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HomeMy WebLinkAboutMarch 15, 2005 C I T Y 0 F NDOVE elllliJ\lLccC #- j)-~- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOVER.MN.US ECONOMIC DEVELOPMENT AUTHORITY MEETING March IS, 2005 6:45 p.m. Conference Room A & B AGENDA 1. Call to Order 2. Approval of Minutes - March 1,2005 Consent Al!enda , 3. Approve Andover Station North Design Standards (continued) - Planning 4. Approve Andover Station North DCCR Document - Planning Discussion Items 5. Review Purchase Agreements - Planning a. Tramm Builders b. Michael Casey 6. Review Letters of Intent - Play Ventures, Oppidan - Planning 7. Update Andover Station North Land Exchange - Planning 8. Other Business 9. Adjourn Note: The meeting will be continued to the end of the regular City Council meeting of March 15, 2005, if there is not time to act on all the items. \ ANDOVER ECONOMIC DEVELOPMENT AUTHORITY MEETING MARCH 15, 2005 - MINUTES A Meeting of the Andover Economic Development Authority was called to order by Vice President Julie Trude, March 15,2005,6:45 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Absent: Also present: President Mike Gamache, Commissioners Don Jacobson, Mike Knight, Ken Orttel, and Julie Trude Robert Nowak and Edward Schultz Executive Director, Jim Dickinson Community Development Director, Will Neumeister City Attorney, William Hawkins Others Present: APPROVAL OF MINUTES , I March 1,2005: Correct as written. MOTION by Orttel, Seconded by Knight, approval of the Minutes as written. Motion carried unanimously. AGENDA Add Item #7a. (Street Lighting on Jay Street) and Item #7b. (Golf Tournament Brochure). Motion by Jacobson, Seconded by Orttel to approve the Amended Agenda. Motion carried unanimously. CONSENT AGENDA APPROVEANDOVER STATION NORTH DESIGN STANDARDS (CONTINUED) At the last four meetings the EDA made suggestions regarding changes to the Andover Station North Design Standards. The City Attorney also indicated the need for a "Declaration of Covenants, Conditions and Restrictions" (DCCR's). The adoption of both these documents will be needed before land sales/closings occur. Mr. Neumeister indicated Commissioner Trude and he went through the standards and made some minor changes to the document He stated it looks good. Andover Economic Development Authority Meeting Minutes - March 15, 2005 Page 2 Mr. Neumeister noted City Attorney Hawkins pointed out to him that there was a 4.01 that he felt was not needed so it has been deleted. Commissioner Trude asked if they are deleting mortgages. City Attorney Hawkins stated they are because it does not have anything to do with this. APPROVE ANDOVER STATION NORTH DCCR DOCUMENT The City Attorney also indicated the need for a "Declaration of Covenants, Conditions and Restrictions" (DCCRs') in conjunction with the Andover Station North Design Standards. The adoption of both of these documents will be needed before land sales/closings occur. Commissioner Trude noticed one thing regarding the twenty-five foot versus thirty-foot sign. The memo states it is thirty feet but the document states it is twenty-five feet and that requires a variance by the Council and EDA and the EDA has to approve anything over twenty-five feet. Mr. Neumeister stated regarding the monument sign on page 13, it indicates they will have \ monument or area identification signs up to twenty-five feet and his memo indicated thirty ,I because at one time they were debating thirty but to be consistent with what is on the south side, they decided to stay at twenty-five. He noted any variances that would need to be approved above that would need to come before the EDA and Council. Motion by Trude, Seconded by Orttel, approval of the consent agenda as amended. Motion carried unanimously. REVIEW PURCHASE AGREEMENTS At the last EDA meeting, staff was authorized to prepare purchase agreements for land sales to Michael Casey and Kim Tramm. Mr. Neumeister stated Mr. Casey will have a right of first refusal because he is willing to make a commitment to buy the first property for $2.60 a square foot. They felt that based on the comments at the last meeting the direction was to prepare a right of first refusal document that did not require Mr. Casey to pay any additional money to secure an option type agreement. City Attorney Hawkins explained the right of first refusal is actually if they get a third party to purchase the property, they have to offer it to Mr. Casey on those same terms for a period of one year and after that year, it expires. I Commissioner Jacobson asked how long Mr. Casey would have to make a decision. City Attorney Hawkins thought it was around ten days. Mr. Neumeister did not believe they put an escalator in the right of fust refusal. Andover Economic Development Authority Meeting Minutes - March 15, 2005 Page 3 Mr. Neumeister stated that based on conversations with Mr. Tramm at the last meeting, he wants to buy both parcels but he does not want to purchase the second one for about a year. He noted there is an escalator of six percent in there. Motion by Orttel, Seconded by Knight, to approve the purchase agreements with authorization of the appropriate officials to sign the documents. Motion carried unanimously. REVIEW LETTERS OF INTENT - PLAY VENTURES, OPPIDAN At the March 1,2005 EDA meeting the developers, Play Ventures of Minnesota, had received an indication from the EDA that work should continue on finding a site plan, ball field alignment and lot line adjustment The intent was that there would be a plan brought forward that could enable the ball fields to be built and also allow enough room for their potential restaurant and building to be constructed on the comer lot at Jay Street/Hanson Boulevard. Mr. Neumeister discussed the insurance appraisal with the Commission. Commissioner Trude noted this was probably dependant on a bank financing this. Commissioner Orttel stated he was really curious about the first statement, having been in the commercial insurance business for thirty-five plus years. He stated he never heard of such a thing. He wondered where it came from. Commissioner Jacobson asked for an update on the small parking area Mr. Dickinson stated the parking lot would be owned and retained by the City. The developer would build the parking lot for the City at their cost as part of the land cost. Mr. Neumeister stated they would have a cross easement agreement for access to their property. Commissioner Jacobson wondered if there was a liability issue related to this. City Attorney Hawkins did not think this would be an issue. Mr. Dickinson stated the City would maintain it but they will build and pave it Commissioner Knight asked if they would plow the snow. Mr. Neumeister stated they would need to work this out because the City would not use the parking lot in the winter. / Commissioner Jacobson did not think they should be providing ventilation for the methane. Mr. Dickinson thought this meant the City would need to install monitoring wells. . ,LV, . Motion by Jacobson to approve the letter of intent (\'\ ()~{;\'"' '1..'..,J.:.,,,L tn J.l'{.i.:..., q V-kc..cncL.- " (,' ~I) u...lLi..i- (\ L{ -<J -/.;; Commissioner Trude thought this still needed some work to be done before approval. Andover Economic Development Authority Meeting Minutes - March 15, 2005 Page 4 Motion died for lack of a second. Motion by Jacobson, Seconded by Orttel, to authorize staff to get appraisals on the two properties. Motion carried unanimously. The Commissioner recessed the meeting at 7:00 p.m. The Commission reconvened the meeting at 10:37 p.m. UPDATE ANDOVER STATION NORTH LAND EXCHANGE The City Attorney has prepared the land exchange agreement and we are awaiting the signature of Brad Povlitzki to complete the exchange ofland. Mr. Neumeister stated he received a call from Mr. Povlitzki's attorney regarding a concern over the ball field fence. He showed the field on the map. He indicated they will need to move the fence four feet west in order to put the road in. He stated they will need to extend the poles and put netting up so foul balls do not go into the street. He noted they will not sign the agreements until the [mal plat is approved. He explained Mr. Povlitzki needs assurance that this will not be a major change to their ball field. Commissioner Orttel did not think there would be a problem with moving the fence and it should not affect anything. President Gamache wondered how high they would need to go with the netting along the road. Mr. Neumeister referred to the ball fields in Brooklyn Park and indicated it would need to be around that height. He stated the trees will need to be taken out to put the road in. President Gamache asked if they could put in other trees along the fence. Mr. Berkowitz stated it is really tight in there right now but they would try to conceal the fence as best as possible. Commissioner Orttel thought it might be a benefit to consider planting some trees in the area. STREET LIGHTING ON JAY STREET Community Development Director Neumeister updated the Commission on the proposal from Connexus Energy for the lighting of Jay Street. He indicated the costs range from $61,766 to $117,229. Mr. Neumeister discussed the three options with the Commission. Andover Economic Development Authority Meeting Minutes - March 15, 2005 Page 5 Commissioner Jacobson withdrew from discussion because of a conflict of interest. Mr. Berkowitz stated they budgeted $150,000 for lighting. He noted their fixtures prevent glare. Mr. Neumeister indicated all of the designs have the light reflected down. Commissioner Orttel wondered if they could go with option 2 with lower watt bulbs. Mr. Neumeister stated if they go with lower watt bulbs, it would be dark. Mr. Berkowitz thought they would need to keep it lit for pedestrians leaving the ballparks. President Gamache stated he was fme with option three. The Commission agreed. Mr. Berkowitz also indicated they want Connexus to maintain the lighting. The costs would be $11.40 each month for the 250 watt bulbs and that covers energy, maintenance and locates. President Gamache thought this was fme. Mr. Neumeister stated they were assured these would be nice fixtures. GOLF TOURNAMENT BROCHURE Community Development Director Neumeister stated staff has selected a date for the 3rd Annual Business Appreciation golf outing. The staff would like the EDA to review the attached brochure and provide direction if there is any issue with the date that has been selected. Staff is looking for a great turnout this year, and would greatly appreciate any efforts EDA members are willing to make to approach Andover businesses to join in on the fun at Greenhaven on Monday, June 20,2005. Mr. Neumeister explained to the Commission what staff was planning for the golf tournament. Mr. Neumeister stated in the past two years they actually made some profit so they are going to try to use excess revenues over expenditures to try to get new businesses included. He stated they would like to get one hundred golfers. Motion by Orttel, Seconded by Gamache, to schedule the Annual Golf Tournament for Monday, June 20, 2005. Motion carried 4 ayes, I nay (Jacobson). OTHER BUSINESS , There was none. I , Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 11 :00 p.m. Andover Economic Development Authority Meeting Minutes - March 15, 2005 Page 6 Respectfully submitted, Susan Osbeck, Recording Secretary ,