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Home My WebLink AboutCCAC December 12, 2005 J NDOVER YMCA / COMMUNITY CENTER Community Center Advisory Commission Monday, December 12, 2005 7:00pm City Hall Conference Rooms A & B 1. Call to Order - 7:00 p.m. / 2. Approval of Minutes - Monday, November 21, 2005 3. 2006 Budget - flu Budget Questions from 11/21/05 meeting - Update/Comments from Council 4. Staff Report - Policy & Procedures Manual - New Business Revenue (rental & advertising) 5. Marketing Initiatives 6. Other Business - Discuss Comments made at November 1 ill Park Commission meeting - Commercial Business Cooperative - Courtyards \ I 7. Adjournment ICommunity Center - Operations Special Revcnuel @ Operations II Other Snurces I Uses I Aclual Request Estimate Request Aclual nequest .~stimate l{e'luest 2004 2005 2005 2006 2004 2005 2005 2006 Revenues 33422 Other Grants S S S S S S S S 36210 Interest 4,801 4,000 2,000 36212 Valuation Adjustment 15,453 36232 Donations - Restricted 90,000 50,000 36260 Refunds & Reimbursements 25,000 42,000 84,400 37500 Ice Rental 21,511 270,000 265,000 274,000 37505 Open Skating 362 20,000 5,000 10,000 37510 Fieldhouse Rental 60,000 7,000 40,000 37515 Fee Admissions 5,000 9,000 9,000 37520 Equipment Rental 2,000 37525 Locker Rentals 2,000 37530 Concessions 25,000 25,000 25,000 37550 Vending Machines 1,000 20,000 7,000 15,000 37555 Skate Sharpening 2,000 1,200 2,000 37560 Advertising 6,810 35,000 20,000 35,000 39201 Transfers From Other Funds 500,000 Personal Services 101 Salaries S 34,275 S 195,]60 S 170,000 $ 200,502 $ $ $ $ 121 PERA 1,762 10,841 10,841 ]2,030 122 FICA 2,178 12,100 12,100 12,43] 125 Medicare 509 2,830 2,830 2,907 131 Health Insurance 1,540 16,320 16,320 ]2,956 / 132 Dental Insurance ]96 712 712 784 133 Life Insurance ]4 32 32 32 134 Long Term Disability 77 248 248 261 15] Workers Comp 2,146 2,146 2,506 199 Intercity Labor Allocation 7,829 7,829 10,205 , . m ..... Slibtotlll... 40,552 248,218 223,058 .. 254,6141 SUDDlies and Materials 201 General Office Supplies 651 2,000 2,000 3,000 210 Operating Supplies 11,168 12,000 26,000 ]7,500 21 I Cleaning Supplies 4,274 5,000 1,000 5,000 220 RepairlMaint. - Supplies 288 5,000 3,000 5,000 223 RepairlMaint. - Building 2,600 240 Small & Exp - Small Tools 1,843 5,000 750 2,500 260 Sollware 3,885 22,108 29,000 35,350 . . 33,000.1 Purchased Services 30] Professional Services 5,000 800 5,000 o @ / NDOVER YMCA / COMMUNITY CENTER Rental Income Ice Arena 2005 - $267,074.49 2006 - $81, 551.56 - through March '06 2006 - Projection $272,000.00 Field House / 2005 - $24,976.47 2006 - Projection $45,000.00 Andover Youth Hockev Nov. 152004 - Feb. 28 2005 - 557.5 hours Nov. 152005 - Feb. 28 2006 - 532 hours Total hours Oct. 1 2005 - Feb. 28 2006 -787 hours r I~ ~ n :E~~ Ch n IllJ}>"'UO)>"TI-f;o;::O"'UIl"TlIlJ)> C n > ll) 0 n 0 Q) C () .., 0 3 :::;. Q) CD CD CD S' t9' CD ~ )> 0 a. 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CIl (1) . 0:J" n en CD en ::J c _.:J" C. < CD -::J::J iii' c CD ::J ~c. - (1) .., Ql en en Regular Andover Park & Recreation Commission Meeting r -b () A .- -I Minutes - November 17, 2005 _ ~ ,- I _ Page? L _ _ _ -1 local YMCA. Mr. Brenner would like the Commission to invite them to make a presentation about how their skateboard park works. C0 Mr. Haas stated that the Advertisement Task Force is trying to set up a meeting sometime within the next two weeks. CONSIDER 2006 FEES FOR PARKS Mr. Haas stated that he recommends that the park dedication fees be increased by 4.3%. Motion by Commissioner Blackstad, seconded by Commissioner Walton, to approve increasing the park dedication fees for 2006 by 4.3%. Motion carried on 6-ayes, O-nays, O-absent (Dudgeon) votes. Commissioner Blackstad asked if the park usage fees could be rounded up so there are not such odd fees as $193.13. He stated that, for example, he would like to see the fees go up from $257.50 for tournament fee for the park plus to $275.00, $200 for field usage fee per field, $275 tournament fee for the park plus for youth tournaments, and $100 field usage fee per field, not affiliated with Andover Youth. Motion by Commissioner Blackstad, seconded by Commissioner Bedor, to recommend the park usage fees be increased and rounded up from $257.50 to $275.00; $193.13 to $200; $96.56 to $100.00. Motion carried on 5-ayes, l-nay, 1- absent (Dudgeon) votes. Commissioner Walton stated that he would like the fee increase to be rounded up in $5 increments. CHAIR'S REPORT Commissioner Masloski stated that he had attended a Minnesota Recreational Parks Association meeting in Rochester. He stated that Rochester has a very successful dogs park. He stated that it is the cleanest park in their City. He suggested that Andover look into some land that may not be appropriate for a traditional park and consider creating a dog park that would be unique to our community. He stated that Rochester has a lot of cooperation with the University and the school district and stated that he would love to see our City cooperate this well with our local school district. Commissioner Blackstad stated that our school district has been uncooperative in the past. The Commission discussed past community issues with the school district. Commissioner Walton stated that the Timberwolves are bringing a one day basketball camp to the Community Center in December. " Regular Andover Park & Recreation Commission Meeting Minutes-November 17,2005 Page 8 Commissioner Bedor stated that he is involved in a basketball association where they will not be using the Community Center courts because their fees are so much higher than those of Oak. View Middle School. He stated that he feels the Community Center should give local athletic associations a break. on the fees. Commissioner Walton explained that the school rates are too low and they cannot cover their expenses for lighting and heating the buildings. He stated that athletic directors should discuss the fees with the Community Center Director to see ifthere is room to adjust the rates. Commissioner Masloski asked if there will be any winter festival, open house or other special events held at the Community Center. Commissioner Walton stated that an open house was held in September. He stated that there are craft sales scheduled but that they are looking for other events such as sporting or boat shows to be held at the Community Center. ADJOURNMENT Motion by Commissioner Blackstad, seconded by Commissioner Masloski, to adjourn the meeting at 8:47 p.m. Motion carried on a 6-ayes, O-nays, l-absent (Dudgeon) vote. Respectfully Submitted, Kayla Atkins Rokosz, Recording Secretary TimeSaver OjJSite Secretarial, Inc.