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HomeMy WebLinkAboutAugust 18, 2005 CJ9"vv1.U= ct../\____ LlJL,c;t:b_kJ 4 - [ - 0 S PARK AND RECREATION COMMISSION MEETING - AUGUST 18,2005 MINUTES The Regular Bi-MontWy Meeting of the Andover Park and Recreation Commission was called to order by Chairman Jim Lindahl on August 18, 2005, 7:31 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Dan Masloski, Meg Dudgeon, Dave Blackstad, Chairman Jim Lindahl, Ernest Bedor, Wendy Albee, and Devon Walton. Commissioners Absent: None. Also Present: Parks Coordinator, Todd Haas Associate Planner, Chris Vrchota RESIDENTS FORUM There were no comments at this time. APPROVAL OF MINUTES (JUNE 16 & JULY21, 2005) Motion by Commissioner Masloski, seconded by Commissioner Walton, to approve the June 16, 2005 Park Commission minutes as presented. Motion carried on a 4-ayes, 0- nays, 3-present (Lindahl, Blackstad, Bedor) vote. Motion by Commissioner Walton, seconded by Commissioner Masloski, to approve the July 21,2005 Park Commission minutes as presented. Motion carried on 4-ayes, 0- nays, 3-present (Blackstad, Dudgeon, Albee) vote. ADDITIONS TO THEAGENDA Mr. Haas requested Items 10, Consider Tournament Application/AAA; lOa, Consider Application/Scheduled Use of Recreational Facilities; and lOb, Naming of Parks are added to the agenda. Motion by Commissioner Blackstad, seconded by Commissioner Walton, to add Items 10, Consider Tournament Application/AAA; lOa, Consider Application/Scheduled Use Regular Andover Park & Recreation Commission Meeting Minutes - August 18,2005 Page 2 of Recreational Facilities; and lab, Naming of Parks to the agenda. Motion carried on a 7-ayes, a-nays, a-absent vote. DISCUSS ADVERTISING SIGNS / CITY PARK FACILITIES, CONT. Mr. Haas explained that this item is in regard to advertising signs in park facilities. He noted this discussion was tabled at the last meeting due to a few questions the Commission had for Associate Planner Chris Vrchota. He added the Commission is requested to consider a policy for the placement of advertising signs in City park facilities. Commissioner Walton asked about the Coon Rapids controversy over signage in parks. Associate Planner Vrchota replied he was not able to obtain any details. Commissioner Bedor stated he does not see any problem with the signs. He added it is a source of revenue. Associate Planner Vrchota replied there is no policy in place; this would need to be created. Commissioner Dudgeon asked if there were any comments from other cities in terms of how signage worked out. Associate Planner Vrchota stated there were no general comments; quite a few cities are just getting a policy in place. I Commissioner Bedor asked who gets the money with no procedures. Associate Planner Vrchota replied that is part of the decision that needs to be made. Chair Lindahl stated the money should be slanted to that particular park's usage. Commissioner Masloski asked about revenue per year. Associate Planner Vrchota stated cities did not want to divulge financial information. Commissioner Bedor asked if was possible to have the proceeds from selling signs going to the Park Commission. Commissioner Blackstad stated a task force should be put together to kick around ideas. He added items to be discussed are who gets money, what is the cost, who is going to get advertisers, and association's involvement. He suggested it be a cooperative effort between the Board and various associations. Commissioner Albee suggested signs be put up saying space is available for purchase. Commissioner Masloski stated advertising would not produce tons of revenue. He added he is in favor of a task force with maybe some residents and a City Council member. Chair Lindahl stated alcohol and tobacco would not be included for promotion on signs. He suggested promoting companies in the area; which would give a sense of community. Regular Andover Park & Recreation Commission Meeting Minutes - August 18, 2005 Page 3 Commissioner Dudgeon stated citizens need to be brought in. She noted a few Council members are concerned about visual noise. She added a task force could determine whether to move forward or not Commissioner Albee suggested trying two parks and receiving feedback. Commissioner Masloski stated some will feel advertising in parks is offensive because parks are a place to get away from society without advertising pounding. Commissioner Bedor stated he believes the segment of people offended would be small. He asked if there was any discussions regarding administrative - policies, etc. Associate Planner Vrchota replied it seems an agreement between the City and the association is more organized; most cities have a firm policy administered by the athletic association. Motion by Commissioner Blackstad, seconded by Commissioner Bedor, to set up a task force to discuss advertising signs in parks. Motion carried on a 7-ayes, O-nays, O-absent vote. Mr. Haas stated he would contact Council and the associations regarding the task force. Commissioner Bedor, Commissioner Dudgeon, and Commissioner Blackstad have elected to be members of the task force. Chair Lindahl asked the Commission to put in pros and cons by the end of September to Associate Planner Vrchota. UPDATE OF GRANT /05-46/ KELSEY ROUND LAKE PARK ECOLOGICAL RESTORATION Mr. Haas explained that this item is in regard to Grant 05-46 for the Kelsey Round Lake Park ecological restoration project He noted the City has received a grant for $50,000, non- matching, to restore some of the park areas. Kameron Kytonen, Natural Resources Technician, will be responsible for putting a plan together to bring to the Commission. Informational; no action needed. UPDATE OF FRISBEE GOLF FACILITY/FOX MEADOWS Mr. Haas explained that this item is in regard to updating the Commission as to the status of the frisbee golf course at Fox Meadows Park. He reported all ofthe baskets have been installed as oftoday. He also advised that the Star Tribune will be interviewing Mike Snelson and doing a photo shoot later this week. Commissioner Albee who has spent time helping layout the course with Mike Snelson will be in the photo shoot Mr. Haas stated there will also be an article in the City newsletter that will be going out to residents , J late August about the facility and that it is open to the public for play. Regular Andover Park & Recreation Commission Meeting Minutes - August 18. 2005 Page 4 Informational; no action needed. UPDATE OF DOGGIE STATIONS Mr. Haas explained that this item is in regard to an update as to the status of the doggie stations. He reported that the Public Works Parks Department has two station locations. One of the stations is located at the gate where Hanson Boulevard trail and the Coon Creek trail intersect on the east side of Hanson Boulevard NW. The other station is located in Kelsey Round Lake Park. Mr. Haas stated it is Staffs understanding that the stations are being used as had been hoped. The Public Works Parks Department will continue to monitor the use and provide a report periodically in their bi-weekly report they provide to the Commission. Chair Lindahl stated Staff might want to look at other high-use areas. Informational; no action needed. REVIEW OF JOINT MEETING WITH CITY COUNCIL Mr. Haas explained that this item is an update item in regard to the joint meeting with the City Council. He advised that the meeting date is Thursday, September 15th at 7:00 p.m. Mr. Haas advised that the items that have been scheduled to be discussed at the meeting are as follows: o Andover Station North Park Improvement Fund/Andover Baseball Association o Discuss Proposed 2006-2010 Park CIP o Discuss Revised Draft Park Dedication Study o Discuss Advertising Signs/City Park Facilities o Discuss Skate Park Facility Informational; no action needed. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. He indicated light poles are up and working in Prairie Knoll Park; Lunds North Park grading is pretty much done and fencing should start soon; and the equipment should be coming in sometime around the end of August at Country Oaks West. CONSIDER TOURNAMENT APPLICATION I AAA Mr. Haas explained that this item is in regard to considering the tournament application for the Andover Athletic Association. He noted the application from the Andover / Athletic Association for the Field of "Screams" tournament for Saturday, October 15, 2005 at Sunshine Park. Mr. Haas advised that the applicant has contacted the Andover Regular Andover Park & Recreation Commission Meeting Minutes-August 18,2005 Page 5 Football Association for potential conflicts and has indicated there are none. The Commission is requested to consider approving the attached tournament application. Motion by Commissioner Blackstad, seconded by Commissioner Walton, to recommend approval ofthe Andover Athletic Association tournament application for the Field of "Screams" tournament for Saturday, October 15,2005, at Sunshine Park. Motion carried on a 7-ayes, O-nays, O-absent vote. CONSIDER APPLICATION / SCHEDULED USE OF RECREATIONAL FACILITIES Mr. Haas explained that this item is in regard to considering an application for scheduled use of recreational facilities. He noted the application from Scott Johnson to use Field #5 at Sunshine Park on Thursday evenings, September 1 st and 8th and Sunday afternoons, noon-6:00 p.m. from September 11th-October 16th. Mr. Haas advised that there are no conflicts with the use of the field as none of the other associations are scheduled to use this field. See previous agenda item regarding the schedule. They are identified as MY AS on the schedule. Mr. Haas stated the Commission is requested to consider approving the attached application for scheduled use of recreational facilities. Commissioner Blackstad stated policy requires that reservations, traveling teams included, be processed through the association; therefore, this policy should be adhered to , / in the future. Motion by Commissioner Blackstad, seconded by Commissioner Walton, to recommend approval of the Scott Johnson application to use Field #5 at Sunshine Park on Thursday evenings, September 1 and 8, 2005 and Sunday afternoons, noon-6:00 p.m. from September 11 to October 16,2005. Further Discussion Commissioner Masloski asked where the team individuals are from. He indicated he wanted to be sure the predominant group using the field is from Andover. Commissioner Blackstad stated there might be some individuals from neighboring counties. Commissioner Masloski asked about reserving multiple fields. Mr. Haas stated they are only reserving one field; they were requesting whichever one was available. Commissioner Bedor questioned if children could get together and play on any field, because some fields prohibit this. Chair Lindahl stated yes, but if the field is reserved, this takes precedence. Motion carried on a 7-ayes, O-nays, O-absent vote. I Regular Andover Park & Recreation Commission Meeting Minutes - August 18, 2005 Page 6 NAMING OF PARKS Mr. Haas explained that this item is in regard to the naming of parks. There are two parks at which the Public Works Parks Department would like to install signs. The parks are located in Woodland Estates 4th Addition and Country Oaks West. Mr. Haas reviewed that the Country Oaks West Park will be developed yet this fall and Woodland Estates is identified for improvements in 2006. He stated if the Commission would like, the parks could be named after the plats such as Woodland Estates Park and Country Oaks West Park. The Commission is requested to name the two parks located in Woodland Estates 4th Addition and Country Oaks West. Commissioner Walton suggested Freedom Park for Woodland Estates 4th Addition, because it ties in with the Veterans Administration. He added "Veteran" has already been mentioned on the boulevard. Commissioner Blackstad replied Freedom Park or Veterans Park would work since the park is on Veteran Memorial Boulevard. He suggested Country Oaks Park for Country Oaks West. He indicated he would like a portion of a trail dedicated to Tom Anderson, who was a very strong advocate for the trail system. " Motion by Commissioner Blackstad, seconded by Commissioner Albee, to recommend the park located in Country Oaks West be named Country Oaks Park. Motion carried on a 7-ayes, O-nays, O-absent vote. , / Motion by Commissioner Blackstad, seconded by Commissioner Bedor, to recommend approval of a sign designating the trail from Hansen going east along the creek as Tom Anderson Trail. Further Discussion Commissioner Masloski asked about a policy in naming parks. He noted he is unsure about naming a park after a commission buddy. Mr. Haas stated a resident could come in and request a dedication or name, which they then usually put up a sign or plaque. He suggested a ball field since Mr. Anderson was heavily involved in them, too. Commissioner Dudgeon asked if Mr. Anderson has a widow and ifit would be okay to discuss this with her first. Commissioner Blackstad suggested the motion be reworded. Motion by Commissioner Blackstad, seconded by Commissioner Bedor, to look into a park designation sign for Tom Anderson, location to be determined. Motion carried on a 6-ayes, O-nays, O-absent vote, I-abstain (Masloski) vote. Mr. Haas stated he would contact Mr. Anderson's widow next month. / Regular Andover Park & Recreation Commission Meeting Minutes-August 18,2005 Page 7 Commissioner Dudgeon asked how Veterans Memorial Boulevard was named. Commissioner Walton stated it was renamed to commemorate those who served in the city and state. Commissioner Masloski stated in other cities Veterans Park is a symbol for the VFW, and he would not want to name the park this without their consent He added he is not sure the park would be a good location for them. Commissioner Masloski asked why other parks to be named were not on the list. Mr. Haas replied names have been predetermined for them. Commissioner Masloski stated the name Woodland Estates 4th Addition should be kept until a name can be decided. He added throwing out names and voting is not proper. Commissioner Bedor stated he does not see any controversy with naming the park Freedom Park. Mr. Haas suggested that residents be contacted to see if they have a preference. Commissioner Walton suggested a contest or have the residents name the park. Commissioner Dudgeon questioned the Commission naming parks. Commissioner Masloski stated most parks are named by the development Chair Lindahl stated people are familiar with developments; this is how they fmd the park. Commissioner Walton stated a sign should be put up saying "Future Park". Haas replied this could be done. He stated they are interested in getting a sign put up but can wait a month. He added the park at Woodland Estates 4th Addition would have no activity until next year. Commissioner Masloski suggested a list be started for those who have spent lots of time helping with parks, etc. Motion by Commissioner Dud~eon, seconded by Commissioner Blackstad, to table the naming of Woodland Estates 4 Addition. Motion carried on a 6-ayes, I-nays (Walton), Q-absent vote. CHAIR'S REPORT Chair Lindahl reported that Silver Meadows is on the move. Chair Lindahl questioned a security light being installed in the Sunshine Park parking lot, noting it gets dark to the point of not seeing anything. Mr. Haas stated the issue has been discussed and he will check into it j Regular Andover Park & Recreation Commission Meeting Minutes-August 18,2005 Page 8 Chair Lindahl asked the progress of dogs in other parks, which was sent to City Council. Mr. Haas replied it was brought beforc the Council, but the ordinance did not pass. He added Council suggested signs be put up to keep dogs off the field. ADJOURNMENT Motion by Commissioner Blackstad, seconded by Commissioner Walton, to adjourn the meeting at 8:45 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. Respectfully Submitted, Cheryl Felix, Recording Secretary TimeSaver Off Site Secretarial, Inc. I