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HomeMy WebLinkAboutWK - November 29, 2011r :... 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV City Council Workshop Tuesday, November 29, 2011 Conference Rooms A & B 1. Call to Order— 6:00 p.m. 2. Joint Meeting with Park & Recreation Commission A. Discuss the Use of Park Facilities /Artificial Turf /11 -34 B. Discuss Andover Station North Ball Field Facility/Use of Fields C. Discuss Use of Fields by Non - Andover Teams D. Discuss Sunshine Park West Parking Lot by Andover High School Students E. Review of the Draft Park Dedication Study F. Discuss Trail Plan and Policy G. Discuss Traffic Control Signing of Recreational Trails H. Discuss Playground and Neighborhood Survey I. Discuss Clear Wireless Lease @ Rose Park 3. Discuss 2012 Reconstruction Assessments— Engineering • South Coon Creek Drive NW Reconstruction/11 -10 • 2012 Street Reconstruction (Johnson's Oakmount Terrace /12 -2B 4. 2011 General Fund Budget Implementation Progress Report/October 2012 Investments Report 5. 2012 Budget Development Discussion & 2012 Tax Levy Public Meeting Preview 6. Other Topics 7. Adjournment OF- °.�° _ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator/Finance Directo David D. Berkowitz, City Engineer/Director of Public orks FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 2A. Discuss Use of Park Facilities /Artificial Turf/11 -34 DATE: November 29, 2011 INTRODUCTION The City Council is requested to discuss the use of park facilities and options to meet growing demand for field usage with the Park and Recreation Commission. DISCUSSION The Park and Recreation Commission met with a number of the local associations and one of the school districts back at their July 21St and October 5a' meetings about the possibility of artificial turf at an existing field or the idea of a year round dome. Attached is a copy of the October 5t' Park Commission meeting minutes for your review. The associations have been notified of this joint meeting so that they have an opportunity to address the City Council directly on what their needs are and some of the issues they are having getting indoor space for tryouts, practices and games. Associations notified were ones that serve the residents of Andover and all four high schools that serve the Andover area (Andover, Anoka, Coon Rapids and St. Francis High Schools). Once the City Council has discussed this with the Park Commission and Associations, the Council will need to direct staff on how to proceed. If this is to proceed the next step staff would recommend would be to prepare a proforma to determine if this type of facility would be self - supporting. ACTION REQUIRED The City Council is requested to discuss the use of park facilities and options to meet growing demand for field usage with the Park and Recreation Commission. Respectfully submitted, Todd J.1(aas Cc: Park and Recreation Commission Members Attachments: Minutes of the October 5`" Park Commission Meeting Regular Andover Park & Recreation Commission Meeting Minutes — October S, 2011 Page 4 Commissio --- +• Vice Chair Jim LwOf and Shan Ramnath Also Present: Others Haas DISCUSS USE OFPARKFACILITIES WITHATHLETICASSOCL4TIONSAND SCHOOL DISTRICTS111 -34 CONT. Chair Butler reviewed the options discussed at the previous meeting with the associations. The options discussed were the addition of new fields, putting in outdoor artificial turf on one of the fields or constructing a year -round covered dome. The City would need support fromthe associations for a feasibility study. All attendees introduced themselves and their organizations. Twila Hauck Brad Schotzko Joe Ruhland Tom Redmann Scott Skrypek Kris H.oberg John Maurstad Rich Wilkie Barb Anderson Andover Football Association. Andover Area Lacrosse Association Andover High School Lacrosse Booster Club Andover Baseball Association (ABA) ABA Anoka Hennepin School District ISD #11 North Metro Soccer Association (NMSA) Andover Traveling Boys Basketball Andover Boys Basketball Andover High School Football Program NMSA Twila Hauck stated at her board meetings football felt an indoor facility would-be preferred with second preference being outdoor turf. Youth lacrosse felt an indoor facility would be utilized for tryouts. The Andover Lacrosse Booster Club would use 200 hours at an indoor facility. Ms. Hauck stated outdoor turf would be better than nothing. Fees would need to be raised to help pay for the use of the space. Rich Wilkie representing Andover High School Football Program stated since the school does not have an indoor field house, there would be a fair number of hours between November and March that would be used for training. Summer football training could also be done in the indoor facility. There may be times during the season when there are weather issues. He stated the Andover Football Booster Club could commit to 50 hours in an indoor facility. Currently they are renting the National Sports Center in Blaine for training. The turf fields at Osseo and Maple Grove were very nice to play on. Andover Traveling Boys Basketball was represented and Chair Butler asked if the facility could be used for anything without hoops. Ms. Hoberg stated it has been difficult to find places to play. They would like to see the facility have multi -use and have some basketball courts within the facility. In some existing dome facilities sport court is put on Regular Andover Park & Recreation Commission Meeting Minutes — October 5, 2011 Page 5 top of the artificial turf so that they can play basketball. Andover Traveling Boys Basketball indicated they would use the indoor facility a lot if basketball courts were provided and they could commit to quite a few hours (50 -60 a week) from October to March and fewer hours during the off season but they could use it year round. There are not enough facilities within the City to meet their demands. The scheduling in the schools is done district wide so if someone wants to play at Oakview Middle School they are not necessarily an Andover team. Portable baskets could be utilized in an indoor facility. The girls teams and in -house teams were not represented at the meeting but it was determined the facility would be used. Barb Anderson, North Metro Soccer Association stated an indoor track program would also be most likely using the indoor facility. Scott Skrypek stated currently they run 40 soccer teams. Currently they commit to the training facilities around $20,000. The Soccer Association is currently spending $60,000 outside of their community for training facilities. They could probably commit to 500 — 600 hours of an indoor facility. There might be some last minute requests if the weather were bad. Commissioner Van Vark stated if a domed field is available and an outdoor field is being over -used there may be an issue of limiting some of the time being used on some of the outdoor fields. Rich Wilkie does not believe an indoor facility would be not utilized. If you scheduled the indoor facility for a practice you would know you'd be able to have that practice no matter what the weather is. Other communities may want to use our facility. The North Metro Soccer Association board is in support of an indoor facility with turf. Rich Wilkie stated the Vadnais Heights dome managers stated they wished they would have built a dome twice as large as they currently have. Basketball would need to know how long and how much money it costs to convert from a turf football field to 4 basketball courts. North Metro. Soccer Association representative said that if full size indoor field were built, games could be scheduled inside during the summer season. Baseball could use it for training, tryouts and could commit to year round utilization. Mr. Ruhland stated there are a number of trainers in the area and utilization would not bean issue. If batting cages were included they would be used. There are 72 baseball teams in the City. Softball was not represented and Mr. Ruhland stated they would most likely utilize an indoor facility. The height of the dome would need to beat least 75' high. Tom Redmann from the Anoka Hennepin School District stated the big issue is cost. The turf life is approximately 10 years. There is maintenance for the turf. If all the hours that Regular Andover Park & Recreation Commission Meeting Minutes — October 5, 2011 Page 6 were expressed tonight that would take care of the depreciation. There are many costs associated with heating, cooling and other utilities for a facility. A feasibility study would be critical. Chair Butler stated he is certain other communities and associations would be interested in using a facility. He asked if the associations would be willing to pay for outdoor turf rental. Soccer said they would and youth football agreed if that was the option. Commissioner Miskowiec asked if volleyball could use the same floor as basketball. Mr. Haas stated volleyball sent an email stating they would use the indoor facility. Commissioner Kowalewski asked if there was a possibility to add an indoor track. Perhaps a yearly fee could be charged for runners. There could be corporate rentals also for events. Commissioner Van Vark stated it is surprising a for profit company isn't seeing the need and building something like this. Rich Wilkie suggested the Commission look at Lake Barrington, IL facility. Commissioner Kowalewski suggested those associations that are not represented be contacted for input. Chair Butler thanked everyone for coming to the meeting. The next step would be to meet with the City Council and invite the associations to attend that meeting. The Commission will make a recommendation on how to pursue this with the City Council. A successful outcome of that meeting would be approval for a feasibility study to be prepared. CELL TOWER @ ROSE PARK Chair Bu as been discussing the concern that he has raised wi qty Administrator the last couple weeks concerning why at are being collected are going to the uti d and not to the park impro t fund for Rose Park since the elevated water tower is to on to p perry. The Council approved the lease agreement with Clear Wir LL g the funds would go to the utility fund. There is no current plan to remove vated water tower as there had been. Mr. Haas suggested thi iscussed with the at the upcoming joint workshop meeting. UPDATE COMPREHENSIVEPLANANDFUTU GROUND EQU ENT REPLACEMENT/DISCUSS PHILOSOPHY OF D LOPMENT, CONT. e C I T Y 0 F 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755.5100 FAX (763) 755 -8923 • WWW.CLANDOVER N.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator/Finance Director David D. Berkowitz, City Engineer/Director of Public ks'�CZ FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 2B. Discuss Andover Station North Ball Facilities/Use of Fields DATE: November 29, 2011 INTRODUCTION The City Council is requested to discuss Andover Station North (ASN) Ball Field Facilities and the use of fields. DISCUSSION The Andover Baseball Association (ABA) has brought to staff s attention that this past season there has been an issue with softball teams (most of them were associated with Pov's) using ASN when they were scheduled for games and tournaments. This has also been an issue in the past. ABA would like to get permission from the City to lock the gates during the entire season to keep the softball teams off. There has been a strong effort by both the Parks Maintenance crews and ABA to get these fields in a playable condition. ABA does take time after each practice or game to fix the pitcher's mound and the batters area. These areas are very important to be maintained properly since a lot of hand work (raking and shoveling) is necessary. Edge work is also important (where the ag -lime and grass areas meet) as this requires a lot of handwork. ABA has taken on alot of these responsibilities on themselves so the Parks Maintenance crews can focus on mowing and dragging of fields at ASN and throughout the City. Kevin Starr, Public Works Parks Supervisor, will be at the meeting to answer any questions you may have regarding field maintenance. Staff has reviewed the request and would recommend at a minimum locking the gates first thing in the spring at ASN to keep all teams or individuals out until the frost is out of the ground and the fields are dry enough to play on. Staff would also recommend the same process at Sunshine Park since the City has experienced similar problems at this facility. ACTION REQUIRED The City Council is requested to discuss Andover Station North Ball Field Facilities and the use of fields. Respectfully submitted, - `W /A�, � Todd J. aas Cc: Park and Recreation Commission Members Brad Schotzko, Andover Baseball Association President Attachments: Request from ABA" d O tp A ssO G 1'AYI S " November 15, 2011 City of Andover 1685 Crosstown Blvd.NW Andover, MN 55304 RE: Andover Station North Baseball Fields Attn: Todd Haas Andover Baseball Association would like to discuss the possibility of getting the (3) fields at Andover Station North locked when not in baseball use. We request to have this discussion added to the agenda for the November 29`" Special City Council Workshop. Andover Baseball Association over the past (2) seasons has put a high emphasis on teaching our board members, coaches and players the proper field maintenance technics. This started (2) years ago when we had a grounds crew member from the U of M come out to Andover Station North to look at the fields and discuss the current condition of the fields. With the advice we received we along with your department have made changes in how we maintain all of our baseball fields. With this said Andover Baseball Association (as well as the City) takes great pride in our Baseball fields and want to make sure that these fields are maintained and stay in great playing conditions. We have a great relationship with MYAS (Minnesota Youth Athletic Services) and have become one of their preferred baseball associations to work with when it comes to hosting tournaments because of what we have been doing with our baseball fields over the past (2) seasons. This past season has had many frustrating times dealing with abuse to Andover Station North by adult softball teams practicing on these baseball fields. We had discussions about this last spring as the softball teams started practicing on the fields before Andover Baseball was even giving permission to access the fields. The discussion at that time was if we saw softball teams practicing on these fields; call the police and have them removed from the fields. We followed this recommendation. At the end of the season we had made dozens of phone calls to the police as well as had dozens of conversations directly with softball teams with no police contact. The following items are some of the reason this topic has become so frustrating to Andover Baseball. • No respect for the field conditions • No respect towards Andover Baseball Board Members request to leave • Hitting Baseballs into the fencing • Foul language • Alcohol being consumed in the parking lot and on the fields • Taking our L screens out of the locked field boxes and then leaving them out for anyone to take The following pictures were taken on 10/15/11 after a softball team had left the west field. As you can see in the pictures the turf in front of home plate has been tom up from their cleats during batting practice on the grass. With all the above said it has become extremely frustrating to have conversation after conversation with these softball teams about how they can't be on these fields. As you know Andover Baseball Associations schedules hundreds of games and practices on these fields as it is throughout the summer and having people on these fields that don't have the proper knowledge or the access to the equipment to properly maintain these fields is not only costing Andover Baseball time and money it is also costing the City of Andover and it's tax payers. Andover Baseball respectfully requests that the City of Andover adds gate doors to the outfield access points and that permission be granted to Andover Baseball Association to apply locks to all (3) fields at Andover Station North that our coaches and board members that have gone through the field maintenance training would then have access to. We would also like to add a small sign to all three fields that state these fields are for baseball use only. Sincerely', Brad Schotzko President Andover Baseball Association P: 612.619.9761 E: schotz600 @gmaii.com 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER. US To: Mayor and Council Members CC: Jim Dickinson, City Administrator/Finance Director David D. Berkowitz, Director of Public Works /City Engineer From: Todd J. Haas, Assistant Public Works Director Subject: 2C. Discuss Use of Fields by Non - Andover Teams Date: November 29, 2011 INTRODUCTION The City Council is requested to consider a request from the Park and Recreation Commission regarding the use of fields for Non - Andover Teams using city facilities and consider a change to the 2012 fee schedule. DISCUSSION As discussed with the Park Commission at the October 20`h meeting, it had been brought to staff's attention earlier this season that 2 teams from other associations played games against each other at one of the fields at Prairie Knoll Park. Staff did contact the Andover Football Association (AFA) about this and they indicated that teams from associations outside of Andover did get scheduled on Andover fields. Staff is not clear the discussions that AFA had with the league scheduler at the beginning of the season about other associations playing against. each other and using Andover's fields. Staff has received an e -mail from the league scheduler as to how they schedule games and his opinion about having 2 teams from other associations playing against each other on other cities fields. Also attached is the list of games that were scheduled for the 2011 fall football season for your review. Note: Just so the Council members know, the Park Commission did mention to AFA not to schedule non Andover teams when the field schedules were being reviewed back in July. Also attached is an e-mail from both the Football League Scheduler and from AFA that was presented to the Park Commission after staff had prepared the October 20`I' agenda item. Also attached is a copy of the Park Commission's meeting minutes of October 20`h which includes a recommendation on how to handle these games in the future. The recommendation is to request TCNYFL and the Andover Football Association to monitor the situation and allow up to 10 league games at no charge across all age groups to be played on Andover fields. The recommended fee after 10 games would be $20 per hour for per field with lights as indicated in the current 2011 fee schedule. Without lights the fee per hour per field as indicated in the current 2011 would be $15 per hour. From a Public Works staff perspective, the fields are being stressed and overused. Just so the Council and Commission know, at this point Prairie Knoll Park north and southwest fields will need to closed again next spring until at least after Memorial Day due to the overuse. This will be the third year in a row that they will need to be closed which is a concern to both soccer (season starts in mid - April) and lacrosse (season starts in mid -May) associations. ACTION REQUESTED The City Council is requested to consider a request from the Park and Recreation Commission regarding the use of fields for Non - Andover Teams using city facilities and consider a change to the 2012 fee schedule. Mayor and Council Members November 29, 2011 Page 2 of 2 Respectfully submitted, Todd J. Cc: John Swanson, Football League Scheduler (copy sent e-mail) Twila Hauck, Andover Football Association (copy sent e-mail) Mike Johnson, President of Andover Football Association (copy sent e-mail) Park and Recreation Commission / Attachments: Park Commission meeting minutes of October 20`h, 2011 No5eAndover games scheduled on Andover Fields, E -mail from John Swanson, 2011 Fee Schedule, E -mail comments from John Swanson and AFA after October 20'' item was prepared to Park Commission -"0' PARKAND RECREATION COMMISSIONMEETING — OCTOBER 20, 2011 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreati ommission was \Crosstown y Chair Butler on October 20, 2011, 7:00 p.m., a e Andover City Hall, Boulevard NW, Andover, Minnesota. Present: Chair Ted Butler, T ony alewski, Vice Chair Jim Lindahl, Andrew Me rg, Mark Miskowiec, and Shan Ramnath Commissioners AbsN Also Present: RESIDENT FORUM There were no commei Motion by Ramnath,� carried on a 6-aye y_1 Shaun Van V Works Director, Todd Haas this time. .ed by Miskowiec, to 1- absent (Van Vark) APPROVAL MINUTES There we no changes. the resident forum. Motion iby Melberg, seconded by Kowalewski, to approve the October ission minutes as presented. Motion carried on a 4 -ayes, 0 -nays, hl and Ramnath), 1- absent (Van Vark) vote. 1 Park DISCUSS USE OF FIELDS BY OTHER ASSOC24TIONS AND 2012 FEE SCHEDULE FOR PARS Mr. Haas reviewed the Commission is requested to discuss the use of City parks and facilities by youth association programs that are not Andover teams and determine if the 2012 fee schedule should be amended to reflect a fee for use when 2 teams from other programs play each other on Andover fields or facilities. Regular Andover Park & Recreation Commission Meeting Minutes — October 20, 2011 Page 2 Mr. Haas reviewed it has been brought to staff's attention recently that 2 teams from other associations played games against each other at one of the fields at Prairie Knoll Park. Staff did contact the Andover Football Association (AFA) about this and they indicated that teams from associations outside of Andover did get scheduled on Andover fields. Staff is not clear on the discussions that AFA had with the league scheduler at the beginning of the season about other associations playing against each other and using Andover's fields. Staff has received an email from the league scheduler as to how they schedule games and his opinion about having two teams from other associations playing against each other on other cities fields. A list of games that were scheduled for 2011 fall football season was provided for Commission review. The Andover Football Association has offered to pay the City for all the games but based on the 2011 adopted fee schedule, there are no fees required for teams from other communities that do not play an Andover team. The Park and Recreation Commission is requested to discuss the use of City parks and facilities by other youth associations programs that are not Andover teams and determine if the 2012 fee schedule should be amended to reflect a fee for use when 2 teams from other programs play against each other on Andover fields or facilities. Ms. Twila Hauck, Andover Football Association, had submitted some emails and was present at the meeting. Chair Butler stated there were games played by other teams in the league that Andover Football Association participates in. He asked if she had an estimate of how many games were played by Andover Teams in other communities. Ms. Hauck estimated 10% of games are played in other cities while they are not playing that particular city's team. Commissioner Kowalewski stated 9 of the 14 games that were scheduled were under the lights. Ms. Hauck stated last year research was done to determine the cost of having the lights on. Mr. Haas stated an estimate of $5- 7/hour /field to light a field is the cost. Ms. Hauck stated the lights are not a huge expense. Commissioner Kowalewski stated last year additional fill and seeding was necessary to make the fields ready for this season. Commissioner Miskowiec asked if there is reciprocity among the cities. Ms. Hauck stated it is reciprocal. Some communities need to pay for fields however their registration costs and equipment not provided are much greater. Ms. Hauck stated without having to pay for fields Andover can keep their fees lower. Commissioner Kowalewski wants to make sure Andover is not being taken advantage of. He noted 40% of all the games played in Andover by non - Andover teams were teams from Blaine. Ms. Hauck stated, there is inter- community cooperation and she does not believe Andover is being taken advantage of. Regular Andover Park & Recreation Commission Meeting Minutes —October 20, 2011 Page 3 Commissioner Kowalewski asked if the payment to the referees is paid out of the Andover football money. Ms. Hauck stated it is. Commissioner Lindahl asked if the fields would be available if the Andover teams were not traveling. Chair Butler stated they should be careful about messing too much with the relationships the associations have with other city associations. He stated he understands how the situation comes up. He would request the schedulers attempt to reduce the number of games being played in Andover by non - Andover teams and that the fee schedule be adjusted to charge after 10 games. Commissioner Kowalewski asked Ms. Hauck her feelings on having to pay the referees for non - Andover games. Ms. Hauck stated some of the other communities pay more than Andover does and Andover does not need to pay the fees when playing outside of Andover. Mr. Haas asked what the boundaries were for the association. Ms. Hauck stated they accept Andover, Ham Lake, Oak Grove players with 92% being Andover residents. Ms. Hauck stated the City of Mounds View charges their own associations for field space. Commissioner Miskowiec asked about the Centennial fields. Ms. Hauck stated Centennial does not have any lighted fields and games are held at the middle school. They have no option to play a home game in the evening. Motion by Butler, seconded by Kowalewski, to request TCNYFL and the Andover Football Association monitor the situation and allow up to 10 league games free across all age groups and sports to be played on Andover fields. The fee after 10 games would be $20/hour/lights. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Van Vark) vote. DISCUSS SUNSHINE PARK WEST PARKING LOT Commissioner Miskowiec reviewed some of the high school students have been parking at Sunshine Park west parking lot for the past few years to avoid paying the student g lot fee at the Andover High School. He provided the Anoka - Henaui&s kdbl Distric tudent parking lot fee polic<wi ssioner Miskowiec noted a st joint meetinncil the parking lot at Sunshine Park was mentione ov be made to the parking lot, we need to determine who is ssioner Miskowiec suggested after the im r nts are made e charged to recoup some of the investme wing the school fee sc. Lindahl asked how that would be monitored. Commissioner stated he spoke with Anoka County and it was suggested a CSO patrol the lot. Todd Haas From: Twila Hauck <twila.andoverfootball @yahoo.com> Sent: Monday, September 26, 2011 12:48 PM To: Todd Haas Cc: Mike Johnson Subject: Fw: Non Andover Games Todd, I have listed below the information you requested on games being played /scheduled on Andover fields that do not consist of at least one Andover Team. Please send any invoices to AFA and we will take care of it. We did discuss this last night at our board meeting. We do request that TCNYFL keep these types of situations to a minimum but we ultimately have no control over the scheduling for TCNYFL. The board expressed concerns about this issue as well. However, the bigger concern is that we are directed by Park and Rec to keep the number of games "down ". I just hope they understand that as a not for profit organization we fund raise mainly by having concessions at PK. This fundraising is important and without games there is no concessions. The other concern is we employee referees that are 98% High School Students. These people have come to rely on us for a "fall job" with a flexible schedule. This season with the direction given to 'lessen" the games played in Andover we are down about 50 to 60 games compared to last year and even more than in the years before that. Part of the reason we are given these types of games is because we have plenty of referees and we train them. Also, you should know that Fridley, Moundsview, New Brighton and other communities host games that do not consist of a "home" team. Please understand we want to work with Park and Rec. but feel that each year the restrictions become harder and harder to work with. Let me know if I can offer further assistance with this issue. Thank You for understanding our position, Twila Hauck Invoices can be sent to: Andover Football Association 1685 Crosstown Blvd NW Andover, MN 55304 Prairie East Monday, September 12, 2011 8:00 pm S4 4th Blaine # 4 at 4th Centennial # 1 Saturday, September 24, 2011 2:30 pm S4 4th Blaine # 2 at 4th Blaine # 3 Lions Saturday, October 08, 2011 4:00 pm S4 4th Blaine # 1 at 4th St. Francis # 1 Prairie Knoll West Thursday, September 08, 2011 8:00 pm S18 WL Coon Raids at WL St. Francis Saturday, September 10, 2011 2:00 pm S11 7th Brooklyn Park Titans at 7th Mounds View # 1 Saturday, September 17, 2011 11:30 am S8 6th Big Lake # 1 at 6th Blaine # 1 Thursday, September 22, 2011 8:00 pm S18 WL Elk River at WL St. Francis Monday, October 10, 2011 8:00 pm S4 4th Centennial # 1 at 4th Blaine # 6 Tuesday, October 18, 2011 6:30 pm S l l 7th Mounds View # 2 at 7th Anoka Sunshine BB Field #1 Tuesday, October 04, 2011 7:30 pm S1 2/3 Centennial # 3 Fiskewald at 2/3 Centennial # 4 Reimers Sunshine BB Field #2 Tuesday, September 27, 2011 7:30 pm S1 2/3 Fridley at 2/3 Centennial # 3 Fiskewald Sunshine BB Field #3 Tuesday, September 27, 2011 7:30 pm S1 2/3 Centennial #4 Reimers at 2/3 Centennial # 6 Glaeser Tuesday, October 18, 2011 7:30 pm S1 2/3 Centennial # 1 Soler at 2/3 Centennial # 6 Glaeser Sunshine BB Field #4 Tuesday, October 18, 2011 7:30 pm S1 2/3 Centennial # 2 Ackley at 2/3 Fridlev 2 Todd Haas Subject: FW: Scheduling of Fields in Andover From: John Swanson [mailto:jcswanson @msn.com] Sent: Monday, September 19, 20117:52 PM To: Todd Haas; amavis @comcast.net; jericksen @ci.brooklyn - center.mn.us; diane .guinn @stfrancis.kl2.mn.us; brian.hronski @ci.lino - lakes.mn.us; keith.windschitl @ci.columbia - heights.mn.us; jim- tahosports @comcast.net Subject: RE: Scheduling of Fields in Andover Todd - thanks for talking to me this afternoon. I think you understand what is going on here. Nobody is taking advantage of Andover - this is how the league works. A grand total of 13 games that don't involve an Andover team of a total of approximately 125 games - thats for all levels 2 -8th grade. And for night games, at least one game involves an Andover team. Weekends, usually three or four games involve Andover teams. A number of these games involving non - Andover teams have already been played. Four of these games are 2 -3 grade games at Sunshine - fields we hardly use. The other 9 games are played at Prairie Knoll and involve 4th, 5th, 6th, 7th and 8th grade games. See below. Of the 94 games played at Prairie Knoll East and West, 85 involve one (or two) Andover teams. 9 games do not involve Andover teams - but always paired with at least one, and often several (on weekends) games that don't involve Andover teams. The problem is not a few games involving non Andover teams, the problem is the number of teams Andover has and my willingness to accomodate their excellent association. And if I perused the website and examined other communities - every one hosts some games not involving their teams - my community Fridley for example just hosted two 7th grade games on Saturday. This is how it works, and is the only way it can work in order to get quality officials and get the games in before the end of MEA for the younger guys and the end of October for the big guys. You need to talk to the other people copied on this. This league has survived and prospered because of inter - community cooperation, common sense, and the avoidance of this type of stuff. Also, please look at the website. Parks <' Ball Field Usage: Adult Rec Play �. $75.00 per team, per season $10.00 additional, per player, non - resident fee Youth Rec Play $0.00 per team, per person $0.00 additional, per player, non - resident fee Note: Includes the use of fields for both lighted and non - lighted Field without Lights (Private Use) $15.00 per hour or $75.00 per day Field with Lights (Private Use) $20.00 per hour or $100.00 per day Rental Equipment for Tournament I Limer $6.00 per tournament Lime $7.00 per bag Drag $3.00 per tournament Hose and Nozzle $3.00 per tournament Batter's Box $3.00 per tournament Weekend Tournaments I No Field Maintenance /Adult $275.00 tournament fee for the park plus $200.00 field usage fee per field No Field Maintenance/Youth $275.00 tournament fee for the park plus $100.00 field usage fee per field, youth organizations not affiliated with Andover Youth With Field Maintenance /Adult $650.00 tournament fee for the park plus $200.00 field usage fee per field With Field Maintenance/Youth $650.00 tournament fee for the park plus $100.00 field usage fee per field, youth organizations not affiliated with Andover Youth Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Hockey Rinks: Rink with li is (Adults) $18.00 per hour Park Dedication Fees: Single Family Residences $2,935.00 per unit Town Home and Twin Home $2,935.00 per unit Apartment (Multi- Family) $2,935.00 per unit Lot Splits . $2,935.00 per unit Commercial/Industrial $8,956.00 per acre or 10% of market value of land, which ever is less (per Ord. 10 Sec.9.07:5) Vehicle Rental — Truckster: $50.00 per day and $350.00 refundable damage deposit rmocuments and SettingslToddH\Local SettingslTernporary Internet Files \ContanLOullookl4XAKNXIS\2011 Fee Schedule.doc Page 1 Todd Haas From: John Swanson <jcswanson @msn.com> Sent: Thursday, October 13, 2011 9:46 AM To: twila.andoverfootbail @yahoo.com; Todd Haas; mjohnson @jaytech.com Subject: RE: Agenda Item /Use of Fields by Other Associations - Andover If the ultimate goal is to lighten the burden of use of these fields, charging for the dozen (or less) or so games that don't involve Andover teams DOES NOT ySOLVE the problem. All it does is throw a wrench in a two highly successful youth leagues that has prospered because 3 of years of common sense cooperation between dozens (now 30) communities. I think Twila, Mike and I have clearly stated the necessity of occasionally scheduling games that involve two non- community teams. It is also beyond dispute that EVERY COMMUNITY does this to varying degrees. Examination of the vi website confirms this. It is an absolute necessity because of lack of lighted fields, lack of fields period, the short football season, and travel considerations (having Big Lake and Mounds View play a game on a Thursday evening at wPrairie Knoll, for example, to avoid one very long trip for one team on a school night) How do you quantify in dollars such things? To this point we haven't, as league participants acknowledge and understand this. The quid pro quo is Mounds View providing their varsity field on many occasions, and of course hosting games at Chippewa and Highview on weekends that don't involve Mounds View teams. If the goal is lowering the physical use of Prairie Knoll East, West and Sunshine 100, which apparently you are already trying to accomodate by not using the fields for practice, I suggest we can examine the following: $ 1. Limiting somewhat the use of these three fields on weekends. While the Centennial, Fridley, Blaine, Brooklyn lC Park/Center and St. Francis fields are also used excessively, (Centennial on weekends only - look at the website), next year through scheduling we could either eliminate a couple of Saturdays and Sundays on each of the three 100 yard fields, and utilize the Blaine Baseball Complex, Edgewood, Chippewa, Highview, and St. Anthony and Columbia Heights fields more (I note this would involve non Columbia Heights and St. Anthony teams playing considerably more games on their fields). 4 2. Playing more on Monday evenings with the younger (4 -6 grades) This way we could try to "rest" one of the 100 yard fields at least one weeknight "play date" per week. Also, utilize the Sunshine 100 field more. s 3. For the 4 -6 grades, I could construct divisions differently - not use geography as much - and split the Andover teams among three or four divisions. This would ease the burden, again, but would result in more games away from home for Andover teams. Again - in essence we would be using Chippewa, Edgewood, Highview, St. Anthony, Fridley, and Heights more, easing the burden on the Andover fields. This would also result in more late Saturday afternoon or early Saturday morning games. All doable, of course, but not without creating another set of issues. 4. Is it possible to convert one of the Sunshine 80 yard fields to a 100 yard field at little cost? With another 100 yard field, we could rotate to the extent that on any given date only two out of the four 100 yard fields are in use. Again, from my perspective, charging for a dozen games not involving Andover teams does nothing to solve the problem - but creates a potential significant issue for two really successful youth leagues that relies on the cooperation of 30 communities and hundreds of volunteers. Looking at the alternatives discussed above (or a combination of the alternatives) better addresses the problem directly. c Date: Thu, 13 Oct 201107:10:56 -0700 From: twila.andoverfootball @ yahoo.com Subject: Re: Agenda Item /Use of Fields by Other Associations - Andover To: jcswanson @msn.com; t.haas @andovermn.gov; mjohnson @jaytech.com I couldn't hurt. 1 I believe our position is that AFA was the primary Association to give money to develop the fields. The Park Commission has asked us to not use the fields for practices, which we have done. They have asked us to keep the game load lighter, which we have done, and in turn we have lost concession revenue, which keeps the fees down, and job opportunities for Qour referees. In the end we can not strictly limit games to Andover teams. If we have to do that, most likely the AFA Q would choose to incur the cost and we would raise the fees to soak up those costs. If we, the AFA do not choose to incur the extra costs, the result would be higher fees to TCNYFL to pay for field usage elsewhere and more traveling for the o AFA participants. So ultimately who are we hurting? The taxpayer, those taxes do go for field maintenance. So not only would the taxpayer be paying higher registration fees and gas for traveling. but they would also continue to pay the taxes to maintain fields that are not being utilized. Ex E Twila Hauck Registration Director Andover Football Association From: John Swanson <jcswanson @msn.com> To: t.haas @andovermn.gov; twila.andoverfootball @yahoo.com; mjohnson@jaytech.com Sent: Thursday, October 13, 20118:08 AM Subject: RE: Agenda Item /Use of Fields by Other Associations - Andover Would my perspective provide any useful assistance? • From: T.Haas @andovermn.gov • To: twila.andoverfootball @ yahoo.com; mjohnson @jaytech.com; jcswanson@msn.com • Date: Wed, 12 Oct 2011 11:12:07 -0700 • Subject: FW: Agenda Item/Use of Fields by Other Associations- Andover > Attached is the agenda item and agenda for next week Park Commission meeting. It would be helpful if you can attend and answer any questions the Commission (which I expect will). Please call if you have any questions. > Todd Haas > City of Andover > 763 - 767 -5131 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US To: Mayor and Council Members CC: Jim Dickinson, City Administrator/Finance Director David D. Berkowitz, Director of Public Works /City Engineer pD►3 From: Todd J. Haas, Assistant Public Works Director Subject: 2D. Discuss Sunshine Park West Parking Lot by Andover High School Students Date: November 29, 2011 INTRODUCTION The City Council is requested to consider a request by the Park and Recreation Commission to adopt a user fee for student parking at the Sunshine Park west parking lot and for Eveland Fields parking lot. DISCUSSION As you know, some of the high school students have been parking at the Sunshine Parking west parking for the past few years to avoid paying the student parking lot fee at Andover High School. Attached is the Anoka- Hennepin School District No. 11 student parking lot fee policy and fees /procedures that has been research by Commissioner Miskoweic. Attached is the Park Commission meeting minutes of October 20th discussion regarding the use of the parking lots by the Andover High School students. Andover High School staff has indicated that about 50 permits are available for the students to purchase and would prefer that student's park in the school parking lot. ACTION REQUESTED The City Council is requested to consider a request by the Park and Recreation Commission to adopt a user fee for student parking for the Sunshine Park west parking lot and for Eveland Fields parking lot. Respectfully submitted, 009AA0___ Todd J. Haas Cc: Park and Recreation Commission Sean Beggin, Andover High School (copy sent by e -mail) Attachment: Student__parking lot fee policy and fees /procedures, E -mail fro Sean Beggin of Andover High school ark Commission meeting minutes of October 20th 527.0 STUDENT PARKING LOT FEE POLICY In order to cover the cost of student parking lot maintenance (parking lot marking, snow removal, seal coating and lighting cost) and security, it shall be the policy of the district to charge student fees. The Superintendent shall develop a schedule of rates for the schools. Students are expected to comply with all parking lot regulations as stated in their student handbooks. Violations of the parking regulations may result in the forfeiture of parking privileges and /or fines. The Superintendent shall develop and maintain a uniform set of procedures to implement student parking fees at high schools in the district in accordance with MSA.123B.36 thru 123B.38. Anoka - Hennepin District No. 11 Coon Rapids, MN 55433 Adopted: April 1, 2004 527.OG STUDENT PARKING LOT FEES AND PROCEDURES Student parking fees per trimester for all high schools will be as follows: Trimester 1: $33.00 Trimester 2: $33.00 Trimester 3: $34.00 A full year permit is available for $100.00 Temporary one day permits are available for $2.00 All fees collected at each high school will be promptly deposited into the appropriate district accounts. Anoka - Hennepin District No. 11 Coon Rapids, MN 55433 Adopted: April 1, 2004 Revised: October 25, 2010 Todd Haas From: Beggin, Sean <Sean.Beggin @anoka.k12.mn.us> Sent: Friday, October 21, 2011 1:33 PM To: Ted Butler Cc: Todd Haas; James Dickinson Subject: RE: Sunshine Park West Parking Lot We have about 50 permits left. From: Ted Butler (butler.ted @gmail.com] Sent: Friday, October 21, 20111:08 PM To: Beggin, Sean Cc: Todd Haas; James Dickinson Subject: Re: Sunshine Park West Parking Lot Sean, Thanks for the info. As follow up, do you have enough spaces in your lot to meet demand or do you sell out of permits? Ted On Fri, Oct 21, 2011 at 1:03 PM, Beggin, Sean < Sean. Beggin @ anoka .kl2.mn.us<mailto:Sean. Beggin @a noka.kl2.mn.us>> wrote: I will be happy to send detention over there on Monday afternoon. Since Ted is included, I just want to point out that we would not be opposed to discouraging parking in the parks at all. We would rather have them park in our lot. You could either charge a fee (and mange that) or you could just put time restrictions on parking at the park (like a 2 hour limit, etc.). Sean Regular Andover Park & Recreation Commission Meeting Minutes — October 20, 2011 Page 3 Commissioner Kowalewski asked if the payment to the referees is paid out Andover football money. Ms. Hauck stated it is. 10 Commissioner Lindahl asked if the fields would be available if the &lidover teams were not traveling. Chair Butler sta d they should be careful about mes/ged much with the relationships the associations ha with other city associations. Bhe understands how the situation comes up. ould request the scheduler to reduce the number of games being played in AiNgver by non - Andover ams and that the fee schedule be adjusted to charge after 10 gaNkes. Commissioner Kowalewski asked M for non - Andover games. Ms. Hauck Andover does and Andover does no�i Andover. ;k her feelings on having to pay the referees I ome of the other communities pay more than INZ the fees when playing outside of Mr. Haas asked w/the dories were for the associa ' n. Ms. Hauck stated they accept Andover, ak Grove players with 92% be Andover residents. Ms. Hauck stated the ds View charges their own associ ons or field space. Commissioner Med about the Centennial fields. Ms. Hauc tated Centennial doe of have any lighted fields and games are held at the They have option to play a home game in the evening. Foofaln monitor the situation and allow up to 10 league games free across all age groups and sports to be played on Andover fields. The fee after 10 games would be $20/hour/lights. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Van Vark) vote. DISCUSS SUNSHINE PARS WEST PARKING LOT Commissioner Miskowiec reviewed some of the high school students have been parking at Sunshine Park west parking lot for the past few years to avoid paying the student parking lot fee at the Andover High School. He provided the Anoka- Hennepin School District No. 11 student parking lot fee policy and fees /procedures. Commissioner Miskowiec noted at the August joint meeting with the City Council the parking lot at Sunshine Park was mentioned. If improvements ($35,000) will be made to the parking lot, we need to determine who is using the parking lot. Commissioner Miskowiec suggested after the improvements are made a user fee should be charged to recoup some of the investment following the school fee schedule. Commissioner Lindahl asked how that would be monitored. Commissioner Miskowiec stated he spoke with Anoka County and it was suggested a CSO patrol the lot. Regular Andover Park & Recreation Commission Meeting Minutes —October 20, 2011 Page 4 Chair Butler stated his understanding is that the students are parking there to avoid paying the $100 fee. Commissioner Miskowiec stated there is a severe shortage of parking spaces at Andover High School. Commissioner Ramnath stated Anoka High School had students parking at Anoka Ice Arena and it got to the point where the Ice Arena did not allow any student parking. Chair Butler stated he has been in the Sunshine parking lot and questioned some of the activities going on after school. He suggested the Commission recommend to the City Council that a fee be charged for students parking at Sunshine Park.. Commissioner Lindahl asked if the permits would be issued by the City or the school. Commissioner Kowalewski stated there is some parking near the baseball fields. Citations have been issued in these lots and also at Sunshine Park. Commissioner Miskowiec suggested both city -owned lots allow student parking for a fee. Commissioner Melberg asked if this parking is preventing people from using the parks. Mr. Haas stated he does not believe it is an issue. Mr. Haas stated it is an absolute mess with litter that is left behind. Commissioner Melberg asked if the lots would be plowed during the winter if not for the students parking in the lots. Motion by Miskowiec, seconded by Butler, to recommend adoption of a user fee for student parking in the Sunshine West Parking Lot and the Eveland Fields parking lot and explore cooperation with the School District. Motion carried on a 4 -ayes, 2 -nays (Melberg, Kowalewski), and 1- absent (Van Vark) vote. DISCUSS PROPOSED PARKPLAYGROUND AND NEIGHBORHOOD PARK YS The Commissi requested to consider the proposed park ground surveys for both mini parks and neig ood parks that will be sent w a new park or reconstructed park is being considered o ' rovements. Mr. Haas stated at the direction of the ' ouncil and the Park Commission is has been determined -that before a new park xisting is being considered for improvements, surveys are to be sent out to eighborhood for ' ut as to what the neighborhoods would like see in the park. Two draft s s were prepared, one for mini parks and one fo eighborhood parks. Mr. Haas state a recommended process /policy that is being suggested by would be as folio . If the park is located in the rural area of the cit enerally the 1.0 e size lots larger) the n o everyone within 700 eet o e par bo e park is located in the residential area with lot sizes generally less than cres (urban areas), a survey would be sent to everyone within 350 feet of the park boundaries. Once the survey has been sent out, the neighborhoods would have 10 days to C I T Y O F NDOVE. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council C CC: Jim Dickinson, City Administrator/Finance Director David D. Berkowitz, Director of Public Works /City Engi er From: Todd J. Haas, Assistant Public Works Director SUBJECT: 2E. Review of the Park Dedication Study DATE: November 29, 2011 INTRODUCTION The City Council is requested to review the draft Park Dedication Study and review the proposed rate for park dedication fee for 2012. DISCUSSION At the direction of the City Council earlier this year, staff has prepared an updated park dedication study. This is an update to the original report that was done in 2002, and subsequently updated in 2005. The study summarizes the objectives of the current Park Plan chapter of the Comprehensive Plan and provides an updated inventory to establish a base line for future dedication needs. Factors including property valuation, service area needs, facility cost analysis, future development and implementation strategies will be reviewed. Recommendations have been set forth establishing mechanisms for the City to provide park facilities in a manner that meets Comprehensive Plan goals, establishes a relationship between park need and development impact and will build out the system in an equitable manner, consistent with Minnesota Statutes. This study provides some interesting facts and reflects the current status of improvements that have already been made to the park system since its inception and also accounts for increases or decreases in land and/or lot values. For the purpose of this study as indicated in the report, the Rural Reserve Area is not included in the determination of the park dedication fee and will stand on its own if and when the area is ready for development. As a result of the updated information in this study, you will see that the park dedication fee is projected to decrease due to a number of factors including the decrease of land values. The Park and Recreation Commission has spent a great deal of time on the future improvements that are recommended to each park. As you may recall, the City Council reviewed the future improvements a couple months ago at a joint meeting with the Park Commission in September. Staff will present an overview of the updated study at the meeting. Mayor and Council Members November 29, 2011 Page 2 of 2 ACTION REQUESTED The City Council is requested to review the draft Park Dedication Study and review the proposed rate for park dedication fee for 2012. Respectfully submitted, Todd 7 Haas Cc: Park and Recreation Commission Attachment. 2011 Park Dedication Study ]" MEMORANDUM'° TO: Mayor and City Council Members Cc: Park and Recreation Commission Jim Dickinson, City Administrator /Finance Director David D. Berkowitz, City Engineer /Director of Public Works FROM: Todd J. Haas, Assistant Public Works Director /Parks Coordinator DATE: November 29, 2011 RE: Update to the Andover Park Dedication Study INTRODUCTION The purpose of this memorandum is to provide the basis for an update to the park dedication fee. A significant portion of the report remains unchanged from the original study done in 2002, and last updated in 2005. The biggest change is the update on the amount of improvements that have been completed the past 6 years since the study was last updated in 2005. The recommended 2012 park dedication fee will be based on these new calculations. The City authorized a park dedication study to be conducted by Northwest Associated Consultants, Inc. back in 2002 to review city regulations and dedication requirements to determine if current practices were adequately providing for existing and future anticipated park demands. This update to the original report and to the 2005 updated study will summarize the objectives of the current Park Plan chapter of the Comprehensive Plan and provide updated inventory information to establish a base line for future dedication needs. Factors including property valuation, service area needs, facility cost analysis, future development and implementation strategies will be reviewed. Recommendations will be set forth establishing mechanisms for the City to provide park facilities in a manner that meets Comprehensive Plan goals, establishes a relationship between park need and development impact and that will build out the system in an equitable manner, consistent with Minnesota Statutes and case law. It should be noted that this study excludes analysis of the community regional trail system. ISSUES / ANALYSIS The City's existing park system has been developed based upon the current Comprehensive Plan (which describes land use, transportation, parks and community goals and objectives as well as demographic projections to the year 2030 including the Rural Reserve Area which adds additional land to the City's urban service area). Andover has been successful in acquiring land during the subdivision process to provide neighborhood and mini parks throughout the community. Athletic fields and other recreation improvements have been provided based upon a combination of City, school district and regional park facilities. The City is in a good position with respect to its park and recreation system in that the variety, location, number and facilities provided by the system meet the national guidelines. The existing Parks and Open Space Chapter of the Comprehensive Plan utilized both Metropolitan Council and National Recreation and Parks Association' Guidelines to develop the park system standards identified in the Comprehensive Plan. The current City park system meets the national standards (based upon the number of acres of park land provided per 1,000 population), identified by the existing Comprehensive Plan. The City has provided parks throughout the community which allow residents good access to the system and there are a variety of recreational facilities to choose from including natural areas, linear parks, playgrounds and athletic facilities. Andover has also done a good job of mapping and maintaining an inventory of its park facilities and providing clear guidance through the Capital Improvement Project (CIP) process for implementation of future facilities. The purpose of this update to the park dedication study is to identify the cost or value of the Andover ultimate park system and distribute the costs of developing this system equitably to the current and future households and land uses that benefit from the City's park system. The following points summarize the key issues that will affect the City's park system: The 2030 Andover MUSA (excluding the Rural Reserve Area) will have a build out population of 38,027 people and 13,581 households. The City Council adopted a Rural Reserve Area, which is 980 acres in gross land area of which 780 acres is net buildable land. This yields results in a forecasted full build out population that may reach 44,345 people and 15,921 households. 2. The community has done a good job of acquiring land for park and recreation purposes and providing equipment/facilities to serve the recreation needs of the City. The location and type of parks within the existing system meet the national standards (suggested by the National Recreation and Park Association), based upon the current population of 30,598 residents (2010 U.S. Census). 3. Based upon a staff review of the existing land areas which have been acquired or dedicated to the City over time, staff has identified about 57 acres (Tulip, Meadowood South, Hartfiel's, Dehn's, Birch Ridge, White Oaks, Valley View, Redwood, Landlocked and River Trails) or about 11% of the current total parkland will never be developed due to topography constraints such as steep slopes, wetlands and /or lakes. 4. The existing park system is predominantly comprised of smaller mini and neighborhood parks which are located throughout the community. Staff has indicated that the number and proximity of smaller parks are expensive to maintain and as such, the City may choose to limit further acquisition of small National Recreation and Parks Association (NRPA) guidelines were utilized to analyze the park system by park type and the number of acres of parkland per 1,000 population because these guidelines were utilized in the 1999 Park Chapter of the Comprehensive Plan. The NRPA is a professional association that provides accreditation programs for universities and advises national lawmakers on policy matters, programs and legislation related to public parks and recreation. 2 park sites within the community in favor of larger neighborhood parks or community playfield. 5. The 2010 U.S. Census indicates that over 57.8% of the City's population is comprised of young residents between the ages of 5 to 44 years of age. About 14.3% of the population is comprised of children under 10 years old. The Census figures indicate that the community has a large population of young active residents who typically generate park and recreation demands on the community. Considering the large number of children, teens and young adults, it is anticipated that park and recreation use will be strong for the foreseeable future. 6. As the community develops and land within the Metropolitan Urban Service Area (MUSA) decline, future growth will occur in the rural service area and the density of development will ultimately decline. While the need for parks will continue to be strong, the financial resources that will be dedicated to the park system are expected to decline. The anticipated decreased density of development in the rural areas will result in a decline in the amount of park dedication fees that will be collected over the long -term. The land supply within the MUSA is limited and the cost of land for park acquisition could be higher than it currently is at some point in the future. 7. The current City park system as calculated by staff contains a total of about 568 acres of parkland, which is divided into 67 separate park facilities, (including Andover Station North Ball Field Facility and City Hall Outdoor Hockey Rink Complex). The total value of the park system based upon full build out (including existing and future planned facilities, land costs and 30% design /administration costs) approximates $27,604,226. The existing park system is valued at $18,286,073 with approximately $9,318,153 of future improvements to be constructed to complete the 2030 Comprehensive Plan park system. 8. The planned park system (based upon the 2030 Comprehensive Plan), is about 66% developed at this time and has been paid for by existing development (through taxes, Community Development Block Grants, other grants and park dedication fees, donations, etc.). As the City is currently about 72% developed, (9,811 households based upon the 2010 Census estimate out of the potential 13,581 projected 2030 build out households), existing development has already paid for over 66% of the total planned system. Future development should be responsible to pay for the remaining 34% ($9,318,153) plus a percentage of the existing system (including some facility upgrades), in order to provide for their proportionate share of the total system costs. 2008 PARK COMPREHENSIVE PLAN The City of Andover Comprehensive Plan including the Parks and Open Space Chapter sets forth goals and objectives for the park system. The objectives of the plan are to: Provide areas that meet present park needs and plan for future needs of the City. 3 2. Maintain, upgrade and expand community recreational facilities and trail systems to serve all residents of the City. 3. Promote, protect, preserve and enhance the City's rural and open space and amenities. The City of Andover contains 67 parks (including Andover Station North Ball Field Facility and City Hall Outdoor Hockey Rink Complex), ranging in size. from under 1 acre to over 130 acres. Anoka County operates only one Regional Park within the corporate limits of Andover. Anoka County also operates Rum River Central Regional Park that abuts the City along the Rum River near the northwest end of the City. Exhibit A (Park Service Area Map) indicates the location of all of the existing parks and developable planned future parks within the City. The park system contains land areas that are designed to meet varying recreational needs of residents. The parks are classified according to factors including size, use, service area, location and site improvements. These classifications systems for local and regional facilities as identified by the Metropolitan Council 2030 Regional Parks Policy plan are as follows: Mini Park. This type of park is intended to provide specialized facilities (facilities include improvements such as playground and fitness equipment) that serve a concentrated or limited population or specific group such as tots or senior citizens. Mini parks are typically located within neighborhoods and serve people living within less than mile of the Park and have an area of 1 acre or less. Note: For the purpose of this study, some parks that exceed 1 acre have been identified as a mini park since the park cannot be developed any more than a specialized facility. Neicrhborhood Park. This type of facility is intended to provide areas for intense recreational activities such as field games, courts, apparatus areas, skating, -etc. The majority of the City parks fall into this classification. The service areas range from % to mile and this type of facility is generally intended to serve a population of 4,000 to 5,000 people. Park sizes for existing Neighborhood Parks within the City range from 1 acre to almost 25 acres. Note: For the purpose of this study, parks that have specialized facilities and 1 field or court have been identified as a neighborhood park. Linear Park. This type of facility is typically developed for one or more varying modes of recreational travel such as hiking, biking, skiing, canoeing etc. There is currently only one Linear Park within the City (Coon Creek Park). The park contains bituminous trails (Tom Anderson Trail) that follows Coon Creek between Hanson Blvd. NW and the Burlington Northern Railroad. Non - motorized uses including biking, hiking, roller blading and cross - country skiing are permitted in the park. Coon Creek Park contains 38 acres of land. Special Use Park. Special Use Parks are generally areas established to provide specialized or single purpose recreational activities such as golf course, nature center, marina, zoo, display gardens etc. The Crooked Lake Boat Landings and Round Lake 4 are designated as Special Use Parks. Crooked Lake Boat landing has a picnic shelter and boat ramp. Round Lake contains only a boat ramp. Undeveloped Parks. The City has a number of Undeveloped Parks where land has been dedicated or acquired but facilities have not yet been installed or may not have the ability to be installed. The Undeveloped Park areas range from less than 1 acre to over 10 acres in size. Many of the areas contain wetlands and are unsuitable for active plan and /or recreational equipment. Larger areas may be suitable for future trail development. Community Playfields. These types of parks or facilities are areas for intense recreational facilities such as athletic fields, hockey rinks, skate parks, courts and swimming pools and are in close proximity to secondary schools and other public facilities. These parks serve 3 to 5 neighborhoods or one community. Hawk Ridge Park, Timber Trails Park, Fox Meadows Park, Sunshine Park, Prairie Knoll Park, Shadowbrook East Park, Eveland Fields, Andover Station North Ball Field Facility and City Campus Outdoor Hockey Complex would be considered in this category as both are active use parks with recreational facilities designed for league play in baseball, softball, soccer, lacrosse, football and hockey. Note: For the purpose of this study, if a park has at least 2 or more athletic fields, the park been classified into this category. Community Parks. Community Parks are generally intended to provide areas of natural or ornamental quality for outdoor recreation activities including walking, picnicking. These types of parks could also have some fields and court games and serves the City as a whole and typically include between 25 to 100. acres of land. Currently one park is designed for community park use which is Kelsey Round Lake Park. This park is designated as a Community Park since it is a passive use park that has extensive natural areas that also contains bituminous, gravel and wood chip nature trails. Regional Parks. Currently there are only two Regional Parks within or adjacent to Andover and both are operated by Anoka County. About half of Bunker Hills Regional Park is located within the corporate limits in the southeast part of Andover and extends into the adjacent cities of Blaine, Coon Rapids and Ham Lake. The Rum River Central Regional Park abuts the City along the Rum River east of County Road 7 and the north side of the Rum River in the City of Ramsey. Bunker Hills Regional Park includes numerous recreation facilities such as picnic areas, playgrounds, camping, swimming, walking /biking /hiking and cross country skiing trails. Rum River Central Regional Park includes numerous recreation facilities such. as picnic areas, playgrounds, camping, canoeing, walking /biking /hiking and cross country skiing trails. Trails. The City has developed a comprehensive regional trail system for the community. This plan is included with the City of Andover's Transportation Plan. The study does however contains interior trail access for the individual parks (where necessary), which is needed to comply with the Americans with Disabilities Act (ADA) requirements. 5 Open Space. The Comprehensive Plan identifies open space as a part of the overall park system. Open space is defined as areas set aside for the preservation of natural open spaces to counteract the effects of urban congestion and monotony. "Many new citizens cite Andover's natural amenities as a reason for moving into the City.i2 As such, an objective of the Comprehensive Plan is to protect, preserve and enhance the open space character of the City. Unbuildable Parks. Within the existing park system, there are ten parks totaling 57.28 acres, currently shown on Exhibit C, Andover Park Facilities Chart and illustrated on Exhibit B, Andover Park Map that will not likely be developed due to the fact that the land dedication consists primarily of wetlands, lakes, or steep slopes and there is insufficient upland area to develop an active park. This unbuildable park land generally fills the classification of Mini and Neighborhood Parks. The specific parks and acreage are identified in Table 1. TABLE 1 UNBUILDABLE PARKS PARK NAME PARKS MAP NUMBER I.D. PARK CLASSIFICATION EXISTING ACRES Mini Parks Tulip 13 UM 1.85 Meadow Wood South 29 UM 0.45 Hartfield's 32 UM 1.47 Dehn's 33 UM 2.23 Subtotal Mini Parks Acreage 6.00 Neighborhood Parks Birch Ride 1 UN 13.99 White Oaks 9 UN 9.30 Valley View 11 UN 8.74 Landlocked 18 UN 2.25 River Trails 24 UN 11.41 Redwood Park 45 UN 5.59 Subtotal Neighborhood Park Acreage L 51.28 Total Unbuildable Park Acreage 1 57.28 In addition to the stated park system objectives, the Comprehensive Plan also provides recommendations for park system acreage to accommodate community growth through 2030. Table 2 compares the Comprehensive Plan acreage recommended with the existing park system to illustrate where the City stands in relationship to its build out park system. 2 City of Andover Comprehensive Plan — Chapter 8. 2 TABLE 2 PARK TYPE NRPA EXISTING PARK EXISTING SURPLUS/ RECOMMENDED ACREAGE PARK DEFICIT ** ACRES * ** GROSS ACRES ACREAGE NET AS BUILDABLE* DETERMINED BY STAFF Mini 14.50 35 29 +14.50 114 196 144.70 +30.70 -Neighborhood Park 247 136.10 136.10 - 110.90 -Community Community 85 146.60 146.60 +61.6 P/a fields TOTAL 460.50 513.70 456.40 -4.10 * These figures represent adjusted acres subtracting out unbuildable park acreages from Table 1. ** Surplus /Deficit represents Comprehensive Plan acreage recommendations minus existing park acreage net buildable. * ** Based on ultimate population build out of 38,027 (does not include the Rural Reserve Area) City staff indicated that although the existing parkland consists of a multitude of smaller mini and neighborhood parks, the City may not continue acquisition of similar land in the future due to the high cost of maintenance associated with the dispersed locations of these parks within the community. The system is adequate to provide for lands within the projected MUSA boundary. The bulk of the lands outside of the ultimate MUSA are planned to develop with 2.5 acre residential lots. The acreage lots provide land area for private recreation purposes that is larger than that typically dedicated for mini parks (1 acres or less). As such, the City may choose to add additional property to some of the mini park areas or look to acquire neighborhood parks in the future. Table 2 and Exhibit A (Park Service Area Map) illustrates that as the City grows within the 2030 MUSA, the current neighborhood parks system provide sufficient acreage and distribution to accomplish the Comprehensive Plan recommendations. Additional community parks or community playfields must yet be acquired and developed. ANDOVER PARK ACREAGE COMPARISON WITH NATIONAL STANDARDS The existing park system was further analyzed in terms of the service area per 1,000 population guidelines established by the National Recreation and Park Association (NRPA). The 2010 U.S. Census population figure of 30,598 was used to evaluate the park system acreage. The following Table 3 indicates. there are sufficient mini parks, neighborhood parks and community playfield areas. The city is short of community parks. It should be noted that even though Table 3 is deficient in community parks, Bunker Hills Park located in the southeast corner does make up for some of the acreage to satisfy NRPA suggested acres. It also should be noted that the park acreages listed in the "Existing Park Acres" column in Table 3 represent the amount of acres of park owned by the City and net park acres that will or do have facilities. However, even when the existing unbuildable acres are deleted, the existing park 7 system for mini parks, neighborhood parks and community playfields meets or exceeds the park acres suggested by the National Recreation and Park Association Guidelines. TABLE 3 PARK TYPE SERVICE AREA' NRPA STANDARD EXISTING PARK ACRES NRPA SUGGESTED ACRES3 GROSS BUILDABLE Mini Park % Mile .38 ac/1000 35 29 11.6 Neighborhood Park % -'/2 Mile 3 ac /1000 196 144.70 92 -Community Park 2 Mile 6.5 ac/1000 136.10 136.1 198.9 -Community Playfield 1 2 Mile 2.25 ac/1000 146.6 146.6 68.8 Total Acres 513.7 456.40 368.5 ' Metropolitan Council Guideline (Park Facility Service Area) 2 National Recreation and Park Association Guidelines (Acres of Park per 1,000 Population) 3 National Recreation and Park Association Guidelines (Based upon 2010 Census Population of 30,598. COMMUNITY GROWTH The City's existing and future population and household growth will be compared.to City park system value estimates to provide a proportionate park dedication fee. The Andover 2030 Comprehensive Plan forecasts a 2030 population of approximately 38,027 people in 13,581 households. This anticipated future development is in both the 2030 MUSA and the City's rural service areas. Andover's 2010 household count of 9,811 represent approximately 72% of the City's 2030 population forecast. As a requirement of Metropolitan Council approval of Andover's 2030 Comprehensive Plan, the City undertook a Rural Reserve Area Study that identified a Rural Reserve Area for potential future urban growth beyond the current 2030 MUSA. The Rural Reserve Area, approved as a future growth area, is depicted on Exhibit A (Park Service Area Map) (780 net buildable acres for housing). Table 4 illustrates the population and household estimates of the City based upon 2010 U.S. Census data, 2030 population and household projections cited in the Comprehensive Plan, and projections for the Rural Reserve Area to determine total community build out population. TABLE 4 ANDOVER POPULATION AND HOUSEHOLD ESTIMATES 13 POPULATION HOUSEHOLDS 2000 Census 26,588 8,205 2010 Census 30,598 9,811 2030 Estimate 38,027 13,581 Rural Reserve Area 6,318 44,345 2,340 15,921 13 This update to the park dedication study will rely on the following demographic statistics. The City will have a 2030 population of 38,027 people and a 2030 household count of 13,581 according to the City's Comprehensive Plan. The addition of the Rural Reserve Area yields the following forecasts to population and households. The Rural Reserve Area has approximately 780 acres of net buildable land for housing, assuming a density of 3.0 units per acre. This will generate approximately 2,340 new households. At an average of 2.7 people per household, this will result in a build out population of 6,318 people. The Rural Reserve Area demographic forecasts, in addition to the 2030 forecasts, will provide Andover with a City -wide build out population of 44,578 people and a household count of 15,921. RURAL RESERVE AREA PARK NEEDS Tables 5 and 6 illustrate the park needs for the Rural Reserve Area. Table 5 illustrates the NRPA guidelines for parkland acres per 1,000 population and acreage by park type. TABLES RURAL RESERVE AREA PARK LAND NEEDS PARK ACRES PER 1,000 POPULATION PARK TYPE NRPA1 AREA 1 RURAL RESERVE STANDARD BUILD OUT AREA PARK POPULATION ACREAGE NEEDED Mini .38/1,000 6318 2.4 acres Neighborhood 3/1,000 6318 19 acres Community Park 6.5/1,000 6318 41 acres Community 2.25/1,000 6318 14.2 acres Playfield TOTAL 76.6 acres NRPA National Recreation and Park Association (Standards # /acre per 1,000 population) Based on national standards and the City's forecasted population, the City has sufficient existing mini parks, neighborhood parks and community playfields to meet future demand including the Rural Reserve Area. However the location of the existing mini parks, neighborhood parks and community playfields within the City do not provide service area coverage for the Rural Reserve Area. The addition of neighborhood parks may be required to meet the location and park service area needs of the Rural Reserve Area for future urban growth. Only community parks are deficient in meeting the service area coverage for the 2030 population and the Rural Reserve Area. When development occurs in the Rural Reserve Area, the City should consider adding 41 acres of Community Park and 14 acres of Community Playfields. Based upon the Comprehensive Plan Soil and Slope Map, there are substantial areas within the Rural Reserve Area that contain restricted soil types and therefore the potential locations for additional playfields are limited. 9 The information in Table 6 illustrates the number of parks anticipated to meet the park and recreation service needs of the Rural Reserve Area, (utilizing National Recreation and Park Association Guidelines). TABLE 6 NUMBER AND TYPE OF PARKS NEEDED FOR POTENTIAL RURAL RESERVE AREAS Park Type Park Size Rural Reserve Area # Parks Needed Mini Park 1 acres 2 Neighborhood Park 18 acres 1 Community Park 40 acres 1 Community Playfield 40 acres 0.35 National Recreation and Park Association Guideline (Average Park Size per Park Type) Note: For the purpose of this study, the Rural Reserve Area is not included in the determination of the park dedication fee and will stand on its own if and when the Rural Reserve Area is ready for development. RESIDENTIAL PARK DEDICATION ANALYSIS Exhibit C (Andover - Park Facilities Chart) identifies the park sites pursuant to the City Parks Map. The name and address of each park including existing and future acres, facilities and values are also identified. City Staff provided the list of facilities and corresponding cost estimates. The park system analysis included a land use review to determine the service areas for the existing parks and to identify the proportion of existing and future development that will impact the system. As stated earlier, the current park areas are spread throughout the community and are relatively evenly distributed. Many of the existing parks are located in areas of the community where future development will occur and as such, a proportion of the park infrastructure should be paid for by new development. In fully developed areas in the southern part of the City, improvements to existing parks should be and have been paid for by current development within the service area of the specific park facility. City Staff provided a list of existing and future planned park facilities, which was used to establish the value of the existing park system and to identify costs reasonably expected to complete the future park system based upon full build out contemplated by the 2030 Comprehensive Plan. It should be noted that the information contained herein is the best estimate of future facilities that can be made at this time and that the specific facilities and dollar figures may be subiect to chancelrevision as time goes by and market conditions fluctuate. See Exhibit D (City of Andover 2010 Existing and Future Park Facilities Chart) for reference. Based on the estimated value of the complete 2030 park system, Table 7 illustrates that the park system is 66% developed and has been paid for by existing development through taxes, park dedication donations, grants etc. Future development will benefit from the infrastructure that is currently in place and as such, should be also responsible to pay a proportionate share for replacement of the existing system. 10 A major component of the park system is land and to determine present land values for Andover. Recent sales indicated that the average value for land within the MUSA approximates $30,000 per acre and average land value in the rural service area approximates $8,000 per acre. The Anoka County Assessor's database was utilized to establish the land value for park areas that contain a large percentage of wetland or lakes (generally the 57 acres of parkland that staff believes will not be developed due to topographic or other constraints). Based on the National Recreation and Park Association (NRPA) Guidelines, the 2030 park system is sufficient in mini parks, neighborhood parks and community playfields. Based on the NRPA Guidelines it is recommended 247 acres of Community Park and 85 acres of Community Playfield by 2030 be available as illustrated in Table 2. Based on the NRPA recommendations the City should consider adding 111 acres of Community Park to fulfill the NRPA recommendations. As noted earlier in the study, (see definition on Page 5) these types of parks can have some fields and court games. The Rural Reserve Area is not adequately served by neighborhood and mini parks. The recommendation of this report (see Table 6) is for the City to plan for 1 to 2 additional Community Playfields and one or two additional Neighborhood Parks (depending on the size of the parks) to accommodate the additional population that will be added from the selected Rural Reserve Areas. Table 7 illustrates the values of the planned park system based upon the current Comprehensive Plan which includes the additional Community Playfield (similar to the Sunshine Park). To calculate the values of the existing and future system, staff utilized the City of Andover Directory of Parks, City Capital Improvements. Plan, and research of facility vendors as well as comparable improvements within the City. A list of the future facility acquisitions and values is attached as Exhibit D (City of Andover 2010 Existing and Future Park Facilities Chart). TABLE 7 PARK SYSTEM ESTIMATED VALUE BASED ON EXHIBIT D NOT INCLUDING THE RURAL RESERVE AREA Total Park System Estimated Value of % of Estimated Value of Future % of Value Existing Park Facilities Total Park Facilities Total (including land $27,604,226 $18,286,073 66% $9,318,153. 34% Park dedication is collected as conditions of subdivision approval. In this respect, the park land dedication fee is estimated on the basis of new housing units or households. Currently, the City has completed approximately 66% of its 2030 park system based on estimated value and future improvements. The actual household count from the 2010 census and the future 2030 household count is approximately 72% developed (not including the Rural Reserve Area). This indicates that the current park system lags a little bit behind in facilities for its current population. Future household growth should pay an equitable share in providing the City's ultimate park system (not including the Rural Reserve Area). 11 To determine the equitable distribution of future park system value to residential units, the ultimate system value is divided by projected household counts. Table 8 represents park dedication fees based on the build out of the 2030 Andover park system. TABLE 8 ESTIMATED PARK VALUE AND DEDICATION FEE W/ 1 ADDITIONAL COMMUNITY BALLFIELD COMPLEXES Estimated Value of # Housing Units yet Park Dedication Fee Future Park Facilities to be built Per Unit 2030 $9,318,153 — 3770 = $2472 Note: The current 2011 park dedication fee per the City of Andover's fee schedule is $2935 per unit Exhibit E provides a comparison of park land fees from other metropolitan communities. The suggested fee in Table 8 is comparable when compared with neighboring communities of Blaine and Coon Rapids. However, the fees are lower than with some of the larger, fast - growing communities such as Brooklyn Park, Eden Prairie, and Plymouth. The current system and future planned improvements are consistent with the 2030 Comprehensive Plan Land Use Plan. It is fair to assume that the park system will likely continue to be upgraded in the future to maintain the user capacity of the system. The $2472 per unit charge should reasonably cover the costs for complete development of the system and carrying costs through system build out (not including the Rural Reserve Area). The charge of $2472 dollars per residential unit is the level of funding that will need to be generated to provide for the planned park system for Andover, based upon implementation of the plan with the lands and facilities described .in Exhibit D (City of Andover 2010 Existing and Future Park Facilities Chart) which are based upon the Comprehensive Park Plan. The $2472 dollar figure takes into account the park service areas (% of park need associated with new vs. existing development), existing and projected costs for the park system, design /administrative costs and future population /household projections and is therefore our best estimate of park need per unit. It is important to note that the City should continue re- evaluating the system value; current land values and system needs on a periodic basis and adjust the park dedication accordingly. City Staff suggests that park facilities costs be reviewed and updated annually based upon the Engineering News Record Cost Index. Park maintenance and future improvements above and beyond those identified in Exhibit D should not be financed using park dedication funds. The operational and future improvement costs must be budgeted within the City's general funds with costs shared by all community residents. COMMERCIAL /INDUSTRIAL PARK DEDICATION ANALYSIS Minnesota Statutes and recent case law have identified that Cities must now be able to articulate and justify dedication requirements on a project -by- project basis. Cities have 12 the burden of determining that the park dedication requirement is related to the park benefit that will be derived due to the development. Individualized determinations must be made for each project and the City has the responsibility to demonstrate that there is a reasonable relationship between the dedication requirement and the park needs generated by the development. As illustrated in Exhibit E, many metropolitan communities have a commercial/ industrial park land dedication. The general issue in establishing a commercial/ industrial park land fee is establishing a nexus between commercial and industrial use and the benefit they receive through the City's park system. In the case of Andover, City staff has indicated that the City has no commercial or industrial league programs, with the exception of a couple of local bar /restaurant sponsored tournaments that have occurred in the past. In this respect, there is no empirical data that currently illustrates a direct park benefit to the commercial and industrial properties that exists or does not exist. There are discussions that suggest that there is intrinsic benefit to all land uses from a quality park system related to quality of life within a community. The issue at hand is to determine the proportionate need that commercial /industrial developments generate for the community park system. As City Staff have indicated that there is some tournament play use of athletic fields in the past, it is reasonable to state that commercial /industrial developments have some benefit from the City park system. It is likely that employees of local businesses use parks for lunch breaks, walking and /or recreating. The question is does the commercial development generate the same need on the park system as an equivalent residential development? The proportionate benefit is unknown for the City of Andover, due to the lack of information about the degree to which the commercial /industrial developments use the system. If the City desires to continue collection of commercial /industrial park dedication fees it is suggested to continue collecting a fee structure that approximates charges of other similarly situated communities. Table 9 illustrates commercial park dedication fees which are currently charged by other developing communities. TABLE 9 COMMUNITY $ PER C/I ACRE BASED ON 2010 Blaine $7163 flat fee Brooklyn Park $7600 flat fee Coon Rapids $5000 flat fee Eden Prairie $11,000 flat fee Maple Grove $11,00 flat fee Plymouth $8500 flat fee Shakopee $6930 flat fee Ham Lake $6000 flat fee Woodbury None Andover $8956 or 10% of Market Value of Land whichever is less The commercial /industrial park dedication fees should follow a calculation equated to residential development on the same property (if followed) would reduce the current fee of $8956 to $7416 (3 residential units X $2472) per acre or 10% of market value of the land (whichever is less). 13 SUMMARY • Case law and Minnesota Statutes provide that dedication requirements can only be applied to facilities that will be impacted by the specific project. Future park dedication fees cannot be utilized to improve or maintain existing park and trail systems in fully developed neighborhoods unless a correlation can be made between the new development and park use. However, park dedication fees cannot be used to replace or upgrade equipment within City parks. • The current park system is behind in facilities for its current population. • In the event that the City extends the MUSA pursuant to the Rural Reserve Area on Exhibit A (Park Service Area Map), additional facilities and land will be needed to accommodate the projected future population. For the purpose of this study, the Rural Reserve Area is not included in the determination of the park dedication fee and will stand on its own if and when the Rural Reserve Area is ready for development. • A minimum of at least one additional Community Park (comparable to the current Sunshine Park) is recommended for the 13,581 household projected for 2030 (not including the Rural Reserve Area). • The total planned park system is estimated to cost $27,604,226 based upon the 2030 Comprehensive Plan, land values, current and projected facility costs. • While the 2010 Census household count represents 72% of its 2030 build out, the City has about 66% of its 2030 park system in place. The park system that is in place has been paid for by existing development through taxes, park dedication, donations, grants, etc. • As illustrated in Table 8 the City's residential park dedication fees will depend on the City Council's decision on future park improvements and community growth options. RECOMMENDATIONS 1. The current park system and plan is consistent with the Comprehensive Plan Land Use Plan and as such, the park dedication fee structure for new residential developments should be based upon the analysis provided for in Table 8. Based upon this analysis, a park dedication fee of approximately $2,472 per, residential unit and $7416 per acre or 10% of market value of the land (whichever is less) for commercial /industrial developments should be instituted to cover build out cost of the City's planned park system and to develop one additional community playfield. A periodic review of land values and facility costs should be done every 5 years (next updated study would be done in 2015) to ensure that the park dedication fee remains current based upon market conditions. Staff recommends that the Engineering News Record Cost Index (ENR Cost Index) be utilized in other years as the source to annually update facility values to account for inflationary factors. 14 2. The City should continue incorporating park redevelopment infrastructure planning as part of the 5 -year Capital Improvements Plan. Minnesota Statutes specify that park dedication fees may not be used for maintenance purposes and therefore it is important for the City to continue to provide a separate budget fund for maintenance. However, any park improvements above those identified in Exhibit D will need to be financed outside of the park dedication funds. As the park system ages, there will be an increased need to retrofit existing facilities, as they will have aged beyond their useful life in the older parks. The City will need to continue to pay for replacement of the park system facilities in full developed neighborhoods or park service areas through the general fund or other sources that are available. 3. In the event that the City is contemplating park improvement upgrades, facility or equipment replacement in the future that have not been identified in Exhibit D, the City should include these improvements in the Capital Improvement Plan and budget for these improvements in the City's general funds or other sources that are available. These improvements should not be funded out of the park dedication fees. Attachments: Exhibit A: Park Service Area Map Exhibit B: Andover Parks Map Exhibit C: Andover — Park Facilities Chart Exhibit D: City of Andover 2010 Existing and Future Park Facilities Chart Exhibit E: Survey of Park Dedication Fees 15 � �� � > : �%� � � : s� � � � 2 § . � \k: py� . 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US To: Mayor and Council Members CC: Jim Dickinson, City Administrator/Finance Director David D. Berkowitz, Director of Public Works /City Engineer �g From: Todd J. Haas, Assistant Public Works Director Subject: 2F. Discuss Trail Plan and Policy Date: November 29, 2011 INTRODUCTION The City Council is requested by the Park and Recreation Commission to discuss current regional trail plan that is currently approved as part of the Transportation Plan and the Council policy that has been adopted back in 2002 in regards to the authority for all pedestrian trail improvements in the community. DISCUSSION The Park and Recreation Commission at the October 20' meeting expressed interest in having a role in trail planning. Staff in reviewing this request has pointed out to the Commission that there is a policy in place that was approved by the City Council November 2002 that establishes the protocol for the planning, design, construction and financing of pedestrian trails. Also attached is. a copy of the most current proposed Regional Trails Plan that was completed a few years ago by the Transportation Committee and approved by the City Council. This trail plan was prepared with parks in mind so that some parks could be linked in the future with the regional trail system. At this point, staff does not feel that any changes should be made to the trail plan and policy since it has gone through extensive review just a few years ago. The next time the trails plan will be reviewed is when the overall city comprehensive plan needs to be updated. At this point the Park and Recreation Commission provides input to possible trails construction within designated park property as part of overall development of the park and provides recommendations to the City Council regarding this. Note: If the Council would like for the Park Commission to have some input to the trail planning, it will be necessary to revise the policy. ACTION REQUESTED The City Council is requested by the Park and Recreation Commission to discuss current regional trail plan and policy that has been adopted by the City Council back in 2002 to consider revising the policy to allow the Commission to have a roll in regional trail planning. Respectfully submitted, Cc: Park and Recreation Commission Attachment: Council policy on trails, Proposed Regional Trails Plan, Park Commission meeting minutes of October 20th ✓' 2002 -03 Council Goal Setting — Council Policies PROVIDING FOR THE PLANNING, DESIGN, CONSTRUCTION AND FINANCING : OF PEDESTRIAN TRAILS (Council Approved 11- 13 -02) The City Council supports the concept of a bi -modal transportation system providing for both vehicular and pedestrian travel. The planning, design, construction, and funding of City trails for pedestrian travel are * a critical component of the City's bi -modal transportation system. As such, the City Council retains direct authority for all pedestrian trail improvements in the community. Multi-use pedestrian trails will be defined as "separate and distinct from recreational trails as they provide the walking public with alternate means of travel along County and City roadways." Accordingly, the purpose of pedestrian trails is to keep non - motorized pedestrian travel off of County and City roadways. Planning activities associated with pedestrian trail construction shall be under the direct authority of the City Council. The planning, design, and construction of trails shall be recommended by the City Engineering Department, with concurrence by the Public Works Division and incorporated within the City's Five Year Capital Improvement Plan, subject to approval by the City Council. Funding for multiuse pedestrian trails shall be underwritten through the City Trail Fund, Municipal State Aid and -grants, with maintenance activities funded by the annual Road and Bridge Levy. A funding formula designated for the maintenance, repair and reconstruction of pedestrian trails will continue to developed to ensure that long - term !( needs are adequately addressed. Connections between pedestrian and recreational trails { shall be coordinated between the City Engineering Department and the Parks and 1 Recreation Commission, with funding allocated according to trail segmentation apportionment between pedestrian and recreational use. Final approval will be subject to the City Council. ESTABLISHING A PROTOCOL FOR TEE EXPENDITURE OF PUBLIC FUNDS BY TIIE PARK AND RECREATION ADVISORY COMMISSION (Council Approved 11- 13 -02) G The Park and Recreation Advisory Commission is an advisory body to the City Council with the purpose of advising, formulating and recommending policies, measures and programming to enhance the quality of life related to the City's Park and Recreation System. The City Council respects and appreciates the role of the Park Commission as it pertains to developing and recommending a comprehensive plan for park and recreational trail improvements funded by Park Dedication Fees, Capital Park Project Levies and state j and federal grants. The expenditure of public funds including but not limited to Park Dedication Fees, Grants and Capital Park Project levies is subject to final approval by the City Council. ,-7 0 0 o a F71 o z r co 0 0 po 2 P=l P=4 PH �5 LU Zvi to 0 0 0 rz = ? % N Im uj U) m w Ui LU BMVI HVH Z, —I 4.0 Mg) I -M --- T ...... .... LL LU > 0 0 ..... ... ... X Lul ) au Loll, • 00 i LLI Pff! LL li CL 2- Regular Andover Park & Recreation Commission Meeting Minutes — October 20, 2011 Page 5 respond (a date will be identified in the survey). The City will be responsible for all postage for the surveys to be sent out and will also responsible to pay postage for the Firvey that need to be returned back to the City. The survey will also identify the date Akn the Park Commission will hold a public input hearing with the neighborhood. Oncleqhe hearing is complete, the Park Commission will need to recommend to the City Counci e park improvements that should be made. Mr. Haas state s far as when new community playfields or community parkA09re being considered for imptoyernents, this will need to be discussed with the City, uncil at the November workshop his scheduled to include a joint meeting the Park Commission. Mr. Haas stated the Park and Recre n Commission ' equested to consider the proposed park playground (mini and nei borhoo arks) surveys that will be sent when a new park or an existing park is proposed t reconstructed for possible improvements and the process /policy for notifying the bo ods. Commissioner Ramnath sugges there maybe some difications to the surveys. Chair Butler asXLinarsked particular park other questions cou a inserted in the survey. Commissioner if the Commission could review the ey before it was sent out for a k and possibly make some modifications. N[r. 1 g stated the surveys would contain postage for returning to the City. 'Chair Butler ested an online option be offered. Mr. Haas with review with the City's IT person n options and bring back to the next meeting. UPDATE ON TRAIL PLAN AND POLICY Mr. Haas reviewed the Park and Recreation Commission is requested to discuss current regional trail plan and policy that have been adopted by the City Council in regards to involvement by the Park and Recreation Commission. Mr. Haas provided the protocol for the planning, design, construction and financing of pedestrian trails that was approved by the City Council in November 2002. He also provided a copy of the most current proposed Regional Trails Plan that was done just a few years ago by the Transportation Committee and approved by the City Council. The trail plan just so the Commission knows was prepared with parks in mind so that some parks could possibly be linked up at some point in the future with some of the regional trail systems. Mr. Haas reviewed staff does not feel that any changes should be made to the plan since it has gone through extensive review just a few years ago. The next time the trails plan will be reviewed is when the overall city comprehensive plan needs to be updated sometime in the next few years. Regular Andover Park & Recreation Commission Meeting Minutes — October 20, 2011 Page 6 Commissioner Miskowiec stated residents come to the Commission with trail requests. He would not hesitate to ask the City Council to consider returning authority to the Commission for trails as they go along with parks. Commissioner Lindahl stated all requests can be directed to the City Council regarding trails. Mr. Haas stated currently there is only $50,000 in the trail fund. Grants have been applied for. Commissioner N iskowiec stated he would like to see the planning for the trail system be given back to the Park Commission. Commissioner Ramnath stated he would not want to mess with it by adding time to the grant process by having to go through the Commission also. Commissioner Lindahl stated the Commission is an advisory commission to the Council. Commissioner Kowalewski asked if the City is notified of available grants. Mr. Haas stated the City is notified. Chair Butler suggested a discussion be held with the Council on the overall trail plan and grant plan. Mr. Haas stated trails are about $50 /foot to construct. Commissioner Miskowiec referred to Councilmember Trude's list of items she'd like to see the Commission discuss. Mr. Haas stated the protocol would be discussed at the November joint meeting. Chair Butler stated he would be in favor of having the Park Commission have a role in the trail planning. It should be discussed at the joint meeting. ANOKA COUNTYSHERIFF'SDEPARTMENT 2nd QUARTERLYREPORT Mr. Haas ented the 2nd Quarterly Anoka County Sherifrs D ent Report. He reminded residOhWnot to leave valuables in their cars. He o reminded residents to report any suspicious`h4vjties they observe. PARKDEDICATIONIMPRO ENT 2ND QUARTERLY REPORT/FINANCE DEPARTME Mr. Haas provided the Pro' ommitment Lis tin ort, Balance Sheet and Revenue and Expenditure Repo or the Park Improvement Fun September 30, 2011. ITEMS NJ;Aaas reviewed the outstanding items providing updates on On -Going Projects, On- Hold Projects, Task Force Updates and Other Items of Interest. ND OVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator/Finance Director FROM: David D. Berkowitz, Director of Public Works /City Engineer SUBJECT: 2G. Discuss Traffic Control Signing of Recreational Trails DATE: November 29, 2011 INTRODUCTION The City Council is requested to discuss traffic control signing for recreational trails. DISCUSSION Met Council hosted a Workshop on November 4a' to discuss and receive feedback from staff representing City's and regional agencies involved in trail design, operations and safety. This was an excellent workshop that dealt with ways to provide consistency among trail providers in applying wayfinding signage and road crossing treatments. Wayfinding information will be discussed at the meeting and how staff is researching and pursuing options to be discussed during the 2013 -2017 Capital Improvement Plan preparation. Road crossing treatments are the item that staff is looking for direction from the City Council on how to proceed with crossing treatments at intersections. Currently stop signs are placed on trails that approach a controlled intersection which may be a driveway or roadway. It has been found that if a crosswalk is provided the users of the trail feels that they have the right -of -way and the vehicle at the controlled intersection must allow them to proceed. In most cases I have experienced around the City Hall Complex the vehicle waits for the pedestrian to cross so the pedestrian does not stop. This can cause a false sense of security for the pedestrian and if the motorist feels the pedestrian should stop they may proceed causing a conflict. Staff recommends that in these cases that the stop signs be removed from the trail to make it clear that the pedestrian has the right -of -way. I reviewed this with the Chairman of the task force that was created to study these issues and he agreed this would be the best solution for this situation. ACTION REQUIRED The City Council is requested to discuss traffic control signing (road crossing treatments) for recreational trails and direct staff on how to proceed. Respectfully submitted, David D. Berkowitz Attach: Pictures '� A v _ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW. CLAN DOVE RN.US, To: Mayor and Council members C �" CC: Jim Dickinson, City Administrator/Finance Directory 'yy David D. Berkowitz, Director of Public Works / City Engiite�r&3 From: Todd J. Haas, Assistant Public Works Director Subject: 2H. Discuss Playground and Neighborhood Park Surveys Date: November 29, 2011 INTRODUCTION The City Council is requested to consider the proposed park playground surveys for mini parks and neighborhood parks that will be available on the City of Andover's website when a new park or reconstructed park is being considered for improvements. DISCUSSION At the direction of the City Council and the Park Commission, it has been determined that before a new park or existing park is being considered for improvements, surveys are to be sent out to the neighborhood for their input as to what the neighborhoods would like to see in the park. Attached are two draft surveys that have been prepared by staff and reviewed by the Park Commission, one for mini parks (parks such as Woodland Estates) and one for neighborhood parks (parks such as Hidden Creek North or Prairie Knoll). Staff has kept the survey relatively short hoping the City would receive more responses. The survey's that have been drafted were modeled from the City of Blaine with minor modifications. Based on input from the Park and Recreation Commission's, the recommendation is to send a letter or post card to residents on how they can participate in the survey by going to the City of Andover's website and filling out the survey online. The City will be responsible for all postage for the letter or post card to be sent out. Note: The City of Blaine's policy is pay the postage to send the survey's out to residents but the residents are responsible for paying for the return postage and sending the survey back by mail. Blaine staff has also indicated other options include dropping them off at city hall or faxing the survey back to the City. At this point Blaine is not doing the online survey but may consider this at some point in the future. Once all the surveys have been received, staff will forwarded to the Park Commission for their review and address the comments that have been made by the neighborhood at the public informational meeting that will be held by the Park Commission. Once the hearing is complete, the Park Commission will make a recommendation to the City Council on what park improvements should be made. As far as notification of the neighborhood for how to complete the survey, for mini -parks located in the urban area of the City, the recommendation from the Park Commission is to send a letter or a post card to the neighborhood within a one -eighth (1/8) of a mile of the park on letting the residents know where to find the survey on the City of Andover's website and when the public information meeting would be scheduled with the Park Commission to discuss the potential Mayor and Council Members November 29, 2011 Page 2 of 2 improvements to the park. A similar process is being recommended for neighborhood parks. The only difference that is being recommended by the Park Commission is to review each park on a case by case identifying the area that would receive a survey request by letter or post card. Staff has recommended to the Park Commission for neighborhood parks that a quarter (1/4) of a mile be used to notify residents for consistency which is currently being used by the City of Blaine. Adopting a policy similar to Blaine's will help streamline the process. As far as when new community playfields or community parks are being considered for improvements, a city wide public input process would be suggested by including articles in the city newsletter or by the local official paper. ACTION REQUESTED The City Council is requested to consider the proposed park surveys for mini parks and neighborhood parks that will be sent when a new park or reconstructed park is being considered for possible improvements and the process /policy for notifying the neighborhoods. Respectfully submitted, Todd J. Aaas Cc: Park and Recreation Commission ✓ ✓ Attachments: Mini park survey, Neighborhood park survey IV V.1 I] MINI -PARK SURVEY Dear Resident: The Andover Park and Recreation Commission is considering that new playground equipment be provided at Park. In order to determine the best playground plan and/or other improvements to the park, your help is needed. Please take a few minutes to complete the following survey. To complete the survey, simply go the City of Andover's wehsite at www. http: //www.ci.andover.mn.us /and click on city departments and then click on parks. Playground and/or park improvement plans being considered by the Park Commission will be discussed at their meeting on Thursday, 20_ at 7 P.M. or shortly thereafter for resident input at Andover City Hall. What is the most important age group this playground should be planned for (please check only one): a. Pre - school children ages 2 to 5 years b. Elementary school age children 5 to 12 years C. Both Pre - school 2 to 5 years & 5 to 12 years d. Teens 2. Based on your response above, should a separate secondary play area be developed for a particular age group? No Yes for this age group What playground concept would you like to see provided in the park: a. Separate, individual pieces of play equipment such as climbers, slides, horizontal ladder, swimming bars, free standing play units, etc. b. A multi level play structure that links all play units together. 4. What specific types of play equipment would you like to see provided: Swings Horizontal ladders Slides Bridges and ramps Balance beam Crawl tunnels Swinging bars Tunnel slides Climbers Panel board such as Tic -Tac -Toe Other suggestions: 5. What other suggestions do you have to improve Park: 6. If necessary would you be willing to serve on a Mini —Park Committee to develop a playground plan, evaluate proposals received and make a recommendation to the Park and Recreation Commission? This may involve approximately 2 or 3 evening meetings. Yes Name Phone No Email 100 NEIGHBORHOOD PARK SURVEY The Andover Park and Recreation Commission is considering new park improvements be provided at Park. In order to determine the best playground plan and/or other improvements to the park, your help is needed. Please take a few minutes to complete the following survey. To complete the survey, simply go the City of Andover's website at www. hgp: / /www.ci.andover.mn.us/ and click on city departments and then click on parks. Park improvement plans being considered by the Park Commission will be discussed at their meeting on Thursday, 20_ at 7 P.M. or shortly thereafter for resident input at Andover City Hall. 1. If. the site contains trees. Would you prefer to see: (check only one) a. More trees preserved and less active spaces: b. More of a balance between preserving trees and providing active spaces: c. Other suggestions: 2. Would you like to see a park that provides: (check all that apply) a. Lots of active facilities and spaces for children b. More quiet, landscaped areas and spaces: c. Some open space for free play: d. Mixture of active spaces and passive landscape areas: e. Other ideas: 3. What type of park facilities would you like "to see provided in this park: (check all that apply) a. Playground equipment for children ages 2 to 5: _ b. Playground equipment for children ages 5 to 12: _ c. Half court basketball court:. d. Small park shelter for picnics or social gatherings: e. Other suggestions: 4. Please prioritize the park facilities you have chosen above: 1. 2. 3. 4. 5. Please list the number of children in your family in each age group: a. 2 to 5 years b. 6 to 12 years c. 12 to 18 years 6. Other ideas and/or suggestions for the park: 7. If necessary would you be willing to serve on a Neighborhood Park Committee to develop a playground plan and/or other improvements, evaluate proposals received and make a recommendation to the Park and Recreation Commission? This may involve approximately 2 or 3 evening meetings. Yes Name No E -mail Phone ANL15 6W^� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator/Finance Director David D. Berkowitz, Director of Public Works /City Engi eer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 2I. Discuss Clear Wireless Lease at Rose Park DATE: November 29, 2011 INTRODUCTION The City Council is requested to discuss a concern that has been raised by the Park and Recreation Commission regarding Clear Wireless lease at Rose Park on Water Tower #1. DISCUSSION The Park Commission has been discussing the concern that has been raised with the City Administrator over the last couple months concerning why funds that are being collected are going to the utility fund and not to the park improvement fund for Rose Park since the elevated water tower is located on dedicated park property. Also attached is the discussion the Park Commission had.at their October 5, 2011 meeting. Also attached is the agenda item and meeting minutes in regards to the City Council approving the lease agreement with Clear Wireless. ACTION REQUIRED The City Council is requested to discuss a concern that has been raised by the Park and Recreation Commission regarding Clear Wireless lease at Rose Park on Water Tower #1. Respectfully submitted, Todd J. Haas Cc: Park and Recreation Commission Attachments: Park Commission meetm inutes of October 5t`, City Council agenda item and meeting minutes of February 16, 2010 Regular Andover Park & Recreation Commission Meeting Minutes — October 5, 2011 Page 6 were expressed tonight that would take care of the depreciation. There are many costs associated with heating, cooling and other utilities for a facility. A feasibility study would be critical. Chair Butler stated he is certain other communities and associations would be interested in using a facility. He asked if the associations would be willing to pay for outdoor turf rental. Soccer said they would and youth football agreed if that was the option. Commissioner Miskowiec asked if volleyball could use the same floor as basketball. Mr. Haas stated volleyball sent an email stating they would use the indoor facility. Commissioner Kowalewski asked if there was a possibility to add an indoor track. Perhaps a yearly fee could be charged for runners. There could be corporate rentals also for events. Commissioner Van Vark stated it is surprising a for profit company isn't seeing the need and building something like this. Rich Wilkie suggested the Commission look at Lake Barrington, IL facility. Commissioner Kowalewski suggested those associations that are not represented be contacted for input. . Chair Butler thanked everyone for coming to the meeting. The next step would be to meet with the City Council and invite the associations to attend that meeting. The Commission will make a recommendation on how to pursue this with the City Council. A successful outcome of that meeting would be approval for a feasibility study to be prepared. DISCUSS CELL TOWER @ ROSE PARK Chair Butler has been discussing the concern that he has raised with the City Administrator over the last couple weeks concerning why funds that are being collected are going to the utility fund and not to the park improvement fund for Rose Park since the elevated water tower is located on dedicated park property. The Council approved the lease agreement with Clear Wireless LLC stating the funds would go to the utility fund. There is no current plan to remove the elevated water tower as there had been. Mr. Haas suggested this be discussed with the Council at the upcoming joint workshop meeting. UPDATE PARK COMPREHENSIVE PLAN AND FUTURE PLAYGROUND EQUIPMENT REPLACEMENTIDISCUSS PHILOSOPHY OF PARK DEVELOPMENT, CONT. © Regular Andover City Council Meeting Minutes — February 16, 2010 Page 3 Motion by Trude, Seconded by Bukkila, to approve the minutes as indicated above. Motion carried unanimously. CONSENT ITEMS Item 2 Approval of Claims Item 3 Approve Plans & Specs /Order Advertisement for Bids /10- 2/2010 Street Reconstruction (See Resolution R015 -10) Item 4 Approve Resolution/10- 6/2010 Outdoor Recreation Grant Application/Andover Station North Trail Connection (See Resolution R016 -10) Item 5 Approve Resolution /10- 6/2010 Parks & Trails Legacy Grant Program/Andover Station North Trail Connection (See Resolution R017 -10) Item 6 Receive Acknowledgement Letter from BWSR/LRRWMO & CCWD Boundary Changes /09 -28 Item 7 Approve Declaration of Encroachment Easement, Conditions and Covenants /09- 31/Meadow Creek Estates Rain Garden Project Item 8 Order Improvement/Order & Approve Plans & Specs /09 -34 /Traffic © Item 9 Signal/Hanson Blvd NW & 133 Avenue NW (See Resolution R018 -10) Annual Review/Temporary Greenhouse/Linder's Flower Mart/2218 Bunker Lake Boulevard Item 10 Approve Amended and Restated Joint Powers Agreement for a Coalition of Metropolitan Communities —North Metro Mayors Association Item 11 Approve Lease Agreement with Clear Wireless LLC /City Hall Water Tower (Tower 2) (See Resolution R019 -10) Item M Approve Lease Agreement with Clear Wireless LLC/Rose Park Water Tower (Tower 1) (See Resolution R020 -10) Item 13 Approve Assessment Re- Certification/PIN 13- 32 -24 -43 -0004 (See Resolution R021 -10) Motion by Jacobson, Seconded by Bukkila, approval of the Consent Agenda as read. Motion carried unanimously. ANOSA COUNTYSHERIFF 'SDEPARTMENTMONTHLYREPORT Captain Wells updated the Council on the Anoka County Sheriff's monthly report. Laura Landes updated the Council on her community work in 2009. Councilmember Jacobson asked if Ms. Landes could include the Council on the Friday Crime Watch © report list. Ms. Landes stated she would. Councilmember Bukkilathought the investigator highlights in the Friday Crime WatchReport was a good addition. AC I T Y 0 F INDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 . WWW.CI.AN DOVER. MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Approve Lease Agreement with Clear Wireless LLC/Rose Park Water Tower (Tower 1) DATE: I February 16, 2010 INTRODUCTION City Administration has negotiated a lease agreement with Clear Wireless LLC for space in the Rose Park Water Tower for the purpose of placing wireless communication antennas. If the agreement is approved the funds the City receives will be used to support the water utility. DISCUSSION The attached agreement with Clear Wireless LLC was a contingency of a recent CUP approval for wireless communication antenna placement on the Rose Park Water Tower at 14055 Rose Street NW. The term of the Agreement would commence upon the date Clear Wireless LLC begins construction of the Tenant Facilities or six months following the date of full execution of the agreement, whichever first occurs and shall terminate on the fifth anniversary of the commencement date unless otherwise terminated as provided by the agreement. Clear Wireless would have the right to extend the term for five (5) successive five (5) year periods ( "Renewal Terms ") on the same terms and conditions as set forth in the agreement. The Agreement shall automatically be extended for each successive Renewal Term unless either party notifies the other of its intention not to renew at least thirty (30) days prior to commencement of the succeeding Renewal Term. The agreement .calls for the payment of rent in the amount of $1,200.00 per month for the first year and the and the rent shall be increased on each anniversary of the Commencement Date by an amount equal to three percent (3 %) of the rent for the previous year. Clear Wireless further acknowledges that it is the City of Andover's intention to demolish the Water Tank after five years from the Term Commencement Date. The City will have the right, after the fifth (5a') anniversary of the Commencement Date, to require Clear Wireless, at their own sole cost and expense, to relocate their Tenant Facilities to a new premises or tower in Rose Park and upon at least h twelve (12) months prior written notice. The provisions at that time are outlined in section 6.3 of the C✓' agreement, but any relocation of the Tenant Facilities must follow the City of Andover's conditional use permit (CUP) process. If the relocation remains in Rose Park, any future rental funds received by the City would then be dedicated to im— pro ments of Rose Park. The attached agreement is comparable in form and compensation with other agreements in the Twin Cities Metro area. The City Attorney has reviewed and provided comments on the Lease Agreement; those comments have been inserted into the agreement. ACTION REQUESTED The Andover City Council is requested to approve the attached resolution approving the lease agreement with Clear Wireless LLC for the purpose of placing wireless communication antennas on Rose Park Water Tower at 14055 Rose Street NW (Tower 1). espe lysubmitted, Dickinson Attachments V � ANLI Y OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator /Finance Director FROM: David D. Berkowitz, Director of Public Works /City Engineer SUBJECT: Discuss 2012 Reconstruction Assessments - Engineering • South Coon Creek Drive NW Reconstruction/11 -10 • 2012 Street Reconstruction (Johnson's Oakmount Terrace /12 -2B DATE: November 29, 2011 INTRODUCTION The City Council is requested to discuss the assessment process for the proposed 2012 reconstruction of South Coon Creek Drive NW, Project 11 -10 & Johnson's Oakmount Terrace, Project 12 -2B. DISCUSSION A feasibility report for the proposed 2012 reconstruction of South Coon Creek Drive is currently being prepared along with the design. The roadway as you know is in need of rehabilitation and as we have discussed before a redundant Municipal water main is needed to provide a second service to the southwest side of the City and improve operation of the City system. As part of the feasibility report the assessment per parcel must be identified. The City typically assesses properties on either the front foot method or the per unit method. Both options are identified on the attached spread sheet that shows what the estimated assessment would be to each parcel. • SOUTH COON CREEK DRIVE NW OPTIONS Front Foot Method (Option 1) This method is based on 25% of the standard street section project costs and calculated into a front foot cost ($20.19 /Linear Foot). The cost is then multiplied times the front footage of each parcel. Unit (Option 2) which all R -1 Areas are considered Rural even though they may be in the MUSA This method provides a more even distribution of cost separating the lager rural lots from the urban lots. This is also based on 25% of the proposed project cost being assessed. Note that one parcel that is urban can be subdivided which then would require them to pay for two assessable lots. Mayor and Council Members November 29, 2011 Page 2 of 2 Unit (Option 3) which rural lots within the MUSA that could be subdivided into urban lots when sanitary sewer is available This is the same method as above with one difference, the difference being that 10 additional lots can be subdivided into one or more additional lots when sanitary sewer becomes available. In all three options the dollar amount being assessed is the same. ACTION REQUIRED Staff is requesting direction from the City Council on what method should be used to assess the proposed roadway improvements for South Coon Creek Drive. The method directed by the Council will be presented to the residents along with a draft feasibility report in January 2012. The Johnson's Oakmount Terrace information will be provided to the Council at the meeting and after discussion, direction on how to proceed will be requested. Respectfully submitted, David D. Berkowitz Attach: South Coon Creek Drive NW Preliminary Assessment Worksheet, South Coon Creek Drive NW Feasibility Cost Estimat & South Coon Creek Drive NW 25% Assessment Option Analysis Spreadsheet ✓ PRELIMINARY ANDOVER ASSESSMENT WORKSHEET Project Name: South Coon Creek Drive Project No.: 11 -10 Reconstruction Feasibility Report Date: Amount: $ 2,147,250.00 Contract Award Date: Amount: $ Estimated Construction Cost Amount: $ 2,147,250.00 Estimated Expenses Engineering (Includes Surveying, Inspection & Staking): $ 322,100.00 Consulting Costs $ 20,000.00 Aerial Mapping (1% of street) $ 13,350.00 Drainage Plan (0.3% of street/storm) $ 4,520.00 Administration (3 %) $ 64,420.00 Assessing (1 %) $ 21,470.00 Bonding (0.5 %) $ - Recording Fees / Legal & Easement $ 5,000.00 Advertising $ 1,000.00 Permit and Review Fees $ 3,000.00 Street Signs (Materials and Labor) $ 8,500.00 Easement Acquisition $ 7,500.00 Material Testing $ 10,000.00 Construction Interest $ 15,000.00 City Costs $ 8,150.00 Total Estimated Expenses $ 504,010.00 Expenses Multiplier 23.47% Total Estimated Project Cost Amount: $ 2,651,260.00 Estimated Construction Costs (total) $ 2,147,250.00 Deduction for Water Main $ 640,310.00 Deduction for Extra Depth Pavement & Widening $ 379,460.00 Estimated Const. Costs (minus deductions) $ 1,127,480.00 Estimated Assessable Construction Costs (25 %) $ 281,870.00 Assessable Indirect Expenses $ 66.150.00 Total Estimated Assessable Costs $ 348,020.00 Feasibility Assessment Rate Per LF $ 348,020.00 / 17,237.64 LF = $ 20.19 / Estimated Assessments Estimated City Costs $348,020.00 $2,303,240.00 Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations. Preliminary Assessment Worksheet Exhibit 5 Construction Costs (total) for Water Main for Extra Depth Pavement & Widening Const. Costs (minus deductions) Estimated Assessable Construction Costs (25 %) Assessable Indirect Expenses Total Estimated Assessable Costs Total Length of Project Total Length in Urban Area (0 +40 - 10 +25, 79 -00 - 98 +00) Total Length in Rural Area (10 +25 - 79+00) $ 2,147,250.00 $ 640,310.00 $ 379,460.00 $ 1,127,480.00 $ 281,870.00 $ 66.1,50.00 $ 348,020.00 % of Length Assessable Costs 9760 2885 29.56% $ 102,874.71 6875 70.44% $ 245,145.29 Feasibility Assessment Rate Per Lot (Urban) $ 102,874.71 / 38 Units = $ 2,707.23 / Feasibility Assessment Rate Per Lot (Rural) $ 245,145.29 / 32 Units= $ 7,660.79 / Estimated Assessments Estimated City Costs $348,020.00 $2,303,240.00 Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations. A55tM5d Ultl - U u oaaw - W " =I! •a. , , ,wr. , Estimated Construction Costs (total) $ 2,147,250.00 Deduction for Water Main $ 640,310.00 Deduction for Extra Depth Pavement & Widening $ 379,460.00 Estimated Const. Costs (minus deductions) $ 1,127,480.00 Estimated Assessable Construction Costs (25 %) $ 281,870.00 Assessable Indirect Expenses $ 66,150.00 (Total Estimated Assessable Costs $ 348,020.00 % of Length Assessable Costs Length of Project 9760 Length in Urban Area (0 +40- 10 +25, 52 +55- 98 +00) 5530 56.66% $ 197,188.13 Length in Rural Area (10 +25 - 52 +55) 4230 43.34% $ 150,831.87 Feasibility Assessment Rate Per Lot (Urban) $ 197,188.13 / 73 Units = $ 2,701.21 / Unit Feasibility Assessment Rate Per Lot (Rural) $ 150,831.87 / 17 Units = $ 8,872.46 /Unit Total Estimated Assessments Total Estimated City Costs $348,020.00 $2,303,240.00 Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations. Preliminary Assessment Worksheet Exhibit 5 South Coon Creek Drive NW Reconstruction (City Project 11 -10) Feasibility Cost Estimate STREETS TOTAL ESTIMATED PROJECT QUANTITIES 1 2021.501 Mobilization LS 1 $40,000.00 $40,000.0 2 2101.511 Clearing and Grubbing LS 1 $27,500.00 $27,500.0 3 2104.501 Remove Curb & Gutter LF 19,600 $2.10 $41,160.00. 4 2104.501 Remove Sewer Pie Storm LF 1,300 $4.50 $5,850.00 5 2104.503 Remove Concrete Driveway Pavement SY 80 $10.00 $800.00 6 2104.503 Remove Concrete Sidewalk SF 1,325 $0.75 $993.75 7 2104.505 Remove Bituminous Driveway Pavement SY 1,370 $3.00 $4,110.00 8 2104.509 Remove Drainage Structure Each 21 $400.00 $8,400.00 9 2104.513 Sawing Bit Pavement Full Depth) LF 450 $2.75 $1,237.50 10 2104.523 Salvage Castin Each 40 $125.00 $5,000.00 11 2105.501 Common Excavation (EV) - Curb CY 4900 $7.00 $34,300.0 12 2105.501 Common Excavation EV) - Pond CY 750 $8.50 $6,375.00 13 2105.507 Subgrade Excavation (EV) CY 390 $8.00 $3,120.00 14 2105.525 Topsoil Borrow (LV) (Pulverized CY 2,040 $14.00 $28,560.0 15 2105.533 Salvaged Aggregate CV CY 810 $7.00 $5,670.00 16 2112.501 Sub radePreparation RDST 98 $150.00 $14,700.0 17 2211.501 Aggregate Base, Class 5 TON 1,040 $13.00 $13,520.0 18 2232.501 Mill Bituminous Surface 2.0" SY 50 $3.50 $175.00 19 2331.604 Bituminous Pavement Reclamation P) SY 32,340 $0.80 $25,872.0 20 2360.000 Type SP12.5 Wearing Course Mixture C TN 9,650 $68.00 $656,200.0 21 2350.505 pe LV 4 Bit Mixture for Patching TN 226 $100.00 $22,600.0 22 2357.502 Bituminous Material For Tack Coat Gal 1,920 $2.75 $5,280.00 23 2411.618 Modular Block Retaining Wall SF 2,400 $25.00 $60,000.0 24 2501.515 12" RC Pipe Apron Each 2 $600.00 $1,200.00 25 2501.515 15" RC Pipe Apron Each 8 $800.00 $6,400.00 26 2501.515 18" RC Pipe Apron Each 1 $1,000.00 $1,000.00 27 2503.511 12" RC Pipe Sewer CL V LF 280 $25.00 $7,000.00 28 2503.511 15" RC Pie Sewer CL V LF 1110 $29.00 $32,190.0 29 2503.511 18" RC Pie Sewer CL V LF 30 $38.00 $1,140.00 30 2503.511 21" RC Pie Sewer Sewer CL III LF 360 $44.00 $15,840.0 31 2506.516 Casting Assembly Each 10 $500.00 $5,000.00 32 2506.521 Install Casting Each 35 $200.00 $7,000.00 33 2506.602 Adjust Frame & Ring Casting (Special) Each 14 $400.00 $5,600.00 34 2506.602 Construct Drainage Structure, Type 401 -27" Dia Each 14 $1,250.00 $17,500.0 35 2506.602 1 Construct Drainage Structure, Type 421 -48" Dia Each 20 $1,750.00 $35,000.0 36 2506.602 Connect Into Existing Storm Structure Each 5 $450.00 $2,250.00 37 2511.501 Random Riprap Class III CY 60 $85.00 $5,100.00 38 Connect to existing 12" DIP Water Main L.S. 2 $1,500.00 $3,000.00 39 Pressure Relief Station L.S. 1 $80,000.00 $80,000.0 40 6" DIP Class 52 Water Main L.F. 250 $35.00 $8,750.00 41 12" DIP Class 52 Water Main L.F. 7750 $50.00 $387,500.0 42 6" MJ Resilient Seat Gate Valve EA. 10 $1,200.00 $12,000.0 43 12" MJ Resilient Seat Gate Valve EA. 10 $2,300.00 $23,000.0 44 Furnish and Install Hydrant EA. 10 $2,800.00 $28,000.0 45 MJ DIP Fittings LBS. 6000 $5.00 $30,000.0 46 1 " Corporation Sto EA. 10 $125.00 $1,250.00 47 1" Curb Stop and Box EA. 10 $200.00 $2,000.00 48 1" Type K Copper Service L.F. 300 $22.00 $6,600.00 49 2531.501 Concrete Curb & Gutter Design B618 LF 19,600 $8.75 $171,500.0 50 2531.507 6" Concrete Driveway Pavement SY 80 $38.00 $3,040.00 51 2531.618 Pedestrian Curb Ramp SF 160 $6.00 $960.00 52 2531.618 Truncated Domes SF 12 $35.00 $420.00 53 2540.602 Relocate Mail Box Each 65 $80.00 $5,200.00 54 2563.601 Traffic Control LS 1 1 $10,000.00 $10,000.0 Preliminary Cost Estimate - South Coon Creek Drive NW Exhibit 4 55 Excess Widening -Bit (or 29 vs. 34') _: Partially Grouted Rip Rap LS 1 $35,000.00 $35,000.0 56 2573.530 Storm Drain Inlet Protection Each 30 $85.00 $2,550.00 57 2575.502 Seed Mixture, Type 260 LB 140 $3.00 $420.00 58 2575.505 Sodding Type Lawn SY 4,360 $3.00 $13,080.00 59 2575.523 Erosion Control Blanket, Category 1 SY 6,540 $1.25 $8,175.00 60 2575.604 Seeding SY 6,540 $0.35 $2,289.00 61 2582.501 Pvmt Mss LT -Thru Arrow - Paint Each 2 $55.00 $110.00 62 2582.501 Pvmt Mss Left Arrow - Paint Each 1 $55.00 $55.00 63 2582.501 Pvmt Mss (Right Arrow) - Paint Each 3 $55.00 $165.00 64 2582.502 4" Double Solid Line Yellow - Paint LF 9,500 $0.35 $3,325.00 65 2582.502 4" Solid Line White - Paint LF 20,000 $0.25 $5,000.00 66 2582.502 18" Solid Line White - Paint LF 150 $1.25 $187.50 67 2582.503 Crosswalk Marking - Paint SF 150 $1.50 $225.00 Estimated Construction Cost $1,997,440.0 7.5% Contingency $149,810.0 Total Estimated Construction Co9l $2,147,250.0 SUMMARY OF PROJECT COSTS Streets (standard section costs) Excess Widening -Bit (or 29 vs. 34') _: Estimated Construction Cost $956,020.00 Indirect Costs $224,380.00 $5,670.00 $1,180,400.00 Storm Sewer Excess Widening- Additional Ponding Estimated Construction Cost $171,460.00 Indirect Costs $40.240.00 $211,700.00 Extra Depth & Width Pavement Section (Non - Assessable) Excess Widening -Bit (or 29 vs. 34') _: $97,276.47 .Excess Widening -Common (Curb) (2'vs. 4.5) $19,055.56 Excess Widening - Agg. Base (Salvaged Aggregate) $5,670.00 Excess Widening - Agg. Base (Add. Borrow) $2,574.00 Excess Widening- Additional Ponding $6,898.20 Excess Widening - Clearing and Grubbing $13,750.00. Excess Widening - Modular Block Retaining Wall $60,000.00 Extra Depth (3' standard vs. 4' proposed bit) $139,730.88 Estimated Construction Cost $379,460.00 Indirect Costs $89,060.00 $468,520.00 Water Main (Non - Assessable) Estimated Construction Cost $640,310.00 Indirect Costs $150,290.00 $790,600.00 TOTAL ESTIMATED PROJECT COST $2,651,220.00 Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations. 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The $1,875,560 of expenditures over revenues is largely due to prepaying debt in order to save on interest expenditures. The 2011Budget includes a total property tax levy of $10,856,299: $7,500,802 (69.09 %) operational levy, $1,929,112 (17.77 %) debt service levy, and $1,426,385 (13.14 %) capital/watershed levy. This reflects a zero percent gross levy increase as compared to the 2010 budget. The following represents City Administration directives and departmental expectations for 2011: 1. Expenditure budgets while approved, expenses are to meet with the spirit that needs are fulfilled first, expansions of service and special requests are to be reviewed with City Administration before proceeding. 2. Departments are committed to search for the best possible prices when purchasing goods and services. 3. Departments are committed to continually searching out new efficiencies and to challenge the status quo of how the City provides services. 4. Departments are committed to searching out collaborative opportunities with our neighboring government agencies to facilitate efficient and cost - effective utilization of governmental assets and personnel. 5. Departments are committed to developing effective consistent and ongoing communications with City residents, businesses and other stakeholders. The following attachments are provided to assist discussion in reviewing 2011 progress: other documents may be distributed at the meeting: 1. General Fund Expenditure Budget Summary -Budget Year 2011 through October 2011 2. Investment Maturities Summary— September 2011 (Investments managed by City Treasurer) ACTION REQUESTED Thc�Council is requested to receive a presentation and provide direction to staff. submitted, CITY OF ANDOVER General Fund Budget Summary Totals Budget Year 2011 2010 2011 REVENUES Budget Oct YTD % of Bud Final Budget Oct YTD % of Bud General Property Tax $ 7,308,495 $ 3,737,332 51% $ 7,191,602 $ 7,217,219 $ 3,700,016 51% Licenses and Permits 237,055 263,872 111% 329,901 250,080 312,247 125% Intergovernmental Chazes lot Services 567,498 543,500 427,843 632,580 75% 116 /0 _ 759 0 ,184 580,200 722,162 124/„ Fines 100,750 84,817 84% 104,780 105,750 75,633 72% Investment Income 65,000 36,581 56% 70,368 65,000 41,941 65% Miscellaneous 83,400 100,537 121% 136,684 84,900 106,063 125% Transfers In 196,930 196,930 100% 196,930 196,930 196,930 100% Total Revenues $. 9,102,628 _$ 5,480,492. 60% - S 9,355,546 $. 9,058,294 - S .5,569,837 61% PUBLIC WORKS Streets and Highways 556,452 2010 86% 518,989 578,050 2011 83% EXPENDITURES Budget Oct YTD % of Bud Final Budget Oct YTD % of Bud GENERAL GOVERNMENT 195,562 148,782 76% 166,244 196,712 145,686 74% Mayor and Council $ 104,251 $ 91,626 88% $ 100,710 $ 106,956 $ 92,544 87% Administration 132,967 104,614 79% 131,218 138,157 113,576 82% Newsletter 23,000 15,345 67% 17,094 27,500 19,391 71% Human Resources 60,744 33,045 54% 54,968 36,221 30,985 86% Attorney 178,500 129,418 73% 172,775 178,300 128,392 72% City Clerk 96,828 81,867 85% 95,166 103,333 87,218 84% Elections - 49,126 20,077 41% 37,927 6,750 5,255 78% Finance 202,011 166,558 82% 194,865 212,967 172,675 81% Assessing 152,500 141,914 93% 144,760 152,500 140,817 92% Information Services 155,812 114,643 74% 136,931 154,871 113,057 73% Planning & Zoning 328,449 267,835 82% 327,566 355,258 263,846 74% Engineering 391,087 319,300 82% 389,037 414,408 345,175 83% Facility Management_ 581,716 345,682 59% 421,850 553,739 358,517 65% Total General Gov ,'. '. 2,456,991 - 1,831,924 75% 2,224,867 2,440,960 1,871,448 77% PUBLICSAFETY Police Protection 2,599,246 1,949,434 75% 2,599,246 2,615,407 1,991,555 76% Fire Protection 1,070,385 841,719 79% 967,716 1,077,084 847,332 79% Protective Inspection 346,282 270,828 78% 330,709 363,789 281,990 78% Civil Defense 15,909 14,218 89% 15,450 16,463 14,841 900/0 Animal Control 9,970 5,215 52% 6,952 9,970 8,806 88% Total Public Safety _ _ 4,041,792 3,081,414 -. 76% 3,920,073 - _ 4,082,713. - 3,144,524 77 %' PUBLIC WORKS Streets and Highways 556,452 477,908 86% 518,989 578,050 480,578 83% Snow and Ice Removal 489,381 389,209 80% 537,948 489,315 392,038 80% Street Signs 195,562 148,782 76% 166,244 196,712 145,686 74% Traffic Signals 36,000 17,278 48% 25,830 36,000 16,592 46% Street Lighting 36,400 22,909 63% 30,885 36,400 24,214 67% Street Lights - Billed 200,000 136,761 68% 186,320 206,000 138,283 67% Park & Recreation 880,633 678,209 77% 827,910 916,832 729,529 80% Recycling 118,838 86,262 73% 109,034 122,273 89,594 73% _ Total Public Works 2,513,266 1,957,318. - 78 %° 2,403,160 2,581,582 ,'2,016,514 78 %' OTHER 170,079 24,953 15% 24,953 45,000 22,415 50% Total Other 170,079 24,953 - 15% 24,953' 45,000 22,415 50W Total Expenditures , $ 9,182,128 $ .6,895,609 ,.75% S 8,573,053. $.`9,150,255 $ - .7,054,901 - 77 % NET INCREASE (DECREASE) - (79,500) $ (1,415,117) S 782,493 $ (91,961) - S (1,485,064) z 69 69 g � O O y y9 N O N ti h 0 o £ N 00 A .+ W C �O r a a, A ON N O O O N O, .+ A J z 69 69 g � O y9 N O N h 0 o £ N 00 A .+ W C �O r a z 69 69 y9 N N N N 00 A .+ W C �O r 00 a, A ON N O O O N O, .+ A J \D W O 00 W �D A O J r ? b W N O W 00 O O 00 .4 . to O\ - O W w tJ o 00 V D -,l W N N W O\ 00 10 w ao .+ 00 J A W A C� \o N W 00 00 A N O\ 00 b9 y9 m J O C� �-+ O U O w N y OOi �~-' -4 A A W P 00 00 O 60) (y9 00 W N OP w A c N W w 01 00 V u0 U W .-• IJ O O� N ON C\ b9 5q N � O Cl �c 00 b9 yg 0 N N W N A O N N a v p J VWi O A NV W 00 W 00 U N N 00 01 01 7 CD 7 M n H K A M m C K m H Q O S N O o-+ t • C I T Y 0 F T ^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator 2012 Budget Development Discussion & 2012 Tax Levy Public Meeting Preview November 29, 2011 INTRODUCTION City Administration along with Department Heads has finalizing a proposed 2012 Annual Operating Budget. Administration is looking for City Council direction as the budget and tax levy will be presented at a public information hearing on December 6th On September 6th, the City Council did adopt the 2012 Preliminary Tax Levy of $10,856,299: $7,557,857 (69.62 %) operational levy, $1,907,551 (17.57 %) debt service levy, and $1,390,891 (12.81 %) capital/watershed levy. The 2012 Preliminary Tax Levy reflects a zero percent (0 %) increase in the gross tax levy. The Council has the right to reduce or keen constant this levy until the final certification date of December 28, 2011. Further direction from the CitV Council at the October workshop meeting, in response to impacts of the new Market Value Exclusion program, direction to staff was to reduce the levy by $225,000. If ultimately adopted this reduced levy would result in a 2.07% decrease in the gross tax levy. DISCUSSION The following are the 2012 Budget Development guidelines that were adopted at the April 5th City Council meeting: 1) A commitment to a City Tax Capacity Rate to meet the needs of the organization and positioning the City for long -term competitiveness through the use of sustainable revenue sources and operational efficiencies. Progress note: Recently updated Anoka County Assessor taxable market value figures for the City of Andover are reflecting a 4.31% decrease in total taxable market value. The City will not receive any Market Value Homestead Credit in 2012 &2013 from the State of Minnesota, that program was replaced with a new Market Value Exclusion Program. The new program in addition to the taxable market value reduction yields a 10.30% decrease in the total tax capacity value (reference pg 6). 2) Continue with the current procurement and financial plan to appropriately expend the bond proceeds generated from the successful 2006 Open Space Referendum. Progress note: The Open Space Advisory Commission and City Staff continue to evaluated properties that could be the third open space property purchase. 3) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 40% of planned 2011 General Fund expenditures and the preservation of emergency fund balances (snow emergency, public safety, facility management & information technology) through targeting revenue enhancements or expenditure limitations in the 2011 adopted General Fund budget. Progress note: With property tax revenues making up over 80% of the total General Fund revenues (up from 74% just two years ago) additional cashflows designations are necessary. The proposed 2012 budget originally targeted a 45% General Fund Fund Balance, but that was reduced to 44% to provide capacity to reduce the 2012 tax levy. 4) A commitment to limit the 2012 debt levy to no more than 20% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. Progress note: The 2012 proposed levy is 17.94%, this guideline will be achieved. 5) A comprehensive review of the condition of capital equipment to ensure that the most cost - effective replacement schedule is followed. Equipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule. Progress note: This is being done as part of the 2012 -2016 Capital Improvement Plan (CIP) development process. A Public Hearing was held on the 2012 -2016 UP on October 18`h and the 2012 -2016 UP was adopted. 6) A team approach that encourages strategic planning to meet immediate and long -term operational, staffing, infrastructure and facility needs. Progress note: City Administration is hopeful the Anoka County City /County/School District Cooperation and Collaboration project will help achieve this guideline. 7) A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost effective manner. Progress note: The City Council formally adopted 2011 -2012 Council Goals on June 7th. These goals pay special attention to fiscal values, commercial & residential development or redevelopment, collaboration opportunities, service delivery and livability /image goals. — 2 Valuations, Proposed 2012 Budget & Tax Levy, and Proposed 2012 General Fund Budget Updates: Administration /Finance will review with the Council the attached at the meeting: 1. Pay 2. City 2012 Valuation Estimates (Piz 6) ofAndover Property Tax Levy — 2007 to proposed 2012 s 7 — 8) 3. Proposed resolution to Adopt the 2012 Budget and Tax LeEE (R &s 9 —11) 4. CityofAndover 2012 Budget Summary by Fund Type (pgs 17 — 2N 5. Proposed 2012 General Fund Revenue & Expense Summaty (pgs 21-24) 6. Proposed 2012 General Fund Information Hearing Presentation Items (pgs 25 — 31) At the time of this report, property tax statements have not vet been received by the residents or delivered to City Staff. Finance will provide property tax statement comparisons at the meeting. Staffing: No new staffing requests were made by Departments for the 2012 budget. No furloughs or hour reductions are proposed. With various position vacancies, Administration has and continues to closely monitor staffing availability and budget to maintain adequate service levels to the public. Personnel Related Implications: To date the following are projected issues facing personnel related expenses: 1. In Administration's opinion the current salary compensation package is competitive with other government entities. Administration and Human Resources continually review position -based salaries in detail to confirm competitiveness. As part of the budget process, pay steps for eligible employees will be included in the 2012 budget proposal, no cost of living adjustment (COLA) is reflected in the proposed budget. Administration is currently in active negotiations with the Public Works Union to secure a contract agreement for 2012. 2. A midyear review of the health plan was conducted with our broker on July 26th: projected rates for 2012 are not looking favorable. Based on that meeting the current proposed 2012 budget for health insurance is carrying a 25% increase, with future hopes that active marketing of the group will yield a lesser or no increase. Well the marketing worked and the renewal rates came back at 7 %., and with a 6 month premium prepayment the rate increase will be at 4.5 %. The 2012 budget has been amended to reflect the positive marketing. The City currently offers the employees a high deductible plan ($5,000 family, $2,500 single) with a health spending account (HSA), this was implemented in 2006. As part of '12,.. the program, the City pays for 100% of a single health insurance premium, 76% for a family health insurance premium and contributes annually to the employees HSA. 3. At the most recent legislative session, legislature approved increased employee and employer contributions to the Public Employee Retirement Association (PERA) as part of the most recent public pension legislation, the necessary modifications are implemented into the budget. Contractual Departments: 1. The City Attorney 2011 contract included a 1 % increase over the 2010 rate. The 2012 contract reflects no increase. 2. At the September 6`" Council meeting, the City Council approved the 2012 City of Andover Law Enforcement Contract with the Anoka County Sheriffs Office. The 2012 Law Enforcement expenditure budget is $2,693,896 which is offset by a Police State Aid revenue budget of $112,860 and School Liaison revenue budget of $84,828 reflecting a net tax levy impact of $2,496,208. The 2012 Sheriff's contract provides for: a. 80 hours per day of patrol service b. 6 hours per day of service provided by a Community Service Officer (reduced from 12 hours per day in the 2011 contract). c. School Liaison Officers in the middle school and high school d. Patrol Investigator e. Effective March 1, 2012 an additional Investigator f. 50% of the Crime Watch Program's coordinator position. It should be noted that the Sheriff's Department always provides the required number of deputies for all hours contracted by the City. If the Sheriff's Department has a vacancy or a deputy is injured etc.., they still provide the City with a deputy at straight time even though they may have to fill those hours with overtime which at times may cost the Sheriff's Department additional, but is not billable per the contract. Council Memberships and Donations /Contributions: The following memberships /contributions are included in the proposed 2012 General Fund & Budget: • North Metro Mayors Association $13,709 • Association of Metropolitan Cities (AMM) $ 9,047 • Mediation Services $ 3,323 • YMCA — Water Safety Program $ 7,500 • Alexandra House $ 5,000 • Youth First (Program Funding) $ 5,000 • Northwest Anoka County Community Consortium $10,000 JPA with other cities • Teen Center Funding (YMCA) $21,000 • Lee Carlson Central Center for Family Resources $ 1,500 H The following donations /contributions are in the proposed 2012 Charitable Gambling Fund Budget: • Alexandra House $5,000 • Youth First (Program Funding) $3,500 • Senior High Parties $1,000 Please note that any funding coming from the Charitable Gambling Fund is contingent on available resources. 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L A a a e = Q S f 1 [5 O V O r N � U V Nj7III ^ N O O O O vl N C Vi l� M b 41 N O N MII h M N A � COO C W V O v V 'O LT a 9 y a o 0 o a o o a v o a o � � m COO O O a O N O a N h O Oi N O L T �D O P O vl OC b W C � p b vt O M T Q` H b H b b b � N Q �i fA N Vi N M V vl 3 N m Vi ^ O\ r n b N b b M b M N 1 � N O P l � T GO h� vl O O'J c M M v M O N O N M O^ W CO N M VI V lO S NC� jp CO N V N �O b O_ O N M c0 G\ QN O I% b O M N P h O V O Q N V1 2 G .V V C N V n = � 9 C V C C E O y. L A a h M V N O r ^ O W h O V N ^ Q vl N^ O O O U b b O V O n M b b M b N h R N P vi O M b P b oo l� b O V o0 N Q O 0 t O 'O 6 e r n O p - M O .f m O O � = Q f 1 [5 O V O r N O Nj7III ^ N O O O O vl Vi l� M b 41 N � P b b lO b (V MII h M N W V r h W V M v h M V N O r ^ O W h O V N ^ Q vl N^ O O O U b b O V O n M b b M b N h R N P vi O M b P b oo l� b O V o0 N Q O 0 t O 'O 6 e r n O p - M O .f m O O � a �' o� �IhI rn a v° m° •• N f� O N bI MI W r b vt O �O h Vl � M P Vl V1 � N M M Nw I N O N N b 1A N T M O �O M O C` b R M b M C O m N O b b O vi o0 V� N 1� N T b N O G0 vai T R O vbi � N M GD MO N Q N b v1 n C Oi W n M O O b N M T � O O C Ca w w U Q `Fj ` h ,_"a Zt — la V. M I1 h - N O h 1 r� P 1 D\ i T 1 ti C Wz O f 1 [5 t� m� M O ^ O O O O N M Nj7III O Vi l� M b 41 N � P b b lO b (V MII a �' o� �IhI rn a v° m° •• N f� O N bI MI W r b vt O �O h Vl � M P Vl V1 � N M M Nw I N O N N b 1A N T M O �O M O C` b R M b M C O m N O b b O vi o0 V� N 1� N T b N O G0 vai T R O vbi � N M GD MO N Q N b v1 n C Oi W n M O O b N M T � O O C Ca w w U Q `Fj ` h ,_"a Zt — la V. M I1 h - N O h 1 r� P 1 D\ i T 1 ti C Wz O - IDS " 0 0 0 � � o N O H N O O O O Z Vf m M O m Q- qu Y u °° o O Z °r Q N N LO V � N Z X L N m n tD L6 � o tD Li 2 �lV m u? L r N LO ` 5 •� O O W c.i m o N a H m a o N m co O ^ o a ~ Q Li ff N V ^ N V N n O 7 0) m o O ° Z O m M m v o a L a m m C: M n N O O O O N O O O Li C N Y H Y in N T N h T N N "O a+ N LL Q N m J 0 CL LL >i E Y X C S Y O O C Q Y p C J O Z 2 Q U E eU c w O V u L dIH5NMOI/":) - IDS " — C-6 - N 7 Y O (D co m a>i E v c L L O L Q Q cu L Y O W U C 0 O C N N O � o C O 7 O) O V M 3 0 L LL LLI co a) Z X LI.. H m O M '- N 0 M H 0 V 0 rn i 006 a M N O � N •L wo c O O U U) — C-6 - N 7 Y O (D co m a>i E v c L L O L Q Q cu L Y O W U C 0 O C N N O � D --) m U N L O N Ica U 0 LL ° 06 N c cu d LL ~ 0 Haa) 00 L Q. W = co > a) m N 0 (D Q � � Q = E L L0 � Ci c 'fin V N N T O o N U C ol N L 0 CD m O (n r U t! E cn N a o 06 U co CO) C N U J � D --) c m E c L > 0, O co fB N L a> _C U. W i p = L a �'m^ VJ Q +-� a U L6 d LL Luo p n. >M C ULL L V N VM O N Y L O� U � z N CL O $ O cj N Y� C o U o o VUqr t5 N c� N o (Da N N W O co O O \ N (h O O M co co L E a `` Q a `� NC') O CO rr^�^ _M O O Q c 4CO x .N co E LLB 'S� L -w O C as Q W > (0 M Q D0 LL — 0 i v c� N 06 o rn rn cei LL ca L V •r+ E 0 o OR T � "= N N O1 cu LL L O Q� N N C r; C W O cj c O U rte+ \° O ° L 0-4 W _U O IL d L � O CL.r W U0, 0 W � N E O 14- c Q Z N a� •- N a) U = U LL O � L U N _ Q CA � o V > 00 U N O L O N o O O L �- N N L_ U- I _-�> 1 - m a2S rn °r° o c co m 3 �14Z 20 W c rn d CL co LU LU > Y 0 O c v �� Z Q v c LL 2) o O } c o (D a) vim) U) LL L � m c� ° � �° J N L O cu O N� 06 M Y L M a _-�> 1 -