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WK - September 27, 2011
ACITY OF NLbD 60 VWE X- 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, September 27, 2011 Conference Rooms A & B 1. Call to Order — 6:00 p.m. 2. Joint Meeting with Community Center Advisory Commission 2a. Discuss YMCA Teen Programming 3. Discuss Retro Reflectivity Standards for Traffic Signs — Engineering 4. Discuss Community Garden Plots Lease Agreement/10 -13 —Engineering 5. Update of the Park Comprehensive Plan/Future Improvements to Park System — Engineering 6. Update on South Coon Creek Drive NW /11 -10 -Engineering 7. 2011 Budget Implementation Progress & August 2011 Investment Report - Administration 8. Review Draft 2012 -2016 Capital Improvement Plan —Administration 9. 2012 Budget Development Discussion/Update —Administration 10. 2012 Special Revenue, Debt Service, Capital Projects, Enterprise & Internal Service Funds Budget Distribution —Administration 11. Other Topics 12. Adjournment C9) IM-W they reached help. BY MARY LYNN ShOrH 3311.1allid, calst�)111 Mark Paulau-skas was near' the mile mark in his high school cross-country race when pain shot through hisleg and a 3-in & 98h t ho:loii es W ppedhiminhistracks. �V Tibel"Ll A lle, South1fresbinart WAS calling Out in pam,after being accidentally punc6ue&by another , runnees spikes, bat he-wastet sm- JiiSilRipicydidretwintherace,l W prised thatno one stqpped.-Cross=, hegot6nothert6iifitrtosafetr:-- country running is a competitive sport," he said tators, no coaches, no o ne to Then suddenly along came this "I : t .1 _ "It was just a ' big guy — a runner from another stop Re'was , 'in desperate need of team -who scooped, up the Wit help .'Nijod are incise *0"�"' 46 pound 14-year-old and continued me than my race or ihyiiiie_ Wrien running the course in search of someonesIn need, iCs my reoh,� help. "I said, 'Dude, what are you sibility to step up,' said Ripley, doing?Ybuha:Yeto.fiJ31shtheraW- who stands 6-1botSandwegb%,W Paulauskas said. pounds. xa Josh Ripley.waset concerned He tried, to calm the bleeding I about his race time afta seeing, Paulauskas. "I tried to reassure Paulauskas' lower leg -covered _ -in him that I was going to get him, to blood. "You could tell, something- 'bis,parents, and the hospjtal....',�Ie was wrong; said-the dear old, -a st4ftedtobie4heandrelam" juniortatA - ndqmiHghScbooLBut st Itbe am they were on the backside of the ttorp=lis edc t to Ripe Applejack Invite S-kilometer race a spot where there are no spec- Raimm Confauft, an Be►' _171 Mary Lynn SMIth • 612-M4788 A C I T Y O F NDOWE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmember's CC: Jim Dickinson, City Administrator FROM: Erick Sutherland — Recreational Facility Manager SUBJECT: Community Center Update DATE: September 27, 2011 Revenues 4701 2011 Revenues have rebounded nicely after a downturn in 2010. Staff has worked very hard to promote and sell the off - season times that are available. We have built new relationships with some customers that bought up ice and gym time this summer. As their programs get more established their need for additional rental space will increase. We talked to all our existing customers about expanding their off - season needs and two groups that really stepped up are Andover Youth Hockey and MN Premier Volleyball who added hours to their summer programs compared to years past. We are currently in a position to have our best year in the concessions stand at the Community Center. Staff spent a lot of time last winter /spring working on part-time staffing needs, menu options, food costs and utilities. Staff/Expenses Full -Time staff continues to cover shifts to save on part-time staffing as well as provide customer service to all our users in the facility. I felt it was very useful to have a full -time staff person in the building at night last season that we have all decided to start it up again this fall. Four nights a week, not including special events, we will have a full -time staff person on duty. In 2011 we had some big expenses that are not part of our normal yearly operational budget. The entire Community Center parking lot was seal coating in the August at a cost of $71,980.00. The Zamboni batteries were replaced in April at a cost of $7,500.00. We ordered $3,800.00 in brick to match the brick we have on the exterior of the facility. We had 15 bricks that had cracked and those have been replaced. In January we replaced the carpet in both Community Rooms at a cost of $8,500.00 to the City. Staff has worked very hard to manage our supplies and repair and maintenance budget. We have been able to keep more repairs in house which helps with R &M labor costs. Programming Our Learn to Skate program received an overhaul this summer. We have now have a very detailed curriculum based program that will benefit both the customer and the instructors. We will have the opportunity to more then double the amount of kids that we run through the program which will result in additional revenues. The Andover Soccer program has become very well established after a year and a half. We will continue to promote and expand the program to ensure its success into the future. Staff has spent a lot of time working on new programs that will be introduced over the next few months. The expansion of our daytime hockey, and working with the YMCA on a community movie night are a couple of things you will see happen this winter. Respectfully submitted, Erick Sutherland W O A OSM, ts- Q) Q) i- r C) N aj O S V) V ._ E i U J > o CL _� pp E °a M � CSC 4-J > V) V Q > Q Z uI& Ak A& N V O Q O i O s � u � Z O J V � V O O V M .O E 4-J Q Q � 4-J 2 0 L. 2 � O Z Q AL AL V) i O 4 W 41 am O 41 D 0 ■ raw V 9 0 LU Q) u 2 a-J Q V_ r) Q) a E O a� LL I& .-J LU a� u O E O 1. a ca _u O Ln D LA a� Q 0 .E E cn O a Q L O > s 4-J .T Q Z O O Q 2 Lu 0 .E E as L O i a� 2 F- U f� E 0 cz Ln L cu J 0 Q L O 4 L. :. V +J •- J Q N S m 4-' 4-J M s cn a� 70 Ln W CL._ E LU Ln Ln �L r O L m _ LL 0 0 0 0 MINEMA co dl cd L cn Q L CL O mr I AL a E c� Q V ca o cu a 0 a Q m CU ma MEMNON — I cd + o mJD 00 a.+ O � �-- O I O N U N ■_ MOMMOM a L V V C O E E s v, u s j O j O � z z I I I L cu L AAL .0 � -00 O o o u u O O , MENNEN 0 0 0 AL a E V ca o cu a 0 m CU ma MEMNON — cd + o mJD E� a.+ 4-J V� �-- V .� U ■_ MOMMOM a L m V ;m s v, E 4'mJ — V / 0 AAL c Vi a uu ■� d O � V o c ■ co N E E� a�' ° E 4J u z LM�— a-+ o � O O V J o LA i Q � � m CL ~ `. 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L. s U � U `O Q Tw U 4 �. U w O O �s cn O — 0 13 u •- Lh ) Q> i Q U O E cr V •- a� � O L) O LL < LZ u fi inov the FOR YOUTH DEVELOPMENT FOR HEALTHY LIVING FOR SOCIAL RESPONSIBILITY September 27th, 2011 The Andover YMCA, in partnership with Youth First Community of Promise, is in search of funding to help implement an After - School Enrichment Program for Middle /High School youth, at the Andover YMCA Community Center. This program will be free of charge, offered daily after school and provide a safe place for youth. This program will focus on academic services, recreational activities, partners to provide leadership opportunities for youth and snacks - all things that allow youth to interact in a safe and diverse setting. The program will challenge youth to learn, grow and develop social skills that will strengthen the community we live in. This After - School program will nurture the potential of youth through caring adults that are present on a consistent basis. Please see that attached program proposal that identifies services, partners, proposed budget and in -kind contributions. Thank you for considering our request! We believe through partnership and collaboration we can create a safe, supportive place for the youth and teens in our community. Sincerely, n� Ie (' c Allison Boes Executive Director Andover YMCA Community Center 762 - 230 -6525 YMCA OF METROPOLITAN MINNEAPOLIS ANDOVER YMCA COMMUNITY CENTER 15200 Hanson Boulevard East, Andover, MN 55403 -2764 P 763 230 9622 F 763 230 6570 W ymcatwincities.org O a a 1 F� cz �-'I V L. O CU O Ucz n W w �J O N O E O V p- � O N � � w O N y°. v Y U 7 C O U N .3 U O V O V1 U � U u H Q Oo C J T L f6 C m c v M O v v 0 CL t v fC v J T Y c O CL N Qj cc C 0 Q W7 N C U 7 0 O L u N L On L c m v v v M d e 4 c O .y C y L y V_ Y LLJ c U 00 O U +T U O Q D Ea v 3 "' E °- E 0 c 0 E_ O Gl • O Y C > V '0 O O O Q O D> i s t aU u C i y U VN Y N i O Y L CL 0 O m y w a v m 0 m L N vOi' V Y C 3 E o Y ^ m E E c ' �o o u O " ro 0 C c a 3 N 0 f bo O`D u c y m Q m a E � .a L> o O v> N u N y "O O N O v Q O N d N `! f6 00 W Y m Q E N LLY N y W w 0 W "O CU 'p > W L 0 O T N *= L N T ? O O y h Q to N U Y Q w u CO LL in Z 0 O C a E .0 a 0 IZ t d 3 a = °i L O `^ j- 'a a e O U C N "> � o y E C J > � i � v n vii x Youth First Community of Promise and Andover YMCA Proposed After - School Enrichment Budget IN III i = 1 ill, 1110 I A Description Breakdown of Dollar Amount Expenses 1. Purchased Services $1,000 Prevent 7 Bully Prevention /Intervention (rental, consultants, Program for 14 weeks postage, travel) 2. Supplies and $2,625 Program supplies and food for Youth materials Center program: Food for Quarterly events - $800.00 Room dividers for Academics - $625.00 Games and program supplies for Youth Center and Fieldhouse activities - $800.00 Incentives for youth - $400.00 3. Salaries and wages $15,200 5 Part-time staff x $9.50 /hr x 10hrs /wk x 32 wks = $15,200 /yr 4. Employee benefits $1,185 Cost includes: Taxes at 7.8% 5. Other (specify) Total Amount of Funds: $20,010 Page 11 of 1 3/ Partner Contributions from Partners Youth First — Community of Promise: Staffing: $4,200 School Supplies: $750 Anoka - Hennepin School District #11: Bussing: 30youth /day x 128days x $6.00 /day = $23,040 Andover YMCA: Staffing: $3,840 Program Supplies: $750 Andover Lions: Snack: 32wks x .75 /snack x 75snacks = $1,800 Additional Volunteer Hours from: Anoka County Sherriff's Dept YMCA Staff Anoka Ramsey Community College Volunteers Bethel University Volunteers Number of kids we served )an — May 2011: We serviced 164 different students between ages 10 -15 with an average of 70 -75 per day. Who do we serve: 40 %- White /Caucasian 21.6 % - African American /Black 23 %- Hispanic 8.3 %- Asian 6.6 %- Other 48.3 % - Single Family Homes 36.6 % - English Language Learners 33 %- Free and Reduced Lunch Average Age: 12 Average Grade: 7th Grade Page 1 1 of 1 City of Andover - Community Center Contribution: Field House: 256hrs /year x $38 /hr = $9,728.00 Meeting Rooms: 256hrs /year x $50 /hr = $12,800.00 F.T. Staff Support: 3% = $7,750.53 Supplies (Gym Equipment): = $500.00 Total City Contribution = $30,778.53 �S' Total Hours Available Ice Arena — 7.30am — Mom =141/2 hours per day minus 21/2 hours resurface time. School Year — 40weeks 3,360 hours available Summer —12 weeks 1,008 hours available TOTAL 4,368 Field House — Sam —10pm =14 hours per day x 3 courts School Year — 40weeks 11,760 hours available Summer —12 weeks 3,528 hours available TOTAL 159288 Prime Hours Available Ice Arena —School Year Weekdays Weekends Sept /Oct 5pm —10pm 7:30am —10pm Nov thru Feb 3pm —10pm 7:30am — lOpm March thru May 5pm -10pm 7:30am — lOpm Summer June thru August 7:30am —10pm School Year Prime Hours = 1,940 Summer Prime Hours = 19008 TOTAL PRIME HOURS = 2,948 Field House Prime Court Hours — School Year Weekdays , Weekends Sept thru May 3pm —10pm 8:OOam —10pm June thru August Sam —10pm 8:OOam —10pm School Year Prime Hours = 7,560 Summer Prime Hours = 39528 TOTAL PRIME HOURS = 11,088 F Cost of Goods — Field House HVAC — Field House 3 - 40 Ton Roof Top Units Fuel (Gas) Formula (All 3 units) 24 x 8382 x 1,200,000 x .65 .55 x 95 x 1000 = 3,003,082 / 100 = 30,030 therms 30,030 x 1.2356 = $37,105.07 Electric $7500.00 per year per unit (sliding scale — Master Mechanical & Connexus) Total HVAC = $59,605.07 LIGHTING Lighting costs for the avm: 84 T -5 54 W 5 -1amp fixtures (each fixture is 298.5 watts for the lamps and ballast) = ((298.5 watt)(84 fixtures)) 11000 watt/kW = 25.07 kW (25.07 kW)(1 hour)($0.0669 /kWh) = $1.68 1hour to light the field house Total Lighting $1.68 x 3394 fh /hrs = $5701.92 STAFF 3394 fh/hrs x $9.00 per/hr = $30,546.00 OVERHEAD 3 `h million dollar facility / 50 years = $70,000 depreciation per year. Staff/Management salary allocation $30,000 per year Total Overhead $100,000.00 per year All available hours sold % available hours sold HVAC $59,605.07 HVAC $59,605.07 Lighting $5701.92 Lighting $2,851.00 Staff $30,546.00 Staff $15,273.00 Overhead $100,000.00 Overhead $100,000.00 Total = $195,852.99 / 11088 ct /hrs Total = $177,729.07 / 5544 ct /hrs = $17.66 cost per ct /hour = $32.05 cost per ct /hour T Oti 3 N O T O OrQ cu 3 i O N N ka � x o m m m x W M O m m M �° ? 3 M Q mG C- � M dc fu (D CL N N N c V1 M c rt O !n1 H O /� iJ fi rNy fu i/i n rt xm O — O ! Q N O �' Q m In O O nP p O rp) TI 'a m V N r+ O O wD r O rD O (A O� D1 X rr I i/). vi- ih ih i1> 4L h -L } iM -L > A^ 40- in i/> iA m m I� N A W I-� I-� W H XO V IM W Pb W al W 4b W I-+ 01 -Ph O ill V Pb N F-A �b W Ln N Q1 00 N 00 00 Ob V 00 O W LrI O O Ln O O O O O O O 0 0 0 0 0 0 O O 0 0 0 0 O O 0 0 0 0 0 0 O O O O O O O m x (A m x m r O N 'd o M p C rry 3 — 03 O G n f ( O G m m n sz rD -� ro rD — fD 7 M 3 (A cn N H 0 0 c -s (A rna rr N ,-r v+' m I rr rr fA (A M O m n c O N o _ 00 0 0 F rn Ln to to @) fD Q O 41 O O N �D O rD M -V O O h -h r+ V V). ih V► ih iR iR i/� ih i/f N W I-, cn W pb N I-A V VI W Ln Ln 01 W W Vl O 00 Ln Ln G) tD � Ln V N Ln O O O V W�o 0) 00 O 01 In In C1 0 0 O O O O O O O O 0 0 0 0 0 0 O O O O O O O O 0 0 0 0 0 0 0 O 0 O O O 0 T Oti 3 N O T O OrQ cu 3 i O N N 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 . WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Publ' orks /City Engineer FROM: Todd J. Haas, Assistant Public Works Director/Parks Coordinator SUBJECT: Discuss Retroreflectivity Standards for Traffic Signs - — Engineering DATE: September 27, 2011 INTRODUCTION The City Council is requested to discuss required Federal Highway Administration (FHWA) requirements for retroreflectivity and the attached proposed City of Andover Retroreflectivity Sign Maintenance Program for how to the City will identify which signs will be evaluated and replaced. DISCUSSION To make the roads safer and to help those older drivers have a difficult time reading traffic signs, studies have shown that the more reflective signs are, the safer the roads are. Retroreflectivity is one of several factors associated with maintaining sign visibility. As indicated in the Minnesota Manual on Uniform Traffic Control Devices (MN MUTCD), public agencies or officials having jurisdiction shall use an assessment or management method that is designed to maintain sign retroreflectivity at or above the minimum levels that have been established by the FHWA. The maintenance method (either a management or assessment) must be adopted by public agencies by January 22, 2012. Attached is the proposed retroreflectivety sign maintenance program that is being recommended by staff. The management method that is recommended by staff is using the Expected Sign Life Method to ensure that the minimum retroreflectivity standards are met. This is how the Expected Sign Life Method works. If the sign sheeting has a warranty and is due to expire, the replacement interval may be extended beyond the expected sign life if it has been determined that a particular sign meets the minimum retroreflectivity requirements and the sign is not considered as a marginal sign. The retroreflectivity will be determined by using the RetroSign Retroreflectometer that the City purchased a couple years ago. The city currently uses prismatic sheeting on all regulatory, warning, ground mounted guide signs, street name signs and overhead guide signs which has a longer warranty and longer life expectancy. Note: The FHWA is considering extending the compliance dates as to when regulatory, warning, ground mounted guide signs, street name signs and overhead guide signs. The opportunity to provide public input to FHWA has already come and gone. Staff provided input to the FHWA and requested that the compliance dates be extend out further to allow more time for public agencies to change out these signs and to budget appropriately. Staff does expect to see something come down from FHWA on this over the next few months. BUDGET IMMPACT This is already a yearly budgeted item so this program will have no impact to the current budget. ACTION REQUIRED The City Council is requested to discuss the proposed retroreflectivity standards for traffic signs and the attached proposed Retroreflectivity Sign Maintenance Program. Formal approval of the program will be brought to a future City Council meeting. Mayor and Council Members September 27, 2011 Page 2 of 2 Respectfully submitted, Todd J. aH as Attachments: Retroreflectivity Sign Maintenance Program, Part 2A.9 of the MN MUTCD, Summary of sign retroreflectivity maintenance methods options / CITY OF ANDOVER ANOKA COUNTY MINNESOTA RETROREFLECTIVITY SIGN MAINTENANCE PROGRAM PREPARED BY: CITY OF ANDOVER PUBLIC WORKS DEPARTMENT 1785 Crosstown Boulevard NW Andover, MN 55304 Retroreflectivity Progrem.doc TABLE OF CONTENTS INTRODUCTION..................... ............................... ...........................PAGE 1 II. OBJECTIVES .......................... ............................... ...........................PAGE 1 III. UNIFORM STANDARDS FOR SIGNS ................... ...........................PAGE 1 IV. TRAFFIC CONTROL FOR CITY STREETS ....... ............................... PAGE 2 V. SIGN INVENTORY ............................................. ............................... PAGE 2 VI. SIGN RETROREFLECTIVITY ASSESSMENT .. ............................... PAGE 3 VII. SIGN REPLACEMENT PLAN ............................ ............................... PAGE 3 VIII. RETROREFLECTIVE SHEETING MATERIALS ............................... PAGE 3 IX. ONGOING REPLACEMENT PLAN .................... ............................... PAGE 4 X. CONCLUSION ................................................... ............................... PAGE 4 Appendix A Project Zone Map Retroreflectivity Progrem.doc I. INTRODUCTION City of Andover has a roadway sign inventory (Cartegragh Sign View) in which sign retroreflectivity maintenance program will be implemented to ensure that the minimum retroreflectivity levels, as determined by the Federal Highway Administration (FHWA), will be maintained to the best of the City's ability. Retroreflectivity refers to the property of an object to reflect light back to the source. In this case, retroreflective traffic sign sheeting is used to reflect light from a vehicles headlamps back to the driver's eyes, thus increasing the sign visibility at night. Retroreflective traffic sign sheeting is created using tiny glass beads or prismatic reflectors, which has been developed to reflect light. Maintaining traffic sign retroreflectivity is increasingly more important as the older driver population increases. Therefore, the FHWA recently adopted language that requires all agencies that maintain roadways open to the traveling public to adopt a sign maintenance program which is designed to maintain traffic sign retroreflectivity at or above specific levels. The 2005 Minnesota Manual of Uniform Traffic Control Devices (MN MUTCD) identifies the minimum retroreflectivity levels. II. OBJECTIVES The objectives for this retroreflectivity sign maintenance program are: A.) Identify the method(s) that the City will use to maintain minimum retroreflectivity levels for all City signs subject to the new requirements. III. UNIFORM STANDARDS FOR SIGNS FHWA establishes basic standards for signs as found in the Manual on Uniform Traffic Control Devices (MUTCD). The Minnesota Department of Transportation (Mn /DOT) has established their own (MN MUTCD) policy for traffic control on all public streets, roads and highways within the State of Minnesota. Most of the text, figures and tables are identical to the Federal MUTCD, while others have been modified to meet state laws, or to more closely reflect the conditions and policies of Minnesota. The MN MUTCD regulates the different types of signs, such as regulatory, warning and guide signs. This document also establishes standards for temporary traffic controls, traffic signals, and pavement markings. Retroreflectivity Progrem.doc Page 1 In order to ensure the safety and efficiency of City Streets, the City has and will continue to install and maintain signs in accordance with the MN MUTCD. IV. TRAFFIC CONTROL FOR CITY STREETS The MN MUTCD manual specifically supplements and references the criteria for traffic control devices that are commonly used on city streets. While certain roadway signs are required, others are suggested with the statement "should be used ", or "may be used ". A. The MN MUTCD requires signs on city streets. In addition, the following signs are included as required signs: Minimum Maintenance Road — Shall be posted at the entry points to all minimum maintenance roads. 2. Railroad crossing and advance railroad crossing signs shall be posted for all at grade intersections between roadways and railroads. B. The MN MUTCD provides guidance for the use of regulatory signs, warning signs, guide signs, pavement markings, highway -rail grade crossings, and temporary traffic control zones for all roads. The application of "suggested" traffic control devices on streets will be based on engineering judgment or studies. V. SIGN INVENTORY The City of Andover has been inventoring all street signs to ensure that they meet the minimum established retroreflectivity requirements. The City is also inventoring all guide signs. For example, the following types of signs are signs that will be inventoried and the year the sign is to be in compliance to meet the standards of the MN MUTCD. A.) Regulatory Signs (Part 2 of MN MUTCD) — (Compliance by 2015) B.) Warning Signs (Part 2 of MN MUTCD) — (Compliance by 2015) C.) Green and White Guide Signs (Part 2 of MN MUTCD) — (Compliance by 2015) RetroraFledivityProgram.doc Page 2 D.) Street Name Signs (Part 2 of MN MUTCD) — (Compliance by 2018) E.) Other Signs — (No Established Minimum Retroreflective Levels) A majority of these signs are route markers and advance route markers, which are do not have established minimum retroreflectivity standards. VI. SIGN RETROREFLECTIVITY ASSESSMENT Since 2008 the City has had a completed sign inventory. The City continually replaces signs and updates signs as requirements change. Much of the City has signs that use prismatic sheeting with a reflective warranty up to 15 years. Each year signs will be tracked through the sign inventory program and depending on the warranty date and orientation of the sign, a list of signs will be produced from the inventory. Those signs will be field tested using the RetroSign Retroreflectometer to identify which existing signs fail to meet the established minimum levels of retroreflectivity. Signs will be replaced on an as needed basis and not based on a blanket replacement. VII. SIGN REPLACEMENT PLAN Signs that do not meet the minimum retroreflectivity requirements will be scheduled for replacement as soon as possible. Regulatory sign replacement will take precedence with regards to funding. Signs with retroreflectivity ratings that meet minimum retroreflectivity but are "marginal' will be scheduled for replacement as soon as practical, in accordance with the schedule below or when the City is reviewing and replacing signs in the established Project Zone (Appendix A) areas of the City whichever comes first. Currently nine (9) Project Zones have been established. By January 2015: All regulatory, warning, and green and white ground mounted guide signs (except street name signs) with "marginal' ratings will be replaced. By January 2018: All street name signs that do not meet the retroreflectivity standards will be replaced. VIII. RETROREFLECTIVE SHEETING MATERIALS ASTM D4956 describes the types of retroreflective sheeting materials that can be used on traffic signs. The new MUTCD minimum retroreflectivity requirements refer to sheeting types as defined in ASTM D4956. Sheeting RetroreflectivityProgram.doc Page 3 types that can be used according to the new requirements, are as follows (current as of March 2008): • All prismatic sheeting materials may be used for all signs. • High Intensity Beaded (Type III) and Super Engineer Grade (Type II) may be used for all signs except for the white legend on overhead guide signs. Even though a particular type of sheeting might initially meet the minimum retroreflectivity levels when new, it may quickly degrade to below the minimum retroreflectivity levels. The City uses only prismatic sheeting material for all new and replacement signs. The use of higher performance sheeting, even though it has a higher initial cost, provided a better life cycle cost for the City. The FHWA has developed a sheeting ID guide and has posted it at: www.fhwa.dot.gov /retro. A copy is attached with this item. IX. ONGOING REPLACEMENT PLAN As the City replaces all regulatory, warning, green and white guide signs and street signs, the replacement will be documented through Sign View which will include the year the sign was installed, sheeting material used for each sign and the sign orientation since certain types sheeting may be sensitive to sunlight. When the installation year and sheeting type of the sign are known, the City will use the Expected Sign Life method to maintain the minimum retroreflectivity levels. Signs of known age (where the warranty does not exist or has expired) and sheeting type will be replaced when the sign is determined to be marginal. If the sign sheeting has a warranty, the replacement interval may be extended beyond the expected life if it has been determined to meet the minimum retroreflectivity requirements and the sign is not considered as a marginal sign. X. CONCLUSIONS The information in this report is intended to serve as a framework for ensuring that all traffic signs under jurisdiction of the City are maintained at or above the minimum retroreflectivity levels as determined by the FHWA. Retroreflectivity Program.doc Page 4 A retroreflectivity assessment shall be completed by the City as outlined in Section VI and VII of this report. The City has and will continue to document the year installed, sheeting type, and orientation and will use the Expected Sign Life Method for maintaining minimum retroreflectivity levels for all new and replacement signs. Therefore, the retroreflectivity levels of all signs subject to the retroreflectivity standards will be maintained using the Expected Sign Life Method, as described herein. As signs are replaced under this program, the City will consider the need for each sign. However, the City will not eliminate any signs from its Street system without first evaluating the sign to determine if it is needed as indicated in the MN MUTCD. ReUOreflectivity Progrem.doc Page 5 V auoz J3OIOa4 .11 1 yx P ��IIIIIvI� GII �� J --1111 fl II't� ! or auoz J3OIOa4 .11 1 �dE N N K 2 STANDARD: If used, the LEDs shall be the same color as the sign legend, border, or background. If flashed, all LED units shall flash simultaneously at a rate of more than 50 and less than 60 times per minute. The uniformity of the sign design shall be maintained without any decrease in visibility, legibility, or driver comprehension during either daytime or nighttime conditions. A module of multiple LED units used as a closely- spaced, single light source shall only be used within the sign face for legends or symbols. suPPOxr. Information regarding the use of retroreflective material on the sign support is contained in Section 2A.21. 2A.9 Maintaining Minimum Retroreflectivity SUPPORT: Retroreflectivity is one of several factors associated with maintaining nighttime sign visibility (see Section 2A.22). Public agencies or officials having jurisdiction shall i assessment or management method that is designed tintain sign retroreflectivity at or above the minims ,els in Table 2A -3. Assessment or management method --),, Compliance Date: January 22, 2012 Regulatory, warning and ground - mounted guide s ist meet the minimum retroreflectivity levels. Compliance Date: January 22, 2015 Street name signs and overhead guide signs must minimum retroreflectivity levels. Compliance Date: January 22, 2018 SUPPORT: Compliance with the above Standard is achieved by having a method in place and using the method to maintain the minimum levels established in Table 2A -3. Provided that an assessment or management method is being used, an agency or official having jurisdiction would be in compliance with the above Standard even if there are some individual signs that do not meet the minimum retroreflec- tivity levels at a particular point in time. GUIDANCE: Except for those signs specifically identified in the Option in this Section, one or more of the following assessment or management methods should be used to maintain sign retroreflectivity: A. Visual Nighttime Inspection — The retroreflectivity of an existing sign is assessed by a trained sign inspector conducting a visual inspection from a moving vehicle during nighttime conditions. Signs that are visually identified by the inspector to have retroreflectivity below the minimum levels should be replaced. B. Measured Sign Retroreflectivity — Sign retroreflectiv- ity is measured using a retroreflectometer. Signs with retroreflectivity below the minimum levels should be replaced. C. Expected Sign Life — When signs are installed, the installation date is labeled or recorded so that the age of a sign is known. The age of the sign is compared to the expected sign life. The expected sign life is based on the experience of sign retroreflectivity degradation in a geographic area compared to the minimum levels. Signs older than the expected life should be replaced. D. Blanket Replacement — All signs in an area/corridor, or of a given type, should be replaced at specified intervals. This eliminates the need to assess retrore- flectivity or track the life of individual signs. The replacement interval is based on the expected sign life, compared to the minimum levels, for the short- estlife material used on the affected signs. E. Control Signs — Replacement of signs in the field is based on the performance of a sample of control signs. The control signs might be a small sample located in a maintenance yard or a sample of signs in the field. The control signs are monitored to determine the end of retroreflective life for the associated signs. All field signs represented by the control sample should be replaced before the retroreflectivity levels of the control sample reach the minimum levels. F. Other Methods — Other methods developed based on engineering studies can be used. SUPPORT: Additional information about these methods is contained in the 2007 Edition of FHWA's "Maintaining Traffic Sign Retroreflectivity" (see Section 1A.11). OPTION: Highway agencies may exclude the following signs from the retroreflectivity maintenance guidelines described in this Section: 2A -5 A. Parking, Standing, and Stopping signs (R7 and R8 series) B. Walking/Hitchhiking/Crossing signs (119 series, R10 -1 through RIO -4b) C. Adopt -A- Highway signs D. All signs with blue or brown backgrounds E. Bikeway signs that are intended for exclusive use by bicyclists or pedestrians N 9 K 2 Z February,2008 V Z E Sign Color ............� .Jvw %.._.--- - ---- - .i Additional Criteria Beaded Sheeting Prismatic Sheeting I I II III 1119 IV VIP VII VIII IX X White on Green W *; G >7 W *;G >15 W *;G >25 W >250; G >25 Overhead W *; G >7 W >120; G >15 Ground - Mounted Black on Yellow or Black on Orange Y *; O* Y >50; 0>50 Y *; O* Y >75; 0>75 White on Red W >35; R >7 Black on White W >50 - 10 The minimum maintained retroreflectivity levels shown in this table are in units of cd /Ix/m2 measured at an observed angle of 0.20 and an entrance angle of -4.0 °. ® For text and fine symbol signs measuring at least 1200mm (48 in) and for all sizes of bold symbol signs. ® For text and fine symbol signs measuring less than 1200mm (48in). ® Minimum Sign Contrast ratio > 3:1 (white retroreflectivity - red retroreflectivity). * This sheeting type should not be used for this color for this application. • W1 -1, -2 --Turn and Curve • W1 -3, -4 -- Reverse Turn and Curve • W1 -5 --Winding Road • W1 -6, -7 -- Large Arrow • W1 -8 -- Chevron • W1 -10 -- Intersection in Curve • W1 -11 -- Hairpin Curve • W1 -15 - 270 Degree Loop • W2 -1 -- Cross Road • W2 -2, -3 -- Side Road • W2 -4, -5 -- T and Y Intersection • W2 -6 -- Circular Intersection • W3 -1 -- Stop Ahead Bold • W3 -2 -- Yield Ahead • W3 -3 — Signal Ahead • W4 -1 -- Merge • W4 -2 -- Lane Ends • W4 -3 --Added Lane • W4 -5 -- Entering Roadway Merge • W4 -6 -- Entering Roadway Added Lane • W6 -1, -2 -- Divided Highway Begins and Ends • W6 -3 -- Two -Way Traffic • W10 -1, -2, -3 -4, -11, -13 -- Highway- Railroad Advance Warning • W11 -2 -- Pedestrian Crossing • W11 -3 -- Deer Crossing • W11 -4 - Cattle Crossing • W11 -5 -- Farm Equipment • W11 -6 -- Snowmobile Crossing • W11 -7 -- Equestrian Crossing • W11 -8 -- Fire Station • Wll -10 -- Truck Crossing • W12 -1 -- Double Arrow • W16 -5p, -6p, -7p -- Pointing Arrow Plaques • W20 -7a -- Flagger • W21 -1a -- Worker 1 Fine Svmbol Sians - Svmbol sians not listed as Bold Svmbol Sians. 1 Special Cases • W3 -1 -- Stop Ahead: Red retroreflectivity? 7 • W3 -2 - Yield Ahead: Red retroreflectivity ? 7; White retroreflectivity > 35 • W3 -3 -- Signal Ahead: Red retroreflectivity > 7; Green retroreflectivity > 7 • W3 -5 - Speed Reduction: White retroreflectivity > 50 • For non - diamond shaped signs such as W14 -3 (No Passing Zone), W4 -4p (Cross Traffic Does Not Stop), or W13 -1, -2, -3, -5 (Speed Advisory Plaques, use lergest sign dimension to determine proper minimum retroreflectivity level. Table 2A -3 Minimum Maintained Retroreflectivity Levels 0 February, 2008 2A -6 Summary of Sign Retroreflectivity Maintenance Methods (1) Not required in MUTCD, but might be beneficial (2) Need training on operation of retroreflectometer EQUIPMENT INSPECTOR TIME AMethod be NEEDS REQUIREMENT DEMANDS Retro- Must Inven- Trained 60+ At Must ► must implemen ed and in use by Reflec- know tory years night I stop January 2012 -4 tometer sheeting old at signs type c Note: Insert photo of Only at Start, c variety signs hanging fence �// To tm on a (use signs "" Calibrate N I have in depot) \� l ` Eyes U of p -L3a c Only 0 WIL asp E Marginal H U Signs Z > W to yNote: (n d Take picture at night of older person J N N 'y E in passenger seat of 1 W 01 SUV (do at Fargo' N U a workshop) W Q 10 Note: Take picture of L o y � digital readout on retroreflectometer d Every Sign aw V) w J -j �1 C. C 0 W N H W .r m Note: Insert clip of �,. E map showing a V -19 UZ section M W � 0 zNote: Insert photo of To Only Q o sign with text "control sign" on it. Check Control V/' (1 (2) / V o '� V N Signs ti Control Signs (1) Not required in MUTCD, but might be beneficial (2) Need training on operation of retroreflectometer • F^ e4 NDOVE .44 1 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator David D. Berkowitz, Director of Pu rks /City Engineer Todd J. Haas, Assistant Public Works Director/Parks Coordinator Discuss Community Garden Plots Lease Agreement /10 -13 — Engineering September 27, 2011 INTRODUCTION This item is in regards to the Community Gardens located in the southwest corner of the intersection of Nightingale Street NW and 151St Lane NW. The City Council is requested to discuss renewing the lease agreement for the garden with Grace Lutheran Church and possible expansion. DISCUSSION The current lease agreement between the City of Andover and Grace Lutheran Church is due to expire in November. The renters that had garden plots during this past season are already contacting the city wanting to rent plots for next year. Also is their interest by the City Council in expanding the lease area and garden site to provide more plots to the public. In each of the past 2 years the City has had to turn away prospective renters as the plots have sold fairly quickly. Note: If there is interest to expand the garden plot, the estimated costs would be around $2500 as the city would have to purchase topsoil since no topsoil is available at Public Works. Also the irrigation line would need to be extended to serve the new plots. Staff has contacted Pastor Mark Hellman of Grace Lutheran Church and they have indicated verbally that they would be interested in renewing the lease and expanding the garden plots area so additional plots can be made available to residents. ACTION REQUIRED The City Council is requested to discuss if there is interest in renewing and expanding the community gardens located on property owned by Grace Lutheran Church. Respectfully submitted, 41VIA Todd J. Haas Cc: Pastor Mark Hellman, Grace Lutheran Church (copy sent by e -mail) Attachments: Current Lease Agreement and Map of Plots BL= ;mot GRACE LUTHERAN CHURCH LEASE THIS AGREEMENT, made this 16th day of February , 2010, by and between Grace Lutheran Church, a Minnesota corporation, (hereinafter "Landlord") and the City of Andover, a municipal corporation (hereinafter "Tenant"). WITNESSETH: 1. Leased Property. The Landlord does hereby lease to Tenant a portion of the property located on Lot 1 Block 6 Woodland Estates 2nd Addition as designated on Exhibit A attached hereto and made a part hereof (hereinafter "Leased Property"). 2. Term. The term of this Lease shall commence April 1, 2010 and terminate on November 15, 2011 ("Term"). 3. Use of the Premises. Tenant agrees that the Leased Property shall be used solely for the purpose of operating a Community Garden Plot and related equipment. 4. Rental Charge. Tenant agrees to pay as rental for the Leased Property the sum of Two and 00 /100 Dollars ($2.00) to cover the entire Term of this lease. Said rental charge shall be due and payable on or before April 1, 2010. 5. Community Garden Plot. The Tenant shall have the right to install a Community Garden Plot on the Leased Property. All maintenance required on the equipment and irrigation pipe shall be the responsibility of Tenant. Tenant shall remove all of the equipment and irrigation pipe at the end of the lease Term unless an agreement has been entered into between the parties to extend the Term of this lease. Landlord shall be responsible for obtaining topsoil for the Community Garden Plot. However, if after diligent and reasonable attempts, Landlord is unable to obtain said topsoil, Landlord shall immediately advise Tenant. Upon being so advised, it shall then be Tenant's responsibility for purchasing and transporting topsoil to the site. 6. Improvements. The Tenant shall make no improvements to the Leased Property other than constructing the garden plot, water service and irrigation piping without the written permission of Landlord, which shall not be unreasonably withheld. 7. Maintenance. Landlord shall be responsible for keeping the Leased Property continually in a neat, clean and respectable condition. The Tenant will not be providing any portable restrooms. 8. Real Estate Taxes. Landlord shall be responsible for the payment of any and all real estate taxes that may be allocated to the Leased Property. 1 9. Community Garden Plot Rental Fees. The Tenant will be responsible for collecting for the rental of the Community Garden Plots. The Landlord will be utilizing the westerly 1/3 of the garden for their own use and will not be required to pay a rental fee. 10. Insurance. Tenant shall take out and maintain during the Term of this lease, public liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of the operation of Tenant's Community Garden Plot. Limits for bodily injury and death shall be not less than $300,000 for one person and $1,000,000 for any occurrence. Limits for property damage should be not less than $100,000 for each occurrence. Landlord shall be named as additional insured on the policy and Tenant shall file with Landlord a certificate evidencing coverage prior to occupancy of the Leased Property. The certificate shall provide that Landlord must be given ten (10) days advance written notice of a cancellation of insurance. This certificate may not contain any disclaimer for failure to give the required notice. 11. Tenant's Covenants. Tenant covenants and agrees during the Term of this Lease: a. To pay the rent on the days and in the manner aforesaid; b. Not to cause the estate of Landlord in the Leased Property, at any time during the said Term, to become subject to any lien, charge or encumbrance as a result of Tenant's use of the Leased Property, it being agreed that except as may be hereinafter specifically provided, the Tenant shall have no authority, express or implied, to create a lien, charge or encumbrance upon the estate of Landlord in the Leased Property; C. Not to make or suffer any use or occupancy of the Leased Property contrary to the purpose of the lease or any law or ordinance now in effect or hereafter enforced d. To indemnify Landlord against all claims, damages, costs and expenses, including reasonable attorney fees, lawfully or reasonably incurred for the collection of any rentals or monies due under the lease, or in discharging the Leased Property from any charge, lien or encumbrance caused by Tenant, or in obtaining possession after default of Tenant or the termination of this lease; e. To comply with all zoning and Iocal ordinances regarding the use of the Leased Property. £ The Tenant has authorized this agreement by all necessary corporate action by the City of Andover. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands the day and yea r first above written. OJ LANDLORD: GRACE LUTHERAN CHURCH By: - k 6ati�1 Its: Senior Pastor STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) TENANT: CITY OF ANDOVER By: �� ✓� Its: Wyor By. Its: er This instrument was acknowledged before me on .24 " day of %i'j&-c4� , 2010 by Mark Hellmann the Senior Pastor of Grace Lutheran Church, a corporation under the laws of Minnesota on behalf of the corporation. DANA LYNN PE17SO NOTARY PUBLIC - MINNESOTA qk�,- my pmnmmlon Expires Jan. 31, 2011 STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) Notary Publ c On this day of y 2010, before me, a Notary Public within and for said County, personally appeared Michael R. Gamache and Michelle Hartner, to me known to be the Mayor and Deputy Clerk of City of Andover, a municipal corporation under the laws of the State of Minnesota, and that they executed the foregoing instrument and acknowledged that they executed the same on behalf of said corporation. Nnnnn■ * DANA LYNN PEITSO NOTARY PUBLIC - MINNESOTA .. � MmmI58Wn Expkx dan.91, 2011 This "tu`Yienttva Hawkins & Baumgartner, P.A. 2140 Fourth Avenue North Anoka, Minnesota 55303 (763) 427 -8877 3 11181S ITIONI1HJIN o x. III E ❑ E N M 00 N N ❑❑ L N E F-I Of N o co O J N O N M d' I!7 Z T W T VI N M M ry. �./ O 00 N M M F— Z w Z n 0 x 0 N N N N M Lo N in O X X U N N (D M W) v7 d t0 X O O N N L M M d' U) M N� X O N p� in N M Fen d x 00 x M A O O N N 1685 CROSSTOWN BOULEVARD N.W. • AND FAX (763) 755 -8923 •,, TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator David D. Berkowitz, Director of Public MINNESOTA 55304 • (763) 755 -5100 ANDOVERMN.GOV Engine rim Todd J. Haas, Assistant Public Works Director/Parks Coordinator 0 Update of the Park Comprehensive Plan/Future Improvements to Park System — Engineering September 27, 2011 INTRODUCTION The City Council is requested to continue discussing the Park Comprehensive Plan and the responses that the Park and Recreation Commission have regarding questions or comments that were raised by the City Council at the joint meeting of August 23` . DISCUSSION Attached is a copy of the approved minutes of the joint meeting between the City Council and the Park Commission. In reviewing the minutes, listed below are the items that were raised by the City Council that have been addressed by staff to the Park Commission along with the Park Commission response. Page 2 Lines 9 -11. The issue is the paving of the City's park parking lots. Staffs comments to this: The parking lots that are proposed to be paved are parks that are considered year round parks. Not all of the parking lots that are proposed to be paved will require concrete curb and gutter. The two primary reasons they may need to be curbed is because they are in the urban area portion of the city or for drainage reasons to protect the park from erosion or washouts. It is important to identify these costs so that the proper Park Dedication amount is set. If enough funding is not collected then it cannot be built in the future. Park Commission's comments to this are: The Commission agrees with staffs comments. In addition the Commission agreed that Lund's North Park and Pleasant Oaks Park do not need to be paved so the paving item will be removed from the comprehensive plan. Page 2 Lines 21 -23. The question that was raised is the idea of sharing maintenance and improvements from surrounding communities. Staffs comments to this: Although that would be nice for surrounding communities to participate, with budgets as tight as they are, other communities will prefer to keep funds and use them to take care of their own park system. For example, City of Oak Grove was pursued about helping out on the development of Hawkridge Park for the new soccer fields and hockey rink so that they would not have to duplicate what Andover was already doing. No specific commitment was received Park Commission's comments to this is: The Park Commission agreed with staffs comment but also agreed that the city should keep its door open to discuss goals and Mayor and Council Members September 23, 2011 Page 2 of 4 opportunities when they do arise share maintenance and improvements from surrounding communities. • Page 2 Lines 33 -38. The question that was raised about surrounding community demographics and amenities. Staffs comments to this: Well with the new idea of meeting with neighborhoods before a park is constructed or rebuilt, this process should address the comments as neighbors will have input as to what will be considered for improvement to the park. In addition, it is very difficult to determine what will happen with a specific neighborhood as far as demographics go. As many of you have seen over the years, neighborhoods do have a tendency to turn over and some don't. It just depends on what the market is out there and what families are looking for. Park Commission's comments to this are: The Park Commission agreed with staffs comments regarding this. • Page 3 Lines 11 -14. The comment was raised about trying to incorporate enough activities for older people such as shuffleboard and horseshoes. Staffs comments to this: This will be addressed as part of the public input from the neighborhood to determine what other activities should be considered besides activities for youth. These are small ticket items and could be included as part of the budget discussion when the Commission agrees as to what amenities will be in the park. Park Commission's comments to this are: The Park Commission agreed with staffs comments regarding this. • Page 3 Lines 24 -25. The comment was made to have a five year plan for the parks and stick to it. Staffs comments to this: There is a five yearplan that is reviewed and recommended to the City Council each and every year by the Park Commission. The Commission will want to address why changes are made where some projects show up when they have not been in the CIP in previous years. Park Commission's comments to this are: The Park Commission has been preparing a five year plan as directed by the City Council each and every year. The Commission also mentioned that there will be times when projects or neighborhood requests that do come up unexpectedly that have not been in the S year CIP and that careful review of these projects should be looked at seriously before any commitment is made to be included in the S year CIP. • Page 3 Lines 27 -29. The comment was made about installing shelters and grills in higher density areas. Staffs comments to this: The parks that are identified to include new shelters or rebuilt shelters and will most likely include grills as part of the amenities for the park. Again this will be discussed as part of the public input from the neighborhood to determine what other activities or amenities should be considered in the park. Note: Keep in mind staff has noticed that the grills for the most part do not get used all that much. Most residents either grill at home or bring their own portable grills to the parks. The grills at the sunshine park get the most use where at Prairie Knoll Park they do not get used at all. Park Commission's comments to this are: The Park Commission agreed with staffs comments regarding this. Well with the new idea of meeting with neighborhoods before a park is constructed or rebuilt, this process should address the comments as Mayor and Council Members September 27, 2011 Page 3 of 4 neighbors will have input to determine if a shelter and/or a grill should be installed in the park. Page 3 Lines 29 -33. The comment was made about dugouts for the ball fields. Staffs comments to this: Most of the main complexes such as Sunshine Park and ASN do include the possibility of having dugouts constructed at some point of the future. Certainly the reason for that is these facilities get the most use and have the most tournaments during the season. Certainly others fields could have dugouts but where would the Commission like to draw the line. Park Commission's comments to this is: The Commission agrees that yes Sunshine Park, Andover Station North and Shadowbrook East Park should include dugouts in the plan since those are the 3 main baseball/softball fields that do get a lot of use due regular play during the week and tournament play on the weekends. There was some discussion that other associations such as soccer, lacrosse and football may want dugouts also (which is unusual) as they tend to play during the hottest time of the summer for their programs also. Page 4 Lines 4 -5. The comment was made that neighborhood parks should be defined as serving a neighborhood within one mile. Staff s comments to this: Attached is the definition of various types or size of parks. The definitions in the City of Andover's comprehensive plan are consistent with Metro Councils classifications and staff would not recommend a definition change to the classification of parks. Park Commission's comments to this are: The Park Commission agreed with staffs comments regarding this. Definition of various types or sizes of parks are attached with this item for City Council review. One other item that was discussed but was not included in the joint meeting workshop minutes was lighting of Sunshine Park parking lot. Some of the Commission members that were around a few years ago had recalled discussion about doing this but the cost was higher than anticipated. The City did provide some lighting near the gazebo and along the path to help users of the park find their way back to their vehicles. Since this light was installed, staff has not had any concerns or complaints. The Park Commission did way in on this and felt that yes maybe some lighting may be necessary but not entire parking lot areas. Keep in mind that there are 3 parking lots for Sunshine Park and all probably have the same concern. Note: Please remember to bring your Future Park Facilities Chart that was in your August 23`a packet to the meeting in case you need to use this as a reference. Now that the City Council has reviewed the draft improvements to the parks /facilities, the next step for the Park Commission is to review the improvement costs and begin preparing the park dedication report. This will take some time and a draft will be presented to the City Council hopefully later this year or early next year 2012. ACTION REQUIRED The City Council is requested to continue discussing the Park Comprehensive Plan and the responses that the Park and Recreation Commission had regarding questions or comments that rd were raised by the City Council at the joint meeting of August 23 Mayor and Council Members September 27, 2011 Page 4 of 4 Respectfully submitted, Todd J. aas Cc: Ted Butler, Park and Recreation Commission Chair (copy sent by e-mail) Attachments: Approved joint meeting minutes of August 23rd, Metropolitan Council's classifications definitions ANDOVER CITY COUNCIL WORKSHOP MEETING — AUGUST 23, 2011 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Mike Gamache, August 23, 2011, 6:08 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude Councilmember absent: None Park and Recreation Commissioners present: Chair Ted Butler, Vice -Chair Jim Lindahl, Commissioners Mark Miskowiec, Shaun Van Vark, Tony Kowalewski, Andrew Melberg, and Shan Ramnath Also present: City Administrator Jim Dickinson Director of Public Works /City Engineer David Berkowitz Assistant Public Works Director Todd Haas Parks Maintenance Supervisor Kevin Starr Community Development Director David Carlberg RECOGNITION OF COUNCILMEMBER JACOBSON Mayor Gamache presented Councilmember Jacobson with a plaque for his service and dedication to the City of Andover. Mr. Butler presented Councilmember Jacobson with a gift from the Park and Recreation Commission for his service. Councilmember Jacobson thanked everyone and the City. JOINT MEETING WITH PARK COMMISSION — CONSIDER PARK COMPREHENSIVE PLAN/FUTURE IMPROVEMENTS TO PARK SYSTEM Mr. Butler updated the City Council on what the Park Commission has been doing including reviewing the parks to determine what additional activities could be added to bring more people into the parks, possible winter festival, having birdhouses built with the assistance of the community's youth, and adding water routes through Andover. The Park Commission worked on determining what amenities could be added or removed from the City's parks over the next 20 to 30 years to reach the City's future goal for the parks. Mr. Butler highlighted the significant Andover City Council Workshop Meeting Minutes —August 23, 2011 Page 2 items in the City's Comprehensive Plan including the purchase of additional land for expanding Hawk Ridge Park and further developing Oakview Park to include a boardwalk. All the red line items are new items to this plan and the items that have a line through them are either completed or will not be included in the future plan because the City's plans and priorities have changed. Councilmember Trude stated the plan does not follow all of the Council directives or plans and includes items the Council does not necessarily support at this time. Councilmember Jacobson stated the paving of the City's park parking lots is included in this plan, but given the substantial cost the Park Commission may want to reconsider this expenditure. Mr. Butler stated the Comprehensive Plan includes things that the City may want to have done over the next 20 to 30 years in order to achieve the City's future goals for the parks. The parking lot paving was not included in the Comprehensive Plan but is included in the Capital Improvement Plan. Mr. Butler indicated the Park Commission can review this again. Councilmember Trude stated the Council had given direction to staff to move forward with including amenities for children rather than for cars, in our rural parks due to the current shortage of funds. Councilmember Knight asked if the City could look into a shared maintenance and improvements agreement with neighboring communities for the Hawk Ridge Park because due to its location residents from the surrounding communities use this park more. Mr. Dickinson stated Andover residents had requested this park and it is used by Andover residents as well as residents from the surrounding communities. Andover residents use parks in other communities as well. Mr. Butler stated the Park Commission is open to collaborating with neighboring cities and could look into this. The Park Commission would be looking at doing smaller improvements to many of the parks to attract more users. Councilmember Bukkila asked if the Park Commission was reviewing surrounding parks when looking at amenities to ensure the area was not saturated with similar amenities. Councilmember Trude suggested the Park Commission also look at the surrounding community demographics to determine what amenities should be added because some of the smaller parks have more kids at them. Mr. Butler stated the Park Commission had reviewed all of the City's parks and what amenities were at each location. They also reviewed the area and what busy roads were near each location in order to determine what amenities should be considered. Andover City Council Workshop Meeting Minutes — August 23, 2011 Page 3 Councilmember Trude suggested the Park Commission talk to the kids and residents near each park to see what amenities they would like to see in their parks. She stated she would like to see more skate park features added to some of the parks and having one of the City's hockey rinks paved. Mr. Butler explained the Comprehensive Plan is what the City might expect the parks to look like in 20 -30 years. When it comes time to redevelop or replace equipment the Park Commission will contact the neighborhood and get their input on what amenities they would like to see included. Councilmember Jacobson stated the parks do not include enough activities for older people such as shuffleboard, and horse shoe pits. Over the next 20 to 30 years the population in Andover will be older and they may enjoy more appropriate amenities. The Comprehensive Plan includes selling the Cedar Crest Estate Park. He asked if this would be possible. Mr. Dickinson explained this particular park was not dedicated park space and if the City was not able to use it then it could be sold. Mr. Van Vark clarified the Park Commission was not trying to predict what the demographics would be in Andover in the future but rather determine what amenities the residents would like to see in the parks in the future. Having amenities in the parks will continue to attract young families. Councilmember Bukkila stated the City needed to have a five -year plan for the parks and work with this because the amount of park dedication funds available is not the same as it has been. Councilmember Trude suggested the Park Commission consider limiting the mini shelters with grills to higher density housing areas because neighborhoods with single family homes tend to have their own grills. She also suggested the Park Commission look at providing some sort of shade for the dugouts in the parks because they get very warm during games. Mr. Butler stated the Park Commission would look at shade and other amenities that could be added to those parks that are used for games. Mayor Gamache asked if the costs for the10 parking lots that are proposed to be paved included curb and gutter. Mr. Haas stated some of the lots include curb and gutter and this is noted in the plan. Mr. Butler stated the Park Commission would review the parks and determine which parks bring in more people and could be considered showcase parks for the City and have these parking lots paved. The Comprehensive Plan is a reflection of what the City would like to do in the parks and this will be used to determine the park dedication fees. Andover City Council Workshop Meeting Minutes — August 23, 2011 Page 4 Mr. Haas stated the parking lots that need to be improved would be brought back to the Council for approval. Councilmember Trude stated on page 2, the Neighborhood parks should be defined as: serving neighborhoods usually within one mile Mr. Butler stated this could be changed. JOINT MEETING WITH PARK COMMISSION — DISCUSS PROPOSED 2012 -2016 PARK CAPITAL IMPROVEMENT PLAN Mr. Butler stated it is easier for other departments in the City to stick to a 5 -year Capital Improvement Plan, but based on changes it needs to be more flexible for parks. The Park Commission works with Staff and residents to determine what the needs and interests are in the parks. There are significant changes in funds available in recent years and the Park C ission looked at what it could accomplish over the next 5 -years with the funding availab d Council priorities. He explained the current 5 -year Capital Improvement Plan include ' provements in 2012 and then less in 2013 and 2014, and a significant improvement or re elopment in 2015. The Park Commission for 2012 would recommend paving the west p ng lot at Sunshine Park and a small irrigation project at the Woodland Estates Park. Councilmember Jacobson expressed concerns about the sa at Sunshine Park because there are no parki lot lights. The parking lot gets dark and thi eeds to be moved up the list. Councilmembe ukkila stated the City cannot i ate all the parks in the City. The Park Commission shoul ok at what small impro ents can be made to the parks rather than paving parking lots an 'gating parks. Mayor Gamache stated the par ' to ould be paved at Sunshine Park because it is the City's top park and this area should look ood as the rest of the park. Staff should also look at adding lights to this park to add s the ety concerns. Mr. Butler stated the resi is of Hickory Meado Park have requested a park in their neighborhood and the P Commission is allocating 000 for equipment for this park but the residents and/or dev per will need to raise additional fun The Park Commission is recommending a savings from other projects be applied tow this project. Mayor Ga e stated the 5 -Year CIP presented was well done. The Ci nnot irrigate every park in City. The City could look at partnering with residents bordering s ler parks to provi irrigation for these parks. 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U Q> 2 L U U Q >� L U U Q m M m C U a U N N J T. ,M C e d Z H ° m m a b ° O is C (D +'• C m C 01 m A 0 a a '0 ix N e w H Items to consider as dedication fees are reviewed. 1. Pave a hockey rink for roller blade hockey or in -line skating. 2. Provide funds for a future "linear park" such as the one discussed during the plat review of Hickory Meadows and subsequent development along the north side of Coon Creek. This would include a creek overpass, trails that connect both housing developments on each side of the creek with a trail that would connect to the trail on Prairie Road. 3. Another recreational trail link we have sought grants for should be in the plan. This trail would connect Andover Station North Park to the housing developments to the west, including a board walk. This could allow high school students to take trails from the school, over to Station North and subsequent trails over to Bunker Park. 4. Consider development of other nature trails, such as in some of our Open Spaces, if permitted, after review. Walking is a popular recreation activity enjoyed by residents of all ages. S. Nordeen's has the tot lot removed. As I campaigned in that neighborhood I observed 5 small children playing, under supervision, at that park. There is a daycare nearby and also the homes do not appear to contain private playgrounds. The rink is heavily used. Please review plan to ensure it includes benches and a table for those supervising children & consider restoring tot equipment. (It may be this was removed b/c it will be installed in 2011.1 6. Kelsey Round Lake Park has playground equipment included in the plan and irrigation. 1 would suggest this undergo further discussion. This is in a very isolated area and the park is frequented by walkers, nature lovers & Geocachers. These activities don't seem like the type families looking to drive their kids to a park engage in and also find a jungle gym. Perhaps, a bench or two along the paths and a picnic table or so would be a good fit. Also, it would be an ideal place to install additional walking path maps mounted on large poles. [When I was in this park this summer several people stopped and asked where a trail went and the existing single sign is confusing). Also it would be a great place to allow a Scout to install plant identification markers for types of trees and vegetation. Allowing some funds to encourage education about features of this park, even pamphlet stations and development of signs with numbers such as at State Parks would be an improvement. 7. Do we have bike racks at the regional parks to provide locking? 8. Consider adding back the trail between Andover Elem and Sunshine Park. Every year the Funfest event has hundreds of residents parking in the school lots but there is no trail connection to the park where many parade goers want to view the parade or attend the softball tournies during the road closure. The field is rough to walk on, I've done it. This may be an opportunity to partner with the school or the parent /teacher organization to encourage use of Sunshine Park fields or equipment by phy. ed classes. It also connects the regional park to the neighborhoods to the south of the school. 9. Consider adding features that teens like in the parks plan. Skateboarding is a popular activity by teens. I see them in nearly every neighborhood when 1 drive around after school time but they spend their time on driveways and streets — a skate rail, a ramp, a few smaller features in neighborhood parks would be used by this age group who can leave home w/o a parent. Volleyball is popular with high school kids. We have few sand courts. 10. Offer partnership opportunities to associations on items such as the dug -outs, and shade trees to provide sun protection for spectators. Blaine's baseball parks show a great example of this. In fact, a visit to a few neighboring city parks is a good idea to develop other ideas. 11. Re: Lion's Park. This is the busiest tot park in the city. I see people arrive in strollers and cars with parents and or grandparents to play on the equipment here. Yet, the trees are nearly fallen to a 45 degree angle from storms past. I heard complaints about this when I have campaigned, that the city doesn't screen the neighborhood enough and has not replaced trees that were storm damaged. Is there any area a bit to the north of the small ball field to add a very small soccer field? I notice the youngest teams of soccer and football engage in coach practices on the outfield grass. A bit more flat grass would likely be heavily used. Also please reconsider the listing of the outfield fence at this park. This park is used for T -ball and a fence would then prohibit the outfield or interfere with the outfield being used for soccer /football coach practices. if there were any more tot type toys to add, this park would be a place to add them because the siblings of the T -ball players are always on the play equipment. 12. Geocaching. More popular than I realized. I have found people locating these while walking trails in Shadowbrook West Park [trails along Bunker], and in Kelsey Round Lk. Park. When I inquire, it is a sport that some parents are enjoying with children. They prefer caches located along safe trails in natural settings. Linear parks and nature pathways lend themselves to this activity. Parks can be open spaces that do not require a jungle gym. 13. Finally, the city council will be adding acreage that can be developed as playfields to the west of the public works garage. We need to plan for building this area out with whatever activity needs it the most, with potential parking, spectator areas and ? Another regional park, perhaps with a tunnel to Sunshine — another funding opportunity. Thanks for considering these items as you review our park dedication fees. Submitted by Julie Trude, Sept. 27, 2011 Council Workshop 2 C I T Y O F/� ND OVE ' 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public Works /City Engineer SUBJECT: Update on South Coon Creek Drive NW /11 -10 —Engineering DATE: September 27, 2011 INTRODUCTION This item is to update the City Council on the proposed South Coon Creek Drive Reconstruction project planned for 2012. DISCUSSION An open house was held on Thursday, September 22nd to meet with adjacent property owners to receive feedback for the proposed reconstruction improvements to South Coon Creek Drive. An aerial plan view of the project will be provided at the meeting and specific questions and concerns from the open house will be discussed. ACTION REQUIRED No action is required at this time. Respectfully submitted, David D. Berkowitz 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2011 Budget Implementation Progress & August 2011 Investment Report DATE: September 27, 2011 INTRODUCTION The overall City of Andover 2011 Budget contains total revenues of $28,910,245 and total expenditures of $30,785,805. The $1,875,560 of expenditures over revenues is largely due to prepaying debt in order to save on interest expenditures. The 2011Budget includes a total property tax levy of $10,856,299: $7,500,802 (69.09 %) operational levy, $1,929,112 (17.77 %) debt service levy, and $1,426,385 (13.14 %) capital/watershed levy. This reflects a zero percent gross levy increase as compared to the 2010 budget. DISCUSSION The following represents City Administration directives and departmental expectations for 2011: 1. Expenditure budgets while approved, expenses are to meet with the spirit that needs are fulfilled first, expansions of service and special requests are to be reviewed with City Administration before proceeding. 2. Departments are committed to search for the best possible prices when purchasing goods and services. 3. Departments are committed to continually searching out new efficiencies and to challenge the status quo of how the City provides services. 4. Departments are committed to searching out collaborative opportunities with our neighboring government agencies to facilitate efficient and cost - effective utilization of governmental assets and personnel. 5. Departments are committed to developing effective consistent and ongoing communications with City residents, businesses and other stakeholders. The following attachments are provided to assist discussion in reviewing 2011 progress, other documents may be distributed at the meeting: 1. General Fund Expenditure Budget Summary -Budget Year 2011 through August 2011 2. Investment Maturities Summary —August 2011 (Investments managed by City Treasurer) ACTION REQUESTED The Council is requested to receive a presentation and provide direction to staff. tfully submitted, jim ickinson Attachments CITY OF ANDOVER General Fund Budget Summary Totals Budget Year 2011 2010 1 2011 REVENUES Budget Aug YTD % of Bud Final Budget Aug YTD % of Bud General Property Tax Licenses and Permits $ 7,308,495 237,055. $ 3,737,332 200,049 51% 84% $ 7,191,602 329,901 $ 7,217,219 -. $ 3,700,016 230,667 51% _ 92% Intergovernmental 567,498 323,633 57% 570,097 ..250,080 558,215 308,675 55% Charges for Services 543,500 455,689 84% 755,184 580,200 517,906 89% Fines 100,750 70,204 70% 104,780 105,750 51,467 49% Investment Income 65,000 22,825 35% 70,368 65,000 25,381 39% Miscellaneous 83,400 94,627 113% 136,684 84,900 108,413 128% Transfers In 196,930 196,930 100% 196,930 196,930 196,930 100% Total Revenues -$ 9,102,628 S -' 5,101,289 - '56% S; 9,355,546 $ - :9,058,294 S 5,139,455 57% 2011 2010 EXPENDITURES Budget Aug YTD % of Bud Final Budget Aug YTD % of Bud GENERAL GOVERNMENT Mayor and Council $ 104,251 $ 62,461 60% $ 100,710 $ 106,956 $ 63,255 590/0 Administration 132,967 80,211 60% 131,218 138,157 86,542 63% Newsletter _. _ 23,000 12,016 52% 17,094 27,500 17,669 64% Human Resources 60,744 31,928 53% 54,968 36,221 28,965 W/o Attorney 178,500 100,515 56% 172,775 178,300 99,855 56% City Clerk Elections 96,828 49,126 62,556 18,900 65% 38% 95,166 37,927 103,333 6,750 67,108 4,098 65% 61% /.. I- Finance 202,011 135,517 67% 194,865 212,967 141,441 66% Assessing 152,500 141,914 93% 144,760 152,500 140,817 92% Information Services 155,812 89,257 57% 136,931 154,871 92,243 60% Planning & Zoning 328,449 207,194 63% 327,566 355,258 199,243 56% Engineering 391,087 245,771 63% 389,037 414,408 265,109 64% Facility Management 581,716 300,124 52% 421,850 553,739 304,515 55% Total General Gov 2,4K991 1,488,364 61% 2,224,867 :'2,440,960.'; 1,510,860 PUBLIC SAFETY Police Protection 2,599,246 1,299,623 50% 2,599,246 2,615,407 1,307,703 50% Fire Protection 1,070,385 578,744 54% 967,716 1,077,084 574,257 53% Protective Inspection 346,282 208,467 60% 330,709 363,789 217,109 60% Civil Defense 15,909 12,857 81% 15,450 16,463 12,682 77% Animal Control --- 9,970 3,862 39% 6,952 9,970 6,225 62% .. Total Public Safety 4,041,792 2,103,553 52% 3,920,073 4,082,713 2,117,976 52% PUBLIC WORKS Streets and Highways 556,452 364,536 66% 518,989 578,050 359,374 62% Snow and Ice Removal 489,381 337,103 69% 537,948 489,315 339,457 69% Street Signs 195,562 122,034 62% 166,244 196,712 117,388 60% Traffic Signals 36,000 12,036 33% 25,830 36,000 12,871 36% Street Lighting 36,400 18,679 51% 30,885 36,400 18,796 52% Street Lights - Billed 200,000 107,739 54% 186,320 206,000 108,999 53% Park & Recreation 880,633 513,083 58% 827,910 916,832 563,201 61% Recycling 118,838 62,205 52% 109,034 122,273 64,634 53% Total Public Works 2,513,266 1,537,415- ;61% 2,403,160 2,581,582 ' 1,584,720 61 %! OTHER 170,079 24,841 15% 24,953 45,000 20,460 45% " Total Other 170,079 24,841. i 15% 24,953 45,000 '- 20,460 45% Total Expenditures 5,154,173: 56% S 8,573,053 57 °101, $ 5,234,016 $ - 9,150,255 $ 9,182,128 S . \\ NET INCREASE (DECREASE) $ (79,500) S : (52,884). $- 782,493 5 (91,961) $ :(94,561) `! 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CLAN DOVE R.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Review "Draft" 2012 -2016 Capital Improvement Plan September 27, 2011 INTRODUCTION Administration/Finance along with all other City departments has completed the process of developing a "Draft 2012 -2016 CIP ". As part of the process, staff worked with various committees (Vehicle Purchasing & Facility Management Committees) and commissions (Parks and Recreation & Community Center Advisory) to assist them in completing their work. A full listing of the projects in the current Draft 2012 -2016 CIP review is attached. Finance is scheduling the proposed "Draft 2012 -2016 CIP" for a public hearing on October 18, 2011. DISCUSSION Relative to CIP equipment, pursuant to the adopted City Council 2012 Budget Development Guidelines staff was to perform "a comprehensive review of the condition of capital equipment to ensure that the most cost - effective replacement schedule is followed" and "equipment is to be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule ". Detailed reviews of equipment per that guideline were conducted by the Vehicle Purchasing Committee, the outcome of that work has determined the appropriate 2012 -2016 CIP Equipment listing. In addition to the equipment reviews, throughout the summer a significant amount of time was spent on evaluating water /sewer infrastructure and transportation improvements. Each of the items included in the CIP is supported by a detailed analysis of funding sources (based on the most current assumptions and estimates). An earlier agenda item at this same meeting, Update of the Park Comprehensive Plan/Future Improvements to Park, will focus on Park Improvements, based on that discussion some items on the attached listing made need to change. ACTION REQUESTED Tkie Council is requested to review the attached document and provide direction to staff. submitted, Dickinson Attachment 2012— 2016 Capital Improvement Plan 1 635 Crosstown E)Ivd NW, Andover, MN 5550+ Fkone: 765-755.5 100 Fax: 763.755.3923 www.ci.anJover.mn.us CITY OF ANDOVER 2012 — 2016 Capital Improvement Plan Table of Contents Introduction 2012 — 2016 Capital Improvement Plan Message ......................................................... ............................... l CIP Project Development & Process Authorization Schedul e ....................................... ..............................4 Graph — 2012 Expenditures By Department .................................................................. ..............................6 Graph — 2012 CEP Expenditures By Year ...................................................................... ..............................6 Five Year Summary of Expenditures By Department .................................................. ............................... 7 Five Year Summary of Revenue By Source .................................................................. ..............................8 Five Year Summary of Projects By Department & Revenue Source ............................ ..............................9 Improvements Five Year Summary of Expenditures By Department — Improvements ......................... .............................15 Five Year Summary of Revenue By Source — Improvements ........................................ .............................16 Five Year Summary of Projects By Department & Revenue Source — Improvements .. .............................17 Improvement Projects By Department CommunityCenter ................................................................................................... .............................20 Engineering.............................................................................................................. .............................22 FacilityManagement ................................................................................................ .............................26 InformationTechnology ........................................................................................... .............................39 Parks & Recreation — Operations ............................................................................. .............................40 Parks & Recreation — Projects .................................................................................. .............................43 SanitarySewer .......................................................................................................... .............................51 StormSewer ........................................................................................................... ............................... 59 Streets/ Highways .................................................................................................... .............................60 Water...................................................................................................................... ............................... 82 Equipment Year Summary of Expenditures By Department — Equipment ....................................... .............................87 Five Year Summary of Revenue By Source — Equipment .............................................. .............................88 Five Year Summary of Projects By Department & Revenue Source — Equipment ........ .............................89 Equipment By Department CentralEquipment .................................................................................................... .............................92 CommunityCenter ................................................................................................... .............................95 Elections................................................................................................................... .............................96 FireDepartment ........................................................................................................ .............................97 Parks & Recreation — Operations ............................................... ............................... ............................109 SanitarySewer ............................................................................ ............................... ............................118 StormSewer ............................................................................... ............................... ............................122 Streets/ Highways ...................................................................... ............................... ............................123 Water.......................................................................................... ............................... ............................128 Appendix Road & Bridge Fund Projected Fund Bal ance .................................. ............................... ............................131 Park Improvement Fund Projected Fund Balance ............................ ............................... ............................132 Trail Fund Projected Fund Balance .................................................. ............................... ............................133 Water System Financial Projections ................................................. ............................... ............................134 Sewer System Financial Projections ................................................. ............................... ............................136 Storm Sewer System Financial Projections ...................................... ............................... ............................138 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator / Finance Director SUBJECT: 2012 — 2016 Capital Improvement Plan DATE: October 18, 2011 INTRODUCTION On behalf of the City's Management Team, I am pleased to present the City of Andover's Capital Improvement Plan for years 2012 through 2016. The City's management team and their respective staff worked diligently to produce a document that was both practical, substantive in addressing needed capital improvements and insightful regarding the underlying factors associated with the City's rapidly changing suburban landscape. CAPITAL IMPROVEMENT PLAN GOALS ACKNOWLEDGE AND COMMUNICATE PUBLIC INFRASTRUCTURE PRIORITIES AND DYNAMICS ENSURE APPROPRIATE RESPONSES TO CHANGING INFRASTRUCTURE NEEDS AND DEMANDS DEVELOP A FINANCIAL ASSESSMENT OF CAPITAL RESOURCES AVAILABLE TO MEET FUTURE CAPITAL PROJECT PLANNING NEEDS INSTITUTE A STRATEGIC VISION PREDICATED ON MAINTAINING A HIGH QUALITY SERVICE INFRASTRUCTURE CAPABLE OF MEETING THE NEEDS OF OUR CITIZENS FOR TODAY AND TOMORROW The purpose of the City's Capital Improvement Plan (CIP) is to identify, prioritize and address community needs through careful long -term capital planning and balanced public investment in supporting physical infrastructure. To ensure that this commitment is both meaningful and achievable, appropriate capital improvement factors were given significant consideration in developing a CIP that addresses community priorities over the next five (5) years. The CIP will also provide a planning foundation for future needs assessments to ensure the City is appropriately responding to the critical infrastructure needs necessary for sustainable future growth. The CIP represents a beginning in terms of producing a comprehensive planning response to address changing capital needs by developing a project schedule that will lead to timely and cost - effective project completions. DISCUSSION The 2012 - 2016 CIP has been prepared as a strategic planning tool to assist the City Council in identifying proposed capital improvement projects over the next five years. With the inclusion of preliminary financing sources, appropriate background information citing needs and projected cost estimates, this document will provide Council with the needed information to begin the process for planning improvements that meet the City's physical infrastructure needs. Consequently, the CIP serves as a flexible guide plan to properly identify the critical components of the City's infrastructure, yet maintain flexibility in determining project timeframes, project scope and possible funding sources. The 2012 - 2016 CIP continues the emphasis of judiciously managing the City's limited resources by prudently planning for known and/or anticipated future capital expenditures. A critical step in the plan adoption process is the collaborative nature of plan review that involves the leadership of the City Council, the input of appointed Commissions and staff, and most importantly, affected residents of the community. Consequently, the strategic value of this plan lies in the acknowledgement of future needs by the governing body and the effective communication of those needs to the general public during project development stages. Likewise, the availability and preliminary designation of fiscal resources to serve both current and future needs is critical to the achievement of plan outcomes that meet with Council approval. Following the approval of the plan, feasibility studies are performed, affected constituencies are notified to formally disseminate and receive public feedback on proposed project plans. This process culminates with the City Council considering all relevant information and making a final decision on whether to proceed with the proposed capital improvement. The public process that supports the advancement of these projects from inception to completion is engendered in the CIP project development and authorization schedule. Formalizing the steps in the CIP project advancement process serves a number of purposes and ensures that the Council and public are kept well informed regarding project purposes and desired outcomes, estimated project costs, funding sources, progress and final status. It should be emphasized that projects will require approval in various stages of project development by the City Council in accordance with approved policies. The objectives of the 2012 - 2016 Capital Improvement Plan are to present a comprehensive capital improvement program that communicates efforts: ➢ to ensure that community priorities are reflected in the capital investment plans of each City department; ➢ to provide a consolidated financial picture of anticipated expenditures and outline recommended funding strategies to underwrite anticipated capital improvements; ➢ to document and communicate capital improvement processes for City projects that will ensure consistency, a full appreciation of both the costs and benefits of proposed capital investments, and raises the level of public understanding regarding the City's public improvement processes; ➢ to provide information on the fiscal impacts of capital investment plans on total City finances; and ➢ to effectively plan for public improvements that support community needs in the areas of private development infrastructure, transportation, public safety, parks and recreation, utilities, and commercial /industrial growth through fiscally responsible economic development initiatives. Accordingly, this document attempts to recognize known or perceived capital improvement needs, but as with any plan recognizes that social, economic and political considerations will by necessity determine final project outcomes. The major categories of expenditures that are identified within the CIP include, but are not limited to: 1. New Public Facilities Planning 2. Street Construction, Maintenance and Reconstruction 3. Utility Construction, Maintenance and Reconstruction 4. Construction, Maintenance and Upgrade of Parks, Playgrounds and Trails 5. Capital Improvements to Existing Facilities 6. Private development infrastructure 7. Capital equipment and vehicle planning needs (Equipment purchases to be determined through normal budgetary process) The City Council, consequently, accepts this document with the provision that capital improvement planning is subject to the dynamics of community growth, political leadership and acknowledges that other unanticipated needs may take precedence over planned projects. RECOMMENDATION The 2012 - 2016 Capital Improvement Plan is the product of collaborative planning efforts by City staff, Park and Recreation Commission, Community Center Advisory Commission and the City Council. Projects have been introduced based on 1) anticipated future growth trends articulated in the City's current Comprehensive Plan, 2) the natural cycle of deterioration and decay evident in all physically constructed and engineered improvements in the more established areas of the community and 3) capital deficiencies or infrastructure issues brought to the City's attention through a variety of sources. Capital expenditures identified within the CIP are the best estimates available, and once the CIP is adopted, will be reviewed and confirmed through individual feasibility reports where appropriate. I am appreciative of the commitment, good judgment and expertise that each department has contributed to the capital improvement planning process. Respectfully submitted, Jim Dickinson City Administrator 3 CIP PROJECT DEVELOPMENT AND PROCESS AUTHORIZATION SCHEDULE The following process is a Council /staff guideline for authorizing public improvement projects. As this process is controlled by State Statute and other influencing environmental factors, it is subject to change and should be viewed as a guide to assist the Council and public in understanding the public improvement process used by City staff. A separate Council meeting would facilitate each step in the process, and accomplishment of respective activities. As a result, the process time frame is a significant factor affecting City staff s ability to properly manage and complete approved Council ordered projects within budget and on time. 1. Council Approval of Annual CIP Projects by City Resolution will authorize the following outcomes: a) Staff and/or Consultant preparation of project feasibility studies b) Staff preparation of detailed financial review of project funding sources c) Neighborhood Meeting maybe held prior to Feasibility Study subject to need and type of project. TIME FRAME: October - November of each preceding year. 2. Presentation of Feasibility Study a) Feasibility Study Components: 1) Review of Project Engineering and Construction Estimates 2) Total Project Costs (All related project costs, i.e. land, soft costs) 3) Project Financial Plan/Fiscal Implications (Engineering/Finance) 4) Authorization to develop a Preliminary Assessment Roll, if any, for the Public Hearing. (Engineering) • If Council accepts Feasibility Study, A Resolution "Accepting Feasibility Study and Setting Date for Public Hearing on the Project" when appropriate (Engineering Department) would initiate the following: 1) Notices mailed to affected Residents per statute requirements no less than 10 days before Public Hearing. (Engineering) 2) Public Hearing Notice is published. Two publications one week apart, with the second publication no less than three days before the hearing. (Engineering/City Clerk) TIME FRAME: February - March -April -May of current year. 3. Neighborhood Meeting — City staff will hold neighborhood project meetings, when appropriate, to review and present Project Feasibility Studies, answer questions and meet with affected property owners. These meetings will include a question and answer component designed specifically to bring awareness to the property owner, obtain citizen input and produce an understanding of the purposes behind the City's attempts to construct public improvements in the affected area. TIME FRAME: Following the presentation of the Feasibility Study to Council, but prior to the holding of a Public Hearing by Council. 4. Council holds a Public Hearing when appropriate for following purposes: a) Presentation of Project (Engineering Department) b) Presentation of Preliminary Special Assessment Rolls and Financing Implications (Engineering/Finance Department) c) Council to hear Affected Resident Input d) Council determines whether to "order" the public improvement 4 • A Council Resolution is drafted "Ordering the Project and Authorizing Preparation of Plans and Specifications" (Engineering Department). Council may ORDER THE IMPROVEMENT after the public hearing is closed or at a subsequent Council Meeting within 6 months of the public hearing date. (Statutory Requirement - Council Resolution ordering project must be approved on 415 Council vote if it is Council initiated project with assessments). • If Council decides to reject the project as presented, a Council vote should be taken to officially determine the final status of the project. TIME FRAME: April- May -June of current year 5. Plans and Specifications are presented to Council for approval. (Engineering Department) a) A Council Resolution is drafted authorizing the following: 1) Accepting and Approving Project Plans and Specifications 2) Authorizing the Advertisement for Project Bids. Bids are developed and invitation to Bid is processed. Bid opening date is no less than 3 weeks after publication. (Engineering) 3) Authorize staff to pursue an appropriate funding mechanism to underwrite project costs TIME FRAME: May -June of each year 6. Council Acceptance of Project Bids and Awarding of Contracts would authorize the following outcomes: a) A Council Resolution is drafted "Accepting Project Bids and Awarding Contracts" (Engineering) b) Initiation of Project Construction and work (Engineering) TIME FRAME: April- May- June -July of current year. 7. Project Completion a) Council Acceptance of Project b) Final Presentation and Review of Project Costs versus Project Budget by Finance Department. c) If Special Assessments are financing a portion of the Project, A Council Resolution "Setting the Special Assessment Hearing for Project #" is adopted at this same meeting. (Engineering/Finance) TIME FRAME: Upon completion of project. 8. If Special Assessments would finance a portion of the projects costs, Council Holds a Special Assessment Hearing to review the following: a) Affected Property owners would be officially notified per statute no less than two weeks prior to Special Assessment Hearing. (Clerk/Engineering) b) Public Notice is published no less than two weeks prior to Special Hearing per statute (Clerk/Engineering) c) Staff prepares a proposed roll and Council Approves Final Assessment Roll (Engineering/Finance) d) Council consideration of Assessment Appeals and Requested Deferrals filed prior to hearing or during the hearing. e) Meets M.S. Chapter 429 statutory requirements • A Council Resolution is drafted "Adopting Final Special Assessment Roll "(Engineering), and is adopted at this meeting. TIME FRAME: October/November of current year depending on finalization of project and status of completion. 5 CITY OF ANDOVER 2012 CIP Expenditures By Department Engineering parks - Proj Parks - Oper. . 2 43oh Sanitary Sewer 3.22% 1.30% 2.62% Stone Sewer Info Tech Water 0.49% 0.65% 18.10% Fire Facility Mgmt. 2.16% 1.62% Streets/Highways 67.42% CITY OF ANDOVER 2012 CIP Expenditures By Year 2016 $3,760,000 2015 $12,935,00 2014 $4,331,O CO 2013 $6,265,000 2012 $6,158,600 2011 Adopted $3,988,000 $- $3,000,000 $6,000,000 $9,000,000 $12,000,000 $15,000,000 6 City of Andover, N N Capital Plan 2012 thru 2016 DEPARTMENT SUMMARY Department 2012 2013 2014 2015 2016 Total Central Equipment 47,000 35,000 82,000 Community Center 18,000 12,000 30,000 Elections 110,000 110,000 Engineering 198,000 166,000 183,000 216,000 218,000 981,000 Facility Management 100,000 1,836,000 27,000 5,293,000 130,000 7,386,000 Fire 133,000 600,000 1,070,000 84,000 1,887,000 Information Technology 40,000 40,000 Park &Rec - Operatons 149,600 145,000 171,000 93,000 120,000 678,600 Park &Rec - Projects 80,000 15,000 15,000 215,000 15,000 340,000 Sanitary Sewer 161,400 130,000 357,000 3,400,000 1,355,000 5,403,400 Storm Sewer 30,000 35,000 190,000 45,000 50,000 350,000 Streets /Highways 4,152,000 3,095,000 2,201,000 1,862,000 1,872,000 13,182,000 Water 1,114,600 115,000 70,000 1,680,000 2,979,600 TOTAL 6,158,600 6,265,000 4,331,000 12,935,000 3,760,000 33,449,600 7 City of Andover, MN Capital Plan 2012 thru 2016 FUNDING SOURCE SUMMARY Source 2012 2013 2014 2015 2016 Total Assessments 788,000 240,000 201,000 1,174,000 1,320,000 3,723,000 Building Fund 1,500,000 1,500,000 Capital Equipment Reserve 300,000 300,000 Capital Projects Levy 157,500 106,000 97,000 128,000 100,000 588,500 Comm Ctr Operations 32,000 18,000 12,000 100,000 162,000 Construction Seal Coat Fund 4,000 1,000 11,000 23,000 39,000 Equipment Bond 348,100 830,000 1,618,000 142,000 50,000 2,988,100 G.O. Bond 5,235,000 5,235,000 Municipal Slate Aid Funds 2,562,000 1,561,000 498,000 41621,000 Park Dedication Funds 80,000 15,000 15,000 215,000 15,000 340,000 Road & Bridge Funds 1,151,000 1,195,000 1,319,000 1,713,000 1,702,000 7,080,000 Sanitary Sewer Fund 25,900 97,500 178,500 301,900 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Sewer Trunk Fund 67,000 22,000 268,500 1,260,000 110,000 1,727,500 Slate Grant 110,000 110,000 Storm Sewer Fund 30,000 67,500 40,000 45,000 50,000 232,500 Water Fund 109,100 115,000 70,000 970,000 1,264,100 Water Trunk Fund 804,000 88,000 25,000 30,000 40,000 987,000 GRAND TOTAL 6,158,600 6,265,000 4,331,000 12,935,000 3,760,000 33,449,600 8 City of Andover, MN Capital Plan 2012 thru 2016 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2012 2013 2014 2015 2016 Total Central Equipment Replacement -Hotly Pressure Washer 14488MOI 3 7,000 7,000 Equipment Bond 7,000 7,000 Replacement - Service Truck 14. 48800 -02 2 40,000 40,000 Equipment Bond 40,000 40,000 Replacement - Floor Sweeper 15-08800 -01 3 35,000 35,000 Equipment Bond 35,000 35 000 Central Equipment Total 47,000 35,000 82,000 Community Center Replacement - CarpetlFlooring 13-44000 -01 1 10,000 10,000 Comm Ctr Operations 10,000 10,000 Replacement- Ice Edger 13-44300 -02 1 8,000 8,000 Comm Ctr Operations 8,000 8,000 Replacement - Rink Boards 15- 44300 -01 2 12,000 12, 000 Comm Ctr Operations 12,000 12,000 Community Center Total 18,000 12,000 30,000 Elections Replacement - Voting Equipment 13 41310 -01 1 110,000 110,000 State Grant 110,000 110,000 Elections Total 110,000 110,000 Engineerin New Development Projects 12 -01600 -01 1 85,000 110,000 115,000 140,000 150,000 600,000 Sewer Trunk Fund 67,000 2$000 90,000 110,000 110,000 399,000 Water Trunk Fund 18,000 88,000 25,000 301000 40,000 201,000 Pedestrian Trail Maintenance 12 41600 -02 1 58,000 56,000 68,000 76,000 68,000 326,000 Road B Bridge Funds 58,000 56,000 68,000 7Q000 68,1100 326,000 Bunker Lake Boulevard Trail 12 -01600 -03 1 55,000 55,000 Municipal State Aid Funds 55,000 55,000 Engineering Total 198,000 166,000 183,000 216,000 218,000 981,000 rFacility Management Surface Seal all Brick Structures 12 41900 -01 1 75,000 75,000 Capital Projects Levy 22,500 22,500 Comm Ctr Operations 32,000 32,000 Water Fund 20,500 20,500 9 Department Project# Priority 2012 2013 2014 2015 2016 Total Annual Parking Lot Maintenance 12- 42200 -01 Capital Projects Levy 45,000 Comm Ch, Operations 45,000 Land Purchase 13 41900 -01 Building Pond 12- 42200 -02 Carpet/ Tile Replacement 13 41900 -03 Capital Projects Levy Roof Replacements 13 41900 -04 Capital Equipment Reserve 12- 42200 -03 Building A- Seal Floor 15 -01900.01 Capital Projects Levy Addition to Storage Building & Vehicle Maint Shop 1541900.02 G.O. Bond 12 -02200 -04 Recycling Building & Fence 15-41900 -03 G.O. Bond 1,200,000 Attached Storage Building 15-41900.04 G.O. Bond 13 42200 -01 Relocate Fuel Station wl Canopy 15 -01900.05 G.O. Bond Fire St. #2 Addition with additional land purchase 15- 41900 -06 G.O. Bond 14 42200 -01 Pedestrian Tunnel Under Crosstown Blvd. 15-01900 -07 G.O. Bond 340,000 Facility Management Total 340,000 Fire 12- 41900 -02 1 25,000 25,000 1 2 1 1 1 1 1 2 2 1 26,000 24000 1,500,000 1,500,000 10,000 10,000 300,000 300,000 27,000 28,000 27,000 28,000 10,000 10,000 20,000 24000 3,000,000 3,000,000 300,000 300,000 300,000 300,000 300,000 300,000 885,000 884000 450,000 450,000 130,000 30,000 100,000 236,000 134000 100,000 1,500,000 1,500,000 20,000 24000 300,000 300,000 20,000 20,000 3,000,000 3,000,000 300,000 300,000 300,000 300,000 300,000 300,000 885,000 865,000 450,000 450,000 100,000 1,836,000 27,000 5,293,000 130,000 7,386,000 Replacement - Fire Chiefs Vehicle 12- 42200 -01 2 45,000 Equipment Bond 45,000 45,000 Replacement - Rescue #11 12- 42200 -02 2 55,000 Equipment Bond 13,000 55,000 Replacement - Hydraulic Rescue Cutters 12- 42200 -03 1 13,000 Equipment Bond 13,000 New - Thermal Imaging Camera 12 -02200 -04 1 20,000 Equipment Bond 1,200,000 45,000 20,000 Replacement - Ladder Truck #11 13 42200 -01 1 45,000 Equipment Bond 45,000 45.000 Replacement- Grass #31 14 42200 -01 2 Equipment Bond 340,000 340,000 Replacement - Grass #21 14 -02200 -02 2 40,000 Equipment Bond 40,000 32,000 Replacement - Tanker #11 14 -02200 -03 2 32000 Equipment Bond 32,000 32,000 Replacement - Fire Marshall Vehicle 14- 42200 -04 2 20,000 Equipment Bond 20,000 20,000 Replacement- Utility #4 15 42200 -01 2 Equipment Bond Replacement - Utility #5 15 42200 -02 2 Equipment Bond New - Water /Ice rescue boat 15- 42200 -03 1 Equipment Bond 10 45,000 45,000 55,000 55000 13,000 13,000 20,000 20,000 600,000 600,000 1,200,000 600,000 604000 1,200,000 45,000 45,000 45,000 45,000 45,000 45,000 45.000 45000 340,000 340,000 340,000 340,000 40,000 40,000 40,000 40,000 32,000 32,000 32,000 32000 32,000 32,000 32,000 32,000 20,000 20,000 20,000 20,000 Department Project# Priority 2012 2013 2014 2015 2016 Total Fire Total 133,000 600,000 1,070,000 84,000 1,887,000 Information Technology Springbrook Version 7 12 -01420 -01 1 40,000 40,000 Capital Projects Levy 40,000 40,000 Information Technology Total 40,000 401000 Park & Rec - Operations j Replace/Repair Play Structures - Various Parks 12 -05000 -01 1 45,000 45,000 45,000 45,000 45,000 225,000 Capital Projects Levy 45,000 45,000 45,000 45,000 45,000 225,000 Replace/Repair Major Park Projects - Various Parks 12 -05000 -02 1 25,000 25,000 25,000 25,000 25,000 125,000 Capital Projects Levy 25,000 24WO 25,000 25,000 25000 125,000 New - Cab and Snow Blower Attachment 12 -05000 -03 1 9,000 9,000 Equipment Bond 4500 4500 Sanitary Sewer Fund 4,500 45W New - Trail Plow Attach men[ 12 -05000 -04 1 5,600 5,600 Equipment Bond 5,600 5,600 Replacement -10 Ft Wide Trail Mower #583 12 -05000 -05 1 65,000 65,000 Equipment Bond 65000 65,000 Replacement - One Ton Truck w/ Plow #599 13 -05000 -01 2 65,000 65,000 Equipment Bond 65000 65000 Replacement - Trailer #T -554 13 -05000 -02 2 10,000 10,000 Equipment Bond 10,000 10,000 Replacement - One Ton Truck w/ Plow #503 14 -05000 -01 2 65,000 65,000 Equipment Bond 65,000 65000 Replacement - Bobcat #610 14 -05000 -02 2 36,000 36,000 Equipment Bond 36,000 36,000 Replacement - Toro Groundsmaster #559 15 -05000 -01 1 23,000 23,000 Equipment Bond 23,000 23 000 Replacement - One Ton Crew Cab Pickup 4502 16 -05000 -01 1 50,000 50,000 Equipment Bond 50,000 50,000 Park & Rec - Operations Total 149,600 145,000 171,000 93,000 120,000 678,600 J Park & Rec - Projects Annual Miscellaneous Park Projects 12 -05001 -01 1 15,000 15,000 15,000 15,000 15,000 75,000 Park Dedication Funds 15,000 15000 15,000 15,000 15,000 75000 Sunshine Park -West Parking Lot 12 -05001 -02 1 35,000 35,000 Park Dedication Funds 35000 35000 Hickory Meadows 12- 45001 -03 1 25,000 25,000 Park Dedication Funds 25,000 25,000 Irrigation Project - Small 12- 45001 -04 1 5,000 5,000 Park Dedication Funds 5,000 5000 Park Redesign I Major Irrigation Improvements 15- 45001 -01 2 200,000 200,000 Park Dedication Funds 200,000 200,000 Park & Rec - Projects Total 80,000 15,000 15,000 215,000 15,000 340,000 ISanitary Sewer Sanitary Sewer Extensions 12- 48200 -01 1 140,000 500,000 105,000 745,000 Assessments 140,000 105,000 245000 11 Department Project# Priority 2012 2013 2014 2015 2016 Total Sewer Trunk Fund 500,000 500,000 Radio System Upgrade 12-48200 -02 1 21,400 12 -08300 -01 21,400 Sanitary SewerFund 35,000 40,000 21,400 50,000 21,400 Replacement - 314 Ton Truck wl Plow #90 13-48200 -01 1 65,000 35,000 65,000 Sanitary Sewer Fund 50,000 200,000 64000 14 -08300 -01 65,000 Replacement - One Ton Truck wl Plow #94 13- 48200 -02 2 65,000 65,000 Sanitary Sewer Fund 3 ;500 34500 Storm Sewer Fund 150,000 32,500 31,500 Replacement - JeWac Truck #99 14 -08200 -02 1 45,000 357,000 357,000 Sanitary Sewer Fund 178,500 178,500 Sewer Trunk Fund Annual Street Seal Coat Project 178,500 118,500 Yellow Pine Lift Station 15 -08200 -01 1 765,000 650,000 650,000 Sewer Trunk Fund 4,000 650,000 650,000 Rural Reserve Trunk Sanitary Sewer 15 -48200 -02 1 Road &Brid9e Funds 2,250,000 1,250,000 3,500,000 Assessments 442,000 387,000 755,000 250,000 1,000,000 1,250,000 Sewer Revenue Bonds 1243100 -02 1 110,000 2,000,000 250,000 2,250,000 Sanitary Sewer Total 161,400 130,000 357,000 3,400,000 1,355,000 5,403,400 Storm Sewer Storm Sewer Improvements 12 -08300 -01 1 30,000 35,000 40,000 45,000 50,000 200,000 Stone Sewer Fund 30,000 35,000 40,000 45000 50,000 200,000 Replacement -Elgin Street Sweeper #169 14 -08300 -01 1 150, 000 150,000 Equipment Bond 150,000 150,000 Storm Sewer Total 30,000 4000 190,000 45,000 50,000 350,000 Streets / Highways Annual Street Seal Coat Project 12- 43100 -01 1 355,000 442,000 387,000 765,000 740,000 2,689,000 Construction Seal Coat Fund 4,000 10,000 20,000 34000 Road &Brid9e Funds 351,000 442,000 387,000 755,000 720,000 21655000 Annual Street Crack Seal Project 1243100 -02 1 110,000 103,000 191,000 167,000 205,000 776,000 Construction Seat Coat Fund 1,000 1,000 3,000 5,000 Road &Bridge Ponds 110,000 103,000 190,000 166,000 202,000 771,000 Annual Street Reconstruction 12- 43100 -03 1 753,000 700,000 804,000 856,000 850,000 3,963,000 Assessments 188,000 175,000 201,000 214,000 215,000 993,000 Road& Bridge Funds 565,000 525,000 603,000 642,000 635000 2,970,000 Annual Pavement Markings 12 -03100 -04 1 25,000 26,000 27,000 29,000 31,000 138,000 Road &Bridge Funds 25,000 26,000 27,000 296000 31,000 138,000 Annual Curb Replacement 12- 43100 -05 1 42,000 43,000 44,000 45,000 46,000 220,000 Road& Bridge Funds 42,000 43,000 44,000 45,000 46,000 220,000 Municipal State Aid Routes I New & Reconstruct 12- 43100 -06 1 2,202,000 1,626,000 433,000 4,261,000 Assessments 220,000 65000 285,000 Municipal State Aid Funds 1,987000 1,561,000 433,000 3,976,000 Intersection Upgrades 12 -03100 -07 1 525,000 65,000 590,000 Municipal State Aid Funds 525,000 65000 590,000 New - Front -End Loader 12 -03100 -08 1 140,000 140,000 Equipment Bond 140,000 140,000 Replacement - Ditch mowing tractor and mowers 13 -03100 -01 1 90,000 90,000 Equipment Bond 90,000 90,000 Replacement - One Ton Truck wf Plow #132 13 43100 -02 1 65,000 65,000 Equipment Bond 65,000 65,000 Replacement- Dump Truck wl Snow Removal 4198 14 43100 -01 1 150,000 150,000 Equipment Bond 150,000 150,000 12 Department Project# Priority 2012 2013 2014 2015 2016 Total Replacement -Water Tanker #163 14 43100 -02 2 100,000 100,000 Equipment Bond 100,000 100,000 Streets / Highways Total 4,152,000 3,095,000 2,201,000 1,862,000 1,872,000 13,182,000 (water Rehabilitation of Wells 12- 48100 -011 1 60,000 65,000 70,000 70,000 265,000 Water Fund 60,000 65,000 70,000 70,000 265,000 Water Main Improvements 12 -48100 -02 1 1,026,000 710,000 1,736,000 Assessments 240,000 710,000 950,000 Water Trunk Fund 786,000 786,000 Radio System Upgrade 1248100 -03 1 28,600 28,600 Water Fund 28,600 28,600 WTP Generator Upgrade 13-48100 -01 1 50,000 50,000 Water Fund 50,000 50,000 Water Meter Reading System AMI/AMR 15 48100 -01 2 900,000 900,000 Weter Fund 900,000 900,000 Water Total 1,114,600 115,000 70,000 1,680,000 2,979,600 GRAND TOTAL 6,158,600 6,265,000 4,331,000 12,935,000 3,760,000 33,449,600 13 City of Andover, MN Capital Plan 2012 thru 2016 DEPARTMENT SUMMARY Department 2012 2013 2014 2015 2016 Total Community Center 10,000 12,000 22,000 Engineering 198,000 166,000 183,000 216,000 218,000 981,000 Facility Management 100,000 1,836,000 27,000 5,293,000 130,000 7,386,000 Information Technology 40,000 40,000 Park & Rec - Operations 70,000 70,000 70,000 70,000 70,000 350,000 Park &Rec - Projects 80,000 15,000 15,000 215,000 15,000 340,000 Sanitary Sewer 140,000 3,400,000 1,355,000 4,895,000 Storm Sewer 30,000 35,000 40,000 45,000 50,000 200,000 Streets I Highways 4,012,000 2,940,000 1,951,000 1,862,000 1,872,000 12,637,000 Water 1,086,000 65,000 70,000 780,000 2,001,000 TOTAL 5,756,000 5,137,000 2,356,000 11,893,000 3,710,000 28,852,000 15 City of Andover, MN Capital Plan 2012 thru 2016 FUNDING SOURCE SUMMARY Source 2012 2013 2014 2015 2016 Total Assessments 788,000 240,000 201,000 1,174,000 1,320,000 3,723,000 Building Fund 1,500,000 1,500,000 Capital Equipment Reserve 300,000 300,000 Capital Projects Levy 157,500 106,000 97,000 128,000 100,000 588,500 Comm Ctr Operations 32,000 10,000 12,000 100,000 154,000 Construction Seal Coat Fund 4,000 1,000 11,000 23,000 39,000 G.O. Bond 5,235,000 5,235,000 Municipal State Aid Funds 2,562,000 1,561,000 498,000 4,621,000 Park Dedication Funds 80,000 15,000 15,000 215,000 15,000 340,000 Road & Bddge Funds 1,151,000 1,195,000 1,319,000 1,713,000 1,702,000 7,080,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Sewer Tnmk Fund 67,000 22,000 90,000 1,260,000 110,000 1,549,000 Storm Sewer Fund 30,000 35,000 40,000 45,000 50,000 200,000 Water Fund 80,500 65,000 70,000 70,000 285,500 Water Trunk Fund 804,000 88,000 25,000 30,000 40,000 987,000 GRAND TOTAL 5,756,000 5,137,000 2,356,000 11,893,000 3,710,000 28,852,000 16 City of Andover, MN Capital Plan 2012 thru 2016 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2012 2013 2014 2015 2016 Total Community Center Replacement - CarpetiFlooring 13- 44000 -01 1 10,000 10,000 Comm Ctr Operations 10,000 10,000 Replacement - Rink Boards 15- 44300 -01 2 12,000 12,000 Comm Ctr Operations 18000 18000 Community Center Total 10,000 12,000 22,000 Engineering New Development Projects 12 -41600 -01 1 85,000 110,000 115,000 140,000 150,000 600,000 Sewer Trunk Fund 67,000 24000 90,000 110,000 110,000 399,000 Water Trunk Fund 18,000 84000 24000 30,000 40,000 201,000 Pedestrian Trail Maintenance 12 -41600 -02 1 58,000 56,000 68,000 76,000 68,000 326,000 Road B Bridge Funds 56,000 56,000 68,000 76,000 68,000 326,000 Bunker Lake Boulevard Trail 12 -41600 -03 1 55,000 55,000 Municipal State Aid Funds 55,000 55,000 Engineering Total 198,000 166,000 183,000 216,000 218,000 981,000 Facility Management J Surface Seal all Brick Structures 12 -41900 -01 1 75,000 75,000 Capital Projects Levy 21,500 22,500 Comm Ctr Operations 32,000 32,000 Water Fund 20,500 20,500 Annual Parking Lot Maintenance 12 -41900 -02 1 25,000 26,000 27,000 28,000 130,000 236,000 Capital Projects Levy 25,000 2Q000 27,000 28,000 30,000 136,000 Comm Ctr Operations 100,000 100,000 Land Purchase 13-41900 -01 1 1,500,000 1,500,000 Building Fund 1,500,000 1,500,000 Carpet l Tile Replacement 1341900 -03 2 10,000 10,000 20,000 Capital Projects Levy 10,000 10,000 20,000 Roof Replacements 1341900 -04 1 300,000 300,000 Capital Equipment Reserve 300,000 300,000 Building A- Seal Floor 15 -41900 -01 1 20,000 20,000 Capital Projects Levy 20,000 20,000 Addition to Storage Building & Vehicle Maint. Shop 15 -41900 -02 1 3,000,000 3,000,000 G.O. Bond 31000,000 31000,000 Recycling Building & Fence 15 -41900 -03 1 300,000 300,000 G.O. Bond 300,000 300,000 Attached Storage Building 15 -41900 -04 1 300,000 300,000 G.O. Bond 300,000 300,000 Relocate Fuel Station wl Canopy 15 -41900 -05 2 300,000 300,000 G.O. Bond 300,000 300,000 17 Department Project# Priority 2012 2013 2014 2015 2016 Total Fire St 112 Addition with additional land purchase 1541900 -06 G.O. Bond 885,000 Pedestrian Tunnel Under Crosstown Blvd. 15-41900 -07 G.O. Bond Facility Management Total 885,000 885,000 Information Technology Springbrook Version 7 1241420 -01 Capital Projects Levy 1,250,000 Information Technology Total 1 5,000 1,000,000 5,000 Park & Rec - Operations Replace/Repair Play Structures - Various Parks 12 -45000 -01 Capital Projects Levy 1,836,000 ReplacelRepair Major Park Projects - Various Parks 1245000 -02 Capital Projects Levy 7,386,000 Park & Rec - Operations Total 15,000 15,000 215,000 15,000 340,000 Park & Rec - Projects Annual Miscellaneous Park Projects 1245001-01 Park Dedication Funds Sunshine Park - West Packing Lot 1245001 -02 Park Dedication Funds 40,000 Hickory Meadows 1245001 -03 Park Dedication Funds Irrigation Project - Small 1245001 -04 Park Dedication Funds 45,000 Park Redesign / Major Irrigation Improvements 15- 45001 -01 Park Dedication Funds 45,000 Park & Rec - Projects Total 45,000 44000 45,000 Sanitary Sewer y Sanitary Sewer Extensions 1248200 -01 Assessments 25,000 Sewer Trunk Fund 125,000 Yellow Pine Lift Station 15-48200 -01 Sewer Trunk Fund 25000 Rural Reserve Trunk Sanitary Sewer 1548200 -02 Assessments 70,000 Sewer Revenue Bonds 70,000 Sanitary Sewer Total 350,000 IStorm Sewer Storm Sewer Improvements 12 -48300 -01 Storm Sewer Fund Storm Sewer Total Streets / Highways 2 15,000 15,000 15,000 15,000 75,000 885,000 15000 15,000 15,000 15,000 885,000 1 35,000 35,000 885,000 885,000 1 25,000 450,000 1,250,000 450,000 1 5,000 1,000,000 5,000 450,000 250,000 450,000 100,000 1,836,000 27,000 5,293,000 130,000 7,386,000 1 40,000 15,000 15,000 215,000 15,000 340,000 40,000 44000 40,000 40,000 40,000 1 45,000 45,000 45,000 45,000 45,000 225,000 45,000 45,000 45,000 44000 45,000 225000 1 25,000 25,000 25,000 25,000 25,000 125,000 25,000 25,000 25,000 25000 25000 125,000 70,000 70,000 70,000 70,000 70,000 350,000 1 15,000 15,000 15,000 15,000 15,000 75,000 15,000 15000 15,000 15,000 15,000 75,000 1 35,000 35,000 35,000 35000 1 25,000 25,000 25,000 1,250,000 25,000 1 5,000 1,000,000 5,000 5,000 250,000 S000 2 200,000 200,000 200,000 200,000 80,000 15,000 15,000 215,000 15,000 340,000 1 140,000 500,000 105,000 745,000 140,000 105,000 245000 500,000 500,000 1 650,000 650,000 650,000 650,000 1 2,250,000 1,250,000 3,500,000 250,000 1,000,000 1,250,000 2,000,000 250,000 2,2501000 140,000 3,400,000 1,355,000 4,895,000 1 30,000 35,000 40,000 45,000 50,000 200,000 30,000 35,000 40,000 45,000 50,000 200,000 18 30,000 35,000 40,000 45,000 50,000 200,000 Department Project# Priority 2012 2013 2014 2015 2016 Total Annual Street Seal Coat Project 12- 43100 -01 1 355,000 442,000 387,000 765,000 740,000 2,689,000 Construction seal Coat Fend 4,000 10,000 20,000 34000 Road B Bridge Funds 351,000 442,000 367,000 755,000 720,000 $655,000 Annual Street Crack Seal Project 12 -43100 -02 1 110,000 103,000 191,000 167,000 205,000 776,000 Construction Seal Coat Fund 1,000 1,000 3,000 5,000 Road& Bridge Funds 110,000 103,000 190,000 166,000 202,000 771,000 Annual Street Reconstruction 12 -43100 -03 1 753,000 700,000 804,000 856,000 850,000 3,963,000 Assessments 188,000 175,000 201,000 214000 215,000 993,000 Road& Bridge Funds 564000 525,000 603,000 642,000 634000 2,970,000 Annual Pavement Markings 12 -43100 -04 1 25,000 26,000 27,000 29,000 31,000 138,000 Road& Bridge Funds 25,000 26,000 27,000 29,000 31,000 138,000 Annual Curb Replacement 12- 43100 -05 1 42,000 43,000 44,000 45,000 46,000 220,000 Road& Bridge Funds 42,000 43,000 44,000 44000 46,000 220,000 Municipal State Aid Routes I New & Reconstruct 12-43100 -06 1 2,202,000 1,626,000 433,000 4,261,000 Assessments 220,000 65,000 285,000 Municipal State Aid Funds 1,98$000 1,561,000 433,000 3,976,000 Intersection Upgrades 12 -43100 -07 1 525,000 65,000 590,000 Municipal State Aid Funds 525,000 65,000 590,000 Streets / Highways Total 4,012,000 2,940,000 1,951,000 1,862,000 1,872,000 12,637,000 Rater Rehabilitation of Wells 12-48100 -01 1 60,000 65,000 70,000 70,000 265,000 Water Fund 60,000 65,000 70,000 70,000 265,000 Water Main Improvements 12 -48100 -02 1 1,026,000 710,000 1,736,000 Assessments 240,000 710,000 950,000 Water Trunk Fund 786,000 786,000 Water Total 1,086,000 65,000 70,000 780,000 2,001,000 GRAND TOTAL 5,756,000 5,137,000 2,356,000 11,893,000 3,710,000 28,852,000 19 Capital Plan City of Andover, MN Project# 13- 44000 -01 Project Name Replacement - Carpet/Flooring Type Improvement Useful Life 10 Years Category Improvements Justification Carpet is original to the 2012 thru 2016 Department Community Center Contact Comm Ctr Manager Priority 1 -High for offices/front entry. to be replaced at some Expenditures 2012 2013 2014 2015 2016 Total Improvement 10,000 10,000 Total 10,000 10,000 Funding Sources 2012 2013 2014 2015 2016 Total Comm Ctr Operations 10,000 10,000 Total 10,000 10,000 Budget Impact/Other 20 Capital Plan City of Andover, MN Project 15- 44300 -01 Project Name Replacement -Rink Boards Type Improvement Useful Life ]0 Years Category Improvements Description Replace the white poly and yellow kick plates on the 2012 thru 2016 Department Community Center Contact Comm Ctr Manager Priority 2 -Medium ensure a safe and proper playing area, the rink boards and kick plates need to be replaced after 10 years of wear and tear. It also gives us an )ortunity to inspect all of the frames and alignment issues from the expansion and contraction of the sand floor. Expenditures 2012 2013 2014 2015 2016 Total Facility Maintenance 12,000 12,000 Total 12,000 12,000 Funding Sources 2012 2013 2014 2015 2016 Total Comm Ctr Operations 12,000 12,000 Total 12,000 12,000 ;et Impact/Other will be less maintenance initially; but as they age, the maintenance will increase as well. 21 Capital Plan City of Andover, MN Project a 12- 41600 -01 Project Name New Development Projects Type Improvement Useful Life 50 Years Category New Development Projects 2012 thru 2016 Department Engineering Contact DPW / City Engineer Priority I -High developments include the construction of sanitary sewer, water main, storm sewers and streets. Since the majority of the improvement cts are being privately installed by the developer, the following expenditures are the city's share for trunk water and sewer improvements. Justification development phasing is identified in the City's All private development construction is dependent upon market conditions, plat approval and normal City development procedures. Expenditures 2012 2013 2014 2015 2016 Total Constriction 85,000 110,000 115,000 140,000 150,000 600,000 Total 4000 110,000 115,000 140,000 150,000 600,000 Funding Sources 2012 2013 2014 2015 2016 Total Sewer Trunk Fund 67,000 22,000 90,000 110,000 110,000 399,000 Water Trunk Fund 18,000 88,000 25,000 30,000 40,000 201,000 Total 85,000 110,000 115,000 140,000 150,000 600,000 Budget Impact/Other maintenance of streets, storm sewer, water main and sanitary sewer will result. Additional streets will be added for snowplowing. 22 Capital Plan City of Andover, MN Project# 12- 41600 -02 Project Name Pedestrian Trail Maintenance Type Improvement Useful Life 10 Years Category Improvements project 2012 thru 2016 Department Engineering Contact DPW I City Engineer Priority I -High as patching, crack filling and restoration for the city's pedestrian and park trail system. Justification City trails are in need of general maintenance including bituminous patching, crack filling and restoration to maintain the high level of service to pedestrian walkers, bikers and roller bladers. A 5 -year capital improvement plan was prepared for the City to identify and prioritize the necessar. repairs. Expenditures 2012 2013 2014 2015 2016 Total Improvement 58,000 56,000 68,000 76,000 58,000 326,000 Total Total 58,000 56,000 68,000 76,000 68,000 326,000 Funding Sources 2012 2013 2014 2015 2016 Total Road & Bridge Funds 58,000 56,000 68,000 76,000 68,000 326,000 Total 58,000 56,000 68,000 76,000 68,000 326,000 Budget Impact/Other As the city trail system begins to age, general maintenance such as bituminous patchint maintenance will allow for a longer service life for the trail system throughout the city. 23 becomes a necessity. The Capital Plan City of Andover, MN Projects+ 12- 41600 -03 Project Name Bunker Lake Boulevard Trail 2012 rhru 2016 Type Improvement Department Engineering Useful Life 30 Years + Contact DPW 1 City Engineer Category Trail Construction Priority 1 -High A bituminous trail is proposed to be constructed along the north side of Bunker Lake Boulevard from Round Lake Boulevard to approximately 550' east of 38th Avenue. Anoka County Parks is applying for a grant that would require a 20% local match which would be 10% County, 10% I Justification I This trail would tie into a proposed trail also along the north side of Bunker Lake Boulevard from 550' east of 38th Avenue to the western City limits that will be constructed with the reconstruction of Bunker Lake Boulevard in the summer of 2012. Once completed, these two trail segments would result in a regional trail system that would extend along Bunker Lake Boulevard from the western City limits to just west of the rail road tracks. Expenditures 2012 2013 2014 2015 2016 Total Improvement 55,000 55,000 Total 55,000 55,000 Funding Sources 2012 2013 2014 2015 2016 Total Municipal State Aid Funds 55,000 55,000 Total 55,000 55,000 annual maintenance costs, such as crack sealing, sweeping, 24 • • h ...�. IN IMM! -� .•:,.• III: =�� , �� Lim ------- D�...�.... moll all ■■■ ; �� ' � ►yin _ -- � .. -: f �; Project Location V1 t,i Park �tn.w �•• �.,', Water 1 11 111 111 _j• �F_: •w6i Right of Way �_1AJe1Y /� . �i�-�� Capital Plan City of Andover, MN Project ft 12- 41900 -01 Project Name Surface Seal all Brick Structures 2012 thru 2016 Type Improvement Department Facility Management Useful Life 5 years Contact DPW / City Engineer Category Facility Management Priority I -High surface sealing application would be initiated for all brick and/or block municipal buildings. The buildings include: City Hall, Public Works, re Station 1, 2, & 3, Sunshine Park Building, Prairie Knoll Park Building, Andover Station North Park Building, Community Center and all ility department buildings such as the pump houses and treatment facility. Justification This is a necessary maintenance item to ensure the long term integrity of the municipal buildings. Expenditures 2012 2013 2014 2015 2016 Total Facility Maintenance 75,000 75,000 Total 75,000 75,000 Funding Sources 2012 2013 2014 2015 2016 Total Capital Projects Levy 22,500 22,500 Comm Ctr Operations 32,000 32,000 Water Fund 20,500 20,500 Total 75,000 75,000 Budget Impact/Other this will reduce the amount of long term maintenance and repair to the municipal buildings. 26 Capital Plan City of Andover, MN Project N 12- 41900 -02 Project Name Annual Parking Lot Maintenance 2012 thru 2016 Type Improvement Department Facility Management Useful Life 10 Years Contact DPW / City Engineer Category Improvements Priority 1 -High ly maintenance of the City parking lots is necessary to extend their useful lives. Parking lots that need maintaining include those at the City complex, Public Works, Community Center, at City parks, and at the Fire Stations. Yearly maintenance may include crack scaling, seal ng, and mill and overlays. Maintenance will generally be completed with the street zones, or on an as needed basis. the Communitv Center will be evaluated for on the City parking lots, similar to City streets, will extend the overall design life of the pavement prolong costly repairs. Expenditures 2012 2013 2014 2015 2016 Total Improvement 25,000 26,000 27,000 28,000 130,000 236,000 Total 25,000 26,000 27,000 28,000 130,000 236,000 Funding Sources 2012 2013 2014 2015 2016 Total Capital Projects Levy 25,000 26,000 27,000 28,000 30,000 136,000 Comm Clr Operations 100,000 100,000 Total 25,000 26,000 27,000 28,000 130,000 236,000 Budget Impact/Other Maintaining the parking lots will result in less annual maintenance for public works and prolong the life of the pavements. 27 Capital Plan City of Andover, MN Project# 13- 41900 -01 Project Name Land Purchase 2012 thru 2016 Type Improvement Department Facility Management Useful Lire Unassigned Contact DPW / City Engineer Category Improvements Priority I -High land west of the Public Works building to be used for material storage, recycling center and future facility expansion. The City's is under contract to purchase this property. The City management team will be evaluating and assisting with the planning and future i for the Public Works Facility. Adequate property is necessary to insure that future needs of the community can be met. Justification the last opportunity to purchase this property and keep city facilities together in one complex. Future site expansion opportunities are without additional property. Expenditures 2012 2013 2014 2015 2016 Total Land Acquisition 1,500,000 1,500,000 Total 1,500,000 1,500,000 Funding Sources 2012 2013 2014 2015 2016 Total Building Fund 1,500,000 1,500,000 Total 1,500,000 1,500,000 Impact/Other There is a large cost savings in keeping facilities together. The recycling center would be moved away from the park and Community Center improving the general appearance of the area It would also provide a large storage area for the seal coat rock, sweeping, etc. Open land areas in Andover will soon be a thine of the east. 28 {.q k 4v4 e T lix iii+ HA Capital Plan City of Andover, MN Project 13- 41900 -03 Project Name Carpet/ Tile Replacement 2012 thru 2016 Type Improvement Department Facility Management Useful Life 10 Years Contact DPW I City Engineer Category Improvements Priority 2 -Medium Description fhe replacement of carpet and tile in appropriate areas of all City buildings and Community Center where deemed necessary. An annual )f all areas will be done to determine the order of replacement. Justification The buildings get a lot of use and, despite the appropriate cleaning and maintenance, the carpeting and tile will need to be replaced. Expenditures 2012 2013 2014 2015 2016 Total Facility Maintenance 10,000 10,000 20,000 Total 10,000 10,000 20,000 Funding Sources 2012 2013 2014 2015 2016 Total Capital Projects Levy 10,000 10,000 20,000 Total 10,000 10,000 20,000 The carpet and tile replacement will be needed in order to keep the buildings in good repair and tile areas will need to be replaced. 30 to heavy use, carpeted Capital Plan City of Andover, MN 'roject# 13- 41900 -04 ?roject Name Roof Replacements 2012 thru 2016 Type Improvement Department Facility Management Useful Life 20 Years Contact DPW/ City Engineer Category Facility Management Priority 1 -High Description I ?wmove and replace the existing membrane on the following roofs: City Hall & Senior Center and Fire Stations 1 & 2. City Hall & Senior Center $220,000 Fire Station #1 $45,000 Justification The roofs are coming of age and and have been receiving annual maintenance for cracking, minor leaks and seams popping. They will continue to be watched and inspected annually to determine when it becomes cost efficient to replace the whole roof, Expenditures 2012 2013 2014 2015 2016 Total Improvement 300,000 300,000 Total 300,000 300,000 Funding Sources 2012 2013 2014 2015 2016 Total Capital Equipment Reserve 300,000 300,000 Total 300,000 300,000 Budget Impact/Other Annual inspections and maintenance will be monitored to determine when it becomes cost effective to completely replace the entire roof. 31 Capital Plan City of Andover, MN Projecttt 15- 41900 -01 Project Name Building A- Seal Floor Type Improvement Useful Life 2 Years Category Facility Management a sealant to the cement floor in 2012 rhru 2016 Department Facility Management Contact DPW / City Engineer Priority 1 -High A (large Justification [be cement floor in Building A spalds due to daily traffic and salt. Sealing of the floors should be repeated every 4 years to retain the integrity c he floor surface. Without this process, the cement floor would deteriorate and have to be replaced. It is much more cost effective to perform the naintenance than to replace the entire floor. Expenditures 2012 2013 2014 2015 2016 Total Facility Maintenance 20,000 20,000 Total 20,000 20,000 Funding Sources 2012 2013 2014 2015 2016 Total Capital Projects Levy 20,000 20,000 Total 20,000 20,000 et Impact/Other maintenance extends the life of the cement floor, thus not having to WA expectancy is up. Capital Plan City of Andover, MN 2012 thru 2016 Project 15- 41900 -02 Project Name Addition to Storage Building & Vehicle Maint. Shop Type Improvement Useful Life 30 Years + Category Facility Management Department Facility Management Contact DPW / City Engineer Priority 1 -High Description An addition to the north end of Bldg A and be the same in size, 100'x 250' with a 75'x 140' addition to the northwest side of the new vehicle storage garage for the vehicle maintenance shop. This building will be built with cement panels to match the present vehicle garage and would screen Public Works operations from the Community CenterNMCA as proposed in a joint meeting with the Mayor and City Council. Due to the increase of vehicles, equipment and supplies now used by the City of Andover, this vehicle storage building and vehicle maintenance repair shop is badly needed. It is not cost effective to have vehicles or other equipment stored outside. Minnesota's four seasons are way too hard on them and it makes for a much cleaner operation. The vehicle maintenance repair shop has been needed for a long time. The area now used has doors that are not wide enough and work areas for the hydraulic hoist are way too small. Also with the amount of equipment now maintained by our staff, the area is much too small to run a completely safe operation. Expenditures 2012 2013 2014 2015 2016 Total Improvement 3,000,000 3,000,000 Total 3,000,000 3,000,000 Funding Sources 2012 2013 2014 2015 2016 Total G.O. Bond 3,000,000 3,000,000 Total 3,000,000 3,000,000 Budget Impact/Other This will impact the life of the vehicles and other equipment by being stored inside and to house our vehicle maintenance mechanics. Over the years, the cost savings have been shown when the proper maintenance of our equipment can be implemented. This building will provide a safe, productive. and healthv operational area for Citv emolovees that will benefit the City of Andover for many vears. 33 Capital Plan City of Andover, MN Project s+ 15- 41900 -03 Project name Recycling Building & Fence Type Improvement Useful Life 15.20 Years Category Facility Management Description 2012 thru 2016 Department Facility Management Contact DPW / City Engineer Priority I -High This structure will have to be larger than the present building so more recycled materials can be stored inside reducing the chance of the lighter materials blowing out. There also needs to be more room for outside storage including a paved drive surface, it being completely fenced, better security lighting, and updated security camera's. The new location would be located north of the water treatment facility and the building would be constructed of materials that would blend in with the rest of the public works campus. present location we have just plain run out of room! The recycling center will have to be moved if the new addition of the vehicle storage ig is approved. Also as clean as we try to keep this area, it is probably not the best neighbor to the Community Center since items mes blow out of the recycling storage yard. Also it would be best to keep the large trucks off of Tower Drive for safety reasons, due to streets and a lot of pedestrian traffic. Expenditures 2012 2013 2014 2015 2016 Total Construction 300,000 300,000 Total 300,000 300,000 Funding Sources 2012 2013 2014 2015 2016 Total G.O. Bond 300,000 300,000 Total 300,000 300,000 Budget Impact/Other new location we will most likely be able to keep a closer watch on the area. It will still be within the area be no extra cost in maintenance of the grounds and with a larger area it will be more customer friendly. 34 so Capital Plan City of Andover, MN Project # 15- 41900 -04 Project Name Attached Storage Building 2012 thru 2016 Type Improvement Department Facility Management Useful Life 25 Years Contact DPW I City Engineer Category Facility Management Priority 1 - High Description Three sided building approximately 25'x 59. It would be used to store equipment not sensitive to the changing temperatures and weather conditions but out of direct sunlight. It would also help to screen the facility. of the Public Works site expansion. Protect outdoor vehicles and weather conditions. Expenditures 2012 2013 2014 2015 2016 Total Construction 300,000 300,000 Total 300,000 300,000 Funding Sources 2012 2013 2014 2015 2016 Total G.O. Bond 300,000 300,000 Total 300,000 300,000 35 Capital Plan City of Andover, MN Project p 15- 41900 -05 Project Name Relocate Fuel Station w/ Canopy 2012 thru 2016 Type Improvement Department Facility Management Useful Life 20 Years Contact DPW / City Engineer Category Facility Management Priority 2 - Medium .e fueling station and install two (2) new 10,000 gallon fuel tanks and possibility keep the 2,000 gallon diesel fuel tank for an fuel like E85. Also, install a canopy to cover the fuel pumps and Gasboy fuel monitoring equipment. Justification canopy would keep the fuel pumps, gasboy equipment, operators dry and help keep sun, rain and snow damage to a minimum. It would also the fuel in the tanks from getting contaminated. The larger tanks will allow us to have tanker drops of 7,500 gallons of fuel, saving us ey and the frequency of the drops that we now have. The tanks are approximately 20 years old and are warranteed for 30 years. The pumps : installed in 1999 and are in good shape. Expenditures 2012 2013 2014 2015 2016 Total Improvement 300,000 300,000 Total 300,000 300,000 Funding Sources 2012 2013 2014 2015 2016 Total G.O. Bond 300,000 300,000 Total 300,000 300,000 larger tanks will allow us to have a tanker K us money we now Capital Plan City of Andover, MN Project 15- 41900 -06 Project Name Fire St. #2 Addition with additional land purchase Type Improvement Useful Life 30 Years Category Improvements 2012 thru 2016 Department Facility Management Contact Fire Chief Priority 2 -Medium Description fhe addition of one bay to the apparatus area and expanding the existing parking lot to allow for more room and parking space. The project also ncludes a mill and overlay of the existing parking lots at Station #1 and #2. The additional land would be used to expand the station #2 site to nclude a training facility that will allow for the appropriate outdoor fire and rescue training, including all types of required live fire scenarios. Justification 'he additional space to the building will allow for all vehicles to be parked in front of an exit door. The firefighters will not have to move a chicle in order to get another one out of the building. The additional bay will also make clean up operations after an event much easier. The refighters will not have to move vehicles out of the building in order to clean hose and equipment. The additional parking space will provide for inch needed hard surface training area and more vehicle parking. Replacement of the existing parking lots is necessary due to the heavy fire chicle traffic. The current use of old houses to be demolished by burning for training purposes is becoming harder to do because of E.P.A. and .C.A. standards and requirements. The concept of a county wide regional fire training center with joint funding should be considered as a viable otion for the station 42 site. Expenditures 2012 2013 2014 2015 2016 Total Land Acquisition 250,000 250,000 Equipment 35,000 35,000 Improvement 600,000 600,000 Total 885,000 885,000 Funding Sources 2012 2013 2014 2015 2016 Total G.O. Bond 885,000 885,000 Total 885,000 885,000 The additional space will make all fire operations more efficient at this building. Vehicles will not have to be moved in order to get others out and clean-up will be much easier and faster. As part of this project it is suggested that the City look to purchase additional land adjacent to station #2. The building addition is needed but now is the time to also plan for future fire department needs. The strategic planning would call for a fire department training site where outdoor and live burn training could be accomplished. The additional land would be used to expand the station #2 site to include a training facility that will allow for the appropriate outdoor fire and rescue training, including all types of required live fire scenarios. A trainin¢ buildinc used for rescue and live fire scenarios should also be considered. 37 Capital Plan City of Andover, MN Project# 15- 41900 -07 Project Name Pedestrian Tunnel Under Crosstown Blvd. Type Improvement Useful Life 30 Years + Category Facility Management Description 2012 thru 2016 Department Facility Management Contact DPW/ City Engineer Priority I -High This would be a pedestrian underpass walkway under Crosstown to accommodate pedestrian traffic from a possible development of a parking lot or other sports fields on the north side of Crosstown Boulevard that could crossunder Crosstown Boulevard to Sunshine Park Facilities orjust connect to the cities trail system. s item was discussed at a Council Workshop with the Public Works Department Managers February 16th 2006. For safety and for easy access crossing Crosstown Boulevard from a future park and/or future parking lot on the north side of Crosstown Boulevard to Sunshine Park on South side, or just getting to the city trail system the quickest and safest way will be a pedestrian underpass under Crosstown Boulevard. Expenditures 2012 2013 2014 2015 2016 Total Improvement 450,000 450,000 Total 450,000 450,000 Funding Sources 2012 2013 2014 2015 2016 Total G.O. Bond 450,000 450,000 and smaller equipment. Total 45D,000 450,000 an underpass will not only benefit pedestrians crossing the roadway, but will also provide a safe passage for 38 Capital Plan City of Andover, MN Project d 12- 41420 -01 Project Name Springbrook Version 7 2012 thru 2016 Type Improvement Department Information Technology Useful Life 5 years Contact Scott Allen Category Information Technology Priority 1 -High Description Jpgrade the financial software system from version 6.04 to version 7NET. This expenditure is for additional training and the cost of migrating lata from the old version to the new version. current software system (v6.04) has had about ten upgrades since purchased in 2005. While v6.04 is still supported and maintained, it is no er getting any new enhancements. The ONETprocesses information on a server rather than on the user's workstation, completing jobs h more quickly. There are also a lot of "drill- down" options when inputting data and researching information. Expenditures 2012 2013 2014 2015 2016 Total Technology Improvements 40,000 40,000 Total 40,000 40,000 Funding Sources 2012 2013 2014 2015 2016 Total Capital Projects Levy 40,000 40,000 Total 40,000 40,000 K$1 Capital Plan City of Andover, MN Project# 12- 45000 -01 Projectxame Replace/Repair Play Structures -Various Parks Type Improvement Useful Life 10 Years Category Park Improvements 2012 thru 2016 Department Park & Rec - Operations Contact DPW / City Engineer Priority 1 -High Description 3epair to fall zones and achieve ADA accessibility. Replacement of playground equipment and other major replacements, such as short fences m ball fields, soccer goals, and any area of play that does not meet safety specifications. The proposed rebuilds are as follows: 12 - Pleasant Oaks Park & Woodland Meadows Park 13 - Green Acres Park & Northwoods East Park 14 - Lanaseth Park & Andover Lions Park Justification equipment no longer meets ADA requirements, such as entrapments, fall zones and handicap accessibility. Working to bring the parks up to t all safety requirements. 2012 2013 2014 2015 2016 Total 45,000 45,000 45,000 45,000 45,000 225,000 Total 4000 45,000 45,000 45,000 45,000 225,000 Funding Sources 2012 2013 2014 2015 2016 Total Capital Projects Levy 45,000 45,000 45,000 45,000 45,000 225,000 Total 45,000 45,000 45,000 45,000 45,000 225,000 Budget Impact/Other maintenance and will meet all safety requirements. 40 Capital Plan City of Andover, MN 2012 thru 2016 Project H 12- 45000 -02 Project Name Replace/Repair Major Park Projects -Various Parks Type Improvement Useful Life Category Park Improvements 12- Department Park & Rec - Operations Contact DPW / City Engineer Priority 1 -High large fields at Sunshine Park. the Andover park system continues to age there is a need for major replacement projects that cost in excess of $10,000 per project. These as can not be replaced through the Parks maintenace budget because of the high cost of the replacement. Current projects that are in need lude the replacement of the outfields fencing at Sunshine Park and parking lot reconstruction within City Parks. Each year a specific project I be identified. Expenditures 2012 2013 2014 2015 2016 Total Improvement 25,000 25,000 25,000 25,000 25,000 125,000 Total 25,000 25,000 25,000 25,000 25,000 125,000 Funding Sources 2012 2013 2014 2015 2016 Total Capital Projects Levy 25,000 25,000 25,000 25,000 25,000 125,000 Total 25,000 25,000 25,000 25,000 25,000 125,000 will reduce the ongoing maintenance that is needed to keep Park facilities useable and safe. 41 C N Capital Improvement Plan Project Name: PARK IMPROVEMENTS SUNSHINE PARK L . Project Location N Lots /Parcels Park Water ° City Limits 1 s { 1 F __.._. _. .._ ..... ....___— r� 1 1 A �- 10 01 - 148TH IL _� 1 L E G E N D Project Location Lots /Parcels Park Water Right of Way City Limits PKIR I 0 212.5 425 Feet 42 850 Capital Plan City of Andover, MN Project# 12- 45001 -01 Project Name Annual Miscellaneous Park Projects 2012 thrze 2016 Type Improvement Department Park & Rec - Projects Useful Life Unassigned Contact Asst.Public Works Director Category Park Improvements Priority 1 -High This is for unforeseen or requested miscellaneous projects that may arise during the year, requested by the public, staff, City Council or the Parks and Recreation Commission for each year. Justification This gives flexibility to the City to do certain small -sized projects that may be warranted; for example, purchase of soccer goals. This funding has been recommended by the Park & Recreation Commission. Expenditures 2012 2013 2014 2015 2016 Total Improvement 15,000 15,000 15,000 15,000 15,000 75,000 Total 15,000 15,000 15,000 15,000 15,000 75,000 Funding Sources 2012 2013 2014 2015 2016 Total Park Dedication Funds 15,000 15,000 15,000 15,000 15,000 75,000 Total 15,000 15,000 15,000 15,000 15,000 75,000 Budget Impact/Other Allows the Park and Recreation Commission to address a variety of different needs throughout the year. 43 Capital Plan City of Andover, MN Project# 12- 45001 -02 ProjectName Sunshine Park -West Parking Lot Type Improvement Useful Life 20 Years Category Park Improvements the south half of the existing west 2012 thru 2016 Department Park & Rec - Projects Contact Asst.Public Works Director Priority 1 -High north half is with concrete curb and gutter. Justification Since Sunshine Park is considered the largest community park and is the focal point of athletic activities, the Park and Recreation Commission is recommending that the parking lot be paved with concrete curb and gutter. Expenditures 2012 2013 2014 2015 2016 Total Improvement 35,000 35,000 Total 35,000 35,000 Funding Sources 2012 2013 2014 2015 2016 Total Park Dedication Funds 35,000 35,000 Total 35,000 35,000 Budget Impact/Other toutine maintenance will be required to upkeep the park including painting of parking lot, crack sealing and seal 44 Capital Plan City of Andover, MN Project a 12- 45001 -03 Project Name Hickory Meadows 2012 thru 2016 Type Improvement Department Park & Rec - Projects Useful Life 10 Years Contact Asst.Public Works Director Category Park Improvements Priority 1 -High new playground equipment at Hickory Meadows Park. Justification Due to the need and request b} >layground for 2 -12 year olds. Expenditures 2012 2013 2014 2015 2016 Total Improvement 25,000 25,000 Total 25,000 25,000 Funding Sources 2012 2013 2014 2015 2016 Total Park Dedication Funds 25,000 25,000 Total 25,000 25,000 Budget Impact/Other to upkeep the park equipment. 46 ANY 6 O F Capital Improvement Plan Project Name: PARK IMPROVEMENTS (2012) HICKORY MEADOWS PARK L E G E N D Project Location Lots /Parcels Park Water Right of Way City Limits 1 0 145 290 580 Feet 47 Capital Plan City of Andover, MN Project# 12- 45001 -04 ProjectName Irrigation Project -Small 2012 thru 2016 Type Improvement Department Park & Rec - Projects Useful Life IO Years Contact Asst.Public Works Director Category Park Improvements Priority 1 -High Description fhe Park and Recreation Commission would like to begin making irrigation improvements to some of the existing parks within the city. The )ark they are recommending for 2012 to irrigate is Woodland Estates Park. Justification By providing irrigation to this park, the grass will grow better and provide a better playing surface area to play on. It will also blend in better with the surrounding neighborhood as the neighbors have irrigated yards. 2012 2013 2014 2015 2016 Total 5,000 5,000 Total 5,000 5,000 Funding Sources 2012 2013 2014 2015 2016 Total Park Dedication Funds 5,000 5,000 Total 5,000 5,000 maintenance will be required in addition to the cost of utilities (water, electricity, etc.) 48 C I T Y O F Capital Improvement Plan NDOVE Project Name: PARK IMPROVEMENTS (2012) WOODLAND ESTATES PARK F 6TH ADD Q Q 53RD-LN qfs- O Z) LO woo VETERAN'S-MEMORIAL BLVD to sd 2 i SAP C� VETE D G m z 0 70 m �? wooDLA 151ST AVE 15.1 Location Map L E G E N D Project Location N W E ui Lots /Parcels s Park Water 0 120 240 480 Right of Way City Limits Feet 49 Capital Plan City of Andover, MN Project# 15- 45001 -01 Project Name Park Redesign / Major Irrigation Improvements 2012 rhru 2016 Type Improvement Department Park & Rec - Projects Useful Life 20 Years Contact Asst.Public Works Director Category Park Improvements Priority 2 - Medium Description fhe Park and Recreation Commission is recommending to reconstruct an existing park with athletic facilities and provide •econstructed park. to what was done at Hawkridge Park, when parks and/or fields get outdated or they do not meet ied to meet the needs and expectations of those using them. for the to Expenditures 2012 2013 2014 2015 2016 Total Improvement 200,000 200,000 Total 200,000 200,000 Funding Sources 2012 2013 2014 2015 2016 Total Park Dedication Funds 200,000 200,000 Total 200,000 200,000 0 50 Capital Plan City of Andover, MN Project# 12- 48200 -01 Project Name Sanitary Sewer Extensions 2012 thru 2016 Type Improvement Department Sanitary Sewer Useful Life 50 Years Contact DPW / City Engineer Category Improvements Priority I -High sewer extensions are necessary in areas within the MUSA boundary for future development. The following projects are proposed: 12: Extend sanitary sewer west along Bunker Lake Boulevard from Blackfoot Street to east of 7th Avenue ($140,000). 15: Extend sanitary sewer trunk along Crosstown Boulevard from just west of the railroad tracks east to Prairie Road ($500,000). Estates Lift Justification The Bunker Lake Boulevard sanitary sewer extension would serve properties east of 7th Avenue adjacent to Bunker Lake Boulevard. The extension is included in the City's updated Comprehensive Plan. Construction would be in conjunction with Anoka County reconstructing Bunker Lake Boulevard in this vicinity. Considerable cost savings could be achieved if this project is constructed with the roadway Crosstown Boulevard trunk sanitary sewer would be extended to serve properties adjacent to Crosstown Boulevard and east of the railroad ks and ultimately east of Prairie Road. The extension has been recommended through the sanitary sewer report (2004 Sanitary Sewer sort), subsequent studies of the system, and the updated Comprehensive Plan. Timing of this project is contingent upon development east of railroad tracks. Aztec Estates Lift Station will need upgrades /improvements to handle flows projected once development fills in on the properties adjacent to ker Lake Boulevard and east of 7th Avenue. Expenditures 2012 2013 2014 2015 2016 Total Improvement 140,000 500,000 105,000 745,000 Total 140,000 500,000 105,000 745,000 Funding Sources 2012 2013 2014 2015 2016 Total Assessments 140,000 105,000 245,000 Sewer Trunk Fund 500,000 500,000 Total 140,000 500,000 105,000 745,000 routine maintenance including televising required. 51 I� R - MW ate, - =•' • =r�� .�'��:�� = -gym. m ■r mm MIK � -- • ■I�111111 ' ■111111111 = KM lf� II1� r•.r #a N� .IIr11rr11 ■� * �lfAFA No II .1111, ME � x••11 �■ �� ��'�C} ■�� III I C I T Y O F NDOVE Capital Improvement Plan Project Name: SANITARY SEWER IMPROVEMENTS CROSSTOWN BLVD L E G E N D Project Location Lots /Parcels Park Water t Right of Way City Limits 1 0 250 500 1,000 Feet 53 Location Map ANL6YCapital Improvement Plan OVE Project Name: AZTEC ESTATES LIFT STATION IMPROVEMENTS 2016 L i_ Project Location Lots /Parcels Park o Water Right of Way City Limits p 1 L E G E N D Project Location Lots /Parcels Park Water Right of Way City Limits �I 0 175 350 700 Feet 54 Capital Plan City of Andover, MN Project 0 15- 48200 -01 Project Name Yellow Pine Lift Station 2012 thru 2016 Type Improvement Department Sanitary Sewer Useful Life 50 Years Contact DPW / City Engineer Category Improvements Priority I -High a lift station at Yellow Pine Street to divert flow from the Bluebird Street trunk line to the Pinewood was constructed in 2005 as a part of the Crosstown Boulevard Improvements Project. line to serve adjacent properties until the year dependent. wet well for this lift Expenditures 2012 2013 2014 2015 2016 Total Improvement 650,000 650,000 Total 650,000 650,000 Funding Sources 2012 2013 2014 2015 2016 Total Sewer Trunk Fund 650,000 650,000 Total 650,000 650,000 55 is ANL6 Y O F OVE 9 0 J m Z Q w Z R J m L E G E N D Project Location Lots /Parcels Park Water t Right of Way City Limits Capital Improvement Plan Project Name: SANITARY SEWER IMPROVEMENTS (2015) YELLOW PINE LIFT STATION N w E S 0 320 640 1,280 Feet 56 Capital Plan City of Andover, MN Project sI 15- 48200 -02 Project Name Rural Reserve Trunk Sanitary Sewer 2012 thru 2016 Type Improvement Department Sanitary Sewer Useful Life 50 Years Contact DPW / City Engineer Category Unassigned Priority 1 -High Description Extension of trunk sanitary sewer from Bunker Lake Boulevard approximately parallel to Coon Crook to serve the Rural Reserve area. The sanitary sewer will be constructed through existing neighborhoods and along South Coon Creek Drive then north into the Rural Reserve Area It is anticipated that the extension through the Rural Reserve may be constructed the following year, or as the market demands. Justification trunk sanitary sewer will be extended to serve future development of the Rural Reserve. The timing of this extension will be market driven d upon developer timelines for the Rural Reserve. The extension has been recommended in the Trunk Sanitary Sewer Analysis for mated Rural Reserve Areas. Expenditures 2012 2013 2014 2015 2016 Total Construction 2,250,000 1,250,000 3,500,000 Total 2,250,000 1,250,000 3,500,000 Funding Sources 2012 2013 2014 2015 2016 Total Assessments 250,000 1,000,000 1,250,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Total 2,250,000 1,250,000 3,500,000 Impact/Other routine maintenance including televising and cleaning will be required. 57 IM EM awl MMM _ ` ► p�r;I ■■1 ■i■■Inu r Ir .slur rry SON Won �� �s ■117f \iii ► \.F �1� ■ I,�IIi11Y111 =��� 3 P. • 011��! °h'�u�illl_ _ Capital Plan City of Andover, MN Project 12- 48300 -01 Project Name Storm Sewer Improvements 2012 thrae 2016 Type Improvement Department Storm Sewer Useful Life 30 Years + Contact DPW / City Engineer Category Utilities Priority I -High Description Each year, areas of the City are identified where improvements are required to maintain our storttt sewer system. Maintenance items include •eplacement of failing culverts, catch basins, and storm sewer pipes, erosion issues at storm sewer outfalls, and dredging of ponds and ditches. staining the City's storm sewer system improves water quality and public safety, and reduces the need for costly repairs in the future. .iring and maintaining these systems also allows public works to focus on and comply with requirements of the NPDES program, such as cleaning, inspections, and sweeping. Expenditures 2012 2013 2014 2015 2016 Total Improvement 30,000 35,000 40,000 45,000 50,000 200,000 Total 30,000 35,000 40,000 45,000 50,000 200,000 Funding Sources 2012 2013 2014 2015 2016 Total Stone Sewer Fund 30,000 35,000 40,000 45,000 50,000 200,000 Total 30,000 35,000 40,000 45,000 50,000 200,000 areas in the storm sewer system will reduce the yearly maintenance needs placed on the public works 59 Capital Plan City of Andover, MN Project# 12- 43100 -01 Project Name Annual Street Seal Coat Project 2012 thru 2016 Type Improvement Department Streets/ Highways Useful Life 8 Years Contact DPW / City Engineer Category StreetstHighways Priority 1 -High project provides for a seal coat of the streets. Due to reduced budgets and escalating fuel and material prices, funding is not available for tenance on an entire zone on an annual basis as has been the historical practice. Each year, staff will determine an area that can be seal �d within the allotted budget based upon current estimated project costs. This plan has the following areas tentatively planned for eating as follows: 12: East 1/2 of Zone 8 13: East 1/2 of Zone 1 14: West 1/2 of Zone 1 15: Full Zone 2 16: Full Zone 3 Justification coating will extend the useful life of roads by protecting the bituminous from oxidation due to adverse weather conditions (sun, rain, wind, ✓, etc.). The prevention of oxidation will prolong the useful life of the pavement and defer the need for a costly reconstruction. Seal coating improves the skid resistance of the roadway surface by increasing the friction between vehicle tires and the roadway. developments and reconstructed areas are typically seal coated within three to four years after they are paved. Expenditures 2012 2013 2014 2015 2016 Total Construction 355,000 442,000 387,000 765,000 740,000 2,689,000 Total 355,000 442,000 387,000 765,000 740,000 2,689,000 Funding Sources 2012 2013 2014 2015 2016 Total Construction Seal Coat Fund 4,000 10,000 20,000 34,000 Road & Bridge Funds 351,000 442,000 387,000 755,000 720,000 2,655,000 Total 355,000 442,000 387,000 765,000 740,000 2,689,000 of the pavement. street will reduce routine maintenance (Crack sealing, pot hole patching, overlays, 60 and Capital Plan City of Andover, MN Project 12- 43100 -02 Project Name Annual Street Crack Seal Project 2012 thru 2016 Type Improvement Department Streets/ Highways Useful Life 8 Years Contact DPW / City Engineer Category Streets/Highways Priority 1 -High Description this project provides for crack sealing of the streets. Due to budget restraints and escalating fuel and material prices, funding is not available for naintenance on an entire zone on an annual basis. Each year, staff will determine an area that can be crack sealed within the allotted budget )aced upon current estimated project costs. This plan has the following areas tentatively planned for crack sealing as follows: 2012: East 1/2 of Zone 1 2013: West 1/2 of Zone 1 2014: Full Zone 2 2015: Full Zone 3 Justification sealing of street cracks will significantly extend the useful life of the streets. This will extend the time frame when a costly street nstruction project will be necessary. The sealing of cracks in the street surface reduces/eliminates water from entering the road base and trade. This process reduces the freeze /thaw cycles of the subgrade, maintaining the integrity of the road. Crack sealing is completed in a icular zone one year prior to seal coating. This allows the crack sealing material to cure and minimize bleed through once seal coated. developments and reconstructed areas requiring crack seal are not shown on the attached maps. These areas are typically crack sealed three Expenditures 2012 2013 2014 2015 2016 Total Construction 110,000 103,000 191,000 167,000 205,000 776,000 Total 110,000 103,000 191,000 167,000 205,000 776,000 Funding Sources 2012 2013 2014 2015 2016 Total Construction Seal Coat Fund 1,000 1,000 3,000 5,000 Road & Bridge Funds 110,000 103,000 190,000 166,000 202,000 771,000 Total 110,000 103,000 191,000 167,000 205,000 776,000 Budget Impact/Other Sealing the street cracks will reduce routine maintenance by eliminating the source of degradation resulting from moisture in the road subgrade 61 Capital Plan City of Andover, MN Project# 12- 43100 -03 Project Name Annual Street Reconstruction 2012 thru 2016 Type Improvement Department Streets/ Highways Useful Life 20 Years Contact DPW / City Engineer Category Streets/Highways Priority 1 -High e Street Reconstruction projects will consist of milling the existing street surface and constructing a new asphalt surface. Minor shouldering 3 restoration work will be included with the project. In developments that have existing bituminous curb or no curb or ditch, concrete curb 3 gutter will be constructed. 25% of the total project costs are assessed to the benefiting properties in each development. This program helps maintain the integrity and value of the community's street infrastructure. to be reconstructed are listed below. The timing of reconstruction of developments more than two years out may be revised as street ions and ratings are reviewed on an annual basis. Additional developments may be added to the schedule or projects moved up if it is :ageous to reconstruct them in conjunction with other nearby projects. 2 - Johnson's Oakmount Terrace, Ivywood Estates 3 - Stenquist Addition 4 - Makah Street, 159th Ave (7th Ave to Marystone Blvd.) 5 - Lakeview Terrace, Lundgren Oakridge, Kemps Addition, Country Estates, Howard - Temple Addition 6 - Prairie Meadows, Lan¢seth -Thrane 1st and 2nd Additions Justification streets in these neighborhoods are generally in excess of 25 years old and are in need of rehabilitation. The intent of this program is to ide the community with a high quality transportation system and maintain a constant upkeep of the City's street infrastructure. Expenditures 2012 2013 2014 2015 2016 Total Construction 753,000 700,000 804,000 856,000 850,000 3,963,000 Total 753,000 700,000 804,000 856,000 850,000 3,963,000 Funding Sources 2012 2013 2014 2015 2016 Total Assessments 188,000 175,000 201,000 214,000 215,000 993,000 Road & Bridge Funds 565,000 525,000 603,000 642,000 635,000 2,970,000 Total 753,000 700,000 804,000 856,000 850,000 3,963,000 on of the streets will reduce the routine maintenance (crack sealing, pot hole patching, etc..) in the area. Long tern, will prolong the structural stability of the roadway making for a longer serviceable life. 62 ANL66NYA V --I r IT! L E G E N D Project Location Ct Jj Lots /Parcels Park Water C Right of Way City Limits Capital Improvement Plan Project Name: ANNUAL STREET RECONSTRUCTION (2012) JOHNSON'S OAKMOUNT TERRACE N w E S 0 162.5 325 650 Feet 63 Location Map I A Capital Improvement Plan Project Name: ANNUAL STREET RECONSTRUCTION (2012) IVYWOOD ESTATES IVYWOOD ESTATES r.� ille. Project Location E�71 Lots/parcels :; Park ..i �� �i :i� im .1 ��' � k Water Right of Way City Limits (/ + 1�I- . Capital 1 , • Project f • 1 STENQUISTAIDDITION CASTNER ADD. ■ • ■ LANd, SURVEY • 1 �■■ ■■■ •1 MEN MINE RANCH ESTATES Project Location NJr,�" i Co Park Water E�, Right of Way �J I City Limits Y o F Capital Improvement Plan ANL6 61 Project Name: ANNUAL STREET RECONSTRUCTION (2014) 159TH AVE AND MAKAH ST L E G E N D 0 Project Location Lots /Parcels Park Water Right of Way City Limits CAffNA DD. N W E S 0 390 780 1,560 Feet 66 WEST LAND 126 Location Map Y oF Capital Improvement Plan ANL6 OVE Pro ect Name: ANNUAL STREET RECONSTRUCTION (2015) LAKEVIEW TERRACE, LUNDGREN OAKRIDGE ADDITION, KEMPS ADDITION, COUNTRY ESTATES AND HOWARD TEMPEL ADDITION CREEKHAVEN,L� `38T DEV `F 6S M 1371TOWNFIOMES m O(_WOODLAND TM� GREEK 137TH AVE I BUNKER'L'AKE'BL'VD F BUNKER LAKE BL ICE RD w ke Bo w w LAKEVIEW TERRACE AUD SUB 102 'lyq�F w Pa H Q m HIDDEN CREEK �J :O ME ADOW'CREEK ESTATES BENT CREEK 136TH AV ESTATES z t- 135TH'LN y 135TH AVEw IIOWARD- TEMPEL 0�2 5 35TH COUNTRY-EST ------ J+AgDITION, I OAF J" '2 n 7LU Q 1 ao i Avt n ry t EAST BROOK Q KEMPS RI TERRACE g Ci. r. V 1'34TH'M MATTSON� W &'I)EGARDNER r- 0 CR Lk �o 134TH AVE F- o u, � ~ x 137 LUNDGREN AUD SUB NO a OAKRIDGE 133RD-EN 7 ADDITION w Location Map L E G E N D N i�cr I Project Location W E + [�p Lots /Parcels S 2E Park Water 0 240 480 960 Right of Way Feet City Limits 67 ANL66WR Capital Improvement Plan Project Name: ANNUAL STREET RECONSTRUCTION (2016) PRAIRIE MEADOWS 171STAVE -E Q n DEER — 1.70TH =�N 1.7.0TH1N N OAKS � I SYLVESTER ADD E-1 U) Q C7 PRAIRIE 169jH -LN MEADOWS 0 J m' W Y J Z F168TH_LI F- � TIMBER MEADOWS �I a� Location Map L E G E N D N ill Project Location W E k Lots /Parcels s Park Water 0 250 500 1,000 Right of Way Feet City Limits 68 ANL6Y o f Capital Improvement Plan OVE Project Name: ANNUAL STREET RECONSTRUCTION (2016) LANGSETH - THRANE 1ST AND 2ND ADDITIONS VE J I C0 F. Lan set ` Y' a_ 174TH J lZ ~ OLESEN2ND LANGSETH P-J S O vw�� 0 44 O D! PG 174TH _6 - F' PINE ACRES �-- IQ ADDITION yl 1.74TH gVEJ2 ZNDIADD O LANGSETH THRANE I LANGSETH 1.73RD -LN 2ND ADD THRANE ADD Location Map L E G E N D N Project Location W E Lots/Parcels s Park Water 0 175 350 700 Right of Way Feet City Limits 69 Capital Plan City of Andover, MN Project k 12- 43100 -04 Project [name Annual Pavement Markings 2012 thru 2016 Type Improvement Department Streets / Highways Useful Life 1 -2 Years Contact DPW / City Engineer Category Improvements Priority I -High The pavement striping for City streets is conducted one time per year. This includes centerline striping and shoulder striping. Striping enhances the safety of the roadway by directing traffic to the correct lane movement. The Federal Highway Administration is currently reviewing reflective standards for pavement markings. In the near future the City may have to stripe twice per year to meet new standards. If this is approved, it will double the cost of pavement markings per year. Justification Striping is required through the local and state agencies. A reflective standard is required. Restriping annually maintains the pavement marking! to the required standards. Expenditures 2012 2013 2014 2015 2016 Total Improvement 25,000 26,000 27,000 29,000 31,000 138,000 Total 25,000 26,000 27,000 29,000 31,000 138,000 Funding Sources 2012 2013 2014 2015 2016 Total Road & Bridge Funds 25,000 26,000 27,000 29,000 31,000 138,000 Total 25,000 26,000 27,000 29,000 31,000 138,000 iget lmpact/Other pavement markings are contracted out each year adding virtually no operational 70 Capital Plan City of Andover, MN Project# 12- 43100 -05 Project Name Annual Curb Replacement 2012 thru 2016 Type Improvement Department Streets /Highways Useful Life 30 Years Contact DPW / City Engineer Category Streets/Highways Priority 1 -High Description Damaged and failing concrete curb and gutter throughout the City needs to be repaired or replaced to help maintain the integrity of the roadway system. Replacing damaged or failing sections of curb and gutter helps with drainage of the roadway and prolongs the life of the street system. Justification The majority of the concrete curb and gutter throughout the City is in relatively good condition. However, there are isolated areas that need rehabilititation every year. Failing or damaged sections of concrete curb and gutter are removed and replaced. Replacing damaged sections of concrete curb and gutter maintains the integrity of and prolongs the life of the City's street infrastructure. Expenditures 2012 2013 2014 2015 2016 Total Improvement 42,000 43,000 44,000 45,000 46,000 220,000 Total 42,000 43,000 44,000 45,000 46,000 220,000 Funding Sources 2012 2013 2014 2015 2016 Total Road & Bridge Funds 42,000 43,000 44,000 45,000 46,000 220,000 Total 42,000 43,000 44,000 45,000 46,000 220,000 failing or damaged sections of curb and gutter reduces the routine maintenance required by the public 71 Capital Plan City of Andover, MN Project 0 12- 43100 -06 Project Name Municipal State Aid Routes / New & Reconstruct 2012 thru 2016 Type Improvement Department Streets /Highways Useful Life 20 Years Contact DPW / City Engineer Category Streets/Highways Priority I -High owing projects are proposed to be constructed and/or rehabilitated to meet State Aid Standards. The rehabilitation projects will consist c the existing street surface, replacing bituminous curb with concrete curb and gutter, repairing storm sewer systems, and improving storm Bunker Lake Boulevard (Round Lake Blvd - 7th Ave) $250,000 (County Project) South Coon Creek Drive (Round Lake Blvd - Crosstown) $1,300,000 147th Avenue (7th Avenue to 300' east of Guarani) $216,000 133rd Avenue (Crosstown Blvd to Hanson Blvd) $436,000 Nightingale Street (Crosstown Blvd - 161st Ave) $989,000 Station Parkway (Crosstown Blvd - Hanson Blvd) $637,000 Prairie Road (Andover Blvd - Crosstown Blvd) $433,000 needed to maintain the integrity of the City's State Aid roadway infrastructure. Expenditures 2012 2013 2014 2015 2016 Total Construction 2,202,000 1,626,000 433,D00 4,261,000 Total 2,202,000 1,626,000 433,000 4,261,000 Funding Sources 2012 2013 2014 2015 2016 Total Assessments 220,000 65,000 285,000 Municipal State Aid Funds 1,982,000 1,561,000 433,000 3,976,000 Total 2,202,000 1,626,000 433,000 4,261,000 Budget Impact/Other Rehabilitating the roads will reduce the amount of routine maintenance along these sections of roadway and provide a safer and higher quality transportation system. 72 III /► 'T /I 0 Mme# MR �: limit ■■ ■� !# o■rurm ■ r =± ��i ■rr�l■ Omni IIII 11 II 1� Ir ■ ANL6 Y O F OVE ESTATES > yf i L E G E N D Project Location Lots /Parcels ca Park 0 Water Right of Way City Limits Capital Improvement Plan Project Name: MUNICIPAL STATE AID ROUTES RECONSTRUCT 2012 N W E S 0 320 640 1,280 Feet 74 C I T Y O F NDOVE Capital Improvement Plan Project Name: MUNICIPAL STATE AID ROUTES RECONSTRUCT 2012 L E G E N D Project Location Lots/Parcels Park Water Right of Way City Limits V 1 0 375 750 1,500 Feet 75 4m. ti I FF ■ ■ ap Will P still 0 1 BAJLxffA I Al NwA I I " ll lot �5 W �7 n Il :m R IUF 4 IR'l 19 go Ir 11 ANA6W^ Capital Improvement Plan Project Name: MUNICIPAL STATE AID ROUTES MILL AND OVERLAY 2413 L E G E N D 10 Project Location G Lots /Parcels Park Water Right of Way City Limits 0 375 750 1,500 F=E TMENETTI Feet 77 ANLb O F OVE Capital Improvement Plan Project Name: MUNICIPAL STATE AID ROUTES RECONSTRUCT 2013 L E G E N D Project Location Lots /Parcels Park Water Right of Way City Limits W' 0 500 1,000 2,000 Feet 78 . Capital , / Plan N6610 ProjectIName: MUNICIPAL STATE AID ROUTES RECONSTRUCT 1 ►���,�� � X111111 \� '� S Op�� ,i: �u �. r� �rrl►� LEGEND sM'N Project Location y. ���J71t• Lots/Parcels Park Water 'E � +F •ice Right of iu� u. C 1_ i4 Ni\n i Capital Plan City of Andover, MN Project# 12- 43100 -07 Project Name Intersection Upgrades 2012 thru 2016 Type Improvement Department Streets /Highways Useful Life 25 Years Contact DPW / City Engineer Category Improvements Priority 1 -High Description 2012 - Construction of a traffic signal at South Coon Creek Drive and Round Lake Blvd ($275,000) if warrants are met. 12 - Intersection improvements at Crosstown Boulevard / Crosstown Drive ($250,000) if warrants are met. - Construction of a traffic signal at Hanson Boulevard and 161st Avenue. Anoka County Highway Department received a Highway Safety wement Program (HSIP) grant for the majority of this project. The City will pay for our proportionate share of costs exceeding the grant Intersection upgrades are necessary due to the increased development and demands on the transportation system, the need for improvements, and to comply with Anoka County Highway Department requirements. Budget Expenditures 2012 2013 2014 2015 2016 Total Construction 525,000 65,000 590,000 Total 525,000 65,000 X0,000 Funding Sources 2012 2013 2014 2015 2016 Total Municipal State Aid Funds 525,000 65,000 590,000 Total 525,000 65,000 590,000 improve the flow of traffic and will improve the safety of vehicles, pedestrians and bicyclists. 80 in I N �_ t ■ �.�ii vn n.l.k .u,. � "H►iu. �� "p{1111 ■ ■■ �!41r,� '1 .PAW .. __--II /n X1111 n 111111 /u in I N Capital Plan City of Andover, MN Project# 12- 48100 -01 Project Name Rehabilitation of Wells 2012 thru 2016 Type Improvement Department Water Useful Life 7 Years Contact DPW / City Engineer Category Improvements Priority 1 -High motor, pump and column pipe are taken out for inspection and wom parts are replaced. The well is televised to determine the depth and htion. If the well is at or close to the original drill depth everything is put back in place. The well may need to be cleaned out to the original h if there is a substantial decrease in the depth. Justification To make sure the well is operational to what it is designed for and to correct any problems that may affect our ability to produce the amount of water needed to meet the demand. A complete inspection and maintenance overhal I is performed on each well a minimum of once every seven (7) years. This maintenance will also maximize the pumping rate of the well. Expenditures 2012 2013 2014 2015 2016 Total Improvement 60,000 65,000 70,000 70,000 265,000 70,000 Total 60,000 65,000 70,000 70,000 265,000 Funding Sources 2012 2013 2014 2015 2016 Total Water Fund 60,000 65,000 70,000 70,000 265,000 Total 60,000 65,000 70,000 70,000 265,000 Budget Impact/Other This would be done at such a time that it would not affect the 82 system. Capital Plan City of Andover, MN Project # 12- 48100 -02 Project Name Water Main Improvements 2012 thru 2016 Type Improvement Department Water Useful Life 50 Years Contact DPW I City Engineer Category Improvements Priority 1 -High Description [nstall water main, hydrants, and service lines to provide water service to existing areas in the City that are not currently served with City water. The following projects are proposed to be constructed along with the planned reconstruction of the streets in these areas: 12: South Coon Creek Drive - 143rd Ave to Crosstown Blvd ($886,000) 12: Bunker Lake Blvd - Blackfoot Street to 7th Ave ($140,000) 15: Lakeview Terrace Area ($710.000) water main along South Coon Creek Drive would allow for the existing water distribution system between the east and west sides of town to hoped. The only existing connection between the two parts of town is along Bunker Lake Boulevard. Looping of the system will allow ed water to be continuously supplied to all residents in town on the water system and it will set the system up to alleviate the pressure mce that is experienced between the east and west sides of town when a clear well is constructed at a future date. A majority of this system Id be funded by the Water Trunk Fund. water main along Bunker Lake Boulevard will be extended to serve properties adjacent to Bunker Lake Boulevard and east of 7th Avenue. struction would be in conjunction with Anoka County reconstructing Bunker Lake Boulevard in this area. All of this system would be ssed to the benefiting properties. roadways in the Lakeview Terrace areas east of Crooked Lake are proposed to be reconstructed in 2015. It is cost beneficial to install the :r main in this area while the roadways are beine constructed. Expenditures 2012 2013 2014 2015 2016 Total Improvement 1,026,000 710,000 1,736,000 Total 1,026,000 710,000 1,736,000 Funding Sources 2012 2013 2014 2015 2016 Total Assessments 240,000 710,000 950,000 Water Trunk Fund 786,000 786,000 Total 1,026,000 710,000 1,736,000 water main system will result. 83 I In ■l in al Eqn. mh -0 9: Iamb Nq�,7 _..l g1 ■111111111 RI IM M , �. INNI :. :1W i � ■r i 1 ANLb Y O F 61 ND B Capital Improvement Plan Project Name: WATER MAIN IMPROVEMENTS (2015) LAKEVIEW TERRACE AREA >0 J �# L E G E N D j Project Location Lots /Parcels ca Park Water [ Right of Way City Limits N W E S 0 230 460 920 Feet 86 0 Map City of Andover, MN Capital Plan 2012 thrut 2016 DEPARTMENT SUMMARY Department 2012 2013 2014 2015 2016 Total Central Equipment 47,000 35,000 82,000 Community Center 8,000 8,000 Elections 110,000 110,000 Fire 133,000 600,000 1,070,000 84,000 11887,000 Park &Rec - Operations 79,600 75,000 101,000 23,000 50,000 328,600 Sanitary Sewer 21,400 130,000 357,000 508,400 Storm Sewer Streets 1 Highways Water 150,000 140,000 155,000 250,000 28,600 50,000 900,000 150,000 545,000 978,600 TOTAL 402,600 1,126,000 1,975,000 1,042,000 50,000 4,597,600 87 88 City of Andover, MN Capital Plan 2012 thru 2016 FUNDING SOURCE SUMMARY Source 2012 2013 2014 2015 2016 Total Comm Ctr Operations 8,000 8,000 Equipment Bond 348,100 830,000 1,618,000 142,000 50,000 2,988,100 Sanitary Sewer Fund 25,900 97,500 178,500 301,900 Sewer Trunk Fund 178,500 178,500 State Grant 110,000 110,000 Storm Sewer Fund 32,500 32,500 Water Fund 28,600 50,000 900,000 978,600 GRAND TOTAL 402,600 1,128,000 1,975,000 1,042,000 50,000 4,597,600 88 City of Andover, MN Capital Plan 2012 that 2016 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2012 2013 2014 2015 2016 Total Central Equipment Replacement - Hotsy Pressure Washer 14 -48800 -01 3 7,000 7,000 Equipment Bond 7,000 7,000 Replacement - Service Truck 14- 48800 -02 2 40,000 40,000 Equipment Bond 40,000 40,000 Replacement - Floor Sweeper 15- 48800 -01 3 35,000 35,000 Equipment Bond 34000 35,000 Central Equipment Total 47,000 35,000 82,000 Community Center Replacement - Ice Edger 13-44300 -02 1 8,000 8,000 Comm Ctr Operations 8,000 @000 Community Center Total 8,000 a000 Elections Replacement - Voting Equipment 13-41310 -01 1 110,000 110,000 State Grant 110,000 110,000 Elections Total 110,000 110,000 Fire Replacement- Fire Chiefs Vehicle 12 -42200 -01 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Rescue #11 12 -42200 -02 2 55,000 55,000 Equipment Bond 55,000 55,000 Replacement - Hydraulic Rescue Cutlers 12- 42200 -03 1 13,000 13,000 Equipment Band 13,000 13,000 New - Thermal Imaging Camera 12- 42200 -04 1 20,000 20,000 Equipment Bond 20,000 20,000 Replacement - Ladder Truck #11 13112200 -01 1 600,000 600,000 1,200,000 Equipment Bond 600,000 600,000 1,200,000 Replacement - Grass #31 14. 42200 -01 2 45,000 45,000 Equipment Bond 45,000 44000 Replacement - Grass #21 14- 42200 -02 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Tanker #11 14 -42200 -03 2 340,000 340,000 Equipment Bond 340,000 340,000 Replacement - Fire Marshall Vehicle 14 -42200 -04 2 40,000 40,000 Equipment Bond 40,000 401000 Replacement - Utility #4 15 -42200 -01 2 32,000 32,000 89 Department Project# Priority 2012 2013 2014 2015 2016 Total Equipment Bond 3 ;000 32000 Replacement - Utility #5 15 -02200-02 2 32,000 32,000 Equipment Bond 3 ;000 3 ;000 New - WateriIce rescue twat 15 -02200 -03 1 20,000 20,000 Equipment Bond 20,000 29000 Fire Total 21,400 9,000 Park & Rec - Operations y New - Cab and Snow Blower Attachment 12 -05000-03 Equipment Bond 4,500 Sanitary Sewer Fund New - Trail Plow Attachment 12 -05000 -04 Equipment Bond 65,000 Replacement -10 Fl Wide Trail Mower #583 12 -05000 -05 Equipment Bond 32,500 Replacement - One Ton Truck w/ Plow #599 13 -05000 -01 Equipment Bond 357,000 Replacement - Trailer #T -554 13 -05000 -02 Equipment Bond 178,500 Replacement - One Ton Truck w/ Plow #503 14 -45000 -01 Equipment Bond 21,400 130,000 Replacement - Bobcat #610 14 -45000 -02 Equipment Bond 150,000 Replacement - Toro Groundsmaster #559 15 -45000 -01 Equipment Bond 150,000 Replacement- One Ton Crew Cab Pickup #502 16- 45000 -01 Equipment Bond Park & Rec - Operations Total 2 65,000 Sanitary Sewer Radio System Upgrade 12. 48200 -02 Sanitary Sewer Fund 65,000 Replacement - 3/4 Ton Truck wl Plow #90 13-48200 -01 Sanitary Sewer Fund 36,000 Replacement - One Ton Truck w/ Plow #94 13-08200 -02 Sanitary Sewer Fund 34000 Stomr Sewer Fund Replacement - JeWac Truck #99 14-48200 -02 Sanitary Sewer Fund Sewer Trunk Fund 23,000 Sanitary Sewer Total 50,000 50,000 Storm Sewer Replacement - Elgin Street Sweeper #169 14-48300 -01 Equipment Bond 79,600 Storm Sewer Total 101,000 23,000 50,000 328,600 Streets / Highways -` New- Front -End Loader 12-43100 -08 Equipment Bond 133,000 600,000 1,070,000 84,000 1,887,000 1 9,000 21,400 9,000 4,500 21,400 1 65,000 4,500 4,500 65,000 4500 1 5,600 65,000 5,600 5,600 32,500 32,500 5,600 1 65,000 1 357,000 65,000 65,000 178,500 178,500 65,000 2 65,000 21,400 130,000 65,000 508,400 64000 150,000 65,000 2 10,000 150,000 10,000 1A000 10,000 2 65,000 65,000 65,000 65,000 2 36,000 36,000 34000 34000 1 23,000 23,000 23,000 23,000 1 50,000 50,000 50,000 50,000 79,600 75,000 101,000 23,000 50,000 328,600 1 21,400 21,400 21,400 21,400 1 65,000 65,000 65,000 65,000 2 65,000 65,000 32500 32,500 32,500 32,500 1 357,000 357,000 178,500 178,500 178,500 178,500 21,400 130,000 357,000 508,400 1 150,000 150,000 150,000 150,000 150,000 150,000 1 140,000 140,000 140,000 140,000 90 Department Project# Priority 2012 2013 2014 2015 2016 Total Replacement - Ditch mowing tractor and mowers 13 -43100 -01 1 90,000 90,000 Equipment Bond 90,000 90,000 Replacement - One Ton Truck w1 Plow #132 13-43100 -02 1 65,000 65,000 Equipment Bond 65,000 65,000 Replacement - Dump Truck wl Snow Removal 4198 14- 43100.01 1 150,000 150,000 Equipment Bond 150,000 150,000 Replacement - Water Tanker #163 14 -43100.02 2 100,000 100,000 Equipment Bond 100,000 100,000 Streets / Highways Total 140,000 155,000 250,000 545,000 Water Radio System Upgrade 12A8100 -03 1 28,600 28,600 Watar Fund 28,600 28,600 WTP Generator Upgrade 13 -48100 -01 1 50,000 50,000 Water Fund 50,000 50,000 Water Meter Reading System AMI /AMR 15- 48100 -01 2 900,000 900,000 Water Fund 904000 900,000 Water Total 28,600 50,000 900,000 978,600 GRAND TOTAL 402,600 1,128,000 1,975,000 1,042,000 50,000 4,597,600 91 Capital Plan City of Andover, MN Project ft 14- 48800 -01 Project Name Replacement - Hotsy Pressure Washer 2012 thru 2016 Type Equipment Department Central Equipment Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 3 -Low Description Replace the existing stationary pressure washer with a new diesel - powered, portable pressure washer Justification A new washer would operate more efficiently and save time and money by having fewer break downs. It would also run on diesel fuel rather :ban on kerosene. Expenditures 2012 2013 2014 2015 2016 Total Equipment 7,000 7,000 Total 7,000 7,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 7,000 7,000 Total 7,000 7,000 break downs, saving time and money. Not having to send people out to buy fuel for it would also save money. Harder to get parts for. 92 Capital Plan City of Andover, MN Project 4 14- 48800 -02 Project Name Replacement- Service Truck 2012 thru 2016 Type Equipment Department Central Equipment Useful Life 10 Years Contact DPW / City Engineer Category Streets/Highways Priority 2 - Medium Description teplace Unit 9371, a 2001 S 10 Ext Cab 4x4 truck with 74,224 miles. This truck averages about 7,000 miles a year and by 2014 it will have approximately 86,000 miles. The new truck would be a crew cab and also have a tailgate lift. the shop such as parts runs, vehicle around, a larger and roomier Expenditures 2012 2013 2014 2015 2016 Total Vehicles 40,000 40,000 Tom 40,000 40,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 40,000 40,000 Total 40,000 40,000 bigger vehicle would increase operating costs - fuel and maintenance, but would have many more uses. 93 Capital Plan City of Andover, MN Project# 15- 48800 -01 Project Name Replacement - Floor Sweeper 2012 thru 2016 Type Equipment Department Central Equipment Useful Life 15 Years Contact DPW / City Engineer Category Equipment Priority 3 - Low ace Unit #324, a 1991 Floor Sweeper /Scrubber. With the addition of new buildings in the future, it will be more economical to purchase a unit that is faster and more efficient. This machine is used to sweep up around the maintenance buildings and in the recycling center. Justification fhe floors are not cleaned as often as they should be because the current sweeper's washing and vacuum systems are worn out and parts are vetting harder to find. The sweeper works well outside because we only use the broom portion of the machine. The present machine works well 'or the area that we now have but if we expand, we will need to be able to clean faster and more efficiently. 2012 2013 2014 2015 2016 Total 35,000 35,000 'total 35,000 35,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 35,000 35,000 Total 35,000 35,000 Budget Impact/Other k new machine would have less maintenance issues even with using it more often. 94 Capital Plan City of Andover, MN Project# 13- 44300 -02 Project Name Replacement -Ice Edger 2012 thru 2016 Type Equipment Department Community Center Useful Life 15 Years Contact Comm Ctr Manager Category Equipment Priority I -High Description 'i new battery powered ice edger would replace our present gas powered ice edger. t the new concerns and law regarding internal combustion engines running indoors, this would eliminate a lot of those concerns. It would requires less costly monitoring equipment and reduce the amount of paper work that needs to be filed to the State of Minnesota It is also for all of the people in the Community Center. Expenditures 2012 2013 2014 2015 2016 Total Equipment 8,000 8,000 Total 8,000 8,000 Funding Sources 2012 2013 2014 2015 2016 Total Comm Ctr Operations 8,000 8,000 Total 8,000 8,000 td money by cutting down on monitoring equipment and time filing the paper work. It is also safer for all Center. The old machine could be used on the outside rinks or sold. 95 Capital Plan City of Andover, MN Project 0 13- 41310 -01 Project Name Replacement -Voting Equipment Type Equipment Useful Life 15 Years Category Equipment Description Vew electronic voting equipment Department Elections Contact City Clerk Priority 1 -High 2012 thru 2016 Justification IH Federal mandate to comply with HAVA - Help America Vote Act. The current equipment is non - compliant. Expenditures 2012 2013 2014 2015 2016 Total Equipment 110,000 110,000 Total 110,000 110,000 Funding Sources 2012 2013 2014 2015 2016 Total State Grant 110,000 110,000 Total 110,000 110,000 storage and maintenance of all the Z^ Capital Plan City of .Andover, MN 2012 thru 2016 Project a 12- 42200 -01 Project Name Replacement -Fire Chiefs Vehicle Type Equipment Useful Life 10 Years Category Equipment #4806, a 2002 Justification Department Fire Contact Fire Chief Priority 2 - Medium Tahoe with 86,037 miles and is used by the Fire Chief order to keep the first line emergency responding vehicles in the proper operating conditions, it is important to replace equipment when .ded. The current vehicle has worked very well and should be evaluated for repair history and maintenance costs as the replacement date gets Pser. The annual mileage put on this vehicle is approximately 10,000. The vehicle is still in good shape and should be evaluated for >lacement as scheduled. Expenditures 2012 2013 2014 2015 2016 Total Equipment 45,000 45,000 Total 45,000 45,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 45,000 45,000 Total 45,000 45,000 Budget Impact/Other The Chief s vehicle is used by the Chief to respond to emergency incidents. The vehicle has to be in good shape and able to provide safe and protective transportation when responding to all types of incidents. The vehicle also carries all of the Chiefs protective gear and equipment needed to help conduct fire investigations. The Chief regularly uses the vehicle to conduct interviews while on the scene with property owners and also uses the truck to provide a place for fire victims to sit out of the elements while they are waiting for relatives or the Red Cross to 97 Capital Plan City of Andover, MN Project# 12- 42200-02 Project Name Replacement -Rescue #11 Type Equipment Useful Life 15 Years Category Equipment Department Fire Contact Fire Chief Priority 2 -Medium 2012 thru 2016 Description ieplace Unit #4899, a 1997 GMC truck with 19,355 miles. This truck is used as the primary response vehicle to all medical incidents for station 11. This truck responds to about 300 calls per year and is the busiest vehicle in use by the fire department other than the Chiefs and Fire Marshall's vehicles. ie current truck has very little maintenance issues as of 2011. Because this is the primary vehicle used to respond to medical calls for station 41 is very important to keep this vehicle in top condition and always available to respond. The anticipated life span is 15 years and may be able to extended if the maintenance costs stay in line. It would be a benefit to Station #1 if the new vehicle would be purchased with a four door cab ther than the current extended cab so that additional firefighters could respond to major medical incidents. 2012 2013 2014 2015 2016 Total 55,000 55,000 Total 55,000 55,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 55,000 55,000 Total 55,000 55,000 IIf the replacement vehicle is a four door cab, station #1 firefighters could respond with only one vehicle to major incidents such as a heart attack, I and would not have to take two vehicles to the scene in order to get the appropriate staffing there. The replacement vehicle will also respond to vehicle crash scenes with additional equipment needed that could be stored on this truck. 98 Capital Plan City of Andover, MN Project O 12- 42200 -03 Project Name Replacement- Hydraulic Rescue Cutters Type Equipment Useful Life 10 Years Category Equipment Department Fire Contact Fire Chief Priority l -High 2012 thru 2016 Mz Description the funds requested are for the purchase of two new hydraulic rescue cutters. The new cutters are designed to cut thru the latest and hardest of oteel products used in the manufacturing of newer vehicles. The new cutters will be placed at station 42 and #3. The cutters are rated to be about our times stronger than the current cutters in use by the fire department for vehicle extrication. current cutters can not cut thru the new boron steel used as protection posts in most new vehicles. The fire department must )ve and cut thru the side posts when extricating a trapped victim from a vehicle that has crashed or been seriously damaged. Expenditures 2012 2013 2014 2015 2016 Total Equipment 13,000 13,000 Total 13,000 13,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 13,000 13,000 Total 13,000 13,000 99 to Capital Plan City of Andover, MN Project N 12- 42200 -04 Project Name New -Thermal Imaging Camera Type Equipment Useful Life 5 years Category Equipment Department Fire Contact Fire Chief Priority t -High 2012 thru 2016 Description The fire department uses the themal imaging camera(s) to help locate spots or areas of high or unusually high heat. The camera is a very valuable "tool that helps firefighters locate hot spots behind walls or ceilings that can not be seen with your eyes or felt with your hands. The technology rllows firefighters to locate humans, animals and other areas of high heat that otherwise can be missed because of the heavy smoke and fire e camera will allow firefighters to locate hot spots that may have been missed thus creating a potential for a fire rekindling or reigniting after fire department has left the scene. A thermal imaging camera is also used to locate a human being who may be trapped in a fire and because heavy smoke conditions not seen by firefighters searching for victims. The camera does a great job helping to scan a room much faster while )king for heat sources including the human being or animal. Expenditures 2012 2013 2014 2015 2016 Total Equipment 20,000 20,000 Total 20,000 20,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 20,000 20,000 Total 20,000 20,000 100 Capital Plan City of Andover, MN Project s# 13- 42200 -01 Project Name Replacement -Ladder Truck #11 Type Equipment Useful Life 20 Years Category Equipment Department Fire Contact Fire Chief Priority 1 -High 2012 thru 2016 Replace Unit 44885, a 1991 Pierce 75' ladder truck with 19,930 miles. The new ladder truck would be a 100 foot aerial platform, which includes a bucket at the end of the ladder for firefighter safety. The 100 foot reach will allow for the fire department to perform rescue and suppression activities in buildings that we can not currently reach. Justification The City is required by the I.S.O. to have this type of vehicle available for use because of the building heights allowed in Andover. The new platform style truck versus the current straight ladder will be much safer for firefighter activities and fire suppression activities. The new vehicles have safety sensors and weight distribution gauges that will keep the operators from making mistakes while operating the truck that could be very costly or dangerous. The newer buildings in Andover are getting taller with more green space between the building and a hard surface making it much more difficult to reach some of them because of the height restrictions of the current ladder truck. Expenditures 2012 2013 2014 2015 2016 Total Equipment 600,000 600,000 1,200,000 Total 600,000 600,000 1,200,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 600,000 600,000 1,200,000 Total 600,000 600,000 1,200,000 The use of an aerial device can be very dangerous if not performed properly. A new platform truck will allow firefighters to perform the most dangerous of activities as required from time to time, and know that they have the right piece of equipment to do the job. The larger and taller buildings now being built in Andover will require this type of equipment. The current ladder truck has been fairly dependable with not many major repairs needed. The maintenance costs are going up for this vehicle and the trade in value may be going down as the truck gets older. The new bucket style of truck will also be much safer conditions for firefighters performing suppression activities. The new ladder truck can be equipped to have pre - plumbed breathing air in the bucket for extended use and also high intensity lighting mounted on the bucket will greatly increase site visibility. Firefighters will no longer have to carry heavy equipment up the ladder but rather can swing the bucket down to the ground to pick it up. The larger cab design will allow for transporting more firefighters and also can be used for rehabilitation of staff when needed. The bucket design will also allow for two master stream devices mounted near the top of the bucket to be used for extinguishment for very large types of fires. The over head visibility at the scene will also help the incident commander make vital decisions regarding the tactics a 101 Capital Plan City of Andover, MN Project# 14- 42200 -01 Project Name Replacement -Grass #31 Type Equipment Useful Life 20 Years Category Equipment Department Fire Contact Fire Chief Priority 2 -Medium 2012 thru 2016 dace Unit #4893, a 1991 Ford 4x4 grass vehicle with 22,301 miles. This also has been used as medical response truck for station #3. Now the fire department has a separate vehicle that will be used to respond to medical calls, the new grass trucks will be designed to function for primary purpose and will allow for new wildfire technologies to be put on the truck. The fire department has now purchased new vehicles for rescue calls only and this will allow for the new grass trucks to have an extended lit8 expectancy. The current grass vehicles have worked very hard responding to both wildfire and medical types of calls during most of the life of th trucks. The grass trucks also have many engine hours on them due to idling conditions while at grass fires and medical calls. By using separate vehicles for each function both the grass fife vehicle and assigned medical vehicle will last for at least 15 years or more. This vehicle also pulls the trailer that holds the Polaris 6X6(G -32) Expenditures 2012 2013 2014 2015 2016 Total Equipment 45,000 45,000 Total 45,000 45,000 Sources 2012 2013 2014 2015 2016 Total Equipment Bond 45,000 45,000 Total 45,000 45,000 Budget Impact/Other The fire department will be looking to purchase a smaller and more maneuverable vehicle when it is time to replace the grass trucks. The current full size pick up trucks, while capable of handling larger tanks and more weight, can be difficult to use when the need to negotiate around obstacles during wildfires arises. The grass vehicles will be a four wheel drive type and should probably have winches mounted on the front of the vehicle. The smaller and more maneuverable vehicles should be less expensive but yet perform much better when using the off road functions and features. 102 Capital Plan City of Andover, MN Project 14- 42200 -02 Project Name Replacement -Grass #21 Type Equipment Useful Life 20 Years Category Equipment Department Fire Contact Fire Chief Priority 2 -Medium 2012 thru 2016 lace Unit #4892, a 1991 Ford 4x4 grass vehicle with 21,315 miles This has also been used as a medical response unit for Station Q. Now the fire department has a separate vehicle that will be used to respond to medical calls, the new grass trucks will be designed to function for primary purpose and will allow for new wildfire technologies to be put on the truck. Justification The fire department has now purchased new vehicles for rescue calls only and this will allow for the new grass trucks to have an extended life expectancy. The current grass vehicles have worked very hard responding to both wildfire and medical types of calls during most of the life of the trucks. The grass trucks also have many engine hours on them due to idling conditions while at grass fires and medical calls. By using separate vehicles for each function, both the grass fire vehicle and assigned medical vehicle will last for at least 15 years or more. Expenditures 2012 2013 2014 2015 2016 Total Vehicles 45,000 45,000 Total 45,000 45,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 45,000 45,000 Total 4000 45,000 The fire department will be looking to purchase a smaller and more maneuverable vehicle when it is time to replace the grass trucks. The current full size pick up trucks, while capable of handling larger tanks and more weight, can be difficult to use when the need to negotiate around obstacles during wildfires arises. The grass vehicles will be a four wheel drive type and should probably have winches mounted on the front of the vehicle. The smaller and more maneuverable vehicles should be less expensive but yet perform much better when using the off road functions 103 Capital Plan City of Andover, MN Project# 14- 42200 -03 Project Name Replacement -Tanker #11 Type Equipment Useful Life 20 Years Category Equipment Justification 2012 thru 2016 Department Fire Contact Fire Chief Priority 2 -Medium International tanker with 8,859 miles and about 900 engine hours. t vehicle will be 23 years old in 2014. The all wheel drive vehicle has worked extremely well as a tanker that can be used at all types of fires ading wildfires, where the off road capabilities have proven to be very valuable. There have been no significant problems with this vehicle the replacement need has to be re- evaluated in 2014 but it is very important that we keep this vehicle current and up to date with the latest fighting technologies. The current vehicle has a rear mounted pumping system that requires constant maintenance and usually more than one on to operate the truck and pump at a fire scenario. The proposed new tanker will have remote operational capabilities that will make - ating the truck with only one person a reality. The current manually- operated pump has many drawbacks and limitations due to the need for Expenditures 2012 2013 2014 2015 2016 Total Vehicles 340,000 340,000 Total 340,000 340,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 340,000 340,000 Total 340,000 340,000 Budget Impact/Other The new vehicle will probably have a larger tank and also the capability for only one person to operate during a fire situation. The maintenance costs for a newer vehicle will also have a budget impact in that there should be much less maintenance costs for the first half of the lifespan of the vehicle. The newer vehicle will also be expected to last longer because of the updates in the manufacturing process. The newer styles and metal fabrication help to reduce rusting and deterioration of the vehicle. The new vehicle should be produced so that the driver can dump water from chutes installed on both sides and from the rear of the truck. Currently water can be discharged only from a large rear outlet or with the manual uumo system installed at the back of the truck. 104 Capital Plan City of Andover, MN Project p 14- 42200 -04 Project Name Replacement- Fire Marshall Vehicle Type Equipment Useful Life 10 Years Category Equipment Department Fire Contact Fire Chief Priority 2 -Medium 2012 thru 2016 Description Replace Unit #4801, a 1997 S 10 Blazer with over 63,212 miles and used by the Fire Fire Marshall's vehicle is anticipated to have approximately 75,000 miles on it by the year 2013, and the ability to respond to an emergency a dependable vehicle needs to be considered. There have been more maintenance issues with this vehicle, and although most have been r, the occurrences are increasing and the costs will also start to increase as the vehicle gets older. Expenditures 2012 2013 2014 2015 2016 Total Vehicles 40.000 40,000 Total 40,000 40,000 Funding Sources 2012 2013 2014 2015 2016 Total Eauipment Bond 40,000 40,000 Total 40,000 40,000 The new vehicle will be used for day to day inspections and also emergency responses when the Fire Marshall is available to assist at the incident including medical calls. It is crucial that the Fire Marshall's vehicle be in good operating order to perform all of the functions needed. This vehicle is also used to help conduct all of the fire investigations and the appropriate equipment needs to be stored in the vehicle. The fire department needs to have a very dependable vehicle to perform all of the functions listed. 105 Capital Plan City of Andover, MN Project# 15- 42200 -01 Project Name Replacement- Utility #4 Type Equipment Useful Life 15 Years Category Equipment Description Department Fire Contact Fire Chief Priority 2 -Medium 2012 thru 2016 :place Unit #4804, a 2000 GMC Sonoma ext. cab 4x4 small utility pick up with 31,658 miles. This truck is used as a station response vehicle the Officers assigned to each station The fire department has three of these vehicles and each are fully equipped to be first responder vehicles all types of incidents that the fire department will respond to. utility vehicles are used by Fire Department Officers to respond directly to the scene of the incident so that they can eval uate for additional pment needed and also render immediate first aid and care to those who need it. The first responding vehicles are usually on the scene within to six minutes of the original page as compared to seven or eight minutes for a vehicle responding from the fire station. The time span is -al for all types of major events. Knowing as quickly as possible what the conditions and situations at the scene will make for a much safer onse by other vehicles and helps all others prepare for the incident as the first fire officer has already informed incoming trucks what is going Expenditures 2012 2013 2014 2015 2016 Total Vehicles 32,000 32,000 Total 32,000 32,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 32,000 32,000 Total 32,000 32,000 With their vehicle responding directly to the scene, the fire officer can cancel others if they are not needed and/or slow them to routine so that the response is safer for responders and others who are on the highway. Having a fire officer at an incident early is very beneficial for planning tactics prior to all of the other fire vehicles getting there. All fire conditions can be evaluated and thought out by the fire officer so that they can be better Prepared to oversee fire suppression activities. 106 Capital Plan City of Andover, MN Project N 15- 42200 -02 Project Name Replacement -Utility #5 Type Equipment Useful Life 15 Years Category Equipment B Department Fire Contact Fire Chief Priority 2 - Medium 2012 thru 2016 Description Replace Unit #4805, a 2000 GMC Sonoma ext. cab 4x4 small utility pick up with 32,133 miles. This truck is used as a station response vehicle )y the Officers assigned to each station. The fire department has three of these vehicles and each are fully equipped to be first responder vehicles o all types of incidents that the fire department will respond to, Justification fhe utility vehicles are used by Fire Department Officers to respond directly to the scene of the incident so that they can evaluate for additional : quipment needed and also render immediate first aid and care to those who need it. The first responding vehicles are usually on the scene within Sve to six minutes of the original page as compared to seven or eight minutes for a vehicle responding from the fire station. The time span is ;ritical for all types of major events. Knowing as quickly as possible what the conditions and situations at the scene will make for a much safer -esponse by other vehicles and helps all others prepare for the incident as the first fire officer has already informed incoming trucks what is going Expenditures 2012 2013 2014 2015 2016 Total Vehicles 32,000 32,000 Total 32,000 32,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 32,000 32,000 Total 32,000 32,000 Budget Impact/Other With their vehicle responding directly to the scene, the fire officer can cancel others if they are not needed and/or slow them to routine so that the response is safer for responders and others who are on the highway. Having a fire officer at an incident early is very beneficial for planning tactics prior to all of the other fire vehicles getting there. All fire conditions can be evaluated and thought out by the fire officer so that they can 107 Capital Plan City of Andover, MN Projects 15- 42200 -03 Project name New - Water /Ice rescue boat Type Equipment Useful Life 15 Years Category Equipment Description 4 small boat designed and built to Justification Department Fire Contact Fire Chief Priority 1 -High water and ice rescues. 2012 thru 2016 ver does not currently have a rescue boat. The boat would be used to perform ice and water rescues. The boat will make these specific of rescues safer for all responders. The boat will allow firefighters to perform rescue work rather than waiting for a boat to arrive and in recovery work. A inflatable boat is a possible idea Expenditures 2012 2013 2014 2015 2016 Total Equipment 20,000 20,000 Total 20,000 20,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 20,000 20,000 Total 20,000 20,000 (Boat will make an easier and safer rescue for all responders and parties being rescued. The boat will save lives and make it safer for firefighters who have to enter the water or crawl on the ice. The current method of having firefighters wear wet suits and try to swim or crawl on the ice to the victim is not very safe or recommended if we can avoid it. The boat will heln aet the rescuer and victim out of the situation faster and safer. 108 Capital Plan City of Andover, MN Project# 12- 45000 -03 Project Name New -Cab and Snow Blower Attachment 2012 1hru 2016 Type Equipment Department Park & Rec - Operations Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 1 -High new 3 - point rear mounted snow blower and cab for one Justification tractors. The cost would be split between Parks and have been renting a less efficient piece of equipment when we could buy an attachment for a tractor that we already own. By owning it, we use it when we need to rather than when it is available. It would be used for clearing around ice rinks, parking lots and fire hydrants. Expenditures 2012 2013 2014 2015 2016 Total Equipment 9,000 9,000 Total 9,000 9,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 4,500 4,500 Sanitary Sewer Fund 4,500 4,500 Total 9,000 9,000 Budget ImpacUOther The the 3 - point snow blower and cab can be mounted on the John Deere tractor so it can be used at a moments notice. No time is spent going to and picking up a rented piece of equipent. By blowing the snow it can be placed more efficiently than by hauling and moving snow around with a bucket. 109 Capital Plan City of Andover, MN Project# 12- 45000 -04 Project Name New -Trail Plow Attachment 2012 thru 2016 Type Equipment Department Park & Rec - Operations Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 1 -High Description ?arks department is looking to purchase a new hinge snow plow for use on the trail system. Presently they have a choice between a one way flow or a "V" plow. The hinge plow can be used as a straight plow, v plow or as inverted v plow for scooping snow. Justification The trail system as located all over the city and by roads of all different sizes. Many times when the machine is out plowing, the snow depth and consistancy of compaction is depended on the wind, trees and by the roads that it is near. Some of trails might have a minimal amount of snow so that the one way plow will work just fine. Other trails near county roads can have multiple lanes of snow plowed up and on to it making it impossible to get through. At which point they have to come back to public works and change plows. The straight plow and V plow are also of different widths. Expenditures 2012 2013 2014 2015 2016 Total Equipment 5,600 5,600 Total 5,600 5,600 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 5,500 5,600 Total 5,600 5,600 hinge plow will eliminate the need for coming back to switching snow plows making 110 system much more Capital Plan City of Andover, MN Project # 12- 45000 -05 Project Name Replacement - 10 Ft Wide Trail Mower #583 2012 thru 2016 Type Equipment Department Park & Rec - Operations Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 1 -High Replace Unit #583, a 2001 Toro 4000 with 1,678 hours and is putting on about 175 hours a year. It mows in the city parks and along the trail system. In the future, it will be mowing the walking paths in the new open spaces. Justification Units cost have been going up steadily for the last few years. It gets used more every year with the addition of new trails. A lot of the trails that it is mowing are not ball field smooth which put more were and tear on the machine. Expenditures 2012 2013 2014 2015 2016 Total Equipment 65,000 65,000 Total 65,000 65,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 65,000 65,000 Total 65,000 65,006 Budget Impactl0ther .ess maintenace cost, less equipment down time. 111 Capital Plan City of Andover, MN Project# 13- 45000 -01 Project Name Replacement -One Ton Truck w/ Plow #599 2012 thru 2016 Type Equipment Department Park & Rec - Operations Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 2 -Medium dace Unit # 599, a 2000 F450 I -ton with 55,819 miles. These trucks are on the move all year and average about 5,000 miles per year. They used for hauling material and equipment and plowing cul -de -sacs. truck is used everyday; hauling material, equipment, people and also plowing snow in the winter. The snow plowing puts a lot of wear and on the engine, transmission and other drive line components. Expenditures 2012 2013 2014 2015 2016 Total Vehicles 65,000 65,000 Total 65,000 65,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 65,000 65,000 Total 65,000 65,000 ng that this is a front line unit, we need to know that we can count on it everyday. Cost to operate it have only gone up $.05 per those costs will continue to rise in the coming years. With preventative maintenance, we might be able to extend its useful life. 112 year Capital Plan City of Andover, MN Project# 13- 45000 -02 Project Name Replacement -Trailer #T -554 2012 thr" 2016 Type Equipment Department Park & Rec - Operations Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 2 -Medium Replace Unit #T-554, a tandem axle trailer with GV W rating of 10,000 - 12,000 tbs. It was recently sand blasted and repainted top to bottom extending its useful life a few more years. Justification This is the main trailer for the Parks Department. It was the first and only trailer that was designed for hauling mowers and it has worked out Expenditures 2012 2013 2014 2015 2016 Total Equipment 10,000 10,000 Total 10,000 10,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 10,000 10,000 Total 10,000 10,000 can only mean moving more equipment to them. 113 Capital Plan City of Andover, MN Project 14- 45000 -01 Project Name Replacement -One Ton Truck w/ Plow #503 2012 thru 2016 Type Equipment Department Park & Rec - Operations Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 2 -Medium Unit #503, a 2001 Ford F -450 dump truck with a 9' Fisher snow plow with 75,633 miles on it. sill be 13 years old and will have approximately 85,000 miles on it. The maintenance costs have risen to $.46 a mile and will be to determine when this vehicle should be replaced. Expenditures 2012 2013 2014 2015 2016 Total Equipment 65,000 65,000 Total 65,000 65,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 65,000 65,000 Total 65,000 65,000 cost per mile to operate and less break downs. 114 Capital Plan City of Andover, MN Project 14- 45000 -02 Project Name Replacement -Bobcat #610 2012 thru 2016 Type Equipment Department Park & Rec - Operations Useful Lire 10 Years Contact DPW / City Engineer Category Equipment Priority 2 -Medium Description teplace unit #610, a 2007 T -190 Bobcat with 800 hours. This is a tracked skid steer which is more suited for working on the sand. mit is primary used in the Andover Parks Department to put in and take out play ground equipment. It is also used by other departments g trucks, stump grinding, building new hockey rinks, site preparations and moving material around at public works. It puts on over 300 a year. Expenditures 2012 2013 2014 2015 2016 Total Equipment 36,000 36,000 Total 36,000 36,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 36,000 36,000 Total 36,000 36,000 unit is 3 years old and was on an annual trade -in program through Bobcat but that program is no longer available . The machine is running but at around 1,200 hours the track system starts needing repairs. These repair costs can run from $4,000 to $6,000. Currently, the machine 115 Capital Plan City of Andover, MN Project 9 15- 45000 -01 Project Name Replacement -Toro Groundsmaster #559 Type Equipment Useful Life 10 Years Category Equipment Description Replace Unit #559, a 1999 Toro 2012 thru 2016 Department Park & Rec - Operations Contact DPW / City Engineer Priority 1 -High 1,972 run all year and maintenance costs are starting to Expenditures 2012 2013 2014 2015 2016 Total Equipment 23,000 23,000 Total 23,000 23,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 23,000 23,000 Total 23,000 23,000 cost, possibly more break downs and lower trade -in value. 116 Capital Plan City of Andover, MN Project # 1645000 -01 Project Name Replacement - One Ton Crew Cab Pickup #502 2012 rhru 2016 Type Equipment Department Park & Rec - Operations Useful Life 10 Years Contact DPW I City Engineer Category Equipment Priority 1 -High a 2002 F350 crew cab Dickur, with 58,408 miles on it. o truck is used for pulling a large trailer around the city with mowing equipment in the spring, summer and fall along with the summer part- ; help. In the winter months, it is pulling equipment that is used to clear the ice skating rinks. A crew cab that can transport a mowing crew all their equipment is an ideal situation. Expenditures 2012 2013 2014 2015 2016 Total Equipment 50,000 50,000 Total 50,000 50,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 50,000 50,000 Total 50,000 50,000 cost per mile to operate and fewer break downs. The cost to operate 117 per mile. We will continue to monitor Capital Plan City of Andover, MN Project# 12- 48200 -02 Project Name Radio System Upgrade 2012 thru 2016 Type Equipment Department Sanitary Sewer Useful Life ]0 Years Contact DPW / City Engineer Category Improvements Priority 1 -High Description k new radio communication system is needed to come into compliance with the new FCC regulations starting on January 1, 2013. The FCC Jarrowbanding Notice states all radio systems using VHF and UHF channels between 150 and 512 MHz must migrate to 12.5 KHz or lower to i.25 KHz. Justification sanitary sewer lift stations are using radios at the 25MHz bandwidth and must be in compliance with the new Narrowbanding regulation by wary 1, 2013. There are currently 9 lift stations on the sanitary sewer system. Expenditures 2012 2013 2014 2015 2016 Total Equipment 21,400 21,400 Total 21,400 21,400 Funding Sources 2012 2013 2014 2015 2016 Total Sanitary Sewer Fund 21,400 21,400 Total 21,400 21,400 118 Capital Plan City of Andover, MN Project 13- 48200 -01 Project Name Replacement - 3/4 Ton Truck w/ Plow #90 2012 thru 2016 Type Equipment Department Sanitary Sewer Useful Life 10 Years Contact DPW I City Engineer Category Equipment Priority 1 -High Description Replace Unit #90, a 1997 Dodge W250 with snow removal equipment and 89,538 miles. Justification This truck will be monitored over the next couple of years to determine the appropriate time for replacement but at this time cost are holding steady. It will be replaced with a one ton truck and modern snow removal equipment to make snow removal faster and more efficient. Expenditures 2012 2013 2014 2015 2016 Total Equipment 65,000 65,000 Total 65,000 65,000 Funding Sources 2012 2013 2014 2015 2016 Total Sanitary Sewer Fund 65,000 65,000 Total 65,000 65,000 new truck will have decreased maintenance issues and the modem snow equipment will make snow removal faster and more 119 Capital Plan City of Andover, MN Project# 13- 48200 -02 Project Name Replacement -One Ton Truck w/ Plow #94 Type Equipment Useful Life 15 Years Category Utilities Description unit #94, a 1998 one -ton truck w /plow Justification 2012 thru 2016 Department Sanitary Sewer Contact DPW / City Engineer Priority 2 - Medium on ticle operational costs have been increasing and the truck is now 12 years old. The plow has multiple holes in it and all of the pivoting points in need of replacement. The shift linkage has also gotten very sloppy with all of the forward and reverse shifting done during the snow plow ions. These repairs are just a few that we are going to need to address in the near future. Expenditures 2012 2013 2014 2015 2016 Total Equipment 65,000 65,000 Total 65,000 65,000 Funding Sources 2012 2013 2014 2015 2016 Total Sanitary Sewer Fund 32,500 32,500 Stone Sewer Fund 32,500 32,500 Total 65,000 65,000 A more reliable truck would cost less to operate and maintain. The total cost of this vehicle will be split between Sanitary Sewer and Storm Sewer. 120 Capital Plan City of Andover, MN Project # 14- 48200 -02 Project Name Replacement - Jet(Vac Truck #99 Type Equipment Useful Life 15 -20 Years Category Equipment Unit #99, a 1999 Vactor jet/vac truck Justification 2012 thru 2016 Department Sanitary Sewer Contact DPW / City Engineer Priority I -High 18,733 miles. The new vehicle will be able to carry up to 2000 gallons and 600 feet of jetting Approximately 13 miles or 15% of the sanitary sewer system is trunk mains with diameters of 12" - 36 ". These trunk mains are flowing near capacity in some areas at the present time. By removing the sedimentation in these pipes, the flow line will drop giving more room for additional flows. In turn, this could put a hold on the addition of the designated lift station to by pass certain areas for a year or more. This type of unit can also clean flared end sections in back yards and sedimentation ponds within a reasonable distance. This would allow some areas to be cleaned without having to enter properties. At the present time, most of the department's efforts are geared towards the storm sewer system because of the many failures and neglect that has taken place in the past. There are thirty six square miles of storm sewer systems and ninety miles of sanitary systems. The storm sewers are maintained from the spring of the year and ending in the fall. The sanitary system is then maintained durine the winter months when conditions are less than favorable. Expenditures 2012 2013 2014 2015 2016 Total Equipment 357,000 357,000 Total 357,000 357,000 Funding Sources 2012 2013 2014 2015 2016 Total Sanitary Sewer Fund 178,500 178,500 Sewer Trunk Fund 178,500 178,500 Total 357,000 357,000 truck will help save time with cleaning of the system. It will also allow the system to be cleaned under heavy flows which cannot be do the machine currently being used. This type of VAC truck will allow the operators to clean more of the system without having to stop use the truck cannot handle the flows. It would save time by not having to plug mains and risk backups into basements because of some 121 Capital Plan City of Andover, MN Project# 14- 48300 -01 Project Name Replacement - Elgin Street Sweeper #169 2012 thru 2016 Type Equipment Department Storm Sewer Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 1 -High Description Replace Unit 4169, a 2000 Elgin sweeper with approximately ie maintenance cost of this machine has risen $6,000 in the last two years. Maintenance costs continue to rise and it will need to be monitored to the timing of replacement. a year. Expenditures 2012 2013 2014 2015 2016 Total Vehicles 150,000 150,000 Total 150,000 150,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 150,000 150,000 Total 150,000 150,000 to monitor the costs closely over the next few years and make a decision at that time. This machine only runs about a month and a 122 Capital Plan City of Andover, MN Project# 12- 43100 -08 Project Name New - Front -End Loader 2012 thru 2016 Type Equipment Department Streets/ Highways Useful Life 15 -20 Years Contact DPW / City Engineer Category Streets/Highways Priority 1 -High Description Vew front -end loader to assist with moving snow, loading trucks and landscape projects. for a second loader has come with keeping a lot of the projects in -house rather than having them outsourced. We loaders from our surrounding cities for weeks at a time for the past few years. Expenditures 2012 2013 2014 2015 2016 Total Equipment 140,000 140,000 Total 140,000 140,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 140,000 140,000 Total 140,000 140,000 it use of time, equipment and length of time to use. borrowing at the convenience of other cities and having to Budget Items 2012 2013 2014 2015 2016 Total Maintenance 140,000 140,000 Total 140,000 140,000 123 Capital Plan City of Andover, MN Project 13- 43100 -01 Project Name Replacement -Ditch mowing tractor and mowers Type Equipment Useful Life 15 -20 Years Category Streets/Highways 2012 thru 2016 Department Streets/ Highways Contact DPW / City Engineer Priority I -High cc Unit 4115, a 1993 John Deere model #6400 tractor with side and rear flail mowers. The tractor has 3,397 hours on it and puts about 175 a year mowing ditches. tractor will be 19 years old in 2013 and maintenance costs have been steadily going up. The maintenance cost per hour is now $24.71, The tl on the mowers is getting thinnner and we have had to patch holes in 2009 and 2010. Expenditures 2012 2013 2014 2015 2016 Total Equipment 90,000 90,000 Total 90,000 90,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 90,000 90,000 Total 90,000 90,000 Budget Impact/Other sower maintenance cost and a more 124 Capital Plan City of Andover, MN Project ft 13- 43100 -02 Project Name Replacement -One Ton Truck w/ Now #132 2012 thru 2016 Type Equipment Department Streets / Highways Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority I -High Description teplace Unit # 132, a 2001 Ford F -450 dump truck with a 9 foot Fisher snow plow with 85,735 miles on it This unit plows tauls equipment and materials through out the year. 3, this truck will be 12 years old and have approximately 95,000 miles on it. It will be re- evaluated each year to it. Cost to operate this unit are holding steady at 5.46 per mile. Expenditures 2012 2013 2014 2015 2016 Total Equipment 65,000 65,000 Total 65,000 65,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 65,000 65,000 cost per mile to operate. Total 65,000 65,000 125 and to Capital Plan City of Andover, MN 2012 thru 2016 Project N 14- 43100 -01 Project Name Replacement -Dump Truck w/ Snow Removal #198 Type Equipment Departmeat Streets/ Highways Useful Life 10 Years Contact DPW / City Engineer Category Equipment Priority 1 -High Description tcplace unit #198, a 2000 dump truck with front mounted snow removal equipment with 33,534 miles on it. years old and is getting close to the end of its life cycle. It will be re- evaluated each year to determine when to Expenditures 2012 2013 2014 2015 2016 Total Equipment 150,000 150,000 Total 150,000 150,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 150,000 150,000 Total 150,000 150,000 s cost per mile to operate and better use of snow plow equipment. Cost to operate this unit increased $.05 per mile. It is now costing $1.95 mile to operate. 126 Capital Plan City of Andover, MN Project ft 14- 43100 -02 Project Name Replacement -Water Tanker #163 2012 thru 2016 Type Equipment Department Streets /Highways Useful Life 15 Years Contact DPW / City Engineer Category Equipment Priority 2 -Medium Description Replace Unit #163, a 1986 water tanker with 66,985 miles. d tanker was partially refurbished a few years ago because the floor and tank had rusted out. A new water truck would handle the job tasks and more efficiently. A recently purchased water tanker with its cab over design and short turning radius has been a great asset to the works staff. Expenditures 2012 2013 2014 2015 2016 Total Vehicles 100,000 100,000 Total 100,000 100,000 Funding Sources 2012 2013 2014 2015 2016 Total Equipment Bond 100,000 100,000 Total 100,000 100,000 The design of the new water tanker make it very efficient to operate and pleasure to use. The front adjustable nozzle is particularly liked by the public works staff. One that is mounted to a "hook style " frame might be a way of cutting cost and increasing use of one of our dump trucks durine the summer months. 127 Capital Plan City of Andover, MN 'roject# 12- 48100 -03 'rojectName Radio System Upgrade 2012 thru 2016 Type Equipment Department Water Useful Life 10 Years Contact DPW / City Engineer Category Improvements Priority 1 -High new radio communication system is needed to come into compliance with the new FCC regulation starting on January 1, 2013. The FCC urowbanding Notice states that all radio systems using VHF and UHF channels between 150 and 512 MHz must migrate to 12.5 KHz or lower 6.25 KHz. water system radios are at the 25 MHz bandwi water system is made up of 13 different sites. Expenditures 2012 must be in compliance with the new Narrowbanding regulation by January 1, 2013 2014 2015 2016 Total Equipment 28,600 28,600 Total 28,600 28,600 Funding Sources 2012 2013 2014 2015 2016 Total Water Fund 28,600 28,600 Total 28,600 28,600 Budget Impact/Other 128 Capital Plan City of Andover, MN Project # 13- 48100 -01 Project Name WTP Generator Upgrade 2012 thru 2016 Type Equipment Department Water Useful Life 10 Years Contact DPW / City Engineer Category Improvements Priority 1 -High Description 3PA has set new regulations for limiting hazardous air pollutants for existing stationary diesel generators. This regulation requires that some ,xisting stationary generators be retrofitted with emissions controls equipment. The equipment needed for this is to be in place before May 3, >013 so the project may need to start in 2012, diesel generator in the water treatment plant meets the Expenditures 2012 2013 2014 2015 2016 Total Improvement 50,000 50,000 Total 50,000 50,000 Funding Sources 2012 2013 2014 2015 2016 Total Water Fund 50,000 50,000 Total 50,000 50,000 Impact/Other Items 2012 2013 2014 2015 2016 Total Materials 50,000 50,000 Total 50,000 50,000 129 Capital Plan City of Andover, MN Project# 15- 48100 -01 Project Name Water Meter Reading System AMI/AMR 2012 thru 2016 Type Equipment Department Water Useful Life 20 Years Contact DPW / City Engineer Category Improvements Priority 2- Medium A meter reading system that will read all water meters by either a Fixed Base Reading System or a Drive By Radio Read System. The Fixed Basl System is a system that is stationary with the means of reading all water meters from one or multiple points throughout the system. The Drive By System is a system where an employee drives through the water service area and gathers all the meter readings by way of a vehicle mounted computer and receiver. It will allow the water utility to read meters with more efficiency and to provide customer's with more reliable readings. It will also increase revenues because the non reading or zero usage meters will be found earlier and repaired. With the present system, the utility waits for a minimum of a quarter before some meters are found to be faulty. There have been cases where a meter has been out of commision for two years before it was discovered to be non - functioning. Staff will have the ability to respond to customer concerns immediately and with documentation of customer usage. Expenditures 2012 2013 2014 2015 2016 Total Improvement 900,000 900,000 Total 900,000 900,000 Funding Sources 2012 2013 2014 2015 2016 Total Water Fund 900,000 900,000 Total 900,000 900,000 Impact/Other it costs will be substantial but revenues will increase with the systems accuracy. Billing could be done for all customers on a monthly 130 CITY OF ANDOVER Road & Bridge Funds - Rollup Projected Fund Balance Ending Fund Balance $ 4,227,648 $ 2,607,896 $ 1,749,401 $ 2,124,066 $ 2,687,849 $ 3,282,675 Assuming collected In same year 131 2011 2012 2013 2014 2015 2016 TOTALS Projected Sources of Ravenue Est. Annual MSA Construction Allocation $ 819,175 $ 1,014,024 $ 1,014,024 $ 1,014,024 $ 1,014,024 $ 1,014,024 $ 5,889,295 State Aid Street Bonds - Pdnapal (220,000) (230,000) (230,000) (60,000) - - (740,000) Available MSA Construction for Other Commitments 599,175 784,024 784,024 954,024 1,014,024 1,014,024 5,149,295 Est Annual Maintenance Allocation 369 ,119 348, 110 348,110 348,110 348,110 348,110 2,109,669 State Aid Street Bonds - Interest (21,009) (16,115) (10,765) (5,625) - - (53,514) General Fund Commitment (15'6,274) (202,162) 1208,227) (214,474) (220,908) (227,535) (1,269,581) Available MSA Maintenance for Other Commitments 151,836 129,833 129,118 128,011 127,202 120,575 786,575 Total MSA Available for other Comrtebnents 751,011 913,867 913,142 1,082,036 1,141,226 1,134,699 751,011 Federal Funds - - - - - - - Assessments' 271,000 408,000 240,000 201,000 214,000 215,000 1,549,000 Tax Levy 1,119,885 1,079,391 1,084,363 1,109,620 1,135,567 1,162,227 6,691,053 Total Revenues Available 2,141,896 2,401,248 2,237,505 2,392,665 2,490,793 2,511,826 8,991,064 Projected Commitments MSA - New& Reconstruct Routes 376,000 2,257,000 1,626,000 433,000 - - 4,692,000 MSA - Intersection Upgrades 130,000 525,000 - 65,000 - - 720,000 MSA - Transfer to Debt Service - - - - - - - R&B - Pavement Markings 23,000 25,000 26,000 27,000 29,000 31,000 161,000 R &B -Curb Replacement 41,000 42,000 43,000 44,000 45,000 46,000 261,000 R & B - New & Reconstruct Routes - - - - - - - R & B - Bridge Scour Repairs 45,000 - - - - - 45,000 R &B - Seal Coating 391,000 351,000 442,000 387,000 755,000 720,000 3,046,000 R&B - Crack Sealing - 110,000 103,000 190,000 166,000 202,000 771,000 R &B - Overlays 708,000 753,000 700,000 804,000 856,000 850,000 4,671,000 Pedestrian Trail Maintenance 55,000 58,000 56,000 68,000 76,000 68,000 381,000 Total Commitments 1,769,000 4,121,000 2,996,000 2,018,000 1,927,000 1,917,000 14,748,000 Revenues Over (Under) Expenditures 372,896 (1,719,752) (768,495) 374,655 563,793 694,826 Fund Balance as of December 31, 2010 3,854,752 Fund Balance Brought Forward 4,227,648 2,507,896 _ 1,749,401 2,124,056 2,687,849 Ending Fund Balance $ 4,227,648 $ 2,607,896 $ 1,749,401 $ 2,124,066 $ 2,687,849 $ 3,282,675 Assuming collected In same year 131 Projected Sources of Revenue Park Dedication Fee $2,935 per unit platted units Park Dedication Fee - Residential Park Dedication Fee - Commercial Donation / Contribution Capital Projects Levy - Park Improvements Total Revenues Available Projected Commitments Hawkddge Park - Phase I Sophies Park Prairie Knoll Park - Northern Natural Gas Hidden Creek North Park - Tower Rental Skate Board Park Hawkridge Park - Phase II Sunshine Park - West Parking Lot Hickory Meadows Irrigation Project - Small Park Redesign /Major Irrigation Project Annual Miscellaneous Projects Total Commitments Revenues Over (Under) Expenditures Fund Balance as of December 31, 2010 Fund Balance Brought Forward Ending Fund Balance" CITY OF ANDOVER Park Improvement Fund Projected Fund Balance 2011 2012 2013 2014 2015 2016 TOTALS 51,706 - - - - - 51,706 61,500 61,500 61,500 61,500 61,500 61,500 369,000 113,206 81,500 61,500 61,500 61,500 61,500 420,706 5,794 5,794 8,797 8,797 1,963 1,963 2,350 2,350 53,000 58,000 24,000 24,000 35,000 35,000 25,000 25,000 5,000 5,000 200,000 200,000 15,000 15,000 15,000 15,000 15,000 15,000 90,000 115,904 80,000 15,000 15,000 215,000 15,000 455,904 (2,698) (18,500) 46,500 46,500 (153,500) 46,500 141,502 138,805 120,305 166,805 213,305 59,805 $ 138,805 $ 120,305 $ 166,805 $ 213,305 $ 59,805 $ 106,305 "Target - $50,000 to create a contingency for any project overages. 132 2011 Projected Sources of Revenue Trail Fee $688 per unit platted units - Tmil Fee $ Total Revenues Available Projected Commitments Bunker Lake Blvd Trail CITY OF ANDOVER Trail Fund Projected Fund Balance 2012 2013 2014 2016 2016 TOTALS Total Commtiments $ Revenues Over (Under) Expenditures - - - - - Fund Balance as of December 31, 2010 71,547 Fund Balance Brought Fomard 71,547 71,547 71,547 71,547 71,547 Ending Fund Balance $ 71,547 $ 71,047 $ 71,647 $ 71,647 $ 71,647 $ 71,547 -Target -10 % of current years commitments to create a contingency for any project overages. " It is anticipated that all projects will not be fully expended by the end of the year, and future projects will be contingent on additional revenues. 133 CITY OF ANDOVER Water System Financial ProjecCmns Residential Accounts Actual Estimate Forecast Year 2009 2010 2011 2012 2013 2016 2015 2016 Inflation Factor 3.0% 3.0% 30% 3.0% 3.0% 3.01/6 3.0% 3.0% Ave. Use (gal per user per qtr) 40,642 40,175 40,250 40,250 40,250 40,250 40,250 40,250 Acres Added 5 5 5 5 5 5 New Connections 10 10 10 10 10 10 New Customers 11.89 $ 35 35 35 35 35 35 Residential Accounts 5,973 6,041 Commercial/Instilutional Accts 139 142 Total Accounts 6,112 6,183 6,200 6,235 6,270 6,305 6,340 6,375 1.13% 1,16% Rates Base Rate $ 10.78 S 11.32 $ 11.89 $ 11.89 $ 12.19 $ 1149 $ 12.80 $ 13.12 Use Rate $ 1.65 S 1.77 $ 1.89 $ 1.89 $ 1.96 $ 2.02 $ 2.10 $ 2.17 Connection Charge S 3,406 S 3,678 S 3,972 $ 3,972 $ 4,131 $ 4,296 $ 4,468 $ 4,647 Area Charge $ 3,120 $ 3,370 $ 3,640 $ 3,640 $ 3,786 $ 3,937 $ 4,095 $ 4,258 Base Rate 5.0% 5.0% 5.0% 0.0% 2.5% 2.5% 2.5% 15% Use Rate 7.1% 7.3% 6.8% 0.0% 3.5% 3.5% 3.5% 3.5% Connection Charge 8.0% 6.0% 8.0% 0.0% 4.01/ 4.0% 4.0% 4.0% Area Charge 8.0% 8.0% 8.0% 0.0% 4.0% 4.0% 4.0% 4.0% Actual Estimate Forecast Enterprise Fund - Water Operations 2009 2010 2011 2012 2013 2014 2015 2016 Cash flows from operating activities: Receipts from customers and users S 2,193,431 $ 2,033,996 S 2,133,977 $ 2,183,977 $ 2,280,331 $ 2,370,244 $ 2,463,652 S 2,560,692 Payment to suppliers (365,707) (1,016,170) (732,455) (766,598) (789,596) (813,294) (837,682) (862,813) Payment to employees (395,430) (406,910) (405,872) (413,846) (426,261) (439,049) (452,221) (465,787) Net from operating activities 1,432,294 610,916 995,650 1,003,533 1,064,474 1,117,911 1,173,749 1,232,091 Cash flows from noncapital financing activities: Transfers in 165,643 89,191 - 7,134 - - - - Transfers out (150,250) (150,250) (150,250) (150,250) (154,758) (159,400) (164,182) (169,108) Net from noncapital financing activities 15,393 (61,059) (150,250) (143,116) (154,758) (159,400) (164,182) (169,108) Cash flows from capital and related financing activities'. Acquisition of capital assets (776,911) (258,971) (55,000) (109,100) (115,000) (70,000) (970,000) - Receipt ofbonds 1,025,000 - - - - - - Payment on debt (1,025,157) (1,113,025) (1,115,036) (7,600,675) (830,166) (828,806) (831,486) (833,101) Proceeds from the sale of capital assets Net from capital and related financing activities (777,068) (1,371,996) (1,170,036) (7,709,775) (945,166) (898806) (1,801,486) (833,101) Cash flows from investing activities'. Investmentincome 325,045 280,544 281,146 140,000 25,000 25,000 25,000 25,000 Net increase in cash and cash equivalents 995,664 (541,595) (43,490) (6,709,358) (10,450) 84,704 (766,919) 254,983 Cash and cash equivalents - January 1 7,852,854 8,848,518 8,306,923 8,263,433 1,554,075 1,543,625 1,628,329 861,409 Cash and cash equivalents - December 31 $ 8,848,518 $ 8,306,923 $ 8,263,433 S 1,554,075 $ 1,543,625 S 1,628,329 $ 861,409 $ 1,116,292 134 Capital Projects Fund -Water Trunk Revenues Connection Charges Area Charges Interest Special Assessment Replacement Reserve Other Xfer In Total Expenses Debt Service Capital Outlay Xfer Out Total Net Increase (Decrease) in Fund Balance Fund Balance - January 1 CITY OFANDOVER Water System Financial Projections Actual Estimate Forecast 2009 2010 2011 2012 2013 2014 2015 2016 $ 18,033 $ 40,766 $ 39,720 $ 39,720 S 41,309 $ 42,961 $ 44,680 S 46,467 - - 18,200 18,200 18,928 19,685 20,473 21,291 63,106 50,892 50,000 50,000 50,000 50,000 50,000 50,000 39,164 80,726 40,000 50,000 80,000 80,000 80,000 100,000 - 246,714 - - - - - - 20,500 242,000 10 Equipment 28,600 50,000 15 15 Automated Meter Reading System 120,303 661,098 147,920 157,920 190,237 192,646 195,152 217,758 234,909 267,934 970,000 1,044,000 88,000 25,000 740,000 40,000 165,643 89,191 89,191 400,552 357,125 1,059,191 1,044,000 88,000 25,000 740,000 40,000 (280,249) 303,973 (911,271) (886,080) 102,237 167,646 (544,848) 177,758 2,953,849 2,673,600 2,977,573 2,066,302 1,180,222 1,282,459 1,450,105 905,257 Fund Balance - December 31 $ 2,673,600 S 2,977,573 $ 2,066,302 $ 1,180,222 $ 1,282,459 $ 11450,105 $ 905,257 $ 1,083,015 Capital Projects �7p ,P?tih g .. - Wells - - - 1,044,000 Rehab Wells $ 60,000 $ 65,000 $ 70,000 S 70,000 Trunk New Development Projects 18,000 88,000 25,000 30,000 40,000 Water Main Improv - South Coon Creek Or 886,000 203,000 $ 95,000 $ 1,710,000 $ Water Main Improv - Bunker Lake Blvd 140,000 Water Main Improv, - Lakeview Terrace Rate 710,000 Plant 5.50% 5.50% 5.50% Surface Seal Brick Structures 20,500 10 10 10 Equipment 28,600 50,000 15 15 Automated Meter Reading System S - S - $ - S 900,000 Total S S S $ 1,153,100 $ 203,000 $ 95,000 $ 1,710,000 $ 40,000 Funded by Operations S - $ - S - $ 109,100 S 115,000 $ 70,000 $ 970,000 S - Funded bylnfrasWctureJTmnk - - - 1,044,000 88,000 25,000 740,000 40,000 Funded by debt - Total $ $ $ $ 1,153,100 $ 203,000 $ 95,000 $ 1,710,000 $ 40,000 Rate 5.50% 5.50% 5.50°G 5.50% 5.50% 5.50% 5.50% Tenn 10 10 10 15 15 15 15 15 AADS S - S - $ - S - $ - S - $ - $ - Cumulative DS S - S - $ - $ - $ - $ - $ - S - Current DS $ 1,027,133 S 1,113,025 $ 1,115,036 $ 7,600,675 $ 830,166 $ 828,806 $ 831,486 $ 833,101 135 CITY OF ANDOVER Sanitary Sewer System Financial Projections Base Rate Actual 5764 $ Estimate 59.37 $ 61.15 S Forcast 64.87 $ 66.82 Connection Charge Year 2009 2010 2011 2012 2013 2014 2015 2016 Arca Charge $ 1,551 $ 1,551 $ 1,551 $ 1,613 S 1,678 S 1,745 $ Inflation Factor 3.0% 3.0% 3.0% 30% 3.Os /e 3.0°/, 3.0% 3.0% Acres Added 3.0% Connection/Area 5 5 5 5 5 5 New Connections 4.0% Area Charge 10 10 10 10 10 10 New Customers 4,0% 35 35 35 35 35 35 Residential Accounts 6,888 6,968 2009 2010 2011 2012 2013 2014 Commercial SACs 1,364 1,390 Total Accounts 8,252 8,358 8,393 8,428 8,463 8,498 8,533 8,568 2,264,291 S 1.39% 1.28% (1,026,200) (1,147,612) (1,174,334) (1,070,694) (1,1074815) (1,135,899) Rates (1,205,076) Payment to employees (303,710) (286,163) (302,577) (313,209) (322,605) (332,283) Base Rate S 57.64 S 5764 $ 5764 S 59.37 $ 61.15 S 6198 $ 64.87 $ 66.82 Connection Charge $ 418 $ 418 S 418 $ 435 S 452 S 470 $ 489 S 509 Arca Charge $ 1,551 $ 1,551 $ 1,551 $ 1,613 S 1,678 S 1,745 $ 1,814 $ 1,887 Base Rate 3.0% 0.0% 0.0% 30% 3.0"h 3.0% 30% 3.0% Connection/Area 40% 0.0% 0.0% 4.0^/0 4.0% 4.0% 4.01/. 4.0% Area Charge 4.0% 0.0% 0.0° /u 4.0% 4.01. 4.0% 4.0° /a 4,0% Actual Estimate Forcast Enterprise Fund - Sanitary Sewer Operations 2009 2010 2011 2012 2013 2014 2015 2016 Cash flows From operating activities: Receipts from customers and users $ 1,936,536 S 1,968,591 $ 1,970,000 $ 2,014,883 S 2,120,059 S 2,190,979 S 2,264,291 S 2,340,074 Payment to suppliers (1,026,200) (1,147,612) (1,174,334) (1,070,694) (1,1074815) (1,135,899) (1,169,976) (1,205,076) Payment to employees (303,710) (286,163) (302,577) (313,209) (322,605) (332,283) (342,252) (352,519) Net from operating activities 606,626 534,816 493,089 630,980 694,639 722,796 752,062 782,479 Cash flows from noncapital financing activities: Transfers out- Replacement Reserve (350,000) (400,0)0) (400,000) (400,000) (400,000) (400,000) (400,000) (400,000) Transfers out (46,680) (46,680) (46,680) (48080) (49,523) (51,008) (52,539) (54,115) Net from noncapital financing activities (396,680) (446,680) (446,680) (448,080) (449,523) (451,008) (452,539) (454,115) Cash Bows from capital and related financing activities: Acquisition of capital assets (7,322) - - (25,900) (97,500) (178,500) - - Proceeds from the sale of capital assets Net from capital and related financing activities (7,322) (25,900) (97,500) (178,500) Cash Flows from investing activities: Investment income 47,717 34,826 40,000 40,000 40,000 40,000 40,000 40,000 Net increase in cash and cash equivalents 250,341 122,962 86,409 197,000 187,616 133,288 339,524 368,364 Cash and cash equivalents - January 1 1,843,360 2,093,701 2,216,663 2,303,072 2,500,072 2,687,688 2,820,975 3,160,499 Cash and cash equivalen ts - December 31 $ 2,093,701 $ 2,216,663 $ 2,303,072 $ 2,500,072 S 2,687,688 S 2,820,975 S 3,160,499 $ 3,528,863 136 C1TV OF ANDOVER Sanitary Sewer System Financial Projections Ca ital Protects Actual 178,500 $ Estimate - Fundedbylnfrastructure/Trunk Forcasl 268,500 1,260,000 Ca ital Projects Fund - Sewer Trunk 2009 2010 2011 2012 2013 2014 2015 2016 Revenues 140,000 Debt a�i5.�,�.= fv'�'tdx Sanitary Sewer Ext - Crosstown Blvd Rate 5.50% 5.50% 9.5Tla 5.50°/, 5.50% Connection Charges $ 2,086 $ 7,320 $ 4,180 $ 4,347 $ 4,521 $ 4,702 $ 4,890 $ 5,086 Area Charges - - 7,755 8,065 8,388 8,723 9,072 9,435 Interest 83,072 74,872 50,000 50,000 50,000 50,000 50,000 50,000 Special Assessment 24,572 20,803 20,000 20,000 20,000 20,000 20,000 50,000 Replacement Reserve 350,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 Bond Proceeds - - - - - - 2,250,000 1,250,000 Other 2,996 - - Tmsl 462,726 502,995 481,935 482,412 482,909 483,425 2,733,962 1,764,521 Expenses Debt Service - - - - - - - 298,502 Capital Outlay 60,972 137,630 207,000 22,000 268,500 3,510,000 1,465,000 Total 60,972 137,630 207,000 22,000 268,500 3,510,000 1,763,502 Net Increase (Decrease) in Fund Balance 401,754 365,365 481,935 275,412 460,909 214,925 (776,038) 1,018 Fund Balance - January 1 2,733,130 3,134,884 3,500,249 3,982,184 4,257,596 4,718,505 4,933,431 4,157,393 Fund Balance - December 31 $ 3,134,884 $ 3,500,249 $ 3982,184 $ 4,257,596 $ 4,718,505 $ 4,933,431 $ 4,157,393 $ 4,158,411 Ca ital Protects $ - $ - $ - $ 25,900 $ 97,500 $ 178,500 $ - $ - Fundedbylnfrastructure/Trunk Infrastructure 268,500 1,260,000 215,000 Funded by debt - New Development Projects $ 67,000 $ 22,000 $ 90,000 $ 110,000 $ 110,000 Sanitary Sewer Ext - Banker Lake Blvd 140,000 Debt a�i5.�,�.= fv'�'tdx Sanitary Sewer Ext - Crosstown Blvd Rate 5.50% 5.50% 9.5Tla 5.50°/, 5.50% 5.50% 500,000 5.50% Aztec Estates Lift Station Upgrade 10 10 10 10 10 10 10 10 105,000 Yellow Pine Lift Station - $ 298,502 $ 165,835 650,000 $ - $ - $ - $ - $ - $ Rum] Reserve Trunk - $ 298,502 Current DS 2,250,000 1,250,000 Equipment 25,900 97,500 357,000 Total $ $ S $ 232,900 $ 119,500 $ 447,000 $ 3,510,000 $ 1465,000 Funded by Operations $ - $ - $ - $ 25,900 $ 97,500 $ 178,500 $ - $ - Fundedbylnfrastructure/Trunk - - - 207,000 22,000 268,500 1,260,000 215,000 Funded by debt - 2,250,000 1,250,000 Total $ $ $ $ 232,900 $ 119,500 $ 447,000 $ 3,510,000 $ 1,465,000 Debt a�i5.�,�.= fv'�'tdx Rate 5.50% 5.50% 9.5Tla 5.50°/, 5.50% 5.50% 5.50°/ 5.50% Term 10 10 10 10 10 10 10 10 AADS $ - $ - S - S - $ - $ - $ 298,502 $ 165,835 Cumulative DS $ - $ - $ - $ - $ - $ - $ - $ 298,502 Current DS $ - $ - $ - $ - $ - $ - $ - $ - I19YA CITY OF ANDOVER Storm Sewer System Financial Projections iml Projects Actual Estimate Forcast _ : <,r' „u: ?1.'�".v" ..a .�" Year ,_.,. ...-' 2009 2010 2011 2012 2013 2014 2015 2016 Inflation Factor 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% 3.0% New Customers 30,000 $ 35,000 $ 40,000 35 35 35 35 35 35 Residential - Urban /Rural (units) 9,525 9,533 9,568 9,603 9,638 9,673 9,708 9,743 Multiple Dwelling (awes) 190 223 223 223 223 223 223 223 Comm /Industrial (acres) 30,000 349 349 349 349 349 349 349 349 Schools /Churches.(acres) 282 282 282 282 282 282 282 282 Rates (Qtrly) 40,000 $ 45,000 S 50,000 Funded by lnfmstructureffrunk - - - - Residential - Urban / Rum] - per unit $ 6.78 $ 6.98 $ 7.33 S 7.70 $ 8.08 $ 8.49 $ 8.91 $ 9.36 Multiple Dwelling - per acre $ 14.92 $ 15.37 $ 16.14 $ 16.95 $ 17.79 $ 18.68 $ 19.62 $ 20.60 Comm /Industrial - per acre $ 28.51 $ 29.37 $ 31.15 $ 32.71 $ 34.34 $ 36.06 $ 37.86 $ 3936 Schools / Churches - per acre $ 13.55 $ 13.96 $ 14.66 $ 15.39 $ 16.16 $ 16.97 $ 17.82 $ 1831 Residential - Urban /Rural - per unit 7.1% 2.9% 5.0% 5.0'/0 5.0% 5.0% 5,0% 5.0% Multiple Dwelling- peracre 72% 3.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% Comm / Industrial - per acre 7.2% 3.0% 6A% 5,0% 5.0% 5.0% 5.0% 5.0% Schools /Churches - per acre 721% 30% 5.0010 5.0% 5.0% 50% 5.0° /a 5.0% Actual Estimate Forcast Eater rise Fund - Storm Sewer Operations 2009 2010 2011 2012 2013 2014 2015 2016 Cash Flows from operating activities: Receipts from customers and users S 318,883 S 344,552 $ 347,500 $ 347,000 $ 353,598 S 374,466 $ 396,436 $ 419,568 Payment to suppliers (90,647) (97,041) (134,403) (155,603) (160,271) (165,019) (170,032) (175,133) Payment to employees (207,548) (187,066) (201,588) (207,071) (213,283) (219,682) (226,272) (233,060) Net from operating activities 20,688 60,445 11,509 (15,674) (19,956) (10,295) 133 11,375 Cash flows from noncapital financing activities: Payment ofadvances to other funds - - - - - - - - Transfers out (10,000) (10,000) (10,000) (10,000) (10,000) Net from noncapital financing activities (10,000) (10,000) (10,000) (10,000) (10,000) Cash flows from capital and related financing activities: Acquisition of capital assets (17,093) - - - (32,500) - - - Proceeds from the sale ofcapital assets Net from capital and related financing activities (17,093) (32,500) Cash flaws from investing activities: Investment income 2,158 3,227 2,000 2,000 1,000 1,000 1,000 1,000 Net increase in cash and cash equivalents (4,247) 63,672 13,509 (13,674) (61,456) (19,295) (8,867) 2,375 Cash and cash equivalents - January 1 96,736 92,489 156,161 169,670 155,996 94,540 75,245 66,377 Cash and cash equivalents - December 31 $ 92,489 $ 156,161 $ 169,670 S 155,996 $ 94,540 $ 75,245 $ 66,377 $ 68,753 iml Projects �.. Ca _ : <,r' „u: ?1.'�".v" ..a .�" ., . ,_.,. ...-' �. ram'„ .'_". cam, Infrastructure Storm Sewer Improvements $ 30,000 $ 35,000 $ 40,000 $ 45,000 $ 50,000 Equipment Replacement - One -ton Plow truck #04 32,500 Total $ $ $ $ 30,000 $ 67,500 $ 40,000 $ 45,000 $ 50,000 Funded by Operations S - S - S - $ 30,000 $ 67,500 $ 40,000 $ 45,000 S 50,000 Funded by lnfmstructureffrunk - - - - - - - - Funded by debt Total $ S $ $ 30,000 $ 67,500 $ 40,000 $ 45,000 $ 50,000 138 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator 2012 Budget Development Discussion September 27, 2011 INTRODUCTION City Administration along with Department Heads is working on finalizing a proposed 2012 Annual Operating Budget. Administration is looking for City Council direction as the preparation of the 2012 Annual Operating Budget proceeds. On September 6th, the City Council did adopt the 2012 Preliminary Tax Levy of $10,856,299: $7,557,857 (69.62 %) operational levy, $1,907,551 (17.57 %) debt service levy, and $1,390,891 (12.81 %) capital/watershed levy. The Council has the right to reduce or keep constant this levy until the final certification date of December 28, 2011. If ultimately dopted the proposed IM would result in a zero percent (0 %) increase in the gross tax lev. DISCUSSION The following are the 2012 Budget Development guidelines that were adopted at the April 5th City Council meeting: 1) A commitment to a City Tax Capacity Rate to meet the needs of the organization and positioning the City for long -tern competitiveness through the use of sustainable revenue sources and operational efficiencies. Note: Recently updated Anoka County Assessor taxable market value figures for the City of Andover are reflecting a 4.31% decrease in total taxable market value. The City will not receive any Market Value Homestead Credit in 2012 &2013. It should be noted that the State of Minnesota did not place levy limits on cities for 2012, but did implement a new Market Value Exclusion Program. 2) Continue with the current procurement and financial plan to appropriately expend the bond proceeds generated from the successful 2006 Open Space Referendum. Note: The Open Space Advisory Commission and City Staff continue to evaluated properties that could be the third open space purchase. 3) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 40% of planned 2011 General Fund expenditures and the preservation of emergency fund balances (snow emergency, public safety, facility management & information technology) through targeting revenue enhancements or expenditure limitations in the 2011 adopted General Fund budget. Note: With property tax revenues making up over 80% of the total General Fund revenues (up from 74% just two years ago) additional cashflows designations are appropriate. Staff is targeting a 45% General Fund Fund Balance. 4) A commitment to limit the 2012 debt levy to no more than 20% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. Note: The 2011 levy was 17.79/6, the margin available to 20% would be sufficient to fund a small equipment bond. At this point there does not appear to be additional restrictions placed on cities by the recent legislative session. 5) A comprehensive review of the condition of capital equipment to ensure that the most cost - effective replacement schedule is followed. Equipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule. Note: This is being done as part of the 2012 -2016 CIP development process. A Public Hearing will be held on the 2012 -2016 CIP on October 18tH 6) A team approach that encourages strategic planning to meet immediate and long -term operational, staffing, infrastructure and facility needs. Note: City Administration is hopeful the Anoka County City/County/School District Cooperation and Collaboration project will help achieve this guideline. 7) A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost effective manner. Note: The City Council formally adopted 2011 -2012 Council Goals on June 7th. These goals pay special attention to fiscal values, commercial & residential development or redevelopment, collaboration opportunities, service delivery and livability/image goals. Fund Balance Forecast, Proposed 2012 Tax Levy, and Proposed 2012 General Fund Budget Updates: Administration will review with the Council the attached 2011 General Fund Balance Analysis, Proposed Property Tax Levy and Proposed 2012 General Fund Budget at the meeting. �a- Staffing: No new staffing requests were made by Departments for the 2012 budget. Administration's first request, if funding were available (approximately $75K), would be to exercise the recall of the Public Works employee that was laid off as part of the 2010 budget process. No furloughs or hour reductions are anticipated at this time. With various position vacancies, Administration has and continues to closely monitor staffing availability and budget to maintain adequate service levels to the public. Listed below are positions that have been reviewed over the past seven years, along with current disposition: Community Development Director Building Permit Technician -After being vacant for a few months after a retirement, this position was filled in June 2012 (Dave Carlberg). -Vacant due to a recent retirement. Duties of this position are currently assigned to other city staff; position replacement is dependent on new housing starts. Maintenance Worker - Position is vacant and currently unfunded. Was part of the 2009 layoff program to address revenue shortfall. General Clerk - Position is vacant and currently unfunded. Was part of the 2009 layoff program to address revenue shortfall. Building Inspector - Position is vacant and currently unfunded. Was part of the 2009 layoff program to address revenue shortfall City Clerk - Position is vacant and currently unfunded. Title of City Clerk assigned to City Administrator, duties assigned to other city staff with a title change (Deputy City Clerk). Associate Planner - Position is vacant and currently unfunded. Position was not replaced in 2009 due to a resignation. Engineering Interns - Positions vacant and unfunded. No interns have been hired since 2009. Summer /Seasonal Staffing - Number of summer staffing reduced significantly from 11 to 5 in 2009. We are now at 7. -3- Public Work Superintendent Administrative Assistant - Admin Accounting Clerk - Finance Position was eliminated after a retirement. Duties were primarily assigned to the City Engineer/Public Works Director. Engineering and Public Works were consolidated under one department head. - Position reduced to half -time position after a retirement. - Position vacant & unfunded after a retirement. Duties assigned to other Finance Department Staff. Finance Director - Position vacant and unfunded. Position duties performed by City Administrator and Finance Manager (i.e. Assistant Finance Director). Personnel Related Implications: To date the following are projected issues facing personnel related expenses: 1. In Administration's opinion the current salary compensation package is competitive with other government entities. Administration and Human Resources continually review position -based salaries in detail to confirm competitiveness. As part of the budget process, pay steps for eligible employees will be included in the 2012 budget proposal, but no cost of living adjustment (COLA) is recommended. Administration is currently in active negotiations with the Public Works Union to secure a contract agreement for 2012. 2. A midyear review of the health plan was conducted with our broker on July 26t`; projected rates for 2012 are not looking favorable. Based on that meeting the current proposed 2012 budget for health insurance is carrying a 25% increase, with future hopes that active marketing of the group will yield a lesser or no increase. The City currently offers the employees a high deductible plan ($5,000 family, $2,500 single) with a health spending account (HSA), this was implemented in 2006. As part of the program, the City pays for 100% of a single health insurance premium, 76% for a family health insurance premium and contributes annually to the employees HSA. 3. At the most recent legislative session, legislature approved increased employee and employer contributions to the Public Employee Retirement Association (PERA) as part of the most recent public pension legislation, the necessary modifications are implemented into the budget and the current increase is reflected in the PERA special levy. Contractual Departments: 1. The City Attorney 2011 contract included a 1% increase over the 2010 rate. '4 Discussion for the 2012 contract indicates, if City employees are not granted a COLA, the legal service contract would be treated the same. 2. At the September 6« Council meeting, the City Council approved the 2012 City of Andover Law Enforcement Contract with the Anoka County Sheriffs Office. The 2012 Law Enforcement expenditure budget is $2,693,896 which is offset by a Police State Aid revenue budget of $112,860 and School Liaison revenue budget of $84,828 reflecting a net tax levy impact of $2,496,208. The 2012 Sheriff s contract provides for: a. 80 hours per day of patrol service b. 6 hours per day of service provided by a Community Service Officer (reduced from 12 hours per day in the 2011 contract). c. School Liaison Officers in the middle school and high school d. Patrol Investigator e. Effective March 1, 2012 an additional Investigator f. 50% of the Crime Watch Program's coordinator position. It should be noted that the Sheriff s Department always provides the required number of deputies for all hours contracted by the City. If the Sheriffs Department has a vacancy or a deputy is injured etc.., they still provide the City with a deputy at straight time even though they may have to fill those hours with overtime which at times may cost the Sheriffs Department additional, but is not billable per the contract. Council Memberships and Donations /Contributions: The following memberships /contributions are included in the proposed 2012 General Fund Budget: • North Metro Mayors Association • Association of Metropolitan Cities (AMM) • Community Schools • Mediation Services • YMCA — Water Safety Program • Youth First (Program Funding) • Teen Center Funding (YMCA) • Lee Carlson Central Center for Family Resources $13,709 $ 9,047 $ - - Terminated 6 -30 -2011 $ 3,323 $ 7,500 $12,000 $21,000 - Proposal received $ 1,500 The following donations /contributions are in the proposed 2012 Charitable Gambling Fund Budget: • Northwest Anoka County Community Consortium $10,000 JPA with other cities • Alexandra House $10,000 Below request • Senior High Parties $ 1,200 Please note that any funding coming from the Charitable Gambling Fund is contingent on available resources. Capital Projects and Debt Service Funds Capital Projects Levy: Capital Projects Levy — The 2011 Capital Projects Levy Budget specifically designates $1,391,385 of the general tax levy to capital projects and equipment needs relating to Capital Outlay ($210,000), Road and Bridge ($1,064,959), Pedestrian Trail Maintenance ($54,926) and Park Projects ($61,500). Specific designation of the tax levy to anticipated City needs and priorities for transportation and trail maintenance, park projects and equipment outlays allows the City to strategically allocate its resources and raise the public's awareness of City spending priorities. The Road and Bridge levy is calculated according to Council Policy based on annual growth increases, with Capital Outlay, Pedestrian Trail Maintenance and Park Levies increased according to the City Council budget guidelines. • Road and Bridae This levy is proposed for transportation programming related to maintaining City streets, roadways and pedestrian trails. This would be the sixth year that a portion of the Road & Bridge Fund is dedicated to pedestrian trail maintenance. This levy is also used for the City's seal coating and crack sealing programs and for street overlays. The 2012 proposed levy to Roads is $1,022,817, a 3.96% decrease. The 2012 proposed levy to pedestrian trail maintenance is $56,574, a 3.0% increase. • Park Improvements This levy is proposed as an annual appropriation to be used to underwrite a wide range of park improvement projects as recommended by the Park and Recreation Commission and approved by the City Council. This funding is intended to be a long -term supplemental source of capital funding for park projects that would be separately identified in the City's Five -Year Capital Improvement Plan. The 2012 proposed levy is $61,500, same as 2011. • Capital Equipment/Projects Under the Capital Projects Levy a levy is proposed to be designated to capital improvement/equipment project expenditures identified through the CIP process. Through this designation, the City, over time, will build a fund reserve to avoid cash flow "spikes" and address a wide range of capital improvement needs such as facility maintenance projects under a more controlled spending environment. The 2012 proposed levy is $210,000 same as 2011. Debt Service Levy: Annually the Finance Department conducts a detailed debt service analysis to monitor outstanding debt and to look for early debt retirement or refinancing opportunities that will yield interest expense savings to the City. Staff and Ehlers & Associates have completed that review L and it appears at this time, there are not any refinancing opportunities and the Debt Service Fund Budgets below is what is expected for 2012. The preliminary 2012 Debt Service levy provides for the following debt service levies: • 2004A G.O. Capital Imp. Bonds $ 405,292 • 2004 EDA Public Facility Revenue $ 1,092,684 • 2011 G.O. Equipment Bonds $ 102,017 • 2012 G.O. Equipment Certificate (new) $ 125,000 • 2010 G.O. Open Space Bonds $ 182,558 Total $199079551 The levy for the 2004 EDA Public Facility Bonds is presented at a levy that was identified in the original pro -forma analysis for the community center. It should be noted that this levy is scheduled to be reduced significantly starting in 2014, the levy will basically be offset by a significant portion of the $635,000 YMCA annual rental payment. The total 2012 Debt Service Levy proposed is $21,562 (1.12 %) less than the 2011 levy. ACTION REQUESTED The Council is requested to receive a presentation and provide direction to staff. II City of Andover General Fund 2011 Fund Balance Analysis December 31, 2010 2011 Estimated Fund Balance Increase (Decrease) Projected December 31, 2011 Less: Snow Emergency Public Safety Facility Management Information Technology Public Safety / South Coon Creek Water Main Economic Development Prepaids / Inventories Working Cash Flow Estimated Balance Available for Adjustments 2011 Estimated Budget $ 5,110,905 120,332 5,231,237 (80,000) (80,000) (80,000) (80,000) (200,000) (300,000) (206,666) 4,190,243 $ 14,328 i Wig}? a 2011 Working Cash Flow Designation Calculation: 2012 Requested Expenditure % of 2012 General Fund Expenditures $ 9,311,651 45.00% $ 4,190,243 9/23/2011 w \� LU /§ �A :p. ku) u a%4 k \ k f; I® a� n ��! 7 ■ ) ; - — -o to a. � - k k�k k . 2 \ - m� \ Clt cci / » ID m co ■ 0! co \ ( - � ; k Lq lo: co �§, ) C / J « « §k\ ; i � %7 !) ;® k k§ ) § ] t k ! ) x § aaRV § f ! f } 0 « w ! ƒ 3 ! / /// i ) 0 a J ! ƒ ] _ �§, ) C / J « « §k\ ; i � %7 !) ;® k k§ k k t ) x aaRV ` \ §\k / /// �§, ) C / J §k\ ; = e9! !) ;® k k( k k ) 04 C-4 �§, ) C / J cli ca / k k k k( k k cli ca / 91 l-. d C c_ J � x R `mr v d d `o a` U N n ;e d b C O N w w 9 F m m m yry n 3 n n r w O ' Sm N N n w Q O N n w w r d N N b' m w 3 g w N w N n ry w o o m m ry O O N h n n 0 O N m 8 8 8 8 N m O � O A fmJ d o ni ai ebi T N r m c o v r w w w w w w N l7 N O O n M O�1 N n N m 10 O d N O O o1 N m N m N O l0 0 N d b N m pC m 9 m m° °c °m E n E 'c m *6E 'c t 'o 9 LL a E E E N a m go 25 °a 8 25 8 8 8$ 8 `s 3 J 1b y� i V 8 � a � X °m 33 » z L�U 0 O U s §8 O w n� � � n O x x x W 17 M O fJ N N 11w� m m m ro ° ° cI I O 5 E � 3 m m b a�a9 6 2 O a m' V O N a N m 8 8 8 8 N 8 8 8 d o ni ai a o c o v r w w w w w w w w w d N O O o1 O O O! 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M v1 R �D T �° N .- �O �° U CA N. M T M O A lx O' �0 O VNi ON W v1 b a N eN N a t z[ V In M i0 I lO 0 1 0 0 O 1 � i0 O M (� O� [ � O N V i0 ,f7, N, �O Vl to O ll C --L Cd h M O O l° b 'H M' h OO �D cO � `a,Y, O Ni v� r � V r' � v� O� •-• O� v� 00 vt ^ M ^ 69 M N V V O M N v1 d' M r C1p O M P OO r (�:✓ Q\ O a0 OO D\ M °� O 0C W b M vi .. W O b V� °� to l° 1 � 0 r, OO ry 00 O� l � V, � V1 OO r O\ V V� N trl r' rat' b9 N R 4s qq c t U `9 U d z x d U W w S w w a a ) 4 e N VNl O M N O b O O V O V M N C O\ P r T b F 0 W T Y 0 NDO f* (S) 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2012 Special Revenue, Debt Service, Capital Projects, Enterprise & Internal Service Funds Budget Distribution DATE September 27, 2011 INTRODUCTION The Council has had a number of reviews of the 2012 Proposed General Fund Budget that will be supported by the 2012 Tax Levy. The Council did adopt at the September 61h regular Council meeting a Preliminary 2012 total property tax levy of $10,856,299: $7,557,857 (69.62 %) operational levy, $1,907,551 (17.57 %) debt service levy, and $1,390,891 (12.81°/x) capital/watershed levy. The Council has the right to reduce or keep constant this levy until the final certification date of December 28, 2011. The proposed levy will result in a zero percent (0 %) increase in the gross tax levy. This agenda item will focus on all the other City fund budgets. DISCUSSION Other Funds: The attachments to this staff report are draft budgets for all the other funds outside of the General Fund within the City. The attachments are grouped by fund types' bolded below: For the most part these budgets are self explanatory, with the exception of the Community Center Economic Development Authority (EDA) and Enterprise Funds The detail of the Community Center Fund will be presented at the September workshop (as a separate agenda item by the Recreational Facilities Manager), the EDA Fund detail will be presented to the EDA at their October meeting and the Enterprise Funds are driven by a rate analysis. I will provide a briefpresentation ofthe attached budgets and answer any questions the Council may have. The Special Revenue Funds (pgs 1 — 24) are established to justify and account for revenue sources to finance particular functions or projects. Revenues for these funds come from a variety of sources (taxes, fees, gifts, grants or other contributions). Expenditures from these funds are normally restricted by statute, local ordinance or grant agreement. Also the funds may be used for either operations or capital outlay as legal restrictions mandate. The Debt Service Funds (pgs 25 — 64) account for the accumulation of resources for, and the payment of general long -term principal and interest. Repayment of the debt through principal and interest payments to bond holders is backed by the full faith and credit of the City of Andover. The Capital Project Funds (pgs 65 — 92) are used to account for the acquisition or construction of major capital facilities or equipment financed by a variety of funding sources, including tax levy, debt, special assessments, grants or other governmental fund resources. The Enterprise Funds (pgs 93 — 100) are dependent on multiple factors such as community growth and demand for and usage of the service. The Enterprise funds are generally in line and step with the rate analysis done for these funds as part of the CIP development and review. Internal Service Funds (pgs 101 — 106) are used to account for services that are provided to other City Departments, or to other governments, on a cost reimbursement basis. I{ the Council would like a detailed presentation of any of the fund budgets attached at the workshop please let me know before the meeting so I can prepare an adequate presentation. ACTION REQUESTED The Council is requested to review the staff report, attachments, receive a presentation, and provide direction to staff. Attachments ted, � � � � � � � � W � � � � � � � � � � H W � � � � � � � � � 0 N .) d < \ \ c { & m J ! ) «/u 2 7 o3 & � ƒ7± � w � \)± \ ax\ (� / § ? § 3 91 9 k ) /�ƒ \ � � / C4-� ƒ / o ] % R 7 § § ' & \ >dƒ � � % A \ \ ƒ�f 2 2 u d @ § \ ) ƒ 7 ( Cd jq7 '(1) / § » / / G N 00 0 0 0 0 O Co O co LO O CD M O M 00 ti r 00 000000 O 00 (D ti000ON M N t0 t" O LO LO Co 't- N ' N !P OD O LO O O de N O 1 ;.:. N 00 O W N 00 O p0pp 00 P .1i D) LO �- O r r M -qf .:43) ti LO C`M M r r tl' N M O d' I- f- CO) ti O N 0 N N N 00 M M 0) N LO r C') IT M M M M - a..:., r r r M r r r V � � C m M O O O 00 N M d' I` O M r r N w CD 00 er O O M O M N U) O O N I� 00 r 00 M r 00 N .a ;N.. 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M r L N Q U .a C C d E O Q N D r o` Y a C N E Q O N d O 0 7 E O ._ c U V Q W co N O U N Q yT C ++ LL a S.' .0 kq L r0+ W N C t N E Co :3 c � o _Y E N L L O N rn .c Y r w C N E � U 7 C E vo, N a 'O N C � O O N c a o U � Y c- N O C N N N a U N O C a�.N7 C C � U O �E`6 b L O N U N 6 F O W W 0 z qz C� r. W o y `y O q q 04 H Pr O w C) O H U mt N � � N N N C N .0 C a L N O N a LL x �_ c I- C N U N L y m o m x M N :3 c c o m m Q rn E N L o E w O> � i E -O ~ Co N C C f0 O 9 N O U N O Q E > U YO ] •C N N O a N Nom,.`• U O > > p'� 'O O LL p a+ O a O C O O -C C �- LL G N m N c E N f0 c c A 2 n o N E(a N N c Q t L N a N IL .'_C - N t C raj O y y N to O a '_ N N O w C U O O 0 O) CL CL o n. 0o Nx�O C7 a` S.' .0 kq L r0+ W N C t N E Co :3 c � o _Y E N L L O N rn .c Y r w C N E � U 7 C E vo, N a 'O N C � O O N c a o U � Y c- N O C N N N a U N O C a�.N7 C C � U O �E`6 b L O N U N 6 F O W W 0 z qz C� r. W o y `y O q q 04 H Pr O w C) O H U mt CD Li M O O Cl O N O M N r E,9 � CO) O O O O O M L N tD O r O rn N � 'a :CL V U N N rn N L^ � r N L A:! It CL O "O > w m � L N Q L L N t c t6 = w 0 0 a'N c h V- V� m m O CD m OMO O O O 00 O r ' r 00 _ N ':r ttl Ld L L r E' r O LL y.,, -.N w LL EA N M O O O O O M (n 'L^ V 00 O O O O O 00 r� O Or r 00 CD LO 'd' CA 0 N N N N M m LL C -oo N m Q O N to Q > E 42 N M N N LA c O 1 d 0 O 0) O O 00 'C? 0. �p p CA LO W w 07 U d Q. D W ¢ N fn co = C � E d iir 4. 7 O 0 to .pi r C �, Lm � O � E 3 w cl .1w U N C t0 i.' N y E E > C t6 m C .. O C m > > E y ai > o C >21 N U 0 ~ r w LL 0 CD Li N ' N to N L6 N N r CD Li N ' N to r N N r E,9 CD Li O ' O 00 � N N C9> CA t cc , I I 0 II Li tv 0 � r M L N Q rn N � � V U rn N L^ � L A:! CL v u> > w m � L N Q L L N t c t6 = w 0 0 ca F- c h V- 0 c d E CL O m N C E E O U l6 (D C a) V- lQ CL a, ❑ w C C7 ae U O m C d E a O a) N � 3 a, c ❑ d Y Q) C E .- E u,, O a U (n N 0 O U CD CL a H D >_ LL a F7 O r+ u d A u d' i. r� M u 44 x a :b G u w o � m cu N m -0- (n a, L L 3 D N O Y O O, O co c c O O 9 O (D N..'=.. N L L C N N _ C =O O3 N U a7 a w 00 O O O Q N C O) j L O) m N � C o a (D Q � = L (D Y cn F- O m U � O — m '3 c N o � E � 0 o E N> C N D C;) m 'C C 7 O E" E v O O U N m o Y N co w O E E 0) 0) 0 N Q. fl C Q @ Co a) a, i m � � U C N 7 C L w O a3i mo _ ❑ w m U d N v o N c . N (6 a a) D N N a7 U CL q4 a c as E m 0 O co Q _ 0 O _ O a3 d �N+ U U N Q a O_ C Co w U o ch L 7 6 c o a, E o O C U N > a=, �Co Co (6 O_ co N CO Q o F O F v, W W �z qz V- '. W O 9 O q q Wz F e. O w L1 O F U --] W i.� C LL C M d C N M _ U LL LL > d Q > (i O Q V Q E W � U vs d c d O i vi M O 0 0 O 1� 000 co 00 00 w 01 O O O O O O V LOO M N O N N w LO V 0 M N O V O V 0b Ln LO N O V G M M M N 00 O Ni d' T tD M M CO co N N m O OD r (N r ti 00 01 M (0 ti v Rt O co P I' O M M N v co r r r d' T r w LO M M LO 1l_ M M O i lO O O O O O LO r O O OD O LO O ti• d' 00 co r O O O O O 00 M LO O t0 M LO M 0D O p 0) ' V ' V 00 co ti O M O M N M O M tO N d' LO V 0) O) ti M N O N ti a C6 00 O M N O co 1� 1` N d' t` ti LO OD 00 w LO M M LO 1l_ M M O r co r M 01 M M M T T r T 0 r 61%I 1 I I I 1 I I 411,11 LO O O O O IO !t r r O O OD O co M O r O O O O 00 N LO O LO M M M P co O LO ' V 0) ' 0) 00 r M LO N N M O M d• N LO a1 -I d' N 00 O M M M V d' 0) M G N r O O O N 00 00 LO O N co 07 d' M LO f-- "t '� O M r- d' O M M CO) r T r r T r `0I 1 I I I 1 I I III m r LO co C> 01 O V LO V r !t r N LO co O LO N co co M V N M O O co le r N 00 N LO O ' O 00 � N 1` L4 M L 0> r 00 I� P r r O V V' N cm-r M N LO V- h. � 00 1O LO co co 00 LO OD 00 O 00 7 V LO I— M M O co co 00 't N M r r r O `kI I I I I I I I 4a r N 0) � L y = 7 i P M O d ` r y N 0 M t� O rn M � H C7 m Ln o m U N a) avi 0 0) E N LC0 N N 0 w y 0 O C 0 w 0) 61 N c0 0 ca M C +O_+ d _ @ a o .� aa) m — d — U m -0 x W 0) a io m N 7 N 0) N O U) i d > Q (0 tO 0 N M M H = x w m a uO- c R G (Q O) N C H = w ,� 2 N a 2 t 0 � t y O C 7 3 LL 0 IY t> U S:-5 ++ 0 1— O H O F- x W 0) n Ll N M +� d 0 +' 0 � F• E— LL r L _d m U �C E O U .. 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W a Q' to W U v x CL W i N 7 C O NN> Lf� 4� O .V d d r OOO o r 0000 0 �- r G1 O O O O N N ' O N r r O O O O M O N to ' O LO r t0 N O � O O M N Cfl N O O N O 61 r r O r r r to � O O O O O r LO LO oan Ln r 0000 o r tO to N O ' O It CO O N Ln ' b O N co � M CD N N LO N a 0 O O r v► � O O O o v o 0 0 0 o v uo OOO o to OOOO o to LO O 19 w ' CO r M O N Ln ' Ln O N O r- O O M N (D N O O c CD r r O r T Esr to w O r r P Ln CO CO M N eF LO le I,- to to co O CO 00 to w I` co O ' to N ' LO O O ' w to ti 06 T-O t; 06 CMNto Ln csi co r T CD M K3 � d T 0 N Cl) a. 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CD r LL L- Gi QN ER _ _ a; L O > N co V,(i Q :(6 'p co T Q Lu ¢ O co o = J � 00 O � O O O T ' O 0 O 0 N 0 r O 00 U 0 01 r O to L() O N r ' M w cli � LO N N d' O O O O r O 00 U O co (6 N A M ' M w cli M M M d' 000 M M 0 Co OM a' Q m O M ' M c a> o t Lo O qq M M M a � cc = 2 C y U C (6 N A M ' M w cli m r V) M M M Co O � cc = 2 C y U C (6 � a 7 O ++ m r V) m E Co w a' Q C > c a> o t Lo O d = X a 0 F— U y d m cn V C d 7 .qt O O M (DNO V ,;T LO I— M N r 1� N O L M ICT O d' OIO (D N O O co V LO V N N LO O V OD ' O r M Ln N r O O O 61 M Go co ' r 00 t0 M 0o rn L T M r E9 co m O C1 ' O M M r ER I O co ci O (D Mr cc = 2 C > U C (6 @ m a O m > m E Co w a' Q C > c a> o t cn c w r LL w 0 S~ 0 F— 0 F- .qt O O M (DNO V ,;T LO I— M N r 1� N O L M ICT O d' OIO (D N O O co V LO V N N LO O V OD ' O r M Ln N r O O O 61 M Go co ' r 00 t0 M 0o rn L T M r E9 co m O C1 ' O M M r ER I O co ci O (D Mr r y d y T s. M d ` O = rn U) t y V ,�a y U _C (D UI U a7+ °? N -0 U) v a y ° ea a+ LU y O �a y (1) F M % W m /N N �- V N p d C 16 w a(tena - O~ 0 i` F°- Li r k / § \ \ } \ / k 0 ( » / ] | k )k Eƒ §� \\ j / .. » )2 �J ] ) k j ( § § 2 \ k ] £ \0 G#2\ �k�a -Co (»\S] C *© \± k#2o2 Ecc f c: $ )7k2 ca /f E cu 0E }�\j\ Eo \ ®\B\ 0 0 *%�§ �\>CU fit0 Co �\0 CD /02,0-0 0 0 \] 0 22 ƒ\ KG \( {� §k \� )( /\ < \I-. // c2_ /§ ak \� 0 /z �< 0 00 R� A C-i �Co 5 \k E - : f/ CL [ \\ CL 0 k 7§ Co U) § Q ) �p {R - - #mom yGa =o § G � k \ )2 o � �CO C: �� M Ewk §% & -= �) 7 \# - $/ - aF @G2f )\ k( /)\ /j }E (D am en k k rh cu �0 ®° \) 10 ca "GE£§c�� -j \{*) \\ )L.= Eco2=88» w§ 0:30 ±oo §) \§ {k=k /r- - cu 0Co(D 2 _ �EI§Gt�E`;[§ 0 \) {)£) §� _" CaXWEnGc)c) E ca }0 - wi C6 w cd < \I-. // c2_ /§ ak \� 0 /z �< 0 00 R� A C-i d V C lSi LL c N d C N (ti = U >LL =_ m = 0 (1) L = U v LL a� U CL W U N d d _ E �F+ m d'+ v OOOO o f o 0o v N w ' � coo LO O LWo ' to RV N M LO N O N N 00 N N LA r r N N N N N Efi L v& y O ti 3 � ti � M ' 'T co LMo ' L coo LO 00 t0 eT O d' LA r r N r r ER � � W o N d n to W ' W ' M LLO ' co N N N N 00 N N Lp r r r r r r p C m ti coo ' tiI c ' co to co coo ' co Lo ai ai ci Lri ai ai Lo r U 6-J,I I I I I I I M T N � Of L y 3 r O 4) � M T � W L d O p C m a Ld 4) 7 N IC U 4) O C C E> i N O C L6 N c O 0 7— d > 7 U N Q N Co L > = N X m => E S R fL � LY Q C N ? W °� v cl) > > 0) O UI � ,� w a s « C M T `m d C C W U 0- a O R N a+ C N E L C6 Q Q ❑ d 3 C d N ' 0 O LL Cn ci U d Q F C +-+ LL a ui C o 0) - C CU (U M E m Q c� m .. p o N CA N c � U C M N O L n EO C (U L 0J W L U 3 N Y w. � N C O CCf O N N N N w N " O a Z Z m W d N O U x 7 L [2 U Q N N N O cu O O� O CV 0 ca W _ =aZ F O F N W W u q q GA C� C] O q q W z F a O w [7 O 6 r F U T 3 a� w � (D 0 0 m 0 0 � C E Q (U U o N O E Q Q w O � o J-- a>i ca N C N N 0 N C6 07 w„ 7 .�... O O =3 O N c O .N O1 W N y N C L O :- �{ C O C co cu N N + 00 O O O �- C > O N (U u01 CU iq N C .OL.. S O C +' C O cn O C O U N 5.. ¢ N (U (D CL ci CD d N C C C O C A N C Q y N Q C N Q N O N O 2 Q N 'O N n1 'N O Cd — 7 d N ..-. 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U O H FO- H LO T r v LO d M n N ui LO T r 67 d N n N 4% LO T r 67 d N n N f!Y LO T W) d r n N f!Y LO T d N T M � O V � In CD 7 o G. w U U O U a N d L O :3 O w H C CD m K CL W w d ❑ C l3 m m C Fi LO T § uj » \ % R k j ] E 3 / 0 \� .k 0 /j )\ § 0 \ F- U- < § 2 5 \ 7 2 { 4 \ §\ \� ak \� /\ oe oc <¥ M � GC: ]) [/f )f ©a) \0\ \k )§ ƒa % E� �0 \7/ ® a) [ 6 I #2 \§ §§ . .5E p0 \ k Ery %# o§] / k )r_ E Q a) /} §)\ } ƒk \m \ -a° § =e %2w �± � 2 o /]/ a) | mmm § (D j &(o a &7% § 2 5 \ 7 2 { 4 \ §\ \� ak \� /\ oe oc <¥ M � r r le O O O O d' M O O O CV) M r m O O O O CA I- O O O h h N LO O LO Lr) ' Lo O N LO V � LO ' Cn Lo _0 ;,.;. ,N CF O O O O Co CO Q M r r N N N r 0 N Q v Esr _ m co 0 0 0 O co � O O O r O r C1 M O LO N ' � 000 00 LO O M w CD N W) "�. 1- O r r r r 00 CO O t` ti r N O d' M 4 M r`CU 0 r- LL to N W _ fR LL d co 000 O co v 000 O et et U) — O oCDo ' O O r 000r o to r r� M O .i Cl LO L LC) 00 OD LO q' q r _ ci v,.:r r. 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V) r h LO N I� LO OM OM CO M N W N Nf V' r- M O V' D) M (D 00 O r o D) I- M D) V r- W h O M co Cl) m co co V' V' V' V V V' � Ln LO LO CD co (D CD 1— N N N, O 00 I� LO V' N O 07 I- LO N O 00 LO M O 1` V' r h a) V V V' V' V' M CO CO CO n M N N N N N �--' r r r r C to V% I V) 40 O O O O O O O O O O O O O 0 0 0 0 0 O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Cl C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Co Cl °' Ln O O LO C C 0 C 0 tO LO LO Ln LO O lO O O O O O U co LO (o I- O r N V' M� O r CO LO 00 O M (D () N O C co Cl) m co co V' V' V' V V V' � Ln LO LO CD co (D CD 1— O a` C 40 ` N CO V' LO (D I- 00 W O r N Cl) V' LO (D N 00 CA O r N M V' a3 r r r r r r r r N N N N N N N N N N M M M CO M O 0 0 0 c) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 co >- N N N N N N N N N N N N N N N N N N N N N N N H O F G7 W W oz ra z as a � oy Gq O QQ W z H� a O w Ca O H 7� Mt Kr r N h CO 00 00 OD M LO M M M w W W O LO w M m O m O c0 N N N N N N N N N r W M N LO V CO O M LO N O N O h C N N N M M W M (O M W M LO r I.- LO N1� LO M M M O N O) = d• V V' N M O W W M (fl W O (D LO V' N CO- O O r OD r--- (D M O N N N LO LO V' It V' LO V V' LO V' V' V' V' M co M co m CO M h vvvl- r���r`r`r�l�r`r���rr`r�rl� I�r Q r ` N CO V' LO (D I- 00 W O r N Cl) V' LO (D N 00 CA O r N M V' a3 r r r r r r r r N N N N N N N N N N M M M CO M O 0 0 0 c) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 co >- N N N N N N N N N N N N N N N N N N N N N N N H O F G7 W W oz ra z as a � oy Gq O QQ W z H� a O w Ca O H 7� Mt Kr N C O m C v C � N� m LPL � O � O O i O LL . 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(D Lo C 7 O U U f0 0 3 O U) a N N N V N 7 V (U t U N N U (0 9 N D T 0) E En c -0 ca t U (u 0 (D ,q O CD 0 O C N LO t O O N w Q O 00 E a X C } C m O O_ U_ N O (D Z O N Q l�E N N O C O w 3 N O N f6 0) U C (D w (D i C E. 3 O D L O E y Q u) O O mU N O o N CO O O T N ~ r 0 t O V ft3 O L H Cl N O 7� N O N L _ a N >, y Q a� p aNi U o a) w w U U 9 C L N = C N N a N N N co M (M co co ct co t) m O tO tO M co O tO O co 00 CO 00 OD CO 00 CO CO r h t0 t0 r O r r W O r t) r N M M O V N (D CD r N I� C0 LO CO T (T V 00 r O N r N r r r 1- OO 00 M W I' L6 M r W d- 0) V I, O M d" V O 0) O CO I- (D t0 V CV N r O 00 U) V N r M I, t0 N N N N N N N N N N N N r r r r r r c tf3 O M O CD M t0 Cl) r N d' 61) 69 1 V). 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C O m L N CL o m N T yL Q% O m m N a r L s m 3 w (D n aa) N U � 3 M O M O r O O O 7 O 'IT I� LO N T TI Cl) Ull I O'II LL U) 0 N a C 0 m tm 'v c C w N LL F tL �U b CD m � v a p �7 N m El F O F (n w w u az a] P4 o w O Q Ca w z w � O w C] O F 7 0 CD 00 00 O N 00 p N O Q 64 00 °o °O 'o 0 °o 0 OA V 00 r N C O O o O co R O 00 0I n N M 00 ti LO W) N co 000 E N M� W N 00 M M ti CO CD CD N w O M 00 ' O O h v y O 0 R 'C Cj) W N r W m N LL ti ti OM0 w O T _ •� O fA M d �> 00 E 00 2: ' M U CL LO _ a ° LL C C O 0 d N y 14 N U �0 y N a 0 'nd 0 a i L O u d d v c C LL ca f0 Gl c G N E L Q N 0 rn } 0 a> c d E d > O L Q ow m a c _ m m vILt) r L m (D U. O O O) o U d CL N T U~ a N U Q E (D �o o =o r) � 'E L > O C N U f6 00 r U aD r cc O 64 N N N a C L N N ( C O) N O 7 o t N O N — UI .0+ a N N O LL Q N~ C .£ .� Ul f6 O X E 01 Hi N C N N j O L c r- 0 C~ N w Q O Q > E N c6 C "O O r Q N O C 6 U N N N N O O .J E L C O% .. 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U c d .- i R N CL CO YE L N W F C Q F O F V) W W U qz O W G O Ci Q "' z O w Q O H 7 CO T ©4i,-.- A scossfUr Mr. James Dickinson City Administrator Andover MN Dear Sir: I am a new homeowner in the City of Andover (as of August, 12). I spoke with you on 9/12/11 regarding concerns relating to the city code and easements which do not reasonably allow the placement of fences /sheds on private property. I appreciate your willingness to meet with me, and your request for a written statement of the issues. The concerns I am bringing forward are both my personal concerns and those of a growing number of neighbors I have spoken to in my development. My wife and I decided to take advantage of the housing market and better the lives for our young kids. This decision led us to the purchase of our house in the Sophies South development in Andover. My wife's only concern was the drainage pond to which my house (and almost all other houses in the complex) backs up. We questioned the builder as to whether we would be able to install a fence in the backyard to help ensure our little boys (17 months and 3 years old) do not easily find access to the pond. We were misled and told that a fence would not be a problem. We read the covenant provided to us and moved forward with purchasing the house. Shortly after getting settled in the new house I began the process of hiring a contractor (Arrow Fence) and getting permits to install a nice vinyl coated chain link fence in my backyard. Well, unexpectedly my permit got denied by the engineering department in Andover City Hall. Kameron from City Hall informed me that I have a utility vehicle access easement in my backyard that restricts me from placing a fence or shed on my property. If I would have known this I would have never bought the house. I am also informed that this has been a big problem in my development and many of my neighbors have also been turned down over the years, and other sales have not gone through when/if buyers were made aware of the issue. . I am made aware that from the back of my house my lot goes approximately 70 feet down to the pond. I was told and now see on a plot map that this utility - vehicle easement comes within approximately 18 feet of the back of my house. That means the city is in control of approximately 52 out of 70 feet of my back yard! That is land that I purchased, pay taxes on and am required to maintain. I am told the primary reason for this drastic easement is to allow utility vehicle access to the pond if needed and also that the 100 year flood mark is right at that 18 foot mark from the back of my house. How many feet does a utility vehicle reasonably require? I am unwilling to risk the safety of my young children by having open access to this pond. I understand that the City needs a reasonable access to maintain a holding pond, but due to the City's previous approval of the storm water pond design in this area the resulting excessive easement is tantamount to confiscation of a significant portion of my lot. The plat approval set the distance of the houses fiom the pond, and the grade of the lots such that any ball will quickly and surely roll directly into the pond. The resulting risk to children is unacceptable. The developer surely proposed this design to maximize the lots in the subdivision, but exercising due caution the City should have required changes before granting approval. Since finding out that the city will not allow me to install a fence, I have spent a lot of time reading up on the city code /ordinances in regards to easements, drainage ponds and fences. I have also been speaking with many of my neighbors and the overwhelming majority of them have issues with this excessive easement that is affecting the safety of not just my family but theirs as well. I am in the process of getting a petition signed by my neighbors in the Sophies South development voicing a need for the city to look at the current easements, storm water pond design and make common sense changes to provide for the safety of our children and allow us the reasonable and fair use of our property. I am willing to add additional gates and provide more than the standard required 10' easement. I have personally called Gopher One Call and verified that I do not have any utility lines in my backyard that impede the placement of a fence. I have tried negotiating a possible compromise with the engineering department that would hopefully work for myself, neighbors and the City of Andover but have been unsuccessful. My last discussion with the city resulted with me being told that unfortunately there is nothing that can be done to aid my neighbors and I. I disagree. I believe that a solution can be worked out that preserves the reasonable interests of the city as well as the safety of my children. I would be happy to meet with you and others from the city to discuss this issue further prior to taking the issue before the City Council or investigating appropriate legal remedies. Thank you for your consideration, David Cook 15451 Wintergreen St NW Andover, MN 55434 612- 910 -4747