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Home My WebLink AboutCC December 6, 2005 \ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, December 6, 200S Call to Order-7:00 p.m. Pledge of Allegiance Resident Forum 1. PresentationlAnoka County llistorical Society Agenda Approval 2. Approval of Minutes (11/1/0S Regular, Cont.; 11/1S/0S Regular) Consent Items 3. Approve Payment of Claims - Finance 4. Approve 2006 Tri-City GIS Contract - Engineering S. Approve Plans & Specs/Award Bid/OS-S7 /University Avenue NW /Mill & Overlay - Engineering 6. Approve Change Order #1/0S-13/City Hall HV AC Replacement - Engineering 7. Accept Feasibility ReportlWaive Public Hearing/OS-S8/3S32 - 13Sth Avenue NWIWM - Engineering 8. Approve Lease Agreement/03-1/Prairie Knoll Park Building - Engineering 9. Order Feasibility Report/OS-llrrulip Street NW -Engineering 10. Approve Change Order #1 (Compensating)/OS-18/Wintergreen Street NW & CSAH 20 Improvements - Engineering \ 11. Approve 2006 Tobacco and Liquor Licenses - Clerk ) 12. Approve Resolutions for Repair or Removal of Hazardous Structures - Planning 13. Approve Fence & Retaining Wall Ordinance - Planning 14. Approve Change Order #10/02-27 /Community Center - Administration IS. Update on Mailboxes in Cul-de-sacs - Administration Discussion Items 16. Public HearinglVacation of Easement, Accept Drainage & Utility Easment/17364 Flora Ct. NW - Planning 17. Public Hearing/Capital Improvement Plan - Administration/Finance 18. Consider Preliminary Plat/Stack' s Woods - Planning 19. Consider Amended Conditional Use Permit/Cingular Wireless/16191 Round Lake Blvd. NW - Planning 20. Discuss 2006 CDBG Application - Planning Staff Items 21. Schedule EDA Meeting - Administration 22. Schedule Park & Recreation and Planning Commission Interviews - Planning 23. Scheduling and Topics for Next Workshop - Administration 24. Administrator's Report - Administration Mayor/Council Input Adjournment ) @ ,^NDbVE~ / 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Presentation - Anoka County Historical Society DATE: December 6, 2005 INTRODUCTION Jan Anderson representing the Anoka County Historical Society will be at the meeting to provide a presentation on the celebration of the Anoka County Sesquicentennial. DISCUSSION Attached is a poster concerning Anoka County's celebration of the Sesquicentennial as / sponsored by the Anoka County Historical Society and the Sesquicentennial Executive Board. During the presentation Jan Anderson will be looking for ways that Andover can participate. ACTION REOUIRED The Council is requested to receive a presentation from the Anoka County Historical Society. Attachment / 1857 - 2007 15;9 1ie.fyuicentenniaf It's Anoka County's Sesquicentennial Let's celebrate! · Sesqui-what?? Anoka County will celebrate its 1 50th birthday, known as the Sesquicentennial, in 2007. The Anoka County Historical Society, Anoka County, and community leaders from across the county are planning an integrated program of community events to commemorate and celebrate 150 years of the place that we call "home." · A Year To Remember · The year 2007 will be one to remember with a year filled with community events across Anoka County. The Sesquicentennial Executive Board (SEB) and the Anoka County 150 Committee (AC150) are organizing tours, lectures, exhibits, contests, drawings, and events that will bring the county's history alive for people of all ages. Event participants can also take home a piece of history with souvenirs like a "Then and Now" photo book, CD, or reproduced historic postcards. · Goals for the Celebration · The Sesquicentennial will be an integrated series of activities with the intent of: . Fostering a sense of community and county identity in the citizens of all Anoka County communities; . Educating Anoka County's citizens about their communities' history and instilling re- spect for our shared heritage; . Inspiring our citizens to seek greater knowledge of and understanding about our County's past and engaging them in collecting history for the future; . Creating festivity around the celebration of 150 years of Anoka County's history. · Get Involved · Want to be a part of this countywide event? Partnering with municipalities, nonprofit or- ganizations, local businesses, and community groups will ensure this celebration's success and its countywide focus. Increase recognition of your program or product by sponsoring a Sesquicentennial event. Become a volunteer and be a part of history in the making! Contact the Anoka County Historical Society at (763) 421-0600 to find out more or check out our website at www.ac-hs.org. 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: December 6, 2005 INTRODUCTION The following minutes were provided by TimeSaver Secretarial Service for approval by the City Council: ;' November 1,2005 Regular Meeting (Cont.) November 15, 2005 Regular Meeting DISCUSSION Copies of the minutes have been emailed to Mayor Gamache and Councilmembers Orttel and Jacobson. Hard copies have been provided to Councilmembers Knight and Trude. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, ~JIb Vicki V olk City Clerk / @ @ 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: December 6, 2005 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $226,626.43 on disbursement edit lists #1 - #4 from 11/16/05 - 12/02/05 have been issued and released. " Claims totaling $834,153.39 on disbursement edit list #5 dated 12/06/05 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $1,060,779.82. 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ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Mayor and Council Members J;m Dic1dnson, Gty Admin;,rtmto~ David Berkowitz, City Engineer TO: FROM: SUBJECT: Approve 2006 Tri-City GIS Contract - Engineering DATE: December 6, 2005 INTRODUCTION The City Council is requested to approve the GIS Tri-City Contract for the year 2006. This contract is between the Tri-City Group (Andover, Fridley and Columbia Heights) and the GIS Rangers. DISCUSSION The City will receive 20 hours per week of GIS service through this contract. The current contract has been increased by 5% from the previous year. The amount of the 2006 contract is $29,595.00. BUDGET IMP ACT The funding is budgeted from the drainage and mapping fund, water, sanitary and storm sewer funds, Lower Rum River Watershed Management Organization and right-of-way management fees. ACTION REOUlRED The City Council is requested to approve the GIS Tri-City Contract for the year 2006. Respectfully submitted, Cl '") (\;:;L /Je>-'-"-CC2,O,~~-i David D. Berkowitz ~ Attachments: Consulting Services Agreement ./' cc: Blaine Hackett, GIS Rangers, 2434 Virginia Circle, Roseville, MN 55113 CONSULTING SERVICES AGREEMENT This Contract is made and entered into between the Tri-City GIS Joint Powers Organization, consisting of the Cities of Fridley, Columbia Heights and Andover, hereinafter "Tri-City" and GIS RANGERS LLC., 2434 Virginia Circle, Roseville, Minnesota, 55113, hereinafter "Contractor". WHEREAS, Tri-City requires services to be provided for the staffmg of a GIS Range Rider to provide GIS technical assistance to the Cities of Andover, Columbia Heights and Fridley; WHEREAS, Contractor desires to and is capable of providing the necessary services according to the terms and conditions stated herein; NOW, THEREFORE, in consideration of the mutual promises and agreements contained herein the parties agree as follows: 1. TERM 1.1 Term. The term of this Contract shall be from January 1,2006 to and including December 31,2006 unless earlier terminated by law or according to the provisions of this Contract. 2. CONTRACTOR'S OBLIGATIONS 2.1 General Description. Contractor shall provide the following services generally described as: 2,405 hours annually of full time onsite GIS technical assistance to the communities of Fridley, Andover and Columbia Heights. The services ' will be in the form of one or more GIS Range Riders that would spend approximately 80 hours per month per city in Andover and Fridley, respectively, and approximately 40.5 hours per month in the City of , / , / / Columbia Heights over the course of the Contract. Hours over and above what is contracted here will be handled separately on a case by case basis. 2.2 Conformance to Specification. Services provided shall meet or exceed the tasks outlined in the Tri- City GIS Technical Assistance Request for Proposal set out in Exhibit A, which is attached hereto and incorporated herein by reference. 3. PAYMENT 3.1 Total Cost. The total amount to be paid by Tri-City pursuant to this Contract shall be: 3.2 $74,141.00 (Andover-$29,595.00, or 40%, Fridley-$29,595.oo, or 40%, Columbia Heights-$14,960.oo, or 20%) Invoices. Contractor shall, within fIfteen (15) working days following the last day of each calendar month in which services were provided, submit an invoice and request for payment on an invoice form acceptable to Tri-City. This invoice shall itemize 1) the hours of services rendered listed by classification, 2) the date such services were provided, 3) a general description of the services provided, 4) the name of client receiving services, 5) the amount and type of all reimbursable expenses being charged to the Contract, 6) the dates of the performance period covered by the invoice. 3.3 Time of Pavment. Tri-City shall make payment to Contractor within thirty-five (35) days of the date on which the invoice is received. If the invoice is incorrect, defective, or otherwise improper, Tri-City will notify Contractor within ten (10) days of receiving the incorrect invoice. Upon receiving the corrected invoice from Contractor, Tri-City will I , / , / make payment within thirty-five (35) days. 3.4 Payment of Unauthorized Claims. Tri-City may refuse to pay any claim which is not specifically authorized by this Contract. Payment of a claim shall not preclude Tri-City from questioning the propriety of the claim. 4. COMPLIANCE WITH LA WS/ST ANDARDS 4.1 General. Contractor shall abide by all Federal, State or local laws, statutes, ordinances, rules and regulations now in effect or hereinafter pertaining to this Contract or to the facilities, programs and staff for which Contractor is responsible. 4.2 Minnesota Law to Govern. This Contract shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. AU proceedings related to this Contract shall be venued in the State of Minnesota. 5. INDEPENDENT CONTRACTOR STATUS Contractor is an independent contractor and nothing herein contained shall be construed to create the relationship of employer and employee between Tri-City and Contractor. Contractor shall at all times be free to exercise initiative, judgment and discretion as to how to best perform or provide services. Contractor acknowledges and agrees that Contractor is not entitled to receive any of the benefits received by Tri-City employees and is not eligible for workers' or unemployment compensation benefits. Contractor acknowledges and agrees that no withholding or deduction for State or Federal income taxes, FICA, FUTA, or otherwise, will be made form the payments due Contractor and that it is Contractor's sole obligation to / / comply with the applicable provisions of all Federal and State tax laws. 6. INDEMNIFICA nON Contractor shall indemnify, hold harmless and defend Tri-City, its members, officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorneys' fees which Tri-City, its officers or employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any negligent or willful act, or negligent or willful omission of Contractor, its agents, servants or employees, in the execution, performance, or failure to adequately perform Contractor's obligations pursuant to this Contract. 7. INSURANCE 7.1 General Terms. In order to protect itself and to protect Tri-City under the indemnity provisions set forth above Contractor shall, at Contractor's expense, procure and maintain policies of insurance covering the term of this Contract, as set forth below. Such policies of insurance shall apply to the extent of, but not as a limitation upon or in satisfaction of, the indemnity provisions herein. All retentions and deductibles under such policies of insurance shall be paid by Contractor. Each such policy shall not be canceled by the issuing insurance company without at least ten (10) days written notice to Tri-City of intent to cancel. 7.2 Covera!!e. The policies of insurance to be obtained by Contractor pursuant to this section shall be purchased from a licensed carrier and shall include the following: A) Professional Liability (1) A professional liability insurance policy covering personnel of Contractor, if any, who provide , / , , / / professional services under this Contract, which shall include the following coverages at a minimum: Personal Injury/Damage: $200,000 per person $600,000 per occurrence B) Workers' Compensation If applicable, Contractor shall procure and maintain a policy that at least meets the statutory minimum. 7.3 Certificates. Prior to or concurrent with execution of this Contract, Contractor shall me certificates or certified copies of such policies of insurance with Tri-City. 7.4 Failure to Provide Proof of Insurance. Tri-City may withhold payments for failure of Contractor to furnish proof of insurance coverage or to comply with the insurance requirements as stated above. 8. SUBCONTRACTING Contractor shall not enter into any subcontract for the performance of the services contemplated under this Contract nor assign any interest in the Contract without prior written consent of Tri-City. 9. DEFAULT 9.1 Inability to perform. Contractor shall make every reasonable effort to maintain staff, facilities, and equipment to deliver the services to be purchased by Tri-City. Contractor shall immediately notify Tri-City in writing whenever it is unable to, or reasonably believes it is going to be unable to, provide the agreed upon quality of services. Upon such notification, Tri-City shall determine whether such inability requires / a modification or cancellation of this Contract. 9.2 Duty to Mitit!:ate. Both parties shall use their best efforts to mitigate any damages which might be suffered by reason of any event giving rise to a remedy hereunder. 10. TERMINATION 10.1 With or Without Cause. Notwithstanding any other provision ofthis Contract, either party may terminate this Contract at any time for any reason by giving thirty (30) days written notice to the other. Tri-City shall pay to Contractor the reasonable value of services received from Contractor as ofthe termination date. , \ .' 10.2 Notice of Default. Either party may terminate this Contract for cause by giving ten (10) days written notice of its intent. Said notice shall specify the circumstances warranting termination of this Contract. 10.3 Failure to Cure. If the party in default fails to cure the specified circumstances as described by the notice given under the above paragraph within the ten (10) days, or such additional time as may be authorized by the party giving notice, then the whole or any part of this Contract may be terminated by written notice. 10.4 Notice of Termination. Notice of Termination shall be made by certified mail or personal delivery to the authorized agent of the party. Notice of Termination is deemed effective upon delivery to the address of the party as stated in / paragraph 12. 10.5 Effect of Termination. Termination ofthis Contract shall not discharge any liability, responsibility or right of any party which arises from the performance of or failure to adequately perform the terms of this Contract prior to the effective date of termination, in accordance with the laws of the State of Minnesota. 11. CONTRACT RIGHTSIREMEDlES 11.1 Ril?:hts Cumulative. All remedies available to either party under the terms of this Contract or by law are cumulative and may be exercised concurrently or separately, and the exercise of anyone remedy shall not be deemed an election of such remedy to the exclusion of other remedies. " 11.2 Waiver. Waiver for any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any provision of this Contract shall not be construed to be modification for the terms of this Contract unless stated to be such in writing and signed by authorized representatives of Tri-city and contractor. 12. AUTHORIZED REPRESENTATIVE Notification required to be provided pursuant to this Contract shall be provided to the following named persons and addresses unless otherwise stated in this Contract, or in a modification of this Contract. To Contractor: Andover: " Blaine Hackett GIS Rangers 2434 Virginia Circle Roseville, MN 55113 City Engineer City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 ,. 13. , , -' / Fridlev: Columbia Heig:hts: Director of Public Works Public Works Director City of Columbia Heights 637 - 38th Avenue NE Columbia Heights, MN 55421 City of Fridley 6431 University Avenue NE Fridley, MN 55432 MODIFICATIONS Any alterations, variations, modifications, or waivers ofthe provisions ofthis Contract shall only be valid when they have been reduced to writing, and signed by authorized representatives of Tri-City and Contractor. 14. SEVERABILITY The provisions of this Contract shall be deemed severable. If any part of this Contract is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Contract unless the part or parts which are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Contract with respect to either party. 15. MERGER 15.1 Final Ag:reement. This Contract is the fmal statement of the agreement of the parties and the complete and exclusive statement of the terms agreed upon, and shall supersede all prior negotiations, understandings or agreements. There are not representations, warranties, or stipulations, either oral or written, not herein contained. IN WITNESS WHEREOF, the parties hereto have executed this Contract on the date(s) indicated below. CONTRACTOR By: TRI-CITY GIS ORGANIZATION By: Title: Title: Date: Date: By: Title: Date: , \ By: Title: Date: , / (]) 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US TO: CC: FROM: SUBJECT: Mayor and Council Members ~ Jim Dickinson, City Administrato~ David D. Berkowitz, City Engineer Approve Plans & Specs/Award Bid/05-57/University Avenue NWlMill & Overlay - Engineering DATE: December 6, 2005 INTRODUCTION The City Council is requested to approve final plans and specifications and award the bid for Project 05-57, Mill & Overlay for University Avenue NW from Constance Boulevard NW to I 66th Avenue NW. .' DISCUSSION The City of Ham Lake approached the City back in March of this year to participate in a road improvement project for University Avenue NW north of Constance Boulevard NW. The City Council directed staff to move forward and participate in the project. The improvement project consists of a mill and overlay of University Avenue NW from Constance Boulevard NW to 166th Avenue NW. The City has a Joint Powers Agreement with the City of Ham Lake which states both cities shall share the cost of such improvement. Ham Lake had previously bid the project and the bid results are as follows: Universal Enterprises W.B. Miller, Inc. Forest Lake Contracting, Inc. North Valley, Inc. $349,660.92 $381,656.70 $399,742.65 $403,498.15 $356,157.50 Engineer's Estimate Andover's portion of the project will be approximately $20,794.53 for construction and $6,000 for project administration and engineering. / BUDGET IMP ACT University Avenue NW is a Municipal State Aid route, so the improvement cost will be funded using Municipal State Aid Funds. The project costs including engineering is estimated at $26,794.53. Mayor and Council Members December 6. 2005 Page 2 of2 ACTION REOUIRED The City Council is requested to approve the resolutions approving final plans and specifications and awarding the bid for Project 05-57, Mill & Overlay for University Avenue NW from Constance Boulevard NW to 166lh Avenue NW. Respectfully submitted, O~O.~ David D. Berkowitz () j Attachments: Resolutions /' cc: Tom Collins, City of Ram Lake, 13635 Johnson 81. NE, Ram Lake, MN 55304 -' \ .' CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS FOR PROJECT NO. 05-57, UNIVERSITY AVENUE NW FROM CONSTANCE BOULEVARD NW TO 1661H AVENUE NW FOR MILL & OVERLAY IMPROVEMENTS. WHEREAS. pursuant to Resolution No. 202-05 , adopted by the City Council on the 15111 day of November ,2005, the City of Ham Lake has prepared final plans and specifications for Project 05-57, University Avenue NW from Constance Boulevard NW to 166th Avenue NW . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 6th day of December , 2005 . , '\ , J NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. MOTION seconded by Council member City Council at a reqular meeting this 6th and adopted by the day of December ,2005, with Council members voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor , ' Victoria Volk - City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR PROJECT NO. 05-57. UNIVERSITY AVENUE NW FROM CONSTANCE BOULEVARD NW TO 166TH AVENUE NW FOR MILL & OVERLAY IMPROVEMENTS. WHEREAS, pursuant to advertisement for bids as set out by the City of Ham Lake, bids were received, opened and tabulated according to law with results as follows: Universal Enterprises W.B. Miller, Inc. Forest Lake Contracting, Inc. $349,660.92 $381,656.70 $399,742.65 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Universal Enterprises as being the apparent low bidder. , J BE IT FURTHER RESOLVED TO HEREBY direct the City of Ham Lake through the Joint Powers Agreement to enter into a contract with Universal Enterprises in the amount of $ 349.660.92 for construction of the improvements. MOTION seconded by Council member and adopted by the City Council at a reQular meeting this 6th day of December , 2005 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor / Victoria Volk - City Clerk . / . J @ CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOVER.MN.US TO: CC: Mayor and Council Members ~G Jim Dickinson, City Administrator <J David D. Berkowitz, City Engineer FROM: SUBJECT: DATE: Approve Change Order #1//0S-13/City Hall HV AC Replacement - Engineering December 6, 2005 INTRODUCTION This item is in regard to approvmg Change Order #1 to Project 05-13, City Hall HVAC Replacement. DISCUSSION This change order will address needed improvements in the City Hall HV AC system. After the new roof top units were installed for the new HV AC system a few deficiencies in the system were identified. This change order will address a heating deficiency in the northeast office. By adding a reheat coil in the duct, this office will have better temperature control. Another area that needs modifications is the cable room. The cable room holds the servers for the City Hall computer system which requires an adequate cooling system. The new unit was installed which keeps the room cool. Three units currently serve this room which causes the units to work against one another. By removing and relocating the duct work the temperature in the room will be much more controlled. The third item of this change order is to add additional duct lines in the Council Chambers to reduce noise. This has always been a problem with the tin roof. The amount of the change order is a not to exceed amount of $5,973 which brings the total construction cost to $145,946. BUDGET IMP ACT The project is funded by 2005 Capital Improvement Bonds. ACTION REOUIRED The City Council is requested to approve the resolution approving Change Order #1 Project 05-13, City Hall HV AC Replacement. Respectfully submitted, ) {J~0.~ David D. Berkow~ - G I ,j Attachments: Resolution & Change Order #1 / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #...1- TO PROJECT NO. 05-13, CITY HALL HVAC REPLACEMENT. WHEREAS, the City of Andover has a contract for Project No. 05-13 with United States Mechanical. Inc. of Circle Pines, MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 05-13. / Adopted by the City Council of the City of Andover this December , 2005. 6th day of CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , / . / u.5.~ MECHANICAL LETTER OF TRANSMITTAL Plumbing & Heating Contractors 3527 88th. Ave .NE, Circle Pines, MN 55014 Phone 763-780-9030 Fax 763-780-9036 DATE 11/14/2005 I ATTENTION DAVID BERKOWITZ CITY ENGINEER RE: ANDOVER ADDITIONAL PRICING REQUEST TO: CITY OF ANDOVER WE ARE SENDING YOU DAtlached DCheck for Plan Deposit DCheck for Handling Fee o Under separate cover via Dprints DChange Order DSamples the following ~ems: Dspecifications Dplans Dother ITEM # DATE COPIES DESCRIPTION 1 ADD ONE ELECTRIC REHEAT COIL IN SOUTH EAST OFFICE AND ELECTRICAL AND CONTROLS. ADD $3,531.00 2 INSTALL THREE DUCT LINED ELBOWS FOR ROOF TOP UNITES IN COUNCIL CHAMS '\ $1,911.00 J REMOVE DUCT WORK FROM CABLE ROOM.$-6hoo -rDml.- 5Q7'?>.OO THESE ARE MAILED as checked below: o For Return of Plan Deposit o For your Use o As requested o For review and comment o FOR BIDS DUE o Approved as submitted 0 Resubmit copies for approval o Approved as noted 0 Submit copies for distribution o Returned for correctionsD Return corrected prints o Please sign and return both contracts. We will return one signed contract o PRINTS RETURNED AFTER LOAN TO US REMARKS Please note additional requirements before the release of payments for draw requests: UNITED STATES MECHANICAL, INC. . / United States Mechancial. Inc. 3527 88th. Ave. N.E. Circle Pines, MN 55014 Phone:763-780-9030 Fax: 763-780-9036 CHANGE ORDER Subcontractor: Project CITY OF ANDOVER CITY OF ANDOVER Change Order Date 11/1512005 ATT. DAVID BERKOWITZ CITY ENGINEER Change Order No. Prior Contract Amount This Change: (Tax Included) 3,53/.00 ~o Architect C.O. No. ADD Code No. DEDUCT Job No. New Contract , Description: ADD ONE REHEAT COIL AND CONTROLS HVAC LABOR HVAC MATERIAL ELECTRICAL LABOR ELECTRICAL MATERIAL CONTROLS TRUCK & EQUIPMENT CLEAN UP WARRANTY US MECHANICAL 10% $ $ $ $ $ $ $ $ $ 769.00 530.00 1,104.00 357.00 150.00 100.00 100.00 100.00 321.00 / TOTAL $3,531.00 BY BY Date Approved Date Approved NOTE: Please return one signed copy of this change order to address noted above. . / 1 'd SEOS-OBl.-ESl. s~o~~apa~~ a~~oas dEl:S0 50 51 ^o~ UNITED STATES MECHANICAL, INC. . J United Sta1es Mechancial, Inc. 3527 88th. Ave. N.E. Circle Pines, MN 55014 Phone:763-780-9030 Fax: 763-780-9036 CHANGE ORDER Subcontractor: Project CITY OF ANDOVER CITY OF ANDOVER Change Order Date 11/1512005 DAVID BERKOWITZ CITY ENGINEER Change Order No. Prior Contract Amount This Change: (Tax Included) Architect C.O. No. ADD $531.00 Code No. DEDUCT Job No. New Contract Description: REMOVE DUCT WORK FROM CABLE ROOM AND RELOCATE SUPPY. REPAIR CEILING HVAC MATERIAL $ $ $ $ 22.00 HVAC LABOR 411.00 TRUCK AND TOOLS 25.00 CLEAN UP 25.00 US MECHANICAL 10% $ 48.00 TOTAL $531.00 BY BY Date Approved Date Approved NOTE: Please return one signed copy of this change order to address noted above, / ~'d SEOS-OBl.-ESl. s~o~~apa~~ a~~oas dEt:SO 50 51 ^o~ \ / United States Mechanclal. Inc. 3527 88th. Ave. N.E. Circle Pines, MN 55014 UNITED STATES MECHANICAL, INC. Phone:763-780-9030 Fax: 763-780-9036 CHANGE ORDER Subcontractor: Project CITY OF ANDOVER CITY OF ANDOVER Change Order Date ATT.DAVlD BERKOWITZ CITY ENGINEER 11/1512005 Change Order No. Prior Contract Amount This Change: (Tax Included) Architect C.O. No. ADD Code No.. $1,911.00 DEDUCT Job No. New Contract '\ DeSCription: INSTALL THREE DUCT LINED ELBOWS FOR THREE ROOFTOP UNITES IN COUNCIL CHAMBERS. HVAC LABOR US MECHANICAL 10% $ 1,412.00 $ 226.00 $ 50.00 $ 50.00 $ 173.00 TOTAL $1,911.00 HVAC MATERIAL TRUCK AND TOOLS CLEAN UP BY BY Date Approved Date Approved NOTE: Please return one signed copy of this change order to address noted above. / E"d SEOS-OBl.-ESl. s~o~~apa~~ a~~oas dEl:S0 50 51 ^o~ (i) FROM: 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Mayor and Council Members ~O Jim Dickinson, City Administrato~ David D. Berkowitz, City Engineer ~ Todd J. Haas, Asst. City Engineer Accept Feasibility ReportJWaive Public HearinglO5-58/3532 _135tb Avenue NWIWM- Engineering TO: CC: SUBJECT: DATE: December 6, 2005 INTRODUCTION This item is in regards to approving the resolution accepting the feasibility report and waiving public hearing for Project 05-58, 3532 - 135th Avenue NW for water main. DISCUSSION Currently the home is served by a private well and they would like to connect to municipal water. ) Feasibilitv Report The proposed assessment is based on the 2005 rates and the rates are as follows: Water Main Area Charge 0.692 Acres x $2,294/Acre = $1,582.86 Connection Charge Previously assessed under Project 81-3 = Lateral Charge 100 Feet x $33/Foot = $0.00 Total Water Main = $3.300.00 $4,882.86 BUDGET IMPACT The $4,882.86 would be assessed over a 5 year period. ACTION REOUIRED It is recommended to approve the resolution accepting the feasibility report and waiving the public hearing for Project 05-58, 3532 - 135th Avenue NW. Respectfully submitted, &~~ / Attachments: Resolution & Location Map cc: lone Lienke, 3532 - 135th Ave. NW, Andover CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY STUDY AND WAIVING PUBLIC HEARING FOR THE IMPROVEMENT OF PROJECT NO. 05-58 FOR WATER MAIN IN THE FOllOWING AREA OF 3532 -135th AVENUE NW. WHEREAS, the City Council did on the 15th day of November ,2005, order the preparation of a feasibility study for the improvement; and WHEREAS, such feasibility study was prepared by City Enqineer and presented to the Council on the 6th day of December ,2005; and WHEREAS, the property owners have waived the right to a Public Hearing; and '0 WHEREAS, the City Council has reviewed the feasibility study and declares the improvement feasible, for an estimated cost of $ 4,882.86 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby receive the feasibility report with an estimated total cost of improvements of $ 4,882.86 , waive the Public Hearing and order improvements. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 6th day of December, 2005 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk . . . c;s:...s-e Date 1/- 8 -~oo5 \ RECEIVED I I \ 1 ,-82-005 L.____~__ .--- ..., ~~' ~ Andover City Engineer 1685 Crosstown Boulevard t'N.J Andover, MN 55304 Re: Municipal Improvements Dear City Engineer: We do hereby petition for improvements ofGt,aterma.lti) sanitary sewer, storm sewer and streets (circle one. or more) with the costs of the improvement to be assessed against my benefiting property. , '. Said petition is unanimous and the public hearings for the feasibility report and assessments. may be waived. We would like to be assessed over a 5 year period. _,J Sincerely, ~~[~ Property Owner J: 0 l\e.- 1... i e t\. k e. Address "3'53~. \"?5 Ave. M.W- City, State, Zip A'I\doU-er) yY\-lJ 5SB0'7 Phone (Home) '"7 C, 3 ~ 'I ~~ - (p"1~ ).. (Wefk) c.",\l (P/~?O'j Q'1&7 41) _._ ._..__a___' .,....1.''''''''' "'t:'{",\Clj~DJ:TmnN noc - 13655 3480 3422 136TH LN .., 0 <> 0 '" N N N ... N <> M ;;: '" M ~ ;;; 0 '" M N ;;; .., on ... ... ::! M M co M ::! M M M ::! M 0;; M co M M ., .... f;l 3501 .... M N ;;: 0 on on "' .... ;1; .... <D Q M M M co M M M ::! :::i 136TH AVE m N N N N N N 0 N W M N ;;; 0 ... M N on on on ... ... ... ... ~ M co M M M M M M ::i 0 on M M '" ;:; N ;;; M M N 0 on ... .... ... ... Q on on co M M M M M M co Z => 0 ... N N M N N '" M '" '" ... M N ;g a:::: on on "' ... ... ... ... ::! M M M M M M M N M '" 13511 ;;; '" ;;; on ... co co M ::! ) SIrl 3554 N on on M 13355 '" on 13355 on M ------------------- 13315 limit CTION: 32 LEGEND Map and D..-ta S6U~~: City of Andover - Engine~ng Plannfrrg Public Works GIS N ..-:L --'V~ 1;. "' ~j-.- .GE: 24 =-= o ~ ~ <22) 400 200 o 7, 2005 L~~"~~~.:;I I,i(...~. :;"", Projsd Loc3tJon: H:!GISOAT"-"GO~.E\P!;:OJECTS'HALF sEe E!OOKUXD ,...........~-~,.-..,::v.~.~.. ..~ -~."......,'"_..._~_, ,,",,,_~~.;::..,~ =: co ~'~'____.__._~ Feet ~hw: - ~ . / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Mayor and Council Members ~~ Jim Dickinson, City Administrator David D. Berkowitz, City Engineer~ TO: FROM: Todd Haas, Parks Coordinator SUBJECT: Approve Lease AgreementJ03-1/Prairie Knoll Park Building- Engineering DATE: December 6, 2005 INTRODUCTION This item is in regard to approving the lease agreement for the building at Prairie Knoll Park, , Project 03-1. / DISCUSSION As you may know, the Andover Football Association (AFA) has been storing their football gear in one of the garages for the last year or so. To assure AF A is aware of their responsibilities for the use of the premises, maintenance and insurance requirements, City staff has prepared the attached lease agreement between the City and AF A. This lease agreement allows them exclusive use through December 31, 201 O. Note: City staff sent a proposed lease agreement to North Metro Soccer Association for the other garage. This will most likely be presented to the City Council early 2006. ACTION REQUIRED The City Council is requested to approve the lease agreement for the building at Prairie Knoll Park, Project 03-1. Respectfully submitted, ~/4-- Todd Haas , / cc: Jim Lindahl, Park & Recreation Commission Chair Terry Boe, President! AF A LEASE / THIS LEASE MADE and entered into this 1st day of July, 2005, by and between the City of Andover, a municipal corporation, hereinafter called "Andover", and Andover Football Association, a nonprofit, hereinafter called "AFA". 1. PREMISES DEMISED. That in consideration of the covenants and agreements hereinafter mentioned to be performed by the respective parties hereto, and in payment of rental hereinafter designated to be made by AF A in accordance with the provisions under this lease, Andover has by these presents let, leased, rented and demised unto AF A. its successors and assigns, and AF A takes and hires from Andover, those certain premises described as follows: j Prairie Knoll Park Storage Building, Andover, Minnesota 55304 2. TERM. The term of this lease shall commence on the 1st day of January 1, 2005, and continue until December 31, 2005. Upon expiration, this lease shall automatically renew on an annual basis through December 31, 2010. 3. RENT. AF A shall pay to Andover as and for rent for the leased premises, in advance of this lease the sum of One Dollar and no/100 ($1.00) Dollar per year commencing on January 1, 2005. 4. INSURANCE COVERAGE. AF A, will keep in force at its own expense so long as this Lease remains in effect, public liability insurance with respect to the Leased Premises with / companies and in form acceptable to Andover with minimum limits of $1,000,000 on account of '. 1 \ / bodily injuries or death of one person, and $1,000,000 on account of bodily injuries to or death of more than one person as the result of anyone accident or disaster, and property cbmage insurance with minimum limits of $1,000,000. All such insurance shall name Andover as additional insured. 5. USE OF THE PREMISES. AF A agrees that it shall have the nonexclusive use of the premises solely for the storage of athletic equipment in the City of Andover. AF A shall not have the right to use the premises for any other purposes without the express written approval of Andover. 6. MAINTENANCE. AF A agrees to keep the premises continually in a neat, clean and respectable condition, and shall remove all trash and garbage at the end of the lease which has accumulated on the premises. . , i 7. INDEMNITY. Andover (including its partners, employees, agents and representatives) shall not be liable to AF A, or those claiming through or under AF A, for any injury, death or property damage occurring in, on or about the premises, and AF A shall indemnify Andover and hold it harmless from any claim or damage arising out of any injury, death or property occurring in, on or about the demised premises and AF A shall indemnify Andover and hold it harmless from any claim or damage arising out of any injury, death or property damage occurring in, on or about the leased premises to AF A or to an employee, customer or invitee of AF A. 8. ASSIGNMENT AND SUBLETfING. AF A will not assign, transfer, or encumber this lease or sublet or rent or use of the demised premises, or any part thereof by any third party, without ,/ obtaining the prior written consent of Andover. 2 . J 9. ALTERATIONS. AFA will not make or permit anyone to make any alterations, improvements, structural or otherwise, in or to the demised premises without the prior written consent of Andover. 10. DEFAULT. If AFA shall fail to pay the installment of rent as herein provided, although no legal or formal demand has been made therefor, or shall violate or fail to perform any of the other conditions, covenants or agreements herein made by AF A. or shall violate or fail to obey any reasonable rules from time to time promulgated by Andover, Andover may, ten (10) days after written notice thereof to AF A by Andover, at the option of Andover, terminate this lease and said notice shall operate as a notice to AFA to quit (any further notice to quit, or of Andover's intention to re-enter being hereby expressly waived) and Andover may proceed to recover possession under and by virtue of the provisions . , / of the laws of the state in which the building is located, or by such other proceedings, including an unqualified right of re-entry and possession, as may be applicable. If Andover elects to terminate this lease, all obligations herein contained on the part of Andover to be done and performed shall cease, but without prejudice to the right of Andover to recover from AF A all past or future rentals and damages. 11. TERMJNATION. In the event of termination of this lease, prior to the term hereof, for any reason other than the default of the parties hereto, all rental payments, insurance and other obligations of the parties hereto shall be prorated as of the date of said termination. 12. BINDING ON SUCCESSORS AND ASSIGNS. It is further expressly agreed and understood that all covenants and agreements herein made shall extend to and be binding upon the heirs, / devisees, executors, administrators, successors in interest, and assigns of Andover, and of AF A. as , 3 I permitted above. 13. NO PARTNERSHIP. Nothing contained in this lease shall be deemed or construed to create a partnership or joint venture of or between Andover and AF A., or to create any other relationship between the parties hereto other than that of Landlord and Tenant 14. APPLICABLE LAW. There are no understandings or agreements not incorporated in this lease. lbis is a Minnesota contract and shall be construed according to the laws of Minnesota The captions in this lease are for convenience only and are not a part of this lease. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands the day and year first above written. ,. LANDLORD: City of Andover By Its By Its TENANT: Andover Football Association BY~~ Its ;.\-- A d ~ry ))1 ~ -t~-.- '~~.!./1.' ~ Ll . .1 4 '. STATE OF MINNESOTA ) / ) ss. COUNTY OF &b-/e.. a.- ) On this / () <-0 day of /}~ ~ ,i&.os-. before me, a Notary Public within and for said County, pep;onally appeared 7~ v, B 0 c. and 1.~/2. /l. <to L ~/2tillJ;.to me known to be the IlA.iA..-uiL/d and .A-.e-<!A./ T~ of AFA, a non-profit under the laws of the State of Mihnesota, and that they executed the fo going instrument and acknowledged that they executed the same on behalf of said corporation. "-..~~~4tJ.L/~ Notary P tic (/ STATE OF MINNESOTA ) ) ss. COUNTY OF ) On this 1- day of , 19--, before me, a Notary Public within and for said County, personally appeared and , to me known to be the and of the City of Andover, a municipal corporation under the laws of the State of Minnesota, and that they executed the foregoing instrument and acknowledged that they executed the same on behalf of said municipal corporation. , / Notary Public This instrument was drafted by: City of Andover 5 I .l\(Nov .ll20!5.E..2~ ~~~MICJ~C.A!!I!.~GE!~Yt\BILlTY INSURANCE No.5514 I P '..1)i:;;~ mDUCER (763) 7&&-9274 FAX (763)7&&~O910 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION , . ONLY AND CONFERS NO RIGHTS UPON THE CERTlFICA TE McAlpln Agency Inc HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR www.mcalpinagency.com ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 4230 Central Ave NE Columbia Heights, MN 55421 INSURERS AFfOlUllNG COVERAGE HAIC fI IN$\I~ A1\Qover Football ASSOClatlon INSURER ,." USG Insurance Services, Inc. DBA: Terry Roe INSURER&: Allied Ins Group PO Box &13 INSURER C: Anoka. MN 55303 INSURER D; INSURER '" COVSRAG"'!': THE POLICIES OF INSURANCE USTED BElOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POUCY PERIOD INDICATED. NOlWITHSTANDIN ANY REQUIREMENT, TERM OR CONDmON OF ANY CONTRACT OR OTHER DOCUMENT wrrH RESPECT TO WHICH THIS CERTlACATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMrrs SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I~W ~ TYPE OF INSURANCE POLICY NtlMllER POLICY EfFeCTM! POUCVEXPI :noN ur.!rTS GENERAl. UAIIIUTT 2200100020 11/10/2005 11/10/2006 EACH OCCURRENCE $ 1.000.00C X COMMERCIAl. GENERAL UABILlTY RENTa> $ 50.00CI I ClAIt.ISLIADE [!J OCCUR MEn EXP (AAyono_) $ 1. OOCI A PERSONAL" NN INJURY $ l.ooo.0OC: GEN._ AGGI\eGATIO f 1.ooo.0OC: GeN'I. AGGRm,f.TE UMIT APPLIES PER: PRODUCTS. COMI'IOP AM $ 1.OOO,00[ hPOUCYn~ n~oc AUTOIIDBILE UABlUTY COMBINED SINGlE LIMIT I-AmAlSTO (E8 BCCICIenQ $ I- I<I.~ ~AIJTOS BODILV INJURY l- f SCHEDUl.EO AlIToa (p",."""",,) 10- , HIRED AUTOS BoalL Y INJURY - ~_d<nI) $ NON-ClWNE;O AUTOS - - PRoPEIUY r:wIAOE $ (Per oa:I<IenQ GARAGE UAIlIUTY AUTO ONLY. "" ACCIDEONT $ =1 ~ AUTO OTHER THAN ~ACC $ AUTO ONLY: AGe S EXCEOBBIUMBREllA ~WIIUTY EACH DCCURREONCE $ ::J ~ 0 ClAlMSMAD. AGGREGATE S $ =i~cnBLE $ RmNTlON $ $ WDIlKERSCOMPENSAnDN AND WCSTATU. IO~ DlPLOVERS' UADlU'TY e.L. EACH ACClllEHT $ Am PROPRJE;TORJPA!n'NI;RIEOXECtJTM: OfFICERlMEMBER EXCLUDED? ~ DI9EOA8E - "" EMPl.OVEI $ ~~~-=.;,Si6'"NS boIow E.L. DISE;ASE; . POLICY UMIT S OTH.R PENDING 11/10/2005 11/10/2006 Property cov. $100,000 B ~roperty Coverage DE$CI\tPTlON OF CPEAATIONS IlOCAllONS/VEHCLUI EXCLUSIONS AIlDI!llIlY ENIlORSalEHTfSPEClAL PROVISIONS City of Andover Todd Haas Andover, MN 55304 ACORD 25 (2001108) FAX: (763)755-&923 / ~ C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members ~D Jim Dickinson, City Administrator David D. Berkowitz, City Engineer Order Feasibility ReportJ05-Urrulip Street NW - Engineering December 6, 2005 INTRODUCTION The City Council is requested to order the preparation of a feasibility report for Project 05-11, Tulip Street NW between 16151 Avenue NW and Valley Drive NW. DISCUSSION As the City of Andover population continues to grow, the need for safe corridors for transportation increases. Tulip Street NW has been identified as a State Aid Route since 1974 and is considered an important transportation link within the City. For your review, attached is the staff item and meeting minutes from the January 25,2005 City Council Workshop in which this item was discussed. The preparation of a feasibility report for Tulip Street NW north of 16151 Avenue (which is mainly a gravel road) will address many questions in regard to project costs, assessments and construction improvement needs as part of the project. Before the feasibility report is completed and presented to the City Council staff will hold two neighborhood meetings to discuss the proposed reconstruction and receive feedback from the residents. The first meeting will be December 12th and the second meeting will be scheduled in February of2006. General information will be discussed at the December 12th meeting and more detailed feasibility information will be discussed at the February 2006 meeting. BUDGET IMP ACT The street construction would be funded from a combination of Municipal State Aid Funds, City's Road & Bridge Fund and a portion of the concrete curb and gutter construction plus expenses would be assessed to the benefiting properties. ACTION REOUIRED The City Council is requested to approve the resolution ordering preparation of a feasibility report for Project 05-11, Tulip Street NW between 16151 Avenue NW and Valley Drive NW. Respectfully submitted, ~QEub#,~:yf. David D. Berkowitz e Attachments: Resolution, Staff Item & Meeting Minutes (January 25, 2005 City Council Workshop) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF TULIP STREET NW BETWEEN 161sT AVENUE NW AND VALLEY DRIVE NW ,PROJECT NO. 05-11. WHEREAS, the City Council of the City of Andover is cognizant of the need for the improvements, specifically Tulio Street NW, Project 05-11; and WHEREAS, the City Council proposes to assess the benefiting property for all or a portion of the costs of the improvement, pursuant to Minnesota Statutes 429. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council is cognizant of the need for improvements. 2. The proposed improvement is hereby referred to the consulting firm of SEH and they are instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember City Council at a reqular meeting this 6th Councilmembers and adopted by the day of December , 2005 , with voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk '-) Special Andover City Council Workshop Meeting Minutes - January 25, 2005 Page 2 Mayor Gamacbe asked if the plows the Association has been using are small plows or the size the City uses. Mr. Lehrer indicated they use a landscape service with a plow on a pick-up truck. Councilmember Trude asked if staff has talked about the area where the street does not connect to the public road. She stated if it could be connected it would be easier for the plows to come in. City Engineer Berkowitz stated the city would have to acquire property to do that, and there are private driveways there for four to six homes, so it is not a likely acquisition. Councilmember Knight asked why the Association wants to make these public streets. Mr. Lehrer stated it has come to their attention that they are paying taxes for this street, without a reduction because it is a private road. He indicated these are the only two private streets in the city, and they do not want them anymore. Councilmember Trude stated she thought when this development was done that the private streets were a selling point, and she remembers there were tradeoffs made because this would be a private street and the City would not have to maintain it. Councilmember Orttel stated it was obviously a mistake, and no other streets have been approved as private streets since then. . ) o Councilmember Orttel asked if parking would become a legal issue on the streets. City Engineer Berkowitz indicated it is in the covenants that you cannot park on. the street, and the police department would be enforcing that if they were public streets. Mr. Lehrer indicated there is only one neighbor who may have an issue with no parking on the streets, but it is in their covenants that you cannot park on them. Councilmember Trude stated that because of the narrowness of the streets they may want to have something in writing that the city does not have liability from rocks being thrown from plows or sprinkler head damage, etc. City Engineer Berkowitz indicated the sprinklers are all in the easement, so it is understood it is the homeowner's responsibility if there is any damage. Councilmember Trude asked if they have looked at the cost of the first seal coat Mr. Lehrer stated it would be about $5,000, and the Association will pay for that with money from their street fund. City Engineer Berkowitz indicated they would want the seal coating done this year. Councilmember Trude indicated the Association needs to understand the standard for plowing may change. She stated when done by a private contractor it is usually completed in two to three hours, and it could take six or eight hours now. Mr. Lehrer stated they have discussed that, and are okay with the possible change. u The Council directed staff to continue pursuing the steps necessary to make Butternut Street NW and 142nd Lane NW public streets. DISCUSS INFORMATION FOR TULIP STREET NW J Special Andover City Council Workshop Meeting Minutes -January 25,2005 Page 3 City Engineer Berkowitz advised that at the December 7, 2004 City Council meeting Councilmember Knight requested that stafflook into the possibility of paving Tulip Street NW north of161st Avenue NWto 300 feet north of 168111 LaneNW. Staffresearched this and the information that has been gathered includes a resident survey, accident data from JanuaI)' 2000 to December 2004 and the Average Daily Traffic from 2000 and estimated ADT for 2020. City Engineer Berkowitz indicated that fourteen resident surveys were sent out to get feedback and thoughts on the need for Tulip Street NW to be improved. Eleven survey responses were returned. He stated five residents are for the improvement. Concerns include lowering the speed limit, improving safety by straightening out the curve section, the value of an assessment to each property and if properties are assessed, what is a fair and proportionate share. He noted that one resident did not check if they were for the improvement or not, but did make comments. The remaining five responses were against paving the gravel section of Tulip Street NW, unless design minimums are compromised and assessment costs are eliminated. I ~ ~ \ "-...../ City Engineer Berkowitz stated that the Anoka County Sheriff's Department supplied stafIwith accident data from January 2000 to December 2004. The reported number of accidents for this segment of Tulip Street were six in 2000, 1 in 2001, five in 2002, two in 2003 and two in 2004, however those were only the accidents that were reported, and the neighbors believe there were many more. City Engineer Berkowitz indicated the 2000 ADT was 190 vehicles and the projected 2020 ADT, according to the City's Transportation Plan, is 900. The latest traffic counts show an ADT of 400. He stated the 2020 ADT calculation did not take into consideration what type of impact a large school would have on the traffic volumes for Tulip Street NW. He indicated when the Meadow Creek School proposal moves forward a traffic impact study should be required to determine traffic impacts. Councilmember Trude asked if that traffic study would consider where the traffic is coming from. City Engineer Berkowitz stated staff could set the parameters for the study, and can look at several different intersections to determine where the traffic is from. Councilmember Knight noted that with a high school it is a different type of traffic pattern than with other schools; some go to jobs after school or to friends, and not where they came from in the moming. Councilmember Trude asked if the 2020 ADT assumed that area would be farm land or developed. City Engineer Berkowitz stated that it assumed development, but not a school. o City Engineer Berkowitz stated that Tulip Street NW from 157111 Avenue NW to Valley Drive NW is a designated State Aid Road. A feasibility report was prepared in 1995 to pave the gravel section of Tulip Street NW. The estimated assessments at that time were $5,113 per unit. The only project costs that were proposed to be assessed were non-participating project costs that State Aid will not cover, such as storm sewer improvements that are outside the scope of the specific project. Councilmember Orttel asked how a unit was detennined. City Engineer Berkowitz stated that any . I 'J Special Andover City Council Workshop Meeting Minutes - January 25, 2005 Page 4 direct frontage benefit with an individual parcel number would be assessed. Councilmember Trude asked if there was any distinction made between a single-family modest home and a large track of land. City Engineer Berkowitz indicated there was no difference; they were all treated the same. Councilmember Trude asked if they would need a whole new feasibility study. City Engineer Berkowitz indicated they would. The rules have changed. and he would guess the project would cost more than it did in 1995. Councilmember Orttel asked what the right-of-way issue entails. City Engineer Berkowitz stated one was the curve, which is a big concern for many people. Staffwould like to tIy and straighten the road. which is a problem because there are trees and parkland that provide a nice buffer now. Councilmember Orttel asked if they could lower the speed limit after reconstruction or if it would have to be a rural speed. City Engineer Berkowitz indicated that after construction they would look at the speed. but it probably could not be lowered. An audience member stated if the road is paved and straightened there will be deaths, noting it is already a drag strip and this would make it worse. Councilmember Orttel thinks some of the "--../ I speeding is because it is a dirt road. Mayor Gamache stated they may need to have a trail put in if they move ahead with this project. He asked if the neighborhood was aware that they would lose their canopied road if those trees have to be removed. An audience member indicated they were back to where they were in 1995. He is not against paving the road. but if the city puts a drag strip in front of his house it is not a benefit to him. Another audience member stated that the last time this was talked about the residents were told if the road was paved they could consider reducing the speed to 35, and asked why that has changed. Mayor Gamache indicated the Council is working with the State Legislature on some areas that have homes that are further apart to tIy to make them 35 mph. but right now it is a State Law that the speed is higher, and the City does not have control to change it. An audience member stated he is concerned because he has been there for more than 20 years and now he will have a fast track right in front of him. Councilmember Orttel stated a good comparison is 157th Avenue, which he used to live on. He stated when they paved that road it helped the situation, rather than making it worse. , / '0,.../ Councilmember Trude thinks the key is the road is narrower. She stated if they would go to 32 feet with curb, people would go slower. Councilmember Orttel agreed. An audience member asked if the City would look at storm sewer and where the water runoff would go. City Engineer Berkowitz stated that would be part of the feasibility study, and most of that , Special Andover City Council Workshop Meeting Minutes - January 25, 2005 Page 5 1 .J would be picked up by State Aid. He indicated anything in the right-of-way that drains into the storm sewer system is State Aid, and anything outside the right-of-way that feeds into the system would have to be paid by the benefiting property, including oversized pipes if there was a need for them. An audience member asked how this would affect Dehn's property, which is the only property big enough to put a sedimentation pond on. City Engineer Berkowitz stated he did not know, but all that would be answered if they did a feasibility study. If this were to move forward the City Council would authorize the preparation of a feasibility report, and at that time they would have a neighborhood meeting to discuss the project. After that it would be brought forWard for a public hearing which would provide another comment period. Councilmember Orttel asked what the difference is between a State Aid street and a regular street. He questioned if they would require curb on this street. City Engineer Berkowitz indicated the width may be different. He noted that Tulip Street to the south is forty feet wide, and the city standard is 33 feet. He added they would be looking at a B2 curb, which is a drive-over curb, rather than a barrier curb which is B6. , Councilmember Orttel asked if they could reduce the street to 32 feet and not allow parking on it. An audience member stated there is no parking now, which was not a problem for the residents of the area. Councilmember Orttel thinks if they could reduce the width it would help keep the speed down. , / J An audience member indicated he is worried about the proposal because the speed limit on Tulip Street to the south is 35 mph but people go 60 mph. City Engineer Berkowitz stated they could look at it. He indicated they just did a speed study on Nightingale hoping the speed would go down, but it did not. He stated as the Mayor mentioned they are working on some legislature that would allow them to lower the speed limit in some of these residential areas. An audience member suggested putting cul-de-sacs at both ends. Councilmember Trude stated they would lose the State Aid if they did that. City Engineer Berkowitz added it would also be a problem for the development to the north. Mayor Gamache stated the only thing that might be a possibility is if the County decided they did not need full access. An audience member stated the City bas a fire bam there, so they would need access. Councilmember Knight indicated if the school goes in they will have to upgrade 16151 Street anyway with safety improvements. Councilmember Jacobson arrived at 6;50 p.m. \ Councilmember Orttel suggested they have the feasibility study done. He stated they could keep discussing it now but they do not have any answers. Staff should keep in mind that the Dehn property is dependent on having clean drainage and clean water. u An audience member noted that their nice, rural, quiet road is a garbage dump for everyone; deer carcasses, couches, TV s. Mayor Gamache stated if this project moves forward they would lose some 1 J Special Andover City Council Workshop Meeting Minutes -January 25, 2005 Page 6 of the trees, which might eliminate some of the security people feel going in and dumping there. He stated they will have staff do the feasibility study so they have more answers. An audience member asked if there would be street lights. City Engineer Berkowitz stated the residents could petition for some at additional cost. The audience member stated that cars slow down when his lights are on. and he often puts on his garage lights to deter them. An audience member asked when the school would be built. Councilmember Jacobson stated it looks like it could start in 2006, with opening in the fall of2007. City Engineer Berkowitz stated if this street construction is considered staffwould need to re-evaluate the Capital Improvement Plan. He indicated the feasibility report will take some time to go through the process and do a good, quality job. They could determine the project scope by the end of this year and plan for construction in 2006 if the Council decides to move ahead. City Administrator Dickinson stated that to fit it into the current year of the State Aid schedule would be difficult. City Engineer Berkowitz agreed, stating it would likely be 2006, or 2007 if the dollars were not available until then. \ \ J -/ An audience member stated that there is also a low lying area, and in 1995 there was talk that they would have to dig down eight feet and build up bedrock twelve feet for the road. City Administrator Dickinson stated there are now ways to build roads that may not be as expensive a process. An audience member asked if the school should pay for part of this project. Mayor Gamache indicated the Council will have to look at the schools plan and make that determination. Councilmember Orttel asked what the traffic counts are for the school. Councilmember Jacobson indicated they were still in a state of flux. He stated in another year they will have more answers, but he believes they are looking at 800 to 1200 students. Mayor Gamache indicated the process will be that the request to do a feasibility study will come to the City Council for approval, and that process will take six or more months. After that there will be a neighborhood meeting to see what the plan says, and then a public hearing in the fall after the City Council accepts the feasibility study. An audience member asked who they should direct additional input to should they have any. City Engineer Berkowitz stated it should come to him. Councilmember Orttel questioned how they could put an urban road through the middle of an organic farm. He thinks it would make sense to talk to that property owner now before they get too far into the plans. .:...,' An audience member indicated that the road needs may be more expensive because of the organic farm, and he does not want to have to pay extra for what that property owner needs. Councilmember Orttel stated those are the questions they need answers for, and it would be better to check it out now rather than finding out later. , Special Andover City Council Workshop Meeting \._J Minutes -January 25.2005 Page 7 Councilmember Trude asked if the City has options on width with a State Aid street. City Engineer Berkowitz indicated they will have to research it and see. He stated now the gravel portions are about 22 feet, and he knows you have to have a minimum of twelve feet per drive lane, so a 24 foot minimum would be required, then curbs. An audience member asked how long it will take for the construction. City Engineer Berkowitz indicated they can usually do it over the summer and fall months, with some landscape reconstruction possibly carrying over to the next year. CONTINUE DISCUSSION/ROAD IMPROVEMENT FUNDING POLICY City Administrator Dickinson advised that this topic was discussed in November of 2004. The Council indicated at that time that improvements to the transportation system need to be planned and paid for by utilizing three funding sources assessments, tax levy, and developer proportionately making payments. He indicated at the last meeting it was determined that there were two additional sources that need to be added to the list; county and state aid. , I -J City Administrator Dickinson stated that the Council may recall that staff made the case that as demands on the City and County road network increase, needed improvements such as upgrades to intersections and widening of roads are needed. He indicated that also the City and County need to make plans to allocate adequate resources to allow transportation issues to be taken care of before they build up to a level of service that is considered unacceptable. City Administrator Dickinson reviewed a matrix that shows where the discussion left off in November. As new development is approved, the City and/or the County typically require the County road improvement be made at the time of construction or a permit will not be issued. In the past few years, the County was making recommendations that a given plat be approved subject to required intersection, turn lanes or shoulder improvements on the County roadway. He stated as a part of the plat approvals, the City calculated the proportionate amount that was attributable to the development and the developer was required to pay as a part of the plat approval, or in some cases makes the entire improvement on their own. He indicated this will likely continue to be recommended for future developments where there are specific needed improvements and can be sustained with a nexus test. :.....j City Administrator Dickinson advised that to take this one step further, there are sections of new roadway in the City that are collector or arterial roads that are not contained within a given plat that may also need to be expanded/improved and staff is asking if the funding should be looked at in the same way. For example, a road that is outside the plat that is greatly affected by the new development may need to be upgraded or improved. He stated one situation that comes to mind is the intersection of Crosstown and Nightingale that is affected by all the latest increases in traffic caused by the Woodland Estates developments. Councilmember Orttel asked if the City has a legal right to assess if it is outside the development. @ .J -- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US FROM: Mayor and Council Members Jim rnc1cinson, City Admini"",", e David D. Berkowitz, City Engineer ~ TO: CC: SUBJECT: Discuss Information for Tulip Street NW - Engineering DATE: January 25,2005 INTRODUCTION At the December 7, 2004 City Council meeting Councilmember Knight requested that staff look '\ into the possibility of paving Tulip Street NW north of 16151 Avenue NW to 300 feet north of U 16Sth Lane NW. Information has been gathered and is attached for discussion. DISCUSSION Staff researched the information and resident interest in improving (paving) the ~vel section of Tulip Street NW, which is north of 16151 Avenue NW to 300 feet north of 168 Lane NW (see attached location map). The infonnation that has been gathered includes a resident survey, accident data from January 2000 to December 2004 and the Average Daily Traffic (ADT) from 2000 and estimated ADT for 2020. Fourteen (14) resident surveys were sent out to get feedback and thoughts on the need for Tulip Street NW to be improved. Eleven (11) survey responses were returned and are included for your review. Five (5) residents are for the improvement. Concerns included lowering the speed limit, improving safety by straightening out the curve section, the value of an assessment to each property and if properties are assessed, what is a fair and proportionate share (front footage, not per property). One resident did not check if they were for the improvement or not, but did make comments. The remaining five (5) responses were against paving the gravel section of Tulip Street NW, unless design minimums are compromised and assessment costs are eliminated. The Anoka County Sheriff's Department supplied staffwith accident data from January 2000 to December 2004. The reported number of accidents for this segment of Tulip Street is as follows: 2000-6 2003-2 20Ot-l 2004-2 J 2002-5 .j '. Mayor and Council Members January 25, 2005 Page 2 of2 2000 ADT was 190 vehicles and the projected 2020 ADT, according to the Cities Transportation Plan, is 900. The latest traffic counts show an ADT of 400. The 2020 ADT calculation did not take into consideration what type of impact a large school would have on the traffic volumes for Tulip Street NW. When the Meadow Creek School proposal moves forward a traffic impact study should be required to detennine traffic impacts. Tulip Street NW from 157th Avenue NW (CSAH 20) to Valley Drive NW (CSAH 58) is a designated State Aid Route. A feasibility report was prepared in 1995 to pave the gravel section of Tulip Street NW. The estimated assessments at that time were $5,113 per unit. The only project costs that were proposed to be assessed were non-participating project costs. Non- participating costs are project costs that State Aid will not cover, such as stonn sewer improvements that outside the scope of the specific project. Please take a few minutes to drive the gravel section of Tulip Street prior to the meeting. ACTION REOUIRED '-.) This infonnation is presented for discussion and no action is required at this time. If the City Council is interested in pursuing this project staff will evaluate the City's State Aid Fund, proposed State Aid Improvements which are included in the 2005-2009 CIP and bring infonnation back as to a time frame for the improvement. Respectfully submitted, ~~().~~ David D. Berkowitz Attachments: Location ~ & Surveys Returned from ~idents cc: Robert & Bonnie Dehn, 16485 Tulip St. NW, Andover John & Carole Davidson, 16144 Tulip St. NW, Andover Sharon & Steve Mueller, 16738 Tulip St. NW, Andover Robert Oie, 16212 Tulip St. NW, Andover Guy & Victoria Winters, 16735 Tulip St. NW, Andover Mark Forseth, 16772 Tulip St. NW, Andover James Jones, 16134 Tulip St. NW, Andover Barb & Patrick Haole, 16236 Tulip St. NW, Andover Larry & Susan Small, 16228 Tulip St. NW, Andover Cynthia & Steven Showatter,.16152 Tulip St. NW, Andover Wendall Harris, 16127 Tulip St. NW, Andover 'J u W l- N -< r-- J '*. /->~.:?:-. --st CIR. - I . 8/9 169th ~ Q.. :::J ::J I- / 170th LA. N.~ DZ LA. ~ ::J o 168th PROJECT di. CATION ~ 167th CD R24W 18 /17 0:: o 1 66th LA. 3: z I- III 164th lA N. 164th AVE. -l t-= ::J 0 III W Z ~ Q 163rd :5 162nd LA. N. 3: 0 z Z ::J s: 0 0:: z I- AVE. N.W. III 160th LA. N.W. CD ,--.I t-= III ENCf4>.tHED D~' w G -< I- Z N LOCATION MAP FOR '-../ TULIP STREET RECONSTRUCTION JnM-B~-2005 12:17 P~' D&:H~I' S_CnRDE~1 7~67561711 P.01 .J Debn's Ga.rden, Ine. 16485 TuUp Street N.\v. Andover, MN 5S304 (763) 7S3-2806 FAX (763) 753-1711 1_ b-oS- tlry 6t::- ~fJ4'U- PM.o 13UJ<" (,oJ .."..... Orr;' ~~"AJ~ Jlt.4As.fE.- ;:::'".0 0 WI- ~1t..AUt 4$ ;::; L' ..,'" 0 oIr' /"O/L. ,/0"-<- ~64/. \ ~ /hVv a. vILS~ 0 '" .1 ~,-. pAl::- ~ ("A--U'-. ,-J . ...,/ JAH-06-2000 12:17 PM DEHH.S_GARDEH 7637==-31711 P.02 v RESIDENT SURVEY POTENTIAL RECONSTRUCTION OF TULIP STREET 1. Would you su~rtreconst:ruction ofTulip Street from Hit" Avenue to approximately 300' north of 168 Lane (end of existing pavement)? Reconstruction would include paving. concrete curb and gutter. and installation of stonn sewer. -Lyes No C __ +. /UJ ~~~ <rII-:J/JI-D L2.. /)DAJS(D~ /'AJe.t.v"'AlI-- o......en~: i::" :? ~ ~ 1_ /1 ~ L C '-P"" paL} ~__JIOC; +1IJ ';-a-~ Sr;r~t.~",c-...; u 2. Would you be willing to pay a portion of the cost to upgrade the roadWay through an assessment to those properties benefHlng frum pltvillg lhb lSCI,;lluu uf I('Adw~y'? If yes. wha.t do you feel would be a reasonable assessment? ' X Yes No Co=U~ ~ :...u.:;:;(t~ /.It-So ~ouP ':!Po"; .+-5 r~.-~ ~ ~rfZ&~~ ~C ~ .JL ~ (j: 'Bw~ ~ 0 'f'tlof'EA.Tf1 ~L.PO ~ 23<G..A1~'TS P--- 1M ~ IJ ,MO~D~...y-rN;!'-.c- 3. Ad.ditional right of way would likely need to be B~uired along the corridor to maklo.u /l. -t./IooNJt. these tmptOvements. If your property fronts along Tulip Street and right of way is necesslllY from your property, would you be willing to dedicate the necessary right of way so the improvements could be made? &/~ Vi /) .} U EAJ"f '-v l(;otc 1f:.LJ ~ / ~;:Q8~ons~a~~~~Z ~ tl~~s{~~.P- ~~~. ::[.J.~:n!J.. ~,~'A1S'tWl- Name:~r Jr e~~L ~~A/IL ~. f)~ Address: 1~~JJ~7V~I'p Sf',A.JLJ ;qtt/(JovVL- , ~V "?S"~- i4'ofo Yes J "----'/ RESIDENT SURVEY POTENTIAL RECONSTRUCTION OF TULIP STREET RFCEIVED JAN , I 2005 . . CITY OF ANDOVER 1. Would you su~rt reconstruction of Tulip Street from 161 st Avenue to approximate y 300' north of 168 Lane (end of existing pavement)? Reconstruction would include paving, concrete curb and gutter, and installation of storm sewer. v' Yes No v.eec...fo n,& fo/~. ::r: 1.t1c..... "1-~eL.. ~,.J ~ "--' '; ':'''- "'~r'^J rt:f.... ~H1- S c.e: ~ 1 On cP ~-' ':J . i'~ c: 1'-",- a.. ~ ~a!... ,6 2. Would you be willing to pay a portion of the cost to upgrade the roadway through an . assessment to those properties benefiting from paving this section of roadway? If yes, what do you feel would be a reasonable assessment? 7 (As tili:"r 11') .I' Yes No CommentsCZ:- ~I'lrJ.-?um",~ "ii-:s- is <:;:. .s-t-~-(-p V"c,::,.t:1 rl wc'-~{i ~k 'oo?cr- a..- , . :::.,:~., I.'}:. .;;: ;:. "s;:-:: h:- j::;:~7::~;:'; ,r; IX;;: ::');':c':!.;":e~'';;;; '- I . b ~/i ~. 3. Additional right of way would likely need to be acquired along the corridor to make 4: ~ &7) these improvements. If your property fronts along Tulip Street and right of way is necessary from your property, would you be willing to dedicate the necessary right of way so the improvements could be made? V='Yes Comments: ']:-!2 Ca-~r,' ~ ~,:~ ~Z c."if-~' ;;:::" No Comments: General Questions, Comments or Concerns: 'fA ' 6/e. M-/ .. 5^ S4..d-- b!c...d.es t t- S . . ... l! c:<: ~a..." 1"\., Jt~:'::~r ~';;.~::-(f';::) ~; ;;:$ f';L :~.' 7i~::~;:~"'/.P.s:: \ \... 6V e.V) Name: -=ra It ~ ,,-. c.a..t-'" I p 7)a v -;-".jJ.jn ...... /' . . . Address: /0/lf4 ~/:D I ..sf AI c..J , / Dave Berkowitz :rom: '--..;.;ent: To: Subject: Carole Davidson [cddavids@ties2.nel] Tuesday, January 11, 2005 9:00 PM Dave Berkowitz Tulip Street Survey Mr. Berkowitz, Hopefully, you received my survey today as I had my daughter drop it off at city hall today. I'm sorry I missed the deadline today. This evening (the 11th) I happened to see a workshop at city hall on cable television. Don Jacobson mentioned Meadow Creek may start work on their planned school this year but for sure within 2 years. It's my feeling that Meadow Creek should be included in any plans for paving this road since the plans printed in the newspaper showed they will have athletic fields along Tulip Street. v .) 1 ....,...;.. RECEIVED DEe 2 8 2004 '-../ RESIDENT SURVEY POTENTIAL RECONSTRUCTION OF TULIP STREET CITY 01:" NJi'0\i::i:: ' l.._.-!_..-:~ . ..~_:~:.." '~.' " ,:-.,.. 1. Would you su~ort reconstruction of Tulip Street from l6lst Avenue to approximately" , -- ,- 300' north of 168 Lane (end of existing pavement)? Reconstruction would include paving, concrete curb and gutter, and installation ofstonn sewer. }( Yes No Comments: It--- .\A I d vtlJ h f? eJ.. (;\ S p..(...~ oJ /~I '1,,\', \- 3;; mph 2. Would you be willing to pay a portion of the cost to upgrade the roadway through an assessment to those properties benefiting from paving this section of roadway? If yes, what do you feel would be a reasonable assessment? ~ Yes No Comments: ^-loT ~~ 15s-ocJ 0 /h()u.~~ , \ v 3. Additional right of way would likely need to be acquired along the corridor to make these improvements. If your property fronts along Tulip Street and right of way is necessary from your property, would you be willing to dedicate the necessary right of way so the improvements could be made? ~Yes No Comments: General Questions, Comments or Concerns: Address: - &> v..~ \- \[, ckn Q. \Cn1'?7 !\.I.r'r vJ\~0 Sr I Name: J i_ I \J RESIDENT SURVEY POTENTIAL RECONSTRUCTION OF TULIP STREET RECEIVED .,12005 I . ., CITY OF ANDOVER 1. Would you su~rt reconstruction of Tulip Street from 161st Avenue to approxlma . 300' north of 168 Lane (end of existing pavement)? Reconstruction would include paving, concrete curb and gutter, and installation of stonn sewer. (..-.,;_...;~ No Co=~< ::-;il~ /~~ :'}"- _h--n ~ . . . r/Za7l ~) ~.. (J-J 1Pi~ 2. Would you be willing to pay a portion of the cost to upgrade the roadway through an assessment to those properties benefiting from paving this section of roadway? If yes, what do you feel would be a reasonable assessment? C-x..y~ co~~:ir~ No '/ d:A ~~ . td// f/P'P ~ " J 3. Additional right of way would likely need to be acquired along the corridor to make these improvements. If your property fronts along Tulip Street and right of way is necessary from your property, would you be willing to dedicate the necessary right of way so the improvements could be made? IX. Yes No Comments: . , .J ~~~r~k4;~~~d.~ # ;' :;~. _ ~ -,,),L >~ _ .: ~ ~ . ~:t -4.d 7~;yr ~ ~ Address: I b ~ ) a IZ./~ Sf-. w: Jv. I Name: 'lini t /.~ It 765-;5J-()ZYO ~ \rJiSIDE TURVEY /!!/!$/L /cfLt;(; \. ~11-V&~/s7f( R\ RECONSTRUCTION OF TULIP STRE~ I (':- '1' / ) 1{;'77;)' /cJf(/ .)/ tdlj 1. Would you su~ort reconstruction of Tulip Street from 161st Avenue to approximately 300' north of 168 Lane (end of existing pavement)? Reconstruction would include paving, concrete curb and gutter, and installation of storm sewer. Yes No u Yes 3. Additional right of way would likely need to be acquired along the corridor to make these improvements. If your property fronts along Tulip Street and right of way is necessary from your property, would you be willing to dedicate the necessary right of way so the improvements could be made? \ '0 q-k:tI, L. (Jh.vt,.. +kS( (,..6 "'.... .~ ~ _\\ 'L. \f- \,.\CS, cl ~W 4~ {W.~ vJ.(k~ .A-'t1<~ \l)ft \Atti~ ~'t -\0 \l Name: ''''' ~~-k. \ ~ Cc ~. ~ 1\ COv'\-hvwdz ~\"'~''''6 '^^-'> d c..c\ {~ 'tt..A-~ kvd 6Uu-IZ- It\'~(..S I.....r=-*O.i' Address: ~ \VL<"~. ""K.,.. I c:" ~ODf" v\\c_V\A]'i.~I. ,~r..~ +/lf., rMJ '-Ie k<<p ~.,+ ~_ o...-~ -\.\r..~- q'ieAl(J c....~<au dJ..'fi \A"WL \S ~(jrr .tl~\bS. tJlu1. I(rlL t1tecfT~ ~ 1-0 b( Itfi IJ F.:L J(.SC~)~lc.--1 -r Wc......1J. ct.lc.o ~~ 4)\.\.\\~ ~ Sp't.(!c. '-10 ~y tJl€~a hy I~ cr Jt:.,.fk'1 tlS \.J I V v RECEIVED RESIDENT SURVEY POTENTIAL RECONSTRUCTION OF TULIP STREET ""92005 Yes No -A;~t.llt.t.(M. ./f Name: Address: RESIDENT SURVEY POTENTIAL RECONSTRUCTION OF TULIP STREET ,:.:'-. RECEIVED JAN _ .4 ':~:''"; \. .I f"' 11'V f"' -- . .:,', :: :-':-::-:-.L \ I f \ .~ 1'~' 1. Would you suwort reconstruction of Tulip Street from 161$1 Avenue to approximately 300' north of 168 Lane (end of existing pavement)? Reconstruction would include paving, concrete curb and gutter, and installation of storm sewer. Yes ,;.u,f~ Yes LNo ' commen~ ~ ~ Au-ztIv t; ~ ebJ...fv1-:- -i~ h~ M ~-;;& ~ ~.;L..t1---3?r-w)APkz, ~tr...W~-1--ef'-:J;o O<t- p,.."<. jWW ~. "-.~ ,~. ~ :; ~ ~ ",A-....",...., ~ ""- ~ fiJ"'~ ! I "tfud~.~V'~~~~~ ,,? Ve,'/~fD~~M'thJJc'9~fh,J~~ 3. Additional rigli't of way wJuld likely need to be acquired along the corridor to make these improvements. If your property fronts along Tulip Street and right of way is necessary from your property, would you be willing to dedicate the necessary right of way so the improvements could be made? Yes ~No .' " Address: .::::rfim?5 .jJ. J~{~ Cf '1?tLw ;::[6tcJ G_C; 'br.JJrW, Name: / jttp- J... > "',-' - , '-.' ) '-J d.. ~t~ tt1MtAe~ I ~ twd" ~ jItW # :;J:I..t> ~ .A1U~~ ~ -ftvd- let(- ~, 7nH e4J ~ '" /11";J ~..-w ct-1L ~7 I tYV UM-l-- ;;to ~~d". [)wz- Mol tEAL ~ f<W- / ~ A~ ~ ~ -fA'- M fMU1 -;;ck .ft.~ / ~, .~ I f""lv.v ..Pet-, 1M.- ~ ~ -"A/l- ::d'-L .$C)I~ -AJJ+! ~ ""vr.4" ~ j~ -f4u-l. ~"'-;'~ .Ati- 4d ~ ""7 ~ ~ ~~j'~~~' WMn. -;t;k A,ve~ ~; ~ ;tA &r .M.J-~ -;d;:L ~,M. ~,ftJ. '7/ ~ ~ fw:t..&k \J. ~ P ;tk ~I#. / ~ ~ 7t1;At~! yU).~ ~G~'YVY ~ ~ ~ /fl, ~ 16/ .5bAI/tt~ ~~ tt ~~ d;ar ~ ;- -if- ~ .-k- ~ ~ ;tb ~ 1<"'';'- ~ ~ J11/iz-; ~;:;Tfan V~ 1>/1 N,W,,,J..:), ~~hdt %;tl(.. ~~h174 ~ tL (/~/Jl-tWf. A-~~ J~/ ,(j7;Ue cr~~i\ t. I", t '/AL cL~ ,;:/d;I. &4.-.1- ___;t-....ue dwu.;y ~ .~~ ~ C,n-y ~ -:;tt,,- A4fJJi~ ~ vitJ-tt-Y ~1;;;:t'd-.w a3f ~ ~ ~ If 1 ;;t~ !{j/J,I, Cf '. tlnt<k t:t<; c,.Jwt ~ ~ ~/7 -fdf ~ tht-l ~/ ~o{ ~ ~, 0lt4-\.. 3 ---7' \.. .I '-- ..' "-- " 3 .. '-mat/z 4' "r u4'> N. "D J M g, :5lD JMJ1..~, ~ ~ ~ r~ f'~u--(/Ol>~) ?? W1V ~~ ~ ~ ~ :fiu-{'~~ -<iD ~ (),~ .d~d~ ~ ~ 4 ~ &t!1LV /J,~J ~~~. /I~ /Z~ C~fllt (lla:D /JYUtdl t?(tI"-6 via-( ./Z~ /l'" " I t/ .J!.. ~ ~ ~ ;tI><.- ~~ ~ i"~ .;:bt tt ~u.'1!lt6 ~ ~ ~ ~~t ~~ .-A~ ~ ~ &-~ 7k ~~~,:f c:f ~ /2~ ~ dM~/ -bJ i:k ~ ~ ~~.4~ ~~ o&04~TI 1; .A~ ~d~~ ~ ~o-~,;. l' yYJL tf/l-b thvt 1 ~ ~ - c~ 'tv. H~) ~""r' +~ ~ a.Lf <of CL- A<..d/o.< ~ {~ Lcf r7 ~ }'tr.L ~;t~ .::tk:. ~ k.$..o .A4:' Nl '('t.d:.p ~ J6/ 'if ~ rp'tJ~ '~, ~ /6tfr'c ~ vtdzd ;tIb! 7JZJ;-~-ptlL /[.~ ell) 4/ttJ::J ~~ ~ m ;tIu. ./2~) t1~ . cI~ A(,~vn:r ~ fjd- ~.....P?fJz~1~~ ~ttv ~ cJ:Jf~ 1k~ ~ J.~!-L-- ~ I~u'v;t/u. /h~ J t:1-'}~( ftt<. ~::J Avi7i; ~-e ~~ c~ --!J / ~ ~ f~7 ~~~ ~A A<- Il#~' rdL~j~ ~~~ newscnoo= complex rmapp~~: for Meadow Creek Chll'istJan, 'It's e huge prt:'jsct,' according to superintenc's!1~ An. d 'W7:er j/ ~ different tcams to:prac- . 0 Y , T -C'.5l -O.J tice at once. The sec. '--'.U. ond gymnasium will be two levels, bringing the through eight. . growth and the; growlli total number to five. . < Until that portion of in. the surrounding Once the fram~rk the building is com- community, the current of the school's future pleted, though, stu. facility on Bunker needs was in place, a d . ... Lake Boulevard would ents In growes seven feasibility study was and eight will remain be unable to meet the conducted to detennine in the secOndary build- school's future enroU- how much the pro- . d d . ment needs. Ing an stu ents In posed facility would grades five and six will l\vo portable class- cost and if the school be in the primary rooms were added to and church would ~ building. the school prior to the able to raise the funds. The main reason for start of the 2002.2003 necessary to complllle the Ihree-phase con. schooJ year to make constnlction. . f h h I room for Mcadow structlon 0 t e se 00 That . feasibilily is to provide ample Creek's expanding stu- study was conducted time for fund.raising delll population. between October and efforts, which will . Within Iwo more November 2002. cover the co~1 of con- years, that added space . . struction and purchas- will still not be enough ~t ~.e S;Bme lime the ing the land. to meet the school's feaSibility study was needs. . . underway, school om- During the first cials learned of a 42- phase of construction, Th.e lon~.r~nge acre parcel of land that between $6 and $7 mil. plannsng study lDdICa!- was available:: north of lion will be need to ed that the. school s the existing site. cover the cost of con. enrollmenl WIU double . '.:' . struction and purchas- in size within the n~t ' S~hool: ';.officI.aIs ing the land. 20 years. A task force ' conS1der~. P~h~sng ''In three years, we worked from January la~d . lIdJ~eent:,to. . the can raise about half (0 July 2002 10 deter- . ,extsting .~hurch' ~d that." Harris said. mine what type of school to m~ cooT? facilily would best fOJ: the exp~on proJ- "We have to raise meet the -school's. "~ct, but the.costoflan~ enough to get us start- fulure needs. ,JD that ~a' m~de t1Je ed and then we can. , prospect unfewble., continue to raise One of the goals in ., ',;, ',.','", ,. money."over time." construcling the new The Ian~. 1J9rth. of facilily is 'to 'provide . th~.C~!1t,lltc, p~~ It is ~pected to take, more specialized class- "./.0 ..be co~slderably' . between four and ~ghl. rooms for areas like . ~heaper. Th~:P~xt, step years to complete the.. choir. band, art and Ici- : lD the ~~ction. and construction project. . ence laboratories. . . , expan~on ProJ~IS to An ~p'cnins date for . ' , :" .;' have: the: members of the ,first phase of con- 'There sa, real ; Meadow Cre:k Church e'"."'ti""'n i... ...:n .._.J_ shOrta2C oftho~ In ntJr .~. . I.. ... . Spaef! ;nr th. ..t.. I mentary SCIlOOl ItU. IClm,,,,,,,, '}''':lfuse I c:k:~ wi:) !lc c:olilpkt. sc!::lcl c:f::i::!s ;:.~ ed as part of the s:coud w:i<Jr.g to S':e the :1:1:- phase of constrUt'ti;'l:. . ct'~.~ "lfthe lint year of Once l1'k1t p"o!1ic:m \if the tund-I'llising ~fT<'lrt. thc facUiI)' is eomplet- ''111en we'll have a j ed. the' entire st!.:d:n: ' ,beller :1~~ when we popltialion wiJI ruove can Ofe,I," Harris t.:!id. ~m the CUlrez1t ,ite to A., I 11 I . I ... .'XI!l.'l liIl(,'ra. t~ ne~ buiJdiilg. fila C:tnlPllj~i1 is s~'hed. . 7lo...r....' "h",,. nr u/cd to hell'" 'hi. CUm_ r'-~nltruetion, will mer. In Oclober 2001. '.. InClude the mulA,"... ^~ C"'~^'-1 l,,_.lu. . " ~ '~~.. 'i;-~~ O~"'^" ,uuK.range plllnntng fl8csllty. 'This middle session on the school's I ,~~hcoJ b,IiJch;~ \\,;,1 "utu;e. I evr.nluo'llJy !lOU~A 'Iu- Th d I' "-n'i io' g~" . ;, e stu y reveilled --~--"-~~~~- ~:.~~.... ~at with the school'~ \.~/ tj. :::'~:I1 .iiliids..;~ Staff wriler \ I U Chilnge is on the way for Meadow Creek Christian School in Andover. School officials recently purchased 47 acres of land, near the inlersection of Round Lake Boulevard and 161st Avenue, paving the way for a future move and expansion of the school. "It's a huge proj- ect." said Wendall Harris, Meadow Creek superintendent. . The new facilily will include space for a secondary. middle and elemenla1y school. as weJl as parking and athletic fields. The new school, which \\ill be complet- ed in three phases, is ~pected to be J 70,000 square feet in size. The firsl phase.' which incJudes class- rooms 'for seventh- through 12th-grade classrooms, will be 70,000 square feet. The high' school classrooms will be completed flrSl, with students in grades seven through 12 mov- ing 10 tI}e new location when construe lion is finished. ) '--" , " floW MAl t( ~ {.Ifi{(f 1'!11.~~J1:5>t ~f-u.1' ;;.eM II t.{olJ..)-hOl.t::$'~ .d . u__: w.....vv. ...."..4WO sar . ~~mc a se;3.~ e:::.!-' ~-Jf~~ides more: ti,,';s- . ly from the.chui'Ch. . . room space. we new , A task: ~.f~e . hilS faciJity will have addi- b=~'l !~.,.~ co.J~l:: ;:t lional gymnasium 11 'b'U "Th I ' ,Illt posrl % t"f.~. c spac: ,10 ;:.lcw Iha Ulsk: forco is "alSo,in the . school s sJ?Ons .~a.T.t proce~I:' 9f . creeti!!D to ~re ~$ilY ~~~':J~ :, bylaw:l.:::t t.le.$~hoolli practice tl!ne!, ,.' .!~."" :p.!itI.i appltpved. "'We have .15 dift.c:. : I The M'!'!1o'>'! Creek LUL "11;"u:; .;jili&,~.v-- . lit,..,.., ,,\0.., l'I_.. L.__" l:hUI't"J1-o,n~llan......._ --._v......... possibility ~~-;ti;~ -e.lr~y Sll.'L'l..':'o:, The fjj'tt i}'lr:~M ,_ u~' I" f)e c.X~lllll(;le~ Will be a thrcC'.je',lel filCHily, allowinv Ih..... ,f.lly Johl/sol/ is at: l,lll" :_L_ _ _ ..::r. ~..'~ !. ,lIIl'lIlll'" fhe buildi.i/'. of 'schoolleaclL"l"S startd ii ~~ '(1~~~v. ~~:r.J~:~ ~d1()nl iJJ1~ m"b~' ;..Iauniug :J;ICilit~, ,i'r.P.i~ m:i!l!!u ~_":,~N:()r. foF '1,,: :;ellool's .. , .'t...... ;." .~. .. :c......,.u.. ,U..HUJIIH Will UltUl"C. . "'.~,'IU;.~.y IIl1llSC Sln-". l:'u:' 8tll"Y re!"~:!:::! I:,;,uls ill J.~r:.UIt-:1i ftvr. 1. . L , ' . I.'::,. WI:" ~l:e' sclll;;J!'s ',I1IJW gym JlUOCS nr.re;' : 'Ual';is ~~!d. . The fmt ~Vlllnasi- 11m to be constructed will be a thrce.'evl~t ~i1cility. lIUo\!ing thn:e CXl'cc't~1 to ~Ol~ l;~'ii,i~ possibility StIJ1leliJJ1IJ ill f"~"ly t.:u~!~!~~. \ , I \....,/ ,. . ,"'1 ';,'1-'-1 :'".\t, - \ J ........1 .' i - i. ..." .' . I , . ) \..J 1.1 .., .' ;:r.;re..~ ,~/ IC W. +~I S, I '-_./ RESIDENT SURVEY POTENTIAL RECONSTRUCTION OF TULIP STREET .~ CCE/fito--.... J.4!; / I :; l!.t' n _ 2az, / "~A.~ ..~ 1. Would you su~ort reconstruction of Tulip Street from 16151 Avenue to approxim.atel~DO/l,"'l> 300' north of 168 Lane (end of existing pavement)? Reconstruction would include ~ paving, concrete curb and gutter, and installation of storm sewer. yes/ No / / co~~nts:~ wl- IA.. CW - ~ <- - Xac ~~~ 2. Would you be willing to pay a portion of the cost to upgrade the roadway through an assessment to those properties benefiting from paving this section of roadway? If yes, what do you feel would be a reasonable assessment? I No Yes Comments: I , '--' / 3. Additional right of way would likely need to be acquired" along the corridor to make these improvements. If your property fronts along Tulip Street and right of way is necessary: from your property, would you be willing to dedicate the necessary right of way so the improvements could be made? Yes \/ No Comments:~ ()yJ". ~ 4i-k eo 14:ra-J ~~~O General Questions, Comments or Concerns: Address: E ~}J... 1&~L. {j....4 fi17\L("Je -(IA ~ ~+ Nvv J.-M0~ - O--r-tr:v~ Name: '- / RESIDENT SURVEY POTENTIAL RECONSTRUCTION OF TULIP STREET ~~ v ' .J 1. Would you sUl{fort reconstruction of Tulip Street from 16lst Avenue to approximately 300' north of 168 Lane (end of existing pavement)? Reconstruction would include paving, concrete curb and gutter, and installation of stonn sewer. Yes No Comments: 2. Would you be willing to pay a portion of the cost to upgrade the roadway through an assessment to those properties benefiting from paving this section of roadway? If yes, what do you feel would be a reasonable assessment? Yes No. Comments: '-.../ 3. Additional right of way would likely need to be acquired along the corridor to make these improvements. If your property fronts along Tulip Street and right of way is necessary from your property, would you be willing to dedicate the necessary right of way so the improvements could be made? Yes No Comments: General Questions, Comments or Concerns: Name: Address: " ,-I , / -- Potential Reconstruction of Tulip Street 1-10-05 City of Andover, We would not support the reconstruction (pavement) of Tulip Street at this time. We voted "No" when this was proposed last time. The last time this was presented to the residents along Tulip the assessment costs were presented as well. We did not agree with the assessments that were presented at that time in regards to one of the larger properties. Residents with one lot were to be paying a large amount of money while the property owner with many acres that run along Tulip were only assessed for 4 lots and then with things such as the city paying that property owner for this and that, there was basically no cost to that owner or very minimal compared to the rest of the property owners. We raised the discussion during this meeting as to the dangerous blind curve along the bottom of the hill and the numerous accidents that have taken place because of this. The council agreed that this was a problem and that regardless of the outcome of that meeting this would be addressed and perhaps the road could be straightened. It is now 2005 and it has been many years since that meeting and numerous accidents later and still nothing has been done regarding this danger. Damage has been done to numerous trees, shrubs, mailboxes and utility poles (one of the guide wires for one of the utility poles damaged in one accident is still hanging loose). The neighbors have sustained much of the damages. We hope it does not take a tragic accident before ,. , the city addresses this issue. It makes me ill every time these accidents have occurred, '- J because what people don't realize is that instead of a tree or other property damaged it could have been one of our children standing in the front yard or someone checking the mailbox when these have occurred and the outcome could potentially of been fatal. We have lived here fori 7 years and there was not much traffic on this street until the new developments were been put in. Now there is much more traffic and there always seems to be children walking or riding bikes down the road, and they (and their parents) are probably unaware of the dangers along this stretch of road. Please let us know if the city will ever be addressing this issue. Larry and Susan Small 16228 Tulip Street Andover, MN 55304 763-422-0765 ) LfI) -~'--T , / RESIDENT SURVEY POTENTIAL RECONSTRUCTION OF TULIP STREET ~'7! CITY OF ANr;0::':~: \:j 1. Would you su~ort reconstruction of Tulip Street from 161st Avenue to approximately 300' north of 168 Lane (end of existing pavement)? Reconstruction would include paving, concrete curb and gutter, and installation of storm sewer. Yes -t-NO E7~Y~'~ /i~4:JjP~~~~, 2. Would you be willing to pay a portion ofthe cost to upgrade the roadway through an assessment to those properties benefiting from paving this section of roadway? If yes, what do you feel would be a reasonable assessment? ~~7~~ .~~~~~ ~:~ ~~ ~~S:.~,U_h yt.~ '--I~~le,-,A....- 1 ~ ~ "/ Address: I (fI /~..:2 y....J2', t' ~;--\ lJ..... I:J ':1- We,&d L>~JL 0-- ~ cuJU v~~w:.-vJ~~ ~,S ~ (7&,S)Sd5-D;)s! Yes -A- No " ,/ , ,-,,' RESIDENT SURVEY POTENTIAL RECONSTRUCTION OF TULIP STREET \~j 1. Would you su~ort reconstruction of Tulip Street from 161 st Avenue to approximately 300' north of 168 Lane (end of existing pavement)? Reconstruction would include paving, concrete curb and gutter, and installation of stonn sewer. Yes ~NO Comments: 2. Would you be willing to pay a portion of the cost to upgrade the roadway through an assessment to those properties benefiting from paving this section of roadway? If yes. what do you feel would be a reasonable assessment? Yes ~NO Comments: . -: ' -' 3. Additional right of way would likely need to be acquired along the corridor to make these improvements. !fyour property fronts along Tulip Street and right of way is necessary from your property, would you be willing to dedicate the necessary right of way so the improvements could be made? Yes -M-NO Comments: General Questions, Comments or Concerns: .- , Address: W:'JJ!. Name: /j-vv ~lN- ,_/ i l 0. u~-e/. '\ . / (]) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US FROM: Mal'''' Md Council Memb"", ~ Jim Dickinson, City Administrator . David D. Berkowitz, City Engineer TO: CC: SUBJECT: Approve Change Order #1 (Compensating)/05-18/Wintergreen Street NW & CSAH 20 Improvements - Engineering DATE: December 6, 2005 INTRODUCTION This item is in regards to approving Change Order #1 (Compensating) for Project 05-18, Wintergreen Street NW & CSAH 20 Improvements. , / DISCUSSION The change order shows the final quantities for the project and the final construction amount. Change Order #1 (Compensating) is a deduct to the original contract of$36,147.30 which brings the final contract amount to $385,960.05. BUDGET IMP ACT The improvements to Wintergreen Street NW and CSAH 20 are being assessed to Country Oaks West and Birch Point Estates. The assessments will be less than identified in the feasibility report. ACTION REQUIRED The City Council is requested to approve the resolution approving Change Order #1 (Compensating) for Project 05-18, Wintergreen Street NW & CSAH 20 Improvements. Respectfully submitted, David D. Berkowitz Q~C;) Attachments: Resolution & Change Order #1 (Compensating) cc: Scott Wold, Pentagon Holdings, LLC, 9457 State Hwy. 10, Ramsey, MN 55303 , ./ Larry Emmerich, 1341 - 161st Ave. NW, Andover I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER # 1 (COMPENSATING) TO WINTERGREEN STREET NW (NORTH OF 161sT AVENUE NW) THROUGH COUNTRY OAKS WEST AND TURN LANE IMPROVEMENTS TO 161:;1 AVENUE NW ,PROJECT NO. 05-18. WHEREAS, the City of Andover has a contract for Project No. 05-18 with C.W. Houle. Inc. of Shoreview. MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 05-18. . / Adopted by the City Council of the City of Andover this December , 2005. 6th day of CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , / .j Ow t'\V-J CHANGE ORDER TKDA Engineers- Architects-Planners Saint Paul, MN November 23 20~ Proj. No. 13368.000 CDrnpensating Change Order No. To C.W. Houle. Inc. for Wintergreen Street NW Street and Storm Improvements City Proiect No. 05- I 8 for City of Andover. Minnesota You are hereby directed to make the following change to your contract dated June 28 . 2005 The change and the work affected thereby is subject to all contract stipulations and covenants. This Change Order will (inorease) (decrease) (net oBange) the contract sum by Thirtv Six Thousand One Hundred Forty Seven Dollars and 30/100................................... ($ 36.147-.30 - _. ). COMPENSATING CHANGE ORDER This change order shows the actual quantities installed at the unit price bid amounts (see attached itemization): NET CHANGE = $ (36,147.30) J Amount of Original Contract 1$ 422.107.35 Additions approved to date (Nos. ) $ Deductions approved to date (Nos. ) $ Contract amount to date $ 422,107.35 Amount of this Change Order (Add) (Deduct) (No Change) $ (36.147.30) Revised Contract Amount $ 385,960.05 Approved City of Andover. Minnesota TKDA ........ . ................. . .. . " .. . ..... .. . Owner ~:-:-:-:-: '-:-:. . .. " ... . . .. ... ................. ...... I . . ...... .. By In.?t~ ~.-/..:L Michael D. Mendiola, P.E. ,. .... " .... J Approved C.W. Houle. Inc. ContractDr White - Owner Pink - Contractor Blue - TKDA BY~ W )t-~ ~NDbVE~ @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Mayor and City Council ~ Jim Dickinson, City Administratorr Vicki V olk, City Clerk TO: FROM: SUBJECT: Approve 2006 Liquor and Tobacco Licenses DATE: December 6, 2005 INTRODUCTION All liquor and tobacco licenses expire on December 31, 2005. DISCUSSION / The businesses on the attached list have applied for their 2006 licenses. The intoxicating liquor licenses will need to be approved contingent upon favorable reports from the Anoka County Sheriff. There are several businesses that have not applied for their renewals as of November 30th. ACTION REOUIRED The City Council is requested to approve 2006 licenses for the businesses listed on the attachment. Respectfully submitted, ~.()~ Vicki V olk City Clerk Attachment: List of businesses . / Tobacco Licenses 3.2% Malt Liquor Croix Convenience Speedway SuperAmerica Bill's Superette Abe's Stop-n-Shop Oasis Market County Market CVS Pharmacy Lakes Conoco Tobacco Shop Andover Quick Stop Walgreens Andover Liquor Northgate Liquors G- Will Liquors Pov's Sports Bar Croix Convenience Speedway SuperAmerica Bill's Superette Abe's Stop-n-Shop Oasis Market Off-Sale Intoxicatinf! Liquor On-Sale Intoxicatinf! Liquor ) Andover Liquor Northgate Liquors G- Will Liquors Pov's Sports Bar Andover Lanes @ CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 MAIN (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Mayor and Councilmembers ~ Jim Dickinson, City Administrator ~ Will Neumeister, Community Development Director /1/j",,- TO: FROM: Andy Cross, Associate Planner Af)c.. SUBJECT: Approve Resolutions for Repair or Removal of Hazardous Structures - Planning DATE: December 6, 2005 INTRODUCTION At the July 19th, 2005 meeting, the City Council passed a motion for Staff to begin the process of abating a number of nuisance structures around the City. The project has progressed to a point that written resolutions are required to continue the abatement process on two properties. , J DISCUSSION The attached resolutions will provide Staff with the authority to publish a 30-day notice for the property to come into compliance with State and City Code. Should the owners fail to comply within the specified time, the staff will have the authority to repair or remove the structures. The costs associated with this repair or removal will be charged against the taxes for each property. As you'll recall, there were six properties that were being considered for abatement. Since the project began, one of the properties has been demolished and three others are in the process of making repairs to bring the structures up to Code. Two cases remain umesolved: 1049 Andover Boulevard and 17700 Tulip Street. For details regarding what condition each of these properties are in please review the attached inspection reports. ACTION REOUESTED The City Council is asked to adopt the attached resolutions. Respectfully submitted, ~~G$ Andy Cross Attachments Resolution for 17700 Tulip Street Resolution for 1049 Andover Boulevard Inspection Reports CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION ORDERING THE REPAIR OF HAZARDOUS STRUCTURE ON PROPERTY LOCATED AT 17700 TULIP STREET NW, ANDOVER, MINNESOTA (PIN #13-32-25-42-0008). WHEREAS, pursuant to Minn. Stat. 9463.15 to 463.261 the City Council of the City of Andover is considering the abatement of hazardous structures within the City; and WHEREAS, the City Council has hired the services of Northwest Inspection Services to perform inspections on potentially hazardous structures in the City; and WHEREAS, Northwest Inspection Services has inspected the property at 17700 Tulip Street NW and provided a report documenting the substandard conditions on the property; and WHEREAS, the City Council has read the inspection report provided by Northwest Inspection Services; and WHEREAS, pursuant to the findings in the report and in accordance with Minn. Stat. 9463.15 to 463.261, the Council hereby orders the owners of record of the above hazardous building or their representatives to repair the deficiencies on the property as outlined in the report; and WHEREAS, the Council further orders that unless corrective action is taken or an answer served upon the City within 30 days after the date of order to repair such building, the City or its designee will undertake the corrective actions on the property as outlined in the report; and WHEREAS, the Council orders that if the City is compelled to take any corrective action herein, all necessary costs expended by the City will be assessed against the real estate concerned and collected in accordance with Minn. Stat. 9463.22; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby approves the remediation of hazardous structures pursuant to Minnesota State Statute 9 463.15 to 463.261. Adopted by the City Council of the City of Andover on this _day of ,2005. CITY OF ANDOVER A TIEST: Mike Gamache, Mayor Victoria Volk, City Clerk J .... -?-- "- . J "- , J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION ORDERING THE REPAIR OF HAZARDOUS STRUCTURE ON PROPERTY LOCATED AT 1049 ANDOVER BOULEVARD NW (PIN #21-32-24-33-0015). WHEREAS, pursuant to Minn. Stat. S 463.15 to 463.261 the City Council of the City of Andover is considering the abatement of hazardous structures within the City; and WHEREAS, the City Council has hired the services of Northwest Inspection Services to perform inspections on potentially hazardous structures in the City; and WHEREAS, Northwest Inspection Services has inspected the property at 1049 Andover Boulevard and provided a report documenting the substandard conditions on the property; and WHEREAS, the City Council has read the inspection report provided by Northwest Inspection Services; and WHEREAS, pursuant to the findings in the report and in accordance with Minn. Stat. S463 .15 to 463.261, the Council hereby orders the owners of record of the above hazardous building or their representatives to repair the deficiencies on the property as outlined in the report; and "- ) WHEREAS, the Council further orders that unless corrective action is taken or an answer served upon the City within 30 days after the date of order to repair such building, the City or its designee will undertake the corrective actions on the property as outlined in the report; and WHEREAS, the Council orders that if the City is compelled to take any corrective action herein, all necessary costs expended by the City will be assessed against the real estate concerned and collected in accordance with Minn. Stat. S463.22; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby approves the remediation of hazardous structures pursuant to Minnesota State Statute S 463.15 to 463.261. Adopted by the City Council ofthe City of Andover on this _day of ,2005. CITY OF ANDOVER ATTEST: Mike Gamache, Mayor Victoria Volk, City Clerk -'j- \ ) \ J NORTHWEST INSPECTION SERVICES 82 - 80TH STREET NORTHEAST, MONTICELLO, MN 55362 Telephone (763) 286-0487 FAX: (763) 295-0990 E-Mail: fpatch(al,tds.net OBSERVATION REPORT Address of Premises Inspected: 1049 Andover Boulevard Northwest Andover, Minnesota 55304 Property Identification Number: 26- 3 2-24-13-0002 Taxpayer of Record: Mr. Daniel J. White Inspection Date/s: September 14,2005 by Mark Lucht November 11,2005 by Fred Patch Subject: Property Maintenance Violations and Hazardous Buildings Abatement Findings: On the days of our inspections, our inspector was unsuccessful in finding anyone present with an interest in the property. The property appeared to be uninhabited but was secured to entry. It appeared as though a residence had been established in a small travel trailer at to the rear/north of the principal building on the property. Based on observations made that day, we believe that the property is in violation ofthe following laws: . City Ordinance Title 4, Chapter 1 and 4, relating to Public Nuisances. City Ordinance Title 9, Chapter 9, Housing Maintenance Code; and Minnesota Statutes, Sections 463.15 to 463.261, relating to Hazardous Buildings and Structures. . The hazardous conditions we observed at the subject property included: 1. Violations of City Ordinance Title 4, Chapter 1, Section 4-1-2: Public Nuisances: a. Refuse and other waste materials including but not limited to construction debris, unlicensed vehicles and oil tanks were observed on the property. The Owner must immediately properly dispose of all refuse, garbage and other debris including that scattered about the property. 2. Violations of City Ordinance Title 9, Chapter 9, Section 9-9-11: General Maintenance Requirements: a. Paint and siding on the dwelling were observed to be deteriorated to the extent of at least twenty five percent (25%) or more of the total exterior surface. b. Missing, damaged and unsecured windows and doors were observed throughout the building. \, } c. Rodent scat and areas suitable for the nesting of rodents were observed in and around the building. -t/~ d. The building was observed to be structurally unsound with the west side of the building buckled outward of the foundation and the roof partially collapsed. The tin shed roof on the right side of the dwelling appears to be inadequately supported and unstable, incapable of sustaining loads from wind and snow. A large hole was observed through the front gable end of the building. The hole is just above a crack in the front wall that extends from the foundation to the roof. The building appears to have a substantial lean due to structural failure. The roof, soffits, siding and wooden trim throughout the structure are rotten. \ j 3. Violations of City Ordinance Title 9, Chapter 9, Section 9-9-15: Unfit Conditions: a. The dwelling and all buildings accessory to the dwelling must be made safe and secure so that they are not hazardous to the health, safety and welfare of the public. 4. Violation of City Ordinance Title 12, Chapter 4 Section 12-4-10: It appears as though a residence has been established in a travel trailer behind the principal structure. City ordinances provide that "No ... travel trailer ... shall at any time be used as a dwelling unit." The Owner must cease using a residential trailer as your dwelling unit. Due to the unsanitary and unsafe conditions, dilapidation and abandonment of the building, we request that the City Council find and resolve that the building and condition of the property are a hazard to public safety or health, in violation of Minnesota Statutes 463.15 through 463.261. (See Photographs dated November 11,2005, Attached). "- / Northwest Inspection Services has mailed a notice and order for abatement to the Owner by registered mail and received a receipt for that notice signed by the Owner; however, neither the Owner nor anyone else with an interest in the property has contacted us or the City. Immediately after the City Council passes a resolution finding and declaring the buildings and condition of the property are a hazard to public safety and health, in violation of Minnesota Statutes 463.15 through 463.261, we will order an owners and encumbrance report from Chicago Title, and further research county records to find all parties holding an interest in the property. Thereafter, Northwest Inspection Services and the City Attorney will serve the order for hazardous buildings and property abatement upon all persons with an interest in the manner prescribed in Minnesota Statutes, Section 463.21. Unless corrective action is taken, or unless an answer is filed within 20 days of service, a motion for summary enforcement of this Order will be made to the Anoka County District Court. Upon the court order for summary enforcement, the City of Andover may correct or remove the hazardous conditions and/or buildings on the property. All abatement costs incurred by the City will be charged against the real estate, except that the City may provide that the costs so assessed may be paid in not to exceed five (5) equal annual installments with interest therein, at eight percent per annum. As necessary, I may be reached at (763) 286-0487, via e-mail at foatch@tds.net or at the address provided above. , / Respectfully Submitted, Fred Patch, CBO 0919 Northwest Inspection Services -,,,- .... '. NORTHWEST INSPECTION SERVICES 82 - 80TH STREET NORTHEAST, MONTICELLO, MN 55362 Telephone (763) 286-0487 FAX: (763) 295-0990 E-Mail: fpatch@tds.net ) OBSERVATION REPORT Address of Premises Inspected: 17700 Tulip Street Northwest Andover, Minnesota 55304 Property Identification Number: 05-32-24-24-0001 Taxpayer of Record: Mr. Raymond J. Cooke Inspection Date/s: September 14,2005 by Mark Lucht November 11,2005 by Fred Patch Subject: Property Maintenance Violations and Hazardous Buildings Abatement " , J Findings: On the days of our inspections, our inspector was unsuccessful in finding anyone present with an interest in the property. The property appeared to be uninhabited and was open to entry. Based on observations made that day, we believe that the property is in violation ofthe following laws: . City Ordinance Title 4, Chapter 1 relating to Public Nuisances. City Ordinance Title 9, Chapter 9, Housing Maintenance Code; and Minnesota Statutes, Sections 463.15 to 463.261, relating to Hazardous Buildings and Structures. The hazardous conditions we observed at the subject property included: 1. Violations of City Ordinance Title 4, Chapter I, Section 4-1-2: Public Nuisances: The dwelling and structures accessory to the dwelling were open to entry. Though many doors and windows of the dwelling were boarded up, the residence was not entirely secured. A basement window opening at the rear of the house was open and lead to the interior. There was evidence oftrespass and vandalism throughout the residence and in every building accessory to the residence. The property has become an attractive public nuisance and invites trespass. The Owner must immediatelv secure the windows. doors and other openings into everv building on the propertY to prevent iniurv to persons who mav enter the propertY with or without authorization. A. Trash, refuse, a partially collapsed and damaged fence, disused building materials, unlicensed and inoperable vehicles including a box van type truck, a Cadillac, a pick-up truck, a dump truck and a school bus, trailer, motorcycle, tractor, and other junk and waste materials were observed scattered around the property especially at the rear/west of the dwelling. The Owner must immediatelv properlv dispose of all trash. refuse and iunk including inoperable vehicles and other waste materials on the propertY. ) -'(;.- II. Violations of City Ordinance Title 9, Chapter 9, Section 9-9-11: General Maintenance ReQuirements: A. Paint and siding on all buildings were observed to be deteriorated to the extent of at least twenty five percent (25%) or more of the total exterior surface. / B. Missing. damaged and unsecured windows and doors had been boarded up by the City of Andover Public Works Department. The Owner has failed to maintain the windows and doors substantially tight and in good repair. C. Rodent scat and areas suitable for the nesting of rodents were observed in and around the dwelling and sheds. D. The two sets of exterior stairs and the deck at the rear of the house were observed to be structurally unsound and failing. There are a total offour sheds behind the house (not including an ice fishing shack). None of the sheds are structurally sound and three have collapsed. E. Though no entry has been made into the residence, observations from the exterior indicate that the residence has been heavily vandalized, left open to the elements and deteriorated to such an extent that it is no longer structurally sound or reasonably repairable. III. Violations of City Ordinance Title 9, Chapter 9, Section 9-9-15: Unfit Conditions: A. The natural gas meter was observed to have been sealed by the local gas utility. B. The building appears to have been vacant for more than 60 days and therefore must be made safe and secure so that it is not hazardous to the health, safety and welfare of the public. Based on our observations we suspect that squatters may have occupied the house for some time and left in haste after our inspection. Any vacant dwelling, open at doors, windows, or wall opening, if unguarded, shall be deemed to be a hazard to the health, safety and welfare of the public and is a hazardous building and public nuisance. Subsequent to our inspection of November 11,2005, we requested that the City of Andover Public Works Department again board-up the residence and post it for "NO TRESSPASSING - DANGER". A Notice of Violation declaring the dwelling "Unfit For Human Habitation - Hazardous Building" has also been posted on the dwelling. / Due to the unsanitary and unsafe conditions, dilapidation and abandonment of all buildings, vehicles and junk on the property, we request that the City Council find and resolve that the buildings and condition of the property are a hazard to public safety or health, in violation of Minnesota Statutes 463.15 through 463.261. (See Photographs dated November 11,2005, Attached). Northwest Inspection Services has made several attempts to find the owner/taxpayer without success. A post office box to which all mail is forwarded has been closed. Posting ofthe residence has not prompted the owner or anyone with an interest in the property to contact us or the City. Neighbors to the property have no knowledge ofthe whereabouts ofthe owners. Immediately after the City Council passes a resolution finding and declaring the buildings and condition of the property are a hazard to public safety and health, in violation of Minnesota Statutes 463.15 through 463.261, we will order an owners and encumbrance report from Chicago Title, and further research county records to find all parties holding an interest in the property. / Thereafter, Northwest Inspection Services and the City Attorney will serve the order for hazardous buildings and property abatement upon all persons with an interest in the manner prescribed in Minnesota Statutes, Section 463.21. -7~ Unless corrective action is taken, or unless an answer is filed within 20 days of service, a motion for summary enforcement of this Order will be made to the Anoka County District Court. Upon the court order for summary enforcement, the City of Andover may correct or remove the hazardous conditions and/or buildings on the property. All abatement costs incurred by the City will be charged against the real estate, except that the City may provide that the costs so assessed may be paid in not to exceed five (5) equal annual installments with interest therein, at eight percent per annum. As necessary, I may be reached at (763) 286-0487, via e-mail at fpatch@tds.net or at the address provided above. Respectfully Submitted, Fred Patch, CBO 0919 Northwest Inspection Services -0- (81 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Mayor and Councilmembers ~ Jim Dickinson, City Administrator """ ~ , . / Will Neumeister, Community Deve~nt Director {{I:j;- Chris Vrchota, Associate Planner/r' TO: FROM: SUBJECT: Approve Fence & Retaining Wall Ordinance - Planning DATE: December 6, 2005 INTRODUCTION The City Council is asked to review a proposal for two amendments to section 12-7 of the City Code, which deals with fences. The first amendment would make it necessary to obtain a permit before the installation of any fence or retaining wall in the City, as requested by the City Council. The purpose of this amendment is to give staff a chance to review the proposed location of a fence or retaining wall before it is installed, to prevent them from being installed in drainage and utility easements where they interfere with access to drainage ponds, sewer lines, and other utilities. This has become somewhat of a problem in the City. For example, over the summer a resident had to remove a retaining wall that they just had installed because it was located in a drainage easement, and it would have caused significant problems with the drainage of their development. Preventing these types of problems is preferable to trying to address them after the fence or wall is built. DISCUSSION The first change is as follows: 12-7-1: PERMITTED USE: Fences, walls, hedges and similar barriers (herein referred to as fences) shall be permitted in all yards subject to the provisions of this chapter. No permit is required for the cOFlstruetion of a feooe,. A permit is required for the construction of any fence or wall in the City of Andover. A permit application shall be submitted for review by the Enl!.ineerinl!. Department and an application fee shall be paid as outlined in chapter 1-7-3 of this code before any permit is issued. The permit application will be available at City Hall and on the City's website. The Engineering Department will be in charge of reviewing the permit applications, with other departments giving feedback and assistance when necessary. A $25 application fee has been set by the City Council. / Because the fence section of the code is already being reviewed for amendment, staff is presenting a second change for consideration at this time. This change is to section 12-7-4-B, which deals with fence maintenance: \, / B. Maintenance: All fences shall be maintained in good condition and vertical position. Any missing, broken, incomplete, or deteriorated sections of fencing material or structural elements shall be replaced with the same quality of material and workmanship. All exterior wood surfaces, other than decay resistant woods, shall be protected from the elements and decay by a protective covering or treatment. If twenty-five percent (25%) ofthe surface is peeling, cracked, chipped, blistered, or weathered beyond effectiveness, the exterior surface shall be refinished. The entire surface shall be uniformlv treated and maintained with the same Quality of workmanship. This change is being proposed to clarify that all sides of the fence must be treated and maintained equally. This would serve to avoid situations where a property owner might stain, paint, or replace boards on their side of the fence, while neglecting the side that faces other properties. Language would be added to the fence handout to remind people that they need to get their neighbors permission to go on to their property to maintain the fence if it is placed on the property line. Attachments Proposed Ordinance Fence Permit Application Retaining Wall Permit Application . / ACTION REQUESTED The Council is asked to approve the proposed changes to City Code 12-7 as detailed in this report and shown in the attached resolution. Respectfully Submitted, #!/(--- Chiis Vrchota -2- '\ / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING CITY CODE TITLE 12-7 FENCES AND WALLS THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: 12-7-1: PERMITTED USE: Fences, walls, hedges and similar barriers (herein referred to as fences) shall be permitted in all yards subject to the provisions of this chapter. No permit is required for the construction of a feHee.: A permit is required for the construction of any fence or wall in the City of Andover. A permit application shall be submitted for review by the Enl!ineerinl! Department and an application fee shall be paid as outlined in chapter 1-7-3 of this code prior to the issuance of any permit. "- ) 12-7-4: PERFORMANCE STANDARDS: B. Maintenance: All fences shall be maintained in good condition and vertical position. Any missing, broken, incomplete, or deteriorated sections of fencing material or structural elements shall be replaced with the same quality of material and workmanship. All exterior wood surfaces, other than decay resistant woods, shall be protected from the elements and decay by a protective covering or treatment. Iftwenty-five percent (25%) of the surface is peeling, cracked, chipped, blistered, or weathered beyond effectiveness, the exterior surface shall be refinished. The entire surface shall be uniformly treated and maintained with the same Quality of workmanship, Any fence not in conformance with this subsection shall be declared a nuisance and repaired so as to be in conformance or removed by the property owner. Adopted by the City Council ofthe City of Andover this _ day of ,2005. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor , Victoria Volk - City Clerk -3- CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US FENCE PERMIT APPLICATION Permit No.: Date: Property Owner: Address: Phone: Signature: Provide lot surveyor plat showing the proposed fence location. If a surveyor plat is not available, provide a sketch drawing in the space provided below. The accuracy of the survey and/or sketch will be the responsibility of the applicant. The City is not held liable for inaccuracies. Fences for pools do not require a Fence Permit. That type of fence is reviewed and permitted through the Swimming Pool Permit. :..._.._..O__.__..M..._.._.._.___._.._._..____..M._..._.._..M..._.._.._..M.._.__...M._..M..__.M.....M..M..._._M"'M.._._.__..___.__._..M"'M.__.___"_"M'__'_'-"'---"-"--'-'-'-"-"'-"-"'--'! i Sketch (location of house, garage, streets, property lines) I . / , , i I t....._..._._........_.._.__.._..._.._......___.__..._.._._____..M..._..M..._..._...__.._...M.__.___._.___._.__.___...M.._._._...M.._.._._.._..M.__._____..._____m_...___._._._._.._.._..._.._..__.._.._._.J Fences placed in drainage & utility easements or in locations other than approved by the permit are subject to removal at the homeowner's expense. No site inspection is required. Staff comments: Setback from front property line (adjacent to public street): Located outside of drainage & utility easement: Maximum height: Outside of wetland: Located outside of sight lines: Note: Include Fence Handout, Boulevard Restriction & Easement Restriction Handout with the permit application. / Fee: $25.00 Approved By: State Surcharge: + .50 TOTAL: Date: $25.50 (Double fee if failure to obtain a permit.) G:IDA T A 1ST AFF\RHONDAAIFORMSIPennit ApplicationslFence Pennit.doc - i _ / ~NDbVE~ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755.8923. WWW.CI.ANDOVER.MN.US RETAINING WALL PERMIT APPLICATION Permit No.: Date: Property Owner: Address: Phone: Signature: Provide lot surveyor plat showing the proposed retaining wall location. If a surveyor plat is not available, provide a sketch drawing in the space provided below. The accuracy of the survey and/or sketch will be the responsibility of the applicant. The City is not held liable for inaccuracies. / r._._....__.._.___.___.___..__._.____._.._.___.M...M...M...__....._.___..._.......__.__......_......._.....M.__._._.._......_.._...._.._.''''__''M'_'_'_'_''_''_'_''_'_''_-'-"---"'li I Sketch (location of house, garage, streets, property lines) I I I , I I i i j I ........_..................................._.__......._..__...._....._.................._........................._......._._..._._................._................................_..._................................._.........._...._........................................._...._...........J Retaining Wall Permits are required for any wall built near a property line, drainage & utility easement and/ or wetland. Decorative landscape gardens or small walls lower than 4 ft. that are located awav from the areas listed above do not require a permit. Retaining walls placed in a drainage & utility easement or in locations other than approved by the permit are subject to removal at the homeowner's expense. No site inspection is required. If the wall is over 4 ft. tall provide an engineered design (registered engineer signature required). Staff comments: Setback from front property line (adjacent to public street): Located outside of drainage & utility easement: Maximum height: Outside of wetland: 1 Note: Include Boulevard Restriction & Easement Restriction Handout with the permit / application. Fee: $25.00 Approved By: State Surcharge: + .50 TOTAL: Date: $25.50 (Double fee if failure to obtain a permit.) u ~ 't\NDbVE~ ~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Approve Change Order #10/Community Center DATE: December 6, 2005 INTRODUCTION The Andover/YMCA Community Center construction has reached substantial completion and only a small number of punch list items are left to be completed. This agenda item is to address ongoing project management issues with the project. DISCUSSION , Attached is a recommendation and summary from RJM Construction for approval of Change Order #10 totaling $9,780. Previous changes orders reducing contracts and continued negotiation offset this increase. BUDGET IMPACT The project is funded by available revenues including: Community Center Bond issuance, CDBG funding, utility rebates, YMCA contributions and the project contingency budget. ACTION REOUESTED Approve the attached change order request summary and authorize the City Administrator to execute individual documents. .' ~ November 29,2005 Mr. Jim Dickinson City of Andover 1685 Crosstown Boulevard Northwest Andover, MN 55304 Re: Andover Community CenterfYMCA Recommendations for Project Change Order 10 City Council Meeting - December 6 Dear Jim, At the December 6th City Council meeting RJM Construction recommends that the City Council approve the proposed costs for Owner Project Change Order #10. Please find enclosed the proposed list for this Change Order totaling $9,780. Both RJM Construction and Rozeboom Miller Architects have reviewed these Change Estimates and agree that they should be added to the contract. If you should have any questions, please feel free to contact me. Sincere;J,Y' " ' " /'/p" " /~/ C:::::> ~ Brian G. 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(X) ~ 0 cl: N N N ('") ('") ('") ('") ('") ('") ('") ... Gl .... C Gl (.) ~ C ::l E E o (.) ... Gl > o 'tl C < .OJ u Gl '0' ... c.. CITY OF NDOVE .,.......,. . - --'....... ~ @ / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755.5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Update on Mailboxes in Cul-de-sacs DATE: December 6, 2005 INTRODUCTION On June 7, 2005 the Council adopted a resolution, proposed by the United States Postal Service, requiring all mailboxes for cul-de-sacs be grouped at the entrance of the cul-de-sacs DISCUSSION / The attached is recent correspondence received from the local Post Office providing an update on progress made. It is the intent of staff to continue to work with the Post Office to seek compliance with the resolution adopted by the City Council. BUDGET IMPACT N/A. ACTION REOUESTED Informational, please review the attached correspondence. : , / November 21,2005 Mayor I Councilpersons Andover MN 55304 This letter is to report the progress on our mutual effort to have all mailboxes removed from the cuI de sacs. During July of this year, the letter approved by you was sent out to 133 addresses in Andover. A follow up'this month with our mail carriers shows that 83 of these customers have complied with the ordinance and moved their boxes out of the cuI de sac. / Enclosed is a list of the 50 addresses that have not complied. This completes what we agreed to do. If we can be of any assistance in completing this project, please let us lmow by calling 413-9033. Thank you for working with us to improve working conditions for mail carriers and public works crew during the winter season. Kathy Dague, QWL member United States Postal Service 15219 Bluebird St NW Andover MN 55304 .' t \ / ADDRESSES WITH BOXES STILL IN CULDESAC 2290 169th LN NW 16887 Partridge St NW 2023 175th LN NW 17817 Yellowpine St NW 17816 Yellowpine St NW 2515164thLNNW 208 166th Ave NW 17545 Butternut St NW 17548 Underclift St NW 383 159th Ave NW 577 158th Ave NW 2159 153rd LN NW 17553 Eide1weiss St NW 16655 Wren StNW 16733 Wren StNW 16351 Gladio1a St NW 3519 159th Ave NW 2684 169th LN NW 2695 169th LN NW 2654 169th LN NW 2625 172nd Ave NW 2718 169th LN NW 2765169thLNNW 14136 Up1anderSt NW 14130 Uplander St NW 14129 Uplander St NW 14135 Uplander St NW 13990 Flora St NW 13980 Flora St NW 13983 Flora St NW 13979 Flora St NW 3931 158th Ave NW 3934 158th Ave NW 3932 158th Ave NW 3952 169th LN NW 14235 Underclift St NW 14236 Underclift StNW 14226 Underclift St NW 14340 Xenia St NW 14332 Xenia St NW 13548 Orchid St NW 3222 138th LN NW 3214 138th LN NW 3207 138th LN NW 3223 138th LN NW 14229 Rose St NW 14220 Rose St NW 14240 Rose St NW 2302 138th LN NW 2053 139th LN NW 13883 Raven St NW 13890 Raven St NW 13878 Raven St NW @ I 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Mayor and Councilmembers ~ Jim Dickinson, City Administrato ~~ / Will Neumeister, Community De~nt Director wL TO: FROM: Chris Vrchota, Associate Planner ~ SUBJECT: Public Hearing/Vacation of Easement, Accept Drainage & Utility Easment/17364 Flora Ct. NW - Planning DATE: December 6, 2005 INTRODUCTION The City Council is asked to hold a public hearing to consider vacating a portion of the existing drainage and utility easement at the above referenced property. A new easement area would be granted to compensate for the area being vacated. / DISCUSSION The property owner is requesting that a portion of the easement on the south side of their property be vacated to allow for the construction of an addition to the existing house. The property owner has provided a survey illustrating the existing drainage and utility easement as well as the area to be vacated and the new easement to be dedicated. The Engineering Department has worked closely with the applicant's engineer and is comfortable with the proposed vacation and dedication of the new easement area. There will be some grading in the new easement area to allow for the proper drainage of this lot and neighboring lots. ACTION REQUESTED The City Council is asked to hold a public hearing and approve or deny the proposed vacation of easement and accompanying dedication of easement. Attachments Resolution Location Map Property Survey- Exhibit A ~)?bmittoo, Chris Vrchota , / Cc: Jeffrey Pavlak, 17364 Flora Court NW, Andover, MN 55304 '\ J CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION GRANTING THE REQUEST OF JEFFREY PAVLAK TO VACATE A PORTION OF THE DRAINAGE AND UTILITY EASEMENT OF 17364 FLORA COURT NW, LEGALLY DESCRIBED AS: Lot 7, Block 3, Wobegon Woods, Anoka County, Minnesota. WHEREAS, Jeffrey Pavlak has requested to vacate a portion of the drainage and utility easement located on said property legally described as: That part of the drainage easement in Lot 7, Block 3, WOBEGON WOODS, as dedicated in said WOBEGON WOODS, according to the recorded plat thereof and situate in Anoka County, Minnesota described as follows: j Commencing at the southeast comer of said Lot 7; thence North 89 degrees 00 minutes 02 seconds West, assumed bearing along the south line of said Lot 7 a distance of 115.00 feet; thence North 00 degrees 59 minutes 58 seconds East a distance of 100.00 feet to the point of beginning ofthe land to be described; thence South 00 degrees 59 minutes 58 seconds West a distance of 15.00 feet; thence North 89 degrees 00 minutes 02 seconds West a distance of 30.17 feet; thence North 56 degrees 12 minutes 21 seconds West a distance of 12.14 feet; thence North 00 degrees 10 minutes 12 seconds West a distance of 8.43 feet to the intersection with a line drawn North 89 degrees 00 minutes 02 seconds West from the point of beginning; thence South 89 degrees 00 minutes 02 seconds East a distance of 40.55 feet to said point of beginning. WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and WHEREAS, a public hearing was held and there was no opposition to the request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of the drainage and utility easement as requested subject to the following conditions: 1) The area vacated shall conform to Exhibit A and to the legal description dated November 14, 2005. 2) Documents shall be filed granting the City a drainage and utility easement in conformance with Exhibit A and legally described as: \ ) An easement for drainage purposes over and across Lot 7, Block 3, WOBEGON WOODS, according to the recorded plat thereof and situate in Anoka County, Minnesota described as follows: -z - " Commencing at the southeast comer of said Lot 7, thence North 89 degrees 00 minutes 02 seconds West, assumed bearing along the south line of said Lot 7 a distance of 195.00 feet; thence North 00 degrees 59 minutes 58 seconds East a distance of 10.00 feet to the point of beginning of the land to be described; thence continuing North 00 degrees 59 minutes 58 seconds East a distance of 48.00 feet; thence North 88 degrees 42 minutes 08 seconds West a distance of 25.72 feet; thence South 00 degrees 59 minutes 58 seconds West a distance of 48.13 feet'to the intersection with a line drawn North 89 degrees 00 minutes 02 seconds West from the point of beginning; thence South 89 degrees 00 minutes 02 seconds East a distance of25.72 feet to said point of beginning. J 3) A grading escrow in the amount of $200.00 shall be paid to the City before a building permit is issued for the planned addition to the house. 4) An as built grading plan shall be submitted to the City and an inspection shall be performed when the grading work has been completed. Adopted by the City Council of the City of Andover on this _ day of _,2005. CITY OF ANDOVER ATTEST Michael R. Gamache, Mayor Victoria V olk, City Clerk , " . / - 'j- C:i z ~ "', w ~ ~ ~ ~ 'j :Ii '-0 "' '" ,. ~ ~ ~ ~~b is~ ~~~~~t~o ~ gaa.~~V1~ ~ L..L..I>..~.....r:I .~.~.... /}e, 'Y"-; ./ ~\ [jJ N o is ~, ~ ~ ~ ~ m ~ ::- w.' - ~, / >.- ;< :t f- m r..../ ~.,~"'i:1 ~~ ~"""!\ ~'riJ.JJ\ t:.I ~!l' Qc;!:\ .... ' -, , -"", , /S\SSS1" E.\OE.L'J'J , ,..,. \;\ .- ~ ';: \,552 ,1<3'" //"lCaz .., '-~'" ,~>/' 6lSLl / o~ ,i:l :~ "''\ '0;1' l' ,,56'" lSH3H.LV'3H " "' ::- ~ ~ :l; .... 133% ,,,,I' kd _.X/~ '2 ,...I iI ~f- '<t ,r--. ..... .... ~ M iF: ~ ,"" ~i \'-.i ""'i 211'" ===/ .-i' /:r: ; t-:... ,:<:t .f'. i~ 17453 2824 / i:1 " U) ~ !~ IJ ~H o i'V;: ~ r--. .... 17371 ....!/ts~H:3Hly-3H . ~ ~ rn i:i ~ ....2: ~ ...I d -. - 0:1 C") g r--. M ~ M l'l M :l; ~ !:i ';: -y- ---------'1 I I I I I , I , I , I II I I " I ~ _ "11 ,.",...1" \. ,,' _I "' o o '" w => '" => <<: cn~ alfl _w .,w ><<: -8"" c c <<:15 U:iu e~ =>0 oc "'<<: "' "' 0 0 0 0 '" <::' ~ CD a; ~ 0 .2! :;; '" ::; r- ID ... ., ;;; " ;;; ~ Cl Cl 0 c. '" ,5 '" ;;; ::;; Cl .... o N " m ~ ifi .... i9 ~ 8 M OCLE ~ ::- ~m: M .... / 4: , /"""' '- ....0 . - ..L lti j w laj " ~ U)A. ~ : oCJ ~ ~ a.z '" :: 0- ~ . a:C . c < ~ Doa: C ~I 00. sl ~I' ...- ~~ ~ _ 2 z !!!l 11 S ~ :s w ;:j~ . s ~ 179'9<:/ zOW i~ CD ~ 2 5 ~ . kU a a d:l 0 If) (jJ \l ..q- OJ :z: 2C\2.B2 \'\B020'OO" 6 ? [~ s-- @ \ , , 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US FROM: Lee Brezinka, Assistant Finance Director TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director SUBJECT: Public Hearing - 2006-2010 Capital Improvement Plan DATE: December 6, 2005 INTRODUCTION The City Council is requested to hold a Public Hearing to give the public the opportunity to comment on the proposed 2006-2010 Capital Improvement Plan (CIP). DISCUSSION A publication (attached) was in the Anoka Union noticing a public hearing that will be conducted by the City Council of the City of Andover, Minnesota on Tuesday, December 6,2005 at 7:00 p.m. The proposed 2006- 2010 CIP is the product of numerous staff meetings and workshops with the City Council. The proposed Capital Improvements Plan is on file and is available for review in the Finance Director's Office at City Hall. -' BUDGET IMPACT Detailed cost analysis is presented in the CIP document. ACTION REOUIRED Approve the attached resolution adopting the 2006-2010 CIP. Respectfully submitted, bf /)M;:J Lee Brezinka Attachments - Publication and Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF PUBLIC HEARING The Andover City Council will hold a public hearing on the 2006 - 2010 Capital Improvements Plan at 7:00 p.m., or soon thereafter as can be heard on Tuesday, December 6, 2005 at Andover City Hall, 1685 Crosstown Blvd NW, Andover, Minnesota. The purpose of the hearing is to receive public testimony on its proposed Capital Improvements Plan for the five-year period from 2006 through 2010. The proposed Capital Improvements Plan is on file and is available for review in the Finance Director's Office at City Hall. Jim Dickinson, City Administrator / Finance Director Publication Dates: November 25, 2005 December 2, 2005 J / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION ADOPTING THE CITY OF ANDOVER2006-20IO CAPITAL IMPROVEMENT PLAN. WHEREAS, the preparation and adoption of capital improvement plans is recognized as sound [mancial practice; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's infrastructure and equipment; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby adopts the 2006-2010 City of Andover Capital Improvement Plan. Adopted by the City of Andover this 6th day of December 2005. CITY OF ANDOVER Michael R. Gamache - Mayor A TrEST: Victoria Volk - City Clerk I '\ STATE OF MINNESOTA) / COUNTY OF ANOKA) CITY OF ANDOVER) I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certifY that I have carefully compared the attached Resolution No. _ adopting the City of Andover 2006-2010 Capital Improvement Plan with the original record thereof preserved in my office, and have found the same to be true and correct transcript of the whole thereof. IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this 6th day of December 2005. Victoria Volk - City Clerk / . / @ ./ 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US CC: Mayor and Councilmembers ........ n Jim Dickinson, City Administrator Q-/ . ,I Will Neumeister, Community Development DirectorMr-- Courtney Bednarz, City Planne~ TO: FROM: SUBJECT: Consider Preliminary Plat/Stack's Woods - Planning DATE: December 6, 2005 INTRODUCTION The Council is asked to review a preliminary plat with 20 rural residential lots. " . J DISCUSSION Conformance with Local Plans The proposal is consistent with the Rural Residential Land Use Classification and Single Family Rural Residential (R-l) Zoning District that exist on the subject property. Access Access is provided from 157th Avenue NW. The proposed development would create two new intersections with this street. Temporary cul-de-sacs will be provided to allow future street connections for properties to the east and south. The north south street near the center of the site (Ventre Street NW) is designated a collector street route by the City's Transportation Plan and a state aid route. Sixty-six feet of right-of-way are proposed for this street to conform with City Code 11-3-3. The Park Commission discussed placing a trail along one side. Lots Each of the proposed lots will meet the minimum lot width, depth and area requirements of the R-l Zoning District. The City Code restricts restrict lots from having double frontage or fronting along the two collector streets (Ventre Street NW, 16Sth Avenue NW). This makes compliance difficult. For example, lots located at the intersection ofthese collector streets will require a variance because both requirements cannot be met. In these situations it is important to acknowledge that variances are necessary, but need to be minimized and used to create the best possible neighborhood design. \ ) The proposed design creates a block of eight homes along 1 64th Lane NW. Variances would be needed for Lots 1-4 of Block 3 as these double frontage lots front along a local and collector street. The findings for the variances include the fact that the developer has tried eliminate variances where possible, prevented driveways onto collector streets for this block and created a cohesive block with a potential for future street extension to the east. Lots 1 and 2 of Block 4 and Lots 5 and 6 of Block 2 front on a collector street (proposed Ventre Street NW) and would require variances. Although classified as a proposed collector route in the City's Transportation Plan, Figure 13 (attached) shows the street is only projected to carry an average of200 vehicles per day regardless ofthe development scenario that occurs. This is below the threshold of 1,000 ADT established in the City Code's definition of a collector street and a traffic level that many local streets handle on a daily basis. It should be noted that the collector street designation for Ventre Street is more of a function of satisfying criteria to achieve additional state aid funding than it is reflective of the volume of traffic the street will carry. Street Length Proposed 1 64th Lane NW (to the east) extends approximately 1250 feet before terminating in a temporary cul-de-sac at the east property line. Staff has requested an additional street connection to 165th Avenue NW between Lots 3 and 4 of Block 3 to prevent the long dead end. The applicant is requesting a variance to the 500 foot maximum cul-de-sac length. The Findings include the potential for the street to be extended to provide connectivity in the future and the difficulty encountered in redesigning the project with the additional street connection. \ ) Wetlands Eight wetlands exist on the site. The project is designed to avoid wetland impact with the exception of a small amount of fill on the west side of proposed Yakima Street NW to allow this street to meander between two wetlands. The plan has been reviewed by the Lower Rum River Watershed Management District. Buildability Requirements Each of the lots exceeds the area needed to meet the buildability requirements for rural lots. These include a 3,600 square foot building pad and two 5,000 square foot areas for the primary and secondary drain field to be located. Tree Protection Plan The attached Tree Protection Plan shows that each lot will be custom graded to preserve trees outside of building pad and drain field areas. Tree preservation areas are shaded on this plan. Special attention will be given to accommodate rear yard drainage on Lot 4, Block 2 without removing the existing tree stand. Easements Typical rural lot easements (ten feet around the perimeter of each lot) and additional easements to cover drainage areas, wetlands, maintenance vehicle accesses are provided. A separate document will be necessary to record the emergency vehicle access. , J 2 ) Park Dedication The Park and Recreation Commission reviewed the plat at their November 17th Meeting. The Park Commission recommended that fees be collected on a per lot basis. The Commission also discussed a trail along Ventre Street NW. City Trail Policy As was the case with Woodland Estates 6th Addition and Sophie's South, trails along collector streets that are not part of the regional system are the responsibility of the developer. The per lot trail fee contributes to the fund that is used for regional trails. The developer has indicated that they are not proposing to construct a trail as a part of the proposed project. If the Council would like this trail to be constructed by the developer, the trail requirement should be included as a condition of approval. Planning Commission Recommendation The Planning Commission recommended approval of the proposed plat with a 3-2 vote. As the attached minutes illustrate, the Commission was generally in favor of the proposed project but divided on whether the cul-de-sac length was acceptable. Coordination with other Agencies The developer is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Lower Rum River WMO, Anoka County Highway Department, Minnesota Pollution Control Agency, LGU, and any other agency that may have an interest in the site). '\ / Staff Recommendation Staff recommends approval of the proposed preliminary plat subject to the conditions ofthe attached resolution which includes proposed variances. Attachments Resolution Location Map Preliminary Plat Plan Set Figure 11 Transportation Plan Figure 13 Transportation Plan Planning Commission Minutes ACTION REQUESTED The Council is asked to discuss and approve or deny the proposed plat. Any changes to the proposed plat regarding streets, trails or other items should be included in the motion as conditions of approval. 3 ) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION APPROVING THE PRELIMINARY PLAT OF "STACK'S WOODS" FOR . EMMERICH CONSTRUCTION, INC. LOCATED AT AND LEGALLY DESCRIBED AS; The Northeast Quarter ofthe Northeast Quarter of Section 13, Township 32, Range 25, Anoka County, Minnesota. AND That part of Government Lot 8, Section 13, Township 32, Range 25, lying easterly of the following described line: Commencing at a point on the north line of said Government Lot 8, said point being 58.63 feet east of the southeast comer of Government Lot 5, Section 12, Township 32, Range 25, Anoka County, Minnesota; thence continuing east along said north line 217.80 feet to the point of beginning of the line to be described; thence South at right angles to said north line to the south line of said Government Lot 8, and said line there terminating. WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and \ J WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing on said plat; and WHEREAS, the applicant has petitioned to vary from City Code 11-3-3G. to allow 164th Lane NW to terminate in a cul-de-sac that exceeds 500 feet length; and WHEREAS, the applicant has petitioned to vary from City Code 11-3-6H. to allow Lots 1-4 of Block 3 to allow double frontage lots adjacent to a collector street; and WHEREAS, the applicant has petitioned to vary from City Code 11-3-2C. to allow Lots 5 and 6 of Block 2 and Lots I and 2 of Block 4 to front on a collector street; and WHEREAS, the Planning Commission finds the site is encumbered by wetlands and adjacent collector streets that will require some variance to the City Code. The plat is designed to minimize variances and achieve sound neighborhood design by creating cohesive blocks, preventing driveways onto I 65th Avenue NW, minimizing driveways onto Ventre Street NW and providing potential for a future street extension to the east. WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council the approval of the plat; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning and Zoning Commission and approves the ,/ preliminary plat with the following conditions: 4 ,. 1. Contingent upon staff review and approval for compliance with ARC review comments, City ordinances, policies and guidelines and a development agreement acceptable to the City Attorney. A financial guarantee will be required as a part of this agreement to assure typical subdivision improvements will be completed. 2. The developer obtains all necessary permits from the DNR, Corps of Engineers, LGU, MPCA and any other agency that may be interested in the site. 3. Park dedication and trail fees shall be paid on a per unit basis for each of the lots in the proposed development. 4. A variance to City Code 11-3-6G. is granted to allow 164th Lane NW to terminate in a cul-de-sac exceeding 500 feet in length. 5. Variances are granted for Lots 1-4 of Block 3 to allow double frontage lots adjacent to a collector street. 6. Variances are granted to allow Lots 5 and 6 of Block 2 and Lots 1 and 2 of Block 4 to front on a collector street. / 7. Separate temporary easement documents shall be provided for the temporary cul-de-sacs at the east end of 162nd Lane NW and the south end of Ventre Street NW. Adopted by the City Council of the City of Andover this _ th day of ,200_. CITY OF ANDOVER ATTEST: Victoria V olk, City Clerk Michael R. Gamache, Mayor / 5 Preliminary Plat Stack's Waads I~~~ \::3~'''' ..... .",. 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"" U' 02 ~ ::E "' ~!I J l ~ ~ \ ) N W+E s Feet City of Andover Transportation Plan Functional Classifications Existing Roadway Proposed Roadway A Minor Arterial . . . _ B Minor Arterial . . . - ~wr ...- IV Railroad D Parks rpJ:~.1j Lakes/Rivers D City Limits . Long Range Rail/Street Grade Separation Proposed Functional Classification System 2003-2023 Figure 11 t1~ liM- -.- 16- Revised March 2003 Ie: 1171 \17102102 I cadI Clllpl"OjectslandOller.apr " / 11 IL IllIllSl l rill --ilt \~ ~ (--~ ,,;,,;lD " G--~""J-<, ~ -;ijil (, 'r \ ~ \,- """-~ ,J;n.-". LU 07 MUNICIPALITY OF ANDOVER PREPARED BY THE I___~[.MINNESOTA DEPARTMENT OF TRANSPORTATION ~~ PROGRAM SUPPORT GROUP I IN COOPERATION 'o'ITH ,pro I U.S. DEPARTMENT OF TRANSPORT A TION ~ _' FEDERAL HIGHWAY ADMINISTRATION - SCALE 1600 0 1600 3200 FEET ........................ I I I ~ote: Volume Projections are based on Rural Reserve Land Use projections - Future Land Use '. j changes will change projections. '*";1:<t, I~RE 13 (8 ~ 2020 DAILY VOLUMES ,OtdENARIOS 1 THROUGH 3 ~ G ([) \ ,') D ~~~ rn";rsi N;i . '\. , ; 28,5 #28,1 @29" SOD 0 ............ __ I 500 , 1000 METERS , 2001 BASIC DATA - 1990 N I I '.. .1, I' .:;,~; VJ --"~I~~e..,,_ E .- ". "~)'l';:~~' S LEGEND i 9 2020 SCENARIO 1 CAlLY VOLUMES............ xx.xxx 2020 SCENARIO 2 CAlLY VOLUMES............ # xx.xxx 2020 SCENARIO 3 CAlLY VOLUMES............ @xx.xxx INTERSTATE TRUNK HIGHWAY"..."."" @ U.S. TRUNK HIGHWAY"""""". <E3 ST ATE TRUNK HIGHVJ A Y.."".."....". COUNTY STATE AID HIGHWAY""". @ COUNTY ROAD"...""...."""...... CORPORATE LIMITS""".."""" PUBLIC ROAD ".."."""....... PRIVATE ROAD """""""..". FUTURE ROADWAY."""..""""". ~ ~ ~-~- ~ a Bonestroo . _ Rosene ~ Anderlik & . \J. Associates Engineers & Architects -/7 --- " Regular Andover Planning and Zoning Commission Meeting Minutes - November 22, 2005 Page 2 / ,.. PUBLIC HEARING: PRELIMINARY PLAT FOR STACK'S WOODS, A RURAL RESIDENTIAL DEVELOPMENT LOCATED SOUTHWEST OF THE INTERSECTION OF 7TH A VENUE NW AND 16STH A VENUE NW. Mr. Bednarz stated the Planning Commission is asked to review a preliminary plat with 20 rural residential lots. The proposal is consistent with the Rural Residential Land Use Classification and Single Family Rural Residential (R-l) Zoning District that exist on the subject property. Mr. Bednarz discussed the staff report with the Commission. Commissioner Kirchoff asked if 1 64th Lane was a temporary cul-de-sac. Mr. Bednarz stated it was. Commissioner Vatne wondered if there was a sketch plan done previously. Mr. Bednarz stated they did not choose to go through a sketch plan process. Commissioner Vatne asked about the emergency vehicle access and he was confused as to where that fit in. Mr. Bednarz stated he did not know if emergency access would be the intent. They want to provide future access to the east and south. \, , / Commissioner Greenwald stated the way he read this is they are proposing 164th Lane is a temporary cul-de-sac. Mr. Bednarz stated this was correct. Commissioner Greenwald wondered if the lots to the east were single lots and he wondered if they know the developer is proposing putting a temporary 1 64th Lane with the potential of splitting their land in the future. Mr. Bednarz described the notification process and commented that phone calls had been received. Commissioner Greenwald stated the reason he brought this up was because usually when there is a temporary cul-de-sac for a future road, they have a ghost plat for surrounding properties which they do not have for this property. Commissioner Vatne stated there was another place referencing the review by the Lower Rum River Watershed District and he wondered if this review still stood. Mr. Bednarz stated they have reviewed this plan and are fine with it. Motion by Greenwald, seconded by Kirchoff, to open the public hearing at 7: 11 p.m. Motion carried on a 5-ayes, O-nays, I-absent (Holthus) vote. Mr. Lon Bowls, 4995 159th Avenue, wondered at what point would the temporary cul-de- sac be opened to the south to Ventura Street because that is his driveway. Mr. Bednarz stated the property owners will decide when the road will be extended and at that point they will come to the City for approval of their project. \ , ./ -/%- Regular Andover Planning and Zoning Commission Meeting Minutes - November 22, 2005 Page 3 ,. Mr. Bowls stated his driveway is actually an easement, a dirt road, not maintained by the City. Chairperson Daninger stated he would have to sell that property before the road would go through because he owns it. Mr. Andrew Millberg, 16491 Zuni Street, in the northwest part of the development, stated the entire area is virtually all trees and he thought there was a provision to preserve trees and he wondered ifthere was a way someone could buy the property and remove all of the trees and make it into a big field. Mr. Bednarz stated the developer has a plan for selective tree removal and will build around the trees to try to save as many as they can but when someone buys a lot, the City cannot force them not to cut down the trees. Mr. Perry Klinger, 16515 on the north side of the development, stated this area has been the drainage area over the years so they will need to be careful with elevations. He wondered if there will be drainage ponds on there. Chairperson Daninger stated the development cannot affect surrounding properties when developed. Mr. Klinger wondered where the water will flow to so it does not affect their property. Mr. Bednarz stated the developer will address the issue of drainage. \. / Mr. John Ingle, 16415 Zuni Street, stated he saw on the map that there is a collection pond for run off. He wondered if this was intended to hold water continuously or would it be dry most ofthe time. Chairperson Daninger indicated the developer could also address this item. Mr. Helberg wondered ifthere will be any dredging of the wetlands to make them deeper. Motion by Casey, seconded by Vatne, to close the public hearing at 7:19 p.m. Motion carried on a 5-ayes, O-nays, I-absent (Holthus) vote. Mr. Mike Quigley, representing Emrich Development, stated they will have to maintain all drainage on their property, the depth of the ponds will hold water but his engineer could explain this item better and there is no dredging of wetlands but there are two minor fill areas that are in the area of street construction, but nothing that make lots come under the nonbuildable standards. He noted trees will be saved when possible and will be selectively cut. Mr. Brian Krystofiak, Pioneer Engineering, stated the treatment ponds will typically be dry because of the sandy bottom. The outlets are designed to be within a half a foot and will not be up to their full level at all times. He anticipated them to be dry most of the time. \ , J Commissioner Vatne noted on the tree preservation plan, he saw where they have taken the time to note the areas where each of the lots will be maintained. The areas he are concerned about is a mound of trees that will be lost, because of the need for the drainage and grading, much of the tree coverage will be taken away and he wondered if this is the case. Mr. Brian Krystofiak stated some of the lots will require fill to bring them up and a -11- Regular Andover Planning and Zoning Commission Meeting Minutes - November 22, 2005 Page 4 / lot of the trees in those areas will be lost because of this. It depended on the lot layout but they would try to save as many trees as possible. Commissioner Vatne applauded the level of preservation they are trying to do and he thought this development was nicely done. He suspected and the language talks about a fair amount of work done to try to minimize the variances. He wondered if there were any other plans that would come close to reducing the number of variances required. Chairperson Daninger stated with all of the development they have seen, they get landlocked with all of the long cul-de-sacs and he wondered if there was a plan, which did not have a long cul-de-sac. He indicated he would not mind having more variances for this development. Mr. Quigley stated there are two variances, one being the driveways onto the collector and the other was the long cul-de-sac. He stated if they were to pull the road back to shorten the cul-de-sac and put the lots at the end of the cul-de-sac they would eliminate the use of the property to east for access. He stated the only way into the property to east would be off of7, if possible. He stated that is why it is platted showing a temporary cul- de-sac. He stated to put another street out onto 1651\ there are only four lots along there. Because it being a rural development with those size lots, it is difficult to maintain the requirements. He noted they have looked at other options. \ -_/ Commissioner Kirchoff wondered what the width oflot number one was. He thought it was 400 feet wide. Mr. Quigley stated it was about that. Commissioner Kirchoff stated when they talk about long cul-de-sacs, it cannot be shortened otherwise there would need to be a road along each property. He did not think this standard could be applied equally to a rural development. Commissioner Greenwald wondered how many total acres this development was: Mr. Quigley stated it was roughly seventy acres. Chairperson Daninger stated his only concern was with the cul-de-sac. He stated he would like to see a variance go with a lot rather than with a long cul-de-sac. Commissioner Vatne stated when he first looked at this and looking at where a potential out street could go through, he found it would be along the property line, which would mean pulling in some of the four lots adjacent to 165th, which would provide an outlet to 165th. Commissioner Kirchoff wondered if this would affect the trees in the preservation plan. Commissioner Vatne thought they may have to be shifted a little. Commissioner Kirchoff wondered ifthis would affect the curve. Mr. Quigley stated the problem would be that it would be close to the existing home on 1651h and they would be next to a curve and only be 350 feet from County Road 7 and it is not a good idea to come out at this point. o / -Z6- Regular Andover Planning and Zoning Commission Meeting Minutes - November 22, 2005 Page 5 , , Chairperson Daninger stated he liked the lots and tree preservations but not the cul-de- sac. Commissioner Casey stated he was comfortable with the way this is presented. Commissioner Greenwald stated he was struggling with the cul-de-sac. He stated they have seen this happen in a lot of plans. He stated the problem is that they do not know when the property to the east will development and it could end up being permanent. Commissioner Vatne stated he liked having a sketch plan in advance because some of the issues could have been taken care of sooner but he did like the plans and thought a lot has been put into the plans. He did not see any easy solutions to the cul-de-sac that would make sense. He stated he was comfortable with this plan. Chairperson Daninger stated he was going to vote against this because he was not in favor of the long cul-de-sac. Commissioner Greenwald stated he agreed because he felt the cul-de-sac will end up being permanent. Chairperson Daninger wondered if a neighbor would still have access from their driveway to the road. Mr. Bednarz stated they would. Motion by Greenwald, seconded by Casey, to recommend approval ofthe proposed preliminary plat subject to the conditions ofthe attached resolution. , J Commissioner Greenwald wondered if this eliminated the double frontage access. Commissioner Kirchoff stated because this is a large area, he did not think it would work. Motion carried on a 3-ayes, 2-nays (Daninger, Greenwald), I-absent (Holthus) vote. Mr. Bednarz stated that this item would be before the Council at the December 6, 2005 City Council meeting. i'rfBLIC HEARING: CONDITIONAL USE PERMIT (05-09) AMENDING CONDm 'AL USE PERMIT (05-08) TO ADD TELECOMMUNICATIONS EQUIPMEN 16191 ROUND LAKE BOULEVARD NW. Mr. Cross stated the applic . requesting a change to an element of the CUP request that came before the City in Augu 05 for the collocation of wireless telecommunications equipment at the A 'can Tower site near the Industrial Park. Mr. Cross discussed the staff report with the CommissO " . / Commissioner Vatne wondered why the footprint is larger. Mr. Cr stated he thought the applicant could answer this but he thought the technology being use 1 'fferent. Commissioner Vatne stated this is adjacent to the Rural Reserve and he thought structure would be better. ~2-/""- @ " 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 MAIN (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: Mayor and Councilmembers ~ Jim Dickinson, City Administrator ' Will Neumeister, Community Develop Director~~ Andy Cross, Associate Planner .d-{)G Consider Amended Conditional Use Permit / Cingular Wireless /16191 Round Lake Boulevard NW - Planning December 6, 2005 FROM: SUBJECT: DATE: INTRODUCTION The applicant is requesting a change to an element of the C.U.P. request that came before the City in August, 2005 for the collocation of wireless telecommunications equipment at the American Tower site near the Industrial Park. DISCUSSION The August, 2005 C.U.P. request (05-08) from Cingular Wireless was for an antenna array on the American Tower site, as well as three cabinets on the ground that would house the equipment needed by the antennae. The cabinets are self-enclosed and compact. The hurricane and other extreme weather in the South has increased demand for these cabinets in other parts of the country. For this reason, Cingular Wireless has amended their C.U.P. request to build a shelter that will house telecommunication equipment instead of using the self-enclosed cabinets. The 10' x 7' concrete pad upon which the cabinets would have stood will be replaced by a 10' x 16' equipment shelter. All other parts of the previous Conditional Use Permit will remain the same. The shelter would require a building permit, so the applicants will be required to work with the Building Department before construction can begin. Planning Commission Recommendation The Planning Commission voted unanimously to recommend approval for this Conditional Use Permit. ACTION REOUESTED The City Council is asked to approve this Conditional Use Permit request. Attachments Resolution Location Map Applicant's Letter Site Plan Comparison Building Elevations Planning Commission Minutes Respectfully submitted, ) Andy Cross 54-f~ Cc: Dan Lesher, FMHC Corporation, 7400 Metro Boulevard, Suite 420, Edina, MN 55439 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION AMENDING THE CONDITIONAL USE PERMIT REQUEST OF CINGULAR WIRELESS TO PERMIT THE INSTALLATION OF AN ENCLOSED SHELTER TO HOUSE TELECOMMUNICATION EQUIPMENT PURSUANT TO TITLE 9 ON PROPERTY LOCATED AT 16191 ROUND LAKE BOULEVARD NW, LEGALLY DESCRIBED AS LOT 2, BLOCK 1 WESTVIEW INDUSTRIAL PARK (PIN #16-32-24-23-0019). WHEREAS, Cingular Wireless has requested a Conditional Use Permit to permit the installation of an enclosed shelter to house telecommunication equipment pursuant to Title 9-12 on property located at 16191 Round Lake Boulevard NW, legally described as Lot 2, Block I, Westview Industrial Park, Anoka County, Minnesota; and WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Title 9-12; and WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals, and general welfare of the City of Andover; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the , Conditional Use Permit as requested. ) NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation ofthe Planning and Zoning Commission and approves the Conditional Use Permit on said property. Adopted by the City Council of the City of Andover on this _day of ,2005. CITY OF ANDOVER ATTEST: Mike Gamache, Mayor Victoria V olk, City Clerk / -2- lii :l 15: ../ '0. ~~;, -' o ~. u< t 0 S~B "> m i~io ~ ~ ~ii~~~~~~~~ 6. ~ '-0 ~rn!5_ ill' ~{ \ I .J, i ~\ \\~(~\..~ ~'1 "-.... \ ,k / ,--I "'-'" ( I =~ "'1 ~H-i~ ~ 11 cti di =1111 :md.iE ~ ---r- 11' d;,tK'; ~L I 'i1;~ \ l-J / , I \ \ \ \ / \ \ l~ r\l" idl / I ' I- I:?: \ . '" \ ~ 11 U~ <~J I. \ \ \ I , I I ./ I I i i I I ~ I I l~ 1 I~ ~ I ~ i I \ 1\ \ \~ I \ I \ ~ ,~/ I '\ I . , \ .1 r--------" I I I I I I I I : - : I .. ,. ...~.. ;- c.:i . \J'~' ...J '-_,..... ...J cs h- I ""~ . I I \ I .~I I __ ~ ///~ . ~ I~>'- II I T I I~ 3- ui U) 5 ~ g & o '" '0 G)N-5~ Q) N ... '- .... N m CD cot::::E.2: r: CD CD c:: II 1i 1i iti '5 0 0 l'l c: a..!!! 5 .. .. 0 _:EO(/) ! ~ :I: ~ E :!! u . is il' ~ !i c w I i \ I \ \ I \ I i rl \ \ ,W i I \ ---- H~ U '>f- i~1 U~I L---- I~L I IIL!~ I i -~ ! I! o o N to Eo 8 / r>> fmhc October 31,2005 Mr. Andy Cross City of Andover 1685 Crosstown Blvd. N,W. Andover, MN 55304 Dear Mr, Cross, attached is a Conditional Use Permit (CUP) application for Cingular Wireless, Cingular Wireless wishes to request a CUP for a collocation of antennas on the existing tower managed by American Tower Corporation located at 16191 Round Lake Blvd" Andover, MN. The antennas that we are installing will be located at 185' on the self supporting tower. Within the existing fenced compound we will locate a lOX16' concrete pad for a lOX16' concrete shelter to house the radio equipment. The location of pad will meet all of the setbacks in the industrial district. \ / Along with the application I have included the site plan, antennas specification sheet, CUP application fee and the approved structural report. Should you have any questions or require additional information prior to the November 22nd meeting, please don't hesitate to contact me at (612) 9616602, I look forward to working with you on this application again! Sincerely, Dan Lesher Enclosure / -1- Site Plan Comparison Original Request (CUP 05-08) E;uiprnenr Ce:J; NeTS ~ ) Amended Request (CUP 05-09) ~ J ~u;p~ .5he/~ -~- / / / , , / L:Q ci~ '':l~ <tlCl r- I'"" '" '" .::. c .I '" ... '" G _~ _ ell Lo?:t] .O-.Ol~ ~ 01 ~. .~ c:~ ;..::. ~ aJ""'" (j ~~ ~'" ",- ~ ~~ j - ~ ~ ~ ~ i'i . ~~~ , ~s i~ E~ --4: :~ :'= ..zJ -0 .. .1- "i () cll.J _CIl -'7- ~:: C) -... . < c ~ . . < c . . < ~ . ~ ~ ~ o z > . ~o ~ . .; :!1 < c ~ , . . . . , ~ ~ . ~ ! : ~ e - c - ~ - ~ : li . . -. . '"13 , , . ~ I" . , ;! ; '\ / .9D ~../' : .~- ~ a ., .~.~ .~ 'V) ..... .. .. .1 .'-'0 ~ ~ ..~ .VI '\ ) :) \) S 'r- V\ '3 ) ~ -J'- z I!;I 52.E ~ .QZi-~ . ~~-~ ~ :: . _~o~; ; . ~ -m" c:: C( _... _ 0 ~ :0 < u:g ",- ...~ ... -C ~ ~ ~ o ~ w . ~ . . < . ~ _0 ~ . ~ ~ . . 0" z ~ ~ . ~ .~ :: : ~ . ~ ~ " .1 : ~ . ~ d z a ~ . o 9 . '. I LfJOl] .0-.$ ; ~:-. <0 '0, .::. :[;fJO{]. -0--6 . .. L ,~l] .1~;01 j ~ \-- V\ ~ 1 ) :S ~ --1- : -Z j o c:'.o- e:z;:'~ _ ~ E ~.~ . ~o:. c..> -9~'" . ; ;,.....EB '= ~ ~ ~ t~.,~ ~-a ..... :""' , i ;~ " i; !! f I I I 1,;' i I! i ii,' ! I!! ' ;' . , : _ I! I' i : ; ~ ~ ! I , I " , : i ; : i i : ~ . : .~ ~ > . ~ ~ c _ If < ; i i i i , .~ , . . . > , : .~ , ~ ; ~ . : 2 , :j , : :~ . . 2 ." , ,. . \ / Regular Andover Planning and Zoning Commission Meeting Minutes - November 22, 2005 Page 5 Chairperson Daninger stated he liked the lots and tree preservations but not the cul-de- sac, Commissioner Casey stated he was comfortable with the way this is presented. Commissioner Greenwa ated he was strugglin with the cul-de-sac, He stated they have seen this ha ill a lot of plans, He stated t problem is that they do not know rtY to the east will development and 1 could end up being permanent. Commissioner Vatne stated he liked having a sketch an in advance because some ofthe issues could have been taken care of sooner but he di ike the plans and thought a lot has been put into the plans, He did not see any easy soluti s to the cul-de-sac that would make sense, He stated he was comfortable with this pi . Chairperson Daninger stated he was going to vote against's because he was not in favor of the long cul-de-sac, Commissioner Greenwald state e agreed because he felt the cul-de-sac' p ermanent. C . erson Daninger wondered if an' ghbor would still have access fro Qriveway to the road, Mr, Bednarz state they would, \ . / Motion by Greenwald, seconded by Casey, 0 recommend approval of the proposed preliminary plat subject to the conditions of e attached resolution. Commissioner Greenwald wondered if this eli ' ated the double frontage access. Commissioner Kirchoff stated because this is a I area, he did not think it would work. (Holthus) vote. Motion carried on a 3-ayes, 2-nays (Daninger, Greenwald), - Mr, Bednarz stated that this item would be before the Council at the December 6, 2005 City Council meeting, - @ PUBLIC HEARING: CONDITIONAL USE PERMIT (05-09) AMENDING CONDITIONAL USE PERMIT (05-08) TO ADD TELECOMMUNICATIONS EQUIPMENT AT 16191 ROUND LAKE BOULEVARD NW. Mr, Cross stated the applicant is requesting a change to an element of the CUP request that came before the City in August 2005 for the collocation of wireless telecommunications equipment at the American Tower site near the Industrial Park. Mr, Cross discussed the staff report with the Commission, . \ Commissioner Vatne wondered why the footprint is larger, Mr. Cross stated he thought the applicant could answer this but he thought the technology being used is different. Commissioner Vatne stated this is adjacent to the Rural Reserve and he thought a smaller structure would be better, . J -/rJ - \ ./ Regular Andover Planning and Zoning Commission Meeting Minutes - November 22, 2005 Page 6 Motion by Greenwald, seconded by Casey, to open the public hearing at 7:45 p,m, Motion carried on a 5-ayes, O-nays, I-absent (Holthus) vote, There was no public input. Motion by Casey, seconded by Kirchoff, to close the public hearing at 7:45 p,m, Motion carried on a 5-ayes, O-nays, I-absent (Holthus) vote, Mr, Dan Lesher, Cingular Wireless, 7400 Metro Boulevard, Edina, MN, stated the reason for the change is that because of the hurricanes, the cabinets are in high demand down south and they would not get the cabinets for three months or more, He stated the shelters are larger because they are prefab structures and the equipment inside the structure will be larger than what is placed inside the cabinets, He stated this will not be impacting the enclosed space, Mr, Lesher showed a sample of what the building will be like, '\ Commissioner Kirchoff thought with the equipment being enclosed it would be protected better, He thought a shelter would be needed more in the hurricane areas. Mr, Lesher stated he did not know all of the reasons but cabinets are easier and quicker to install. / Chairperson Daninger asked who owned the tower. Mr, Lesher stated American Tower owns the tower and they lease space from them for their antenna. Chairperson Daninger wondered if there would be any noise from an air conditioning unit in the summer, Mr, Lesher stated there is an air conditioning unit on the back side of the shelter and only used in the summer, He noted there is no more noise than an air conditioning unit on a house, He stated in the winter the equipment emits enough heat to keep it warm inside, Chairperson Daninger asked if there would be room to co-locate in the shelter, Mr, Lesher stated there would not be, Chairperson Daninger wondered ifthere would be any landscaping so it would not stick out. Mr, Cross stated they did discuss screening and the area is enclosed by a fence so it was decided there would not be any additional landscaping needed, Commissioner Vatne thought the structure would be an improvement. Motion by Greenwald, seconded by Casey, to recommend approval of the Conditional Use Permit Request. Motion carried on a 5-ayes, O-nays, I-absent (Holthus) vote, Mr, Cross stated that this item would be before the Council at the December 6, 2005 City ') Council meeting. / -//- @ " 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ Jim Dickinson, City Administrato Will Neumeister, Community Developm Director {t/ck'-. Courtney Bednarz, City Planne~ CC: FROM: SUBJECT: Discuss 2006 CDBG Application - Planning DATE: December 6, 2005 INTRODUCTION The 2006 Community Development Block Grant funding cycle is underway, Cities and townships within Anoka County may apply for up to $300,000 in grant assistance, Attachment A illustrates the types ofprojects that are eligible, Attachment B illustrates the projects that were funded in 2005, Attachment C shows the priorities assigned by Anoka County to the different types of projects, \ / DISCUSSION In 2005 the City pursued applications for economic development within the Hughes Industrial Park and a youth coordinator position for the YMCA. Neither ofthe applications was successful. It should be noted that program revenue from the CDBG program was allocated to the City for the Community Center project outside of this process, In 2004 the City pursued applications for economic development to assist both industrial parks as well as an application for additional rental rehabilitation dollars, The economic development application was successful. However, the City elected to transfer the grant funds to the Community Center, Potential 2006 Projects Hughes Industrial Park - the Anoka County HRA Review Committee suggested during review of the 2005 application that that the proposal be refined to a single objective as opposed to last year's broad based approach that included planning, economic development, infrastructure and rehabilitation, Rental Rehabilitation Program - The City currently has approximately $47,000 in CDBG funding to assist rental property owners in rehabilitation projects, One property owner has taken advantage of this program and has completed one half ofa twinhouse on 138th Avenue NW, It is anticipated that this owner will continue to utilize the program to rehabilitate the second unit in 2006. A mailing to rental property owners can be prepared to advertise this opportunity, It is not considered likely that Anoka County will allocate additional funding for this program as the initial funds are still available, ; Abatement of Distressed Properties -It is likely that the City will incur expenses in the abatement of at least two of the distressed properties that have recently been discussed, An application could be prepared to seek CDBG funding for these expenses, Anoka County Technical Assistance Anoka County staff have offered to meet to discuss project ideas and to answer any questions regarding the application process, ACTION REOUESTED Please discuss the proposed CDBG projects and provide direction to staff on the potential projects the City Council would like to pursue for 2006 funding consideration, Applications must be submitted to Anoka County by January 9. 2006, Attachments Attachment A - Anoka County CDBG - General Program Requirements Overview Attachment B - Projects funded in 2005 Attachment C - Present Anoka County CDBG Priority List \ .I ) ~z- Attachment A - Anoka County CDBG - General Program Requirements Overview While there are many aspects that must be considered in selecting activities to assist under the CDBG program, there are three key steps that need to be taken initially in determining if CDBG funds may be used for a proposed activity: Step 1 - Is the activity included within the listing of eligible activities? · Acquisition of Real Property · Disposition of Real Property · Public Facilities and Improvements · ClearancelDemolition · Public Services . Relocation · Loss of Rental Income · Privately-owned utilities . Rehabilitation · Construction of Housing . Code Enforcement . Special Economic Development Activities Microenterprise Assistance Homeownership Assistance Planning and Capacity Building Other Miscellaneous Activities (i.e" Accessibility Improvements, Technical Assistance, Housing Assistance, etc,) . . . . Step 2 - Does the activity fall within a category of explicitly ineligible activities, despite its apparent inclusion within an eligible activity category? · Buildings or portions thereof, used for the General Conduct of Government · General Government Expenses · Political Activities · Purchase of Equipment · Furnishings and Personal Property · Operating and Maintenance Expenses · New Housing Construction · Income Payments Step 3 - Does the proposed activity meet one of the National Objectives of the program? · Benefiting low- and moderate-income persons · Preventing or eliminating slums or blight · Meeting an urgent community development need ) Additional things to consider include: · CDBG funds are intended to be used to start a new program/project, expand an existing program/project, or fund a new service of the program/project. · CDBG funds are NOT intended to be used to fund the on-going expenses of an existing program/project. · The County is required to ensure that a minimum of 70% of the funds are used to benefit low- and/or moderate-income persons, · Proposed project/program costs of the activity must be necessary and reasonable, and conform to HUD requirements, · HUD limits the amount of the grant that can be used to fund public services and/or planning projects, · The County must ensure that funds are awarded in such a manner as to meet the goals and objectives outlined in the Consolidated Plan, -3- / Attachment B - Projects funded in 2005 '\ / 2005 CDBG Applications awarded funds - ( , I u'.II\1i1, ;', ' '~~:~" ,iin!iiilll ii,im1ii,r.;,,: ;,r;~ i : ,~,~J?eftJ"~.ct)<':,',~:~;~:.l~!.':i';:/;;'f:G;'\(,~,.'~IJ:~~~~:~~'~~t~~I9B1?J:F,ltf@~~tlWi~ITh1i~~: ~' ~l~~I\l.\~~'''llJJ':::IJij:titiil.\ Centerville, City of Redeveop Downtown 75,000 H20-Planing Anoka County Countywide Fair Housing Activities 5,000 H 20 -Planning ACCAP Manufactured Homes 100,000 H 01 Acquision ACCAP Countywide Rehab 200,000 H 14A Rehab Single ACCAP Board & Lodge Improve 23,782 H 14B Rehab Multi Anoka, City of Sr Center Modifications 140,000 H 03A Senior Center Coon Rapids, City of Homeowner Rehab 264,613 H 14A Rehab Single Crest View Senior Commun Ramsey site acquisition 200,000 H 01 A9Cluision Fridley, City of Gateway West Redevelopment 164,876 H 04 Clear and Demo Ham Lake Economic Development 50,000 M 18A ED Direct Linwood Township Rehab of Public Facility 10,000 H 03A Senior Center ACCAP Fumiture Warehouse 15,000 H 05 Public Service ACCAP Senior Outreach 26,654 H 05A Senior Service Alexandra House Child Care Service 21,165 H 05L Child Care Service ARC Great Rivers ARC Community Access 10,000 H 05 Public Service Big Brother Big Sister Youth Mentoring 10,000 H 050 Youth Service CEAP Family Services 10,000 H 05 Public Service Centenial School Dist Summer Fun Program 10,000 H 05L Child Care Service Central Center for Family Peer Support and Parent ED 10,000 H 05 Public Service City of Fridley/City of COon Rapids Senior Companion 10,000 H 05A Senior Service Free to Be, Inc, Car Care Program 15,000 H 05E -Tranportation Ham Lake Senior Center Lake Senior Center 10,000 H 05A Senior Service Kinship of Greater Minneapolis Refugee and Immigrant Youth mentoring 10,000 H 05L Chlld Care Service Linwood Township Senior Transportation 50,000 H 05A Senior Service . Meal for Shut Ins Meals on Wheels 10,000 H 05 Public Service North Anoka Meals on Wheels Meal Program 10,000 H 05A Senior Service North Suburban CounceJing Sliding Fee Therapy Program 10,000 H 050 Mental Helath SACA Family Services 10,000 H 05 PUblic Service ) ~ . d 060L 'ON NI~GV AINnOJ V~ONV ~V6t: ~ l ~OO~ '6~ 'AON -y- '. , I . \ Attachment C - Present Anoka County CDBG Priority List \ HUD COMMUNITY DEVELOPMENT ACTIVITIES I NEEDS PRIORITY Matrix Code 2005 - 2009 Program Years (High-Medium) , "'i;~I.l:I'I''''' AI::;q)Jj!~\:(,pp, phel;l':,~Jitiperly . .~ ,:, ,.:.\:', ::::':'.:::.:' ,': :,",:";;";(Ji}:];:U!t;N< . ' _ .I:~;,,~~!~~'I 1': '~ I I'J . :"" ,': I ~i :i :!. .. , ' ':,,:~, ~:~~" ,!~j~~I,I,~J"JJ~. " ',:I~':I~'I.', ,',:, m~~ ~$iti~(1' : ,. "'.1'," . ,,~",::'<" .:':.: >. :<~,:;':;:;i,:i,:!~,l.,.. "::'i, ,:-."..,.t"'~'II..,.W" , .i ". ..' . . I~ . . .:'; i:". I:,jl,:', , ~:~~' ~ : '; . ,1,'1'1 ,,"," ,,-:," 1 . ' ,,",,' . ":'.i.~:I" Ai:l:l:!t!~I;~aciliHe,s:~Jj:diJmpr6~~m~~ts;(Genel~l) l.,"1 '.' t,'" ";~;:f~:~,;:;~:;,r.:,'~ .....:~., ;;~. :~::.. :','~ 1/~1H;l~:';~:1,j;::: . : ',1' '1Iio:, ,: . ,~" i,:, I : "I"'II11,."J ,of I. 03A Senior Centers H 038 Centers for Disabled/Handicapped H 03D Youth Centers/Facilities H 03E Neighborhood Facilities H 03J Water/Sewer Improvements M 03M Child Care Centers/Facilities for Children H 030 Fire Stations/Equipment M 03Q Abused and Neglected Children Facilities M 03R Asbestos Removal M " .....,'.'. ' ~ 'bl" ',~", l (G' I) . ,.' ,:'!":~i:;" ","" :I::::t';/{:'r!:tl:,:;, ",'. ,Ii;'. ,q, ::i:ifi:,lllq . fill'{ ce,s, _ ~l:\eJ:ji . , , ~ .\, ' 05A Senior Services H 05B Services for the Disabled H 05C Legal Services M 05D Youth Services H 05E Transportation Services H 05F Substance Abuse Services H 05G Battered and Abused Spouses H 05H Employment Training H 051 Crime Awareness I Prevention M 05J Fair Housing Activities (subject to 15% Public Service cap) H 05K Tenant/Landlord Counseling M 05L Child Care Services H 05M Health Services H 05N Abused and Neglected Children H 050 Mental Health Services H OSP Screen for lead-Based Paint/lead Hazards Poisoning M 05R Homeownership Assistance (not direct) M 05S Rental HOUSing Subsidies (HOME - TBRA) H ,rr''fr.:''''1I.''''"~i~~r''-'--'--''------'~' -.. --~~. --------::J~- r-I l~':i:l":l \ ..", "(1'::'1\ t r : if' , ' ' , I' .: . WL,~_"_~cc.'l .."rnt_~,..,,___ _~ ._. ._~ ....__ _ _--'---' 13 Direct Homeownership Assistance H 14A Rehabilitation: Single-Unit Residential H 14B Rehabilitation: Multi-Unit Residential H 14C Public Housing Modemization M 140 Rehabilitation: Other Publicly-Owned Residential Buildings M 14F Enemy Efficient Improvements M 14G IAcquisition for Rehabilitation H 14H Rehabilitation Administration M 141 Lead-Based Paintllead Hazard Test/Abatement M ./ S 'd ~""~9 ~V6S: II ~OO~ '6~ 'AON 060L 'ON -~- NI~av AINnOJ V~ONV \ J HUD Matrix Code COMMUNITY DEVELOPMENT ACTIVITIES I NEEDS 2005 - 2009 Program Years PRIORITY (High-Medium) 17 A Commercialllndustrial Land Acquisition/Disposition H 178 Commercial/Industrial Infrastructure Development H 17C Commercialllndustrial Building Acquisition, Construction, Rehabilitation H 17D other CommerciaVlndustriallmprovements H 14E Rehabilitation: Publicly or Privately Owned Commercial/Industrial H 18A ED Direct: Direct Financial Assistance to For-Profit Business M 188 ED Direct: Technical Assistance M 18C Micro-Enterprise Assistance M ~ / j~:E::_-_:T~~l~~~~~1l~,;(~!imI&.iWf?fMJJf!jJ~7 ~~~ -~~=:J~~ 20 Planning H 218 Indirect Costs M 21C Public Information M 210 Fair Housing Activities (subject to 20% admin cap) H ["'''' --"'.'--'--l~fr"" -,--,--'~--,-' '---'.' ,., - .. --~~. ~- f"',: ',':':;'i("': !( ::,,: I I " " '--'----'____....1. __________ _.,.~. "'_________ 4 Clearance and Demolition H 04A Clean-up of Contaminated Sites/Brownfield's H 8 Relocation H 15 Code Enforcement M , ) P 'd 060L 'ON -b - NI~aV AlNnOJ V~ONV PMA10 ~VOP: II 500~ '6~ 'AON @ ,^NDbVE~ , / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule EDA meeting DATE: December 6,2005 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting on December 20th at 6:00 pm, DISCUSSION Tentative agenda items for a December 20th EDA meeting have been identified as follows: 1, Andover Station North Development Improvements 2, Letters ofIntent Review 3, Purchase Agreement Approval 4, Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items ACTION REQUIRED Schedule an EDA meeting for Tuesday, December 20, 2005 at 6:00 pm, @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC, Jim Dick'"",n, City Adnllni_~ FROM: Will Neumeister, Community Development Director t~ SUBJECT: Schedule Park & Recreation and Planning Commission Interviews- Planning DATE: December 6, 2005 INTRODUCTION \ The Council is asked to schedule a night in December or early January for interviewing residents that have indicated they are willing to serve on the Park and Recreation Commission or Plarming Commission. Two vacancies exist on the Park and Recreation Commission and three vacancies exist on the Planning Commission, The deadline for applications is December 5th. A supplemental item will be written on Tuesday, December 6th to inform the Council as to how many have applied and their names. DISCUSSION The Council is asked to select an evening to interview the applicants and consider making appointments that same night. The Council should plan for 15 minute personal interviews. ACTION REOUESTED The Council is asked to select an evening to interview the applicants for Park and Recreation and Planning Commission. Possible dates include: . Tuesday, December 20th . Tuesday, December 27th . Tuesday, January 3rd . Thursday, January 5th Respectfully submitted, ~ Will Neumeister @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator _ _ // Will Neumeister, Community Development Director ~ SUBJECT: Scheduling and Topics for Next Workshop DATE: December 6, 2005 INTRODUCTION As a result of the discussions at the Council workshop meeting on November 29th staff met and discussed the next steps that need to be taken to move the planning for the "Rural Reserve Area" along, This memo summarizes those thoughts. DISCUSSION At the next workshop discussion on this topic, the Council will need to discuss and reach consensus on three basic elements: .' · Density of the area (net or gross units per acre) · Roadway Alignments · Park Location, Type, Acreage Before any further discussions with the Council, the developers must provide details regarding: · Analysis justifying their proposed densities. Any average density above 3 units per acre will need explanation, · Provide housing types, The developers must provide details regarding the actual housing units they are planning to build, Density decisions can not be made without further information regarding what they are planning to build. Also prior to the next workshop where this is discussed, the staff will meet with the other land owners in the area (i.e. Eveland, Knoll, Windschidtl, Packer, Hauglid, BOIja, Archetta), As the developers indicated at the last meeting they had not secured all the land, these families will need to become involved in the discussion, as it will affect them directly. Potential street extensions/alignments will involve some of them to enable the full development of the Rural Reserve area. ACTION REOUESTED The Council is asked to review this, and advise if this is the direction they would like to focus on for the next workshop. '\ -' ~~A, Will Neumeister .-/ @ 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: December 6, 2005 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting, Listed below are a few areas of interest: I, Update on Road Construction Projects 2. Development Activity Updates 3. Significant City Department Activities 4, Miscellaneous Projects Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notifY me so an adequate update can be made. , 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US SUBJECT: Mayor & Council Members ~ Jim Dickinson, City Administrat~ Supplemental Agenda Items for December 6, 2005 City Council Meeting TO: FROM: DATE: December 6, 2005 The City Council is requested to receive the following supplemental information. Consent Items Item #11. Approve 2006 Tobacco and Liquor Licenses (Supplemental) - Clerk Staff Items Item #22, Schedule Park & Recreation and Planning Commission Interviews (Supplemental) - Planning -- i Dickinson C ty Administrator ~ CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Mayor and City Council Jim Dickinson, City Administratnr ~ Vicki V olk, City Clerk ~~ TO: FROM: SUBJECT: Approve 2006 Tobacco and Liquor Licenses - Supplemental DATE: December 6, 2005 DISCUSSION Tanners Steakhouse and Jade Catering (The Courtyards of Andover) have applied for their 2006 on-sale intoxicating and Sunday liquor licenses, ACTION REOUIRED The City Council is requested to approve the above licenses for the period January 1, 2006 through December 31, 2006. Respectfully submitted, I _ . ;/1 ~' U:u-- Vicki V olk City Clerk 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US CC: Mayor and Council Members '0 Jim Dickinson, City Administrator ~ Will Neumeister, Community Development Director L/~ TO: FROM: SUBJECT: Schedule Park & Recreation and Planning Commission Interviews(SupplementaI) DATE: December 6, 2005 Attached is a list of the individuals that have indicated they are willing to be interviewed for either the Park & Recreation Commission or the Planning Commission, Some are interested in serving on either Commission, PLANNING & ZONING COMMISSION APPLICANTS (December 2005) 1, Douglas W. Olson 2, Mark Janssen 3, Tim Kirchoff (reapplying) 4, Michael W, Ducklow 5, Devon Walton 6. Mark Larison 7, William (Bill) DeVries 8, Victor L. Ruzynski (applying for Park Commission also) 9, Michael D, King (applying for Park Commission also) 10, Jason Neumann (applying for Park Commission also) PARK COMMISSION APPLICANTS I, Bill Hupp 2, Jeremy Boyer 3. Dan Masloski U- ~ {bJ(\('!\ I'>. l\ i-~ u Plea5C RSVP with your dinner selection to Sue Gillis by Friday, December 9th at: E-mail: susan@straussmgmt.com Phone: 651-203-7240 or Fax: 651-290-6279 The Following Are Menu Selections: '0 _ .;" '"i -. ..01 '--'" 10314 A.,..;-: . 'I ,1.0"" '0.5 ... l!ll:tH"!ho ",,.,...t,.~lI '" .-.._~ /. ~T ~.rfr-, I ~ ...- ~_ '~_ ~~._--.,,-- .H.msonStyl.- l T""""IS, ~~m:J::m m- -.~ -.-- . O.".?; ; -.Aftiq. ~ -E Main Sl _ __ -# __ ~ _I ~ ,~~ Moil II NW :'-'-~~~ ~_.: r..t~disontt -- -Ctnt$t -;..-~, - '-:-f/l~: -"\ 1':3rdLn""U_, ~pn"..".ocill- ":i';;;'51:.~{'<\ 'J, ~:,.' k: - - (@J 1~ ~h~. -:;-::-~_~~~. ~---"~"I-~ ~ r;';1 12trt CII '0/ O' '/4, ._.CD -- "_ :-'*"-- ill; flChim,lIr:.; I!II'~;: t; -_', ::. r'~ , ~ q ~!. ~~ , tf9thLnU'," '~ ~1~It~SI u .."..., ~. ~ 11!!ft.i;;.\..~~c 41 ; 1>...._ - oj , L. r - -vt;~,.' ''''ll, ., I' ,,6'" - -. .~"""'" 11 ' 1" II~t'.ij 11~I"ltI~".' t-, 'l-'ll "~tl .""'11, ,. 0; '-,", " - (~ 114thAtt \yj" \, . \ ' --..., ~_Ar-....,.. 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I I .. . -I- "';J', \ .-" \)-. ..~ I _ __ _ ._ ~ ""-. ~ . ::z:: ~ ""'t'IiO~:lI"'Ol"Id O:~~!~\~='~wrt~':t~~-;"";ffJ:.'i\':l 8 N ~ 0 - is l'; ~ '" u '" ~ " CIl ~I CIl~ ~~ E-<< CIl 8 o ~ ~~ ~?(i\\ ~~:l ~~ ~~ ~~S( Cll;;~ r ~ < ~~ ~~ 2 o s:: " ~ ; ~ HI ~~1:!&,~~~,=;=i<<sB;(20m4.1;'-- -f" ~I~ !i'f "J hi ~~ -~ i ~ h ~. ~ I~ ! ~ tr:l _. ~ ~ Et C"..., ~ ~~. m I~. iff I~ ,~% ~~~ '" e JIl- ~jij I i~.! ~IF ill f . . I . :. un -.. r iH l'l III ~ ~ ~ t1 en o ~ ~ I -(') >a::r: g~O :;::Itr1 Jil!l=::; ~~~ "'o!O ~?<~ ~?l ~ en ~~ ~~ i~ !'lO >0 en ..... o o ." ..... o " ~ In n ~ !il a m x N 3 o /1. / "" ../ \ I /-" \. ",........" ........... \ CITY OF NDOVE ~\~~ DATE December 6.2005 ITEMS GIVEN TO THE CITY COUNCIL ~ NMMA 2006 Session Initial Issue Outline ~ NMMA Board of Directors Meeting ~ Stack's Woods Preliminary Plat PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G:\DATA\STAFF\RHONDAAIAGENDA\CC L1ST.doc " LC ~ COvY\('U IfJ-/~<) NORTH METRO MAYORS ASSOCIATION 2006 SESSION INITIAL ISSUE OUTLINE The North Metro Mayors Association worked actively with our Delegation members during the 2005 Session on issues of concern to our member city officials, We believe that this partnership was effective and resulted in several key accomplishments. However, several issues remain unresolved and new issues will face us as we prepare for and work through the 2006 Session and the 2006 election campaigns. These issues include: 1, TRANSPORTATION FUNDING: The Govemorvetoed the bipartisan bill that would have provided significant new funding for highways, transit and local roads to meet current and future needs. The NMMA will continue working on the following tasks: a. Passage of a funding bill. b. Vote on the Constitutional Amendment to dedicate 100% of the Motor Vehicle Sales Tax revenues to transportation purposes. c. Distribution formulas for current and future revenues, 2. EMINENT DOMAIN: The Supreme Court ruling on Kelo vs, City of New London reaffirmed the authority of local officials to acquire private properties for publiC purposes. Subsequent reaction and publicity has included misinformation and proposed national and state legislation that would redefine 'public purpose' that could: a. Greatly confuse complex negotiations by adopting questionable and contradictory definitions and limitations. b. Place severe limits on domain actions that would render most redevelopment programs extremely difficult to accomplish, c. Preclude 'friendly condemnation' actions that benefit property owners at their request as well as serve a productive public purpose, and, d. Cause citizen confusion on what cities have done and might do. 3. CAPITAL BONDING BILL: Final funding components of the NorthStar Commuter Rail project will highlight transportation needs in the general fund component. Requests for design and construction of other transitway projects will also be up for consideration, The questions for the highway funding component are: a. Will there be a highway bonding bill? b. How large will the bond package be, and, c. How will it be repaid? 4, PRICE OF GOVERNMENT: While the budget deficit issue that plagued recent Sessions appears to have been resolved for the short term, the need for fiscally responsible investment of public funds will remain an ongoing subject of debate. The array of viewpoints and altemative presentations of data creates confusion and misunderstanding that is reflected in media presentations and partisan debate materials. Debates on Local Government Aids, Market Value Homestead Credits and Fiscal Disparities will continue, Action is needed to: a. Identify and reach agreement on key principles on 'performance measures' that can be applied to public investments and operations decisions. b. Establish a factual record of past, current and future trends of the Price of Govemment. c. Share the POG information with member city residents and business owners, local, county and state elected representatives and the media. 5. MUNICIPAL AUTHORITY CHALLENGES: We should expect challenges to municipal authority on several fronts, including: a. Economic Development b. WIIFi Services c, RIW Management reI Communication Utilities d. Refuse Collection Management e, Etc. 6. WATER SUPPLY: Rapid growth in the Twin Cities area has led to an ongoing study of water supply availability. Results of this study will have impacts on some members' growth plans, Similarly, questions about waste and drainage water quality have been raised that must be addressed. 7, MEMBER SPECIAL LEGISLATION: Each Session the NMMA and its advocacy team are asked to support individual member legislative requests. This effort will continue as needed, however, consideration must be given to how much of the available resources can be committed to this effort, Key issues that are of interest to the Membership include: a. Maple Grove Hospital b. Gopher Stadium c. Minnesota Twins Stadium d, Pheasant Ridge Development in Blaine e. Minneapolis Teachers' Pension Fund Deficit f. Storm Damage Bonding Program g. Others 8, NMMA DELEGATION: Many Delegation members were supportive of NMMA positions of issues and proposed legislation, While it was hard to assemble all members at scheduled meetings at the Capitol at the same time, much was accomplished via newsletters and personal contacts with and by members and the Advocacy Team, This effort must continue to grow in the future through: a. Pre Session small group meetings, b. Preparation of Issue Statements as was done on earlier items, c. Preparation of "Background Papers' that provide appropriate perspectives on hot issues, d. Response to specific requests from Delegation members for information of local interest. U:\NMMA\2006 Session\lssue List 11.28.05.doc 2 ~~r. LovV"\.c II \ LMC LMCIT Risk Management Information UagUtl of Minntlliola Cities Cities promoting e%ceOence 145 University Avenue West, St. Paul, MN 55103-2044 Phone: (651) 281-1200. (800) 925-1122 Fax: (651) 281-1298 . TDD (651) 281-1290 www.lmcit.lmnc.org THE ISO FIRE PROTECTION RATING SYSTEM The Insurance Services Office, Inc. (ISO) has for many years done evaluations and ratings of the fire protection provided in communities, This system is called the ISO Public Protection Classification program, or PPC, The PPC process grades a community's fire protection on a scale of 1-10, based on ISO's Fire Suppression Rating Schedule, Many insurance companies use ISO's PPC evaluations as a factor in setting the premiums they charge for property insurance; the better the community's PPC grade, the lower the premiums the insurance company would charge for property insurance in that community. ISO's data on fire losses indicates that communities with better fire protection as evaluated by the PPC do in fact tend to have lower losses from fire damage than other communities. This memo gives an overview of the factors that affect a community's PPC rating, how these ratings affect insurance premiums, how the city can have its rating reviewed, and where the city can get more information on the ISO PPC process, What factors are the PPC ratings based on? ISO's PPC system has been in use since the early 1900's, and has been continuously modified and refined over that time, The Fire Suppression Rating Schedule (FSRS) looks at a great deal of specific information about the fire department, the water supply, and the types of property in the community, and uses a fairly complex process to evaluate that information. In general though, here are the factors the PPC system looks at. . Water supply is the most important single factor, and accounts for 40% of the total rating, The FSRS compares the water supply available at representative areas of the community with the amount needed to fight a fire in the types of buildings there are at that location. In addition, there are some specific minimum requirements for specific classes; to be Class 8 or higher, for example, the city must have the water supply and equipment to deliver at least 250 gallons per minute for at least two hours, ISO Fire Rating Factors Alarm and dispatch 10% Training 9% . Fire equipment accounts for 26% ofthe rating, Again, there are both some specific minimum equipment requirements, and additional equipment standards based on the numbers and types of structures in the community. Regular testing ofthe equipment is also a factor. (Incidentally, the ISO rating system does not have a maximum age for fire trucks, but instead focuses on the equipment's capabilities. If the 1949 pumper is tested regularly and meets performance requirements, it's as good as a brand new truck as far as ISO is concerned,) . Personnel accounts for 24% of the rating. 15% ofthat is based on the numbers of firefighters available for the initial response and how quickly the frrefighters can respond. The other 9% reflects the initial and ongoing training the firefighters receive, . The alarm and paging system accounts for the remaining 10% of the rating. When ISO rates a community's frre protection, they will prepare a "Classification Detail Report" which shows in detail how much credit the city received in the rating process for each item reviewed, compared to the maximum credit possible for that item, ISO will also prepare an "Improvement Statement" which identifies what changes a city would need to make in order to move up to a particular grade. To get a copy of these reports, the fire chief needs to request them from ISO in writing on official letterhead. Re-rating the city's fire protection ISO will periodically send the city a "Community Outreach Questionnaire", asking for information about the city's frre protection system, Ifthe city completes and returns the questionnaire, ISO will check for significant changes in the city's fire protection system that might merit a review ofthe city's current classification. Changes in the area served, improvements in the city's water system improvements, additional fire stations constructed, new equipment added, improvements in the city's alarm and paging system, etc., are some ofthe items most likely to trigger a review. Ifthe city has made improvements in any of these areas, it may be worthwhile to contact ISO to request a survey. The city can also download a copy ofthe Community Outreach Questionnaire from ISO's web site, complete the survey, and return it to ISO to get the process started, Fire protection ratings in Minnesota Fire protection ratings in Minnesota The chart to the right shows the current distribution ofISO PPC ratings in Minnesota, 1000 800 600 400 200 o 940 14 2 3 4 5 6 7 8 9 10 2 How do ISO PPC ratings affect insurance premiums? The table to the right shows how the premiums would vary for some typical structures under a couple of insurance companies' current rating schedules, Keep in mind though that every insurance company sets its own rates, While these figures are reasonably representative of how much difference the fire rating can make in an insurance buyer's premiums, the amounts and percentages ofthe premium credits for the various fire classes will vary among insurance companies. Re resentative insurance premiums Fire $150,000 $1,000,000 Class residence office building 1 $670 $2,950 2 $670 $2,980 3 $670 $3,020 4 $670 $3,040 5 $670 $3,060 6 $670 $3,120 7 $670 $3,230 8 $777 $3,330 9 $972 $3,440 10 $1,072 $3,710 Here are some points to note: . In this schedule, no additional credit is given on residential property for a fire class better than 7, The reason has largely to do with the role that water supply plays in the ratings, Having a better water supply helps in fighting fires in larger commercial structures, and therefor is reflected in a better rating. But for most residential fires a lesser water supply is actually needed, and having more than that available really doesn't help the fire department fight that particular residential fire any better, There's some variation among insurance companies (e,g" some might allow additional credit for class 6, others might lump classes 7 and 8 together for rating purposes, etc,) but this general pattem is fairly typical for residential premium structures, . Not all insurance companies use the ISO PPC classifications, This is especially true for residential coverage. Some companies have their own rating systems based on their own historical loss data for the area rather than on an evaluation of the fire protection in the area. Other insurance companies use their own systems for rating the fire protection for a particular property; a company might classifY properties based on the individual property's distance from a fire station and water supply, for example. LMCIT also uses the ISO PPC ratings as a factor in determining premiums for coverage on the city's own buildings. Improving the city's ISO PPC rating will likely have the biggest impact on citizens' insurance costs if your city is in one of two situations: . The city is currently in one of the lowest ISO PPC classes; or . The city has a significant amount of commercial or industrial property, 3 For additional information ISO's website www.isomitigation.comltirel.html offers a great deal of useful and well-organized information on the Public Protection Classification system and the Fire Suppression Rating Schedule. You can also download a copy ofISO's Community Outreach Questi,onnaire from this site, You can also contact the ISO office for Minnesota by phone or mail Insurance Services Office 111 North Canal Street, Suite 950 Chicago, IL 60606-6214 312-923-0070 800-444-4554 4 CITY OF ANDOVER 200S Monlhl Buildin): Report I I I I TO: Mayor and City Council FROM: Don Olson NOVEMBER BUILDING PERMITS PermillPlan Tu Total Valuation 10 Residential $ 22,269.82 $ 871.00 $ 23,140.82 $ 1,742,000.00 Single Family 8 16,440.20 633.00 17,073.20 $1,266,000.00 Septic 2 5,829.62 238.00 6,067,62 476,000.00 Townhome - - - - - 4 Additions 1,878,52 41.71 1,920.23 83,412.00 I Garages 269.03 4.35 273,38 8,700,00 2 Basement Finishes 200.00 1.00 201.00 2 Corrnnercial Building 1,897.50 43.50 1,941.00 87,000.00 I Pole BldgsIBams 502.34 9.40 511.74 18,800.00 I Sheds 73.45 1.15 74.60 2,300.00 - Swinuning Pools - - - - - Chinmey/StovelFireplace - - - - 11 Structural Changes' 3,190.61 114.23 3,304.84 227,376.00 2 Porches 803.71 14.45 818,16 28,900.00 8 Decks 702.60 10.12 712.72 19,843.00 - Gazebos - - - - - Repair Fire Damage - - - - 413 Re-Roof 21,750,00 206,50 21,956.50 - 123 Siding 6,300.00 61.50 6,361.50 - 2 Other 460.50 13.50 474.00 27,000.00 - 2 Corrnnercial Pluffibing 533.44 8.60 542.04 17,200,00 6 Corrnnercial Heating 1,242,69 21.30 1,263.99 42,630.00 2 Corrnnercial Fire Sprinkler 50.00 1.27 51.27 2,438.42 . Corrnnercial Utilities - - - . - Corrnnercial Grading - - - - I 590 Total Building Permits $ 62,124,21 $ 1,423.58 $ 63,547.79 $ 2,307,599.42 PERMITS PermillPlan Tax Total Fees Collected 590 Building Permits $ 62,124.21 $ 1,423,58 $ 63,547.79 - Ag Building - - - - Curb Cut - - - . Demolition - - - I Fire Permits 25.00 . 25.00 - Footing - - - . Renewal - - - - Moving - - - 51 Heating 2,780.00 25.50 2,805.50 8 Gas Fireplaces 400.00 4.00 404.00 25 Plumbing . 2,170,00 12.50 2,182.50 54 Pumping 810.00 - 810.00 5 Septic New 300.00 2.50 302.50 3 Septic Repair , 150.00 1.50 151.50 8 Sewer Hook-U~ 200.00 . 200.00 8 Water Meter 400.00 . 400.00 - Sewer Change OverlRepair - - - - Water Change Over - - - 8 Sac Retainage Fee 116.00 - 116.00 8 Sewer Admin. Fee 120,00 - 120.00 12 Certificate of Occupancy 120,00 . 120.00 10 License Verification Fee 5~.t~D - 50,00 '-- - Reinspection Fee . - - 14 Contractor License 700.00 - 700.00 . Rental License - - - - Health Authority - - - 805 TOTALS $ 70,465.21 $ 1,469.58 $ 71,934.79 Total Number of Homes YTD 200S 202 Total Number of Homes YTD 2004 233 Total Valuation YTDI I 200S $ 45,012,161.49 Total Valuation YTDI I 2004 $ 62,969,564.28 Total Building Department Revenue YTD 200S $ 854,582.27 Tolal Building Department Revenue YTD 2004 $ 926,795.81 ($>.1' p.l>. _ I;? 'S~t')~