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Home My WebLink AboutDecember 1, 2011 -.-- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting December 1, 2011 7:00 P.M. 1. Call to Order 2. Resident Forum 3, Approval of Minutes (11/17/11) 4, Update of Pleasant Oaks Park Improvements 5, Update of Woodland Meadows Park Improvements 6. Discuss BMX Bike Facilities 7. Outstanding Items 8. 9, Chair's Report 10, Adjournment 7:15 P.M. or Shortlv ThereafterlWorkshop Session A. Workshop Session 1, Update of Draft Park Dedication Study, Cont. 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission cc: David D, Berkowitz, Director of Public Works/City Engineer d::I:B From: Todd J, Haas, Assistant Public Works Director Subject: 4. Update of Pleasant Oaks Park Improvements Date: December 1, 2011 INTRODUCTION This item is an update of Pleasant Oaks Park and the status of how the City will be notifying the residents about the online survey that could be available on the City of Andover's website, DISCUSSION Attached is a map of the area within a 1/8 mile radius of the park identifying the properties that would have the opportunity to complete the City's park improvement survey, As discussed at the previous meeting the survey would be available on the City's web site requesting opinions as to the types of improvements that should be considered in the park. The notification area for mini parks and the online survey that would be available on the City's website for residents to fill out is subject to the approval by the City Council which will be discussed at the joint meeting scheduled for November 29th, ACTION REOUESTED No action at this point is necessary, Respectfully submitted, #//~ Todd J, Haas Attachment: Map of area --.-- -- - 0f!r:Jj~""C':' i', - '''''I I ~ -14~1r- AVt: - !'-.;.'-.- ..;,;..; M f!f ~ ~,,___ ;;:,c{, m LO I ~ i " '.. 'F'. Xc ~ '<t ~ t- \t.A~'O' 14429 14428 - "'8/", ?'f 0 (") ~ s> I \ ~_ ~ (i; '" _...:.'.i,ii,i.{;i\i"" ~ ....:_ =_.__ ..1.~-n- _ _ ....om- __ '" r1M( , "5' - '.'; ';;v~ij;, '<t ,~" - ll> ,g> i,;..... ~ I <1$1'1.; OJ $ '" / ',i" 14366 14407 14406 14407 14406 _ 1. ~7 OJ ~;AF' n - p;'" ~ V, :!.~ ;{:i; 14356 h 14359 14358 14359 14358 _ 1 '" ~:i to:: I- - rS? 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'" '" '" po ~ 1 ~ ('I') M ~ I ~ ..' \ 1A-~- I (Jrtt1~ ~~ ~ ~~ <:>;li",. ~ ~ - ,J.~ ~ ":J~ ~ C') Mr__ L_ ~ ______________________________ __ __ I~~ - I 79'O~ i ~ \A,a~'6 k"'~~ ~ I ~ 6' 0 "1" ... '" "'0> .10----' ~ -.- I " 14091 '~ I - SOUTH 1/2 SECTION: 29 LEGEND ~ __ s......u... =-= Cly~ TOWNSHIP: 32 RANGE: 24 0 ~,-- r--..... P...-rG.fr ~-~ Map Date: Oct 17, 2005 0 ....,- - -- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission cc: David D, Berkowitz, Director of Public Works/City Engineer ~ From: Todd J, Haas, Assistant Public Works Director Subject: 5, Update of Woodland Meadows Park Improvements Date: December 1,2011 INTRODUCTION This item is an update of Woodland Meadows Park and the status of how the City will be notifying the residents about the online survey that could be available on the City of Andover's website, DISCUSSION Attached is a map of the area adjacent to the park. Since the park is located in the rural area of the City, the Commission will need to determine who will be notified to participate in the survey, As discussed at the previous meeting the survey would be available on the City's website requesting opinions as to the types of improvements that should be considered in the park. The notification area for parks in the rural area and the online survey that would be available on the City's website for residents to fill out is subject to the approval by the City Council which will be discuss at the joint meeting scheduled for November 29th, ACTION REOUESTED The Park Commission will need to determine the area that is to be notified of the survey, Respectfully submitted, ~/L-- Todd J. Haas Attachment: Map of area -- Andover On-Line Page 1 ofl BaseMap Crime Natural Resources Public Works .. ...: r 0 r -~--~ r r----m-n: r......... j I II I I Property Search I ' ,I ': Zoom To L'M.,w~i ~ ~_....".".J ,,,w,,w,,,,,_~_,_~,,.,_,_",_,_,,,'~~_'_'_""'''~_'___ ~.., '"~ L-.....- annmg 02020 MUSA o Floodways DNWI o Zoning o Planning Grid Transportation ~ Roads Land Records o Non Homestead ID Subdivisions ~ Parcels DupIn Parcels Base Layers ~ City Limits ~ Parks Par-ks ~ Water Mater -- 1Z e eo", "'e~ If\ Cl +t:t:1 'ce.>. ":-1 '..", ~("eo... X,Y: 484375.33289, 190561.20555 Lat, Lon: 45.284,- City of Andover designed by GIS RANGERS ~ 93.327 USNG: 15TVL7432614509 Scale: 1 :6983 http://geo,andovermn,net/geomoose2/index,php 11/28/2011 ------ C I T y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission CC: David D, Berkowitz, Director of Public Works/City Engineer:tl:>13 From: Todd J. Haas, Assistant Public Works Director Subject: 6, Discuss BMX Bike Facilities Date: December 1, 2011 INTRODUCTION The Park and Recreation Commission is requested to discuss the possibility of having a BMX facility somewhere in Andover, DISCUSSION This was a topic that was mentioned at the last meeting by Commissioner Miskowiec. The Park Commission did explore this activity back in 2001 based on a few youth bikers that were interested in having a BMX track at Timber Trails Park located in the northwest comer of Andover just west of Tulip Street NW and 178th Lane NW, Attached is information and loss control guidelines that can be found on the League of Minnesota Cities (insurance carrier for Andover) website for the Commission's review, Staff contacted Anoka County Parks and Recreation Department to inquire about the status of the proposed BMX/mountain biking track at Rum River Central Park. This park is located on 7th Avenue along the Rum River adjacent to Andover near the northwest comer of the City, In discussions with the County the project has been put on hold due to projected project costs, In discussing this with Parks Maintenance Department about possible locations, at this point the City really does not have a park that would work for this type of activity although Fox Meadows Park was mentioned at the last meeting, ACTION REOUESTED As determined by the Park and Recreation Commission, Respectfully submitted, ~~ Attachment: Bicycle Motorcross (BMX) Facilities Information and Loss Control Guidelines ./ ~- LEAGUE OF CONNECTING & INNOVATING MINNESOTA SINCE 1913 CITIES RISK MANAGEMENT INFORMATION BICYCLE MOTORCROSS (BMX) FACILITIES INFORMATION & LOSS CONTROL GUIDELINES What is a BMX Facility? A BMX facility is a bicycle motorcross course that provides artificially developed earth structures to be used by bicycle riders. BMX became popular in the early 1970's by imitating motorcycle motorcross racing facilities, Design There are no national standards for constructing a facility. Some design recommendations are: I. Users should be included in the design process; 2, The ideal location for a facility is in an existing or new park with access to restrooms, drinking fountains and shade trees; and 3. It should not be located in a residential area due to traffic, noise etc, Injuries and liability Injury and liability potential certainly exist for a city with a BMX facility, These potential liability exposures for cities include iqjuries to users, spectators and bystanders due to: . Negligent design . Negligent maintenance . Negligent supervision . Failure to warn of dangerous conditions What are the options for a municipal government? Local governments have several options for providing a BMX facility including: 1. The city can build a facility and operate it as part of its parks and recreation department. 2. The city owns the facility and an association operates it. 3, The city owns the facility and an association leases the property and operates it. 4. A nonprofit association owns and operates the facility on private property, For the last three options, participants can create a nonprofit association to build and maintain the facility. By leasing (or selling) land to the group to construct and run a facility, the city would be able to transfer liability risk to the association, The contract between the city and the association should contain proper hold harmless/indemnification language and requirements for the group to have proper insurance, This material Is provided as generallnlormation and Is not a substitute lor legal advice. Consult your attorney lor advice concerning specific situations. LEAGUE OF MINNESOTA CITIES 145 UNIVERSITY AVE. WEST PHONE, (651) 281-1200 FAXo (651) 281-1298 INSURANCE TRUST ST. PAUL. MN 55103-2044 TOLL FREE, (800) 925-1122 WEB, WWWLMC.ORG - -- -- -- - - - - - --- - - - -- - LMCIT coverage for BMX Tracks LMCIT covers member cities for general liability when they operate BMX tracks for purely recreational use, at no additional premium. However, if the track is used for racing/competition, then the city must obtain separate insurance from the sanctioning organization such as the American Bicycle Association (ABA). The city should receive a certificate of insurance, have a hold harmless/indemnification agreement, and be named as an additional insured. Loss Control If the city has a BMX track or is considering constructing one, it should consider the following in order to reduce the risks of injuries: Maintenance The city must develop a regular system of maintenance for the facility. This includes periodic inspections, Any dangerous condition should be fixed as soon as possible or a warning device such as a barricade, cone or sign used, Facility rules The city should develop rules to govern the operation of the facility. These could include hours of operation; prohibitions of particular conduct (e,g. no smoking, no profanity, no roughhousing, etc,); types of equipment allowed (BMX bicycles, no scooters, no motorized vehicles, etc.); direction of traffic; no weapons; no glass containers, etc, Signage The rules should be posted in visible locations and be easily understandable, If there is a significant number of users that speak a different language, have signs in their language. Use pictographs, if feasible, There should also be warning signs for any risks the city knows about and cannot eliminate. You wouldn't put up a warning sign for something that is part ofthe sport but you would if there is an unusual risk that is not obvious, It is better to warn of the particular risk than to say "Use at Your Own Risk". Supervision Will this facility be supervised or unsupervised? Ifunsupervised, the city should still have a plan for periodic enforcement ofthe rules by police or parks' employees. Employee training If it is supervised, the employees should be given basic training on the rules of the facility and what their role is in enforcement of those rules, They also should be trained on emergency procedures including first aid and incident documentation. The city's bloodborne pathogen policy would also cover this type of a facility. Personal protective gear The city should require riders to use personal protective gear at supervised facilities or strongly recommend its use at unsupervised facilities. Types of gear are: 2 - - --- -------------- -- . Helmets . Leather gloves . Long sleeved shirts . Long pants . Close-toed shoes . Elbow pads . Knee pads . Wrist guards Waivers If it is a supervised facility or if races are held, the city should use waivers signed by the participant and the parents if participant is under 18, Waivers may be enforced to dismiss a negligent claim or they can be used to show the assumption of the risk. Documentation Document all actions regarding the facility including maintenance, training, etc, Bicycle Equipment Riders should inspect their bicycle every time before they ride. This would include tightening any bolts or screws and checking to see the frame and forks are in good repair, Generally, a bicycle used on a BMX track should have the following: . No kickstands, chain guards, fenders, reflectors, or brackets . Handlebar grips that cover any metal . Padding on the top tube, stem, and handlebar crossbar . Seat should be fastened securely . Brakes in good working order Spectator safety If the facility will be used for spectators, the city should consider fencing and other safeguards. For More Information When planning a facility, please involve your city's LMCIT Loss Control Consultant. If you do not know how to contact your consultant, call Cheryl Brennan, LMCIT Loss Control Field Services Manager (651-215-4079 or 800-925-1122), If you have any questions about LMCIT coverage ofBMX facilities, please contact your city's underwriter at 651-281-1200 or 800-925- 1122, The American Bicycle Association The National Bicycle League (480) 961-1903 (614) 777-1625 www,ababmx,com www,nbl.org Joe Ingebrand 04/09 3 . 17mbt!Y --r74C 'I >--f1l p'JC- -- - ',. City of Andover 1685 Crosstown Boulevard N.W, . Andover. Minnesota 55304. (763) 755-5100 Fax (763) 755-8923 . www.ci.andover.mn.us TO: Park & Recreation Commission CC: FROM: Todd Haas, Park Coordinator SUBJECT: S. Update of BMX Bike FacilitylInsurance Requirements DATE: November 1,2001 INTRODUCTION This item is in regards to an item that was raised by Commissioner English a couple meetings ago. DISCUSSION This item is for information only concerning a BMX track to assist in the reduction of potential loss through loss control and risk management activities. Attached is information from Berkley Risk Services, Inc. that has been sent to other municipalities that were considering this type offaciJity. Note: If you recall, BMX track facilities were discussed by the Commission back in May of 1999 for Timber Trails Park at a request by the youth living near the park. The Commission did not recommend pursuing the facility at this park. ACTION REOUIRED No action is necessary as this is for information only. Respectfully submitted, ~ - - Regular Andover Park & RC2ation Commission Meeting () Minutes -November 1,2001 Page 2 , ') Motion by Grabowski, seconded by Blackstad, to approve scheduling a workshop for the '--- Park and Recreation Commission to discuss the 5 Year CIP, Further Discussion Commissioner Anderson questioned when the City Council plans to meet with the Commission to discuss the 5 Year CIP. Commissioner Blackstad stated that it most , likely will be sometime in November, Motion carried on a 7-ayes, O-nays, O-absent vote. Commissioner English suggested the special work session take place during the regular ; scheduled Park meeting on November 15th, Chairperson Holthus stated that it probably , wouldn't work to have the special work session instead of the regular meeting. Chairperson Holthus suggested the work session take place on Wednesday, November 14th at 6:00 p.m. The Commission agreed. Commissioner Blackstad suggested either Frank Stone or Kevin Starr also attend the meeting, ~) UPDATE OF BMX BIKE FACILlTY/INSURANCE REQUIREMENTS Chairperson Holthus explained that included in the packet is information from Berkley Risk Services, Inc. that has been sent to other municipalities that were considering this type of facility, She encouraged the Commission to review the material. Commissioner Blackstad stated that it would be great to explore the possibility at some point. Commissioner English stated that when he brought up the idea he wasn't thinking of a BMX track, but instead something less dangerous. He questioned if the league has a standard letter regarding this issue. Mr. Haas agreed to research it. REVIEW ISSUES LIST Mr. Haas reviewed the items on the issues list. Commissioner Blackstad reported on the recent meeting with the sheriff regardiiIg the quarterly report on park patrol and vandalism. He stated that it was a very good meeting, where concerns were addressed. He stated that the sheriffs department is going to try . and code some of the vandalism calls in the computer. He also mentioned that the park 0 staff is going to add on to their hi-weekly report on whether or not there has been any vandalism. - 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer tpt3 FROM: Todd J. Haas, Asst. Public Works Director ~ SUBJECT: 7. Review Outstanding Items DATE: December 1,2011 Issues list as of 11/29/11 COMPLETED PROJECTS- . ON-GOING PROJECTS- . Develon Site Plans for all existing parks which indicates the facilities available. (On-Going), . Undate of Park Dedication Imnrovement Fund Ouarterlv Renort - Next quarterly report is due in January. . Undate of Ouarterlv Sheriff's Denartment Renort on Park Patrol & Vandalism - Next quarterly report is due in January, . 2011 Park Dedication Study - Item is on the agenda, . Artificial Turf/Dome Discussion - Chairman Butler will provide an update about the recent joint with the City Council meeting and what is direction was given from the City Council. ON-HOLD PROJECTS- . TASK FORCE UPDATES- . OTHER ITEMS OF INTEREST - . Prairie Knoll Park Cell Tower - Nothing new to report. Still waiting for them to indicate when they plan on starting on the construction, . Hickorv Meadows Park - Nothing new to report. The neighborhood has been out working on receiving donations, So far they have raised $2200, They will continue throughout the winter's months to raise more, . Do!! Park - Nothing new to report, The Dog Park representatives have been working on getting donations. To date, $600 in donations has been received by the City. Information about the dog park can be found at (http://andoverdogpark.comL) H:\Engineering\Parks\Park & Rec Packet Informalion\Jlems\2011\120111\ilem 7.doc . 2012 Events in City Parks or Facilities - At this point, the following activities are being checked into by the following Commissioners: . Geocachinl!lMelbere: - What's next for 2012? . Skate Park Comnetitions and CamnNan Vark - What's next for 2012? . Buildine: of Bird HouseslKowalewski - Bluebird houses have been completed, Public Works staff will try to install them yet this year, . Ore:anized Trail Bike RideILindahl- Need information from Commissioner Lindahl. Once the information has been received, the earliest it would be placed in the newsletter would be spring of2012, . Walkine:IRunnine: Route /Butler - Need proposed route from Commissioner Butler, Once the information has been received, the earliest it would be placed in the newsletter would be spring of2012, Note: If you have any items that you would like to add to the list, let me know at the meeting. H:IEngineeringlParkslPark & Rec Packet Inforrnatienlltems\20111120111\item 7.dec -----~- -------- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Park and Recreation Commission CC: David D. Berkowitz, City Engineer/Director of Public Works "OD6 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: At. Update of the Draft Park Dedication Study, Cont. DATE: December 1, 2011 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the Draft Park Dedication study. DISCUSSION A copy of the draft park dedication was presented to the City Council at the November 29th workshop meeting. Depending on the outcome of the workshop meeting, the Park Commission may be requested to discuss certain items that were brought up by the City Council during the workshop meeting, Please bring the Draft Park Dedication study to the meeting. ACTION REOUIRED Any action needed will depend on the outcome of the workshop meeting. Respectfully submitted, T~~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MIN NESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission CC: David D, Berkowitz, Director of Public Works/City Engineer From: Todd 1. Haas, Assistant Public Works Director Subject: Add-on. Consider Application for Schedule Use of Recreational FacilitiesIMeadow Creek Church Area Youth Workers Date: December 1, 2011 INTRODUCTION The Park and Recreation Commission is requested to consider approving the attached Application for Scheduled Use of Recreational Facilities as requested by Meadow Creek Church Area Youth Workers. DISCUSSION The day requested is as follows: . Saturday, January 14,2012 from 9 am to 5 pm at Crooked Lake School. Note: Since this is a one-day request, the Commission may want to consider waiving the requirements that are to be submitted as part of the Guidelines to use the facility, Also attached is the proposed revised 2011-2012 hockey rink schedule. ACTION REOUESTED The Park & Recreation Commission is requested to approve the Application for Scheduled for Use of Recreational Facilities (hockey rink) at Crooked Lake School as requested by Meadow Creek Church Area Youth Workers. Respectfully submitted, ,g~~ Todd J. Haas Attachment: Application Cc: Cyndi Cummings, Meadow Creek Church (sent bye-mail) Attachment: Application for scheduled use of recreational facilities, Revised 2011-12 Hockey Rink Schedule -------- ----.- NOV-28-2011 15:07 FROM:MEADOW CREEK CHURCH 2 TO: 7637558923 P.2/3 2clt-zcrz- ~eJrtet ~~~ ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities , Area Youth Workers ~ h Association President Gvndi Cumminas Phone (Home) Print Name (WQrI<) 763.427.454lx 106 ~ fl. ~ (Mobile) Association President ,..,dk fM -mail) cvndLcumrninQs@meadowcreekchurch.oro Si ature (required) Date Address 3037 bunker lake blyd. ne City Andover State MN - Zip 55304 APPLICATION DUE DATES: FOR WINTER USE OF fACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE. FIRST THURSDAY IN M~RCH FOR SOCCER. SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March, FOR FALL USE - SECOND THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in sCheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year One time event of 200+ Number of partiCipants expected from Andover this year sarne as_abpxe Number of participants in program last year Number of participants from Andover last year Age brackets for participation Middle and Hiah School 1 - - - - - - - - - -------- ---- NOV-28-2011 14:36 FROM:MEADOW CREEK CHURCH 2 TO: 7637558923 P.3/3 Number of game fields/rinks needed per week this year One Time event - 1. Broomball tourne~ Indicate season start and end dates, , January 14th Time slot desired (list 2 choices) 1, 9:00 AM - 5;00 PM 2. . List specific fields/rinks being requested (refer to attached listing) 1, , Crooked Lake Elementarv Hocke\( Rink 2. , Number of practice fields/rinks needed per week this year . Time slot desired (list 2 choices) 1. 2. List specific fields/rinks being requested (refer to attached listing) 1. 2. Note: Fieldlhockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS AL.L INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 8/20109 fielduse,doc 2 - --- ------------- ------ - - ::r i~1 I , I~I I I \ I I I I :z QI I~ () I ()! l::r "tl! I I I , 0 l ;+ :"' I~ ii3 m -<I '< - , :;' >< -() () I~ '" (ij' Oil a.. ~I 0 I~ I~ I~ 3 ^ "'C " :::::I :::::I" co 0 zl, I~ CD' CD 0 CD - I x x Q. ".c I :;0' :;Om III ~ ~ t1I t1I O-j' ~ ~)> ~)> ~)> ~)> :ZO .... I I I I I I I I I~ ~ I co co !J? !J? :zc -< I~ -< -< -< N W I I w I w I -C/l 0 )> )> 0 )> 0 )> 'm 0 "'C "'C I~ "'C .... 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