290.00 17 Concrete Driveways 6" Thick SF 3,300 $5.00 $16,500.00 18 Surmountable Concrete Curb & Gutter LF 5,550 $9.00 $49,950.00 19 Silt Fence LF 500 $2.75 $1,375.00 20 Ditch Check, Type Straw Bioroll LF 100 $5.00 $500.00 21 Sod SY 3,080 $2.75 $8,470.00 22 Erosion Control Blanket Cat. 2S w/ Seed SY 500 $150 $750.00 ^ti. .ar'o:pT'.�' .,Y _ P 1 . U'�,l.+S1•.. .Y.p. 4 $267,480.00 Estimated Construction Cost 10% Contingency $26 748.00 Total Estimated Street Reconstruction 294, 30. 0 I . I.1.11 If•.IIII Preliminary Cost Estimate - Johnson's Oakmount Terrace /147th Avenue NW 11 Exhibit 5 . -- Mobilization . x 101 LS 1 $5,000.00 $5,000.00 102 Traffic Control LS 1 $2,000.00 $2,000.00 103 Sawcut & Remove Concrete Driveway SF 240 $1.25 $300.00 104 Sawcut & Remove Bituminous Driveway SY 70 $4.00 $280.00 105 IClearing and Grubbing Each 5 $250.00 $1,250.00 106 Remove/Salvage/install Mailbox Each 4 $100.00 $400.00 107 Bituminous Pavement Reclamation SY 5,105 $1.25 $6,381.25 108 Sub grade Preparation STA. 13 $150.00 $1,950.00 109 Salvage and Re- install 4.5" Reclaim C CY 640 $10.00 $6,400.00 110 Sub grade Excavation 3" Excess Sand L CY 560 $8.00 $4,480.00 111 Common Excavation L - Curb CY 510 $7.00 $3,570.00 112 lCommon Excavation E - Pond / Ditch CY 120 $10.00 $1,200.00 113 Sub rade Correction Excavation L CY 340 $7.50 $2,550.00 114 Select Granular Borrow L CY 370 $11.00 $4,070.00 115 Select Topsoil Borrow - Pulverized L CY 280 $16.00 $4,480.00 116 Aggregate Base Class 5 TN 736 $12.00 $8,832.00 117 Bituminous Wear Course TN 1,130 1 $70.00 $79,100.00 118 Bituminous Driveway Patch TN 12 1 $100.00 $1,200.00 Preliminary Cost Estimate - Johnson's Oakmount Terrace /147th Avenue NW 11 Exhibit 5 r r r r r r r r 119 Bituminous Tack Coat Gal 250 $3.00 $750.00 120 Concrete Driveways 6" Thick SF 240 $5.00 $1,200.00 121 Surmountable Concrete Curb & Gutter LF 550 $8.75 $4,812.50 122 B618 Concrete Curb & Gutter LF 2,030 $9.00 $18,270.00 123 Silt Fence LF 1,000 $2.75 $2,750.00 124 Ditch Check, Type Straw Bioroll LF 100 $5.00 $500.00 125 Sod SY 720 $2.75 $1,980.00 126 Erosion Control Blanket Cat. 2S w/ Seed SY 1,450 $1.50 $2,175.00 a, 7-77 * ;.i - .z ^�'FiC ``�br.;:`;�.'. c+,srti:. �•,t b % rTx <, Estimated Construction Cost .. xS $165,880.75 $30.00 $15,600.00 108 24" Storm Sewer 10% Contin enc $16,588.08 $45.00 $24,750.00 Total Estimated Street Reconstruction 1 $182,470.0 w rulrl� I�"u nnuln AA V. /AI LIT T =OGA e-= tVcS. qr r a`a4 = -.mac unc ✓. �'t `}. }'�Xp 4� �.».+ �(�fP1` It- n= f � ae ,r� � , i i tip y .�, - t 101' Remove Storm Sewer Pipe / Culvert LF 200 $6.00 $1,200.00 102 Remove Catch Basin Each 2 $350.00 $700.00 103 Storm Sewer Inlet Protection Each 9 $125.00 $1,125.00 104 Catch Basin Type 420 Each 3 $1,300.00 $3,900.00 105 Catch Basin Type 421 48" Each 6 $1,750.00 $10,500.00 204 12" Storm Sewer LF 50 $24.00 $1,200.00 106 15" Storm Sewer LF 100 $27.00 $2,700.00 107 18" Storm Sewer LF 520 $30.00 $15,600.00 108 24" Storm Sewer LF 550 $45.00 $24,750.00 109 24" FES & Trash Guard Each 1 $1,750.00 $1,750.00 110 3/4" Crushed Rock CY 50 $50.00 $2,500.00 111 Rip Rap Class III CY 5 $80.00 $400.00 �. .`e: J } " f:1 - 'S ^ %i.''eVl'b it ♦ n n •YN-:� Estimated Storm Sewer Cost $66,325.00 10% Contingency $6,632.50 Total Estimated Storm Sewer Cost 72,960.00 . /1TIJ ALL.L .r ITEM =` t7C[tlWilON N < . r " UNIT . ;E°ST Qt781. r" UNIT PIIt3E %IMSWNT 201 Storm Sewer Inlet Protection Each 6 $125.00 $750.00 202 Catch Basin Type 420 Each 3 $1,300.00 $3,900.00 203 Catch Basin Type 421 48" Each 3 $1,750.00 $5,250.00 204 12" Storm Sewer LF 50 $24.00 $1,200.00 205 15" Storm Sewer LF 590 $27.00 $15,930.00 206 15" FES & Trash Guard Each 2 $750.00 $1,500.00 207 208 3/4" Crushed Rock Rip Rap Class III CY CY 15 6 7777777 $50.00 $80.00 777 $750.00 $480.00 Estimated Storm Sewer Cost 1 $29,760.00 10% Contingency $2,976.00 Total Estimated Storm Sewer Cost 32,740.00 Preliminary Cost Estimate - Johnson's Oakmount Terrace /147th Avenue NW Exhibit 5 SUMMARY OF PROJECT COSTS Streets (Standard Section Costs) Estimated Construction Cost $430,250.00 Storm Sewer Estimated Construction Cost $105,700.00 Extra Depth & Width Pavement Section (Non - Assessable) Excess Widening - Bit (or 26.34' vs. 30.1 T) $7,342.98 Excess Widening - Common (Curb) (1.83'x south $401.30 Excess Widening - Agg. Base $1,128.00 Excess Widening - Agg. Base (Add. Borrow) $1,128.00 Excess Widening - Additional Ponding $1,200.00 Excess Widening - Clearing and Grubbing $1,250.00 Extra Depth (Salvage Reclaim /Sub. Exc) $10,880.00 Extra Depth - Aggregate Base $7,596.00 Extra Depth - Bituminous $11,300.00 Estimated Construction Cost $46,450.00 CONSTRUCTION COST ESTIMATE $582,400.00 Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations. Preliminary Cost Estimate - Johnson's Oakmount Terrace /147th Avenue NW Exhibit 5 1 ' Project Name: 1 1 1 1 t 1 1 1 Feasibility Report Contract Award Estimated Construction Cost PRELIMINARY ANDOVER ASSESSMENT WORKSHEET 2012 Street Reconstruction Project No.: 12-028 & C Johnson's Oakmount Terrace / 147th Avenue NW Date: Date: Amount: $ 582,400.00 Amount: $ _ Amount: $ 582,400.00 Estimated Expenses Engineering (Includes Surveying, Inspection & Staking): $ 99,000.00 Consulting Costs Aerial Mapping 0% of street) $ $ 2,500.00 4,770.00 Drainage Plan (0.3% of streettstorm) $ 1 Administration (3 %) $ ,750.00 11,470.00 Assessing (1 %) $ 5,820.00 Bonding (0.5 %) $ Recording Fees / Legal & Easement $ Advertising 500.00 Permit and Review Fees $ 750.00 Street Signs (Materials and Labor) $ 1,500.00 Material Testing $ 4,000.00 Construction Interest $ 4,500.00 City Costs $ 4,000.00 Total Estimated Expenses $ 8,350.00 $ 154,910.00 Expenses Multiplier 26.60% Total Estimated Project Cost Amount: $ Estimated Construction Costs (Total) $ 582,400.00 Deduction for Extra Depth & Widening 147th Avenue NW _E _(4f,45000 Estimated Const. Costs (minus deductions) $ 535,950.00 Estimated Assessable Construction Costs (25 %) $ 133,990.00 Assessable Indirect Expenses $ 35.640.00 Total Estimated Assessable Costs $ 169,630.00 737,310.00 Feasibility Assessment Rate Per Unit $ 169,630.00 / 24 Units= $ 7,070.00 $169,680.00 $567,630.00 Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations. Preliminary Assessment Worksheet Exhibit 6 C d m Q A V C ca Em CM aN V � L ca > a� « " d o` U c) H Ci C r+ E C Y Vy W a. O ul c 0N' C N L .- O O � N C m E u Q y p Q c 8$ o S S 8$ 8 8 88 8 g g 8 o S S 0 8$$ o c S o 0 88 0 0 8 9 E o 0 0 0 0 0 0 o c o o c c o fi o 0 W y Q N N N N N N N N N N W N N N N N WW Y 7 Z. Z C N i i i N i i `i i 2 a N Z Z. a 2 2 i 3 i S i i dW' C! WK C KW KW K KW WC WK CW WK C WK WC W K� KW aW a, K WK W� WK OZ Z p Z Z Z O Z Z Z d < d a < d Z= Z 6 < < Z CZ Z GZ < < Z Z z 6 a 6 Z Z Z z < < < < Z Z Z < < < d < d y z z z z z z z z z 3 z 3 a z z N z z z 3 z v~, 3 3 Z Z 3 N Z N N N N t; N V1 zW Z d w C Z J J N N J Q Z 2 Z z Z j 6 J CC< Q=Q ZzQQ Z Z C R 2Q 2 Z Q g aq Q a a � k k X x o o x LLLL� Fx = a < a a a CO7 lU'1 7U' a s } � x x � (7 r viii teryr a�a OOOU�a'j N� Y Y Y Y W J J YQQ d hd w a J U 2 Z J N mQi d Z S C N U m' Y LL J a N W S g Z w 7 g c}iUe i w d .e d a .'e 3 == a W o F° w C= JO � U ] LL a W t W .Q 0 ¢J ' CO m ri O U z¢ a o zU < w K C o $ == C a i O co fA Q Y < O JN j L�all j a O ZZ N Y o o w o O N m W N < 8 � alrlj �j � l� t7 t'� s� (i1 fl 1.1 !n of t7 t7 C�1 Ct t7 Y d N N N H N N N N�pyy Np N N N N N N N N N N Np No Np N N N N �pNy N N N Y N N {+pN� �Npy {pN� SN O �Npy {pN� No N {Npy pN {Np� oN oN pN r cm c v c 0 0 v r y E N m N d v U R E 0 a O 'O u N Q 0 O 2 Proposed List of Assessed Properties Exhibit 7