HomeMy WebLinkAboutCC - October 18, 2011•A
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
Regular City Council Meeting — Tuesday, October 18, 2011
Call to Order — 7:00 p.m.
Pledge of Allegiance
Declare Homelessness Awareness Month - November
Resident Forum
Agenda Approval
1. Approval of Minutes (9/27/11 Workshop; 10/4/11 Regular; 10/4/11 Workshop)
Consent Items
2. Approve Payment of Claims — Finance
3. Accept Contribution/Hickory Meadows Park — Finance
4. Appoint Northwest Anoka County Community Consortium/Youth First Board Member — Administration
5. Authorize Storm Water Flooding Mitigation Project — Administration
6. Schedule November EDA Meeting — Administration
Discussion Items
7. Anoka County Sheriff's Office Monthly Report — Sheri
8. Hold Public Hearing/Adopt Assessment Roll/11 -2b (Genthon Ponds) /2011 Street Reconstruction -
Engineering
9. Hold Public Hearing/Adopt Assessment Roll/1 l -2c (Rolling Forest) /2011 Street Reconstruction -
Engineering
10. Hold Public Hearing/Adopt Assessment Roll/11 -2d (East Brook Terrace & Aud. Sub. 137)/ /2011 Street
Reconstruction - Engineering
11. Public Hearing/2012 -2016 Capital Improvement Plan - Finance
12. Reimbursement Resolution/2012 Equipment Purchases - Finance
Staff Items
13. Schedule November Workshop— Administration
14. Administrator's Report — Administration
Mayor /Council Input
Closed Session — Public Works Union Negotiations
Adjournment
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Proclaim November Homelessness Awareness Month
DATE: October 18, 2011
INTRODUCTION:
The Anoka County Community Continuum of Care, along with the Heading Home Anoka
Education Committee is once again partnering with Anoka County communities for
homelessness awareness events during November, Homelessness Awareness Month.
DISCUSSION:
They feel it is essential that all community members be aware of the importance of homelessness
prevention and the impact their participation can have on ensuring that all individuals and
families have access to a warm, safe place to call home. Community partnerships, awareness,
and the desire to provide warm, safe housing in our community — these are the important themes
of the planned events.
At the end of October, the Anoka County Board of Commissioners will be proclaiming
November, Homelessness Awareness Month. The Anoka County Community Continuum of
Care goal is to have each city in Anoka County join the effort to promote public awareness of
homelessness and have each city proclaim November, Homelessness Awareness Month.
Attached is information regarding homelessness in Anoka County and the Anoka County
Community Continuum of Care. In addition there is a proclamation for the Mayor to read and
sign in partnering with this community project!
ACTION REQUESTED:
Receive a brief presentation from a representative (Lori McCauley) from the Heading Home
Anoka Education Committee, and for the Mayor to read and sign the attached proclamation.
CVUOKA
NTY
04 HeadingHome
ANOKA
A regional initiative to end homelessness
Jim Dickinson
City Administrator, City of Andover
1685 Crosstown Blvd NW
Andover, MN 55304
DearJim Dickinson,
COUNTY OF ANOKA
Governmental Services Division
Office of Community Development
GOVERNMENT CENTER, Suite 700
2100 3rd Avenue • Anoka, Minnesota 55303 -5024
(763) 323 -5700
September 22, 2011
One night in January this year, 1,461 persons in Anoka County were homeless.
Of those, 576 were Children in families, 132 were unaccompanied youth under age 21.
461 households were doubled -up; meaning shared housing situations in which the house or
apartment is crowded with people. Being doubled -up is being homeless.
Persons who are homeless lack a safe, stable, permanent place to live. Without stable housing, persons
often struggle in other areas of basic living, such as mental health, holding a steady job, or looking for a
job. Homelessness is a growing trend in Anoka County. From 2009 to 2011, the number of homeless
persons in Anoka County grew by 45 %, with a startling increase of almost 100% homeless youth.
"Heading !dome Anoka: Sharing the Solution"
Heading Home Anoka is a local group of community, non - profit, and government agencies working
together to end homelessness. Community partnerships, increasing homelessness awareness, and the
desire to provide warm, safe housing are important goals for ending homelessness in Anoka County. It is
essential that all community members are aware of homelessness and the impact community
participation can have on ensuring that everyone has a safe, permanent home.
At the end of October, the Anoka County Board of Commissioners will be proclaiming November as
Homelessness Awareness Month. Our goal is to have each city in Anoka County join the effort to
promote public awareness of homelessness and have their city also proclaim November as
Homelessness Awareness Month.
121
EQUAL HOUSING
OPPORTUNITY FAX: 763 - 323 -5682 Affirmative Action / Equal Opportunity Employer TDD /TTY: 763 - 323 -5289
Enclosed is information regarding homelessness in Anoka County, how the community can become
involved, and a flyer for the November Art Expo, "Homelessness ... The Journey ". Most importantly -
there is a proclamation your city can use in partnering with this important community mission.
Visit our Web site for more information: www.AnokaCounty.us /CD
If you have any questions or would like additional information, please feel free to contact me at 763 -323-
5707 or by email at kristina.haves@co.anoka.mn.us.
Thank you for your commitment to Share the Solution!
S�ince�rely
Lit J U ��
Kristina Hayes
Heading Home Coordinator
Anoka County Community Development Assistant
763 - 323 -5707
ERVIIL HOUSING
ORRORTUNTY FAX: 763 - 323 -5682 Affirmative Action / Equal Opportunity Employer TDD /TTY: 763 - 323 -5289
Page 1 of 1
Homeless Awareness Month - Art Expo
Starting Tuesday November 1, 2011
Date
End Date Wednesday November 30, 2011
Contact Kristina Hayes
kristina.hayes((�)co.anoka.mn.us
Description Heading Home Anoka is a part of Heading Home Minnesota, a statewide initiative to end homelessness.
Heading Home Anoka has been working on several projects that focus on aspects of homelessness, the
next event being November Homeless Awareness Month.
Homeless ... The Journey
The Heading Home Anoka initiative is spearheading a homelessness awareness campaign in Anoka
County to take place during the month of November. The main event of the campaign is a month long
Art Expo. Individuals will spur their creative spirits and get inspired by creating a visual display of what
homelessness means to them and the community.
"Homeless... The Journey" is the theme for the project. Anoka County individuals will tell us about his or
her journey with homelessness through creative expression.
The art projects will be on display at various locations (Anoka County Libraries, Anoka County
Government Center, Sandhill Center for the Arts, and other possible sites) during the month of November
2011 in effort to heighten the awareness of homelessness in our community.
http:// anokaeounty .mhsoftware.comlViewItem.html ?integral =0 &cal item id= 472 &dtwhe... 10/7/2011
CITY OF ANDOVER
PROCLAMATION
Homelessness Awareness Month
WHEREAS, the Anoka County Community Continuum of Care, along
with the Heading Home Committee is sponsoring a unique, countywide education
and awareness campaign to help end homelessness in our shared communities. The
month of November will mark `Homeless Awareness Month'; and,
WHEREAS, the Art Expo, "Homelessness ... the Journey" provides a
unique opportunity for local, creative individuals to join forces with communities
across Anoka County in an effort to promote awareness of homelessness and to help
end homelessness; and,
WHEREAS, the Anoka County Community Continuum of Care and the
Heading Home Anoka committees play a vital role in bringing together the
community and establishing needed partnerships to support preventing and ending
homelessness; and,
WHEREAS, it is essential that all citizens of Andover be aware of the
importance of preventing and ending homelessness and the impact their participation
can have on ensuring that all individuals and families have access to a warm, safe
place to call home in our community; and,
NOW THEREFORE, I Mike Gamache, Mayor of the City of Andover,
on behalf of the Andover City Council do hereby call upon all citizens of Andover to
join the Anoka County Community Continuum of Care and Heading Home Anoka
committees in supporting Homelessness Awareness during the month of November.
BE IT FURTHER RESOLVED, that the month of November is hereby
proclaimed "Homelessness Awareness" month in Andover.
Proclaimed October 18, 2011.
Mike Gamache, Mayor
City of Andover
Y O F
OV.
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Michelle Hartner, Deputy City Clerk
SUBJECT: Approval of Minutes
DATE: October 18, 2011
INTRODUCTION
The following minutes were provided by TimeSaver for City Council approval:
September 27, 2011 Workshop
October 4, 2011 Regular
October 4, 2011 Workshop
DISCUSSION
The minutes are attached for your review.
ACTION REQUIRED
The City Council is requested to approve the above minutes.
Respectfully submitted,
Michelle Hartner
Deputy City Clerk
Attach: Minutes
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ANDOVER CITY COUNCIL WORKSHOP MEETING —SEPTEMBER 27, 2011
MINUTES
The Workshop Meeting of the Andover City Council was called to order by Acting Mayor Julie
Trade, September 27, 2011, 6:01 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
Andover, Minnesota.
Councilmembers present: Mayor Gamache (arrived at 7:56 p.m.) Sheri Bukkila, Mike
Knight, Julie Trade, and Tony Howard
Councilmember absent: None.
Also present: City Administrator, Jim Dickinson
Director of Public Works /City Engineer, Dave Berkowitz
Assistant Public Works Director, Todd Haas
Recreation Facilities Manager, Erick Sutherland
Acting Mayor Trade introduced Councilmember Tony Howard.
Councilmember Knight stated the City Council should recognize kids in the community who
have done extraordinary things. He provided the Council with a newspaper article regarding a
local high school student. He asked the City to recognize him in some way.
Acting Mayor Trade asked City Administrator Dickinson to contact the individual and ask him to
attend a future Council meeting so the City could recognize him.
Mr. Dickinson stated the Mayor had suggested a program, "Andover's Best", that would
recognize individuals in the community. The Mayor had asked staff to look at putting together
this program. Mr. Dickinson stated he would invite the individual to a future City Council
meeting.
JOINT MEETING WITH COMMUNITY CENTER ADVISORY COMMISSION
Mr. Sutherland provided the Council with an update and PowerPoint presentation on the
Andover Community Center including 2011 revenue, staff, expenses, and programming.
Acting Mayor Trade asked if there were other high schools outside of Andover High School that
utilize the Community Center. She stated it has been a complaint that the Community Center
serves Andover only and not the surrounding high schools, and Andover residents attend those
schools.
Mr. Jason Hemp stated in the past it has served mostly Andover High School but others are able
Andover City Council Workshop Meeting
Minutes —September 27, 2011
Page 2
to utilize the facilities as well.
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3 Mr. Sutherland stated there are several programs and clinics that are available to the surrounding
4 communities. He reviewed the Indoor Soccer and the Learn to Skate program changes.
6 Acting Mayor Trude stated she liked the change to a curriculum -based program for the Learn to
7 Skate program.
9 Councilmember Bukkila asked if other high school soccer teams could be asked to assist with the
10 indoor soccer program because it is only Andover High School Soccer at this time. The
11 Community Center should make these opportunities available to the entire community not just
12 Andover High School.
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14 Mr. Frank Kellogg stated the Community Center is continuing to develop its business plan and
15 with this will come increased opportunities for more community organizations to get involved.
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17 Councilmember Knight asked if there were any cross over activities for hockey and soccer
18 available or if this would be something that could be looked into.
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20 Mr. Sutherland stated there are no activities at this time but it would be something that they could
21 explore for future programs.
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23 Mr. Kellogg stated this type of programming would give the Community Center the opportunity
24 to cross market their programs and this would also tie into off ice conditioning.
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26 Acting Mayor Trude asked if Mr. Sutherland or Mr. Kellogg were involved in other
27 organizations so they could network and discuss opportunities with other individuals. She asked
28 if the Community Center would be able to host an event like this.
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30 Mr. Sutherland stated he does belong to other associations and there are networking opportunities
31 with these associations.
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33 Acting Mayor Trude suggested the progress of the Community Center be included in the
34 newsletter for residents.
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36 Councilmember Knight suggested the Community Center look at hosting a movie night similar
37 to those offered by other communities like Big Lake and Eagan.
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39 Mr. Kellogg stated the Community Center has stated they would not directly compete with local
40 businesses. He suggested Mr. Sutherland look into the possibility of hosting a non - theater movie
41 night and work with local businesses to include them in the event.
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43 Acting Mayor Trude stated the Community Education brochures offer several ideas for potential
44 programs and clinics that could be offered at the Community Center and at this time Community
Andover City Council Workshop Meeting
Minutes —September 27, 2011
Page 3
Education does not have many programs in Andover.
Mr. Sutherland stated active older residents are also a target group for the Community Center.
Councilmember Knight stated one expense that would need to be addressed with diversifying the
programming at the Community Center would be storage.
8 Mr. Kellogg stated the Community Center would be changing the "free" programs to "no charge"
9 programs. The costs associated with these programs will be tracked for future reference. He
10 stated having the election polling done at the Community Center does cost the Community
11 Center and results in lost profits because of the time of year.
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13 Acting Mayor Trude suggested the City talk with Constance Free Church to have the election
14 polling moved back to their location.
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16 Mr. Dickinson asked if the Council was still committed to continuing with the "no charge"
17 programs and items.
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19 Acting Mayor Trude stated the reaction of the community would not be favorable if the City
20 pulled back on the things that are offered.
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22 It was the consensus of the Council to continue offering the "no charge" programs and items at
23 the Community Center.
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25 Councilmember Bukkila suggested the Community Center charge for the use of the conference
26 rooms for adult programs.
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28 Mr. Dickinson stated the staff would be talking with the Senior Center in regard to the use of
29 their facility as well.
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32 JOINT MEETING WITH COMMUNITY CENTER ADVISORY COMMISSION — DISCUSS
33 YMCA TEENPROGRAMMING
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35 Ms. Jessica Gilpin, Youth Development Coordinator, explained the youth program the
36 Community Center had developed last year and how this was partnered with the program
37 developed by Youth First at Oak View Middle School. Youth First was in need of additional
38 space for their program and the Community Center was able to provide this space. Youth First
39 focuses on academics and currently does not have the "fun" programming that the Community
40 Center could do. The two programs could be combined but still meet the mission statements for
41 both programs. Youth First uses college interns that help with the kids in addition to their staff.
42 The youth program is targeted towards kids 10 to 15 years old.
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44 Councilmember Bukkila suggested they contact local businesses such as Costco to donate items
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Andover City Council Workshop Meeting
Minutes — September 27, 2011
Page 4
to the program, like school supplies.
Councilmember Trude stated she had talked with a local businessperson in regard to laptops. He
would be interested in having residents bring in their old laptops and he could get them in
working order and would donate them to the youth programs.
Councilmember Bukkila suggested the City put this information in the newsletter for residents.
She stated she likes the direction the program has taken. The program needs to expand beyond
Oak View Middle School and the Community Center. She suggested busses operate in more
places than just between the Middle School and the Community Center.
Mr. Dickinson stated the bussing was something Youth First could help work out. At this time
the youth program is just after school and would not operate in the evening. The program offers
youth a place to hang out that is not disruptive to the community.
Councilmember Knight stated kids 16 to 17 also need programs available to them.
Councilmember Bukkila stated the Council was more informed regarding the YMCA youth
program and Youth First. There are extra services that could be added to this program in the
future such as adding night drop off hours.
Councilmember Howard stated he would like to see the bussing expanded with pick -up at
additional places like the theater.
Mr. Dickinson clarified the Community Center would focus on the programming rather than
transportation. The City and Youth First could work on the logistics.
Councilmember Knight stated there were two tours planned in October to teen centers to look at
different concepts and ideas.
It was the consensus of the City Council to move forward with the YMCA Youth First Program
at the Community Center.
Acting Mayor Trude suggested Councilmember Howard remains on the Community Center
Advisory Board as the business representative.
Councilmember Bukkila disagreed and suggested another member of the community be given the
opportunity to serve on the Community Center Advisory Board.
Mr. Sutherland stated he would like to see Councilmember Howard remain on the board until the
end of the year, until all appointments have been completed. This would give the board some
continuity.
Acting Mayor Trude stated she liked the idea presented by Councilmember Bukkila to form a
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Andover City Council Workshop Meeting
Minutes —September 27, 2011
Page 5
teen center task force to provide feedback to the Council on the possibility of building a teen
center in the future.
The Council recessed at 7:38 p.m.
The Council reconvened at 7:44 p.m.
DISCUSS RETRO REFLECTIVITY STANDARDS FOR TRAFFIC SIGNS
Mr. Berkowitz stated the Council is requested to discuss required Federal Highway Administration
(FHWA) requirements for retro - reflectivity and the proposed City of Andover Retro - reflectivity Sign
Maintenance Program for how the City will identify which signs will be evaluated and replaced.
There are changes anticipated to these regulations and staff will bring the formal document to the
Council for approval with these changes. He explained the City's program for sign maintenance.
Councilmember Bukkila asked if something could be done about the sign clutter on Crosstown
Boulevard going towards Bunker Lake Boulevard.
Mr. Berkowitz stated the City follows all of the regulations and this could result in sign clutter.
Regulatory and warning signs cannot be on the same post and the signs that are posted all have
height restrictions that must be met.
Councilmember Knight asked what the cost impacts would be to the City at this time.
Mr. Berkowitz stated there is no cost to the City. He explained the City has been putting in long
life signs and all of the City's signs are tracked so that warranty dates can be tracked. He also
showed the City Council a new device that was purchased to test the reflectivity of signs to test if
the sign needs to be replaced.
Councilmember Bukkila asked if the City makes the signs used in the City. She asked if the City
could add its logo to the signs.
Mr. Haas stated the City puts the sheeting on the blanks to create the signs. The City logo could
be added to the street signs but this would result in a smaller font size on the sign and this would
likely not meet the standards in the MUTCD manual.
Mr. Berkowitz stated the policy could be amended once it was adopted to incorporate any
changes.
Acting Mayor Trude provided a copy of corrections she would like to see incorporated.
Councilmember Howard suggested on page 4 the word "may" should be changed to "shall or will
be
Andover City Council Workshop Meeting
Minutes —September 27, 2011
Page 6
Mayor Gamache arrived at 7:56 p.m.
4 DISCUSS COMMUNITY GARDEN PLOTS LEASE AGREEMENTIIO -13
6 Mr. Haas stated the Council is requested to discuss renewing the lease agreement for the community
7 garden with Grace Lutheran Church and possible expansion.
9 Councilmember Trude stated the City has not received any complaints in regard to the
10 community gardens and would recommend moving forward with renewing the lease.
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12 Mr. Haas explained the plots have been leasing very quickly. The City has them leased as soon
13 as they are available and he would recommend increasing the number of plots available. The
14 policy on leasing these lots has been the residents of Andover have the first opportunity and then
15 it is opened to surrounding communities but due to the popularity, the lots have never been open
16 to other communities.
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18 Councilmember Howard asked if there would be problems with parking if the number of plots
19 were expanded.
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21 Mr. Berkowitz explained the City has not received any complaints regarding parking at the
22 community gardens. The City tills the gardens in the spring and does the fall clean up. There
23 have been a couple of people who have not followed through with keeping their gardens cleaned
24 and the City has informed them they would not be able to lease a plot this year.
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26 Councilmember Bukkila asked what size plot would be added.
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28 Mr. Haas explained the type of plots available. He would recommend smaller plots at this time.
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30 Councilmember Trude suggested renewing the lease at this time for two years with an annual
31 renewal option.
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33 Councilmember Howard clarified expanding the amount of plots available would be acceptable
34 as long as there were no complaints about parking.
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37 UPDATE OF THE PARK COMPREHENSIVE PLAN /FUTUREIMPROVEMENTS TO PARK
38 SYSTEM
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40 Mr. Haas stated the City Council is requested to continue discussing the Park Comprehensive Plan
41 and the responses that the Park and Recreation Commission have regarding questions or comments
42 that were raised by the City Council at the joint meeting of August 23, 2011. He reviewed the items
43 that were raised at this meeting and the comments of the Park and Recreation Commission.
44 Mayor Gamache asked if the plan included paving, and curb and gutter at Prairie Knoll Park. He
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Andover City Council Workshop Meeting
Minutes — September 27, 2011
Page 7
asked if large cement bumpers could be used instead of constructing curb and gutter.
Mr. Haas explained the south parking lot would get curb and gutter due to drainage problems.
The cement bumpers would not fix the drainage problems at this park.
6 Councilmember Trude asked if the parks could be on a revolving 5 -year review plan. She did not
7 want to see the City meet with a neighborhood in regard to a park and then not go back and talk
8 to the neighborhood again to discuss what they would like to see. The demographics of
9 neighborhoods changes and the City should be mindful of this.
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11 Mayor Gamache asked if there was anything that could be done around the Community Center.
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13 Councilmember Bukkila suggested fitness stations along the City's trail system. This is
14 something that could be tailored more towards older adults and not just kids.
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16 Mr. Butler stated this was something that had been talked about in the past and could be
17 discussed again.
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19 Councilmember Howard pointed out the CIP should not list shelters because the residents may
20 expect the City to provide these even if the City decides in the future they are not warranted.
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22 Mr. Haas explained staff would meet with neighborhoods prior to any improvements being done
23 to a park to determine what they would like to see added or improved and then determine what
24 the City would be able to do. Not all amenities will be in every park.
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26 Councilmember Trude asked if the City has associations that use the fields that are not irrigated.
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28 Mr. Haas stated the City is telling associations they have to practice on the non - irrigated fields
29 because they are using the irrigated fields for games.
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31 Councilmember Howard stated the wording should be changed in regard to the dugouts. The
32 City was not planning on building full concrete dugouts but rather provide a canopy or cover of
33 some kind. He did not want residents to expect to have dugouts built at all the fields.
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35 Councilmember Trude agreed the term "dugout" be changed so there is no confusion in the
36 future.
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38 Councilmember Trude provided a handout that outlined additional items she would like to have
39 considered. She asked if the land west of City Hall would be in the 20 -year plan.
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41 Mr. Haas stated the land west of City Hall was included in the 20 -year plan but at this time it has
42 not been determined what type of facility will be there.
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44 Councilmember Howard asked if the parking lot lights for Sunshine Park were considered a City
Andover City Council Workshop Meeting
Minutes —September 27, 2011
Page 8
issue or a park issue.
Councilmember Trude stated it should be considered a City issue.
Mayor Gamache stated something would need to be done at Sunshine Park but the city needed to
determine how to pay for it.
8 Mr. Butler stated the City could consider staggering the start time for events so the parking lot
9 was not so busy all at one time. He also suggested a trail along the edge of the parking lot
10 because the current trail leads people into the parking lot.
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12 Mr. Berkowitz stated Connexus Energy had provided an estimate of $34,000 for lighting. This
13 would be minimal lighting and would not meet the city code. The lighting would be considered
14 safety lighting and this would not have to meet the city code or the City could grant a variance.
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16 Mr. Dickinson suggested solar lighting be considered.
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18 Mr. Haas stated staff could look into this option. The lighting will not happen this year and staff
19 will look into options for this project for next year and bring it to the Council for consideration.
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21 Mr. Dickinson pointed out if the lighting was going to be included as a CIP change then the
22 money would need to be budgeted as well.
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24 Councilmember Bukkila clarified for the record the information handed out by Councilmember
25 Trude had not been reviewed by the City Council and does not necessarily reflect what the City
26 or Council may like to see done or incorporated into the CIP plan.
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28 Councilmember Trude asked if the Parks and Recreation Commission could be responsible for
29 the trails rather than the City Council. The trails had become a responsibility of the City Council
30 and it has not been discussed much in the last 5- years.
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32 Mr. Haas stated this could be brought back to the Council for consideration at a future meeting.
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35 UPDATE ON SOUTH COON CREEK DRIVE NW /11 -10
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37 Mr. Berkowitz updated the City Council on the proposed South Coon Creek Drive Reconstruction
38 project planned for 2012. He reviewed the comments, questions, and concerns brought up at the
39 open house on September 22 with adjacent property owners. He clarified the residents were
40 presented with a plan for a 37 -foot wide road, which included a 5 -foot bike lane on both sides. He
41 also explained there would not be as many trees removed as originally expected and several of the
42 residents stated the number of trees being removed was acceptable.
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44 Councilmember Trude stated a 37 -foot wide road did not feel wide enough to accommodate a 5-
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Andover City Council Workshop Meeting
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foot bike lane on both sides.
Mayor Gamache asked if the bridge over the creek would have to be widened.
Mr. Berkowitz stated the bridge has wide tappers so it would not have to be widened. There is
one property the city will need to look at because the City does not want to impede any further on
this property than it already has.
Councilmember Trude asked if any of the residents had expressed interest in hooking up to City
water.
Mr. Berkowitz stated he had not gotten any feedback from residents. This information would be
included in the assessment and to have the water stub put in would be approximately $2,000 and
the full hook up would be approximately $10,000. There are 20 to 25 possible hookups in this
area.
Councilmember Howard asked if the overhead power lines would be buried with this project.
Mr. Berkowitz stated the power lines could be buried for an estimated cost of $450,000 and this
would be at the city's expense.
Councilmember Trude asked if parking would be permitted on one side of the street and if this
would meet the requirements for State Aid.
Mr. Berkowitz explained the 5 -foot bike lane is the minimum required and once the road is
striped the lanes will be 12 -feet wide and this could reduce the speed of traffic. He explained in
order to allow parking there would need to be a minimum of 6 -feet between the curb and the
lane. Having a 6 -foot shoulder and parking would decrease the safety of using this as a bike lane
and is not recommended. He stated the road width could be reduced to 33 -feet. This alternative
would limit the impact to trees.
Mayor Gamache suggested staying with the 37 -foot width because this is what was discussed
with the residents and this is what they are expecting. The wider road will also make the bike
lane safer.
Councilmember Trude stated the additional funds being spent for the wider road could be spent
on other projects in the city. She asked what roads in the city would be 33 -feet and 37 -feet wide.
Councilmember Bukkila asked if the sewer through the golf course with a possible trail on top
was part of this project.
Mr. Berkowitz stated it is not.
Councilmember Knight asked what the money source would be for the project.
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Mr. Dickinson stated State Aid, the Road and Bridge Fund, the Water Trunk Fund, and general
tax levy would be the sources for this project.
Mr. Berkowitz stated the City would assess a portion of the road construction costs and staff will
put this information together once the design has been determined. Staff will need direction on
the width of the road the Council would like staff to move forward with.
Mayor Gamache stated the residents are expecting the road to be 37 -feet wide because this is
what the City presented to them. Mr. Berkowitz has explained the wider road with a bike lane on
both sides would also be safer for bike and pedestrian traffic.
Councilmember Howard stated he is hesitant to go the maximum width on the road due to the
additional expense the City would incur. The amount of foot traffic in this area may not support
a bike lane on both sides of the road. He would suggest a bike lane on one side of the road and
no parking on the other side of the road.
Mr. Dickinson asked if a 6 -foot concrete sidewalk on one side of the road and 12 -foot lane
widths should work.
Mr. Berkowitz stated in order for the project to meet State Aid requirements the trail would have
to be 8 -foot minimum width. If the City went with a 6 -foot concrete sidewalk then this would
have to be constructed 2 -feet behind the curb and the sign regulations state the signs must have a
1 -foot clearance on both sides. This would not impact the overall road width.
Councilmember Trude recommended the Council take an opportunity to drive through the city
and look at the different road widths before making a final decision. She stated the Council
could meet after the regular City Council meeting on Tuesday, October 4 and give staff direction
at that time.
Mr. Berkowitz suggested streets within the City that had similar traffic patterns and road widths
so the Council could compare them.
Councilmember Trude asked if the $300,000 difference in the 33 -foot road width versus the 37-
foot road width was a significant expense in the project.
Mr. Dickinson stated the full project costs were estimated at close to $2.1 million.
Councilmember Trude stated residents have talked about trails in this area. Trails are emotional
connections for residents.
Mr. Berkowitz stated the shoulder will go to Crosstown Boulevard and in the long term the city
will need to look at doing something on the west side.
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2011 B UDGETIMPLEMENTA TIONPROGRESS & A UGUST2011 INVESTMENTREPORT
Mr. Dickinson reviewed the overall budget for 2011 and the City Administration directives and
departmental expenditures. He also reviewed the General Fund Expenditure Budget Summary and
the Investment Maturities Summary. He suggested the City consider doing more direct mailings
rather than a newsletter to reduce costs. Direct mailings are cheaper and put the City's information
in front of residents more often.
Councilmember Trude stated residents loved the newsletter and this should not be discontinued.
Councilmember Bukkila agreed the newsletter should not be discontinued.
Mr. Dickinson stated the City would be exceeding over the animal control budget because there
are some cat/dog issues that needed to be dealt with. The City will be receiving a significant
permit fee this year from the Anoka County Highway Department building expansion. He stated
the City might have another project next year. Pov's has not paid property taxes and he may
recommend the City not approve their liquor license next year. He has communicated this with
the owner.
REVIEW DRAFT 2012 -2016 CAPITAL IMPROVEMENT PLAN
Mr. Dickinson presented the "draft" 2012 -2016 Capital Improvement Plan (CIP). He stated the
lighting for Sunshine Park would be added and he requested the City Council provide additional
feedback and direction to staff. He stated the public hearing would be held on the 2012 -2016
CIP on October 18, 2011. The City Council is requested to provide additional direction to staff.
Councilmember Bukkila stated she understood the City would be talking to neighbors of the mini
parks about paying for the installation of the irrigation and the City would pay the on -going
maintenance.
Mr. Berkowitz stated there is a water stub near the Woodland Estates Park that could be used. It
would cost the City less than $5,000 to hook up irrigation for this park
Councilmember Trude stated the park was provided with $15,000 for equipment and it is the
only park that serves this area. She would recommend the City pay the cost for installing the
irrigation.
Mayor Gamache agreed with Councilmember Trude.
Councilmember Howard also agreed with Councilmember Trude. He asked for additional
justification for the $140,000 expense for a front -end loader on page 123.
Mr. Dickinson stated the front -end loader would be used for snow removal, loading trucks, and
Andover City Council Workshop Meeting
Minutes —September 27, 2011
Page 12
loading salt. The front -end loader would make snow removal in cul -de -sacs more efficient. This
would be a bonded item.
Councilmember Trude asked if the expense for fire /water rescue equipment was still included.
Mr. Dickinson stated this was included.
8 Councilmember Howard asked for justification for the $65,000 10" trail mower listed on page
9 111.
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11 Mr. Berkowitz stated he would check with staff regarding this purchase. The purchase would be
12 recommended based on the maintenance record of the City's current equipment. If the
13 maintenance for a particular piece of equipment was too high then it was moved up in the line for
14 replacement.
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16 Councilmember Howard asked if the 1998 rescue truck would be sold or rotated into another area
17 of the City's fleet.
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19 Mr. Dickinson stated the vehicle would be rotated into another location within Public Works.
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22 2012 BUDGET DEVELOPMENT DISCUSSIONIUPDATE
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24 Mr. Dickinson reviewed the 2012 Budget Development guidelines that were adopted at the April
25 5, 2011 City Council meeting, the Fund Balance Forecast, Proposed 2012 Levy, and Proposed
26 2012 General Fund Budget Updates, and the Capital Projects and Debt Services Funds.
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28 Councilmember Bukkila asked for clarification regarding the Council Memberships and
29 Donations /Contributions for Youth First (program funding), Teen Center Funding (YMCA) and
30 Northwest Anoka County Community Consortium.
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32 Mr. Dickinson explained what each program is and what the funding was for.
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34 Councilmember Trude suggested Youth First and the Teen Center Funding be grouped together
35 and designated in a way that shows the two programs are related. She also stated the City should
36 look at doing a survey. The City has traditionally conducted a survey every 5- years.
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38 Mr. Dickinson stated the City is required to do a survey and this will be conducted through
39 Survey Monkey. He provided a list of questions that will be part of this survey.
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41 Mr. Dickinson asked if the Council was considering lowering the levy for next year. He
42 cautioned the Council that it would need to be a substantial cut in order to make an impact.
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44 Mayor Gamache asked Mr. Dickinson to provide additional information to the Council on
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Minutes —September 27, 2011
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options of how the levy for 2012 could be reduced.
Councilmember Trude pointed out that any cuts would also need to be sustainable because if the
levy is lowered next year the City needs to be sure it will not have to raise the levy significantly
the following year. She suggested the City look at staying with a "0" increase this year and work
towards a "0" increase next year.
Mr. Dickinson stated one of the things the City could consider next year would be to increase the
Public Works staff. This is an area that could be considered understaffed. He stated he would
bring a plan back to the Council for consideration.
Mayor Gamache expressed concerns with the amount of sick time the City allows employees to
accumulate and be used after retirement. He asked how much the City would need to have on
reserve to cover these expenses. He stated the City should be aware so the program is not
unfunded.
Mr. Dickinson explained the options the City has for providing sick time, vacation, or annual
leave or personal time off. Andover offers a program where sick time can be accumulated and
used after retirement.
Councilmember Bukkila stated there is a cap on the amount of sick time that can be cashed out.
She asked if this program is still offered.
Mr. Dickinson stated the program is still offered. The City could choose to change this in the
future. There would need to be a transition period for employees to change to a new accrual
system.
Mayor Gamache asked if it would be beneficial for the City to offer short -term disability rather
than allowing employees to accumulate sick leave.
Mr. Dickinson stated staff would look into this and bring it back to the Council for consideration.
2012 SPECL4L REVENUE, DEBT SERVICE, CAPITAL PROJECTS, ENTERPRISE &
INTERNAL SERVICE FUNDS BUDGET DISTRIBUTION
Mr. Dickinson provided the Council with information regarding the City's other fund budgets
including the Special Revenue Funds, the Debt Services Funds, the Capital Project Funds, the
Enterprise Fund, and the Internal Service Funds.
OTHER TOPICS
ADDITIONAL DISCUSSION ON SOUTH COOK CREEK
Andover City Council Workshop Meeting
Minutes —September 27, 2011
Page 14
Mr. Berkowitz stated Crooked Lake Boulevard is 38 -feet wide and would be a good
representation of what South Coon Creek Drive would look like. Based on the current and future
traffic projects Crooked Lake Boulevard and Nightingale Street would be close to the same
volume as South Coon Creek Drive.
Councilmember Trude suggested the road width for South Coon Creek could be set at 37 -feet
then the Council would not have to meet again.
9 Councilmember Bukkila stated she would like to consider the long -term impacts of this decision
10 and meet after the next Council meeting on Tuesday.
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12 Mr. Dickinson stated in 2013 the State Aid bond will be paid and there will be an additional
13 $234,000 in the construction fund annually. The City can also borrow ahead on State Aid funds
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16 UNIVERSITYA VENUE PAVING PROJECT
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18 Mr. Berkowitz stated the City of Ham Lake sent a feasibility report to the City in regard to
19 paving University Avenue. There are four properties in Andover that are along this road. These
20 property owners have stated they are against this project. If Andover supports it then the City's
21 cost would be approximately $60,000 and the property owners would be responsible for $60,000.
22 Ham Lake is requesting comments from Andover.
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24 Councilmember Trude explained the project was not development driven and Andover should
25 decline to be included in the project.
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27 Councilmember Knight stated if the Andover residents did not want the project then the City
28 should not support it.
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30 Mr. Berkowitz stated this item would be brought up at a future Council meeting.
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33 FENCE REQUEST INSOPHIE'S SOUTH
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35 Mr. Dickinson stated a resident in the Sophie's South development sent a letter to the City
36 because he would like to put a fence in his back yard. Based on the City's ordinances the
37 property owner would be able to put in a fence but it would only provide a 20 -foot area behind
38 the house that could be fenced. The property owner has stated he would like a bigger area and
39 had he been aware of these restrictions he would not have bought this home. This is not a
40 developer issue and the water that is currently in the wetlands was there when he purchased the
41 property.
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43 Mr. Berkowitz clarified the property owner cannot build a fence in the drainage and utility
44 easement.
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Andover City Council Workshop Meeting
Minutes —September 27, 2011
Page 15
Mayor Gamache asked if there were other fence requests in the development.
Mr. Berkowitz stated he would check into this and let the Council know.
Councilmember Trude clarified the property owner was able to build a fence, just not the size he
would like.
Mr. Dickinson stated this was correct. The property owner was told they could build within the
guidelines of the ordinance or they could apply for a variance. The property owner was also told
that a variance request would not likely be approved by the City based on past precedence.
Councilmember Trude requested the address so that she could look at the property.
Mr. Dickinson stated the City will respond to his letter stating the variance process is an option
available to him otherwise he would have to follow the City's ordinances.
ADJOURNMENT
Motion by Councilmember Bukkila, Seconded by Councilmember Knight, to adjourn. Motion
carried unanimously. The meeting adjourned at 10:42 p.m.
Respectfully submitted,
Tina Borg, Recording Secretary
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6 REGULAR ANDOVER CITY COUNCIL MEETING — OCTOBER 4, 2011
7 MINUTES
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10 The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike
11 Gamache, October 4, 2011, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
12 Andover, Minnesota.
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14 Councihnembers present: Sheri Bukkila, Mike Knight, Julie Trade, and Tony Howard
15 Councilmember absent: None
16 Also present: City Attorney, Scott Baumgartner
17 City Administrator, Jim Dickinson
18 Director of Public Works /City Engineer, Dave Berkowitz
19 Community Development Director, Dave Carlberg
20 Others
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23 PLEDGE OFALLEGZANCE
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26 RESIDENT FORUM
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28 No one wished to address the Council.
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31 AGENDA APPROVAL
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33 Councilmember Trade stated there have been discussions about questions she had regarding the
34 JPA for the Bunker Lake Boulevard reconstruction and these should be discussed to determine
35 how these will be resolved before the JPA is approved. She requested Item 4 be moved to the
36 first Discussion item. Councilmember Trade also stated she had provided the Council with a
37 handout with additional ideas for packet format changes for Item 9.
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39 Motion by Councilmember Trade, Seconded by Councilmember Bukkila, to approve the Agenda as
40 amended. Motion carried unanimously.
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43 APPROVAL OFMINUTES
44
45 September 12, 2011 City Council Workshop
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47 Motion by Councilmember Trade, Seconded by Councilmember Knight to approve the September
48 12, 2011 City Council Workshop minutes as presented. The motion carried unanimously.
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Regular Andover City Council Meeting
Minutes — October 4, 2011
Page 2
September 19, 2011 City Council Workshop
Councilmember Bukkila requested the first sentence on page 1, line 46 be deleted.
Motion by Councilmember Bukkila, Seconded by Councilmember Trade to approve the
September 19, 2011 City Council Workshop minutes as amended. The motion carried
unanimously.
September 20, 2011 Regular City Council Meeting
Councilmember Trade requested staff review the recording of the meeting and inset the exact
language Community Development Director Carlberg used when providing the history as to why
the City Code was amended to include special hunts and that it was at the request of Bunker Hills
Regional Park. Also on page 2, line 39, the word "permit" should be "permits ".
Councilmember Trade stated on page 9, line 38, the word "sign" should be replaced with
"windows ".
Councilmember Trade stated on page 15, lines 33 and 34, Representative Abeler's name is
misspelled.
Councilmember Trade stated on page 15, line 39 replace "this evening" with "presentations of
the website to the Planning Commission."
Councilmember Bukkila stated on page 5, line 7 should read "control and the documentation
does not demonstrate significant neighborhood support."
Councilmember Bukkila stated on page 10, line 3 replace the words "even more" with "as well."
Councilmember Bukkila stated on page 12, line 35 delete the word "also" and at the end of the
sentence add "rather than the building."
Motion by Councilmember Bukkila, Seconded by Councilmember Trade to approve the
September 20, 2011 Regular City Council Meeting minutes as amended. The motion carried
unanimously.
September 21, 2011 City Council Workshop
Motion by Councilmember Trade, Seconded by Councilmember Bukkila to approve the September
21, 2011 City Council Workshop minutes as presented. The motion carried unanimously.
Regular Andover City Council Meeting
Minutes — October 4, 2011
Page 3
2 CONSENT ITEMS
4 Item 2 Approve Payment of Claims
5 Item 3 Approve Quit Claim Deed/Grey Oaks 2nd Addition
6 Item 5 Receive Assessment Roll/Order Public Hearing/10 -30 /Crosstown Drive NW
7 Reconstruction (See Resolution R076 -11)
8 Item 6 Approve Resolution/Classification Form for Tax Forfeited Property PID # 27 -32-
9 24 -34 -0099 and PID #23- 32 -24 -12 -0049 (See Resolution R077 -11)
10 Item 7 Declare Costs, Order Assessment Roll & Schedule Public Hearing/2011
11 Delinquent Service Charges, Mowing Fees, Tree Removal, False Alarm Fines, &
12 Misc. Abatement Fees (See Resolution R078 -11)
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14 Motion by Councilmember Trade, Seconded by Councilmember Knight to approval the Consent
15 Items as amended. Motion carried unanimously.
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18 APROVE JPA/10- 27BUNKER LAKE BLVD. NW RECONSTRUCTION /CSAH 7 TO 38TH
19 AVENUE
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21 City Engineer Berkowitz stated the City Council is requested to approve the Joint Powers
22 Agreement with Anoka County for the reconstruction of County State Aid Highway 116 (Bunker
23 Lake Boulevard NW) between County State Aid Highway 7 (7' Avenue NW) and 38h Avenue
24 NW. One specific question that was raised is related to intersection improvements on page 2, the
25 bottom paragraph. Councilmember Trade had expressed concerns about the language in that
26 paragraph and how the City deals with access to the Rosella Sonsteby parcels on both the north
27 and the south side of Bunker Lake Boulevard, just east of 71` Avenue.
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29 Councilmember Trade stated the City had successfully included language that clarifies when the
30 northeast corner develops there will be full access at the location of the driveway for the energy
31 facility but it does not clarify what access the City would get off Bunker Lake Boulevard to the
32 project parcels to the north and south. She stated she is alarmed with the language that the
33 County would only approve it if a study determines it would benefit the County roadway system.
34 Those people and businesses along the County roadway system should be able to get exit and
35 entrance access.
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37 City Engineer Berkowitz stated he had spoken with the Anoka County Highway Department to
38 discuss this language. He was advised that the County would not remove the word "benefit ".
39 They did feel the following language would be acceptable to add as the last sentence: The County
40 would allow appropriate access off CSAH 116 to the northeast and southeast quadrant of CSAH
41 7 and CSAH 116 at the time of development. At the time of the development of these quadrants
42 the County will review the development proposals and provide the appropriate access.
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44 Councilmember Bukkila asked who would determine what was considered to be appropriate
Regular Andover City Council Meeting
Minutes — October 4, 2011
Page 4
access.
City Engineer Berkowitz stated the County will analyze the development and if there is no access
then the County has to provide reasonable access. Once a development is in place they will react
and determine what access is needed.
Councilmember Knight stated he would like the language to include a left turn in on the east end
and a break in the median. The words appropriate and reasonable are not specific enough.
10 City Engineer Berkowitz stated the County would not provide access without knowing what type
11 of development will be going in these areas. The City would like to see on the south parcel a
12 three- quarter intersection for access. The north parcel will have full access on 7th Avenue and the
13 City would like to see a right -in -right -out on the south side of the northeast quadrant. The three -
14 quarter intersection for the south parcel will be more of a challenge.
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16 Mayor Gamache asked if the issues the City has had with the City of Anoka regarding access for
17 this parcel would make a difference in the County's decision to allow a left -in on that parcel.
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19 City Engineer Berkowitz stated it might improve the City's ability to get this access. If there is
20 no access to the south then there needs to be appropriate and reasonable access provided and the
21 City would push for a three - quarter intersection.
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23 Councilmember Knight stated it might be difficult for a commercial development to commit to
24 this parcel if there is no guarantee of having full access provided. There is no reason full access
25 could not be provided on the east end for the south parcel.
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27 City Engineer Berkowitz stated a full access in the area Councilmember Knight is describing
28 does not meet the spacing guidelines for this type of access. A half-mile is required for a full
29 access intersection. This might meet the conditional access guidelines, which are a quarter -mile,
30 and the City feels a three- quarter access would be conditional access. Staff is still working
31 through the details on this with the County. What is secured with the Joint Powers Agreement is
32 a full movement intersection north of Bunker Lake Boulevard on 7th Avenue to Rosella
33 Sonsteby's parcel and this would tie into the development area. This would give a full
34 movement intersection for the north parcel and a right -in -right -out on Bunker Lake Boulevard.
35 On Bunker Lake Boulevard the City wants to ensure the median is wide enough to accommodate
36 the three - quarter intersection. If there were no access on the Anoka side to 41St Avenue, then the
37 City would also push for a right -in -right -out access further west along with the three- quarter
38 access request.
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40 Councilmember Trade stated this would not provide residents in this development area with the
41 ability to take a left turn out of the development or go west to get to 7th Avenue.
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43 Mayor Gamache asked if the intersection into the townhome development would have the left
44 turn in.
Regular Andover City Council Meeting
Minutes — October 4, 2011
Page 5
City Engineer Berkowitz stated there would be a full movement intersection in this area. If
Anoka denies the City of Andover access to 415` Avenue then the City would lobby for the two
access points along Bunker Lake Boulevard.
5 Councilmember Trude stated the traffic patterns in this area have the potential to be similar to
6 that of Andover Station North and there are several access points to that location. One access
7 point would not be sufficient to handle the amount of traffic that could be generated with a
8 development on this parcel. She stated the City should be firm in regard to the needs on Bunker
9 Lake Boulevard. She would like to see appropriate access more clearly defined so situations
10 similar to what happened to McDonald's at Clocktower Commons and the Community Center do
11 not happen.
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13 City Engineer Berkowitz stated the County approved the full access intersection for this parcel
14 even though it did not meet the spacing guidelines. He clarified that based on the dollar amount
15 of the project and the significant amount of this being federally funded it is important this
16 agreement be signed so the project can continue to move forward. The Council could consider
17 tabling this agreement so that it can be revisited with the County. He stressed it is important the
18 City work with the County on an agreement so that the project does move forward in a timely
19 manner.
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21 Mayor Gamache asked if there would be a full access intersection on the west side of CSAH 7,
22 going to the library.
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24 Mayor Gamache stated the City should take a measurement and ask for the same access for
25 Andover that the library has. He asked if the road to Anoka High School would be eliminated as
26 well.
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28 City Engineer Berkowitz stated there would be a three- quarter access with movement restrictions
29 on the west of CSAH 7, going towards the library. The project would also eliminate the left -out
30 movement for the Anoka High School.
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32 Councilmember Knight asked how traffic would move from the library to Anoka if the access is
33 eliminated.
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35 Mayor Gamache stated this access would not be eliminated until the access on 43rd Avenue is
36 complete.
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38 Councilmember Trude stated Bunker Lake Boulevard would be closed during construction and
39 this affects everyone in the City. She expressed concerns about children getting to and from
40 activities at the library by bike or on foot. She stated the City needed to be sure safe routes were
41 provided for pedestrian movements during the construction.
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43 City Engineer Berkowitz stated due to the large amount of muck excavation there would be done
44 there would be no option but to close Bunker Lake Boulevard. There will be access provided to
Regular Andover City Council Meeting
Minutes — October 4, 2011
Page 6
Blackfoot Street during construction.
Councilmember Knight asked if a traffic light would be added to the intersection on 7U' Avenue
when Castle Field is moved.
City Engineer Berkowitz stated there were no plans for a light at that intersection at this time.
8 Councilmember Trude asked when the construction was proposed to begin and how long it
9 would take.
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11 City Engineer Berkowitz stated the project is planned to begin construction mid - summer 2012
12 and be completed in 2013.
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14 Councilmember Trude stated she liked the additional language provided by the County for the
15 last paragraph on page 2 but stated concerns that it would be better for Andover to firm this
16 language up more.
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18 Councilmember Knight asked about the access for the south edge of the southeast parcel. Mr.
19 Berkowitz clarified where the Anoka City limits were on the north side of the street.
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21 City Engineer Berkowitz clarified the right -of -way on 41st Avenue was north of the roadway and
22 the Andover City limits were on the right -of -way. The City of Anoka has passed a resolution
23 that denies Andover access to 41St Avenue unless Andover changes the zoning designation.
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25 City Administrator Dickinson stated the legal ability of Anoka to do this is being questioned at
26 this time.
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28 Councilmember Trude stated the City should advocate for access for businesses, especially for
29 the north quadrant.
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31 Councilmember Howard asked if it would be possible to get a three- quarter access approved at
32 this time.
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34 City Engineer Berkowitz stated the County would not want to approve any type of access without
35 reviewing the development plan and analyzing it to determine what type of access is needed.
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37 Councilmember Trude suggested staff add the language the City would like to provide for all the
38 access points by changing the final sentence to: The County will allow three- quarter access for
39 the southeast and northeast parcels at the time of development at appropriate locations.
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41 Mayor Gamache suggested adding language that the Anoka side access for the library is less than
42 the project proposal presented, once the loop is created. Andover businesses should not have less
43 access than the library.
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Regular Andover City Council Meeting
Minutes — October 4, 2011
Page 7
Motion by Councilmember Trade, Seconded by Councilmember Bukkila to approve JPA/l 0-
27/Bunker Lake Boulevard NW Reconstruction/CSAH 7 to 38`" Avenue relaying the additional
comments regarding saving access to Anoka High School for Andover residents, the comments
regarding the future access for Anoka to the County Library, and the addition of the sentence to
the JPA "The County will allow three - quarter access for the northeast and southwest parcels at
the time of development at appropriate locations." to the final paragraph on page 2. The motion
carried unanimously.
10 APPOINT QCTV REPRESENTATIVE
11
12 Mayor Gamache stated the bylaws of the Quad Cities Cable Commission (QCTV) identifies that the
13 City of Andover appoint two representatives to the Cable Commission Board. The bylaws do not
14 indicate that the board needs to be a Councilmember; it could be a City Staff member, City
15 Commission member, or a resident. QCTV is in the process of finishing a project to move forward
16 with the future retirement of Executive Director, Terry O'Connell. He stated he would like to see
17 this completed and at the end of 2011 he would not being looking to be reappointed. He suggested
18 the City appoint a Councilmember to replace him and a staff member to fill the current vacancy. He
19 would recommend Community Development Director Carlberg to fill the vacancy. The QCTV
20 Board meets on the third Thursday of the month at the Anoka City Council chambers.
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22 Councilmember Trade stated she would be interested in filling the current vacancy. This is a
23 critical time for the QCTV Board because the bond payments for the building will be done and
24 they will be negotiating the joint power agreements. Andover residents put more money into
25 QCTV than the other cities and should look at a couple of options. The programming is not
26 necessarily what the residents of Andover want.
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28 Councilmember Howard suggested having Councilmember Trade fill the current vacancy and
29 then appoint a staff member when Mayor Gamache resigns from the board.
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31 Mayor Gamache advised the City to stay with QCTV because there is an advantage to having one
32 cable operator for the four cities and if the City chose to do something else they would need to
33 have an influx of cash or this would impact the City's budget. He stated the QCTV Board is
34 looking at what the future of cable TV may be and how QCTV can position themselves for the
35 future.
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37 Councilmember Trade asked if any surveys had been done with the viewers for direction.
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39 Mayor Gamache stated there had been a survey done a few years ago.
40
41 Councilmember Knight asked if the new County Wi -Fi would have any affect on QCTV and
42 what their plans were for the future.
43
44 Mayor Gamache stated it would not have a direct affect on QCTV because they currently work
Regular Andover City Council Meeting
Minutes — October 4, 2011
Page 8
1 with Comcast. Zayo is not ready to offer cable in this area, but this may have an affect on QCTV
2 in the future when franchise agreements are renegotiated.
4 City Administrator Dickinson stated the broadband connections might be in locations where
5 Comcast may not have fiber access but they would have the opportunity to use Zayo's lines.
6
7 Mayor Gamache stated QCTV has been good for the City of Andover and its residents.
9 Councilmember Bukkila suggested appointing Councilmember Trude at this time and a City staff
10 member in January.
11
12 Councilmember Knight agreed with this.
13
14 Motion by Councilmember Bukkila, Seconded by Councilmember Howard to appoint
15 Councilmember Trude as the QCTV Representative. The motion carried unanimously.
16
17
18 DISCUSS /APPROVE QCTV RESERVE FUNDS DRAW REQUEST
19
20 City Administrator Dickinson stated as part of the City of Andover's participation in Quad Cities
21 Cable Commission (QCTV), the City has a financial reserve balance held by the Commission
22 that is generally used for communication or production enhancements for the City. City
23 Administration would like to draw a portion of those funds for a paperless City Council packet
24 project. It is anticipated that a paperless City Council packet project will have expenses between
25 $5,000 and $10,000.
26
27 Councilmember Trude asked why the City would not draw the whole balance and have it in the
28 City's bank account.
29
30 City Administrator Dickinson stated this is something the City could choose to do. He would
31 caution the Council about doing this because these funds are used for any production and
32 communication enhancements and replacements that are done at City Hall and these types of
33 enhancements could be expensive. These funds are also used for production equipment such as
34 cameras that may need to be replaced. He stated there had recently been an air- conditioning
35 repair done in the production room that was $5,000 and this was paid for through QCTV.
36
37 Councilmember Trude stated the City either submits the bills to QCTV for payment from the
38 City's fund reserve or the City could hold the funds in reserve themselves and pay the bills
39 directly.
40
41 City Administrator Dickinson stated the City can do future draws but he would caution the City
42 in drawing all of the funds so if a major problem arises with the production room there are funds
43 available to address the problem.
44
Regular Andover City Council Meeting
Minutes — October 4, 2011
Page 9
Councilmember Trude stated there is $67,000 just sitting in a bank account for Andover.
City Administrator Dickinson clarified the funds are designated for Andover and are available for
any communication or production enhancements or repairs that would need to be done.
Motion by Councilmember Knight, Seconded by Councilmember Bukkila to approve staff to
initiate a draw from QCTV for up to $10,000 to start the process of moving the Council to a
paperless process. The motion carried unanimously.
10 Mayor Gamache stated if staff has other ideas for future improvement, he requested staff to price
11 these items out and bring them to the Council for consideration
12
13 Councilmember Bukkila stated she would like to have more electrical outlets installed in the
14 Council Chambers.
15
16 Councilmember Knight stated he would like to see more aerial photos included in the Council
17 packets. These provide the Council with a better perspective on where things are located when
18 discussing things like road construction projects.
19
20 Councilmember Trude stated she had provided the Council with a handout that outlined some
21 other suggestions for improvements to the Council packet including an improved coversheet
22 layout that would provide all the information the Councilmembers need on one page. This
23 information can be further discussed at a future workshop.
24
25 Councilmember Bukkila stated she has been using an electronic tablet for the past couple of
26 weeks. She stated she likes the idea that what the Council is reviewing is the same thing the
27 residents are seeing, so there is no confusion. She stated moving the action requested to the top
28 of the page would not be a significant change.
29
30 Councilmember Knight asked if staff had determined if the City would be moving to the use of
31 tablets or laptops.
32
33 City Administrator Dickinson stated staff would talk to each Councilmember individually to
34 determine preferences. The City would be able to use the equipment in other areas if a piece of
35 equipment is not working out for a Councilmember. He stated he liked the idea of changing
36 some of the City Council packet format but would not like to have the City's logo removed.
37 These documents do need to be a formal representation for the City and he would like to use the
38 same document throughout the process.
39
40
41 ADMINISTRATOR'S REPORT
42
43 City Administrator Dickinson updated the Council on the administration and city department
44 activities, legislative updates, an update on development/CIP projects and meeting
Regular Andover City Council Meeting
Minutes — October 4, 2011
Page 10
reminders /community events including a collaboration meeting hosted by staff to look at a
computer maintenance management system and partnering with Anoka County would give the
City an opportunity to get access to high -end software that would not otherwise be available to
them. There is significant interest from the school districts and other communities as well. He
also updated the Council on the EDA negotiations and developer assessments.
7 City Engineer Berkowitz updated the Council on the development of Timber Trails Second
8 Addition, the 149'h storm sewer re- diversion project, the minor paving project around the salt
9 storage facility and the survey for the 2012 street reconstruction project. He stated staff is in the
10 process of winterizing the summer equipment and getting the winter equipment ready for the
11 season. He also reminded the Council there would be public hearings on October 18 for
12 assessments for the 2011 Street Reconstruction project and on November 1 for the assessments
13 for the Crosstown Drive Reconstruction project.
14
15 Community Development Director Carlberg stated staff sent a letter to residents impacted by the
16 special hunting petitions letting them know the special hunt requests had not been approved by
17 the City Council. He had recently taken a trip along the Rum River with neighboring cities. It
18 was determined there are inconsistencies on how the cities enforce the regulations. Staff will be
19 meeting with a DNR representative, Anoka County representative, and other City representatives
20 to discuss the regulations and enforcement of these regulations.
21
22 City Administrator Dickinson reminded residents to lock vehicles and homes and to keep
23 electronic devices out of view in their vehicles.
24
25
26 MAYOR/COUNCIL INPUT
27
28 (Honor Flight) Mayor Gamache stated the City had been contacted this week by Honor Flight Twin
29 Cities. Mr. Clinton Benson from Andover is flying to Washington to see the WWII memorial
30 through Honor Flight. The City of Andover sent him a letter and pin in recognition. Donations for
31 the Honor Flight Twin Cities organization are accepted on their website.
32
33 ( Eveland Family Farm) Mayor Gamache stated Eveland Family Farm is open for the fall season and
34 he had a good time while there and it was free to get into the farm.
35
36
37 ADJOURNMENT
38
39 Motion by Councilmember Knight, Seconded by Councilmember Bukkila to adjourn. Motion
40 carried unanimously. The meeting adjourned at 8:18 p.m.
41
42 Respectfully submitted,
43
44 Tina Borg, Recording Secretary
45
Regular Andover City Council Meeting
Minutes — October 4, 2011
Page 11
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — OCTOBER 4, 2011
TABLE OF CONTENTS
PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1
RESIDENTFORUM ....................................................................................... ............................... 1
AGENDAAPPROVAL ................................................................................... ............................... 1
APPROVALOF MINUTES ............................................................................ ............................... 1
CONSENTITEMS .......................................................................................... ............................... 3
Item2 Approve Payment of Claims .......................................................... ............................... 3
Item 3 Approve Quit Claim Deed/Grey Oaks 2 "d Addition ...................... ............................... 3
Item 5 Receive Assessment Roll/Order Public Hearing/10 -30 /Crosstown Drive NW
Reconstruction (See Resolution R076- 11) ........................................... ............................... 3
Item 6 Approve Resolution/Classification Form for Tax Forfeited Property PID # 27- 32 -24-
34 -0099 and PID #23- 32 -24 -12 -0049 (See Resolution R077- 11) ....... ............................... 3
Item 7 Declare Costs, Order Assessment Roll & Schedule Public Hearing/2011 Delinquent
Service Charges, Mowing Fees, Tree Removal, False Alarm Fines, & Misc. Abatement
Fees (See Resolution R078 -11) ........................................................... ............................... 3
APPROVE JPA/10- 27/BUNKER LAKE BLVD. RECONSTRUCTION /CSAH 7 TO 38TH
AVENUE..................................................................................................... ............................... 7
APPOINT QCTV REPRESENTATIVE ......................................................... ............................... 7
DISCUSS /APPROVE QCTV RESERVE FUNDS DRAW REQUEST ......... ............................... 7
ADMINISTRATOR'S REPORT ..................................................................... ............................... 9
MAYOR/COUNCIL INPUT ......................................................................... ............................... 10
(Honor Flight) ................................................................................................ ............................... 10
(Eveland Family Farm) .................................................................................. ............................... 10
2
4
ANDOVER CITY COUNCIL WORKSHOP MEETING — OCTOBER 4, 2011
MINUTES
10 The Workshop Meeting of the Andover City Council was called to order by Mayor Mike Gamache,
11 October 4, 2011, 8:22 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover,
12 Minnesota.
13
14 Councilmembers present: Sheri Bukkila, Mike Knight, Julie Trude, and Tony Howard
15 Councilmember absent: None
16 Also present: City Administrator, Jim Dickinson
17 Director of Public Works /City Engineer, Dave Berkowitz
18 Community Development Director, Dave Carlberg
19
20
21 DISCUSS SOUTH COON CREEK DRIVE NW 1I1 -10
22
23 City Engineer Berkowitz stated the Council is being asked for direction on the width for South Coon
24 Creek Drive as part of the reconstruction. A 33 -foot wide road would provide for a 3 -foot on street
25 path on both sides of the street and a 37 -foot wide road would provide a 5 -foot on street path on both
26 sides of the street. The on street path provides the least amount of impact while providing a bike and
27 pedestrian path. The on street path would also be easier for snow removal and maintenance
28 purposes. An off -road trail would have a greater impact for tree removal and would be more costly
29 to construct. He also clarified the property that staff is requesting the road be moved north to reduce
30 the amount of encroachment for this property. There are two property owners that may argue that the
31 improvements being done do not benefit them because the County had done improvements
32 previously that they were assessed for. He explained there is some right -of -way that may need to be
33 acquired. The City may consider waiving an assessment in exchange for the right -of -way.
34
35 Councilmember Trude stated a 3 -foot on street path is not wide enough for bikers or pedestrians
36 and she would prefer to have the road built at 37 -feet in order to accommodate a 5 -foot path.
37
38 Councilmember Howard stated due to the cost difference between the 33 -foot road and the 37-
39 foot road he would be in favor of going with a 33 -foot road width. He stated the City also needs
40 to consider the Bunker Lake Boulevard trail project and if the City does not receive the grant they
41 applied for then the City will need to fund this project as well. Between the two projects there is
42 a potential for the City to pay over $600,000, $300,000 for the Bunker Lake trail project and the
43 additional $300,000 it would cost to widen South Coon Creek from 33 -feet to 37 -feet.
44
45 Councilmember Knight stated there is not a high volume of traffic on South Coon Creek and a
46 wider street may not make a difference.
47
48 Councilmember Trude stated there is a high volume of traffic after school on this road. All the
Andover City Council Workshop Meeting
Minutes — October 4, 2011
Page 2
1 roads in Andover are relatively quiet during the day but during the morning and after school they
2 are busier.
4 Councilmember Bukkila stated she would not feel comfortable with her kids riding their bikes on
5 a 3 -foot on street path as compared to a 5 -foot path. A 5 -foot path would provide the City with a
6 safe connection and link the ease and west sided of the City. The City may not have an
7 opportunity to provide this type of path for the residents for another 15 years. The money is
8 something to consider but does the City miss this opportunity and not make this connection in the
9 City for another generation.
10
11 City Administrator Dickinson stated the City and County are fairly confident the grant
12 application for the Bunker Lake Boulevard trail project will be successful.
13
14 Councilmember Knight asked if the on street path would be added to the trail map. He also
15 stated the trails are not well publicized for the community's youth.
16
17 City Engineer Berkowitz stated the City has a full map of all the City's parks and trails. He
18 explained the on street path would not be marked as a bike trail on the street itself but would be
19 included in the City's trail map. He also clarified the City would not move forward with the
20 Bunker Lake Boulevard trail project without the City Council's approval if the grant application
21 is not successful.
22
23 Councilmember Bukkila stated this would be the opportunity for the City to provide this
24 connection for the residents and it may not be able to do this again for several years. It would be
25 more costly for the City to add a trail after the road is constructed.
26
27 Councilmember Knight stated the City has developed a good reputation for its trails and he
28 would like to see this connection added as a trail designation.
29
30 City Engineer Berkowitz clarified the path would be added as a regional trail and there would be
31 signing along the road. He would not recommend having bike symbols painted on the street
32 because of the multi -use of the path.
33
34 Community Development Director Carlberg stated the South Coon Creek project would be
35 creating setback changes for some properties and this would require a variance for these
36 properties. Since the municipality is creating the hardship these would not be difficult to approve
37 and staff would assist residents through the process and the City would waive the variance
38 application fees.
39
40 Councilmember Knight stated he would reluctantly agree to a 37 -foot road.
41
42 Councilmember Trude stated she would be in favor of a 37 -foot road.
43
44 Councilmember Bukkila stated she would favor a 37 -foot road.
Andover City Council Workshop Meeting
Minutes — October 4, 2011
Page 3
1 Mayor Gamache stated he would also favor a 37 -foot road.
2
3 Councilmember Howard stated he would be in favor of a 37 -foot road if he knew the grant
4 application for the Bunker Lake Boulevard trail project was successful.
5
6 Councilmember Trude pointed out State Aid funds were assisting with the construction of the
7 trail and these are funds that are replenished each year.
8
9 The consensus of the City Council was to direct staff to move forward with design for a 37 -foot
10 width on South Coon Creek Drive for the reconstruction project.
11
12
13 OTHER TOPICS
14
15 BUNKER LAKE PARK AND WILD IRIS PARK
16
17 City Engineer Berkowitz stated he had gotten some price information for the Bunker Lake
18 Boulevard Trail project, in front of Wild his Park. Tree removal would cost $12,000 and to have
19 the full project done with storm sewer pipe would be $42,000. This would include curb and
20 gutter for this section. Staff has included the pipe and curb and gutter into the trail grant
21 application that was submitted. The full project including the storm sewer pipe would have less
22 impact on tree removal and would limit the aesthetic affect to the park.
23
24 Councilmember Trude asked if the ditch in this area would be eliminated as part of the project.
25
26 City Engineer Berkowitz stated the ditch would be worked into the trail.
27
28
29 ADJOURNMENT
30
31 Motion by Councilmember Knight, Seconded by Councilmember Trude to adjourn. Motion
32 carried unanimously. The meeting adjourned at 8:50 p.m.
33
34 Respectfully submitted,
35
36 Tina Borg, Recording Secretary
37
38
' '-%*`'�
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator / Finance Dii
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Payment of Claims
DATE: October 18, 2011
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of Andover.
DISCUSSION
Claims totaling $191,379.76 on disbursement edit list #1- 3 from 10/07/11— 10/14/11 have been issued and
released.
Claims totaling $395,864.44 on disbursement edit list #4 dated 10/18/11 will be issued and released upon
approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REQUESTED
The Andover City Council is requested to approve total claims in the amount of $587,244.20. Please note
that Council Meeting minutes will be used as documented approval.
Respectfully submitted,
Lee Brezinka
Attachments: Edit Lists
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NDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator / Finance Direc.
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Accept Contributions / Hickory Meadows Park
DATE: October 18, 2011
Ell
INTRODUCTION
This item is in regards to approving a resolution accepting contributions made by numerous individuals
and businesses to be used towards the Hickory Meadows Park.
DISCUSSION
Individuals and businesses have made a one -time contribution of $2,200.
ACTION REQUIRED
The City Council is requested to approve the resolution accepting the contributions.
Respectfully submitted,
Lee Brezinka
Attachments: Resolution
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ACCEPTING A CONTRIBUTION MADE TO THE CITY OF ANDOVER
TO BE USED TOWARDS THE HICKORY MEADOWS PARK.
WHEREAS, any contributions that are to be made to the City of Andover must be
accepted by the City Council; and
WHEREAS, the contributions from numerous individuals and businesses of
$2,200 are to be used towards the Hickory Meadows Park.
NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the
contribution, which is to be used towards the Hickory Meadows Park.
MOTION seconded by Councilmember
and adopted by the City
Council at a regular meeting this 18th day of October 2011, with Councilmembers
voting in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Michelle Hartner - Deputy City Clerk
C I T Y O F �
ND OVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Appoint Northwest Anoka County Community Consortium/Youth First Board Member
DATE: October 18, 2011
INTRODUCTION
Each organization participating in the Northwest Anoka County Community Consortium has the
opportunity to appoint up to three representatives to the Board that has oversight responsibilities for the
organization. For the past year the City of Andover has had only two representatives to the Board. City
Administration is recommending the third board seat be filled.
DISCUSSION
The Northwest Anoka County Community Consortium is comprised of the following organizations:
-Anoka County
-City of Andover
-City of Anoka
-City of Ramsey
- Anoka - Hennepin School District # 11
The two current City of Andover board members are City Administrator Jim Dickinson and Jill Discher
of BridgeLink.
Administration has recently received communication from an Andover resident that is interested in
serving on the Northwest Anoka County Community Consortium/Youth First Board. That resident is
Sean Beggin, an Assistant Principal at Andover High School (since 2002) and an active member of the
North Metro Soccer Association. Prior to his current involvement, Sean was a teacher and coach at
Champlin Park High School, in addition has worked with at -risk youth at Crossroads High School and
Northwest Passage Charter School.
Sean has an exceptional resume and the passion for community involvement in Andover and beyond.
City Administration has worked with Sean over the past few years and can attest to the fact that Sean
would make an excellent board member and recommends his appointment.
ACTION REQUESTED
Appoint Sean Beggin as a City of Andover representative to the Northwest Anoka County Community
Coznsortium/Youth First Board effective October 19, 2011.
\�. espec't Lly submitted,
Jim'._ ' —ms
4 C I T Y O F
\NDO)
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Authorize Storm Water Flooding Mitigation Project
DATE: October 19, 2010
INTRODUCTION
To assist in alleviating concerns of storm water flooding of agricultural properties, a request has been made by
local farmers that the City assist in controlling the flooding by the installation of an overflow pipe to an existing
storm water pond to an established private ( Slyzuk) and County Ditch network.
DISCUSSION/HISTORY
Over the past year the Eveland and Slyzuk agricultural properties has experienced significant flooding which has
led to significant crop loss, pasture grazing loss and field access issues. Much of the drainage to this area is
localized, but these properties are also the recipients of residential development storm water overflow drainage
from the Woodland Estates subdivisions.
Researching records back to the establishment of the Woodland Estates subdivisions, dialogue indicated that the
subdivision storm water system design criteria at that time was to handle a 100 year storm event, as long as there
was an overflow. The overflow was through drainage and utility easements and ultimately would flow to the
wetland on the Eveland property (with no drainage and utility easement). At the time of the approval of the
Woodland Estates subdivisions, Don Eveland expressed his concern that future flooding due to the increased
volume of storm water would impact his property and he did not want to be the responsible party dealing with the
flooding. Based on the meeting minutes, the City indicated they would assist if that occurred.
Over the past few months City Staff and the Coon Creek Watershed District have monitored the Eveland wetland
area and the surrounding agricultural properties along with continual dialogue with Don Eveland and Ken Slyzuk.
While the flooding has subsided, the water table is high, and recent predictions of an abnormal winter are
producing concerns that we could have a repeat of this year relative to agricultural flooding next year.
Over the past few weeks Eveland/Slyzuk have expressed to me their concerns about being flooded again and are
looking to the City to take corrective action, they feel a solution needs to be put in place yet this Fall.
A temporary ditch through the Eveland property was explored, but was determined to be a last resort if flooding
occurred and a permanent ditch would require a full wetland review process. The direction of discussion has
turned to focusing on preventing flooding of the area by installing an overflow pipe from the most westerly pond
in Woodland Estates 2 ❑d subdivision to Slyzuk's private ditch that flows into a County ditch. (The Coon Creek
Watershed District is supportive of this option.) With this option, Slyzuks' would provide at no cost to the City
the land area for the pipe and the ditch to drain. Slyzuks' would also agree to an access or easement agreement (at
no cost) for the City in the event the pipe or ditch needs to be maintained.
Eveland and Slyzuk are requesting the City participate by paying for the pipe installation to the ditch network (see
attached aerial plan). If the pipe installation was contracted out, the estimated cost would be $16k to $19k. If the
project installation was able to be done by City Staff, the materials cost would be $ l0k to $12k.
ADMINSTRATION RECOMMENDATION:
To assist in alleviating concerns of storm water flooding of agricultural properties and based on review of city
records, Administration is recommending the City participate in the installation of a pipe that will serve as a storm
water overflow to mitigate future flooding of the Eveland and Slyzuk agricultural properties.
Administration further recommends that if there is City Staff availability, this project be done in- house,
but if that is not an option, authorized staff to secure a contractor to proceed with the project at a cost not
to exceed $19,000. Funding for the project would be through Storm Water Utility and Capital Reserve.
ACTION REQUESTED
Authorize the Storm Water Flooding Mitigation Project, direct staff to determined if the project can be done
in- house, if not, authorize staff to secure a contractor to proceed with the project at a cost not to exceed
$19,000.
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Schedule November EDA meeting
DATE: October 18, 2011
INTRODUCTION
The Council is requested to schedule an Economic Development Authority (EDA) meeting at
6:00 pm before the November 1, 2011 City Council meeting.
DISCUSSION
Tentative agenda items for an EDA meeting have been identified as follows:
1. Redevelopment Discussion
2. Monument Entrance/Electronic Reader Board Update
3. EDA Project Progress Review
4. TIF District & EDA Budget Update
5. Parkside at Andover Station Update
6. Other Business
Other items may be added upon request, or the meeting will be cancelled if no new
information comes forward on the identified agenda items.
ACTION REQUIRED
Schedule an EDA meeting at 6:00 pm before the November 1, 2011 City Council meeting.
submitted,
• ., �.,.
Al
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO:
CC:
FROM:
SUBJECT
DATE:
Mayor and Councilmembers
Jim Dickinson, City Administrator
Commander Kevin Halweg — Anoka County Sheriff's Office
Anoka County Sheriff s Office Monthly Report - Sheriff
October 18, 2011
INTRODUCTION
Commander Kevin Halweg from the Anoka County Sheriff's Office will be present to provide
the Council and the citizens of Andover with an update on law enforcement activities within the
City.
DISCUSSION
To be verbally presented.
ACTION REQUIRED
For Council information.
Respectfully submitted,
Commander Kevin Halweg
Anoka County Sheriff's Office
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, Director of Public Works /City Engineer
SUBJECT: Hold Public Hearing/Adopt Assessment Roll/11 -2b (Genthon Ponds) /2011
Street Reconstruction — Engineering
DATE: October 18, 2011
INTRODUCTION
The City Council is requested to hold a public hearing and approve the resolution adopting the
assessment roll for 2011 Street Reconstruction, Project 11 -2b (Genthon Ponds).
DISCUSSION
During the summer of 2011, the streets in the above referenced developments were
reconstructed. In accordance with the Roadway Reconstruction Assessment Policy, twenty -five
percent (25 %) of the total project costs are being assessed to the benefiting properties.
The total project cost was $259,986.49 with $64,996.64 to be assessed to the benefiting
properties. The remaining project costs ($194,989.85) will be funded by the City through the
Road & Bridge Fund.
The feasibility report identified the estimated assessment to be $5,930.00 per lot. The actual
assessment rate based on actual project costs is $4,999.74 per lot.
The Assessment Roll is on file in the City Clerk's office for review.
Attached are the following:
• Resolution adopting the assessment roll
• Example notice and letters sent to property owners
• Location map
• Assessment worksheet
• Final assessment roll summary
BUDGETIMPACT
Seventy -five percent (75 %) of the total project costs for the street reconstruction project will be
funded from the City's Road & Bridge Fund and the remaining 25% of the total project costs will
be assessed to the benefiting properties. Based upon current market conditions, the assessment
roll is extended over a 10 -year period at a 4.5% interest rate.
Mayor and Council Members
October 18, 2011
Page 2 of 2
ACTION REQUIRED
The City Council is requested to hold the public hearing and approve the resolution adopting the
assessment roll for 2011 Street Reconstruction, Project 11 -2b (Genthon Ponds)
Respectfully submitted,
David D. Berkowitz
Attachments: Resolution, Letter & Notice Sent to Property Owners, ocation Map, ssessment
Worksheet & Final Assessment Roll Summary
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF
PROJECT NO. 11 -213 GENTHON PONDS, 2011 STREET RECONSTRUCTION .
WHEREAS, pursuant to proper notice duly given as required by law, the City
Council has met and heard and passed upon all objections to the proposed assessment
for the improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made part hereof,
is hereby accepted and shall constitute the special assessment against the lands
named therein, and each tract of land therein included is hereby found to be benefited
by the proposed improvement in the amount equal to or greater than the assessment
levied against it.
2. Such assessment shall be payable in equal annual installments, extending over a
period of 10 years, the first of the installments to be payable on or before the first
Monday in January, 2012 and shall bear interest at a rate of 4_5 percent per annum
from the date of the adoption of this assessment resolution.
3. The owners of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property
with interest accrued to the date of payment to the City Treasurer.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this 18th day of October , 2011 , with
Councilmembers
voting in favor of the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Michelle Hartner — Deputy City Clerk
®Y O�F
�' %.Ls
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
September 23, 2011
Re: Genthon Ponds /2011 Street Reconstruction /Project -,! f-z. �
Dear Property Owner:
Enclosed please find the public hearing notice for the proposed assessment for street
reconstruction as part of the 2011 Street Reconstruction project. The public hearing is
scheduled for Tuesday, October 18, 2011 at 7:00 p.m. at the Andover City Hall.
The estimated assessment per lot was $5,930.00 and the actual assessment amount
will be $4,999.74 per lot. Once the public hearing is held and the assessments are
approved by the City Council a subsequent letter will be mailed explaining the payment
process.
If you have any questions, feel free to contact me at (763) 767 -5133 or Jason Law at
(763) 767 -5130.
Sincerely,
aw�sa
David D. Berkowitz, P.E.
Director of Public Works /City Engineer
DDB:rja
Encl.
1685 CROSSTOWN BOULEVARD N.W. a ANDOVER, MINNESOTA 55304 s (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
PUBLIC HEARING
FOR
PROJECT NO. 11 -2b
NOTICE IS HEREBY GIVEN that the City Council of the City of Andover, Anoka County,
Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City
of Andover, on Tuesday, October 18, 2011 at 7:00 PM to pass upon the proposed
assessment for street _ reconstruction in the following described areas:
2011 Street Reconstruction
Genthon Ponds
The proposed assessment roll is on file for public inspection at the City Clerk's Office.
The total amount of the proposed assessment is $4,999.74 per lot. Written or oral
objections will be considered at the meeting. No appeal may be taken as to the amount
unless a signed, written objection is filed with the Clerk prior to the hearing or presented
to the presiding officer at the hearing. The Council may upon such notice consider any
objection to the amount of a proposed individual assessment at an adjourned meeting
upon such further notice to the affected property owners as it deems advisable.
An owner may appeal an assessment to District Court pursuant to Minnesota Statutes
Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City
within 30 days after the adoption of the assessment and filing such notice with the
District Court within ten days after service upon the Mayor or Clerk.
BY ORDER OF THE CITY COUNCIL
Midhelle Hartner — Deputy City Clerk
Publication Date: September 30, 2011 (Anoka Union)
013224410006
013224440005
013224440007
Peter & Marcy Halvorson
Wilber Meyer
Wade & Kimberly Barck
17545 Butternut St. NW
17334 Butternut St. NW
17333 Butternut St. NW
Andover, MN 55304
Andover, MN 55304
Andover, MN 55304
013224440008
013224440009
013224440002
Scott & Donita Goodwin
Jeffrey J & Diane J Johnson
Joel A & Arlyn R Kittelson
84 —173`' Ln. NW
28 —173`' Ln. NW
17480 Butternut St. NW
Andover, MN 55304
Andover, MN 55304
Andover, MN 55304
013224440010
013224440016
013224440004
Kevin J & Carol M Brown
Robert G Ermelinda Egge
Sheldon Moe
17485 Butternut St. NW
17425 Butternut St. NW
17420 Butternut St. NW
Andover, MN 55304
Andover, MN 55304
Andover, MN 55304
013224440012
013224440013
01322440015
Matthew C & Cecilia C Hahn
Brian Lee & Erin Lisa Anderson
John P & Dotty A Cary
115 — 173`' Ln. NW
67 — 173' Ln. NW
23 —173`' Ln. NW
Andover, MN 55304
Andover, MN 55304
Andover, MN 55304
013224440003
Terry P & Sherry A Meyer
17446 Butternut St. NW
Andover, MN 55304
-ab �
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17379
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GENTHON PONDS
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EXHIBIT 1
Project Name
Feasibility Report
Contract Award
Final Construction Cost
Actual Expenses
FINAL ANDOVER ASSESSMENT WORKSHEET
2011 Street Reconstruction Project No.
Genthon Ponds
Date: 12/21/10
Date: 04115/11
Engineering (Includes Surveying, Inspection & Staking):
Consulting Costs
Aerial Mapping (1% of street)
Drainage Plan (0.3% of street/storm)
Administration (3 %)
Assessing (1 %)
Bonding (0.5 %)
Recording Fees / Legal & Easement
Advertising
Permit and Review Fees
Street Signs (Materials and Labor)
Material Testing
Construction Interest
City Costs
Total Expenses
Expenses Multiplier
Total Project Cost
I Construction Costs
;sable Construction Costs (25 %)
;sable Indirect Expenses
Assessable Costs
11 -02B
Amount: $ 243,300.00
Amount: $ 198,075.10
Amount: $ 196,919.24
40,086.18
1,730.11
590.76
5,907.58
1,969.19
192.19
884.00
1,871.20
3,197.00
2,488.32
4,150.72
63,067.25
32.0270%
Amount: $ 259,986.49
$ 196,919.24
$ 49,229.81
$ 15,766.83
$ 64,996.64
Actual Assessment Rate Per Unit $ 64,996.64 / 13 Units=
Feasibility Assessment Rate Per Unit $ 77,040.00 / 13 Units=
Assessments $64,996.64
City Costs $194,989.85
$ 4,999.74
$ 5,930.00
Final Assessment Worksheet
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[DOVE.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, Director of Public Works /City Engineer
SUBJECT: Hold Public Hearing/Adopt Assessment RolU11-2c (Rolling Forest) /2011
Street Reconstruction — Engineering
DATE: October 18, 2011
INTRODUCTION
The City Council is requested to hold a public hearing and approve the resolution adopting the
assessment roll for 2011 Street Reconstruction, Project 11 -2c (Rolling Forest).
DISCUSSION
During the summer of 2011, the streets in the above referenced developments were
reconstructed. In accordance with the Roadway Reconstruction Assessment Policy, twenty -five
percent (25 %) of the total project costs are being assessed to the benefiting properties.
The total project cost was $207,775.29, with $41,034.57 to be assessed to the benefiting
properties. The remaining project costs ($166,740.72) will be funded by the City through the
Road & Bridge Fund.
The feasibility report identified the estimated assessment to be $3,410.00 per lot. The actual
assessment rate based on actual project costs is $2,564.66 per lot.
The Assessment Rolls are on file in the City Clerk's office for review.
Attached are the following:
• Resolution adopting the assessment roll
• Example notice and letters sent to properly owners
• Location map
• Assessment worksheet
• Final assessment roll summary
BUDGET IMPACT
Seventy -five percent (75 %) of the total project costs for the street reconstruction project will be
funded from the City's Road & Bridge Fund and the remaining 25% of the total project costs will
be assessed to the benefiting properties. Based upon current market conditions, the assessment
roll is extended over a 10 -year period at a 4.5% interest rate.
Mayor and Council Members
October 18, 2011
Page 2 of 2
ACTION REQUIRED
The City Council is requested to hold the public hearing and approve the resolution adopting the
assessment roll for 2011 Street Reconstruction, Project 11 -2c (Rolling Forest).
Respectfully submitted,
/, /1
David D. Berkowitz
Attachments: Resolution,etter & Notice Sent to Property Owners, cation Map, ssessment
Worksheet & Final Assessment Roll Summary's
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF
PROJECT NO. 11 -2C ROLLING FOREST , 2011 STREET RECONSTRUCTION .
WHEREAS, pursuant to proper notice duly given as required by law, the City
Council has met and heard and passed upon all objections to the proposed assessment
for the improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made part hereof,
is hereby accepted and shall constitute the special assessment against the lands
named therein, and each tract of land therein included is hereby found to be benefited
by the proposed improvement in the amount equal to or greater than the assessment
levied against it.
2. Such assessment shall be payable in equal annual installments, extending over a
period of 10 years, the first of the installments to be payable on or before the first
Monday in January, 2012 and shall bear interest at a rate of 4_5 percent per annum
from the date of the adoption of this assessment resolution.
3. The owners of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property
with interest accrued to the date of payment to the City Treasurer.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this 18th day of October , 2011 , with
Councilmembers
voting in favor of the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Michelle Hartner — Deputy City Clerk
6 W
jol ��
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
September 23, 2011
Re: Rolling Forest/2011 Street Reconstruction /Protect'u " f
Dear Property Owner:
Enclosed please find the public hearing notice for the proposed assessment for street
reconstruction as part of the 2011 Street Reconstruction project. The public hearing is
scheduled for Tuesday, October 18, 2011 at 7:00 p.m. at the Andover City Hall.
The estimated assessment per lot was $3,410.00 and the actual assessment amount
will be $2,564.66 per lot. Once the public hearing is held and the assessments are
approved by the City Council a subsequent letter will be mailed explaining the payment
process.
If you have any questions, feel free to contact me at (763) 767 -5133 or Jason Law at
(763) 767 -5130.
Sincerely,
\ S
David D. Berkowitz, P.E.
Director of Public Works /City ngineer
DDB:rja
Encl.
rail 0 M my a
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
PUBLIC HEARING
FOR
PROJECT NO. 11 -2c
NOTICE IS HEREBY GIVEN that the City Council of the City of Andover, Anoka County,
Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City
of Andover, on Tuesday, October 18, 2011 at 7:00 PM to pass upon the proposed
assessment for street reconstruction in the following described areas:
2011 Street Reconstruction
Rolling Forest
The proposed assessment roll is on file for public inspection at the City Clerk's Office.
The total amount of the proposed assessment is $2,,564.66 per lot. Written or oral
objections will be considered at the meeting. No appeal may be taken as to the amount
unless a signed, written objection is filed with the Clerk prior to the hearing or presented
to the presiding officer at the hearing. The Council may upon such notice consider any
objection to the amount of a proposed individual assessment at an adjourned meeting
upon such further notice to the affected property owners as it deems advisable.
An owner may appeal an assessment to District Court pursuant to Minnesota Statutes
Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City
within 30 days after the adoption of the assessment and filing such notice with the
District Court within ten days after service upon the Mayor or Clerk.
BY ORDER OF THE CITY COUNCIL
L(1.F 1At'.J 0,t -h2.4
Mi8hc elle Hartner— Deputy City Clerk
Publication Date: September 30, 2011 (Anoka Union)
133224120005 133224120002 123224340004
Gordon W & Barbara Rehbein Robert C & Michelle E Boyum Daniel G & Bonita J Wurst
8500 Peace Valley Ln. 16481 Flintwood St. NW 468 —166th Ave. NW
Floral, FL 34436 Andover, MN 55304 Andover, MN 55304
123224430005
Pamela A Shones
219 —166th Ave. NW
Andover, MN 55304
123224340009
Gary Mundfrom & Rhonda Lovette
401 —166t' Ave. NW
Andover, MN 55304
123224440002
Federal National Mortgage Assoc.
8601 Adelphi Rd.
College Park, MD 20740
123224430008
Bradley Leblanc
16551 Flintwood St. NW
Andover, MN 55304
123224430007
Randall J & Mary M Gady
280 —166 th Ave. NW
Andover, MN 55304
123224430004
Gregory S & Pamela A Ross
255 — 166" Ave. NW
Andover, MN 55304
123224340007
DW Engstrom & CS Fleury
509 — 166" Ave. NW
Andover, MN 55304
123224430006
Gerald T & Lorna M Engen
236 — 166th Ave. NW
Andover, MN 55304
123224340003
Eric J Larson
516 —166 th Ave. NW
Andover, MN 55304
123224430003
Stephen J & Pamela A Berhow
327 — 166th Ave. NW
Andover, MN 55304
123224340008
Steven J Heinen
PO Box 847
Anoka, MN 55303
123224430002
Reinhard G & Mary E Thamm
378 —166 Ih Ave. NW
Andover, MN 55304
123224450005
Wayne Mortenson
422 — 166th Ave. NW
Andover, MN 55304
a J1"IX610,
i ROLLING FOREST
51 �,
. Q~
16473
0 .125 250 500
Feet
78
Elm
1 inch = 400 feet
EXHIBIT 1
FINAL ANDOVER ASSESSMENT WORKSHEET
Project Name: 2011 Street Reconstruction Project No.: 11 -02C
Rollina Forest
Feasibility Report Date: 12/21/10
Contract Award Date: 04/05/11
Final Construction Cost
Actual Expenses
Engineering (Includes Surveying, Inspection & Staking):
Consulting Costs
Aerial Mapping (1% of street)
Drainage Plan (0.3% of street/storm)
Administration (3 %)
Assessing (1 %)
Bonding (0.5 %)
Recording Fees / Legal & Easement
Advertising
Permit and Review Fees
Street Signs (Materials and Labor)
Material Testing
Construction Interest
City Costs
Total Expenses
Expenses Multiplier
Total Project Cost
Amount: $ 171,390.00
Amount: $ 128,230.60
Amount: $ 127,752.95
$ 21,268.28
$ 1,230.05
$ 383.26
$ 3,832.59
$ 1,277.53
$ 192.19
$ 283.00
$ 1,773.59
$ 402.00
$ 1,704.23
$ 4,038.57
$ 36,385.29
28.4810%
Amount: $
207,775.29
I Construction Costs $ 127,752.95
sable Construction Costs (25 %) $ 31,938.24
sable Indirect Expenses $ 9,096.33
Assessable Costs $ 41,034.57
Actual Assessment Rate Per Unit $ 41,034.57 / 16 Units= $ 2,564.66
Feasibility Assessment Rate Per Unit $ 54,550.00 / 16 Units= $ 3,410.00
Total Assessments
Total City Costs
$41,034.57
$166,740.72
Final Assessment Worksheet
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrato
FROM: David D. Berkowitz, Director of Public Works /City Engineer
SUBJECT: Hold Public Hearing/Adopt Assessment Roll/11 -2d (East Brook Terrace &
And. Sub. 137)/2011 Street Reconstruction — Engineering
DATE: October 18, 2011
INTRODUCTION
The City Council is requested to hold a public hearing and approve the resolution adopting the
assessment roll for 2011 Street Reconstruction, Project 1 -2d (East Brook Terrace & And. Sub.
137).
DISCUSSION
During the summer of 2011, the streets in the above referenced developments were
reconstructed. In accordance with the Roadway Reconstruction Assessment Policy, twenty -five
percent (25 %) of the total project costs are being assessed to the benefiting properties.
The total project cost was $254,815.16, with $48,903.51 to be assessed to the benefiting
properties. The remaining project costs ($205,911.65) will be funded by the City through the
Road & Bridge Fund.
The feasibility report identified the estimated assessment to be $1,600.00 per lot. The actual
assessment rate based on actual project costs is $1,192.77 per lot.
The Assessment Rolls are on file in the City Clerk's office for review.
Attached are the following:
• Resolution adopting the assessment roll
• Example notice and letters sent to property owners
• Location map
• Assessment worksheet
• Final assessment roll summary
BUDGET IMPACT
Seventy -five percent (75 %) of the total project costs for the street reconstruction project will be
funded from the City's Road & Bridge Fund and the remaining 25% of the total project costs will
be assessed to the benefiting properties. Based upon current market conditions, the assessment
roll is extended over a 10 -year period at a 4.5% interest rate.
Mayor and Council Members
October 18, 2011
Page 2 of 2
ACTION REQUIRED
The City Council is requested to hold the public hearing and approve the resolution adopting the
assessment roll for 2011 Street Reconstruction, Project 11 -2d (East Brook Terrace & Aud. Sub.
137).
Respectfully submitted,
4
David D. Berkowitz
Attachments: Resolutiontter & Notice Sent to Property Owners, Location Map, Assessment
Worksheet '& Final Assessment Roll Summary's
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF
PROJECT NO. 11 -2D EAST BROOK TERRACE /AUDITOR'S SUBDIVISION NO. 137,
2011 STREET RECONSTRUCTION .
WHEREAS, pursuant to proper notice duly given as required by law, the City
Council has met and heard and passed upon all objections to the proposed assessment
for the improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made part hereof,
is hereby accepted and shall constitute the special assessment against the lands
named therein, and each tract of land therein included is hereby found to be benefited
by the proposed improvement in the amount equal to or greater than the assessment
levied against it.
2. Such assessment shall be payable in equal annual installments, extending over a
period of 10 years, the first of the installments to be payable on or before the first
Monday in January, 2012 and shall bear interest at a rate of 4_5 percent per annum
from the date of the adoption of this assessment resolution.
3. The owners of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property
with interest accrued to the date of payment to the City Treasurer.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this 18th day of October , 2011 , with
Councilmembers
voting in favor of the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Michelle Hartner— Deputy City Clerk
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
September 23, 2011
Re: East Brook Terrace & Auditor's Sub. 137/2011 Street Reconstruction /Projecfl S
Dear Property Owner:
Enclosed please find the public hearing notice for the proposed assessment for street
reconstruction as part of the 2011 Street Reconstruction project. The public hearing is
scheduled for Tuesday, October 18, 2011 at 7:00 p.m. at the Andover City Hall.
The estimated 7assessment per lot was $1,600.00 and the actual assessment amount will
be $1,192.77 per lot. Once the public hearing is held and the assessments are approved
by the City Council a subsequent letter will be mailed explaining the payment process.
If you have any questions, feel free to contact me at (763) 767 -5133 or Jason Law at (763)
767 -5130.
Sincerely,
ri
David D. Berkowitz, P.E.
Director of Public Works /City Engineer
DDB:rja
Encl.
Nbbl-W
----------- j§!!!P �
1685 CROSSTOWN BOULEVARD N.W. e ANDOVER, MINNESOTA 55304 u (763) 755 -5100
FAX (763) 755 -8923 e WWW.AN DOVE RMN.GOV
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
PUBLIC HEARING
FOR
PROJECT NO. 11-2d
NOTICE IS HERESY GIVEN that the City Council of the City of Andover, Anoka County,
Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City
of Andover, on Tuesday,. October 18, 2011 at 7:00 PM to pass upon the proposed
assessment for street reconstruction in the following described areas:
2011 Street Reconstruction
East Brook Terrace & Auditor's Sub.. 137
The proposed assessment roll is on file for public inspection at the City Clerk's Office.
The total amount of the proposed assessment is $1,192.77 per lot. Written or oral
objections will be considered at the meeting. No appeal may be taken as to the amount
unless a signed, written objection is filed with the Clerk prior to the hearing or presented
to the presiding officer at the hearing. The Council may upon such notice consider any
objection to the amount of a proposed individual assessment at an adjourned meeting
upon such further notice to the affected property owners as it deems advisable.
An owner may appeal an assessment to District Court pursuant to Minnesota Statutes
Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City
within 30 days after the adoption of the assessment and filing such notice with the
District Court within ten days after service upon the Mayor or Clerk.
BY ORDER OF THE CITY COUNCIL
Michelle Hartner— Deputy City Clerk
Publication Date: September 30, 2011 (Anoka Union)
333224430041 333224430066 333224430025
Ardith Westbrook Cletis N Kroll & IH Trustees Dean R & Gina L Wingness
10033 Cord St. NE 13303 Arrowhead St. NW 13323 Arrowhead St. NW
Circle Pines, MN 55014 Andover, MN 55304 Andover, MN 55304
333224430018 333224430017
Shane Maxwell David Saby & Trina Noren
13339 Arrowhead St. NW 13340 Arrowhead St. NW
Andover, MN 55304 Andover, MN 55304
333224430068 333224430067
Robert E & Lillian Yost David D & Jeanine M Allen
13349 Arrowhead St. NW 13361 Arrowhead St. NW
Andover, MN 55304 Andover, MN 55304
333224430029 333224430010
David J & Teri R Bolduc Ryan Hallberg
2646 — 133`d Ln. NW 2657 — 134`' Ave. NW
Andover, MN 55304 Andover, MN 55304
333224430024 333224430028 333224430040
Virginia V Empey Eugene H & Elaine E Boos Andrew & Melanie Lowy
2659 —133rd Ln, NW 2660 — 133r' Ln. NW 2679 —134th Ln. NW
Andover, MN 55304 Andover, MN 55304 Andover, MN 55304
333224430045 333224430009 333224430039
Peter & AmX Stokes Ronald D & Tracie L Larson Sylvia A Monson
2704 —134' Ln. NW 2705— 134th Ave. NW 2705 —134th Ln. NW
Andover, MN 55304 Andover, MN 55304 Andover, MN 55304
333224430016 333224430023 333224430027
Donald L & Annette Y Egge Reid J & Berverly A Boyer James Hughes
2706 —134th Ave. NW 2707 — 133`d Ln. NW 2916 —132nd Ave. NW
Andover, MN 55304 Andover, MN 55304 Coon Rapids, MN 55448
333224430070 333224430044 333224430008
Miah & Timothy Daniels Charles & Debra Boarsch Harry & Beth Retting
2715 — 134th Lane NW 2720 —134th Lane NW 2721 —134th Ave. NW
Andover, MN 55304 Andover, MN 55304 Andover, MN 55304
333224430015 333224430022 333224430037
David W Moore III Justin Marquardt Michael V & Yvonne M Keis
2722 — 134th Ave. NW 2723 — 133rd Ln. NW 2725 —134th Ln. NW
Andover, MN 55304 Andover, MN 55304 Andover, MN 55304
333224430026 333224430043 333224430014
Shawn P Hansen Eldon A & Cecelia M Miller Milo J & Marilyn L David
2730 —133`" Ln. NW 2732 —134th Ln. NW 2734 —134th Ave. NW
Andover, MN 55304 Andover, MN 55304 Andover, MN 56304
333224430069 333224430007 333224430021
Tony & Kathleen M Capman Virgil L & Hazel Brouer George W Bunn Jr.
2735 —134th Ln. NW 2737 — 134" Ave. NW 2739 —133rd Ln. NW
Andover, MN 55304 Andover, MN 55304 Andover, MN 55304
333224430046
Scott T & Jean A Waniger
2740 — 134th Ln. NW
Andover, MN 55304
333224430035
David & Kimberly Jegloski
2747 — 134th Ln. NW
Andover, MN 55304
333224430061
Tamara Thell
2764 —134th Ave. NW
Andover, MN 55304
333224430064
Michael T Nowlan
2771 133rd Ln. NW
Andover, MN 55304
333224430013
Gregory Westerholm
2744 —134th Ave. NW
Andover, MN 55304
333224430062
James & Ann Hughes
2916 — 132nd Ave. NW
Coon Rapids, MN 55448
333224430049
Dennis Steinlicht
2766 —133rd Ln. NW
Andover, MN 55304
333224430006
Roger L. Bentley
13409 Crooked Lake Blvd. NW
Andover, MN 55304
333224430048
Ralph E & Phyllis J Kieffer
2746 —133rd Ln. NW
Andover, MN 55304
333224430063
Sheldon S Puska
2755 —133rd Ln. NW
Andover, MN 55304
333224430074
Federal Home Loan Mortgage Corp.
5000 Plano Parkway
Carlton, TX 75010
Project Name
Feasibility Report
Contract Award
Final Construction Cost
Actual Expenses
FINAL ANDOVER ASSESSMENT WORKSHEET
2011 Street Reconstruction Project No.
Eastbrook Terrace & Aud. Sub. 137
Date: 12/21/10
Date: 04/05/11
11 -02D
Amount: $ 211,540.00
Amount: $ 171,810.70
Amount: $ 152,335.50
Engineering (Includes Surveying, Inspection & Staking):
$
29,140.14
Consulting Costs
$
-
Aerial Mapping (I% of street)
$
1,484.94
Drainage Plan (0.3% of street/storm)
$
457.01
Administration (3 %)
$
4,570.07
Assessing (1 %)
$
1,523.36
Bonding (0.5 %)
$
-
Recording Fees / Legal & Easement
$
-
Advertising
$
202.44
Permit and Review Fees
$
133.00
Street Signs (Materials and Labor)
$
-
Material Testing
$
552.25
Construction Interest
$
1,685.07
City Costs
$
3,526.88
Total Expenses
$
43,275.16
Expenses Multiplier
28.41%
Total Project Cost
Amount: $ 254,815.16
Construction Costs
Assessable Construction Costs (25 %)
Assessable Indirect Expenses
Total Assessable Costs
$ 152,335.50
$ 38,083.88
$ 10,819.63
$ 48,903.51
Actual Assessment Rate Per Unit $ 48,903.51 141 Units=
Feasibility Assessment Rate Per Unit $ 65,440.00 / 41 Units=
Assessments $48,903.51
City Costs $205,911.65
$ 1,192.77 I
$ 1,600.00
Final
Assessment Worksheet
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C I T Y 0 F (D
r.e
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
Jim Dickinson, City Administrator
Public Hearing — 2012 - 2016 Capital Improvement Plan
October 18, 2011
INTRODUCTION
The City Council is requested to hold a Public Hearing to give the public the opportunity to
comment on the proposed 2012 - 2016 Capital Improvement Plan (CIP).
DISCUSSION
A publication (attached) was in the Anoka Union noticing a public hearing that will be conducted by
the City Council of the City of Andover, Minnesota on Tuesday, October 18, 2011 at 7:00 p.m. The
proposed 2012 — 2016 CIP is the product of numerous staff meetings and workshops with the City
Council.
The proposed Capital Improvements Plan is attached for your review and copies are available for
public viewing in the Finance Department at City Hall.
Change(s) from previous discussions: added Sunshine Park security lighting $35,000 funded by the
Capital Equipment Reserve Special Revenue Fund.
BUDGETIMPACT
Detailed cost analysis is presented in the CIP document.
ACTION REQUESTED
Receive a brief presentation, hold a public hearing and consider approving the attached resolution
adopting the 2012 - 2016 CIP.
e ctfully submitted,
ckinson
Attachments — Publication, Resolution and Proposed 2012 - 2016 CIP
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING
The Andover City Council will hold a public hearing on the 2012 — 2016 Capital Improvements
Plan at 7:00 p.m., or soon thereafter as can be heard on Tuesday, October 18, 2011 at Andover City
Hall, 1685 Crosstown Blvd NW, Andover, Minnesota. The purpose of the hearing is to receive
public testimony on its proposed Capital Improvements Plan for the five -year period from 2012
through 2016. The proposed Capital Improvements Plan is on file and is available for review in the
Finance Department at City Hall.
Jim Dickinson, City Administrator
Publication Dates: October 7, 2011
October 14, 2011
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO
A RESOLUTION ADOPTING THE CITY OF ANDOVER 2012 - 2016 CAPITAL IMPROVEMENT PLAN.
WHEREAS, the preparation and adoption of capital improvement plans is recognized as sound financial practice; and
WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and
WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's
infrastructure and equipment; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby adopts the 2012 - 2016 City of
Andover Capital Improvement Plan.
Adopted by the City of Andover this 18th day of October 2011.
ATTEST:
James Dickinson - City Clerk
CITY OF ANDOVER
Michael R. Gamache - Mayor
STATE OF MINNESOTA)
COUNTY OF ANOKA)
CITY OF ANDOVER)
I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certify that I
have carefully compared the attached Resolution No. adopting the City of Andover 2012 - 2016 Capital Improvement
Plan with the original record thereof preserved in my office, and have found the same to be true and correct transcript of the
whole thereof.
IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this 18th day of October 2011.
James Dickinson - City Clerk
C I T Y 0 F (3
,NDOVEA
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator / Finance
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Reimbursement Resolution / 2012 Equipment Purchases
DATE: October 18, 2011
The Andover City Council is requested to approve the reimbursement resolution to provide reimbursement for
the equipment purchases approved through the 2012 - 2016 City of Andover Capital Improvement Plan (CIP)
and the annual budget process.
The Andover City Council, as part of the October 18, 2011 Council meeting, officially adopting the 2012 - 2016
Capital Improvement Plan and on December 20, 2011 will officially adopt the 2012 Annual Operating Budget
that included $359,000 for General Obligation Equipment Notes planned for purchasing Public Safety and
Public Works equipment (see Exhibit A). Equipment funded by other sources include: playground structures,
radio system upgrades and Springbrook Version 7 upgrade.
BUDGET EWPACT
The equipment purchases were part of the 2012 - 2016 Capital Improvement Plan and budgeted in the 2012
Operating Budget.
ACTION REQUESTED
The City Council is requested to approve the attached resolution providing for reimbursement of the equipment
purchases. The City Council is also requested to authorize staff to start the procurement process for acquiring
the equipment.
Respectfully submitted,
Lee Brezinka
Attachments: Reimbursement Resolution
Exhibit A
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE
UNDERTAKEN BY THE CITY OF ANDOVER ESTABLISHING COMPLIANCE WITH REIMBURSEMENT
BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE.
WHEREAS, the Internal Revenue Service has issued Section 1.103 -18 of the Income Tax
Regulations (the 'Regulations ") dealing with the issuance of bonds, all or a portion of the proceeds of
which are to be used to reimburse the City for project expenditures made by the City prior to the time of
the issuance of the bonds; and
WHEREAS, the Regulations generally require that the City make a prior declaration of its official
intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued
borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of
such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date
the project is placed in service, and that the expenditure be a capital expenditure; and
WHEREAS, the City desires to comply with requirements of the Regulations with respect to
certain projects hereinafter identified;
NOW THEREFORE BE IT RESOLVED that the City of Andover, Minnesota adopts a "declaration
of official intent' pursuant to Section 1.103 -18 of the Regulations.
1. Official Intent Declaration
(a) The City proposes to undertake the following projects described on Exhibit A attached
hereto.
(b) Other than (i) expenditures to be paid or reimbursed from sources other than a
borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition
provision of Section 1.103- 18(1)(2) of the Regulations or (iii) expenditures constituting
preliminary expenditures as defined in Section 1.103(1)(2) of the Regulations, no
expenditures for the foregoing projects as identified on Exhibit A have heretofore been
made by the City and no expenditures will be made by the City until after the date of this
Resolution.
(c) The City reasonably expects to reimburse the City expenditures made for costs of
designated projects out of the proceeds of debt (the "Bonds ") to be incurred by the City
after the date of payment of all or a portion of the costs. All reimbursed expenditures
shall be capital expenditures as defined in Section 1.150 -1(h) of the Regulations.
(d) This declaration is a declaration of official intent adopted pursuant to Section 1.103 -18
of the Regulations.
2. Budgetary Matters. As of the date hereof, there are no City funds reserved, allocated on a
long -term basis or otherwise, set aside (or reasonably expected to be reserved, allocated on a
long -term bases or otherwise set aside) to provide permanent financing for the expenditures
related to the projects, other than pursuant to the issuance of the Bonds. This resolution,
therefore, is determined to be consistent with the City's budgetary and financial circumstances
as they exist or are reasonably foreseeable on the date hereof, all within the meaning and
content of the Regulations.
3. Filing. This resolution shall be filed within 30 days of its adoption in the publicly available
official books and records of the City. This resolution shall be available for inspection at the
office of the City Clerk at the City Hall (which is the main administrative office of the City)
during normal business hours of the City on every business day until the date of issuance of
the Bonds.
4. Reimbursement Allocations. The City's financial officer shall be responsible for making the
"reimbursement allocations" described in the Regulations, being generally the transfer of the
appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing
used by the City to make payment of the prior costs of the projects. Each allocation shall be
evidenced by an entry on the official books and records of the City maintained for the Bonds,
shall specifically identify the actual prior expenditure being reimbursed or, in the case
reimbursement of a fund or account in accordance with Section 1.103 -18, the fund or account
from which the expenditure was paid, and shall be effective to relieve the proceeds of the
Bonds from any restriction under the bond resolution or other relevant legal documents for the
Bonds, and under any applicable state statute, which would apply to the unspent proceeds of
the Bonds.
MOTION seconded by Councilmember and adopted by the City Council of the City of Andover
on this day of with Councilmembers
of the resolution, and Councilmembers
passed.
ATTEST:
Michelle Hartner— Deputy City Clerk
voting in favor
voting against, whereupon said resolution was
CITY OF ANDOVER
Michael R. Gamache - Mayor
Description
Vehicle / Equipment Replacements:
Fire Chiefs Vehicle
Rescue #11
Hydraulic Rescue Cutters
10 ft. Wide Trail Mower #583
New Vehicle / Equipment:
Thermal Imaging Camera
Front -End Loader
Cab and Snowblower Attachment
Trail Plow Attachment
CITY OF ANDOVER
45,000
55,000
13,000
65,000
20,000
140,000
4,500
5,600
$ 348,100
Exhibit A
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO:
FROM:
SUBJECT:
DATE:
Mayor and Council Members
Jim Dickinson, City Administrator
Schedule November Council Workshop
October 18, 2011
INTRODUCTION
The Council is requested to schedule a Council Workshop for the month of November for a
number of miscellaneous business items.
DISCUSSION
Potential agenda items for a general November workshop have been identified as follows:
1. Joint Meeting with Park & Recreation Commission
2. 2011 -2012 Council Goals Update
3. 2011 General Fund Budget Implementation Progress Report
4. October 2012 City Investments Review
5. 2012 Budget Development Discussion and 2012 Tax Levy Public Meeting Preview
6. City Administrator Annual Review
7. Other Topics
Other items may be added upon Council request or operational need.
ACTION REQUIRED
Schedule a November Council workshop, suggested dates are November 22 °d or November 29"'
at 6:00 p.m., or another date and time acceptable to the Council.
submitted,
Dickinson
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
Jim Dickinson, City Administrator
Administrator's Report
October 18, 2011
The City Administrator will give a brief verbal update on various items of interest to the City
Council and to the residents at the meeting. Listed below are a few areas of interest:
1. Administration & City Department Activities
2. Legislative Updates
3. Update on Development/CIP Projects
4. Meeting reminders /Community Events
Upon receipt of the meeting packet, if a member of the Council would like an update on a
particular item, please notify me so an adequate update can be made.
A
CITY OF ANDOVER
2012 — 2016 Capital Improvement Plan
Table of Contents
Introduction
2012 — 2016 Capital Improvement Plan Message ................................................... ...............................
CIP Project Development & Process Authorization Schedule ................................ ...............................
Graph — 2012 Expenditures By Department ............................................................ ...............................
Graph — 2012 CIP Expenditures By Year ................................................................ ...............................
Five Year Summary of Expenditures By Department ............................................. ...............................
Five Year Summary of Revenue By Source ............................................................ ...............................
Five Year Summary of Projects By Department & Revenue Source ...................... ...............................
Improvements
Five Year Summary of Expenditures By Department — Improvements ......................
Five Year Summary of Revenue By Source — Improvements ...... ...............................
Five Year Summary of Projects By Department & Revenue Source — Improvements
Improvement Projects By Department
CommunityCenter ................................................................. ...............................
Engineering............................................................................ ...............................
FacilityManagement .............................................................. ...............................
Information Technology ......................................................... ...............................
Parks & Recreation — Operations ........................................... ...............................
Parks & Recreation — Projects ................................................ ...............................
SanitarySewer ....................................................................... ...............................
StormSewer ........................................................................... ...............................
Streets/ Highways ................................................................. ...............................
Water...................................................................................... ...............................
Equipment
Year Summary of Expenditures By Department — Equipment . ...............................
Five Year Summary of Revenue By Source — Equipment ....... ...............................
Five Year Summary of Projects By Department & Revenue Source — Equipment.
Equipment By Department
CentralEquipment ............................................................. ...............................
CommunityCenter ............................................................. ...............................
Elections............................................................................. ...............................
FireDepartment ................................................................. ...............................
Parks & Recreation — Operations ....................................... ...............................
SanitarySewer ................................................................... ...............................
StormSewer ....................................................................... ...............................
Streets/ Highways ............................................................. ...............................
Water.................................................................................. ...............................
Appendix
Road & Bridge Fund Projected Fund Balance........
Park Improvement Fund Projected Fund Balance..
Trail Fund Projected Fund Balance ........................
Water System Financial Projections .......................
Sewer System Financial Projections .......................
Storm Sewer System Financial Projections............
1
4
6
6
7
8
9
15
16
17
20
22
26
39
40
44
52
60
61
83
............................... 89
............................... 90
............................... 91
94
97
98
99
111
120
124
125
130
133
134
135
136
138
140
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100
FAX (763) 755 -8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator / Finance Director
SUBJECT: 2012 — 2016 Capital Improvement Plan
DATE: October 18, 2011
INTRODUCTION
On behalf of the City's Management Team, I am pleased to present the City of Andover's Capital
Improvement Plan for years 2012 through 2016. The City's management team and their respective staff
worked diligently to produce a document that was both practical, substantive in addressing needed capital
improvements and insightful regarding the underlying factors associated with the City's rapidly changing
suburban landscape.
The purpose of the City's Capital Improvement Plan (CIP) is to identify, prioritize and address
community needs through careful long -term capital planning and balanced public investment in
supporting physical infrastructure. To ensure that this commitment is both meaningful and achievable,
appropriate capital improvement factors were given significant consideration in developing a CIP that
addresses community priorities over the next five (5) years. The CIP will also provide a planning
foundation for future needs assessments to ensure the City is appropriately responding to the critical
infrastructure needs necessary for sustainable future growth. The CIP represents a beginning in terms of
producing a comprehensive planning response to address changing capital needs by developing a project
schedule that will lead to timely and cost - effective project completions.
DISCUSSION
The 2012 - 2016 CIP has been prepared as a strategic planning tool to assist the City Council in
identifying proposed capital improvement projects over the next five years. With the inclusion of
preliminary financing sources, appropriate background information citing needs and projected cost
estimates, this document will provide Council with the needed information to begin the process for
planning improvements that meet the City's physical infrastructure needs. Consequently, the CIP serves
as a flexible guide plan to properly identify the critical components of the City's infrastructure, yet
maintain flexibility in determining project timeframes, project scope and possible funding sources. The
2012 - 2016 CIP continues the emphasis of judiciously managing the City's limited resources by
prudently planning for known and /or anticipated future capital expenditures.
A critical step in the plan adoption process is the collaborative nature of plan review that involves the
leadership of the City Council, the input of appointed Commissions and staff, and most importantly,
affected residents of the community. Consequently, the strategic value of this plan lies in the
acknowledgement of future needs by the governing body and the effective communication of those needs
to the general public during project development stages. Likewise, the availability and preliminary
designation of fiscal resources to serve both current and future needs is critical to the achievement of plan
outcomes that meet with Council approval. Following the approval of the plan, feasibility studies are
performed, affected constituencies are notified to formally disseminate and receive public feedback on
proposed project plans. This process culminates with the City Council considering all relevant
information and making a final decision on whether to proceed with the proposed capital improvement.
The public process that supports the advancement of these projects from inception to completion is
engendered in the CIP project development and authorization schedule. Formalizing the steps in the CIP
project advancement process serves a number of purposes and ensures that the Council and public are
kept well informed regarding project purposes and desired outcomes, estimated project costs, funding
sources, progress and final status. It should be emphasized that projects will require approval in various
stages of project development by the City Council in accordance with approved policies.
The objectives of the 2012 - 2016 Capital Improvement Plan are to present a comprehensive capital
improvement program that communicates efforts:
➢ to ensure that community priorities are reflected in the capital investment plans
of each City department;
➢ to provide a consolidated financial picture of anticipated expenditures and
outline recommended funding strategies to underwrite anticipated capital
improvements;
➢ to document and communicate capital improvement processes for City projects
that will ensure consistency, a full appreciation of both the costs and benefits of
proposed capital investments, and raises the level of public understanding
regarding the City's public improvement processes;
➢ to provide information on the fiscal impacts of capital investment plans on total
City finances; and
➢ to effectively plan for public improvements that support community needs in the
areas of private development infrastructure, transportation, public safety, parks
and recreation, utilities, and commercial /industrial growth through fiscally
responsible economic development initiatives.
Accordingly, this document attempts to recognize known or perceived capital improvement needs, but as
with any plan recognizes that social, economic and political considerations will by necessity determine
final project outcomes. The major categories of expenditures that are identified within the CIP include,
but are not limited to:
1. New Public Facilities Planning
2. Street Construction, Maintenance and Reconstruction
3. Utility Construction, Maintenance and Reconstruction
4. Construction, Maintenance and Upgrade of Parks, Playgrounds and Trails
5. Capital Improvements to Existing Facilities
6. Private development infrastructure
7. Capital equipment and vehicle planning needs (Equipment purchases to be determined through
normal budgetary process)
The City Council, consequently, accepts this document with the provision that capital improvement
planning is subject to the dynamics of community growth, political leadership and acknowledges that
other unanticipated needs may take precedence over planned projects.
RECOMMENDATION
The 2012 - 2016 Capital Improvement Plan is the product of collaborative planning efforts by City staff,
Park and Recreation Commission, Community Center Advisory Commission and the City Council.
Projects have been introduced based on 1) anticipated future growth trends articulated in the City's
current Comprehensive Plan, 2) the natural cycle of deterioration and decay evident in all physically
constructed and engineered improvements in the more established areas of the community and 3) capital
deficiencies or infrastructure issues brought to the City's attention through a variety of sources.
Capital expenditures identified within the CIP are the best estimates available, and once the CIP is
adopted, will be reviewed and confirmed through individual feasibility reports where appropriate. I am
appreciative of the commitment, good judgment and expertise that each department has contributed to the
capital improvement planning process.
Respectfully submitted,
Jim Dickinson
City Administrator
CIP PROJECT DEVELOPMENT AND
PROCESS AUTHORIZATION SCHEDULE
The following process is a Council /staff guideline for authorizing public improvement projects. As this process
is controlled by State Statute and other influencing environmental factors, it is subject to change and should be
viewed as a guide to assist the Council and public in understanding the public improvement process used by
City staff. A separate Council meeting would facilitate each step in the process, and accomplishment of
respective activities. As a result, the process time frame is a significant factor affecting City staff's ability to
properly manage and complete approved Council ordered projects within budget and on time.
1. Council Approval of Annual CIP Projects by City Resolution will authorize the following outcomes:
a) Staff and /or Consultant preparation of project feasibility studies
b) Staff preparation of detailed financial review of project funding sources
c) Neighborhood Meeting maybe held prior to Feasibility Study subject to need and type of project.
TIME FRAME: October - November of each preceding year.
2. Presentation of Feasibility Study
a) Feasibility Study Components:
1) Review of Project Engineering and Construction Estimates
2) Total Project Costs (All related project costs, i.e. land, soft costs)
3) Project Financial Plan/Fiscal Implications (Engineering /Finance)
4) Authorization to develop a Preliminary Assessment Roll, if any, for the Public Hearing.
(Engineering)
• If Council accepts Feasibility Study, A Resolution "Accepting Feasibility Study and Setting Date for
Public Hearing on the Project" when appropriate (Engineering Department) would initiate the
following:
1) Notices mailed to affected Residents per statute requirements no less than 10 days before Public
Hearing. (Engineering)
2) Public Hearing Notice is published. Two publications one week apart, with the second publication
no less than three days before the hearing. (Engineering /City Clerk)
TIME FRAME: February- March -April -May of current year.
3. Neighborhood Meeting — City staff will hold neighborhood project meetings, when appropriate, to review
and present Project Feasibility Studies, answer questions and meet with affected property owners. These
meetings will include a question and answer component designed specifically to bring awareness to the
property owner, obtain citizen input and produce an understanding of the purposes behind the City's
attempts to construct public improvements in the affected area.
TIME FRAME: Following the presentation of the Feasibility Study to Council, but prior to the holding of a
Public Hearing by Council.
4. Council holds a Public Hearing when appropriate for following purposes:
a) Presentation of Project (Engineering Department)
b) Presentation of Preliminary Special Assessment Rolls and Financing Implications (Engineering /Finance
Department)
c) Council to hear Affected Resident Input
d) Council determines whether to "order" the public improvement
• A Council Resolution is drafted "Ordering the Project and Authorizing Preparation of Plans and
Specifications" (Engineering Department). Council may ORDER THE IMPROVEMENT after the public
hearing is closed or at a subsequent Council Meeting within 6 months of the public hearing date.
(Statutory Requirement - Council Resolution ordering project must be approved on 415 Council vote if it
is Council initiated project with assessments).
• If Council decides to reject the project as presented, a Council vote should be taken to officially
determine the final status of the project.
TIME FRAME: April- May -June of current year
5. Plans and Specifications are presented to Council for approval. (Engineering Department)
a) A Council Resolution is drafted authorizing the following:
1) Accepting and Approving Project Plans and Specifications
2) Authorizing the Advertisement for Project Bids. Bids are developed and invitation to Bid is
processed. Bid opening date is no less than 3 weeks after publication. (Engineering)
3) Authorize staff to pursue an appropriate funding mechanism to underwrite project costs
TIME FRAME: May -June of each year
6. Council Acceptance of Project Bids and Awarding of Contracts would authorize the following outcomes:
a) A Council Resolution is drafted "Accepting Project Bids and Awarding Contracts" (Engineering)
b) Initiation of Project Construction and work (Engineering)
TIME FRAME: April- May -June -July of current year.
7. Project Completion
a) Council Acceptance of Project
b) Final Presentation and Review of Project Costs versus Project Budget by Finance Department.
c) If Special Assessments are financing a portion of the Project, A Council Resolution "Setting the Special
Assessment Hearing for Project 4" is adopted at this same meeting. (Engineering /Finance)
TIME FRAME: Upon completion of project.
8. If Special Assessments would finance a portion of the projects costs, Council Holds a Special Assessment
Hearing to review the following:
a) Affected Property owners would be officially notified per statute no less than two weeks prior to Special
Assessment Hearing. (Clerk /Engineering)
b) Public Notice is published no less than two weeks prior to Special Hearing per statute
(Clerk /Engineering)
c) Staff prepares a proposed roll and Council Approves Final Assessment Roll (Engineering /Finance)
d) Council consideration of Assessment Appeals and Requested Deferrals filed prior to hearing or during
the hearing.
e) Meets M.S. Chapter 429 statutory requirements
• A Council Resolution is drafted "Adopting Final Special Assessment Roll "(Engineering), and is
adopted at this meeting.
TIME FRAME: October/November of current year depending on finalization of project and status of
completion.
&7
CITY OF ANDOVER
2012 CIP Expenditures By Department
2016
Parks - O
per. O
Engineering
Parks - Proj. 2 Sanitary Sewer
6.52%
1.25% 2.52%
Info Tech Water
Storm Sewer
0.62% 17.38% Fire
0.47%
2.07%
Facility Mgmt.
$3,988,000
1.56%
$3,000,000 $6,000,000 $9,000,000 $12,000,000 $15,000,000
Streets /Highways
64.74%
CITY OF ANDOVER
2012 CIP Expenditures By Year
2016
$3,760,000
2015
$12,935,000
2014
$4,331,000
2013
$6,265,000
2012
$6,413,600
2011 Adopted
$3,988,000
$-
$3,000,000 $6,000,000 $9,000,000 $12,000,000 $15,000,000
Department
Central Equipment
Community Center
Elections
Engineering
Facility Management
Fire
Information Technology
Park & Rec - Operations
Park & Rec - Projects
Sanitary Sewer
Storm Sewer
Streets / Highways
Water
City of Andover, MN
Capital Plan
2012 thru 2016
DEPARTMENT SUMMARY
2012 2013 2014
47,000
418,000
100,000
133,000
40,000
184,600
80,000
161,400
30,000
4,152,000
1,114,600
18,000
110,000
166,000
1,836,000
600,000
145,000
15,000
130,000
35,000
3,095,000
115,000
183,000
27,000
1,070,000
171,000
15,000
357,000
190,000
2,201,000
70,000
2015
35,000
12,000
216,000
5,293,000
84,000
93,000
215,000
3,400,000
45,000
1,862,000
1,680,000
2016
218,000
130,000
120,000
15,000
1,355,000
50,000
1,872,000
Total
82,000
30,000
110,000
1,201, 000
7,386,000
1,887,000
40,000
713,600
340,000
5,403,400
350,000
13,182, 000
2,979,600
TOTAL 6,413,600 6,265,000 4,331,000 12,935,000 3,760,000 33,704,600
IFl
City of Andover, MN
Capital Plan
2012 thru 2016
FUNDING SOURCE SUMMARY
Source 2012 2013 2014 2015 2016 Total
Assessments
788,000
240,000
201,000
1,174,000
1,320,000
3,723,000
Building Fund
1,500,000
1,500,000
Capital Equipment Reserve
300,000
300,000
Capital Projects Levy
192,500
106,000
97,000
128,000
100,000
623,500
Comm Ctr Operations
32,000
18,000
12,000
100,000
162,000
Construction Seal Coat Fund
4,000
1,000
11,000
23,000
39,000
Equipment Bond
348,100
830,000
1,618,000
142,000
50,000
2,988,100
G.O. Bond
5,235,000
5,235,000
Municipal State Aid Funds
2,562,000
1,561,000
498,000
4,621,000
Park Dedication Funds
80,000
15,000
15,000
215,000
15,000
340,000
Road & Bridge Funds
1,151,000
1,195,000
1,319,000
1,713,000
1,702,000
7,080,000
Sanitary Sewer Fund
25,900
97,500
178,500
301,900
Sewer Revenue Bonds
2,000,000
250,000
2,250,000
Sewer Trunk Fund
67,000
22,000
268,500
1,260,000
110,000
1,727,500
State Grant
220,000
110,000
330,000
Storm Sewer Fund
30,000
67,500
40,000
45,000
50,000
232,500
Water Fund
109,100
115,000
70,000
970,000
1,264,100
Water Trunk Fund
804,000
88,000
25,000
30,000
40,000
987,000
GRAND TOTAL
6,413,600
6,265,000
4,331,000
12,935,000
3,760,000
33,704,600
8
City of Andover, MN
Capital Plan
2012 thru 2016
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department
Project#
Priority
2012
2013
2014
2015
2016
Total
Central Equipment
Replacement - Hotsy Pressure Washer
14- 48800 -01
3
7,000
7,000
Equipment Bond
7,000
7,000
Replacement - Service Truck
14- 48800 -02
2
40,000
40,000
Equipment Bond
40,000
40,000
Replacement - Floor Sweeper
15- 48800 -01
3
35,000
35,000
Equipment Bond
35,000
35,000
Central Equipment Total
47,000
35,000
82,000
Community Center
Replacement - Carpet/Flooring
13- 44000 -01
1
10,000
10,000
Comm Ctr Operations
10,000
10,000
Replacement - Ice Edger
13- 44300 -02
1
8,000
8,000
Comm Ctr Operations
8,000
8,000
Replacement - Rink Boards
15- 44300 -01
2
12,000
12,000
Comm Ctr Operations
12,000
12,000
Community Center Total
18,000
12,000
30,000
Elections
Replacement - Voting Equipment
13- 41310 -01
1
110,000
110,000
State Grant
110,000
110,000
Elections Total
110,000
110,000
Engineering
New Development Projects
12- 41600 -01
1
85,000
110,000
115,000
140,000
150,000
600,000
Sewer Trunk Fund
67,000
22,000
90,000
110,000
110,000
399,000
Water Trunk Fund
18,000
88,000
25,000
30,000
40,000
201,000
Pedestrian Trail Maintenance
12- 41600 -02
1
58,000
56,000
68,000
76,000
68,000
326,000
Road & Bridge Funds
58,000
56,000
68,000
76,000
68,000
326,000
Bunker Lake Boulevard Trail
12- 41600 -03
1
275,000
275,000
Municipal State Aid Funds
55,000
55,000
State Grant
220,000
220,000
Engineering Total
418,000
166,000
183,000
216,000
218,000
1,201,000
Facility Management
Surface Seal all Brick Structures
12- 41900 -01
1
75,000
75,000
Capital Projects Levy
22,500
22,500
Comm Ctr Operations
32,000
32,000
Water Fund
20,500
20,500
I!]
Department Project# Priority 2012
Annual Parking Lot Maintenance 12- 41900 -02 1 25,000
Capital Projects Levy 25,000
Comm Ctr Operations
Land Purchase
13- 41900 -01 1
Building Fund
Carpet / Tile Replacement
13- 41900 -03 2
Capital Projects Levy
Roof Replacements
13- 41900 -04 1
Capital Equipment Reserve
Building A - Seal Floor
15- 41900 -01 1
Capital Projects Levy
Addition to Storage Building & Vehicle Maint. Shop
15- 41900 -02 1
G.O. Bond
Recycling Building & Fence
15- 41900 -03 1
G.O. Bond
Attached Storage Building
15- 41900 -04 1
G.O. Bond
Relocate Fuel Station w/ Canopy
15- 41900 -05 2
G.O. Bond
Fire St. #2 Addition with additional land purchase
15- 41900 -06 2
G.O. Bond
Pedestrian Tunnel Under Crosstown Blvd.
15- 41900 -07 1
G.O. Bond
Facility Management Total
(Fire
Replacement - Fire Chiefs Vehicle
12- 42200 -01 2
Equipment Bond
Replacement - Rescue #11
12- 42200 -02 2
Equipment Bond
Replacement - Hydraulic Rescue Cutters
12- 42200 -03 1
Equipment Bond
New - Thermal Imaging Camera
12- 42200 -04 1
Equipment Bond
Replacement - Ladder Truck #11
13- 42200 -01 1
Equipment Bond
Replacement - Grass #31
14- 42200 -01 2
Equipment Bond
Replacement - Grass #21
14- 42200 -02 2
Equipment Bond
Replacement - Tanker #11
14- 42200 -03 2
Equipment Bond
Replacement - Fire Marshall Vehicle
14- 42200 -04 2
Equipment Bond
Replacement - Utility #4
15- 42200 -01 2
Equipment Bond
Replacement - Utility #5
15- 42200 -02 2
Equipment Bond
New - Water /Ice rescue boat
15- 42200 -03 1
Equipment Bond
f[t
2013
26,000
26,000
1,500,000
1,500,000
10,000
10,000
300,000
300,000
100,000 1,836,000
45,000
45,000
55,000
55,000
13,000
13,000
20,000
20,000
600,000
600,000
2014 2015
27,000 28,000
27,000 28,000
10,000
10,000
20,000
20,000
3,000,000
3,000,000
300,000
300,000
300,000
300,000
300,000
300,000
885,000
885,000
450,000
450,000
27,000 5,293,000
600,000
600,000
45,000
45,000
45,000
45,000
340,000
340,000
40,000
40,000
32,000
32,000
32,000
32,000
20,000
20,000
2016
130,000
30,000
100,000
130,000
Total
236,000
136,000
100,000
1,500,000
1,500,000
20,000
20,000
300,000
300,000
20,000
20,000
3,000,000
3,000,000
300,000
300,000
300,000
300,000
300,000
300,000
885,000
885,000
450,000
450,000
7,386,000
45,000
45,000
55,000
55,000
13,000
13,000
20,000
20,000
1,200, 000
1,200,000
45,000
45,000
45,000
45,000
340,000
340,000
40,000
40,000
32,000
32,000
32,000
32,000
20,000
20,000
Department
Project#
Priority
2012
2013
2014
2015
2016
Total
Fire Total
133,000
600,000
1,070,000
84,000
1,887,000
Information Technology
Springbrook Version 7
12- 41420 -01
1
40,000
40,000
Capital Projects Levy
40,000
40,000
Information Technology Total
40,000
40,000
(Park & Rec - Operations
Replace /Repair Play Structures - Various Parks
12- 45000 -01
1
45,000
45,000
45,000
45,000
45,000
225,000
Capital Projects Levy
45,000
45,000
45,000
45,000
45,000
225,000
Replace /Repair Major Park Projects - Various Parks
12- 45000 -02
1
25,000
25,000
25,000
25,000
25,000
125,000
Capital Projects Levy
25,000
25,000
25,000
25,000
25,000
125,000
New - Cab and Snow Blower Attachment
12- 45000 -03
1
9,000
9,000
Equipment Bond
4,500
4,500
Sanitary Sewer Fund
4,500
4,500
New - Trail Plow Attachment
12- 45000 -04
1
5,600
5,600
Equipment Bond
5,600
5,600
Replacement - 10 Ft Wide Trail Mower #583
12- 45000 -05
1
65,000
65,000
Equipment Bond
65,000
65,000
Sunshine Park - Parking Lot Security Lighting
12- 45000 -06
1
35,000
35,000
Capital Projects Levy
35,000
35,000
Replacement - One Ton Truck w/ Plow #599
13- 45000 -01
2
65,000
65,000
Equipment Bond
65,000
65,000
Replacement - Trailer #T -554
13- 45000 -02
2
10,000
10,000
Equipment Bond
10,000
10,000
Replacement - One Ton Truck w/ Plow #503
14- 45000 -01
2
65,000
65,000
Equipment Bond
65,000
65,000
Replacement - Bobcat #610
14- 45000 -02
2
36,000
36,000
Equipment Bond
36,000
36,000
Replacement - Toro Groundsmaster #559
15- 45000 -01
1
23,000
23,000
Equipment Bond
23,000
23,000
Replacement - One Ton Crew Cab Pickup #502
16- 45000 -01
1
50,000
50,000
Equipment Bond
50,000
50,000
Park & Rec - Operations Total
184,600
145,000
171,000
93,000
120,000
713,600
Park & Rec - Projects
Annual Miscellaneous Park Projects
12- 45001 -01
1
15,000
15,000
15,000
15,000
15,000
75,000
Park Dedication Funds
15,000
15,000
15,000
15,000
15,000
75,000
Sunshine Park - West Parking Lot
12- 45001 -02
1
35,000
35,000
Park Dedication Funds
35,000
35,000
Hickory Meadows
12- 45001 -03
1
25,000
25,000
Park Dedication Funds
25,000
25,000
Irrigation Project - Small
12- 45001 -04
1
5,000
5,000
Park Dedication Funds
5,000
5,000
Park Redesign / Major Irrigation Improvements
15- 45001 -01
2
200,000
200,000
Park Dedication Funds
200,000
200,000
Park & Rec - Projects Total
80,000
15,000
15,000
215,000
15,000
340,000
Sanitary Sewer
1111111
Department Project# Priority 2012
Sanitary Sewer Extensions
12- 48200 -01 1 140,000
Assessments
140,000
Sewer Trunk Fund
13- 48200 -02
Radio System Upgrade
12- 48200 -02 1 21,400
Sanitary Sewer Fund
21,400
Replacement - 3/4 Ton Truck w/ Plow #90
13- 48200 -01
Sanitary Sewer Fund
200,000
Replacement - One Ton Truck w/ Plow #94
13- 48200 -02
Sanitary Sewer Fund
Construction Seal Coat Fund
Storm Sewer Fund
Road & Bridge Funds
Replacement - JetNac Truck #99
14- 48200 -02
Sanitary Sewer Fund
Construction Seal Coat Fund
Sewer Trunk Fund
Road & Bridge Funds
Yellow Pine Lift Station
15- 48200 -01
Sewer Trunk Fund
Assessments
Rural Reserve Trunk Sanitary Sewer
15- 48200 -02
Assessments
Annual Pavement Markings
Sewer Revenue Bonds
Road & Bridge Funds
Sanitary Sewer Total
Annual Curb Replacement
12- 43100 -0E
Road & Bridge Funds
Storm Sewer
Storm Sewer Improvements
12- 48300 -01
Storm Sewer Fund
140,000
Replacement - Elgin Street Sweeper #169
14- 48300 -01
Equipment Bond
12- 43100 -01
Storm Sewer Total
200,000
30,000 35,000 40,000 45,000 50,000
200,000
Streets / Hi hwa s
Annual Street Seal Coat Project
12- 43100 -01
Construction Seal Coat Fund
30,000 35,000 190,000 45,000 50,000
Road & Bridge Funds
188,000
Annual Street Crack Seal Project
12- 43100 -02
Construction Seal Coat Fund
1 25,000
Road & Bridge Funds
25,000
Annual Street Reconstruction
12- 43100 -0'
Assessments
42,000
Road & Bridge Funds
1 2,202,000
Annual Pavement Markings
12- 43100 -04
Road & Bridge Funds
1,982,000
Annual Curb Replacement
12- 43100 -0E
Road & Bridge Funds
525,000
Municipal State Aid Routes / New & Reconstruct
12- 43100 -OE
Assessments
140,000
Municipal State Aid Funds
1
Intersection Upgrades
12- 43100 -01
Municipal State Aid Funds
1
New - Front -End Loader
12- 43100 -0E
Equipment Bond
Replacement - Ditch mowing tractor and mowers
13- 43100 -01
Equipment Bond
Replacement - One Ton Truck w/ Plow #132
13- 43100 -02
Equipment Bond
2013 2014 2015 2016
500,000 105,000
105,000
500,000
1 65,000
65,000
2 65,000
32,500
32,500
1
161,400 130,000
357,000
178,500
178,500
650,000
650,000
2,250,000 1,250,000
250,000 1,000,000
2,000,000 250,000
357,000 3,400,000 1,355,000
Total
745,000
245,000
500,000
21,400
21,400
65,000
65,000
65,000
32,500
32,500
357,000
178,500
178,500
650,000
650,000
3,500,000
1,250,000
2,250,000
5,403,400
1 30,000 35,000 40,000 45,000 50,000
200,000
30,000 35,000 40,000 45,000 50,000
200,000
1 150,000
150,000
150,000
150,000
30,000 35,000 190,000 45,000 50,000
350,000
355,000 442,000
4,000
351,000
442,000
1 110,000
103,000
110,000
103,000
1 753,000
700,000
188,000
175,000
565,000
525,000
1 25,000
26,000
25,000
26,000
1 42,000
43,000
42,000
43,000
1 2,202,000
1,626,000
220,000
65,000
1,982,000
1,561,000
1 525,000
525,000
1 140,000
140,000
1
90,000
90,000
1
65,000
65,000
fV
387,000
387,000
191,000
1,000
190,000
804,000
201,000
603,000
27,000
27,000
44,000
44,000
433,000
433,000
65,000
65,000
765,000
10,000
755,000
167,000
1,000
166,000
856,000
214,000
642,000
29,000
29,000
45,000
45,000
740,000
20,000
720,000
205,000
3,000
202,000
850,000
215,000
635,000
31,000
31,000
46,000
46,000
2,689,000
34,000
2,655,000
776,000
5,000
771,000
3,963,000
993,000
2,970,000
138,000
138,000
220,000
220,000
4,261, 000
285,000
3,976,000
590,000
590,000
140,000
140,000
90,000
90,000
65,000
65,000
Department Project# Priority 2012 2013 2014 2015 2016 Total
Replacement -Dump Truck w/ Snow Removal #198
14- 43100 -01
1
150,000
150,000
Equipment Bond
150,000
150,000
Replacement - Water Tanker #163
14- 43100 -02
2
100,000
100,000
Equipment Bond
100,000
100,000
Streets / Highways Total
4,152,000
3,095,000
2,201,000
1,862,000 1,872,000
13,182,000
Water
Rehabilitation of Wells
12- 48100 -01
1 60,000
65,000
70,000
70,000
265,000
Water Fund
60,000
65,000
70,000
70,000
265,000
Water Main Improvements
12- 48100 -02
1 1,026,000
710,000
1,736,000
Assessments
240,000
710,000
950,000
Water Trunk Fund
786,000
786,000
Radio System Upgrade
12- 48100 -03
1 28,600
28,600
Water Fund
28,600
28,600
WTP Generator Upgrade
13- 48100 -01
1
50,000
50,000
Water Fund
50,000
50,000
Water Meter Reading System AMI /AMR
15- 48100 -01
2
900,000
900,000
Water Fund
900,000
900,000
Water Total
1,114,600
115,000
70,000
1,680,000
2,979,600
GRAND TOTAL
6,413,600
6,265,000
4,331,000
12,935,000 3,760,000
33,704,600
13
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14
City of Andover, MN
Capital Plan
2012 thru 2016
DEPARTMENT SUMMARY
Department
2012
2013
2014
2015
2016
Total
Community Center
10,000
12,000
22,000
Engineering
418,000
166,000
183,000
216,000
218,000
1,201,000
Facility Management
100,000
1,836,000
27,000
5,293,000
130,000
7,386,000
Information Technology
40,000
40,000
Park & Rec - Operations
105,000
70,000
70,000
70,000
70,000
385,000
Park & Rec - Projects
80,000
15,000
15,000
215,000
15,000
340,000
Sanitary Sewer
140,000
3,400,000
1,355,000
4,895,000
Storm Sewer
30,000
35,000
40,000
45,000
50,000
200,000
Streets /Highways
4,012,000
2,940,000
1,951,000
1,862,000
1,872,000
12,637,000
Water
1,086,000
65,000
70,000
780,000
2,001,000
TOTAL 6,011,000
5,137,000
2,356,000
11,893,000
3,710,000
29,107,000
W
City of Andover, MN
Capital Plan
2012 thru 2016
FUNDING SOURCE SUMMARY
Source 2012 2013 2014 2015 2016 Total
Assessments
788,000
240,000
201,000
1,174,000
1,320,000
3,723,000
Building Fund
1,500,000
1,500,000
Capital Equipment Reserve
300,000
300,000
Capital Projects Levy
192,500
106,000
97,000
128,000
100,000
623,500
Comm Ctr Operations
32,000
10,000
12,000
100,000
154,000
Construction Seal Coat Fund
4,000
1,000
11,000
23,000
39,000
G.O. Bond
5,235,000
5,235,000
Municipal State Aid Funds
2,562,000
1,561,000
498,000
4,621,000
Park Dedication Funds
80,000
15,000
15,000
215,000
15,000
340,000
Road & Bridge Funds
1,151,000
1,195,000
1,319,000
1,713,000
1,702,000
7,080,000
Sewer Revenue Bonds
2,000,000
250,000
2,250,000
Sewer Trunk Fund
67,000
22,000
90,000
1,260,000
110,000
1,549,000
State Grant
220,000
220,000
Storm Sewer Fund
30,000
35,000
40,000
45,000
50,000
200,000
Water Fund
80,500
65,000
70,000
70,000
285,500
Water Trunk Fund
804,000
88,000
25,000
30,000
40,000
987,000
GRAND TOTAL
6,011,000
5,137,000
2,356,000
11,893,000
3,710,000
29,107,000
IG:
City of Andover, MN
Capital Plan
2012 thru 2016
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department Project# Priority 2012 2013 2014 2015 2016 Total
Engineering Total
10,000
Community Center
Replacement - Carpet/Flooring
13- 44000 -01
Comm Ctr Operations
12- 41900 -01
Replacement - Rink Boards
15- 44300 -01
Comm Ctr Operations
Community Center Total
2
Annual Parking Lot Maintenance
12- 41900 -02
Engineering
New Development Projects
12- 41600 -01
Sewer Trunk Fund
Land Purchase
Water Trunk Fund
Building Fund
Pedestrian Trail Maintenance
12- 41600 -02
Road & Bridge Funds
Capital Projects Levy
Bunker Lake Boulevard Trail
12- 41600 -01�
Municipal State Aid Funds
Capital Equipment Reserve
State Grant
Building A - Seal Floor
Engineering Total
10,000
Facility Management
Surface Seal all Brick Structures
12- 41900 -01
Capital Projects Levy
Comm Ctr Operations
Water Fund
2
Annual Parking Lot Maintenance
12- 41900 -02
Capital Projects Levy
Comm Ctr Operations
Land Purchase
13- 41900 -01
Building Fund
Carpet / Tile Replacement
13- 41900 -01�
Capital Projects Levy
Roof Replacements
13- 41900 -04
Capital Equipment Reserve
1 85,000
Building A - Seal Floor
15- 41900 -01
Capital Projects Levy
150,000
Addition to Storage Building & Vehicle Maint. Shop
15- 41900 -02
G.O. Bond
90,000
Recycling Building & Fence
15- 41900 -01�
G.O. Bond
18,000
Attached Storage Building
15- 41900 -04
G.O. Bond
40,000
Relocate Fuel Station w/ Canopy
15- 41900 -0E
1
10,000
10,000
10,000
10,000
2
12,000
12,000
12,000
12,000
10,000
12,000
22,000
1 85,000
110,000
115,000
140,000
150,000
600,000
67,000
22,000
90,000
110,000
110,000
399,000
18,000
88,000
25,000
30,000
40,000
201,000
1 58,000
56,000
68,000
76,000
68,000
326,000
58,000
56,000
68,000
76,000
68,000
326,000
1 275,000
275,000
55,000
55,000
220,000
220,000
418,000
166,000
183,000
216,000
218,000
1,201,000
1 75,000
75,000
22,500
22,500
32,000
32,000
20,500
20,500
1 25,000
26,000
27,000
28,000
130,000
236,000
25,000
26,000
27,000
28,000
30,000
136,000
100,000
100,000
1
1,500,000
1,500,000
1,500,000
1,500,000
2
10,000
10,000
20,000
10,000
10,000
20,000
1
300,000
300,000
300,000
300,000
1
20,000
20,000
20,000
20,000
1
3,000,000
3,000,000
3,000,000
3,000,000
1
300,000
300,000
300,000
300,000
1
300,000
300,000
300,000
300,000
2
300,000
300,000
17
Department Project# Priority 2012 2013 2014 2015 2016 Total
G.O. Bond 300,000 300,000
Fire St. #2 Addition with additional land purchase 15- 41900 -06 2 885,000 885,000
G.O. Bond 885,000 885,000
Pedestrian Tunnel Under Crosstown Blvd. 15- 41900 -07 1 450.000 450.000
G.O. Bond
Facility Management Total
Information Technology
45,000
Springbrook Version 7
12- 41420 -01
Capital Projects Levy
225,000
Information Technology Total
45,000
45,000
45,000
Park & Rec - Operations
Replace /Repair Play Structures - Various Parks
12- 45000 -01
Capital Projects Levy
25,000
Replace /Repair Major Park Projects - Various Parks
12- 45000 -02
Capital Projects Levy
25,000
Sunshine Park - Parking Lot Security Lighting
12- 45000 -06
Capital Projects Levy
25,000
Park & Rec - Operations Total
1 35,000
200,000
200,000
Park & Rec - Projects
Annual Miscellaneous Park Projects
12- 45001 -01
Park Dedication Funds
15,000 15,000 215,000 15,000
Sunshine Park - West Parking Lot
12- 45001 -02
Park Dedication Funds
35,000
Hickory Meadows
12- 45001 -03
Park Dedication Funds
70,000
Irrigation Project - Small
12- 45001 -04
Park Dedication Funds
Park Redesign / Major Irrigation Improvements
15- 45001 -01
Park Dedication Funds
Park & Rec - Projects Total
Sanitary Sewer
Sanitary Sewer Extensions
12- 48200 -01
Assessments
Sewer Trunk Fund
Yellow Pine Lift Station
15- 48200 -01
Sewer Trunk Fund
Rural Reserve Trunk Sanitary Sewer
15- 48200 -02
Assessments
Sewer Revenue Bonds
Sanitary Sewer Total
Storm Sewer
Storm Sewer Improvements
12- 48300 -01
Storm Sewer Fund
1 45,000
45,000
45,000
45,000
45,000
225,000
45,000
45,000
45,000
45,000
45,000
225,000
1 25,000
25,000
25,000
25,000
25,000
125,000
25,000
25,000
25,000
25,000
25,000
125,000
1 35,000
200,000
200,000
200,000
35,000
35,000
15,000 15,000 215,000 15,000
340,000
35,000
105,000
70,000
70,000
70,000
70,000
385,000
1 15,000
15,000 15,000 15,000 15,000
75,000
15,000
15,000 15,000 15,000 15,000
75,000
1 35,000
35,000
35,000
35,000
1 25,000
25,000
25,000
1,250,000
25,000
1 5,000
1,000,000
5,000
5,000
250,000
5,000
2
200,000
200,000
200,000
200,000
80,000
15,000 15,000 215,000 15,000
340,000
1 140,000 500,000
105,000
745,000
140,000
105,000
245,000
500,000
500,000
1 650,000
650,000
650,000
650,000
1 2,250,000
1,250,000
3,500,000
250,000
1,000,000
1,250,000
2,000,000
250,000
2,250,000
140,000 3,400,000
1,355,000
4,895,000
1 30,000 35,000 40,000 45,000 50,000
30,000 35,000 40,000 45,000 50,000
18
200,000
200,000
Department Project# Priority 2012 2013 2014 2015 2016 Total
Storm Sewer Total
442,000
387,000
765,000
Streets / Highways
Annual Street Seal Coat Project
12- 43100 -01
Construction Seal Coat Fund
70,000
Road & Bridge Funds
20,000
Annual Street Crack Seal Project
12- 43100 -02
Construction Seal Coat Fund
387,000
Road & Bridge Funds
720,000
Annual Street Reconstruction
12- 43100 -03
Assessments
191,000
Road & Bridge Funds
205,000
Annual Pavement Markings
12- 43100 -04
Road & Bridge Funds
1,000
Annual Curb Replacement
12- 43100 -05
Road & Bridge Funds
110,000
Municipal State Aid Routes / New & Reconstruct
12- 43100 -06
Assessments
202,000
Municipal State Aid Funds
1 753,000
Intersection Upgrades
12- 43100 -07
Municipal State Aid Funds
850,000
Streets / Highways Total
188,000
175,000
201,000
Water
Rehabilitation of Wells
12- 48100 -01
Water Fund
525,000
Water Main Improvements
12- 48100 -02
Assessments
2,970,000
Water Trunk Fund
26,000
Water Total
GRAND TOTAL
30,000 35,000 40,000 45,000 50,000 200,000
1 355,000
442,000
387,000
765,000
740,000
2,689,000
4,000
70,000
70,000
10,000
20,000
34,000
351,000
442,000
387,000
755,000
720,000
2,655,000
1 110,000
103,000
191,000
167,000
205,000
776,000
786,000
1,086,000
1,000
1,000
3,000
5,000
110,000
103,000
190,000
166,000
202,000
771,000
1 753,000
700,000
804,000
856,000
850,000
3,963,000
188,000
175,000
201,000
214,000
215,000
993,000
565,000
525,000
603,000
642,000
635,000
2,970,000
1 25,000
26,000
27,000
29,000
31,000
138,000
25,000
26,000
27,000
29,000
31,000
138,000
1 42,000
43,000
44,000
45,000
46,000
220,000
42,000
43,000
44,000
45,000
46,000
220,000
1 2,202,000
1,626,000
433,000
41261,000
220,000
65,000
285,000
1,982,000
1,561,000
433,000
3,976,000
1 525,000
65,000
590,000
525,000
65,000
590,000
4,012,000
2,940,000
1,951,000
1,862,000
1,872,000
12,637,000
1 60,000
65,000
70,000
70,000
265,000
60,000
65,000
70,000
70,000
265,000
1 1,026,000
710,000
1,736,000
240,000
710,000
950,000
786,000
786,000
1,086,000
65,000
70,000
780,000
2,001,000
6,011,000
5,137,000
2,356,000
11,893,000 3,710,000
29,107,000
I
Capital 1
City of Andover, MN
Project # 13- 44000 -01
Project Name Replacement - Carpet /Flooring
Type Improvement
Useful Life 10 Years
Category Improvements
2012 thru 2016
Department Community Center
Contact Comm Ctr Manager
Priority 1 -High
Description
Zeplacement of carpet /flooring for offices /front entry.
Justification
Carpet is original to the facility and will need to be replaced at some point.
Expenditures 2012
2013 2014
2015 2016 Total
Improvement
10,000
10,000
Tom
10,000
10,000
Funding Sources 2012
2013 2014
2015 2016 Total
Comm Ctr Operations
10,000
10,000
Total
10,000
10,000
Budget Impact/Other �
This will be funded from the Community Center operation budget.
W
Capital 1
City of Andover, MN
iect # 15- 44300 -01
iect Name Replacement - Rink Boards
Type Improvement
Useful Life 10 Years
Category Improvements
2012 thru 2016
Department Community Center
Contact Comm Ctr Manager
Priority 2 -Medium
Description
Zeplace the white poly and yellow kick plates on the rink boards.
Justification
To ensure a safe and proper playing area, the rink boards and kick plates need to be replaced after 10 years of wear and tear. It also gives us an
opportunity to inspect all of the frames and alignment issues from the expansion and contraction of the sand floor.
Expenditures 2012 2013 2014 2015 2016 Total
Facility Maintenance 12,000 12,000
Tom 12,000 12,000
Funding Sources 2012 2013 2014 2015 2016 Total
Comm Ctr Operations 12,000 12,000
Total 12,000 12,000
Budget Impact/Other
There will be less maintenance initially; but as they age, the maintenance will increase as well.
PAI
Capital 1
City of Andover, MN
Project # 12- 41600 -01
Project Name New Development Projects
Type Improvement
Useful Life 50 Years
Category New Development Projects
2012 thru 2016
Department Engineering
Contact DPW / City Engineer
Priority 1 -High
Description
New developments include the construction of sanitary sewer, water main, storm sewers and streets. Since the majority of the improvement
projects are being privately installed by the developer, the following expenditures are the city's share for trunk water and sewer improvements.
Justification
The development phasing is identified in the City's Comprehensive Plan.
Note: All private development construction is dependent upon market conditions, plat approval and normal City development procedures.
Expenditures 2012 2013 2014 2015 2016 Total
Construction 85,000 110,000 115,000 140,000 150,000 600,000
Tom 85,000 110,000 115,000 140,000 150,000 600,000
Funding Sources 2012 2013 2014 2015 2016 Total
Sewer Trunk Fund 67,000
Water Trunk Fund 18,000
22,000
88,000
90,000
25,000
110,000
30,000
110,000
40,000
399,000
201,000
Tom 85,000
110,000
115,000
140,000
150,000
600,000
Budget Impact/Other
%dditional maintenance of streets, storm sewer, water main and sanitary sewer will result. Additional streets will be added for snowplowing.
0
Capital 1
City of Andover, MN
Project # 12- 41600 -02
Project Name Pedestrian Trail Maintenance
2012 thru 2016
Type Improvement Department Engineering
Useful Life 10 Years Contact DPW / City Engineer
Category Improvements Priority 1 -High
Description
This project provides maintenance such as patching, crack filling and restoration for the city's pedestrian and park trail system.
Justification
City trails are in need of general maintenance including bituminous patching, crack filling and restoration to maintain the high level of service to
pedestrian walkers, bikers and roller bladers. A 5 -year capital improvement plan was prepared for the City to identify and prioritize the necessar
Expenditures 2012
2013
2014
2015
2016
Total
Improvement 58,000
56,000
68,000
76,000
68,000
326,000
Tom 58,000
56,000
68,000
76,000
68,000
326,000
Funding Sources 2012 2013 2014 2015 2016 Total
Road & Bridge Funds 58,000 56,000 68,000 76,000 68,000 326,000
Tom 58,000 56,000 68,000 76,000 68,000 326,000
Budget Impact/Other
As the city trail system begins to age, general maintenance such as bituminous patching, crack filling and restoration becomes a necessity. The
maintenance will allow for a longer service life for the trail system throughout the city.
23
Capital 1
City of Andover, MN
Project # 12- 41600 -03
Project Name Bunker Lake Boulevard Trail
Type Improvement
Useful Life 30 Years +
Category Trail Construction
2012 thru 2016
Department Engineering
Contact DPW / City Engineer
Priority 1 -High
Description
A bituminous trail is proposed to be constructed along the north side of Bunker Lake Boulevard from Round Lake Boulevard to approximately
550' east of 38th Avenue. Anoka County Parks is applying for a grant that would require a 20% local match which would be 10% County, 10%
City. Note: If grant is not approved, the trail would be funded through state aid.
Justification
This trail would tie into a proposed trail also along the north side of Bunker Lake Boulevard from 550' east of 38th Avenue to the western City
limits that will be constructed with the reconstruction of Bunker Lake Boulevard in the summer of 2012. Once completed, these two trail
segments would result in a regional trail system that would extend along Bunker Lake Boulevard from the western City limits to just west of the
rail road tracks.
Expenditures 2012 2013 2014 2015 2016 Total
Improvement 275,000 275,000
Tom 275,000 275,000
Funding Sources 2012 2013 2014 2015 2016 Total
Municipal State Aid Funds 55,000 55,000
State Grant 220,000 220,000
Tom 275,000 275,000
Budget Impact/Other
%dditional annual maintenance costs, such as crack sealing, sweeping, and sealing.
24
L
E G E N D
Project Location
Lots /Parcels
Park
'
Water
Right of Way
City Limits
Capital Improvement Plan
Project Name: BUNKER LAKE BOULEVARD TRAIL
NEW CONSTRUCTION
N
W E
S
0 500 1,000 2,000
Feet
25
"vos
q
q
z
Capital 1
City of Andover, MN
Project # 12- 41900 -01
Project Name Surface Seal all Brick Structures
Type Improvement
Useful Life 5 years
Category Facility Management
2012 thru 2016
Department Facility Management
Contact DPW / City Engineer
Priority 1 -High
Description
A surface sealing application would be initiated for all brick and /or block municipal buildings. The buildings include: City Hall, Public Works,
Fire Station 1, 2, & 3, Sunshine Park Building, Prairie Knoll Park Building, Andover Station North Park Building, Community Center and all
utility department buildings such as the pump houses and treatment facility.
Justification
This is a necessary maintenance item to ensure the long term integrity of the municipal buildings.
Capital Projects Levy 22,500
22,500
Comm Ctr Operations 32,000
32,000
Water Fund 20,500
20,500
Tom 75,000
75,000
Budget Impact/Other
This will reduce the amount of long term maintenance and repair to the municipal buildings.
Q,
Capital 1
City of Andover, MN
Project # 12- 41900 -02
Project Name Annual Parking Lot Maintenance
2012 thru 2016
Type Improvement Department Facility Management
Useful Life 10 Years Contact DPW / City Engineer
Category Improvements Priority 1 -High
Description
Yearly maintenance of the City parking lots is necessary to extend their useful lives. Parking lots that need maintaining include those at the City
Hall complex, Public Works, Community Center, at City parks, and at the Fire Stations. Yearly maintenance may include crack sealing, seal
coating, and mill and overlays. Maintenance will generally be completed with the street zones, or on an as needed basis.
In 2016 the Community Center will be evaluated for resurfacing.
Justification
Completing periodic maintenance on the City parking lots, similar to City streets, will extend the overall design life of the pavement and reduce
and /or prolong costly repairs.
Expenditures
2012
2013
2014
2015
2016
Total
Improvement
25,000
26,000
27,000
28,000
130,000
236,000
Tom
25,000
26,000
27,000
28,000
130,000
236,000
Funding Sources
2012
2013
2014
2015
2016
Total
Capital Projects Levy
25,000
26,000
27,000
28,000
30,000
136,000
Comm Ctr Operations
100,000
100,000
Tom
25,000
26,000
27,000
28,000
130,000
236,000
Budget Impact/Other
maintaining the parking lots will result in less annual maintenance for public works and prolong the life of the pavements.
27
Capital 1
City of Andover, MN
Project # 13- 41900 -01
Project Name Land Purchase
2012 thru 2016
Type Improvement Department Facility Management
Useful Life Unassigned Contact DPW / City Engineer
Category Improvements Priority 1 -High
Description
Purchase land west of the Public Works building to be used for material storage, recycling center and future facility expansion. The City's is
currently under contract to purchase this property. The City management team will be evaluating and assisting with the planning and future
expansion for the Public Works Facility. Adequate property is necessary to insure that future needs of the community can be met.
Justification
This is the last opportunity to purchase this property and keep city facilities together in one complex. Future site expansion opportunities are
limited without additional property.
Expenditures 2012 2013 2014 2015 2016 Total
Land Acquisition 1,500,000 1,500,000
Tom 1,500,000 1,500,000
Funding Sources 2012 2013 2014 2015 2016 Total
Building Fund 1,500,000 1,500,000
Total 1,500,000 1,500,000
Budget Impact/Other
There is a large cost savings in keeping facilities together. The recycling center would be moved away from the park and Community Center
improving the general appearance of the area. It would also provide a large storage area for the seal coat rock, sweeping, etc. Open land areas in
Andover will soon be a thine of the Dast.
28
'01.� IV ' Y o
oat ..' .
Capital 1
City of Andover, MN
Project # 13- 41900 -03
Project Name Carpet / Tile Replacement
2012 thru 2016
Type Improvement Department Facility Management
Useful Life 10 Years Contact DPW / City Engineer
Category Improvements Priority 2 -Medium
Description
The replacement of carpet and tile in appropriate areas of all City buildings and Community Center where deemed necessary. An annual review
of all areas will be done to determine the order of replacement.
Justification
The buildings get a lot of use and, despite the appropriate cleaning and maintenance, the carpeting and tile will need to be replaced
Expenditures 2012
2013 2014
2015 2016
Total
Facility Maintenance
10,000
10,000
20,000
Tom
10,000
10,000
20,000
Funding Sources 2012
2013 2014
2015 2016
Total
Capital Projects Levy
10,000
10,000
20,000
Total
10,000
10,000
20,000
Budget Impact/Other �
The carpet and tile replacement will be needed in order to keep the buildings in good repair. Due to heavy use, it is anticipated that all carpeted
and tile areas will need to be replaced.
0
Capital 1
City of Andover, MN
Project # 13- 41900 -04
Project Name Roof Replacements
Type Improvement
Useful Life 20 Years
Category Facility Management
2012 thru 2016
Department Facility Management
Contact DPW / City Engineer
Priority 1 -High
Description
Remove and replace the existing membrane on the following roofs: City Hall & Senior Center and Fire Stations 1 & 2.
City Hall & Senior Center $220,000
Fire Station #1 $45,000
Fire Station #2 $35,000
Justification
The roofs are coming of age and and have been receiving annual maintenance for cracking, minor leaks and seams popping. They will continue
to be watched and inspected annually to determine when it becomes cost efficient to replace the whole roof.
Expenditures 2012
2013 2014
2015 2016 Total
Improvement
300,000
300,000
Tom
300,000
300,000
Funding Sources 2012
2013 2014
2015 2016 Total
Capital Equipment Reserve
300,000
300,000
Total
300,000
300,000
Budget Impact/Other
%nnual inspections and maintenance will be monitored to determine when it becomes cost effective to completely replace the entire roof.
01
Capital 1
City of Andover, MN
Project # 15- 41900 -01
Project Name Building A - Seal Floor
Type Improvement
Useful Life 2 Years
Category Facility Management
2012 thru 2016
Department Facility Management
Contact DPW / City Engineer
Priority 1 -High
Description
%pply a sealant to the cement floor in Building A (large garage).
Justification
The cement floor in Building A spalds due to daily traffic and salt. Sealing of the floors should be repeated every 4 years to retain the integrity c
the floor surface. Without this process, the cement floor would deteriorate and have to be replaced. It is much more cost effective to perform the
maintenance than to replace the entire floor.
Expenditures 2012 2013 2014 2015 2016 Total
Facility Maintenance 20,000 20,000
Tom 20,000 20,000
Funding Sources 2012 2013 2014 2015 2016 Total
Capital Projects Levy 20,000 20,000
Total 20,000 20,000
Budget Impact/Other
?roper maintenance extends the life of the cement floor, thus not having to replace it before its life expectancy is up.
KY
Capital 1
City of Andover, MN
2012 thru 2016
Project # 15- 41900 -02
Project Name Addition to Storage Building & Vehicle Maint. Shop
Type Improvement
Useful Life 30 Years +
Category Facility Management
Department Facility Management
Contact DPW / City Engineer
Priority 1 -High
Description
An addition to the north end of Bldg A and be the same in size, 100'x 250' with a 75' x 140' addition to the northwest side of the new vehicle
storage garage for the vehicle maintenance shop. This building will be built with cement panels to match the present vehicle garage and would
screen Public Works operations from the Community Center /YMCA as proposed in a joint meeting with the Mayor and City Council.
Justification
Due to the increase of vehicles, equipment and supplies now used by the City of Andover, this vehicle storage building and vehicle maintenance
repair shop is badly needed. It is not cost effective to have vehicles or other equipment stored outside. Minnesota's four seasons are way too hard
on them and it makes for a much cleaner operation. The vehicle maintenance repair shop has been needed for a long time. The area now used has
doors that are not wide enough and work areas for the hydraulic hoist are way too small. Also with the amount of equipment now maintained by
our staff, the area is much too small to run a completely safe operation.
Expenditures 2012 2013 2014 2015 2016 Total
Improvement 3,000,000 3,000,000
Tom 3,000,000 3,000,000
Funding Sources 2012 2013 2014 2015 2016 Total
G.O. Bond 3,000,000 3,000,000
Tom 3,000,000 3,000,000
Budget Impact/Other
This will impact the life of the vehicles and other equipment by being stored inside and to house our vehicle maintenance mechanics. Over the
years, the cost savings have been shown when the proper maintenance of our equipment can be implemented. This building will provide a safe,
Droductive_ and healthv operational area for Citv emDlovees that will benefit the Citv of Andover for manv vears.
33
Capital 1
City of Andover, MN
Project # 15- 41900 -03
Project Name Recycling Building & Fence
Type Improvement
Useful Life 15 -20 Years
Category Facility Management
Description
2012 thru 2016
Department Facility Management
Contact DPW / City Engineer
Priority 1 -High
This structure will have to be larger than the present building so more recycled materials can be stored inside reducing the chance of the lighter
materials blowing out. There also needs to be more room for outside storage including a paved drive surface, it being completely fenced, better
security lighting, and updated security camera's. The new location would be located north of the water treatment facility and the building would
be constructed of materials that would blend in with the rest of the public works campus.
Justification
At the present location we have just plain run out of room! The recycling center will have to be moved if the new addition of the vehicle storage
building is approved. Also as clean as we try to keep this area, it is probably not the best neighbor to the Community Center since items
sometimes blow out of the recycling storage yard. Also it would be best to keep the large trucks off of Tower Drive for safety reasons, due to
narrow streets and a lot of pedestrian traffic.
Expenditures 2012 2013 2014 2015 2016 Total
Construction 300,000 300,000
Tom 300,000 300,000
Funding Sources 2012 2013 2014 2015 2016 Total
G.O. Bond 300,000 300,000
Tom 300,000 300,000
Budget Impact/Other
n the new location we will most likely be able to keep a closer watch on the area. It will still be within the area of the public works so there
vould be no extra cost in maintenance of the grounds and with a larger area it will be more customer friendly.
34
Capital 1
City of Andover, MN
Project # 15- 41900 -04
Project Name Attached Storage Building
Type Improvement
Useful Life 25 Years
Category Facility Management
2012 thru 2016
Department Facility Management
Contact DPW / City Engineer
Priority 1 -High
Description
Three sided building approximately 25' x 50'. It would be used to store equipment not sensitive to the changing temperatures and weather
conditions but out of direct sunlight. It would also help to screen the facility.
Justification
Part of the Public Works site expansion. Protect outdoor vehicles and equipment from changing weather conditions.
Expenditures 2012
2013 2014 2015 2016
Total
Construction
300,000
300,000
Tom
300,000
300,000
Funding Sources 2012
2013 2014 2015 2016
Total
G.O. Bond
300,000
300,000
Total
300,000
300,000
Budget Impact/Other
Min
Capital 1
City of Andover, MN
Project # 15- 41900 -05
Project Name Relocate Fuel Station w/ Canopy
Type Improvement
Useful Life 20 Years
Category Facility Management
2012 thru 2016
Department Facility Management
Contact DPW / City Engineer
Priority 2 - Medium
Description
Zelocate the fueling station and install two (2) new 10,000 gallon fuel tanks and possibility keep the 2,000 gallon diesel fuel tank for an
alternative fuel like E85. Also, install a canopy to cover the fuel pumps and Gasboy fuel monitoring equipment.
Justification
The canopy would keep the fuel pumps, gasboy equipment, operators dry and help keep sun, rain and snow damage to a minimum. It would also
keep the fuel in the tanks from getting contaminated. The larger tanks will allow us to have tanker drops of 7,500 gallons of fuel, saving us
money and the frequency of the drops that we now have. The tanks are approximately 20 years old and are warranteed for 30 years. The pumps
were installed in 1999 and are in good shape.
Expenditures 2012 2013 2014 2015 2016 Total
Improvement 300,000 300,000
Tom 300,000 300,000
Funding Sources 2012 2013 2014 2015 2016 Total
G.O. Bond 300,000 300,000
Total 300,000 300,000
Budget Impact/Other �
The larger tanks will allow us to have a tanker drops of 7,500 gallons of fuel, saving us money and the frequency of the drops that we now have.
0,
Capital 1
City of Andover, MN
Project # 15- 41900 -06
Project Name Fire St. #2 Addition with additional land purchase
Type Improvement
Useful Life 30 Years
Category Improvements
Description
2012 thru 2016
Department Facility Management
Contact Fire Chief
Priority 2 -Medium
The addition of one bay to the apparatus area and expanding the existing parking lot to allow for more room and parking space. The project also
includes a mill and overlay of the existing parking lots at Station #1 and #2. The additional land would be used to expand the station #2 site to
include a training facility that will allow for the appropriate outdoor fire and rescue training, including all types of required live fire scenarios.
Justification
The additional space to the building will allow for all vehicles to be parked in front of an exit door. The firefighters will not have to move a
vehicle in order to get another one out of the building. The additional bay will also make clean up operations after an event much easier. The
firefighters will not have to move vehicles out of the building in order to clean hose and equipment. The additional parking space will provide for
much needed hard surface training area and more vehicle parking. Replacement of the existing parking lots is necessary due to the heavy fire
vehicle traffic. The current use of old houses to be demolished by burning for training purposes is becoming harder to do because of E.P.A. and
P.C.A. standards and requirements. The concept of a county wide regional fire training center with joint funding should be considered as a viable
option for the station #2 site.
Expenditures 2012
2013 2014 2015 2016
Total
Land Acquisition
250,000
250,000
Equipment
35,000
35,000
Improvement
600,000
600,000
Total
885,000
885,000
Funding Sources 2012
2013 2014 2015 2016
Total
G.O. Bond
885,000
885,000
Total
885,000
885,000
Budget Impact/Other
The additional space will make all fire operations more efficient at this building. Vehicles will not have to be moved in order to get others out
and clean -up will be much easier and faster. As part of this project it is suggested that the City look to purchase additional land adjacent to station
#2. The building addition is needed but now is the time to also plan for future fire department needs. The strategic planning would call for a fire
department training site where outdoor and live burn training could be accomplished. The additional land would be used to expand the station #2
site to include a training facility that will allow for the appropriate outdoor fire and rescue training, including all types of required live fire
scenarios. A training building used for rescue and live fire scenarios should also be considered.
37
Capital 1
City of Andover, MN
Project # 15- 41900 -07
Project Name Pedestrian Tunnel Under Crosstown Blvd.
Type Improvement
Useful Life 30 Years +
Category Facility Management
2012 thru 2016
Department Facility Management
Contact DPW / City Engineer
Priority 1 -High
Description
This would be a pedestrian underpass walkway under Crosstown to accommodate pedestrian traffic from a possible development of a parking lot
or other sports fields on the north side of Crosstown Boulevard that could crossunder Crosstown Boulevard to Sunshine Park Facilities or just
connect to the cities trail system.
Justification
This item was discussed at a Council Workshop with the Public Works Department Managers February 16th 2006. For safety and for easy access
for crossing Crosstown Boulevard from a future park and /or future parking lot on the north side of Crosstown Boulevard to Sunshine Park on
the South side, or just getting to the city trail system the quickest and safest way will be a pedestrian underpass under Crosstown Boulevard.
Expenditures 2012 2013 2014 2015 2016 Total
Improvement 450,000 450,000
Tom 450,000 450,000
Funding Sources 2012 2013 2014 2015 2016 Total
G.O. Bond 450,000 450,000
Tom 450,000 450,000
Budget Impact/Other
Connecting of these area's through an underpass will not only benefit pedestrians crossing the roadway, but will also provide a safe passage for
personnel and smaller equipment.
38
Capital 1
City of Andover, MN
Project # 12- 41420 -01
Project Name Springbrook Version 7
Type Improvement
Useful Life 5 years
Category Information Technology
2012 thru 2016
Department Information Technology
Contact Scott Allen
Priority 1 -High
Description
Upgrade the financial software system from version 6.04 to version 7.NET. This expenditure is for additional training and the cost of migrating
data from the old version to the new version.
Justification
The current software system (v6.04) has had about ten upgrades since purchased in 2005. While v6.04 is still supported and maintained, it is no
longer getting any new enhancements. The v7.NETprocesses information on a server rather than on the user's workstation, completing jobs
much more quickly. There are also a lot of "drill- down" options when inputting data and researching information.
Expenditures 2012 2013 2014 2015 2016 Total
Technology Improvements 40,000 40,000
Tom 40,000 40,000
Funding Sources 2012 2013 2014 2015 2016 Total
Capital Projects Levy 40,000 40,000
Budget Impact/Other
Tom 40,000 40,000
KR,
Capital 1
City of Andover, MN
Project # 12- 45000 -01
Project Name Replace /Repair Play Structures - Various Parks
Type Improvement
Useful Life 10 Years
Category Park Improvements
2012 thru 2016
Department Park & Rec - Operations
Contact DPW / City Engineer
Priority 1 -High
Description
Repair to fall zones and achieve ADA accessibility. Replacement of playground equipment and other major replacements, such as short fences
on ball fields, soccer goals, and any area of play that does not meet safety specifications. The proposed rebuilds are as follows:
2012 - Pleasant Oaks Park & Woodland Meadows Park
2013 - Green Acres Park & Northwoods East Park
2014 - Lan seth Park & Andover Lions Park
Justification
Old equipment no longer meets ADA requirements, such as entrapments, fall zones and handicap accessibility. Working to bring the parks up to
meet all safety requirements.
Expenditures 2012
2013
2014
2015
2016
Total
Equipment 45,000
45,000
45,000
45,000
45,000
225,000
Tom 45,000
45,000
45,000
45,000
45,000
225,000
Funding Sources 2012 2013 2014 2015 2016 Total
Capital Projects Levy 45,000 45,000 45,000 45,000 45,000 225,000
Total 45,000 45,000 45,000 45,000 45,000 225,000
Budget Impact/Other
,ess maintenance and will meet all safety requirements.
Clt
Capital 1
City of Andover, MN
2012 thru 2016
Project # 12- 45000 -02
Project Name Replace /Repair Major Park Projects -Various Parks
Type Improvement
Useful Life
Category Park Improvements
Department Park & Rec - Operations
Contact DPW / City Engineer
Priority 1 -High
Description
?012 - Replacement of outfield fences for the four large fields at Sunshine Park.
Justification
As the Andover park system continues to age there is a need for major replacement projects that cost in excess of $10,000 per project. These
items can not be replaced through the Parks maintenace budget because of the high cost of the replacement. Current projects that are in need
include the replacement of the outfields fencing at Sunshine Park and parking lot reconstruction within City Parks. Each year a specific project
will be identified.
Expenditures 2012 2013 2014 2015 2016 Total
Improvement 25,000 25,000 25,000 25,000 25,000 125,000
Tom 25,000 25,000 25,000 25,000 25,000 125,000
Funding Sources 2012 2013 2014 2015 2016 Total
Capital Projects Levy 25,000 25,000 25,000 25,000 25,000 125,000
Tom 25,000 25,000 25,000 25,000 25,000 125,000
Budget Impact/Other
Zeplacements will reduce the ongoing maintenance that is needed to keep Park facilities useable and safe.
Ell
Capital Improvement Plan
Project Name: PARK IMPROVEMENTS
SUNSHINE PARK
L
E G E N D
Project Location
Lots /Parcels
Park
'
Water
Right of Way
City Limits
aMl,.
11, 71 d-- .
0 212.5 425
Feet
ER
850
Capital 1
City of Andover, MN
Project # 12- 45000 -06
Project Name Sunshine Park- Parking Lot Security Lighting
2012 thru 2016
Type Improvement Department Park & Rec - Operations
Useful Life 20 Years Contact DPW / City Engineer
Category Improvements Priority 1 -High
Description
To install security / safety lighting for the large parking lot at Sunshine Park.
Justification
Due to the number of practices and games played at Sunshine Park after daylight hours, it is necessary to provide parking lot lighting to allow
individuals a safer access to and from vehicles. It will also give drivers better visability when driving through the parking lot area.
Expenditures
2012 2013
2014 2015 2016 Total
Improvement
35,000
35,000
Tom
35,000
35,000
Funding Sources
2012 2013
2014 2015 2016 Total
Capital Projects Levy
35,000
35,000
Tom
35,000
35,000
Budget Impact/Other
Zoutine maintenance will be required for bulb replacement.
43
Capital 1
City of Andover, MN
Project # 12- 45001 -01
Project Name Annual Miscellaneous Park Projects
Type Improvement
Useful Life Unassigned
Category Park Improvements
2012 thru 2016
Department Park & Rec - Projects
Contact Asst.Public Works Director
Priority 1 -High
Description
This is for unforeseen or requested miscellaneous projects that may arise during the year, requested by the public, staff, City Council or the Parks
and Recreation Commission for each year.
Justification
This gives flexibility to the City to do certain small -sized projects that may be warranted, for example, purchase of soccer goals.
This funding has been recommended by the Park & Recreation Commission.
Expenditures 2012 2013 2014 2015 2016 Total
Improvement 15,000 15,000 15,000 15,000 15,000 75,000
Tom 15,000 15,000 15,000 15,000 15,000 75,000
Funding Sources 2012 2013 2014 2015 2016 Total
Park Dedication Funds 15,000 15,000 15,000 15,000 15,000 75,000
Total 15,000 15,000 15,000 15,000 15,000 75,000
Budget Impact/Other
%flows the Park and Recreation Commission to address a variety of different needs throughout the year.
44
Capital 1
City of Andover, MN
Project # 12- 45001 -02
Project Name Sunshine Park -West Parking Lot
Type Improvement
Useful Life 20 Years
Category Park Improvements
2012 thru 2016
Department Park & Rec - Projects
Contact Asst.Public Works Director
Priority 1 -High
Description
Dave the south half of the existing west parking lot. Currently the north half is already paved with concrete curb and gutter.
Justification
Since Sunshine Park is considered the largest community park and is the focal point of athletic activities, the Park and Recreation Commission is
recommending that the parking lot be paved with concrete curb and gutter.
Expenditures
2012 2013
2014 2015 2016 Total
Improvement
35,000
35,000
Tom
35,000
35,000
Funding Sources
2012 2013
2014 2015 2016 Total
Park Dedication Funds
35,000
35,000
Total
35,000
35,000
Budget Impact/Other
Zoutine maintenance will be required to upkeep the park including painting of parking lot, crack sealing and seal coating.
M
Capital Improvement Plan
Project Name: PARK IMPROVEMENTS
SUNSHINE PARK
L
E G E N D
Project Location
Lots /Parcels
Park
'
Water
Right of Way
City Limits
aMl,.
11, 71 d-- .
0 212.5 425
Feet
[f:
850
Capital 1
City of Andover, MN
Project # 12- 45001 -03
Project Name Hickory Meadows
Type Improvement
Useful Life 10 Years
Category Park Improvements
2012 thru 2016
Department Park & Rec - Projects
Contact Asst.Public Works Director
Priority 1 -High
Description
nstall new playground equipment at Hickory Meadows Park.
Justification
Due to the need and request by the Hickory Meadows neighborhood, the Park and Recreation Commission is recommending the installation of a
)layground for 2 -12 year olds.
Expenditures
2012 2013
2014 2015 2016 Total
Improvement
25,000
25,000
Tom
25,000
25,000
Funding Sources
2012 2013
2014 2015 2016 Total
Park Dedication Funds
25,000
25,000
Total
25,000
25,000
Budget Impact/Other �
Zoutine maintenance will be required to upkeep the park equipment.
47
Capital Improvement Plan
Project Name: PARK IMPROVEMENTS (2012)
HICKORY MEADOWS PARK
ANDOVER BLVD
hW,A PONP,
N
L E G E N D
W E
Project Location
Lots /Parcels s
Park
Water 0 145 290 580
Right of Way Feet
City Limits
48
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HICKORY MEADO
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Capital 1
City of Andover, MN
Project # 12- 45001 -04
Project Name Irrigation Project -Small
Type Improvement
Useful Life 10 Years
Category Park Improvements
2012 thru 2016
Department Park & Rec - Projects
Contact Asst.Public Works Director
Priority 1 -High
Description
The Park and Recreation Commission would like to begin making irrigation improvements to some of the existing parks within the city. The
park they are recommending for 2012 to irrigate is Woodland Estates Park.
Justification
By providing irrigation to this park, the grass will grow better and provide a better playing surface area to play on. It will also blend in better
with the surrounding neighborhood as the neighbors have irrigated yards.
Expenditures
2012 2013
2014 2015 2016 Total
Improvement
5,000
5,000
Tom
5,000
5,000
Funding Sources
2012 2013
2014 2015 2016 Total
Park Dedication Funds
5,000
5,000
Tom
5,000
5,000
Budget Impact/Other
Yearly maintenance will be required in addition to the cost of utilities (water, electricity, etc.)
C
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IZ
MGM C
Capital Improvement Plan
Project Name: PARK IMPROVEMENTS (2012)
WOODLAND ESTATES PARK
W
In
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'Q
IJ
VETERAN'S-MEMORIAL BLVD
W0odl2,nd
L
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C
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Project Location
Lots /Parcels
Park
'
Water
Right of Way
City Limits
X151 ST -AVE
N
W E
S
0 120 240 480
Feet
50
1.53RD=LN
Wool
CO
O
S�P �VETE
WOODL
151 S.
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X151 ST -AVE
N
W E
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0 120 240 480
Feet
50
1.53RD=LN
Wool
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WOODL
151 S.
Capital 1
City of Andover, MN
Project # 15- 45001 -01
Project Name Park Redesign/ Major Irrigation Improvements
Type Improvement
Useful Life 20 Years
Category Park Improvements
2012 thru 2016
Department Park & Rec - Projects
Contact Asst.Public Works Director
Priority 2 - Medium
Description
The Park and Recreation Commission is recommending to reconstruct an existing park with athletic facilities and provide irrigation for the
reconstructed park.
Justification
Similar to what was done at Hawkridge Park, when parks and /or fields get outdated or they do not meet today's standard, they need to be
redesigned to meet the needs and expectations of those using them.
Expenditures 2012
2013 2014 2015 2016
Total
Improvement
200,000
200,000
Tom
200,000
200,000
Funding Sources 2012
2013 2014 2015 2016
Total
Park Dedication Funds
200,000
200,000
Total
200,000
200,000
Budget Impact/Other
Yearly maintenance will be required.
611
Capital 1
City of Andover, MN
Project # 12- 48200 -01
Project Name Sanitary Sewer Extensions
2012 thru 2016
Type Improvement Department Sanitary Sewer
Useful Life 50 Years Contact DPW / City Engineer
Category Improvements Priority 1 -High
Description
Sanitary sewer extensions are necessary in areas within the NWSA boundary for future development. The following projects are proposed:
12: Extend sanitary sewer west along Bunker Lake Boulevard from Blackfoot Street to east of 7th Avenue ($140,000).
15: Extend sanitary sewer trunk along Crosstown Boulevard from just west of the railroad tracks east to Prairie Road (5500,000).
2016: Upgrades to Aztec Estates Lift Station (105,000)
I Justification I
The Bunker Lake Boulevard sanitary sewer extension would serve properties east of 7th Avenue adjacent to Bunker Lake Boulevard. The
extension is included in the City's updated Comprehensive Plan. Construction would be in conjunction with Anoka County reconstructing
Bunker Lake Boulevard in this vicinity. Considerable cost savings could be achieved if this project is constructed with the roadway
The Crosstown Boulevard trunk sanitary sewer would be extended to serve properties adjacent to Crosstown Boulevard and east of the railroad
tracks and ultimately east of Prairie Road. The extension has been recommended through the sanitary sewer report (2004 Sanitary Sewer
Report), subsequent studies of the system, and the updated Comprehensive Plan. Timing of this project is contingent upon development east of
the railroad tracks.
The Aztec Estates Lift Station will need upgrades /improvements to handle flows projected once development fills in on the properties adjacent to
Bunker Lake Boulevard and east of 7th Avenue.
Expenditures 2012 2013 2014 2015 2016 Total
Improvement 140,000 500,000 105,000 745,000
Total 140,000 500,000 105,000 745,000
Funding Sources 2012 2013 2014 2015 2016 Total
Assessments 140,000 105,000 245,000
Sewer Trunk Fund 500,000 500,000
Tom 140,000 500,000 105,000 745,000
Budget Impact/Other
%dditional routine maintenance including televising and cleaning will be required.
6YA
L
E G E N D
Project Location
Lots /Parcels
Park
Water
Right of Way
City Limits
Capital Improvement Plan
Project Name: SANITARY SEWER IMPROVEMENTS (2012)
BUNKER LAKE BLVD
N
W E
S
0 412.5 825 1,650
Feet
53
Fl®r
L
E G E N D
Project Location
Lots /Parcels
Park
'
Water
Right of Way
City Limits
Capital Improvement Plan
Project Name: SANITARY SEWER IMPROVEMENTS
CROSSTOWN BLVD
PRAIRIE
N
W E
S
0 250 500 1,000
Feet
54
Is
Capital Improvement Plan
Project Name: AZTEC ESTATES LIFT STATION
IMPROVEMENTS 2016
O COMM-PLAT 1 W144 T�jq
LU
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X
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WANDERSEE
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Location Map
L E
G E N D
N
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Project Location
W E
Lots /Parcels
s
ED Park
Water
0 175 350 700
Right of Way
Feet
City Limits
55
Capital 1
City of Andover, MN
Project # 15- 48200 -01
Project Name Yellow Pine Lift Station
2012 thru 2016
Type Improvement Department Sanitary Sewer
Useful Life 50 Years Contact DPW / City Engineer
Category Improvements Priority 1 -High
Description
Install a lift station at Yellow Pine Street to divert flow from the Bluebird Street trunk line to the Pinewood trunk line. The wet well for this lift
station was constructed in 2005 as a part of the Crosstown Boulevard Improvements Project.
Justification
This lift station will allow additional capacity in the Bluebird Street trunk line to serve adjacent properties until the year 2020. This project is
development dependent.
Expenditures 2012
2013 2014 2015 2016
Total
Improvement
650,000
650,000
Tom
650,000
650,000
Funding Sources 2012
2013 2014 2015 2016
Total
Sewer Trunk Fund
650,000
650,000
Total
650,000
650,000
Budget Impact/Other
Zoutine monitoring and maintenance of the lift station will be required.
6'S:
L
E G E N D
Project Location
Lots /Parcels
Park
Water
Right of Way
City Limits
Capital Improvement Plan
Project Name: SANITARY SEWER IMPROVEMENTS (2015)
YELLOW PINE LIFT STATION
N
W E
S
0 320 640 1,280
Feet
57
Capital 1
City of Andover, MN
Project # 15- 48200 -02
Project Name Rural Reserve Trunk Sanitary Sewer
2012 thru 2016
Type Improvement Department Sanitary Sewer
Useful Life 50 Years Contact DPW / City Engineer
Category Unassigned Priority 1 -High
Description
Extension of trunk sanitary sewer from Bunker Lake Boulevard approximately parallel to Coon Crook to serve the Rural Reserve area. The
sanitary sewer will be constructed through existing neighborhoods and along South Coon Creek Drive then north into the Rural Reserve Area. It
is anticipated that the extension through the Rural Reserve may be constructed the following year, or as the market demands.
Justification
The trunk sanitary sewer will be extended to serve future development of the Rural Reserve. The timing of this extension will be market driven
based upon developer timelines for the Rural Reserve. The extension has been recommended in the Trunk Sanitary Sewer Analysis for
Designated Rural Reserve Areas.
Expenditures 2012 2013 2014 2015 2016 Total
Construction 2,250,000 1,250,000 3,500,000
Tom 2,250,000 1,250,000 3,500,000
Funding Sources 2012 2013 2014 2015 2016 Total
Assessments 250,000 1,000,000 1,250,000
Sewer Revenue Bonds 2,000,000 250,000 2,250,000
Tom 2,250,000 1,250,000 3,500,000
Budget Impact/Other �
%dditional routine maintenance including televising and cleaning will be required.
58
'01.� IV ' Y o
oat ..' .
Capital 1
City of Andover, MN
Project # 12- 48300 -01
Project Name Storm Sewer Improvements
2012 thru 2016
Type Improvement Department Storm Sewer
Useful Life 30 Years + Contact DPW / City Engineer
Category Utilities Priority 1 -High
Description
Each year, areas of the City are identified where improvements are required to maintain our storm sewer system. Maintenance items include
replacement of failing culverts, catch basins, and storm sewer pipes, erosion issues at storm sewer outfalls, and dredging of ponds and ditches.
Justification
Maintaining the City's storm sewer system improves water quality and public safety, and reduces the need for costly repairs in the future.
Repairing and maintaining these systems also allows public works to focus on and comply with requirements of the NPDES program, such as
pipe cleaning, inspections, and sweeping.
Expenditures 2012 2013 2014 2015 2016 Total
Improvement 30,000 35,000 40,000 45,000 50,000 200,000
Tom 30,000 35,000 40,000 45,000 50,000 200,000
Funding Sources 2012 2013 2014 2015 2016 Total
Storm Sewer Fund 30,000 35,000 40,000 45,000 50,000 200,000
Tom 30,000 35,000 40,000 45,000 50,000 200,000
Budget Impact/Other �
3epairing problem areas in the storm sewer system will reduce the yearly maintenance needs placed on the public works personnel.
[xt
Capital 1
City of Andover, MN
Project # 12- 43100 -01
Project Name Annual Street Seal Coat Project
Type Improvement
Useful Life 8 Years
Category Streets /Highways
Description
2012 thru 2016
Department Streets/ Highways
Contact DPW / City Engineer
Priority 1 -High
This project provides for a seal coat of the streets. Due to reduced budgets and escalating fuel and material prices, funding is not available for
maintenance on an entire zone on an annual basis as has been the historical practice. Each year, staff will determine an area that can be seal
coated within the allotted budget based upon current estimated project costs. This plan has the following areas tentatively planned for
sealcoating as follows:
2012: East 1/2 of Zone 8
2013: East 1/2 of Zone 1
2014: West 1/2 of Zone 1
2015: Full Zone 2
2016: Full Zone 3
Justification
Seal coating will extend the useful life of roads by protecting the bituminous from oxidation due to adverse weather conditions (sun, rain, wind,
snow, etc.). The prevention of oxidation will prolong the useful life of the pavement and defer the need for a costly reconstruction. Seal coating
also improves the skid resistance of the roadway surface by increasing the friction between vehicle tires and the roadway.
developments and reconstructed areas are typically seal coated within three to four years after they are paved.
Expenditures 2012 2013 2014 2015 2016 Total
Construction 355,000 442,000 387,000 765,000 740,000 2,689,000
Total 355,000 442,000 387,000 765,000 740,000 2,689,000
Funding Sources 2012 2013 2014 2015 2016 Total
Construction Seal Coat Fund 4,000 10,000 20,000 34,000
Road & Bridge Funds 351,000 442,000 387,000 755,000 720,000 2,655,000
Tom 355,000 442,000 387,000 765,000 740,000 2,689,000
Budget Impact/Other
'- Mending the life of the street will reduce routine maintenance (Crack sealing, pot hole patching, overlays, etc.) and extend the overall design
ife of the pavement.
[.1311
Capital 1
City of Andover, MN
Project # 12- 43100 -02
Project Name Annual Street Crack Seal Project
Type Improvement
Useful Life 8 Years
Category Streets /Highways
2012 thru 2016
Department Streets/ Highways
Contact DPW / City Engineer
Priority 1 -High
Description
This project provides for crack sealing of the streets. Due to budget restraints and escalating fuel and material prices, funding is not available for
maintenance on an entire zone on an annual basis. Each year, staff will determine an area that can be crack sealed within the allotted budget
based upon current estimated project costs. This plan has the following areas tentatively planned for crack sealing as follows:
2012: East 1/2 of Zone 1
2013: West 1/2 of Zone 1
2014: Full Zone 2
2015: Full Zone 3
2016: Full Zone 4
Justification
The sealing of street cracks will significantly extend the useful life of the streets. This will extend the time frame when a costly street
reconstruction project will be necessary. The sealing of cracks in the street surface reduces /eliminates water from entering the road base and
subgrade. This process reduces the freeze /thaw cycles of the subgrade, maintaining the integrity of the road. Crack sealing is completed in a
particular zone one year prior to seal coating. This allows the crack sealing material to cure and minimize bleed through once seal coated.
developments and reconstructed areas requiring crack seal are not shown on the attached maps. These areas are typically crack sealed three
after thev are paved.
Expenditures 2012
2013
2014
2015
2016
Total
Construction 110,000
103,000
191,000
167,000
205,000
776,000
Tom 110,000
103,000
191,000
167,000
205,000
776,000
Funding Sources 2012 2013 2014 2015 2016 Total
Construction Seal Coat Fund 1,000
1,000
3,000
5,000
Road & Bridge Funds 110,000 103,000 190,000
166,000
202,000
771,000
Total 110,000 103,000 191,000
167,000
205,000
776,000
Budget Impact/Other
Sealing the street cracks will reduce routine maintenance by eliminating the source of degradation resulting from moisture in the road subgrade.
I
Capital 1
City of Andover, MN
Project # 12- 43100 -03
Project Name Annual Street Reconstruction
Type Improvement
Useful Life 20 Years
Category Streets /Highways
Description
2012 thru 2016
Department Streets/ Highways
Contact DPW / City Engineer
Priority 1 -High
The Street Reconstruction projects will consist of milling the existing street surface and constructing a new asphalt surface. Minor shouldering
and restoration work will be included with the project. In developments that have existing bituminous curb or no curb or ditch, concrete curb
and gutter will be constructed. 25% of the total project costs are assessed to the benefiting properties in each development. This program helps
to maintain the integrity and value of the community's street infrastructure.
Areas to be reconstructed are listed below. The timing of reconstruction of developments more than two years out may be revised as street
conditions and ratings are reviewed on an annual basis. Additional developments may be added to the schedule or projects moved up if it is
advantageous to reconstruct them in conjunction with other nearby projects.
2012 - Johnson's Oakmount Terrace, Ivywood Estates
2013 - Stenquist Addition
2014 - Makah Street, 159th Ave (7th Ave to Marystone Blvd.)
2015 - Lakeview Terrace, Lundgren Oakridge, Kemps Addition, Country Estates, Howard - Temple Addition
12016 - Prairie Meadows, Lan seth- Thrane 1 st and 2nd Additions
Justification
The streets in these neighborhoods are generally in excess of 25 years old and are in need of rehabilitation. The intent of this program is to
provide the community with a high quality transportation system and maintain a constant upkeep of the City's street infrastructure.
The rehabilitation of the streets will reduce the routine maintenance (crack sealing, pot hole patching, etc..) in the area. Long term, this
reconditioning will prolong the structural stability of the roadway making for a longer serviceable life.
63
Expenditures
2012
2013
2014
2015
2016
Total
Construction
753,000
700,000
804,000
856,000
850,000
3,963,000
Tom
753,000
700,000
804,000
856,000
850,000
3,963,000
Funding Sources
2012
2013
2014
2015
2016
Total
Assessments
188,000
175,000
201,000
214,000
215,000
993,000
Road & Bridge Funds
565,000
525,000
603,000
642,000
635,000
2,970,000
Tom
753,000
700,000
804,000
856,000
850,000
3,963,000
The rehabilitation of the streets will reduce the routine maintenance (crack sealing, pot hole patching, etc..) in the area. Long term, this
reconditioning will prolong the structural stability of the roadway making for a longer serviceable life.
63
�^
y Capital Improvement Plan
Project Name: ANNUAL STREET RECONSTRUCTION (2012)
-� JOHNSON'S OAKMOUNT TERRACE
L
E G E N D
Project Location
Lots /Parcels
Park
Water
Right of Way
City Limits
11i1lilM
ADD
N
W E
S
0 162.5 325 650
Feet
64
L
E G E N D
Project Location
Lots /Parcels
Park
Water
Right of Way
City Limits
Capital Improvement Plan
Project Name: ANNUAL STREET RECONSTRUCTION (2012)
IVYWOOD ESTATES
N
W E
S
0 200 400 800
Feet
65
y Capital Improvement Plan
Project Name: ANNUAL STREET RECONSTRUCTION (2013)
- - --
STENQUIST ADDITION
Capital Improvement Plan
Project Name: ANNUAL STREET RECONSTRUCTION (2014)
159TH AVE AND MAKAH ST
M
Tr P�I
AUD SUB1102
Q BENT CREEK
C�
05,Tr ESTATES y
�O
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ADDITION
w
N
L E G E N D
W E
Project Location
Lots /Parcels s
Park
Water 0 240 480 960
Right of Way Feet
City Limits
68
Capital Improvement Plan
Project Name: ANNUAL STREET RECONSTRUCTION (2016)
PRAIRIE MEADOWS
N
L E G E N D
W E
Project Location
Lots /Parcels s
Park
Water 0 250 500 1,000
Right of Way Feet
City Limits
69
Capital Improvement Plan
Project Name: ANNUAL STREET RECONSTRUCTION (2016)
LANGSETH - THRANE 1ST AND 2ND ADDITIONS
N
L E G E N D
W E
Project Location
Lots /Parcels s
Park
Water 0 175 350 700
Right of Way Feet
City Limits
70
Capital 1
City of Andover, MN
Project # 12- 43100 -04
Project Name Annual Pavement Markings
2012 thru 2016
Type Improvement Department Streets/ Highways
Useful Life 1 -2 Years Contact DPW / City Engineer
Category Improvements Priority 1 -High
Description
The pavement striping for City streets is conducted one time per year. This includes centerline striping and shoulder striping. Striping enhances
the safety of the roadway by directing traffic to the correct lane movement.
The Federal Highway Administration is currently reviewing reflective standards for pavement markings. In the near future the City may have to
stripe twice per year to meet new standards. If this is approved, it will double the cost of pavement markings per year.
Justification I
Striping is required through the local and state agencies. A reflective standard is required. Restriping annually maintains the pavement markings
to the required standards.
Expenditures 2012
2013
2014
2015
2016
Total
Improvement 25,000
26,000
27,000
29,000
31,000
138,000
Tom 25,000
26,000
27,000
29,000
31,000
138,000
Funding Sources 2012 2013 2014 2015 2016 Total
Road & Bridge Funds 25,000 26,000 27,000 29,000 31,000 138,000
Total 25,000 26,000 27,000 29,000 31,000 138,000
Budget Impact/Other
The pavement markings are contracted out each year adding virtually no operational impact.
0
Capital 1
City of Andover, MN
Project # 12- 43100 -05
Project Name Annual Curb Replacement
Type Improvement
Useful Life 30 Years
Category Streets /Highways
2012 thru 2016
Department Streets/ Highways
Contact DPW / City Engineer
Priority 1 -High
Description
Damaged and failing concrete curb and gutter throughout the City needs to be repaired or replaced to help maintain the integrity of the roadway
system. Replacing damaged or failing sections of curb and gutter helps with drainage of the roadway and prolongs the life of the street system.
Justification
The majority of the concrete curb and gutter throughout the City is in relatively good condition. However, there are isolated areas that need
rehabilititation every year. Failing or damaged sections of concrete curb and gutter are removed and replaced. Replacing damaged sections of
concrete curb and gutter maintains the integrity of and prolongs the life of the City's street infrastructure.
Expenditures 2012 2013 2014 2015 2016 Total
Improvement 42,000 43,000 44,000 45,000 46,000 220,000
Tom 42,000 43,000 44,000 45,000 46,000 220,000
Funding Sources 2012 2013 2014 2015 2016 Total
Road & Bridge Funds 42,000 43,000 44,000 45,000 46,000 220,000
Tom 42,000 43,000 44,000 45,000 46,000 220,000
Budget Impact/Other �
Zepairing failing or damaged sections of curb and gutter reduces the routine maintenance required by the public works department.
MAI
Capital 1
City of Andover, MN
ject 4 12- 43100 -06
ject Name Municipal State Aid Routes / New & Reconstruct
Type Improvement
Useful Life 20 Years
Category Streets /Highways
Description
2012 thru 2016
Department Streets/ Highways
Contact DPW / City Engineer
Priority 1 -High
The following projects are proposed to be constructed and /or rehabilitated to meet State Aid Standards. The rehabilitation projects will consist of
milling the existing street surface, replacing bituminous curb with concrete curb and gutter, repairing storm sewer systems, and improving storm
drainage.
2012: Bunker Lake Boulevard (Round Lake Blvd - 7th Ave) $250,000 (County Project)
South Coon Creek Drive (Round Lake Blvd - Crosstown) $1,300,000
147th Avenue (7th Avenue to 300' east of Guarani) $216,000
133rd Avenue (Crosstown Blvd to Hanson Blvd) $436,000
2013: Nightingale Street (Crosstown Blvd - 161st Ave) $989,000
Station Parkway (Crosstown Blvd - Hanson Blvd) $637,000
2014: Prairie Road (Andover Blvd - Crosstown Blvd) $433,000
2015:
Justification
Upgrades needed to maintain the integrity of the City's State Aid roadway infrastructure
Budget Impact/Other
Zehabilitating the roads will reduce the amount of routine maintenance along these sections of roadway and provide a safer and higher quality
ransportation system.
73
Expenditures
2012
2013
2014 2015
2016 Total
Construction
2,202,000
1,626,000
433,000
4,261,000
TOW
2,202,000
1,626,000
433,000
4,261,000
Funding Sources
2012
2013
2014 2015
2016 Total
Assessments
220,000
65,000
285,000
Municipal State Aid Funds
1,982,000
1,561,000
433,000
3,976,000
TOW
2,202,000
1,626,000
433,000
4,261,000
Budget Impact/Other
Zehabilitating the roads will reduce the amount of routine maintenance along these sections of roadway and provide a safer and higher quality
ransportation system.
73
Capital Improvement Plan
Project Name: MUNICIPAL STATE AID ROUTES
RECONSTRUCT 2012
Capital Improvement Plan
Project Name: MUNICIPAL STATE AID ROUTES
RECONSTRUCT 2012
Capital Improvement Plan
Project Name: MUNICIPAL STATE AID ROUTES
RECONSTRUCT 2012
N
L E G E N D
W E
Project Location
Lots /Parcels S
Park
Water 0 375 750 1,500
Right of Way Feet
City Limits
76
137TFI LN <
ANDOVER STATION
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BUNKER
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-
HANSON MEADOWS
133RD QV,E
N
L E G E N D
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Project Location
Lots /Parcels S
Park
Water 0 375 750 1,500
Right of Way Feet
City Limits
76
Capital Improvement Plan
Project Name: MUNICIPAL STATE AID ROUTES
RECONSTRUCT 2012
Capital Improvement Plan
Project Name: MUNICIPAL STATE AID ROUTES
MILL AND OVERLAY 2013
ep �, z NORTH 3RD ADD
h
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.............................
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��t73.3 HANSON MEAD O WS
RD AV,E
N
L E G E N D
W E
Project Location
Lots /Parcels S
Park
Water 0 375 750 1,500
Right of Way Feet
City Limits
78
Capital Improvement Plan
Project Name: MUNICIPAL STATE AID ROUTES
RECONSTRUCT 2013
L
E G E N D
Project Location
Lots /Parcels
Park
'
Water
Right of Way
City Limits
N
W E
S
0 500 1,000 2,000
Feet
79
L
E G E N D
Project Location
Lots /Parcels
Park
'
Water
Right of Way
City Limits
Capital Improvement Plan
Project Name: MUNICIPAL STATE AID ROUTES
RECONSTRUCT 2014
N
W E
S
0 625 1,250 2,500
Feet
80
Capital 1
City of Andover, MN
sect 4 12- 43100 -07
sect Name Intersection Upgrades
2012 thru 2016
Type Improvement Department Streets/ Highways
Useful Life 25 Years Contact DPW / City Engineer
Category Improvements Priority 1 -High
Description
2012 - Construction of a traffic signal at South Coon Creek Drive and Round Lake Blvd (5275,000) if warrants are met.
2012 - Intersection improvements at Crosstown Boulevard / Crosstown Drive (5250,000) if warrants are met.
2014 - Construction of a traffic signal at Hanson Boulevard and 161st Avenue. Anoka County Highway Department received a Highway Safety
Improvement Program (HSIP) grant for the majority of this project. The City will pay for our proportionate share of costs exceeding the grant
amount (565,000).
Justification
Intersection upgrades are necessary due to the increased development and demands on the transportation system, the need for safety
improvements, and to comply with Anoka County Highway Department requirements.
Expenditures
2012 2013
2014 2015
2016 Total
Construction
525,000
65,000
590,000
Tom
525,000
65,000
590,000
Funding Sources
2012 2013
2014 2015
2016 Total
Municipal State Aid Funds
525,000
65,000
590,000
Total
525,000
65,000
590,000
Budget Impact/Other
improvements will improve the flow of traffic and will improve the safety of vehicles, pedestrians and bicyclists.
81
'01.� IV ' Y o
oat..' .
ROUND
LAKE
Capital 1
City of Andover, MN
Project # 12- 48100 -01
Project Name Rehabilitation of Wells
2012 thru 2016
Type Improvement Department Water
Useful Life 7 Years Contact DPW / City Engineer
Category Improvements Priority 1 -High
Description
The motor, pump and column pipe are taken out for inspection and worn parts are replaced. The well is televised to determine the depth and
condition. If the well is at or close to the original drill depth everything is put back in place. The well may need to be cleaned out to the original
depth if there is a substantial decrease in the depth.
Justification
To make sure the well is operational to what it is designed for and to correct any problems that may affect our ability to produce the amount of
water needed to meet the demand. A complete inspection and maintenance overhall is performed on each well a minimum of once every seven
(7) years. This maintenance will also maximize the pumping rate of the well.
Expenditures 2012 2013 2014 2015 2016 Total
Improvement 60,000 65,000 70,000 70,000 265,000
Tom 60,000 65,000 70,000 70,000 265,000
Funding Sources 2012 2013 2014 2015 2016 Total
Water Fund 60,000 65,000 70,000 70,000 265,000
Total 60,000 65,000 70,000 70,000 265,000
Budget Impact/Other �
This would be done at such a time that it would not affect the demand needs of the system. Typically done late fall.
83
Capital 1
City of Andover, MN
Project # 12- 48100 -02
Project Name Water Main Improvements
2012 thru 2016
Type Improvement Department Water
Useful Life 50 Years Contact DPW / City Engineer
Category Improvements Priority 1 -High
Description
Install water main, hydrants, and service lines to provide water service to existing areas in the City that are not currently served with City water.
The following projects are proposed to be constructed along with the planned reconstruction of the streets in these areas:
2012: South Coon Creek Drive - 143rd Ave to Crosstown Blvd (5886,000)
2012: Bunker Lake Blvd - Blackfoot Street to 7th Ave (5140,000)
2015: Lakeview Terrace Area (5710,000)
Justification
The water main along South Coon Creek Drive would allow for the existing water distribution system between the east and west sides of town to
be looped. The only existing connection between the two parts of town is along Bunker Lake Boulevard. Looping of the system will allow
treated water to be continuously supplied to all residents in town on the water system and it will set the system up to alleviate the pressure
variance that is experienced between the east and west sides of town when a clear well is constructed at a future date. A majority of this system
would be funded by the Water Trunk Fund.
The water main along Bunker Lake Boulevard will be extended to serve properties adjacent to Bunker Lake Boulevard and east of 7th Avenue.
Construction would be in conjunction with Anoka County reconstructing Bunker Lake Boulevard in this area. All of this system would be
assessed to the benefiting properties.
The roadways in the Lakeview Terrace areas east of Crooked Lake are proposed to be reconstructed in 2015. It is cost beneficial to install the
water main in this area while the roadways are being constructed.
Expenditures 2012 2013 2014 2015 2016 Total
Improvement 1,026,000 710,000 1,736,000
Tom 1,026,000 710,000 1,736,000
Funding Sources 2012 2013 2014 2015 2016 Total
Assessments 240,000 710,000 950,000
Water Trunk Fund 786,000 786,000
Total 1,026,000 710,000 1,736,000
Budget Impact/Other
%dditional maintenance and flushing requirements for the water main system will result.
84
I
L
E G E N D
Project Location
Lots /Parcels
Park
Water
Right of Way
City Limits
Capital Improvement Plan
Project Name: WATER MAIN IMPROVEMENTS (2012)
SOUTH COON CREEK BLVD
N
W E
S
0 400 800 1,600
Feet
85
L
E G E N D
Project Location
Lots /Parcels
Park
Water
Right of Way
City Limits
Capital Improvement Plan
Project Name: WATER MAIN IMPROVEMENTS (2012)
BUNKER LAKE BLVD
N
W E
S
0 412.5 825 1,650
Feet
86
Capital Improvement Plan
Project Name: WATER MAIN IMPROVEMENTS (2015)
LAKEVIEW TERRACE AREA
N
L E G E N D
W E
Project Location
Lots /Parcels s
Park
Water 0 230 460 920
Right of Way Feet
City Limits
87
BENT CREEK
J
ESTATES
135TH LN
yo
C
HOWARD- TEMPEL
COUNTRY EST ADDITIONp�
i
KEMPS ADD p
13a i n Hv t �
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133RD LN
N
L E G E N D
W E
Project Location
Lots /Parcels s
Park
Water 0 230 460 920
Right of Way Feet
City Limits
87
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88
City of Andover, MN
Capital Plan
2012 thru 2016
DEPARTMENT SUMMARY
Department 2012 2013 2014 2015 2016 Total
Central Equipment
47,000
35,000
82,000
Community Center
8,000
8,000
Elections
110,000
110,000
Fire
133,000
600,000
1,070,000
84,000
1,887,000
Park & Rec - Operations
79,600
75,000
101,000
23,000
50,000 328,600
Sanitary Sewer
21,400
130,000
357,000
508,400
Storm Sewer
150,000
150,000
Streets / Highways
140,000
155,000
250,000
545,000
Water
28,600
50,000
900,000
978,600
TOTAL 402,600
1,128,000
1,975,000
1,042,000
50,000 4,597,600
89
FIt
City of Andover, MN
Capital Plan
2012 thru 2016
FUNDING SOURCE SUMMARY
Source
2012 2013 2014
2015
2016 Total
Comm Ctr Operations
8,000
8,000
Equipment Bond
348,100 830,000 1,618,000
142,000
50,000 2,988,100
Sanitary Sewer Fund
25,900 97,500 178,500
301,900
Sewer Trunk Fund
178,500
178,500
State Grant
110,000
110,000
Storm Sewer Fund
32,500
32,500
Water Fund
28,600 50,000
900,000
978,600
GRAND TOTAL 402,600 1,126,000 1,975,000
1,042,000
50,000 4,597,600
FIt
City of Andover, MN
Capital Plan
2012 thru 2016
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department
Project#
Priority
2012
2013
2014
2015
2016 Total
Central Equipment
Replacement - Hotsy Pressure Washer
14- 48800 -01
3
7,000
7,000
Equipment Bond
7,000
7,000
Replacement - Service Truck
14- 48800 -02
2
40,000
40,000
Equipment Bond
40,000
40,000
Replacement - Floor Sweeper
15- 48800 -01
3
35,000
35,000
Equipment Bond
35,000
35,000
Central Equipment Total
47,000
35,000
82,000
Community Center
Replacement - Ice Edger
13- 44300 -02
1
8,000
8,000
Comm Ctr Operations
8,000
8,000
Community Center Total
8,000
8,000
Elections
Replacement - Voting Equipment
13- 41310 -01
1
110,000
110,000
State Grant
110,000
110,000
Elections Total
110,000
110,000
(Fire
Replacement - Fire Chiefs Vehicle
12- 42200 -01
2
45,000
45,000
Equipment Bond
45,000
45,000
Replacement - Rescue #11
12- 42200 -02
2
55,000
55,000
Equipment Bond
55,000
55,000
Replacement - Hydraulic Rescue Cutters
12- 42200 -03
1
13,000
13,000
Equipment Bond
13,000
13,000
New - Thermal Imaging Camera
12- 42200 -04
1
20,000
20,000
Equipment Bond
20,000
20,000
Replacement - Ladder Truck #11
13- 42200 -01
1
600,000
600,000
1,200,000
Equipment Bond
600,000
600,000
1,200,000
Replacement - Grass #31
14- 42200 -01
2
45,000
45,000
Equipment Bond
45,000
45,000
Replacement - Grass #21
14- 42200 -02
2
45,000
45,000
Equipment Bond
45,000
45,000
Replacement - Tanker #11
14- 42200 -03
2
340,000
340,000
Equipment Bond
340,000
340,000
Replacement - Fire Marshall Vehicle
14- 42200 -04
2
40,000
40,000
Equipment Bond
40,000
40,000
Replacement - Utility #4
15- 42200 -01
2
32,000
32,000
0111
Department
Equipment Bond
Replacement - Utility #5
Equipment Bond
New - Water /Ice rescue boat
Equipment Bond
Project# Priority 2012 2013 2014 2015
32,000
15- 42200 -02 2 32,000
32,000
15- 42200 -03 1 20 000
Fire Total
21,400
9,000
Park & Rec - Operations
New - Cab and Snow Blower Attachment
12- 45000 -03
Equipment Bond
4,500
Sanitary Sewer Fund
New - Trail Plow Attachment
12- 45000 -04
Equipment Bond
65,000
Replacement - 10 Ft Wide Trail Mower #583
12- 45000 -05
Equipment Bond
32,500
Replacement - One Ton Truck w/ Plow #599
13- 45000 -01
Equipment Bond
357,000
Replacement - Trailer #T -554
13- 45000 -02
Equipment Bond
178,500
Replacement - One Ton Truck w/ Plow #503
14- 45000 -01
Equipment Bond
21,400 130,000
Replacement - Bobcat #610
14- 45000 -02
Equipment Bond
Replacement - Toro Groundsmaster #559
15- 45000 -01
Equipment Bond
Replacement - One Ton Crew Cab Pickup #502
16- 45000 -01
Equipment Bond
Park & Rec - Operations Total
2
65,000
Sanitary Sewer
Radio System Upgrade
12- 48200 -02
Sanitary Sewer Fund
65,000
Replacement - 3/4 Ton Truck w/ Plow #90
13- 48200 -01
Sanitary Sewer Fund
36,000
Replacement - One Ton Truck w/ Plow #94
13- 48200 -02
Sanitary Sewer Fund
36,000
Storm Sewer Fund
Replacement - JetNac Truck #99
14- 48200 -02
Sanitary Sewer Fund
Sewer Trunk Fund
23,000
Sanitary Sewer Total
50,000
50,000
Storm Sewer
Replacement - Elgin Street Sweeper #169
14- 48300 -01
Equipment Bond
79,600
Storm Sewer Total
101,000 23,000 50,000
328,600
Streets / Highways
New - Front -End Loader
12- 43100 -08
Equipment Bond
20,000
133,000 600,000 1,070,000 84,000
2016 Total
32,000
32,000
32,000
20,000
20,000
1,887,000
1 9,000
21,400
9,000
4,500
21,400
1 65,000
4,500
4,500
65,000
4,500
1 5,600
65,000
5,600
5,600
32,500
32,500
5,600
1 65,000
1
357,000
65,000
65,000
178,500
178,500
65,000
2
65,000
21,400 130,000
65,000
508,400
65,000
65,000
2
10,000
10,000
10,000
10,000
2
65,000
65,000
65,000
65,000
2
36,000
36,000
36,000
36,000
1
23,000
23,000
23,000
23,000
1
50,000
50,000
50,000
50,000
79,600
75,000
101,000 23,000 50,000
328,600
1 21,400
21,400
21,400
21,400
1 65,000
65,000
65,000
65,000
2 65,000
65,000
32,500
32,500
32,500
32,500
1
357,000
357,000
178,500
178,500
178,500
178,500
21,400 130,000
357,000
508,400
1 150,000 150,000
150,000 150,000
150,000 150,000
1 140,000 140,000
140,000 140,000
FOY
Department Project# Priority 2012 2013 2014 2015 2016 Total
Replacement - Ditch mowing tractor and mowers
13- 43100 -01
1
90,000
90,000
Equipment Bond
90,000
90,000
Replacement - One Ton Truck w/ Plow #132
13- 43100 -02
1
65,000
65,000
Equipment Bond
65,000
65,000
Replacement - Dump Truck w/ Snow Removal #198
14- 43100 -01
1
150,000
150,000
Equipment Bond
150,000
150,000
Replacement - Water Tanker #163
14- 43100 -02
2
100,000
100,000
Equipment Bond
100,000
100,000
Streets / Highways Total
140,000
155,000
250,000
545,000
Water
Radio System Upgrade
12- 48100 -03
1 28,600
28,600
Water Fund
28,600
28,600
WTP Generator Upgrade
13- 48100 -01
1
50,000
50,000
Water Fund
50,000
50,000
Water Meter Reading System AMI /AMR
15- 48100 -01
2
900,000
900,000
Water Fund
900,000
900,000
Water Total
28,600
50,000
900,000
978,600
GRAND TOTAL
402,600
1,128,000
1,975,000
1,042,000
50,000 4,597,600
0191
Capital 1
City of Andover, MN
Project # 14- 48800 -01
Project Name Replacement - Hotsy Pressure Washer
2012 thru 2016
Type Equipment Department Central Equipment
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Priority 3 - Low
Description
Zeplace the existing stationary pressure washer with a new diesel - powered, portable pressure washer.
Justification
A new washer would operate more efficiently and save time and money by having fewer break downs. It would also run on diesel fuel rather
than on kerosene.
Expenditures 2012
2013 2014 2015
2016 Total
Equipment
7,000
7,000
Tom
7,000
7,000
Funding Sources 2012
2013 2014 2015
2016 Total
Equipment Bond
7,000
7,000
Total
7,000
7,000
Budget Impact/Other
,ess break downs, saving time and money. Not having to send people out to buy fuel for it would also save money. Harder to get parts for.
FZ!
Capital 1
City of Andover, MN
Project # 14- 48800 -02
Project Name Replacement - Service Truck
Type Equipment
Useful Life 10 Years
Category Streets /Highways
2012 thru 2016
Department Central Equipment
Contact DPW / City Engineer
Priority 2 - Medium
Description
Replace Unit #371, a 2001 S10 Ext Cab 4x4 truck with 74,224 miles. This truck averages about 7,000 miles a year and by 2014 it will have
approximately 86,000 miles. The new truck would be a crew cab and also have a tailgate lift.
Justification
To assist mechanics with jobs outside the shop such as parts runs, vehicle repair and moving equipment around, a larger and roomier vehicle is
needed.
Expenditures 2012
2013 2014 2015
2016 Total
Vehicles
40,000
40,000
Tom
40,000
40,000
Funding Sources 2012
2013 2014 2015
2016 Total
Equipment Bond
40,000
40,000
Total
40,000
40,000
Budget Impact/Other �
% bigger vehicle would increase operating costs - fuel and maintenance, but would have many more uses.
0-10
Capital 1
City of Andover, MN
Project # 15- 48800 -01
Project Name Replacement - Floor Sweeper
2012 thru 2016
Type Equipment Department Central Equipment
Useful Life 15 Years Contact DPW / City Engineer
Category Equipment Priority 3 - Low
Description
Replace Unit #324, a 1991 Floor Sweeper /Scrubber. With the addition of new buildings in the future, it will be more economical to purchase a
new unit that is faster and more efficient. This machine is used to sweep up around the maintenance buildings and in the recycling center.
Justification
The floors are not cleaned as often as they should be because the current sweeper's washing and vacuum systems are worn out and parts are
getting harder to find. The sweeper works well outside because we only use the broom portion of the machine. The present machine works well
for the area that we now have but if we expand, we will need to be able to clean faster and more efficiently.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 35,000 35,000
Tom 35,000 35,000
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Bond 35,000 35,000
Total 35,000 35,000
Budget Impact/Other �
% new machine would have less maintenance issues even with using it more often.
OR
Capital 1
City of Andover, MN
Project # 13- 44300 -02
Project Name Replacement - Ice Edger
2012 thru 2016
Type Equipment Department Community Center
Useful Life 15 Years Contact Comm Ctr Manager
Category Equipment Priority 1 -High
Description
% new battery powered ice edger would replace our present gas powered ice edger.
Justification
With the new concerns and law regarding internal combustion engines running indoors, this would eliminate a lot of those concerns. It would
also requires less costly monitoring equipment and reduce the amount of paper work that needs to be filed to the State of Minnesota. It is also
safer for all of the people in the Community Center.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 8,000 8,000
" M
8,000
8,000
Funding Sources 2012 2013 2014 2015 2016 Total
Comm Ctr Operations 8,000 8,000
Total 8,000 8,000
Budget Impact/Other �
Save time and money by cutting down on monitoring equipment and time filing the paper work. It is also safer for all people using the
Communitv Center. The old machine could be used on the outside rinks or sold.
FOfl
Capital 1
City of Andover, MN
Project # 13- 41310 -01
Project Name Replacement -Voting Equipment
Type Equipment Department Elections
Useful Life 15 Years Contact City Clerk
Category Equipment Priority 1 -High
Description
Jew electronic voting equipment for 10 precincts.
2012 thru 2016
Justification
A Federal mandate to comply with HAVA - Help America Vote Act. The current equipment is non - compliant.
Expenditures 2012
2013 2014
2015 2016 Total
Equipment
110,000
110,000
Tom
110,000
110,000
Funding Sources 2012
2013 2014
2015 2016 Total
State Grant
110,000
110,000
Tom
110,000
110,000
Budget Impact/Other �
Continued storage and maintenance of all the equipment.
01.
Capital 1
City of Andover, MN
Project # 12- 42200 -01
Project Name Replacement -Fire Chiefs Vehicle
Type Equipment
Useful Life 10 Years
Category Equipment
Department Fire
Contact Fire Chief
Priority 2 - Medium
2012 thru 2016
Description
Zeplace Unit #4806, a 2002 Chevrolet Tahoe with 86,037 miles and is used by the Fire Chief.
Justification
In order to keep the first line emergency responding vehicles in the proper operating conditions, it is important to replace equipment when
needed. The current vehicle has worked very well and should be evaluated for repair history and maintenance costs as the replacement date gets
closer. The annual mileage put on this vehicle is approximately 10,000. The vehicle is still in good shape and should be evaluated for
replacement as scheduled.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 45,000 45,000
Tom 45,000 45,000
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Bond 45,000 45,000
Total 45,000 45,000
Budget Impact/Other
The Chief s vehicle is used by the Chief to respond to emergency incidents. The vehicle has to be in good shape and able to provide safe and
protective transportation when responding to all types of incidents. The vehicle also carries all of the Chief s protective gear and equipment
needed to help conduct fire investigations. The Chief regularly uses the vehicle to conduct interviews while on the scene with property owners
and also uses the truck to provide a place for fire victims to sit out of the elements while they are waiting for relatives or the Red Cross to
respond to the scene.
OR,
Capital 1
City of Andover, MN
Project # 12- 42200 -02
Project Name Replacement -Rescue #11
Type Equipment
Useful Life 15 Years
Category Equipment
Department Fire
Contact Fire Chief
Priority 2 - Medium
2012 thru 2016
Description
Zeplace Unit #4899, a 1997 GMC truck with 19,355 miles. This truck is used as the primary response vehicle to all medical incidents for station
k1. This truck responds to about 300 calls per year and is the busiest vehicle in use by the fire department other than the Chief s and Fire
vlarshalf s vehicles.
Justification
The current truck has very little maintenance issues as of 2011. Because this is the primary vehicle used to respond to medical calls for station #1
it is very important to keep this vehicle in top condition and always available to respond. The anticipated life span is 15 years and may be able to
be extended if the maintenance costs stay in line. It would be a benefit to Station #1 if the new vehicle would be purchased with a four door cab
rather than the current extended cab so that additional firefighters could respond to major medical incidents.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 55,000 55,000
Tom 55,000 55,000
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Bond 55,000 55,000
Total 55,000 55,000
Budget Impact/Other �
If the replacement vehicle is a four door cab, station #1 firefighters could respond with only one vehicle to major incidents such as a heart attack,
and would not have to take two vehicles to the scene in order to get the appropriate staffing there. The replacement vehicle will also respond to
vehicle crash scenes with additional eauinment needed that could be stored on this truck.
111111
Capital 1
City of Andover, MN
Project # 12- 42200 -03
Project Name Replacement - Hydraulic Rescue Cutters
Type Equipment
Useful Life 10 Years
Category Equipment
Department Fire
Contact Fire Chief
Priority 1 -High
2012 thru 2016
Description
The funds requested are for the purchase of two new hydraulic rescue cutters. The new cutters are designed to cut thru the latest and hardest of
steel products used in the manufacturing of newer vehicles. The new cutters will be placed at station #2 and #3. The cutters are rated to be about
four times stronger than the current cutters in use by the fire department for vehicle extrication.
Justification
The current cutters can not cut thru the new boron steel used as protection posts in most new vehicles. The fire department must be able to
remove and cut thru the side posts when extricating a trapped victim from a vehicle that has crashed or been seriously damaged.
Expenditures
2012 2013
2014 2015 2016 Total
Equipment
13,000
13,000
Tom 13,000
13,000
Funding Sources
2012 2013
2014 2015 2016 Total
Equipment Bond
13,000
13,000
Total 13,000
13,000
Budget Impact/Other
1[1Si
Capital 1
City of Andover, MN
Project # 12- 42200 -04
Project Name New- Thermal Imaging Camera
Type Equipment
Useful Life 5 years
Category Equipment
Description
Department Fire
Contact Fire Chief
Priority 1 -High
2012 thru 2016
The fire department uses the themal imaging camera(s) to help locate spots or areas of high or unusually high heat. The camera is a very valuable
tool that helps firefighters locate hot spots behind walls or ceilings that can not be seen with your eyes or felt with your hands. The technology
allows firefighters to locate humans, animals and other areas of high heat that otherwise can be missed because of the heavy smoke and fire
conditions.
Justification
The camera will allow firefighters to locate hot spots that may have been missed thus creating a potential for a fire rekindling or reigniting after
the fire department has left the scene. A thermal imaging camera is also used to locate a human being who may be trapped in a fire and because
of heavy smoke conditions not seen by firefighters searching for victims. The camera does a great job helping to scan a room much faster while
looking for heat sources including the human being or animal.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 20,000 20,000
Tom 20,000 20,000
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Bond 20,000 20,000
Total 20,000 20,000
Budget Impact/Other
iN ➢a
Capital 1
City of Andover, MN
Project # 13- 42200 -01
Project Name Replacement -Ladder Truck #11
Type Equipment
Useful Life 20 Years
Category Equipment
Description
Department Fire
Contact Fire Chief
Priority 1 -High
2012 thru 2016
Replace Unit #4885, a 1991 Pierce 75' ladder truck with 19,930 miles. The new ladder truck would be a 100 foot aerial platform, which includes
a bucket at the end of the ladder for firefighter safety. The 100 foot reach will allow for the fire department to perform rescue and suppression
activities in buildings that we can not currently reach.
Justification
The City is required by the I.S.O. to have this type of vehicle available for use because of the building heights allowed in Andover. The new
platform style truck versus the current straight ladder will be much safer for firefighter activities and fire suppression activities. The new vehicles
have safety sensors and weight distribution gauges that will keep the operators from making mistakes while operating the truck that could be very
costly or dangerous. The newer buildings in Andover are getting taller with more green space between the building and a hard surface making it
much more difficult to reach some of them because of the height restrictions of the current ladder truck.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 600,000 600,000 1,200,000
Tom 600,000 600,000 1,200,000
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Bond 600,000 600,000 1,200,000
Total 600,000 600,000 1,200,000
Budget Impact/Other
The use of an aerial device can be very dangerous if not performed properly. A new platform truck will allow firefighters to perform the most
dangerous of activities as required from time to time, and know that they have the right piece of equipment to do the job. The larger and taller
buildings now being built in Andover will require this type of equipment. The current ladder truck has been fairly dependable with not many
major repairs needed. The maintenance costs are going up for this vehicle and the trade in value may be going down as the truck gets older. The
new bucket style of truck will also be much safer conditions for firefighters performing suppression activities. The new ladder truck can be
equipped to have pre - plumbed breathing air in the bucket for extended use and also high intensity lighting mounted on the bucket will greatly
increase site visibility. Firefighters will no longer have to carry heavy equipment up the ladder but rather can swing the bucket down to the
ground to pick it up. The larger cab design will allow for transporting more firefighters and also can be used for rehabilitation of staff when
needed. The bucket design will also allow for two master stream devices mounted near the top of the bucket to be used for extinguishment for
very large types of fires. The over head visibility at the scene will also help the incident commander make vital decisions regarding the tactics and
strategies to be used.
INB3
Capital 1
City of Andover, MN
Project # 14- 42200 -01
Project Name Replacement - Grass #31
Type Equipment
Useful Life 20 Years
Category Equipment
Department Fire
Contact Fire Chief
Priority 2 - Medium
2012 thru 2016
Description
Zeplace Unit #4893, a 1991 Ford 4x4 grass vehicle with 22,301 miles. This also has been used as medical response truck for station #3. Now
hat the fire department has a separate vehicle that will be used to respond to medical calls, the new grass trucks will be designed to function for
me primary purpose and will allow for new wildfire technologies to be put on the truck.
Justification
The fire department has now purchased new vehicles for rescue calls only and this will allow for the new grass trucks to have an extended life
expectancy. The current grass vehicles have worked very hard responding to both wildfire and medical types of calls during most of the life of the
trucks. The grass trucks also have many engine hours on them due to idling conditions while at grass fires and medical calls. By using separate
vehicles for each function both the grass fire vehicle and assigned medical vehicle will last for at least 15 years or more. This vehicle also pulls
the trailer that holds the Polaris 6X6(G -32)
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 45,000 45,000
Tom 45,000 45,000
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Bond 45,000 45,000
Total 45,000 45,000
Budget Impact/Other
The fire department will be looking to purchase a smaller and more maneuverable vehicle when it is time to replace the grass trucks. The current
full size pick up trucks, while capable of handling larger tanks and more weight, can be difficult to use when the need to negotiate around
obstacles during wildfires arises. The grass vehicles will be a four wheel drive type and should probably have winches mounted on the front of
the vehicle. The smaller and more maneuverable vehicles should be less expensive but yet perform much better when using the off road functions
and features.
11111!
Capital 1
City of Andover, MN
Project # 14- 42200 -02
Project Name Replacement - Grass #21
Type Equipment
Useful Life 20 Years
Category Equipment
Department Fire
Contact Fire Chief
Priority 2 - Medium
2012 thru 2016
Description
Zeplace Unit #4892, a 1991 Ford 4x4 grass vehicle with 21,315 miles This has also been used as a medical response unit for Station #2. Now
hat the fire department has a separate vehicle that will be used to respond to medical calls, the new grass trucks will be designed to function for
me primary purpose and will allow for new wildfire technologies to be put on the truck.
Justification
The fire department has now purchased new vehicles for rescue calls only and this will allow for the new grass trucks to have an extended life
expectancy. The current grass vehicles have worked very hard responding to both wildfire and medical types of calls during most of the life of
trucks. The grass trucks also have many engine hours on them due to idling conditions while at grass fires and medical calls. By using separate
vehicles for each function, both the grass fire vehicle and assigned medical vehicle will last for at least 15 years or more.
Expenditures 2012 2013 2014 2015 2016 Total
Vehicles 45,000 45,000
Tom 45,000 45,000
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Bond 45,000 45,000
Total 45,000 45,000
Budget Impact/Other
The fire department will be looking to purchase a smaller and more maneuverable vehicle when it is time to replace the grass trucks. The current
full size pick up trucks, while capable of handling larger tanks and more weight, can be difficult to use when the need to negotiate around
obstacles during wildfires arises. The grass vehicles will be a four wheel drive type and should probably have winches mounted on the front of
the vehicle. The smaller and more maneuverable vehicles should be less expensive but yet perform much better when using the off road functions
and features.
11117
Capital 1
City of Andover, MN
Project # 14- 42200 -03
Project Name Replacement - Tanker #11
Type Equipment
Useful Life 20 Years
Category Equipment
Department Fire
Contact Fire Chief
Priority 2 - Medium
2012 thru 2016
Description
Zeplace Unit #4889, a 1991 International tanker with 8,859 miles and about 900 engine hours.
Justification
This vehicle will be 23 years old in 2014. The all wheel drive vehicle has worked extremely well as a tanker that can be used at all types of fires
including wildfires, where the off road capabilities have proven to be very valuable. There have been no significant problems with this vehicle
and the replacement need has to be re- evaluated in 2014 but it is very important that we keep this vehicle current and up to date with the latest
firefighting technologies. The current vehicle has a rear mounted pumping system that requires constant maintenance and usually more than one
person to operate the truck and pump at a fire scenario. The proposed new tanker will have remote operational capabilities that will make
operating the truck with only one person a reality. The current manually- operated pump has many drawbacks and limitations due to the need for
more than one person to operate efficiently and safelv.
Expenditures 2012
2013 2014 2015
2016 Total
Vehicles
340,000
340,000
Total
340,000
340,000
Funding Sources 2012
2013 2014 2015
2016 Total
Equipment Bond
340,000
340,000
Total
340,000
340,000
Budget Impact/Other
The new vehicle will probably have a larger tank and also the capability for only one person to operate during a fire situation. The maintenance
costs for a newer vehicle will also have a budget impact in that there should be much less maintenance costs for the first half of the lifespan of the
vehicle. The newer vehicle will also be expected to last longer because of the updates in the manufacturing process. The newer styles and metal
fabrication help to reduce rusting and deterioration of the vehicle. The new vehicle should be produced so that the driver can dump water from
chutes installed on both sides and from the rear of the truck. Currently water can be discharged only from a large rear outlet or with the manual
Dumb system installed at the back of the truck.
111Iy
Capital 1
City of Andover, MN
Project # 14- 42200 -04
Project Name Replacement - Fire Marshall Vehicle
Type Equipment
Useful Life 10 Years
Category Equipment
Department Fire
Contact Fire Chief
Priority 2 - Medium
2012 thru 2016
Description
Zeplace Unit #4801, a 1997 S10 Blazer with over 63,212 miles and used by the Fire Marshall.
Justification
The Fire Marshall's vehicle is anticipated to have approximately 75,000 miles on it by the year 2013, and the ability to respond to an emergency
with a dependable vehicle needs to be considered. There have been more maintenance issues with this vehicle, and although most have been
minor, the occurrences are increasing and the costs will also start to increase as the vehicle gets older.
Expenditures 2012 2013 2014 2015 2016 Total
Vehicles 40,000 40,000
Tom 40,000 40,000
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Bond 40,000 40,000
Total 40,000 40,000
Budget Impact/Other
The new vehicle will be used for day to day inspections and also emergency responses when the Fire Marshall is available to assist at the incident
including medical calls. It is crucial that the Fire Marshall's vehicle be in good operating order to perform all of the functions needed. This
vehicle is also used to help conduct all of the fire investigations and the appropriate equipment needs to be stored in the vehicle. The fire
department needs to have a very dependable vehicle to Derform all of the functions listed.
I11YA
Capital 1
City of Andover, MN
Project # 15- 42200 -01
Project Name Replacement - Utility #4
Type Equipment
Useful Life 15 Years
Category Equipment
Department Fire
Contact Fire Chief
Priority 2 - Medium
2012 thru 2016
Description
Zeplace Unit #4804, a 2000 GMC Sonoma ext. cab 4x4 small utility pick up with 31,658 miles. This truck is used as a station response vehicle
)y the Officers assigned to each station. The fire department has three of these vehicles and each are fully equipped to be first responder vehicles
o all types of incidents that the fire department will respond to.
Justification
The utility vehicles are used by Fire Department Officers to respond directly to the scene of the incident so that they can evaluate for additional
equipment needed and also render immediate first aid and care to those who need it. The first responding vehicles are usually on the scene within
five to six minutes of the original page as compared to seven or eight minutes for a vehicle responding from the fire station. The time span is
critical for all types of major events. Knowing as quickly as possible what the conditions and situations at the scene will make for a much safer
response by other vehicles and helps all others prepare for the incident as the first fire officer has already informed incoming trucks what is going
on.
Expenditures 2012
2013 2014 2015 2016
Total
Vehicles
32,000
32,000
Total
32,000
32,000
Funding Sources 2012
2013 2014 2015 2016
Total
Equipment Bond
32,000
32,000
Total
32,000
32,000
Budget Impact/Other
Nith their vehicle responding directly to the scene, the fire officer can cancel others if they are not needed and /or slow them to routine so that the
esponse is safer for responders and others who are on the highway. Having a fire officer at an incident early is very beneficial for planning
actics prior to all of the other fire vehicles getting there. All fire conditions can be evaluated and thought out by the fire officer so that they can
)e better DreDared to oversee fire suDDression activities.
IW-]
Capital 1
City of Andover, MN
Project # 15- 42200 -02
Project Name Replacement - Utility #5
Type Equipment
Useful Life 15 Years
Category Equipment
Department Fire
Contact Fire Chief
Priority 2 - Medium
2012 thru 2016
Description
Zeplace Unit #4805, a 2000 GMC Sonoma ext. cab 4x4 small utility pick up with 32,133 miles. This truck is used as a station response vehicle
)y the Officers assigned to each station. The fire department has three of these vehicles and each are fully equipped to be first responder vehicles
o all types of incidents that the fire department will respond to.
Justification
The utility vehicles are used by Fire Department Officers to respond directly to the scene of the incident so that they can evaluate for additional
equipment needed and also render immediate first aid and care to those who need it. The first responding vehicles are usually on the scene within
five to six minutes of the original page as compared to seven or eight minutes for a vehicle responding from the fire station. The time span is
critical for all types of major events. Knowing as quickly as possible what the conditions and situations at the scene will make for a much safer
response by other vehicles and helps all others prepare for the incident as the first fire officer has already informed incoming trucks what is going
on.
Expenditures 2012
2013 2014 2015 2016
Total
Vehicles
32,000
32,000
Total
32,000
32,000
Funding Sources 2012
2013 2014 2015 2016
Total
Equipment Bond
32,000
32,000
Total
32,000
32,000
Budget Impact/Other
Nith their vehicle responding directly to the scene, the fire officer can cancel others if they are not needed and /or slow them to routine so that the
esponse is safer for responders and others who are on the highway. Having a fire officer at an incident early is very beneficial for planning
actics prior to all of the other fire vehicles getting there. All fire conditions can be evaluated and thought out by the fire officer so that they can
)e better DreDared to oversee fire suDDression activities.
1101
Capital 1
City of Andover, MN
Project # 15- 42200 -03
Project Name New - Water /Ice rescue boat
Type Equipment
Useful Life 15 Years
Category Equipment
Department Fire
Contact Fire Chief
Priority 1 -High
Description
% small boat designed and built to perform water and ice rescues.
2012 thru 2016
Justification
%ndover does not currently have a rescue boat. The boat would be used to perform ice and water rescues. The boat will make these specific
ypes of rescues safer for all responders. The boat will allow firefighters to perform rescue work rather than waiting for a boat to arrive and
)erform recovery work. A inflatable boat is a possible idea
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 20,000 20,000
" M
20,000
20,000
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Bond 20,000 20,000
Total 20,000 20,000
Budget Impact/Other
Boat will make an easier and safer rescue for all responders and parties being rescued. The boat will save lives and make it safer for firefighters
who have to enter the water or crawl on the ice. The current method of having firefighters wear wet suits and try to swim or crawl on the ice to
the victim is not very safe or recommended if we can avoid it. The boat will help get the rescuer and victim out of the situation faster and safer.
IsM
Capital 1
City of Andover, MN
Project # 12- 45000 -03
Project Name New - Cab and Snow Blower Attachment
2012 thru 2016
Type Equipment Department Park & Rec - Operations
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Priority 1 -High
Description
% new 3 - point rear mounted snow blower and cab for one of the Parks tractors. The cost would be split between Parks and Utilities Department.
Justification
We have been renting a less efficient piece of equipment when we could buy an attachment for a tractor that we already own. By owning it, we
can use it when we need to rather than when it is available. It would be used for clearing around ice rinks, parking lots and fire hydrants.
Expenditures
2012 2013
2014 2015 2016 Total
Equipment
9,000
9,000
Tom
9,000
9,000
Funding Sources
2012 2013
2014 2015 2016 Total
Equipment Bond
4,500
4,500
Sanitary Sewer Fund
4,500
4,500
Tom
9,000
9,000
Budget Impact/Other
The the 3 - point snow blower and cab can be mounted on the John Deere tractor so it can be used at a moments notice. No time is spent going
to and picking up a rented piece of equipent. By blowing the snow it can be placed more efficiently than by hauling and moving snow around
with a bucket.
iffl
Capital 1
City of Andover, MN
Project # 12- 45000 -04
Project Name New - Trail Plow Attachment
2012 thru 2016
Type Equipment Department Park & Rec - Operations
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Priority 1 -High
Description
?arks department is looking to purchase a new hinge snow plow for use on the trail system. Presently they have a choice between a one way
)low or a "V" plow. The hinge plow can be used as a straight plow, v plow or as inverted v plow for scooping snow.
Justification
The trail system as located all over the city and by roads of all different sizes. Many times when the machine is out plowing, the snow depth and
consistancy of compaction is depended on the wind, trees and by the roads that it is near. Some of trails might have a minimal amount of snow
so that the one way plow will work just fine. Other trails near county roads can have multiple lanes of snow plowed up and on to it making it
impossible to get through. At which point they have to come back to public works and change plows. The straight plow and V plow are also of
different widths.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 5,600 5,600
Tom 5,600 5,600
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Bond 5,600 5,600
Total 5,600 5,600
Budget Impact/Other
The hinge plow will eliminate the need for coming back to switching snow plows making the job of clearing the trail system much more efficient.
Ism
Capital 1
City of Andover, MN
Project # 12- 45000 -05
Project Name Replacement - 10 Ft Wide Trail Mower #583
2012 thru 2016
Type Equipment Department Park & Rec - Operations
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Priority 1 -High
Description
Replace Unit #583, a 2001 Toro 4000 with 1,678 hours and is putting on about 175 hours a year. It mows in the city parks and along the trail
system. In the future, it will be mowing the walking paths in the new open spaces.
Justification
Units cost have been going up steadily for the last few years. It gets used more every year with the addition of new trails. A lot of the trails that
it is mowing are not ball field smooth which put more were and tear on the machine.
Expenditures
2012 2013
2014 2015 2016 Total
Equipment
65,000
65,000
Tom 65,000
65,000
Funding Sources
2012 2013
2014 2015 2016 Total
Equipment Bond
65,000
65,000
Tom 65,000
65,000
Budget Impact/Other �
,ess maintenace cost, less equipment down time.
ISM
Capital 1
City of Andover, MN
Project # 13- 45000 -01
Project Name Replacement - One Ton Truck w/ Plow #599
2012 thru 2016
Type Equipment Department Park & Rec - Operations
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Priority 2 -Medium
Description
Replace Unit # 599, a 2000 F450 1 -ton with 55,819 miles. These trucks are on the move all year and average about 5,000 miles per year. They
are used for hauling material and equipment and plowing cul -de -sacs.
Justification
This truck is used everyday; hauling material, equipment, people and also plowing snow in the winter. The snow plowing puts a lot of wear and
tear on the engine, transmission and other drive line components.
Expenditures 2012
2013 2014
2015 2016 Total
Vehicles
65,000
65,000
Tom
65,000
65,000
Funding Sources 2012
2013 2014
2015 2016 Total
Equipment Bond
65,000
65,000
Total
65,000
65,000
Budget Impact/Other
Being that this is a front line unit, we need to know that we can count on it everyday. Cost to operate it have only gone up S.05 per mile last year
but those costs will continue to rise in the coming years. With preventative maintenance, we might be able to extend its useful life.
ISEI
Capital 1
City of Andover, MN
Project # 13- 45000 -02
Project Name Replacement - Trailer #T -554
2012 thru 2016
Type Equipment Department Park & Rec - Operations
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Priority 2 -Medium
Description
Replace Unit #T -554 , a tandem axle trailer with GVW rating of 10,000 - 12,000 lbs. It was recently sand blasted and repainted top to bottom
extending its useful life a few more years.
Justification
This is the main trailer for the Parks Department. It was the first and only trailer that was designed for hauling mowers and it has worked out
great.
Expenditures 2012
2013 2014
2015 2016 Total
Equipment
10,000
10,000
Tom
10,000
10,000
Funding Sources 2012
2013 2014
2015 2016 Total
Equipment Bond
10,000
10,000
Total
10,000
10,000
Budget Impact/Other �
Vlore parks can only mean moving more equipment to them.
166'1
Capital 1
City of Andover, MN
Project # 14- 45000 -01
Project Name Replacement - One Ton Truck w/ Plow #503
2012 thru 2016
Type Equipment Department Park & Rec - Operations
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Priority 2 -Medium
Description
Zeplace Unit #503, a 2001 Ford F -450 dump truck with a 9' Fisher snow plow with 75,633 miles on it.
Justification
This unit will be 13 years old and will have approximately 85,000 miles on it. The maintenance costs have risen to S.46 a mile and will be
monitored to determine when this vehicle should be replaced.
Expenditures 2012
2013 2014 2015
2016 Total
Equipment
65,000
65,000
Tom
65,000
65,000
Funding Sources 2012
2013 2014 2015
2016 Total
Equipment Bond
65,000
65,000
Total
65,000
65,000
Budget Impact/Other
,ess cost per mile to operate and less break downs.
ISM
Capital 1
City of Andover, MN
Project # 14- 45000 -02
Project Name Replacement - Bobcat #610
2012 thru 2016
Type Equipment Department Park & Rec - Operations
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Priority 2 -Medium
Description
Zeplace unit #610, a 2007 T -190 Bobcat with 800 hours. This is a tracked skid steer which is more suited for working on the sand.
Justification
This unit is primary used in the Andover Parks Department to put in and take out play ground equipment. It is also used by other departments for
loading trucks, stump grinding, building new hockey rinks, site preparations and moving material around at public works. It puts on over 300
hours a year.
Expenditures 2012
2013 2014 2015
2016 Total
Equipment
36,000
36,000
Tom
36,000
36,000
Funding Sources 2012
2013 2014 2015
2016 Total
Equipment Bond
36,000
36,000
Total
36,000
36,000
Budget Impact/Other
This unit is 3 years old and was on an annual trade -in program through Bobcat but that program is no longer available . The machine is running
well but at around 1,200 hours the track system starts needing repairs. These repair costs can run from $4,000 to $6,000. Currently, the machine
is worth about $21,000 on a trade -in, a new machine would cost about $36,000.
ifir/
Capital 1
City of Andover, MN
Project # 15- 45000 -01
Project Name Replacement - Toro Groundsmaster #559
2012 thru 2016
Type Equipment Department Park & Rec - Operations
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Priority 1 -High
Description
Zeplace Unit #559, a 1999 Toro Groundsmaster 328 with 1,972 hours.
Justification
This unit is run all year and maintenance costs are starting to accumulate.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 23,000 23,000
Tom 23,000 23,000
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Bond 23,000 23,000
Tom 23,000 23,000
Budget Impact/Other �
3igher maintenance cost, possibly more break downs and lower trade -in value.
IMPQ
Capital 1
City of Andover, MN
Project # 16- 45000 -01
Project Name Replacement - One Ton Crew Cab Pickup #502
2012 thru 2016
Type Equipment Department Park & Rec - Operations
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Priority 1 -High
Description
Zeplace Unit #502, a 2002 F350 crew cab pickup with 58,408 miles on it.
Justification
This truck is used for pulling a large trailer around the city with mowing equipment in the spring, summer and fall along with the summer part -
time help. In the winter months, it is pulling equipment that is used to clear the ice skating rinks. A crew cab that can transport a mowing crew
and all their equipment is an ideal situation.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 50,000 50,000
Tom 50,000 50,000
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Bond 50,000 50,000
Tom 50,000 50,000
Budget Impact/Other
,ess cost per mile to operate and fewer break downs. The cost to operate this vehicle has increased S.43 per mile. We will continue to monitor
IsM
Capital 1
City of Andover, MN
Project # 12- 48200 -02
Project Name Radio System Upgrade
2012 thru 2016
Type Equipment Department Sanitary Sewer
Useful Life 10 Years Contact DPW / City Engineer
Category Improvements Priority 1 -High
Description
A new radio communication system is needed to come into compliance with the new FCC regulations starting on January 1, 2013. The FCC
Narrowbanding Notice states all radio systems using VHF and UHF channels between 150 and 512 MHz must migrate to 12.5 KHz or lower to
6.25 KHz.
Justification
All sanitary sewer lift stations are using radios at the 25MHz bandwidth and must be in compliance with the new Narrowbanding regulation by
January 1, 2013. There are currently 9 lift stations on the sanitary sewer system.
Expenditures
2012 2013
2014 2015 2016 Total
Equipment
21,400
21,400
Tom
21,400
21,400
Funding Sources
2012 2013
2014 2015 2016 Total
Sanitary Sewer Fund
21,400
21,400
Tom
21,400
21,400
Budget Impact/Other
IM11
Capital 1
City of Andover, MN
Project # 13- 48200 -01
Project Name Replacement - 3/4 Ton Truck w/ Plow #90
2012 thru 2016
Type Equipment Department Sanitary Sewer
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Priority 1 -High
Description
Zeplace Unit #90, a 1997 Dodge W250 with snow removal equipment and 89,538 miles.
Justification
This truck will be monitored over the next couple of years to determine the appropriate time for replacement but at this time cost are holding
steady. It will be replaced with a one ton truck and modern snow removal equipment to make snow removal faster and more efficient.
Expenditures 2012
2013 2014
2015 2016 Total
Equipment
65,000
65,000
Tom
65,000
65,000
Funding Sources 2012
2013 2014
2015 2016 Total
Sanitary Sewer Fund
65,000
65,000
Total
65,000
65,000
Budget Impact/Other
The new truck will have decreased maintenance issues and the modern snow equipment will make snow removal faster and more efficient.
IM
Capital 1
City of Andover, MN
Project # 13- 48200 -02
Project Name Replacement - One Ton Truck w/ Plow #94
2012 thru 2016
Type Equipment Department Sanitary Sewer
Useful Life 15 Years Contact DPW / City Engineer
Category Utilities Priority 2 - Medium
Description
Zeplace unit #94, a 1998 one -ton truck w /plow with 89,147 miles on it.
Justification
Vehicle operational costs have been increasing and the truck is now 12 years old. The plow has multiple holes in it and all of the pivoting points
are in need of replacement. The shift linkage has also gotten very sloppy with all of the forward and reverse shifting done during the snow plow
seasons. These repairs are just a few that we are going to need to address in the near future.
Exoenditures 2012 2013 2014 2015 2016 Total
Budget Impact/Other
A more reliable truck would cost less to operate and maintain. The total cost of this vehicle will be split between Sanitary Sewer and Storm
Sewer.
IWQ
Capital 1
City of Andover, MN
Project # 14- 48200 -02
Project Name Replacement - Jet /Vac Truck #99
2012 thru 2016
Type Equipment Department Sanitary Sewer
Useful Life 15 -20 Years Contact DPW / City Engineer
Category Equipment Priority 1 -High
Description
Replace Unit #99, a 1999 Vactor jet /vac truck with 18,733 miles. The new vehicle will be able to carry up to 2000 gallons and 600 feet of jetting
hose.
Justification
Approximately 13 miles or 15% of the sanitary sewer system is trunk mains with diameters of 12" - 36 ". These trunk mains are flowing near
capacity in some areas at the present time. By removing the sedimentation in these pipes, the flow line will drop giving more room for additional
flows. In turn, this could put a hold on the addition of the designated lift station to by pass certain areas for a year or more. This type of unit can
also clean flared end sections in back yards and sedimentation ponds within a reasonable distance. This would allow some areas to be cleaned
without having to enter properties. At the present time, most of the department's efforts are geared towards the storm sewer system because of
the many failures and neglect that has taken place in the past. There are thirty six square miles of storm sewer systems and ninety miles of
sanitary systems. The storm sewers are maintained from the spring of the year and ending in the fall. The sanitary system is then maintained
durinz the winter months when conditions are less than favorable.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 357,000 357,000
Total 357,000 357,000
Funding Sources 2012 2013 2014 2015 2016 Total
Sanitary Sewer Fund 178,500 178,500
Sewer Trunk Fund 178,500 178,500
Tom 357,000 357,000
Budget Impact/Other
This truck will help save time with cleaning of the system. It will also allow the system to be cleaned under heavy flows which cannot be done
with the machine currently being used. This type of VAC truck will allow the operators to clean more of the system without having to stop
because the truck cannot handle the flows. It would save time by not having to plug mains and risk backups into basements because of some
unforeseen difficulty.
123
Capital 1
City of Andover, MN
Project # 14- 48300 -01
Project Name Replacement -Elgin Street Sweeper #169
2012 thru 2016
Type Equipment Department Storm Sewer
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Priority 1 -High
Description
Zeplace Unit #169, a 2000 Elgin sweeper with approximately 3,861 hours.
Justification
The maintenance cost of this machine has risen $6,000 in the last two years. Maintenance costs continue to rise and it will need to be monitored
as to the timing of replacement.
Expenditures 2012
2013 2014 2015
2016 Total
Vehicles
150,000
150,000
Tom
150,000
150,000
Funding Sources 2012
2013 2014 2015
2016 Total
Equipment Bond
150,000
150,000
Tom
150,000
150,000
Budget Impact/Other �
Ne will need to monitor the costs closely over the next few years and make a decision at that time. This machine only runs about a month and a
calf a year.
124
Capital 1
City of Andover, MN
Project # 12- 43100 -08
Project Name New - Front -End Loader
Type Equipment
Useful Life 15 -20 Years
Category Streets /Highways
2012 thru 2016
Department Streets/ Highways
Contact DPW / City Engineer
Priority 1 -High
Description
Jew front -end loader to assist with moving snow, loading trucks and landscape projects.
�h
Justification
The need for a second loader has come with keeping a lot of the projects in -house rather than having them outsourced. We have been borrowing
front -end loaders from our surrounding cities for weeks at a time for the past few years.
Expenditures 2012 2013 2014 2015 2016 Total
Equipment 140,000 140,000
Tom 140,000 140,000
Funding Sources
2012 2013
2014 2015 2016 Total
Equipment Bond
140,000
140,000
Tom
140,000
140,000
Budget Impact/Other
vlore efficient use of time, equipment and personnel. No longer borrowing at the convenience of other cities and having to deal with the weather
zncertainties and length of time to use.
Budget Items
2012 2013
2014 2015 2016 Total
Maintenance
140,000
140,000
Tom
140,000
140,000
167
Capital 1
City of Andover, MN
Project # 13- 43100 -01
Project Name Replacement -Ditch mowing tractor and mowers
Type Equipment
Useful Life 15 -20 Years
Category Streets /Highways
2012 thru 2016
Department Streets/ Highways
Contact DPW / City Engineer
Priority 1 -High
Description
Replace Unit #115, a 1993 John Deere model #6400 tractor with side and rear flail mowers. The tractor has 3,397 hours on it and puts about 175
hours a year mowing ditches.
Justification
The tractor will be 19 years old in 2013 and maintenance costs have been steadily going up. The maintenance cost per hour is now $24.71. The
metal on the mowers is getting thimmer and we have had to patch holes in 2009 and 2010.
Expenditures 2012
2013 2014
2015 2016 Total
Equipment
90,000
90,000
Tom
90,000
90,000
Funding Sources 2012
2013 2014
2015 2016 Total
Equipment Bond
90,000
90,000
Total
90,000
90,000
Budget Impact/Other �
,ower maintenance cost and a more productive machine.
IKI
Capital 1
City of Andover, MN
Project # 13- 43100 -02
Project Name Replacement -One Ton Truck w/ Plow #132
2012 thru 2016
Type Equipment Department Streets/ Highways
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Priority 1 -High
Description
Replace Unit #132, a 2001 Ford F -450 dump truck with a 9 foot Fisher snowplow with 85,735 miles on it. This unit plows cul -de -sacs and
hauls equipment and materials through out the year.
Justification
By 2013, this truck will be 12 years old and have approximately 95,000 miles on it. It will be re- evaluated each year to determine when to
replace it. Cost to operate this unit are holding steady at 5.46 per mile.
Expenditures 2012
2013 2014
2015 2016 Total
Equipment
65,000
65,000
Tom
65,000
65,000
Funding Sources 2012
2013 2014
2015 2016 Total
Equipment Bond
65,000
65,000
Total
65,000
65,000
Budget Impact/Other
,ess cost per mile to operate.
IMA
Capital 1
City of Andover, MN
2012 thru 2016
Project # 14- 43100 -01
Project Name Replacement -Dump Truck w/ Snow Removal #198
Type Equipment Department Streets/ Highways
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Priority 1 -High
Description
Zeplace unit #198, a 2000 dump truck with front mounted snow removal equipment with 33,534 miles on it.
Justification
This truck will be 14 years old and is getting close to the end of its life cycle. It will be re- evaluated each year to determine when to replace it.
Expenditures 2012
2013 2014 2015
2016 Total
Equipment
150,000
150,000
Tom
150,000
150,000
Funding Sources 2012
2013 2014 2015
2016 Total
Equipment Bond
150,000
150,000
Total
150,000
150,000
Budget Impact/Other �
,ess cost per mile to operate and better use of snow plow equipment. Cost to operate this unit increased $.05 per mile. It is now costing $1.95
)er mile to operate.
128
Capital 1
City of Andover, MN
Project # 14- 43100 -02
Project Name Replacement -Water Tanker #163
2012 thru 2016
Type Equipment Department Streets/ Highways
Useful Life 15 Years Contact DPW / City Engineer
Category Equipment Priority 2 -Medium
Description
Zeplace Unit #163, a 1986 water tanker with 66,985 miles.
Justification
The old tanker was partially refurbished a few years ago because the floor and tank had rusted out. A new water truck would handle the job tasks
better and more efficiently. A recently purchased water tanker with its cab over design and short turning radius has been a great asset to the
public works staff.
Expenditures 2012 2013 2014 2015 2016 Total
Vehicles 100 000 100 000
" M
100,000
100,000
Funding Sources 2012 2013 2014 2015 2016 Total
Equipment Bond 100,000 100,000
Total 100,000 100,000
Budget Impact/Other
The design of the new water tanker make it very efficient to operate and pleasure to use. The front adjustable nozzle is particularly liked by the
public works staff. One that is mounted to a "hook style " frame might be a way of cutting cost and increasing use of one of our dump trucks
during the summer months.
fife1
Capital 1
City of Andover, MN
Project # 12- 48100 -03
Project Name Radio System Upgrade
2012 thru 2016
Type Equipment Department Water
Useful Life 10 Years Contact DPW / City Engineer
Category Improvements Priority 1 -High
Description
A new radio communication system is needed to come into compliance with the new FCC regulation starting on January 1, 2013. The FCC
Narrowbanding Notice states that all radio systems using VET and UHF channels between 150 and 512 MHz must migrate to 12.5 KHz or lower
to 6.25 KHz.
Justification
All water system radios are at the 25 MHz bandwidth and must be in compliance with the new Narrowbanding regulation by January 1, 2013
The water system is made up of 13 different sites.
Expenditures
2012 2013
2014 2015 2016 Total
Equipment
28,600
28,600
Tom 28,600
28,600
Funding Sources
2012 2013
2014 2015 2016 Total
Water Fund
28,600
28,600
Tom 28,600
28,600
Budget Impact/Other
119111
Capital 1
City of Andover, MN
Project # 13- 48100 -01
Project Name WTP Generator Upgrade
2012 thru 2016
Type Equipment Department Water
Useful Life 10 Years Contact DPW / City Engineer
Category Improvements Priority 1 -High
Description
EPA has set new regulations for limiting hazardous air pollutants for existing stationary diesel generators. This regulation requires that some
existing stationary generators be retrofitted with emissions controls equipment. The equipment needed for this is to be in place before May 3,
2013 so the project may need to start in 2012.
Justification
The stationary diesel generator in the water treatment plant meets the criteria for this retrofitt
Expenditures 2012 2013 2014 2015 2016 Total
Improvement 50,000 50,000
Tom 50,000 50,000
Funding Sources 2012
2013 2014
2015 2016 Total
Water Fund
50,000
50,000
Tom
50,000
50,000
Budget Impact/Other
Budget Items 2012
2013 2014
2015 2016 Total
Supplies /Materials
50,000
50,000
Tom
50,000
50,000
11611
Capital 1
City of Andover, MN
Project # 15- 48100 -01
Project Name water Meter Reading System AMI /AMR
2012 thru 2016
Type Equipment Department Water
Useful Life 20 Years Contact DPW / City Engineer
Category Improvements Priority 2 -Medium
Description
A meter reading system that will read all water meters by either a Fixed Base Reading System or a Drive By Radio Read System. The Fixed Base
System is a system that is stationary with the means of reading all water meters from one or multiple points throughout the system. The Drive By
System is a system where an employee drives through the water service area and gathers all the meter readings by way of a vehicle mounted
computer and receiver.
Justification
It will allow the water utility to read meters with more efficiency and to provide customer's with more reliable readings. It will also increase
revenues because the non reading or zero usage meters will be found earlier and repaired. With the present system, the utility waits for a
minimum of a quarter before some meters are found to be faulty. There have been cases where a meter has been out of commision for two years
before it was discovered to be non - functioning. Staff will have the ability to respond to customer concerns immediately and with documentation
of customer usage.
Expenditures 2012 2013 2014 2015 2016 Total
Improvement 900,000 900,000
Tom 900,000 900,000
Funding Sources 2012 2013 2014 2015 2016 Total
Water Fund 900,000 900,000
Total 900,000 900,000
Budget Impact/Other �
The initial costs will be substantial but revenues will increase with the systems accuracy. Billing could be done for all customers on a monthly
basis.
iBYa
CITY OF ANDOVER
Road & Bridge Funds - Rollup
Projected Fund Balance
133
2011
2012
2013
2014
2015
2016
TOTALS
Projected Sources of Revenue
Est. Annual MSA Construction Allocation
$ 819,175
$ 1,014,024
$ 1,014,024
$ 1,014,024
$ 1,014,024
$ 1,014,024
$ 5,889,295
State Aid Street Bonds - Principal
(220,000)
(230,000)
(230,000)
(60,000)
-
-
(740,000)
Available MSA Construction
for Other Commitments
599,175
784,024
784,024
954,024
1,014,024
1,014,024
5,149,295
Est. Annual Maintenance Allocation
369,119
348,110
348,110
348,110
348,110
348,110
2,109,669
State Aid Street Bonds - Interest
(21,009)
(16,115)
(10,765)
(5,625)
-
-
(53,514)
General Fund Commitment
(196,274)
(202,162)
(208,227)
(214,474)
(220,908)
(227,535)
(1,269,581)
Available MSA Maintenance
for Other Commitments
151,836
129,833
129,118
128,011
127,202
120,575
786,575
Total MSA Available for other
Commitments
751,011
913,857
913,142
1,082,035
1,141,226
1,134,599
751,011
Federal /State Funds
-
220,000
-
-
-
-
220,000
Assessments*
271,000
408,000
240,000
201,000
214,000
215,000
1,549,000
Tax Levy
1,119,885
1,079,391
1,084,363
1,109,620
1,135,567
1,162,227
6,691,053
Total Revenues Available
2,141,896
2,621,248
2,237,505
2,392,655
2,490,793
2,511,826
9,211,064
Projected Commitments
MSA - New& Reconstruct Routes
376,000
2,477,000
1,626,000
433,000
-
-
4,912,000
MSA - Intersection Upgrades
130,000
525,000
-
65,000
-
-
720,000
MSA - Transfer to Debt Service
-
-
-
-
-
-
-
R & B - Pavement Markings
23,000
25,000
26,000
27,000
29,000
31,000
161,000
R & B - Curb Replacement
41,000
42,000
43,000
44,000
45,000
46,000
261,000
R & B - New & Reconstruct Routes
-
-
-
-
-
-
-
R & B - Bridge Scour Repairs
45,000
-
-
-
-
-
45,000
R & B- Seal Coating
391,000
351,000
442,000
387,000
755,000
720,000
3,046,000
R & B- Crack Sealing
-
110,000
103,000
190,000
166,000
202,000
771,000
R & B- Overlays
708,000
753,000
700,000
804,000
856,000
850,000
4,671,000
Pedestrian Trail Maintenance
55,000
58,000
56,000
68,000
76,000
68,000
381,000
Total Commitments
1,769,000
4,341,000
2,996,000
2,018,000
1,927,000
1,917,000
14,968,000
Revenues Over (Under) Expenditures
372,896
(1,719,752)
(758,495)
374,655
563,793
594,826
Fund Balance as of December 31, 2010
3,854,752
Fund Balance Brought Forward
4,227,648
2,507,896
1,749,401
2,124,056
2,687,849
Ending Fund Balance
$ 4,227,648
$ 2,507,896
$ 1,749,401
$ 2,124,056
$ 2,687,849
$ 3,282,675
*Assuming collected in same year
133
Projected Sources of Revenue
Park Dedication Fee $2,935 per unit
platted units
Park Dedication Fee - Residential
Park Dedication Fee - Commercial
Donation / Contribution
Capital Projects Levy - Park Improvements
Total Revenues Available
Projected Commitments
Hawkridge Park - Phase I
Sophies Park
Prairie Knoll Park - Northern Natural Gas
Hidden Creek North Park - Tower Rental
Skate Board Park
Hawkridge Park - Phase II
Sunshine Park - West Parking Lot
Hickory Meadows
Irrigation Project - Small
Park Redesign /Major Irrigation Project
Annual Miscellaneous Projects
Total Commitments
Revenues Over(Under)Expenditures
Fund Balance as of December 31, 2010
Fund Balance Brought Forward
Ending Fund Balance **
CITY OF ANDOVER
Park Improvement Fund
Projected Fund Balance
2011
2012
2013
2014
2015
2016
TOTALS
51,706
51,706
61,500
61,500
61,500
61,500
61,500
61,500
369,000
113,206
61,500
61,500
61,500
61,500
61,500
420,706
5,794
5,794
8,797
8,797
1,963
1,963
2,350
2,350
58,000
58,000
24,000
24,000
35,000
35,000
25,000
25,000
5,000
5,000
200,000
200,000
15,000
15,000
15,000
15,000
15,000
15,000
90,000
115,904
80,000
15,000
15,000
215,000
15,000
455,904
(2,698)
(18,500)
46,500
46,500
(153,500)
46,500
141,502
138,805
120,305
166,805
213,305
59,805
$ 138,805
$ 120,305
$ 166,805
$ 213,305
$ 59,805
$ 106,305
* *Target - $50,000 to create a contingency for any project overages.
134
CITY OF ANDOVER
Trail Fund
Projected Fund Balance
2011 2012 2013
Projected Sources of Revenue
Trail Fee $688 per unit
platted units - - -
Trail Fee $ - $ - $ -
Total Revenues Available
Projected Commitments
Bunker Lake Blvd Trail
2014 2015 2016 TOTALS
Total Commitments
Revenues Over (Under) Expenditures - - - - - -
Fund Balance as of December 31, 2010 71,547
Fund Balance Brought Forward 71,547 71,547 71,547 71,547 71,547
Ending Fund Balance * $ 71,547 $ 71,547 $ 71,547 $ 71,547 $ 71,547 $ 71,547
*Target - 10% of current years commitments to create a contingency for any project overages.
** It is anticipated that all projects will not be fully expended by the end of the year, and future projects will be contingent on additional revenues.
1191'1
Year
Inflation Factor
Ave. Use (gal per user per qtr)
Acres Added
New Connections
New Customers
Residential Accounts
Commercial/Institutional Accts
Total Accounts
Rates
Base Rate
Use Rate
Connection Charge
Area Charge
Base Rate
Use Rate
Connection Charge
Area Charge
Enterprise Fund - Water Operations
Cash flows from operating activities:
Receipts from customers and users
Payment to suppliers
Payment to employees
Net from operating activities
Cash flows from noncapital financing activities:
Transfers in
Transfers out
Net from noncapital financing activities
Cash flows from capital and related financing activities:
Acquisition of capital assets
Receipt of bonds
Payment on debt
Proceeds from the sale of capital assets
Net from capital and related financing activities
Cash flows from investing activities:
Investment income
Net increase in cash and cash equivalents
Cash and cash equivalents - January 1
Cash and cash equivalents - December 31
CITY OF ANDOVER
6,041
2,133,977 $
2,183,977 $
2,280,331 $
2,370,244 $
Water System Financial Projections
2,560,692
139
142
(732,455)
(766,598)
Actual Estimate
(813,284)
(837,682)
Forecast
6,112
6,183
2009 2010 2011
2012
2013
2014
2015
2016
3.0% 3.0% 3.0%
3.0%
3.0%
3.0%
3.0%
3.0%
40,642 40,175 40,250
40,250
40,250
40,250
40,250
40,250
5
5
5
5
5
5
10
10
10
10
10
10
35
35
35
35
35
35
5,973
6,041
2,133,977 $
2,183,977 $
2,280,331 $
2,370,244 $
2,463,652 $
2,560,692
139
142
(732,455)
(766,598)
(789,596)
(813,284)
(837,682)
(862,813)
6,112
6,183
6,200
6,235
6,270
6,305
6,340
6,375
1.13%
1.16%
995,650
1,003,533
1,064,474
1,117,911
1,173,749
1,232,091
$ 10.78 $
11.32 $
11.89 $
11.89 $
12.19 $
12.49 $
12.80 $
13.12
$ 1.65 $
1.77 $
1.89 $
1.89 $
1.96 $
2.02 $
2.10 $
2.17
$ 3,406 $
3,678 $
3,972 $
3,972 $
4,131 $
4,296 $
4,468 $
4,647
$ 3,120 $
3,370 $
3,640 $
3,640 $
3,786 $
3,937 $
4,095 $
4,258
5.0%
5.0%
5.0%
0.0%
2.5%
2.5%
2.5%
2.5%
7.1%
7.3%
6.8%
0.0%
3.5%
3.5%
3.5%
3.5%
8.0%
8.0%
8.0%
0.0%
4.0%
4.0%
4.0%
4.0%
8.0%
8.0%
8.0%
0.0%
4.0%
4.0%
4.0%
4.0%
Actual
Estimate
Forecast
2009
2010
2011
2012
2013
2014
2015
2016
$ 2,193,431 $
2,033,996 $
2,133,977 $
2,183,977 $
2,280,331 $
2,370,244 $
2,463,652 $
2,560,692
(365,707)
(1,016,170)
(732,455)
(766,598)
(789,596)
(813,284)
(837,682)
(862,813)
(395,430)
(406,910)
(405,872)
(413,846)
(426,261)
(439,049)
(452,221)
(465,787)
1,432,294
610,916
995,650
1,003,533
1,064,474
1,117,911
1,173,749
1,232,091
995,664
(541,595)
(43,490)
(6,709,358)
(10,450)
84,704
(766,919)
254,883
165,643
89,191
-
7,134
-
-
-
-
(150,250)
(150,250)
(150,250)
(150,250)
(154,758)
(159,400)
(164,182)
(169,108)
15,393
(61,059)
(150,250)
(143,116)
(154,758)
(159,400)
(164,182)
(169,108)
(776,911)
(258,971)
(55,000)
(109,100)
(115,000)
(70,000)
(970,000)
-
1,025,000
-
-
-
-
-
-
-
(1,025,157)
(1,113,025)
(1,115,036)
(7,600,675)
(830,166)
(828,806)
(831,486)
(833,101)
(777,068)
(1,371,996)
(1,170,036)
(7,709,775)
(945,166)
(898,806)
(1,801,486)
(833,101)
325,045
280,544
281,146
140,000
25,000
25,000
25,000
25,000
995,664
(541,595)
(43,490)
(6,709,358)
(10,450)
84,704
(766,919)
254,883
7,852,854
8,848,518
8,306,923
8,263,433
1,554,075
1,543,625
1,628,329
861,409
$ 8,848,518 $
8,306,923 $
8,263,433
$ 1,554,075 $
1,543,625 $
1,628,329 $
861,409 $
1,116,292
1191:1
CITY OF ANDOVER
Water System Financial Projections
Rate 5.50% 5.50% 5.50% 5.50% 5.50% 5.50% 5.50% 5.50%
Term 10 10 10 15 15 15 15 15
AADS $ - $ - $ - $ - $ - $ - $ - $ -
Cumulative DS $ - $ - $ - $ - $ - $ - $ - $ -
CimentD.S' $ 1,027,133 $ 1,113,025 $ 1,115,036 $ 7,600,675 $ 830,166 $ 828,806 $ 831,486 $ 833,101
`K1A
Actual
Estimate
Forecast
Capital Projects Fund - Water Trunk
2009
2010
2011
2012
2013
2014
2015
2016
Revenues
Connection Charges
$
18,033 $
40,766
$ 24,190
$ 39,720
$ 41,309 $
42,961
$ 44,680 $
46,467
Area Charges
-
-
-
18,200
18,928
19,685
20,473
21,291
Interest
63,106
50,892
40,000
50,000
50,000
50,000
50,000
50,000
Special Assessment
39,164
80,726
61,680
50,000
80,000
80,000
80,000
100,000
Replacement Reserve
-
-
-
-
-
-
-
-
Other
-
246,714
-
-
-
-
-
-
XferIn
-
242,000
-
-
-
-
-
-
Total
120,303
661,098
125,870
157,920
190,237
192,646
195,152
217,758
Expenses
Debt Service
-
-
-
-
-
-
-
Capital Outlay
234,909
267,934
500,000
1,044,000
88,000
25,000
740,000
40,000
Xfer Out
165,643
89,191
-
7,134
-
-
-
-
Total
400,552
357,125
500,000
1,051,134
88,000
25,000
740,000
40,000
Net Increase (Decrease) in Fund Balance
(280,249)
303,973
(374,130)
(893,214)
102,237
167,646
(544,848)
177,758
Fund Balance - January 1
2,953,849
2,673,600
2,977,573
2,603,443
1,710,229
1,812,466
1,980,112
1,435,264
Fund Balance - December 31
$
2,673,600 $
2,977,573
$ 2,603,443
$ 1,710,229
$ 1,812,466 $
1,980,112
$ 1,435,264 $
1,613,022
Capital Projects
Wells
Rehab Wells
$ 60,000
$ 65,000 $
70,000
$ 70,000
Trunk
New Development Projects
18,000
88,000
25,000
30,000
40,000
Water Main Improv - South Coon Creek Dr
886,000
Water Main Improv - Bunker Lake Blvd
140,000
Water Main Improv - Lakeview Terrace
710,000
Plant
Surface Seal Brick Structures
20,500
Equipment
28,600
50,000
Automated Meter Reading System
900,000
Total
$
- $
-
$ -
$ 1,153,100
$ 203,000 $
95,000
$ 1,710,000 $
40,000
Funded by Operations
$
- $
-
$ -
$ 109,100
$ 115,000 $
70,000
$ 970,000 $
-
Funded byInfrastructure/Trunk
-
-
-
1,044,000
88,000
25,000
740,000
40,000
Funded by debt
-
-
-
-
-
Total
$
- $
-
$ -
$ 1,153,100
$ 203,000 $
95,000
$ 1,710,000 $
40,000
Rate 5.50% 5.50% 5.50% 5.50% 5.50% 5.50% 5.50% 5.50%
Term 10 10 10 15 15 15 15 15
AADS $ - $ - $ - $ - $ - $ - $ - $ -
Cumulative DS $ - $ - $ - $ - $ - $ - $ - $ -
CimentD.S' $ 1,027,133 $ 1,113,025 $ 1,115,036 $ 7,600,675 $ 830,166 $ 828,806 $ 831,486 $ 833,101
`K1A
Year
Inflation Factor
Acres Added
New Connections
New Customers
Residential Accounts
Commercial SACS
Total Accounts
Rates
Base Rate
Connection Charge
Area Charge
Base Rate
Connection/Area
Area Charge
Enterprise Fund - Sanitary Sewer Operations
Cash flows from operating activities:
Receipts from customers and users
Payment to suppliers
Payment to employees
Net from operating activities
Cash flows from noncapital financing activities:
Transfers out - Replacement Reserve
Transfers out
Net from noncapital financing activities
Cash flows from capital and related financing activities:
Acquisition of capital assets
Proceeds from the sale of capital assets
Net from capital and related financing activities
Cash flows from investing activities:
Investment income
Net increase in cash and cash equivalents
Cash and cash equivalents - January 1
Cash and cash equivalents - December 31
CITY OF ANDOVER
Sanitary Sewer System Financial Projections
Actual Estimate _
2009 2010 2011
Forcast
2012 2013 2014 2015 2016
3.0%
3.0%
3.0%
3.0%
3.0%
3.0%
3.0%
3.0%
5
5
5
5
5
5
47,717
34,826
10
10
10
10
10
10
35
35
35
35
35
35
6,888
6,968
86,409
197,000
187,616
133,288
339,524
368,364
1,364
1,390
2,216,663
2,303,072
2,500,072
2,687,688
2,820,975
3,160,499
8,252
8,358
8,393
8,428
8,463
8,498
8,533
8,568
1.39%
1.28%
2,303,072 $
2,500,072 $
2,687,688 $
2,820,975 $
3,160,499 $
3,528,863
$ 57.64 $
57.64 $
57.64 $
59.37 $
61.15 $
62.98 $
64.87 $
66.82
$ 418 $
418 $
418 $
435 $
452 $
470 $
489 $
509
$ 1,551 $
1,551 $
1,551 $
1,613 $
1,678 $
1,745 $
1,814 $
1,887
3.0%
0.0%
0.0%
3.0%
3.0%
3.0%
3.0%
3.0%
4.0%
0.0%
0.0%
4.0%
4.0%
4.0%
4.0%
4.0%
4.0%
0.0%
0.0%
4.0%
4.0%
4.0%
4.0%
4.0%
Actual
Estimate
Forcast
2009
2010
2011
2012
2013
2014
2015
2016
$ 1,936,536 $
1,968,591 $
1,970,000 $
2,014,883 $
2,120,059 $
2,190,979 $
2,264,291 $
2,340,074
(1,026,200)
(1,147,612)
(1,174,334)
(1,070,694)
(1,102,815)
(1,135,899)
(1,169,976)
(1,205,076)
(303,710)
(286,163)
(302,577)
(313,209)
(322,605)
(332,283)
(342,252)
(352,519)
606,626
534,816
493,089
630,980
694,639
722,796
752,062
782,479
(350,000)
(400,000)
(400,000)
(400,000)
(400,000)
(400,000)
(400,000)
(400,000)
(46,680)
(46,680)
(46,680)
(48,080)
(49,523)
(51,008)
(52,539)
(54,115)
(396,680)
(446,680)
(446,680)
(448,080)
(449,523)
(451,008)
(452,539)
(454,115)
(7,322)
-
-
(25,900)
(97,500)
(178,500)
-
-
(7,322)
-
-
(25,900)
(97,500)
(178,500)
-
-
47,717
34,826
40,000
40,000
40,000
40,000
40,000
40,000
250,341
122,962
86,409
197,000
187,616
133,288
339,524
368,364
1,843,360
2,093,701
2,216,663
2,303,072
2,500,072
2,687,688
2,820,975
3,160,499
$ 2,093,701 $
2,216,663 $
2,303,072 $
2,500,072 $
2,687,688 $
2,820,975 $
3,160,499 $
3,528,863
138
Capital Projects Fund - Sewer Trunk
Revenues
Connection Charges
Area Charges
Interest
Special Assessment
Replacement Reserve
Bond Proceeds
Other
Total
Expenses
Debt Service
Capital Outlay
Total
Net Increase (Decrease) in Fund Balance
Fund Balance - January 1
Fund Balance - December 31
Infrastructure
New Development Projects
Sanitary Sewer Ext - Bunker Lake Blvd
Sanitary Sewer Ext - Crosstown Blvd
Aztec Estates Lift Station Upgrade
Yellow Pine Lift Station
Rural Reserve Trunk
Equipment
Total
Funded by Operations
Funded by Infrastructure /Trunk
Funded by debt
Total
CITY OF ANDOVER
Sanitary Sewer System Financial Projections
Actual Estimate Forcast
2009 2010 2011 2012 2013 2014 2015 2016
$ 2,086 $
7,320 $
2,926 $
4,347 $
4,521 $
4,702 $
4,890 $
5,086
-
-
-
8,065
8,388
8,723
9,072
9,435
83,072
74,872
48,378
50,000
50,000
50,000
50,000
50,000
24,572
20,803
24,161
20,000
20,000
20,000
20,000
50,000
350,000
400,000
400,000
400,000
400,000
400,000
400,000
400,000
-
-
-
-
-
-
2,250,000
1,250,000
2,996
-
-
-
-
-
-
-
462,726
502,995
475,465
482,412
482,909
483,425
2,733,962
1,764,521
-
60,972
-
137,630
-
1,000
-
207,000
-
22,000
-
268,500
-
3,510,000
298,502
1,465,000
60,972
137,630
1,000
207,000
22,000
268,500
3,510,000
1,763,502
401,754
2,733,130
365,365
3,134,884
474,465
3,500,249
275,412
3,974,714
460,909
4,250,126
214,925
4,711,035
(776,038)
4,925,961
1,018
4,149,923
$ 3,134,884 $
3,500,249 $
3,974,714 $
4,250,126 $
4,711,035 $
4,925,961 $
4,149,923 $
4,150,941
$ 67,000 $ 22,000 $ 90,000 $ 110,000 $ 110,000
140,000
500,000
105,000
650,000
2,250,000 1,250,000
25,900 97,500 357,000
$ - $ - $ - $ 232,900 $ 119,500 $ 447,000 $ 3,510,000 $ 1,465,000
$ - $ - $ - $ 25,900 $ 97,500 $ 178,500 $ - $ -
- - - 207,000 22,000 268,500 1,260,000 215,000
- - - - - - 2,250,000 1,250,000
$ - $ - $ - $ 232,900 $ 119,500 $ 447,000 $ 3,510,000 $ 1,465,000
Rate
5.50%
5.50%
5.50% 5.50%
5.50%
5.50%
5.50%
5.50%
Term
10
10
10 10
10
10
10
10
AADS
$ - $
- $
- $ - $
- $
- $
298,502 $
165,835
Cumulative DS
$ - $
- $
- $ - $
- $
- $
- $
298,502
Current DS
$ - $
- $
- $ - $
- $
- $
- $
-
1191]
Year
Inflation Factor
New Customers
Residential - Urban / Rural (units)
Multiple Dwelling (acres)
Comm / Industrial (acres)
Schools / Churches (acres)
Rates (Qtrly)
Residential - Urban / Rural - per unit
Multiple Dwelling - per acre
Comm / Industrial - per acre
Schools / Churches - per acre
Residential - Urban / Rural - per unit
Multiple Dwelling - per acre
Comm / Industrial - per acre
Schools / Churches - per acre
Enterprise Fund - Storm Sewer Operations
Cash flows from operating activities:
Receipts from customers and users
Payment to suppliers
Payment to employees
Net from operating activities
Cash flows from noncapital financing activities:
Payment of advances to other funds
Transfers out
Net from noncapital financing activities
Cash flows from capital and related financing activities:
Acquisition of capital assets
Proceeds from the sale of capital assets
Net from capital and related financing activities
Cash flows from investing activities:
Investment income
Net increase in cash and cash equivalents
Cash and cash equivalents - January 1
Cash and cash equivalents - December 31
$ 6.78 $
CITY OF ANDOVER
7.33 $
7.70 $
8.08 $
8.49 $
8.91 $
Storm Sewer System Financial Projections
$ 14.92 $
15.37 $
16.14 $
16.95 $
17.79 $
Actual
Estimate
20.60
$ 28.51 $
Forcast
31.15 $
32.71 $
2009
2010 2011 2012
2013
2014
2015
2016
3.0%
3.0% 3.0%
3.0%
3.0%
3.0%
3.0%
3.0%
2.9%
35
35
35
35
35
35
9,525
9,533 9,568
9,603
9,638
9,673
9,708
9,743
190
223 223
223
223
223
223
223
349
349 349
349
349
349
349
349
282
282 282
282
282
282
282
282
$ 6.78 $
6.98 $
7.33 $
7.70 $
8.08 $
8.49 $
8.91 $
9.36
$ 14.92 $
15.37 $
16.14 $
16.95 $
17.79 $
18.68 $
19.62 $
20.60
$ 28.51 $
29.37 $
31.15 $
32.71 $
34.34 $
36.06 $
37.86 $
39.76
$ 13.55 $
13.96 $
14.66 $
15.39 $
16.16 $
16.97 $
17.82 $
18.71
7.1%
2.9%
5.0%
5.0%
5.0%
5.0%
5.0%
5.0%
7.2%
3.0%
5.0%
5.0%
5.0%
5.0%
5.0%
5.0%
7.2%
3.0%
6.1%
5.0%
5.0%
5.0%
5.0%
5.0%
7.2%
3.0%
5.0%
5.0%
5.0%
5.0%
5.0%
5.0%
Actual
-
Estimate
-
Total
Forcast
30,000
$ 67,500
2009
2010
2011
2012
2013
2014
2015
2016
$ 318,883 $ 344,552 $ 347,500 $ 347,000 $ 353,598 $ 374,466 $ 396,436 $ 419,568
(90,647) (97,041) (134,403) (155,603) (160,271) (165,079) (170,032) (175,133)
(207,548) (187,066) (201,588) (207,071) (213,283) (219,682) (226,272) (233,060)
20,688 60,445 11,509 (15,674) (19,956) (10,295) 133 11,375
(10,000) (10,000) (10,000) (10,000) (10,000)
(10,000) (10,000) (10,000) (10,000) (10,000)
(17,093) - - - (32,500) - - -
(17,093) - - - (32,500) - - -
2,158
3,227
2,000
2,000
1,000
1,000
1,000
1,000
Storm Sewer Improvements
$
(4,247)
63,672
13,509
(13,674)
(61,456)
(19,295)
(8,867)
2,375
96,736
92,489
156,161
169,670
155,996
94,540
75,245
66,377
Total
$ - $ - $ - $
30,000
$ 67,500
$ 40,000
$ 92,489 $
156,161 $
169,670 $
155,996 $
94,540 $
75,245 $
66,377 $
68,753
Capital Projects
Infrastructure
Storm Sewer Improvements
$
30,000
$ 35,000
$ 40,000
$ 45,000
$ 50,000
Equipment
Replacement - One -ton Plow truck 994
32,500
Total
$ - $ - $ - $
30,000
$ 67,500
$ 40,000
$ 45,000
$ 50,000
Funded by Operations
$ - $ - $ - $
30,000
$ 67,500
$ 40,000
$ 45,000
$ 50,000
Funded by Infrastructure/Trunk
- - -
-
-
-
-
-
Funded by debt
-
-
-
-
-
Total
$ - $ - $ - $
30,000
$ 67,500
$ 40,000
$ 45,000
$ 50,000
140
4 r n
O F
OVE - 4k
ANLb
DATE October 18, 2011
ITEMS GIVEN TO THE CITY COUNCIL
• September 2011 Monthly Building Report
• Public Hearing /2012 -2016 Capital Improvement Plan
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON
THE NEXT AGENDA.
THANK YOU.
GASTAFRRHONDAAWGENDMCC LIST.doc
CITY OF ANDOVER
2011 Monthl Buildin Re ort
T0:
Mayor and City Council
FROM:
Don Olson
SEPTEMBER
BUILDING
PERMITS
Permit/Plan
Tax
Total
Valuation
I
5
Residential
$ 11,947.391
1
S 558.00 1
$ 12,505.39
$ 1,116,000.00
Single Family
5 1
1
11,947.39
1 558.00
12,505.39
1,116,000.00
Septic
Townhome
2
Additions
2,828.76
89.45
2,918.21
178,900.00
3
Garages
2,163.76
44.25
2,208.01
88,500.00
2
Basement Finishes
200.00
10.00
210.00
-
3
Commercial Building
447.97
6.75
454.72
13,500.00
Pole B1dgsBams
-
1
Sheds
93.05
1.85
94.90
3,700.00
1
Swimming Pools
1.55
86.20
3,100.00
Chimney /Stove/Firepla
-
1
Structural Changes
0.50
24.00
500.00
1
Porches
2.15
169.54
4,300.01
4
Decks
5.45
389.85
10,900.00
-
Gazebos
V1,425.00
-
-
Repair Fire Damage
19
Re -Roof
95.00
1,520.00
7
Siding
35.00
560.00
2
Other
24.74
1,304.31
49,470.00
2
Commercial Plumbing
5.25
331.51
10,500.00
3
Commercial Heating
4,193.76
176.10
1
4,369.86
352,200.00
Commercial Fire Spririlder
I
'
1
Commercial Utilities
1,648.93
50.27
1,699.20
100,535.00
Commercial Grading
57
Total Building Permits
S 27,739.39
$ 1,106.31
S 28,845.70
$ 1,932,105.01
PERMITS
Permit/Plan
Tax
Total Fees Collected
57
Building Permits
$ 27,739.39
$ 1,106.31
$ 28,845.70
$ 1,932,105.01
-
Ag Building
Curb Cut
Demolition
-
-
Fire Permits
-
-
'
1
Footing
15.00
5.00
20.00
Renewal
-
-
Moving
38
Heating
3,040.00
190.00
3,230.00
6
Gas Fireplaces
525.00
30.00
555.00
32
Plumbing
2,560.00
160.00
2,720.00
139
Pumping
2,085.00
-
2,085.00
1
Septic New
75.00
75.00
7
Septic Repair
550.00
550.00
5
Sewer Hook -Up
125.00
-
125.00
6
Water Meter
300.00
-
300.00
2
Sewer Change Over/Repav
120.00
10.00
130.00
1
Water Change Over/Repair
50.00
5.00
55.00
9
Sac Retainage Fee
200.70
-
200.70
5
Sewer Admin. Fee
75.00
-
75.00
7
Certificate of Occupancy
70.00
70.00
5
License Verification Fee
25.00
-
25.00
3
Reinspection Fee
180.00
180.00
6
Contractor License
300.00
-
300.00
23
Rental License- Single
1,150.00
1,150.00
4
Rental License -Multi
150.00
-
150.00
82
Electrical Permit
51684.00
1
410.00
6,094.00
439
TOTALS
S 45,019.09
1
1 S 1,916.31
1$ 46,935.40
$ 1,932,105.01
Total Number of Homes YTD
2011
42
Total Number of Homes YTD
2010
59
Total Valuation YTD
2011
1 $ 21,995,414.64
Total Valuation YTD
20101
$ 15,463,237.81
Total Building Department Revenue YTD
20111
1 S 340,485.52
(Total Building Department Revenue YTD
20101
1 S 296,628.37
•
-tiLNDOW
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Mayor & Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Supplemental Agenda Item for October 18, 2011 City Council Meeting
DATE: October 18, 2011
The City Council is requested to receive the following supplemental information.
Discussion Items
Item #7. Anoka County Sheriff's Office Monthly Report (Supplemental) — Sheriff
submitted,
tzm
CITY OF ANDOVER— SEPTEMBER 2011
ITEM
SEPTEMBER
AUGUST
YTD 2011
SEPTEMBER
YTD 2010
Radio Calls
930
1,033
7,821
7.828
Incident Reports
757
867
6,631
7,264
Burglaries
7
9
59
64
Thefts
61
64
451
461
Crim.Sex Cond.
1
2
14
15
Assault
6
6
28
65
Dam to Prop.
17
30
151
231
Harr. Comm.
10
15
90
98
Felony Arrests
3
6
55
36
Gross Mis.
0
1
11
13
Misd. Arrests
18
23
230
350
DUI Arrests
8
12
88
90
Domestic Arr.
2
8
43
50
Warrant Arr.
8
6
62
77
Traffic Arr.
168
154
1,515
1,560
DUI OFFENSES:
DAY
OF
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
WEEK:
TIME:
02:18
18:53
19:57
00:23
00:25
00:50
01:35
02:20
CITY OF ANDOVER — SEPTEMBER 2011
COMMUNITY SERVICE OFFICER REPORT
ITEM
SEPTEMBER
AUGUST
YTD 2011
SEPTEMBER
YTD 2010
Radio Calls
88
97
897
882
Incident Reports
86
104
929
900
Accident Assist
1
1
36
30
Veh. Lock Out
19
19
216
183
Extra Patrol
102
145
1,434
2,444
House Check
5
1
82
6
Bus. Check
13
10
61
54
Animal Compl.
36
39
344
312
Traffic Assist
10
7
96
89
Aids: Agency
103
119
1,205
1,207
Aids: Public
37
65
319
243
Paper Service
13
0
25
18
Inspections
0
0
0
0
Ordinance Viol.
4
1
29
42