HomeMy WebLinkAboutCC October 1, 1996
CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N,W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100
Regular City Council Meeting - October 1, 1996 agenda
Bookmark
Ground Breaking Ceremony - 6:30 PM
Call to Order - 7:00 PM
Resident Forum
Agenda Approval
Consent Agenda
Approval of Minutes
Discussion Item
1. Amend Ordinance 8, Section 4.30/Home Occupations
2. November 5th Council Meeting
3. Schedule Special Meeting/Canvas Election Results
4. No Parking Ordinance Change
5. School Zone Markings
EDA Meeting
6. Commercial Auto Parts
Non-Discussion/Consent Items
7. Schedule HearinglDelinquent Utility Service Charge
8. Declare Costs & Order Assessment Roll/1996 Delinquent Utility Service Charge
9. Appoint Audit Firm
10. Release EscrowPheasant Meadows/92-1 0
II. Variance/I 5628 Potawatomi St. NWlMike Foth
12. Approve Change Order #lICommercial Blvd, Extension/94-33
13. Order Plans & Specs/Contaminated Soil & Debris Removal (Part 2)/94-33C
14. Approve Final Paymentl96-13lMisc. Storm Sewer Maintenance
15, Approve Ordinance AmendmentlStreetName Change/
Lund's Evergreen Estates 2nd Additon/164th Lane NW to I 64th Avenue NW
16. Approve Revised Preliminary PlatlHunter's Hollow
17. Accept Easements/Hunter's Hollow
18. Approve Revised Fimil PlatlHunter's Hollow
19. Approve ResolutionRevised Grading Inspection Fees
20. Purchase RequestlFire Department Vehicle
21. Award Bid/94-30/Structural Steel- Labor
22, Award Bid/94-30/Miscellaneous Construction
23, Award Bid/94-30/Roofing
24. Award Bid/94-30/Aluminum Windows & Entrances
25. Award Bid/94-30/Skylights
26. Award Bid/94-30/Drywall Systems
27. Award Bid/94-30/Flooring
28, Award Bid/94-30/Ceiling Tile Systems
29,Award Bid/94-30/Painting
30. Award Bid/94-30/Mechanical
31. Award Bid/94-30/Electrical
Mayor-Council Input
Payment of Claims
Adjournment
Name
minutes
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specialmtg
noparking
school
commercial
utility
delinquent
audit
escrow
vaiance
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AGENDA SECTION
Approval of Minutes
ITEM NO.
Approval of Minutes
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE: October 1. 1996
ORIGINATING DEPARTMENT
City Clerk
~,~)Y
The City Council is requested to approve the following minutes:
September 17, 1996
September 17, 1996
September 11, 1996
Regular Meeting
EDA Meeting
Special Meeting
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
October I, 1996
DATE
AGENDA
t-n
SECllON
Discussion
ORIGINATING DEPARTMENT
APPROVED
FOR AGENDA
ITEM
t-n
Approve Urdmance Amendment
Ordinance No.8, Section 4.30 -
Home Occupations
Jeff Johnson
Planning
t?#-
BY~11
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The City Council is asked to review and approve the attached ordinance amendment to
Ordinance No.8, Section 4.30 - Home Occupations. A public hearing was held at the
September 10, 1996 Planning and Zoning Commission meeting (see attached minutes).
As you are aware, staff was directed by Council to have the Planning and Zoning
Commission review this ordinance and establish some criteria for those businesses that
do not comply with the current provisions of this ordinance.
This proposed amendment provides little change to the language in the ordinance that has
been previously adopted. Staff however, has added provisions in this ordinance to
accommodate those home occupations that have been conducting business at their
residence prior to May 15, 1990 (last ordinance amendment date) and do not comply with
the home occupation ordinance. As proposed, these home occupations will be allowed to
continue to operate or conduct business at their residence (in the same manner) with an
approved Special Use Permit.
The entire process involves the property owner to obtain a Special Use Permit. An on-
site inspection is conducted by staff with the cooperation of the property owner. Staff
will document the conditions on-site that are associated with the home occupation and
will present a report the advisory boards that describes the conditions in which the home
occupation must adhere to. The home occupation will not be required to increase in
extent, volume or scope otherwise the Special Use Permit will be subject to revocation.
The Special Use Permit for these home occupations will be temporary in nature. If the
Special Use Permit holder dies or moves to a new location, the permit shall automatically
terminate, except in the case of death, a surviving spouse, residing at the same address
desires to continue the home occupation, written notice shall be given to the Planning and
Zoning Department.
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MOTION BY:
SECOND BY:
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Page 2
City Council Meeting - 10/1/96
Approve Ordinance Amendment
Ordinance No.8, Section 4.30
Home Occupations
All Special Use Permits for home occupations, once granted, may be revoked by the City
Council. Complaints seeking revocation of such permit shall be initiated by the Planning
and Zoning Department (ifthere is reason for revocation) or any three (3) residents within
350 feet of the parcel where the home occupation is being conducted. Should the City
Council deny the application, all such persons shall immediately cease their business
activities from their residence or comply with the current provisions of the ordinance.
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CITY OF ANDOVER
COUNTYOFANOKA
STATE OF MINNESOTA
ORDINANCE NO.8
AN ORDINANCE AMENDING ORDINANCE NO.8, THE ZONING ORDINANCE
OF THE CITY OF ANDOVER
The City Council of the City of Andover hereby ordains:
Ordinance No.8 is hereby amended as follows:
4.30 Home Occupations
(A) Intent:
Planning principles protect the public interest in part by avoiding land use conflicts. One
such conflict involves differences between commercial and residential activities. This
confrontation has commonly been resolved by relegating commercial activities to
commercial zoning districts. However, some limited commercial activities have been
allowed in residential areas, and have had no negative impact.
The purposes ofthis Section are to:
I) allow such limited passive commercial uses as would not detract from the
character and integrity of residential neighborhoods;
2) identify conditions under which such uses may be permitted, and
3) continue to require all other commercial uses to be located only in commercial
zoning districts.
(B) General Provisions
Home occupation uses may include office l:lses, repair services, photo or art studio,
dressmakiRg, Elr teaching limited to three (3) stl:ldeRts at an-y ORe time and similar uses.
Such home oeel:lpatioRs are s1:1bjeet to the following coaditions:
All home occupations which conform to the following standards may be conducted in a
residential zoned district without a Special Use Permit:
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I) The number of employees shall be limited to one (1) person on site in addition
to family members.
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2) The area within the principle structure used by the home occupation shall not
exceed twenty (20%) percent of the dwelling's livable floor area. Basements
may be included ifthey meet all Uniform Building Code requirements for
ingress and egress.
3) On-site sales shall be prohibited, except those clearly incidental to services
provided in the dwelling.
4) Any interior or exterior alterations of a dwelling for a home occupation shall
be prohibited, except those customarily found in a dwelling.
5) Vehicles associated with a home occupation shall be limited to one (1)
vehicle on the premises and as stated in Section 8.08.
6) Unusual parking and traffic patterns shall not be created, which are not
normally found in the neighborhood, and in no case, shall the need for
more than three (3) additional vehicles be created on the property.
7) Signs shall be regulated as set out in Section 8.07.
8) Home occupation uses may include office uses repair services photo or art
studio. dressmaking. cabinet making/wood working or teaching services
limited to three (3) students at anyone time or similar uses.
8) }. Special Use Permit shall be required for aflY home occl:lpatiofl that is located
in an accessery structure and/or that requires exterier storage. These heme
eccupatieRs shall be subject te the following cORditions:
9) In acting 1:IJlOR aR application for Special Use Permit, the City shall ceRsider:
a. The effest eftne proposed use 1:IJlOfl the health, safety and general 'Nelfare
ofthe City including but Ret limited to the [acters of noise, glare, odor,
eleetrieal iRterf€rences, vibratiON, dust afld other Nl:lisances; fire afld safety
hazards; existiag and anticipated traffis cenditions; and parking facilities OR
adjacent streets afla land.
b. The effect on SUITotH1diRg properties, incll:lding valuatioR, aesthetics and
seems ';iews, laRd uses, character and integrity efthe Reighborhooa.
c. Consistency ...fith the }Jldo';er CompreheRsive Plan aea De';elopmeRt
Framewerk.
d, The impact ON gevernmental facilities and serlices, iRe1uding roads, sanitary
seVier, '.vater, and police and fire.
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e. The effect ea seFlsitive environmental features iaelHdiFlg lakes, surface aed
rmdergrcmRd 'sater supply and EtHality, wetIaflds, slepes, flood plaiFls and
seils; aHd other faotors as fel:llld relevant by the City.
10)
The Special Use Permit is 'Ialid for eae (1) year frem the date OfiSSHaflCe
l:lfI.less ethenvise specified ia the Resolutioa fer approval and thereafter shall
be al:ltomatieally renewed each year unless objections er complaints are
received from aeighboril'lg property e'.'lflers, the City COHneil or City staff afld
a req-Hest f-or review is made.
(C) Inspectioa and Revocation
1) The City may at any time inspect the Home OCCl:lflatiefl. to determiae ifthe
apfllicaBt is strictly adheriag to the Speoial Use Permit aHd the cORditions
thereof. If it is f-oliIld that the flermit and the eeaditioRs efthe permit are Rot
being adhered te, the applicant shall be aotified in '.'fliting by the City and
gi'/ea tea (10) days to come into strict cempliance. If celRfJliance is ROt
achieved after that tea (10) day period, the City Council shall hold a public
hearing te ceRsider the matter and may reveke the Special Use Permit.
(C) Home Occupations Located in an Accessory Structure or Requiring Exterior Storage
A Special Use Permit shall be required for any home occupation that is located in
an accessory structure and/or requires exterior storage. These home occupations
shall be subject to the following conditions:
1) The size of the lot or ~ ofland shall be three (3 a,) acres or larger.
2) The specific location afld size of an accessory structure and/or o\:ltside storage
area shall be as allowed by the City.
2) The combined square footage of the accessory structure and/or outside storage
area utilized by the home occupation shall not exceed eight hundred (800 s.f.)
square feet.
3) Setbacks of the accessory building and outside storage area shall be of a
magnitude found necessary by the City, but in no case shall it be less than one
hundred (100) feet front yard setback, thirty (30) feet side yard setback and
fifty (50) feet rear yard setback or as required in Section 6.02.
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4) The outside storage area and all vehicles, materials and equipment being stored
thei=e on-site shall be fenced, landscaped and screened in such a manner as to
prevent it from being visible at any time of the year from road right-of-ways,
public properties and surrounding properties.
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5) All provisions in Section 4,30(B).
D)
Vested Rights:
}Fa Home OccllpatiaR allewed by the Special Use Permit shall cORfer llpOR any
persaR or to the benefit of any property allY '/ested right ta that ase, rather the ase
sha-ll remain subject ta all cORditions afthe permit as established by the City. The
City may find it Recessary fram time ta time ta reyiew the conditions ofthe
permit as they relate ta the pratection of the geReral welfare afthe conlHlI:ffiity.
(D) Non-Conforming Home Occupations
All residents that are conducting a home occupation or business that do not
conform to the standards contained in Section 4,30(B) and (C) and have
conducted such business at their residence in the City prior to May 15. 1990 must
make application for a Special Use Permit. but may continue to conduct such
business pending final determination of their application. Should the City
Council deny the Special Use Permit request. all such persons shall immediately
cease their business activities from such residential premises or comply with the
provisions in Section 4.30(B) and (C).
These home occupations are subject to the following conditions:
1) The applicant shall demonstrate written proof that they have conducted
business at their current address or residence prior to May 15 1990,
2) An on-site inspection will be conducted by City staff with the cooperation of
the property owner conducting the home occupation The inspection shall be
conducted ten (10) days prior to the public hearing.
The inspection by staff will document the following conditions on-site that are
associated with the home occupation.
a) Number of employees.
b) Number and types of vehicles along with their respective gross vehicle
weights.
c) An inventory of all equipment and machinery.
d) Location and area within the principle structure and accessory buildings
utilized by the home occupation.
e) Location and size of exterior storage.
t) Hours of operation.
g) Life safety issues.
h) Any other relevant activity or issues.
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Upon completion of the inspection. staff will prepare and present to the
Planning and Zoning Commission and City Council a detailed report of the
home occupation that describes the conditions as stated above pursuant to the
procedures established in Section 5,03. Special Uses and General Statement.
These conditions will be outlined in the Special Use Permit If the Special Use
Permit is approved by the City Council. the conditions as stated must be
adhered to. The home occupation shall not increase in extent. number volume
or scope from any of these conditions or the Special Use Permit will be
subiect to revocation,
All home occupations which were conducted by residents after May 15 1990
are required to comply with the provision in Section 4 30(B) and (C).
(E) Special Use Permits and Provisions
1) Special Use Permits granted by Section 4 30(C) shall follow the criteria
established in Section 5 03 Special Uses General Statement. These permits
shall be valid one (1) year from the date of issuance unless otherwise specified
in the Resolution for approval and thereafter shall be automatically renewed
each year unless obiections or complaints are received from any three (3)
residents within 350 feet of that parcel where the home occupation is being
conducted. the City Councilor the Planning and Zoning Department. If a
Special Use Permit holder who was granted a permit under Section 4,30(C) dies
or moves to a new location. the existing permit shall be automatically
terminated,
Special Use Permits granted by Section 4 30(D) shall follow the criteria
established in Section 5.03. Special Uses General Statement shall be
temporary in nature. and shall be granted to a designated person who resides at
the address the home occupation is being conducted. If a Special Use Permit
holder who was granted a permit under Section 4.30(D) dies or moves to a new
location. the existing permit shall automatically terminate except in the
case of death. a surviving spouse residing at the same address. desires to
continue the home occupation. written notice to that effect shall be given to the
Planning and Zoning Department. and the City Council may authorize
continuation of that permit without further hearing.
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2) There may be one (1) annual inspection each year by the City Administrator or
Administrator's designee of the property covered by the Special Use Permit.
In addition the City Administrator or the Administrator's designee. shall have
the right at any time. upon reasonable request. to enter and inspect the premises
covered by said permit for compliance pUl:poses. If it is found that the permit
and/or conditions of the permit are not being adhered to. the applicant shall be
notified in writing by the City and given ten (10) days to come into strict
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compliance. If compliance is not achieved after the ten (10) day period. the
City Council shall hold a public hearin~ to consider the matter and may revoke
the Special Use Permit.
3) Vested Ri~hts: No home occupation allowed by a Special Use Permit shall
confer upon any person or to the benefit of any property owner any vested
ri~ht to that use. rather the use shall remain subiect to all conditions of the
permit as established by the City. The City may find it necessary from time to
review the conditions of the permit as they relate to the protection of the
~eneral welfare of the community,
4) Special Use Permits once granted may be revoked by the City Council for
cause after hearing before City Council. Complaints seeking revocation of
such permit shall be filed with the City Clerk and may be initiated by the
Planning and Zoning Department if it has reason to believe revocation may be
warranted. and/or any three (3) residents within 350 feet of that parcel where
the home occupation is bein~ conducted. All such hearings shall be conducted
in accordance with Section 4.30(F).
5) All home occupations bein~ conducted at a property zoned for residential use
on the effective date ofthis ordinance shall have ninety (90) days thereafter to
apply for the necessary Special Use Permit.
6) Persons who are conducting a business from property zoned for residential use
on the effective date of this ordinance must make application under this
Section but may continue to conduct such business pending final
determination of their application. Should the City Council deny the petition
for a Special Use Permit all such persons shall immediately cease their
business activities from such residential premises or comply with the
provisions in Section 4.30(B).
(F) Request for Hearin~,
All written requests by residents or staff seeking revocation of a Special Use Permit for a
home occupation shall be made in writin~ to the City Clerk. The City Clerk shall refer
the request to the Plannin~ and Zoning Department A staff report will be prepared and
discussed at a City Council Meetin~ within thirty (30) days from the date the written
req..uest was received All property owners and occupants within three hundred and fifty
(350) feet of the property in question will be notified by mail at least ten (to) days prior
to the City Council meeting. Failure of any property owner(s) or occupant(s) to receive
such notice shall not invalidate the proceedings.
At such hearin~. the City Council shall determine whether revocation of the Special Use
Permit for the home occupation is warranted and shall issue written Findings of Fact.
Conclusions of Law and an Order pertinent to revocation. The Findings of Fact.
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Conclusions of Law and an Order shall be filed with the City Clerk and shall be mailed to
all interested parties aJ)pearing or represented at said hearing.
The City Attorney shall furnish such assistance and advice to the City Council as said
Council shall request.
(0) Revocation of Special Use Permit for Home Occupation
When the City Council determines that the public interest so requires. it may revoke or
suspend the Special Use Permit of a home occupation when it finds. after due
investigation and a public hearing. that:
1) The applicant for the permit or any of his or her employees have concealed the
receipt of stolen property or have knowingly received stolen property.
2) The applicant for the permit has not complied with the provisions of law
applicable to the premises. equipment or operation of the home occupation,
3) The applicant has obtained a permit through fraud or misstatement.
4) The home occupation or activity is being conducted in a manner found to be
detrimental to the health. safety. or general welfare ofthe public or is a nuisance.
or is being operated or carried on in any unlawful manner.
5) The home occupation has not been operating or in business for a period of six
(6) consecutive months.
(H) Illegal Home Occupations
All home occupations that are being conducted in violation of this Section are
illegal and are subiect to punishment defined by State law.
Adopted by the City Council of the City of Andover this _ day of
1996.
CITY OF ANDOVER
Attest:
I.E. McKelvey, Mayor
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Victoria V olk, City Clerk
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Regular Andover City Council Meeting
Minutes - June 18, 1996
Page 8
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(Business in Residential District - Junker, Continued)
Winslow Holasek - felt that the ordinance must be enforced uniformly,
but he didn't think the ordinance applied in this situation. He felt
the type and nature of the business has to be considered. No
manufacturing is being done, just temporary storage, with no noise and
few employees. He felt an ordinance change is needed which considers
the nature of the business. Attorney Hawkins also advised it is a
question of enforcing the ordinance uniformly. This is not allowed
under the existing ordinance. If it is to be allowed, the ordinanc~
must be changed or the City will not be able to uphold the ordinance in
court against other similar violations.
There was some discussion with residents who again noted the City knew
about the business ten years after the ordinance was passed when it
issued the building permit for the accessory building. The Ccuncil
noted that has not been shown at this point. The requirements at the
time did not allow pole barns, which had nothing to do with the
business.
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MOTION by Knight, Seconded by Dehn, to put this issue on hold and refer
the ordinance back to the Planning and Zoning Commission for
consideration. Criteria to consider could be 1) time in business or
year of starting, and 2) look at changing what types of businesses would
be allowed. Give the Planning Commission two months to make a
recommendation. DISCUSSION: The residents wanted to know when this
will be discussed by the Planning Commission. Mr. Carlberg stated Staff
will notify the Junkers of the meetings. Mayor McKelvey also indicated
he would keep the residents informed. Motion carried unanimously.
ESTABLISH SPECIAL REVENUE FUNDS
Ms. McGann asked for Council approval to establish separate funds for
the Andover Fund Fest and Capital Equipment Reserve. The Andover Fund
Fest fund will track the contributions and expenditures related to the
Andover Fund Fest so those funds are not commingled with the General
Fund budget. The Capital Equipment Reserve fund will be used to fund
future equipment and major maintenance purchases so it will no longer be
necessary to issue Equipment Certificates. Staff is also recommending
equity transfers be made to the Capital Equipment Reserve fund, $166,853
from the General fund, $35,074 from the Sewer fund and $25,000 from the
Water fund, totalling $226.927. These are the fund balances made at the
end of 1995 for purchases to take place in 1996.
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As Chairman of the Andover Fund Fest, Mr. Fursman explained no City
funds will be used for that activity. They are starting out with
contributions of $5,000, plus it is expected the event will generate
funds through the sale of pop and merchandise. This is a City-sponsored
function, but no City funds are used; and all Staff time has been
donated. City grounds will be used, and they do have some liability
coverage from the City's insurance policy. Any excess revenues this
year will be carried over to the following year. Mayor McKelvey stated
any deficit will be covered by the Lions Club.
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (612) 755-5100
PLANNING AND ZONING COMMISSION MEETING - SEPTEMBER 10, 1996
MINUTES
The Regular Bi-Monthly Meeting of the Andover Planning and Zoning
Commission was called to order by Chairperson Jay Squires on September
10, 1996, 8:01 p.m. at the Andover City Hall, 1685 Crosstown Boulevard
NW, Andover, Minnesota.
Commissioners present:
Lynnette Barry, Jeffrey Luedtke, Randy Peek,
Lorna Wells
Maynard Apel, Jerry Putnam
Planning Intern, John Hinzman
City Planning, Jeff Johnson
Community Development Director, Dave Carlber~
Others
Commissioner absent:
Also present:
APPROVAL OF MINUTES
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August 27, 1996: Page 5, third paragraph, add after first sentence,
"Lawrence Carlson, representing Woodland Development, has
lived in the community for 25 years and developed and worked
wi th the City for about 30 years. He now resides' in Ham
Lake."
Page 8, last paragraph, correct, "Commissioner Wells provided
maps of the Anoka-Hennepin School District elementary, middle
school and high school attendance areas."
MOTION by Luedtke, Seconded by Wells, approval of the Minutes as
amended. Motion carried on a 5-Yes, 2-Absent (Apel, Putnam) vote.
PUBLIC HEARING: SPECIAL USE PERMIT - ANTENNA TOWER IN EXCESS OF 35 FEET
- 3017 161ST AVENUE NW - SBA, INC.
The Commission agreed to move this Hearing to Item 3 on the agenda an]
to table it per the request of Staff. Mr. Carlberg stated Staff is
asking for more time to obtain further information. When the hearing is
to be held, it will be republished in the paper and abutting property
owners will receive another written notification of it.
MOTION by Wells, Seconded by Barry, to move Agenda No. 5 to No. 3 and
table it for further notification of information for Staff. Motion
carried on a 5-Yes, 2-Absent (Apel, Putnam) vote.
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PUBLIC HEARING: AMEND ORDINANCE NO.8, SECTION 4.30, HOME OCCUPATIONS
-REGARDING NON-CONFORMING HOME OCCUPATIONS BEING ALLOWED BY SPECIAL USE
PERMIT
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Mr. Johnson reviewed the proposed amendment to Ordinance No.8, Section
4.30 - Home Occupations. provisions have been added to accommodate
Regular Planning and Zoning Commission Meeting
Minutes - September 10, 1996
Page 2
(Public Hearing: Amend Ordinance 8, 4.30, Home Occupations, Continued)
those home occupations that have been conducting business at their
residences prior to May 15, 1990, which is the last ordinance amendment
date, and who do not comply with the home occupation ordinance. Those
businesses would be allowed to continue at their residences in the same
manner with an approved Special Use Permit. Based on the Commission's
discussion at the August 27 meeting, the following two changes have been
proposed:
Page 4, D, 1, was added to require written proof that an operation has
conducted business at the current address prior to May 15, 1990.
Page 5, E, 1, second paragraph, was added for the process when the
Permit holder dies or moves to a new location.
Mr. Johnson also explained the process to receive the Permit. Revocation
of the permit may be initiated by the Planning and Zoning Department or
by any three residents within 350 feet of the parcel where the home
occupation is being conducted.
Commissioner Wells asked if the compliance provision is business or
calendar days. She felt that should be specified in the ordinance. Mr.
Johnson stated it is calendar days, though Staff will research the
policy of all other compliance provisions. This one would follow the
same procedure. Chairperson Squires stated typically that is not
written in the ordinance. The Commission agreed the procedure should be
the same as the City's policy in other instances.
MOTION by Wells, Seconded by Barry, to open the public hearing. Motion
carried on a 5-Yes, 2-Absent (Apel, Putnam) vote. 8:20 p.m.
John Backum, 134th Lane and Crooked Lake Boulevard - asked what types of
businesses the City would allow to continue. He felt there are those
that are not consistent with the residential community. Councilmember
Kunza owns a tire business about one-half block from him. He complained
of the noise of the equipment and the number of cars going in and out,
plus he felt there is potentially a serious safety issue. He stated the
business is definitely not in compliance with OSHA safety conditions.
There are commercial tires in the garage and in another storage area
that could be a big problem if there was a fire. He felt the
homogeneous area of the neighborhood is being disturbed which creates a
commercial climate in a residential neighborhood. The City h3.S an
obligation to correct those kinds of home businesses. He would not like
to see a Special Use Permit which allowed the addition of buildings in
residential areas for additional storage. The City should look toward
businesses that are more compatible with the residential areas.
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James Junker, 13503 Crooked Lake Boulevard - stated this started as a
result of his business. His concern was to keep Staff from making false
statements. He alleged the Staff stated he had a manufacturing business
with employees building doors, but he does not build doors at his
residence. He installs them on site. Mr. Carlberg indicated Staff said
there was a possibility of manufacturing on site and storage.
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Regular Planning and Zoning Commission Meeting
Minutes - September 10, 1996
Page 3
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(Public Hearing: Amend Ordinance 8, 4.30, Home Occupations, Continued)
Mr. Carlberg continued that once a Permit is granted, the Planning
Department could initiate a revocation, but it would be based on the
violation of the conditions of the Permit. Staff cannot revoke or deny
a Special Use Permit. Staff makes recommendations and the City Council
ultimately makes the decision. The Commission explained that the
proposed amendment is intended to help people like himself to continue
to operate their businesses.
Mr. Junker - stated the City gave him a building permit to build a
garage and office in 1982. He had to put a fire door between the garage
and the house. The City allowed him to build it and is not holding to
the contract now. He asked how many businesses are legal since 1990.
Mr. Carlberg explained this amendment affects all those businesses
operating between 1971 and 1990 that are outside the ordinance
requirements. He estimated two to three home occupation permits are
granted every year. That does not include those home occupations that
are permitted by ordinance and are not required to have a Special Use
Permit. Again, this amendment has been created to allow businesses such
as the Junker's to continue operation.
Mr. Backum - again asked the Commission to be concerned with the types
of permits that are not homogeneous with the residential neighborhoods.
MOTION by Luedtke, Seconded by Wells, to close the public hearing.
Motion carried unanimously.
Commissioner Wells wondered if the businesses should be required to show
proof of insurance. Mr. Carlberg stated that can be looked at on an
individual basis and added as a condition of the Permit. Worker's Com~
liability is not a local issue. Chairperson Squires also stated
insurance isn't a common provision in land use regulations. He too
preferred to handle insurance on an applicant-by-applicant basis.
Commissioner Wells did not feel an automobile repair service is
compatible with residential areas, though repair shops of electrcnics,
clocks, etc., would be acceptable. Mr. Carlberg stated the ordinance
considers repair services of small items, not auto repair. That would
have to be reviewed on a case-by-case basis as well. If the use is not
compatible with the neighborhood, it is a cause for denial.
Commissioner Wells asked what happens if the City knowingly issued a
building permit for a garage in which an automotive repair service was
to be conducted. Mr. Carlberg stated that is a difficult situation
which would have to be addressed. Generally the City does not consider
use when issuing building permits, as the intended use is not disclosed
in that process. During the course of the dicussion, the following
changes were agreed to:
/ Page 4, D, 1: Chairperson Squires suggested that oral testimony be
allowed as proof that a business has been active at their current
address prior to May 15, 1990. Other Commissioners disagreed, statin:
Regular Planning and Zoning Commission Meeting
Minutes - September 10, 1996
Page 4
)
(Public Hearing: Amend Ordinance 8, 4.30, Home Occupations, Continued)
that the business should have tax statements or other written items of
proof, which could also include written testimony of people who have
done business with the applicant in that time period. Under those
conditions, Chairperson Squires agreed with the statement as written,
though he hoped the Council will discuss it further. No change was
suggested.
Page 4, D, 2: There was a concern with the time period in which the
Staff shall conduct an inspection of the business site, noting the 60-
day time limitation from the date of application to approval of Special
Use Permits. It was agreed that the intent is Staff will make th~
inspections prior to the public hearing so all information is available
for the Commission. It was agreed that the process should be the owner
make application for the Special Use permit. Staff should then respond
promptly to do the inspection and get the item on a Commission agenda
for a public hearing. Mr. Carlberg stated the inspection then must be
done at least 10 days before the public hearing, which is consistent
wi th the practice of the City. The inspections will be uniformly
applied according to City policy. The second sentence of the section
should be changed to: "The inspection shall be conducted at least ten
days prior to the public hearing."
Page 4, D, 2, g):
Reletter g) to h).
address potentially
in the beginning.
Change subsection g) to "Life safety
The Commission felt this item should be
hazardous operations so all information is
issues" .
added to
received
Page 6, E, 4: Commission discussion was on added verbiage to clarify
the conditions under which a Permit would be revoked. Mr. Carlberg
stated the Planning and Zoning Department would initiate that process if
the condi tions of the Permit are being violated. After further
discussion, the Commission agreed to add the following: ".. . may be
initiated by the Planning and Zoning Department if it has reason t)
believe that revocation may be warranted and/or any three residents
within 350 feet..."
Page 6, E, 5: There was considerable discussion on the 30-day time
frame in which businesses have to apply for the necessary Special Use
Permit. Concerns noted were getting the word out so people are made
aware of the fact that they should apply for the Permit; the process of
notifying the City, the inspection, and then application for the Permit;
and the time period in which all of this could be done. Suggestions
were to require the person make application before the inspection takes
place, extending the 30-day window to 60 days, 90 days or even up to one
year.
,
I
Mavor Jack McKelvey - asked that the Commission consider requiring the
applicant apply for the Permit before the Staff makes its inspection. In
that way if the Staff would deny the request, the applicant would be
able to appeal to the Council. Otherwise the applicant would have no
recourse. Mr. Carlberg stated the Staff does not have the right to
deny a request. Chairperson Squires felt that as written, the ordinance
,
Regular Planning and Zoning Commission Meeting
Minutes - September 10, 1996
Page 5
/
(Public Hearing: Amend Ordinance 8, 4.30, Home Occupations, Continued)
gives the applicant the right to apply for the Permit no matter what the
Staff says. The Commission agreed to the change proposed to Page 4, D,
2. In subsection 5 on Page 6, the Commission agreed to change the 30
days to 90 days, the time frame after the effective date of the
ordinance in which applications must be made for the necessary Special
Use Permit.
MOTION by Peek, Seconded by Luedtke, to forward to the City Council with
the recommendation for approval the draft for Ordinance No.8, Section
4.30, Home Occupations as contained in the Staff packet and with the
revisions as noted. A public hearing was held and comment as part of
the public record. Motion carried on as-Yes, 2-Absent (Apel, Putnam)
vote. This will be placed on the October 1 City Council agenda. 9:10
p.m.
PUBLIC HEARING: VARIANCE - SETBACK FROM THE ORDINARY HIGH WATER MARK
PER ORDINANCE NO. 52, SCENIC RIVER ORDINANCE - 15628 POTAWATOMI STREET
NW - MIKE FOTH
9:10 p.m. Mr. Hinzman reviewed the variance request of Michael Foth to
encroach 47 feet into the 150-foot setback from the Ordinary High Water
Mark at 15628 Potawatomi Street NW. The property is 2.5 acres, zoned
for R-2, Single Family Estates and is located in the Rum River Scenic
River District. He noted the applicable ordinances and conditions to
consider when granting a variance to the Scenic River Ordinance. The
DNR has inspected the property and indicated the construction of a home
at the proposed setback would not be detrimental to the protected
waterway, slope or view from the bluff line. The lot has extreme slopes
of 10 percent and greater plus the bluff. The house will not be
constructed on eroding slopes and would be screened from the river with
natural vegetation. The location of the house is proposed to be on the
most level portion of the lot. A similar setback variance of 105 feet
was granted to the adjacent property at 15684 Potawatomi in 1983. Staff
is recommending approval with conditions.
Commissioner Wells noted the lot is all wooded. By moving the house sc
far back to the bluff line, many trees will be lost. Plus many of the
homes in the area have in and out driveways. Mr. Hinzman stated the
trees along the river would not be disturbed. The variance is from the
ordinary high water mark in the back yard. The house will be in
compliance with all other building setbacks except for the variance
being requested. A public hearing is needed on the variance as a part
of the Scenic River Ordinance.
MOTION by Barry, Seconded by Wells, to open the public hearing. Motion
carried on as-Yes, 2-Absent (Apel, Putnam) vote. 9:18 p.m. There was
no public testimony.
J MOTION by Luedtke, Seconded by Wells, to close the public hearing.
Motion carried on as-Yes, 2-Absent (Apel, Putnam) vote. 9:18 p.m.
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
/
DATE: October t. t 996
AGENDA SECTION
Discussion Items
ORIGINATING DEPARTMENT
City CI~
~. D~ '
ITEM NO.
November 5, 1996 City Council Meeting
8,
The November 5th City Council meeting falls on General Election Day. No public meetings
can be scheduled between 6:00 and 8:00 pm on that day.
Does the City Council wish to begin the meeting at 8:01 pm or reschedule it to Wednesday or
Thursday?
'. j
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\
)
DATE: October 1. 1996
AGENDA SECTION
Discussion Items
ORIGINATING DE~tRTMENT
City CletQr
ITEM NO.
Schedule Special Meeting!
Canvass Election Results
3,
The City Council is requested to schedule a special meeting to canvass the results of the General
Election which will be held on Tuesday, November 5, 1996.
Suggestions for possible dates are:
Wednesday, November 6, 1996
"
/
Thursday, November 7, 1996.
/
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE October 1. 1996
AGENDA SECTION
ADMINISTRA nON
Richard Fursman
Discussion
ITEM NO.
~.
No Parking Ordinance Change
Request:
\
/ The Council is requested to discuss ordinance number 33 regulating the parking of vehicles on
residential streets. The City has received numerous complaints related to the no-parking ban from
1 A.M. to 6 A.M..
Some Cities allow on street parking in the summer, and restrict parking from November 1 through
April 15, for the purposes of snow removal.
\
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
,
,.
ORDINANCE NO. 33
AN ORDINANCE REGULATING THE PARKING OF VEHICLES ON STREETS WITHIN
THE CITY OF ANDOVER. (33A, 1-16-79)
The City Council of the City of Andover hereby ordains:
SECTION 1.
It shall be unlawful for any person to leave, park, permit, or
allow any vehicle to stand or remain upon any City street or
right-of-way or on the traveled portion of the road or to obstruct
the flow of traffic, unless for an emergency between the hours of
one (1:00) o'clock A.M. and six (6:00) o'clock A.M. of any day,
except as provided by this Ordinance. (33A, 1-16-79; 33B, 2-15-
83)
J
It shall be unlawful for any person to leave, park, permit, or
allow any vehicle in excess of twenty-four (24') feet in length or
having a weight in excess of one (1) ton to stand or remain upon
any City street or right-of-way or on the traveled portion of the
road or to obstruct the flow of traffic at any time of any day
unless such vehicle is being used for the purpose of moving goods
from or to a commercial or residential location within one (1)
block from where such vehicle is located. In no instance shall
any vehicle described as being in excess of twenty-four (24') feet
or having a weight in excess of one (1) ton be left, parked or
permitted to be parked on any City street or right-of-way for a
period of more than two (2) continuous hours of any day. (33B, 2-
15-83)
J
Notwithstanding the foregoing restrictions, the City Council
may lmpose additional parking restrictions on streets within the
City if in its opinion such restrictions are necessary to protect
the health, safety and welfare of persons or property. Streets
subject to such additional restrictions shall be designated by
Council Resolution and such restrictions shall not be enforced
until after posted notice thereof on such streets has taken place.
violation of such restrictions shall be deemed a misdemeanor.
(33C, 5-19-87)
SECTION 2.
No property of any kind or description, except motor vehicles,
together with property lawfully attached thereto, may be parked,
stored, or permitted to stand upon any City street or right-of-way
at any time, except as the same may be permitted by Resolution of
the Ci ty Counci 1. ( 3 3A, 1-16-79)
J
SECTION 3.
,
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/
It shall be unlawful for any person to leave, park, or permit
any vehicle to be parked in front of or in such manner or place,
as to interfere with or hinder access by persons or vehicles to
mail boxes or receptacles therefor or to park or permit to be
parked any vehicle in such place or manner as to obstruct or
hinder access to any driveway, whether the same are public or
private. (33A, 1-16-79)
SECTION 4.
Following the declaration of a snow emergency by the City, it
shall be unlawful to park or permit to be parked, or to continue
to park or permit to stand, any vehicle upon any City street until
such time as the snow has been plowed from said street or the snow
emergency declaration lifted. (33A, 1-16-79)
No person shall deposit or permit to be deposited and leave on
any public street in this City leaves, grass, sand or similar
materials, nor shall any person plow, shovel, or blow or permit
the blowing, shoveling or plowing of snow onto a public street in
the City and leaving it. Violation of this provision shall
constitute a misdemeanor. This provision shall not apply to any
person who is in the process of constructing or maintaining a yard
or drive provided that the materials are immediately removed from
the street. (33D, 1-03-89)
SECTION 5.
/
The designated Law Enforcement Official is hereby authorized
and empowered to remove or cause to be removed any vehicle parked,
stored, stalled, or standing on City streets in violation of any
of the provisions of this Ordinance.
Said vehicles may be removed by towing or otherwise and be
stored in garages or outdoor storage areas by persons,
individuals, or firms engaged in the general garage or towing
business within the City. Said vehicles shall not be removed from
place stored until the owner or his authorized agent shall have
fully paid the costs incurred for towing and storage to the person
or firm who has furnished such service.
SECTION 6.
In the event that any vehicle held or stored is not claimed or
recovered by the owner thereof, there is deemed to be imposed upon
such vehicle a possessory lien for the amount of the costs
incurred for towing and storage. Such lien shall be foreclosed in
the manner provided by law for the foreclosure of possessory
liens.
)
Page 2
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/
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,
I
SECTION 7.
Upon proof that a certain vehicle was parked, stored, or
allowed to stand in violation of this Ordinance and that a certain
person is the registered owner of said vehicle, this shall be
prima facie evidence that such person committed or authorized the
commission of such violation.
SECTION 8.
Any person, firm, or corporation violating any of the
provisions of this Ordinance shall be guilty of a misdemeanor and,
upon conviction thereof, shall be punished as defined by State
Law. (33A, 1-16-79)
This Ordinance shall become effective from and after its
passage and publication as required by Law.
Adopted by the Andover City council on this 20th day of
January, 1976.
CITY OF ANDOVER
RICHARD J. SCHNEIDER
Mayor
ATTEST:
PATRICIA K. LINDQUIST
Clerk/Treasurer
Amended thru 33D, 1-03-89
Page 3
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\
/
DATE: October 1, 1996
AGENDA SECTION
Discussion Item
ORIGINATING DEPARTMENT
Scott Erickson~t
Engineering
ITEM NO.
School Zone Markings
.5.
Staff has discussed with the Anoka County Highway Department the necessity to sign and
provide traffic control for the students walking to and from the schools along Hanson Blvd. and
Crosstown Blvd. (See attached correspondence to the Anoka County Highway Department).
The County has indicated they will be installing the informational signs indicating a school
zone ahead. With the City's concurrence, they are also pursuing a speed study for the area in
an attempt to reduce the speeds at these locations.
As the Council is aware even though technically all of the students are to be bused to these
schools, there are students which are walking from the adjacent neighborhoods. If the Council
wishes, staff could pursue the possibility of identifying a crosswalk location on Hanson Blvd.
'\ and also the installation of a path from the intersection of Hanson Blvd.lCrosstown Blvd. to the
.J Middle School location and/or other points of destination in the immediate area.
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (612) 755-5100
September 25, 1996
Jon Olson, Anoka County Engineer
Anoka County Highway Department
1440 Bunker Lake Boulevard NW
Andover, MN 55304
Subject: Intersection of Hanson Blvd. (CSAH 78) and Crosstown Blvd. (CSAH 18)
Dear Mr. Olson:
At the September 17, 1996, City Council meeting the Andover City Council
discussed the need to reconstruct and signalize the intersection of Hanson Blvd.
and Crosstown Blvd. The City Council has identified this as a critical improvement
for the City and the County. The City Council is requesting the County
\ Commissioners provide a high priority to this intersection and identify its
J reconstruction in your five year improvement program.
In the interim, the City Council is requesting the County look at the possibility of
installing a temporary four way stop at this location. As you are aware, the addition
of the Andover Middle School and the continued new residential and commercial
development in this area will contribute to the problems at this location.
We appreciate your attention to this matter and look forward to working with you
regarding this issu_e.
Sincerely,
c#~/ L
Scott B. Erickson, P.E.
City Engineer
SE:rja
cc: Jane Pemble
/
./
CITY of ANDOVER
1685 CROSSTOWN BOULEVARD NW, . ANDOVER, MINNESOTA 55304 . (612) 755-5100
September 25, 1996
Jane Pemble, Traffic Engineer
Anoka County Highway Department
1440 Bunker Lake Boulevard NW
Andover, MN 55304
Subject: Traffic Study, Hanson Blvd.
Dear Ms. Pemble:
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/
The City of Andover requests the Anoka County Highway Department initiate a
speed study with the State of Minnesota for Hanson Blvd. (CSAH 78) from
Andover's southerly border to our northerly border of the City. Our main areas of
concern are around the school locations between Bunker Lake Blvd. and County
Road 20. We also request the County install the appropriate signs along
Hanson Blvd. and Crosstown Blvd. for the school zones at these locations.
If you need any additional information from the City, feel free to give me a call.
We appreciate your attention to this matter.
Sincerely,
Q#aYd L..
Scott B. Erickson, P.E.
City Engineer
SE:rja
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
,I
DATE October 1. 1996
AGENDA SECTION
Non-Discussion
FINANCE DEPARTMENT
Jean McGann
ITEM NO.
Schedule Hearing/Delinquent
Utility Service Charges
L.
REQUEST
/
The Andover City Council is requested to adopt the attached resolution scheduling a
hearing for the purpose of certifying the delinquent sewer, water and street lighting
service charges.
BACKGROUND:
Section 8 of Ordinance 32, Section 30 of Ordinance 55 and Section 8 of Ordinance 86
provide for the collection by assessment of unpaid sewer, water and street light service
charges respectively.
The assessment procedures directed by state statute 429.061 have been followed in
preparing notice of and reparation for a public hearing to act upon the proposed
assessment.
The list of delinquent accounts is available in the Finance Department for review.
Staff recommends November 5, 1996 as the date for the hearing.
.'
" CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES, NO,
MOTION by Councilmember to adopt the following:
A RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT OF
DELINQUENT SEWER, WATER AND/OR STREET LIGHT CHARGES,
WHEREAS, in accordance with City Ordinances 32, 55 and 86 a listing of
delinquent sewer, water and/or street light charges has been prepared,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
ANDOVER, MINNESOTA:
1, A hearing shall be held the 5th day of November, 1996, at City Hall at
7:00 P,M, to pass upon such proposed assessment and at such time and place all
persons affected by such proposed assessment will be given an opportunity to be
heard with reference to such assessment.
/
2, The City Clerk is hereby directed to cause a notice of hearing on the
proposed assessment to be published once in the official newspaper at least two
weeks prior to the hearing, The Clerk shall also cause mailed notice to be given to
the owner of each parcel described in the assessment roll no less than two weeks
prior to the meeting,
3. The owner of any property so assessed may at any time prior to
certification of the assessment to the County Auditor, pay the whole assessment
with no interest.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this 1 st day of October ,19~, with
voting in favor of
voting
Councilmembers
the resolution, and Councilmembers
against, whereupon said resolution was declared passed,
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
;
Victoria Volk - City Clerk
/
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE October 1.1996
AGENDA SECTION
Non-Discussion
FINANCE DEPARTMENT
Jean McGann
ITEM NO.
~l
Declare Costs and Order Assessment
RoIl/1996 Delinquent Utility
Service Charges
REQUEST
/
The Andover City Council is requested to adopt the attached resolution declaring costs
and ordering the assessment roll for the purpose of certifying the delinquent sewer, water
and street lighting service charges.
BACKGROUND:
Section 8 of Ordinance 32, Section 30 of Ordinance 55 and Section 8 of Ordinance 86
provide for the collection by assessment of unpaid sewer, water and street light service
charges respectively.
The total delinquent utility service charges were $35,821.36 as of September 30, 1996,
when written notification to the property owners and preparation of the preliminary
assessment worksheets began. Payments received prior to the proposed hearing date of
November 5, 1996, will be applied to the customers accounts to reduce or remove the
proposed assessment from the preliminary roll. Delinquent balances as of November 5,
1996, will be charged an administrative fee of 15% and will carry an 8% interest rate
when certified to Anoka County for collection with the 1997 taxes.
The list of delinquent accounts is available in the Finance Department for review.
,
, /
\
/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO,
MOTION by Councilmember
to adopt the following:
A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF
ASSESSMENT ROLL FOR THE CERTIFICATION OF DELINQUENT UTILITY
SERVICES CHARGES
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
WHEREAS, delinquent utility service charges in the amount of $35,821,36 exist
as of September 3D, 1996; and
WHEREAS, Section 8 of Ordinance 32, Section 30 of Ordinance 55 and Section
8 of Ordinance 86 provide for the collection by assessment of unpaid water, sewer and
street light service charges respectively.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
ANDOVER, MINNESOTA:
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/
1. The amount of the cost to be assessed against benefited property owners is
declared to be $35,821,36 plus an administrative fee of 15%,
2. Assessment shall be payable in equal annual installments extending over a
period of 1 year. The first of the installments to payable on or before the first Monday in
January 1997, and shall bear interest at the rate of 8 percent per annum from the date of
the adoption of the assessment resolution.
3. The City Clerk, with the assistance of the Finance Director shall forthwith
calculate the proper amount to be assessed against every assessable lot, piece or
parcel of land, without regard to cash valuation, as provided by law, and the Clerk shall
file a copy of such proposed assessment in the Clerk's office for public inspection.
4, The Clerk shall, upon the completion of such proposed assessment, notify the
Council thereof.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this 1 st day of October ,19~, with
voting in favor of
voting
Councilmembers
the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
\
ATTEST:
/
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
\
I
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE October 1.1996
AGENDA SECTION
N on-Discussion/Consent
ORIGINATING DEPARTMENT
Finance ~~
Jean D. McGann
!ITEMNO. q,
APPOINT AUDIT FIRM
The Andover City Council is requested to approve and appoint the auditing firm of Kern, DeWenter, Viere,
Ltd. for audit services for the year ending December 31, 1996 and 1997. The fees for this service will by
$10,300 and $10,600 in 1996 and 1997 respectively.
At the regular City Council meeting on June 18, 1996 the City Council authorized City staff to request
proposals for auditing services. Kern, DeWenter, Viere, Ltd., along with six other firms have submitted their
proposal to provide audit and financial reporting services to the City of Andover for 1996 and 1997.
\
/
Listed below is the comparison of quoted fees for services from all proposals received:
Accounting Firm
1996
122.Z
Abdo, Abdo & Eick
Boeckermann Heinen
Kern, DeVenter, Viere, Ltd.
Larson, Allen Weishair
Malloy, Montague, Karnowski, Radosevich & Co.
Olsen, Thielen & Co., Ltd.
Tautges, Redpath & Co.
$10,900
13,750
10,300
12,582
14,200
12,200
13,606
$10,900
14,750
10,600
12,959
14,500
12,600
13,890
Professional services engagements are not like bids for materials or construction contracts. Key factors for
selection include the quality or expertise of service and the capability of the firm to enhance or improve the
City of Andover's financial reporting and planning via the management letter.
Staff review of the seven proposals included consideration of the firms personnel and support experience
specific to municipal audit procedures and the explanation of audit procedures to be followed at Andover. City
staff also contacted municipalities currently using the auditing firms as well as municipalities the firms no
longer audit.
'\
)
Based upon the credentials, references and quoted fees for services in 1996 and 1997, City staff recommends
engaging services from Kern, DeWenter, Viere, Ltd.
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
, /
DATE: October 1. 1996
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Todd J. Haas, ~
Engineering ~
ITEM NO.
Release Escrow/Pheasant Meadows/92-10
lD,
The City Council is requested to reduce the following Letters of Credit for Hokanson
Development, Inc.
Letter
of Credit
Amount
Available
Reduce
To
Reduction
Pheasant Meadows
(Grading, etc.)
232
$1,900.00
-0-
$1,900.00
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K. Cost of Developer's Improvements, description and
completion da~es are as follows:
Desc:::iption of
Imo:::ovements
Estimated
Cost
Date to be
Comcleted
"
)
"
1. Site Grading
S2,SOO.Ge-
S '50e.60
May 31, 1993
0.00
2. Srosion/Siltation
Control
0.00
3. Iron Monuments
Sl,SOQ.OG
May 31, 1993
0,00
4. Street Maintenance S 506.00
c:l.c:::;lO
5. Street Lighting S SQg.QO
100.00
6.
7.
Total Estimated Construction Cost
For Developer's Improvements:
Security Requirement (150%)
S :L~gg.~O IJ~ O-t> 0
$ 310.00 It.... ~ D ~
$ G,2:e.8o- 12~rt>O 0
S -9,Jl~.60 ..t1&JG. ~c;. 0
Estimated Legal, Engineering and
Administrative Fee (15%)
)
Total Estimated Cost of Developer
Improvements
L. Construction of Developer's Improvements:
1. Construction. The construction, installa-
tion, materials and equipment shall be in
accordance with the plans and specifications
approved by the City.
2. Insnection. All of the work shall be under
and subject to the inspection and approval of
the City and, where appropriate, ==-y other
governmental agency having jurisdiction.
3. Easements. The Developer shall dedicate to
the City, prior to approval of the final
plat, at no cost to the City, all permane~t
or temporary easements necessary for the
construction and installation of the
Develope~,' s li:lprovements as determined by the
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/
-5-
o
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE October 1, 1996
AGENDA SECTION
r-o. Non Discussion Item
ORIGINATING DEPARTMENT
APPROVED
FOR AGENDA
ITEM
r-o. Variance
15628 Potawatomi Street NW
Michael Foth
PIonning 1\'v1\:'(
John Hinzman
BY:
\\,
Request
The City Council is asked to review and approve the variance request of Michael Foth to
encroach 47 feet into the 150 foot setback of the Ordinary High Water Mark pursuant to
Section 5.02 of Ordinance No. 52, the Scenic River Ordinance for the purpose of
constructing a single family home. Please consult the attached staff report dated
September 10, 1996 and the minutes from the Planning and Zoning Commission meeting
for further information.
'.
)
Recommendation
The Planning and Zoning Commission recommends approval of the variance request with
the conditions stipulated in the attached resolution.
"
)
MOTION BY:
SECOND BY:
/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R -96
A RESOLUTION GRANTING THE VARIANCE REQUEST OF MICHAEL FOTH
TO DEVIATE 47 FEET FROM THE MINIMUM BUILDING SETBACK OF 150 FEET
FROM THE ORDINARY HIGH WATER MARK PURSUANT TO ORDINANCE NO.
52, SECTION 5,02.01(4).
WHEREAS, Michael Foth has requested a variance to deviate 47 feet from the
minimum building setback of 150 feet from the Ordinary High Water Mark
pursuant to Ordinance No, 52, Section 5.02.01 (4), located at 15628 Potawatomi
Street NW, legally described as Lot 7, Block 1, Rum River Forest Addition,
WHEREAS, the Planning and Zoning Commission has reviewed the request and has
determined that said request meets the criteria for granting a variance stipulated in
Ordinance No. 52, Section 10.03.01, and Ordinance No, 8, Section 5,04.
\
)
WHEREAS, the Planning and Zoning Commission finds the request would not have a
detrimental effect upon the health, safety, morals and general welfare of the City of
Andover; and
WHEREAS, the Planning and Zoning Commission finds the request is consistent with
Minnesota Statutes, Sections 104.31-104.40 and the Management Plan for the Rum River
(NR 2700).
WHEREAS, a public hearing was held and there was no opposition to the request; and
WHEREAS, the Planning and Zoning Commission recommends to the City Council
approval of the variance.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover
hereby agrees with the recommendation of the Planning and Zoning Commission and
approves the variance on said property with the following conditions:
1. That a covenant or easement to prevent vegetation removal within the bluff setback
zone be recorded.
;
2. That appropriate screening be maintained between all structures, adjacent structures
and parcels, from the Rum River.
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Page Two
Variance - Michael Foth
15628 Potawatomi Street NW
October 1, 1996
3. That the slope from the top of the bluff to the river be left in a natural condition with
no vegetation removal allowed except for the minimum needed in the event that a
stairway is constructed.
4. That all primary and accessory structures built be at least 44 feet from the bluffline.
5. That the applicant obtain all necessary building permits.
Adopted by the City Council ofthe City of Andover on this _ day of
,1996.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey, Mayor
Victoria Volk, City Clerk
Regular Planning and Zoning Commission Meeting
Minutes - September 10, 1996
Page 5
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/
(Public Hearing: Amend Ordinance 8, 4.30, Home occupafions, Contin~ed)
gives the applicant the right to apply for the Permit no matter what the
Staff says. The Commission agreed to the change proposed to Page 4, D,
2. In subsection 5 on Page 6, the Comm~ssion agreed to change the 30
days to 90 days, the time frame ?fter the effective date of the
ordinance in which applications ~usf be made for the necessary Special
Use Permit. -
MOTION by Peek, SecondejVDy Luedtke, to forward to the City Council with
the recommendation ~approval the draft for Ordinance No.8, Section
4.30, Home occupations as contained in the Staff packet and with the
revisions as ~d. A public hearing was held and comment as part of
the public ecord. Motion carried on a 5-Yes, 2-Absent (Apel, Putnam)
vote. T 's will be placed on the October 1 City Council agenda. 9:10
p.m.
..:; . PUBLIC HEARING: VARIANCE - SETBACK FROM THE ORDINARY HIGH WATER MARK
~ PER ORDINANCE NO. 52, SCENIC RIVER ORDINANCE - 15628 POTAWATOMI STREET
NW - MIKE FOTH
9:10 p.m. Mr. Hinzman reviewed the variance request of Michael Foth to
encroach 47 feet into the 150-foot setback from the Ordinary High Water
\ Mark at 15628 Potawatomi Street NW. The property is 2.5 acres, zoned
J for R-2, Single Family Estates and is located in the Rum River Scenic
River District. He noted the applicable ordinances and conditions to
consider when granting a variance to the Scenic River Ordinance. The
DNR has inspected the property and indicated the construction of a home
at the proposed setback would not be detrimental to the protected
waterway, slope or view from the bluff line. The lot has extreme slopes
of 10 percent and greater plus the bluff. The house will not be
constructed on eroding slopes and would be screened from the river with
natural vegetation. The location of the house is proposed to be on the
most level portion of the lot. A similar setback variance of 105 feet
was granted to the adjacent property at 15684 Potawatomi in 1983. Staff
is recommending approval with conditions.
Commissioner Wells noted the lot is all wooded. By moving the house sc
far back to the bluff line, many trees will be lost. Plus many of the
homes in the area have in and out driveways. Mr. Hinzman stated the
trees along the river would not be disturbed. The variance is from the
ordinary high water mark in the back yard. The house will be in
compliance with all other building setbacks except for the variance
being requested. A public hearing is needed on the variance as a part
of the Scenic River Ordinance.
MOTION by Barry, Seconded by Wells, to open the public hearing. Motion
carried on a 5-Yes, 2-Absent (Apel, Putnam) vote. 9:18 p.m. There was
no public testimony.
/
MOTION by Luedtke, Seconded by Wells, to close the public hearing.
Motion carried on a 5-Yes, 2-Absent (Apel, Putnam) vote. 9:18 p.m.
Regular Planning and Zoning Commission Meeting
Minutes - September 10, 1996
Page 6
\
J (Public Hearing: Variance - Setback from Odinary High Water mark -
15628 Potawatomi Street NW, Mike Foth, Continued)
Commissioner Peek felt it is important to note that a similar variance
was granted in 1983 to the adjacent property. Commissioner Barry
agreed. She also felt that the aesthetics of the woods and waterway are
not being compromised. Mr. Hinzman addressed the swale toward the rear
of the lot which is two to three feet deep and 10 feet wide. The soils
would not be disturbed and the natural vegetation would remain.
Commissioner Peek asked the applicant if he anticipated the construction
of an accessory building. Michael Foth - stated no. There would be some
landscaping toward the river side of the property.
MOTION by Peek, Seconded by Luedtke, to forward the Staff prepared
Resolution to the City Council as recommended for approval with no
additions. Motion carried on a 4-Yes, 1-Present (Wells), 2-Absent (Apel,
Putnam) vote. This will be placed on the October 1 City Council agenda.
-~~--
~-----
------------------
OTHER BUSINESS
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September 3 City Council meeting - Mr. Carlberg updated the Commission
on the actions taken by the City Council at its September 3 meeting.
) Externali ties - Mr. Carlberg stated Staff will try t/<Y""schedule a date
for the Planning Commission and Council to meet. /At the Commission's
next meeting he will also be updating the CommisSion on the goals and
objectives and progress to date on externalities.
/
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Election candidates - Mr. Carlberg rep9rted the names of those people
who have filed to run for Mayor a~dUncil.
Neighborhood Business construc~ron project at 139th and Hanson - Mr.
Carlberg explained the prop~d project for a Bill's Superette at 139th
and Hanson Boulevard. A ~ecial Use Permit was granted by the City in
about 1988 for theo'stor9-ife of underground bulk fuel tanks. That Permit
did not have a sun~~~C:lause, so it is the City Attorney's opinion that
the Permit is sty.l valid. The main issue now is with the storm
drainage. Mr. /C'arlberg provided the background and details of that
issue, not inS/the City is working with the developer to resolve it.
/
Filling ~ the corner of Round Lake Boulevard and CoRd 58 - Commissioner
Wells~oted there has been some filling in that vicinity and a rumor
that/Some land is owned by Bill's Superette. Mr. Carlberg stated Staff
will look into the question of filling.
"
MOTION by Wells, Seconded by Barry,
Yes, 2-Absent (Apel, Putnam) vote.
p.m.
to adjourn. Motion carried on a 5-
The meeting was adjourned a~ 9;38
)
'v\ .;--------
spectf ull y ~:ttted-,..,. 0
-~el~l~ l}.. ,,~eacn'>-..~r.1ing Secretary
r:-",-0-~~Jj ,~C'c -'"( l
, -
CITY OF ANDOVER
REQUEST FOR PLANNING COMMISSION ACTION
DA TE September 10. 1996
AGENDA ITEM ORIGINATING DEPARTMENT APPROVED FOR
AGENDA
4. Puhlic Hearing: Variance Planning
15628 Potawatomi Street NW
Michael Foth John Hinzman BY:
BY:
Request
The Planning and Zoning Commission is asked to review the variance request of Michael
Foth to encroach 47 feet into the 150 foot setback from the Ordinary High Water Mark
(OHWM) as stipulated under Ordinance 52. the Scenic River Ordinance. on property
located at 15628 Potawatomi Street NW (19-32-24-22-0003), legally described as Lot 7,
Block 1, Rum River Forest Addition.
The property is zoned for R-2, Single Family Estate and is located in the Rum River
I Scenic River District.
i
I Applicable Ordinances
Ordinance No, 52 Section 5,02. establishes 150 feet as the minimum building setback
from the OHWM,
Ordinance No, 52, Section 10.03, requires the following conditions be present in granting
a variance to the Scenic River Ordinance:
(l) The strict enforcement of the land use controls will result in an unnecessary
hardship,.
(2) Granting of the variance is not contrary to the purpose and intent of the zoning
provisions herein established by these standards and criteria, and is consistent
with NR 2700.
(3) There are exceptional circumstances unique to the subject property which were
not created by the landowners.
(4) Granting of the variance will not allow any use which is neither a Permitted or
Conditional use in the land use district in which the subject property is located.
(5) Granting of the variance will not alter the essential character of the locality as
established by the management plan, NR 2700,
Ordinance No, 8, Section 5,04, establishes the variance procedure and process,
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Page Two
Variance - Michael Foth
15628 Potawatomi Street NW
September 10, 1996
Ordinance No.8. Section 6,02, establishes the provisions for minimum lot width, lot
depth and lot area in an R-2, Single Family Estate zoned district. The minimum
requirements in an R-2 district are as follows:
Lot Width at Front Setback
Lot Depth
Lot Area Per Dwelling
Rear Yard Setback
- 165 feet
- 150 feet
- 43,560 square feet (1 acre)
- 50 feet
Department of Natural Resources Review
The Department of Natural Resources (DNR) has inspected the property and indicates
that constructing the home at the proposed setback would not be detrimental to either the
protected waterway, slope or views from the bluff line. Specific DNR concerns are
addressed in the conditions of approval, the letter follows as attachment A-2.
Background
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The 2,5 acre lot has 305.67 feet offrontage on Potawatomi Street NW and contains
approximately 282 feet of Rum River shoreline, The lot depth ranges from 253,61 feet
on the northern boundary to 306,34 feet on the southern boundary. The variance is being
requested to allow the property owner to construct a home 103 feet from the OHWM. A
similar OHWM setback variance of 105 feet was granted to the adjacent property at
15684 Potawatomi in 1983 (V AR 83-13).
Determination
Slopes in excess often percent exist over most of the lot and present an exceptional
circumstance, unique to the property, as stipulated under Ordinance No. 52, Section
10.03. Granting the variance would allow construction on the most level portion of the
lot, while still protecting sensitive bluffline areas,
Commission Options
1. The Planning and Zoning Commission may recommend to the City Council approval
of the variance requested by Michael Foth on property located at 15628 Potawatomi
Street NW, legally described as Lot 7, Block 1, Rum River Forest Addition. The
Commission finds the request meets the requirements for granting a variance stipulated in
Ordinances No.8 and 52.
/
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Page Three
Variance - Michael Foth
15628 Potawatomi Street NW
September 10, 1996
2. The Planning and Zoning Commission may recommend to the City Council denial of
the variance requested by Michael Foth on property located at 15628 Potawatomi Street
NW, legally described as Lot 7, Block L Rum River Forest Addition. The Commission
finds the request does not meet the requirements for granting a variance stipulated in
Ordinances No.8 and 52. In recommending denial of the request, the Commission shall
state those reasons for doing so,
3. The Planning and Zoning Commission may table the item pending further information
from Staff.
Staff Recommendation
Staff recommends approval of the variance requested with the following conditions:
1. That a covenant or easement to prevent vegetation removal within the bluff setback
zone be recorded,
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2. That appropriate screening be maintained between all structures, adjacent structures
and parcels, from the Rum River.
3. That the slope from the top of the bluff to the river be left in a natural condition with
no vegetation removal allowed except for the minimum needed in the event that a
stairway is constructed.
4. That all primary and accessory structures built be at least 44 feet from the bluffline.
5. That the applicant obtain all necessary building permits.
Attachments
A-I Resolution
A-2 DNR Comments
A-3 Area Location Map
A-4 Site Location Map
A-5 Survey
A-6 Copy of Variance Application
A-7 Notice of Public Hearing
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I\linnesota Denartment or Natural Resources
Metro Waters, 1200 Warner Road, St. Paul, MN 55106-6793
Telephone: (612) 772-7910 Fa.x: (612) 772-7977
f'-'"
September 5, 1996
", ,.-
Mr. John Hinzman
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 5530~
RE: Michael Foth Variance Request, NW I/~ of Section 19, T32N-R24W, City of Andover, Anoka County
Dear Mr. Hinzman:
We met with Mr. Foth on site and have reviewed the variance request (received August 28, 1996) for the above-referenced
proposal (NWl/4, Section 19, T32N-R24W) and have the following comments to ofTcr:
I, TIle Rwn River, a protected watercourse and a wild and scenic river, is on the proposed site, Any activity below
the ordinaJ)' high watcr (OHW) elcvation, which alters the course, current or cross-scction of protected waters or
wetlands, is under the jurisdiction of DNR and may require a DNR protected waters permit.
2, The site is within the Scenic River Land Use district of tile Rum River,
3, There is mapped floodplain on part of tile site,
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4,
As you ex-plained in a telephone conversation with Intern Jim Hafner (August 29, 1996) the requested setback is
nccess:uy to avoid slopes betwecn tile proposed house and tile existing road (potawatomi St. NW), The structure
would meet all other setbacks required by tile City of Andover. We recommend a covenant or easement to prevent
clearing of vegetation \\ithin the blufT setback zone. This would provide a form of mitigation for a severe sctback
variance on a wild and =nic river, maintain appropriatc screcning. and providc erosion protection for the bluff,
We also rcconulIend as a condition of this variance that tile slope from tile top of the bluff to the river be left in a
natural condition with no vegetation removal allowed except for the minimum needed in the event that a stairway
is constructed,
Further we recommcnd that a substantial vegetation buffer be maintaincd bctween the house and the adjacent
neighbors' property lines and that a minimum structure-bluII setback of 44,6' be adhered to, This bluff setback
shall also be applied to accessory structures and decks, The conditions of the variance should be recorded with the
title of tile properly so that future owners will be aware of the restrictions.
Thank you for the opportwtity to comment. Please contact Intern Jim Hafner or me at 772-7910 should you have questions.
Sincerely,
/ " ~";;""--?f"- ~~"'7 ': ...,-'
/ t/ t/ "I.". i / .-'
Tom Hovey
Area Hydrologist
nUJHJcds
c:
Anoka Conservation District
Lower Rum River Watershed Management Organization
Michael Foth, applicant
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CITY of ANDOVER
VARIANCE REQUEST FORM
Property Address
/ S (,-, .J r: ~ -f- (t L~ -'c; -/-C' YVl; -Sd- /~ t.)
Legal Description of Property:
(Fill in whichever is appropriate):
7 Block
Addi tion RIlM RIVER FOREST
Lot
Plat Parcel PIN
(If metes and bounds, attach the complete legal)
-----------------------------------------------------------------
Description of Request STRUCTURE SET RACK WITHIN 150 FEET FROM OHW. BUT
EXCEEDING 30 FMT SET BACK FROM RIUFF I INE REFERENCE ATTACHMFNTS A & R & C
Specific Hardship
GRE~TER THnN 12% GRADE
\
)
Section of Ordinance 52-5.02.03 Current Zoning 12-;;2 SF.. Esb.,:.c_
, . r.:'
- - - - _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ __ _ ___ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ ~~~ ,:..... i "(,.
Name of Applicant MICHJlFi FOTH
Address Q?F; <;IINNV I liNe , II NOIU\ . t-1Tj 55303
Home Phone 427-4934 Business Phone 782-8014
Signature ~~/ ~~~-. Date r-/7'- 7(;;
-----------------------------------------------------------------
Property Owner (Fee Owner)
(If different from above)
Address
Home Phone
Business Phone
Signature
Date
-----------------------------------------------------------------
I
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD NW, . ANDOVER, MINNESOTA 55304 . (612) 755-5100
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING
The Planning and Zoning Commission of the City of Andover will hold a public hearing
at 8:01 p.m., or as soon thereafter as can be heard, on Tuesday, September 10,1996 at the
Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota to review the
variance request of Michael Foth to deviate 47 feet from the minimum building setback
of 150 feet from the Ordinary High Water Mark pursuant to Ordinance No. 52, the Scenic
River Ordinance, on property located at 15628 Potawatomi Street NW (PIN 19-32-24-22-
0003) legally described as Lot 7, Block 1, Rum River Forest Addition.
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All written and verbal comments will be received at that time and location. A copy of the
application and location will be available at the Andover City Hall for review prior to
said meeting.
u~ Itd
Victoria Volk, City Clerk
Publication dates: August 30, 1996
September 6, 1996
, /
PIN: 183224330007
MARCINIAK JAMES R & PEGGY L
15724 POTAWATOMI ST NW
"DOVER MN 55304
, I
PIN: 183224330013
BERNARD WILLIAM J & A CAROL
15719 POTAWATOMI ST NW
ANDOVER MN 55304
PIN: 183224340014
GEBHARD MARKJ &JEAM M
15701 MAKAH CIR NW
ANDOVER MN 55304
PIN: 193224210002
DALOS JOHN A & DEBORAH A
15672 KIOWA ST NW
ANDOVER MN 55304
PIN: 193224210003
JUSTICE RANDALL K & CAROLINE L
15620 KIOWA ST NW
ANDOVER MN 55304
PIN: 193224210006
PARENT ALFRED J & DIANNE M
15523 POTAWATOMI ST NW
ANDOVER MN 55304
PIN: 193224210007
MUETZ GORDON E & KAREN C
15571 POTAWATOMI ST NW
ANDOVER MN 55304
PIN: 193224210008
BERES MICHAEL H & CATHERINE
15621 POTAWATOMI ST NW
ANDOVER MN 55304
PIN: 193224210009
SCHUMACHER DANIEL A & JOYCE
15671 POTAWATOMI ST NW
ANDOVER MN 55304
PIN: 193224220002
HAIRE GERALD L & LUCRETIA A
15684 POTAWATOMI ST NW
ANDOVER MN 55304
"
0, )
YIN: 193224220003
FOTH MICHAEL W & CAROL J
926 SUNNY LN
ANOKA MN 55303
PIN: 193224220004
HOKANSON ROGER A & VIVIAN M
15570 POTOWATOMI ST NW
ANDOVER MN 55304
PIN: 193224220005
SZYPLINSKI RICHARD & B
15220 POTAWATOMI ST NW
ANDOVER MN 55304
PIN: 193224220007
SKIBA MARIE C ETAL AS TRUSTEES
12085 COITONWOOD ST NW
COON RAPIDS MN 55433
PIN: 193224220008
SKIBA MARIE C ETAL AS TRUSTEES
14537 DURHAM ROAD
MINNETONKA MN 55345
PIN: 193224220011
BRENNY LEONARD T & JANET R
943 88TH AVE NW
COON RAPIDS MN 55433
PIN: 193224220012
HADTRATH MICHAEL L & PAITI M
230 CRAIGBROOK WAY
FRIDLEY MN 55432
, ./
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
"
DATE:
October 1, 1996
J
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Scott Erickson, dl
Engineering
ITEM NO.
Approve Change Order #1/94-33/Commercial
19;OUleVard Construction
The City Council is requested to approve the resolution approving Change Order #1 to Project
94-33, Commercial Boulevard Extension changing the following:
1. Revise substantial completion from October 18, 1996 to November 18, 1996 and final
completion from June 1, 1997 to July 1, 1997. The contractor was delayed from starting
the project for approximately 1 month as the City negotiated with the Federal EPA and the
Minnesota Pollution Control Agency on the development of a contingency plan for the site.
, J
2. The City Council ordered a watermain extension to Kottkes' Bus Service as their well has
become contaminated, The watermain extension will be added to Forest Lake
Contracting's contract for Commercial Boulevard. The additional cost for the watermain
extension is $22,341.90,
,
, '
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Council member
to adopt the following:
A RESOLUTION APPROVING CHANGE ORDER #-1... TO PROJECT NO,
94-33, COMMERCIAL BOULEVARD EXTENSION,
WHEREAS, the City of Andover has a contract for Project No. 94-33 with
Forest Lake Contracting of Forest Lake, MN,
NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to
hereby approve the change order to Project No. 94-33.
MOTION seconded by Councilmember
and adopted by the
City Council at a regular meeting this...1R day of October , 19~,
/
with Councilmembers
voting in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was passed.
CITY OF ANDOVER
ATTEST:
J,E. McKelvey - Mayor
Victoria Volk - City Clerk
"
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CHANGE ORDER
CITY OF ANDOVER
Andover, MN October 1
,19-9Q.. Change Order No.-L
To Forest Lake Contracting
For Proiect 94-33 Commercial Boulevard Extension
For City of Andover
You are hereby directed to make the following change to your contract dated
July 16 , 19~. The change and the work affected
thereby is subject to all contract stipulations and covenants. This change order
will (increase) (decrease) (no change) the contract sum by
Twenty Two Thousand Three Hundred Forty One Dollars and 90/100
($ 22,341.90 ).
This change order provides for the following extra work:
1. Revise substantial completion from October 18, 1996 to November 18, 1996
and final completion from June 1, 1997 to July 1, 1997. The contractor was
delayed from starting the project for approximately 1 month as the City
negotiated with the Federal EPA and the Minnesota Pollution Control Agency
on the development of a contingency plan for the site.
2. The City Council ordered a watermain extension to Kottkes' Bus Service as
their well has become contaminated. The watermain extension will be added
to Forest Lake Contracting's contract for Commercial Boulevard. The
additional cost for the watermain extension is $22,341.90.
Approval City of Andover
Approval Forest Lake Contracting
Owner
Contractor
By
By
City Engineer
Date
Date
SEP 20 '96 14:29 FLC, INC. 4644722
P.l/1
~
d
) -
. GRADING
. RDAD cONSTIlUCnON
· AWlR a WATER
· eQUIPMENT RIUITAL
'\
)
14777 LAKE DRIVE
FOREST LAKE, MN. 55025,
PHONE 612/464-4500
FAx 612/464-4722
FaxM
Fuj
ITEMS FOR CHANGE ORDER
COMMERCIAL BLVD
Comm. No.10832-02
Description QuantitylUnit Unit PriCg Extension
.Furnish and Install Detour Signs 1.00 LS SOQtOQ , 5QQ,QQ, ,
Connect to Exist WM 1.00 EA 250.00 $250.00 I
lOw DIP WM CL 50 165.00 LF 28.00 4,620.00
"88 DIP WM CL 50 195.00 LF 20,00 3,9'OQ.OO
"
6" DIP WM CL 50 70.00 LF 22.00 1,540.00 ,
\ ; ,
.J *S" MJ Gate Valve w/Box 1.00 EA 6QQ.00. 60Q.oa
6. MJ Gate Valve wl80x ~.oo EA 400.00 1,200.00
6- MJ Hub Hydrant 2.00 EA 1,400.00 2,900.00
DIP Compact Fittings 588.00 LB 2.25 1,323.00
Saw Cutting Bit Surface 565.00 LF 2.00 1,130.00
Remove Bit Surface 692.00 SY 0.90 622.80
Aggregate Base CL 5 160.00 TN 6.50 975.00
Bituminous Surface 2341 85.00 TN J2 .'41 2,754.85
Topsoil 6.00 CY , 5.00 30.00
Sodding 55.00 SV 1.75 96.?q
$22,341.90, .!
Total
.. Will Need Price Quotes for These Items
SUfu'1UTED BY; ~R_kL~
Dani.e1 R. YollhabeJ: I du ~
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.
9'-1-33
,
~~
~, 11ee.
. GRADING
. ROAD CONSTRUCTION
. SEWER" WATER
. EQUIPMENT RENTAL
-, /
14777 LAKE DRIVE
FOREST LAKE, MN. 55025
PHONE 612/464-4500
FAX 612/464-4722
September 11, 1996
RECEn/ED
Mr, Scott Erickson
City of Andover
1685 Crosstown Boulevard NW
Andover, Minnesota 55304
SEP 1 2 19Qf;
CITY OF A
. --:-:<
Re: Commercial Boulevard NW
SAP. 198-117-02, City Project 94-33
Dear Mr. Erickson:
'.
/
As discussed with Dave Berkowitz, we are writing to request an extension of time
on the completion date for this project. Due to delays in the award and notice to
proceed, we are requesting a 30 day extension for final completion to July 1,
1997. In addition, we feel the substantial completion date of October 18th, 1996
should be extended to November 18th. However, due to the uncertainty of
weather conditions late in the season, we can not guarantee completion of all the
curb work or the bituminous base. As our attached bar chart schedule shows,
weather permitting, we will strive to complete the street through the bituminous
base yet this season,
If you have any questions, please feel free to call.
Sincerely,
FOREST LAKE CONTRACTING, INC.
~fdad-
Daniel R. Vollhaber, PE
cc: Mr. Dave Berkowitz, Project Supervisor
,/
AN EQUAL OPPORTUNITY EMPLOYER
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
J
DATE: October 1 1996
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Scott ~ricks,on~t.
Engineering
ITEM NO.
Order Plans & Specs/94-33C/Commercial
Boulevard NW/Contaminated Soil & Debris
13,Removal (Part 2)
The City Council is requested to approve the resolution ordering the improvement of removal
of contaminated soil and debris (Part 2) and directing the preparation of final plans and
specifications for Project 94-33C, Commercial Boulevard NW.
\
. .J
I
/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO,
MOTION by Councilmember
to adopt the following:
A RESOLUTION ORDERING THE IMPROVEMENT OF CONTAMINATED SOIL
AND DEBRIS REMOVAL (PART 2) PROJECT NO. 94-33C AND DIRECTING
PREPARATION OF FINAL PLANS AND SPECIFICATIONS.,
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Andover to hereby order improvement Project No. 94-33C.
BE IT FURTHER RESOLVED by the City Council of the City of Andover to
hereby designate McCombs Frank Roos Associates, Inc, as the Engineer for
this improvement and they are directed to prepare plans and specifications for
such improvements,
MOTION seconded by Councilmember
and adopted by the
, /
City Council at a regular meeting this ~ day of October ,19 96 , with
Councilmembers
voting in favor of the
resolution, and Councilmembers
voting against, whereupon said
resolution was declared passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
/
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
. /
DATE: October 1. 1996
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Todd J. Haas, -x--
Engineering ~
ITEM NO.
Approve Final Payment/96-13/Miscellaneous
i \ Storm Sewer Maintenance
h.
, The City Council is requested to approve the resolution accepting work and directing final
payment to North End Landscaping for Project 96-13, Miscellaneous Storm Sewer
Maintenance.
/
\
\,
, /
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO,
MOTION by Council member
to adopt the following:
A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO
NORTH END LANDSCAPING FOR PROJECT NO. 96-13, MISCELLANEOUS
STORM SEWER MAINTENANCE.
WHEREAS, pursuant to a written contract signed with the City of Andover
on June 18 ,19 96, North End Landscaping of Andover MN has
satisfactorily completed the construction in accordance with such contract.
NOW THEREFORE, BE IT RESOLVED by the City Council of Andover,
Minnesota that the work completed under said contract is hereby accepted and
approved; and
BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby
directed to issue a proper order for the final payment on such contract,
reimbursing the contractor's receipt in full.
MOTION seconded by Councilmember
and adopted by the
City Council at a regular meeting this ~ day of October ,19~, with
Councilmembers
voting in favor of
the resolution, and Council members
voting
against, whereupon said resolution was passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
. '\
J
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
"
DATE: October 1. 1996
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Todd J, Haas,/
Engineering
ITEM NO.
Approve Ordinance Amendment/Street Name Change/
Lund's Evergreen Est. 2nd AddnJ164th Ln. NW to 164th
\b~ve, NW
The City Council is requested to approve the Ordinance changing the street name of 164th
Lane NW west of Arrowhead Street NW in Lund's Evergreen Estates 2nd Addition to 164th
Avenue NW,
This Ordinance is recommended to accommodate the development of Hunter's Hollow, The
existing street directly west of Hunter's Hollow is labeled 164th Avenue NW. See attached
map.
/
CITY OF ANDOVER
COUNTY OF ANOKA
, / STATE OF MINNESOTA
ORDINANCE NO.
AN ORDINANCE CHANGING STREET NAME OF 164TH LANE NWWEST OF
ARROWHEAD STREET NW IN LUND'S EVERGREEN ESTATES 2ND
ADDITION TO 164TH AVENUE NW.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS:
SECTION 1. The street now known as 164th Lane NW west of Arrowhead Street
NW in Lund's Evergreen Estates 2nd Addition, City of Andover, is
hereby renamed 164th Avenue NW,
SECTION 2. All ordinances or parts of ordinances of the City of Andover in
conflict with this provision are hereby repealed.
SECTION 3. This ordinance shall become effective on October 1, 1996,
Adopted by the City Council of the City of Andover this 1 st day of October ,
1996,
/
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
, /
J
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE NO. 103
AN ORDINANCE CHANGING STREET NAME OF IVYWOOD STREET AND HEATHER
STREET TO l38TH LANE N.W. BETWEEN LOTS 1 AND 4 OF BLOCK 2,
WOODLAND CREEK 3RD ADDITION.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS:
SECTION 1. The street now shown as Ivywood Street and Heather
Street between Lot 1 and Lot 4 of Block 2 Woodland
Creek 3rd Addition, City of Andover, is hereby
renamed l38th Lane N.W.
SECTION 2. All ordinances or parts of ordinances of the City
of Andover in conflict with this provision are
hereby repealed.
SECTION 3. This ordinance shall become effective on February 15,
1994.
/
Adopted by the City Council of the City of Andover this 15th
day of
February
, 1994.
CITY OF ANDOVER
ATTEST:
4. t. ~ J4,4a
;?1. E. Mc elvey - ayor
~ i-tb
Victorla volk - Clty
Clerk
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T: 32, R. 24
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
J
DATE: October 1. 1996
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
ITEM NO.
Approve Revised Preliminary Plat!
\(0 ~unter's Hollow
Todd J, Haas, ~
Engineering ~
tjt
The City Council is requested to approve the resolution approving the revised preliminary plat
of Hunter's Hollow as being developed by Gold Nugget Development Co.
Gold Nugget Development Co, has requested the preliminary plat be revised. The revisions
that have been made were to Lots 7 & 8 of Block 3,
The lot sizes have been decreased in acreage but still meet the 2.5 acre minimum acreage
requirement. By decreasing these lots, Lot 6 of Block 3 has increased in acreage. Even with
the change in configuration, the lots will meet the requirements of Zoning Ordinance No.8,
Section 6.02.
. /
/
, J
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION APPROVING THE REVISED PRELIMINARY PLAT OF_
HUNTER'S HOLLOW AS BEING DEVELOPED BY GOLD NUGGET
DEVELOPMENT CO, LOCATED IN SECTIONS 9 & 16,
TOWNSHIP 32, RANGE 24, ANOKA COUNTY.
WHEREAS, the Andover Review Committee has reviewed the revised
preliminary plat; and
WHEREAS, Resolution No, 140-96 still applies to the preliminary plat;
and
NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of
the City of Andover to hereby approve the revised preliminary plat of
Hunter's Hollow
/
Adopted by the City Council of the City of Andover this ~ day of October ,
19~.
CITY OF ANDOVER
ATTEST:
J,E. McKelvey - Mayor
Victoria Volk - City Clerk
J
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
"
, ;
RES. NO, 140-96
A RESOLUTION APPROVING THE PRELIMINARY PLAT OF HUNTER'S
HOLLOW AS BEING DEVELOPED BY GOLD NUGGET DEVELOPMENT CO.
LOCATED IN SECTIONS 9 AND 16, TOWNSHIP 32, RANGE 24, ANOKA
COUNTY.
WHEREAS, pursuant to published and mailed notice thereof, the Planning
and Zoning Commission has conducted a public hearing; and
WHEREAS, the Andover Review Committee has reviewed the preliminary
plat; and
WHEREAS, as a result of such public hearing, the Planning and Zoning
Commission recommends approval of the plat citing the following:
1. A variance to Ordinance 10, Section 9,06 A3 for lots that do not meet the
minimum 39,000 square foot requirement. A variance of up to a maximum of
10,000 square foot would be allowed.
;'
Lots 2 & 4
Lot 1
Lot 1
Lot 6
Block 1
Block 2
Block 3
Block 4
2. On the preliminary plat, remove the north-south section of Heather Street NW
between 164th Lane NW and 164th Avenue NW,
3. Storm sewer/street plan and profile of streets and storm sewers be submitted,
reviewed, and approved by the City Engineer prior to any construction.
4. The developer is responsible to obtain all necessary permits from the Lower
Rum River WMO, DNR, Corps of Engineers, LGU, MPCA and any other
agency that may be interested in the site.
5. Park dedication as recommended by the Park and Recreation Commission.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby approve the preliminary plat of Hunter's Hollow,
Adopted by the City Council of the City of Andover this 16th
July , 19~.
day of
j
ATTEST:
/
d.<~ tJd
Victoria Volk - City Clerk
CITY OF ANDOVER
rf: { );;~~b
t: . E. McKelvey - May
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
J
DATE: October t. t 996
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
ITEM NO.
Accept Easements/Hunter's Hollow
i'1,
Todd J. Haas, _-x--
Engineering j(-
The City Council is requested to accept the easements over lands of the two landowners
adjoining 164th Lane NW and abutting Hunter's Hollow to cover the mouth of the cul-de-sac at
the eastern terminus of 164th Lane NW.
If these are acceptable, City staff will require the developer to submit the quit claim deeds and
have the City Clerk sign them and have them recorded.
..
. /
Hunters Hollow
Proposed Easements over Lands of the Two Landowners Adjoining
164th Lane and Abutting HUNTERS HOLLOW to Cover the Mouth of the
Cul-De-Sac at the Eastern Terminus of 164th Lane.
".
/
A.
Easement over the parcel on the north side of 164th
owned by Troy A, and Cynthia M. Hateestad at 3021 NW
Lane.
Lane
164th
Proposed Easement Description (9/5/96)
An easement for street and utility purposes over that part of the
East 200,00 feet of the North 233,00 feet of the Northwest,
Quarter of the Northwest Quarter of Section 16, Township 32
North. Range 24 West, Anoka County, Minnesota, lying within the
circumference of a circle having a radius of 66.00 feet, the
center of circle of which is described as follows:
/
Commencing at the Northeast corner of said Northwest
Quarter of the Northwest Quarter; thence South 00
degrees 17 minutes 44 seconds East, assumed bearing,
along the east line of said Northwest Quarter of the
Northwest Quarter. a distance of 186,58 feet; thence
South 27 degrees 19 minutes 53 seconds East. 66,00 feet
to the center of circle to be described and there
terminating.
B. Easement over the parcel on the south side of 164th Lane
owned by Todd J, and Ruth C, Mickley at 3020 NW 164th Lane,
Proposed Easement Description (9/5/96)
An easement for street and utility purposes over that part of the
East 200,00 feet of the South 233,00 feet of the North 466.00
feet of the Northwest Quarter of the Northwest Quarter of Section
16, Township 32 North, Range 24 West. Anoka County. Minnesota,
lying within the circumference of a circle having a radius of
66,00 feet, the center of circle of which is described as
follows:
Commencing at the Northeast corner of said Northwest
Quarter of the Northwest Quarter; thence South 00
degrees 17 minutes 44 seconds East, assumed bearing,
along the east line of said Northwest Quarter of the
Northwest Quarter, a distance of 186,58 feet; thence
South 27 degrees 19 minutes 53 seconds East, 66,00 feet
to the center of circle to be described and there
terminating.
CUL-DE-SAC EASEMENT DESCRIPTION
\
J
W: \95152\MISC\CULESMT
SHEET 2 OF 2 SHEETS
PROJECT NUMBER 95-152
1!+-.D-
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I h".b, certify thol Ihl, IUrvey. plan. or r.port wo.
f"par.d by nM or und.r my dlr.ct ,u~I"WI.lon and Ihat
am a duly R.gllt.red Land Surveyor und.r the 10....
0' the Stat. ot Wlnn'lolo.
noo l.mJod: Lut. hilt 300. .,1. '"'" IIllMIOCa Wlt--6m
T"'pII... (m~U-~ rU: !lIZ)IU-=
R... No.
Dot.
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NORTHEAST CORNER OF THE NORTHWEST QUARTER '
OF THE NORTHWEST QUARTER OF SECTION 16,
T,32 N" R,24 W,
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
,
, /
DATE: October 1. 1996
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
ITEM NO.
Approve Revised Final PiaU
iO Hunter's Hollow
11\ I
Todd J, Haas, ~
Engineering K
The City Council is requested to approve the resolution approving the revised final plat of
Hunter's Hollow as being developed by Gold Nugget Development Co.
See item on revised preliminary plat.
\
)
J
/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION APPROVING THE REVISED FINAL PLAT OF
HUNTER'S HOLLOW AS BEING DEVELOPED BY GOLD NUGGET
DEVELOPMENT CO, LOCATED IN SECTIONS 9 & 16, TOWNSHIP 32,
RANGE 24, ANOKA COUNTY.
WHEREAS, the Andover Review Committee has reviewed the revised
final plat; and
WHEREAS, Resolution No. 197-96 still applies to the final plat; and
NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of
the City of Andover to hereby approve the revised final plat of Hunter's Hollow.
'.
Adopted by the City of the City of Andover this 1 st day of October, 19 96.
/
CITY OF ANDOVER
ATTEST:
J,E, McKelvey - Mayor
Victoria Volk - City Clerk
\
, /
,
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES, NO. 197-96
MOTION by Councilmember Dehn to adopt the following:
A RESOLUTION APPROVING THE FINAL PLAT OF HUNTER'S HOLLOW
AS BEING DEVELOPED BY GOLD NUGGET DEVELOPMENT CO, IN
SECTIONS 9 & 16-32-24.
WHEREAS, the City Council approved the preliminary plat of
Hunter's Hollow ; and
WHEREAS, the Developer has presented the final plat of Hunter's
Hollow,
WHEREAS, the City Engineer has reviewed such plat for conformance
with the preliminary plat; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby approve the final plat of Hunter's Hollow contingent upon
receipt of the following:
1, The City Attorney presenting a favorable opinion,
2. Security to cover legal, engineering, street sign and installation costs as
determined by the City Engineer,
3, The developer escrow for the uncompleted grading of the site which is to be
determined by the City Engineer or if the site is completed, a letter from the
developer's engineer that lots and streets are graded according to the
grading plan submitted and approved by the City.
4, The final plat not be signed by the Mayor and Clerk until there is an executed
Development Contract, escrow paid (15% of the total costs for the
improvements for the property {streets, utilities, etc,}) and a contract for the
improvements awarded,
5. Street light costs to be paid to Anoka Electric Cooperative, Costs to be
determined by Anoka Electric Cooperative,
6, Receipt of all necessary drainage and utility easements outside the plat if
necessary,
7. Developer is responsible to obtain all permits from U.S, Army Corps of
Engineers, DNR, LGU, Lower Rum River WMO, MPCA and any other agency
that may be interested in the site,
8, Park dedication as recommended by the Park and Recreation Commission.
The dedication will be cash,
9, The developer have the appropriate easements drawn up and obtain the
signatures of the property owners for the permanent cul-de-sac to be
constructed by the developer at the end of 164th Lane NW,
/
.. /
I
Note: The following variances were approved as part of the approval of the
preliminary plat:
10.A variance to Ordinance 10, Section 9,06 A3 for lots that do not meet the
minimum 39,000 square foot requirement. A variance of up to a maximum of
10,000 square foot would be allowed.
,
\
Lots 2 & 4
Lot 1
Lot 1
Lot 6
Block 1
Block 2
Block 3
Block 4
11, On the preliminary plat, remove the north-south section of Heather Street NW
between 164th Lane NWand 164th Avenue NW.
12. Storm sewer/street plan and profile of streets and storm sewers be submitted,
reviewed, and approved by the City Engineer prior to any construction.
Adopted by the City Council of the City of Andover this 3rd day of September,
19~.
CITY OF ANDOVER
1" o. '
I 7' / i :.-/ -L-o.
'<.--f-L "'"A'7-t-t-'" {".- ~ '-
Victoria Volk - City Clerk
./7 f! J./ /)
~ ' c., );i;'L / )'f (!~-r?-t.f
?fE. McKelvey - Mayor'y
/
ATTEST:
/
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\
I
DATE: October 1, 1996
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Scott Erickson, ~t
Engineering
ITEM NO.
\4~prove Resolution/Revised Grading Inspection Fees
The City Council is requested to approve the resolution establishing revised grading inspection
fees to be collected by the City of Andover.
\
)
\
I
'-
)
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO,
A RESOLUTION ESTABLISHING REVISED GRADING INSPECTION FEES TO BE
COLLECTED BY THE CITY OF ANDOVER.
The City Council of the City of Andover hereby ordains:
The Grading Inspection Fee schedule for 1996 shall be as follows:
1. 1 st Inspection
2. 2nd Inspection
3, 3rd Inspection
4. 4th Inspection
5. 5th and any Subsequent Inspections
No Charge
No Charge
$35.00
$75,00
$100.00 each
The above fees apply to repairs and alternatives requiring inspections as well as all new
installations.
,
)
Adopted by the City Council of the City of Andover this ~ day of October,
19 96.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
,/
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
September 26, 1996
, /
Non-Discussion Item
Fire Department
3D.
Purchase Request/
Fire Department Vehicle
Dan Winkel,
Fire Chief
Request:
The City Council is requested to approve the purchase of one 1996 or 1997 sport utility
vehicle. Specifications soliciting quotations were received on Thursday, September 26.
Staff is recommending that a 1996 vehicle be purchased if the appropriate truck can be
found, This will save approximately $500 in costs. If a 1996 vehicle is not available, a
factory order for one 1997 vehicle will be placed.
Please note that there is $25,000 in the 1996 budget for this vehicle.
The following quotations were received:
Polar Chevrolet 19964 WD, 4-Door, Blazer $22,588.00
Polar Chevrolet 19974 WD, 4-Door, Blazer $23,099.00
Friendly Chevrolet 1997 4 WD, 4-Door, Blazer $23,653.30
Thomas Auto Mall 19974 WD, GMC Jimmy $24,317.42
Main Motors 19974 WD, 4-Door, Blazer $24,585.08
Superior Ford 19974 WD, 4-Door, Explorer $25,750.00
Staff is recommending that the quote from Polar Chevrolet be approved for either a 1996 or
1997 sport utility vehicle.
\
J
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
J
DATE: October 1, 1996
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Scott Erickson,~l
Engineering
ITEM NO.
~i~rd Bid/94-30/City Hall/Structural Steel - Labor
The City Council is requested to approve the resolution accepting bids and awarding the
contract to K.M.H. Steel Erectors in the amount of $20,526,00 for Project 94-30, City Hall, for
structural steel - labor,
The bids received are as follows:
Contractor
Bid Amount
,
, /
K.M.H. Steel Erectors
Western Steel Erectors
$20,526,00
$23,546,00
$20,760.00
Adolfson & Peterson Estimate
, J
\
/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Council member
to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
IMPROVEMENT OF PROJECT NO, 94-30 FOR STRUCTURAL
STEEL - LABOR CONSTRUCTION IN THE AREA OF CITY HALL ,
WHEREAS, pursuant to advertisement for bids as set out in Council
Resolution No. 165-96 , dated August 20,1996, bids were received,
opened and tabulated according to law with results as follows:
K.M.H. Steel Erectors
Western Steel Erectors
$20,526.00
$23,546,00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby accept the bids as shown to indicate K,M,H, Steel Erectors
as being the apparent low bidder.
j
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk
to enter into a contract with K,M,H, Steel Erectors in the amount
of $20,526,00 for construction of the improvements; and direct the City Clerk to
return to all bidders the deposits made with their bids, except that the deposit of
the successful bidder and the next lowest bidder shall be retained until the contract
has been executed and bond requirements met.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this ~ day of October ,19Jlli....., with
voting in favor of
voting
Council members
the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
\ Victoria Volk - City Clerk
I
Adolfson & Peterson, Inc.
1701 West 23rd Street. Minneapolis. Minnesota 55426. (612) 544-1561 . FAX (612) 525-2333
J
CONSTRUCTION
MANAGERS
)
,
)
September 23, 1996
ANDOVER CITY HALL
Bid Package #2 Results
Bid Package #2 is comprised of Bid Categories designed to complete the new city hall. It
provides the interior finishes, the mechanical and electrical systems for the new city hall as
well as renovating the existing city hall and bringing it into code compliance,
Bid Category #5 provides for the erection of the steel purchased in Bid Package #1.
Four (4) trade contractors were contacted with two (2) submitting responsive bids,
The bid category estimate is $20,760.00,
Results are as follows:
K.M,H, Steel Erectors
Western Steel Erectors
BASE BID
$19,726,00
$22,656,00
Alternate 1 - Add entry skylights
+800 = $20,526,00
+890 = $23,546,00
Listul Industries - Late Bid
Danny's Erectors - Late - Did not submit
It is the recommendation of Ado1fson & Peterson, Inc. that the bid ofK.M,H. Steel
Erectors be accepted with the alternate for the two entry skylights,
Member of Construction Management Association of America C Il'iAA
I
Adolfson & Peterson, Inc.
'~701 West 23rd Street. Minneapolis, Minnesota 55426. (612) 544-1561 . FAX (612) 525-2333
"
CONSTRUCTION
MANAGERS
MEMORANDUM
DATE: September 23, 1996
TO: Mayor, Andover City Council, and Staff
FROM: Craig Kronholm, Adolfson & Peterson, Inc.
RE: ABDOVER CITY HALL - Bid Categories
CC: Jerry Putnam, File
The results of the public bid opening held at 2:00PM on September 17, 1996 for the
addition and renovations are attached.
We have been in contact with the apparent low bidders and have received adequate
assurance of their ability to perform the work specified within their respective Bid
Categories to the Owner's satisfaction.
}
It is with confidence that we recommend a contract be awarded to:
Bid Category 2A - Earthwork/Site Utilities Veit Companies 39,316.00
Bid Category 4 - Concrete & Masonry Crosstown Masonry 299,320.00
Bid Category 5 - Structural Steel-Labor K.M.H. Erectors 20,526.00
Bid Category 6 ~ Miscellaneous Const. Merrimac Construction 140,463.00
Bid Category 7 - Roofing System RoofTec 53,050.00
Bid Category 8A - Aluminum Windows/Entry Gateway/ ASC, Inc. 32,390.00
Bid Category 8B - Skylights W.L. Hall Company 28,924.00
Bid Category 9A - Drywall Systems Mulcahy, Inc. 58,900.00
Bid Category 9B - Flooring MSA Industries 51,979.00
,
;
..:r--== ==..:. ~
Member of Construction Management Association of America ~ l;-IAA
I
Adolfson & Peterson, Inc.
',701 West 23rd Street. Minneapolis, Minnesota 55426. (612) 544-1561 . FAX (612) 525-2333
CONSTRUCTION
MANAGERS
)
. ..
, J
Page 2 - Andover City Hall
Bid Category 9C - Ceiling Tile Systems
Bid Category 9D - Painting
Bid Category 15 - Mechanical
Bid Category 16 - Electrical
Janning Acoustics, Inc.
11,115.00
Wasche Interiors
16,625.00
Spartan Mechanical
233,700.00
Industrial Electric
126,500.00
We respectfully request that these Bid Categories be included in the October 2, 1996
Council Meeting agenda.
Member of Construction Management Association of America C l\-IAA
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\
DATE: October 1. 1996
j
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Scott Erickson,~t
Engineering
ITEM NO.
~~ard Bid/94-30/City Hall/Miscellaneous Construction
The City Council is requested to approve the resolution accepting bids and awarding the
contract to Merrimac Construction in the amount of $140,463.00 for Project 94-30, City Hall,
for miscellaneous construction.
The bids received are as follows:
Contractor
Bid Amount
\
/
Merrimac Construction
Kellington Construction
C.F. Haglin & Sons
George Cook Construction
$140,463.00
$159,900.00
$166,000.00
$178,000.00
$142,145.00
Adolfson & Peterson Estimate
,
,
/
\
J
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Council member
to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
IMPROVEMENT OF PROJECT NO. 94-30 FOR MISCELLANEOUS
CONSTRUCTION IN THE AREA OF CITY HALL.
WHEREAS, pursuant to advertisement for bids as set out in Council
Resolution No. 167 -96 ,dated August 20 , 1996, bids were received,
opened and tabulated according to law with results as follows:
Merrimac Construction
Kellington Construction
C.F. Haglin & Sons
$140,463.00
$159,900.00
$166,000.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby accept the bids as shown to indicate Merrimac Construction
as being the apparent low bidder.
\,
/
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk
to enter into a contract with Merrimac Construction in the amount
of $140.463.00 for construction of the improvements; and direct the City
Clerk to return to all bidders the deposits made with their bids, except that the
deposit of the successful bidder and the next lowest bidder shall be retained until
the contract has been executed and bond requirements met.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this ~ day of October ,19Jlli...., with
voting in favor of
voting
Councilmembers
the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
"
/
Victoria Volk - City Clerk
,
Adolfson & Peterson, Inc.
'701 West 23rd Street. Minneapolis. Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333
/
CONSTRUCTION
MANAGERS
\
)
J
September 23, 1996
ANDOVER CITY HALL
Bid Package #2 Results
Bid Package #2 is comprised of Bid Categories designed to complete the new city hall. It
provides the interior finishes, the mechanical and electrical systems for the new city hall as
well as renovating the existing city hall and bringing it into code compliance.
Bid Category #6 provides for all of the miscellaneous construction.
Six (6) trade contractors were contacted with four (4) submitting responsive bids.
The bid category estimate is $142,145.00.
Results are as follows:
Merrimac Construction
Kellington Construction
C.F. Haglin & Sons.
George Cook Construction
BASE BID
$140,463.00
$159,900.00
$166,000.00
$178,000.00
It is the recommendation of Adolfson & Peterson, Inc. that the bid ofMerrimac
Construction be accepted.
- - --, .
- - - -. .
Member of Construction Management Association of America C i.flAA
I
Adolfson & Peterson, Inc.
,701 West 23rd Street. Minneapolis, Minnesota 55426. (612) 544-1561 . FAX (612) 525-2333
l
CONSTRUCTION
MANAGERS
MEMORANDUM
DATE: September 23, 1996
TO: Mayor, Andover City Council, and Staff
FROM: Craig Kronholm, Adolfson & Peterson, Inc.
RE: ABDOVER CITY HALL - Bid Categories
cc: Jerry Putnam, File
The results of the public bid opening held at 2:00PM on September 17, 1996 for the
addition and renovations are attached.
We have been in contact with the apparent low bidders and have received adequate
assurance of their ability to perform the work specified within their respective Bid
Categories to the Owner's satisfaction.
/
It is with confidence that we recommend a contract be awarded to:
Bid Category 2A - Earthwork/Site Utilities Veit Companies 39,316.00
Bid Category 4 - Concrete & Masonry Crosstown Masonry 299,320.00
Bid Category 5 - Structural Steel-Labor K.M.H. Erectors 20,526.00
Bid Category 6 ~ Miscellaneous Const. Merrimac Construction 140,463.00
Bid Category 7 - Roofing System RoofTec 53,050.00
Bid Category 8A - Aluminum Windows/Entry Gateway/ ASC, Inc. 32,390.00
Bid Category 8B - Skylights W.L. Hall Company 28,924.00
Bid Category 9A - Drywall Systems Mulcahy, Inc. 58,900.00
Bid Category 98 - Flooring MSA Industries 51,979.00
,
J
..:r-,,: ~ ==.=. .:.
Member of Construction Management Association of America ~ l;-IAA
I
Adolfson & Peterson, Inc.
'701 West 23rd Street. Minneapolis, Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333
CONSTRUCTION
MANAGERS
/
Page 2 - Andover City Hall
Bid Category 9C - Ceiling Tile Systems
Bid Category 9D - Painting
Bid Category 15 - Mechanical
Bid Category 16 - Electrical
Janning Acoustics, Inc.
11,115.00
Wasche Interiors
16,625.00
Spartan Mechanical
233,700.00
Industrial Electric
126,500.00
We respectfully request that these Bid Categories be included in the October 2, 1996
Council Meeting agenda.
.:--;~,;;.=. .:.
Member of Construction Management Association of America ~ l;-IAA
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
/
DATE: October 1 1996
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Scott Erickson,Jt
Engineering .
ITEM NO.
Award Bid/94-30/City Hall/Roofing
I~,
The City Council is requested to approve the resolution accepting bids and awarding the
contract to Roof Tec in the amount of $53,050.00 for Project 94-30, City Hall, for roofing.
The bids received are as follows:
Contractor
Bid Amount
\
Roof Tec
Herzog Roofing
Granite City Roofing
Commercial Roofing, Inc.
Rosenquist Construction
Industrial Roofing
Dalco Roofing
$53,050.00
$54,200.00
$70,225.00
$71,600.00
$76,850.00
$91,261.00
$93,400.00
$58,900.00
, )
Adolfson & Peterson Estimate
/
CITY OF ANDOVER
COUNTY OF ANOKA
/ STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
IMPROVEMENT OF PROJECT NO. 94-30 FOR ROOFING
CONSTRUCTION IN THE AREA OF CITY HALL .
WHEREAS, pursuant to advertisement for bids as set out in Council
Resolution No. 169-96 , dated August 20, 1996, bids were received,
opened and tabulated according to law with results as follows:
RoofTec
Herzog Roofing
Granite City Roofing
$53,050.00
$54,200.00
$70,225.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby accept the bids as shown to indicate Roof Tec as
being the apparent low bidder.
/
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk
to enter into a contract with Roof Tec in the amount of
$53.050.00 for construction of the improvements; and direct the City
Clerk to return to all bidders the deposits made with their bids, except that the
deposit of the successful bidder and the next lowest bidder shall be retained until
the contract has been executed and bond requirements met.
MOTION seconded by Council member
City Council at a regular meeting this ~ day of
Councilmembers
the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
and adopted by the
October ,19Jlli...., with
voting in favor of
voting
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
/
Victoria Volk - City Clerk
I
Adolfson & Peterson, Inc.
'701 West 23rd Street. Minneapolis. Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333
)
CONSTRUCTION
MANAGERS
"
/
\,
/
September 23, 1996
ANDOVER CITY HALL
Bid Package #2 Results
Bid Package #2 is comprised of Bid Categories designed to complete the new city hall. It
provides the interior finishes, the mechanical and electrical systems for the new city hall as
well as renovating the existing city hall and bringing it into code compliance.
Bid Category #7 provides for all of the roof system.
Seven (7) trade contractors were contacted with seven (7) submitting responsive bids.
The bid category estimate is $58,900.00.
Results are as follows:
Roof T ec
Herzog Roofing
Commercial Roofing, Inc.
Granite City Roofing
Rosenquist Construction
Industrial Roofing
Daleo Roofing
BASE BID
$53,650.00
$62,880.00
$63,300.00
$66,850.00
$78,850.00
$85,936.00
$93,400.00
All. - Entry Skylights Alt. - Roof repairs
(3,400.00) +2,800.00
(10,780.00) +2,100.00
-0- +8,300.00
-0- +3,375.00
(13,900.00) +11,900.00
(4,575.00) +9,900.00
-0- -0-
It is the recommendation of Adolfson & Peterson, Inc. that the bid ofRoofTec, Inc. be
accepted to include' the alternates for the entry skylights and the existing building roof
repairs. Total amount will be $53,050.00.
--_....=~ ~
Member of Construction Management Association of America C lflAA
I
Adolfson & Peterson, Inc.
1701 West 23rd Street. Minneapolis, Minnesota 55426. (612) 544-1561 . FAX (612) 525-2333
/
CONSTRUCTION
MANAGERS
;
'.
)
MEMORANDUM
DATE: September 23, 1996
TO: Mayor, Andover City Council, and Staff
FROM: Craig Kronholm, Adolfson & Peterson, Inc.
RE: ABDOVER CITY HALL - Bid Categories
cc: Jerry Putnam, File
The results of the public bid opening held at 2:00PM on September 17, 1996 for the
addition and renovations are attached.
We have been in contact with the apparent low bidders and have received adequate
assurance of their ability to perform the work specified within their respective Bid
Categories to the Owner's satisfaction.
It is with confidence that we recommend a contract be awarded to:
Bid Category 2A - Earthwork/Site Utilities Veit Companies 39,316.00
Bid Category 4 - Concrete & Masonry Crosstown Masonry 299,320.00
Bid Category 5 - Structural Steel-Labor K.M.H. Erectors 20,526.00
Bid Category 6 ~ Miscellaneous Const. Merrimac Construction 140,463.00
Bid Category 7 - Roofing System RoofTec 53,050.00
Bid Category 8A - Aluminum Windows/Entry Gateway/ ASC, Inc. 32,390.00
Bid Category 8B - Skylights W.L. Hall Company 28,924.00
Bid Category 9A - Drywall Systems Mulcahy, Inc. 58,900.00
Bid Category 9B - Flooring MSA Industries 51,979.00
--=--~ ~
Member of Construction Management Association of America C lfIAA
I
Adolfson & Peterson, Inc.
,701 West 23rd Street. Minneapolis. Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333
/
CONSTRUCTION
MANAGERS
\
J
"
/
Page 2 - Andover City Hall
Bid Category 9C - Ceiling Tile Systems
Bid Category 9D - Painting
Bid Category 15 - Mechanical
Bid Category 16 - Electrical
Janning Acoustics, Inc.
11,115.00
Wasche Interiors
16,625.00
Spartan Mechanical
233,700.00
Industrial Electric
126,500.00
We respectfully request that these Bid Categories be included in the October 2, 1996
Council Meeting agenda.
Member of Construction Management Association of America C l\-IAA
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
J
DATE: October 1. 1996
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Scott Erickson~l
Engineering
ITEM NO.
Award Bid/94-30/City Hall/Aluminum
a'f[~ndows & Entrances
The City Council is requested to approve the resolution accepting bids and awarding the
contract to Gateway/AGC, Inc. in the amount of $32,390.00 for Project 94-30, City Hall, for
aluminum windows and entrances.
The bids received are as follows:
Contractor
Bid Amount
,
Gateway/AGC, Inc.
Empirehouse, Inc.
Mulcahy
$32,390.00
$33,557.00
$36,247.00
. J
Adolfson & Peterson Estimate $34,710.00
" /
\
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
/
MOTION by Councilmember
to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
IMPROVEMENT OF PROJECT NO. 94-30 FOR ALUMINUM
WINDOWS & ENTRANCES CONSTRUCTION IN THE AREA OF CITY HALL
WHEREAS, pursuant to advertisement for bids as set out in Council
Resolution No. 171-96 , dated August 20, 1996, bids were received,
opened and tabulated according to law with results as follows:
Gateway/AGC, Inc.
Empirehouse, Inc.
Mulcahy
$32,390.00
$33,557.00
$36,247.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby accept the bids as shown to indicate Gateway/AGC Inc. as
being the apparent low bidder.
, \
/
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk
to enter into a contract with Gateway/AGC. Inc. in the amount of
$32.390.00 for construction of the improvements; and direct the City Clerk to
return to all bidders the deposits made with their bids, except that the deposit of
the successful bidder and the next lowest bidder shall be retained until the contract
has been executed and bond requirements met.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this ~ day of October ,19Jlli...., with
voting in favor of
voting
Councilmembers
the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
Adolfson & Peterson, Inc.
}01 West 23rd Street. Minneapolis. Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333
CONSTRUCTION
MANAGERS
" /
September 23, 1996
ANDOVER CITY HALL
Bid Package #2 Results
Bid Package #2 is comprised of Bid Categories designed to complete the new city hall. It
provides the interior finishes, the mechanical and electrical systems for the new city hall as
well as renovating the existing city hall and bringing it into code compliance.
Bid Category #8A provides for the windows and aluminum entry systems.
Five (2) trade contractors were contacted with three (3) submitting a responsive bids.
The bid category estimate is $34,710.00.
Results are as follows:
Gateway/ AGC, Inc.
Empirehouse, Inc.
Mulcahy
BASE BID
$32,390.00
$33,557.00
$36,247.00
It is the recommendation of Adolfson & Peterson, Inc. that the bid of Gateway/ AGC, Inc.
be accepted.
Member of Construction Management Association of America C l\-lAA
I
Adolfson & Peterson, Inc.
)01 West 23rd Street. Minneapolis. Minnesota 55426. (612) 544-1561 . FAX (612) 525-2333
CONSTRUCTION
MANAGERS
,
/
, )
MEMORANDUM
DATE: September 23, 1996
TO: Mayor, Andover City Council, and Staff
FROM: Craig Kronholm, Adolfson & Peterson, Inc.
RE: ABDOVER CITY HALL - Bid Categories
CC: Jerry Putnam, File
The results of the public bid opening held at 2:00PM on September 17, 1996 for the
addition and renovations are attached.
We have been in contact with the apparent low bidders and have received adequate
assurance of their ability to perform the work specified within their respective Bid
Categories to the Owner's satisfaction.
It is with confidence that we recommend a contract be awarded to:
Bid Category 2A - Earthwork/Site Utilities Veit Companies 39,316.00
Bid Category 4 - Concrete & Masonry Crosstown Masonry 299,320.00
Bid Category 5 - Structural Steel-Labor KM.H. Erectors 20,526.00
Bid Category 6 .:. Miscellaneous Const. Merrimac Construction 140,463.00
Bid Category 7 - Roofing System RoofTec 53,050.00
Bid Category 8A - Aluminum Windows/Entry Gateway/ ASC, Inc. 32,390.00
Bid Category 8B - Skylights WL. Hall Company 28,924.00
Bid Category 9A - Drywall Systems Mulcahy, Inc. 58,900.00
Bid Category 9B - Flooring MSA Industries 51,979.00
Member of Construction Management Association of America C l\-lAA
I
Adolfson & Peterson, Inc.
701 West 23rd Street. Minneapolis, Minnesota 55426. (612) 544-1561 . FAX (612) 525-2333
CONSTRUCTION
MANAGERS
'.
)
\
, /
Page 2 - Andover City Hall
Bid Category 9C - Ceiling Tile Systems
Bid Category 9D - Painting
Bid Category 15 - Mechanical
Bid Category 16 - Electrical
Janning Acoustics, Inc.
11,115.00
Wasche Interiors
16,625.00
Spartan Mechanical
233,700.00
Industrial Electric
126,500.00
We respectfully request that these Bid Categories be included in the October 2, 1996
Council Meeting agenda.
Member of Construction Management Association of America C l\lAA
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
)
DATE: October 1. 1996
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Scott Erickson,~t
Engineering
ITEM NO.
/IAward Bid/94-30/City Hall/Skylights
~EJ,
The City Council is requested to approve the resolution accepting bids and awarding the
contract to W.L. Hall Co. in the amount of $28,924.00 for Project 94-30, City Hall for skylights.
The bids received are as follows:
Contractor
Bid Amount
r \
- )
Adolfson & Peterson Estimate
$28,924.00
$18,218.00
w.L. Hall Co.
. /
CITY OF ANDOVER
COUNTY OF ANOKA
/ STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
IMPROVEMENT OF PROJECT NO. 94-30 FOR SKYLIGHTS
CONSTRUCTION IN THE AREA OF CITY HALL.
WHEREAS, pursuant to advertisement for bids as set out in Council
Resolution No. 173-96 , dated August 20, 1996, bids were received,
opened and tabulated according to law with results as follows:
w.L. Hall Co.
$28,924.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby accept the bids as shown to indicate W.L. Hall Co. as
being the apparent low bidder.
\
J
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk
to enter into a contract with W.L. Hall Co. in the amount of
$28 924.00 for construction of the improvements; and direct the City Clerk to
return to all bidders the deposits made with their bids, except that the deposit of
the successful bidder and the next lowest bidder shall be retained until the contract
has been executed and bond requirements met.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this ~ day of October , 19J1li...., with
voting in favor of
voting
Council members
the resolution, and Council members
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
/
I
Adolfson & Peterson, Inc.
1701 West 23rd Street. Minneapolis, Minnesota 55426. (612) 544-1561 . FAX (612) 525-2333
/
CONSTRUCTION
MANAGERS
September 23, 1996
ANDOVER CITY HALL
Bid Package #2 Results
Bid Package #2 is comprised of Bid Categories designed to complete the new city hall. It
provides the interior finishes, the mechanical and electrical systems for the new city hall as
well as renovating the existing city hall and bringing it into code compliance.
Bid Category #8B provides for the skylights.
Two (2) trade contractors were contacted with one (1) submitting a responsive bid and
one (1) a non-responsive bid.
The bid category estimate is $18,218.00.
Results are as follows:
WL. Hall Co.
BASE BID
$17,473.00
All. - Entry Skylights
11,451.00
/
Non-responsive
Submitted on a proposal form with no bid bond.
It is the recommendation of Adolfson & Peterson, Inc. that the bid ofW.L. Hall Co. be
accepted to include the alternate for the entry skylights. Total amount will be $28,924.00.
/
Member of Construction Management Association of America C l\-'iAA
Adolfson & Peterson, Inc.
',701 West 23rd Street. Minneapolis. Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333
/
CONSTRUCTION
MANAGERS
\
I
I
. J
MEMORANDUM
DATE: September 23, 1996
TO: Mayor, Andover City Council, and Staff
FROM: Craig Kronholm, Adolfson & Peterson, Inc.
RE: ABDOVER CITY HALL - Bid Categories
CC: Jerry Putnam, File
The results of the public bid opening held at 2:00PM on September 17, 1996 for the
addition and renovations are attached.
We have been in contact with the apparent low bidders and have received adequate
assurance of their ability to perform the work specified within their respective Bid
Categories to the Owner's satisfaction.
It is with confidence that we recommend a contract be awarded to:
Bid Category 2A - Earthwork/Site Utilities Veit Companies 39,316.00
Bid Category 4 - Concrete & Masonry Crosstown Masonry 299,320.00
Bid Category 5 - Structural Steel-Labor KM.H. Erectors 20,526.00
Bid Category 6 ~ Miscellaneous Const. Merrimac Construction 140,463.00
Bid Category 7 - Roofing System RoofTec 53,050.00
Bid Category 8A - Aluminum Windows/Entry Gateway/ ASC, Inc. 32,390.00
Bid Category 8B - Skylights W.L. Hall Company 28,924.00
Bid Category 9A - Drywall Systems Mulcahy, Inc. 58,900.00
Bid Category 9B - Flooring MSA Industries 51,979.00
Member of Construction Management Association of America C l;-IAA
I
Adolfson & Peterson, Inc.
i701 West 23rd Street. Minneapolis. Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333
/
CONSTRUCTION
MANAGERS
,
)
/
Page 2 - Andover City Hall
Bid Category 9C - Ceiling Tile Systems
Bid Category 9D - Painting
Bid Category 15 - Mechanical
Bid Category 16 - Electrical
Janning Acoustics, Inc.
11,115.00
Wasche Interiors
16,625.00
Spartan Mechanical
233,700.00
Industrial Electric
126,500.00
We respectfully request that these Bid Categories be included in the October 2, 1996
Council Meeting agenda.
.:-~~:: ~
Member of Construction Management Association of America ~ l;-IAA
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\
DATE: October 1 1996
.j
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Scott Erickson,~L
Engineering
ITEM NO.
r5l~~,ard Bid/94-30/City HalllDrywall Systems
The City Council is requested to approve the resolution accepting bids and awarding the
contract to Mulcahy, Inc. in the amount of $58,900.00 for Project 94-30, City Hall, for drywall
systems.
The bids received are as follows:
Contractor
Bid Amount
)
Mulcahy, Inc.
Gene Anderson Drywall
Mike Reinert Drywall, Inc.
$58,900.00
$67,633.00
$86,630.00
. ,
Adolfson & Peterson Estimate
$66,146.00
..
/
J
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Council member
to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
IMPROVEMENT OF PROJECT NO. 94-30 FOR DRYWALL
SYSTEMS CONSTRUCTION IN THE AREA OF CITY HALL .
WHEREAS, pursuant to advertisement for bids as set out in Council
Resolution No. 175-96 ,dated August 20, 1996, bids were received,
opened and tabulated according to law with results as follows:
Mulcahy, Inc.
Gene Anderson Drywall
Mike Reinert Drywall, Inc.
$58,900.00
$67,633.00
$86,630.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby accept the bids as shown to indicate Mulcahy Inc.
as being the apparent low bidder.
}
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk
to enter into a contract with Mulcahy. Inc. in the amount of
$58 900.00 for construction of the improvements; and direct the City Clerk to
return to all bidders the deposits made with their bids, except that the deposit of
the successful bidder and the next lowest bidder shall be retained until the contract
has been executed and bond requirements met.
,
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this ~ day of October , 19J1li...., with
Councilmembers
the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
voting in favor of
voting
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
.'
Victoria Volk - City Clerk
I
Adolfson & Peterson, Inc.
701 West 23rd Street. Minneapolis. Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333
/
CONSTRUCTION
MANAGERS
/
September 23, 1996
ANDOVER CITY HALL
Bid Package #2 Results
Bid Package #2 is comprised of Bid Categories designed to complete the new city hall. It
provides the interior finishes, the mechanical and electrical systems for the new city hall as
well as renovating the existing city hall and bring it into code compliance.
Bid Category #9A provides the drywall systems.
Four (4) trade contractors were contacted with three (3) submitting responsive bids and one
(1) bid arrived late.
The bid category estimate is $66,146.00.
Results are as follows:
Mulcahy, Inc.
Gene Anderson Drywall
Mike Reinert Drywall, Inc.
BASE BID
$58,900.00
$67,633.00
$86,630.00
Late
Minuti-Ogle
$57,700.00
It is the recommendation of Adolfson & Peterson, Inc. that the bid ofMu1cahy, Inc. Be
accepted.
-----= ~ ~
Member of Construction Management Association of America C lfIAA
I
Adolfson & Peterson, Inc.
j701 West 23rd Street. Minneapolis, Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333
/
CONSTRUCTION
MANAGERS
,
, I
MEMORANDUM
DATE: September 23, 1996
TO: Mayor, Andover City Council, and Staff
FROM: Craig Kronholm, Adolfson & Peterson, Inc.
RE: ABDOVER CITY HALL - Bid Categories
CC: Jerry Putnam, File
The results of the public bid opening held at 2:00PM on September 17, 1996 for the
addition and renovations are attached.
We have been in contact with the apparent low bidders and have received adequate
assurance of their ability to perform the work specified within their respective Bid
Categories to the Owner's satisfaction.
It is with confidence that we recommend a contract be awarded to:
Bid Category 2A - Earthwork/Site Utilities Veit Companies 39,316.00
Bid Category 4 - Concrete & Masonry Crosstown Masonry 299,320.00
Bid Category 5 - Structural Steel-Labor KM.H. Erectors 20,526.00
Bid Category 6 ~ Miscellaneous Const. Merrimac Construction 140,463.00
Bid Category 7 - Roofing System RoofTec 53,050.00
Bid Category 8A - Aluminum Windows/Entry Gateway/ ASC, Inc. 32,390.00
Bid Category 8B - Skylights W.L. Hall Company 28,924.00
Bid Category 9A - Drywall Systems Mulcahy, Inc. 58,900.00
Bid Category 9B - Flooring MSA Industries 51,979.00
Member of Construction Management Association of America C fi'iAA
,
Adolfson & Peterson, Inc.
701 West 23rd Street. Minneapolis, Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333
,
CONSTRUCTION
MANAGERS
"- /
, /
Page 2 - Andover City Hall
Bid Category 9C - Ceiling Tile Systems
Bid Category 9D - Painting
Bid Category 15 - Mechanical
Bid Category 16 - Electrical
Janning Acoustics, Inc.
11,115.00
Wasche Interiors
16,625.00
Spartan Mechanical
233,700.00
Industrial Electric
126,500.00
We respectfully request that these Bid Categories be included in the October 2, 1996
Council Meeting agenda.
Member of Construction Management Association of America C l;-'iAA
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
,
)
DATE: October 1 1996
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Scott Erickson~t
Engineering
ITEM NO.
Award Bid/94-30/City Hall/Flooring
~Lf,
The City Council is requested to approve the resolution accepting bids and awarding the
contract to MSA Industries in the amount of $51,979.00 for Project 94-30, City Hall, for
flooring.
The bids received are as follows:
Contractor
Bid Amount
\
)
MSA Industries
Land Of Lakes Tile Co.
Twin City Tile & Marble
Grazzini Brothers & Co.
$51,979.00
$56,400.00
$60,600.00
$65,150.00
Adolfson & Peterson Estimate
$55,681.00
\
/
CITY OF ANDOVER
COUNTY OF ANOKA
/ STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
IMPROVEMENT OF PROJECT NO. 94-30 FOR FLOORING
CONSTRUCTION IN THE AREA OF CITY HALL.
WHEREAS, pursuant to advertisement for bids as set out in Council
Resolution No. 177-96 , dated August 20, 1996, bids were received,
opened and tabulated according to law with results as follows:
MSA Industries
Land Of Lakes Tile Co.
Twin City Tile & Marble
$51,979.00
$56,400.00
$60,600.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby accept the bids as shown to indicate MSA Industries
as being the apparent low bidder.
J
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk
to enter into a contract with MSA Industries in the amount of
$51 979.00 for construction of the improvements; and direct the City Clerk to
return to all bidders the deposits made with their bids, except that the deposit of
the successful bidder and the next lowest bidder shall be retained until the contract
has been executed and bond requirements met.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this ~ day of October ,19Jlli...., with
voting in favor of
voting
Councilmembers
the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
,
/
Victoria Volk - City Clerk
,
Adolfson & Peterson, Inc.
'1701 West 23rd Street. Minneapolis, Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333
, J
CONSTRUCTION
MANAGERS
\
/
'\
/
September 23, 1996
ANDOVER CITY HALL
Bid Package #2 Results
Bid Package #2 is comprised of Bid Categories designed to complete the new city hall. It
provides the interior finishes, the mechanical and electrical systems for the new city hall as
well as renovating the existing city hall and bring it into code compliance.
Bid Category #9B provides all floor finishes and ceramic tile.
Six (6) trade contractors were contacted with four (4) submitting responsive bids.
The bid category estimate is $55,681.00.
Results are as follows:
MSA Industries
Land Of Lakes Tile Co.!
Twin City Tile & Marble
Grazzini Brothers & Co.
BASE BID
$51,979.00
$56,400.00
$60,600.00
$65,150.00
It is the recommendation of Adolfson & Peterson, Inc. that the bid ofMSA Industries be
accepted.
.:-=~.=.:. ;..
Member of Construction Management Association of America ~ l;-IAA
Adolfson & Peterson, Inc.
1701 West 23rd Street. Minneapolis. Minnesota 55426. (612) 544-1561 . FAX (612) 525-2333
)
CONSTRUCTION
MANAGERS
,
J
\,
. j
MEMORANDUM
DATE: September 23, ] 996
TO: Mayor, Andover City Council, and Staff
FROM: Craig Kronholm, Adolfson & Peterson, Inc.
RE: ABDOVER CITY HALL - Bid Categories
cc: Jerry Putnam, File
The results of the public bid opening held at 2:00PM on September 17, 1996 for the
addition and renovations are attached.
We have been in contact with the apparent low bidders and have received adequate
assurance of their ability to perform the work specified within their respective Bid
Categories to the Owner's satisfaction.
It is with confidence that we recommend a contract be awarded to:
Bid Category 2A - Earthwork/Site Utilities Veit Companies 39,316.00
Bid Category 4 - Concrete & Masonry Crosstown Masonry 299,320.00
Bid Category 5 - Structural Steel-Labor KM.H. Erectors 20,526.00
Bid Category 6 ~ Miscellaneous Const. Merrimac Construction 140,463.00
Bid Category 7 - Roofing System Roof T ec 53,050.00
Bid Category 8A - Aluminum Windows/Entry Gateway/ ASC, Inc. 32,390.00
Bid Category 8B - Skylights W.L. Hall Company 28,924.00
Bid Category 9A - Drywall Systems Mulcahy, Inc. 58,900.00
Bid Category 9B - Flooring MSA Industries 51,979.00
.:--:~ =.:.. .:..
Member of Construction Management Association of America ~ l;-IAA
Adolfson & Peterson, Inc.
1701 West 23rd Street. Minneapolis. Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333
)
CONSTRUCTION
MANAGERS
,
)
/
Page 2 - Andover City Hall
Bid Category 9C - Ceiling Tile Systems
Janning Acoustics, Inc.
11,115.00
Bid Category 9D - Painting
Wasche Interiors
16,625.00
Bid Category 15 - Mechanical
Spartan Mechanical
233,700.00
Bid Category 16 - Electrical
Industrial Electric
126,500.00
We respectfully request that these Bid Categories be included in the October 2, 1996
Council Meeting agenda.
Member of Construction Management Association of America C l\--lAA
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
,
,
DATE: October 1. 1996
/
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Scott Erickson, K.
Engineering
ITEM NO.
/Ift;ward Bid/94-30/City Hall/Ceiling Tile Systems
~8'.
The City Council is requested to approve the resolution accepting bids and awarding the
contract to Janning's Acoustics, Inc. in the amount of $11,115.00 for Project 94-30, City Hall,
for ceiling tile systems.
The bids received are as follows:
Contractor
Bid Amount
'.
. J
Janning's Acoustics, Inc.
Twin City Acoustics
Northland Acoustics
Ceilings Inc.
Acoustics Associates
ASK Supply, Inc.
$11,115.00
$12,340.00
$13,140.00
$14,146.00
$14,966.00
$16,000.00
Adolfson & Peterson Estimate
$12,757.00
"
.'
,
,
/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
IMPROVEMENT OF PROJECT NO. 94-30 FOR CEILING TILE
SYSTEMS CONSTRUCTION IN THE AREA OF CITY HALL .
WHEREAS, pursuant to advertisement for bids as set out in Council
Resolution No. 179-96 , dated August 20,1996, bids were received,
opened and tabulated according to law with results as follows:
Janning's Acoustics, Inc.
Twin City Acoustics
Northland Acoustics
$11,115.00
$12,340.00
$13,140.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby accept the bids as shown to indicate Janning's Acoustics. Inc.
as being the apparent low bidder.
'.
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk
to enter into a contract with Janning's Acoustics Inc. in the amount of
$11.115.00 for construction of the improvements; and direct the City Clerk to
return to all bidders the deposits made with their bids, except that the deposit of
the successful bidder and the next lowest bidder shall be retained until the contract
has been executed and bond requirements met.
/
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this ~ day of October ,19Jlli...., with
Councilmembers
the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
voting in favor of
voting
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
,
Victoria Volk - City Clerk
Adolfson & Peterson, Inc.
;701 West 23rd Street. Minneapolis, Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333
J
CONSTRUCTION
MANAGERS
'.
/
/
September 23, 1996
ANDOVER CITY HALL
Bid Package #2 Results
Bid Package #2 is comprised of Bid Categories designed to complete the new city hall. It
provides the interior finishes, the mechanical and electrical systems for the new city hall as
well as renovating the existing city hall and bring it into code compliance.
Bid Category #9C provides the ceiling tile systems.
Six (6) trade contractors were contacted with six (6) submitting responsive bids.
The bid category estimate is $12,757.00.
Results are as follows:
Janning's Acoustics, Inc.
Twin City Acoustics
Northland Acoustics
Ceilings Inc.
Acoustics Associates
ASK Supply, Inc.
BASE BID
$11,115.00
$12,340,00
$13,140.00
$14,146.00
$14,966.00
$16,000.00
It is the recommendlition of Adolfson & Peterson, Inc. that the bid of Janning's Acoustics,
Inc. be accepted.
Member of Construction Management Association of America C l\-lAA
I
Adolfson & Peterson, Inc.
~701 West 23rd Street. Minneapolis, Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333
.'
CONSTRUCTION
MANAGERS
MEMORANDUM
DATE: September 23, 1996
TO: Mayor, Andover City Council, and Staff
FROM: Craig Kronholm, Adolfson & Peterson, Inc.
RE: ABDOVER CITY HALL - Bid Categories
CC: Jerry Putnam, File
The results of the public bid opening held at 2:00PM on September 17, 1996 for the
addition and renovations are attached.
,
We have been in contact with the apparent low bidders and have received adequate
assurance of their ability to perform the work specified within their respective Bid
Categories to the Owner's satisfaction.
.'
It is with confidence that we recommend a contract be awarded to:
Bid Category 2A - Earthwork/Site Utilities Veit Companies 39,316.00
Bid Category 4 - Concrete & Masonry Crosstown Masonry 299,320.00
Bid Category 5 - Structural Steel-Labor KM.H. Erectors 20,526.00
Bid Category 6 ~ Miscellaneous Const. Merrimac Construction 140,463.00
Bid Category 7 - Roofing System RoofTec 53,050.00
Bid Category 8A - Aluminum Windows/Entry Gateway/ ASC, Inc. 32,390.00
Bid Category 8B - Skylights W.L. Hall Company 28,924.00
Bid Category 9A - Drywall Systems Mulcahy, Inc. 58,900.00
Bid Category 9B - flooring MSA Industries 51,979.00
,
------=~ -
Member of Construction Management Association of America C lfIAA
I
Adolfson & Peterson, Inc.
')701 West 23rd Street. Minneapolis, Minnesota 55426. (612) 544-1561 . FAX (612) 525-2333
CONSTRUCTION
MANAGERS
, /
"
)
Page 2 - Andover City Hall
Bid Category 9C - Ceiling Tile Systems
Bid Category 9D - Painting
Bid Category 15 - Mechanical
Bid Category 16 - Electrical
Janning Acoustics, Inc.
11,115.00
Wasche Interiors
16,625.00
Spartan Mechanical
233,700.00
Industrial Electric
126,500.00
We respectfully request that these Bid Categories be included in the October 2, 1996
Council Meeting agenda.
.:-'::.:: ~ '"
Member of Construction Management Association of America ~ l;-iAA
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\
)
DATE: October 1. 1996
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Scott Ericksont
Engineering
ITEM NO.
i),ward Bid/94-30/City Hall/Painting
ozq.
The City Council is requested to approve the resolution accepting bids and awarding the
contract to Wasche Interiors, Inc. in the amount of $16,625.00 for Project 94-30, City Hall, for
painting.
The bids received are as follows:
Contractor
Bid Amount
"
/
Wasche Interiors, Inc.
Swanson & Youngdale, Inc.
$16,625.00
$17,550.00
Adolfson & Peterson Estimate
$17,484.00
\
/
CITY OF ANDOVER
\, COUNTY OF ANOKA
) STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
IMPROVEMENT OF PROJECT NO. 94-30 FOR PAINTING
CONSTRUCTION IN THE AREA OF CITY HALL .
WHEREAS, pursuant to advertisement for bids as set out in Council
Resolution No. 181-96 ,dated August 20 , 1996, bids were received,
opened and tabulated according to law with results as follows:
Wasche Interiors, Inc.
Swanson & Youngdale, Inc.
$16,625.00
$17,550.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby accept the bids as shown to indicate Wasche Interiors. Inc.
as being the apparent low bidder.
)
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk
to enter into a contract with Wasche Interiors Inc. in the amount of
$16.625.00 for construction of the improvements; and direct the City Clerk to
return to all bidders the deposits made with their bids, except that the deposit of
the successful bidder and the next lowest bidder shall be retained until the contract
has been executed and bond requirements met.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this ~ day of October, 19J1li...., with
Councilmembers
the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
voting in favor of
voting
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
\
Victoria Volk - City Clerk
/
I
Adolfson & Peterson, Inc.
.701 West 23rd Street. Minneapolis, Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333
. /
CONSTRUCTION
MANAGERS
/
"
September 23, 1996
ANDOVER CITY HALL
Bid Package #2 Results
Bid Package #2 is comprised of Bid Categories designed to complete the new city hall. It
provides the interior finishes, the mechanical and electrical systems for the new city hall as
well as renovating the existing city hall and bring it into code compliance.
Bid Category #9D provides for the painting and vinyl wall coverings.
Four (4) trade contractors were contacted with two (2) submitting responsive bids.
The bid category estimate is $17,484.00,
Results are as follows:
Wasche Interiors, Inc.
Swanson & Y oungdale, Inc.
BASE BID
$16,625.00
$17,550.00
It is the recommendation of Adolfson & Peterson, Inc. that the bid ofWasche Interiors, Inc.
be accepted.
Member of Construction Management Association of America C fi-'iAA
I
Adolfson & Peterson, Inc.
1701 West 23rd Street. Minneapolis. Minnesota 55426. (612) 544-1561 . FAX (612) 525-2333
)
CONSTRUCTION
MANAGERS
/
MEMORANDUM
DA TE: September 23, 1996
TO: Mayor, Andover City Council, and Staff
FROM: Craig Kronholm, Adolfson & Peterson, Inc.
RE: ABDOVER CITY HALL - Bid Categories
CC: Jerry Putnam, File
The results of the public bid opening held at 2:00PM on September 17, 1996 for the
addition and renovations are attached.
We have been in contact with the apparent low bidders and have received adequate
assurance of their ability to perform the work specified within their respective Bid
Categories to the Owner's satisfaction.
It is with confidence that we recommend a contract be awarded to:
Bid Category 2A - Earthwork/Site Utilities Veit Companies 39,316.00
Bid Category 4 - Concrete & Masonry Crosstown Masonry 299,320.00
Bid Category 5 - Structural Steel-Labor KM.H. Erectors 20,526.00
Bid Category 6 .:. Miscellaneous Const. Merrimac Construction 140,463.00
Bid Category 7 - Roofing System RoofTec 53,050.00
Bid Category 8A - Aluminum Windows/Entry Gateway/ ASC, Inc. 32,390.00
Bid Category 8B - Skylights WL. Hall Company 28,924.00
Bid Category 9A - Drywall Systems Mulcahy, Inc. 58,900.00
Bid Category 9B - Flooring MSA Industries 51,979.00
----- = ~ -
Member of Construction Management Association of America C [;-IAA
I
Adolfson & Peterson, Inc.
1701 West 23rd Street. Minneapolis, Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333
}
CONSTRUCTION
MANAGERS
J
/
Page 2 - Andover City Hall
Bid Category 9C - Ceiling Tile Systems
Bid Category 9D - Painting
Bid Category 15 - Mechanical
Bid Category 16 - Electrical
Janning Acoustics, Inc.
11,115.00
Wasche Interiors
16,625.00
Spartan Mechanical
233,700.00
Industrial Electric
126,500.00
We respectfully request that these Bid Categories be included in the October 2, 1996
Council Meeting agenda.
----- -= ~ ~
Member of Construction Management Association of America C If'lAA
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
)
DATE: October 1. 1996
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Scott Erickson,~~
Engineering
ITEM NO.
Award Bid/94-30/City Hall/Mechanical
20,
The City Council is requested to approve the resolution accepting bids and awarding the
contract to Spartan Mechanical, Inc. in the amount of $233,700.00 for Project 94-30, City Hall,
for mechanical systems.
The bids received are as follows:
Contractor
Bid Amount
/
Spartan Mechanical, Inc.
Horwitz Inc.
Northland Mechanical
$233,700.00
$246,800.00
$263,800.00
Adolfson & Peterson Estimate
$238,490.00
/
,
)
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
IMPROVEMENT OF PROJECT NO. 94-30 FOR MECHANICAL
CONSTRUCTION IN THE AREA OF CITY HALL .
WHEREAS, pursuant to advertisement for bids as set out in Council
Resolution No. 183-96 , dated August 20 , 1996, bids were received,
opened and tabulated according to law with results as follows:
Spartan Mechanical, Inc.
Horwitz Inc.
Northland Mechanical
$233,700.00
$246,800.00
$263,800.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby accept the bids as shown to indicate Spartan Mechanical. Inc.
as being the apparent low bidder.
/
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk
to enter into a contract with Spartan Mechanical Inc. in the amount of
$233 700.00 for construction of the improvements; and direct the City Clerk to
return to all bidders the deposits made with their bids, except that the deposit of
the successful bidder and the next lowest bidder shall be retained until the contract
has been executed and bond requirements met.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this ~ day of October , 19J1li...., with
Councilmembers
the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
voting in favor of
voting
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
\
I
Victoria Volk - City Clerk
I
Adolfson & Peterson, Inc.
"701 West 23rd Street. Minneapolis, Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333
/
CONSTRUCTION
MANAGERS
September 23, 1996
ANDOVER CITY HALL
Bid Package #2 Results
Bid Package #2 is comprised of Bid Categories designed to complete the new city hall. It
provides the interior finishes, the mechanical and electrical systems for the new city hall as
well as renovating the existing city hall and bring it into code compliance.
Bid Category #15 provides for the mechanical systems.
Six (6) trade contractors were contacted with four (4) submitting responsive bids and one (1)
submitting a late bid..
The bid category estimate is $238,490.00.
J
Results are as follows:
Spartan Mechanical, Inc.
Horwitz Inc.
Northland Mechanical
McGuire Mechanical
BASE BID
$233,700.00
$246,800.00
$263,800.00
$264,751.00
Late
Anderson Mechanical
$237,800.00
It is the recommendation of Adolfson & Peterson, Inc. that the bid of Spartan Mechanical,
Inc. be accepted.
/
.:-0: -= =...:. ..:.
Member of Construction Management Association of America ~ l;-iAA
I
Adolfson & Peterson, Inc.
'701 West 23rd Street. Minneapolis. Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333
/
CONSTRUCTION
MANAGERS
MEMORANDUM
DATE: September 23, 1996
TO: Mayor, Andover City Council, and Staff
FROM: Craig Kronholm, Adolfson & Peterson, Inc.
RE: ABDOVER CITY HALL - Bid Categories
CC: Jerry Putnam, File
The results of the public bid opening held at 2:00PM on September 17, 1996 for the
addition and renovations are attached.
We have been in contact with the apparent low bidders and have received adequate
assurance of their ability to perform the work specified within their respective Bid
, Categories to the Owner's satisfaction.
)
It is with confidence that we recommend a contract be awarded to:
Bid Category 2A - Earthwork/Site Utilities Veit Companies 39,316.00
Bid Category 4 - Concrete & Masonry Crosstown Masonry 299,320.00
Bid Category 5 - Structural Steel-Labor K.M.H. Erectors 20,526.00
Bid Category 6 ~ Miscellaneous Const. Merrimac Construction 140,463.00
Bid Category 7 - Roofing System RoofTec 53,050.00
Bid Category 8A - Aluminum Windows/Entry Gateway/ ASC, Inc. 32,390.00
Bid Category 8B - Skylights WL. Hall Company 28,924.00
Bid Category 9A - Drywall Systems Mulcahy, Inc. 58,900.00
Bid Category 9B - Flooring MSA Industries 51,979.00
Member of Construction Management Association of America C l\-'iAA
I
Adolfson & Peterson, Inc.
, 701 West 23rd Street. Minneapolis. Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333
, /
CONSTRUCTION
MANAGERS
Page 2 - Andover City Hall
Bid Category 9C - Ceiling Tile Systems
Janning Acoustics, Inc.
11,115.00
Bid Category 9D - Painting
Wasche Interiors
16,625.00
Bid Category 15 - Mechanical
Spartan Mechanical
233,700.00
Bid Category 16 - Electrical
Industrial Electric
126,500.00
We respectfully request that these Bid Categories be included in the October 2, 1996
Council Meeting agenda.
/
"
Member of Construction Management Association of America C l\-'1AA
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
.,
)
DATE: October 1 1996
AGENDA SECTION
Non-Discussion/Consent Item
ORIGINATING DEPARTMENT
Scott Erickson,~L
Engineering
ITEM NO.
",Award Bid/94-30/City Hall/Electrical
~"J I,
The City Council is requested to approve the resolution accepting bids and awarding the
contract to Industrial Electric Co. in the amount of $126,500.00 for Project 94-30, City Hall, for
electrical systems.
The bids received are as follows:
Contractor
Bid Amount
"
Industrial Electric Co.
Vander Vest Electric Inc.
Kilmer Electric Company, Inc.
Able Electric
Ridgedale Electric
Honda Electric
Sterling Electric
$126,500.00
$129,750.00
$131,100.00
$136,500.00
$143,500.00
$158,852.00
$168,540.00
.'
Adolfson & Peterson Estimate
$143,000.00
/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
IMPROVEMENT OF PROJECT NO. 94-30 FOR ELECTRICAL
CONSTRUCTION IN THE AREA OF CITY HALL .
WHEREAS, pursuant to advertisement for bids as set out in Council
Resolution No. 185-96 ,dated August 20, 1996, bids were received,
opened and tabulated according to law with results as follows:
Industrial Electric Co.
Vander Vegt Electric Inc.
Kilmer Electric Company, Inc.
$126,500.00
$129,750.00
$131,100.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby accept the bids as shown to indicate Industrial Electric Co.
as being the apparent low bidder.
\
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk
to enter into a contract with Industrial Electric Co. in the amount
of $126500.00 for construction of the improvements; and direct the City Clerk to
return to all bidders the deposits made with their bids, except that the deposit of
the successful bidder and the next lowest bidder shall be retained until the contract
has been executed and bond requirements met.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this ~ day of October ,19Jlli...., with
Councilmembers
the resolution, and Councilmembers
against, whereupon said resolution was declared passed.
voting in favor of
voting
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor
Victoria Volk - City Clerk
I
Adolfson & Peterson, Inc.
701 West 23rd Street. Minneapolis, Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333
/
CONSTRUCTION
MANAGERS
'\
'\
September 23, 1996
ANDOVER CITY HALL
Bid Package #2 Results
Bid Package #2 is comprised of Bid Categories designed to complete the new city hall. It
provides the interior finishes, the mechanical and electrical systems for the new city hall as
well as renovating the existing city hall and bring it into code compliance.
Bid Category #16 provides for the electrical systems.
Seven (7) trade contractors were contacted with seven (7) submitting responsive bids.
The bid category estimate is $143,000.00.
Results are as follows:
Industrial Electric Co.
Vander Vegt Electric Inc.
Kilmer Electric Company, Inc.
Able Electric
Ridgedale Electric
Honda Electric
Sterling Electric
BASE BID
$126,500.00
$129,750.00
$131,100.00
$136,500.00
$143,500.00
$158,852.00
$168,540.00
It is the recommendation of Adolfson & Peterson, Inc. that the bid ofIndustrial Electric Co.
be accepted.
Member of Construction Management Association of America C l\-'iAA
I
Adolfson & Peterson, Inc.
'701 West 23rd Street. Minneapolis. Minnesota 55426. (612) 544-1561 . FAX (612) 525-2333
/
CONSTRUCTION
MANAGERS
MEMORANDUM
DATE: September 23, 1996
TO: Mayor, Andover City Council, and Staff
FROM: Craig Kronholm, Adolfson & Peterson, Inc.
RE: ABDOVER CITY HALL - Bid Categories
CC: Jerry Putnam, File
The results of the public bid opening held at 2:00PM on September 17, 1996 for the
addition and renovations are attached.
We have been in contact with the apparent low bidders and have received adequate
assurance of their ability to perform the work specified within their respective Bid
, Categories to the Owner's satisfaction.
/
It is with confidence that we recommend a contract be awarded to:
Bid Category 2A - Earthwork/Site Utilities Veit Companies 39,316.00
Bid Category 4 - Concrete & Masonry Crosstown Masonry 299,320.00
Bid Category 5 - Structural Steel-Labor KM.H. Erectors 20,526.00
Bid Category 6 ~ Miscellaneous Const. Merrimac Construction 140,463.00
Bid Category 7 - Roofing System RoofTec 53,050.00
Bid Category 8A - Aluminum Windows/Entry Gateway/ ASC, Inc. 32,390.00
Bid Category 8B - Skylights W.L. Hall Company 28,924.00
Bid Category 9A - Drywall Systems Mulcahy, Inc. 58,900.00
Bid Category 9B - Flooring MSA Industries 51,979.00
\
)
Member of Construction Management Association of America C Il-'iAA
I
Adolfson & Peterson, Inc.
701 West 23rd Street. Minneapolis. Minnesota 55426 . (612) 544-1561 . FAX (612) 525-2333
, /
. \
/
/ '.
"
Page 2 - Andover City Hall
Bid Category 9C - Ceiling Tile Systems
Bid Category 9D - Painting
Bid Category 15 - Mechanical
Bid Category 16 - Electrical
CONSTRUCTION
MANAGERS
Janning Acoustics, Inc.
11,115.00
Wasche Interiors
16,625.00
Spartan Mechanical
233,700.00
Industrial Electric
126,500.00
We respectfully request that these Bid Categories be included in the October 2, 1996
Council Meeting agenda.
~-:~ =.<:. .:.
Member of Construction Management Association of America ~ l;-IAA
DATE
October 1. 1996
ITEMS GIVEN TO THE CITY COUNCIL
Planning and Zoning Commission Minutes - September 10.1996
Special City Council Minutes - September 11. 1996
Economic Development Authority Minutes - September 17 1996
City Council Minutes - September 17. 1996
Park & Recreation Commission Minutes - September 19. 1996
Schedule of Bills
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON
THE NEXT AGENDA.
THANK YOU.
3EF-3J;30 M0r 3:05 AM "It,r LA1~ ~LI'
. '0:' 'JI .," L NlO
FA~ NO. 612 777 9615
P. 2
..;
City of Lake Elmo
Public Improvement and Assessm;.~t Policy
I. I~'TRODUCTlON
It has been and ~il1 continue to be the policy of the City Council that when public improvements
are made which arC of speci:\l benefit to certain areas, special assessments' will be levied for the
bCllcfits received. The procedures used by the City are those specified by Minnesota Statutes,
Ch~!,rer 429. which: provide- that all, or a part of the cost oithe improvements, may be assessed
against benefiting properties in accordance with the benefits received. The statute, however, does
not provide a guide as to how these benefits are measured or how the co~ are to be apportioned.
The purpose of this general policy is to establish a consistent standard for the apportionment of
special assessments.
II. TypES OF IMPROVEMENTS
v
This policy shall relate to those public improvements allowable under Minnesota Statute 429.
Generally, the improvements include: street and street lighting improvemtIlts; sanitary and water
utility improvements; sanitary and water utility improvements; stOmt sewer and drainage
improvementS; and bikcwaylpcdlway improvements.
This policy outlines how new construction reconstruction, and major maintenance shall be financed
uooer each type of project.
Project costs shall include: the construction costs; engineering; testing; permining; legal;
administrative; land or easement acquisition; fiscal; capitalized interest; data processing and
publications fees.
III. SPECIAL ASSESSMENT METHODS
Becefiling properties generally are assessed by one or a combination offour (4) methods; front
footage; area; unit and benefit appraisal. Generally, the nature of an improvement lends itself'to ~
particular method. The four (4) methods are desctibed as follows:
A. Frontage Method: Frontage is measured a.t the building setback line. Assessments
arc determined by mllltiplying the frontage by .the Council-established rate.
B. Area Method: Assessments are determined by multiplying the net developable area
(gross area less wetland area) by the Council-established assessment rate.
C. Unit :\Iethod: Assessments arc dctemtined by multiplying the particular land unit by
the Council c~tablished assessment ra.te, for each particular zoning category.
'"-
3EF-3J~96 MG[ 3:05 AM ::1Y OF LAIE ELMO
FAX NO. 612 ,77 9615
P. 3
City of LOlke Elmo
Public Improvemcnt :md Assessmcnt Policy
PilgcZ
-I
D. 'Benefit .\.ppraisal Method: Assessments are detc....:..1ed by assigning the increase in
value to a property as detennined by the appraisal.
Corner Lots: Comer lots are included in the benefiting area. with the exception ofsingleJtwo
fwily dwellU'lgs. If the improvements arc aloog the front lot line of a single\two family dwelling,
the parcel shall be iJIdudcd in the benefiting area u;th each unit assessed separately. If the
improvements a.rc along the side lot line of a single/two family dwelling, the parcel shall not be
included in the benefiting area, unless the lot can be subdivided, For the pUI1l0se of this
A <<~~~me!lt policyjhe front lot line is defined as the side of the lot which abuts the street
ypon which the orooertv is addressed.
Recreational Lots: Recreational lots without a primary livin~ structure, but used for recreational
purposes, and not combined with the o....ner's lot "'-1th a primary stn1cture shall be included in the
benefiting area. Md assessed at one-half (112) of the rate for a non-recreational lot within the same
project.
~
Altricultural and Rural Residential Property: Property zoned Agricultural or Rural Residential
that has tlot been subdivided will be assessed as one unit for each dwelling on the property. If the
property is subdivided after the completion of said impnwtmcnt, but before the expirntion of the
assessment period or c;ight year~, whichever is the greatef, then the property will pay a total
contribution equivalent to the total number of subdivided lots based on the original assessment
,,;thout interest. (or v.ith interest.)
4
IV. IMl'ROVEMENTS
A. Roadway and Street Li2htinl! Improvements
1. petitions for roadway and street lighting projects shall be filed and accepted by me
Council prior to January 1 of the year of construction. The Council may authorize
accepting a petition after January by specia.! consent.
2. Projects may be initiated by petition of at least thirty-five percent (35%) of the
property O\\ners measured in area and/or frontage, and requires a majority vote of
the City Council.
3. Projects may be initiated by me City Council in absence of an adequate petition and
requires a four-fifths (4/5) majority vote of the City Council.
4. Street light petitioned projects shall be unifonnly spread to the benefiting properties.
~
3EF-3J;36 Mor J'06 AM ::1Y OF LAIE ELMO
FAX NO. 612 777 9615
P. 4
City of Lake Elmo
Public Improw:ment and AJlsessment Policy
Pa.ge3
-'
B. Reron~tl"11ction
1. Petitions for roadway projects shall be tiled and accepted by the Council prior to
January I of the year of construction. The Council may authorize accepting a
petition after January 1 by special consent.
2. The scope of project shall be determined by traffic volumes, and reason for
pavement deterioration.
3. Abutting property owners shall be assessed based QIl zonins category. 1be Council
will set tlle appropriate rate for each lOning category.
4. The assessment rate with a zoning category shall be equal throughout the
community, independent of project scope.
S. The City will assess it share of County Road projects to properties along County *
roadwa~'S in the same manner as City streets.
L,..
6. The City participation in projects will be the difference between the project cost and ..JJ_
the amount to be assessed. The City's share may include: Municipal State Aids -r\
(?iSA) on MSA routes, Grants. Capital Improvement Funds, or a City-wide Road
Improvement Utility.
1. Street lights may be installed as part of a roadway reconstrUction project is sixty
percent (60%) of the neighborhood signs a petition requesting the installation. The
installation costs will be financed as part of the reconstruction project.
C, Maior :'vbinten:anre
1. Overlays to postpone the reconstruction of a roadv.-ay shall be assessed to the
abutting property owners based on zonmg category. The Council will set the
appropriate rates for each zoning category.
2. Seakcating shall not require abuttiIlg property participation.
3 The City's share of project costs shall be dc;term.ined by deducting the assessable
costs from the project costs, The City's share may be financed with MSA , Capital
Improvement funds, Maintenance Funds, or funds acquired thorough a City-wide
Road Improvement Utillty.
\;;...-
SEF-3J.-36 Mor joe, AM::n ')F LEE ELMO
FAX NO. 612 777 9615
P. 5
City of Lake Elmo
:rubli~ lmprovement and Assessment Polity
Page ..
..,.I
D. BikewavlPedwav Imurovements
1. The City may install btkeway/pedways according to the Comprehensive
bikeway/pedway plan for the wmrounity. The bikeway/pedways should be an eight
(8) foot wide asphalt surface if separated from the roadway surface a minimwn of
four (4) feet.
2. BikewaysfPedways may be financed as part of a roadway reconstruction
assessment; ..park dedicatioo fees; MSA, Capitallmprovement funds, or funds
acquired through a City-wide Road Improvement Utility.
3. The City will repair and remove snow from all bikeway/pedways.
E. Street Liv:ht Tmnrovernents
1. Strect lights may be included as part of reconstrUction and overlay projects if sixty
percent (60%) of the property owners petition for the installation.
v
2. Street ligh13 installed as part of reconstruction or overlay projects shall be financed
as part of the assessed roadway project.
F. Utility Improvements (New Construction)
1. Petitions for utility projects shall be filed and accepted by the Council prior to
January I of the year of construction. The Council may authorize accepting a
petition after January 1 by special consent.
2. Projects may be initiated by petition of at l=t thirty-five percent (35%) of the
property ov.ners measured in area and/or frontage, and requires a majority vote of
the City Council.
3. Projects may be tnitiated by the City Council in absence of an adequate petition and
requires a four-fifths (4/5) majority vote of the City Council.
4. The City's share may be financed with Water/Sewer Access Charge funds
fW AC/SAC).
G, Utilih' Improvements (ReconstJ1lttion and Maior Maintenance)
1. The replacanent of water mains, sanitary sewer mains and service lines within the
right-of-way shall be financed out of'the Utility Reserve Fund.
........
."~rr_~,-I_a.r._. \10,1,' . C"
_ __. _':" j.IJi A:,l
:::11 OF LA'.E ELMO
FAX NO. 612 /77 9615
P. 6
City or Lake: Elmo
Public Improvement lIJId AneSlment Policy
rage :5
-'
2. The replacement of services on private property shall be paid for by the property
owner.
3. Roadway reconstruction and major maintenance projects accelemted on account of
utility replacement projects shall be financed through the Utility ReseT\le Fund in
proportion to the remaining design life of the street.
II. Store Sewer Proiect~ (New Construction)
1. Petitions for-$tol'tll se\...er projects shall be filed and accepted by the Council prior to
January I of the year of construction. The Council may authorize accepting a
petition after January 1 by special consent.
2. Projects may be initiated by petition of at lenst thirty-five percent (35%) of the
property owners measured in area and/or frontage, and requires a majority vote of
the City Council.
3. Projects may be initiated by the City Council in absence of an adequate petition and
requires a four.fifths (4/~) majority vote Qfthc: City Council.
v
4. Projects initiated by property owners shall have their participation determined by
land use, contributing area and rate of runoff. Project assessments shall be
detennined by multiplying the accessible area by the Council-established assessment
ratc taking into account land use and rate of runoff
I. Storm Sewer Proiects (I~econstruction ;md Mnjof Maintenance)
1. Storm Sewer Projects sba.11 be incorporated artd considered as part of roadway
reconstruction and major maintenance projects, and assessed as part of the project.
V. ASSF.SSMENT PERIODS DETERMINED BY TYPE OF PROJECT
New construction projects may be assessed over a five (5) year period, with the exception of street
lighting, which shall be limited to three (3) yc:<lrs.
Recon~ruction projects m:1Y be nssessed over a ten (10) year period.
T n.mk water and sewer facilities may be assessed over a twenty (20) year period.
Overlay projects may be assessed o\'er a five (~) year period.
'-
SEF-3J;3t I!::: ~ 07 AM ~:TY DF LAn ELMO
FAX NO. 612 777 9615
P. 7
City or Lake Elmll
Public JmproVtlDCllt ud Assessmcnt Poli( ~
PaJ;<" "
-/
VI. HARDSHl~__m':FERRALS FOR SPECIAL ASSESSMFI\ffS
111e City Council will consider a defennent for the pa)1Ucol of special assessments Qn any
nomeste:ld property, owned by a pc~on 65 )'c:a1'3 of age or older or retired by virtue of pennanenl
and toUl disability fot whom it wQUld be a hardship to make the payments.
^ h:mlship shall be deemed to exist when the annual principle installment of all assessments levlL'<j
:le::lin~ the property exceeds two percent (2%) of the adjusted gross income oftbe applicant as
evidenced by the applicant'Ullost recent federal income ta.'( retUrn. and lotal assets (excluding t1",
homestead property) do not exceed six times the adjusted gross income.
The City Council may also detemtine, on a case by case basis. the existence of a hardship on tll-:
basis of exceptional and unusual circumstances not covered by these standards and guidelines. If
done in a no"..ti~criminatory manner and without giving the applicant an unreasonable prefercnL'''
or ;uivantage over other property owners.
All assessments will continue to bear interest on the unpaid principle bal~ at the rate establish,~.!
on the original special assessment.
v
11le deferment shall tennirute and all principle and interest becomes due and payable upon the
Qccurrence of any of the follo\\ing events:
1. 1be death of the owner when there is no spouse who is eligible for deferment.
2. The sale, transfer or subdivision of tho property or any part thereof
3. The property should lose it's homestead status.
4. The City Council should detennine that the hardship no longer exists. A review of :.11\:
hardship will be conducted every three to five years.
Amendment #1. Adopted May 21, 1996
'-'
0'310-1'3'36 10: lC1HII FROn C I T'( OF HHM LHKE
TO
7558923 P.01
./
CITY OF HAM LAKE
PROCEDURES AND POLICIES
SPECIAL ASSESSMENT PROJECTS
In order for the city council to consider a special
assessnent project in the city, a petition containing 35 per
cent of the real property abutting on the proposed
improvement must be presented, although the Council m~y
llli t; ilte proceedings without a potition if tiuay deem it
n~~~~sary. The purpose of the petition is simply to
provida a means for residents to initiate proceedings for an
improvement project. All petitions must be presented to the
City council by October 1 to be considered for the following
con:1t.ruction soason. In all cases, the final decision to
proceed or not to proceed rests with the city council.
Following the receipt at a petition or determination
by the city council to initiate an improvement., the cit.y
Council will schedule a public hearing for all affected
res idents. This hearing will include information from the
City Engineer giving a preliminary estimate of the cost of
the project~ and, also, the procedures that will be followed
for advertising for bids, awarding the bids, possibl~
constnlction schedules, and assessing.
If after this pUblic hearing the city council
determines to proceed wit.h t.his project, they will have ~he
ass~ssment rolls prepar~d and sch~dule an assessment hearing.
Property owners are assessed all costs relating to the
bit.tl:1linous (blacktop) improvement projects, including
engineering, construction, drainage, legal, financing of
bonds, secretarial, et.c. except. tha~ in the case of a
Municipal state Aid route the assessment will be based on the
"tvpicalresidential assessment. II However, once the
blacktopped street has been completed, the City pays :for
maintenance and sealcoating during its useful life (normally
15 to 20 years) from tha General Fund. It is the policy of
~h~ r.ity Council to assess on a per-parcel basis rather than
front footage. In the event that there is a large parcel
abut: t: i ng the improvement, the City council has a policy to
assi<Jn one <1ctive o.s:se:;>5ment agl;dnot the parcel and dofer
a~~~ssments until a future SUbdivision is requested based on
re~1ir0.ments of the City Code (300 ft. of frontage and
mir.i~u~ lot size of 2 1/2 acres) or for twenty years. It is
also a policy at the city Council that non-abutting
ben",riting parcels be assessed an amount aqual to 15 per cent
of th~ ~butting parcels.
An owner may appeal an assessment to district court
by serving Notice of the appeal upon t.he Mayor or Clark of
th~ city within thirty days after the adoption of the
asses,,~cnt and filing such notice with the district court
09j0-l9'=16 lO:10AM FROM (IT( OF HAM LAKE
TO
7558923 P.02
,
special Assessment
Procedures and policies
withjn ten days after ~ervice upon ~he Mayor or Clerk;
howGvcr, no appeal may be taken as to the amount of any
individua'1 assessment unless a written objection signed by
the aff~cted property owner is filed with the City Clerk
prior to the assessment hearing or presentod ~o the presiding
offic~r at the hearing.
Residents have thirty days after the adoption of the
assp.ssment roll to payoff this special assessment without
interest. (~bill is not sent. It is ~he responsibility of
tho ownar of ~he property to attend the assessment hearing
and pay in advance if they so choose.) If the assessment
is not prepaid, it will be collected with the taxes that are
payable to Anoka County over a period of time designated by
\..11<:: city Council. -At any time during the assessm.ent, a
propprty owner can payoff their assessment before November
15 at the city Hall for the remaining years.
TIle City Council also haG a policy relating to
deferral of ~peeial assessments for senior citizens. If you
~re a senior citizen, 65 years of age or more, with a total
hou~nhold incom.e of less than $8,000, you are probably
eligible,for a senior citizen deferral of your special
asse~:;sments. contact the Ci~y Hall for the necessary
application forms for this deferral.
Following the 30-day appeal time, the. Council will
determine whether or not to continue the prOCeSlG and order
the improvement. During this ~ime, plans and specifications
wi 11 bAprepared, and an advertisement will be placed for
bid~ so that this information will be available for the
public hearing.
Regarding the construction itself, the City Council
has a policy that only those hard-surfaced driveways within
fotl't' feet of the traveled portion of the road as it exists
before the improvement will be connected with blaoktop not to
exceed ten feet. If your driveway is not within this four
feet, no portion of your driveway will be paved during the
construction. The shoulders adjacent to other driveways will
be stabilized with class five gravel. The ditches will be
seeded.
If at any time during the course of this improvement
proj C'ct :you have any questions or concerns, please contact
the City Hall at 434-9555.
.1an'..lary 1988
Auqust 1990
Se:ote;nber 1991
March 1992
file: spas:spol
Page 2
TOTAL P.02
C.c..
/ c:Jjt 1'1 b
.. --~~...... .~.~ . .<: .--"..~. ...-_.. -- .-.;. -.'.- -,,-~ .
Office of
ANOKACOUNTYSHERIFF
LARRY PODANY
325 East Main Street Anoka, Minnesota 55303-2849
612-323-5000 Fax 612-422-7503
TO: LT. BECHTHOLD
ANDOVER UNITS
COMMUNITY SERVICE OFFICERS
FROM: Captain Len ChristdC--
DATE: September 27th, 1996
SUBJECT: MORNING PATROL - CROOKED LAKE SCHOOL
Andover citizens and city officials have expressed concerns about congested traffic and child
safety near Crooked Lake and Meadow Creek Schools between the area of Jonquil and
Gladiola Streets on Bunker Lake Blvd. There is a heavy congestion of both pedestrian and
motor vehicle traffic from 0830 to approximately 0915 hours. School starts at 0910 hours.
Children arrive at school by bus, car and on foot.
Community Service Officers reporting for duty at their first shift at 0800 should report to and
remain in the area, unless called away, from 0815 until traffic and congestion is relieved.
Deputy Sheriff Officers should make frequent patrols both stationary and roving, unless called
away, beginning at about 0800 hours.
Officers should take appropriate action to relieve congested traffic, enforce crosswalk and no
driving on shoulder laws as well as other violations to help ensure everyones safety and well-
being.
LC:nc
c,~
{bunc,'j
F'/I
Affirmative Action I Equal Opportunity Employer
TO:
FROM:
RE:
Mayor and City Council
David Almpre~~-~-~T=-~~
1996 MonthIYI3~ildir19~e!,ort.:~
BUILDING PERMITS
27 Residential(20 SIW-7 Septic)
~ ~~~=~o;: I"~ ... . ..
Remodeling/Finishing
Commercial Building
41Pole Bld9s/IBa~~s__
21 Sheds
21SWimming Pools
11 Chimney/Stoye/Fireplace __
21 Structural Chan!;jes _ _
14 Porches/Decks
Repair Fire Damage
8 Re-Roof
I Other
76 SUBTOTAL
PERMITS. I
I I
761 Building p. e. rmits
Ag Building
ICurb Cut I -
1 Demolition -
2 Footing
2 Renewal
Moving
12 Heating
4 Heating Repair
20 Hook Up 1
181 Plumbing I
161 Plumbing Repair
291 Pumping. f .. -
81Septic
SEPTEMBER
_u \n
Tax_ I Total
:1~4~~:~~1 ~ _
$ - 18.951 $
7.75 $
1.60 $
12.20 $
11.25 $
1.00 $
27.85 $
320.00 $ 133.40 $
$ 46,414.71 $1,681.50 $
Valuation
41,977.60 1$ 2,880,000.00
1,346.26 J $ 55,000.00
836.50 i $ 37,900.00
$ 15,160.00
$ 3,200.00
$ 24,400.00
$ 22,410.00
$ 1,000.00
$ 55,692.00
453.40 ! $ 266,800.00
i
48,096.21 $ 3,361,562.00
FEES COLLECTED
$ 46,414.71 $1,681.50 $ 48,096.21
30.00
74.201
1,156.49 $
228.09 $
500.00 $
2,934.81 $
272.00 $
87.00il
280.00 $
- I
:$
t----
1$
I
- i
6.00 $
2.00 $
10.00 $
9.00 $
8.00 $
$
4.00 $
30.00
74.20
1,162.49
230.09
510.00
2,943.81
280.00
87.00
284.00
. .
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE: October 1. 1996
AGENDA SECTION
ADD-ON
ORIGINATING DEPARTMENT
ITEM NO.
Appoint Judges/General Election
City Clerk)JJ
~.D
The City Council is requested to adopt the attached resolution appointing judges for the
November 5th General Election.
':I
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NO.R
A RESOLUTION APPOINTING JUDGES FOR THE GENERAL ELECTION TO
BE HELD ON TUESDAY, NOVEMBER 5, 1996 IN THE CITY OF ANDOVER.
The City Council of the City of Andover hereby ordains:
The persons as shown below are hereby appointed judges for the General
Election to be held on Tuesday, November 5, 1996 in the City of Andover:
Precinct #1
Sylvia Volk, Chief - IR
Sherry Buttweiler - IR
Janet Conway - DFL
Kathryn Green - DFL
Margaret Reynolds - IR
Shirley Sanborn - IR
Precinct #2
Verna Hennen, Chief - IR
Carol Bradley - DFL
Charles Buckman-Ellis - DFL
Virginia Engle - IR
Virginia Hayes - IR
Joan Libor - IR
Marie Romo - DFL
Kathy Royer - IR
Gretchen Sabel - DFL
Precinct #3
Don Olson, Chief - IR
Alice Gelling - IR
Terry Louie - DFL
Ann Lown - IR
Mabel Ottenstroer - DFL
Precinct #4
Terry VanNote, Chief - IR
Brian Bohne - Reform
Barbara Collette - IR
Mary May - DFL
Cindy Ryhn - IR
Susan Wood - DFL
...
.. . j
'"
Precinct #5
Mary West, Chief - DFL
Diane Hartinger - IR
Cheryl Johnson - IR
Linda Louie - DFL
Howard Neisen - IR
Krista Nelson - Student
Precinct #6
Peggy Olson, Chief - IR
Eleanor Apel- DFL
Mary J 0 Bonin - IR
Geraldine Erickson - DFL
Eileen Hawkinson - DFL
Elizabeth Jensen - IR
Ruth Maus - IR
Mary Sullivan - IR
Loretta Sunderland - IR
Precinct #7
Cindy Brostrom, Chief - DFL
Loretta Boyum - IR
Norma Johnson - Reform
Donna Lexcen - IR
Marlene Palm - DFL
Pamela Rietkerk - IR
Sue Rylander - IR
Lucy Schalwig - Reform
Adopted by the City Council of the City of Andover this 1st day of
October ,1996.
CITY OF ANDOVER
Attest:
J. E. McKelvey - Mayor
Victoria Volk - City Clerk