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Home My WebLink AboutCC December 18, 2001 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,Cl.ANDOVER.MN.US Regular CityCouncil Meeting - Tuesday, December 18,2001 Call to Order - Following Economic Development Authority Meeting scheduled at 5:45 p.m, 1. Resident Forum 2. Agenda Approval 3. Approval of Minutes (11/29.01) (12/4/01) (12/11101) Consent Items 4. Accept Petition/01-3211350 Bunker Lake Boulevard NW/SS & WM- Engineering 5. Approve Cost-of-Living Adjustment for Non-Represented Employees - Administration 6. Approval of Collective Bargaining Agreement/Public Warks - Administration 7. Adopt Reimbursement Resolution/Water Treatment Plant Project Resolution - Finance 8. Approve Transfer and Closing of 1999 G.O. Equipment Certificates Capital Project Fund - Finance 9. Approve LMCIT Liability Coverage - Finance 10. Approve Final Plat/Prairie Acres - Planning 11. Approval of 2002 Anoka County Sheriff Contract - Administration "\ / Discussion Items 12. Receive Anoka County Sheriff Department Monthly Report - Sheriff 13. Adopt City of Andover 2002 Budget & Certify 2002 Property Tax Levy - Finance 14. Consider CDBG Projectsl Anoka County - Planning 15. Approve 2002-2006 Capital Improvement Plan - Administration 16. Adopt Ordinance No. 260 Setting City Fees for 2002 - Clerk 17. Public Communications - Acknowledge 2020 Comprehensive Plan Resolution Requirements - Administration 18. Consider Planning Commission RecommendationlUltralight Resident Concerns - Planning Staff Items 19. Schedule Council Workshop to Discuss Water Treatment Plant Options and Issues/99-l5 - Engineering 20. Select Joint Council Workshop Dates/Sports Complex Task Force - Administration Mayor/Council Payment of Claims Adjournment / CD CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN,US TO: Mayor and Councilmembers CC: John Erar, City AdministratotjK--- FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: December 18, 2001 INTRODUCTION The following minutes have been provided by Peach and Associates for Council approval: November 29,2001 Special Council Workshop / The following minutes have been provided by the City Clerk for Council approval: December 4, 2001 Regular Meeting Copies of the above minutes have been e-mailed to Council with hard copies provided to Councilmembers Knight and Trude. If you have not received any of the minutes please call the City Clerk. ACTION REQUIRED Council is requested to approve the above minutes. Respectfully submitted, ~ J~ Vicki Volk City Clerk @ '\ CITY OF ANDOVER , I 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ Scott Erickson, City Enginee FROM: Todd Haas, Asst. City Engineer SUBJECT: Accept Petition/Ol-32/1350 Bunker Lake Boulevard NW/SS & WM - Engineering DATE: December 18,2001 . INTRODUCTION The Anoka County Department of Parks & Recreation has petitioned the City of Andover to install sanitary sewer and watermain at 1350 Bunker Lake Boulevard NW/Anoka County Parks Maintenance Building, Project 01-32. DISCUSSION The existing building is currently on private well and septic. The building is directly east of the Anoka County Highway Department, which has municipal water and sanitary sewer. Currently the Anoka County Parks Department is not in the MUSA. This will require an amendment to the Comprehensive Plan to include this facility. Staff will be meeting with Anoka County representatives to discuss this issue with them and how the parcel would be served. ACTION REQUESTED The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for 1350 Bunker Lake Boulevard NW/Anoka County Parks Maintenance Building for the improvement of sanitary sewer and watermain, Project 01- 32, as requested by the Anoka County Department of Parks & Recreation. Respectfully submitted, ~/4- Todd Haas cc: Mike Jacobson, Park Superintendent, Anoka County Park & Recreation, 1350 Bunker Lake Boulevard NW, Andover CITY OF ANDOVER , COUNTY OF ANOKA , STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR 1350 BUNKER LAKE BOULEVARD NWIANOKA COUNTY PARKS MAINTENANCE BUILDING FOR THE IMPROVEMENT OF SANITARY SEWER & WATERMAIN , PROJECT NO. 01-32. WHEREAS, the City Council has received a petition, dated December 4. 2001, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. 2. The proposed improvement is hereby referred to the City Enqineer and he is / instructed to provide the City Council with a feasibility report. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this 18th day of December, with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , .. 0/-32- Anoka County , Department of Parks and Recreation 550 Bunker Lake Boulevard NW . Andover, Minnesota 55304 Telephone (763) 757-3920 . FAX (763) 755-0230 December 3, 2001 .j....... .... n:-('r-" 't'D t., '-. ..-,".. .1. \_~JL.~ i;' t_, Tim Haas ~-4;GUI J Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 CiTY Or- f\ 'T:r:~.it:p I }. IH~:', _.-' ~.) ~ '1-1 '\ Re: Municipal Improvements Dear Tim, Anoka County Parks do hereby petition for improvements of water main and sanitary- sewer at the Anoka County Park and Recreation Maintenance Facility, 1350 Bunker Lake Boulevard, Andover, MN. All costs associated with the improvements to be assessed / against the benefiting property. These improvements should be assessed over a five (5) year period. The Parks Department would like to review the scope of work necessary to provide these new services and the associated costs. The Park and Recreation Director, the Park Committee and the County Board must approve all improvements. If you have any questions please contact Mike Jacobson, Park Superintendent at 7637672863. Our office hours are Monday through Friday from 7:00 am to 3:30 pm. Thank you for your cooperation. sm~ . . ". /[....4~ Mike Ja son, Park Superintendent Anoka County Park and Recreation 1350 Bunker Lake Boulevard NW Andover, MN 55304 Phone 7637672863 Fax 763 755 1750 ldJ"'\i'-' t-!-~~~m~" "fO~E2:" /,..- \~ ' I \ I L1 : .': 1. 7.:~~.~,~~~~~I,'U:~ , I 1,1, '14 .2 ~ I /2 II : #4 "" ~ rv as\Z2 ~ I, , I: ~~r-;- rr;- ;t"2,j1/J 101961"15" 1 II , , I . _ _: to. AD. He. II' . . ~ COUNTY I- . N \I L.... NW - : 16---r.J32~1'41312/1/IZ$/~2 OU, 14 +1?i-6Si4131211 ~ II , I _ I: :Sl:I' L..J ~ r- ., /.J 'Lor 13 -;- ~ 3" j. : '6"114:f!f/ft"tl . I $~'''a~ -4 \ t;~ ~112.13p4 ~ : [OUTLOT A - , ,'T"~e~~"" 3 s'1"O~~\ .. lil ~. "r::;: ! I ..l. ~7Ii,{.~ I , I _: 'L7 3:1 7 9 ~ ~ Ie e: I~ 2.!!r""7' ~ ' : fO'/. 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(763) 755-5100 FAX (763) 755-8923 . www.CI.ANDOVER.MN.US TO: Mayor and Council members CC: John Erar, City Administrator~ FROM: Dana Peitso, Human Resources Manager SUBJECT: Cost-of-Living Adjustment for Non-Represented Employees DATE: December 18,2000 INTRODUCTION The City typically approves cost-of-living adjustments for non-represented employees at the last regular Council meeting of the calendar year for the following year. These adjustments would take place effective January 1,2002. DISCUSSION Cost-of-living adjustments for non-bargaining employees have been reviewed and are proposed at three / (3) percent for fiscal year 2002, effective January 1, 2002. Non-bargaining employees, for purposes of this cost-of-living adjustment, include confidential and non-represented employees, supervisory staff and senior-level management personnel. Surveys of metropolitan cities, regional economic factors and other wage and benefit data support the proposed annual wage adjustment. All other employees belong to collective bargaining units which requires the City to formally negotiate changes in the terms and conditions of employment through the collective bargaining process. City labor negotiations with organized bargaining units includes a similar three (3) percent increase offer in wages for 2002. BUDGET IMPACT Funding for cost-of-living adjustments is included in the 2002 City Budget. ACTION REOUESTED Adopt the attached resolution approving a three (3) percent wage adjustment effective January 1,2002 for non-represented City employees. Respectfully submitted, <;C~ Dana Peitso / CITY OF ANDOVER COUNTYOFANOKA ; STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING COST-OF-LIVING ADJUSTMENTS FOR ALL NON- REPRESENTED EMPLOYEES FOR CALENDAR YEAR 2002 WHEREAS, cost-of-living adjustments for non-bargaining employees are in order to recognize annual inflationary increases in cot-of-living standards as measured by the Consumer Price Index (CPI), and regional economic and market-based indicators; and WHEREAS, the annual percentage adjustments of three (3) percent effective January 1, 2002 are within the expenditure guidelines established in the Budget; and WHEREAS, non-bargaining employees are defined as those public employees not formally represented by an exclusive bargaining group as defined under Minnesota Statute. NOW THEREFORE, BE IT RESOLVED that the City Council hereby approves cost-of-living adjustments of three (3) percent effective January 1,2002 for all non- represented employees. Adopted by the City Council of the City of Andover this 18th day of December, 2001. CITY OF ANDOVER ATTEST: Mayor Michael R. Gamache Victoria V olk - City Clerk I @ ) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council members CC: John Erar, City Administrato~ FROM: Dana Peitso, Human Resources Manager SUBJECT: Approval of Collective Bargaining AgreementJPublic Works DATE: December 18,2001 INTRODUCTION The City Council is request to consider the adoption of the 2002 union contract. DISCUSSION For the 2002 contract relatively few changes were made: . COLA is 3%, the same as requested for non-bargaining personnel / . Language was changed to clarify who receives lead pay and for which hours . An option was added for employees to receive compensatory time instead of overtime pay . The City clarified which licenses will be paid for at the City's expense ' . . The City will contribute $510 per month for group health insurance, already approved by the Council . Language was changed due to a change in the state law regarding discharge of an employee. I have attached a copy of the changes for your review. BUDGET IMP ACT Funding for cost-of-living adjustments and medical adjustments is included in the 2002 City Budget. ACTION REOUESTED Approve Union Contract for the year 2002. Respectfully submitted, /C~~ Dana Peitso / ) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER.MN.US TO: Teamsters Union - LOCAL #320 Employees FROM: Dana Peitso, Human Resources Manager SUBJECT: Draft Contract of Andover Maintenance Workers and Mechanics DATE: December 11,2001 The following are proposed changes for the year 2002 contact: 1. Article XXII - Duration - One year agreement effective January 1,2002 - December 31, 2002. 2. Appendix A - Wages: Provide a 3% Cost of Living Adjustment on all wage schedules and . eligible step for year 2002. / 3. New Article 7.14 Add Lead Person Pay: When an employee is assigned to lead position, he/she will receive lead pay for all hours that shall continue until that employee is removed from the lead position permanently. 4. Article 9.5 Change Delete word (worked) in 2nd sentence: When assigned Lead Supervisory I duties, employees shall be paid an additional one dollar ($1.00) per hour, for all hoars worked. Lead Person shall be defined in Article VII, Section 7.13. 5. Article 9.6 Add additional language: The preceding shall be compensated at Pay LevelS for each applicable employee, or the employee may choose Compensatory Time at their normal overtime rate. 6. New Article 10.8 Compensatory Time: Union personnel may request compensatory time be placed in a compensatory time bank in lieu of payment for earned overtime. The maximum time allowed to accumulate in an employee's compensatory time bank shall not exceed 80 hours. Compensatory time may be used in Y2 hour increments up to 80 hours. 7. New Article 15.7 Add Seniority: Cross training opportunities are encouraged subject to operational needs and at the discretion of the employer. 8. New Article 18.5 Add License: The following licenses will be at the employers expense when required to perform the essential functions of the employees' position: CDL & endorsements Water & Sewer ) Tree License See Memo Of Understanding 9. Article 19.1 Insurance Change - The Employer will contribute up to a maximum of Five Hundred and Ten dollars ($510.00) per month per full-time employee for group health insurance including dependent coverage. 10. Article 7.11 On Call Duty - Denied - Management retains its prerogative to assign employees to On-Call Duty schedules in the event gaps in schedule are not filled. 11. Change Article 14.3 In accordance with Minnesota Statue, an employee may request a written statement of the reasons for discharge from employment within five (5) fifteen (15) working days of such discharge. Please feel free to contact me with any questions you may have. Thank you. " , , , , 6J CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. wwW.C1,ANDOYER.MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrato~..-' FROM: Jim Dickinson, Finance Director SUBJECT: Adopt Reimbursement ResolutionlWater Treatment Plant Project Resolution DATE: December 18,2001 INTRODUCTION The City is starting to incur expenditures related to the Water Treatment Plant that should be financed through the Water Revenue Bonds that are to be issued in the spring or summer of 2002. DISCUSSION In order to finance current expenditures with future bond proceeds the City is required by the IRS to adopt a resolution indicating that it is the intention of the City to reimburse itself with bond proceeds. The attached resolution will provide for the City to reimburse itself. ACTION REQUESTED The City Council is requested to approve the resolution establishing compliance with reimbursement bond regulations under the internal revenue code. The resolution relates to the City bonding for public improvement projects. - Attachment ; , CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF ANDOVER ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE. WHEREAS, the Internal Revenue Service has issued Section 1.103-18 of the Income Tax Regulations (the "Regulations") dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the time of the issuance of the bonds; and WHEREAS, the Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure; and WHEREAS, the City desires to comply with requirements of the Regulations with respect to \ certain projects hereinafter identified; NOW THEREFORE BE IT RESOLVED that the City of Andover, Minnesota adopt a "declaration of official intent" pursuant to Section 1.103-18 of the Regulations. 1. Official Intent Declaration (a) The City proposes to undertake the following projects described on Exhibit A attached hereto. (b) Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1.103-18(1)(2) of the Regulations or (iii) expenditures constituting preliminary expenditures as defined in Section 1.103(1 )(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution. (c) The City reasonably expects to reimburse the City expenditures made for costs of designated projects out of the proceeds of debt (the "Bonds") to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in Section 1.150-1 (h) of the Regulations. (d) This declaration is a declaration of official intent adopted pursuant to Section 1.103-18 " of the Regulations. ) 2. Budaetarv Matters. As of the date hereof, there are no City funds reserved, allocated on a long-term basis or otherwise, set aside (or reasonably expected to be reserved, allocated on a long-term bases or otherwise set aside) to provide permanent financing for the expenditures related to the projects, other than pursuant to the issuance of the Bonds. This resolution, '. therefore, is determined to be consistent with the City's budgetary and financial / circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 3. FilinQ. This resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City. This resolution shall be available for inspection at the office of the City Clerk at the City Hall (which is the main administrative office of the City) during normal business hours of the City on every business day until the date of issuance of the Bonds. 4. Reimbursement Allocations. The City's financial officer shall be responsible for making the "reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects. Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the Bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case reimbursement of a fund or account in accordance with Section 1.103-18, the fund or account from which the expenditure was paid, and shall be effective to relieve the proceeds of the Bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds, and under any applicable state statute, which would apply to the unspent proceeds of the Bonds. MOTION seconded by Councilmember and adopted by the City Council of the City of '. Andover on this 18th day of December ,2001 , with Councilmembers / voting in favor of the resolution, and Councilmembers none voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk / / EXHIBIT A Project Descriptions: Estimated Cost to be Reimbursed from Proceeds Andover Water Treatment Plant $9,000,000 / (5) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. www.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrat~ FROM: Jim Dickinson, Finance Director SUBJECT: Approve Transfer and Closing of 1999 G.O. Equipment Certificates Capital Project Fund DATE: December 18, 2001 INTRODUCTION All purchases related to the issuance of the 1999 G.O. Equipment Certificates has been J completed. The 1999 G.O. Equipment Certificates Capital Project Fund is in need of a transfer to be closed out. DISCUSSION The recommended transfer below is the result of the Finance Director's detailed review of the 1999 G.O. Equipment Certificates Capital Project Fund. (A complete analysis is available in the Finance Director's office): From fund: 245 Capital Equipment Reserve Fund $17,021.10 Undesignated Fund Balance To fund: 4151999 G.O. Equipment Cert. $17,021.10 Provide for Fund Closing BUDGET IMP ACT The transfer will provide for closing of the 1999 G.O. Equipment Certificates Capital Project Fund. I Mayor and Council Members December 18, 2001 Page 2 of2 ACTION REQUESTED The Andover City Council is requested to approve the aforementioned transfer and authorize closing the 1999 G.O. Equipment Certificates Capital Project Fund. ~ I C9 CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator~ FROM: Jim Dickinson, Finance Director SUBJECT: Approve LMCIT Liability Coverage DATE: December 18, 2001 INTRODUCTION The League of Minnesota Cities Insurance Trust (LMCIT) requests that participating cities annually decide whether or not to waive the statutory tort liability limits established by Minnesota Statutes 466.04. / DISCUSSION Attached is the "LMCIT Liability Coverage - Waiver Form" provided by the LMCIT, which provides a description ofthe options available to the City of Andover. Currently the City of Andover DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes 466.04. Finance is recommending continuing with past practice. BUDGET IMP ACT No budget impact if the City does not waive limits. If the Council elects to waive the monetary limits an excess liability policy would cost approximately $22,000. ACTION REQUESTED The Andover City Council is requested to not waive the monetary limits on tort liability established by Minnesota Statutes 466.04. ctfully submitted, "'--- I - LMCIT LIABILITY COVERAGE - WAIVER FORM Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. The decision to waive or not to waive the statutory limits has the following effects: . Jfthe city does not waive the statutory tort limits, an individual claimant would be able to recover no more than $300,000.on any claim to which the statutory tort limits apply. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,000,000. These statutory tort limits would apply regardless of whether or not the city purchases the optional excess liability coverage. . Jfthe city waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to $1,000,000. on a single occurrence. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $1,000,000., regardless of the number of claimants. . Jfthe city waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the numQ.er of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. This decision must be made by the city council. Cities purchasing coverage must complete and return this form to LMCIT before the effective date of the coverage. For further infornmtion, contact LMCIT. You may also wish to discuss these issues with your city attorney. The City of accepts liability coverage limits of $ from the League of MiJmesota Cities Insurance Trust (LMCIT). Check one: _ The city DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes 466.04. _ The city WAIVES the monetary limits on tort liability established by Minnesota Statutes 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of city council meeting Signature Position Return this completed form to LMCIT, /45 University Ave. W., St. Paul, MN. 55103-2044 Page 1 of 1 @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N,W,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER,MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Courtney Bednarz, City Planne~ SUBJECT: Approve Final Plat/Prairie Acres - Planning DATE: December 18,2001 INTRODUCTION The City Council is asked to approve the final plat of the project to be known as "Prairie Acres". DISCUSSION The drainage and easement concerns have been addressed by the applicant. The final plat is found to be in compliance with the preliminary plat and applicable ordinances. ACTION REQUIRED Adopt the attached resolution approving the final plat with conditions. Attachment Final Plat (full size plan in packet) Cc: S.W. Wold Construction, Inc., 901 West Highway 10, Suite 107 Anoka, MN 55303 : CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RES. NO MOTION by Councilmember seconded by Councilmember to adopt the following: A RESOLUTION APPROVING THE FINAL PLAT OF "PRAIRIE ACRES" AS BEING DEVELOPED BY S.W. WOLD CONSTRUCTION, INC. LOCATED AT 752 140TH AVENUE NW IN SECTION 36, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA, LEGALLY DESCRIBED AS FOLLOWS: The east 160 feet of the west 277.70 feet of the south 235.21 feet of the north 453.21 feet of Government Lot 1, Section 36, Township 32, Range 24 subject to 140th Lane N.W. over the north 33.00 feet thereof. WHEREAS, the City Council has approved the preliminary plat ofthe project to be known as "Prairie Acres"; and WHEREAS, the Developer has presented the final plat of Prairie Acres; and WHEREAS; the City Engineer has reviewed such final plat for conformance with the preliminary plat. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the final plat of Prairie Acres contingent upon receipt of the following: 1. The City Attorney presenting a favorable opinion. 2. Security to cover legal and engineering costs as determined by the City Engineer. 3. The developer escrow for the uncompleted grading of the site which is to be determined by the City Engineer or if the site grading is completed, a letter from the developer's engineer that lots are graded according to the approved grading plan. 4. The final plat shall not be signed by the Mayor and Clerk until there is an executed Development Contract, escrow paid (15% of the total costs for the improvements for the property and a contract for the improvements awarded. 5. Receipt of all necessary drainage and utility easements outside the plat if necessary. 6. Subject to final review of City Staff for compliance with City ordinances, policies, guidelines and conditions of preliminary and final plat approval. 7. Developer is responsible for obtaining all permits from U.S. Army Corps of Engineers, DNR, LGU, Coon Creek Watershed District, MPCA and any other agency that may be interested in the site. J 8. Park dedication as recommended by the Park and Recreation Commission and approved by the City Council. Adopted by the City Council of the City of Andover this _ day of ,2001. CITY OF ANDOVER ATTEST: Victoria V olk, City Clerk Michael R. Gamache, Mayor @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWw.C1.ANDOVER,MN,US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Approval of 2002 Law Enforcement Contract DATE: December 18,2001 INTRODUCTION Council is requested to consider approval of the 2002 Law Enforcement Contract with Anoka County. The attached contract is consistent with proposed 2002 Budget expenditure guidelines previously presented by staff. DISCUSSION The attached contract provides for contracted law enforcement services through the Anoka County Sheriffs office. Services provided in the contract include the following: . Provide fifty-six (56) hours per day of daily patrol service for 365 days . Provide twelve (12) hours per day of service through a Community Service Officer (CSO) for 365 days . Provide twenty (20) hours per week of park security through a CSO, April through September . Provide a full-time Deputy Sheriff as a School Liaison Officer for jurisdictional schools during the school year, and will include the Andover High School beginning September, 2002. During non-school months and/or if certain school facilities are not opened, officers will be committed to patrol or other selected type of enforcement activities. . Provide for a full-time Crime Watch Program Coordinator position, with costs underwritten by the County and the City equally. Services provides under this contract are substantially similar to services currently provided with the exception of the Crime Watch Coordinator, which has been added for the 2002 contract year. BUDGET IMPACT 2002 law enforcement contract costs of $1,204,421 have been provided for under the 2002 \ Budget. J RECOMMENDATION Consider approval of the 2002 Anoka County Law Enforcement contract as attached. Respectfully submitted, Sheriff Larry Podany, Anoka County Sheriffs Office Captain Dave King, Anoka County Sheriffs Office Office of the Sheriff Anoka County Sheriff Larry Podany 325 East Maia Street, Anoka, MN 55303-2489 (763)323-5000 Fax (763)422-7503 r:: ~ =. ~:.~,;\/ C::D December 4,2001 r~~ r 2C01 ' , C:~..~ ~ '--" , . ; . ,"-,. .:~ ~-, , _co, -,' .~< ~- ~~, , The Honorable Mike Gamache and Council Members of the City of Andover 1685 Crosstown Blvd NW Andover, MN 55304 Dear Mayor Gamache and Council Members: Attached for your review are three original copies of the 2002 Law Enforcement Contract between the City of Andover and the Anoka County Sheriffs Office. / After all necessary signatures are obtained please forward the contracts to Sergeant Steve Schrempp. He will then return a fully executed copy of the contract for your records. If you need any additional information or if you have any questions, please do not hesitate to contact Sergeant Schrempp. . As always we strive to provide your city with the finest law enforcement services possible and look forward to continued service to your communir', LWP:ss attachments j Affirmative Action/Equal Opportunity Employer - .. ~' Anoka County Contract No. 2001-0356 LAW ENFORCEMENT CONTRACT THIS CONTRACT is made and entered into this _ day of , 2001, by and between the County of Anoka, a political subdivision of the State of Minnesota, and the Anoka County Sheriff, hereinafter referred to as the "County," and the City of Andover, 1685 Crosstown Boulevard Northwest, Andover, Minnesota 55304, hereinafter referred to as the "Municipality," for the period of January 1, 2002, through December 31,2002. WITNESSETH: WHEREAS, the Municipality is desirous of entering into a contract with the County, through the Office of the Anoka County Sheriff (hereinafter Sheriff), for the performance of the law enforcement functions hereinafter described within the corporate limits of said Municipality; and WHEREAS, the County is agreeable to rendering such services and law enforcement / functions on the terms and conditions hereinafter set forth; and WHEREAS, such contracts are authorized and provided for by Minn. Stat. ~~ 471.59 and 436.05. NOW, THEREFORE, pursuant to the terms of the aforesaid statutes, and in consideration of the mutual covenants expressed herein, it is agreed as follows: I. PURPOSE The County, through its Sheriff, agrees to provide police protection within the corporate limits of the Municipality to the extent and in the manner as hereinafter set forth. n. SERVICES TO BE PROVIDED BY THE COUNTY A. Except as otherwise hereinafter specifically set forth, such services shall encompass the duties and functions of the type normally coming within the jurisdiction of the Sheriff - 1 - _' I # , pursuant to Minnesota Law, and, in addition, the Sheriff and his duly assigned deputies shall, within / the Municipality's corporate limits, exercise all the police powers and duties of city police officers as provided by Minn. Stat. ~ 436.05. B. The rendition of services, the standard of performance, the discipline of the deputies, and other matters incident to the performance of such services and the control of personnel so employed, shall remain in and under the sole control of the Sheriff. C. Such services shall include the enforcement of Minnesota State Statutes and the municipal ordinances of the Municipality. D. The County shall furnish and supply all necessary labor, supervision, equipment, and communication facilities for dispatching, jail detention (including the cost of such detention), and daily patrol service as specified in Paragraph II.E. of this Contract, and shall be responsible for the direct payment of any salaries, wages, or other compensation to any County personnel performing services pursuant to this Contract. '\ E. The County agrees to provide law enforcement protection as follows: Forthe / period of January 1,2002, through December 31,2002, the Sheriff will provide fifty-six (56) hours per day of daily patrol service for 365 days per year. Said daily patrol service shall be exercised through the employment of three patrol cars, to be supplied, equipped, and maintained by the County and staffed by Sheriffs deputies. Further, said daily patrol service will provide and fulfill those services and duties ordinarily provided and fulfilled by city police officers as provided by state law and municipal police officers as provided by state law and municipal ordinances. The Sheriff will also provide twelve (12) hours per day of service by a Community Service Officer. In addition, the Sheriff will provide the service of a Community Service Officer for park security, twenty (20) hours per week, April through September. The Sheriff, upon consultation with the Law Enforcement Committee created pursuant to Paragraph VI. herein, shall determine the time of the day during which the patrol service shall be provided. The Sheriff may periodically change the times of patrol service in order to enhance the effectiveness of the coverage. The Sheriff will also provide a full-time Deputy Sheriff to be assigned as a School Liaison Officer in the Municipality's schools during the school year. This will include the middle school and the high school starting September 2002. The County also agrees to cover 50% of costs associated with the Crime Watch Program's coordinator position. The Municipality agrees , / - 2- . , \ to cover the remaining 50%. During the non-school months, these officers will continue to be / assigned in the Municipality to work in such areas as patrol, selected enforcement efforts, and crime prevention. III. DUTIES OF MUNICIPALITY A. It is agreed that the Sheriff shall have all reasonable and necessary cooperation and assistance from the Municipality, its officers, agents, and employees, so as to facilitate the performance of this Contract. B. This Contract shall not alter the responsibility for prosecution of offenses occurring within the Municipality as is currently provided by law. Likewise, collection and distribution of fine monies shall be controlled in the manner provided by law. IV. COMPENSA TIONffERM The Municipality agrees to pay to the County the annual sum of One Million Two \ Hundred Four Thousand Four Hundred Twenty-One and OO/lOOs Dollars ($1,204,421.00) for law , J enforcement protection as herein specified for the year 2002. Said contract sum is payable in four (4) equal installments, with the first installment due on April 1, 2002, and with remaining installments due on July 1,2002; October 1, 2002; and December 31, 2002. The County agrees that the Municipality will receive a credit against its contract price obligation as a result of anticipated Police State Aide. The amount of the credit will be determined by the amount of money recei ved per sworn officer from the State of Minnesota times the number of sworn officers charged to service the contract. V. RENEWAL This Contract may be renewed for a successive period of one (1) year. Said renewals shall be accomplished in the following manner: A. Not later than one hundred twenty (120) days prior to the expiration of the current Contract, the County, through its Sheriff, shall notify the Municipality of its intention to renew. Said notification shall include notice of any increase in total contract cost. / -3- , B. Not later than ninety (90) days prior to the expiration of the current Contract, I the Municipality shall notify the Sheriff of its intention to renew and its acceptance of increased costs. C. The renewal shall be officially approved by the parties' respective governing bodies prior to expiration of the current Contract. VI. LAW ENFORCEMENT COMMITTEE The County, through its Sheriff or his designee(s), agrees to meet, from time to time, with any duly designated law enforcement committee of the Municipality. The purpose of said meetings shall be to make suggestions for improvement in the implementation of this Contract or for amendments thereto; provided, however, that no such suggestion or amendment shall be binding upon either party until reduced to writing and duly signed by the parties hereto. The membership of said committee, and the time and place of said meetings, shall be determined by the Municipality with reasonable notice to the Sheriff. \ VII. DISBURSEMENT OF FUNDS J All funds disbursed by the County or the Municipality pursuant to this Contract shall be disbursed by each entity pursuant to the method provided by law. VIII. STRICT ACCOUNTABILITY A strict accounting shall be made of all funds, and reports of all receipts and disbursements shall be made upon request by either party. IX. AFFIRMATIVE ACTION In accordance with Anoka County's Affirmative Action Policy and the County Commissioners' policies against discrimination, no person shall illegally be excluded from full-time employment rights in, be denied the benefits of, or be otherwise subjected to discrimination in the program which is the subject of this Contract on the basis of race, creed, color, sex, sexual orientation, marital status, public assistance status, age, disability, or national origin. / -4- . " X. INDEMNIFICATION , The Municipality and the County mutually agree to indemnify and hold harmless each other from any claims, losses, costs, expenses, or damages, injuries or sickness resulting from the acts or omissions of their respective officers, agents, or employees, relating to the activities conducted by either party under this Contract. XI. TERMINATION This Contract may be terminated by either party at any time with or without cause upon not less than one hundred eighty (180) days written notice delivered by mail orin person to the other party. Notices delivered by mail shall be deemed to be received two (2) days after mailing. Such termination shall not be effective with respect to services rendered prior to such notice of termination. XII. NOTICE " For purposes of delivering any notices hereunder, notice shall be effective if delivered I / to the Anoka County Sheriff, 325 East Main Street, Anoka, Minnesota 55303, on behalf of the County; and the City Manager of the City of Andover, 1685 Crosstown Boulevard Northwest, Anoka, Minnesota 55304, on behalf of the Municipality. XIII. ENTIRE AGREEMENTIREQUIREMENT OF A WRITING It is understood and agreed that the entire agreement of the parties is contained herein and that this Contract supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous contract presently in effect between the parties relating to the subject matter thereof. Any alterations, variations, or modifications of the provisions of this Contract shall be valid only when they have been reduced to writing and duly signed by the parties herein. - 5 - - , IN WITNESS WHEREOF, the Municipality, by resolution duly adopted by its governing body, has caused this Contract to be signed by its Mayor and attested by its Clerk, and the County of Anoka, by resolution of the County Board of Commissioners, has caused this Contract to be signed by the County Sheriff, Chairman of the County Board of Commissioners, and attested by the County Administrator, all on the day and year first above written. COUNTY OF ANOKA CITY OF ANDOVER By: By: Dan Erhart, Chairman County Board of Commissioners Its: Mayor Dated: Dated: ATTEST By: By: , John "Jay" McLinden County Administrator Its: City Clerk Dated: Dated: By: Larry Podany Sheriff Dated: APPROVED AS TO FORM By: M. Katherine Doty Assistant County Attorney Dated: mkd\contract\2002\andover-lec (11130/01) -6- @ '. / CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. 0 ANDOVER, MINNESOTA 55304 0 (763)755-5100 FAX (763) 755-89230 WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City AdministratoF- FROM: Captain Dave King SUBJECT: Anoka County Sheriffs Department Monthly Report DATE: December 14,2001 INTRODUCTION Captain Dave King from the Anoka County Sheriffs Department will be present to provide the Council and the citizens of Andover with an update on law enforcement activities occurring within the City. , DISCUSSION To be verbally presented. ACTION REQUIRED None Respectfully submitted, . .t)--k . ~ C ptain Dave King Anoka County Sheriff s Department ) B. CITY OF ANDOVER - NOVEMBER, 2001 , / Current Mo. Last Month YTD LAST YTD Radio Calls 788 848 10,365 8,805 Incident 715 707 8,880 7,726 Reports Burglaries 11 5 82 90 Thefts 52 47 506 533 Crim.Sex 0 4 10 25 Condo Assault 10 16 115 107 Dam to Prop. 30 23 266 264 Harr. Comm. 6 3 56 84 P.D.Accidents 27 24 189 209 P.I. Accidents 7 7 55 54 , Fatalities 0 0 1 1 / Medicals 37 45 339 316 Domestics 27 33 345 290 Alarm Calls 43 63 731 653 Felony Arrests 8 3 72 52 Gross Mis. 6 3 42 28 Misd. Arrests 39 39 370 239 DUI Arrests 6 4 66 62 Domestic Arr. 3 6 52 33 Warrant Arr. 9 8 91 88 Traffic Arrests 122 126 1,649 1,884 Community Service Officer Report C. CITY OF ANDOVER - NOVEMBER, 2001 Current Month Last Month YTD Last YTD Radio Calls 150 135 1,729 1,594 Incident Report 77 73 945 976 Accident 16 14 119 92 Assists Medical Assists 1 0 10 13 Aids: Public 53 71 655 209 Aids: Agency 131 156 1,706 1,494 Veh. Lock Out 35 28 341 307 , Extra Patrol 123 140 1,375 1,590 , House Checks 0 1 46 53 Bus. Checks 69 125 1,125 1,292 Animal CompI. 43 42 591 685 Traffic Assist 13 5 84 110 0) , / CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Jim Dickinson, Finance Director SUBJECT: Adopt City of Andover 2002 Budget & Certify 2002 Property Tax Levy DATE: December 18, 2001 INTRODUCTION Each year the City Council is required by state law to adopt an annual budget and submit a property tax levy certification to Anoka County Property Records and Taxation Division. The deadline for submission this year is December 28th. J ,~ DISCUSSION The 2002 Budget and Tax Levy certification are t outcomes of Council workshops and numerous staff meetings. The overall City of over 2002 Budget proposes total revenues of $23,168,290 and total expenditures of$28,284 07. The 2002 Budget proposes a total property tax levy of $5,626,477 of which, $4,883,623 is subject to the state imposed levy limitation of $4,998,643 and $742,854 is classified as a special levy for the payment of debt, the payment of bonds of another local unit of government and PERA employer contribution increases. In summary the proposed tax levy is $115,020 below the state imposed levy limit. Attached are a resolution to adopt the City of Andover 2002 Budget and 2002 Property Tax Levy to be certified to the Count Auditor, the City of Andover 2002 Budget in summary form, the goals and objectives of the budget and various charts and graphs that will be part of a brief presentation to the Council. The presentation will be directed primarily at legislative impacts to the 2002 tax levy and how those impacts will affect the City of Andover property owners. BUDGET IMP ACT This will establish the 2002 City of Andover Budget. rj\ l, / \ Mayor and Council Members J December 18,2001 Page 2 of2 ACTION REQUIRED The Andover City Council is requested to approve the attached resolution that indicates a total 2002 property tax levy of $5,626,477 to be submitted to the Anoka County Property Records and Taxation Division by December 28th and establishes the 2002 City of Andover Budget. - Attachments ! " 0) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA \ } RES. NO A RESOLUTION ADOPTING THE CITY OF ANDOVER 2002 BUDGET AND 2002 PROPERTY TAX LEVY TO BE CERTIFIED TO THE COUNTY AUDITOR. WHEREAS, the preparation and adoption of budgets is recognized as sound financial practice; and WHEREAS, the City of Andover receives significant financial support from its residents through the payment of property taxes; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, Minnesota State Law requires the City to certify to the County Auditor an adopted tax levy and budget prior to December 28,2001; and WHEREAS, Minnesota State Law requires the City to certify to the State of Minnesota Department of Revenue an adopted tax levy by December 31, 2001. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby adopts the 2002 City of Andover Budget and the 2002 property tax levy totaling $5,626,477 as listed on Attachment A. BE IT FURTHER RESOLVED that the City Council of the City of Andover hereby establishes the 2002 City of Andover Budget by fund type as follows: , REVENUES EXPENDITURES General Fund $ 6,987,351 General Fund $ 6,977,262 Special Revenue Funds 578,462 Special Revenue Funds 1,487,787 Debt Service Funds 4,301,352 Debt Service Funds 7,285,792 Capital Projects Funds 8,306,741 Capital Projects Funds 9,581,804 Enterprise Funds 2,543,734 Enterprise Funds 2,481,216 Internal Service Funds 450.650 Internal Service Funds 470.646 Total $23.168.290 Total $28.284.507 Adopted by the City of Andover this 18th day of December 2001. . CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , Q) \ I Attachment A I City of Andover, Minnesota 2002 Property Tax Levy I 2002 Levy I Amount General Fund Levy $ 4,157,891 Debt Lew Debt Service Funds 1999 G.O. Equip Cert. $291,703 2001 G.O. Equip Cert. 259,978 Total Debt Levy $ 551,681 \ Other Levies Fire Relief 43,750 Capital Projects Capital EquipmenUProjects 200,000 Parks Projects 50,000 Road & Bridge 597,396 Lower Rum River Watershed 25,759 Total Other Levies $ 916,905 Gross City Levy $ 5,626,477 (Cl) -, ,STATE OF MINNESOTA) / COUNTY OF ANOKA ) CITY OF ANDOVER ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certify that I have carefully compared the attached Resolution No. adopting the City of Andover 2002 Budget and 2002 Property Tax Levy with the original record thereof preserved in my office, and have found the same to be true and correct transcript of the whole thereof. IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this 18th day of December 2001. Victoria Volk - City Clerk \ ) / @ , w ~ . o~ ~ ~ / CD ~o E CD o -.... a. 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I' r ....... -- III II ... ___ CITY OF ANDOVER Comparison of All Funds / 2002 REVENUES General 30% Capital Proj ects 36% / 2002 EXPENDITURES General 25% Capital Projects 33% ~\ \ ' , ! ' City of Andover. Minnesota Property Tax Levy / Certified 2000 Certified 2001 General Fund Levy 3,819,433 4,476,451 4,157,891 4,157,891 Debt Levy Debt Service Funds 1991 Fire Bond 299,363 261,450 0 0 1999 G.O. Equip Cert. 270,000 274,877 291,703 291,703 2001 G.O. Equip Cert. 0 0 259,978 259,978 Total Debt Service* 569,363 536,327 551,681 551,681 Other Levies Fire Levy 0 0 43,750 43,750 Capital Projects Capital Equipment/Project 0 0 200,000 200,000 Parks Projects 0 0 50,000 50,000 Road & Bridge 0 0 597,396 597,396 Lower Rum River Watershed 21,430 25,759 25,759 25,759 Gross City Levy 4,410,226 5,038,537 5,626,477 5,626,477 / Less HACA 490,143 489,896 489,896 Net City Levy 3,920,083 4,548,641 5,626,477 5,136,581 Less Fiscal Disparities Distribution 524,828 671,346 851,379 851,379 Local Tax Rate Levy 3,395,255 3,877,295 4,775,098 4,285,202 Adjusted Tax Capacity Value" 14,722,272 17,198,249 14,353,997 (1) 14,353,997 (1) Tax Capacity Rate'" 23.062% 22.545% 33.267% 29.854% Tax Capacity Rate WID LRRWSD 22.452% 22.396% 33.089% 29.694% Tax Capacity Rate With LRRWSD 22.735% 22.736% 33.474% 30.040% . 2002 Debt Service Levy is based on City's Debt Management Study .. 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Eligible activities include the following: 1. Activities related to real property; . Acquisition . Disposition . Public facilities and improvements . Clearance and demolition . Rehabilitation activities 2. Code enforcement 3. Historic preservation 4. Renovation of closed buildings 5. Lead-based paint testing and abatement 6. Activities related to economic development 7. Planning and administration (restricted to 20% of project budget) 8. Public Services DISCUSSION The CDBG program is a competitive process. This means that Andover's project will be competing against other communities in the county for a limited amount of dollars. It is anticipated that the pool of funds for communities within Anoka County for the 2002 cycle will be approximately 1,025,000. Projects are reviewed based on the following criteria: All projects must meet one of the following national objectives: 1. Benefit to Low and Moderate income persons 2. Elimination of slum and blight 3. Urgent need (emergency only) Additionally, Anoka County has prepared a list of priorities that ranks types of project with a low, medium or high priority designation (attached). Based on the competitive nature of the grant process, it is unlikely that low or even medium priority projects will be funded. As the attached priority list indicates, the County's high priorities include public service needs, youth and senior programs, some economic development activities and planning. As you may know, the County now directly funds public service organizations such as CEAP and Meals on Wheels. Proposed 2002 CDBG Projects Zoning Ordinance Update With the Comprehensive Plan nearly completed, staff will begin working on the Zoning Ordinance update to ensure that these documents are in alignment. CDBG can fund up to 20 percent of this project (ten percent for planning, ten percent for administration). It is anticipated that this project will cost approximately $40,000 to complete. Community Center The Community Center Task Force will be considering facilities that may include a youth center, child care services and youth programs. These activities may be partially funded by CDBG. For a grant proposal to be put forward, specific items that are eligible for funding through CDBG will need to be identified. Neighborhood Rehabilitation Program The City Council has indicated an interest in exploring methods to assist property owners with maintenance of older residential structures. The Anoka County Community Action Program (ACCAP) will receive all of the CDBG dollars available for this type of program. The City can work with ACCAP to develop a specific program and budget for Andover. To do this, some indication of the demand for this program is needed. Staff has included an article in the January newsletter to solicit feedback from residents. There are specific guidelines that are attached to this program such as a minimum structure age (15 years) and maximum property value ($139,000). An attachment contains the specific details of the program. Neighborhood Park Accessibility The City has obtained CDBG dollars to upgrade park facilities in the past. Unfortunately, parks and/or recreation facilities have been downgraded to a low priority on the County's priority list (see attachment). The following is a list of parks projects that the Park and Recreation Commission has identified. It is recommended that funding be requested for high priority projects first and that this item be considered for remaining dollars to bring the city's total request for all projects up to $300,000. Economic Development Activities CDBG Funds are available for rehabilitation, improvements, and small business assistance. It is recommended that the Council consider how these funds can complement the City's economic development efforts. ACTION REQUIRED Please discuss the proposed CDBG projects and provide direction to staff on the Council's priorities. Attachments Anoka County CDBG Priority List Housing Rehabilitation Guidelines Neighborhood Parks Accessibility Information Cc: - Community Development Goals and Priorities 2000-2005 \ j PRIORITY COMMUNITY DEVELOPMENT NEEDS Priority Need Level High, Medium, Low PTJRLIf' FAC'ILlTY NF.EDS Nei!!hborhood Facilities H Parks and/or Recreation Facilities L Health Facilities L Parkin!! Facilities L Solid Waste Disposal Imnrovements L Asbestos Removal M Non-Residential Historic Preservation M Other Public Facilitv Needs M INFRASTRUCTURE Water/Sewer Improvements M Street Improvements . M Sidewalks L Sewer Improvements M Flood Drain Improvements L Other Infrastructure Needs L PUBLIC SERVICE NEEDS Handicapped Services H Transnortation Services H Substance Abuse Services H Emolovment Trainin!! H Health Services H Other Public Service Needs H ANTI-CRIME PROGRAMS Crime Awareness L Other Anti-Crime ProlITams L YOUTH PROGRAMS Youth Centers H Child Care Centers H Youth Services H Child Care Services H * Other Youth PrOlrrams H SENIOR PROGRAMS Senior Centers H j Senior Services H **Other Senior Prol!rams H Community Development Goals and Priorities Page 1 - ECONOMUCDEVELOPMENT Rehab; Publiclv- or Privatelv- Owned H \ CI Infrastructure Development M Other CommerciaUIndustrial Improvements H Micro-Entemrise Assistance H ED Technical Assistance M Other Economic Development L PLANNING Planninl! H -- , / Community Development Goals and Priorities Page 2 RNOKR COUNTY Fax:9-763-323-5682 Dee 12 '01 14:03 P.02 - , ACCAP HOUSlNG REHABIDTATION is a program that provides grants and loans to low-income , i homeowners for home repairs that they otherwise could not financially afford. The improvements to the homes are to meet building code anellor health and safety standards. Please be aware that the Housing Rehabilitation Program is not designed for cosmetic improvements, remodeling, or building additions to the home. Improvements may include, but are not limited to repairs such as roof; electrical, plumbing, window, siding, furnace, water heater, insulation, foundation, accessibility, well and septic systems. IF INTERESTED IN THE PROGRAM PLEASE CALL THE HOTLINE AT (763) 783-472l. -----------..------- ---------------- There are two Housing Rehabilitation Programs available: 1. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG): This program is funded through the Department ofHUD. The CDBG grant is a deferred loan (interest free with no monthly payments), for a maXimum of $20,000 of which decreases 10% each year for a five-year period. After five years the payback amount is 50'%. or half, of the origioalloan value. The client must pay back this amount when title of the property is sold, tIaDSferred, refinanced (with cash out), or an additional mortgage is obtained. If title is tranSferred before the five years has passed the percentage owed will be determined at that time. Please be aware that this is a loan program, and income, along with other applicant information, will be thoroughly verified by ACCM. The income level is determined by using gross annual income without deductions. The CDBG program has two separate waiting lists. #1 Low-Threshold Waiting List: Consists of those households in Anoka County that have extremely low incomes. Those on this list have first prioritv. See chart below. j Family Size Gross-Annual Income Family Size Gross-Annual Income 1 $17,456 5 $38.940 2 $22,828 6 $44,312 3 $28,200 7 $45,320 4 $33.512 8 $46,328 #2 High-Threshold Waiting List: Consists of those households Anoka County that have a higher level of income. These households may be served if all on low list have been assisted. See chart below. Familv Size Gross-Annual Income Familv Size Gross-Annual Income 1 $36,750 5 $56,700 2 $42.000 6 $60,900 3 $47.250 7 $65,100 4 $52,500 8 $69,300 The eligibility requirements for the CDBG program include, but are not limited to: a. Income-Anyone living in the household that is over IS must be included in income calculation (includes: children, spouses. relatives, friends. etc.) b. Assets-Must have less than $25,000 in liquid cash assets c. Type-Home must be a single family (no twin homes, town homes, or mobile homes) d. Mortgage and Property Tax-Must be current on mortgage and tax payments e. Equity-Must has enough equity in the home to cover the grant amount f. Title-Applicant must be in title to the home g. Flood Zone- Home e&nnot be loeated in a flood zone h. Residence-Must have lived in home for at least one year. home must be at least 15 years old and tax assessed value must be less than S 139.000 I. Expenses-Must be enough household income to support house payment and living expenses j. Foreclosure-Home cannot be in foreclosure DEe 12 2001 14:06 . 9 763 323 5682 PRGE.02 ANOKA COUNTY Fax:9-763-323-5682 Dee 12 '01 14:03 P.03 . / 2. MINNESOTA HOUSING FINANCE AGENCY (MHFA): This program is funded directly from MHF A. The MHFA program is a defeiTed loan (interest free with no monthly payments), for a maximum of$15,OOO. The original loan amount is to be paid in full if the home is sold or transferred. The entire loan is also payable after 30 years, regardless ifhome is sold or transferred. Please be aware that this is a loan program, and income, along with other applicant information, will be verified by ACCAP. The income limit is based on an adjusted gross annual income level between $11,000-$18,000. The MHF A program has a low threshold waiting list only. The eligibility requirements for the MHF A progJ3Il1 include, but are no limited to: a. Income-Anyone living in the household that is over 18 must be included in income calculation (includes: children, spouses, relatives, friends. etc.) b. Type-Home must be a single family or mobile home (no twin homes or town homes) c. Mortgage and Property Tax-Must be current on mortgage and property tax d. Title-Applicant must in title to the home e. Residence-Must have lived in the home for at least six months f. Expenses-Must be enough household income to support house payment and living expenses g. Foreclosure-Horne cannot be in foreclosure In addition to these programs you may wish to contact MHFA directly at (651) 296-8215 or Community Revitalization Resources at (612) 335-5880 to inquire about additional home repair options. / DEe 12 2001 14:07 g 7F,:,\ :'\?:'\ C;F,R? PAGF. vn 12113/2EJEJl lEJ:32 Ei12-7Ei7519EJ ANDOVER PUBLIC WORKS PAGE EJ2 / MEMORANDUM TO: Courtney Bednarz FROM: TOddHaas~ DATE: December 13, 2001 RE: Andover Play Structures PlaV2round Equipment That Do Not Meet ADA and Safety Guidelines Rose Park 5-12 year old $20,000 Shady Knoll 5-12 year old 20,000 Creekridge 5-12 year old 20,000 Fox Meadows 5-12 year old 20,000 Terrace S. 5-12 year old 20,000 Bunker Hills West 5-12 year old 20,000 Hidden Creek S. 5-12 year old 20,000 Hawkridge 5-12 year old 20,000 '~ , if, , 612 7675190 PAGE. 02 DEe 132001 09:12 @ , ) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755.8923 . WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Consider Adoption of 2002-2006 Capital Improvement Plan (CIP) DATE: December 18,2001 INTRODUCTION The City Council has reviewed the proposed 2002-2006 CIP over the course of the last several weeks and has held two (2) Council Workshops to consider proposed projects. The first Council workshop, held on November 29, 2001, provided Council with an overview of the proposed CIP planning and project approval process, along with individual department presentations on proposed 2002 projects. The second Council workshop, held on December 13, 2001, was scheduled as a joint Council work session with the Parks and Recreation Commission. Presentations at this joint workshop included proposed trail system improvements and park projects as recommended by the Parks Commission. DISCUSSION In order to put the capital improvement plan into effect, Council is requested to adopt the proposed plan, along with the CIP project authorization schedule that specifies the approval process for each proposed project. Once the CIP is approved, Council will receive a final version of the approved 2002-06 CIP. BUDGET IMP ACT Each proposed 2002 CIP project will be individually evaluated for appropriate funding sources, and will be presented at an appropriate time for specific Council approval. RECOMMENDATION Council approval of the 2002-2006 CIP as previously presented and revised by the City Council. I CAPIT AL PLAN ) City of Andover, MN SOURCES OF REVENUE SUMMARY 2002 thru 2006 Source 2002 2003 2004 200S 2006 Total Assessments 1,750,000 4,608,000 4,726,500 4,752,000 5,104,700 20,941,200 Assessments/Grants 20,000 20,000 Capital Equipment Reserve 59,400 59,400 Capital Projects Levy 79,921 24,950 1,524,950 22,460 120,000 1,772,281 Community Development Block Grant 55,000 55,000 General Fund 93,000 115,000 124,000 100,000 94,500 526,500 Municipal State Aid Funds 690,000 250,000 940,000 Park Improvement Funds 491,500 220,000 345,000 20,000 990,000 2,066,500 Road & Bridge Reserve Fund 24,304 5,326 68,560 7,143 105,333 Road and Bridge Fund 1,001 ,396 619,611 638,455 658,309 679,234 3,597,005 Sanitary Sewer Fund 2,500 2,500 2,500 2,500 2,500 12,500 Trail Funds 100,000 125,000 75,000 100,000 250,000 650,000 Trunk Utility Fund 186,000 446,300 459,400 475,200 490,900 2,057,800 Unfunded 520,000 520,000 Water Fund 32,500 32,500 37,500 42,500 42,500 187,500 Water Revenue Bonds 8,335,000 8,335,000 Water Trunk Fund 1,000,000 1,015,000 500,000 2,650,000 1,050,000 6,215,000 Total 13,920,521 7,984,187 8,501,865 8,822,969 8,831,477 48,061,019 , " Report criteria: Project Type: Improvement All Departments All Categories All Priority Levels All data All data Page 1 of 1 CAPIT AL PLAN / City of Andover, MN PROJECTS BY FUNDING SOURCE 2002 thru 2006 Source Pro.iect# Priority 2002 2003 2004 2005 2006 Total Assessments New Development Projects 02-42000-01 1 1,584,000 4,463,000 4,594,000 4,752,000 4,909,000 20,302,000 Annual Street Mill and Overlay 02-43100-03 1 145,000 132,500 195,700 473,200 7th Ave. Street Rehab. Project, Proj. 00-5 02-43100-06 1 166,000 166,000 Assessments Total 1,750,000 4,608,000 4,726,500 4,752,000 5,104,700 20,941,200 Assessments/Grants Rum River Flood Control Projects 02-43150-01 1 20,000 20,000 Assessments/Grants Total 20,000 20,000 Capital Equipment Reserve Roof and Building Repairs - Sta. #1 & #2 02-41950-01 1 20,000 20,000 ,'Building C (shop) - Repaint and Clean Ceilings 02-41960-04 2 14,400 14,400 Construct City Hall Parking Garage Addition 02-42400-02 1 25,000 25,000 Capital Equipment Reserve Total 59,400 59,400 Capital Pro.iects Levy Paint Interior and Exterior Areas - Stations 1 & 2 02-41950-O2 1 20,000 20,000 Repair Floor-St.#2; Reseal Floors-St.l&2 02-41950-10 1 15,000 15,000 Building A . Seal Floor 02-41960-01 1 10,000 10,000 Building A (large garage) - Bu~d Mezzanine 02 -41960-02 2 9,971 9,971 Bldg C (Shop). Seven Garage Door Replacements 02-41960-03 2 4,950 4,950 4,950 2,460 17,310 Surface Seal all Brick Structures 02-42400-01 1 20,000 20,000 20,000 20,000 20,000 100,000 New Fire Station #3 03-42200-05 0 1,500,000 1,500,000 Addition to Station #2 and Parking Lot 06-42200-01 0 100,000 100,000 Capital Projects Levy Total 79,921 24,950 1,524,950 22,460 120,000 1,772,281 Community Development Block Grant Senior Center Renovation 02-41970-01 1 55,000 55,000 Community Development Block 55,000 55,000 Grant Total , General Fund Planning for New Fire Station #3 02-41950-03 1 15,000 15,000 Page 1 of 4 Source Project# Priority 2002 2003 2004 2005 2006 Total Building A . Seal Floor 02-41960-01 1 13,000 24,000 24,500 61,500 " Senior Center Renovation 02-41970-01 1 10,000 10,000 " Replacement Program for Eme'1lency Sirens 02-42400-03 1 30,000 30,000 30,000 30,000 30,000 150,000 Replace Play Structure. Various Parks 02-45200-02 2 13,000 20,000 40,000 40,000 40,000 153,000 City Complex Tennis Court Rebuild 02-45200-03 1 27,000 27,000 Monument Entrance Si9nS 03-41910-01 1 30,000 30,000 30,000 90,000 Crooked Lake School Hockey Rink Rebuild 03-45200-03 0 20,000 20,000 General Fund Total 93,000 115,000 124,000 100,000 94,500 526,500 Municipal State Aid Funds Prairie Road Street Rehab. And Overlay 02-43100-04 1 600,000 600,000 County Intersection Upgrades & Traffic Signals. 02-43100-05 1 90,000 90,000 Round Lake Blvd. Reconsl, Bunker to 149th 03-43100-01 0 250,000 250,000 Municipal State Aid Funds Total 690,000 250,000 940,000 Park Improvement Funds Sunshine Park Picnic Shetter 02-45201-01 1 10,000 10,000 Wild Iris Improvements 02-45201-02 0 99,500 99,500 Strootman Park 02-45201-03 1 17,500 17,500 Shadowbrook East Park 02-45201-04 1 225,000 225,000 Pine Hills Park 02-45201-05 1 5,000 5,000 , Hills of Bunker Lake West Park 02-45201-06 1 15,000 15,000 / Hidden Creek North Park 02-45201-07 1 35,000 35,000 Timber Rivers Park 02-45201-08 1 12,500 12,500 Hidden Creek East Park 02-45201-09 1 52,000 52,000 Annual Miscellaneous Projects 02-45201-99 1 20,000 20,000 20,000 20,000 20,000 100,000 Prairie Knoll Park 03-45201-01 1 95,000 95,000 Shady Knoll Park 03-45201-02 0 15,000 15,000 Fox Meadows Park 03-45201-03 0 15,000 15,000 Terrace Park 03-45201-04 0 20,000 20,000 Meadowood North Park 03-45201-05 0 15,000 15,000 Timber Trails Park 03-45201-06 0 30,000 30,000 Andover Lions Park 03-45201-07 0 10,000 10,000 Hawkridge Park Improvements 04-45201-01 0 275,000 275,000 Crooked Lake Boat Landing 04-45201-02 0 50,000 50,000 Athletic/Park Complex South of the WDE 06-45201-01 0 970,000 970,000 Park Improvement Funds Total 491,500 220,000 345,000 20,000 990,000 2,066,500 Road & Bridge Reserve Fund Annual Street Mill and Overlay 02-43100-03 1 24,304 5,326 68,560 7,143 105,333 Road & Bridge Reserve Fund Total 24,304 5,326 68,560 7,143 105,333 Road and Bridge Fund Annual Street Seal Coat Project 02-43100-01 1 180,000 185,000 190,000 195,000 200,000 950,000 Page 2 of 4 Source Pro.iect# Priority 2002 2003 2004 2005 2006 Total Annual Street Cracl< Seal Project 02-43100-02 1 70,000 72,500 75,225 78,182 81,377 377 ,284 " Annual Street Mill and Overlay 02 -431 00-03 1 347,396 362,111 373,230 385,127 397,857 1,865,721 -' 7th Ave. Street Rehab. Project, Proj. 00-5 02-43100-06 1 404,000 404,000 Road and Bridge Fund Total 1,001,396 619,611 638,455 658,309 679,234 3,597,005 Sanitary Sewer Fund Surface Seal all Brick Structures 02-42400-01 1 2,500 2,500 2,500 2,500 2,500 12,500 Sanitary Sewer Fund Total 2,500 2,500 2,500 2,500 2,500 12,500 Trail Funds Construct Bikeway! Walkway Corridors 02-TRAIL-01 1 100,000 125,000 75,000 100,000 250,000 650,000 Trail Funds Total 100,000 125,000 75,000 100,000 250,000 650,000 Trunk Utility Fund New Development Projects 02-42000-01 1 186,000 446,300 459,400 475,200 490,900 2,057,800 Trunk Utility Fund Total 186,000 446,300 459,400 475,200 490,900 2,057,800 Unfunded Land Purchase - 13 Acres 03-41960-06 1 520,000 520,000 Unfunded Total 520,000 520,000 / Water Fund Surface Seal all Brick Structures 02-42400-01 1 2,500 2,500 2,500 2,500 2,500 12,500 Rehabilitation of Wells 02-49430-02 2 30,000 30,000 35,000 40,000 40,000 175,000 Water Fund Total 32,500 32,500 37,500 42,500 42,500 187,500 Water Revenue Bonds Construct Water Treatment Facility 02-49430-01 1 8,335,000 8,335,000 Water Revenue Bonds Total 8,335,000 8,335,000 Water Trunk Fund Construct Well-Pumphouse No.8 02-49430-03 1 750,000 750,000 Watermain System Improvements 02-49430-04 1 250,000 250,000 250,000 250,000 250,000 1,250,000 Drill New Well (Well #9) and Abandon Well #1 03-49430-02 0 765,000 765,000 Drill Well #11 at Well #3 Q4-49430-01 0 250,000 250,000 Reconstruct Tower #1 05-49430-02 0 2,400,000 2,400,000 Drill New Well (#10) at Well #2 06-49430-01 0 800,000 800,000 Water Trunk Fund Total 1,000,000 1,015,000 500,000 2,650,000 1,050,000 6,215,000 Page 3 of 4 Source Pro.iect# Priority 2002 2003 2004 2005 2006 Total GRAND TOTAL 13,920,521 7,984,187 8,501,865 8,822,969 8,831,477 48,061,019 Report criteria: Project Type: Improvement All Departments All Categories All Priority levels All data All data Page 4 of 4 ~~1 0 .. 0 ~ .., 0 - 0 ... 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Z ~ W w 8 '" 0 ~iiii " en ~~ " :J a: ..., UI- rii Ul Ul z a: ~ Ul Ul ~ :J W W (!I U ll.. ... ... @ CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City AdministratorlftJ FROM: Vicki Volk, City Clerk SUBJECT: Adopt Ordinance No. 260 Setting City Fees for 2002 DATE: December 18, 2001 INTRODUCTION A revised fee schedule is adopted yearly by Council. State Statute 462.353, Subd. 4 was amended to require that the fees must be by ordinance. All fees charged by the city are included " in the attached ordinance. DISCUSSION Notable changes are as follows: Garbage Hauler License - Increase license fee from $50.00 per year to $75.00 and add a reinspection fee of $25.00 per truck. The city mechanics inspect all trucks for leaks, etc. and if a truck fails the inspection, it must be brought back for a reinspection. Some trucks are reinspected more than once. Liquor - Proposed increase for on-sale intoxicating liquor from $4,000.00 to $4,500.00 per year. This amount is in line with other cities. Attached is a survey from the League of Minnesota Cities showing what other cities charge. Since we have already acted on the 2002 licenses, the increase will go into effect for the 2003 licensing period. Project Recovery Rate Factor - This is an addition to the fee schedule. These charges have been in effect for sometime; however, they have never been included in the fee schedule. Street Opening Permit - significant increase is due to the engineering inspections that are required. J Development Contract Escrows - This previously has only been in Development Contract language. I Accident Response Fees (Fire Department) - these fees will be charged to insurance companies ofthe parties involved. State Statute authorizes these charges. Residents, should insurance companies fail to pay, would not be required to reimburse the city. Gas Pipeline Response Fees (Fire Department) - these fees will be charged to contractors who hit property marked gas lines. This will not apply to residents who hit a gas line. State Statute authorizes these charges. Parks - The Park Commission would like Council's consideration of their comments which are in the attached Park Commission meeting minutes of November 15, 2001. The Park Commission suggested that the adult usage fee be increased from $150 to $200 and the Youth No Maintenance Tournament fee be increased from $75.00 to $200.00. They also suggested changing the Youth Maintenance Tournament fee from $500.00 to $0 plus a $200 field usage fee per field. (Presently it is $75.00 per field). Staff recommends only raising last year's rates by 3%. Commercial Site Plan Review - staff felt that $850.00 does not cover all expenses for a commercial site plan review and have suggested increasing it to a $1,000 escrow plus an agreement to reimburse the city for all services provided. Sanitary Sewer Lift Station Connection Fee - These fees are to recover the city's costs for the \ construction of the lift stations in Fox Hollow, Shadowbrook, and Chesterton Commons. / ACTION REOUIRED Council is requested to adopt the attached ordinance setting fees for 2002. Respectfully submitted, Utl~ Vicki Volk City Clerk Cc: Park Commission \ / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA , / ORD. NO. 260 AN ORDINANCE ESTABLISHING PERMIT FEES, SERVICE CHARGES, AND VARIOUS OTHER FEES TO BE COLLECTED BY THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: The following permit fees and service charges are hereby established for the year 2002. Administration: Administrative Fee (non project related activity): 25% of total labor charaes for overhead costs Approval/Recording of Deeds: Abstract Property $30.00 2&.-00 Includes Anoka County Fee $20.50 + Staff Time Torrens Property $45.00 4{hOO Bad Check Fee: $30.00 (bank charae + staff time) Canvasser/Solicitor License: N/C - 30 dav license City Publications: Budqet $25.00 Financial Statements $25.00 Comn Plan $25.00 Copies: (per sheet) / Up to 8 W' x 14" $0.25 Oversize $0.50 18"x24" $2.50 24"x36" $3.00 Larger Sizes $6.00 Surveys up to 11 "x17" $5.00 Surveys Requested by Owner $1.00 Ordinance 8 $25.00 Ordinance 1 0 $10.00 All other Ordinances $1.00 Dog Licensing: Yearly License $3.00 per year Commercial Kennel (more than 3 dogs) $250.00 includes mailing labels Commercial Kennel Recording Fees Abstract $25.00 $30.00 Includes Anoka County Fee + Staff Time Torrens $10.00 $45.00 Private Kennel (more than 3 dogs) $200.00 includes mailing labels Annual Kennel Renewals $25.00 Facilitv Use Fees: Sunshine Park Gazebo Rental $25.00 per 4 hour period Sunshine Park Conference Room $50.00 refundable key/damaqe deposit Sunshine Park Buildinq - Athletic Assns $50.00 refundable key/damaqe deposit I City Hall Conference Room A $50.00 refundable kev/damaae deDosit for meetinas after 4:30 D.m. City Hall Conference Room B $50.00 refundable kev/damaae deoosit for meetinas after 4:30 O.m. City Hall Front Conference Room N/C Council Chambers N/C G:\DATA\EVERYONE\02 Fees\2002 Fee Schedule.doc Page 1 False Alarm Fine (Police & Fire): $75.00 after 3 false alarm calls in a calendar vr Garbage Hauler License: $75.00 50.00 per year + $25.00 per truck inspection , $25.00 re-inspections per truck / Horses: Boarding & Stable Fee of Stray Horses By City Per contracted rate + 25% administrative fee Impoundment of Horses (city ordered) Per contracted rate + 25% administrative fee TransDortation (trailer rental) Per contracted rate + 25% administrative fee Liquor: Non-I ntoxicatina Off Sale $75.00 per year - 2003 Fee On Sale $200.00 per year - 2003 Fee Intoxicatina: Sunday Liquor $200.00 per year - 2003 Fee On Sale Liquor $4,500.00 1,000.00 per year - 2003 Fee On Sale Wine $500.00 per year - 2003 Fee Off Sale liquor $200.00 per year - 2003 Fee Maps: City Maps $2.00 Zoning Maps 11 "x17" colored $3.50 Topographical Maps $11.00 per acre Full Size Color Maps 36"x36" $15.00 Custom GIS Maps Time and materials Notarv Fee: $3.00 per document Outdoor Food & Beverage Sales/Temp. Retail Food Establishment: $25.00 - 10 day license / Outdoor Party Permit Fee: $5.00 Barricades $50.00 refundable damage deposit $20.00 non .E. ~..LL . Outdoor Promotional Fee-Temoorarv: $100.00 per event Peddler License: $50.00 - 30 day license Proiect Recoverv Rate Factor: Enaineerina Inspection Services 2.9 x hourlv rate City Staff Services 2.0 x hourly rate (All oroiects directlv related to staff time. All oublic & orivate imorovement nroiects. ) Soecial Assessment Searches: $20.00 each Therapeutic Massage Establishment **: All fees include investigation fee Single Application Fee $200.00 Corporate Application Fee $300.00 Partnership Application Fee $300.00 Renewal Fee $150.00 ** Reauires Special Use Permit Theraoeutic Massage TheraDist: $150.00 Annually Tobacco License: Admin & Enforcement $100.00 75.00 -er year - 2003 Fee Transient Merchant License: $25.00 - 7 day license Tree Trimmer License: Commercial License Fee $30.00 25.00 -er year G:\DATAIEVERYONE\02 Fees\2002 Fee Schedule.doc Page 2 Suildin Ins ections & Permittin A ricultural Buildin Permit: $5.00 Air Conditionin Installations: $25.00 Air to Air Exchan e Permit: $25.00 Buildin Re-ins ection Fee (after 2nd inspect: $47.00 est. under state bid code Certificate of Occu anc : $4.00 Commercial Buildina Permit Fee Schedule: 1. State of Minnesota Buildina Valuation Data. Dated Mav 1998. 2. Fees for Commercial Buildinas Computed on Contract Bid Price. 3. Plan Check Fee shall be 65% of Permit Fee. 4. Fees shall be based on the 1997 Uniform Buildina Code Schedule 1A. 5. The above fees applv to all new construction. alterations & re airs. Contractor Licenses: Contractor Verification Fee Contractor License Curb Cut Permit: Demolition Permits: Single Family Structures $60.00 d{}.OO Two Family Structures $80.004().,QQ SinglelDouble Garages $25.00 -1-Q..OO Barns $25.00 -1-Q..OO Multiple Family Structure First Two Units Each Additional Unit Commercial Units er unit No charge (included in bldg permit fees) No charge (included in bldg permit fees) $35.00 $75.00 $100.00 each $35.00 $40.00 re ular; $80 mound I G:\DATA\EVERYONE\02 Fees\2002 Fee Schedule.doc Page 3 $65.00 65% of permit fee \ Based on Contract Bid $8.00 minimum fee $40.00 $40.00 Rental Housing License (see ord.): $75.00 W,OO per unit every two years (except owner occupied) Bldg code & fire code inspections $47.003(hOO $5.00 $40.00 $250.00 .w,.oo Permit & Engineering Ins ection Well & Se tic Verification Processin 5.00 G:\DATA\EVERYONE\02 Fees\2002 Fee Schedule.doc Page 4 En . . Ineenn Develo ment Contract Escrows: See Su lemental A \ Flood Zone Search/Ma : $15.00 Rights-of-Way Permit Fee Structure: Annual Registration Fee $50.00 Excavation Permit Fee $200.00 Per Add't1 Excavation (paved area) $30.00 Per Add't1 Excavation (unpaved area) $15.00 Trench Fee Underground UtilityfTelecom Installation Directional Boring or Tunneling (in addition to $40.00 per 100 L.F. excavation permit fee) Underground UtilityfTelecom Installation Open $55.00 per 100 L.F. Trenching (in addition to excavation permit fee) Overhead UtilityfTelecom Installation (in addition $5.00 per 100 L.F. to excavation permit fee) Obstruction Permit Fee $50.00 Permit Extension Fee $55.00 Mapping Fee $10.00 (if in City format) Delay Penalty (up to 3 days late) $60.00 (each day late over 3 days) Plus $10.00/Day Per Lot Fee (Can be used as an alternative for new developments) Urban Rural Connexus EnerQV $31.00Ilot $35.00Ilot Reliant EnerQV $39.00/Iot $60.00/Iot Owest $24.00Ilot $40.00/Iot AT&T $34.00Ilot $47.00Ilot S ecial Assessment Costs Estimated : See Su lemental A Trail Fee (Bikeway/Pathway): Residential Commercialllndustrial G:\OATAIEVERYONE\02 Fees\2002 Fee Schedule.doc Page 5 Engineering Supplemental A: Development Contract Escrows 1. Developer's Improvements Erosion Control......... ....... ...... ..... ..... ... ...... ....... ..... ............ .......... .... ...... .... ....... ..... ... ... .... .$750.00 Tree Protection................................................................................................................. $750.00 Street Sweeping........... .......................................... ........................................ ..... ..... .....$1 ,000.00 Iron Monuments... ... .... .... ... ...... ..... ......... ....... ..... ." ..... ............. ................. ..... ..... ..... ... .... ...$50/Lot Grading, Clearing & Grubbing Certification, As-Builts.................... Value of Work Not Completed Tree Removal.. .......... .......................... .................................. ......... ........ ...................... $1,000.00 Installation of Street Lights ........................................................... Value of Work Not Completed Grading Certification & As-Builts ...................................................................................$2,500.00 The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 150% to establish the Developer's Security for the project. 2. Development Contract Security Requirements...................................... 15% of estimated project cost (public portion) based upon feasibility report 3. Development of Feasibility Report ...................................................................................... $5,000.00 Special Assessment Costs (estimated) 1. Estimated Construction Costs (costs vary according to project requirements): ./ Lateral Sanitary Sewer ./ Storm Sewer ./ Trunk Sanitary Sewer ./ Streets ./ Lateral Watermain ./ Sidewalks ./ Trunk Watermain ./ Other All project costs estimates are identified within the project feasibility report. The construction cost estimates are based on current industry construction costs standards. The final construction costs are based on competitive bids and final construction quantities. 2. Estimated Project Expenses: ./ Engineering - The estimate is based upon project size, scope and complexity. The amount assessed is based upon billable hourly rates times project recovery rate factor. ./ Aerial Mapping - 1 % of Street. The estimate is based upon 1 % of the value of the street construction. The final value is based upon 1% of the final street costs. ./ Administration - 3%. The estimate is based upon 3% of the estimated construction cost. The final value is based upon 3% of the final construction cost. ./ Assessing - 1 %. The estimate is based upon 1 % of the estimated construction cost. The final value is based upon 1 % of the final construction cost. ./ Legal - Legal costs will be actual plus 25% ./ Easement - Estimates are project specific. ./ Advertising - Project specific ./ City Costs - Includes inspection and all city related project costs. ./ Street Signs - The cost is based upon the size of the project. Includes labor, materials and 25% administrative processing fee. ./ Construction Interest - Rate is determined at time of project estimate. ./ Bonding - .5% of total project cost ./ Drainage Plan - .3% of street & storm sewer costs 3. Seal Coating: 1.00 x sq. yd. of paved street surface G:\DATA\EVERYONE\02 Fees\2002 Fee Schedule.doc Page 6 Fire Accident Response Fees **: , Each Fire Enaine/Pumper $250.00 per hour / Each Utility Vehicle or Pickup $125.00 per hour Each Firefiahter $10.00 each. per hour Chief(s) response $75.00 per hour ** Fees would be charaed to the insurance companies of the parties involved. Fire officer would collect information needed to charae on the scene. Co Dies of Fire Reports: $20.00 Buildina Re-inspection Fees: $47.00 per hour Burnina Permits: $20.00 Fire & pyrotechnics Special Effects: $250.00 Gas Pipeline Response Fees **: Each Fire Enaine/Pumper $250.00 per hour Each Utility Vehicle or Pickup $125.00 per hour Each Firefiahter $10 each. per hour Chief(s) response $75.00 per hour ** This fee would be charaed to contractors or sub-contractors who hit properlv marked aas lines. Charaes would not applv to residents who hit a aas line. Home Occupation Inspections: $47.00 oer hour Other Inspections as Reauested: $47.00 oer hour J Permits outlined in Article 1, Sec 105, $25.00 1997 UFC: Speciallnvestiaation as Reauested: $47.00 per hour G:\DATA\EVERYONE\02 Fees\2002 Fee Schedule.doc Page 7 Parks Ball Field Usage: / Adult Rec Play $75.00 per team, per season $10.00 additional, per player, non-resident fee Youth Rec Play $0.00 per team, per person $0.00 additional, per player, non-resident fee Note: Includes the use of fields for both lighted and non-lighted Field without Lights $15.00 per hour or (Private Use) $75.00 per day Field with Lights $20.00 per hour or (Private Use) $100.00 per day Rental Eauipment for Tournament Limer $3.00 per tournament Lime $3.50 per bag Drag $1.50 per tournament Hose and Nozzle $1.50 per tournament Batter's Box $1.50 per tournament Weekend Tournaments No Field Maintenance/Adult $206.00 200.00 tournament fee for the park plus $154.50 150.00 field usage fee per field / No Field Maintenance/Youth $206.00 200.00 tournament fee for the park plus $77.25 +&.-00 field usage fee per field, youth organizations not affiliated with Andover Youth With Field Maintenance/Adult $515.00 500.00 tournament fee for the park plus $154.50 150.00 field usage fee per field With Field Maintenance/Youth $515.00 500.00 tournament fee for the park plus $77.25 +&.-00 field usage fee per field, youth organizations not affiliated with Andover Youth Note: 1 day tournaments will be charged 75% of the tournament and field usaQe fee. Hockey Rinks: Rink without lights (Adults) $25.00 per day Rink with lights (Adults) $12.00 per hour Park Dedication Fees: Single Family Residences $1,700.00 per unit Town Home and twin Home $1,700.00 per unit Apartment (Multi-Family) $1,700.00 per unit Lot Splits $1,700.00 per unit Commercial/Industrial 10%of market value of land (per Ord. 10 Sec.g.07.5) Vehicle Rental - Truckster: $25.75 ~ per day and $350.00 refundable damaQe deoosit G:\DATAIEVERYONE\02 Fees\2002 Fee Schedule.doc Page 8 Planning Adult Use Business License: $7,500.00 per year \ (see ordinance) J Commercial Site Plan Review: $1,000.00 850.00 escrow for services & agree to reimburse city for all services provided. Billable Staff Time x Project Recovery Rate Factor (2.0) Comprehensive Plan Amendment: $400.00 includes mailing labels Public Notification SiQn $25.00 Lot Split Fee: Lot Split $150.00 includes mailing labels Public Notification Sign $25.00 Administrative Lot Split $25.00 - 5 acres or more Recording Fees - Abstract * $30.00 25.00 cty fees and staff time Recording Fees - Torrens * $45.00 4Q.OO ctv fees and staff time Pawnbroker License: New $5,000.00 per year Renewal $5,000.00 oer year Planned Unit Development: $300.00 250.00 application fee, includes mailina labels Plat Fees: Sketch Plan Fee $850.00 includos mailing labols $1.000 escrow for services & aaree to reimburse city for all services orovided. Billable Staff time x Proiect Recoverv Rate Factor (2.0) / Preliminary Plat Filing Fee $275.00 Final Plat Fee $100.00 Plat Escrow Deposit Urban Lot $350.00 250.00 per lot Rural Lot $700.00 600.00 per lot Public Notification Sian $25.00 Re-zoning: $300.00 includes mailing labels Public Notification Sign $25.00 Sign Permit: $1.00 per Square Foot/side $3.00 per Square Foot Erected without Permit Special Use Permit: Commercial $300.00 250.00 includes mailing labels Residential $250.00 200.00 includes mailing labels Amended Special Use Permit $150.00 includes mailing labels Public Notification Sign $25.00 Recording Fee: Abstract $30.00 Includes Anoka County Fee $20.50 + Staff Time Torrens $45.00 Towers & Antennas: * Application Fee Special Use $300.00 250.00 includes mailing labels Lease Rates NeQotiated Variances: Zonina Ordinance Variance Reauests $125.00 G:\DATA\EVERYONE\02 Fees\2002 Fee Schedule.doc Page 9 Public Works I Street Sweeping: I $80.00 per hour (minimum charge Y2 hour) I ) Sanita Sewer Hook-u Permit Fee: Laterals: Plumbin : Sanita Sewer Installation: Sanitary Sewer Rates: Sewer Area Charge $1,215.00 1,180.00 per acre Sewer Connection Fee $331.00 J22.00 per unit Commercial Connection Fee Rate = 1 connection fee for each SAC unit Sanitary Sewer Lift Station Connection Fee: Fox Hollow Lift Station $178.00/lot Shadowbrook Lift Station $777.00/lot Chesterton Commons Lift Station 393.00/lot Sewer Availabili Char e - Met Council Fee: $1,200.00 1,150.00 Sewer Contracting: Equipment Fee $100.0080.00 per hour Labor Fee Staff time plus 25% Televisin Staff time Ius 25%, minimum 2 hours Sewer Usage Rates: Penalty/Late Payment 10% / Area A Qtrly Rate $46.00 4a-:W per quarter Area A Monthly Rate $15.33 per month Area B Qtrly Rate $46.00 4a-:W per quarter Area B Monthl Rate 15.33 er month G:\DATAIEVERYONE\02 Feesl2002 Fee Schedule.doc Page 10 Water Hydrant Meter Deposit & Rental Rates: Deposit Rental Rate 5/8" hydrant meter setup $250.00 $4.00 per day for the first 7 days $2.00 per day thereafter for full rental period 3" hydrant meter setup $600.00 $5.00 per day for the first 30 days $3.00 per day thereafter for full rental period 3" hydrant meter w/backflow prevent $1,000.00 $6.00 per day for the first 30 days $4.00 per day thereafter for full rental period Hydrant Use: Deposit (as stated above) plus standard water rates Service Charges: Labor Fees Staff Time Plus 25% Testing 0 to 6" Meters Cost plus 25% Violation Penalties Shut-off (7a.m. - 3 p.m.) $50.00 Shu~off(afterhouffi) $75.00 Unit Connection Charges: Residential $1,987.00 1,810.00 per unit Non-residential, per REC $1,130.00 1,046.00 per unit or $11 ,300.00 10,160.00 per acre whichever is higher Institutional $1,130.00 1,046.00 per unit or $5,650.00 (Land owned or operated by municipal, 5,2JO.00 per acre whichever is higher school district, county, state or other governmental uses) Water Area Charges: Residential and Commercial $1,821.00 oer acre Water Installation: (public) $50.00 Water Meter Charges: 5/8" Meter $125.00 W Meter (short lay length) $150.00 1" Meter $300.00 1 Y2" Meter $500.00 2" Meter $700.00 Special Sizes Cost plus 25% handling Laterals $33.00 32.00 -er F.F. (estimate) Water Permit Fees: Service/Connection $50.00 Tapping Main $30.00 Disconnection/Reconnection Requests $20.00 HVAC $15.00 , Underground Sprinklers $15.00 Re-Inspection (all) $25.00 G:\OATAIEVERYONE\02 Feesl2002 Fee Schedule.doc Page 11 Water Usage Rates: Monthly Rate Structure ; $3.31 Base Rate $1.08 per 1.000 for 1st 3.000 Gallons $1.12 per 1,000 for 3.001 -7.000 $1.16 per 1.000 for 7,001 - 12,000 $1.23 per 1.000 for 12.001 - 20,000 $1.31 per 1,000 for 20,001 - 33,000 $1.47 per 1,000 for 33.001 - 67.000 $1.74 per 1.000 for 67.001 and above Monthly Minimum $4.39 Penalty/Late Payment 10% Quarterly Rate Structure $7.67 7:dQ-Base Rate $1.08 ~ per 1,000 for 1 st 10,000 Gallons $1.124-,.00 per 1,000 for 10,001 .20,000 $1.164-.4() per 1,000 for 20,001 .35,000 $1.234-A+ per 1,000 for 35,001 .60,000 $1.31 ~ per 1,000 for 60,001 - 100,000 $1.47 4-A-G per 1,000 for 100,001 .200,000 $1.74 ~ per 1,000 for 200,001 and above Minimum per quarter $8.75 &dQ Penalty/Late Payment 10% , / Adopted by the City Council of the City of Andover this _ day of December 2001. Attest: CITY OF ANDOVER Victoria Volk - City Clerk Michael R. Gamache - Mayor G:IDATAIEVERYONE\02 Feesl2002 Fee Schedule.doc Page 12 - - TOURNAMENT APPLICATION FORM (SOFTBALL & BASEBALL) , (Please print or type all information) NAME OF TOURNAMENT: TOURNAMENT SPONSOR: TOURNAMENT DIRECTOR: Note: The Tournament Director applicant or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover D TOURNAMENT ORGANIZATION: TOURNAMENT DIRECTOR'S PHONE (home) (office) TOURNAMENT DIRECTOR'S ADDRESS: DATES OF TOURNAMENT: PARK FEES AND USAGE - Fees are as follows: (Check A or B) w" A. No Field Maintenance ~ J Adult - $200 tournament fee for the park (*), plus a $150 ~ leld D h - $200 tournament fee for the park (*), plus a $75 field u ee per field . . for all y organizations not affiliated with AnZ . Note: (*) This co . cludes a City emplo e-t maintain the facilities throughout the tournament (upkeep of trash bins, r ooms an I ding, etc.) - Note: Fee incl s the use of the Iimer, Ii~er's box during the duration of the tournament. To ament Director is responsible for i~ce of field. te: 1 day tournaments will be charged 75% of the tournament and field usage fee. D B. With Field Maintenance "zoo D Adult - $500 tournament fee for the park (*), plus a $%6 field usage fee per field D Youth - $5ee tournament fee for the park (*), plus a Sr5 field usage fee per field for all you~ organizations not affiliated with Andover Y6uJh _ Q ~2.J:>C Note: (*) This cost includes a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building, etc.) - Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damaqe Deposit Fees (Check A or B) D A. $500 Profit Organizations D B. $250 Non-Profit Organizations Sc.c.+,O~ wk.r~ Park usaqe as follows: (Check fields requested to be used) .,~&\ OV'& ~ 1. City Hall Park Complex #1 D Diamond No.1 D Diamond No.3 o Diamond No.2 o Diamond No.4 -to \oc. c.kM\aecl. . 1 - , Regular Andover Park & Recreation Commission Meeting Minutes - November J 5, 2001 Page 4 UPDATE OF BMX BIKE FACILITYIINSURANCE REQUIREMENTS, CONT. No action was necessary. REVIEW APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Commissioner Blackstad suggested changing the application to state League President instead of League Director. Commissioner Grabowski mentioned that the organization may not have a director, however they have to have a president. He suggested the application include both a League Director and a League President. Commissioner English suggested changing it to state League President. Commissioner Blackstad suggested changing it to state Association Presidenf:--- Commissioner English suggested on page 2 under the second notation to change the word "approval" to "recommendation". Motion by Blackstad, seconded by English, to approve the Application for Scheduled Use of Recreational Facilites as amended, changing League Director to state League President. Motion carried on a 6-ayes, O-nays, I-absent (Holthus) vote. REVIEW TOURNAMENT APPLICATION FORM (SOFTBALL & BASEBALL) Commissioner Grabowski removed himself from the discussion and voting of the tournament application form for softball and/or baseball due to a conflict of interest. Commissioner English suggested raising the tournament fee to $350 and the youth fee to $250. He also suggested the maintenance portion increase to $600 for adult and $550 for youth. Commissioner DeLaForest questioned if the current fees are insufficient to cover the cost of the tournaments. Commissioner Blackstad stated that there is nothing being added in to account for the use of equipment, grooming fields, or hauling garbage. Commissioner Blackstad suggested all adult games have maintenance provided by City staff. Acting Chairman Lindahl agreed that this might be the way to go. l Commissioner English stated that the adult tournaments end up making a lot of money. He recommended under section A of the application, to scratch the adult portion and under section B add a new category for "Adult for Profit". Al Grabowski (speaking as a - Regular Andover Park & Recreation Commission Meeting Minutes - November 15.2001 Page 5 / resident) stated that it would be difficult to determine which tournament is for profit. He suggested making it all adult games. Commissioner English stated that raising the adult tournament fee by $150 is not unreasonable. Commissioner Blackstad mentioned that the youth pay a $350 diunage deposit on the cushman and $25 a day on weekends for use on the cushman. He stated that they ruil their own tournaments on weekends. Commissioner English stated that keeping the youth field usage fee at $75 would reflect that they run their own tournaments. Commissioner Blackstad explained that the $75 fee is in there in case another City requests to use the fields. Commissioner Anderson questioned if the youth programs from Andover have maintenance when there is a tournament. Mr. Grabowski stated that they pay $50 for the use of the cushman. -- Commissioner Anderson mentioned that currently the Andover youth programs pay $200. Mr. Grabowski stated that actually the youth don't pay anything since they do their own maintenance. I Commissioner DeLaForest suggested not giving anyone the option of no field maintenance. The Commission agreed there should be no option on field maintenance. Commissioner English suggested crossing out all of section A, and under section B increase the adult fee to $600 and $200 per field. Commissioner DeLaForest questioned Commissioner Blackstad as to what he feels is reasonable based on the facts. He mentioned that he's concerned there is a reason the Commission is raising the fee. Commissioner Blackstad stated that the fees are currently set to cover the labor, however currently neither the depreciation nor the extras are included. . Commissioner English stated that his reason is because the adult tournaments make a lot .. of money and what is wrong with the City trying to gain something. Commissioner DeLaForest stated that he is just concerned it's associated with some kind of costs the City incurs. He questioned how the City compares to other cities. Commissioner Blackstad stated that the goal is for the City to be in the middle in terms of costs compared to other cities. Mr. Haas questioned how the Commission would like to handle the maintenance issue / with a non-profit organization. - ~ - \ Regular Andover Park & Recreation Commission Meeting '\~ Minutes - November 15, 2001 Page 6 / Commissioner English suggested keeping the tournament fee the same and raising the adult usage fee to $200. He suggested getting rid of section A completely for youth, and have a $0 youth tournament fee and a $200 field usage fee. Acting Chairman Lindahl agreed to have the base at $200 for everyone and $500 for the adult tournament fee. . Motion by English, seconded by Blackstad, to approve the Tournament Application Form for Softball and Baseball, with the following changes: Removing Section A on page 1 of the application. ill Section B, page I, changing the adult and youth field usage fee to $200, from $150 and $75 respectively. ill Section B, page 1, changing the youth tournament fee to $0 from $500. 1\,0 rJ Motion carried on a 5-ayes, a-nays, I-abstain (Grabowski), I-absent (Holthus) vote. f{\O fe-eh. O~ Commissioner Blackstad suggested deleting the sentence on page 2 of the application that begins with "No applications will be accepted..."Also, to change the wording in the first full paragraph on page 2 to state, "...between January 3rd and the first Thursday afMarch and will be considered..." The Commission agreed. Motion by Blackstad, seconded by DeLaForest, to approve changing the language on page 2 of the Tournament Application Form for Softball & Baseball to the following: 1. Removing the sentence on page 2 of the application that begins with "No applications will be accepted..." . 2. Change the wording in the first full paragraph on page 2 to state, "...between January 3rd and the first Thursday afMarch and will be considered..." Motion carried on a 5-ayes, O-nays, I-abstain (Grabowski), I.absent (Holthus) vote. REVIEW TOURNAMENT APPLICATION FORM (SOCCER) Commissioner Grabowski stepped back into the discussions for the remaining items on the agenda. Commissioner Anderson questioned what the costs are for the City. Commissioner Grabowski suggested leaving the application as is and amending it in the future if necessary. Commissioner Blackstad suggested on page 2 of the application that the sentence beginning in "No applications will be accepted..." be removed from the application. He - ~ t;.. ~ LAW OFFICES OF ARc.. ~!1/ rj.;,o~ William G. Hawkins and Associates ::r. lk./c~ ,"1./'4 Ace. 2140 FouImI AVENUE NOIml ~1 . Legal Assistant ANOKA, MINNESOTA 55303 WILLIAM G. HAWKINS TAMMJJ. UVEGES PHONE (763) 427-8877 BARRY A. SULLIVAN HOLLY G. PROVO FAX (763) 421-4213 E-MAIL HawkLaw1@aol.com REC;:1 November 28, 2001 r:C.:\/2 ZCGl riT~.l' ,~.- i I ! Mr. John Erar City Administrator City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Development Fees -- Dear John: I wanted to remind you of a change to the statutes regarding fees that a municipality may impose in cases involving zoning applications, plat review applications and similar applications. This change is effective January 1, 2002. Specifically, Minn. Stat. ~462.353, Subd. 4 is the statute that was amended. That subdivision authorizes a municipality to prescribe fees "sufficient to defray the costs incurred by it in reviewing, investigating, and administering" zoning amendment applications or other applications or permit or other approvals required in the areas of zoning and planning. The legislature amended the statute to include the following additional language: "Fees as prescribed must be by ordinance and must be fair, reasonable, and proportionate to the actual cost of the service for which the fee is imposed. A municipality shall adopt management and accounting procedures to ensure that fees are maintained and used only for the .purpose for which they are collected. If a dispute arises over a specific fee imposed by a municipality related to a specific application, the amount of the fee must be deposited and held in escrow, and the person aggrieved by the fee may appeal under section 462.361. An approved application may proceed as if the fee had been paid, pending a decision on the appeal." - Mr. John Erar November 28, 2001 Page 2 This legislation has several important aspects. First, the fees must be established by ordinance. Second, the fees must be fair, reasonable and proportionate to the actual cost of the service for which the fee is imposed. This requires us to make a determination of the amount of the actual cost of processing the application. As the actual costs may vary from application to application, the imposition of a flat fee applicable to every application would be inconsistent with the new legislation. Third, the legislation requires us to adopt management and accounting procedures to ensure that the fees are maintained and used only for the purposes for which they were collected. Fourth, An appiicant can escrow the money and proceed with the project while they litigate the propriety of the fee by brining an action in the district court. We should review our ordinances, procedures and practices regarding these fees to determine whether or not we are in compliance with the new legislation. If there are deficiencies, we should act promptly to comply with the effective date of the new legislation which is January 1, 2002. I Thank you for your attention in this matter. If you have any questions or comments after reviewing this information, please feel free to call. ~ \} ~ . . , i William G. Hawkins WGH/hgp (j]) , CITY OF ANDOVER / 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOYER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Public Communications\Council Approval of 2020 Comprehensive Plan\Land Use Control Actions DATE: December 18,2001 INTRODUCTION At the December 6, 2001 Council workshop, Council reviewed and adopted a resolution agreeing to commit to certain land use control actions that would bring the City's 2020 Comprehensive Plan into conformance with Metropolitan Council (Me) planning requirements. According to Ms. Sandra Pinel, the City's MC sector representative, the MC will be taking action on the City's 2020 Comprehensive Plan at their December 19, 2001 meeting. In order to ensure the public's awareness of these issues, Council has requested staff to publicize this information at the regularly scheduled December 18, 2001 Council meeting. DISCUSSION The attached resolution provides for the following land use control actions by the City Council include the following: 1. The City of Andover will commit to restricting lot splits of less than 20 acres within the 2020 urban reserve area and agrees to incorporate said restrictions within its 2020 Comprehensive Plan for designated and/or future designated urban reserve areas. 2. The City of Andover will commit to identifying and protecting through appropriate land use controls environmentally sensitive resources, agricultural lands and buffer areas in the rural area m cooperation with metropolitan and state agencies; protection of environmentally sensitive areas shall be limited to land use controls as approved by the governing body. 3. The City of Andover, in order to preserve and protect agricultural land uses, will promote orderly growth and maintain important quality of life factors in the following manner: a. identify and designate within 18 months from the date of its 2020 Comprehensive Plan adoption no less than 1,000 acres of rural reserve area. During this 18 month review and designation process, restrictions on lot splits of less than 1 per 20 acres and subdivision of less than 1 per 40 acres shall apply to all land areas referenced in Scenario I and 2 beyond the City's adopted 2020 metropolitan urban service area. The City Council has authorized staff to begin the process of identifying property owners within these preliminarily designated areas and will develop a meeting schedule to communicate with affected property owners in order to determine future land use possibilities. b. restrict the subdivision of agricultural preserve and non-agricultural rural property in the designated rural reserve area to no less than I per 40 acres until the City has an adopted 2040 Comprehensive Plan; c. restrict lot splits of no less than 20 acres in the designated rural reserve area until the City has an adopted 2040 Comprehensive Plan 4. The City Council seeks to reserve its rights to future CAB sewer flows at this time and agrees to perform necessary and timely sewer studies at the Metropolitan Council's request in determining ultimate CAB sewer flow design capacity requirements when planning for City 2040 development needs. It was Council's understanding that the Metropolitan Council will in exchange for these additional municipal land use control commitments be willing to recommend adoption of the City's 2020 Comprehensive Plan and allow the City to put its plan into effect, conditional on the described land use actions being incorporated into the final, adopted 2020 Comprehensive Plan. Finally, with adoption of the attached resolution, and corresponding adoption of the City's 2020 Comprehensive Plan by the Metropolitan Council, City staff has been authorized to incorporate . appropriate language in the 2020 Comprehensive Plan to ensure internal consistency with the aforementioned land use control actions. ACTION REOUIRED As requested by the City Council, staff will endeavor to communicate this information to the public through the local news media, public television, City newsletter and City website. Staff will be taking to steps to forward this information' on to individual property owners in the affected areas over the course of the next several weeks. submitted, Natalie Haas, Metropolitan Council Sandra Pinel, Metropolitan Council - CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. 177-01 A RESOLUTION COMMITTING THE CITY OF ANDOVER TO CERTAIN LAND USE CONTROL ACTIONS TO BRING ITS 2020 COMPREHENSIVE PLAN INTO CONFORMANCE WITH METROPOLITAN SYSTEM PLANS WHEREAS, the City of Andover pursuant to Minnesota Statutes 473.864, Subd. 2 and 473.175 has submitted for review and adoption its 2020 Comprehensive Plan to the Metropolitan Council to ensure conformance with metropolitan system plans and Regional Growth Strategy policies; WHEREAS, the Metropolitan Council staff review record of the City's 2020 Comprehensive Plan identified land use elements that are deemed inconsistent with Metropolitan Council Regional Growth Strategies policies for rural and urban reserve areas within the City of Andover and represents a substantial departure from the regional Wastewater System plan; WHEREAS, specific land use control issues identified in the review record dated October 10, 2001 would require the City of Andover to take additional measures and actions to ensure conformance with metropolitan system plans and consistency with Regional Growth Strategy Plan through its 2020 Comprehensive Plan; and WHEREAS, the City of Andover has reviewed the recommended land use and waste water system recommendations identified by the Metropolitan Council staff and indicated their willingness to commit in concept and principle to take appropriate legislative actions to ensure municipal compliance with metropolitan system plans. NOW THEREFORE BE IT RESOLVED that the Andover City Council commits to the following land use control actions to ensure conformance with metropolitan system plans and consistency with regional policies in the following manner: 1. The City of Andover commits to restricting lot splits of less than 20 acres within the 2020 urban reserve area and shall incorporate said restrictions within its 2020 Comprehensive Plan for designated and/or future designated urban reserve areas. 2. The City of Andover shall commit to identifying and protecting through appropriate land use controls environmentally sensitive resources, agricultural lands and buffer areas in the rural area in cooperation with metropolitan and state agencies; protection of environmentally sensitive areas shall be limited to land use controls as approved by the governing body. 3. The City of Andover, in order to preserve and protect agricultural land uses, promote orderly growth and maintain important quality of life factors, will a. identify and designate within 18 months from the date of its 2020 Comprehensjve Plan adoption no less than 1,000 acres of rural reserve area. During this 18 month ' "\ , review and designation process, restrictions on lot splits of less than 1 per 20 acres and subdivision of less than 1 per 40 acres shaIl apply to all land areas referenced in Scenario 1 and 2 (hereto attached) beyond the City's adopted 2020 metropolitan urban service area. b. restrict the subdivision of agricultural preserve and non-agricultural rural property in the designated rural reserve area to no less than 1 per 40 acres until the City has an adopted 2040 Comprehensive Plan; c. restrict lot splits of no less than 20 acres in the designated rural reserve area until the City has an adopted 2040 Comprehensive Plan 4. The City of Andover seeks to reserve its rights to future CAB sewer flows and agrees to perform necessary and timely sewer studies at the Metropolitan Council's request in determining ultimate CAB sewer flow design capacity requirements when planning for City 2040 development needs. BE IT FURTHER RESOLVED that the Metropolitan Council wiIl in exchange for these additional municipal land use control commitments be willing to recommend adoption of the City's 2020 Comprehensive Plan and allow the City to put its plan into effect, conditional on the herein described land use actions being incorporated into the final, adopted 2020 Comprehensive Plarr.- BE IT FURTHER RESOLVED that upon adoption of this resolution and corresponding adoption of the City's 2020 Comprehensive Plan by the Metropolitan Council, City staff is authorized to incorporate appropriate language in its 2020 Comprehensive Plan to ensure internal consistency with the actions prescribed by this resolution. Adopted by the City Council of the City of Andover this 6th day of December, 2001. ATTEST: CITY OF ANDOVER ~d4 ;Z~d~ City Clerk yor , City of Andover Rural Reserve Areas \ :-,(QEP 112: ~ I--li H~ffi U :::':: L .Jrt1tLJ[ ~ U . 11111 L H i+1 EHJ~~ = r f-- _ ~ rn ~ Inl I _ ~" ~ no- W 7~ ill.LJ L L =::1= II-- rr- ~ ~ ~ ~ ~.~;~ 11=~ q. ) :::~ ~ .A- ~ WJJ \~ ~ J]j ~ I~ f-L- ~ "" ~ =',.< 11' ~=nTI J:-.{ ~~'Y -)\;\ n '-' \!#flit =.J=''''''' J '7j; i"( EEB II 17 " -, I..t==;' ~cglj L :::.! ~ I-- J ~== --:;;; \I.> ~ ~ ,~ 1- .J.0:J1111II It-L f:=~ IJ,; '1 l- =-- Y fJ I ;- I h \.. <;= I II- II -j ~~ - 'i'J ~ I--If.- IrH n '-1;. I-- T rFm 3811 ~i + w.- r I LJIB '" I II f-JZ(Ll- == /r-v A i= 1lIIIB. Jf--r-r- hI N '"' H I h...\'l '- .Y- o -- " : u #... ~~Wl iili == . H ~ ~ ~j~~~~ ~ R+r1 ~i""Fr" I, - :'-../ AA r ~ 1& i~ iii ~ 'C \L D b~''\.: A~Ccr I" rI ~~~~tA 1 ~~I-:l R.. .J ~I 'l ~ o:::II "J~I'LdT J.. E ~EI' 11 fX -fF' ~ LoU iEB III "J~I~ \!IlllIIffi TI rti lli 11w. I' \J I :tfPl: ~ r--JillI" m I ~f ~ 'tV ~ I IlE!lIllE r I. J!1If!J ~ lEI LJ , .- !/,~ ~.J .11 ~ -~~~ ~~\!LI.( I ~- I HI ~0~ · 1I!ll1lllll I Il'Jl!El \ ~ IBmE ffillllE ~ l ~ y I Proposed 2020 MUSA Boundary Sewer Staging D 2000-2005 D 2005-2010 I D 2010-2015 D 2015-2020 _ Scenario One (1,003 Acres) N _ Scenario Two (1,026 Acres) W~E . @ / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratorf FROM: Courtney Bednarz, City Plann~ SUBJECT: Consider Planning Commission Recommendation/Ultralight-Resident Concerns - Planning DATE: December 18,2001 INTRODUCTION A rural property also used for recreational flying of ultralights is located to the northeast of Prairie Road and Andover Boulevard. There has been an increase in the number and frequency of ultralights taking off and landing this year. On several occasions there were at least four aircraft using the site on the same day. There have been reports of low flying in residential neighborhoods. The FAA, Anoka County Sheriffs Office and City staff have all received complaints. These complaints generally included the following statements: . The pilots fly too low over neighborhoods and the noise disturbs the enjoyment of residential properties. . This activity threatens the safety and privacy of families and properties. . The airfield is used as a training facility for takeoffs and landings. This level of activity is far beyond what should be allowed in a residential neighborhood. Property Owner Response Staff contacted and met with the property owner to discuss these issues. The property owner indicated the level of activity rarely reached reported levels and would be reduced by restricting the number of pilots with permission to use his property. He stated that the site was used for recreational purposes and was not a commercial business. He also said that pilots respect the surrounding residential neighborhood and climb to higher altitudes above the sod fields before passing over neighborhoods. He also commented that it takes less than five minutes for an ultralight to takeoff or land, all FAA guidelines are followed and that similar activity takes place in other communities, such as Ham Lake. DISCUSSION The City received two petitions regarding this issue. Maps were created and included in the attachments to summarize the results. To save paper, the petitions will be brought to the meeting I and made available for review instead of copying them into the staff report. FAA Determination The FAA inspected the site and determined that residential neighborhoods surrounding the sod field constitute a 'congested area' meaning that the flying of ultralights over them, at any height, is a violation of FAA regulations. The FAA will enforce their regulations against pilots who violate them if enough information is provided to do so. The enforcement procedure is a criminal investigation that can include a fine reaching thousands of dollars. To allow FAA enforcement to take place, there must be enough evidence to conduct a criminal investigation. This may include a variety of information including photographs of the ultralight, pilot, and license plate of automobiles. The FAA does not require licensing of the vehicles or pilots. This process has functioned to educate everyone involved. It is apparent that some of the pilots were not aware that they should not be flying over residential neighborhoods. Everyone is now aware that flying over residential neighborhoods is illegal, what information is necessary to instigate FAA enforcement and that the consequences can include thousands of dollars in fines. Noise / Ultralight Sound Test Due to recent events and the change in weather there has been no ultralight activity for some time. Staffwill conduct a sound test to determine if the ultralights violate the City's noise ordinance when the opportunity presents itself. Noise readings from a receiving property that exceed 65 decibels for ten percent of one hour or exceed 60 decibels for fifty percent of one hour constitute a violation. If the ultralights are found to violate the city's noise ordinance, this activity should not be allowed to continue. Planning and Zoning Commission Recommendation The Commission unanimously recommended that no local ordinance be enacted for Ultralights. The Commission asked that ultralight operators and residents work with Mike Louis from the MNDOT Aeronautics Division to produce an operations including the following: 1. A map to be distributed to pilots that describes what areas are considered congested by the FAA and clearly states that flying over residential neighborhoods is not permitted. 2. Measures to reduce noise emitted from the vehicles as suggested by MNDOT Department of Aeronautics including but not limited to; muffler upgrades, composite propellers, and utilizing multiple propellers that reduce propeller length and noise as a result. 3. Preparation of a site map which indicates appropriate areas for the vehicles to take off and land. 4. All pilots must have permission from the property owner and be in possession of a copy of the operations plan and maps. 5. Any other measures deemed appropriate by MNDOT Department of Aeronautics based upon their review of the site and surrounding areas. , The Commission also asked staff to conduct a sound test with the standards established in Ordinance #230 and stated that the item would be brought back if it became a problem in the future. Moving Forward Staff has provided various materials including aerial photography to assist MNDOT Department of Aeronautics and the pilots in the formation of an operations plan. The pilots have indicated a willingness to cooperate. Staff will attend future meetings and report back regarding progress and the final operations plan. Nationwide Search For Ultralight Regulations Staff gathered information locally and nationally to determine how government agencies regulate this type of activity. The results indicated that most local communities rely on the FAA to provide regulations and enforcement. A small percentage of communities require a special or conditional use permit. This type of permit carries conditions that specify distances from residential properties, hours of operation, and may limit the number of ultralights that can use a particular site. Any reasonable condition may be attached to this permit. The attachments include specific information regarding other communities. Draft Ordinance A draft ordinance was prepared for discussion by the Planning and Zoning Commission. This draft ordinance is attached. Attachments Attachment A Location Map Attachment B FAA Regulations Attachment C Other Cities Regulations Attachment D Petition Maps Attachment E Draft Ordinance Attachment F Planning and Zoning Commission Minutes Attachment G Public Notice Respectfully submitted, (t~ Cc: Dean Clossey, 2715 134th Lane NW Adam and Christine Winanzyk, 14942 Evergreen St NW Wayne and Jan Margotto, 134 146th Lane NW Ultralite Vehicles Discussion ~~~_ ~ n' ',w.~' I -, I I ~ ~~ 7---1 ~'. ~ ~~/- u u. I ~~~A~ . ,.. :~= i '~\-_ .. <~~~I . \\&. /7x~ ~ I, .:,::~~~ ' '~V'I(~'~ }, ~~ ~~ \ ~..:" - , ~'HI~__=to-' ~ ~ "" .;;.j ,= - ~"'I"" ~ ,~'''' _ _ ~~~, 'Al." ~~~ ~ ;:;.- , gl! I, I I---'! ' ." ~'--- -.J._ill_ D * "'- ~ \' ~~~ .u _, .u ~ 11$21 T'iTi tor::l ..oa:. ~ - - I<I2l ..0l2l I,m ,~I \ \ ..,- 1)17 ' .., IiII!j 1tol1V1t;;" 7a _ _ _I ... 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"':/2 /L "'Z1.J ~ ~ _I!!I.,HI,...,.,,~I!I' ~ "E ,\.\.:.....'tJ'0!,lilll.lnl ~ -I ~/,4;..,,;I,I~;~':,.,~i!.I%J ~B\ ~ - '~'\"~IIIIIII ,,,,""w '~/\-I~I~I:i'!llal~I!lsl"')~ rm"'AW-~t.-~ N Project Location Map "-?-' City of Andover Planning Department AOP A Online Members Only -- Federal Aviation Regulations -- Part 103 -- Ultralight Veh.. Page 1 of 5 Attachment B FAA Regulations \ ) 14 CFR Aeronautics and Space CHAPTER I FEDERAL AVIATION ADMINISTRATION, DEPARTMENT OF TRANSPORTATION (Continued) SUBCHAPTER F -- AIR TRAFFIC AND GENERAL OPERATING RULES PART 103 -- ULTRALIGHT VEHICLES Subpart A - General Sec. 103-,1 Applicability. .l.Ql,l Inspection requirements. -- 103.5 Waivers. J.1)).7 Certification and registration. Subpart B -- Operating Rules .I.1t1,2. Hazardous operations. .L03. U Daylight operations. 103.13 Operation near aircraft; right-of-way rules. lQLL~ Operations over congested areas. J 03.17 Operations in certain airspace. 103.19 Operations in prohibited or restricted areas. .!..<2J.,:4Q Flight restrictions in the proximity of certain areas designated by notice to ainnen. HU.J~ Visual reference with the surface. 103.23 Flight visibility and cloud clearance requirements. Authority: 49 V.S.C. 106(g), 40103-40104, 40113, 44701. Source: Docket No. 21631, 47 FR 38776, Sept. 2, 1982, unless otherwise noted. Subpart A -- General ['[OP} g103.1 Applicability. This part prescribes rules governing the operation of ultralight vehicles in the United States. For the purposes of this part, an ultralight vehicle is a vehicle that: http://www.aopa.org/members/files/fars/far-1 03 .html 9/6/01 AOPA Online Members Only -- Federal Aviation Regulations -- Part 103 -- Ultralight Veh.. Page 2 of5 \ I (a) Is used or intended to be used for manned operation in the air by a single occupant; (b) Is used or intended to be used for recreation or sport purposes only; (c) Does not have any U.S. or foreign airworthiness certificate; and (d) Ifunpowered, weighs less than 155 pounds; or (e) If powered: (1) Weighs less than 254 pounds empty weight, excluding floats and safety devices which are intended for deployment' in a potentially catastrophic situation; . (2) Has a fuel capacity not exceeding 5 U.S. gallons; (3) Is not capable of more than 55 knots calibrated airspeed at full power in level flight; and (4) Has a power-off stall speed which does not exceed 24 knots calibrated airspeed. [TQE] ~103.3 Inspection requirements. (a) Any person operating an ultralight vehicle under this part shall, upon request, allow the Administrator, or his designee, to inspect the vehicle to determine the applicability of this part. (b) The pilot or operator of an ultralight vehicle must, upon request of the Administrator, furnish satisfactory evidence that the vehicle is subject only to the provisions of this part. [TOP] ~103.5 Waivers. No person may conduct operations that require a deviation from this part except under a written waiver issued by the Administrator. IlQPJ ~103.7 Certification and registration. (a) Notwithstanding any other section pertaining to certification of aircraft or their parts or equipment, ultralight vehicles and their component parts and equipment are not required to meet the airworthiness certification standards specified for aircraft or to have certificates of airworthiness. (b) Notwithstanding any other section pertaining to airman certification, operators of ultralight vehicles are not required to meet any aeronautical knowledge, age, or experience requirements to operate those vehicles or to have airman or medical certificates. httn://www.aona.orl':/members/files/fars/far-l 03 .html 9/6/01 AOP A Online Members Only -- Federal Aviation Regulations -- Part 103 -- Ultralight Veh.. Page 3 of 5 \ /) (c) Notwithstanding any other section pertaining to registration and marking of aircraft, ultralight vehicles are not required to be registered or to bear markings of any type. Subpart B -- Operating Rules [TOPl ~103.9 Hazardous operations. (a) No person may operate any ultralight vehicle in a manner that creates a hazard to other persons or property. (b) No person may allow an object to be dropped from an ultralight vehicle if such action creates a hazard to other persons or property. II.QPJ ~103.11 Daylight operations. -- (a) No person may operate an ultralight vehicle except between the hours of sunrise and sunset. (b) Notwithstanding paragraph (a) of this section, ultralight vehicles may be operated during the twilight periods 30 minutes before official sunrise and 30 minutes after official sunset or, in Alaska, during the period of civil twilight as defined in the Air Almanac, if: (I) The vehicle is equipped with an operating anticollision light visible for at least 3 statute miles; and (2) All operations are conducted in uncontrolled airspace. [LQE} ~103.13 Operation near aircraft; right-of-way rules. (a) Each person operating an ultralight vehicle shall maintain vigilance so as to see and avoid aircraft and shall yield the right-of-way to all aircraft. (b) No person may operate an ultralight vehicle in a manner that creates a collision hazard with respect to any aircraft. (c) Powered ultralights shall yield the right-of-way to unpowered ultralights. [TOP] ~103.15 Operations over congested areas. No person may operate an ultralight vehicle over any congested area of a city, town, or settlement, or nttn:/ /www.aona.on!/members/files/fars/far-103.html 9/6/01 AOP A Online Members Only -- Federal Aviation Regulations -- Part 103 -- Ultralight Veh.. Page 4 of 5 over any open air assembly of persons. / IT...Q~l ~103.17 Operations in certain airspace. No person may operate an ultralight vehicle within Class A, Class B, Class C, or Class D airspace or within the lateral boundaries of the surface area of Class E airspace designated for an airport unless that person has prior authorization from the A TC facility having jurisdiction over that airspace. [Arndt. 103-17,56 FR 65662, Dec. 17, 1991] ITQ~] ~103.19 Operations in prohibited or restricted areas. , No person may operate an ultralight vehicle in prohibited or restricted areas unless that person has permission from the using or controlling agency, as appropriate. - LTOPl ~103.20 Flight restrictions in the proximity of certain areas designated by notice to airmen. No person may operate an ultralight vehicle in areas designated in a Notice to Airmen under 991.143 or 991.141 of this chapter, unless authorized by ATC. [Doc. No. 24454, 50 FR 4969, Feb. 5, 1985, as amended by Arndt. 103-3,54 FR 34331, Aug. 18, 1989] [IQf'l ~103.21 Visual reference with the surface. No person may operate an ultralight vehicle except by visual reference with the surface. LI..OEl ~103.23 Flight visibility and cloud clearance requirements. No person may operate an ultralight vehicle when the flight visibility or distance from clouds is less than that in the table found below. All operations in Class A, Class B, Class C, and Class D airspace or Class E airspace designated for an airport must receive prior A TC authorization as required in 9103.17 of this part. ------------------------------------------------------------------------ Distance from Airspace Flight visibility clouds ------------------------------------------------------------------------ Class A......................... Not applicable.... Not Applicable. http://www.aopa.org/members/files/fars/far-l03.html 9/6/01 AOPA Online Members Only -- Federal Aviation Regulations -- Part 103 -- Ultralight Veh.. Page 5 of5 Class B......................... 3 statute miles... Clear of Clouds. j Class C......................... 3 statute miles... 500 feet below. 1,000 feet above. 2,000 feet horizontal. Class D......................... 3 statute miles... 500 feet below. 1,000 feet above. 2,000 feet horizontal. Class E: Less than 10,000 feet MSL..... 3 statute miles... 500 feet below. 1,000 feet above. 2,000 feet horizontal. At or above 10,000 feet MSL... 5 statute miles... 1,000 feet below. 1,000 feet above. 1 statute mile horizontal. Class G: 1,200 feet or less above the 1 statute mile.... Clear of clouds. surface (regardless of MSL altitude) . More than 1,200 feet above the 1 statute mile.... 500 feet below. surface but less than 10,000 1,000 feet above. feet MSL. 2,000 feet horizontal. More than 1,200 feet above the 5 statute miles... 1,000 feet below. -- surface and at or above 1,000 feet above. 10,000 feet MSL. 1 statute mile horizontal. ------------------------------------------------------------------------ [Arndt. 103-17,56 FR 65662, Dec. 17, 1991] http://www.aopa.org/members/files/fars/far-1 03 .html 9/6/01 - - \ J Other Cities Regulations League of Minnesota Cities The League had no model ordinance for this type of activity. They directed staff to consult the Cities of Lake Elmo, Ham Lake, Minnetonka and Bloomington. These cities have addressed similar issues. Lake Elmo In 1989, Lake Elmo had the same discussion Andover is having today. Ultralight activity, and specifically low flying and noise levels, had become a concern for residents. A petition was brought to the council. After a public hearing, a compromise was reached whereby no fly zones were established on maps distributed to pilots and a "mug shot" book containing photographs of all the ultralights using the airfield was created. This allowed residents to identify aircraft that violated FAA standards. This issue has since subsided in Lake Elmo and there is no current ultralight activity that the planning department is aware of. Also of note, there are no local ordinances in Lake Elmo that regulate ultralights. Please refer to Attachment C for further infonnation. - Ham Lake I Ham Lake regulates landing and takeoffs of all aircraft that require licensing by the FAA or Minnesota Department of Aeronautics. Ultralights are not required to be licensed by these agencies. The area of the City in which regulated aircraft activity is allowed is restricted to specific zoning districts. A conditional use permit is also required to mitigate potential impacts on surrounding properties. This ordinance was created to address a local issue concerning one helicopter and pilot. Please refer to Attachment C for a copy of this ordinance. Minnetonka Minnetonka does not prohibit ultralights, but does require all aircraft to comply with federal and state regulations and obtain permission from property owners prior to landing within the city. A conditional use permit is required specifically for heliports but not for ultralights. Specific conditions include hours of operation and separation from residential areas. Please refer to Attachment D for a copy of this ordinance. Bloomington Bloomington requires a permit issued by the City Council for any aircraft, including ultralights, that take off or land within the city with four exceptions. Review criteria include safety of surrounding properties, location of activity in relation to adjacent structures and land uses, prevention of nuisances, including noise, compliance with FAA licensing regulations, proof of liability insurance and permission of the property owner. \ Bloomington's Senior Planner commented that the ordinance was created years ago I before Bloomington was fully developed and has not bee used since that time due to the lack of any flight activity. Please refer to Attachment E for a copy of this ordinance. Summary In summary, few commWlities have fOWld it necessary to enact local ordinances to regulate ultralights. Lake Elmo had the most similar experience. Their approach resolved the two primary issues that residents had with this type of activity in a proactive manner. The process of identifying aircraft that violate FAA standards was simplified, which aided the FAA in the enforcement of their regulations. - / INTEROFFICE MEMORANDUM ) TO: COURTNEY BEDNARZ FROM: JASON ANGELL SUBJECT: ULTRAUGFIT FINDINGS DATE: 11/6/01 CC: Following is a summary of the findings provided by the National American Planning Association (AP A) pertaining to the regulation of ultralight aircraft. A representative of the AP A searched all relative national sites and found only the following. *'. Please note that the closest city that regulates ultralight aircraft is Franklin, MI. ** Brunswick, ME . An ultralight airpark shall not be used for commercial pwposes, shall not provide storage for more than five (5) gallons of ultralight fuel, and shall not be used for flight operations unless daylight and visual frame of reference conditions are present. All ultralight airparks shall require a Special Permit where permissible, and shall constitute a Major Site Plan Review by the Planning Board. Franklin, MI Application: $125 City Council approves each application. Any person making such application to the Village shall complete an application for EACH intended set of take-offs and landings. A set of take-offs and landings shall be deemed to mean a single take-off and a single landing. If only a take-off or a landing is intended to take place, then the application shall fully explain the means of transporting the craft to or from the Village. State of Massachusetts No person shall land or take off from any body of water administered by the Division in a helicopter, seaplane, or so-called ultralight aircraft without prior written permission of the Director of the Federal Aviation Agency. This shall not preclude forced landings where such landing is necessary to preserve human life or property. / City and County of Honolulu, HI Permits shall be issued only to a hang glider or ultralight aircraft association provided the following requirements are met: 1. Insurance coverage shall be in the following minimum amounts: . $500,000 for each accident . $25,000 for property damage . Certificate of insurance shall name the City and County of Honolulu as additional insured. 2. The association shall have the permit readily available and shall present it to a Police Officer or any department employee upon request. 3. Activities shall be restricted to selected City parks as determined by the Director of the Department of Parks and Recreation. 4. Associations shall be responsible to ensure their membership complies with all applicable Federal Aviation Agency rules and regulations. I - , - 2 - , Resident Petition Concerning Ultralights 4 s- properties that signed petition \J)I __i~::~7;:~~~'):~.::... ~y_>.u .~ ~~:~: ~'. u'. ~ ~ ~"'_ ....'. .".'.'...". "'c_ ... r: . r~~:~f."':'i'i <L ~ ~~, <: 'l t'c!; -0-1 _.~.~ ........... ....... ._....,r.; ~ :_-'jo:jC ~1R~~': ".. i'\~~<~::~.::.:.>:.:>.:::: ::~~- .-.~ ~~:~~-- c---;,:. J;J;...~::'.'..:::::::::::.-.".:.--::";' f--:- ~ 1 ~ ~. 1"~ "'1 ............... . . - I. .1.[ .r:r-n I/~ It)J~"~_,~~:i~ii",*~~jl~~~ ~~;~~ ~t---.._ ........._.. 'f.-.,";;~- ._. ., ._. =.,.,.'......... t:T...... - _. .~~. ..1 .;, \"Q""",. "'__'._ -P:~:""'~~ ~:: _" _____-,.---.- _ .'- . 'l"r_ ::I.r:- ...... :.//~ .: .:~:~::_:.':~~t.(~~~,:.:::.:-.Ll..ttJ . :'~....'.:. I.kil;l.... ':;l".~..~ S:J':..:'::.:i:e~';::$,,~.,.,,::--::...EI;' ~;it-. f! I :. ~:' t; ~"'~~:+ci,~1~'r' I~~,ft~.~ll~~~ ~:<:::: ~.I:::. . ~}f. ~~,i~j,~l. 1!I,'!i'lt:J.r".. ~ r()~ ... -.. \ Iff. .. I~h ...... ~ :". <:\',:_,;~~-:~~._..!i .. s ~ ~ ~Il~;~. l:~f~ ~.'_n' ~ ~,I~..:.....J~Lur @. ,..~."",~"'..:{;'"G.......,..l.:,~.fft.~....m. .,~.,...,.....H'.=."."",~,~"_~",, ... '~.,. ~.1..1t",!i!i0l!..... :'. ........-,.......,.. I.t.._ B.I' 1i(lj~,~!!0'&.!i-:' \Q(\J" ,..n "I1"rK". ~}Ili.'.I- ^: . ..'.:!..:l....g.. :IJ>,... .f~~llfi:,f~~tli!' ..._:'.L-"'l';';~' ~ !.ci~"I"~,"\( "'2.-~"" co.- '-- . I 'l~m~ffL:J. , ."il;, _ _ ~ .~~,v. - '\.. ~;~~~ fl 11l h'~ ~:\&tJ:1l' - " I. I. ~'l~~.. ~~~~.,..'...~~.'ft~.~~j.~ .~~.~.i~~lli ~~l:~~.i.-;'-',:'.: :;(.';\\\i'.j~. - . ,: i..~~(~!IiL ~~~''il'\IjJ$)\%i~i:~,. '" '.' ,. I f~"w;.~~~i\~~~ilk ~l~~~. ~.~j: ~.~.).. i!!1il".,~~.. ~~t~JO,.,t~l~~":~ii<,~~~..'~~.'i.' I~ 'Ii ".~.;r' ..'I.lid"'Yi'.'~~.~~i'4>~~I1\'~a-~,..f.;Y . "~~".; : \fMJj:I1!f~:W;::' '\\:1~,,~;%' >, ; ,t" ... .,: ~,\.\,!i .iI;'M'\'It'[~-"}!;:(" ,-~~ti.'l:f~ ~Iii~~t~!~.;lr.r ;]"~~f~ ~!~ ''l\H''''~~i'[!i>''',l!H;' '" .. "tl~~~{jj . . m..~: .'IL-~.~,~"Jj, '.~".-~&il';: .. '!!!!''' ; i ~ -.. ~~"~i''''~"'' ''''-'' ~ :,,'~r...._].iflU" .~1.;;;:7 .il\..:..'."ii~!!!.J1~ ,~~jl .... . \I,,--_~- ;;l:0~11;, c_;! "til I$~~ - It,,':tl'-j~ ~:, - :::::.d '---- "'if ;"Hif~)l i)i;:i~t~'j~li!~.' J "1" , '~l').f!~ ili"~ii!!.;.w.'" I . ,. ;i.~' ....Jiji..-,["'Il=< ,r" '" I \ Resident Petition Not Concerned With Ultralights I 03 properties that signed petition N W E \ ) S CITY OF ANDOVER ) COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. AN ORDINANCE REGULATING PRIVATE AIRFIELDS AND ULTRALIGHT ACTIVITY IN THE CITY OF ANDOVER THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Findin~s and Intent. The City finds it necessary to regulate private airfields and ultralight activity to protect the safety and general welfare of residential neighborhoods. It is the intent of this ordinance to establish standards for the operation of airfields and ultralight aircraft. Section 2. Purpose and Implementation. Through the adoption and enforcement of this ordinance, the City shall protect the general health, safety, and welfare of its residents by providing standards that balance the need to preserve the health safety and general welfare of residential neighborhoods with the rights of private property owners. Section 3. Definitions. A. Ultralight vehicle is a recreational aircraft defined by Title Fourteen of the Federal Code of Regulations. B. Private airfield is any property within the city that is used, or intended to be used, for the landing and takeoff of aircraft, and includes its buildings and facilities, if any. C. Aircraft operator is any person involved in flight activity from a private airfield in the city. Section 4. LicensinQ Requirements / A. Private Airfield. It shall be unlawful for any person to directly or indirectly operate a private airfield within the City of Andover without obtaining a Special Use Permit as defined by Ordinance 8 Section 5.03. A person who operates a private airfield without a valid permit issued by the City Council shall be guilty of a misdemeanor offense. B. Aircraft Operators Aircraft operators shall conform to all applicable Federal Aviation Administration regulations and the requirements of this ordinance. Additionally, all aircraft operators must have written permission from the property owner. Each aircraft operator, prior to engaging in any flight activity, shall provide to the city the following information: 1. Copy of the permission letter 2. Aircraft operators name, address and phone number 3. Number of flights per year. 4. Photograph of aircraft The city shall maintain an approved aircraft operator list. The total number of flights indicated in this list shall not exceed the total number of flights indicated in the applicant's Letter of Intent. If any aircraft operator fails to comply with city ordinances the city may impose penalties or discipline for noncompliance, which may include removal from the approved aircraft operator list. A person that operates an aircraft from any private airfield within the city without being listed on the approved aircraft operator list shall be guilty of a misdemeanor offense. Section 5. Private Airfield Application Submittal Requirements A. Requirements of Ordinance 8 Section 5.03 B. A site plan drawn to scale indicating the following information: 1. Location of property lines 2. Location of landing strip 3. Location of structures ) C. An ApproachlDeparture Route Plan illustrating aircraft traffic routes that are at least 500 feet from all structures on adjacent properties. Flight activity shall be limited to the areas defined within the ApproachlDeparture Route Plan. D. A letter of intent including the following information 1. Name, address and phone number of the property owner 2. Summary of the level of activity proposed, including a. Hours and days of operation b. Maximum number of flights per year c. Maximum number of active aircraft on site at one time. Section 6. General Reauirements A. All private airfields must be at least thirty (30) acres in size. B. landing and take off area must be designated and clearly marked on the site. No portion of any landing or take off area shall be within 500 feet of any occupied building on adjoining properties. Once a landing and take off area has been designated, no other areas of the site shall be used for I this purpose unless approved by the City Council with an amended special use permit. C. At no time shall any aircraft pass, either in flight or while taxiing, within 500 feet of any occupied building on surrounding properties. D. Private airfields shall be used for recreation purposes only and shall not be used as a commercial business. E. Continuous takeoff and landing by one or more aircraft shall not be permitted. F. The hours of operation shall be set by City Council. G. The city may require additional landscaping or screening to screen and buffer incompatible off-site impacts of the proposed use on adjacent property and the surrounding neighborhood. H. The Planning and Zoning Commission may recommend and the City Council may impose conditions to the approval of a Special Use Permit. I. Holders of a Special Use Permit may propose amendments to the approved permit at any time, subject to the procedures of Ordinance 8 \ Section 5.03. No significant changes in the circumstances or scope of the J use may be undertaken without the approval of those amendments by the City Council. Significant changes include, but are not limited to, hours of operation, number of aircraft, expansion of landing and take off area, and other operation modifications resulting in increased activities and traffic, and the like. The City Administrator or duly appointed designee must determine what constitutes significant change. The City Council may approve significant changes and modifications to Special Use Permits, including the application of new or revised conditions. J. Upon request by the City Administrator or duly appointed designee, the holder of a Special Use Permit shall be required to certify that the use, building, and site are in conformance with the Special Use Permit and city codes. . K. If the holder of the permit fails to comply with any of the terms imposed by the Special Use Permit, the city may impose penalties or discipline for noncompliance, which may include revocation of the permit. L. Upon action by the City Council, any Special Use Permit for any Airfield within the City of Andover may be reviewed, amended, or revoked. Adopted by the City Council of the City of Andover on this _ day of ,20_ CITY OF ANDOVER Michael R. Gamache, Mayor ATTEST: Vicki Volk, City Clerk ) PLANNING AND ZONING COMMISSION MEETING - NOVEMBER 27, 2001 The Regular Bi-Monthly Meeting ofthe Andover Planning and Zoning Commission was called to order by Chairperson Jay Squires on November 27, 2001, 7:06 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Jay Squires, Commissioners Tim Kirchoff, Mark Hedin, Douglas Falk, Rex Greenwald, and Dean Daninger. Commissioners absent: Commissioner Larry Dalien. Also present: City Planner, Courtney Bednarz Planning Intern, Jason Angell Others APPROVAL OF MINUTES November 13, 2001 Motion by Kirchoff, seconded by Daninger, approve the minutes as presented. Motion carried on a 4-ayes, O-nays, 2-present (Falk and Greenwald), I-absent (Dalien) vote. PUBLIC HEARING: DISCUSSION OF ULTRALIGHT VEHICLES City Planner Courtney Bednarz explained that the FAA inspected the site and determined that the residential neighborhoods surrounding the sod field constitute a 'congested area', which means that the flying of ultralights over them, at any height, is a violation of FAA regulations. He stated that to allow FAA enforcement to take place, there must be enough evidence to conduct a criminal investigation. The FAA doesn't require licensing of the vehicles or pilots. In discussions with Christine Fiero of the FAA, she indicated that the decision was made in the early 1980's when ultralights where becoming more popular. The debate over licensing has been discussed since that time without changes to this policy. Staff contacted the American Planning Association for assistance in locating any ultralight regulations that exist across the country. Very few specific regulations for ultralights were found. Among those communities and states that specifically regulate Regular Andover Planning and Zoning Commission Meeting Minutes - November 27, 2001 , Page 2 J ultralight aircraft, the most common tool is a special use permit or some type of permit issued by the local government or the FAA. Specific information is provided in the staff report regarding nationwide regulations. Mr. Bednarz stated that a range of options are provided in the staff report as a basis for discussion. Mike Louis, Section Chief from the Minnesota Department of Transportation - Division of Aeronautics, stated that the FAA does have full responsibility of the air space, air traffic control, etc. He went on to give a brief history of how ultralights gained interest over time as a recreational sport. He stated that the FAA does prohibit flying over congested areas, and requires at any point during a flight that the ultralight be able to land safely if the engine were to quit unexpectedly. He mentioned that the state doesn't regulate ultralight vehicles at any time. He went on to give reasons to support this statement. Mr. Louis stated that their office is actively involved in putting on safety seminars for ultralight pilots; furthermore they've sponsored a number of flight expos over time. He stated that they feel ultralights serve as an important part in aviation. He stated that they haven't seen any accidents in recent years. He mentioned that other requirements for flying an ultralight are that the pilot can weigh no more than 250 pounds and have 5 gallons of gas. He also mentioned that there are no pilot certificates required; however the pilots are encouraged to go through a training program. He offered to work with the group of pilots to evaluate the site and determine flight patterns and other issues that could be addressed to be neighborhood friendly. Commissioner Kirchoff questioned if ultralights are regulated over congested areas where regular aircraft aren't. Mr. Louis explained what actually constitutes controlled air space and that anything flying into controlled air space must follow the rules of that air space. He reminded the Commission that ultralights aren't allowed to fly over congested areas. Commissioner Kirchoff questioned if these rules hold true for heavy aircraft. Mr. Louis stated that additional regulations are in place for heavy aircraft. Commissioner Greenwald questioned ifit's correct to say with ultralights that there is no ceiling when flying over a congested area, but instead it's prohibited. Mr. Louis stated that that is correct. Mr. Louis reminded the Commission that just portions of the area have been determined by the FAA to be congested. Commissioner Greenwald asked Mr. Louis on what is typically said regarding the noise : of ultralights. Mr. Louis stated that they would encourage a sound test to be conducted. , Regular Andover Planning and Zoning Commission Meeting Minutes - November 27, 2001 , Page 3 ) He mentioned that noise from ultralights is sometimes less than ambient noise of the surrounding area. He went on to discuss design modifications that can reduce noise. Commissioner Greenwald asked Mr. Louis ifhe has heard of any ultralight group that has been successful regulating themselves. Mr. Louis stated that many times the ultralight groups do self regulate themselves, furthermore he stated that he's aware of numerous situations when a group hasn't allowed a pilot to fly because of a concern. Commissioner Daninger questioned who is Samuel B. Weatherford. Mr. Louis stated that he doesn't know Mr. Weatherford. Mr. Bednarz stated that he is the investigator with the FAA that visited the site. Commissioner Daninger questioned if the FAA has ever enforced or fined anyone exercising illegal ultralight activity. Mr. Louis stated that he can't think of any specific instances, however is aware there have been pilots fined for illegal use. Commissioner Daninger questioned ifhe saw an ultralight flying over his house, what would be the appropriate actions to prove it happened. Mr. Louis suggested Commissioner Daninger take pictures. Commissioner Greenwald questioned ifhe could fly an ultralight without any questions being asked. Mr. Louis stated that if an instructor accompanied him, Commissioner Greenwald could fly in an ultralight. Commissioner Greenwald stated that he sympathizes with the residents, since it's difficult to monitor the ultralight activity. Commissioner Kirchoff questioned if a pilot were breaking the law would it be more effective for the resident to call the sheriff or the organization Mr. Louis represents. Mr. Louis stated that if he were involved in setting up the rules, then it would be fine if a resident contacted him. Commissioner Greenwald mentioned that if a situation arises where a pilot is flying over the congested area the resident is bound to end up calling the City before anyone else. Chair Squires questioned how the City would require that the site prepare an operational plan with the assistance ofMr. Louis's office, ifthere was some consideration to adopt regulations. Mr. Louis suggested working with the office of aeronautics to create an operational plan. Chair Squires questioned if a pilot goes through a program, if they are then certified and trained. Mr. Louis explained that if someone goes through the program and becomes a registered pilot, they would then receive a number, which tells other pilots and the airport Regular Andover Planning and Zoning Commission Meeting Minutes - November 27, 2001 , Page 4 ) that the pilot has gone through the training program. He mentioned that the program does review everything that's necessary to fly safely. Chair Squires questioned if the City were to require appropriate training, would it be the correct language to state that they be registered pilots. Mr. Louis stated that that would be one possibility. Mr. Louis mentioned that there are probably more accidents with certified pilots than with those who aren't certified due to different flying styles. Commissioner Greenwald stated that he's concerned since it was stated at the last meeting by a pilot that they could take off in Ham Lake and fly over neighborhoods in Andover. He questioned if people who fly ultralights are aware of the rules. Mr. Louis stated that pilots are responsible for learning and observing all flight standards. Commissioner Kirchoff questioned where most of the ultralights take off. Mr. Louis stated that there are a number of private fields in the metro area, however the activity takes place at some public airports, as well. Commissioner Greenwald questioned if a pilot were to land in a neighborhood safely, then would they have broken the law. Mr. Louis stated that technically they would have broken the law. He mentioned that if the pilot were to land safely and it was because of an emergency situation, it may be acceptable as long as there was no damage and if there was the pilot would pay for the damages. Commissioner Hedin questioned if people fly during the winter months or if the flying shuts down. Mr. Louis stated that there is less activity during the winter, however some do fly. The public hearing was continued from the last ultralight discussion. Bruce Vandenboom, 430 146th Lane, questioned how it was determined that the area is congested and by whom. Chair Squires explained that it was the FAA that determined the area should be considered congested. Mr. Vandenboom stated that the residents who were opposed were mostly from the east of the property and come from lots 2.5 acres in size and wooded, and those that didn't care were from the more open areas. Commissioner Kirchoff stated that just portions of the area were determined congested by the FAA. Mr. Vandenboom stated that the FAA also says that ifthe ultralight can land safely there is no issue. He mentioned that just because they are flying over the congested area doesn't mean they'll land on a house. Regular Andover Planning and Zoning Commission Meeting Minutes - November 27, 2001 Page 5 ) Mr. Vandenboom stated that the area to the east that's been determined congested is really no larger than 4 blocks by 4 blocks; therefore there are plenty of other areas where the ultralights could fly. Gary Garbe, 14856 Evergreen St. NW, stated that he lives just to the east of the field. He stated that if just one potential homebuyer were to have second thoughts that would be enough to have a negative impact on the value of a home. Jim Linehan, 665 148th Lane NW, stated that he can think ofa lot more things that could take place on the property and would be worse than ultralight flying. He mentioned that it would be much worse if the site were ajunkyard or sold to a developer for apartments. He also mentioned that he watched an ultralight fly one time and it seemed to be one of the safest things to fly. Adam Winiarczyk, 14942 Evergreen St. NW, presented the Commission with a handout consisting a list of facts based on his own personal opinion dated 11-27-01. He went on to review each fact, with a total of 13 being stated. He stated that the residents are requesting the City to pass an ordinance that prohibits these illegal activities in their neighborhood through a Special Use Permit. He stated that the permit may conditionally allow airstrips if they are located far enough from residential areas, are situated on land areas large enough for such operations (minimum of 100 acres) with a minimum 1000 foot distance from nearest residence, and meet additional requirements as outlined to the P & Z Commission during the 10/23/01 meeting. He mentioned that the City of Andover isn't the rural area it was 10 years ago and as the City develops it needs some public safety and nuisance regulations to protect communities from unscrupulous individuals and/or special interests like this club. Chair Squires questioned if the map included in his handout that outlines the congested areas is his interpretation or if it' s the FAA's determination. Mr. Winiarczyk stated that it was based on his interpretation. Chair Squires questioned if a pilot is not in compliance is it possible to prosecute. He questioned if the FAA would be the one to prosecute. Mr. Winiarczyk stated that that is correct. Chair Squires questioned Mr. Winiarczyk ifhe would like to make part of the record his e-mail written on November 6, 2001 to Courtney Bednarz. Mr. Winiarczyk stated that he would like his e-mail included in the minutes as part ofthe record (attached). Commissioner Daninger questioned Mr. Winiarczyk on what is a special residential quiet muffler. Mr. Winiarczyk explained that it's similar to a muffler used near residential areas on a generator. Regular Andover Planning and Zoning Commission Meeting Minutes - November 27, 2001 Page 6 J Commissioner Daninger questioned ifhe is aware of the decibel level the generators are at with the muffler. Mr. Winiarczyk stated that he isn't aware of the decibel level. Commissioner Greenwald stated that he drove by Mr. Winiarczyk's home. He questioned him if it is determined by the FAA that the ultralights can fly over the 35 acres, will it be something he can live with. Mr. Winiarczyk stated that as long as they don't fly over his house and/or deck and are within the legal areas then it would be fine. Commissioner Greenwald stated that the City can't regulate what the flyers do in the air. Commissioner Kirchoff questioned if the flying has continued. Mr. Winiarczyk stated that when the FAA started investigating the area the flying stopped. Christine Winiarczyk stated that Mr. Louis expressed his opinions and professional thoughts in a biased manner. She stated that Mr. Louis referred to the flyers as a club; therefore it's likely he has had contact with them. She stated that the flyers have denied that they are a club. She stated that Mr. Louis mentioned that the flyers need a trainer on site, however the flyers have denied that the site is being used for flight training. She mentioned that the flyers have flown after dark and only 25 to 50 feet over the homes. Mr. Linehan stated that during the summer they don't continually fly over one's house. He stated that it wouldn't be possible for the ultralights to fly at dark since they don't have lights and wouldn't be able to see the power lines. He stated that the noise level is the same as a snowmobile. He mentioned that it frustrates him that one can't have fun because of all the rules and regulations. Mr. Vandenboom congratulated the Commission on what they've done so far. He stated that he'd like to think it's unusual to have so many residents come to a public hearing and not complain. Wayne Margotto, 134 146th Lane NW, stated that he did complain initially because of the noise. He stated that he also believes that people should be able to do their hobbies as they please. He suggested actions be taken to reduce the sound and work with everyone so that a compromise is met. Commissioner Kirchoff questioned Mr. Margotto if the ultralights ever flew over his house. Mr. Margotto stated that they did fly over his house at times and were approximately 400 feet high. Mr. Margotto stated that when they fly overhead they really are noisy, however this hasn't happened for some time. Commissioner Greenwald questioned Mr. Margotto on the size of his property. Mr. Margotto stated that he has a lot 2.5 acres in size. Regular Andover Planning and Zoning Commission Meeting Minutes - November 27, 2001 '\ Page 7 , Motion by Kirchoff, seconded by Hedin, to close the public hearing at 8:45 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Dalien) vote. Commissioner Kirchoff suggested the Commission recommend # 1 of the recommendations listed in the staff report as a course of action to take from this point on. He stated that the recommendation is that the FAA governs the aviation and has measures in place that should be enforced. These regulations provide adequate protection for residential neighborhoods. He mentioned that this would leave the City out of the loop. Commissioner Daninger questioned who evaluated the site from the FAA. Mr. Bednarz stated that Samuel B. Weatherford was the representative from the FAA that came out to the site. Commissioner Daninger questioned who Christine Fiero is with the FAA. Mr. Bednarz stated that she is a supervisor with the FAA. Commissioner Daninger questioned if the flyers were notified of the public hearing. Mr. Bednarz stated that the property owner was notified. Commissioner Daninger questioned if people were notified that show support for ultralight flying as a sport. Mr. Bednarz stated that they were notified. Commissioner Greenwald stated that he's confused as to what the FAA has determined to be congested. He mentioned that it appears that one area on the map is at least 20 acres in size, however it's labeled congested. Mr. Bednarz agreed that the area in question is at least 10 acres. He stated that his discussions with the FAA focused primarily on the neighborhood to the east of the site. He suggested requesting more clarification from the FAA. Mr. Bednarz suggested staff contact the FAA and find out exactly what areas are considered congested. Commissioner Greenwald stated that he would like more clarification on what areas are congested. Chair Squires stated that what the FAA determines to be congested and what isn't congested isn't up to the City. He stated that if the FAA determines an area is congested they enforce it. Commissioner Daninger questioned if it wouldn't be the responsibility of the flyer to know what areas are congested and what areas aren't. Regular Andover Planning and Zoning Commission Meeting Minutes - November 27, 2001 \ Page 8 / Commissioner Greenwald questioned how all flyers would know what areas are congested. Commissioner Kirchoff questioned Mr. Louis ifhe would be able to work with the FAA to determine what areas are congested. Chair Squires stated that the Commission has encouraged property owners to sit down and reach a compromise with the flyers. He stated that many times it isn't possible to get one's way completely. He stated that there needs to be a potential common ground determined with the assistance of the state. He suggested the FAA be contacted to receive clarification on what areas are congested and what areas aren't. He stated that he's disappointed in some of the comments that have been made by some residents and the presumptions that have been made towards Mr. Louis. He stated that this isn't the way it works when people sit down and work together and are able to voice their opinions and beliefs. He mentioned that a plan needs to be created that will address everyone's concerns in the best way possible, and ifthere are neighbors who have complaints and they aren't willing to participate then that's their decision. He suggested Mr. Louis assist in creating the operational plan that would include input from everyone. Commissioner Kirchoff agreed with Chair Squires' statement. Commissioner Daninger stated that he also agrees with Chair Squires. He mentioned that there is also a sound ordinance in place; therefore a sound test would also be helpful in coming to a resolution. He questioned if the flyers have moved to another area since there wasn't anyone present. Commissioner Hedin stated that it doesn't matter if the flyers are classified as a club or not. He also agreed with Chair Squires. He stated that it really doesn't matter what the City determines is congested, but instead it's up to the FAA. He stated that adding more rules and regulations won't help, but instead suggested the flyers work with Mr. Louis and the residents to create a plan. He mentioned that there already is a noise ordinance in place that will address the noise concerns. Commissioner Falk questioned if the number of ultralights flying in an area at one time would increase the noise level. Chair Squires stated that the sound test that will be conducted will consist of variations of flying along with weather considerations. Chair Squires stated that if flyers are flying over areas that the FAA determines to be congested something should definitely be done about it, however the City isn't the one who would handle it but instead the FAA. Commissioner Greenwald agreed that recommendation #1 in the staff report is probably the best solution. He stated that he isn't bothered by the fact that the flyers aren't present. Regular Andover Planning and Zoning Commission Meeting Minutes - November 27, 2001 Page 9 Commissioner Greenwald stated that Commissioner Falk has a good point that the number of ultralights flying will make a difference in the amount of noise generated. He mentioned that he would hate to say that the site isn't suited for ultralight flying. Commissioner Kirchoff agreed to allow the flyers to self regulate themselves, and that a compromise needs to be met by the flyers and the residents. Chair Squires stated that it will be important that those who are flying are aware of what areas are congested and what areas aren't under the FAA regulations. Commissioner Daninger questioned if the Commission is agreeing to no additional ordinances, but instead letting the parties involved get together and work out the issues. Commissioner Hedin questioned if the current laws are being enforced in regards to the noise or does the Council feel the City needs more regulations. He mentioned that he feels there isn't a need for any more regulations. Motion by Hedin, seconded by Greenwald, to recommend to the City Council that there be no additional rules and/or regulations drawn up, but instead that the pilots are educated on the rules and actively obey them in addition to working with Mike Louis, the state, and the residents in creating an operational plan and if the issues aren't addressed in a timely I manner the Planning Commission will hear the concerns and readdress the problems at that time. Further Discussion Commissioner Kirchoff mentioned that it would also be nice to find out what the FAA considers congested and what isn't congested. Commissioner Greenwald questioned how a citizen that doesn't fly would prove that an ultralight is too loud if a sound test isn't conducted, furthermore if the sound test is conducted some residents will believe that it's biased. Chair Squires suggested a resident make a complaint to staff if they feel an ultralight is too loud. Staff will then take enforcement actions if necessary. Mr. Bednarz stated that staff will do a sound test, however if the City were to hire a consultant to conduct the test it would cost the City $1,000. He suggested staff contact the flyers and conduct the test without the assistance of a consultant. Chair Squires mentioned that the current noise ordinance will help staff to determine who is violating the City ordinance. Commissioner Greenwald stated that he just wanted to make it clear that the City would be doing the sound test and the readings. Regular Andover Planning and Zoning Commission Meeting Minutes - November 27, 2001 \ Page 10 / Motion carried on a 6-ayes, O-nays, I-absent (Dalien) vote. Mr. Bednarz stated that this item would be potentially before the City Council at the December 18th Council meeting. He stated that the residents will be notified in advance. OTHER BUSINESS Mr. Bednarz mentioned that the terms are up for Commissioners Daninger, Dalien, and Falk, therefore a one-page letter will need to be submitted in order to re-apply for the . Commission. He stated that the City Council will be conducting interviews in January. Mr. Bednarz mentioned that the December Planning Commission meetings might be canceled if no requests are submitted in time. ADJOURNMENT Motion by Hedin, seconded by Greenwald, to adjourn the meeting at 9:24 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Dalien) vote. Respectfully Submitted, Sara Beck, Recording Secretary TimeSaver Off Site Secretarial, Inc. - - WILLEY LINDA M & EDWARD DAHL ROGER W & CAROL J HOLASEK WINSLOW L.m.. 112 150TH LN NW 1159 ANDOVER BLVD NW , _ )150THLNNW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 243224440007 243224430001 243224440004 BEAM JOHN H & SHIRLEY A CLOSSEY DAVID D MARGOTTO WAYNE T & 121 ANDOVERBLVDNW 1244 98TH LN NW JANET M ANDOVER, MN 55304 COON RAPIDS, MN 55433 134 146TH LN NW 253224140007 253224210004 ANDOVER, MN 55304 253224140001 ELIN ARLENE PATTY TOPEFF RANDALL R & GRORUD DAVID & DIANE 137 ANDOVER BLVD NW ERLINE R 14545 PALM STNW ANDOVER, MN 55304 141150THLNNW ANDOVER, MN 55304 253224140006 ANDOVER, MN 55304 253224230002 243224440003 BARRETT DENNIS M & RENEE SOLBERG RONALD G & BALDRIDGE MARY A 14550 UNIVERSITY AVE NW KATHLEEN F 14680 UNIVERSITY AVE NW ANDOVER, MN 55304 14655 PALM STNW ANDOVER, MN 55304 253224140010 ANDOVER, MN 55304 253224140002 253224230001 HAL~HRANDALJ&LYNDA MAUS RUTH M JENSEN KEITH M & E A D 14704 UNIVERSITY AVENW 14705 PALM STNW 14704 BUTTERNUT STNW AND OYER, MN 55304 ANDOVER, MN 55304 'DOVER, MN 55304 253224110014 253224220008 L.J322411 0011 WEBER DUANE L & KAREN K HOCKS STANLEY B & NORDSTROM MELVIN J & C J 14717 EVERGREEN STNW BLANCHE K 14732 UNIVERSITY AVENW ANDOVER, MN 55304 14732 BUTTERNUT ST NW ANDOVER, MN 55304 253224120008 ANDOVER, MN 55304 253224110013 253224110010 HUNT DANIEL E & LAURO ROSS JUSTIN M & ANN E KELLY DOUGLAS E & FETZER CLAUDIA 14744 EVERGREEN STNW CA 14733 BUTTERNUT STNW ANDOVER, MN 55304 14745 EVERGREEN STNW ANDOVER, MN 55304 253224120004 ANDOVER, MN 55304 253224110005 253224120007 TORGERSON GENE A & JEAN GRANANDER DONALD R & ALMGREN DAVID L & J L M JUNE P 14800 EVERGREEN ST NW 14755 PALM STNW 14800 BUTTERNUT STNW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 253224120003 253224220006 253224110007 KORBEL KIP A & VELMA J WILLIAMS JAMES T & JULIE A PETRICH THOMAS J & LOIS M 14801 BUTTERNUT ST NW 14810 UNIVERSITY AVE NW 14815 PALM STNW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 253224110006 253224110012 253224220005 ,,~aRPHY MICHAEL D & HElM DAVID C & RENEE E MARCIA A CURRENT RESIDENT 14827 BUTTERNUT ST NW 14826 BUTTERNUT STNW 14826 UNIVERSITY AVE NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 253224110003 253224110009 253224110004 - - DAILEY JOHN M & SHARON L BLOOMQUIST DENNIS A & G J ENGELMANN MICHAEL S & 14828 EVERGREEN ST NW 14833 BUTTERNUT ST NW NANCY E , )JOVER, MN 55304 ANDOVER, MN 55304 14835 EVERGREEN STNW 253224120002 253224110001 ANDOVER, MN 55304 253224120006 KAPITZKE JAMES & LUND TERRY J GARBE GARY R & MARY L MICHELLE 14850 UNIVERSITY AVE NW 14856 EVERGREEN ST NW 14850 BUTTERNUT ST NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 253224110002 253224120001 253224110008 SCHILLING JERALD B & N E MCGLENN RUSSELL D & P A GROENKE EUGENE J & B M 14861 EVERGREEN STNW 14861 PRAIRIE RD NW 14920 BUTTERNUT ST NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 253224120005 253224210002 243224440013 WANG DAVID T W & CHING DAHL DARRELL A & SOW ADA RA YMOND A & FEN PATRICIA A KAREN M 14920 EVERGREEN ST NW 14920 UNIVERSITY AVE NW 14921 BUTTERNUT ST NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANODVER, MN 55304 243224430005 243224440011 243224440012 -BROWN JAY H & SHARON KILBOURN JERRY M & MANARY ROBERT E III & 14921 EVERGREEN ST NW LEANN L STACEY M ANDOVER, MN 55304 14940 BUTTERNUT ST NW 14940 UNIVERSITY AVE NW , <224430008 ANDOVER,MN 55304 ANDOVER, MN 55304 . J 243224440014 243224440009 CARLSTROM JEAN M . WINIARCZYK ADAM & KULKA Y GLEN T & LYNETTE 14941 BUTTERNUT STNW CHRISTINE W ANDOVER, MN 55304 14942 EVERGREEN STNW 14964 EVERGREEN ST NW 243224440010 ANDOVER, MN 55304 ANDOVER, MN 55304 243224430004 243224430003 KORTEUM CHERYL A ROGERS LOIS J KAMPA CHARLES L & J M 15002 UNIVERSITY AVE NW 15080 EVERGREEN ST N W 155 ANDOVER BLVD NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 243224440008 243224430002 253224140005 CARROLLIE CHARLES & HEIN MICHAEL L & MELISSA NEROS ROBERT A & P L SHARrON J 172 146TH LN NW 156150THLNNW 165150THLNNW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 253224140004 243224440001 243224440002 ROSAND BRUCE W & BOEMER RICHARD & ISAAC RONALD E & MARY J GERTRUDE A VICTORIA 225 ANDOVER BLVD NW 215 150TH LN NW 220 150TH LN NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 253224130005 ')-13224430010 243224430007 _~U:CKSON DENNIS E & SANDBERG RALPH J & MACKEY MICHAEL D & NANCY R DIANNE E MARGARET E 230 146TH LN NW 249 150TH LN NW 25150TH LNNW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 253224130004 243224430009 243224440006 - - HALL DAVID P & LISA A HEYNE MARLO F NEWCOMB ALLAN E & 254 150TH LN NW 275 ANDOVER BLVD NW CORALA%U 'DOVER, MN 55304 ANDOVER, MN 55304 280 146THLNNW , :L43224430006 253224130006 ANDOVER, MN 55304 253224130003 ANDERSEN PATRICK L & PRICE JEFFREY C & PATRICIA SMALL MICHAEL E TRACY L 330 146TH LNNW 375 ANDOVER BLVD NW 325 ANDOVER BLVD NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 253224130002 253224130008 253224130007 OTNESS MICHAEL D & PIMLOTT W ALTER F & DANNENBERG SCOT CYNTHIA A KATHLEEN C 425 ANDOVER BLVD NW 380 146THLNNW 39 ANDOVER BLVD NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 253224240003 253224130001 253224140009 VANDENBOOM BRUCE A GIESE KENNETH E REED DAVID B 430 146TH LNNW 475 ANDOVERBLVDNW 480 146TH LN NW ANDOVER, MN 55304 ANDOVER, MN 55304 ANDOVER, MN 55304 253224240002 253224240004 253224240001 MEISTER DOUGLAS F & -- COLBERT JEROME R & lOHNSON BRUCE & SUE MARYJ CYNTHIA 580 146THLNNW 541 ANDOVER BLVD NW 56146THLNNW ANDOVER, MN 55304 . 'TDOVER, MN 55304 ANDOVER, MN 55304 253224240005 ~_j224230007 253224140003 JENSEN EDNA A ELLISON JAMES R BRENNY SEVERIN N & CAROL 59150THLNNW 59 ANDOVER BLVD NW A ANDOVER, MN 55304 ANDOVER, MN 55304 645 148TH LN NW 243224440005 253224140008 ANDOVER, MN 55304 253224220004 AUS GARY S & LORI S LINEHAN JAMES M & PAULA BJERKEBEK EUGENE S & 650 146THLNNW J LAURA J ANDOVER, MN 55304 665 148TH LN NW 710 146TH LN NW 253224230006 ANDOVER, MN 55304 ANDOVER, MN 55304 253224220003 253224230005 ONEIL MICHAEL K & CARRIE LARSON BRUCE A & JUDY A HEILMAN MARTIN K & M 715 ANDOVER BLVD NW CYNTHIA 715 146TH LN NW ANDOVER, MN 55304 720 148TH LN NW ANDOVER, MN 55304 253224230004 ANDOVER, MN 55304 253224220009 253224220007 MITCHELL JOSEPH G & SONJA LYDEN DANIEL R & SUSAN A HENDRICKSON TURE & 725 148TH LN NW 765148THLNNW SARAH ANDOVER, MN 55304 ANDOVER, MN 55304 95146THLNNW 253224220002 253224220001 ANDOVER, MN 55304 , 253224110015 JRTHERNNATURAL GAS CLOSSEY, DEAN CO 2715 134TH LANE NW PO BOX 1188 ANDOVER, MN 55304 HOUSTON, IX 77251 253224210001 @ '\ ) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator,rl- FROM: Scott Erickson, City Engineer SUBJECT: Schedule Council Workshop to Discuss Water Treatment Plant Options & Issues/99-15 - Engineering DATE: December 18,2001 INTRODUCTION The City Council is requested to hold a workshop to discuss key design elements associated with the development of the Water Treatment Plant. DISCUSSION In order to provide a comprehensive perspective and review of the analysis and development of the Andover Water Treatment Plant an internal design review team has been developed / consisting of City Staff members from a cross-section of departments. This group will assist the City's project consulting engineers (Bolton & Menk) with the development of this project. The design review team will be meeting weekly with the Bolton & Menk representatives to keep the project on tract and to provide them with input during all phases of their analysis and design. It is anticipated that the City Public Works Committee will convene on a monthly basis (more often if needed) to also provide input during this process. At key points, meetings with the City Council will be necessary to thoroughly brief the Council on the project status and to have direction provided on various issues. ACTION REOUIRED The City Council is requested to schedule a City Council workshop to discuss options and issues relating to the Water Treatment Plant, Project 99-15. Suggested workshop dates are as follows: - Monday, January 28th - Tuesday, January 29th - Thursday, January 31 st Respectfully submitted, , c;VdI~ Scott Erickson @) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Select Joint Council Workshop Dates - Sports Complex Task Force DATE: DecemQer 18, 2001 INTRODUCTION Council is requested to consider selected potential dates for a Joint Council Workshop with the Sports Complex Task Force. DISCUSSION At the most recent Task Force meeting, discussion by the Task Force suggested the need to schedule a joint Council workshop in late January. Progress by the Task Force on stipulated Council directed objectives has been steady and is reaching a point where a Task Force report on the need for a Community Center will soon be ready for presentation. However due to the failure of the School District referendum, the Task Force is aware of on- going discussions by the School District that may ultimately lead to a delay in the opening of the Andover High School or could result in only the partial opening of the High School with limited or no student athletic activities in the 2002-03 school year. Both of these consequential actions by the school district could have a significant financial impact on anticipated facility operating revenues. It is anticipated that the School district will make a decision on this issue by mid- January 2002. At this time, the Task Force would like the Council to select some potential dates for a joint workshop that would closely follow the School District's decision and consequently necessitate additional Council direction on Task Force objectives. The following dates are suggested for Council consideration: . Wednesday, January 16,2001 . Monday, January 21,2001 . Wednesday, January 23,2001 . Wednesday, January 30, 2001 ; ACTION REOUIRED , Council consideration in selecting future dates for a Joint Council Workshop with the Sports Complex Task Force. Respectfull~:d, ~.j. 000 Erar Cc: Sports Complex Task Force 1 ) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755.8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrat~ SUBJECT: Supplemental Agenda Items for December 18,2001 Council Meeting DATE: December 18,2001 The Council is requested to review the supplemental material for the following Agenda Items: Add to the A2enda under Discussion Items. Item 18 b. Aztec Estates Preliminary Plat Extension Request/Harstad Hills, Inc. - (Supplemental) - Administration Accept Additional Information Payment of Claims (Supplemental) - Finance '/ I ohn F. Erar City Administrator C!3 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Aztec Estates Preliminary Plat Extension Request - Harstad Hills Inc. DATE: December 18, 200 I INTRODUCTION My office has received this afternoon a copy of District Court Findings of Fact, Conclusions of Law, and Order for Judgment in the matter of Harstad Hills, Inc. vs. Rosella B. Sonsteby Revocable Trust. The nature of this matter has to do specifically with Harstad Hills request for a 180-day time extension for the Aztec Estates Preliminary Plat. The original one-year period for actions to be taken by Harstad Hills expires December 19, 2001. The petitioner, Harstad Hills, Inc. has submitted a request for the City Council to consider granting a l80-day extension for the approval and recording of the Final Plat and extending the terms of the Special Use Permit as specified under the conditions of the Aztec Estates Preliminary Plat approval. DISCUSSION Attached please find a copy of the Order for Judgment from the Tenth Judicial District ordering the Stonsteby Trust to specifically perform its obligations under the Purchase Agreement with respect to deeding the property to Harstad Hills. The issue under review by the City, prior to this Court decision, required both the purchaser, Marty Harstad, and the seller, Rosella B. Stonsteby, to jointly sign a request for a l80-day extension on the following previous approvals that included: I) to authorize a time extension for the recording of the Final Plat, allowing the developer, Harstad Hills to receive final plat approval and to record the final plat along with associated documents, including the Contract Rezoning of the property from R-l (Single Family Rural) to M-l (Multiple Dwelling) which must, under City Ordinances, be recorded with the plat. 2) to authorize the extension of the Special Use Permit and associated conditions as required under Resolution No. R28l-00 (attached) that without such approval to extend will result in the automatic sunset of the SUP/Conditional Use Permit as stipulated by City ordinances. Up to this point, the developer has been unable to fulfill the signatory requirements for the 180 day extension as the property owner, the Stonsteby Revocable Trust, was unwilling to sign the extension request. In response, the developer filed a motion with the District Court seeking an expedited hearing and judgment. Today, December 18,2001, the District Court issued an Order of Judgment in favor of Harstad Hills. The decision by the Court orders the Stonsteby Revocable Trust to execute the terms of the Purchase Agreement thereby deeding the property to Harstad Hills, Inc. Accordingly, without an additional time extension for the Aztec Estates Preliminary Plat, the developer would be required to go through the entire planning approval process from the beginning thus delaying the project for what likely could be another year. The City Attorney has reviewed the attached District Court's Order for Judgment and concurs that a 180 day extension may by granted by the City Council in light of the District Court's Order for Judgment in favor of Harstad Hills, Inc. ACTION REOUIRED Council will need to determine by Motion whether a 180-day extension for the Aztec Estates Preliminary Plat may be granted for the approval and recording of the Final Plat and the extension of the terms and conditions granted under the Special Use Permit. /, Cc: Marty Harstad, Harstad Hills, Inc. DEC-18-0l TUE 03:51 PM HARSTAD HOMES, I NC, FAX:65l 636 3422 PAGE 2 j , .' I ; i .' , . ~. ftl , ,.. Harstad Hills, Inc. , > Office (6S 1) 636-9991 ~; 2195 Silver Lake Rood , Fax (6S 1) 636-3422 ;,: New Brighton. MN 55112 ~i I ~ ,t I. December 18. 200 1 . \ l , 1.! " " " ;, ;, l. t , ) Mr. John Erar , ~ City Administrator 1, ., \' City of Andover , . 1685 Crosstown Boulevard NW i' Andover, MN 55304 < , ;. ,. , , , RE: Aztec Estates " -r-- , , Dear Mr. Erar. . 1 , ,. Harstad Hills. Inc. ("Harstad Hills") is the developer of a proposed plat 1, j ,. called "Aztec Estates" in City of Andover. Harstad Hills is purchasing the j, ,!,; Aztec Estates property from Rosella B. Sonsteby, as Trustee under the " ~: Rosello B. Sonsteby Revocable Trust ("Trust"). On December 19, 2000, the . f , Andover City Council approved a preliminary plat relating to Aztec ~, ~1 Estates, a request for a re-zoning of the property.. a request for t ~, amendment of Andover's comprehensive plan and a request for a , " special use permit for planned unit development. On June 5.2001. the l l. Andover City Council voted to table further consideration of the , )~ preliminary plot until certain open issues between Harstad Hills and the ~ Trust were worked out. Because Harstad Hills and the Trust could not work ~ " .' out the open issues, Harstad Hills commenced a lawsuit against the Trust ~ .', to resolve those issues. The trial of that lawsuit occurred in Anoka County ,. " District Court before Judge Daniel Kammeyer two weeks ago. and Judge 1: , Kammeyer issued the enclosed decision today. As you will see, Judge 1- ,. , Kammeyer's decision requires the Trust to close on the sale of the Aztec " , ~ Estates property within five days from today. In a telephone conversation j' ~ with my lawyer today, Ken Wasche. the lawyer for the Trust. indicated that ~, ~l the Trust will close on the sole of the property to Harstad Hills on Friday of " ~: .< this week. ", " )" t " l I I "" ~I .' > . I: DEe 18 2001 16:00 651 636 3422 PAGE. 02 [)t,C-l~-Ul TUt, UJ:Jl I'M HA!{~TA[) HOMES. INC. FAX:651 636 3422 PAGE 3 - , , r , , ~ 1 The problem that Harstad Hills faces is that the one-year anniversary of ~~ " the approval regarding Aztec Estates plat is tomorrow. Pursuant to the , , ~ Andover ordinances, Harstad Hills will lose its special use permit if the City I Council determines that no significant progress has been made in the first ~ ~ twelve months after the approval of the special use permit. and, because . .. a final plat of Aztec Estates has not been filed, Harstad Hills will lose its , ~ , approval of the preliminary plat unless the City Council grants an ~, t extension. , r ; By this letter, Harstad Hills requests that the City Council agree to extend j' the time for filing the final Aztec Estates plat for 180 days and also the City l' !' Council determine that significant progress has been made as to the ~ special use permit. Harstad Hills makes this request because it has been ~' .' forced to commence a lawsuit against the Trust to determine and ~ enforce its rights under the Purchase Agreement relating to the Aztec , Estates property. Harstad Hills diligently pursued this lawsuit and Judge ~ ,. > Kammeyer has now found in its favor. If the City Council extends the time l: , . , for filing the-final Aztec Estates plat and determines that significant l progress has been made as to the special use permit. Harstad Hills will " ~ '.' immediately resume and continue its diligent efforts to obtain approval of ~ j its final plat and proceed with its development. I ',I ~ Thank you for your consideration of this matter. , , . t " j: Very truly yours, i . ~ ~ HARSTAD HILLS~ i '. .. i. /d4_ A- i ~. ; , ." j! Martin N. Harstad, President " " . , , ;: r . MNH:djk -- ),; Enclosure , i i ~ 5o- " :" .. , . 1: ? .i < ,. ! ( t! l' 1 . " :- ., , .r ~ f 1 DEe 18 2001 16:00 651 636 3422 PAGE. 03 U~~-I ti-U J UJ :~ij~M FROM-Fredriksen & Byren 7-777 POOI/OIT F-214 III .. MinDeapolis London 1100 lntcmatioosl Ccn~ Vll.zsbmgroll. DC III . 900 SccoDdAnnllC: South Affil'14IZ1:" MinilC3pOIis, MN 55402-3397 Mexi~City (612) 347-7000 rFREDRIKSON & BYRON, EA. Wanaw F.AX (612) 347-7077 Montn:al FAX CENTER. (612) 347-7135 . Attorneys rmdAdwors . Torollm www..6:edlaw.com V3nc011VC' DATE: December 18, 2001 To: John Erar, City Administrator. Company: City of Andover Fax #: 763-755-8923 Recipient's Voice #: 763-755-5100 To: William G. Hawkins, City Attorney Company: City of Andover Fax#: 763-421-4213 Recipient's Voice #: . 763-427-8877 From: John Koneck, Esq. DirectDia1#: (612) 347-7038 Total Number ojPages (Including TlJis Page): I '1 COMMENTS: RE: Aztec Estates Dear Messers Erar and Hawkins: Attached with this facsimile is a copy af the Findings af Fact, Conclusians of Law and Order far Judgment in the lawsuit that Harstad Hills, Ine. commenced against Rasella B. Sansteby, as Trustee under the Rasella B. Sansteby Revacable Trust, in order to. purchase the Aztec Estates property. As yau will see, the Caurt has ordered Ms. Sansteby to clase an the sale of the property to. Harstad BiDs, Inc. I apalo.gize far the late submissian of the Judge's decisian to. yau, but he filed it late this marning. Please call me if yau bave any questions. ( ! *lfyou do not receive all pages or are experiencing other prob ems in transmission, please call (612) 347-7135. Thank. you. * Ii ~~1ID~ " . CONFIDENTIALITY NOTICE: ., Empl:.""..,,,,...............1272 The doi:ument(s) accompanying this fax contain confidential CIM:..................."....... 30837.0015 information which is legally privileged. The infonnation is Eq. No. Entered: ". intended only fOr the use of the intended recipient. If you are not Name: ......................... SJM the intended recipient. you are hereby notified that any disclosure, copying distribution or the taking of any action in reliance on the Ext.:.................".."......4049 I 13 contents of the telecopied infonnation exce!'t its direct delivery to V crified: .................... sjm the intended recipient named above is stnctly prohibited. lfyou have received this fax in error, please notify us immediately by telephone to arrangefor return of the original document to us. DEe 18 2001 14:08 PAGE. 01 FROM-Fredriksen & Byren T-m P.OO2l0l7 F-214 DEe-la-ot 01:59PM STATE OF MINNESOTA DISTRICT COURT COUNTY OF ANOKA TENTE: JUDICIAL DISTRICT Harstad Hills, Inc. Plaintiff, FINDINGS OF FACT, CONCLUSIONS OF LAW, AND ORDER FOR vs. JUDGMENT Rosella B. Sonsteby, as Trustee under the RoseIIa B. Sonsteby File No. CS-01-5186 Revocable Trust, Defendant and Third Pany Plaintiff, . vs. Keith Harstad and MN and N Parmership, d/b/a K.C. Land Company, Third Party Defendants. This case was the subject of a bench trial without a jury before me (Judge Kammeyer) on November 27, 28, and 30, 2001. John M Koneck. Attorney at Law, appeared on behalf of Plaintiff Harsrad Hills, Inc. ("Harsrad Hills"). Kenneth M Wasche, Attorney ar Law, appeared On behalf ofDefendam Rosella B. Sonsreby, as Trustee under the Rosella B. Sonsteby Revocable Trust ("Trost"). There was no appearance at the trial by the third pany defendanrs, bur parties Harsrad Hills and the Trust stipulated that the third party defendants are in the lawsuit only "nominally" and only to the extent thar the third pany defendants had an inrerest in the purchase agreemenr thar is the subject of this lawsuit, but that any order/judgment shall be enforced against any of the panies, nominal or otherwise. . Sreven H. Berndt. anomey of record for third pany defendants, also agreed to this stipulation, according to the attorneys for Harstad Hills and the Trust. PAGE. 02 DEe 18 2001 14:08 FROM-Fredriksen & Byren T-777 P.OO3/017 F-2l4 DEe-lS-01 01:59PM - 2 Another Judge of this Coun ordered that trial of this lawsuit - which, in the main, seeks a declaratory judgment -- would be "expedited", an order supported by Rule 57, Minn. R. Civ. P. ("The Court may order a speedy hearing of an action for a declaratory judgment and may advance it on the calendar"). The Court having considered the testimony and exhibits received at trial, together with all of the files, records, and proceeding herein, makes the following: FINDINGS OF FACT 1. Third-party Defendant K.C. Land Company and the Trust entered into a Purchase Agreement dated November 10, 1999 ("Purchase Agreement") for the purchase and sale of approximately 20 acres of the Trust's real property legally described as follows: -- Parcell: The Southwest quarter of the Southwest quarter of Section 29, Township 32 North, Range 24 West, except that part thereof described as follows: Beginning at the Southeast comer of the Southwest quarter of the Southwest quaner, thence Westerly along the South line thereof 550 feet, thence Nonherly parallel with the East line of the Southwest quarter of the Southwest quarter 500 feet, thence Northeasterly to a point on said East line 214 feet Southerly of the Northeast comer of the Southwest quarter of the Southwest quarter, thence Southerly along said East line to point ofbeginning, and except that ponion taken by Anoka County for highway puzposes. Parcel 2: The pan of the Southeast quarter of the Southwest quarter, Section 29, Township 32 Norm, Range 24 West, lying Westerly of the West line of "Rosella's Addition," and North of the South line of the North 7 acres of the Southeast quarter of the Southwest quarter, said South line being 1,089 feet plus or minus North of the Southwest comer of said Southeast quarter of the Southwest quarter, as measured along the West line thereof except the North 100 feet of the East 178.75 feet thereof. 2. K..C. Land Company assigned all its right, title and interest under the Purchase Agreement to Harstad Hills. por::t= vr~ n~r 1~ ?~~1 1~:~q FROM-Fredriksen & Byren T-T77 P004/017 F-214 DEe-IS-01 01 :59PM ~ - oJ 3. The Purchase Agreement provided that the panies would agree on the legal description of the property on or before January 16,2000. By agreement of the parnes, however, evidenced through their words and actions, the date on which the parties were to agree on a legal description was e.,'{tended and, on or about December 19, 2000, the parties agreed that Harstad Hills was purchasing from the Trust the following described real propeny ("Propert)""): Parcel A: That part of the Southwest Quarter of the Southwest Quarter of Section 29, Township 32, Range 24, Anoka County, Minnesota described as beginning at a point on the south line of said Southwest Quaner of the Southwest distant 550.00 feet westerly from the Southeast Corner thereof; thence northerly parallel with the east line of said Southwest Quarter of the Southwest Quaner 500.00 feet; thence northeasterly to a point on said east line 214:00 feet southerly from the Northeast comer of said Southwest Quarter of the Southwest Quarter; thence on an assumed bearing of North 0 degrees 21 minutes 34 - seconds East along said east line 164.00 feet; thence South 62 degrees 07 minutes 13 seconds West 141.00 feet; thence South 48 degrees 48 minutes 21 seconds west 261.00 feet; thence North 90 degrees 00 minutes 00 seconds West 187.50 feet; thence South 54 degrees 02 minutes 41 seconds West 668.44 feet; thence South 0 degrees 00 minutes 00 seconds West 242.61 feet; thence South 55 degrees 35 minutes 42 seconds West 282.90 feet to the northeasterly line of Anoka County Highway Right of Way Plat No. 22; thence southeasterly along said norrheasterly right of way line to the south line of said Southwest Quarter of the Southwest Quarter; thence easterly along said south line to the point of beginning. Parcel B: That part of the Southwest Quaner of the Southwest Quarter of the Section 29, Township 32, Range 24, Anoka County, Minnesota described as beginning at a point on the west line of said Southwest Quaner of the Southwest Quarter distant 519.19 feet southerly from the Northwest corner thereof; thence on an assumed bearing of South 0 degrees 43 minutes 10 seconds West along said west line 314.64 feet; thence Norrh 53 degrees 30 minutes 01 seconds East 309.15 feet; thence Norrh 0 degrees 00 minutes 00 seconds East 130.73 feet; thence North 90 degrees 00 minutes 00 seconds West 244.56 feet to the point of beginning. Parcel C: That part of the Southeast Quarter of the Southwest Quaner of Section 29, Township 32 North. Range 24 West, lying westerly of the west line of "Rosella's Addition" and North of the south line of the North 7 acres of the Southeast QUarter of tile Southwest Quaner, said south line being 1089.00 feet plus or minus North of the Southwest comer of said PAGE. 1214 .DEe 18 21211211 14:1219 FROM-Fredrikson I Byron T-777 P,005/017 F-214 DEe-IN! 01:59PM - 4 Southeast Quarter of the southwest quarter, as measured along the West line thereof except the North 100.00 feet of the east 173.75 feet thereof. 4. Paragraph 2 of the Addendum to the Purchase Agreement makes the Buyer's obligations under the Purchase Agreement specifically contingent upon obtaining governmental approval pennitting the construction of at least 39 single family homes or any combination of 39 single family homes and town home units. 5. Commencing in late 1999 and continuing until mid-200l, Harstad Hills spent substantial time and effon, and incurred costs in at least the amount of $115,809.07, in obtaining plat approval from the City of Andover and the County of Anoka. In the COUrse of its efforts, Harstad Hills sought and obtained approvals from the Lower Rum Watershed District, the U.S. Army Corps of Engineers, and the City of Andover. During the same time, Martin Harstad, the owner of Harstad Hills, met with Trustee Rosella Sonsteby and others acting on her behillf several times to discuss Harstad Hills' progress in obtaining governmental approvals relating to such plat approval. During this time, Rosella Sonsteby reviewed and approval various aspects of the development, encouraged Harstad Hills to continue its efforts in seeking governmental approval so that Harstad Hills would complete its purchase of the Property, and executed various applications along with Harstad Hills for plat approval. 6. Harstad Hills' efforts resulted in approval by the City of Andover of a preliminary plat, re-zoning of the property, amendment of the Andover comprehensive plan, and a special use permit for a planned unit development ("Special Use Permit"), which allows Harstad Hills to subdivide and develop the Property. The City of Andover's Resolution No. R28l-00 authorized the grant of the Special Use Permit, but also provided "that the Special Use Pennit sball be subject to a sunset clause as defined in Ordinance No.8, Section 503(D)." That section of the Ordinance provides as follows: "If the City Council determines that no significant progress has DEe 182001 14:10 PAGE. 05 FROM-Fredrikson l Byron T-777 P,006/017 F-214 DEe-IS-Ol 02:00PM - 5 been made in the first twelve (12) months after the approval of the Special Use Permit, the Permit will be null and void." In other words, December 19, 2001 (12 months after the Special Use Permit was approved on December 19, 2000) became the critical date in the approval process. The imminent approach of that date (December 19, 2001) was, apparently, the basis for the Order expediting trial in this case, issued by another Judge of this CoUrt. 7. The Purchase Agreement provides that prior to closing, the Buyer would consent to and record a document entitled "Declaration of Land Use Restriction." Article 2 of the Declaration provides as follows: "No structure, excavation, installation or construction, of a temporary or permanent character. and no ditch, culVert, canal, pipe, waterway, pump, siphon, artifice or device shall occur, be allowed to occur;- or be suffered to occur, on, under, through or upon any Lot within the Property, either temporarily or permanently, which has or may have the effect of allowing water to run or travel from rhe County Land to any Lot within Declarant's Low Land." According to Trustee Rosella Sonsteby, Article 2 of the Declaration prohibits the drainage of all water, even the drainage of water that she previously allowed by an easement. 8. In the Declaration, the "County Land" refers to wetland owned by Anoka County immediately east of and adjacent to the Property, and "Declarant's Low Land" refers to wetland owned by the Trust immediately west of and adjacent to the Property. 9. As it prepared to close on the purchase of the property in late ::2000, Harstad Hills obtained and reviewed title evidence from Land Title Insurance Company that revealed the existence of an easement that Rosella Sonsteby provided to Anoka County over the Property pursuant to Quit Claim Deed dated June 15, 1990. The easement covered a portion of the Property, and the Quit Claim Deed stated that the easement is "to provide access to construct. . PAGE.06 DEe 18 2001 14:10 FROM-Fredrikson & Byron T-777 P,007l017 F-214 DEe-INI 02:00PM . 6 maintain and repair the County of Anoka's weir to be located on property to the south of the easement." 10. Pursuant to the June 15, 1990 Quit Claim Deed granting the easement regarding the weir, Anoka County placed a culvert on the pOI1ion of the Property to allow drainage from the weir to a drainage ditch located on the Property leading to Declarant's Low Land. The COtmty Engineer for Anoka County has informed Rosella Sonsteby of the right claimed by Anoka County to drain water onto the Property in this drainage area 11. Minnesota has a strong public policy that properly granted or obtained easement rights should be enforced and that contracts which violate such rights should not be enforced. 12. To the extent that the Declaration requires that Harstad Hills prevent drainage pursuant to rights g:ronted or referred to in the June 15, 1990 Quit Claim Deed, it violates the strong public policy of Minnesota referred to in paragraph ll. 13. Because the easement evidenced or referred to a right to drain water over the Property from the County Land to Declarant's Low Land, Harstad Hills requested that the Trust acknowledge that the Declaration was subject to the easement. Trustee Rosella Sonsteby refused to make that acknowledgement_ 14. At the time that Harstad Hills made the request regarding the June l5, 1990 Quit Claim Deed, Harstad Hills became concerned regarding Minnesota public policy as to the drainage of surface water. According to Rosella Sonsteby, the Declaration would require Harstad Hills to block all drainage, even natural, reasonable drainage from the Property from the County Land to Declarant's Low Land. DEe 182001 14:10 PAGE. 07 T-777 P,008/017 F-214 OEe-18-0 1 02:01PM FROM-Fredrikson & Byron - 7 15. Minnesota has a strong public policy that, although landowners of property may get rid of surface water as best they can, such owners, in draining their own land, must not unnecessarily or unreasonably injure their neighbors in doing so. 16. To the extent that the Declaration requires that Harstad Hills prevent all drainage across the Property from the County Land to Declarant's Low Land, it violates the strong Minnesota public policy referred to in paragraph 15. 17. Harstad Hills requested that the Trust acknowledge that the Declaration did not require Harstad Hills to prevent the drainage of water across the Property, the blockage of which would unreasonably injure the County Land. Trustee Rosella Sonsteby refused to mal(e that acknowledgement. -- 18. The Declaration in Paragraph I of Article IV provides as fo !lows: "SeverabiIitv Invalidation of any of these covenants by judgment or coUrt order shall in no way affect any of the other provisions, which shilll remain in full force and effect." 19. Article II of the Declaration -- as it applies to (a) drainage rights evidenced or referred to in the June 15, 1990 Quit Claim Deed from Rosella Sonsteby to the County of Anoka, and (b) drainage across the Propeny, the blockage of which drainage across the Property from the County Land to Declarant's Low Land -- would cause unreasonable injury to the County Land, is severable from the Purchase Agreement and Declaration, and is not inextricably woven into the Purchase Agreement and Declaration as a seamless fabric. 20. As part of its effort to obtain governmental approvals, Harstad Hills submitted to the City of Andover ,a document called "Grading, Drainage, Erosion Control, and Tree Protection Plan", dated February l6, 2001. ("Grading, etc. Plan"). PAGE. 08 DEe 18 2001 14:11 T-777 P.009/017 F-Z14 DEe-lS-OJ 02:01PM FROM-Fredrikson & Byron - 8 21. During the same time, Harstad Hills became concerned that potential buyers of lots within the Property would be unwilling to purchase lots within the Property because of uncertainty whether drainage was occurring over the Property from the County land to Declarant's Low Land. Harstad Hills therefore requested that the Trust review the development plans of Harstad Hills relating to the Property and determine whether the proposed development itself, if constructed according to the terms of the Purchase Agreement and according to the February 16, 2001 Grading, etc. Plan, violated Article II of the Declaration. Trustee Rosella Sonsteby refused to make that review and determination. 22. Construction of the improvements on the Property, including excavation relating thereto -- ifdone specifically and exactly according to the February 16, 2001 Grading, etc. Plan -- will not have the effect of causing water to draTn across the Property from the County Land to Declarant's Low Land, in violation of the Dec:laration. 23. At all times relevant hereto, Harstad Hills has remained ready, willing and able to perform its obligations under the Purchase Agreement. 24. At the commenCement of the trial of this maner, as evidence of its desire and ability to perfonn its obligations under the Purchase Agreement, Harstad Hills offered to deposit with the Coun Administrator $600,000, representing the unpaid portion of the Purchase Price for the Property. 25. In the Spring of 2001, the City of Andover issued a Feasibility RepOrt relating to sewer and water improvements to be constructed as pan of Harstad Hills' development on the Property. The Feasibility Report recommended that there be constructed on the Property a lift Station that would provide sewer and water service to tbe Property but also to, among other property, property o\V11ed by the Trust or by Rosella Sonsteby west of the Property. In order to . PAGE. 09 DEe 18 2001 14:11 FROM-Fredrikson I Byron T-777 P, 01 0/017 F-214 DEe-l 8-0 1 02:01PM 9- complete its study of the issue, the City of Andover requested access to such Property o'WIled by the Trust or by Rosella Sonsteby for surveying puxposes. Rosella Sonsteby refused to allow such access, and her anomey informed the City of Andover that Harstad Hills might no longer be interested in purchasing the Property. 26. Because of such communication from Rosella Sonsteby and her lawyer, the City of Andover refused to consider further action regarding Harstad Hills' development of the Property. 27. Harstad Hills did not breach the Purchase Agreement, and if it did breach the Purchase Agreement, the Trust, by its words and actions, waived such breaches. CONCLUSIONS OF LAW (a.) JUSTICIABILITY: The present dispute between the parties is justiciable, within the purview of Minnesota's "ripening seeds" standard enunciated in sucb appellate decisions as Holiday Acres No.3 v. Michvesr Fed. Savings & Loan Ass'n, 27l N.W.2d 445 (Minn. 1978) and Rice Lake Consrr. Corp. v. Rust Environment, 549 N.W. 2d 96 (Minn. App. 1996). That is true, even though Harstad Hills has not obtained final governmental approval for the A2:tec Estates subdivision and even though the Declaration of land Use Restriction h2.s not been signed or filed. (b.) PUBLIC POLICY CONSIDERATIONS: The declarations or interprerations made by the CoUrt in the Declaratory Judgment Order are mandated by two public policy considerations: [ 1.) the enforcement of easement rights, such as Anoka County's easement granted by Rosella Sonsteby in the June 15, 1990 Quit Claim Deed; and [2.] the vindication of the common law right of a lando'WIler (here, again, Anoka County) to drain surface water from its 0'WIl land in some reasonably accessible natural drain, even though the water is thereby conveyed onto its neighbor's land, so long as the neighbor is not unreasonably injured as a result. (c.) VIOLATION OF THOSE PUBLIC POLICY CONSIDERATIONS: To the extent that the Declaration requires Harstad Hills [0 curtail or abridge [hose easement rights and PAGE. 1121 DEe 1821211211 14:11 FROM-Fredrikson & Byron T-m POll/OlT F-Z14 DEe-IS-OJ 02:02PM 10 common law drainage rights of the County, the Declaration is illegal, unenforceable, and null and void. To that extent, the Declaration also puts Harstad Hills in the untenable position of having to choose between violating the Declaration and violating those easement rights and commOn law drainage rights of the County. (d.) SEYERABILITY: The provisions of the Declaration are severable, that is: those provisions are !lQ! "so inextricably WOven together, the lawful with the unlawful, that the result is a seamless fabric." Hanford Accidenr & Indemnity Co. v. Dahl, 278 N.W. 591, 593 (Minn. 1938). To the extent that the Declaration's provisions require Harstad Hills to curtail or abridge the County's rights, the Declaration's provisions are unlawful. But those provisions are not inextricably woven together with and inseperable from other provisions of the Declaration which ~ lawful. For example, as suggested by Harstad Hills in its post-trial brief, the other provisions of the Declaration would validly and laWfully prohibit Harstad Hills (or lot owners within the Aztec Estates subdivision) from "granting easements or other drainage rights to owners of the County Land that would cause water to drain into Declarant's [the Trust's] Low Land." (e.) EFFECT OF SEVERABILITY: Where the unlawful and the lawful provisions of an agreement are severable -- as they are in the Declaration __ the unlawful provisions should be severed off as unenforceable, leaving the lawful provisions standing and enforceable. That is the law, generally: u[WJhere a contract is illegal only in part and the illegal part is severable, the remainder will be enforced." Hartford Accidenr and Indemniry Co., supra, 278 N.W. at 593. That is also the result, partiCularly, which the parnes themselves agreed to in a clause of the Declaration: "Severability: Invalidation of any of these covenants [in the Declaration] by judgment or court order shall in no way affect any of the other provisions, which shall remain in full force and effect." (r.) REFORMATION: Contrary to the Trust's argument, the Court __ by severing the Wllawful from the lawful in the Declaration -- is not "re-forming" (re-drafting) the parties' DEe 18 2001 14:12 PRGE. 11 T-777 P,0121017 F-214 DEe-IS-Ol 02:02PM FROM-Fredrikson I Byron - 11 contract. In general, the law's authorization to courts to sever contracts and, in particular, the parries' 0\V!l severability clause -- both implicitly cany with them the concomitant principle that such jUdicial severing does not constitute reformation. (g.) CODNTY NOT A PARTY: Also contrary to the Trust's argument, the Court can construe the Declaration, even though the COWlty -- whose easement rights and drainage rights would be violated by the unlawful provisions of the Declaration -- is not a party to this lawsuit. That's because the "rights, status, and other legal relations" (Minn. Stat. g555.01) that are being construed continue to be those of entities (Harstad Hills, the Trust) that ill parties to the Declaration and to '(his lawsuit. Really, it is not so much those easement rights and drainage rights of the County that are here being construed by the CoUrt. Rather, it is the "rights, status, and other legal relations" of parties Harstad Hills and the Trust that are being construed - in light of those County rights. Nothing in the CoUrt's DeclaraLOry Judgment Order diminishes or affects the strength of the County's rights. Indeed, it is the full legal strength of the County's rights (as embodied in the public policy considerations related to enforcement of easement rights and vindication of commolI law drainage rights) that mandates and makes justiciable the COUrt's construction of the "rights, starus, and other legal relations" of parties Harstad Hills and the Trust, in relation to those unaltered County rights. (h.) THE GRADING. ETC. PLAN: Harstad Hills also seeks ajudiciill declaration (interpretation) that "development of the Property... in accordance with the Grading, Drainage, Erosion Control and Tree Protection Plan [Grading, etc. Plan] approved by the City of Andover on December 19, 1000" will not violate the Declaration. The CoUrt cannot make that requested interpretation because, as the Trust correctly points out, the Grading, etc. Plan is just that __ a plan. That Plan does not and could not indicate what will be the actual on-site grading, drainage, and erosion control on the developed Property. Rather, all the CoUrt can do is what is has done at paragraph 22 of the Findings: PAGE. 12 DEe 18 2001 14:12 T-777 P,013/017 F-214 FROM-Fredrikson & Byron - DEe-18-0 1 02:02PM 12 Construction of the improvements on the Property, including excavation related thereto - if done specifically and exacrly according TO the February 16, 2001 Grading, etc. Plan -- will not have the effect of causing water to drain across the Property from the County Land to Declarant's Low Land, in violation of the Declaration. (Emphasis added). That remains a purely factual finding, not a judicial declaration or interpretation. As it turns out, though, our COmments here about the Grading, etc. Plan help to illustrate the severability of the Declaration's provisions. For, if the actual on-site development of the Property did result in causing water to drain across the Property from the County Land and Onto Declarant's Low Land (for example, if the actual on-site development of the Property varies significantly from the Grading, etc. Plan) -- then that would violate the Declaration, and the Trust would be protected from that violation by those provisions of the Declaration that are lawful and -still remain in force after being severed off from the Declaration's unlawful provisions. (i.) SPECmc PERFORMANCE: Harstad Hills is entitled to a specific perfonnance provision in the Judgment, requiring the Trust to specifically perform its obligations under the Purchase Agreement, that is: to deed the Property to Harstad Hills. Such specific performance is warranted because: [1] Harstad Hills has not breached its own obligations under the Purchase Agreement or, ifit has, any such breaches have been waived by the Trust; and [2.J Harstad Hills is ready, willing, and able to perfonn its remaining obligation under the Purchase Agreement, i.e., to pay the S600,000 balance of the purchase price. Further, such specific performance is warranted, even though Harstad Hills may not as yet have satisfied all of the contingencies attendant to the Purchase Agreement, such as Obtaining fuil and final governmental approvals. In that regard, it should be noted that, at various stages in the early history of the Purchase Agreement, the Trust was pressing for payment of the $600,000 and for closing of the transaction, even though Harstad Hills was at those stages even further from obtaining full and final governmental approvals than it is now. 0.) JUDICIAL CANCELLATION: The Trust is not entitled to have the Purchase Agreement cancelled, 3S prayed for in its Counterclaim, because: [1.] Harstad Hills has not . PAGE. 13 DEe 182001 14:12 FROM-Fredrikson & Byron T-777 P,014/01T F-214 DEe-I8-01 02:03PM - 13 breached the Purchase Agreement or, if it has, any such breaches have been waived by the Trust; [2.] Harstad Hills is ready, willing, and able to pay the $600,000 balance of the purchase pnce; and [3.] the Court has not voided the Declaration -- attached to the Purchase Agreement. For the same reasons, the Trust is also not entitled to judicial cancellation of the Aztec Estates plat, and any and all documents filed in relation to that plat - as prayed for in the Trust's Cotmterclaim. (k.) OUIET TITLE: The Trust is not entitled to a quiet title declaration that the Trust and/or Rosella Sonsreby is the fee owner of the Property (and of the Declarant's Low Land), free and clear of any interest by Harstad Hills and K.C. Land Company. If nothing else, tlle Court has not cancelled the Purchase Agreement and, accordingly, Harstad Hills continues to have a recognizable interest in the Property (and, maybe, so does K.C. Land Company, albeit nominally as assignor of the Purchase Agreement). It may be that the Trust's prayer for this quiet title declaration stems from the fact that Harstad Hills - at some point and for whatever reason -- had all of the Trust's/Sonsteby's land surveyed, even including the Trust's/Sonsteby's land outside of and beyond the to-be-conveyed Property. But, the TrustlSonsteby have not established how that overly-expansive survey clouds the fee title to any of the land, whether part of the to-be-conveyed Propeny or not. Clearly - at least as far as the record at trial discloses -- the TrustlSonsteby remains the fee owner of the land, including the to-be-conveyed Property. (I.) DAMAGES: Harstad Hills is not entitled to damages. Its prayer for damages was essentially in the alternative only, in the event the Court judicially cancelled the Purchase Agreement and/or voided the Declaration in its entirety - neither of which the Court has done. The Trust is not entitled to damages, because its prayer for the liquidated damages specified in the Purchase Agreement (that the Trust be allowed to keep the $50,000 earnest money) was conditioned on the CoUrt first canceling the Purchase Agreement -. which the Court has not done. (m.) ATTORNEY FEES: Neither side is entitled to recover attorney fees from the other side, because neither party has pointed out any contractual provision (e.g., in the Purchase PAGE. 14 DEe 182001 14:12 T-777 P,OI5/017 F-Z14 DEe-18-0 1 02:03PM FROM-Fredrikson & Byron - 14 Agreement) or statute authorizing such an award of attorney fees. This conclusion is grounded On a "fundamental principle of law deeply ingrained in our common law jurisprudence _. that each party bears his own attorney fees in the absence of a statutory Or contractual provision." Ly v. Nysrrom, 615 N.W.2d 302,314 (Minn. 2000). (n.) COSTS & DISBURSEMENTS: Most of the relief sought in this case __ by both sides - is in the nature of a declaratory judgment order. The Unifonn Declaratory Judgments Act makes the award of costs and disbursements discretionary, not mandatory. See: Minn. Stat. 9555.l0 ("In any proceeding under this chapter the court ~ make such award of costs as may seem equitable and JUSt"). The Court, exercising its discretion under 9555.10, has determined that an award of COStS and disbursements to either side in the case would not be equitable and just. ORDER FOR JUDGMENT -- (I.) The Coun Administrator shall enter Judgment in this case which shall state the following: {A.] DECLARATORY JUDGMENT: The Court, interpreting the sale of the Property from the Trust to Harstad Hills, and of documentS and records related to that sale, judicially declares that the following activities do not and will not violate Article II of the "Declaration of Land Use Restriction," anached to the November 10, 1999 Purchase Agreement: (I) Drainage of water pursuant to the rights granted or referred to in that certain easement granted or referred to in the June 15, 1990 Quit Claim Deed from Rosella B. Sonsteby to the County of Anoka (2) Drainage of water across the Property from the County Land to Declarant's Low Land as a result of natural flooding or water conditions, the blockage of which would unreasonably injure the County Land. [B.] SPECIFIC PERFORMANCE: The Trust, within 5 days of the date of the COUrt's Order for Judgment, upon receipt of the unpaid purchase price for the Property, shall specifically perform its obligations under the Purchase Agreement and close with PAGE. is DEe 182001 14:13 T-777 P,016/017 F-Z14 DEe-1 8-0 1 02:03PM FROM-Fredrikson & Byron - l5 Harstad Hills regarding the sale of the property to Harstad Hills; including but not limited to executing all documents reasonably necessary to accomplish such closing and the recording of documents relating thereto including but not limited to the Aztec Estates plat and, in the event of the failure of the Trust to perform such obligations and close, including but not limited to executing such documents within said 5 day period, title to the Property shall automatically transfer to Harstad HilIs Without further order of this Court and Harstad Hills shall hereby be empowered to execute such documents as are required in order to accomplish such Closing and recording of documents relating thereto including but not limited to the Aztec Estates plat. [Co] DEFENDANT'S COUNTERCLAIM: The following prayers for relief in the Trust's Counterclaim are denied and dismissed: (1) For judicial cancellation of the Purchase Agreement. (2) For a quiet title declaration that the Trust is fee owner of the Property, free and clear of any interest of Harstad Hil1s, Inc, Martin Harstad, K.C. Land Co., or any of their assigns, agents, or related entities. (3) For an order declaring null and void any and all documents filed in the Anoka County Recorder's Office which relate to the Aztec Estates plat Or subdivision. [D.] DAMAGES: None of the parties shall recover damages from <my other party. Any prayer for money damages in any of the parties' pleadings is expressly denied and dismissed. [E.] COSTS, DISBURSEMENTS, AND ATTORNEY FEES: None of the parties shall recover costs, disbursements, or attorney fees from any other party. (II.) The Court Administrator shall advise the parries of the present Order for Judgment by providing copies of the same to their anorneys or agents, specifically: John M. Koneck for plaintiff Harstad Hills. Inc.; Kennelh M Wasche for defendant Trust; and Steven H Berndt for the third party defendants. PRGE.16 DEe 18 2001 14:13 T-777 P,017101T F-Z14 DEe-l 8-01 OZ:04PM FROM-Fredrikson & Byron l6 - BY THE COURT +h. \) 0..", ~ V'\ ~ <L, Dated this l 8 day of December, 200l. Daniel M. Kammeyer \ Judge of Anoka County District CoUrt Tenth Judiciill District - PAGE.l? DEe 182001 14:13 CITY OF ANDOVER - COUNTY OF ANOKA STATE OF MINNESOTA RES. NO R282-00 A RESOLUTION APPROVING THE PRELIMINARY PLAT OF THE PLANNED UNIT DEVELOPMENT OF "AZTEC ESTATES" BY HARSTAD COMPANIES LOCATED IN SECTIONS 29 & 30, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA. WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and , WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing on said plat; and WHEREAS, as a result of such public hearing, the Plmming and Zoning Commission recommends to the City Council the approval of the plat. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the preliminary plat with the following conditions: 1. Contingent upon the developer obtaining all necessary pennits from the Lower Rum River Watershed Management Organization, DNR, Corps of Engineers, LGU, MPCA and any other agency that may be interested in the site. 2. Contingent upon the approval of the Comprehensive Plan Amendment, Contract Rezoning and the Special Use Permit for the Planned Unit Development. If anyone of these applications or requests fails to be approved, in whole or in paIt, the preliminary plat shall be considered null and void. 3. Park dedication per Ordinance No. 10, Section 9.07. 4. Contingent upon staff review and approval for compliance with City ordinances, policies and guidelines. 5. The variances or development standards shall become the only listing of variances approved on the plat. 6. Such plat approval is contingent upon a development agreement acceptable to the City Attorney. 7. Trails/walkways to be provided as required by the City Council. Adopted by the City Council of the City of Andover this 19th day of December ,20~ CITY OF ANDOVER ATTEST: :J:......t-.~.:,;.:..,.. j (1 ').7 )/' / :./. ...-1..... _._~, (.., /;j;,.:.. .:! -,?l.:-':1~_ ('_' [,,, Victoria V olk, City Clerk j-1.E. McKelvey, Mayor )T CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R281-00 A RESOLUTION GRANTING THE SPECIAL USE PERMIT REQUEST OF HARSTAD COMPANIES FOR A PLANNED UNIT DEVELOPMENT TO DEVELOP A MIXED USE RESIDENTIAL DEVELOPMENT CONSISTING OF FORTY-FOUR (44) TOWNHOME UNITS AND THREE (3) SINGLE FAMILY URBAN RESIDENTIAL LOTS TO BE KNOWN AS THE SUBDIVISION OF "AZTEC ESTATES" ON THE PROPERTY LEGALLY DESCRIBED ON EXHIBIT A. WHEREAS, Harstad Companies has requested a Special Use Permit for a Planned Unit Development to develop a mixed use residential development consisting of forty-four to\vnhome units and three single family urban residential lots to be known as the subdivision of "Aztec Estates" pursuant to Ordinance No.8, Section 4.18, Planned Unit -Developments and Ordinance No. 112, An Ordinance regulating Planned Unit Developments on the property legally described on Exhibit A; and WHEREAS. the City Council has reviewed the request and has determined that said request meets the criteria of Ordinance No.8, Section 5.03, Special Uses. The Council finds the proposed use will not be detrimental to the health, safety, morals and general welfare of the occupants of the surrounding lands; and WHEREAS, the City Council finds the request would not have a detrimental effect on the property values and scenic views of the surrounding area; and. WHEREAS, the City Council finds the request meets the criteria of Ordinance No.8, Section 4.18, Planned Unit Developments and Ordinance No. 112, An Ordinance regulating Planned Unit Developments; and WHEREAS, the proposed development meets the intent of and is in harmony with the Comprehensive Plan; and WHEREAS, a public hearing was held before the Planning and Zoning Commission and there was minimal opposition to the request; and WHEREAS, the Planning and Zoning Commission is recommending to the City Council the approval of the Special Use Permit as requested. . Page Two Resolution - SUP/PUD of Aztec Estates City Council Meeting December 19,2000 NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Plmming and Zoning Commission and will allow Harstad Companies to develop a Planned Unit Development on said property with the following conditions: I. All variances to Ordinance No.8 associated with the approval of the Special Use Permit for the Planned Unit Development shall be as listed on the development standards (Exhibit B of this Resolution) and shall become the only variances and approved standards for the development. 2. That the Special Use Pernlit shall be subject to a sunset clause as defined in Ordinance No.8, Section 5.03(D). 3. The Special Use Permit shall be subject to annual review by Staff. 4. The Special Use Permit for the Planned Unit Development shall be contingent upon the approval of the comprehensive plan amendment, contract rezoning and the preliminary plat of \Vhite Pine Estates. If anyone of these applications or requests fails to be approved, in whole or in part, the special use pernlit shall be considered null and void. 5. A propelty owners association shall be created with the following docLlments provided to the City for review and approval by the City Council prior to being recorded with the final plat in accordance with Ordinance No. 112: a. Articles ofIncorporation b. By-laws of the association c. Declaration of covenants, conditions and restrictions regulating the properties, maintenance of the common areas. ) 6. A variance is granted to Ordinance No. 205 to allow the structures to be similar in exterior architectural design and appearance. Adopted by the City Council of the City of Andover on this 19th day of December. 2000. A TTEST CITY OF ANDOVER t ., (: :7:; .-_-_~ ,~~.:. ,~/. .~' /~:~/ -:. .' ~.'> (".''''('f~: Victoria Volk, City Clerk ,<J.E. McKelvey, Mayo~'/ - Exhibit A Lel!al Description The Southwest Quarter of the Southwest Quarter of Section 29, Township 32 North, Range 24 West, Anoka County, Minnesota, except that part described as follows: Beginning at the Southeast Comer of the Southwest Quarter of the Southwest Quarter, thence westerly along the South line thereof 550.00 feet; thence northerly parallel with the East line of the Southwest Quarter of the Southwest Quarter 500.00 feet; thence Northeasterly to a point on said east line 214.00 feet southerly of the Northeast Comer of the Southwest Quarter of the Southwest Quarter; thence southerly along said East line to the point of begilming, and except that portion taken by Anoka County for highway purposes. - That part of the Southeast Quarter of the Southwest Quarter of Section 29, Township 32 NOI1h, Range 24 West, Anoka County, Minnesota, lying westerly of the West line of "Rossella's Addition" and northerly of the south line of the North 7 acres of the Southeast Quarter of the Southwest QUaJ.1er, said south line being 1,089 feet plus or minus north of the Southwest Comer of said Southeast Quarter of the Southwest Quarter, as measured along the West line thereof, except the North 100 feet of the East 178.75 feet thereof. Exhibit B DESIGN STANDARDS FOR AZTEC ESTATES The site in question is surrounded on its west side by a large wetland. To malce development of the site possible, we are asking for variances in building setback, and lot depth, The 20' setback from ROW on public streets, and from sidewalk on the private drive was chosen to allow parking in front of twin home units while minimizing impacts to wetlands and trees in rear yards. The width and depth of twin home lots are based on the building footprint. In previous developments done by Mr. Harstad 20-30 feet beyond the rear of the building are maintained as yard. The remainder of the area behind the units will be left in its natural state. Small rear yards provide two benefits; reducing impact to existing vegetation, and lower maintenance costs tQ the association. The lot depths for to}V11 home units shown reflect the size of the town home units, SETBACKS SETBACKS AZTEC ESTATES M-1 ZONING FRONT YARD SETBACK 30 Single Family Homes 30 Town Homes 20 SIDE YARD SETBACK TO BUILDINGS 30 30 INTERIOR LOTLlNE SETBACK Single Family Homes 20 20 Town Homes 15 20 REAR YARD SETBACK 30 30 MAJOR ARTERIAL SETBACK 50 50 LAND COVERAGE 20 20 HEIGHT 35 35 CUL DE SAC LENGTH 1390 500 - LOT DEPm DATA LOT BLOCK WIDTH M.1 WlDiH LOT DEPTH M.1 DEPTH 1-2 1 94 150 61 150 3-4 1 94 150 61 150 5-6 1 94 150 61 150 7-8 1 94 150 61 150 9-10 1 94 150 61 150 11-12 1 94 150 61 150 13-14 1 94 150 61 150 15-16 1 94 150 61 150 17-18 1 94 150 61 150 19-20 1 94 150 61 150 21-22 1 94 150 61 150 24 1 103 150 152 150 25 1 114 150 160 150 - 26-27 1 94- 150 61 150 28-29 1 94 150 61 150 30-31 1 94 150 61 150 32-33 1 94 150 61 150 34-35 1 94 150 61 150 36-37 1 94 150 61 150 38-39 1 94 150 61 150 40-41 1 94 150 61 150 42-43 1 94 150 61 150 44-45 1 94 150 61 150 46-47 1 94 150 61 150 1 2 115 150 152 150 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Jim Dickinson, Finance Director SUBJECT: Payment of Claims - Supplemental DATE: December 18, 2001 INTRODUCTION Two additional disbursements need to be added to the lists of claims, both related to the purchase ofland for the future water treatment facility. DISCUSSION Payment totaling $105,886.25 to Larold and Gloria Thompson to be dated 12-18-01. Payment totaling $418.78 to Anoka County Treasurer to be dated 12-18-01. BUDGET IMP ACT The payments will be expensed to the water treatment facility project. ACTION REQUIRED The Andover City Council is requested to add two claims in the amount of $106,305.03 to the list of claims. DATE December 18, 2001 O~~\thL (ifA ITEMS GIVEN TO THE CITY COUNCIL \! ~ . Letter from Kirsten Olson, County of Anoka - December 7,2001 . Letter from Adam & Christine Winiarczyk - December 10, 2001 . November Monthly Building Report . Schedule of Bills PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G:\DATA\ST AFF\RHONDAAIAGENDA\CCLlST.DOC - CH~ ltJUtvW !8,lg~bl COUNTY OF ANOKA Public Services Division HIGHWAY DEPARTMENT 1440 BUNKER LAKE BLVD. NW., ANDOVER, MINNESOTA 55304 (612) 862-4200 FAX (612) 862-4201 December 7,2001 Dear Resident: The Anoka County Highway Department, in cooperation with the City of Andover, is in the preliminary stages of design for the reconstruction of the intersection ofCSAH 9 (Round Lake Boulevard) and CSAH 20 (l57th Avenue NW) in the City of Andover. This intersection has been selected by the Federal Highway Administration (FHW A) to receive funds as part of a Hazard Elimination Safety (RES) program to help reduce accidents. This project consists of construction of a traffic signal with left-turn phasing, turn-lanes and painted channelization at theintersection. Because of the increase in traffic volumes and incidence of accidents, this intersection will need to be upgraded to handle the demands of today and into the future. The first step in the design process is to perform a field survey and gather pertinent data at this intersection. You may begin to notice survey crew activity beginning immediately. The reconstruction project is currently scheduled for the summer of2004, although this schedule could be adjusted as we get further along in design. With the width of the existing County right-of-way, it is not anticipated that significant additional right-of-way will be required, although temporary construction easements may be needed to help complete construction. We would appreciate your cooperation in this important project. Please drive safely in the area as we begin to collect field data, as well as throughout the construction period. If you have immediate questions or concerns regarding this project, please feel free to contact either Lyndon Robjent, the Assistant County Engineer, or myself at (763) 862-4200. Again, thank you in advance for your cooperation in this matter. Sincerely, xc: Anoka County Board of Commissioners it!~ Mayor of Andover and Councilmembers Scott Erickson, City of Andover Jon Olson, County Engineer Ki sten Olson, P.E. Doug Fischer, Director of Highways Design Engineer Mike Kelly, Chief Right-of-Way Agent Affirmative Action I Equal Opportunity Employer C.Q. fV\i-":J' l~r8ii)1 ~ - , I RECEIVED ~ 14942 Evergreen StNW Andover, MN 55304 DEe 1 0 MnDOT Office of Aeronautics 222 East Plato Boulevard CITY OF ANDOVER St. Paul, MN 55107-1618 Ann: Mr. Raymond J. Rought Dear Mr. Rought, I am writing to express my outrage personally and on behalf of our neighborhood at the unethical and unprofessional conduct of one of your employees, Mr. Mike Louis. Let me explain. Beginning in the spring of2001, an ultralight club started flying planes from a small 35-Acre sod fann situated adjacent to our residential neighborhood in the City of Andover. Initially, I to 2 planes flew and by early September there were 6 to 8 planes flying at any given time by unlicensed pilots from either other suburbs or from different pariS of Andover. These individuals were not from our neighborhood but were subjecting residents to various public safety concerns. The club, with the pennission of the property owner who does not reside in the City of Andover and is also one of the flyers, was using the airfield as a flight training school for new fl~ers. The ultralights were using this airfield to fly over our residential neighborhood and other parts of densely populated parts of Andover. The ultralights continually circled over our homes for hours at a time, in the evenings, in afternoons, on weekends and at all hours including as early as 7am and as late as after dark, as was reponed by residents at local City meetings. The City officials were told about annoying noise levels that woke up children in early mornings and prevented them from sleep at night. At many occasions, flyers were observed flying so low, just above houses and treetops, that one could throw a rock at them. There were also reports of near crash landings that just narrowly missed houses located adjacent to the airstrip. I once found myself dodging one of these vehicles coming in for a landing, while I was driving my car on a local street. This dangerous and annoying activity resulted in many police calls and police visits to the site. The flying club representatives told the residents and police they were flying legally and they had a right to fly above neighborhoods at altitudes of 500 feet or above. . Resulting from resident complains; the Andover City Council heard this issue on 9/18/0 I. At that meeting the flying club representatives stated to the City Council that they had a legal right to fly anywhere they pleased as long as they flew at heights over 500 feet. In addition, they said that if the Council regulates their takeoff/landing in Andover, they would just move to the City of Ham Lake and still fly over Andover. The residents filed a complaint with the FAA claiming that low flying and flying over residences violated federal rules. The FAA investigated the complaint area in October and issued a ruling in 11/8/0 I letter that our residential neighborhood is considered a "congested area ofa City" per federal regulation 14 CFRI03.15 and that any and all flying over such areas is prohibited. The FAA indicated that it would enforce this rule and prosecute any individual violating the law as identified on a police report. So far so good, and then the flying club recruited their flyer friend, Mr. Louis to come to the City Planning and Zoning Meeting on 10/27/01 to use his status, position, and influence as an employee of the State of Minnesota to persuade and change an outcome of a local public process. Of course Mr. Louis gave a vel)' one sided biased view on the issue, discouraging any local regulations and encouraging "self policing" and "working with the neighborhood". His involvement in this meeting, while representing the State of Minnesota, resulted in the Planning and Zoning Commission's recommendation to do nothing about resident complaints and therefore to continue allowing airfield operations in the neighborhood. We feel it is highly unethical for an employee of the State of Minnesota to use his professional status and influence, to promote and legitimize ultralight flying clubs through speaking at City meetings on the behalf of the special interest flying clubs and to discourage local governmental process of regulations that protect the residents from illegal and unscrupulous activities of these clubs as petitioned to the City Council by residents who live near these airfield sites. In addition, Mr. Louis promoted and affected/discouraged local ordinance changes for this particular club, which has been involved in illegal flying above our homes all swnmer. Why is a State of Minnesota employee covering up, excusing, and justifYing federally illegal activities? ~ - , This particular club he promoted and helped out of being regulated in Andover has a history of abusing the law.. . First ofall they lied about federal regulations to City officials at several public meetings by stating they had a legal right to fly anywhere they wish. Then there was one threat at a conclusion of a City Council meeting on 9/18/0 I when after speaking to the Council and asking the Council to regulate the airstrip, I was given an angry threat by one of the flyers, the property owner, not to get in "his" space or else. About two weeks later, when my wife and I were walking on our street, the club's flying instructor drove up and gave us both a death threat. ,Both of these threats are a part of police record. Then there were hang up phone call at 2-4am...Need I say more? State employees should not engage in promoting such disreputable clubs and legitimizing their illegal/criminal activities. These flyers behaved like common thugs. Unfortunately, Mike Louis gave them credibility they did not deserve, which resulted in impeding our local public process. Earlier I mentioned Mike's subjective views on ultralights; there is more you should know about his professional capabilities when it comes to this issue as well. My records show that I phoned Mr. Louis at his office prior to turning to the FAA, in hopes of getting advice or help with our neighborhood complaints. I told Mike that these planes literally infested our neighborhood and we needed advice on what the neighbors could do to stop the flying over OUT homes. I specifically informed him about the complaints of flying above residential areas and low flying just over the rooftops (as low as 50 feet at times) which resulted in resident concerns with their personal and property safety, invasion of privacy, etc. I told him about being nearly hit by one of these vehicles while driving on a city street and very, very low flying. Mike's response to me, as a representative of the State of Minnesota, was that there were no state regulations that regulated these activities. He conveniently failed to mention that these activities were illegal or that are regulated by the FAA. I think Mike's obvious personal bias for this hobby impairs his professional responsibilities to residents of this State. His judgment seems to be quite clouded on this issue and not just after work hours when he appears at City meetings to gloss over illegal activities of clubs he promotes, but it also appears quite inept during his work hours when dealing with citizen complaints like mine. As I said before, his involvement was unethical for a state employee. I also work for a public agency. The standards at our agency would prohibit me from using my professional status to influence public outcomes. Any attorney would have a field day with your agency and the way it abused power in this case. I expect a reply from you in the next five business days that outlines corrective action and changes your agency will be making regarding this and future conflict situations like this one before I pursue this further within the State of Minnesota Department of Transportation and outside. Sincerely, A?L '1'~ z Chusbn{Z A/,. (, ~ ULi/ . .' \ iA livtV{L~ Adam and Christine Winiarczyk "f-. Cc: Cecil Selness, Modal Operations Division TO: Mayor and City Council FROM: David Almgren -- -.- , RE: 2001 Monthly Building Report BUILDING PERMITS Permit/Plan Tax Total .Valuation 36 Residential 18 SIW 16 Townh. $ 2,1~,Q? . $ on __ ...._ '_____n.. _____ 2 Septic 64,~10.8~ . $ 66,680.96 . $ 4,340,128,00 4 Additions $ 1,776.0~ $ 32,5!) , $ 1 ;868.60$u - 65,100:60 --------- 1..----- ..-. ,---.-- 2 Garages $ 840.67 $ 15,25 $ 855.92 , $ 30,500.00 7. Remodeling/Finishing. $ 280.00 $ 3.50. $ 283.50 . $ - 1 Commercial Building $ 6,252.68 $ 308.36-$ u6~561.04] 616,711.00 ---- ------- o Pole Bldgs/Barns $ - $ - '$ - $ - 1 Sheds $ 76.25 $ 1.25 $ 77.50$ 2,500.00 o Swimming Pools $ - $ - $ . _ --;s - 1 Chimney/Stove/Fireplace $ 108.45 $ 2.40,$ 110.85 $ 4,800.00 2 Structural Changes $ 483,81 '$ 'a.50 ! $- 492,31 $ 17,00.0:00 9 Porches/Decks/Gazebos $ 1,59_8~9i . $ 24,35 i .$ 1,623,32 $ 48,700,00 _____0.. _ 1 Repair Fire Damage $ 363,74 $ 6.~0 i $ 370,14 $ 12.800,00 -- 17 Re-Roof/Siding $ 720,50 $ 8.5.0,$ 729,00 $ - 1 Other $ 988.58 .$' 11.851$ . 1,000.43 $ 23.700,0.0 o Commercial Plumbing $ - 1$ - '$ $ - 1 . Commercial Heating $ 1,166,14 $ 29.42 [ $ 1.195,56 . $ _______ n- O Commercial Fire Sprinkler $ - $ - 1$ - $ o Commercial Utilities $ - $ - L$- - r $u,_ o Commercial Grading $ - $ - '$ - _.$ i 83 SUBTOTAL $ 79,166.72 $ 2,622.41 . $ , , PERMITS ! - FE.ES COLl_E.CTED $ ----- -- ----- 83 Building Permits $ 79.166.72 $ 2,622.41 81,789.13 o Ag Building . $ - $ - $ - 1 Curb Cut $ 10.00 $ - $ 10.00 o Demolition $ - $ - $ - 1 Footing $ 15.00 $ - $ 15,00 1 Renewal $ 68.18 $ - $ 68.18 o Moving $ - $ - _ .J_ - ~ 81 Heatinn ~ - --- -- - . . CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N. W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Jim Dickinson, Finance Director SUBJECT: Payment of Claims DATE: December 18,2001 , INTRODUCTION -~ Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $58,879.98 on disbursement edit list #1 dated 12-11-01 have been issued and released. Claims totaling $652,029.39 on disbursement edit list #2 dated 12-18-01 will be issued and released upon approval. BUDGET IMP ACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. , . , Mayor and Council Members December 18, 2001 Page 2 of2 ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $710,909.37 and sign below: Mayor Mike Gamache Councilmembers Don Jacobson - Mike Knight Ken Orttel Julie Trude '-- Attachments , . ~ ~ ~ ~ ~ ... ... ... ~ Cl'" ... :><. <to -to 00..... -II o l.'I::" -to Z [il'" ... 0<( >... ... O' . tI. U... ... o ...---11 ,..~ : ~: H . . HID'" ... tJ 0'" it :>. . ,. . tIll.'l::'" . 1-l0 o C -10 -II 0...-4 I.ll qo... ... U o I.ll'" ... ...:l...:l'" ... tI) tlJ 00 :........."'t t ~~ ... ... ... '" it -to l'il .r-! 0 ... ... ~ ...:l . 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