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HomeMy WebLinkAboutCC - November 1, 2011NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, November 1, 2011 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (10/18/11 Regular; 10/18/11 Closed) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Removal of 3 Way Stop Sign/139'h Lane NW & Yucca Street NW - Engineering 4. Approve Removal of 3 Way Stop Sign/140'h Avenue NW & Aztec Street NW - Engineering 5. Approve Lease Agreement with Grace Lutheran Church/10 -13 - Engineering 6. Approve Land Surveyors Certificate of Plat Correction — Millers Woods Second Addition — Planning 7. Accept Resignation/Park and Recreation Commission Member Ramnath — Engineering 8. Accept Contribution/Sweet Toppings LLC /Andover Dog Park — Finance 9. Approve Resolution/Advanced Municipal State Aid Funding — Engineering 10. Approve Health Insurance Renewal and Employer Contribution — Administration 11. Request City Council to Adopt a Resolution for the City of Andover to Participate in the Multi - Jurisdictional Anoka County Hazard Mitigation Plan Review - Fire Discussion Items 12. Hold Public Hearing — Delinquent Utilities/Fines -Administration 13. Hold Public Hearing/Adopt Assessment Roll/10 -30 /Crosstown Drive NW Reconstruction - Engineering Staff Items 14. Administrator's Report —Administration Mayor /Council Input Closed Session — Public Works Union Negotiations Property Negotiations PID: 29- 32 -24 -44 -0022 Adjournment 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administr. FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: November 1, 2011 INTRODUCTION The following minutes were provided by TimeSaver and Staff for City Council approval: October 18, 2011 Regular October 18, 2011 Closed DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 REGULAR ANDOVER CITY COUNCIL MEETING —OCTOBER 18, 2011 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, October 18, 2011, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Mike Knight, Julie Trade, and Tony Howard Councilmember absent: None Also present: City Attorney, Scott Baumgartner City Administrator, Jim Dickinson Director of Public Works /City Engineer, Dave Berkowitz Others PLEDGE OFALLEG1ANCE DECLARE HOMELESSNESS AWARENESS MONTH- NOVEMBER Ms. Loni McCauley, Chief Operating Officer for Stepping Stone Emergency Housing, gave a presentation to the Council outlining the number of homeless people in Anoka County. She also provided information on different organizations that can help people in these situations. November 16"` is set as the "Give to the Max" day and donations can be made at www.aivenm.org. Stepping Stone Emergency Housing is looking for women mentors and anyone interested can call 763- 323 -7006 for information. Mayor Gamache declared November Homelessness Awareness Month and read a proclamation of support into the record. RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Mayor Gamache stated there was supplemental information provided from the Anoka County Sheriff's Department. Motion by Councihnember Knight, Seconded by Councilmember Bukkila, to approve the Agenda as 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes — October 18, 2011 Page 2 presented. Motion carried unanimously. APPROVAL OF MINUTES September 27, 2011 City Council Workshop Councilmember Trude stated on page 4, lines 3, 4, and 5 should be changed to read: Councilmember Trude stated she had talked with a local businessperson who repairs laptops. If asked, he may consider working with Youth First. Councilmember Trude stated on page 5, line 1 the word "building" should be changed to "creating" and strike the words "in the future." Councilmember Trude stated on page 10, line 39, the second sentence should read: Trails provide important connections for residents. Motion by Councilmember Trude, Seconded by Councilmember Bukkila to approve the September 27, 2011 City Council Workshop minutes as amended. The motion carried unanimously. October 4, 2011 Regular City Council Meeting Councilmember Trude stated on page 5, line 40, after the word "library" add "Anoka High School, ". Councilmember Trude page 7, line 3, strike the word "saving" and replace with "safe pedestrian access ". Motion by Councilmember Trude, Seconded by Councilmember Howard to approve the October 4, 2011 Regular City Council Meeting minutes as amended. The motion carried unanimously. October 4, 2011 City Council Workshop Motion by Councilmember Trude, Seconded by Councilmember Knight to approve the October 4, 2011 City Council Workshop minutes as presented. The motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Accept Contribution/Hickory Meadows Park (See Resolution R079 -11) Item 4 Appoint Northwest Anoka County Community Consortium/Youth First Board Member Item 5 Authorize Storm Water Flooding Mitigation Project Regular Andover City Council Meeting Minutes — October 18, 2011 Page 3 Item 6 Schedule November EDA Meeting Motion by Councilmember Knight, Seconded by Councilmember Bukkila, approval of the Consent Agenda as presented. Motion carried unanimously. ANOKA COUNTY SHERIFF'S OFFICE MONTHL Y REPOR T 9 Commander Kevin Halweg, Anoka County Sheriff's Office, provided the Council and the citizens of 10 Andover with an update on law enforcement activities within the City including a large fight reported 11 at a business located on Bunker Lake Boulevard, involving up to 75 people. This incident happened 12 on what would be an early Friday morning or late Thursday evening. There had been some issues 13 with this business on Thursday evenings previously but things had been calmer at this location since 14 spring. Most of the issues that have occurred at this location have involved non - residents. 15 16 Councilmember Trude asked if the City should consider having this establishment provide 17 additional law enforcement for Halloween due to the recent history of problems at this location. 18 She also stated some municipalities have suspended liquor licenses for these types of problems 19 and this may be something the City Council may want to consider since it has been a regular 20 occurrence. 21 22 City Administrator Dickinson stated the City has been in contact with the owner. The City is 23 seeking assistance with finding a solution to these problems. The City is going through the 24 process of renewing their liquor license for next year and these issues are being brought to their 25 attention. 26 27 Councilmember Trude stated the City should consider additional law enforcement for 28 Halloween. She asked staff to bring a recommendation to the next meeting. 29 30 Councilmember Bukkila asked if the business was providing on -site security and if so, was an 31 adequate amount of security being provided. 32 33 Commander Halweg stated there have been no problems with the on -site security staff. There are 34 4 -5 security staff and they take action prior to the arrival of law enforcement. The problems at 35 this location typically do not occur inside the business but rather in the parking lot outside and 36 there is no additional security in the parking lot. 37 38 Councilmember Trude stated the City needs to keep the residents and law enforcement officials 39 safe and the City should consider things like banning certain activities such as drink specials at 40 establishments. 41 42 Councilmember Knight asked how frequent the occurrences had been at this establishment. 43 44 Commander Halweg stated things had been relatively quiet since spring. There is typically one Regular Andover City Council Meeting Minutes — October 18, 2011 Page 4 incident a month but this particular incident was excessive. Councilmember Trude asked if food is being served as late as it was supposed to be and if the 4 ratio of alcohol to food was acceptable. 6 City Administrator Dickinson stated food is available. The bar businesses in Andover are 7 struggling and they are trying to do what they can on the nights they are busy. In this particular 8 case they are busy on Thursday evenings and they try to make as much as they can on this night. 9 Staff has had conversations with the owner and the area is actively patrolled. 10 11 Councilmember Trade stated this incident is not acceptable and the City should be doing more. 12 She expressed concern about the Halloween parties that would be happening at this location. 13 14 Mayor Gamache stated the Sheriff s Office does not have any concerns about increasing the 15 security or law enforcement presence at this location. The owner is open to working with the 16 City to find ways to curtail these activities. If the Sheriffs Office wants the City to take action 17 then they will request it. 18 19 Commander Halweg stated things have quieted at this location and the Sheriff's Office has a 20 strong presence around this location already, there are other businesses in this area as well. 21 22 City Administrator Dickinson stated the City could request security be provided by the 23 establishment for the parking lot as well as the building. 24 25 Councilmember Bukkila stated there was a large event at Sunshine Park tonight and the parking 26 lot at the hockey rink across the street was being used for overflow parking. She expressed 27 concern about people crossing the street in this area because there is no crosswalk or lights and 28 traffic speeds are high. She asked that officers check to be sure people are getting across safely 29 in this area. 30 31 Councilmember Trude stated Prairie Knoll Park was also busy. She stated games are scheduled 32 but they can run longer so there may be people waiting for their games to start and people waiting 33 for other games to finish. 34 35 Mayor Gamache suggested staff talk to the Football Associations about the game times and 36 staggering them better. He also recommended they use the parking lots available for Sunshine 37 Park so that people did not have to cross a busy street in the dark. He also stated the elementary 38 school parking lot may be something that could be used. 39 40 Councilmember Howard stated the City could look at the speed on this road as well as a 41 crosswalk and lighting to increase the safety for pedestrians crossing the road in this location. 42 43 City Engineer Berkowitz stated the County would not be supportive of a crosswalk in an 44 uncontrolled location. The City's long -term plan for this area includes an underpass along Regular Andover City Council Meeting Minutes — October 18, 2011 Page 5 1 Crosstown Boulevard. 2 Councilmember Howard asked if there is something the City could do about the speed limit in this area. City Engineer Berkowitz stated the speed limit is set by MN/DOT. The County had a speed study done and the posted speed meets the criteria for the speed limit analysis. 9 Councilmember Trude suggested the City add informational signs that let people know there is 10 additional parking available at Sunshine Park. 11 12 Mayor Gamache stated unless the City closed access to the parking lot at the hockey rink this 13 parking lot would be used simply due to its proximity to the park. 14 15 16 HOLD PUBLIC HEARING /ADOPT ASSESSMENT ROLL/11 -2b (GENTHONPONDS) 12011 17 STREET RECONSTRUCTION 18 19 City Engineer Berkowitz stated the City Council is requested to hold a public hearing and approve 20 the resolution adopting the assessment roll for the 2011 Street Reconstruction, Project 11 -2b, 21 Genthon Ponds. The feasibility report identified the estimated assessment to be $5,930.00 per lot. 22 The actual assessment rate based on actual project costs is $4,999.74 per lot. Based upon current 23 market conditions, the assessment roll is extended over a 10 -year period at a 4.5% interest rate. He . 24 reviewed the payment options for residents and explained if the amount were certified to property 25 taxes it would be $631.86 annually. 26 27 Motion by Councilmember Knight, Seconded by Councilmember Trude, to open the public 28 hearing at 7:35 p.m. The motion carried unanimously. 29 30 No one wished to address the Council. 31 32 Motion by Councilmember Knight, Seconded by Councilmember Bukkila, to close the public 33 hearing at 7:36 p.m. The motion carried unanimously. 34 35 Motion by Councilmember Knight, Seconded by Councilmember Bukkila to accept the 36 assessment role as presented for the 2011 Street Reconstruction Project 11 -2b, Genthon Ponds, 37 with $4,999.74 to be assessed per lot with a period of 10 years and interest rate of 4.5 %. The 38 motion carried unanimously. (See Resolution R080 -11) 39 40 41 HOLD PUBLIC HEARINGI ADOPTASSESSMENTROLL /11- 2c (ROLLING FOREST) /2011 42 STREET RECONSTRUCTION 43 44 City Engineer Berkowitz stated the City Council is requested to hold a public hearing and approve 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes — October 18, 2011 Page 6 the resolution adopting the assessment roll for the 2011 Street Reconstruction, Project 11 -2c, Rolling Forest. The feasibility report identified the estimated assessment to be $3,410.00 per lot. The actual assessment rate based on actual project costs is $2,564.66 per lot. Based upon current market conditions, the assessment roll is extended over a 10 -year period at a 4.5% interest rate. He reviewed the payment options for residents and explained if the amount were certified to property taxes it would be $324.12 annually. Motion by Councilmember Knight, Seconded by Councilmember Bukkila, to open the public hearing at 7:40 p.m. Councilmember Trude asked if staff looked at roads with either dead ends or cul -de -sacs to include a safe area for City vehicles to turn around when the roads were being reconstructed. City Engineer Berkowitz stated this was considered in road reconstruction projects and a turn around area was included in this project for the City's vehicles and plows. There was no right - of -way acquisition required to complete a turnaround for this project. No one wished to address the Council. Motion by Councilmember Bukkila, Seconded by Councilmember Knight, to close the public hearing at 7:41 p.m. The motion carried unanimously. Motion by Councilmember Trude, Seconded by Councilmember Bukkila to accept the assessment role as presented for the 2011 Street Reconstruction 11 -2c, Rolling Forest, with $2,564.66 to be assessed per lot with a period of 10 years and interest rate of 4.5 %. The motion carried unanimously. (See Resolution R081 -11) HOLD PUBLICHEAR17VG IADOPTASSESSMENTROLL111 -2d (EASTBROO % TERRA CE& AUD. SUB. 137)12011 STREET RECONSTRUCTION City Engineer Berkowitz stated the City Council is requested to hold a public hearing and approve the resolution adopting the assessment roll for the 2011 Street Reconstruction, Project 11 -2d, Eastbrook Terrace and Auditors Subdivision 137. The feasibility report identified the estimated assessment to be $1,600.00 per lot. The actual assessment rate based on actual project costs is $1,192.77 per lot. Based upon current market conditions, the assessment roll is extended over a 10- year period at a 4.5% interest rate. He reviewed the payment options for residents and explained if the amount were certified to property taxes it would be $154.74 annually. Councilmember Bukkila stated the increase from 8 years to 10 years was done for the rural lots that had large assessments due to the current economic situation. She asked if there would be a large difference if the payment period were reduced from 10 years to 8 years for this project. City Engineer Berkowitz stated residents have expressed appreciation for the increase in time because this does allow them more flexibility with payment. Regular Andover City Council Meeting Minutes — October 18, 2011 Page 7 1 City Administrator Dickinson stated the difference in the annual assessment amount would not 2 be significant. The baseline for why the City went to short payback periods was because the 3 assessments were primarily related to developer improvements. The assessment payments were 4 tied to the bonds and how the City issued the financing. The City has moved away from bonding 5 to do these improvements and it is done via the levy or cash on hand. Once an assessment has 6 been certified the City will get paid. 7 8 Councilmember Trude stated Ms. Sylvia Monson had contacted her and was happy the project 9 was under the estimate and she thought staff was pleasant to work with and the project went well 10 overall. 11 12 Motion by Councilmember Knight, Seconded by Councilmember Howard, to open the public 13 hearing at 7:48 p.m. The motion carried unanimously. 14 15 No one wished to address the Council. 16 17 Motion by Councilmember Knight, Seconded by Councilmember Bukkila, to close the public 18 hearing at 7:49 p.m. The motion carried unanimously. 19 20 Motion by Councilmember Trude, Seconded by Councilmember Bukkila to accept the 21 assessment role as presented for the 2011 Street Reconstruction Project 11 -2d, Eastbrook Terrace 22 and Auditors Subdivision 137, with $1,192.77 to be assessed per lot with a period of 10 years 23 and interest rate of 4.5 %. The motion carried unanimously. (See Resolution R082 -11) 24 25 Councilmember Trude stated there were banks listed in the assessments. She asked how this 26 would work for the payment. 27 28 City Administrator Dickinson stated bank owned properties function the same as residential 29 properties. The amount is assessed to the property and when the property is sold the City will get 30 paid. 31 32 33 PUBLIC HEARING /2012 -2016 CAPITAL IMPROVEMENT PLAN 34 35 City Administrator Dickinson stated the City is being asked to adopt the proposed 2012 -2016 36 Capital Improvement Plan (CIP). Changes to this plan based on previous discussion include the 37 addition of security lighting at Sunshine Park for $35,000 to be funded by the Capital Equipment 38 Reserve Fund. This plan is subject to change through the course of the year. The CEP is focused 39 on the basics of the community, primarily roadways and utilities. 40 41 Councilmember Trude stated there are other expenses related to the expansion of Public Works 42 that are not included in this plan. These items could be added in the future. She would like to 43 have the road off Nightingale Street that will service the Community Center and City Hall to be 44 included in future CIP plans. Regular Andover City Council Meeting Minutes — October 18, 2011 Page 8 City Administrator Dickinson stated the Capital Improvement Plan is subject to change and this could be added next year. Some of the improvements related to the Public Works expansion were included but as the development slowed these items were pushed off into later years. These items can be added back in as they are needed. Councilmember Trude stated residents should be aware the City is planning for the future needs of the City with this plan. 9 City Administrator Dickinson stated as part of the City Campus master plan he showed a map 10 from page 29 of the CIP of the property, the City will have control along Crosstown Boulevard 11 and Nightingale Street by the end of 2013. The Council would ultimately need to determine the 12 type of access off Nightingale Street to the Community Center and City Hall. 13 14 Mayor Gamache asked if the City had any discussions with Anoka County about closing Tower 15 Drive. 16 17 City Engineer Berkowitz stated at this time the only discussion staff has had about any closure is 18 restrictions to the City Hall parking lot. The City's long -term transportation plan shows some 19 potential closures but there is nothing at this time. 20 21 Councilmember Knight asked if there were any future road improvement plans for the comer of 22 Nightingale Street and Crosstown Boulevard. This is an intersection that needs to be addressed. 23 24 City Administrator Dickinson stated this intersection would be improved when Anoka County 25 improves that section of the road. 26 27 City Engineer Berkowitz stated the City did put some money into this intersection and put in the 28 bypass lane. This has helped with the traffic at this intersection. 29 30 Mayor Gamache asked if there were any turn back possibilities for this section of road. The 31 County has already turned back the section of Crosstown Boulevard from Hanson Boulevard 32 going east to Constance Boulevard. 33 34 City Engineer Berkowitz stated there has been no discussion about this, but in the County's long - 35 term plan they show this section as a turn back to the City. 36 37 Mayor Gamache stated the best long -term layout would be to have a "T" intersection at this 38 location. 39 40 Councilmember Trude stated residents have complained about this intersection. This 41 intersection was noted as a problem in 2002 when the City did its Transportation Plan. This 42 needs to be brought back to the County for them to look at this for future improvements. 43 44 Councilmember Howard recommended making the turn lane from Crosstown Boulevard to 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes — October 18, 2011 Page 9 Andover Boulevard by the High School longer. Councilmember Trade stated the County had turned Nightingale Street back to the City and the County had looked at doing improvements to CSAH 20 but decided against it. The County wants traffic to stay on Crosstown Boulevard to Hanson Boulevard. Mayor Gamache asked if Andover Boulevard was a County road. City Engineer Berkowitz stated Andover Boulevard between Crosstown Boulevard and Hanson Boulevard is City owned and east to Ham Lake is County owned. Councilmember Trade suggested this be added to an upcoming workshop so that the Council can speak as one voice in regard to the intersection at Crosstown Boulevard and Nightingale Street. Councilmember Trade stated on page 37 of the CIP is a long -term project for the Fire Department. They are looking at expanding the site and becoming a training facility. This facility could be County wide/Regional and if there were any grant applications or grant opportunities that come along this would be a great way to expand and create the training facility. Mayor Gamache asked if Mr. Dickinson had talked to the County about a joint venture for something like this with the current collaboration project. City Administrator Dickinson stated at this time they have been focused on facility management issues, primarily maintenance, but this would be another topic that could come up. Councilmember Knight stated the trail along Bunker Lake Boulevard would take a lot of fill and a lot of money. Mayor Gamache stated the City had applied for grant money for this project. City Engineer Berkowitz stated a majority of this project has received federal funding and there is a portion that the City and the County have applied for a grant from the Met Council for. The fill needed for the project has been identified in the costs. Councilmember Trade stated residents in this area would like to have safe access for their children to get to Anoka High School. Motion by Councilmember Bukkila, Seconded by Councilmember Knight, to open the public hearing at 8:11 p.m. The motion carried unanimously. No one wished to address the Council. Motion by Councilmember Bukkila, Seconded by Councilmember Howard, to close the public hearing at 8:12 p.m. The motion carried unanimously. Regular Andover City Council Meeting Minutes — October 18, 2011 Page 10 1 Motion by Councilmember Trude, Seconded by Councilmember Bukkila, to approve the 2 resolution adopting the 2012 -2016 Capital Improvement Plan with the understanding the Council 3 will be reviewing and updating the plan yearly for subsequent years. The motion carried 4 unanimously. (See Resolution R083 -11) 5 6 7 REIMBURSEMENT RESOLUTION /2012 EQUIPMENT PURCHASES 8 9 City Administrator Dickinson stated the City Council is requested to approve the reimbursement 10 resolution to provide reimbursement through bonding for the equipment purchases approved in 11 the 2012 -2016 City of Andover Capital Improvement Plan (CIP) and the annual budget. The 12 City Council is also requested to authorize staff to start the procurement process for acquiring the 13 equipment to ensure the City is able to obtain the best prices available. 14 15 Councilmember Trude asked if staff is certain the items listed are all needed at this time. 16 17 City Administrator Dickinson stated the Council has reviewed the items listed at a number of 18 workshops. Staff would like to be able to start the process in order to do price comparisons and 19 obtain equipment at the best prices available. 20 21 Councilmember Howard stated under this plan the City would be replacing a rescue vehicle this 22 year. He asked if the existing vehicle would be used in another area of the City since the vehicle 23 only has 20,000 miles. 24 25 City Administrator Dickinson stated the City will be replacing the Fire Chief's vehicle and than 26 this vehicle would be used by the Engineering Department as an inspection vehicle. 27 28 City Administrator Dickinson stated Rescue #11 would be moved to the Public Works 29 Department and used to replace the vehicle used to manage the irrigation systems throughout the 30 City. 31 32 Motion by Councilmember Bukkila, Seconded by Councihmember Howard to approve the 33 resolution providing for reimbursement of the equipment purchases and to authorize staff to start 34 the procurement process for acquiring the equipment. The motion carried unanimously. (See 35 Resolution R084 -11) 36 37 SCHEDULE NOVEMBER WORKSHOP 38 39 Councilmember Trude stated November 29 would work for her. 40 41 Councilmember Bukkila stated November 29 would also work for her. 42 43 Councilmember Howard stated November 29 would work for him as well. 44 Regular Andover City Council Meeting Minutes — October 18, 2011 Page 11 1 Motion by Councilmember Trude, Seconded by Councilmember Bukkila, to schedule the City 2 Council Workshop for November 29 h at 6:00 p.m. The motion carried unanimously. 4 ADMINISTRATOR'S REPORT 5 6 City Administrator Dickinson updated the Council on the administration and city department 7 activities, legislative updates, an update on development/CIP projects and meeting 8 reminders /community events. He stated the Governance Group for the "Connect Anoka County" 9 broadband project will be discussing their guiding principles at their meeting on Thursday. The 10 Fire Department hosted their annual open house on October 15t`. 11 12 City Engineer Berkowitz stated the Public Works Department is working on trimming trees and 13 patching potholes to prepare for the snow removal season. The Utility Department is televising 14 storm sewers for next year's reconstruction projects. Vehicle Maintenance is prepping vehicles 15 for the winter season and winterizing those items that will be stored for the winter. They are also 16 working on repairing ball fields. Engineering is working on outside survey work needed to do 17 winter designs for next year's projects. 18 19 Councilmember Knight asked if staff has had additional discussions about installing artificial turf 20 and cost sharing this expense with the baseball organizations. 21 22 City Administrator Dickinson stated this would be part of a Park and Recreation Commission 23 presentation at the November workshop. 24 25 City Administrator Dickinson reminded residents to keep their cars and homes locked. The 26 primary reason for thefts in the community is having doors and windows unlocked. 27 28 AMYORICOUNCIL INPUT 29 30 (Met Council Meeting) Mayor Gamache stated the Met Council would be meeting October 27, 31 5:00 p.m. to 7:00 p.m., at the Coon Rapids City Hall. The topic for this meeting is "Learn About 32 Regional Transit Guidelines ". 33 34 City Administrator Dickinson stated the City would need to RSVP for this event. 35 36 Councilmember Knight stated he would be attending. 37 38 Mayor Gamache stated he planned on attending this event. 39 40 (League of Minnesota Cities Meeting) Mayor Gamache stated the 2011 Regional Meeting for 41 the League of Minnesota Cities and Metro Cities is November 17'h at the Eagan Community 42 Center. 43 44 (Metro Cities Opening) Mayor Gamache stated Metro Cities is meeting on Wednesday, Regular Andover City Council Meeting Minutes — October 18, 2011 Page 12 1 November 10. One of the members is resigning. Councilmember Knight had previously 2 applied for the TAB opening. The current opening is not for TAB but if Councilmember Knight 3 is interested to let him know. He will check into the opening and let the Council know. 4 5 (QCTVAppointment) Councilmember Trude stated she appreciated the Council appointment to 6 the QCTV Board. She had attended a meeting in preparation for the review of what they expect 7 in the future for viewing and staffing. They are looking at what people want to see on TV 8 including government and sports. The Joint Powers Agreement is not coming up for renewal but 9 the franchise agreement with Comcast is coming up for renewal. She stated if residents have any 10 input they could send her an e -mail. 11 12 (Fire Prevention Month) Councilmember Trude stated October is Fire Prevention month. She 13 stated it would be a good time to change the batteries in smoke detectors and CO detectors when 14 the clocks are changed. 15 16 (Teen Center Program) Councilmember Howard stated he had been to the YMCA and viewed 17 the Teen Center program there. There were 40 -50 kids attending at the time. They are currently 18 in need of computers. He stated he was glad the City had voted in favor of assisting in the 19 funding of this program. He stated it would be good to have High School students stop in and 20 help the kids with their homework. 21 22 Councilmember Bukkila stated the sports teams need to do community service hours and 23 volunteering to assist kids with this program may be a way for them to fulfill this requirement. 24 25 (Computer System Testing) Mayor Gamache asked how things were going with the testing on 26 the computer tablets. 27 28 City Administrator Dickinson stated the City had acquired an additional tablet and was testing 29 this one as well. The goal is to have a system for the Council to be paperless by the end of the 30 year. 31 32 Mayor Gamache recessed the regular City Council meeting at 8:37 p.m. to a closed session of the 33 City Council. 34 35 The City Council reconvened at 9:15 p.m. 36 ADJOURNMENT 37 38 Motion by Councilmember Knight, Seconded by Councilmember Howard, to adjourn. Motion 39 carried unanimously. The meeting adjourned at 9:16 p.m. 40 41 Respectfully submitted, 42 43 Tina Borg, Recording Secretary 44 45 Regular Andover City Council Meeting Minutes — October 18, 2011 Page 13 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — OCTOBER 18, 2011 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 DECLARE HOMELESSNESS AWARENESS MONTH - NOVEMBER .... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 2 Item 2 Approve Payment of Claims .......................................................... ............................... 2 Item 3 Accept Contribution/Hickory Meadows Park (See Resolution R079- 11) .................... 2 Item 4 Appoint Northwest Anoka County Community Consortium/Youth First Board Member................................................................................................ ............................... 2 Item 5 Authorize Storm Water Flooding Mitigation Project .................... ............................... 2 Item 6 Schedule November EDA Meeting ............................................... ............................... 3 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................. ............................... 3 HOLD PUBLIC HEARING /ADOPT ASSESSMENT ROLL /11 -2b (GENTHON PONDS) /2011 STREET RECONSTRUCTION (See Resolution R080- 11) ....................... ............................... 5 HOLD PUBLIC HEARING /ADOPT ASSESSMENT ROLL /11 -2c (ROLLING FOREST)/ 2011 STREET RECONSTRUCTION (See Resolution R081- 11) ....................... ............................... 5 HOLD PUBLIC HEARING /ADOPT ASSESSMENT ROLL /11 -2d (EAST BROOK TERRACE & AUD. SUB. 137)/2011 STREET RECONSTRUCTION (See Resolution R082- 11)............ 6 PUBLIC HEARING /2012 -2016 CAPITAL IMPROVEMENT PLAN (See Resolution R083 -11)7 REIMBURSEMENT RESOLUTION /2012 EQUIPMENT PURCHASES (See Resolution R084- 11) ............................................................................................................................................. 10 SCHEDULE NOVEMBER WORKSHOP .................................................... ............................... 10 ADMINISTRATOR'S REPORT ................................................................... ............................... 11 MAYOR/COUNCIL INPUT ......................................................................... ............................... 11 (Met Council Meeting) .............................................................................. ............................... 11 (League of Minnesota Cities Meeting) ...................................................... ............................... 11 (Metro Cities Opening) .............................................................................. ............................... 11 (QCTV Appointment) ................................................................................ ............................... 12 (Fire Prevention Month) ............................................................................ ............................... 12 Teen Center Program) ....... ............................... 12 (Computer System Testing) ....................................................................... ............................... 12 kC IT Y OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Dil FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: November 1, 2011 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $224,683.66 on disbursement edit list #1- 3 from 10/21/11 — 10/28/11 have been issued and released. Claims totaling $26,226.18 on disbursement edit list #4 dated 11/01/11 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $250,909.84. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Lee Brezi ✓nka Attachments: Edit Lists a z z z z z z z wr d R a o I� u w w w w w w w >� .+eh N O MOO e} O O V'1 N N h O00 O N M M EJ N OJ O ei CD c)O0 N.. N O GJ NN U-1. U'. 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C TTT...�•.� 9apx �wx �Ux x °1 t1 0 d O U O O O O O 0 U zzU OO p;U U U tl O p a " 0 ❑ t a Cd 0 m 00 00 w M M 703 M M M M M M M n cn F �d ^NNN NNNN ti^ b b N b 01 D\ Q\ O\ 01 N N N N N N N 00 C O O CM C y� Cr ❑77 V'd'eF �t7 O O >00 ,7 ] 000 O 7 O M 00 7 h PU a; w u A w w0 F F a, N O cq 0 O- O 0 a, x U U U R. 0 U O 7 O M 00 7 h PU a; w u A w w0 F F a, N O cq 0 O- O 0 a, x U U U R. 0 U � � d � �& A � \ 2 ), k k / k J � 2 § o \ � . o ) \ \ \ \ 2� � Q 2\ § \ \\ \ \\\ \\ / \ \ \ \ \ \ \ \\ \ \\\ \\ 4377 +3 d/7 )2) )CD /\ eq cq CA \}\ . ƒ �/ ,g\ j \. e3&) k \ \65 w0 /) \ 4L) \55§/ ] \/ »/ /\\\ $ \ /() \\\ \) p \ \ � & )R ( ) § § §@ u __ \ )\ ( ))( } \{ C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLANDOVE .MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator / Finance Directoi�� David D. Berkowitz, City Engineer/Director of Public Worksl)')3 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Approve Removal of 3 Way Stop Sign /139`h Lane NW & Yucca Street NW — Engineering DATE: November 1, 2011 INTRODUCTION The City Council is requested to approve the removal of the existing stop signs for the east -west traffic on 139 h Lane NW at Yucca Street NW. DISCUSSION This intersection is currently a multiway (3 -Way) stop that was installed a number of years ago. This multiway stop does not meet the criteria identified in the MN Manuel on Uniform Traffic Control Devices in which the City follows for proper standards and rules to be utilized for placement of such signs. Please refer to the attached section of the manual, section 2B.7 Multiway Stop Applications, for the placement criteria. Following the manual provides the City with consistency throughout the City on when and where signs are placed. Staff did contact the Anoka County Sheriff's Department and no report of accidents occurred at the intersection. In addition, vehicles counts were also taken and the amount of vehicles that were counted does not warrant the intersection to be all way stop situation. Attached is a copy of the letter that was sent to residents notifying them of the removal of the all way stop. Staff did not receive any calls from residents concerned about the removal of the stop signs. Vehicle speed was the primary reason the stop signs were originally installed for the eastbound and westbound traffic along 139`h Avenue NW. All streets in the neighborhood are 30 MPH and are posted at the entrances to the development from the county roads. If the stop signs are approved to be removed, staff will evaluate to ensure "Watch for Children" signs are installed coming into the general area of the neighborhood. ACTION REQUIRED The City Council is requested to approve the removal of the existing stop signs for the east -west traffic on 139`h Lane NW at Yucca Street NW. Respectfully submitted, Todd J. Ha s Attachments: Sec.213.7 MN Manual on map / Uniform Traffic Control Devices, Letter to residents & Location 2B.6 STOP Sign Placement r The STOP sign shall be installed on the right side of the pproach lane to which it applies. When t/practi f is installed at this required location and the l' is restrict d, a Stop Ahead sign (see Section 1 be installe in advance of the STOP sign. The S OP sign shall be located as close to the intersecti it regulates, while optimizing i to the road user i is intended to regulate. STOP si s andYIELD signs shall not bn the same post. °GUIpANL�` I here snow oe no sign mountea b K- to -bacK v a STOP sign in a er that obscures th shape of the STOP sign. Compliance ate: De'cem er 22, 2013 SUPPORT: Section 2A.16 con ' sad 'onal information about separate and combined oun ' of other signs with STOP signs. G7IDA1�tGE: Stop lineswhenusedt pp] be located at the point w re he Section 3B.16). If only one STOP is STOP sign should no e place section. Where two road intersect at sign should be po 'oned at an a legend is out. w of traffic to ement a STOP sign, should road user should stop (see ed on an approach, the the far side of the inter- acute angle, the STOP or shielded so that the h it does not apply. Where there i a marked crosswalk t the intersection, the STOP sign sho d be installed approxi ately 1.3 m (4 ft) in advance of crosswalk line nearest the approaching traffic. OPTION: At wid throat intersections or where two or more approach es of traffic exist on the si d approach, observan of the stop control may be imp ved by the installa ' n of an additional STOP sign on the le side of the road or the use of a stop line. At channelize intersec- tions, e additional STOP sign may be effectively laced on a charLelizing island. SUPPORT: Figure 2A -2 shows examples of some typical placements of STOP signs. 2B.7 Multiway Stop Applications SUPPORT: Multiway stop control can be useful as a safety measure at intersections if certain traffic conditions exist. Safety concerns associated with multiway stops include pedestrians, bicyclists, and all road users expecting other road users to sfop. Multiway stop control is used where the volume of traffic on the intersecting roads is approximately equal. The restrictions on the use of STOP signs described in Section 2B.5 also apply to multiway stop applications. `�umtiive� The decision'to install multiway stop control should be based on an engineering study. The following criteria should be considered in the engineering study for a multi-way STOP sign installation: A_ Where traffic control signals are justified, the multi- way stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal. B. A crash problem, as indicated by 5 or more reported crashes in a 12 -month period that are susceptible to correction by a multi-way stop installation. Such crashes include right - and left -turn collisions as well as right -angle collisions. C. Minimum volumes: 1. The vehicular volume entering the intersection from the major street approaches (total of both approaches) averages at least 300 vehicles per hour for any 8 hours of an average day, and 2. The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor -street vehicular traffic of at least 30 seconds per vehicle during the highest hour, but 3. If the 85th- percentile approach speed of the major - street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the above values. D. Where no single criterion is satisfied, but where Criteria B, C.1, and C.2 are all satisfied to 80 percent of the minimum values. Criterion C.3 is excluded from this condition. 213-3 May, 2005 May, 2005 2BA C. At the second crossroad of a divided highway, where OPTION: the median width is 9 in (30 ft) or greater. A. STOP Other criteria that may be considered in an engineering sign may be installed at the entrance to the first study include: - roadway of divided highway, and aYIELD sign may A. The need to control left-tum conflicts; be installed at the entrance to the second roadway. B. The need to control vehicle /pedestrian conflicts near D. At an intersection where a special problem exists and locations that generate high pedestrian volumes; where engineering judgment indicates the problem to C. Locations where a road user, after stopping, cannot be susceptible to correction by the use of the YIELD , conflicting traffic and is not able to reasonably sign. see safely negotiate the intersection unless conflicting cross traffic is also required to stop; and An intersection of two residential neighborhood AYIELD -2) sign shallbe usedto a ign right -of -way D. collector (through) streets of similar design and at the entrance a roundabout intersecti operating characteristics where multiway stop control 2B.10 Yill+ Sign Placemen would: improve traffic operational characteristics of the intersection. 2B,$ YIELD Sign (R1 -2) The YIELD sign s be installed o the right side of the approach to which it lies.YIELDs shallbeplacedon both the left and right sides of ap oaches to roundabout YIELD intersections with mo than o lane on the signed approach where raised s litter isl ds are available on the left side of the approach. en YIELD sign is installed atthis required location an the visibility is restricted, a Yield Ahead sign (see Sec 'on C.29) shall be installed in R1 -2 advance of the YIELD sign. goo x 90o x 900 mm 36" x 36" x 36" The YIELD sign shall be cated as close as practical to the intersection it regulates, a optimizing its visibility to the road user it is intended o gulate. YIELD signs and STO sign shall not be mounted on the The YIELD (RI -2) sign shall be a downward - pointing same post equilateral triangle with a wide r d border and the legend GIIIDAZjCE YIELD in red on a white backgr d. There should be sign mou ed back-to back with a surr T: YIELD sign in a m er that ob cures the shape of the The D sign assigns rig t -of-way to traffic on certain YIELD sign. approaches o an intersects . Vehicles controlled by a Compliance ate: Decem er 22, 2013 . YIELD sign ed to slow d or stop when necessary to avoid interferin ith confli ring traffic. SUPPORT: 2B.9 YIEL ig Applications Section 2A.1 contains additional information about separate and co bind mounting of oth signs withYIELD OPTION: signs. YIELD signs may e ed instead of STOP signs if GIImANCE' ud e indica s that one or more of the engineering j gm YIELD es, when used to supplemen a YIELD sign, following condition exist: shouIdbel ated at apointwhere the road ershouldyield Compliance ate: .Tana 11, 2011 (see Sectio 313.16). A. When th ability to see all tentsally conflicting Where two roads intersect at an acute ang e, the YIELD traffic is cient to allow a ro_% ser traveling at the sign should be positioned at an angle, or shield d, so that the posted peed, the 85th - percents speed, or the legend is out of view of traffic to which it does not apply. statuto speed to pass through the rsection or to Except at roundabout intersections where there is a stop ' a reasonably safe manner. marked crosswalk at the intersection, theYIELD sign should B. If c trolling a merge -type movement on e entering ro way where acceleration geometry an or sight be installed in advance of the crosswalk line neatest to the approaching traffic. ffi di ance is not adequate for merging traffic operation. May, 2005 2BA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLANDOVER,MN.US October 3, 2011 Re: Removal of Existing Stop Signs /139th Lane NW and Yucca Street NW Dear Owner /Occupant: Over the past few years the City of Andover has been updating traffic sign throughout the City. Nine zones (9) are identified throughout the City in which signs are being removed, replaced or relocated along with potentially new. signs being placed. Zone 2 in which you preside is mostly complete except for the removal of unwarranted stop stops that are located at the intersection. The reason for this letter is to notify you that the existing 3 way stop sign at the intersection of 139th Lane NW and Yucca Street NW will be removed. Only the north leg for southbound traffic approaching 139th Lane NW will a stop sign remain in place. The reason the. City will be removing the stop signs for the eastbound and westbound traffic along 139th Lane NW is due to a couple factors that have come into play. First, the Minnesota Manual of Uniform Traffic Control Devices (MMUTCD) mandates local authorities to place and maintain traffic control devices, as they deem necessary to carry out the provisions of Chapter 169 or local traffic ordinances, or to regulate, warn or guide traffic. Based on the engineering review of the guidelines in the MMUTCD, the existing all -way stop does not meet the guidelines as outlined. Second, stops signs are not a good use for speed control. Research suggests that at most locations, increasing the level of intersection control will not improve safety and also can provide a false sense of security as some motorist's tend to roll through stops signs or in some cases not even stop at all. If you have any questions or concerns, please contact me at (763) 767 -5131 or Dave Berkowitz, Director of Public Works /City Engineer at (763) 767 -5133 by Friday, October 21, 2011. Sincerely, oe Todd J. Haas Asst. Public Works Director TJH:tjh ® .yd . 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(763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVERJ.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator / Finance Direct r Ita David D. Berkowitz, City Engineer/Director of Public s FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Approve Removal of 3 Way Stop Sign /140`h Avenue NW & Aztec Street NW — Engineering DATE: November 1, 2011 (3 INTRODUCTION The City Council is requested to approve the removal of the existing stop signs for the north -south traffic on Aztec Street NW at 140'h Avenue NW. DISCUSSION This intersection is currently a multiway (3 -Way) stop that was installed a number of years ago. This multiway stop does not meet the criteria identified in the MN Manuel on Uniform Traffic Control Devices in which the City follows for proper standards and rules to be utilized for placement of such signs. Please refer to the attached section of the manual, section 2B.7 Multiway Stop Applications, for the placement criteria. Following the manual provides the City with consistency throughout the City on when and where signs are placed. Staff did contact the Anoka County Sheriffs Department and no report of accidents occurred at the intersection. In addition, vehicles counts were also taken and the amount of vehicles that were counted does not warrant the intersection to be all way stop situation. Attached is a copy of the letter that was sent to residents notifying them of the removal of the all way stop. Staff did not receive any calls from residents concerned about the removal of the stop signs. Vehicle speed was the primary reason the stop signs were originally installed for the northbound and southbound traffic along Aztec Street NW. All streets in the neighborhood are 30 MPH and are posted at the entrances to the development from the county roads. If the stop signs are approved to be removed, staff will evaluate to ensure "Watch for Children" signs are installed coming into the general area of the neighborhood. ACTION REQUIRED The City Council is requested to approve the removal of the existing stop signs for the north -south traffic on Aztec Street NW at 140`h Avenue NW. Respectfully submitted, Todd J. Haas Attachments: Sec.2B 7 MN Manual on Uniform Traffic Control Devices, Letter to residents & Location map 2B.6 STOP Sign Placement The STOP sign shall be installed on the right side of the Vproach lane to which it applies. When the STOP sia is installed at this required location and the sign visib' ' is restrict d, a Stop Ahead sign (see Section 2C.29) s I be installe in advance of the STOP sign. The S OP sign shall be located as close as practi to the intersecti it regulates, while optimizing its visib' ty to the road user i is intended to regulate. STOP si andYIELD signs shall not be m ted on the same post. 'GUIDANCE: There shout oe no sign mountea n ic to -oacx vnrn a' STOP sign in a er that obscures th shape of the STOP!, sign. Compliance ate: Decem er 22, 2013 SUPPORT: Section 2A.16 con ad 'onal information about separate and combined can' of othez signs with STOP signs. :cuzvA�crf Stop fines whenu�edt 1 be located at the point w re Section 3B.16). If only one STOP is i STOP sign should no e place section. -ment a STOP sign; should road user should stop (see ed on an approach, the the far side of the inter- Where two road intersect at acute angle, the STOP sign should be po 'oned at an - or shielded so that the legend is out of w of traffic to hit does not apply. Where there ` a marked crosswalk t the intersection the STOP sign sho d be installed approxi ately 1.3 m (4 ft) in advance of crosswalk line nearest the approaching traffic. OPTION: At wid throat intersections or wher\,, r more approach es of traffic exist on the sproach, observan of the stop control may be iby the installs. ' n of an additional STOP sign on t of the road or the use of a stop line. At chantersec- tions, t e additional STOP sign maybe effeaced on a ch elizing island. SUPPORT. Figure 2A­2 shows examples of some typical placements of STOP signs. 213.7 Muldway Stop Applications SUPPORT: Multiway stop control can be useful as a safety measure at intersections if certain traffic conditions exist. Safety concerns associated with multiway stops include pedestrians, bicyclists, and all road users expecting other road users to stop. Multiway stop control is used where the volume of traffic on the intersecting roads is approximately equal. The restrictions on the use of STOP signs described in Section 2B.5 also apply to multiway stop applications. GUIDANCEf The decision to install multiway stop control should be based on an engineering study. The fallowing criteria should be considered in the engineering study for a multi -way STOP sign installation: A. Where traffic control signals are justified, the multi- way stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal. B. A crash problem, as indicated by 5 or more reported crashes in a 12 -month period that are susceptible to correction by a multi-way stop installation. Such crashes include right-and left -tam collisions as well as right -angle collisions. C. Minimum volumes: 1. The vehicular volume entering the intersection from the major street approaches (total of. both approaches) averages at least 300 vehicles per hour for any 8 hours of an average day, and 2. The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor -street vehicular traffic of at least 30 seconds per vehicle during the highest hour, but 3. If the 85th-percentile approach speed of the major - street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the above values. D. Where no single criterion is satisfied, but where Criteria B, C.1, and C.2 are all satisfied to 80 percent of the minimum values. Criterion C.3 is excluded from this condition. , 2B -3 May, 2005 The D sign assigns rig it-of-way to traffic on certain approaches o an intersects .Vehicles controlled by a YIELD sign Ne d to slow d or stop when necessary to avoid interferin 'th confIfting traffic. 2B.9 .'yMLNSigfApp.Hcafidns OPTION: YIELD signs may e ged instead of STOP signs if vnorneeiinff iud¢me indsca s that one or more -of the LI Compliance ate: JanufNZ 11, 2011 A. When th 'ability to see all tentially conflicting traffic is cient to allow a roa ser traveling at the posted peed, the 85th- percenti speed, or the statato speed to pass through the ' rsection or to stop ' a reasonably safe manner. B. If c trolling a merge -type movement onentering ro way where acceleration geometry an or sight di„ ance is not adequate for merging tragic operation. May, 2005 2B4 There should be sign mou ed back-to back with a YIELD sign in a m er that ob cures the shape of the YIELD sign. Compliance ate: Dec em er 22, 2013 SUPPORT: Section 2A.1 contains additional information about separate and co binedmounting of oth signs with YIELD signs. YIELD lies, when used to supplemenj a YIELD sign, should be 1 ated at a point where the road er should yield (see Sectio 3B.16). Where two roads intersect at an acute ang e, the YIELD sign should be positioned at an angle, or shield d, so that the legend is out of view of traffic to which it does not apply. Except at roundabout intersections where there is a marked crosswalk at the intersection, theYIELD sign should be installed in advance of the crosswalk line nearest to the approaching traffic. C. At the second crossroad of a divided highway, where OPTION: I the median width is 9 in (30 ft) or greater. A. STOP Other criteria that may be considered in an engineering sign may be installed at the entrance to the first sandy include: roadway of a divided highway, and aYIELD sigamay A. The need to control left-tam conflicts; be installed at the entrance to the second roadway. B. The need to control vehicle /pedestrian conflicts near D. At an intersection where a special problem exists and locations that generate high pedestrian volumes; where engineering judgment indicates the problem to C. Locations whete a road user, after stopping, cannot be susceptible to correction by the use of the YIELD see conflicting traffic and is not able to reasonably sign. safely negotiate the intersection unless conflicting cross traffic is also required to stop; and D. An intersection of two residential neighborhood AYIELD -2) sign shall beusedtoa ignright -of -way collector (through) streets of similar design and at the entrance a roundabout intersects operating characteristics where multsway stop control 2$.10 YIE Sign Placemen would improve traffic operational characteristics of the intersection. 2B.8 Y E)_'ID Sign (Rl-2) The YIELD sign s be installed o the right side of the approach to which it a lies.YTELD s shall be placed on both the left and ri ght sides of ap oaches to roundabout YIELD intersections with mo than o lane on the signed approach where raised s litter isl ds are available on the left side of the approach. en YIELD sign is installed at this required location an the visibility is restricted, a Yield Ahead sign (see See 'on C29) shall be installed in R1 -2 advance.of the YIELD sign. 900 x soo x soo mm The YIELD sign shall be cated as close as practical to 36" X 36" x 36" the intersection it regulates, a optimizing its visibility to the road user it is intended o gulate. YIELD signs and STO sign shall not be mounted on the The YIELD (RI -2) sign shall be a downward- pointing same post equilateral triangle with a wide r d border and the legend GUIDAl`?CE YIELD in red on a white backgriind. The D sign assigns rig it-of-way to traffic on certain approaches o an intersects .Vehicles controlled by a YIELD sign Ne d to slow d or stop when necessary to avoid interferin 'th confIfting traffic. 2B.9 .'yMLNSigfApp.Hcafidns OPTION: YIELD signs may e ged instead of STOP signs if vnorneeiinff iud¢me indsca s that one or more -of the LI Compliance ate: JanufNZ 11, 2011 A. When th 'ability to see all tentially conflicting traffic is cient to allow a roa ser traveling at the posted peed, the 85th- percenti speed, or the statato speed to pass through the ' rsection or to stop ' a reasonably safe manner. B. If c trolling a merge -type movement onentering ro way where acceleration geometry an or sight di„ ance is not adequate for merging tragic operation. May, 2005 2B4 There should be sign mou ed back-to back with a YIELD sign in a m er that ob cures the shape of the YIELD sign. Compliance ate: Dec em er 22, 2013 SUPPORT: Section 2A.1 contains additional information about separate and co binedmounting of oth signs with YIELD signs. YIELD lies, when used to supplemenj a YIELD sign, should be 1 ated at a point where the road er should yield (see Sectio 3B.16). Where two roads intersect at an acute ang e, the YIELD sign should be positioned at an angle, or shield d, so that the legend is out of view of traffic to which it does not apply. Except at roundabout intersections where there is a marked crosswalk at the intersection, theYIELD sign should be installed in advance of the crosswalk line nearest to the approaching traffic. Wovn• 'ar•i^•a� C tk, C I T Y 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US October 3, 2011 Re: Removal of Existing Stop Signs /140th Avenue NW and Aztec Street NW, . Dear Owner /Occupant: Over the past few years the City of Andover has been updating traffic sign throughout the City. Nine zones (9) are identified throughout the City in which signs are being removed, replaced or relocated along with potentially new signs being placed. Zone 2 in which you preside is mostly complete except for the removal of unwarranted stop stops that are located at the intersection. The reason for this letter is to notify you that the existing 3 way stop sign at the intersection of 140th Avenue NW and Aztec Street NW will be removed. Only the west leg for eastbound traffic approaching Aztec Street NW will a stop sign remain in place. - The reason the City will be removing the stop signs for the northbound and southbound traffic along Aztec Street NW is due to a couple factors that have come into play. First, the Minnesota Manual of Uniform Traffic Control Devices (MMUTCD) mandates local authorities to place and maintain traffic control devices, as they deem necessary to carry out the provisions of Chapter 169 or local traffic ordinances, or to regulate, warn or guide traffic. Based on the engineering review of the guidelines in the MMUTCD, the existing all -way stop does not, meet the guidelines as outlined. Second, stops signs are not a good use for speed control. Research suggests that at most locations, increasing the level of intersection control will not improve safety and also can provide a false sense of security as some motorist's tend to roll through stops signs or in some cases not even stop at all. If you have any questions or concerns, please contact me at (763) 767 -5131 or Dave Berkowitz, Director of Public Works /City Engineer at (763) 767 -5133 by Friday, October 21, 2011. Sincerely, Todd J. Haas Asst. Public Works Director TJH:tjh stet N+ !. 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Haas, Assistant Public Works Director SUBJECT: Approve Lease Agreement with Grace Lutheran Church /10 -13/ engineering DATE: November 1, 2011 INTRODUCTION The City Council is requested to approve Community Garden Plot Lease Agreement for the property owned by Grace Lutheran Church at the intersection of Nightingale Street NW and 1515` Lane NW. DISCUSSION Attached is the proposed lease agreement that is written so that agreement is automatically renewable each year unless one of the parties has given proper notice to the other party that the lease agreement is to be canceled. The community garden has been quite a success with plots being sold out well in advance of the planting season. The church has agreed to allow additional plots to be created for 2012. One row of small plots and one row of medium sized plots have been added. The garden was extended another 45 feet to the east of the existing garden to allow the additional small and medium plots. The fees for 2012 would remain the same as the previous 2 years. The fee per plot are as follows: • $30 per year for a 10'x 15' plot (small plot) • $50 per year for a 25' x 35' plot (medium plot) • $60 per year for a 20' x 75' plot (large plot) The City will need to purchase topsoil for the additional plots and the water irrigation line will need to be extended for to the east. BUDGET IMPACT The topsoil and the additional water irrigation lines will be paid for from the rental fees of the plots. ACTION REQUESTED The City Council is requested to approve the lease agreement Grace Lutheran Church. Respectfully submitted, Todd J. aas Attachments: Lease Agreement and Garden Plot Layout Cc: Pastor Mark Hellman, Grace Lutheran Church (sent by e -mail) GRACE LUTHERAN CHURCH LEASE THIS AGREEMENT, made this 1st day of November 2011, by and between Grace Lutheran Church, a Minnesota corporation, (hereinafter "Landlord ") and the City of Andover, a municipal corporation (hereinafter "Tenant "). WITNESSETH: 1. Leased Properly. The Landlord does hereby lease to Tenant a portion of the property located on Lot 1 Block 6 Woodland Estates 2nd Addition as designated on Exhibit A attached hereto and made a part hereof (hereinafter "Leased Property"). 2. Term. The term of this Lease shall commence November 1, 2011 and terminate on December 31, 2012 ( "Term "). Tenant shall have the right to extend the Term for successive one (1) year periods, beginning on January 1st of any such extended Term, on the same terms and conditions as set forth herein ( "Renewal Terms "). This Agreement shall automatically be extended for each successive Renewal Term unless either party notifies the other, in writing, of its intention not to renew at least thirty (30) days prior to commencement of the succeeding Renewal Term. 3. Use of the Premises. Tenant agrees that the Leased Property shall be used solely for the purpose of operating a Community Garden Plot and related equipment. 4. Rental Charge. Tenant agrees to pay as rental for the Leased Property the sum of One and 00 /100 Dollars ($1.00) per year. Said rental charge shall be due and payable on or before January 1 of each year starting on January 1, 2012. 5. Community Garden Plot. The Tenant shall have the right to continue to have a Community Garden Plot on the Leased Property throughout the growing season. All maintenance required on the equipment and irrigation pipe shall be the responsibility of Tenant. Tenant shall remove all equipment and irrigation pipe at the end of the lease. 6. Improvements. The Tenant shall make no improvements to the Leased Property other than constructing the garden plot, water service and irrigation piping without the written permission of Landlord, which shall not be unreasonably withheld. Expansion of the garden shall require written permission of the Landlord. 7. Maintenance. Landlord shall be responsible for keeping the Leased Property continually in a neat, clean and respectable condition. The Tenant will not be providing any portable restrooms. 8. Real Estate Taxes. Landlord shall be responsible for the payment of any and all real estate taxes that may be allocated to the Leased Property. 1 9. Community Garden Plot Rental Fees. The Tenant will be responsible for collecting for the rental of the Community Garden Plots. The Landlord has the option of utilizing a portion (no more than 1/3 of the plots) of the garden for their own use and will not be required to pay a rental fee. The Landlord will be required to apply for the plots they would like to use by January 1St of each year that they want to utilize for the upcoming growing season. 10. Insurance. Tenant shall take out and maintain during the Term of this lease, public liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of the operation of Tenant's Community Garden Plot. Limits for bodily injury and death shall be not less than $300,000 for one person and $1,000,000 for any occurrence. Limits for property damage should be not less than $100,000 for each occurrence. Landlord shall be named as additional insured on the policy and Tenant shall file with Landlord a certificate evidencing coverage prior to occupancy of the Leased Property. The certificate shall provide that Landlord must be given ten (10) days advance written notice of a cancellation of insurance. This certificate may not contain any disclaimer for failure to give the required notice. 11. Tenant's Covenants. Tenant covenants and agrees during the Term of this Lease: a. To pay the rent on the days and in the manner aforesaid; b. Not to cause the estate of Landlord in the Leased Property, at any time during the said Term, to become subject to any lien, charge or encumbrance as a result of Tenant's use of the Leased Property, it being agreed that except as may be hereinafter specifically provided, the Tenant shall have no authority, express or implied, to create a lien, charge or encumbrance upon the estate of Landlord in the Leased Property; C. Not to make or suffer any use or occupancy of the Leased Property contrary to the purpose of the lease or any law or ordinance now in effect or hereafter enforced; d. To indemnify Landlord against all claims, damages, costs and expenses, including reasonable attorney fees, lawfully or reasonably incurred for the collection of any rentals or monies due under the lease, or in discharging the Leased Property from any charge, lien or encumbrance caused by Tenant, or in obtaining possession after default of Tenant or the termination of this lease; e. To comply with all zoning and local ordinances regarding the use of the Leased Property. f. The Tenant has authorized this agreement by all necessary corporate action by the City of Andover. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands the day and yea r first. 2 above written. LANDLORD: GRACE LUTHERAN CHURCH By: Its: Senior Pastor STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) TENANT: CITY OF ANDOVER By: Its: Mayor By: Its: Clerk This instrument was acknowledged before me on day of , 2011 by Mark Hellmann the Senior Pastor of Grace Lutheran Church, a corporation under the laws of Minnesota on behalf of the corporation. Notary Public STATE OF MINNESOTA ) ss. COUNTY OF ANOKA ) On this day of , 2011, before me, a Notary Public within and for said County, personally appeared Michael R. Gamache and Michelle Hartner, to ime known to be the Mayor and Deputy Clerk of City of Andover, a municipal corporation under the laws of the State of Minnesota, and that they executed the foregoing instrument and acknowledged that they executed the same on behalf of said corporation. This instrument was drafted by: Hawkins & Baumgartner, P.A. 2140 Fourth Avenue North Anoka, Minnesota 55303 (763) 427 -8877 3 Notary Public s' x 133diS :IIVDNIlHDIN � .g OBBOEEEE El El 2- M � N z w z L N � co cu z .+ a � N M O � M a � co N N n Ifl % 0 N n a N "O F AC I T Y O F Upo NDOW 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 . WWW. CLAN DOVER. MN. US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: David L. Carlberg, Community Development Director SUBJECT: Approve Land Surveyors Certificate of Plat Correction for Millers Woods Second Addition DATE: November 1, 2011 REQUEST The City Council is requested to approve the attached Land Surveyors Certificate of Plat Correction for the Millers Woods Second Addition Plat. BACKGROUND Millers Woods Second Addition final plat was filed on March 31, 2006. Recently staff was contacted by the surveyor of the plat that a bearing was missing and a bearing was incorrect for Lot 9, Block 2. A bearing is the way a legal description is described utilizing the Compass Degree system of angle measurements. A Compass Degree bearing is given by specifying a compass point (north or south), the number of degrees, minutes and seconds of the angle and then another compass point (east or west). This system permits great precision in legally describing property lines. In order to correct the legal description, a plat correction must be filed and recorded with the Anoka County Recorder's Office. The City must approve the correction prior to being filed and recorded. ACTION REQUESTED Approve the attached Land Surveyors Certificate of Plat Correction as presented. Respectfully submitted, David L. Carlberg LAND SURVEYORS CERTIFICATE OF PLAT CORRECTION MILLERS WOODS SECOND ADDITION Pursuant to the provisions of Minnesota Statutes, Section 505.174, I, Jack Bolke, a duly Licensed Land Surveyor in and for the State of Minnesota declares as follows: 1. That I prepared the plat of MILLERS WOODS SECOND ADDITION dated June 10, 2005 and filed on March 31, 2006 in the Office of the County Recorder, Anoka County, Minnesota, as Document No. 1983300.002 in Book No. 71 Abstract, Page No. 31. 2. That said plat contains errors, omissions or defects described in particular as follows: — Incorrect bearing on the west line of Lot 9, Block 2 — Missing bearing on the northerly line of Lot 9, Block 2 3. That said plat is hereby corrected in particular as follows: — NO4'43'53 "W is the corrected bearing on the west line of Lot 9, Block 2 shown in Exhibit A -- 571'01'29 "E is the bearing on the northerly line of Lot 9, Block 2 shown in Exhibit A I hereby certify that this Surveyor's Certificate of Plat Correction was prepared by me or under my direct supervison and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota. Dated this day of , 201_. Jack Balks, Land Surveyor Minnesota License No. 20281 ANDOVER, MINNESOTA This Surveyor's Certificate of Plat Correction to the plat of MILLERS WOODS SECOND ADDITION was approved by the City Council of the City of Andover, Minnesota at a regular meeting thereof held this day of , 201 _ by: CITY COUNCIL OF ANDOVER, MINNESOTA , Mayor by. This Surveyor's Certificate of Plot Correction has been reviewed and approved this , 201 -. by: , Anoka County Surveyor Larry D. Hoium , Clerk day of Anderson Engineering of Minnesota, LLC. C I V I L E N G I N E E R I N G A N D L A N D S U R V E Y I N G SHEET 1 OF 2 10851 PLAT OF CORRECTION 13605 1ST AVENUE NORTH, SUITE 100, PLYMOUTH, MN 55441 TEL (763) 412 -4000 FAX (763) 412 -40 LAND SURVEYORS CERTIFICATE OF PLAT CORRECTION MILLERS WOODS SECOND ADDITION EXHIBIT A COUNTY OF ANOKA SEC. 14 7; SP, R 24 iil f �4 EAST LINE OF OUTLOT B- MOST UOS THERLY - -i---�CORNER OF OUTLOT B 3 0 SHEET 2 OF 2 10851 PLAT OF CORRECTION j �p �l �Hr 142.$ •2J �J lc J p �C a v�� m 1 ! `- N04'43'S33W� 161.98 J z uj w Q - 36.0- -.� _ ` -- CORRECTED _ FZZ z SEARVNG e I Liz o 0 60 120 1810 I SCALE IN FEET Anderson Engineering of Minnesota, LLC. C I V I L E N G I N E E R I N G A N D L A N D S U R V E Y I N G '05 1ST AVENUE NORTH, SUITE 100, PLYMOUTH, MN 55441 TEL (763) 412-4000M (763) 412 -4090 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrator David Berkowitz, City Engineer/Director of Public Works FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Accept Resignation/Park & Recreation Commission Member Ramnath - Engineering DATE: November 1, 2011 INTRODUCTION The City Council is requested to accept the resignation of Shan Ramnuth, Park and Recreation Commission member. DISCUSSION Shan Ramnuth gave his resignation at the last Park and Recreation Commission meeting as he has accepted a job in the State of Alaska and will be starting the first week of November. Mr. Ramnuth term was due to expire at the end of this year. Staff recommends the vacancy not be filled at this time since the interviews for the Park Commission vacancies will be held in January. ACTION REQUESTED The City Council is requested to accept the resignation of Shan Ramnuth, Park and Recreation Commission member. Respectfully submitted, iA0��� /�� Todd J. Haas cc: Ted Butler, Park and Recreation Commission Chair 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator / Finance FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Accept Contribution / Sweet Toppings LLC / Andover Dog Park DATE: November 1, 2011 d INTRODUCTION This item is in regards to approving a resolution accepting a contribution made by Sweet Toppings LLC to be used towards the Andover Dog Park. Sweet Toppings LLC has made a one -time contribution of $25. ACTION REQUIRED The City Council is requested to approve the resolution accepting the contribution. lRespectfully submitted, Lee Brezinka Attachments: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING A CONTRIBUTION MADE TO THE CITY OF ANDOVER TO BE USED TOWARDS THE ANDOVER DOG PARK. WHEREAS, any contributions that are to be made to the City of Andover must be accepted by the City Council; and WHEREAS, the contribution from Sweet Toppings LLC of $25 is to be used towards the Andover Dog Park. NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the contribution, which is to be used towards the Andover Dog Park. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 1st day of November 2011, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public-W4*ks /City Engineer SUBJECT: Approve Resolution/Advanced Municipal State Aid Funding - Engineering DATE: November 1, 2011 INTRODUCTION The City Council is requested to approve the resolution requesting advance Municipal State Aid Funds for upcoming State Aid eligible projects. DISCUSSION The City has $2.8 Million of Municipal State Aid projects planned for the upcoming year to maintain the integrity of the City's State Aid roadway system. The projects include the resurfacing of 133`a Avenue (shared project with Coon Rapids), Bunker Lake Boulevard (ACHD project), Trail along Bunker Lake Boulevard (possible advance funding for trail grant), 147t` Avenue reconstruction (part of the 2012 Street Reconstruction Program) and South Coon Creek Drive. State Aid is offering an opportunity to request advance funds to build needed projects. The City typically pays upfront for these projects with the City's Road & Bridge Fund if State Aid allocation is not available and pays the fund back when State Aid dollars become available the following year. This is an opportunity to utilize funds in the Municipalities State Aid account that are not being utilized. Andover's annual construction allocation for 2011 was $1,014,000 in which $220,000 is paid toward the State Aid bond for Andover Boulevard. BUDGETIMPACT The advanced funds would be paid back with the City's annual construction allocation from State Aid. ACTION REQUIRED The City Council is requested to approve the attached resolution requesting advance Municipal State Aid Funds for upcoming State Aid eligible projects. Respectfully submitted, w David D. Berkowitz Attachments: Resolution & Advance Funding Needs CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: WHEREAS, the Municipality of Andover is planning to implement Municipal State Aid Street Project(s) in 2012 which will require State Aid funds in excess of those available in its State Aid Construction Account, and WHEREAS, said municipality is prepared to proceed with the construction of said project(s) through the use of an advance from the Municipal State Aid Street Fund to supplement the available funds in their State Aid Construction Account, and WHEREAS, the advance is based on the following determination of estimated expenditures: Account Balance as of date 11 -1 -2011 $ 1,431.27 Less estimated disbursements: Project # 198- 108 -084 $ 1, 650, 000.00 Project# 198 - 020 -031 $ 250,000.00 # 198 - 020 -032 Project #198 - 020 -030 $ 275,000.00 Project # 198- 120 -002 $ 270,000.00 Bond Principle (end of 2011) $ 740,000.00 Advance Amount (amount in excess of acct balance) $ 2,885,000.00 WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500, Subp. 10b, and WHEREAS, the Municipality acknowledges advance funds are released on a first - come - first -serve basis and this resolution does not guarantee the availability of funds. NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved Municipal State Aid Street Project(s) of the Municipality of Andover in an amount up to $ 2,885,000.00. 1 hereby authorize repayments from subsequent accruals to the Municipal State Aid Street Construction Account of said Municipality from future year allocations until fully repaid. I HEREBY CERTIFY that the above is a true and correct copy of a resolution presented to and adopted by the Municipality of Andover, County of Anoka, State of Minnesota, at a duly authorized Municipal Council Meeting held in the Municipality of Andover, Minnesota on the 1st day of November, 2011, as disclosed by the records of said Municipality on file and of record in the office. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 1st day of November , 2011 , with Councilmem voting in favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner— Deputy City Clerk voting 0 w w Z N Z o _ N Z U D LL _ W Z U Z Q D Q 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: James Dickinson, City Administrator` FROM: Dana Peitso, Human Resources Manager SUBJECT: Approve Health Insurance Renewal and Employer Contribution DATE: November 1, 2011 The current City sponsored employee health insurance policy contract expires December 31, 2011. Administration, Finance and Human Resources departments have worked with the City's broker Johnson McCann to seek either a contract renewal with the current provider Preferred One or market to other insurance providers to provide a quality, yet affordable employee health insurance plan. The resulting recommendation is provided below. DISCUSSION In 2006 the City of Andover for medical insurance, converted to a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA), which allowed employees to have more control over their own healthcare (Consumer Driven Healthcare), which is consistent with current marketplace trends. Staff is recommending staying with the Preferred One HDHP (deductibles of $2,500 for singles and $5,000 for families) with an HSA for 2012, which will result in the following rates: Current 2012 Rate Rate Preferred One HDHP Single 352.97 377.68 Preferred One HDHP Family 917.70 981.94 Based on past City practices, Human Resources is recommending that the City Council continue covering 100% of the single health premium and 76% of the family premium, which would be $746.27 per month. The City will continue to partially fund the employee HSA's well within health insurance budget projections at the same amounts as last year (75% of singles and 65% of families). As in the past, if an employee opts out, the City will provide an in lieu payment to the employee of $165.00 per month in taxable income. emu' BUDGETIMPACT Funding for Medical Insurance and HSA would be provided for in the 2012 City Budget. Through the 2012 budget process a 15% medical insurance increase was forecasted, the proposed program is within that forecast with an actual increase of approximately 7% (based on current enrollment). However, through negotiations with Preferred One, the City will be receiving a Pre - payment discount, that will lower this amount down to about 5 %. ACTION REQUIRED The Andover City Council is requested to approve the Preferred One insurance renewal and the Health Savings Account contributions. Respectfully submitted, d Dana Peitso C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Dan Winkel, Fire Chief O SUBJECT: Request City Council to Adopt a Resolution for the City of Andover to Participate in the Multi - Jurisdictional Anoka County Hazard Mitigation Plan Review DATE: November 1, 2011 INTRODUCTION In 2006, as part of the Disaster Mitigation Act of 2000, all Anoka County municipalities with assistance from the Anoka County Emergency Manager and staff developed a Multi - Jurisdictional Hazard Mitigation Plan. The plan is now due for the required five year review and approval process. DISCUSSION The 2006/2007 Multi- Jurisdictional Anoka County Hazard Mitigation Plan as approved by the Federal Emergency Management Agency (FEMA) has been in place for five years and is now due for a review and update. The Emergency Management Directors from all of the Cities in Anoka County will oversee this review and update of the plan to be completed by the end of 2012. The plan will once again require approval from FEMA before it is officially adopted as the plan of record. The intent for all of the cities to work together is so that each city will not have to develop a separate plan but rather all cities can be part of a county wide plan that will meet all of the requirements of the Disaster Mitigation Act. Adoption of the plan is required should the City and or County need to receive Federal disaster assistance. BUDGETIMPACT There is no budget impact associated with this item. RECOMMENDATION Staff is recommending that the Mayor and City Council approve the Resolution authorizing the City of Andover to participate in the Multi- Jurisdictional Anoka County Hazard Mitigation Plan. Respectfully submitted, cpow "V Dan Winkel, Fire Chief CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION AUTHORIZING THE CITY OF ANDOVER TO PARTICIPATE IN THE MULTI - JURISDICTIONAL ANOKA COUNTY HAZARD MITIGATION PLAN WHEREAS, on December 19,2006, the Andover City Council adopted the Anoka County Multi- Jurisdictional Hazard Mitigation Plan completed on November 28, 2006; and, WHEREAS, FEMA formally approved the Anoka County Hazard Mitigation Plan in 2007 and requires the plan to be reviewed and updated every five years; and, WHEREAS, the current plan is up for review and re- approval by FEMA in 2012; and, WHEREAS, participation in the All- Hazard Mitigation Plan is required for the community to receive Federal disaster assistance; and, WHEREAS, approval of the All-Hazard Mitigation plan will make the County eligible to receive Hazard Mitigation Grant Program (HMGP) project grants, including potentially some projects benefitting the City of Andover and it's residents. NOW THEREFORE, BE IT RESOLVED by the City Council that as a potential participant in the Hazard Mitigation Assistance Program, the City of Andover, Minnesota hereby states their interest in participating in the multi - jurisdictional All Hazard Mitigation Plan by identifying hazards and prioritizing potential projects to mitigate the effects of natural hazards; and, BE IT FURTHER RESOLVED that after FEMA funding approval and during the plan implementation, the City of Andover, Minnesota agrees to participate in the hazard mitigation planning process. BE IT FURTHER RESOLVED that as signed, the City understands this is a voluntary program and our participation may benefit our jurisdiction by identifying hazards and prioritizing projects to mitigate the effects of natural hazards. MOTION seconded by Councilmember this 15i day of November, 2011 with Councilmembers and Councilmembers ATTEST: Michelle Hartner, Deputy City Clerk and adopted by the City Council at the regular meeting voting in favor of the resolution, voting against, whereupon said resolution was declared passed. CITY OF ANDOVER Michael R. Gamache - Mayor TD OVE] 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Directo FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Public Hearing for 2011 Delinquent Service Charges DATE: November 1, 2011 INTRODUCTION City Code Title 10 Chapter 3, 10 -3 -3E; City Code Title 10 Chapter 1, 10 -1 -9F; and City Code Title 8 Chapter 5, 8- 5-3D provide for the collection by assessment of unpaid sewer, water, storm sewer, street lighting service charges, false alarm fines, tree removal, mowing fees and miscellaneous abatement fees. The assessment procedures directed by state statute 429 is being followed by holding a public hearing to act upon the proposed assessment. DISCUSSION The total delinquent service charges were $53,964.08 as of October 4, 2011 when written notification to the property owners and preparation of the preliminary assessment worksheets began. Payments received prior to October 21st have been applied to the delinquent accounts, reducing the delinquent balance to $47,641.71. Delinquent balances as of October 21, 2011 are charged an administrative fee of 15% and will carry an 8% interest rate when certified to Anoka County for collection with the 2012 taxes. Therefore, the total assessment for delinquent sewer, water, storm sewer, street lighting services, false alarm fines, tree removal, mowing fees and miscellaneous abatement fees is $58,599.30. BUDGET IMPACT This request will assist in reducing outstanding receivables for the City. ACTION REQUESTED The Andover City Council is requested to approve the attached resolution adopting the assessment roll after Council has heard and passed upon all objections for delinquent sewer, water, storm sewer, street lighting charges, false alarm fines, tree removal, mowing fees and miscellaneous abatement fees. Respectfully submitted, Lee Brezinka Attachments: 2011 Delinquent Utility List Resolution Adopting Assessment Roll for Delinquent Service Charges CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE CERTIFICATION OF DELINQUENT SEWER, WATER, STORM SEWER, STREET LIGHTING CHARGES, FALSE ALARM FINES, TREE REMOVAL, MOWING FEES AND /OR MISCELLANEOUS ABATEMENT FEES. WHEREAS, pursuant to a proper notice duly given as required by law, the council has met, heard and passed upon all objections to the proposed assessment for the delinquent sewer, water, storm sewer, street lighting charges, false alarm fines, tree removal, mowing fees and/or miscellaneous abatement fees. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in one annual installment on or before the first Monday of January, 2012 and shall bear interest at the rate of 8 percent per year. 3. The owners of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole amount of the assessment on such property with interest accrued to the date of payment, except that no interest shall be charged if the entire assessment is paid by November 11, 2010. Adopted by the City Council of the City of Andover on this lst day of November, 2011. CITY OF ANDOVER ATTEST: Michelle Hartner — Deputy City Clerk Michael R. Gamache, Mayor CITY OF ANDOVER 2011 Delinquent Utility List Pending Amount To Be Certified (including Address Status Amount 23 %) 1001140TH LN NW Inactive 158.28 194.68 1116 144TH LN NW Inactive 156.86 192.94 1128 142ND LN NW Inactive 30.43 37.43 1160155TH AVE NW Inactive 110.30 135.67 1169 159TH AVE NW Inactive 154.92 190.55 1206152ND LN NW Active 35.93 44.19 1234 152ND LN NW Inactive 52.01 63.97 1285 -153rd Ave NW Misc Srvcs 88.47 108.82 1285 153RD LN NW Inactive 152.67 187.78 1331145TH AVE NW Inactive 308.46 379.41 13326 TULIP ST NW Active 480.25 590.71 13327 GLADIOLA ST NW Inactive 258.62 318.10 13327 ROSE ST NW Active 125.69 154.60 13338 UPLANDER ST NW Active 556.05 683.94 13373 LILY ST NW Active 133.57 164.29 13377 UPLANDER ST NW Active 116.16 142.88 13423 CROOKED LAKE BLVD NW Inactive 263.78 324.45 13431 NARCISSUS ST NW Inactive 73.51 90.42 13431 NARCISSUS ST NW Inactive 194.12 238.77 13454 JAY ST NW Active 69.65 85.67 13473 CROOKED LAKE BLVD NW Active 221.42 272.35 13498 HUMMINGBIRD ST NW Active 208.05 255.90 13504 PARTRIDGE CIR NW Inactive 28.81 35.44 13519 NARCISSUS ST NW Inactive 150.29 184.86 13527 PARTRIDGE CIR NW Inactive 130.80 160.88 13529 PARTRIDGE CIR NW Inactive 175.34 215.67 1354152ND LN NW Inactive 53.18 65.41 13548 JONQUIL ST NW Inactive 198.37 244.00 13548 Jonquil St NW Misc Srvcs 113.80 139.97 13577 XAVIS ST NW Active 172.83 212.58 13600 PARTRIDGE CIR NW Inactive 252.40 310.45 13601 ORCHID ST NW Inactive 266.13 327.34 13633 MARTIN ST NW Inactive 1,272.34 1,564.98 13638 PARTRIDGE CIR NW Inactive 68.98 84.85 13641 HEATHER ST NW Inactive 232.50 285.98 13642 PARTRIDGE CIR NW Inactive 44.06 54.19 13642 PARTRIDGE CIR NW Inactive 99.38 122.24 13642 PARTRIDGE CIR NW Inactive 89.19 109.70 13644 PARTRIDGE CIR NW Active 101.14 124.40 13665 Bittersweet St NW Misc Srvcs 76.53 94.13 13665 Bittersweet St NW Misc Srvcs 426.48 524.57 13714 UNDERCLIFT ST NW Inactive 183.83 226.11 13766 SWALLOW ST NW Active 34.06 41.89 13797 Jay St NW Misc Srvcs 141.67 174.25 13858 ROSE ST NW Inactive 144.42 177.64 13883 RAVEN ST NW Inactive 61.68 75.87 13887 SILVEROD CT NW Inactive 303.65 373.49 13943 CROCUS ST NW Inactive 25.57 31.45 13969 CROSSTOWN BLVD NW Active 79.47 97.75 13970 YUCCA ST NW Inactive 207.87 255.68 13970 Yucca St NW Misc Srvcs 250.06 307.57 13974 CROSSTOWN BLVD NW Active 751.12 923.88 13981 Olive St NW Misc Srvcs 312.86 384.82 CITY OF ANDOVER 2011 Delinquent Utility List Pending Amount To Be Certified (including Address Status Amount 23 %) 14014 NORWAY ST NW Inactive 382.99 471.08 14014 NORWAY ST NW Inactive 129.00 158.67 14021 HOLLY ST NW Active 794.45 977.17 14026 Yucca St NW Misc Srvcs 233.23 286.87 14028 AZTEC ST NW Active 467.05 574.47 14081 AZTEC ST NW Inactive 256.38 315.35 14081 Aztec St NW Misc Srvcs 115.95 142.62 14091 RAVEN ST NW Inactive 56.35 69.31 14091 RAVEN ST NW Inactive 147.25 181.12 14091 RAVEN ST NW Inactive 183.42 225.61 14098 QUINCE ST NW Active 137.02 168.53 14149 ORCHID ST NW Active 950.32 1,168.89 14171 VALE ST NW Inactive 51.27 63.06 14209 ROSE ST NW Inactive 12.88 15.84 14263 TAMARACK ST NW Active 472.44 581.10 14267 ROUND LAKE BLVD NW Inactive 554.66 682.23 14267 Round Lake Blvd NW Misc Srvcs 262.23 322.54 14274 FLAMINGO ST NW Active 217.55 267.59 14302 ZILLA ST NW Inactive 182.17 224.07 14307 RAVEN ST NW Active 119.98 147.58 14315 RAVEN ST NW Inactive 281.92 346.76 14325 ROUND LAKE BLVD NW Inactive 51.25 63.04 14325 ROUND LAKE BLVD NW Inactive 235.55 289.73 14329 VINTAGE ST NW Inactive 292.43 359.69 14329 Vintage St NW Misc Srvcs 308.68 379.68 14338 WOODBINE ST NW Inactive 64.62 79.48 14351 CROSSTOWN BLVD NW Inactive 48.33 59.45 14351 CROSSTOWN BLVD NW Inactive 247.94 304.97 14363 VALE ST NW Inactive 16.01 19.69 14406 HUMMINGBIRD ST NW Inactive 92.01 113.17 14429 HUMMINGBIRD ST NW Inactive 110.33 135.71 14433 HUMMINGBIRD ST NW Inactive 55.35 68.08 14436 JONQUIL ST NW Inactive 469.04 576.92 14439 HUMMINGBIRD CT NW Inactive 151.03 185.77 14440 ROUND LAKE BLVD NW Inactive 5.54 6.81 14440 ROUND LAKE BLVD NW Inactive 3.99 4.91 14440 ROUND LAKE BLVD NW Inactive 5.96 7.33 14440 Round Lake Blvd NW Misc Srvcs 84.95 104.49 14443 HUMMINGBIRD CT NW Inactive 410.46 504.87 14443 HUMMINGBIRD CT NW Inactive 150.40 184.99 14449 HUMMINGBIRD CT NW Inactive 62.51 76.89 14467 ELDORADO ST NW Inactive 236.48 290.87 14474 AZTEC ST NW Inactive 75.32 92.64 14555 ROUND LAKE BLVD Active 324.63 399.29 1459 160TH LN NW Active 25.18 30.97 14651 Grouse St NW Misc Srvcs 188.63 232.01 14664 HUMMINGBIRD ST NW Inactive 112.51 138.39 1467 147TH AVE NW Inactive 144.69 177.97 14761 GROUSE ST NW Inactive 55.14 67.82 14761 GROUSE ST NW Inactive 113.00 138.99 14773 GROUSE ST NW Inactive 2.90 3.57 14773 GROUSE ST NW Inactive 243.41 299.39 1481 144TH AVE NW Active 38.69 47.59 CITY OF ANDOVER 2011 Delinquent Utility List Pending Amount To Be Certified (including Address Status Amount 23 %) 1483 160TH LN NW Active 25.18 30.97 14861 PRAIRIE RD NW Inactive 18.06 22.21 1511 154TH AVE NW Active 404.68 497.76 1514 - 148th Ave NW Misc Srvcs 101.22 124.50 1514 148TH AVE NW Inactive 197.07 242.40 15255 ROUND LAKE BLVD NW Inactive 18.52 22.78 15290 WINTERGREEN ST NW Active 35.93 44.19 15291 WINTERGREEN ST NW Inactive 47.89 58.90 15292 WINTERGREEN ST NW Active 35.93 44.19 15294 WINTERGREEN ST NW Active 35.93 44.19 15296 WINTERGREEN ST NW Active 35.93 44.19 15298 WINTERGREEN ST NW Active 35.93 44.19 1531 155TH AVE NW Active 373.35 459.22 15341 LINNET ST NW Inactive 167.11 205.55 15346 WINTERGREEN ST NW Active 35.93 44.19 15354 WINTERGREEN ST NW Active 35.93 44.19 15378 WINTERGREEN ST NW Active 35.93 44.19 15391 XEON ST NW Inactive 80.27 98.73 15440 QUAY ST NW Inactive 8.47 10.42 15440 QUAY ST NW Inactive 22.79 28.03 15440 Quay St NW Misc Srvcs 57.49 70.71 15440 Quay St NW Misc Srvcs 281.96 346.81 15466 MARTIN ST NW Active 142.75 175.58 15476 EAGLE ST NW Inactive 119.95 147.54 15513 YELLOWPINE ST NW Active 755.57 929.35 15549 PRAIRIE RD NW Inactive 9.20 11.32 15549 PRAIRIE RD NW Inactive 9.94 12.23 15587 VALE ST NW Inactive 181.29 222.99 15640 AVOCET ST NW Active 558.17 686.55 15712 YELLOWPINE ST NW Inactive 31.33 38.54 1574154TH AVE NW, STE 100HSE Active 366.63 450.95 1577 140TH LN NW Active 27.08 33.31 15825 7TH AVE NW Inactive 581.92 715.76 15825 YELLOWPINE ST NW Inactive 254.17 312.63 15924 SYCAMORE ST NW Inactive 264.07 324.81 15934 QUINCE ST NW Inactive 138.27 170.07 15934 QUINCE ST NW Inactive 298.25 366.85 15939 SYCAMORE ST NW Active 26.02 32.00 15944 SYCAMORE ST NW Active 34.13 41.98 15949 SYCAMORE ST NW Active 34.13 41.98 15950 AVOCET ST NW Inactive 113.34 139.41 15963 QUINCE ST NW Inactive 270.13 332.26 15975 DRAKE ST NW Inactive 145.71 179.22 16066 VALE ST NW Active 337.02 414.53 16140 VALE ST NW Inactive 112.45 138.31 16234 CROSSTOWN BLVD NW Inactive 10.49 12.90 16420 UPLANDER ST NW Inactive 82.22 101.13 1681148TH LN NW Inactive 27.08 33.31 1682 148TH AVE NW Active 711.12 874.68 1696 155TH AVE NW Inactive 198.27 243.87 17019 ARGON ST NW Inactive 28.84 35.47 17033 WACO ST NW Inactive 14.97 18.41 17151 TULIP ST NW Inactive 9.56 11.76 CITY OF ANDOVER 2011 Delinquent Utility List Pending Amount To Be Certified (including Address Status Amount 23 %) 17151 TULIP ST NW Inactive 10.99 13.52 1721146TH AVE NW Active 45.76 56.28 17230 PARTRIDGE ST NW Inactive 9.68 11.91 17317 AZTEC ST NW Inactive 8.24 10.14 17364 FLORA CT NW Inactive 31.24 38.43 17461 BLACKFOOT ST NW Inactive 22.53 27.71 17752 QUAY ST NW Inactive 19.25 23.68 17846 PALM ST NW Inactive 11.43 14.06 17851 THRUSH CIR NW Inactive 8.09 9.95 17900 UPLANDER ST NW Inactive 10.94 13.46 17917 HANSON BLVD Inactive 7.76 9.54 1801139TH AVE NW Inactive 95.08 116.95 18041 TAMARACK ST NW Inactive 11.46 14.10 1807 139TH AVE NW Inactive 258.75 318.26 1809 135TH AVE NW Inactive 354.03 435.46 1819 135TH AVE NW Inactive 48.21 59.30 1819 135TH AVE NW Inactive 235.10 289.17 1842 139TH AVE NW, SPRKL Active 8.36 10.28 1851 139TH AVE NW Active 16.47 20.26 1852 - 139th Ave NW Misc Srvcs 160.32 197.19 1856 - 139th Ave NW Misc Srvcs 160.32 197.19 1856 155TH LN NW Inactive 56.76 69.81 1858 139TH AVE NW Active 16.47 20.26 1927140TH AVE NW Active 16.47 20.26 1933 140TH AVE NW Active 16.47 20.26 1934134TH LN NW Inactive 177.49 218.31 1943 140TH AVE NW Active 16.47 20.26 1949 140TH AVE NW Active 16.47 20.26 1957 140TH AVE NW Active 16.47 20.26 1962135TH AVE NW Active 87.73 107.91 2091134TH AVE NW Active 556.65 684.68 2101140TH LN NW Inactive 63.85 78.54 2101140TH LN NW Inactive 33.37 41.05 2101140TH LN NW Inactive 81.26 99.95 2121140TH LN NW Inactive 80.88 99.48 2121140TH LN NW Inactive 199.38 245.24 2128140TH LN NW Inactive 81.26 99.95 2135 151ST LN NW Inactive 172.90 212.67 2141140TH LN NW Active 592.71 729.03 2151140TH LN NW Inactive 225.75 277.67 2220 -137th Lane NW Misc Srvcs 76.53 94.13 2220137TH LN NW Inactive 277.45 341.26 2232 141ST LN NW Inactive 109.97 135.26 2246 S COON CREEK DR NW Inactive 13.68 16.83 2260151ST AVE NW Inactive 33.39 41.07 2292 VETERANS MEMORIAL BLVD NW Inactive 195.89 240.94 2310139TH AVE NW Inactive 152.92 188.09 2349 S COON CREEK DR NW Inactive 126.99 156.20 2384 STATION PKWY NW Active 278.79 342.91 2422136TH LN NW Inactive 232.57 286.06 2439138TH AVE NW Active 572.27 703.89 2450136TH LN NW Inactive 120.74 148.51 2451138TH AVE NW Active 566.14 696.35 CITY OF ANDOVER 2011 Delinquent Utility List Pending Amount To Be Certified (including Address Status Amount 23 %) 2475 135TH AVE NW Inactive 133.74 164.50 2511 BUNKER LAKE BLVD NW Active 126.89 156.07 2515 138TH AVE NW Active 554.93 682.56 2525 138TH AVE NW Active 128.00 157.44 2526 -138th Ave NW Misc Srvcs 166.90 205.29 2526138TH AVE NW, * HSE Active 781.46 961.20 2537 138TH AVE NW Inactive 44.34 54.54 2572 -135th Lane NW Misc Srvcs 180.85 222.45 2572 135TH LN NW Inactive 104.09 128.03 2572 135TH LN NW Inactive 255.55 314.33 260 CONSTANCE BLVD NW Inactive 5.13 6.31 2607 BUNKER LAKE BLVD NW, HSE HSE Inactive 1,080.98 1,329.61 2619 138TH AVE NW Active 560.78 689.76 2634 - 136th Ave NW Misc Srvcs 294.22 361.89 2634 136TH AVE NW Inactive 409.76 504.00 2738 140TH LN NW Active 65.94 81.11 2800141ST AVE NW Inactive 79.78 98.13 2816 135TH CIR NW Inactive 87.88 108.09 2825 135TH CIR NW Inactive 208.63 256.61 2856 BUNKER LAKE BLVD NW Inactive 66.54 81.84 2863 S COON CREEK DR NW Inactive 9.92 12.20 2917142ND AVE NW Inactive 52.13 64.12 2934168TH LN NW Inactive 1.38 1.70 2934168TH LN NW Inactive 10.49 12.90 2938 142ND LN NW Active 70.37 86.56 2957141ST AVE NW Inactive 112.02 137.78 3098 162ND LN NW Inactive 208.57 256.54 3098 162ND LN NW Inactive 143.77 176.84 3160162ND LN NW Active 15.42 18.97 3200 S COON CREEK DR NW Inactive 110.10 135.42 3213 174TH AVE NW, DUP UPPER Inactive 10.17 12.51 3260140TH AVE NW Inactive 67.31 82.79 329 146TH LN NW Inactive 31.37 38.59 3362170TH LN NW Inactive 43.81 53.89 3378 156TH AVE NW Active 14.20 17.47 3407138TH LN NW Active 474.22 583.29 3415 173RD LN NW Inactive 31.32 38.52 3415 178TH LN NW Inactive 11.14 13.70 3446138TH CT NW Inactive 236.35 290.71 3458142ND AVE NW Active 521.40 641.32 3523 133RD LN NW Active 44.55 54.80 3532 134TH AVE NW Inactive 373.31 459.17 3559144TH AVE NW Active 564.31 694.10 3564142ND LN NW Inactive 307.23 377.89 3619 -143rd Ave NW Misc Srvcs 462.92 569.39 3641174TH AVE NW Inactive 15.05 18.51 3722140TH AVE NW Inactive 482.39 593.34 3900139TH LN NW Inactive 447.48 550.40 3900139TH LN NW Inactive 199.71 245.64 4122145TH LN NW Active 480.97 591.59 4218154TH LN NW Inactive 16.14 19.85 442 157TH AVE NW Inactive 7.33 9.02 444 155TH AVE NW Inactive 8.76 10.77 CITY OF ANDOVER 2011 Delinquent Utility List Address Status Amount 4853 170TH LN NW Inactive 93.55 593 142ND AVE NW Inactive 83.29 593142NDAVE NW Inactive 288.40 724141STAVE NW Inactive 38.49 744140TH LN NW Inactive 56.82 752140TH LN NW Active 505.83 924160TH LN NW Active 34.13 Pending Amount To Be Certified (including 23 %) 115.07 102.45 354.73 47.34 69.89 622.17 41.98 47,641.71 58,599.30 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public Works /City Engineer SUBJECT: Hold Public Hearing/Adopt Assessment Roll/10 -30 /Crosstown Drive NW Reconstruction - Engineering DATE: November 1, 2011 INTRODUCTION The City Council is requested to hold a public hearing and approve the resolution adopting the assessment roll for Crosstown Drive NW Reconstruction, Project 10 -30. DISCUSSION During the summer of 2011, Crosstown Drive NW was reconstructed. In accordance with the City's Assessment Manual (Policy and Procedures Guide) the City Council approved assessing the benefitting properties 15% of the project costs outside of the trail costs and extra depth for the road section. The final assessment for each property (commercial and residential) is identified on the attached List of Assessed Properties. Also attached for your information is the Final Assessment Worksheet. The total project cost is $324,163.70. The City's cost for the project is $287,942.69 and the remaining $36,221.01 will be assessed to the benefitting properties. This project is being assessed by the front foot method at a rate of $12.78 per foot. The feasibility report identified the estimated front foot assessment to be $13.53. The actual assessment rate is based on actual project costs. Final Assessment Roll Summary is attached showing each property and the final assessment based on the front foot rate. The Assessment Roll is on file in the City Clerk's office for review. Attached are the following: • Resolution adopting the assessment roll • Example notice and letters sent to property owners • Location map • Final assessment worksheet • Final assessment roll summary BUDGETIMPACT The project is funded from the City's Road & Bridge Fund (in turn reimbursed through the City's Municipal State Aid funds). The oversizing of the roadway section and trail construction is funded by the City and the remaining project cost is funded 85% by the City and 15% to benefitting properties. Based upon current market conditions, the assessment roll is extended over a 10 -year period at a 4.5% interest rate. The City Road & Bridge Fund will pay the City lot assessment at 13875 Crosstown Boulevard NW. Mayor and Council Members November 1, 2011October 18, 2011 Page 2 of 2 ACTION REQUIRED The City Council is requested to hold the public hearing and approve the resolution adopting the assessment roll for Crosstown Drive NW Reconstruction, Project 10 -30. Respectfully submitted, David D. Berkowitz Attachments: Resolution, xample Notice Final Assessment Roll Summary and Letter, Location Map, Final Assessment Worksheet & CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 10 -30, CROSSTOWN DRIVE NW RECONSTRUCTIONN . WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the proposed assessment for the improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount equal to or greater than the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2012 and shall bear interest at a rate of 4_5 percent per annum from the date of the adoption of this assessment resolution. 3. The owners of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property with interest accrued to the date of payment to the City Treasurer. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 1St day of November 2011 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk TT Y jOO F )OVE. �Q�UL 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA PROJECT NO. 10 -30 NOTICE IS HEREBY GIVEN that the City Council of the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, on Tuesday, November 1, 2011 at 7:00 PM to pass upon the proposed assessment for the improvement of street construction in the following described area: Crosstown Drive NW Reconstruction The amount to be specially assessed against your particular lot, or parcel of land is $ 1,278.48 You may at any time prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment to the County Treasurer. No interest shall be charged if the entire assessment is paid within 30 days from the adoption of this assessment. You may at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. The first of the installments to be payable on or before the 1st Monday in January 2012 . If you decide not to prepay the assessment before the date given above the assessment shall be payable in equal annual installments extending over a period of 10 years and shall bear interest at the rate of 4.5 percent per year. The right to partially prepay the assessment is not available. The proposed assessment roll is on file for public inspection at the City Clerk's Office. The total amount of the proposed assessment for the project is $36.221.01. Written and oral objections will be considered at the meeting. No appeal may be taken as to the amount unless a signed, written objection is filed with the Clerk prior to the hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk. BY ORDER OF THE CITY COUNCIL ic�elle Hartner— Deputy City Clerk 1685 CROSSTOWN BOULEVARD N:W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV October 6, 2011 333224130024 Verlyn S & Bernice E Hovdestad 13818 Crosstown Dr. NW Andover, MN 55304 Re: Crosstown Drive NW Reconstruction / /Project 10 -30 Dear Mr. & Mrs. Hovdestad: Enclosed please find the public hearing notice for the proposed assessment for street reconstruction as part of the Crosstown Drive NW Reconstruction project. The public hearing is scheduled for Tuesday, November 1, 2011 at 7:00 p.m. at the Andover City Hall. The estimated assessment per lot was $1,353.00 and the actual assessment amount will be $1,278.48. Once the public hearing is held and the assessments are approved by the City Council a subsequent letter will be mailed explaining the payment process. If you have any questions, feel free to contact me at (763) 767 -5133 or Jason Law at (763) 767 -5130. Sincerely, (Q-4pt&o 411&� David D. Berkowitz, P.E. Director of Public Works /City Engineer DDB:rja Encl. FINAL ANDOVER ASSESSMENT WORKSHEET Project Name: Crosstown Drive NW Project No.: 10 -30 $ Reconstruction Aerial Mapping (1% of street) $ Feasibility Report March 1, 2011 Amount: $ 269,160.00 Contract Award May 17, 2011 Amount: $ - Final Construction Cost 2,691.60 Amount: $ 235,391.11 Final Expenses Engineering (Includes Surveying, Inspection & Staking): $ 57,162.02 Consulting Costs $ 860.64 Aerial Mapping (1% of street) $ 2,114.56 Drainage Plan (0.3% of street/storm) $ 666.68 Administration (3 %) $ 8,074.80" Assessing (1 %) $ 2,691.60 Bonding (0.5 %) $ - Recording Fees / Legal & Easement $ 500.00 Advertising $ 492.00 Permit and Review Fees $ 400.00 Street Signs (Materials and Labor) $ 4,681.36 Material Testing $ 4,533.50 Construction Interest $ 2,982.60 City Costs $ 3,612.83 Total Expenses $ 88,772.59 Expenses Multiplier 37.7128% Total Project Cost Amount: $ 324,163.70 Assessable Cost Analysis Final Construction Costs (total) $ 235,391.11 Deduction for Bit Trail Construction & Restoration $ 13,163.82 Deduction for Extra Depth Pavement Section $ 46,881.65 Final Const. Costs (minus deductions) $ 175,345.64 Assessable Construction Costs (15 %) $ 26,301.85 Assessable Indirect Expenses $ 9.919.16 Total Assessable Costs $ 36,221.01 Assessments City Costs Feasibility Assessment Rate Per LF $ 38,330.00 12,833.14 LF = $ 13.53 / Final Assessment Rate Per LF $ 36,221.01 12,833.14 LF = $ 12.7848 / Feasibility Actual $38,330.00 $36,221.01 $303,550.00 $287,942.69 Final Assessment Worksheet 11 O 4� G O F C 0 E m A c Q z 0 F F z 0 w a 3 z 7 Q O O j O d C N O W 0 a o U U U List of Assessed Properties Exhibit 6 0o Q m Q ao Q ao Q m Q co Q m Q �o Vl e Vl m Q r .. o N 0o Q M CO .d N Q V� Vi di di d3 � K Vf Vi � 69 69 69 69 69 69 � d a C M N M N M N M Vl M N M N M N N W N W Vl d M M M M M M M N N E m inww«, in v. in in v. v.wwww� m y M a" d N N H LL � r Q ry N V L P ry � d C 3 M N W A O O O O O O O O O O O O O O X3333333333 0 N d N 333 Y z z z z z z z z z z z z z 3 9 Y 'c L 'c L '❑ d> d '❑ d d d d z d Q ipi c Q c Q Gpi c Q c Q c Gqi Q Gi Y� Q d m {Q: O Y 0 U 0 U 0 U 0 U 0 U 0 U o 0 U o U F o U o U 0 co M co N CO co M M co Q M w h W co b M U c0000 l� M U O A P N P 3oQ O N n c0 n mU O R M 2 U v n m Y ey c ddE m m M w m32 a� -d 4a X333333333333333 ',Z ',Z C Z Z Z Z Z Z Z Z z Z Z Z z 0 o o 0 0 0 0 o o o O o 0 L g g g a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 uut��GtG�bu�u m W oo N W ao W m W m o0 ao M ao M b 0 P u 0 T M u 0 T Mminim l� o n Q— r W M M O o O O O O O O O O O O O O O aQQQQQQ < < <aQ < <QQ a N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N FO M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M F List of Assessed Properties Exhibit 6 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report November 1, 2011 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Legislative Updates 3. Update on Development/CIP Projects 4. Meeting reminders /Community Events Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 a WWW.ANDOVERMN.GOV TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for November 1, 2011 City Council Meeting DATE: November 1, 2011 The City Council is requested to receive the following supplemental information. Consent Items Add -On Item. Approve Front -End Loader Purchase - Engineering 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members , Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works /City Engineer Approve Front -End Loader Purchase- Engineering November 1, 2011 INTRODUCTION The City Council is requested to approve the purchase of a Front -End Loader. DISCUSSION The Loader is identified in the Capital improvement Plan for purchase in 2012. Staff would like to order this equipment at this time to save on set cost increases that will go into effect when the engines are required to change from a Tier 3 to a Tier 4 engine. The cost increase for the new Tier 4 engine will be $12,000. The changes are to meet new emission standards required for the new equipment. The Loader is an important piece of equipment that is used by all Public Works departments. Although the Loader is for all season it is most important to have another Loader for snow removal and large dirt moving operations. Parking lot plowing and truck loading are important and at times occur at the same time. Also one of the Loader's will be added to the cul -de -sac routes for heavier snow events. As staff experienced last season snow piles need to be pushed back and in some locations loaded in trucks and hauled away. Refer to the attached quote pricing sheet from Public Works, Finance and Administration recommending the purchase of a John Deere 524K Front - End - Loader and attachments as identified. BUDGETIMPACT The purchase of the Front -End Loader will be funded through an Equipment Bond. ACTION REQUIRED The City Council is requested to approve the purchase of a Front -End Loader. Respectfully submitted, David D. Berkowitz Attach: Quote Pricing & CIP Item 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US November 1, 2011 Identified in the 2012 -2016 Andover Capital Improvement Plan is a new front -end loader and bucket. The purpose of this equipment is to help out with snow removal, landscape and material handling during City operations. R.D.O. Equipment 2012 John Deere 524K Front -End Loader 146 horse powered Tier III Engine, Locking axles, ride control, high lift loader boom & lift, strobe light and 2.75 cu yd. bucket, state contract #34280 Price $117,228.76 Titan Machinery -14ft Artie Sectional Sno Pusher Plow $ 8,300.00 MN Sales Tax $ 8,630.11 Total $134,158.87 Ziegler 2012 Caterpillar 924H Front -End Loader 138 horse powered Engine, locking front axle, ride control, "high lift loader boom and lift ", Strobe light and 2.75 cu yd. bucket. state contract #760811 Price $117,960.00 Titan Machinery -14ft Artie Sectional Sno Pusher Plow $ 8,300.00 MN Sales Tax $ 8,680.38 Total $134,940.38 Included in the budget is $140,000.00 for this CIP addition. Recommendations would be to purchase the front -end loader from RDO Equipment along with the Sno Pusher plow from Titan Machinery. This Sno Pusher plow has the trip edges design that others don't offer and would cut down on parking lot and machine maintenance. David Berkowitz, Director of !9> Works /City Engineer Lee Bred nka, ssistant Finance Director City Administrator