HomeMy WebLinkAboutMay 9, 2005
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Community Center Advisory Commission
Monday May 9, 2005
7:00 p.m.
City Hall
Conference Rooms A & B
Tentative Agenda - Subject to Change
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1. Call to Order-7:00
2. Approval of Minutes - Monday May 9, 2005
3. Review Advisory Commission By-Laws
4. Discuss Field House Usage
A. YMCA Usage
B. Walking Program
C. Rental proposals
D. Rental Guidelines
5. Construction Update and Schedule
6. Advisory Commission Open Discussion
7. Other Business
8. Adjournment
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Community Center Advisory Commission
Monday May 9, 2005
7:00 p.m.
City Hall
Conference Rooms A & B
Minutes
1. Call to Order -7:00
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Attendance: Mike Knight, Dan Terhaar, Devon Walton, Andrea Melberg Thompson, Todd
Schoffelman, Linda Blackmore, Frank Kellogg, Traci Warnberg-Lemm, Jim Dickinson and
Erick Sutherland.
2. Approval of Minutes - Monday May 2,2005.
May 2nd minutes were approved, with one modification. The minute incorrectly had Linda
Black more attending.
3. Review Advisory Commission By-Laws
Mr. Dickinson reviewed with the Commission the changes made to the by-laws. The
Commission recommended to the City Council that the by-laws be approved as presented.
4. Discuss Field House Usage
A. YMCA Usage
Linda Blackmore and Jim Dickinson discussed the potential opportunities for the YMCA
to utilize the field house for programs and for walking and jogging. The Commission
indicated it was important to continue to work with the YMCA.
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B. Walking Prcigram
The Commission discussed the pros and cons of a fee for service walking program.
Overall the Commission was supportive of not charging for walking and jogging, but
wanted staffto research the potential of business sponsorship. In addition further
discussion will be needed in regards to age bracket, fee structure, and times of day.
C. Rental proposals
The commission recommended approval of a one year contract for non prime to Andover
High School, for field house use. The hours are 3:00-5:0Opm from mid - September to
mid-May at a rate of$30.00 per court hour. This was a negotiated rate for the high
school. Prime rates are $35 per court hour from 5-1 Opm during the week. Discussion
centered on only approving two courts at this time for the high school. The commission
would like the remaining court to be left open for open gym programs.
The commission would like staff to use the third court ofthe field house between
3:00pm-5:00pm from mid-September to mid-Mayas an open-gym program.
The proposal from the volleyball club was put on hold; staff was directed to quantify the
number of Andover participants. Staff was directed to send a letter out to the local
associations to survey them fro interest in renting the facility. Staff will hold a meeting
with the associations at 6:00pm on May 23, 2005.
D. Rental Guidelines
The Commission felt that the scheduling priority should be Andover based association
and schools first, YMCA second and outside Andover groups third.
5. Construction Update and Schedule
Mr. Dickinson discussed the construction schedule with the Commission.
6. Advisory Commission Open Discussion
The Commission indicated they would like to start discussion on the concessions at the next
meeting.
7. Other Business
There was none.
8. Adjournment - 08:55pm