HomeMy WebLinkAboutMay 23, 2005
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US
Community Center Advisory Commission
Monday May 23 2005
7:00 p.m.
City Hall
Conference Rooms A & B
Tentative Agenda - Subject to Change
1. Call to Order - 7:00
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2. Approval of Minutes - Monday May 16, 2005
3. Discuss Field House Usage
A. Walking Program-Partnership Update
B. Rental proposals-Progress Update
C. Rental Guidelines-Survey Update
4. Concession Area Discussion
5 Community Center Staffing
6 Other Business
7. Adjournment
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US
Community Center Advisory Commission
Monday May 23 2005
7:00 p.m.
City Hall
Conference Rooms A & B
Minutes
1. Call to Order-7:00
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Attendance: Mike Knight, Dan Terhaar, Todd Schoffelman, Linda Balckmore, Traci
Warnberg-Lemm, Erick Sutherland, and Jim Dickinson.
2. Approval of Minutes - Monday May 16,2005
The May 16th minutes were approved as written.
3. Discuss Field House Usage
A. Walking Program-Par1nership Update
The Commission discussed whether or not the City should charge for the walking
program. The Commission thought it would be appropriate to seek a nominal fee for the
walking program. Staff will bring back proposals that will outline implementation of a
walking program.
B. Rental proposals-Progress Update
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Mr. Sutherland and Mr. Dickinson discussed with the Commission the meeting held with
local sports associations earlier that evening. Two associations came to the meeting
indicating they would have minimal usage of the facility in the spring months.
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The Commission discussed the need to focus on renting the courts and provided the
following direction to staff: "Maximize rental times with the understanding that
flexibility is needed to accommodate open gym time for the public.
Ms. Blackmore indicated that the YMCA would program their facilities first and would
work with the City if field house use was needed in the future.
C. Rental Guidelines-Survey Update
The Commission discussed briefly whether or not there should be a charge for using the
community room. The Commission wanted additional information on what type of
organizations would use the facility. The Commission also felt that if a fee was charged
for the use of the community room it should be a nominal fee.
4. Concession Area Discussion
Mr. Sutherland updated the Commission on the past week's research. He has talked with
local sales representatives about the potential of receiving a donated grill and fryer for the
concession area. The two companies contacted indicated that was not a possibility. Mr.
Dickinson indicated that at the present time the grill or fryers are not in the construction
budget and recommended to the Commission to consider this as part of the 2006 budget if
they want to pursue. Mr. Dickinson also updated the Commission on reasons outside of cost
as to why a grill and fryer are not being installed at this time. He identified the health
services compliance issues, staffing, training and liability issues. The Commission indicated
that they would look at a grill and fryer as part of the 2006 budget.
The Commission discussed that they would like to see further details on the operation hours
of the concession area at a future meeting. It was noted that the vending solution for the
facility should be taken into consideration when hours of operation are set.
5 Community Center Staffing
Mr. Sutherland reviewed his current staffing complement and reviewed with the Commission
his thought on staffing the City side of the facility. Mr. Dickinson reviewed with the
Commission the staffing complement contemplated in the proforma when the bonds were
issued to finance the facility. The Commission indicated that Mr. Sutherland should focus on
staffing the concession area and have appropriate staffing for maintenance of the facility.
These items will be discussed further with the 2006 budget.
6 Other Business
Commissioner Knight stated the staff should provide appropriate signage and security for the
parking lots. The Commission concurred.
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Mr. Sutherland discussed that the number of televisions in the west lobby area was limited.
The Commission supported pursuing more televisions in the west lobby area.
The Commission discussed briefly other topics for future meetings such as: signage,
admission charge for open gym, community room charge and adult programs for the field
house.
7. Adjournment - 8:30 pm