HomeMy WebLinkAboutMay 16, 2005
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CJ.ANDOVER.MN.US
Community Center Advisory Commission
Monday May 16, 2005
7:00 p.m.
City Hall
Conference Rooms A & B
Tentative Agenda - Subject to Change
1. Call to Order - 7:00
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2. Approval of Minutes - Monday May 9,2005
3. Discuss Field House Usage
A. YMCA Usage Update
B. Walking Program-Partnership Update
C. Rental proposals-Progress Update
D. Rental Guidelines-Survey Update
4. Concession Area Discussion
5. Construction Update and Schedule
6, Advisory Commission Open Discussion
7. Other Business
8, Adjournment
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Community Center Advisory Commission
Monday May 16, 2005
7:00 p.m.
City Hall
Conference Rooms A & B
Minutes
1. Call to Order - 7:00
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Attendance: Mike Knight, Dan Terhaar, Devon Walton, Todd Schoff elman, Frank: Kellogg,
Traci Warnberg-Lemm, Erick Sutherland,
2. Approval of Minutes - Monday May 9, 2005.
The May 9th minutes were approved, with the following modifications.
4B - Add the following to the end of the paragraph. In addition further discussion will be
needed in regards to age bracket, fee structure, and times of day.
4C - Rewritten: The commission recommended approval of a one year contract for non
prime to Andover High School, for field house use. The hours are 3:00-5:00pm from mid-
September to mid-May at a rate of $30.00 per court hour. This was a negotiated rate for the
high school. Prime rates are $35 per court hour from 5-10pm during the week. Discussion
centered on only approving two courts at this time for the high school. The commission
would like the remaining court to be left open for open gym programs.
2nd paragraph stays as written.
3. Discuss Field House Usage
A. Walking Program
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The Commission discussed the pros and cons of a fee for service walking program.
Overall the Commission was supportive of not charging for walking and jogging, but
wanted staff to research the potential of business sponsorship. The commission has asked
for staff to develop a spread sheet, showing what other facilities are doing in regards to
fees, staff, and schedule when it comes to the walking program.
B. Rental Proposals
The commission was updated on the letter that was sent out to possible users of the field
house. The requests are due back no later then June 3rd, 2005, The commission will have
a better feel for rental proposals once the requests come in. The commission discussed
the idea ofleaving one court open at all times to facilitate open gyin times throughout the
evening, weekends.
4. Advisory Commission Open Discussion
A. The Commission indicated they would like to continue discussions on the
concessions at the next meeting. The commission has asked staffto look
into the grill/fryer. Costs and/or a partnership to use a grill/fryer in return for
buying product.
B. The commission has a list of things they have asked staffto get answers on
prior to the next meeting. They include staffing, continued discussion on the
field house when it comes to fees, open gym schedules, and hours/rates.
C, The commission has asked for a break down when it comes to expected
revenue per space that the city will operate. This information will allow the
commission to better understand what types of programs need to be run to
achieve our revenue goals.
D. A map of inside and outside the building is requested to break down the
operation of the facility and who will oversee all areas. In specific the
scheduling of the Community Rooms and the cleaning of all areas inside
and out.
5. Other Business
There was none.
6. The next two meeting were scheduled.
Monday, May 23rd at 7:00pm at Andover City Hall
Wednesday, June 1 sl 7:00pm at Andover City Hall
7. Adjournment - 09:30pm
Resp-ectfully submitted,