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HomeMy WebLinkAboutCC - December 6, 2011e MEW9-N OVE �. 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, December 6, 2011 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (11/15/11 Regular; 11/15/11 Closed) Consent Items 2. Approve Payment of Claims — Finance 3. Declare Cost/Order Assessment Roll /11 -02a, Flintwood St. NW & 11 -24, Butternut St. NW, 173`d Ave. NW & Flintwood St. NW — Engineering 4. Approve 2012 Tri-City GIS Contract/JPA — Engineering 5. Order Feasibility Report /11 -10 /South Coon Creek Drive NW Reconstruction — Engineering 6. Order Feasibility Report/11- 40/133`d Avenue NW Reconstruction — Engineering 7. Order Feasibility Report/12- 02a/2012 Street Reconstruction (Ivywood Estates) - Engineering 8. Order Feasibility Report/12 -02b (Johnson's Oakmount Terrace) & 12 -02c (147"` Avenue NW) /2012 Street Reconstruction — Engineering 9. Approve Drainage & Utility Easement /Andover High School/l 1-32/2244 — 149d Ave. NW - Engineering 10. Approve 2012 Used Vehicle Sales Business License — Administration 11. Approve Donations for 2012 Senior Class All Night Parties — Administration 12. Approve 2012 Tobacco Licenses — Administration 13. Approve 2012 Massage Therapy License — Administration 14. Approve 2012 Private Kennel License — Administration 15. Approve 2012 Liquor Licenses — Administration 16. Approve 2012 Contract/TimeSaver Secretarial Service — Administration 17. Amended/Commit Specific Revenue Sources in Special Revenue Funds /GASB No. 54 — Finance 18. Approve Premises Permit/Pappy's Cafe /Andover Huskies Youth Hockey Association — Administration Discussion Items 19. Public Hearing/ 2012 Property Tax Levy and 2012Budget - Administration 20. Public Hearing/Vacation of Easement/ 2228, 2244, 2260, 2274, 2288 —149"' Avenue NW - Planning 21. Consider Request for Flagpole Location/Veteran's Memorial Boulevard NW - Engineering 22. Discuss Potential 2012 CDBG Applications - Planning Staff Items 23. Schedule January EDA Meeting — Administration 24. Schedule January HRA Meeting — Administration 25. Administrator's Report —Administration Mayor /Council Input Closed Session — Property Negotiations Adjournment 'qr 6 6 ..�, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Cler SUBJECT: Approval of Minutes DATE: December 6, 2011 INTRODUCTION The following minutes were provided by Timesaver, reviewed by Administration and submitted for City Council approval: November 15, 2011 Regular November 15, 2011 Closed DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, * Michelle Hartner Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 REGULAR ANDOVER CITY COUNCIL MEETING —NOVEMBER 15p 2011 MINUTES The Regular Bi- Monthly Meeting of the Andover City C Gamache, November 15, 2011, 7:00 p.m., at the Andover Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: PLEDGE OF Mayor Gamache added "Item monument electronic reader b Mayor Gamache stated add and Councilmember Trude Mike Knight, Julie Sheri Bukkila (exc City Attorney, Scot City Administrator, s called to order by Mayor Mike 1685 Crosstown Boulevard NW, and Tony Dave )ve the license agreement with Anoka County for the " to the Consent Items. handouts were provided to the Council for Item #7 and Item #8 be introducing a resolution to the Council for Item #8. Motion by Councilmember Knight, Seconded by Councilmember Trude, to approve the Agenda as amended. Motion carried unanimously. APPROVAL OF MINUTES October 15, 2011 City Council Workshop Meeting Motion by Councilmember Trude, Seconded by Councilmember Howard to approve the October 15, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — November 15, 2011 Page 2 2011 City Council Workshop meeting minutes as presented. The motion carried unanimously. November 1, 2011 Regular City Council Meeting Motion by Councilmember Knight, Seconded by Councilmember Trude to approve the November 1, 2011 Regular City Council Meeting minutes as presented. The motion carried unanimously. November 1, 2011 Closed City Council Meeting Motion by Councilmember Trude, Seconded by Councilmember Howard to approve the November 1, 2011 Closed City Council Meeting minutes as presented. The motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims. Item 3 Approve Resolution of Support Request No Change in Fiscal Disparities. (See Resolution R090 -11) Item 4 Approve LMCIT Liability Coverage. Item 5 Approve Exemption to the Discharge of Weapons (Chapter 4, Section 5 -4 -1 of the City Code) as Requested by the Anoka County Parks Department. Item 5a Approve the license renewal with Anoka County for the monument electronic reader board sign. Motion by Councilmember Trude, Seconded by Councilmember Knight, for approval of the Consent Agenda as amended. Motion carried unanimously. ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT Commander Kevin Halweg, Anoka County Sheriff's Office, provided the Council and the citizens of Andover with an update on law enforcement activities within the City including DUI arrests, domestic assaults and arrests for drug possession. Councilmember Trude asked if the problems that had been reported previously in regard to an area business have been reduced. Commander Halweg stated the number of incidents involving this location has declined this month. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — November 15, 2011 Page 3 CONSIDER VARIANCE TO LOCATION & SETBACKREQ UIREMENTS OF CITY CODE 12- 6-5 FOR EXISTING ACCESSORY STRUCTURE LOCATED AT 21021421 ° LANE NW Community Development Director Carlberg stated the applicant is requesting a variance to allow an existing accessory structure to remain at its present location in the drainage and utility easement. It is less than 5 -feet from the side property line. This issue was brought to the City's attention due to a complaint about its location and size. He provided additional background information and stated the Council is asked to compare the variance request with the review criteria of City Code 12 -14 -7 and to approve or deny the proposed variance. Staff does not recommend approval of the variance. Councilmember Knight stated the State has determined a set of review criteria for cities to follow when granting variance requests. He asked what had changed in these criteria. Community Development Director Carlberg reviewed the criteria and stated in order to approve a variance the Council needed to find there was a practical difficulty in meeting the City Code versus the previous undue hardship, the review criteria allows for more clarity in what the Council needs to look at when granting variances. Councilmember Trude clarified there were two problems with this structure that would have been identified had the applicant applied for a building permit as required by the City Code. One is the setback on the side yard and the other is the rear setback with the drainage and utility easement. She stated this structure is in the drainage and utility easement and this would affect the drainage of other properties in the neighborhood. Community Development Director Carlberg stated this property has a 10 -foot rear yard drainage and utility easement on the property. This is a standard lot for the R4 District. Because the drainage and utility easement is more than the City requirement of a 5 -foot rear setback the drainage and utility easement requirement of 10 -foot would be followed. Councilmember Trude stated there had been another property in this neighborhood that had three smaller sheds in the drainage and utility easement. This situation led to the City approving a policy that would allow for structures under 120 - square feet, not on permanent slabs, to be located in drainage and utility easements. These types of structures tend not to alter drainage because they do not have floors and are not permanent structures. She stated she was not aware of other accessory structures in this neighborhood that were the size of the applicant's structure. She clarified the drainage for this property would need to be reviewed before the City could approve a variance because as indicated by the applicant this is a permanent structure larger than 120- square feet. Community Development Director Carlberg stated this was correct. The structure is 168- square feet, or 12x14, and is set on a permanent slab. The size, location, and drainage would have all been reviewed as part of the building permit application process had the applicant applied for a building permit. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — November 15, 2011 Page 4 Councilmember Trude stated the City had procedures in place to address situations where something was constructed without a permit. Once it was brought to the City's attention then a permit would need to be applied for and an additional permit fee may be required. The structure may or may not be approved and would need to be removed if it is not approved. Community Development Director Carlberg stated the City does have a process and just because a structure is in place does not guarantee the structure would be approved. The City does have the ability to collect a double permit fee for these types of situations. This particular structure was brought to the City's attention due to a resident concern. Councilmember Trude clarified there had been concern from a neighbor that had triggered the City's involvement in this situation. Mayor Gamache invited the applicants to address the Council. Mr. Ryan Dostal, 2102 142nd Lane NW, Andover, stated the structure had been built two months ago. Before construction he had talked with the neighbors directly adjacent to his property to discuss the shed and get their approval. The location for the shed was chosen in order to maximize the use of the yard and provide screening for the structure. He stated he would pay to obtain a permit at this time and the structure was well constructed. He explained moving the structure at this time would be difficult because it had been built to be a permanent structure. He understands that he made a mistake by not obtaining a building permit prior to constructing the shed but would like to have the variance granted in order to keep it. Ms. Anna Dostal, 2102 142nd Lane NW, Andover, stated the shed was built in the most logical place on the property to allow them to utilize their backyard. There are many sheds in the City located right on the property lines. They had obtained signatures from the neighborhood in support of the structure and she does not understand who would complain since everyone in the neighborhood supported it. She had sent an e-mail to Councilmember Bukkila and she stated her only concern was staff was directed to react to complaints and not seek out violations. Mr. Dostal, stated he did not have drainage problems on his property and they would like to keep the structure where it is located. If the City needs to run utilities in this location in the future he would be willing to sign a waiver and incur any costs associated with this due to the location of the structure. He stated he would also agree to putting the structure on blocks or putting in permeable pavers or other storm water management controls the City feels would need to be installed in order to keep the structure in its current location. Moving the structure would be expensive and difficult at this time. Councilmember Trude stated the City takes confidential complaints from residents. This allows residents to make calls to the City without the fear of retribution in their neighborhood. She pointed out that if a building permit had been obtained then the problems could have been 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — November 15, 2011 Page 5 identified and resolved prior to the construction of the shed. The City has codes and ordinances in order to set a standard for residents. The City Council needs to be mindful of these when granting variances of this nature because the City Council is the regulatory authority for the whole City. Councilmember Knight stated if the City is not consistent with the application of laws then there are problems. Most of the sheds that are constructed in Andover are under 120 - square foot and located on skids that allow them to be moved. The City does have a policy in place that allows these smaller structures to be located in drainage and utility easements. Mayor Gamache stated he would consider approval of this structure if it were moved to meet a 5- foot rear setback and 5 -foot side yard setback. He does not want the shed to remain against the fence. City Administrator Dickinson clarified the structure would not meet the policy requirements set in 2009 because the shed is 168 - square feet, not 120 - square feet, and it is a permanent structure located within the drainage and utility easement. If the Council determines the shed could be within the drainage and utility easement then the 10 -foot setback requirement should be reviewed to determine if this is an acceptable easement amount. The 10 -foot rear setback is a standard size for Andover. Councilmember Howard stated the option to raise the shed would not work because there would be debris and other items accumulated under the shed and this would create additional problems. He would consider Mayor Gamache's suggestion of moving the structure to a 5 -foot rear setback and 5 -foot side yard setback. Councilmember Trude stated moving the shed into the middle of the yard may create other problems because the yard is not graded to provide drainage for this type of structure. The City would have to have an engineering review of this property to see if the drainage was working properly and if the whole drainage easement was needed. Community Development Director Carlberg stated the value of applying for a building permit is the review of drainage and grade changes that may need to be made on the property would have been identified prior to construction. Councilmember Trude asked what drainage problems would be created with moving the structure as well. She stated she would be hesitant in moving the structure without knowing the impact the structure would have on drainage in its current location versus other locations on the property. Community Development Director Carlberg stated if this request is denied and the structure needs to be moved a building permit would be required. As part of that building permit application the drainage would be reviewed. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — November 15, 2011 Page 6 Councilmember Howard stated the City needed to look at the drainage in order to make a determination. Councilmember Knight stated this is an issue that could impact the whole City and a resolution needs to be reached. Councilmember Trude stated the difficulty in allowing the structure to stay in its current location is it disregards drainage issues and the building permit process. The structure is not going to be approved in its current location and since it needs to be moved it should be placed to comply with the City's Codes and policies. This was not an issue created by the City. She stated she could not support this request since the applicant knew a building permit would be needed. A building of this size will displace a large amount of storm water and this will impact the drainage for the neighborhood. The City Council needs to enforce the Code and pass the resolution recommended by the Planning Commission. Mayor Gamache stated the City would have given Mr. Dostal direction for the location and size of this structure if he had applied for a building permit. He asked if the decisions made by Mr. Dostal would have changed based on this information. Mr. Dostal stated he would have looked at other locations on the property but the size would have remained the same. He would have had a hard time putting it in the location suggested by the Council. At the time it was constructed it was placed in the most logical location that provided the best screening for the neighborhood. Mayor Gamache stated the ordinances and policies are in place for a reason and unfortunately they do not always work for everyone. The City does need to be consistent with its enforcement of these codes and ordinances so that it does not set a negative precedence for future requests. Councilmember Trude stated based on the information presented to the Council the review criteria for the approval of the variance have not been met. The Council cannot consider the financial impact alone and the reason for the request is not unique to the property due to a situation not created by the landowner. Mayor Gamache stated there are other sheds in the area that are close to the property lines but these meet the City's policy that was established in 2009. There are probably other sheds within the City that are in violation of the City's Codes but these are not being considered at this time. The Council can only base their decision on what is being presented at this time for this situation. Motion by Councilmember Trude to deny the request for a variance to location and setback requirements of City Code 12 -6 -5 for the accessory structure at 2102 142 "d Lane NW based on the findings of fact. Councilmember Trude gave direction to staff to review the drainage for the property and decide 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — November 15, 2011 Page 7 if the structure could be located with a 5 -foot rear setback or if it would need to meet the 10 -foot rear setback easement. She asked if the drainage would be reviewed during the building permit process and if a determination would be made regarding where the shed could be located. City Administrator Dickinson stated the motion to deny the variance request should include a time frame for the moving of the structure or applying for a building permit. Mayor Gamache stated with the weather changing it may not move until spring. Councilmember Trude clarified the City could not find a reason for the shed to remain in its current location that would meet the criteria set for the approval of a variance request. Community Development Director Carlberg stated the City's Codes and policies require there be a 10 -foot rear setback and if the City wants to approve less than this then a variance will still be required. City Attorney Baumgartner stated under 12 -6 -5E an accessory building shall not be constructed in drainage and utility easements. Even if the Council allows this structure to encroach 5 -feet into the drainage and utility easement then a variance will be required. He also suggested the City obtain an encroachment agreement with the property owner if the structure is placed within the drainage and utility easement. City Administrator Dickinson clarified the City's policy allowed for a non - permanent structure less than 120 - square feet to be placed within the drainage and utility easement. This policy also requires approval by the City Council, may require an encroachment agreement and there are to be no complaints by neighboring property owners. Councilmember Trude stated the direction she gave to staff has no impact on the process because the drainage would be reviewed as part of the normal process. Based on the discussions of the Council, Councilmember Trude withdrew her previous motion denying the resolution and giving additional direction to staff. Motion by Councilmember Trude, Seconded by Councilmember Howard to approve the resolution denying the request for a variance to location and setback requirements of City Code 12 -6 -5 for the accessory structure at 2102 142nd Lane NW based on the findings of fact in the resolution. Councilmember Howard asked what time frame would be acceptable for the Council to have the applicant apply for a building permit. Community Development Director Carlberg stated an appropriate time frame to look at would be a two week deadline for Mr. Dostal to apply for a building permit. This would start the City's 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — November 15, 2011 Page 8 internal process and staff could work with Mr. Dostal to see if the structure could be moved this fall or if it would need to wait until spring. Mr. Dostal stated he would apply for a permit within a week. The motion was called to a vote. The motion carried unanimously. (See Resolution R091 -11) CONSIDER VARIANCE TO SIDE YARD SETBACKREQUIREMENTS OF CITY CODE 12 -3- 5 FOR HOUSE ADDITIONAT 2067142ND AVENEUE NW Community Development Director Carlberg stated the applicant is requesting a variance to construct an addition to an existing home that would encroach into the 10 -foot side yard setback. There is an existing deck in this location that is 5.83 -feet from the property line and the proposed addition would be 7.83 -feet from the property line. This deck was built without a permit and if a permit had been obtained the deck would have been built within the setbacks. He provided additional information and stated the City Council is asked to compare the variance request with the review criteria of City Code 12 -14 -7 and to approve or deny the proposed variance. Staff does not recommend approval of the variance. Councilmember Trude stated based on the pictures provided the proposed sunroom would be screened. She also explained when the deck was built the homeowner had believed the home was built within the setback. It was not until there had been other construction in the neighborhood did he become aware of the location of the property line. She also pointed out the proposed sunroom would encroach on the setback 2 -feet less than the current deck. The location proposed would be the best location for the addition to receive solar heat and light. Councilmember Knight clarified the encroachment would be 2 -feet less than what it currently is. Community Development Director Carlberg stated this was correct. The current setback requirement would be 10 -feet on the house side and 6 -foot on the garage side. The house is in compliance with these setbacks. Mayor Gamache the invited applicants to address the Council. Mr. Ray, Contractor from Champion Windows of Minneapolis, explained the application and the reason for the variance request. The sunroom would be 12x16. He also explained there are no windows on the neighboring home that would face the sunroom and the neighboring homeowner does not object to the sunroom. There are practical difficulties that preclude the sunroom from being constructed in another location including the redesign of the interior and exterior of the home, the required room, and the existing location already has a patio door and this would not change the look of the neighborhood. Regular Andover City Council Meeting Minutes —November 15, 2011 Page 9 1 City Attorney Baumgartner stated the easiest way to determine if this variance meets the practical 2 difficulties requirements for a variance approval would be to go through each of the criteria and 3 determine if this application meets the requirements. He reminded the Council financial burden 4 should not be the only consideration. 5 6 Mr. Ray stated the movement of the sunroom to another area of the home was not practical 7 because it would change the setup of the interior of the home and would not allow for the 8 appropriate access to the sunroom addition. 9 10 Councilmember Trude introduced a resolution into the record that addressed each of the review 11 criteria and how granting this request meets each of these requirements. 12 13 City Administrator Dickinson stated staff's job is to lay out the request and how it differs from 14 the City's Codes but the City Council makes the final decision. 15 16 Councilmember Knight stated a sunroom on the north side of the property would be impractical 17 since it would not receive sunlight. 18 19 Mr. Ray explained this addition would be a sunroom and would be primarily windows. The 20 thermal barrier of the house would be maintained. 21 22 Councilmember Trude stated the key to the criteria regarding the plight of the landowner is due 23 to circumstances unique to the property not created by the landowner is this is a sun room and it 24 would need to be in an area where it will be able to get sunlight. The City wants to encourage 25 residents to update their homes and enhance their neighborhoods. She read the resolution in 26 support of the variance into the record. 27 28 Motion by Councilmember Trude and Seconded by Councilmember Knight approving the 29 resolution that approves the variance request to side yard setback requirements of City Code 12- 30 3 -5 for a house addition at 2067 142 "d Avenue NW. 31 32 Councilmember Trude requested a copy of the resolution be provided to the applicant and the 33 contractor. 34 35 Mayor Gamache asked for clarification on the property line and how much property the applicant 36 thought they lost when the neighboring property was platted. 37 38 Mr. Pat Hayek, 2067 142 "d Avenue NW, Andover, stated he did not actually loose any property. 39 When the fence was installed he had run a line rather than having a survey done to determine the 40 property line. When there was another home constructed and a survey was done it was 41 determined that he had built his fence 3 -feet into the neighboring property. He did move the 42 fence. 43 Regular Andover City Council Meeting Minutes — November 15, 2011 Page 10 1 Mayor Gamache clarified the property lines did not change, only Mr. Hayek's perception of 2 where the property lines were. 3 4 City Administrator Dickinson pointed this addition is not encroaching on a drainage and utility 5 easement. This property shows a 10 -foot easement in the back yard and 5 -foot setbacks on the 6 side yards. 7 8 Councilmember Howard asked if the City's Building Department had issues with the current 9 deck because there had not been a footing inspection done. The applicant will be using these 10 footings for the sunroom. 11 Mr. Ray explained the current deck is 2x2 construction and 16 on center on metal hangers. There 12 would be an additional footing installed to accommodate the sunroom. They would be looking at 13 each of the footings and the City, as part of the building permit process would inspect all the 14 footings. 15 16 Councilmember Howard asked if the permit fee would include the permit fee for the original 17 deck since there had not been a building permit for this structure. 18 19 Community Development Director Carlberg stated he would not recommend that any double 20 permit fees be applied. 21 22 The motion was called to a vote. 23 24 The motion carried unanimously. (See Resolution R092 -11) 25 26 27 SCHED ULE COMMISSION INTER VIEW DATEIDISCUSS COMMUNITY CENTER 28 ADVISORY COMMISSION BY -LAWS 29 30 City Administrator Dickinson stated a current commissioner is considering reapplying to the 31 Community Center Advisory Commission but this would be prohibited by the By -Law 32 restrictions. He asked if the City Council wants to change this section of the By -Laws. 33 34 City Administrator Dickinson stated this restriction was also included in the By -Laws for the 35 Open Space Advisory Commission. 36 37 Motion by Councilmember Knight, Seconded by Councilmember Howard, to remove the 38 restriction for term limits from the By -Laws for the Community Center Advisory Commission 39 and the Open Space Advisory Commission. The motion carried unanimously. 40 41 City Administrator Dickinson stated Commission vacancies were identified in the 42 November/December 2011 Andover Today Newsletter. An application deadline of December 9, 43 2011 was set. Staff is requesting the City Council to set a few dates aside to interview 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — November 15, 2011 Page 11 candidates. Mayor Gamache suggested the Council set interviews for the second week in January. Councilmember Trude agreed with this timeline. It was the consensus of the Council to schedule interviews the second week of January, 2012. SCHEDULE DECEMBER EDA MEETING Motion by Councilmember Trude and seconded by Councilmember Howard to schedule an EDA meeting at 6:00 p.m. on December 20, 2011, prior to the City Council meeting. The motion carried unanimously. ADMINISTRATOR'S REPORT City Administrator Dickinson updated the Council on the administration and city department activities, legislative updates, an update on development /CIP projects and meeting reminders /community events including the EDA meeting on Wednesday. He stated additional signage would be needed in the City's open spaces to keep hunters, snowmobiles and ATVs off this property. Community Development Director Carlberg stated the City has received several calls regarding the openings on the Planning Commission. City Administrator Dickinson reminded residents to lock their cars and to keep valuables out of sight. This will reduce the chances of theft. Mayor Gamache asked if there were laws about the amount of signage needed to post public land. He also asked if there were people hunting in the City's open spaces. City Administrator Dickinson stated there were signs of ATV traffic in these areas and there are rumors of people hunting in these areas. Councilmember Knight suggested putting a note in the City's newsletter about no hunting, snowmobiling, or ATV traffic on the City's open space property. Councilmember Trude stated it is important for the City Council and the Planning Commission to have street view pictures for variance requests. She also said that if a decision was not clear - cut then staff should have other resolutions or options available for the Council to consider. Staff should not be telling the Council how the vote. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes —November 15, 2011 Page 12 Community Development Director Carlberg stated the Planning Commission would be meeting an hour prior to their meeting to work through some of the variance criteria discussions. It is difficult for the Planning Commission to have a blank resolution so they will be working on setting up some language that could be used for these resolutions. Mayor Gamache stated the Planning Commission looks at the City's Ordinances and policies and base their recommendations on these. It is the City Council's decision to approve something different. Councilmember Trude stated the discussion at the workshop should include discussions on what flexibility would be acceptable because if only the ordinances and policies are followed there would not be a need for variances. Variances are allowable and should be looked at individually to determine the circumstances and needs of the variance. Councilmember Knight pointed out the importance of obtaining a building permit prior to construction. There were several issues that could be been avoided with these two requests if a building permit had been obtained. MAYOR/COUNCIL INPUT (League of Minnesota Cities Meeting) Mayor Gamache stated the League of Minnesota Cities and Metro Cities meeting is Thursday, November 17'h and he would not be able to make this at this time. He stated there had been a recent article in "The Record" talking about how Anoka County and several cities in the Anoka County lobby the State Legislature. Anoka County and its communities are not lobbying for additional dollars but rather to look at how new laws will affect cities. (Road Construction Projects) Councilmember Trude stated she had driven on the new road that was previously just gravel and she is glad the City had made the additional contribution for this project to be completed. She stated all the projects done in 2011 have been well done. Mayor Gamache recessed the regular City Council meeting at 9:04 to a closed session of the City Council to discuss Public Works Union negotiations and PID #29- 32 -24 -44 -0022. The City Council reconvened at 9:24 p.m. ADJOURNMENT Motion by Councilmember Knight, Seconded by Councilmember Howard, to adjourn. Motion carried unanimously. The meeting adjourned at 9:24 p.m. Regular Andover City Council Meeting Minutes — November 15, 2011 Page 13 Respectfully submitted, 4 Tina Borg, Recording Secretary 1 Regular Andover City Council Meeting Minutes — November 15, 2011 Page 14 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — November 15, 2011 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVAL OF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 Item 2 Approve Payment of Claims .......................................................... ............................... 2 Item 3 Approve Resolution of Support Request No Change in Fiscal Disparities (See ResolutionR090- 11) ............................................................................ ............................... 2 Item 4 Approve LMCIT Liability Coverage ............................................. ............................... 2 Item 5 Approve Exemption to the Discharge of Weapons (Chapter 4, Section 5 -4 -1 of the City Code) as Requested by the Anoka County Parks Department ..... ............................... 2 Item 5a Approve the license renewal with Anoka County for the monument electronic reader boardsign ............................................................................................. ............................... 2 CONSIDER VARIANCE TO LOCATION & SETBACK REQUIREMENTS OF CITY CODE 12 -6 -5 FOR EXISTING ACCESSORY STRUCTURE LOCATED AT 2102 142ND LANE NW (See Resolution R091- 11) .................................................................... ............................... 8 CONSIDER VARIANCE TO SIDE YARD SETBACK REQUIREMENTS OF CITY CODE 12- 3-5 FOR HOUSE ADDITION AT 2067 142ND AVENEUE NW (See Resolution R092- 11)..8\ SCHEDULE COMMISSION INTERVIEW DATE /DISCUSS COMMUNITY CENTER ADVISORY COMMISSION BY- LAWS ................................................. ............................... 11 SCHEDULE DECEMBER EDA MEETING ................................................ ............................... 11 ADMINISTRATOR'S REPORT ................................................................... ............................... 11 MAYOR/COUNCIL INPUT ......................................................................... ............................... 12 (League of Minnesota Cities Meeting) ...................................................... ............................... 12 (Road Construction Projects) ..................................................................... ............................... 12 �Yw y r1 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator / Finance Director Lee Brezinka, Assistant Finance Director Payment of Claims December 6, 2011 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $184,090.00 on disbursement edit list #1- 2 from 11 /18 /11 — 12/02111 have been issued and released. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $184,090.00. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Lee Brezinka Attachments: Edit Lists W m r� C� 1�1l� d C w d E a z u d L 07 C u E W w C O E d U1 G a p � z z a z z z U b hV :1+ d � b � A U Cd i a�I CU o W W W W � y Q is O d d d �U NO N �a Can a z z z z z z b b b b b b ° W W W W W W Q d Q d d d .r O NO N .. 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Law, Assistant City Engineer SUBJECT: Declare Cost /Order Assessment Roll /11 -02a (Flintwood St. NW) & 11 -24 (Butternut St. NW, 173`d Ave. NW & Flintwood St. NW) - Engineering DATE: December 6, 2011 INTRODUCTION The City Council is requested to declare costs and order preparation of the assessment rolls for Projects 11 -02a, Flintwood St. NW Street Reconstruction and 11-24, Butternut St. NW /173`d Ave. NW /Flintwood St. NW Street Improvements. DISCUSSION As part of the City's street maintenance program and by a petition received from the property owners adjacent to the gravel road segments of Butternut St. NW /173`d Ave. NW/Flintwood St. NW, street improvements were completed in the fall of 2012. Per City policy, the properties that benefit from the improvements on the original bituminous portion of Flintwood Street NW (City Project 11 -02a) will be assessed 25% of the total project costs for that segment. Also per City policy, the properties that benefit from the improvements on the original gravel road portions of Butternut St. NW /173`d Ave. NW /Flintwood St. NW (City Project 11 -24) will be assessed 50% of the total project costs for those segments. The City Council awarded bids for the projects at the August 4, 2011 City Council meeting. Bids received were higher than the feasibility report, in part due to an increase in bituminous prices, and also partially attributed to additional storm sewer culvert replacements that were identified after completion of the original feasibility report and a design change from corrugated metal culverts (CMP) to concrete culverts (RCP). In the feasibility report, it was assumed that several CMP culverts throughout the project would be acceptable to either extend or leave in place. Multiple failures of the storm sewer system in the summer of 2011, the majority of which were attributed to decomposing CMP culverts, resulted in the decision to replace all CMP culverts along the project corridor with RCP culverts. This decision added to the total project costs, but resulted in a project that will be less susceptible to failure with future storm events. At the August 4, 2011 City Council meeting, the Council committed to assessing no more than 4% over the estimated feasibility amounts per unit should actual costs come in above the estimated feasibility amounts. For City Project I 1 -02a, the estimated feasibility report cost per unit was $3,870. Upon completion of the project, the actual assessment amount per unit based upon assessing 25% of the total project costs, while also deducting the increase in costs from CMP culverts (originally proposed in feasibility report and paid for by City) versus concrete culverts (actually installed) was $4,227.66. Based upon the Council directive of assessing no more than 4% above the feasibility estimate per unit, the proposed actual assessment per unit for City Project 11 -02A is $3,870.00 + 4% = $4,024.80. Mayor and Council Members December 6, 2011 Page 2 of 2 For City Project 11 -24 (original gravel segments), the estimated feasibility report cost per unit was $7,660.00. After deducting the increase in costs associated with CMP versus RCP culverts (feasibility report identified CMP, increase paid for by City), the actual assessment per unit for this portion is $7,556.08 / unit. After declaring the costs, the assessment rolls will be prepared and presented to the City Council for approval and public hearing dates will be set. BUDGETIMPACT In accordance with the City's Roadway Reconstruction Assessment Policy and the City's Assessment Manual, the City's portion of the improvement costs will be funded from the Road and Bridge Fund and the remaining project costs will be assessed to the benefitting properties as discussed above. The following table depicts the total project costs to be paid for by the City and assessed to the benefitting properties. Project # # of Assessed Units Assessment Rate / Unit Total Assessed City Contribution Project Totals 1702a 6 $4,024.80 $24,148.80 $79,232.68 $103,381.48 11 -24 18 $7,556.08 $136,009.44 $137,704.12 $273,713.56 TOTALS $1609158.24 $216,936.80 $377,095.04 ACTION REQUIRED The City Council is requested to approve the resolutions declaring costs and directing the preparation of the assessment rolls for Projects 11 -02a, Flintwood St. NW Street Reconstruction and 11 -24, Butternut St. NW /173`a Ave. NW /Flintwood St. NW Street Improvements. R ectfully submitt�ed, / V - Jason J. Law Attachments: Resolutions & Final Assessment Worksheets, CC Meeting Minutes August 4, 2011 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COSTS AND DIRECTING PREPARATION OF THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 11 -02a, FLINTWOOD STREET NW THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, the final construction costs for the improvement amount to $ 81,293.80 , the expenses incurred or to be incurred in the making of such improvement amount to ,$ 22,087.68 so that the total project costs of the improvement are $ 103.381.48 1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 79,232.68 , and the amount to be assessed against benefited property owners is declared to be $ 24,148.80 2. Assessments shall be payable in equal annual installments extending over a period of 10 years. The first of the installments to be payable on or before the 1st MondJanuary 2013, and shall bear interest at the rate of 4.5 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 6th day of December , 2011, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner— Deputy City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COSTS AND DIRECTING PREPARATION OF THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 11 -24, BUTTERNUT STREET NW, 173RD AVENUE NW & FLINTWOOD STREET NW STREET IMPROVEMENTS. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, the final construction costs for the improvement amount to $ 218.676.60 , the expenses incurred or to be incurred in the making of such improvement amount to $ 55,036.96 so that the total project costs of the improvement are $ 273,713.56 1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 137,704.12 , and the amount to be assessed against benefited property owners is declared to be $ 136,009.44 2. Assessments shall be payable in equal annual installments extending over a period of 10 years. The first of the installments to be payable on or before the 1st Monday in January 2013, and shall bear interest at the rate of 4.5 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 6th day of December , 2011, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. ATTEST: Michelle Hartner — Deputy City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor FINAL ANDOVER ASSESSMENT WORKSHEET Project Name: 2011 Street Reconstruction Project No.: Consulting Costs 11 -02A - Flintwood Street NW $ 709.05 Drainage Plan (0.3% of street/storm) Feasibility Report Date: 05/17/11 Amount: $ 72,500.00 Contract Award Date: 08/04/11 Amount: $ 87,640.00 Actual Construction Cost Recording Fees / Legal & Easement Amount: $ 81,293.80 Actual Expenses Engineering (Includes Surveying, Inspection & Staking): $ 14,222.64 Consulting Costs $ - Aerial Mapping (1% of street) $ 709.05 Drainage Plan (0.3% of street/storm) $ 243.88 Administration (3 %) $ 2,438.81 Assessing (1 %) $ 812.94 Bonding (0.5 %) $ - Recording Fees / Legal & Easement $ - Advertising $ 328.00 Permit and Review Fees $ 133.33 Street Signs (Materials and Labor) $ 365.65 Material Testing $ - Construction Interest $ 844.76 City Costs $ 1,988.62 Total Actual Expenses $ 22,087.68 Expenses Multiplier 27.17% Total Actual Project Cost Amount: $ 103,381.48 I Construction Costs I Indirect Expenses Actual Costs Non - Assessable Storm Sewer Costs Non - Assessable Storm Sewer Indirect Costs Total Costs for Assessment Calculations $ 81,293.80 $ 22,087.68 $ 103,381.48 $ 1,508.00 $ 409.72 $ 101,463.76 Total Actual Assessable Costs (25 %) _ $ 25,365.94 Actual Assessment Rate Per Unit $ 25,365.94 / 6 Units= $ 4,227.66 Feasibility Report Estimated Assessment Per Unit $ 3,870.00 Final Assessment Rate Per Unit (4% over Feasibility Report) $ 4,024.80 Total Actual Assessable Costs = $24,148.80 (4% over Feasibility Report) Total Actual City Costs (75 %) _ $79,232.68 Final Assessment Worksheet Exhibit 5 2011 Street Reconstruction - Flintwood Street NW (C.P. 11 -02A) Final Project Costs STREETS 1 Mobilization LS 0.25 $10,600.00 $2,650.00 2 Traffic Control LS 0.25 $1,500.00 $375.00 3 7 Sawcut & Remove Concrete Driveway SF 265 $1.50 $397.50 4 Sawcut & Remove Bituminous Driveway Sy 30 $2.25 $67.50 5 Sawcut & Edge Mill Bituminous Pavement LF 75 $5.00 $375.00 6 Remove /Salva e/lnstall Mailbox Each 5 $85.00 $425.00 7 Bituminous Pavement Reclamation Sy 3590 $1.90 1 $6,821.00 8 Fine Grade & Reshape Gravel STA. 13 $125.00 $1,625.00 9 Minor Ditch Cleaning ! Grading LF 60 $12.00 $720.00 10 Sub grade Correction Excavation (EV) Cy 38 $7.10 $269.80 11 Select Granular Borrow (LV) Cy 0 $12.00 $0.00 12 Select Topsoil Borrow L Cy 105 $14.00 $1,470.00 13 Aqgreqate Base Class 5 TN 150 $8.00 $1,200.00 14 Aggregate Base Class 5 - Shoulder TN 32 $14.50 $464.00 15 Tvpe LV3 C Non-Wearing Course Mixture TN 378 $68.35 $25,836.30 16 Type LV3 C Wearing Course Mixture TN 329 $68.35 $22,487.15 17 Type LV4 B Bit Mixture for Driveway Patches TN 28 $90.00 $2,520.00 18 Bituminous Tack Coat Gal 180 $2.50 $450.00 19 Concrete Driveways 6" Thick SF 117 $3.65 $427.05 20 Clean Culvert Each 2 $250.00 $500.00 21 34' Crushed Rock Cy 0 $50.00 $0.00 22 Ditch Check Type Straw Bioroll LF 0 $2.00 $0.00 23 Silt Fence LF 11 $1.00 $11.00 24 Erosion Control Blanket Cat. 1S w/ Seed Sy 19501 $0.93 Total Street Reconstruction Cost $1,81350 70, 04.8 RTnRM SFWFR STORM SFWFR - NON- ASSFS.SAALF COSTS r fr. + Increase from 15" CMP TO 15" RCP Culvert LF 1361 ;x $5.00 x xfi!1 $680.00 $19,264.83 Increase from 15" CMP FES to 15" RCP FES 101 Remove Culvert LF 155 $7.00 $1,085.00 102 12" CMP Driveway Culvert LF 30 $24.00 $720.00 103 CMP Culvert Extensions LF 4 $35.00 $140.00 104 15" RCP CL V Storm Sewer Culvert LF 136 $29.00 $3,944.00 106 15" RCP Flared End Section Each 4 $819.00 $3,276.00 107 15" CMP Safe Aron W /Ex ander Each 2 $1,224.00 ¢ AN bt �$y612.00 Total Storm Sewer Cost 10,389.00 STORM SFWFR - NON- ASSFS.SAALF COSTS r fr. + Increase from 15" CMP TO 15" RCP Culvert LF 1361 ;x $5.00 x xfi!1 $680.00 $19,264.83 Increase from 15" CMP FES to 15" RCP FES Each 4 $207.00 $828.00 Actual Construction Cost $10,389.00 Total Storm Sewer Upgrade Cost 1,508.00 SUMMARY OF PROJECT COSTS - FLINTWOOD STREET NW Streets Actual Construction Cost $70,904.80 Indirect Costs $19,264.83 $90,169.63 Storm Sewer Actual Construction Cost $10,389.00 Indirect Costs $2,822.69 $13,211.69 TOTAL PROJECT COST $103,381.32 Final Costs - Flintwood Street NW Exhibit 3 FINAL ANDOVER ASSESSMENT WORKSHEET Project Name: Butternut St NW, Flintwood St NW Project No.: 11 -24 173rd Ave NW Street Improvements Feasibility Report Date: 5/17/11 Amount: $ 220,400.00 Contract Award Date: 08/04111 Amount: $ 232 044.10 Final Construction Cost Amount: $ 218,676.60 Actual Expenses Engineering (Includes Surveying, Inspection & Staking): $ 38,259.41 Consultant Costs $ - Aerial Mapping (1 %of street) $ 2,186.77 Administration (3 %) $ 6,550.30 Assessing (1 %) $ 2,186.77 Drainage Plan (0.3% of street/storm) $ 656.03 Advertising $ - Recording Fees / Legal & Easement $ - Permit and Review Fees $ 283.33 Street Signs (Materials and Labor) $ 1,589.84 Material Testing $ 214.75 City Costs $ 3,099.76 Total Actual Expenses $ 55,036.96 Expenses Multiplier 24.971% Total Actual Project Cost Amount: $ 273,713.56 I Construction Costs $ 218,676.60 1 Indirect Expenses $ 55.036.96 Actual Costs $ 273,713.56 , ssessable Storm Sewer Costs $ 1,356.00 ksessable Storm Sewer Indirect Costs $ 338.61 Costs for Assessment Calculations $ 272,018.95 Total Actual Assessable Costs (50 %) _ $ 136,009.48 Feasibility Assessment Rate Per Unit = $ 136,009.48 / 18 Units= $ 7,556.08 Feasibility Assessment Rate Per Unit = $ 7,600.00 Actual Asessable Costs (50 %) _ Actual City Costs (50 %) _ $ 136,009.44 $ 137,704.12 Note: 18 units is 17 current units plus potential lot split for 17251 Butternut Street (per planning department) Final Assessment Worksheet Butternut Street NW, 173rd Avenue NW, Flintwood Street NW Street Improvements (City Project 11 -24) Actual Costs STRFFTS 1• Mobilization LF 247 0.00 $7950.00 2 Traffic Control 102 12" CMP Driveway Culvert 0.00 $1,125.00 3 Sawcut &Remove Concrete Driveway 7SY07$1.90 CMP Culvert Extensions 1.50 $481.50 4 Sawcut & Remove Bituminous Driveway 104 15" RCP CL V Storm Sewer Culvert 2.25 $886.50 5 Sawcut 8 Edge Mill Bituminous Pavement 105 18" RCP CL V Storm Sewer Culvert 5.00 $750.00 6 Remove/Salvage/Install Mailbox 106 15" RCP Flared End Section 85.00 $1,445.00 7 Bituminous Pavement Reclamation 107 15" CMP Safet Aron WIEx ander $1.90 $0.00 8 Fine Grade & Reshape Gravel STA. 36 $125.00 $ 4,500,00 9 Minor Ditch Cleaning / Grading LF 325 $12.00 $3,900.00 10 Sun rade Correction Excavation E CY 141 $7.101 $1,001.10 11 Select Granular Borrow (LV) CY 0 $12.001 $0.00 12 Select Topsoil Borrow (LV) CY 294 $14.001 $4,116.00 13 Aggregate Base Class 5 TN 1949 $8.00 $15,592.00 14 Aggregate Base Class 5 - Shoulder TN 95 $14.501 $1,377.50 15 Type LV3 C Non - Wearin Course Mixture TN 1134 $68.35 $77,508.90 16 T LV3 C Wearing Course Mixture TN 891 $68.351 $60,899.85 17 Type LV4 B Bit Mixture for Driveway Patches TN $90.00 $7,650.00 18 Bituminous Tack Coat Gal $2.50 $1,225.00 19 Concrete Driveways 6" Thick SF $3.65 $2,025.75 20 Clean Culvert Each $250.00 $1,500.00 21 3/4" Crushed Rock CY ]5,850 $50.00 $650.00 22 Ditch Check Type Straw Bioroll LF $2.00 $36.00 23 Silt Fence LF $1.00 $71.00 24 w =. Erosion Control Blanket Cat. 18 w/ Seed SY $0.93 Total Street Reconstruction cost $5,440.50 00.1 1.6 CFWCR CF =D - iJnN -A CCFCCaR/ F rr)CT.Q Ny`.,E ryDe� . Jf j �� ;r * µ CRI LF 247 $T00 1. y $1,729.00 101 Remove Culvert 102 12" CMP Driveway Culvert LF 266 $24.00 $6,384,00 103 CMP Culvert Extensions LF 32 $35 00 $1 120.00 104 15" RCP CL V Storm Sewer Culvert LF 88 $29.00 $2,552.00 105 18" RCP CL V Storm Sewer Culvert LF 64 $32.00 $2,048.00 106 15" RCP Flared End Section Each 4 $819.00 $3,276.00 107 15" CMP Safet Aron WIEx ander Each 0 $612.00 $0.00 108 18" CMP Safet Aron WIF ander Each 2 $718 00 $1,436.00 Total Storm Sewer Cost 18, .00 CF =D - iJnN -A CCFCCaR/ F rr)CT.Q Ny`.,E ryDe� . Jf j �� ;r * µ CRI LF 88 $5.00 $440.00 Increase from 12" CMP TO 15" RCP Culvert Storm Sewer Increase from 12" CMP TO 18" RCP Culvert LF 64 $8.00 $512.00 Increase from 15" CMP FES to 15" RCP FES Each 4 $101.00 Total Storm Sewer Upgratle Cost $404.00 1,356.00 SUMMARY OF PROJECT COSTS (C.P.11 -24) Streets Actual Construction Cost $200,131.60 Indirect Costs $49,974.86 $250106.46 Storm Sewer Actual Construction Cost $18,545.00 Indirect Costs $4,630.87 $23,175.87 TOTAL PROJECT COST $273,282.33 Actual Costs -City Project 11 -24 Regular Andover City Council Meeting Minutes — August 4, 2011 Page 5 removing the dog from the City or having the dog put down. City Attorney Baumgartner stated there is a difference between declaring a dog a nuisance dog and declaring the dog a dangerous dog. If the dog is declared a dangerous dog then the City could require the dog have a microchip and the owners have the required insurance. The City has declared this dog a dangerous dog so the options for abatement would be limited to removing the dog from the City or having it put down. Motion by Councilmember Jacobson, Seconded by Councilmember Knight, to Approve Resolution R059 -11 Requiring Abatement for a Dog Owned by Barry and Shelly Larkin, 15571 Potawatomi Street NW, Pursuant to City Code Title 5, Chapter 1, Section 5 -1A -17 based on the finding this is a Dangerous Dog, testimony presented and the staff report. Acting Mayor Trude stated she would support this motion due to the nature of the injuries received. She stated during the summer there are a lot of kids in the City streets and they should not have to worry about being bitten. Councilmember Knight asked if this was a trained hunting dog. Ms. Larkin stated Brandy is 6 years -old and was a hunting dog, but is deaf now so she no longer hunts. The motion carried unanimously. Acting Mayor Trude stated staff would talk with Ms. Larkin and explain the next steps. She encouraged those residents that have either received a letter regarding their dog or had concern about a dog to contact City Hall. CONSIDER AWARDING BID 111 -2a, FLINTWOOD ST. NW111 -24, BUTTERNUT ST. NW, 173RDAVE. NW & FLINTWOOD ST. NW 111 -11, ANDOVER STATIONNORTHBALL FIELD PARKING LOT EXPANSION Director of Public Works /City Engineer Berkowitz stated the City Council is requested to receive bids and consider awarding of the contract for the Projects 11 -2a, Flintwood St. NW/11 -24, Butternut St. NW, 173`d Ave. NW /11 -11, Andover Station North Ball Field Parking Lot expansion. He reviewed the staff report with the Council and explained the increased costs were due to a design change in using concrete pipe versus corrugated pipe and the increase in bituminous costs. Acting Mayor Trude asked if the bids received included concrete pipe or corrugated pipe. Director of Public Works /City Engineer Berkowitz stated the bids are for concrete pipe but the feasibility report and engineer's estimate were for corrugated pipe. The design change is due to recent problems the City has had with the corrugated pipe giving way, similar to what happened on Nightingale Street. Regular Andover City Council Meeting ,Minutes —August 4, 2011 Page 6 Councilmember Jacobson asked how much of the increase would be the result of the change in the pipe. Director of Public Works /City Engineer Berkowitz stated about $15,000 of the increase would be the change in the pipe material. Staff is anticipating the assessment rate would still be the same as what was presented in the feasibility report. Councilmember Bukkila asked if the price was more than it would have been if the project had been bid in the early spring. Director of Public Works /City Engineer Berkowitz stated the City does prefer to bid projects in early spring. He stated he would have concerns with rebidding the project at this time. It would take 4 -6 weeks for the process to be completed and the project may not be completed this year. He also stated if the project is rebid it is possible the prices could increase more. Councilmember Jacobson stated the increase was approximately $40,000, including $15,000 for concrete pipe and $25,000 for the increased costs of bituminous. He asked how these increases would be assessed. Director of Public Works /City Engineer Berkowitz stated each project would be assessed differently based on the City's assessment policy and the project that was being done. The expansion of the parking lot is not assessable. This would be an approximate $400 increase in the assessment amount. He explained there is a potential for the assessment amounts to exceed those presented in the feasibility report. Staff would work to keep the overall costs down. Acting Mayor Trude clarified the City's assessment policy allowed for an increase of less than 5% without holding a new hearing. Director of Public Works /City Engineer Berkowitz stated the increase is more than 5% but it is anticipated once all the costs have been included the rate will be in line with what was presented with the feasibility report. Councilmember Jacobson asked if staff would be able to talk with the contractor to find ways to lessen the costs. Director of Public Works /City Engineer Berkowitz explained the materials and specifications for the project could not be changed unless the project was rebid because if the specifications were changed then other bidders should have the opportunity to bid on the new project specifications. Staff would be exercising value engineering within the range of the current project specifications. City Administrator Dickinson clarified the construction costs are just a portion of the amount that will be assessed and the City will have more control over the other costs. The City will continue to find opportunities to reduce the cost. Acting Mayor Trude clarified staff would like to have approval for the lowest bid and will work on bringing the assessment amount within 5% of the amount presented with the feasibility report. Director of Public Works /City Engineer Berkowitz stated staff is not expecting to increase the assessment amount presented. Regular Andover City Council Meeting Minutes —August 4, 2011 Page 7 Acting Mayor Trude asked if there was consensus among the Council to move forward with the bid package and make a decision regarding the assessment amount at a future meeting. Councilmember Jacobson stated if the assessment amount is 5% or more than what was presented in the feasibility report then the residents need to informed and have the opportunity to address the Council but if it is less than 5% then it is the City's discretion to increase the assessment amount. Councilmember Knight stated the other option would be to stay with the amount presented in the feasibility report. Motion by Councilmember Jacobson to Award Bid /l 1 -2a, Flintwood St. NW /11 -24, Butternut St. NW, 173`d Avenue NW & Flintwood St. NW /l 1 -11, Andover Station North Ball Field Parking Lot Expansion with the Understanding Staff Will Work on Value Engineering to Lower the Project Costs to be as Close to the Assessment Amount Presented in the Feasibility Report as Possible. Acting Mayor Trude suggested keeping the increase in the assessment amount to no more than 4% than what was presented in the feasibility report. City Administrator Dickinson clarified staff is recommending staying with the assessment amount presented in the feasibility report. L tion by Councilmember Jacobson, seconded by Councilmember Knight to Award Bid/11 -2a, twood St. NW /11 -24, Butternut St. NW, 173`d Avenue NW & Flintwood St. NW/11 -11, dover Station North Ball Field Parking Lot Expansion with the understanding Staff will work value engineering to lower the project costs to no more than 4% over the assessment amount ented in the feasibility report. The motion carried unanimously. (See Resolution R061 -11) SCHEDULE EDA MEETING Mr. Dickinson requested the Council schedule an Economic Development Authority (EDA) meeting to discuss topics as detailed in the staff report. Motion by Councilmember Jacobson, Seconded by Councilmember Knight, to schedule a EDA Meeting on August 16, 2011, at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR REPORT City Administrator Dickinson updated the Council on the administration and city department activities, negotiations on EDA items, the rainfall and water issues within the City and legislative updates. The September 12, 2011 meeting that was scheduled with the City of Anoka would need to be rescheduled to November. 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David Berkowitz, Director of Public s /City Engineer SUBJECT: Approve 2012 Tri -City GIS Contract - Engineering DATE: December 6, 2011 INTRODUCTION The City Council is requested to approve the GIS Tri-City Contract for the year 2012. This contract is between the Tri-City Group (Andover, Fridley and Columbia Heights) and the GIS RANGERS. DISCUSSION The City will receive approximately 80 hours per month of GIS service through this contract. The current contract has not been increased from the previous year. The amount of the 2012 contract is $34,272. BUDGETIMPACT The funding is budgeted from the Drainage and Mapping Fund, water, sanitary and storm sewer funds, Lower Rum River Watershed Management Organization, right -of -way management fees and the Road & Bridge Fund. ACTION REQUIRED The City Council is requested to approve the GIS Tri-City Contract for the year 2012. Respectfully submitted, David D. Berkowitz Attachments: Consulting Services Agreement 160/ cc: Blaine Hackett, GIS RANGERS, 2434 Virginia Circle, Roseville, MN 55113 CONSULTING SERVICES AGREEMENT This Agreement is made as of , 201_ (the "Effective Date "), by and between GIS RANGERS ( "Contractor ") and the Tri-City GIS Joint Powers Organization, consisting of the Cities of Fridley, Columbia Heights and Andover, hereinafter "Tri - City." CONTRACTOR and Tri -City are collectively referred to as "Parties" and individually as a "Party." WHEREAS, Tri -City requires services to provide GIS technical assistance to the Cities of Andover, Columbia Heights and Fridley; WHEREAS, Contractor desires to and is capable of providing the necessary services according to the terms and conditions stated herein; NOW, THEREFORE, in consideration of the mutual promises and agreements contained herein the parties agree as follows: TERM 1.1' Term. The term of this Contract shall be from January 1, 2012, through December 31, 2012, unless earlier terminated by law or according to the provisions of this Contract. 2. CONTRACTOR'S OBLIGATIONS 2.1 General Description. Contractor will provide GIS technical assistance to Tri -City which includes the cities of Andover, Columbia Heights and Fridley. Additional work may be contracted as provided in Section 3.4. 2.2 Conformance to Specification. The Contractor will provide the Services as set forth in Exhibit A. 2.3 Limited Warranty Contractor warrants that the Services will be performed in a safe, professional and workmanlike manner consistent with the applicable industry standards and this Agreement. CONTRACTOR MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTY OF MERCHANTABILITY, THE IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE AND ANY IMPLIED WARRANTY ARISING OUT OF A COURSE OF DEALING, A CUSTOM OR USAGE OF TRADE. 7268579v1 3. PAYMENT 3.1 Service Fees The Contractor's fees for Services are set forth below (Service Fees "). Service Fees do not include any taxes that may be due based on the Service Fees, or for reimbursable expenses, for which Tri -City agrees to pay directly or reimburse Contractor. Total Service Fees: $78,969.00 -0 to be allocated as follows: Andover- $34,272.00 -0 Fridley - $29,702.00 Columbia Heights - $14,855.00000 3.2 Invoices. Contractor shall, within fifteen (15) working days following the last day of each calendar month in which services were provided, submit an invoice on an invoice form acceptable to Tri -City. This invoice shall itemize 1) the hours of services rendered listed by classification, 2) the date such services were provided, 3) a general description of the services provided, 4) the name of client receiving services, 5) the amount and type of all reimbursable expenses being charged to the Contract, 6) the dates of the performance period covered by the invoice. 3.3 Time of Payment. All invoices are due within thirty days from the invoice date. If Tri -City disputes any portion of Contractor's invoice, then Tri -City will: (a) pay any amount not in dispute by the due date; and (b) within five business days after receipt of that invoice, inform Contractor in writing of the disputed amount and the specific reason(s) for withholding payment. On Contractor's receipt of this, the Parties will work together in good faith to resolve such disputes in a prompt and mutually acceptable manner. Tri- City agrees to pay any disputed amounts within five days after the issues have been resolved. 3.4 Changes to Scope Tri-City shall have the right to request changes to the scope of the Services; however, all such changes are subject to acceptance by Contractor. If any change to the scope of the Services will cause an increase or decrease in the Service Fees, or in the time required for performance, prior to commencing the services required by the requested change, Contractor shall notify Tri -City of such increase or decrease by e- mail. Contractor shall not proceed with performance and shall have no obligation to proceed with performance pursuant to any requested change 2 7268579v1 to the scope of the Services by Tri -City unless and until Contractor has received Tri- City's agreement to such increased or decreased Service Fees or time for performance via e-mail. 4. COMPLIANCE WITH LAWS /STANDARDS 4.1 General. Contractor shall abide by all Federal, State or local laws, statutes, ordinances, rules and regulations now in effect or hereinafter pertaining to this Contract or to the facilities, programs and staff for which Contractor is responsible. 5. INDEPENDENT CONTRACTOR STATUS Contractor is an independent contractor and nothing herein contained shall be construed to create the relationship of employer and employee between Tri -City and Contractor. Contractor shall at all times be free to exercise initiative, judgment and discretion as to how to best perform or provide services. 6. INDEMNIFICATION Contractor shall indemnify, hold harmless and defend Tri-City, its members, officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorneys' fees which Tri-City, its officers or employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any negligent or willful act, or negligent or willful omission of Contractor, its agents, servants or employees, in the execution, performance, or failure to adequately perform Contractor's obligations pursuant to this Contract. 7. INSURANCE 7.1 General Terms. In order to protect itself and to protect Tri-City under the indemnity provisions set forth above Contractor shall, at Contractor's expense, procure and maintain policies of insurance covering the term of this Contract, as set forth below. Such policies of insurance shall apply to the extent of, but not as a limitation upon or in satisfaction of, the indemnity provisions herein. All retentions and deductibles under such policies of insurance shall be paid by Contractor. Each such policy shall not be canceled by the issuing insurance company without at least thirty (30) days written notice to Tri-City of intent to cancel. 7.2 Coverase. The policies of insurance to be obtained by Contractor pursuant to this section shall be purchased from a licensed carrier and shall include the following: A) Professional Liability (1) A professional liability insurance policy covering personnel of Contractor, if any, who provide professional services under this Contract, which shall include the following 3 7268579v1 coverages at a minimum: Personal Injury/Damage: $200,000 per person $600,000 per occurrence B) Workers' Compensation If applicable, Contractor shall procure and maintain a policy that at least meets the statutory minimum. 7.3 Certificates. Prior to or concurrent with execution of this Contract, Contractor shall file certificates or certified copies of such policies of insurance with Tri -City. 7.4 Failure to Provide Proof of Insurance. Tri -City may withhold payments for failure of Contractor to furnish proof of insurance coverage or to comply with the insurance requirements as stated above until such time the Contractor complies with the requirements of this Section. 8. SUBCONTRACTING Contractor shall not enter into any subcontract for the performance of the services contemplated under this Contract nor assign any interest in the Contract without prior written consent of Tri-City. 9. DEFAULT 9.1 Inability to perform. Contractor shall make every reasonable effort to maintain staff, facilities, and equipment to deliver the services to be purchased by Tri-City. Contractor shall immediately notify Tri -City in writing whenever it is unable to or reasonably believes it is going to be unable to provide the agreed upon quality of services. Upon such notification, Tri-City shall determine whether such inability requires a modification or cancellation of this Contract. 9.2 Duty to Mitigate. Both parties shall use their best efforts to mitigate any damages which might be suffered by reason of any event giving rise to a remedy hereunder. 10. TERMINATION 10.1 With or Without Cause. Notwithstanding any other provision of this Contract, either Party may terminate this Contract at any time for any reason by giving thirty (30) days written notice to the other. Tri -City shall pay to Contractor the reasonable value of services received from Contractor as of the termination date. 10.2 Notice of Default. 4 7268579v1 Either Party may terminate this Contract for cause by giving ten (10) days written notice of its intent. Said notice shall specify the circumstances warranting termination of this Contract. 10.3 Failure to Cure. If the Party in default fails to cure the specified circumstances as described by the notice given under the above paragraph within the ten (10) days, or such additional time as may be mutually agreed upon, then the whole or any part of this Contract may be terminated by written notice. 10.4 Notice of Termination. Notice of Termination shall be made by certified mail or personal delivery to the other Party's Authorized Representative. Notice of Termination is deemed effective upon delivery to the address of the Party as stated in paragraph 12. 10.5 Effect of Termination. Termination of this Contract shall not discharge any liability, responsibility or right of any Party which arises from the performance of or failure to adequately perform the terms of this Contract prior to the effective date of termination, in accordance with the laws of the State of Minnesota. 11. CONTRACT RIGHTS/REMEDIES 11.1 Rights Cumulative. All remedies available to either Party under the terms of this Contract or by law are cumulative and may be exercised concurrently or separately, and the exercise of any one remedy shall not be deemed an election of such remedy to the exclusion of other remedies. 11.2 Waiver. Waiver for any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any provision of this Contract shall not be construed to be modification for the terms of this Contract unless stated to be such in writing and signed by authorized representatives of Tri -city and Contractor. 11.3 Force Majeure Contractor will not be responsible for the delay in its performance of any obligation under this Agreement caused by acts of God, legal restrictions, or any other similar conditions beyond the control of Contractor. 12. AUTHORIZED REPRESENTATIVE 5 72685790 13. 14. 15. 16. 7268579x1 Notification required to be provided pursuant to this Contract shall be provided to the following named persons and addresses unless otherwise stated in this Contract, or in a modification of this Contract. To Contractor: President GIS RANGERS, LLC 2434 Virginia Circle Roseville, MN 55113 Fridley: Director of Public Works City of Fridley 6431 University Avenue NE Fridley, MN 55432 MODIFICATIONS Andover: Director of Public Works /City Engineer City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Columbia Heights: Public Works Director City of Columbia Heights 637 - 38a` Avenue NE Columbia Heights, MN 55421 Except as otherwise provided in Section 3.4 hereof, any alterations, variations, modifications, or waivers of the provisions of this Contract shall only be valid when they have been reduced to writing, and signed by authorized representatives of Tri -City and Contractor. LIMITATION OF LIABILITY. NEITHER PARTY WILL, UNDER ANY CIRCUMSTANCES, BE LIABLE TO THE OTHER PARTY FOR SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO THE SERVICES, THIS AGREEMENT OR THE TERMINATION OF THIS AGREEMENT. THIS LIMITATION OF LIABILITY APPLIES REGARDLESS OF THE LEGAL THEORY UNDER WHICH SUCH DAMAGES ARE SOUGHT. SEVERABILITY The provisions of this Contract shall be deemed severable. If any part of this Contract is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Contract unless the part or parts which are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Contract with respect to either Party. MERGER AND FINAL AGREEMENT 16.1 This Contract is the final statement of the agreement of the Parties and the complete and exclusive statement of the terms agreed upon, and shall supersede all prior negotiations, understandings or agreements. There are no G9 representations, warranties, or stipulations, either oral or written, not herein contained. 17. DISPUTE RESOLUTION 17.1 This Agreement will be construed and enforced according to the laws of the State of Minnesota, without regarding to its conflicts of law rules. Any litigation regarding this Agreement must be filed and maintained in the state or federal courts of the State of Minnesota and the Parties consent to the personal jurisdiction of such courts. No provision of this Section 17 will preclude either Party seeking injunctive relief to prevent immediate or irreparable harm to it, but the mediation stated in Section 17.3 will otherwise be fully exhausted before the commencement of any litigation. 17.2 EACH PARTY IRREVOCABLY WAIVES ANY RIGHT TO A JURY TRIAL WITH RESPECT TO ANY CLAIMS OR DISPUTES ARISING OUT OF OR RELATED TO THIS AGREEMENT. Any lawsuit or other action, regardless of form, relating to this Agreement, including, without limitation, an action for breach of warranty, must be commenced within one year after the later of: (a) date on which the breach of warranty or other cause of action occurred; or (b) date on which that Party knew or should have known of that breach of warranty or other cause of action. 17.3 Prior to commencement of any litigation regarding this Agreement, the Parties agree to voluntary, non - binding mediation to resolve any dispute they may have. The mediation will be conduct by a mutually selected mediator (or if the Parties cannot agree, by a mediator selected by the CPR Institute for Dispute Resolution), in accordance with the CPR Institute's Model Procedure for Mediation of Business Disputes. The Parties will each pay its own attorneys' fees and will share equally the other mediation costs. While this mediation will be non- binding in all respects (except agreements in settlement of the dispute negotiated by the Parties), each Party will appear when directed by the mediator, be fully prepared to work toward the dispute's resolution, and participate in good faith. If the mediation does not result in a mutually satisfactory resolution of the dispute within ninety days after it is begun, either Party may commence an action as permitted under Sections 17.1 and 17.2. All negotiations between the Parties pursuant to this Section 17 will be treated as compromise and settlement negotiations for purposes of the applicable rules of evidence. 18. NON - DISCLOSURE OF NON - PUBLIC. PRIVATE OR CONFIDENTIAL INFORMATION The parties agree that in order to perform its duties under the terms of this Agreement, Contractor will have access to and may use certain information in the 7 7268579v1 custody of the City that would be categorized as private or non - public data within the meaning of Minnesota law. Any such information or data is confidential and, as an essential and necessary part of this Agreement, Contractor agrees not to disclose, use, or otherwise disseminate any such data or information to any other party or entity other than the City. Use of any such information or data by Contractor during the period of this contract shall be exclusively for the purpose of fulfilling it obligations hereunder. Contractor agrees to indemnify the City and hold it harmless from any and all disclosures of such information and data to any other party as a consequence of its actions, which would include the actions of its agents, employees or anyone else that may be acting under its direction or on its behalf. Any such information and data in Contractor's possession after fulfillment of its obligations herein shall be destroyed or returned to the City and Contractor shall retain no copies thereof for any purpose. IN WITNESS WHEREOF, the parties hereto have executed this Contract on the date(s) indicated below. CONTRACTOR TRI -CITY GIS ORGANIZATION Title: Date: 8 72685790 By: _ Title: Date: By: _ Title: Date: By: _ Title: Date: Exhibit A Contractor shall provide the following services generally described as GIS On- Site Support, including but not limited to: Tri -City Ranger 1 $35.70 per hour Field Collection, Data Input, Data Editing, Data Creation, Data Management, Data Updates, Data Sychronization, Mapping, Geocoding, Update GeoMoose Layers, Run reports (CTS, GranitXP), General Maintenance of software, Checkln /Checkout Field data RANGER Analyst 1 $65.00 per hour GeoMoose Customization, GIS Software Installation, Data Modelling, Model Builder, ArcPad Forms, CTS technical support. CitvWorks Database manipulation RANGER Programmer 1 $75.00 per hour Writing Code (HTML, VBSCRIPT), GeoMoose Custom Development (PHP, Javascript), Automation RANGER Project Manager $75.00 per hour Run meetings, Demos, Training, Task Management RANGER IT 1 $90.00 per hour Software Installation, OS Tech support RANGER Sr. Project Manaaer $90.00 per hour I Advanced Client Relations, Advanced Data Modeling I *Outside Expertise 1 $75 -$100 per hour Advanced Web Programming, Advanced Desktop Programming, Automation *If we do not have the advanced expertise in house we have a network of partners to help us NOTE: This is not a comprehensive list. 9 72685790 9 N,56 � D 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works / City Engineer— FROM: FROM: Jason J. Law, Asst. City Engineer SUBJECT: Order Feasibility Report/11 -10 /South Coon Creek Drive NW Reconstruction - Engineering DATE: December 6, 2011 INTRODUCTION The City Council is requested to order the preparation of a feasibility report for Project 11 -10, South Coon Creek Drive NW Reconstruction. DISCUSSION South Coon Creek Drive between Crosstown Drive and Round Lake Boulevard is included in the Capital Improvement Plan for reconstruction in 2012. As a part of this project, a 12" water main would be constructed from Crosstown Drive to 143`d Avenue that will provide a redundant service to the west side of town. A neighborhood meeting was held with affected residents to discuss the preliminary project details. As a part of this project, the City Council has expressed a desire to widen the road approximately 2.5' on each side to accommodate 5' shoulders that could be used for bikes and/or pedestrians. BUDGETIMPACT The project costs will be funded through the City's Road and Bridge Fund, Trunk Water Fund, and special assessments to properties fronting along the improvements. Detailed cost estimates will be included in the feasibility report. ACTION REQUIRED The City Council is requested to approve the resolution ordering preparation of a feasibility report for Project 11 -10, South Coon Creek Drive NW Reconstruction. Respectfully sub fitted, ason J. Law Attachments: Resolution & Location Mapes CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF PROJECT NO. 11 -10, SOUTH CCON CREEK DRIVE NW RECONSTRUCTION. WHEREAS, the City Council of the City of Andover is cognizant of the need for the improvements, specifically Project 11 -10; and WHEREAS, the City Council proposes to assess the benefiting properties for all or a portion of the costs of the improvements, pursuant to Minnesota Statutes 429. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council is cognizant of the need for improvements. 2. The proposed improvement is hereby referred to the Director of Public Works /City Engineer and he is instructed to provide the City Council with a feasibility reports. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 6th day of December , 2011 , with Councilmembers in favor of the resolution, and Councilmembers voting voting against, whereupon said resolution was declared passed. ATTEST: Michelle Hartner — Deputy City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor 3 tt1, ,, Capital Improvement Plan Kb 6Project Name; MUNICIPAL STATE AID ROUTES RECONSTRUCT 2012 1urvn KE //,, W Wq AND POND 9.D MU N L E G E N D W E IV Project Location GLots /Parcels s Park Water 0 e50 1,100 2,200 "M EMMMM" Right of Way Feet City Limits ANL66V9 Capital Improvement Plan Project Name: WATER MAIN IMPROVEMENTS (2012) SOUTH COON CREEK BLVD W(](]IJ AND PDND 3 ADD L E G E N D Project Location Lots /Parcels Park Water Right of Way City Limits W-1 P.11 WNSIVA 1 0 400 800 1,600 Feet PL c I T Y o F D 0V 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator B David D. Berkowitz, Director of Public Works / City Engineer FROM: Jason J. Law, Asst. City Engineer SUBJECT: Order Feasibility Report /11- 40/133rd Avenue NW Reconstruction - Engineering DATE: December 6, 2011 INTRODUCTION The City Council is requested to order the preparation of a feasibility report for Project 11 -40, 133`d Avenue NW Reconstruction. DISCUSSION 133`d Avenue NW between Hanson Boulevard and Crosstown Drive is included in the Capital Improvement Plan for reconstruction in 2012. The existing bituminous will be reclaimed and repaved. The majority of the existing concrete curb and gutter will remain in place. Deteriorated storm sewer structures will be replaced. This is a joint project with the City of Coon Rapids. The City of Andover Engineering Department will be preparing plans and specifications, administering the project, and inspecting the work during construction. All project related costs will be split evenly with the City of Coon Rapids. BUDGETIMPACT The project costs will be funded through the City's Road and Bridge Fund and special assessments to properties fronting along the improvements. Projects costs will be split with the City of Coon Rapids. Detailed cost estimates will be included in the feasibility report. ACTION REQUIRED The City Council is requested to approve the resolution ordering preparation of a feasibility report for Project 11 -40, 133`d Avenue NW Reconstruction. Respectfully submitted, U HJL Attachments: Resolution & Location Map CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORTS FOR THE IMPROVEMENT OF PROJECT NO. 11 -40, 133RD AVENUE NW RECONSTRUCTION. WHEREAS, the City Council of the City of Andover is cognizant of the need for the improvements, specifically Project 11-40; and WHEREAS, the City Council proposes to assess the benefiting properties for all or a portion of the costs of the improvements, pursuant to Minnesota Statutes 429. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council is cognizant of the need for improvements. 2. The proposed improvement is hereby referred to the Director of Public Works /City Engineer and he is instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 6`h day of December , 2011 , with Councilmembers in favor of the resolution, and Councilmembers voting voting against, whereupon said resolution was declared passed. ATTEST: Michelle Hartner — Deputy City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor y --rl 1 - 1 csi 37TH1 'L'N g NORT�TION /�- {�-'��- u 4NDOV ERND ADD BUNKER LAKE BLVI �U? �C15 ANDOVER ;N ANDOVER pJN MARKI�IPL'A�CE PANKONIN ADDr '(Y MARKETPLACE '- EAST ER ,= ANDOVPL SEX - f: 2ND MARKETPLACE f9 ANDOVER = i EAST.2ND F, O� > COMMERCIAL AN DOVERSTATION II Hrp-fS GARUEN m PARK AIR OJ5 Z AIR 0 a00�L�S cl' y�T ❑ ❑ 0 13QTF L �, 9 O >) NPKW' K U 5[1NI I 1 1 HIDDEN CREEK � EA 135TH AV -. r ,/EAST }RD ADD 135T4'I.LV �qL @ HID CRUEEK EAST PHEASANT ECHO WOODS r _ p0� u3� In S P rK = J_ I. 15TH�ADD 139TFLLIV FA �� 3y�3pT,H. AV= ti tdEnD,ows �'N -{{��-� w 1 E N is HIDDEN CREEK j�I TR jA - 'Q m Z.�p'�'S d =. co EAqT2NDADD f 113ADII O g � — EMERALD GLEN Z ' - 133RD•AV -' - f N HANSON MEADOWSI - .;_`. :' `. - '133RD AV- . >.�-�: L E G E N D Project Location j Lots /Parcels Park Water Right of Way 0 City Limits N C I T Y 0 F � D O Y j] 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works / City Engineer FROM: Jason J. Law, Asst. City Engineer SUBJECT: Order Feasibility Report /12- 02a/2012 Street Reconstruction ( Ivywood Estates) - Engineering DATE: December 6, 2011 INTRODUCTION The City Council is requested to order the preparation of a feasibility report for the 2012 Street Reconstruction Project, 12 -02a ( Ivywood Estates). DISCUSSION Identified in the City's 2012 -2016 Capital Improvement Plan is reconstruction of the Ivywood Estates development. The project will include reclaiming the existing bituminous surface, replacing bituminous curb with concrete curb and gutter, minor storm sewer improvements, and paving a new bituminous surface. This has been a very effective reconstruction method since the City began the process back in 1996. An informational meeting was held with the residents in this neighborhood on November 15'h, 2011. Staff discussed the project, received comments, and provided residents with preliminary information, including estimated costs. Attached is the sign -in sheet from this meeting. BUDGETIMPACT The project would be funded from the City's Road & Bridge Fund, with 25% of the total project costs assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. ACTION REQUIRED The City Council is requested to approve the resolution ordering preparation of a feasibility report for the City Project 12 -02a, 2012 Street Reconstruction ( Ivywood Estates). ectfully submitted, ason J. Law Attachments: Resolution ✓Location Map, Meeting Sign -In Sheet CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF 2012 STREET RECONSTRUCTION, FOR PROJECT 12 -02a (IVYWOOD ESTATES). WHEREAS, the City Council of the City of Andover is cognizant of the need for the improvements, specifically Project 12 -02a; and WHEREAS, the City Council proposes to assess the benefiting properties for all or a portion of the costs of the improvements, pursuant to Minnesota Statutes 429. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council is cognizant of the need for improvements. 2. The proposed improvement is hereby referred to the Director of Public Works /City Engineer and he is instructed to provide the City Council with a feasibility reports. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 6t" day of December , 2011 , with Councilmembers in favor of the resolution, and Councilmembers voting voting against, whereupon said resolution was declared passed. ATTEST: Michelle Hartner— Deputy City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor Capital Improvement Plan Project Name: ANNUAL STREET RECONSTRUCTION (2012) IVYWOOD ESTATES L i V 1a < FT,1 IVYWOOD ESTATES 1'49TH' L'N INDI 149TH AV - MI i 148TH'L V River Traits Park M dow oa 8T -AV - t- 0p9 3 PLO o Location Map L E G E N D N Lu Project Location W E Lots /Parcels S Park Water 0 200 400 800 Right of Way Feet City Limits O O N r M a> M 0 N �= O� (1) w w> z0 z0 gz w� O� 0 . Z M Q N z� � M � O Q I� v wx D LL 0 m z O H U U O K U LO ro m r � N aNid�Q. O 0 = C +r 0 E 3 0 Z Q �O cC p W L3 r N V ` U S v co _...J• G` ` S O N V ` U S m M 3 1 I tl N V ` U S CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF 2012 STREET RECONSTRUCTION FOR PROJECTS 12 -02b (JOHNSON'S OAKMOUNT TERRACE) & 12 -02c (147 AVENUE NW). WHEREAS, the City Council of the City of Andover is cognizant of the need for the improvements, specifically Projects 12 -02b & 12 -02c; and WHEREAS, the City Council proposes to assess the benefiting properties for all or a portion of the costs of the improvements, pursuant to Minnesota Statutes 429. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council is cognizant of the need for improvements. 2. The proposed improvement is hereby referred to the Director of Public Works /City Engineer and he is instructed to provide the City Council with a feasibility reports. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 6th day of December , 2011 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk Capital Improvement Plan Project Name: MUNICIPAL STATE AID ROUTES ^ RECONSTRUCT 2012 F I I )) ' - IVYWOOD ESTATES - - 149TH-L'N INDIAN 149T MEADOWS 2ND ADD 149TH AV - 148TIi'L' V h Pa *t iq= LUNDS ROUND LAKE ESTATES O N L E G E N D Project Location Lots /Parcels Park Water Right of Way City Limits 0 320 640 1,280 IRM Feet F Pleasant hj Oaks Park F by Location Map Capital Improvement Plan P ND lid Project Name: ANNUAL STREET RECONSTRUCTION (2012) JOHNSON'S OAKMOUNT TERRACE -AVE o_. Y� Z 147TH AV - NldV 146TH art 'Z y o> Tk FJ� a SC, E � _.SO6TJJH T Lcj 0� tl1 0 146TF.1 QVLEi1tE,�D4 VIA R. r O �0 -•I G 4 DD - No G 145TH'L V p Q � 0 'N 145 —IMMI.4 - 2 D DEHNSADD 4`144TH(L" \1 Dehn's Park DEHNS 2ND ADD Location Map L E G E N D N Lu Project Location W E } U Lots /Parcels s Park Water 0 162.5 325 650 Right of Way Feet City Limits (5) C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David Berkowitz, Director of Public Works /City Engineer SUBJECT: Approve Drainage & Utility Easement /Andover High School/1 1- 32/2244 — 149th Ave. NW - Engineering DATE: December 6, 2011 INTRODUCTION The City Council is requested to approve the permanent drainage and utility easement on the Andover High School site. DISCUSSION Attached are the permanent drainage and utility easement agreement and the quit claim deed that has been approved by the Anoka- Hennepin Independent School District No. 11 for storm water purposes for the Woodland Estates Development. An existing pipe that provided overflow storm water drainage to an easement that ran through back yards within the Woodland Estates Development has been reconstructed to divert the water from the existing drainage and utility easement to the Andover High School property. The ultimate discharge point is the same as previously approved for the plat. Coon Creek Watershed has reviewed and approved the change and the construction of the pipe is complete. As a separate agenda item for this meeting the residents to the north of this easement are requesting a vacation of easement based on information identified in the staff report. This easement must be approved prior to the vacation of easements being approved. ACTION REQUIRED The City Council is requested to approve the attached permanent drainage and utility easement agreement and quit claim deed for storm water purposes for the Woodland Estates Development. Respectfully submitted, David D. Berkowitz Attachments: Permanent Drainage & Utility Easement Document & Quit Claim Deed cc: Tom Redmann, Anoka - Hennepin Independent School District No. 11 PERMANENT DRAINAGE AND UTILITY EASEMENT AGREEMENT THIS PERMANENT DRAINAGE AND UTILITY EASEMENT AGREEMENT is made on this day of 2011, by and between the ANOKA- HENNEPIN INDEPENDENT SCHOOL DISTRICT NO. 11, a governmental subdivision under the laws of Minnesota (hereinafter referred to as the "Grantor "), and the CITY OF ANDOVER, a Minnesota municipal corporation (hereinafter referred to as the "Grantee "). RECITALS A. Grantor is the owner in fee simple of real property in Anoka County, Minnesota ("Subject Property "). B. Grantee has requested from Grantor a drainage and utility easement for the purpose of resolving a water drainage problem occurring on neighboring properties adjacent to the Subject Property whereby Grantee would be allowed to drain storm water to a storm water pond area on the Subject Property as identified on Exhibit "A" and depicted on Exhibit "B" attached hereto (hereinafter referred to as the "Easement Area"). NOW THEREFORE, in consideration of the sum of One and No /100 Dollars ($1.00) and other good and valuable consideration to them in hand paid by Grantee, the receipt and sufficiency of which is hereby acknowledged by Grantor. 1. Easement. Grantor hereby grants unto Grantee, a permanent easement for drainage and utility purposes, including, without limitation, the construction, maintenance, repair and replacement thereof, and uses incident thereto, in, under and upon the Easement Area for the purposes of storm water drainage. 2. Maintenance. Grantee shall be solely responsible for all costs associated with the creation, maintenance, repair and insurance associated with the use of the Easement Area, and shall at all times maintain said Easement Area in a neat and orderly condition. 3. Construction. Grantee shall pay all costs and expenses associated therewith and shall indemnify and hold harmless Grantor from all damages, losses, liens or claims attributable to the performance of such work. All construction and other work undertaken by Grantee hereunder shall be done promptly, and in a good and workmanlike fashion. In doing so, Grantee shall not cause any liens for materials or labor furnished it to be placed on any portion of the Subject Property. Grantee shall, at its sole cost and expense, obtain any and all permits necessary. 4. Indemnification. Grantee shall indemnify and hold Grantor harmless from and against all claims, liabilities and expenses (including reasonable attorneys' fees) relating to accidents, injuries, loss, or damage of or to any person or property arising from the negligent, intentional or willful acts or omissions of Grantee, or others acting on behalf of Grantee, or its use of the easement herein granted. 5. The easement and rights granted herein shall in no way create my ownership interest in Grantee of any portion of the Subject Property, and Grantee hereby waives any possible claim whatsoever as to any award or compensation stemming from an event of condemnation or eminent domain, or as to any insurance proceeds payable in the event of such a casualty to any portion of the Subject Property. 6. Notices. Notices or other communication hereunder shall he in writing and shall be sent certified or registered mail, return receipt requested, or by other national overnight courier company, or personal delivery. Notice shall be deemed given upon receipt or refusal to accept delivery. Each party may change from time to time their respective address for notice hereunder by like notice to the other party. The initial notice addresses of the Grantor, Grantee and Tenant are as follows: Grantor: Anoka - Hennepin Independent School District No. 11 11299 Hanson Boulevard NW Coon Rapids, Minnesota 55433 With Copy to: Herman L. Talle Barna, Guzy & Steffen, Ltd. 200 Coon Rapids Boulevard NW Suite 400 Coon Rapids, Minnesota 55433 Grantee: City of Andover 1685 Crosstown Boulevard NW Andover, Minnesota 55304 With Copy to: Scott C. Baumgartner Hawkins & Baumgartner, P.A. 2 140 Fourth Avenue North Anoka, Minnesota 55303 7. This Easement Agreement shall be subject and subordinate in all respect to the rights of Grantor, and to all mortgages, if any, presently or hereafter placed upon the Subject Property. Grantee will not assign, pledge, mortgage or otherwise transfer, hypothecate or encumber this Easement Agreement, or its interest hereunder, nor allow to take place any assignment, pledge, mortgage or other transfer, hypothecation or encumbrance of Grantee's interest hereunder by operation of law. 8. Grantee's use of the Easement Area shall not impact the school, related school activities, or the use of Grantor's athletic fields located on the Subject Property. 9. Miscellaneous. This agreement shall be governed by the laws of the State of Minnesota. This agreement may be executed in counterparts. 2 This Easement shall not be assignable by Grantee except upon written consent of Grantor. In the event of a default of any term of this Easement Agreement by Grantee, Grantor reserves any and all rights and remedies now or hereafter provided at law or equity. In the event a party institutes any legal action or proceeding for the enforcement of any right or obligation herein contained, the prevailing party after a final adjudication (including appeals) shall be entitled to recover its costs and reasonable attorneys' fees incurred in the preparation and prosecution of such action or proceeding. All provisions of this Easement Agreement have been negotiated by the parties hereto at arm's length and no party shall be deemed the scrivener hereof. This Easement Agreement shall not be construed for or against either party by reason of authorship or alleged authorship of any provision. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands the day and year first above written. GRANTOR: Anoka - Hennepin Independent School District No. 11, a governmental subdivision under the laws of Minnesota Date: f% / J y: om W. Heidemann Its: Board Chair Date: By:i� Marci D. Anderson Its: Board Clerk STATE OF MINNESOTA ) ss. COUNTY OF ANOKA ) The foregoing instrument was acknowledged before me this :Y day of 2011, by Tom W. Heidemann and Marci D. Anderson, the Board Chair and Board Clerk of Anoka - Hennepin Independent School District No. 11, a governmental subdivision under the laws of Minnesota, on behalf of the governmental subdivision. (SE SUSAN ELAINE SEUL Notary Public at NOTARY PUBLIC MINNESOTA `, ""� ",••` MyCommlea10nExplras Jan. 31,2014 3 Date: Date: STATE OF MINNESOTA ) ss. COUNTY OF ANOKA ) GRANTEE: City of Andover, a Minnesota municipal corporation By: Mike Gamache Its: Mayor By: Michelle Hartner Its: Deputy City Clerk The foregoing instrument was acknowledged before me this day of , 2011, by Mike Gamache and Michelle Hartner, respectively the Mayor and the Deputy City Clerk of the City of Andover, a Minnesota municipal corporation, on behalf of said corporation. (SEAL) This instrument was drafted by: Hawkins & Baumgartner, P.A. 2140 Fourth Avenue North Anoka, MN 55303 (763) 427 -8877 Notary Public E EXHIBIT "A" Legal Description of Easement Area A permanent easement for drainage and utility purposes over under and across that part of the East 486.26 feet of the Northwest Quarter of the Northwest Quarter, and that part of the Northeast Quarter of said Northwest Quarter, Section 27, Township 32, Range 24, Anoka County, Minnesota, described as follows: Beginning at the Southwest Corner of Block 9, WOODLAND ESTATES, said Anoka County, according to the recorded plat thereof; thence North 88 degrees 49 minutes 52 seconds West assumed bearing along the South line of said WOODLAND ESTATES, said line also being the North line of said Northwest Quarter, a distance of 532.04 feet to the west line of said East 486.26 feet of said Northwest Quarter of the Northwest Quarter; thence South 00 degrees 45 minutes 32 seconds West along said west line a distance of 159.46 feet; thence South 89 degrees 27 minutes 06 seconds East a distance of 56.25 feet; thence North 29 degrees 16 minutes 04 seconds East a distance of 51.35 feet; thence North 70 degrees 09 minutes 32 seconds East a distance of 65.98 feet; thence North 85 degrees 28 minutes 50 seconds East a distance of 60.26 feet; thence North 89 degrees 51 minutes 36 seconds East a distance of 242.87 feet; thence North 48 degrees 51 minutes 15 seconds East a distance of 116.45 feet to the point of beginning. Drainage & Utility Easement = 46,894 sq. ft. or 1.08 acres. r� = UIL_rl.�c_ a + n I-1 A Im ILIJ i i if� f II Ij ij'' rl EI , i • u LIJ 7 I of jl 1 jJl j U lap 9 .N -•c°•0 ' 1 I it 1 � tl; 1 1 1 11 1 nc e« II 1 7�7 �E 5k6vsn 9i Q A Lg 2..o�WO ESFE S e oZn'E: � • __ i' i i i i 1 /� i in )} ®rm z� no. YN a-.Vl \ f I IT 1+ j `\ +111 j j \�� ■g !p • o. ac I I 1 is y °N'• E t � f i 1 CJJ ' `1j 1 i< $M U•sNeE �. , t\ I t I 1 i� /I �;I 1 1 \' if �J Y.S+•cl u• a I I I 1 1 r� t' 1 \ 7_ i I 11 11 '1 1.. ow ys�4g H -% g r�l cz ZY 53 `00 �` m 1`�` ♦�` \♦ \`\ t j 1 1! 1 � \ \ \ \I ��� �� S i °I o UO o N 1 ' ,' T 1 ♦a \` ♦\ 1\ \\ t \1 s .'i f \♦ ` ```` -!! -- -- °DEg3 m �Q \\ \ it ♦ \ \\� 1\ 1 ♦♦1 Y (\� E� °a e E « `. \♦ � `raw � � v »n''.� - --� -1• --- 0 e« iE °coE •tl � \ \ � •W° +I(PnI+GWWp ``1 1 1� PEW •O� e 1 ``` MINW] »Y17YI+y» ) 11 �! 1 ! (Top 3 inches reserved for recording data) QUIT CLAIM DEED Business Entity to Business Entity DEED TAX DUE: $ DATE: 1 FOR VALUABLE CONSIDERATION, Anoka - Hennepin Independent School District No. 11, a governmental subdivision under the laws of Minnesota ( "Grantor"), hereby conveys and quitclaims to the City of Andover, a municipal corporation under the laws of the State of Minnesota ( "Grantee "), an easement for drainage and utility purposes in, under and upon real property in Anoka County, Minnesota, legally described as follows: See Exhibit A attached hereto and made a part hereof Together with all hereditaments and appurtenances. Check here if all or part of the described real property is Registered (Toren) ❑ together with all hereditaments and appurtenances belonging thereto. Check applicable box: Grantor ® The Seller certifies that the Seller does not know of any wells on the described real property. ❑ A well disclosure certificate accompanies this document or has been electronically filed. (If electronically filed, insert WDC number: I...1.) ❑ I am familiar with the property described in this instrument and I certify that the status and number of wells on the described real property have not changed since the last previously filed well disclosure certificate. Anoka - Hennepin Independent School District No. 11, a governmental su ivision under the laws of Minnesota Y: � Tom W. Heidemann Its: B and Chair c. By: Marci D. Anderson Its: Board Clerk ECB -1035 Page 1 of 2 Page 2 of 2 State of Minnesota, County of Anoka QUIT CLAIM DEED This instrument was acknowledged before me on this day of Z*Awk 2.2011, by Tom W. Heidemann and Marci D. Anderson as Board Chair and Board Clerk of Anoka - Hennepin Independent School District No. 11, a governmental subdivision under the laws of Minnesota, on behalf of the governmental subdivision. (Stamp) SUSAN ELAINE SEUL NOTARY PUBLIC MINNESOTA MyCommissionEx4lresJan.31,2o14 THIS INSTRUMENT WAS DRAFTED BY: Herman L. Talle Barna, Guzy & Steffen, Ltd. 400 Northtown Financial Plaza 200 Coon Rapids Boulevard Coon Rapids, MN 55433 763.780 -8500 Tig-na-R U1 r1owdi - 1 commission TAX STATEMENTS FOR THE REAL PROPERTY DESCRIBED IN THIS INSTRUMENT SHOULD BE SENT TO: City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 ATTN: Finance Director EXHIBIT A A permanent easement for drainage and utility purposes over under and across that part of the East 486.26 feet of the Northwest Quarter of the Northwest Quarter, and that part of the Northeast Quarter of said Northwest Quarter, Section 27, Township 32, Range 24, Anoka County, Minnesota, described as follows: Beginning at the Southwest Comer of Block 9, WOODLAND ESTATES, said Anoka County, according to the recorded plat thereof, thence North 88 degrees 49 minutes 52 seconds West assumed bearing along the South line of said WOODLAND ESTATES, said line also being the North line of said Northwest Quarter, a distance of 532.04 feet to the west line of said East 486.26 feet of said Northwest Quarter of the Northwest Quarter; thence South 00 degrees 45 minutes 32 seconds West along said west line a distance of 159.46 feet; thence South 89 degrees 27 minutes 06 seconds East a distance of 56.25 feet; thence North 29 degrees 16 minutes 04 seconds East a distance of 51.35 feet; thence North 70 degrees 09 minutes 32 seconds East a distance of 65.98 feet; thence North 85 degrees 28 minutes 50 seconds East a distance of 60.26 feet; thence North 89 degrees 51 minutes 36 seconds East a distance of 242.87 feet; thence North 48 degrees 51 minutes 15 seconds East a distance of 116.45 feet to the point of beginning. Drainage & Utility Easement = 46,894 sq. ft. or 1.08 acres. r f j u a p 9 e Z+ Ir Ic 1 '2JI^\ vU,' --- —% - a --11 =� a�i .1 —• -- -- \ . f \ GI) LC ! � 17 i -♦ � I bi i t I 491 I 11 f 1 1 1 U E E3E5.`fi s■ o C ♦1 1� 1 1 Ql tl ` i 1' �Iil _ II jEi (1 i I i h �p ddd§ t a r � I �; Sa '$6ffsr `' B3■ 1� i i ' r� 1 p Yt; "z §O'9tl , R ;• ; 1141' ; A '- `•a Emxo e 1 mT�Sta19 $w 5pp$ESE •! rl Ir11'' \ �1 ; �JJ it No 11 e ai�s'la� 1 \ I 1 ;1 It 1 '1 L' eee ■� us if � �•� \♦\ \.�'.` i iii i �$ �� \I \' �' E IZ _1 0 �� � 1 ♦ ♦ 1 1/ 1 1 r/ 1 1 \ ICI �w `o T,{ZE G n 9� \♦`""et\♦ 11 ♦ \ ♦•�.` •\ • y___�� M 11 SE o M E 6 a'�6o -• tl r� ( ♦ \``` ��►re sytw win w�i:° ``� \ 1 to 1 � � 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 . WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and City Council Jim Dickinson, City Administrator Michelle Hartner, Deputy City Clerl_ Approve 2012 Used Vehicle Sales Business License December 6, 2011 INTRODUCTION Used Vehicle Sales Business licenses expire on December 31, 2011. DISCUSSION The following have applied for renewal of their Used Vehicle Sales License and paid the appropriate fee. Andover Auto Care Inc. — 16190 Round Lake Boulevard NW Xcel Properties — 313$ -162 ❑d Lane NW Sud Superior Auto Sales Inc. — 3075 -162nd Lane NW ACTION REQUIRED The City Council is requested to approve the above licenses for the period January 1, 2012 through December 31, 2012. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: License application State License I6. ,9 L C I T Y 0 F A 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Used Vehicle Sales Business License Application Required Documents: • Completed Application Form • Vehicle Sales License Fee: $105.00 • Copy of State Dealers License • Workers Compensation Form Person Applying For License: 2 First Name 12wlek Middle Name Last Name Home Address Home Phone'" j Business Phone Fax _ Email Address ' I (We) agree to operate such business in accordance with the laws of Minnesota and the ordinances of the City of Andover. Information in this application is classified as public data and will be provided to the public upon request. Licenses expire on December 315` of each year. Lack of payment of annual licensing fee shall be cause for revocation of license. A) / Signature Date License Renewal Fee $105.00 License # --bb City Council Action 1 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 . WWW.ANDOVERMN.GOV Used Vehicle Sales Business License Application Required Documents: • Completed Application Form • Vehicle Sales License Fee: $105.00 • Copy of State Dealers License • Workers Compensation Form Person Applying For License: First Name 5e N Middle Name tj JA ",-x Last Name 1rt G;v 7 Home Address Home Phone — _ Business Phone _7 03 • y Q - W33(e-, Fax Email Address _ I (We) agree to operate such business in accordance with the laws of Minnesota and the ordinances of the City of Andover. Information in this application is classified as public data and will be provided to the public upon request. Licenses expire on December 31" of each year. Lack of payment of annual licensing fee shall be cause for revocation of license. y i ature Date License Renewal Fee $105.00 License #A6Q - l_e+� City Council Action F W z z w 0 W F F W �rt V U W U .0 a) MFZ a) 0 N r, 0 N M 0 H w r a N a w z w a w A A W a L d 1 u a a w a off. W d R z H �o WWCa tn xtn a� za a N M h L A d U O a rr R q O w b Ci z W AQ Zz o° ti u 0. NW �x W3 L d U W O h 7r 4i IA C I T Y O F ND OVE T-P 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Used Vehicle Sales Business License Application Required Documents: • Completed Application Form • Vehicle Sales License Fee: $105.00 • Copy of State Dealers License • Workers Compensation Form Person Applying For License: First Name }''ar Middle Name Last Name Home Address i Home Phone - - - Business Phone76 —2-iO /M Fax Email Address I (We) agree to operate such business in accordance with the laws of Minnesota and the ordinances of the City of Andover. Information in this application is classified as public data and will be provided to the public upon request. Licenses expire on December 315 of each year. Lack of payment of annual licensing fee shall be cause for revocation of license. 7 Signature Date License Renewal Fee $105.00 License # - 506-S10 City Council Action CC II T Y 0 F 1 \ D OVl^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Approve Donations for 2012 Senior Class All Night Parties DATE: December 6, 2011 INTRODUCTION The City is starting to receive requests from the Senior All Night Party Donation Committees for a City donation to help fund activities in support of a High School Senior All Night Party. DISCUSSION For the past four years the City Council approved donations of $2.00 per student who are graduating that are Andover residents to all requesting senior class parties. The question is whether or not the City Council wants to proceed with that direction again in 2012. The donation amount would be used to assist each association to hold the All Night Party, with funds being used for foods, events and other miscellaneous items that celebrate the accomplishments of the graduating senior class. The City Council, pursuant to the Public Purpose Expenditure Policy adopted by the Council provides for such a donation. The All Night Party's primary goal is to provide a safe atmosphere for graduating seniors by keeping them off the road and in a supervised environment. Parents coordinate and supervise the "party" and volunteer their time to the event. BUDGETIMPACT Funding for a donation is available through the City's Charitable Gambling Fund and donations are made based on available funding. Estimate of the total donation to all requesting schools in 2012 would be $1,200. ACTION REQUESTED Approve donations of $2.00 per student who are graduating that are Andover residents to all requesting senior class parties in 2012. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Cler SUBJECT: Approve 2012 Tobacco Licenses DATE: December 6, 2011 INTRODUCTION Tobacco licenses expire on December 31, 2011. DISCUSSION The following have applied for renewal of their license and paid the appropriate fees: Andover Liquor — 3121 -161" Avenue Bill's Superette —14041 Round Lake Boulevard Clocktower Wine & Spirits — 15190 Bluebird Street, Suite 109 Croix Oil — 13650 Hanson Boulevard CVS — 3633 Bunker Lake Boulevard G -Will Liquors — 13973 Round Lake Boulevard King's County Market - 13735 Round Lake Boulevard Kwik Trip - 1756 Bunker Lake Boulevard Lakes Marathon — 15246 Bluebird Street Lucky's Station — 13660 Crosstown Boulevard 0 Northgate Liquors — 13627 Quinn Street Pov's Sports Bar — 1851 Bunker Lake Boulevard Stop N Shop —13725 Crosstown Drive SuperAmerica — 13727 Hanson Boulevard Walgreens - 2134 Bunker Lake Boulevard ACTION REQUIRED The City Council is requested to approve the above licenses for the period January 1, 2012 through December 31, 2012. � Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: License applications 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 ! WWW.ANDOVERMN.GOV License To Sell Tobacco at Retail Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Name 10 c, �� Zi t! - Phone Applicant's Address Business Name &/�t? Phone Business Address 3%,,l /hc' 1)el4 Type of Business Conducted at Location G- /( 4101( I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. S' nature of Applicant Date License Fee: $250.00 License #:o hi 1- ".3 :3N City Council Action: Approved Denied Date 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV License To Sell Tobacco at Retail Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Name _a, 46tA Lk2de,00,f �.—Phone Applicant's Address, f2ctdema.c�C°a^l�jr»�Dar>iPS �nG Business Name dhn A IZ� 5 Phone 763 -422 -0-50 Business Address &Z?Y—/ k-)and zn ee waki Anjn!/c^ 1"W) S5 3 4 Type of Business Conducted at Location I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. Signature of Applicant Date License Fee: $250.00 License #, G1 i- Gaoil City Council Action: Approved Denied Date I T Y Q F f 1DOVE 1685 CROSSTOWN BOULEVARD t76 ) 755- 8923NDWWW,AN'DOVERMN.GOV4 (763) 755 -5100 MINNESOTA License To Sell Tobacco at Retail Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Name n \ 1 Ly Phone ` Applicant's Address �,�c�i.rt.r �� `.�p�y^ki5T; Phone Business Name \ �,n Business Address Type of Business Conducted at Location `� ` 1 I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. Date Signature of scant nse Fee: $250.00 License #: AbI ltx%t Council Action: Approved Denied Date x s-s�- b H C I .j L 0 C ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 . WWW.ANDOVERMN.GOV License To Sell Tobacco at Retail Application Fonn Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Oao+ OIL. 0()41° -Y Applicant's Name MA-Lr 11-- C CSC - Phone Applicant's Addres- Business Name CONVENifILx ° ANl)uc.-� -Phone "I)5 !-/3 Business Address ��u (6SU Soto Li NiJ j Type of Business Conducted at Location ClC)w av tC-"C- agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. Signature of ApplicMt 10 A Date License Fee: $250.00 License #: , 611 -n S 1 j City Council Action: Approved Denied Date 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV License To Sell Tobacco at Retail Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's NameGranr% GA-T w Na U1 Phone Applicant's Address Business Name O ,IS 19 ��aczl -i 11 C� Phone %��i- 4� I - S© i Business Address CsV e- r Type of Business Conducted at Location l p I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. Maria D. Rivas Licensing Coordinator Signature of Applicant I o --�Q -I- -Ao ( J Date License Fee: $250.00 License #: A 011- COoOt5 City Council Action: Approved Denied Date 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 . WWW.ANDOVERMN.GOV License To Sell Tobacco at Retail Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Name Inrw,fi I, RadjUna4Ae Phone Applicant's Address WC-I2 L.r`�t>Ors .Z'nG Business Name jba. 9— L id/A^rs Phone _Z63-y2/ Business Address 137-3 Xpond Zzxk&�&k4 f3Q 1 /n/y Type of Business Conducted at Location 1P Lt'ga0rr � r° I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. Signature of Applicant Date License Fee: $250.00 License #,�1 City Council Action: Approved Denied Date 1685 CROSSTOWN BOULEVARD N.W. o ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 . WWW.AN DOVE RMN.GOV License To Sell Tobacco at Retail Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Name ZBegf % ato Phone Applicant's Address_ Business Name LS;5 No MA Phone Ael-42.2- Q(9b 55b ?v Business Address 3735 ?Ouija L A,(k P,WD Type of Business Conducted at Location 5,jm Ma.0-4f agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. Date License Fee: $250.00 License #: Di i C)6 51 o(a City Council Action: Approved Denied Date ? C I T Y 0 F a 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 r WWW.ANDOVERMN.GOV License To Sell Tobacco at Retail Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Name o /���e�� Phone Applicant's Address , Business Name ( 7 T �i -4—'J'lZ- Phone z�3��57- Business Address Type of Business Conducted at Location I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. Date Signature of pplicant License Fee: $250.00 License #; - U(�' -7 3 City Council Action: Approved Denied Date C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV License To Sell Tobacco at Retail Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Named „v ,�„�� ,� :N�,QCs Phone Applicant's Address_ Business Name l'oo- s/Lzze/) ZLovES2 Phone 7,�a3- Business Address S'-7. //e,/ Type of Business Conducted at Location (Z- S7-6.R§- I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. Date Signature of Applicant Fee: $250.00 License Council Action: Approved Denied Date 1685 CROSSTOWN BOULEVARD FAX (7 3) 755 D 89 3 ANDOVER, WWW.ANDOVERMN.GOV4 (763) 755 -5100 License To Sell Tobacco at Retail Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Name Phone Applicant's Address .� -T Business Name v�k� S Phone 7�- 3. -T �Sy f 5S30 /c Business Address Type of Business Conducted at 9.4-5c14 agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. /1it71/, Date License Fee: $250.00 Citv Council Action: Approved Signature plicant License #:2- 0 O Denied Date _ I T Y d F MOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV License To Sell Tobacco at Retail Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Nam Phone Applicant's Address-. Business Name /VofAAH J(- 1-t! �OOr5 Phone 263-25 5 ' 7225 Business Address 13692 � Ae& !� 3A Type of Business Conducted at Location I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. Signature of Applicant Date License Fee: $250.00 License #: 3 b I I — OCL, City Council Action: Approved Denied Date N Q D VE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV License To Sell Tobacco at Retail Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide / the following information. Applicant's Name Phone _ Applicant's Address. Business Name Poy5 �� Phone Business Address —Lin L t, Z k h L 47EIeY Type of Business Conducted at Location OCFI— X 2Gsr, I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. Date Signature o Applicant License Fee: $250.00 License # dl ( -WC 5D City Council Action: Approved Denied Date 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV License To Sell Tobacco at Retail Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Name ak2f(c"a11 &"rrF ,merh_�_Phone Applicant's Address— Business Name � rlr ali�'S � 7Z)P Al , lao✓Q Phone f,3 _.-7 51/ ;?526 Business Address % 3 ;,25 6y-ssk -&3J gr X)R), ka- do✓ere &465 -O i9 Type of Business Conducted at Location bras 5T."%6eq ,��n ✓�'ift re S��P I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. ignature of Applicant Date License Fee: $250.00 License #:, X15 City Council Action: Approved Denied Date ,!.rDV V E 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV License To Sell Tobacco at Retail Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Name&;�UtLy m l UA Phone _ Applicant's Address- Business , - . r /'7 Namesutwr [CA. (4432 Phoneo- �iP�/ P= Business Address J Sq Y "Y m« Type of Business Conducted at Location (urL CQ, Jk, agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. Signature of Applicant Date License Fee: $250.00 License *,A u I I - y (� City Council Action: Approved Denied Date ?c I D6 CN 06 WEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV License To Sell Tobacco at Retail Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Name 1.4/ 1-G -.2 FWO a Phone Applicant's Address_ - - - Business Name //�%fL6;2�E�S �oZ07� Phone 7l0 3 7S y �o yo9 Business Address a 13`l , alUAO LIKE ,��d� NUJ TINA) Type of Business Conducted at Location AMx b,61-0-S7tQC agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. OCT 0 5 2011 Date (2 r Signature ofAp I ant License Fee: $250.00 License #:.fin Ia 6OS13, City Council Action: Approved Denied Date OCT 0 5 2011 9 L C I T Y 0 F ' •�' r+��. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approve 2012 Massage Therapy License DATE: December 6, 2011 INTRODUCTION Massage therapy licenses expire on December 31, 2011. DISCUSSION The following has applied for renewal of their license, paid the appropriate fees and been approved by the Sheriff s Office. Kristine Schonthaler — City Chiropractic & Massage 13648 Crosstown Boulevard ACTION REQUIRED The City Council is requested to approve the above license for the period of January 1, 2012 through December 31, 2012. �Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: License application C I T Y O F ND OVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Therapeutic Massage Therapist License Application Pursuant to City Code 3 -6 the following information must be provided prior to approval: 1. Name of Applicant Tf i &An % a-r-� L First Middle Last 2. Applicant's Date of Birth (must be 18 years old) 3. Telephone Number of Applicant_ 4. Home Address of Applicant ______ 5. I will be working as a massage therapist at: a Residential Home. Provide address & legal description of home _ a Business. Provide address of business C4u ('h;r o aLd 4 � 6. Number of years experience as a massage therapist -L, 7. Previous employment as a massage therapist (list name, address and position held: 6- nx53 /'4- /013( f )aUflnPFr`�_ 5f- AJE Su','c 4/90 060,, NAI 6_6_4% 66:%j P Agt: cto C& All 3 I oC lns 11/14/2011 13:07 7637674679 ANOKA CO SHER PATROL. PAGE 03/03 8. Description of any crime or other offense, including the time, place, date, and disposition for which, the applicant has been arrested and convicted: Provide a statement as to whether the applicant has had any license denied, revoked or suspended in the City of Andover, or the State of Minnesota, the reason therefore, and the business activity or occupation of the applicant subsequent to such suspension, revocation or denial. (Attach separate sheet) Furnish proof of graduating from a school of therapeutic massage with a core curriculum of at least 500 hours of in- class, teacher supervised instruction of which no more than 200 hours shall be clinical training. Prior to consideration of the application an investigation shall be made by the county sheriff's department of all persons listed on the license applications. Licenses expire on December 31st of each year. Lack of payment of annual licensing fee shall be cause for revocation o£ license. Slgnatnreo(Appliiit 1 is rr..rrrrr.. ■rr■ ■ ■..er ■r.■ ■rr u ■.■ rrr■■ rrr ■rr■■..rrr ■. ■ ■r■ ■.r ■rrr ■. ■■rr, 1685 CROSSTOWN BOULEVARD N.W. *ANDOVER, MINNESOTA 55304 q (763) 755 -5100 FAX (763) 755 -8923 q WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and City Cou Jim Dickinson, City Michelle Hartner, D�Yu�j ..., .....� Approve 2012 Private Kennel License December 6, 2011 INTRODUCTION Kennel licenses expire on December 31, 2011. DISCUSSION Rob -Lyn & Timothy Hiltz, 16541 Valley Drive NW has applied for renewal of their private kennel license and paid the appropriate fee. ACTION REQUIRED The City Council is requested to approve the private kernel license for the period of January 1, 2012 through December 31, 2012. Respectfully submitted, 4 � ' Michelle Hartner Deputy City Clerk Attach: License application AC I T Y 0 F NID 06 WE A 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV PRIVATE DOG KENNEL LICENSE APPLICATION CITY CODE TITLE 5, CHAPTER 1 Private (anyplace where more than three dogs are kept for private enjoyment and not for monetarygain, provided such animals are owned by the owner or the lessee of the premises on which they are kept) -� Name ► \Cf -qm 0 C' 1 NlC7 I L A v Y. #1 /1 z Address l b �5 t o V 6-530 Telephone Num-b�er_i , y Email Address N 6 kQdD) n `J C o Number of Dogs LE Property Size Method of Waste 10.1( Acres Attach a scaled drawing of the property and structures affected showing: scale and north arrow; dimensions of the property and structures; front, side and rear yard building setbacks; adjacent streets; and location and use of existing structures within 100 feet. Fee: New License $200.00 Renewal License $25.00 City Council Action i t Cf) /J pr+ V �reF1 N r cj� ts� r ijt p c� Jo Cb� zJO it s P 4p 2 d )�fa z 00, w � 7 z � C 0 S3_S1 ON o' i & Rr11 Q � 1 0 S3_S1 ON o' i ANL6 5' O VE F 6 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Cler SUBJECT: Approve 2012 Liquor Licenses DATE: December 6, 2011 INTRODUCTION Liquor licenses expire on December 31, 2011. DISCUSSION The following have applied for renewal of their licenses and paid the appropriate fees: On -Sale Intoxicating Liquor Andover Lanes — 13633 Martin Street Beef O'Brady's — 15190 Bluebird Street, Suite 114 Tanners Station — 13 65 5 Martin Street Off -Sale Intoxicating Liquor Andover Liquor — 3121 -161" Avenue Clocktower Wine & Spirits — 15190 Bluebird Street, Suite 109 G -Will Liquors — 13973 Round Lake Boulevard Northgate Liquors — 13627 Quinn Street Off -Sale 3.2% Malt Liquor Bill's Superette — 14041 Round Lake Boulevard Festival Foods — 2218 Bunker Lake Boulevard Kwik Trip —1756 Bunker Lake Boulevard Mario's Stop N Shop — 13725 Crosstown Drive SuperAmerica — 13 727 Hanson Boulevard The Sheriff's Office has completed their background investigation. ACTION REQUIRED The City Council is requested to approve the above licenses for the period January 1, 2012 through December 31, 2012. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: License applications T, �� F° Minnesota Department of Public Safety �,: g t. Alcohol and Gambling Enforcement 444 Cedar Street, Suite 222 = -_ ���FM�' �' St. Paul, MN 55101 0'...";,... 651- 201 -7507 • TTY 651- 282 -6555 • Fax 651 - 297 -5259 RENEWAL OF LIQUOR, WINE, CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control • (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code ONES License Period Ending 12/31/20iba 312028 City /County where license approved. An d o v e r- Licensee Name Andover Lanes Acquisi.ti.on Group Inc. Trade Name inn cl ra v i? r° Lanes Licensed Location address 13E,33 Martin St NW City, State, Zip Code f7i7cinver, t+ild 55304 Business Phone '76-3/754-8000 LICENSE FEES: Off Sale $ On Sale $ Sunday $ i� rrl t(11�1 0ftl. By signing this renewal application, applicant certifies that there has been no cha, nge in ownership on the above name licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following Failure to report anv of the followine will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance will be kept in effect during the license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2% liquor licenses are exempt if sales are less than $25,000 at on sale, or $50,000 at off sale). p T t�env�e Slgnamre/ '+GZJ Y DOB o 4S4 - ' _ O (Signature certifies all above information to be correct and license has been approved by city /county.) City C'ltAZU2unty Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has bee approved by the city /county as stated above.) County Attomey Signature Date County Board issued licenses only (Signature ertifi icense ble for license). !� 1 /� (Signature certifies licensee or associates have not been cited during the past five years for any state /local liquor aw violations (criminal/civil). Report violations on back, then sign here. PS 9093 -10 v Minnesota Department of Public Safety Tae, q Alcohol and Gambling Enforcement =5 �� / 444 Cedar Street, Suite 222 J� St. Paul. MN 55101a es ' 651- 201 -7507 • TTY 651- 282 -6555 • Fax 651- 297 -5259 RENEWAL OF LIQUOR, WINE, CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control • (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code S O I S License Period Ending 12/31 /20jb4 SE 109 City /County where license approved. Andover Licensee Name Z Bros Inr'. Trade Name Beef 0 Brady' s Licensed Location address 15190 Bluebird St #114 City, State, Zip Code Andover , MN 55304 Business Phone 763/434 -2700 LICENSE FEES: Off Sale $ On Sale $ Sunday $ 0. 1210 5250. 00 200. 4' By signing this renewal application, applicant certifies that there has been no c ange in ownership on the above name licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance will be kept in effect during the license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2% liquor licenses re exempt if sales are less than $25,000 at on sale, or $50,000 at off sale). Licensee Sianatw���� DOB // A (Signature certifies all above i rmation to be correct and license has been approved by city /county.) City ClcrUCnnnty Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city /county as stated above.) County Attorney Signature A Date County Board issued licenses only (Signature rtifi licens �ible for license). (Signature certifies licensee or associates have not been cited during the past five years for any state4ocal liquor law violations (criminal /civil). Report violations on back, then sign here. PS 9093 -10 Minnesota Department of Public Safetyo Alcohol and Gambling Enforcement 444 Cedar Street, Suite 222 .,� ' St. Paul, MN 55101 651 - 201 -7507 • TTY 651 -282 -6555 • Fax 651- 297 -5259 RENEWAL OF LIQUOR, WINE, CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer In Card fee is received by MN Liquor Control • (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code ONSS License Period Ending 112/31/201 211237 City /County where license approved. An d o v e r Licensee Name RGW Inc. Trade Name Tanners Station Licensed Location address 13655 Martin St City, State, Zip Code Andover, MN 55304 Business Phone 763/767 -1500 LICENSE FEES: Off Sale $ On Sale $ Sunday $ 0.00 52°0.00 200.00 By signing this renewal application, applicant certifies that there has been no 'C'hange to ownership on the above name licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance will be kept in effect during the license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2 %n liquor licenses are exempt if sales are less than $25,000 at on sale, or $50,000 at off sale). `4 Licensee Sig DOB e I1' 0 (Signature certifi s all above information to be correct and license has been approved by city /county.) City Clew /County Auditor Signature D1lte (Signature certifies that renewal of a liquor, wine or club license has been approved by the city /county as stated above.) County Attorney Signature J 'e - x1f Date, County Board issued licenses only (Signature ertifie icen r le for license). SG T Z (Signature certifies licensee or associates have not been cited during the past five years for any state /local liquor law violations (criminal /civil). Report violations on back, then sign here. PS 9093 -10 N Minnesota Department of Public Safety a °(L� Alcohol and Gambling Enforcement 444 Cedar Street, Suite 222 �OFMMd St. Paul, MN 55101 651- 201- 7507•TTY 651- 282- 6555•Fax 651- 297 -5259 RENEWAL OF LIQUOR WINE CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control • (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code OF SL License Period Ending 12/31 /201b4 7810 City /County where license approved. Art d o v e r Licensee Name Jul] L.:iclttor Inc. Trade Name Andover Ligt_ttar Licensed Location address 3121 161st Ave NW City, State, Zip Code Business Phone LICENSE FEES: Off Sale $ On Sale $ Sunday $ �:: +'l�. Gh� �. k� 0. idly By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance will be kept in effect during the license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2% liquor licenses are exempt if sales are less than $25,000 at on sale, or $50,000 at of sale). l.iens_e / L[,1r L�`'2�//� DO" SS# " )are (Signature certifies I ab ve information to be correct and license has been approved by city /county.) City Clerk /County Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has b en approved by the city /county as stated above.) County Attorney Signature Date County Board issued licenses only (Signatur rti s lice ligible for license). // /` (Signature certifies licensee or associates have not been cited during the past five years for any state/local liquor law violations (criminal/civil). Report violations on back, then sign here. PS 9093 -10 Minnesota Department of Public Safety e. & >, P,. Alcohol and Gambling Enforcement x 444 Cedar Street, Suite 222 "�°°^^""`� St. Paul, MN 55101 :..";r 651- 201 -7507 • TTY 651- 282 -6555 • Fax 651- 297 -5259 RENEWAL OF LIQUOR, WINE, CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control • (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code OF SL License Period Ending 12J231 Jr•2t ib1 1 `7C J'J City /County where license approved. n d o v e r' Licensee Name Clocktowe'r Wine c*V Spirits Inc-. Trade Name C7.ocictower Wine & Spirits Licensed Location address 15190 Bluebird St NW #-109 City, State, Zip Code Rndovrei -, ('VIN 55304 Business Phone 7 G,=, J 43 t +_-tilt 116 LICENSE FEES: Off Sale $ On Sale $ Sunday $ i2olzi. 00 0.00 0 00 By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance will be kept in effect during the license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2% liquor licenses are exempt if sales are less than $25,000 at on sale, or $50,000 at off sale). Lic Pnsee Signature �4 DOB a - i SSA to l// - I - I_r (Signature certifies all above in[q:�wiation to be correct and license has been approved by city /county.) City (Jerk/CQUIlty Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been proved by the city /county as stated above.) County AttornQy Signature County Board issued licenses only (Signature c tfi licens 1' rble_for license). Date Police/Sheriff Signature. i/ (Signature certifies licensee or associates have not been cited during the past five years for any state /local liquor law violations (criminal/civil). Report violations on back, then sign here. PS 9093 -10 Minnesota Department of Public Safety Q -" Alcohol and Gambling Enforcement ;; p 444 Cedar Street, Suite 222 ��O"M^^�� St. Paul, MN 55101 � ^`.,r� 651- 201 -7507 • TTY 651- 282 -6555 • Fax 651- 297 -5259 RENEWAL OF LIQUOR, WINE, CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control . (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code OF SL License Period Ending 1 c /31 / r201bb 1634 City /County where license approved. " n d o v tx r'• Licensee Name WCR Lir.4uor'S Inca, Trade Name Licensed Location address 13973 Round LIB. Blvd NW City, State, Zip Code Andover-, I1N 55304 Business Phone 763/421- 11:1.-7 LICENSE FEES: Off Sale $ On Sale $ Sunday $ f_�t1k9, k�f?t t�, >7ll%t 0. 00 By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following: . Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance will be kept in effect during the license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2% liquor licenses are exempt if sal are less than $25,000 at on sale, or $50,000 at off sale). f Licmste Signauuy �/1 DOB S& _ 1O (9 OC (Signature certifies all above information to be correct and license has been approved by city /county.) City Cl rklCn un y Auditor Signaturr Date _ (Signature certifies that renewal of a liquor, wine or club license has been approved by the city /county as stated above.) County Altoriie-y Signature Date County Board issued licenses on (Signature erti license ible for license). Police/Sheriff Signature 754-4 Date. (Signature certifies licensee or associates have not been cited during the past five years for any state /local liquor law violations (criminal/civil). Report violations on back, then sign here. PS 9093 -10 Minnesota Department of Public Safety HE aT ° Alcohol and Gambling Enforcement �: F; 444 Cedar Street, Suite 222 �` = z a„ '`°FMYWESOj St. Paul, MN 55101 y. `�.yo 651- 201 -7507 • TTY 651- 282 -6555 • Fax 651- 297 -5259 RENEWAL OF LIQUOR, WINE, CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control - (32% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code 1-3;' = 1° License Period Ending 12/31 I 2 01bI 10 355 City /County where license approved. ."T d o v e t- Licensee Name L.:it {i t3rs P1ut Ine. Trade Name t- lar ^thg<zf.o Liquors Andover— Licensed Location address 13E,2 7 0.uinn fa{; NW City, State, Zip Code Atld avt?r,, MN 5530, -a. Business Phone 7t:, 1755-7775 LICENSE FEES: Off Sale $ On Sale $ Sunday $ LAO 0.00 0.00 By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance will be kept in effect during the license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or urities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2% liquor licenses are exempt ' s e less than $25,000 at on sale, or $50,000 at off sale). I i nsee_ Sigaatus� DOB SS# Date (Signature certifies all above information to be correct and license has been approved by city/county.) City Clerk /County Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city /county as stated above.) County AttQrapy Signature n Date County Board issued licenses only (Signature cc tifies censee ' bile for license). (Signature certifies licensee or associates have not been cited during the past five years for any state /local liquor law violations (criminal /civil). Report violations on back, then sign here. PS 9093 -10 ° °° Minnesota Department of Public Safety �,. " - Alcohol and Gambling Enforcement <p 444 Cedar Street, Suite 222 - ? ��°F UAM�' � St. Paul, MN 55101 "��^"'��"�� 651- 201 -7507 • TTY 651- 282 -6555 - Fax 651- 297 -5259 RENEWAL OF LIQUOR, WINE, CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control • (32% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period, City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code 3. ` 0FSL License Period Ending l 2 j `' 1 / 20ib� 29958 City /County where license approved. A n d o v e t- LicenseeName RadeRlac -her- Companies Inc. Trade Name Bi. }. }.'s 5taperette Licensed Location address 1 "f041 Round Lake Blvd City, State, Zip Code Andover -, MN 55,304 Business Phone 76 35 /412'7 - -Q, 504 LICENSE FEES: Off Sale $ On Sale $ Sunday $ ie. tLtt�l 0. 00 0. 100 By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below, 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance will be kept in effect during the license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2% liquor licenses are exempt if saleyqre less than 0F% 000 at on sale, or $50,000 at off sale). r 4ignature -�� ��-- j nR � � ZDatr 1,0119 � � l (Signature certifies all above information to be correct and license has been approved by city /county.) City ClerklCounty Auditor Signalum Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city /county as stated above.) County Alloirlf,y Signature Date County Board issued licenses only (Signat cert s licen ible for license). Police./Shcriff Signature :5c/--.0_ _ I (Signature certifies licensee or associates have not bee cited du ing the past five years for any state/local liquor law violations (criminal/civil). Report violations on back, then sign here. PS 9093 -10 °" Minnesota Department of Public Safety `d 9 `i Alcohol and Gambling Enforcement <i ; 444 Cedar Street, Suite 222 W wM'�' St. Paul, MN 55101 w! }B���d� 651- 201 - 7507 - TTY 651- 282 -6555 • Fax 651 - 297 -5259 RENEWAL OF LIQUOR, WINE, CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control • (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code 3. ` OF £il.. License Period Ending 1 F '31 I r= 0jbb 27881 City /County where license approved. A n d o v `=' t' Licensee Name Knottlan's aupet, Mat °kets Inc. Trade Name _ F r? s'G a. v a .! foods Licensed Location address C:C.18 L-unk. =r, Lk Blvd NW City, State, Zip Code Andover-, MN 5513504 Business Phone LICENSE FEES: Off Sale $ On Sale $ Sunday $ "15. 00 0. din 111. 00 By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance will be kept in effect during the license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2% liquor lie tses are exempt if sales are less than $25,0Q0 at on sale, or $50,000 at off sale). I ? n (Sgnatu 6 certificeall above information to be correct and license has been approved by city /county.) City ClerklCounty Anditor Signature late (Signature certifies that renewal of a liquor, wine or club license has been approved by the city /county as stated above.) CQuiny Atwrrity Signature Date County Board issued licenses only (Signatu erti s licen e gible for license). f Police/SbQriff Sigmature -5a Z_ Date (Signature certifies licensee or associates have not been cited during the past five years for any statellocal liquor law violations (criminal/civil). Report violations on back, then sign here. PS 9093 -10 CRO)e- Minne sota Department of Public Safety Alcohol and Gambling Enforcement 444 Cedar Street, Suite 222 St. Paul, MN 55101 a 651- 201 -7507 • TTY 651 -282 -6555 • Fax 651- 297 -5259 RENEWAL OF LIQUOR, WINE, CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control • (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code `0r S,L License Period Ending 1 ` �+ "1 /201b # 32936 City/County where license approved. ' i d `a v e r Licensee Name 1:w i k Trip I n t_ „ Trade Name Kw i. !< Tr" i p #812 Licensed Location address 1750 Bunker- Lake Blvd NW City, State, Zip Code Andovet,, MN 55304 Business Phone r7 `, Not Found LICENSE FEES: Off Sale $ On Sale $ Sunday $ t5„ 00 0.00 0.00 By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance will be kept in effect during the license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2 % liquor licenses are exempt if sales are less than $25,000 at on sale, or $50,000 at off sale). (Signature certifies all above inform ion to be correct and license has been approved by city /county.) City Clerk /County Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city/county as stated above.) County Atwmey Signature County Board issued licenses only (Signature c ifi icensee i 1 a f r license). Police/Sheriff Signature :50 /�- 7, (Signature certifies licensee or associates have not been cited during the past five years for any state/local liquor law violations (criminal/civil). Report violations on back, then sign here. PS 9093 -10 Minnesota Department of Public Safety °u Alcohol and Gambling Enforcement a 444 Cedar Street, Suite 222 MuMf� St. Paul, MN 55101 651- 201 -7507 • TTY 651- 282 -6555 • Fax 651- 297 -5259 RENEWAL OF LIQUOR, WINE, CLUB OR 3.2% LICENSES No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control • (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code 3. 20FSL_ License Period Ending 1. c./31 /c. 01JD4 30074 City /County where license approved. And o v e r' Licensee Name ltl °ar:l o' s lit Lip to Sh o p Trade Name M_Rra.a' s Slop hf Shola Licensed Location address 1,3725 C t-a,5 itown Dr City, State, Zip Code AFldovElY', MN 55304- Business Phone 763/754-2526 LICENSE FEES: Off Sale $ On Sale $ Sunday $ 75„ 00 O. i�k� pl, 00 By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicants signature on this renewal confirms the following: Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance will be kept in effect during the license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2% liquor licenses are ea pt if sales are less than $25,000 at on sale, or $50,000 at off sale). C � rte %U Licensee (Signature certifie 1 above information to be correct and license has been approved by city /county.) City Cletk/Counly Auditor Sig oat ur Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city /county as stated above.) County Attorney Signature Dalt County Board issued licenses only (Signature ce i es ensee is for license). 5L i (Signature certifies licensee or associates have not been cited during the past five years for any state/local liquor law violations (criminal/civil). Report violations on back, then sign here. PS 9093 -10 Minnesota Department of Public Safety P. Alcohol and Gambling Enforcement F. a qe' a 444 Cedar Street, Suite 222 St. Paul, MN 55101 r's' 651- 201- 7507•TTY 651- 282 -6555 Fax 651- 297 -5259 RENEWAL OF LIQUOR, WINE, CLUB OR 3.2% LICENSES. No license will be approved or released until the $20 Retailer ID Card fee is received by MN Liquor Control • (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code "° 2DFSI_ License Period Ending 12 31 ! 2271D4 312146 City /County where license approved. 1-1 d o v e r Licensee Name Norther -i3 Tier, Retai.). L.LC Trade Name 5uperAmerir_a NA-477 Licensed Location address 13727 H knsan Blvd NW City, State, Zip Code Andover`, MN 55a)4 Business Phone '763 /767 -25521 LICENSE FEES: Off Sale $ On Sale $ Sunday $ 75. 2121 0. CAO 0.00 By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city /township /county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance will be kept in effect during the license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city /county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2% liquor licenses.Ire exempt if sale are less than $25,000 at on sale, or $50,000 at off sale). o Li ensee Signature OR S9 AO A/10 / i (Signature certifies all above information to be correct and license has been approved by city /county.) City Clerk /County Auditor Signature Date (Signature certifies that renewal of a liquor, wine or club license has been appr ved by the city /county as stated above.) County Attome-y Signature D County Board issued licenses only (Signature ce es li nsee is e e r license). G r/ (Signature certifies licensee or associates have not been cited during the past five years for any state /local liquor law violations (criminal/civil). Report violations on back, then sign here. PS 9093 -10 ♦ .,y, r _ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and City Council Jim Dickinson, City Administrat Michelle Harmer, Deputy City icu,. Approve 2012 Contract/TimeSaver Secretarial Service December 6, 2011 INTRODUCTION TimeSaver Secretarial has provided the city with an amended contract for minute taking in 2012. DISCUSSION The proposed contract reflects no rate change from 2011 and extends the expiration date to December 31, 2012. ACTION REQUIRED Council is requested to approve the 2012 contract with TimeSaver Secretarial Service. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: 2012 Contract 0 ADDENDUM TO RECORDING SECRETARY SERVICE AGREEMENT Dated: December 31, 2011 By and between TimeSaver Off Site Secretarial, Inc. and the City of Andover, 1685 NW Crosstown Boulevard, Andover, MN 55304. 1. EXTENSION OF RECORDING SECRETARIAL SERVICE AGREEMENT: The term of the existing Recording Secretary Service Agreement dated December 31, 2010 shall be extended under the same terms and conditions to December 31, 2012. 2. TOSS Charges. TOSS shall be paid for its services as recording secretary for each meeting (the highest rate will prevail), as follows: a. Base Rate of One Hundred Twenty -Six and 25 /100 dollars ($126.25) for any meeting up to one (1) hour (billable time) plus Thirty -One and 25/100 dollars ($31.25) for each thirty (30) minutes following the first one (1) hours; or b. Twenty -seven and 00 /100 dollars ($27.00) per hour for length of meeting, and fifteen (15) minutes prior to Call to Order and fifteen (15) minutes following Adjournment with a one and one -half (1.5) hour minimum; and Eleven and 95/100 dollars ($11.95) for each page of minutes prepared from shorthand or machine notes of the recording secretary as draft minutes for submission to and the review and comment of the City of Andover for their preparation of final, minutes. C. The City of Andover shall receive a Twenty and 00 /100 dollar ($20.00) per meeting discount for minutes transcribed via DVD or the webstream broadcast. At the end of the term of this Addendum or any extension of it, the parties may make a new Agreement or extend or modify the terms of this Agreement. IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recording Secretary Service Agreement as of the day and year indicated. January _, 2012 CITY OF ANDOVER November 21, 2011 Michelle Harmer Its City Clerk TIMESAVER OFF SITE SECRETARIAL, INC. By eya'&I y t�fu� Carla Wirth Its President & CEO i F LNDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Directo FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Amended - Commit Specific Revenue Sources in Special Revenue Funds — GASB No. 54 DATE: December 6, 2011 INTRODUCTION As mentioned in the 2010 Audit Presentation on May 3, 2011, Governmental Accounting Standards Board (GASB) Statement No. 54 - Fund Balance Reporting and Governmental Fund Type Definitions are effective for the year ending December 31, 2011. GASB Statement No. 54's definition of special revenue funds states that special revenue funds are used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditures for specified purposes other than debt service or capital projects. DISCUSSION GASB Statement No. 54 discusses which types of activities are to be reported in special revenue funds. Each special revenue fund must have a specific revenue source (excluding investment earnings and transfers in) that is restricted or committed for the specific purpose of the fund. Some restrictions are outside the City's control. City Council action is required in order to commit a specific revenue source to a specific purpose. The attached resolution provides an amended list of special revenue funds, their specific revenue sources, and their restricted / committed purpose. Two special revenue funds previously listed, Capital Equipment Reserve Fund and Trail Fund, will be reclassified as capital projects funds at the end of the year due to the nature of their expenditures. BUDGET IMPACT No budget impact. ACTION REQUESTED The Andover City Council is requested to approve the attached resolution restricting and committing specific revenue sources for each special revenue fund. Respectfully submitted, Lee Brezinka Attachments: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION COMMITTING SPECIFIC REVENUE SOURCES IN SPECIAL REVENUE FUNDS. WHEREAS, the Governmental Accounting Standards Board's Statement No. 54 definition of special revenue funds states that special revenue funds are used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditures for specified purposes other than debt service or capital projects; and WHEREAS, the term "proceeds of specific revenue sources" established that one or more specific restricted or committed revenues should be the foundation for a special revenue fund and comprise a substantial portion of the fund's revenues; and WHEREAS, investment earnings and transfers from other funds do not meet the definition of a specific revenue source; and WHEREAS, council action is required to formalize the commitment of the specific revenue sources to specified purposes. NOW, THEREFORE BE IT RESOLVED by the City Council that effective December 6, 2011, the specific revenue source of each special revenue fund and the specific purposes for which they are restricted or committed are as follows: Fund Specific Revenue Sources Restricted / Committed For EDA Tax Increment Admin fee Committed for activities to promote economic development CDBG Community Development Block Restricted for Community Development Block Grants Grant programs Community Center Charges for services Committed for community center operations, maintenance, and improvements Drainage & Mapping Drainage and mapping fees Committed for the maintenance and upgrades of the City's mapping system LRRWMO Tax levy Committed for surface water management activities Forestry MN DNR grants Restricted for the preservation of forest resources programs ROW Mgmt Right of way management fees Committed for the management of public right of ways Charitable Gambling Gambling fee (10% of net profits) Restricted for lawful purposes under MS 349- 12 Gambling tax (0.1% of net receipts) Restricted for lawful gambling regulation activities Construction Seal Coat Construction seal coat fee Committed for the sealing of roadways in new developments THEREFORE, BE IT FURTHER RESOLVED that the fund balance of the EDA, Community Center, Drainage & Mapping, LRRWMO, ROW Mgmt, and Construction Seal Coat be committed by City Council for the specified purpose stated above. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 21st day of June 2011, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Harmer - Deputy City Clerk C � V• 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Consider Approval of Premises Permit / Pappy's Cafe /Andover Huskies Youth Hockey Association DATE: December 6, 2011 INTRODUCTION The Andover Huskies Youth Hockey Association has submitted a lease for lawful gambling activity. DISCUSSION The Andover Huskies Youth Hockey Association is proposing to operate a pulltab operation at Pappy's Cafe. The rent to be paid to Pappy's Cafe by Andover Huskies Youth Hockey Association will be 10% of the gross profits per month. Attached is a copy of the Lease for Lawful Gambling Activity and a resolution approving the premises permit. ACTION REQUIRED Council is requested to consider approval of the premises permit for the Andover Huskies Youth Hockey Association to conduct lawful gambling at Pappy's Cafe for a period of 2 years. Respectfully submitted, C1 IA—i�G1/ Michelle Hartner Deputy City Clerk Attach: Lease for Lawful Gambling Activity Resolution Minnesota Lawful Gamblinq 3111 Page 1 of 2 LG214 Premises Permit Application Annual Fee $150 FOR BOARD USE ONLY Check tt Required Attachments to LG214 $ 1. If the premises is leased, attach a copy of your lease. Mail the application and required attachments to: Use LG215 Lease for Lawful Gambling Activity. Gambling Control Board j 2. $150 annual premises permit fee, for each permit 1711 West County Road B Suite 300 South Make check payable to "State of Minnesota " Roseville, MN 55113 Questions? Call 651- 639 -4000 end ask for Licensing. Organization Information �� 1. Organization name ? Ck& - Licensenumber- 2. Chief executive officer (CEO) r-1� Pih't, Daytimephone %a 3. Gambling manager _� L, il Daytimephone i Gambling Premises Information 4. Current name of site where gambling will beconducted t V 5. List any previous names for this location 6. Street address where premises is located o,-L t il Mod, (Do not use a P.O. box number or mailing address) 7. City h Q Township County ( Zip code 8. Does your organization own the building where the gambling will be conducted? aes No If no, attach LG215 Lease for Lawful Gambling Activity. r1Yes FNo Raffle only. No lease is required if only a raffle will be conducted.. 9. Is any other organization conducting gambling at this site? 171Yes [RNo DDOn't know 110. Has your organization previously conducted gambling at this site? ❑Yes 5j7No I Gambling Bank Account Information (must be in Minnesota) 11. Bank name S� � � Bank account number "beo k r� 12. Bank street address J City State Zip code MIN All Temporary and Permanent Off -site Storage Spaces (for gambling equipment and records related to this site - must be stored in Minnesota) 13 Address (Do not use a P.O. box number) C ty State Zip code MN 1J� _ M N 4--t .� t Reset Form ;' J LG214 Premises Permit Application 3111 Page 2 of Acknowledgment by Local Unit of Government: Approval by Resolution CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township City name County name Date approved by city Date approved by county Resolution number if any Resolution number if any Signature of city personnel Signature of county personnel Title Date Title Date l Acknowledgment and Oath 1 1 hereby consent that local law enforcement officers, 5. 1 am the chief executive officer of the organization. the Board or its agents, and the commissioners of 6. 1 assume full responsibility for the fair and lawful operation of revenue or public safety and their agents may enter all activities to be conducted. and inspect the premises. 7 1 will familiarize myself with the law$ of Minnesota governing 2. The Board and its agents, and the commissioners lawful gambling and rules of the Board and agree, if licensed, of revenue and public safety and their agents are to abide by those laws and rules. including amendments to authorized to inspect the bank records of the gambling them. account whenever necessary to fulfill requirements g Any changes in application information will be' submitted to of current gambling rules and law. the Board no later than 10 days after the change has taken 3. 1 have read this application and all information effect. submitted to the Board is true, accurate, and g 1 understand that failure to provide required information or complete. providing false or misleading information may result in the 4. All required information has been fully disclosed denial or revocation of the license Sig tLtIVoi Chief I=xecutive Officer (designee may not sign) �— Date Print name br �4 e H D Reset Form Print form and have CEO sign Data privacy notice: The information requested Your organization's name and Private data about your organization are on this form (and any attachments) will be used address will be public available to: Board members. Board staff .by the Gambling Control Board (Board) to information when received b; whose work requires access to the information: determine your organization's qualifications to the Board. All other information Minnesota's Department of Public Safety: be involved in lawful gambling activities in provided will be private data Attorney General: Commissioners of Minnesota. Your organization has the right to about your organization until the Administration. Minnesota Management K refuse to supply the information: however, if Board issues the permit. When Budget, and Revenue: Legislative Auditor, your organization refuses to supply this the Board issues the permit, all national and international gambling regulatory information, the Board may not be able to information provided will agencies: anyone pursuant to court order: other determine ;our organization's qualifications become public. IftheBoard individuals and agencies specifically authorized and, as a consequence, may refuse to issue a does not issue a permit, all b} state or federal Lave to have access to the permit. If your organization supplies the information provided remains nlonmation: individuals and agencies for which information requested. the Board will be able to private, kith the exception of law or legal order authorizes a new use or process your organization's application. your organization's name and sharing ofinfonnation after this notice was address which will remain public, given: and anyone with your written consent. This form will be made available in alternative format (: e large print, Braille) upon request Minnesota Lawful Gambling Rx LG215 Lease for Lawful Gambling Activitv t „n Check applicable item: V 1. New application. Submit lease with new premises permit application. 2. New owner. Effective date Submit new lease within 10 days after new lessor assumes ownership. ef'3.Newlease. (Do not submit existing lease with amended changes). Date that changes will be effective. Submit changes at least 10 days before the effective date of the change. Organ' anon name Address License number uS Y A O I Saes c1.�S�'I 8%{. 35� Daytime phone - 3 _ N7:14eg ed premises Street a ss City State , Daytime phone ! i / 3 5r 3 j PZip MN S5� a of premises Business /street address Ci State Zip Daytime phone zwr 'Wi R lu . o K� sS,3b Name of lessor (if same as legal owner, write in "SAMMiiE ") Business/street ddress / 3 ff 3 417_7_ / j� /ltL City State Zip Daytime phone %/%f I/7_ � �X� / V "� �Iv ✓J -_ -- - � Check all activities that will be conducted Aal II -tabs IlPull -tabs with dispensing device �1 ipboards addlewheel Paddlewheel with table LIBingo ELBar bingo Pull -tab, Tipboard, and Paddlewheel Rent (No lease required for raffles.) Booth operation - sales of gambling equipment by an employee (or volunteer) of a licensed organization within a separate enclosure Bar operation - sales of gambling equipment within a leased that is distinct from areas where food and beverages are sold. premises by an employee of the lessor from a common area where food and beverages are also sold. r- - - - - -. — -- — — — your or ntzabon OR any other organization conduct gambling from a booth operation at this location? 1 = iOness1 SJ Ye No — L— — — — — — — — — — — — — — — — — — — — — — — — — — — — .— J If you answeredyes to the question above, rent limits are If you answeredllo to the question above, rent limits are based on the following combinations of operation: based on the following combinations of operation: - Booth operation - - Booth operation and pull -tab dispensing device - Bar operation Bar operation with pull -tab dispensing device - Booth operation and bar operation - - Booth operation, bar operation, and pull -tab dispensing device Pull -tab dispensing device only The maximum rent allowed may not exceed $1,750 in total per month for all organizations at this premises. COMPLETE ONE OPTION: COMPLETE ONE OPTION: Option A: 0 to 10% of the gross profits per month. Percentage Option A: 0 to 20% of the gross profits per to be paid _WL_% month. Percentage to be paid Option B: When gross profits are $4,000 or less per month, $0 Option B: When gross profits are $1,000 or less per month, $0 to $400 per month may be paid. Amount to be paid $ to $200 per month may be paid. Amount to be paid $ Option C: $0 to $400 per month on the first $4,000 of gross Option C: $0 to $200 per month on the first $1,000 of gross profit. Amount to be paid $ profits. Amount to be paid $ Plus, 0% to 10% of the gross profits may be paid per month on Plus, 0% to 20% of the gross profits may be paid per month on gross profits over $4,000. Percentage to be paid % gross profits over $1,000. Percentage to be paid Bingo Rent Bar Bingo Rent Option D: 0 to 10% of the gross profits per month from all lawful gambling activities held during bingo occasions, excluding _Option F: No rent may be paid for bingo bar bingo. Percentage to be paid conducted in a bar. Option E: A rate based on a cost per square foot, not to exceed New Bingo Activity 110% of a comparable cost per square foot for leased space, as approved by the director of the Gambling Control Board. No rent may For any new bingo activity not previously be paid for bar bingo. Rate to be paid $ per square foot. confirm the comparable rate and all applicable costs to be paid by the included in a Premises Permit Application, attach organization to the lessor. The lessor must attach documentation, a separate sheet of paper listing the days and verified by the organization, to hours that bingo will be conducted. � r LG215 Lease for Lawful Gambling Activ Lease Term The term of this lease agreement will be concurrent with the premises permit issued by the Gambling Control Board (Board). Management of Gambling Prohibited The owner of the premises or the lessor will not manage the conduct of gambling at the premises. Participation as Players Prohibited The lessor will not participate directly or indirectly as a player in any lawful gambling conducted on the premises. The lessor's immediate family will not participate directly or indirectly as a player in a pull -tab, tipboard, or paddlewheel game conducted on the premises. Illegal Gambling The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes 609.75, and the penalties for illegal gambling violations in Minnesota Rules 7865.0220, Subpart 3. In addition, the Board may authorize the organization to withhold rent for a period of up to 90 days if the Board determines that illegal gambling occurred on the premises or that the lessor or its employees participated in the illegal gambling or knew of the gambling and did not take prompt action to stop the gambling. Continued tenancy of the organization is authorized without payment of rent during the time period determined by the Board for violations of this provision, as authorized by Minnesota Statutes 349.18, Subdivision 1(a). To the best of the lessor's knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota Statutes 609.75. Notwithstanding Minnesota Rules 7865.0220, Subpart 3, an organization must continue making rent payments under the terms of this lease, if the organization or its agents are found to be solely responsible for any illegal gambling, conducted at this site, that is prohibited by Minnesota Rules 7861.0260, Subpart 1, item H or Minnesota Statutes 609.75, unless the organization's agents responsible for the illegal gambling activity are also agents or employees of the lessor. The lessor must not modify or terminate the lease in whole or in part because the organization reported, to a state or local law enforcement authority or the Board, the conduct of illegal gambling activity at this site in which the organization did not participate. 1 /10 Page 2 of 2 Other Prohibitions The lessor will not impose restrictions on the organization with respect to providers (distributors) of gambling - related equipment and services or in the use of net profits for lawful purposes. The lessor, any person residing in the same household as the lessor, the lessor's Immediate family, and any agents or employees of the lessor will not require the organization to perform any action that would violate statute or rule. The lessor must not modify or terminate this lease in whole or in part due to the lessor's violation of this provision. If there is a dispute as to whether a violation occurred, the lease will remain in effect pending a final determination by the Compliance Review Group (CRG) of the Gambling Control Board. The lessor agrees to arbitration when a violation of this provision is alleged. The arbitrator shall be the CRG. Access to permitted premises The Board and its agents, the commissioners of revenue and public safety and their agents, and law enforcement personnel have access the permitted premises at any reasonable time during the business hours of the lessor. The organization has access to the permitted premises during any time reasonable and when necessary for the conduct of lawful gambling on the premises. Lessor records The lessor must maintain a record of all money received from the organization, and make the record available to the Board and its agents, and the commissioners of revenue and public safety and their agents upon demand. The record must be maintained for 3 -1/2 years. Rent all- inclusive Amounts paid as rent by the organization to the lessor are all -indus No other services or expenses provided or contracted by the lessor may be paid by the organization, including but not limited to: - trash removal - janitorial and cleaning services - electricity, heat - other utilities or services - storage - security, security monitoring - snow removal - lawn services - in the case of bar operations, cash shortages Any other expenditures made by an organization that is related to a leased premises must be approved by the director of the Gambling Control Board. Rent payments may not be made to an individual. Changes in lease If a change in ownership occurs, the organization will submit an amended lease to the Board within 10 days after the new lessor has assumed ownership. If the. lease is amended with no change in ownership, the organization will submit the amended lease to the Board at least 10 days before the effective date of the change. Acknowledgment of Lease Terms I affirm that this lease is the total and only agreement between the lessor and the organization, and that all obligations and agreements are contained in or attached to this lease and are subject to the approval of the director of the Gambling Control Board. The lease may be terminated by either party without cause with a 30 -day written notice. Other terms: ate it name and title of lessor r "''1� '-A4�5t i�� o��n name and titid$f lessee PcJ �� - A-La Questions? Contact the Licensing Section, Gambling Control Booms 651- 639 -4000. This publication will be made available in alternative format (i.e. large print, Braille) upon request. Data privacy notice: The information requested on this form and any attachments will become public information when received by the Board, and will be used to determine your compliance with Minnesota statutes and rules governing lawful gambling activities. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. A RESOLUTION APPROVING A PREMISES PERMIT FOR THE ANDOVER HUSKIES YOUTH HOCKEY ASSOCIATION TO CONDUCT LAWFUL GAMBLING AT PAPPY'S CAFE, 13827 ROUND LAKE BOULEVARD NW, ANDOVER, MINNESOTA. WHEREAS, the Andover Huskies Youth Hockey Association has submitted an application to the City of Andover for a premises permit to operate lawful gambling at Pappy's Cafe, 13827 Round Lake Boulevard NW, Andover, Minnesota; and WHEREAS, per Minnesota Gambling Control requirements, a resolution must be adopted by the City Council approving said permit. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that a premises permit for lawful gambling conducted by the Andover Huskies Youth Hockey Association is hereby approved. Adopted by the City Council of the City of Andover this 6`t' day of December, 2011. CITY OF ANDOVER Attest: Michael R. Gamache — Mayor Michelle Hartner — Deputy City Clerk .ANLI56WA.� (D 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Public Hearing - 2012 Proposed Levy and Budget DATE December 6, 2011 INTRODUCTION The Council has had a number of reviews of the City of Andover 2012 Proposed Budget and continued detailed review of the General Fund budget that is primarily supported by the proposed 2012 Tax Levy. This year the Andover City Council is holding a 2012 Proposed City Budget/Tax Levy public hearing as compared to the previous year's hearings titled "Truth -in- Taxation" that had to be conducted in a State Statute prescribed format. This public hearing is intended to give the public the opportunity to comment on the proposed 2012 budget and tax levy. The Council did adopt at the September 6th regular Council meeting a Preliminary 2012 Budget with a total property tax levy of $10,856,299: $7,557,857 (69.62 %) operational levy, $1,907,551 (17.57 %) debt service levy, and $1,390,891 (12.81 %) capital /watershed levy. The Council has the right to reduce or keep constant this levy until the final certification date of December 28, 2011. The proposed preliminary levy would result in a zero percent (0 %) increase in the gross tax levy; this zero increase is what is reflected on residents and business owners proposed tax statements. In response to the impacts of the new Market Value Exclusion program, Council has directed staff to reduce the gross levy by $225,000. If ultimately adopted, this reduction would result in a 2.07% decrease in the gross tax levy. DISCUSSION The attachments to this staff report listed below are handouts that will be presented prior to the Public Hearing to provide background information on 2012 Proposed City Budget/Tax Levy progress to date. The attached materials reflect a gross levy decrease of 2.07 %. Attachments: Pg. 3 Pay 2012 Valuation Estimates Pg. 4 - 5 Property Tax Levy — Historical Comparisons Pg. 6 Proposed 2012 City Tax Rate Comparisons Pg. 7 Proposed 2012 Proposed Tax Rate Breakdown Pg. 8 - 9 2012 Proposed Budget Summary by Fund Type Pg. 10 2012 Proposed Budget Summary by Revenue and Expenditure Type Pg. 11 - 17 2012 Proposed Budgets - Fund Summaries Pg. 18 2012 General Fund Revenue & Expense Summary Pg. 19 2012 General Fund — Revenue Comparison Pg. 20 2012 General Fund — Expenditure Comparison Pg. 21 - 22 2012 General Fund — Expenditure Function Graphs Pg. 23 2012 General Fund — Expenditure Budget Summary by Department Pg. 24- 26 Resolution to Approve 2012 Budget and Tax Levy A more detailed presentation will be provided to the Council before the public hearing similar to what has been presented at past budget workshops. ACTION REQUESTED The Council is requested to review the staff report, receive a presentation, open the public hearing and discuss the 2012 Proposed City Budget and Tax Levy. 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N b c a N Y F^`I w O U L N L N O 3 Y w O 0. U ti L U k O U T T a Q x N N U `� N M CD E L U N zo L� O � COO 7 z" W Q w O O N A zN Q� w Oa QI V N h N V• 00 l� O '. O O r '7 O ON �n O 00 �n O �/'1 O O h O 0� 00 N �O O O Wn O kn m v? O N N kr N N oo N kn O N l� O N NO �O �n O 7 en N M 7 O � N .Ny N 4 O O v U N ILI U (U w w s9 Yf N h .a U. ❑ -c o O O v U N U (U w w � U w r. a cl y w cn C 6 ¢' C" rn C7 CL • 3 cOi a ^� N aF p a> Q N Li•1 Y V) O O O N Y �., .�-• i1 cb0 -p N V G O O N N O N O N O N O F N C,3 U G4 Ri Pr �y p N 1 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: David L. Carlberg, Community Development Director SUBJECT: Public HearingNacation of Easement/Woodland Estates — Planning DATE: December 6, 2011 INTRODUCTION The City of Andover has received applications to vacate existing drainage and utility easements in the rear yards of five properties as shown on the attached drawings for Lots 11 -15, Block 2, Woodland Estates, Anoka County, Minnesota. DISCUSSION The purpose of the vacation is to remove restrictions on the use of these drainage areas for the property owners. The drainage and utility easements as identified on the Woodland Estates plat were originally dedicated to protect an existing delineated wetland and provide drainage for the municipal storm water system. In May of this year the CCWD along with the review of their Technical Evaluation Panel declared that the area within the easement does not meet the mandatory minimum criteria to be a jurisdictional wetland. Also the existing storm sewer pipe that discharged into this easement area was redirected to the Andover High School property. Based on the changes that have occurred this past year the City's Engineering Department recommends approval of the vacation of these easements as identified on the attached exhibits. ACTION REQUESTED The Council is asked to hold a public hearing and approve the proposed vacation of easement as requested. Attachments Resolution Location Map Exhibits �Respectfully submitted, David L. Carlberg CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO R A RESOLUTION GRANTING THE VACATION OF EASEMENT WITHIN WOODLAND ESTATES LEGALLY DESCRIBED AS FOLLOWS: DRAINAGE AND UTILITY EASEMENT VACATION DESCRIPTION: All drainage and utility easements as depicted on the attached exhibits over under and across Lots 11 -15, Block 2, WOODLAND ESTATES, Anoka County, Minnesota. WHEREAS, the applicants have requested to vacate the previously described portion of a drainage and utility easement, and; WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and WHEREAS, a public hearing was held and there was no opposition to the request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of the drainage and utility easement. Adopted by the City Council of the City of Andover on this 6`h day of December, 2011 subject to the following: 1. The vacation of easement shall be recorded at Anoka County. CITY OF ANDOVER ATTEST Michelle Hartner, City Clerk Michael Gamache, Mayor I I y`4 ,r t i • I p ... -ar dam' - .�!♦6' I t e yy. t A Y r } l Y � x � . r 1 A � }� •F J.. ' it 1 co i11 Ili ru , III , , `•� \�"�i/ \ _,., - Y a .NDDYEB CIT ...T_ BL➢C[ 2 ED➢DUND ESTATES I i 1 c } co x I +. ;.... a g a a }a a�aaaaaa � Al iv IV ! \r ; OD {' 1 OD I 'I 71 li L I � � \ j I �1! _,., - Y a .NDDYEB CIT ...T_ BL➢C[ 2 ED➢DUND ESTATES I i 1 c } co x I +. ;.... a g a a }a a�aaaaaa � Al EASEMENT VACATION EXHIBIT , jbr RANDALL GRACHEK Southwest comer of Lot 11 - 29.15 _- - �1\ L__-- __ —_ - -_ o — — — — — — — — — — — — — -° 163.92 N88 °49'52 "W PROPOSED EASEMENT VACATION DESCRIPTION That part of the drainage and utility easement as dedicated on said Lot 11 lying Southeasterly of the following described line and its extensions: Commencing at the Southeast comer of said Lot 11; thence North 88 degrees 49 minutes 52 seconds West, assumed bearing along the South line of said Lot 11 a distance of 37.23 to the point of beginning of the line to be described; thence North 33 degrees 59 minutes 57 seconds East a distance of 45.36 feet to a point on the East line of said Lot I l distance of 40.15 feet North of the Southeast comer of said Lot 11 as measured along said East line and said line there terminating. EXCEPT the East 5.00 feet and the South 10.00 feet thereof. I hereby certify that this survey, plan or report w me or under my direct supervision and that I am Professioncl Land Surveyor under the laws of the Chal-149 R. Christo herson, MN License No. 18420 ♦:.:1 it -- Southeast comer 37.23 __of lot 11_ - -- \South line of Lot 11 N 1 INCH = 40 FEET Denotes easement area to be vacated Area of vacated easement 251 sqft or 0.011 cores is prepared by a duly Licensed -- State of Minnesota. Hakanson 1012,11 I Anderson Date Job No.: 371601.DWG Gan++f LAss 1 r o i 1 ` \ 1 Z 1 i t9 1, '� Q 1 'a :v N 1\ droinage and 'r,' / utility easement- r" - --- -_ 1 drainage and (as per plat) . .. _ {adl utility easement .k -. , (as per plat) Southwest comer of Lot 11 - 29.15 _- - �1\ L__-- __ —_ - -_ o — — — — — — — — — — — — — -° 163.92 N88 °49'52 "W PROPOSED EASEMENT VACATION DESCRIPTION That part of the drainage and utility easement as dedicated on said Lot 11 lying Southeasterly of the following described line and its extensions: Commencing at the Southeast comer of said Lot 11; thence North 88 degrees 49 minutes 52 seconds West, assumed bearing along the South line of said Lot 11 a distance of 37.23 to the point of beginning of the line to be described; thence North 33 degrees 59 minutes 57 seconds East a distance of 45.36 feet to a point on the East line of said Lot I l distance of 40.15 feet North of the Southeast comer of said Lot 11 as measured along said East line and said line there terminating. EXCEPT the East 5.00 feet and the South 10.00 feet thereof. I hereby certify that this survey, plan or report w me or under my direct supervision and that I am Professioncl Land Surveyor under the laws of the Chal-149 R. Christo herson, MN License No. 18420 ♦:.:1 it -- Southeast comer 37.23 __of lot 11_ - -- \South line of Lot 11 N 1 INCH = 40 FEET Denotes easement area to be vacated Area of vacated easement 251 sqft or 0.011 cores is prepared by a duly Licensed -- State of Minnesota. Hakanson 1012,11 I Anderson Date Job No.: 371601.DWG EASEMENT VACATION EXHIBIT I for — LO WELL & CATHY REITHER --- - - - - -� - - -- ' _ - - -- - - -- ZN PvEN�E A9 9'25 I , I It I 12 \ I \ I I \ 1 \ � I \ ( I I 6] I \ 15 l9 W I O_W Ab f 1 \ { r I rerlty ea eptl Denotes easement area \ ufaty er pla t 1, f t0 be vacated \ i I (as Per plat) 11, Southwest corner of Lot 12 - - -__ o 0 -------- - - - - -- 79.00 N88 °49'52 "W ` —South line of Lot 12 Area of vacated easement = 5,186 soft or 0.122 acres PROPOSED EASEMENT VACATION DESCRIPTION That part of the drainage and utility easements as dedicated on Lot 12, Block 2, WOODLAND x ESTATES, Anoka County, Minnesota, according to the recorded plat thereof, lying Southerly of the following line and its extensions: Commencing at the Southwest corner of the said Lot 12; thence North 17 degrees 10 minutes 42 seconds West, assumed bearing along the west line of said Lot 12, a distance of 40.15 feet to the point of beginning of the line to be described; thence 1 INCH = 40 FEET North 33 degrees 59 minutes 57 seconds East a distance of 107.15 feet to the intersection with the East line of said Lot 12 and said line there terminating. EXCEPT the East and West 5.00 feet and also the South 10.00 feet thereof I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Licensed Hakanson Professional Land Surveyor under the laws of the State of Minnesota. 10,12,11 Anderson Charles 4K Christcph n, MN License No. 18420 Date Job No.: 371401.DWG EASEMENT VACATION EXHIBIT I for — LAWRENCE SCHROEDER 'I I ------- - - - --L -- --- - - - - -- -- 1491c A, P w �.," 26 „ ° �` fl�� 84 N12 °q9 5•�9 - - - - -, 15 I I 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 I I 'n 1A I`t I 13 O 1 1 1 N 1 r I Z I CD I-T I \ _ 1 q 1 1 ! I I 1 J 51j •°i `I I 1 Q 11 11 drainage and .: j. ,°o a 11 ut dity basemeot 1 (as 9er plot) II n 1\ I 1t y 1 1 drainage and i utility easement 1 w / (as per plat) m I \ 1 V I 1 i 1 I I \ Southwest come'-- > 1 15 1 1 � 1 , of Lot 13 �\ �------- - - - - -u I Denotes easement area 5 R to be vacated N88 *49°49'52 "W -- sal,m'i ^e of Lot 13 Area of vacated easement = 5,955 sqft or 0.141 acres PROPOSED EASEMENT VACATION DESCRIPTION That part of the drainage and utility easements as dedicated on Lot 13, Block 2, WOODLAND ESTATES, Anoka County, Minnesota, according to the recorded plot thereof, described as follows. - Commencing at the Southwest corner of said Lot 13; thence North 13 degrees 30 minutes 04 seconds West, assumed bearing along the West line of said Lot 13 a distance of 41.14 feel to the point of beginning of easement to be described; thence continue North 13 degrees 30 minutes 04 seconds West along the West line of said Lot 13 a distance of 91.33 1 INCH = 40 FEET feet; thence North 33 degrees 59 minutes 57 seconds East a distance of 21.90 feel; thence North 79 degrees 53 minutes 06 seconds East a distance of 61.82 feet to the East line of said Lot 13; thence South 05 degrees 44 minutes 31 seconds East along the East line of said Lot 13 a distance of 89.49 feet; thence South 64 degrees 38 minutes 53 second West a distance of 67.21 feet to the point of beginning. EXCEPT the East and West 5.00 feel thereof I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Licensed Hakanson Professional Land Surveyor under the laws of the State of Minnesota. /�- 10128111 d Anderson Char s R. Chri pherson, MN License No. 18420 Date ,lob No.: 3720a1.DWG EASEMENT VACATION EXHIBIT for , COLLEEN KAUFENBERG t I ; 1 I 1 1 --- __ - - -_ I 149TH AVENUE N.W w a w 0 f m m a r L-1 ?q -�7 0 ...i ' "I 'j - Y u I I O 1 Oa 1 -P • I;f 1 WtT 11 1 1.� 1 L 1 I 1 I l 1 1 1 1 a_ 1 I 1 1 1 1 Southwest comer of Lot 14 -, 1 1 tlroina 0e and 11 'I 10 �u tillty easement I I ! r E per plat) o <1 IN �I "R4 i— Suth east corner of Lot 14 -- - - - - ------ - - - - -. N88 °49'52'V -s-th line of Lot 14 PROPOSED EASEMENT VACATION DESCRIPTION That part of the drainage and utility easements as dedicated on Lot 14, Block 2, WOODLAND ESTATES, Anoka County, Minnesota according to the recorded plat thereof, described as follows: Commencing at the Southwest comer of said Lot 14; thence North 05 degrees 44 minutes 31 seconds West, assumed bearing, along the West line of said Lot 14 a distance of 70.32 feet to the point of beginning of the easement to be described; thence continue North 05 degrees 44 minutes 31 seconds West along said West line of Lot 14 a distance of 89.49 feet, thence North 48 degrees 55 minutes 24 seconds East a distance of 10039 feet; thence North 66 degrees 02 minutes 46 seconds East a distance of 39.42 feet to the East line of said Lot 14; thence South 07 degrees 15 minutes 54 seconds West along said East line a distance of 176.12 feet; thence North 87 degrees 22 minutes 19 seconds West a distance of 80.56 feet to the point of beginning. EXCEPT the East and west 5.00 feet thereof. x 1 INCH = 40 FEET Denotes easement area to be vacated Area of vacated easement = 11,662 sqft or 0.271 acres I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Licensed Hakanson Professional Land Surveyor under the laws of the State of Minnesota. IIIIAnderson Chorle . Christop erson, MN License No. 18420 Date Job No.: 371801.DWG EASEMENT VACATION EXHIBIT I for GORDON & SHARALYN PIETSCH I ; 0 - - - - - -- - - -_ -_ 149rN AVENU y � _ E IV 101 ed 1 h I I I. z I I I L S`i t F I Lit I v� In u�3 I � I` I l CO f.:.. ::.;:I I O CN ro a`S pu 1 I ov�IN� II Z II o woo I I 51 t._I t = -11 (3y 74 I i 101587'22'19 "E 1 I 1 ; I I a 1 m -o l L 15 - - -- — — — — — T — I drmnoge and Southwest corner of Lot 15 ° - 1r n utility easement — _---- ___ - -_ —_— 104.40 N88 °49'52 "W w I I I N tr7 rn I N�I Z I 1 I 1 1 I � —South line of Let 15 Area of vacated easement = 3,484 soft or 0.800 acres PROPOSED EASEMENT VACATION DESCRIPTION \ 783J40 F \ \ „go That part of the drainage and utility easements as dedicated on Lot 15, Block 2, WOODLAND ESTATES, Anoka County, Minnesota, according to the recorded plat thereof, described as follows: Commencing at the Southwest corner of said Lot 15; thence North 07 degrees 15 minutes 54 seconds East, assumed bearing along the East line of said Lot 15 a distance of 68.14 feel to the point of beginning of the easement to be described; thence South 81 degrees 22 minutes 19 seconds East a distance of 33.74 feet; thence North 04 degrees 45 minutes 56 seconds East a distance of 105.42 feet; thence North 15 degrees 50 minutes 08 seconds West a distance of 74.01 feet to the West line of said Lot 15; thence South 07 degrees 15 minutes 54 seconds West along said West line a distance of 176.12 feet to the point of beginning. EXCEPT the West 5.00 feet thereof. I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Land Surveyor under the laws of the State of Minnesota. 10/12/11 Charles . Christ6jlKerson, MN License No 18420 Date Denotes easement area to be vacated , 1 INCH = 40 FEET Hakanson IdAnderson Job No.: 371201.DW0 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator / Finance Director David D. Berkowitz, City Engineer/Director of Public Works FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Consider Request for Flagpole Location/Veteran's Memorial Boulevard NW — Engineering DATE: December 6, 2011 (F) INTRODUCTION The City Council is requested to consider a request for a flag and flagpole to be located somewhere along Veteran's Memorial Boulevard. DISCUSSION Attached is a request from Jeanne Johnson to install a flag and flagpole somewhere along Veteran's Memorial Boulevard. Attached is a drawing of 3 possible locations. The locations are as follows: • The northwest comer of the intersection of Veteran's Memorial Boulevard NW and Nightingale Street NW. There is already a development sign at this location. The only thing that would be missing is light. • The northeast corner of Woodland Estates Park is another possible location. The existing street light next to the park that could possibly be used to light the flags. • At the future intersection of Veteran's Memorial Boulevard and the main collector street that is proposed to run north and south at some point as part of the Rural Reserve area. The Park and Recreation Commission has reviewed the request since there was an option to locate the flag and flagpole at Woodland Estates Park. The Commission recommendation is to locate the flag and flagpole at the intersection of Nightingale Street NW and Veteran's Memorial Boulevard NW. BUDGET IMPACT This is not a budgeted item for 2012. The Park Commission has recommended that staff contact the American Legion and VFW for possible funding of the improvement. ACTION REQUIRED The City Council is requested to consider installation of a flag and flagpole to be located somewhere along Veteran's Memorial Boulevard. Respectfully submitted, Todd J. H as Cc: Jeanne Johnson (copy sent by e-mail) Attachment: E -mail from Jeanne Johnson with request Map of potential locations, k Commission meeting minutes of November 17, 2011 ./ Todd Haas From: Johnson,.Jeanne < Jeanne.Johnson @anoka.k12.mn.us> Sent: Thursday, October 27, 2011 11:21 AM To: Todd Haas Subject: Re: Possibility of US Flag installation on Veteran's Memorial Drive Thank you! On 10/27/1110:43 AM, "Todd Haas" <T.Haas @andovermn.eov> wrote: > I will check this out as a possible location. > - - - -- Original Message---- - > From: Johnson, Jeanne [ mailto: Jeanne.Johnson @anoka.kl2.mn.us] > Sent: Thursday, October 27, 201110:00 AM > To: Todd Haas > Subject: Re: Possibility of US Flag installation on Veteran's Memorial > Drive > • I'll be looking forward to that, however, that could be years into the • future, I am assuming. > Could you possibly simply install a flag and a flagpole by the > Woodland Estates entrance to Veteran's Memorial Blvd. > On 10/27/119:49 AM, "Todd Haas" <T.Haas @andovermn.ggv> wrote: > Jeanne; > Jim Dickinson, Andover City Administrator, recently discussed the > possibility of a memorial somewhere along Veteran's Memorial Blvd with the City Council. > The City Council does like the idea but their feeling at this point is > the memorial is something that they would like to do at some point in > the future when Veteran's Memorial Blvd would be extended further west > into the area known as the Rural Reserve area (area is currently being > farmed) west of the Woodland Estates developments. > • The City does appreciate your interest in this matter. If you have any • further questions, certainly feel free to contact me at 763 - 767 -5131. Have a good day. • Todd Haas • City of Andover > From: Jeanne Johnson [ mailto: Jeanne.Johnson @anoka.kl2.mn.us] > Sent: Monday, September 26, 201110:35 AM > To: Todd Haas > Subject: Re: Possibility of US Flag installation on Veteran's Memorial > Drive > Super! > On 9/26/1110:21 AM, "Todd Haas" <T.Haas@andovermn.gov> wrote: > Jeanne; > We are checking into this and we will let you know once we have had a > chance to talk with a. couple of the council members. > Todd Haas > From: Jeanne Johnson [ mailto: Jeanne.Johnson @anoka.kl2.mn.us] > Sent: Thursday, September 22, 20111:52 PM > To: Todd Haas > Subject: Possibility of US Flag installation on Veteran's Memorial > Drive > I was driving on Veteran's Memorial Drive to drop my granddaughters > off at a birthday party and decided to drive until I found the > v ee ra n's memorial. I never did find it. At work the next day, the > ladis said there is no memorial, the memorial is the drive itself. I > thought, gosh, at least we should install an American flag. > Thanks for your consideration! > z 0 0 b Li O ol LU 0 z a-, >1 4 6 I ;4 0 -j CO 00 CO cn c V V co U) to 0 0 41 IM c C 0 0 U) '0 E o = Z % E 0 C14 0 0 c m m 0 ca 0 c .0 k CD 04 z 0 0 4) 2-L ix 0 z rn fL M L) CL ❑ ❑ ❑ ❑ 10 51 -a ❑ ❑ IE (D N [E m ol LU 0 z a-, >1 4 6 I ;4 0 -j CO 00 CO cn c Regular Andover Park & Recreation Commission Meeting Minutes — November 17, 2011 Page 2 The Park and Recreation Commission is requested to consider approving the 2011 -2012 hockey rink schedules as presented. The rinks to be used will be Prairie Knoll, Crooked Lake School, City Complex East and City Complex West. Commissioner Kowalewski asked if Mr. Starr did any maintenance on the Crooked Lake Rink. Mr. Haas stated some maintenance has been done and the building is deteriorating. There is a plan to move the rink to Rose Park sometime in the future. Motion by Kowalewski, seconded by Melberg, to approve the 2011 -2012 Hockey Rink Schedule as presented. Motion carried on a 6 -ayes, 0 -nays, 0- absent vote. CONSIDER REQUEST FOR FLAGPOLE LOCATIONIVETERAN'S MEMORIAL BOULEVARD The Park and Recreation Commission is requested to consider a request for a flag and flagpole to be located somewhere along Veteran's Memorial Boulevard. Mr. Haas indicated on a map of the possible locations. Ms. Jeanne Johnson was present at the meeting. Mr. Haas reviewed a request was received from Jeanne Johnson to install a flag and flagpole somewhere along Veteran's Memorial Boulevard. Three locations are offered for consideration: The northwest corner of the intersection of Veteran's Memorial Boulevard NW and Nightingale Street NW. There is already a development sign at this location. The only thing that would be missing is a light to light up the flags. The northeast corner of Woodland Estates Park is another location. There is already a street light next to the park that would help light up the flags. At the future intersection of Veteran's Memorial Boulevard and the main collector street that will run north and south at some point as part of the Rural Reserve area. Ms. Jeanne Johnson stated she had driven and looked for the memorial. She feels it would be a good idea to put at least a flag along Veteran's Memorial Blvd. Commissioner Miskowiec asked if the flag would be taken down on a daily basis. Ms. Johnson stated it would stay up and be lit. The flag would need to be replaced when it becomes tattered. Commissioner Kowalewski asked if it would be a single American flag or a MIA flag also. Ms. Johnson stated both would be nice. Commissioner Van Vark asked how this falls under Parks. Chair Butler stated one of the possible locations is within a park. Mr. Haas stated there has been no discussion with the Regular Andover Park & Recreation Commission Meeting Minutes —November 17, 2011 Page 3 Council yet. Commissioner Van Vark asked if the VFW or American Legion were involved. Ms. Johnson stated there are no chapters within the City. Chair Butler stated he preferred a more significant memorial be built in the future. In the meantime the northwest corner of Nightingale Street NW would be a good location. Ms. Johnson asked if solar lighting was a possibility. Commissioner Kowalewski stated he agrees but would like to see the possible renaming of Woodland Estates Park This recommendation will be forwarded to the City Council for consideration. This is being presented to the Commission because of one of the location options at Woodland Estates Park. The Park and Recreation Commission is requested to consider a request for a flag and flagpole to be located somewhere along Veteran's Memorial Boulevard. Motion by Lindahl, seconded by Kowalewski, to recommend to the City Council that a flag and flagpole be located at the corner of Nightingale Street NW and Veteran's Memorial Boulevard NW. Motion carried on a 6 -ayes, 0 -nays, 0- absent vote. Chair Butler suggested staff contact the American Legion and VFW in neighboring communities for possible funding suggestions. DISCUSS PROPOSED PARKPLAYGROUND AND NEIGHBORHOOD PARK SURVEYS, CONT. The Park and Recreation Commission is requested to continue discussing the proposed park playground surveys for mini parks and neighborhood parks that will be sent when a new park or reconstructed park is being considered for improvements. Mr. Haas reviewed staff has had discussions with the City of Blaine on their process /policy. As far as notification, Blaine's policy is to pay for the postage for the survey's that are sent out to residents but the residents are responsible for paying for the return postage and sending the survey back by mail. The residents do have the option of dropping them off at City Hall or faxing them in. At this point the residents do not have the option for the survey on -line but the City of Blaine may consider this in the future as an option. Mr. Haas stated Andover staff has revised the survey to include the City's fax number and email address in case they want to scan the survey and send it back. As far as the online survey, at this point staff is not ready to have the survey available on the City's website but certainly will explore this for 2013 projects. With a short time frame to get going and notifying residents for 2012 projects, staff recommends to let residents have 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW NDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City AdministratoMoent David Carlberg, Community Dev Director FROM: Courtney Bednarz, City Planne* SUBJECT: Discuss Potential 2012 CDBG Applications - Planning DATE: December 6, 2012 INTRODUCTION 2012 CDBG applications are due at Anoka County on January 12, 2012. The city needs to determine if it will submit applications for this round of CDBG funding. DISCUSSION If the Council is interested in submitting applications for additional funding through the 2012 process, this is the time for those ideas to be discussed. This allows time for program ideas to be explored and brought back to the Council for discussion at the December 20th meeting and authorization at the January 3d meeting. CDBG Program Criteria The attached information from the Anoka County web site provides a summary of CDBG program criteria. Step one on this attachment shows the types of projects that are eligible. Due to the competitive nature of the process, any application that does not benefit low to moderate income people will have difficulty being funded. A list of recently funded projects throughout the county is also attached. The maximum grant amount is $300,000. The minimum grant amount is $10,000. Project Ideas Acquisition CDBG funds could be used to assist the city in the acquisition of properties in the Crosstown Boulevard /Crosstown Drive area or other areas such as those discussed during the update of the city's TIF plan. It should be noted that federal requirements would require the city to maintain or reconstruct the same number of affordable housing units. Housing Subsidy CDBG funds could also be used to subsidize construction of affordable multifamily housing. Two potential locations are Grey Oaks and Parkside at Andover Station. Business Subsidy CDBG funds could also be used to subsidize local businesses via direct subsidy or a revolving loan program. dy Housing Rehabilitation Revolving Loan Fund The current balance of the city's Housing Rehabilitation Loan fund is approximately $23,000. Additional funding could be sought for this program. However, it should be noted that ongoing housing value corrections have caused a decline in resident interest in reinvestment through this program. There are three active loans in this program. Two of the projects were for the replacement of windows and siding for single family homes. The third project involved construction of garages at two rental properties. Construction has been completed and loan balances remain. Additionally, two loans have been successfully completed. One involved total rehabilitation of a twinhome. The second involved replacement of windows, siding, furnace and well improvements. Construction has been completed and the loans have been satisfied. Council Initiated Ideas The Council is asked to share any ideas they may have for CDBG projects. Other Considerations The Council should also be aware that public service programs such as LEAP, Alexandra House and Meals on Wheels will likely continue to compete for the same CDBG funds. Recent CDBG History In 2011, the city was successful in obtaining $150,000 in funding for Water Connection assistance for the new water main along 1381h Avenue and Xavis St NW. Due to lack of interest in reinvestment in these properties by their owners the funds were transferred to the potential 14e Lane water main construction project that is planned to be constructed in 2012. An additional 53,285 in existing CDBG funds was also transferred to this project fund. In 2009 and 2010, the city was successful in obtaining $150,000 each year for the construction of water main along 138`h Avenue and Xavis Street NW. This project has been completed and the balance transferred as noted above. In 2008, the city was unsuccessful in obtaining $50,000 to secure and abate foreclosed properties. In 2007, the city was successful in obtaining an additional $50,000 for the housing rehabilitation revolving loan fund. In 2006, the city was successful in obtaining $29,000 for updating the Comprehensive Plan. In 2005, the city was unsuccessful with two applications. The first was an economic redevelopment subsidy application for $250,000. The second was $50,000 to fund a position at the YMCA for youth and senior programs. In 2004, the city was successful in obtaining $157,000 in funds reallocated from projects outside the city for construction of the Community Center. Applications for an Economic Development revolving loan fund and housing rehabilitation were not funded that year. In 2003, a modified version of the Bunker Lake Boulevard redevelopment loan fund application was approved to establish the housing rehabilitation revolving loan fund (47,000). Also that year, applications for a youth development program ($52,300), Andover Boulevard trail construction ($150,000), Zoning Ordinance update ($8,000) were unsuccessful. ACTION REQUESTED The Council is asked to discuss CDBG project ideas. Attachments CDBG Program Criteria Recently Funded Projects U 5u itted, n General CDBG Program Requirements While there are many aspects to consider when selecting potential CDBG program activities, three key questions need to be asked and answered in order to determine if CDBG funds may be used: Step 1 - Does the activity fit one of the categories listed as an eligible activity? Acquisition of Real Property Disposition of Real Property • Public Facilities and Improvements • Clearance /Demolition • Public Services Relocation Loss of Rental Income Privately -owned utilities Rehabilitation • Construction of Housing • Code Enforcement • Special Economic Development Activities Microenterprise Assistance • Homeownership Assistance • Planning and Capacity Building • Other Miscellaneous Activities (i.e., Accessibility Improvements, Technical Assistance, Housing Assistance, etc.) Step 2 - Does the activity fall within a category of explicitly ineligible activities, despite its apparent inclusion in an eligible activity category? Buildings or portions thereof, used for the General Conduct of Government • General Government Expenses Political Activities Purchase of Equipment Furnishings and Personal Property • Operating and Maintenance Expenses • New Housing Construction Income Payments Step 3 - Does the proposed activity meet one of the National Objectives of the CDBG program? • Benefiting low- and moderate - income persons Preventing or eliminating slums or blight Meeting an urgent community development need Additional things to consider: • CDBG funds are intended to be used to start a new program /project, expand an existing program /project, or fund a new service of the program /project. • CDBG funds are NOT intended to be used to fund the on -going expenses of an existing program /project. The County is required to ensure that a minimum of 70% of the funds are used to benefit low- and /or moderate - income persons. • Proposed project/program costs of the activity must be necessary and reasonable, and conform to HUD requirements. • HUD limits the amount of the grant that can be used to fund public services and /or planning projects. The County must ensure that funds are awarded in such a manner as to meet the goals and objectives outlined in the Consolidated Plan. Examples of Previous CDBG Funding Recipients Anoka County Fair Housing Activities - $5,000 Anoka County Community Action Program (ACCAP): Manufactured Home Removal - Removal of vacant substandard manufactured homes - $125,000 • Anoka County Community Action Program (ACCAP): Senior Outreach - $20,000 Alexandra House, Inc.: Shelter Advocacy Services - $15,000 Anoka County Income Maintenance Department: Continuum of Care Committee Costs - $10,000 • Anoka County Mental Health Department: Medication Access Program - $25,000 • Community Emergency Assistance Program (CEAP): Needs of people financial assistance program - $15,000 • Central Center for Family Resources: Bridgeview Program - $10,000 City of Columbia Heights: Sheffield Neighborhood Demo - $170,000 • City of Coon Rapids (Entitlement funds): Citywide home rehab program - $211,794 Family Life Mental Health Center: Front Door Accessibility - $5,000 • Free to Be, Inc.: Emergency car repair program - $10,000 • Greater Metropolitan Housing Corporation (GMHC): Countywide Housing Rehab - $149,254 Meals on Wheels (2 agencies): Delivery of meals to homebound persons - $39,482 • North Metro Pediatrics: Healthy Beginnings for Children - $25,000 • North Suburban Counseling Center: Discretionary Co-Payments- $10,000 Nucleus Clinic: Operating Expenses - $20,000 Rise, Inc.: Bldg. Improvement at 1130 Lund Blvd, site - $31,085 • Southern Anoka Community Assistance (SACA): Food shelf and other services - $15,000 • Twin Cities Housing Development Corporation: Northgate Woods Apts. Rehab - $295,000 YMCA of Metro Minneapolis: Youth Initiative in Coon Rapids - $25,000 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator Schedule January EDA meeting December 6, 2011 INTRODUCTION (: P The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the January 3, 2011 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Approve Meeting Minutes 2. Organizational Items 3. Purchase Agreement/Letter of Intent/Progress Review 4. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the January 3, 2012 City Council meeting. submitted, ie�n4°n 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator Schedule January HkA meeting December 6, 2011 INTRODUCTION The Council is requested to schedule a Housing and Redevelopment Authority (HRA) meeting at 6:30 pm before the January 3, 2011 City Council meeting. DISCUSSION Tentative agenda items for an HRA meeting have been identified as follows: 1. Approve Meeting Minutes 2. Organizational Items 3. Potential 2012 Activities 4. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED Schedule an HRA meeting at 6:30 pm before the January 3, 2012 City Council meeting. submitted, Ji F 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report December 6, 2011 In my absence, the Community Development Director and Public Works Director /City Engineer will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify the Community Development Director or Public Works Director /City Engineer so an adequate update can be made. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Mayor & Council Members FROM: David D. Berkowitz, Director of Public Works /City Engineer SUBJECT: Supplemental Agenda Item for December 6, 2011 City Council Meeting DATE: December 6, 2011 The City Council is requested to receive the following supplemental information. Discussion Items — Item #20 Public Hearing/Vacation of Easement/Woodland Estates (Supplemental) - Planning Revised Resolution Respectfully submitted, David D. Berkowitz Director of Public Works /City Engineer CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO R A RESOLUTION GRANTING THE VACATION OF DRAINAGE AND UTILITY EASEMENTS WITHIN WOODLAND ESTATES WHEREAS, the applicants are owners of certain real property located in Woodland Estates and have requested that the City vacate portions of drainage and utility easements located on their property, and; WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and WHEREAS, a public hearing was held and there was no opposition to the request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of the following drainage and utility easements: All drainage and utility easements as depicted on the attached exhibits over, under, and across Lots 11 -15, Block 2, WOODLAND ESTATES, Anoka County, Minnesota. BE IT FURTHER RESOLVED, that the vacation of said easements shall be recorded with the Anoka County Recorder's Office. Adopted by the City Council of the City of Andover on this 6th day of December, 2011. CITY OF ANDOVER ATTEST Michelle Hartner, City Clerk Michael Gamache, Mayor