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Home My WebLink AboutCC December 4, 2001 - CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW,Cl.ANDOVER.MN.US Regular City Council Meeting - Tuesday, December 4, 2001 Call to Order -7:00 PM 1. Resident Forum 2. Agenda Approval 3. Approval of Minutes (11/13/01) (11/20/01) (11/20/01) 4. Recognition of ServicefMarcie Peach Consent Items 5. Approve Amendment to Ordinance 245, Inoperable Vehicles - Planning 6. Approve On-Sale Non-Intoxicating Liquor Licenserrasty Pizza - Clerk 7. Approve TimeSaver Off Site Secretarial Service Contract for 2002 - Administration 8. Accept Bid for Water Tank - Public Works 9. Approve PIRFund Transfers - Finance. ' : 10. Waive Public Hearing/Adopt Assessment RolI/98-34/Chesterton Commons 3rd Addition & Cambridge Estates 2nd Addition (Block 3, Lots 2 & 3) - Engineering 11. Waive Public Hearing/Adopt Assessment RolI/98-36/Chesterton Commons North & Cambridge Estates 2nd Addition (Block 1, Lots 1,2 & 3)- Engineering 12. Waive Public Hearing/Adopt Assessment RoI1/98-33/Cambridge Estates 2nd Addition & Chesterton j' Commons North (Block 4, Lot 1) - Engineering 13. Approve OrdinanceIW oodland Oaks/Street Name Change - Engineering 14. Accept Trail Easement/Outlot A - CreekhavenlDettinger Pinewski, LLC. - Engineering 15. Order Plans & Specs/99-8/Drill Municipal Well #8- Engineering 16. Appoint Insurance Agency Services Finn (Supplemental) - Finance Discussion Items 17. Anoka County - Cedar Creek Greenway Study/Phase WPresentation - Administration 18. Assessments Service Contract/ Anoka County, Continued - Finance 19. Commercial Development Request/Zoning Ordinance Amendment/Joe Brabent - Planning 20. Approve Final PlatlPrairie Acres - Planning 21. Review Development Proposal for 14220 Crosstown Blvd NW/Dave Harris - Planning 22. Approve Rezoning/R-1 to R-4/Ashwood Estates - Planning 23. Approve Preliminary Plat/Ashwood Estates - Planning 24. Approve Final Plat/Ashwood Estates - Planning 25. Review Rural Residential Sketch Plan/Silver Meadows - Planning 26. Reconsider Acquisition of Tax Forfeit Property/Meadows of Round Lake - Clerk StaffItems 27. Reschedule January 1,2002 Council Meeting - Clerk Mayor/Council Payment of Claims Adjournment (j) CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD NoW. . ANDOYER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755.8923. WWW.C1oANDOYERoMNoUS TO: Mayor and Councilmembers CC: John Erar, City Administratotfi' FROM: Vicki Volk, City Clerk SUBJECT: Approval of Minutes DATE: December 4,2001 INTRODUCTION The following minutes have been provided by Peach Associates for approval by the City Council: / November 13,2001 Special Council Workshop November 20,2001 Regular Council Meeting (Ortte1 absent) November 20,2001 Special Closed Meeting (Orttel absent) E-mailed copies of these minutes have been transmitted to Mayor Gamache, Councilmembers Jacobson and Orttel, with hard copies provided to Councilmembers Trude and Knight. If for any reason you did not receive the e-mail version, please contact me. ACTION REQUESTED Council is requested to approve the minutes listed above. Respectfully submitted, iLL' &{..tb Vicki Volk City Clerk (j) "- I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrat~ FROM: Vicki Volk, City Clerk SUBJECT: Recognition of ServicelMarcie Peach DATE: December 4,2001 INTRODUCTION After almost 25 years of service to the city, Marcie Peach has terminated her contract to take and transcribe City Council minutes. DISCUSSION Marcie began her tenure with the city at a special council meeting on January 31, 1977. At that time, Ken Orttel was on the City Council along with Ted Lachinski, Mary VanderLaan and Mayor Jerry Windschitl. Marcie has done an excellent job of taking and transcribing the minutes of regular and special meetings, many which lasted beyond midnight. Because of family and job commitments, Marcie has found it necessary to terminate her contract with the city. ACTION REOUIRED Please join staff in wishing Marcie well and thanking her for a job well done. Respectfully submitted, if ;; . Jffi V<1,A..A.A...... Vicki Volk I City Clerk @) " , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator1' Courtney Bednarz, City Planne FROM: David Tyler McKay, Associate Planner SUBJECT: Approve Amendment to Ordinance 245-Inoperable Vehicles DATE: December 4,2001 INTRODUCTION Council is requested to consider removing the public hearing process provided for in Ordinance #245: for inoperable vehicles. Ordinance #245 states, "If after the first notification letter the property does not come into compliance, the city council shall have a hearing regarding said violation." Hearing notices are to be distributed to all abutting property owners. I DISCUSSION Staff has had very good success with compliance to Ordinance #245 through the current procedure which includes a first warning letter which states: "any person, firm, corporation, or voluntary association which violates or refuses to comply with any ofthe provisions of this Ordinance shall be guilty of a misdemeanor, and upon conviction thereof shall be punished as defined by State Law. Each day that a violation is permitted to exist shall constitute a separate offense." If necessary a second warning letter is sent by the city attorney before any prosecution may commence. The amending language has been reviewed and approved by the city attorney. RECOMMENDATION It is recommended that the Council amend Ordinance #245 to remove language requiring a public hearing. A proposed amendment is attached to illustrate the changes. Also attached is a memorandum from the November 12,2001 meeting where this item was discussed. 1f~ David Tyler Mckay Associate Planner No person in charge or control of private property, whether as owner, tenant, occupant, lessee or otherwise, shall allow an abandoned motor vehicle to remain on such property. SECTION 5. WARNING NOTICE. If the City determines that any person in charge or control of private property is in violation of any section of this ordinance, the City shall serve upon said violator a ten (10) day warning notice specifying the following: the nature of the violation in detail, the penalty for the continued violation, and such action that is necessary to correct the violation. The notice shall further state that if the violation is not corrected, the matter will be brought before the City Council at a hearing for declaration of nuisance and order for abatement. Said hearing shall not be held sooner than twenty (20) days following notice of warning. The hearing notice shall be distributed to all abutting property ovmers of said property in violation, in which such notice shall spccify the date, time and place of said hearing. any person. firm. corporation, or voluntarv association which violates or refuses to comply with any of the provisions of this Ordinance shall be guilty of a misdemeanor. and upon conviction thereof shall be punished as defined by State Law, Each day that a violation is permitted to exist shall constitute a separate offense. J Any violator who is served with a ten (10) day warning notice, as mentioned above, who responds by moving the item(s) which is in violation to a new location within the City limits which is also in violation of the ordinance, shall be considered to be in continued violation, and the original ten (10) day warning notice grace period shall continue to run in the same manner as if the violator had not moved the item(s) from the original location. SECTION 6. DECLARATION OF NUISANCE. ORDER FOR ABATEMENT AND INJUNCTION. Following a hearing as provided for in Section 5, and a finding of a violation of the ordinance, the City Council may declare the property to be a nuisance and order abatement. The order for abatement shall direct that an application for injunction be made to the district court, or other court of competent jurisdiction, pursuant to the Minnesota Rules of Civil Procedure and Minnesota law, authorizing entry onto land and the removal of property necessary to correct and abate the nuisance. SECTION 7. NOTICE OF TAKING. / 3 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755.5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: David L. Carlberg, Community Development Director SUBJECT: Code Enforcement Procedures - inoperable vehicles DATE: November 12,2001 With the recent adoption of a zoning code enforcement guideline, Planning Department Staff have been reviewing numerous violation form letters to verify conformance with the procedures set by the guidelines. Recently, while reviewing a notice for a code violation for an inoperable vehicle, it was discovered that the citation letter improperly stated the procedure to be followed as prescribed by ordinance regarding corrective action or the abatement of the vehicle. Ordinance No. 245 calls for a hearing before the City Council to order the abatement of the nuisance. The letter currently being used calls for the City Attorney to prosecute the violation if the nuisance is not abated. Past Enforcement Practices Staff has had very good success with compliance to Ordinance 245 and to date, no one has challenged the current procedure being used even though it is inconsistent with the Ordinance. Abatement Hearing Concern As indicated above, Ordinance No. 245 requires hearings before the Council to abate the nuisance. This could result in 10- I 5 hearings a month being brought before the Council based on Staffs estimates of current violation numbers. This number may be reduced due to the cited property owner not wanting the issue brought before the public and their neighbors. Staff Recommendation Staff will be bringing an amendment to Ordinance No. 245 to the City Council on December 4, 2001. The amendment will remove the hearing process and the order for abatement by the City Council. ~/~ . -;---- David L. Carlberg Community Development Director G CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N. W. . ANDOYER, MINNESOTA 55304 . (763) 755.5100 FAX (763) 755.8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator1f.t/ FROM: Vicki V olk, City Clerk SUBJECT: Approve On-Sale Non-Intoxicating Liquor License/Tasty Pizza DATE: December 4,2001 INTRODUCTION The license for Tasty Pizza expires on December 31, 2001. DISCUSSION / The required renewal form and fees have been submitted by Darren Brenk, Tasty Pizza V. ACTION REOUIRED Council is requested to approve an on-sale non-intoxicating liquor license for Tasty Pizza V, 13827 Round Lake Boulevard, for the period January 1, 2002 through December 31,2002. Respectfully submitted, ~. !/rd---- Vicki V olk City Clerk @) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARDN.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CLANDOVER.MN.US TO: Mayor and Council members CC: John Erar, City Administrator~ FROM: Dana Peitso, Human Resources Manager SUBJECT: Approval of Timesaver Off Site Secretarial Service Contract for 2002 DATE: December 4, 2001 INTRODUCTION Timesaver Off Site Secretarial Inc. (Toss) contract for the year 2002 DISCUSSION Timesaver Off Site Secretarial Inc. (Toss) is the Recording Secretary for the City Council Meetings, EDA meetings, Planning & Zoning and the Park and Recreation meetings. They have submitted their / contract for the year 2002 with a 3% increase. They feel this is a reasonable increase for their services. BUDGET IMPACT The 2001 TOSS contract was for $21.50 per hour and $10.75 per hour travel time; plus $9.50 per typewritten pages of minutes. The 2002 TOSS contract is for $22.00 per hour and $11.00 per hour travel time; plus $9.75 per typewritten pages of minutes. This is still lower than what the City was paying the previous Recording Secretary, therefore, there should be minimal budget impact. ACTION REQUESTED Approve Timesaver Off Site Secretarial Inc., contract for the year 2002 Respectfully submitted, Dana Peitso @) , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755.8923. WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City AdministratorjX- FROM: Frank Stone, Public Works Superintendent SUBJECT: Accept Bid for Water Tank - Public Works DATE: December 4,2001 INTRODUCTION Public Works Division has received three bids for an 1800-gallon stainless steel water tank and accessories that will be mounted on a 2002 Ford Cargo chassis. The truck chassis has been purchased off the state contract, but there is not a state contract for the water tank. This vehicle will be used primarily between the Parks Department and Streets Department. DISCUSSION Notice to accept bids for the water tank was sent out on November 8, 2001. Bids were accepted and opened on Wednesday, November 28, 2001. Pricing is listed below for the three bids received. Engle Fabrication, Inc. $33,665.00 Tax 2.188.23 Total $35,853.23 Crysteel Truck Equipment $43,625.00 Tax 2.835.63 Total $46,460.63 Aspen Equipment $55,863.00 Tax 3.631.10 Total $59,494.10 After reviewing the three bids the Parks Department, Street Department and Frank Stone, are in agreement to accept the Engle Fabrication bid. BUDGET IMPACT Funding for the water tank and accessories were budgeted in the 2001 Equipment Certificate. RECOMMENDATION Public Works recommends accepting the bid from Engle Fabrication, Inc. for the total amount of $35,853.23 for the water tanle ~7&:, Frank Stone Public Works Superintendent @ , J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755.8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Jim Dickinson, Finance Director SUBJECT: Approve PIR Fund Transfer DATE: December 4,2001 INTRODUCTION The City Auditor's Management Letter that accompanied the 2000 year-end audit recommended that the City of Andover perform a debt service analysis and provide for debt service payments. DISCUSSION The recommended transfer below is the result of the Finance Director's detailed review of the Permanent Improvement Revolving Debt Service funds (The complete analysis is available in the Finance Director's office): From fund: 501 Permanent Improvement Revolving Fund $131,883 Assessment revenue To fund: 357 2000B G.O. PIR Fund Bonds $131,883 Provide for Debt Pmt BUDGET IMP ACT The transfer will provide for scheduled debt service payments. I , Mayor and Council Members December 4,2001 Page 2 of2 ACTION REOUESTED The Andover City Council is requested to approve the aforementioned transfer. /' / @ ; CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator1,!t I FROM: Scott Erickson, City Engineer SUBJECT: Waive Public Hearing/Adopt Assessment RoI1l98-34/Chesterton Commons 3rd Addition & Cambridge Estates 2nd Addition (Block 3, Lots 2 & 3) - Engineering DATE: December 4,2001 INTRODUCTION The City Council is requested to waive the public hearing and adopt the assessment roll for Chesterton Commons 3,d Addition & Cambridge Estates 2nd Addition (Block 3, Lots 2 & 3), Project 98-34. DISCUSSION The City Council at the November 20, 2001 meeting approved a resolution declaring the cost and ordering assessment roll for the Chesterton Commons 3'd Addition & Cambridge Estates 2nd Addition (Block 3, Lots 2 & 3) development improvements. The adoption of the assessment roll for this project will levy the improvement costs to the properties within the development. At the November 20, 2001 City Council meeting Ashford Development submitted a letter contesting the assessments for the project. The information has been forwarded to the City Attorney. ACTION REOUIRED The City Council is requested to approve the resolution adopting the assessment roll for Project 98-34, Chesterton Commons 3rd Addition & Cambridge Estates 2nd Addition (Block 3, Lots 2 & 3) improvements. Respectfully submitted, r:;!J/I ~~ Scott Erickson cc: Jerry Windschitl, Ashford Development Corp., 3640 - 152nd Lane NW CITY OF ANDOVER COUNTY OF ANOKA " STATE OF MINNESOTA ) RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN. STORM SEWER AND STREETS FOR PROJECT 98-34. CHESTERTON COMMONS 3KLJ ADDITION & CAMBRIDGE ESTATES 2ND ADDITION (BLOCK 3, LOTS 2 & 3). WHEREAS, the developer has waived all rights to a hearing on this assessment pursuant to Minnesota Statutes Annotated, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessments shall be payable in semi-annual installments, together with principal and accrued interest, extending over a period of 1Q years. The first of the installments to be payable on or before the 15th day of April 2002, and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment resolution. 3. The owners of any property so assessed may at any time pay the whole of the assessment on such property with interest accrued to the date of payment to the City Treasurer. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this L day of December ,2001, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk @ , I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755.8923. WWW.CLANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratofil FROM: Scott Erickson, City Engineer SUBJECT: Waive Public Hearing/Adopt Assessment RolJ/98-36/Chesterton Commons North & Cambridge Estates 2nd Addition (Block 1, Lots 1,2 & 3) - Engineering DATE: December 4,2001 INTRODUCTION The City Council is requested to waive the public hearing and adopt the assessment roll for Chesterton Commons North & Cambridge Estates 2nd Addition (Block 1, Lots 1,2 & 3), Project 98-36. , DISCUSSION The City Council at the November 20, 2001 meeting approved a resolution declaring the cost and ordering assessment roll for the Chesterton Commons North & Cambridge Estates 2nd Addition (Block I, Lots 1,2 & 3) development improvements. The adoption of the assessment roll for this project will levy the'improvement costs to the properties within the development. At the November 20, 2001 City Council meeting Ashford Development submitted a letter contesting the assessments for the project. The information has been forwarded to the City Attorney. ACTION REOUIRED The City Council is requested to approve the resolution adopting the assessment roll for Project 98-36, Chesterton Commons North & Cambridge Estates 2nd Addition (Block I, Lots 1,2 & 3) improvements. Respectfully submitted, czl//jJ~ Scott Erickson cc: Jerry Windschitl, Ashford Development Corp., 3640 - I 52nd Lane NW CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA / RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF , SANITARY SEWER, WATERMAIN. STORM SEWER AND STREETS FOR PROJECT 98-36. CHESTERTON COMMONS NORTH & CAMBRIDGE ESTATES 2NU ADDITION (BLOCK 1. LOTS 1. 2 & 3). WHEREAS, the developer has waived all rights to a hearing on this assessment pursuant to Minnesota Statutes Annotated, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessments shall be payable in semi-annual installments, together with principal and accrued interest, extending over a period of 10 years. The first of the installments to I be payable on or before the 15th day of April 2002, and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment resolution. 3. The owners of any property so assessed may at any time pay the whole of the assessment on such property with interest accrued to the date of payment to the City Treasurer. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this L day of December ,2001, with Councilmembers voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk @ / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratof" FROM: Scott Erickson, City Engineer SUBJECT: Waive Public Hearing/Adopt Assessment Rol1/98-33/Cambridge Estates 2nd Addition & Chesterton Commons North (Block 4, Lot 1) - Engineering DATE: December 4,2001 INTRODUCTION The City Council is requested to waive the public hearing and adopt the assessment roll for Cambridge Estates 2nd Addition & Chesterton Commons North (Block 4, Lot I), Project 98-33. DISCUSSION The City Council at the November 20,2001 meeting approved a resolution declaring the cost and ordering assessment roll for the Cambridge Estates 2nd Addition & Chesterton Commons North (Block 4, Lot 1) development improvements. The adoption of the assessment roll for this project will levy the improvement costs to the properties within the development. At the November 20, 2001 City Council meeting Ashford Development submitted a letter contesting the assessments for the project. The information has been forwarded to the City Attorney. ACTION REOUIRED The City Council is requested to approve the resolution adopting the assessment roll for Project 98-33, Cambridge Estates 2nd Addition & Chesterton Commons North (Block 4, Lot 1) improvements. Respectfully submitted, Lt~L~ cott Erickson cc: Jerry Windschitl, Ashford Development Corp., 3640 - 152nd Lane NW Joel LeVahn, Cambridge Capital, 941 Hillwind Road NE, Mpls, MN 55432 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA / RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER, WATERMAIN. STORM SEWER AND STREETS FOR PROJECT 98-33. CAMBRIDGE ESTATES 2NU ADDITION & CHESTERTON COMMONS NORTH (BLOCK 4. LOT 1 ). WHEREAS, the developer has waived all rights to a hearing on this assessment pursuant to Minnesota Statutes Annotated, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessments shall be payable in semi-annual installments, together with principal and accrued interest, extending over a period of 10 years. The first of the installments to / be payable on or before the 15th day of April 2002, and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment resolution. 3. The owners of any property so assessed may at any time pay the whole of the assessment on such property with interest accrued to the date of payment to the City Treasurer. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this L day of December ,2001, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor / Victoria Volk - City Clerk @ ) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratot Scott Erickson, City Enginee fROM: Todd Haas, Parks Coordinator SUBJECT: Approve OrdinanceIWoodland Oaks/Street Name Change - Engineering DATE: December 4,2001 INTRODUCTION This item is in regards to amending Ordinance 212, Changing/Renaming Street Names in the City of Andover in the Woodland Oaks development. DISCUSSION / It has come to our attention from the Building Official that the street name of 159th Lane NW will need to be changed to 159th Avenue NW east ofXeon Street NW. This name change will be consistent with the street from the Red Pine fields development. The street name change will not have an effect on any residents in this development. ACTION REOUIRED It is recommended by City staff to amend Ordinance 212, changing/renaming 159th Lane NW east ofXeon Street NW to 159th Avenue NW in Woodland Oaks. Respectfully submitted, ~~ai~ cc: Byron Westlund, Woodland Development Corp., 13632 VanBuren Street NE, Ham Lake MN 55304 , j CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 2128 AN ORDINANCE CHANGING/RENAMING STREET NAMES IN THE CITY OF ANDOVER. The City Council of the City of Andover hereby ordains as follows: Section 19. (Changing 159th Lane NW to 159th Avenue NW) Woodland Oaks, that street known as 159th Lane NW east of Xeon Street NW shall be changed to 159th Avenue NW. All other Sections shall be renumbered and the language contained shall remain the same in this Ordinance. Adopted by the City Council of the City of Andover on this 4th day of December ,2001. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , I -' I. . (j) . , ^ T T c' 8 : I " ".) ,.". c. I .;: :r Ill! v . , _ _ _ _ _ _ _ _ i- _ _ _ _ _ tj f' i.;,! ______________ : <, ~ -------- , rr .11 [I: f - -... - ,...oo...~::::'..7l.\1... ". I 'f~ tr - .~ <, -/.-...::..-.'~"~:.-.,-.._;;_..O~I ______.____ 8-W tl r r ---.---------.-.- I " lColr.t'( Stdte Aid H;!"'.~oy.,;o .,,) ~~l ([ i ~ "'-"-"-"A';QKA.cci,;YiIG".,,~ ~G>/T S 89'0759 E ~,., A,~ "",' : ~~f ,i - I' OF \'!A~ PLAT ,la, '0 .oooooooomoo 657.99 mmOO""";'''''''''''''''''..--1 _ _ _ __ 11:1 iil .._____d__ <II II ... .&. + ." " ~,----- . 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'~ (/) X..g _ ~ L~~ ~ @ ~~~ @ J CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratot' Scott Erickson, City Enginee \.. FROM: Todd Haas, Parks Coordinator SUBJECT: Accept Trail Easement/Outlot A - Creekhavenillettinger Pinewski, LLC. - Engineering DATE: December 4,2001 INTRODUCTION This item is in regards to accepting a trail easement over that part of Outlot A in Creekhaven froin the developer that is constructing the Molly Professional Building located in the northwest comer of Bunker Lake Boulevard NW and Crosstown Boulevard NW. DISCUSSION The trail easement is necessary for a section of existing trail that is located in the southeast comer of the property. The trail was constructed when Bunker Lake Boulevard NW was reconstructed a couple years ago. Note: The trail along Bunker Lake Boulevard NW is part of the County regional trail system. ACTION REOUIRED The City Council is requested to accept the trail easement as recommended by City staff. Respectfully submitted, ~/~ Todd Haas cc: Dettinger Pinewski, LLC, 1902 - 5th Ave. S., Suite 4, Anoka, MN 55303 - - RASFMFNT GRANT I _Ii Mrlt'jt"hP ;-- THIS EASEMENT, made this IS day of , 2001, by . -Dettinger Pinewski, LLC, a limited liability corporation, Grantors, to the CITY OF ANDOVER, a municipal corporation, (Grantee). WITNESSETH, that Dettinger Pinewski, LLC, for value received as Grantors do hereby dedicate to the City of Andover a permanent easement over the land located within the City of Andover, County of Anoka, State of Minnesota, described as follows: An easement for trail purposes over that part of Outlot A, CREEKHA VEN, according to the recorded plat thereof, Anoka County, Minnesota, lying southerly of the following described line: Beginning at a point on the south line thereof, distant 191.90 feet east of the southwest corner thereof, for the purposes of this description, the south line of said Outlot A is assumed to bear North 88 degrees 56 minutes 30 seconds East; thence North 79 degrees 53 minutes 31 seconds East, a distance of 111.46 feet to the southeasterly line of said Outlot A, and there terminating. Total consideration: One and no1100 ($1.00) Dollar. - State Deed Tax Due: None ,/ IN WITNESS WHEREOF, the parties have hereunto set their hands this j.;'V) day of ,"".., ~ ,2001. 1"' ,:~1~~j....-< r-e"":,..-........{ /~_._ By: Its: By: Its: STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) This instrument was acknowledged before me on/5-07 day of '7 };'t'd,r/0'__- ,2001 by /.;, /:). - d - - th 'l-i-Z-" ,.,..... ~ ....r'-;(_,~.-.?f",!~~"-~1 ~ an...- e / -I-- and ,- of Dettinger Pinewski, ..-:Q ~." j' >, ..I-~',/ .---i< LLC, a limited liability company under the laws of Minnesota on behalf of the company. ?; " i~ '{:'{-i'-:;'~~'7~"~ .."" , , ' , j ~ 0:":'" '.'l...i~.....tJ.;t''''-.:I ,.'( ~ SHIRLEY A. CLINTON ",' NOTARY puaUC-MINNESOTA My Comm:s::ion E.':plres.lan. 31, 2005 ~ - - Notary Public i NOTICE IS HEREBY GIVEN that the City of Andover, County of Anoka, State of Minnesota, has accepted on , 2001, the above described easement in this document. Dated: CITY OF ANDOVER (SEAL) By Clerk THIS INSTRUMENT WAS DRAFTED BY: William G. Hawkins and Associates 2140 Fourth Avenue North Anoka, MN 55303 (763) 427-8877 - y: \\~ .: '-'3 ~",\' ,,~I"" '\u ~~OT' ~,. /'./' \, I ' 10 7 /~~'!.O 1"/" ~SP c: , (Jt.IT: . I': : I ' ~121("vR~~Z 4 .- \, \ \: : '" 6 20 28 .>>,~ .~~ \ " \ I ' I ~Jtj;( ,~~ "f .~-'~~, . .. \ i L.....- -:1:" ~~,/2;: 3. ~. . 'Coo..," " ~ 'U. NT< Tr-~ . ~_u___~J , ~ . ~ ~ iT .. I . C1 \ I . 7 ~ ..'2 9 I ~ \~~ ' ' 'd~' 0" . ~~41KS~ \\\ ~",;1, ^ ' . }",,,,,,,,,- - '1 I ~~,,~~, ':~' ;,~\\'";Y2I",'71il9'o --- I ' ~ . "" ';;"; '" V / .., ~ N " ~ I 9 ~ 'Y V'\ / 't,.<.1 ~r. TESD 11121 ().L.8 ' If I r H (-.. jt'\, ;Y'kcN NG~""';, 'I,."~.,,.SI~: I I I' I ' ,~ ' A ,.,~ I I I ~ ~l... ~ ~ ~ 2 I )1.'1'''':'-'0'. ~OQ"OL ;Q;" " , " ~. v/f:.A). 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'lP(i"".:..,' \7' CO ~' S 88056' 30"W ~~ 'O\)\) 0 o')..\) - '0 A 6 Borrc~ 'D ~ <oQ I )R TR),1l ([ ACH SlDO t> , 'ER TH 'OUGH [\RIVEWA 1 ~~1 CONNI:CT TO EXISl1NG Ilrv () IsnNr, INVERT [LEVA nON) - ---~._) .= -'...:..... .L. - - --....----. ..- - --- , - H N~ 1 6) E;lJNKER LAKE BOULEVARD u. ! - Cv I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator ifV FROM: Scott Erickson, City Engineer SUBJECT: Order Plans & Specs/99-8illrill Municipal Well #8 - Engineering DATE: December 4,2001 INTRODUCTION The City Council is requested to authorize staff to move forward with the design of Municipal Well #8. DISCUSSION A test well was previously drilled, pumped and tested at a location in the southeast comer of the Andover Elementary School property. The results of the test well indicate this to be an excellent location for a municipal well. The property the well would be located on is owned by the Anoka Hennepin School District. One of the first items staff will be discussing with the school district will be their dedication of the necessary easements over this site to allow the City to construct and maintain municipal water well at this location. (Due to the lack of available property in the area and the confines of the aquifer, the City's options are very limited on sites for the well.) The location of this well will be conducive to directly piping this well to the future water treatment plant. Municipal Well #8 will supplement the existing water system and is identified in the 2001 Comprehensive Water Plan. BUDGET IMP ACT The funding for this work will be from the 2001 PIR Bond Issue, which will be reimbursed by the Trunk Water Fund. ACTION REOUIRED The City Council is requested to approve the resolution ordering the preparation of plans and specifications for Project 99-8, Drill Municipal Well #8. Respectfully submitted, Q:JtIIY~ ' Scott Erickson CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 99-8 FOR DRILL MUNICIPAL WELL #8. WHEREAS, the City Council is cognizant of the need for the well; and NOW, THEREFORE BE IT RESOLVED by the City Council to order plans and specifications for the improvement of the Drill Municipal Well #8, Project 99-8; and BE IT FURTHER RESOLVED by the City Council to hereby direct the --9!Y.. EnQineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 4th day of December ,2001, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. 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' , ..." : , \\, rBlIN~ '. .,... . ~ /,,,,,,.1,,'" fii- '.,," ,r-;?,'<..... . ~ri: '. ,1' . ,'. ~ " ,=~" ...," ... ,,~< ' ,. 'I'" ..IJJ~' .fl&m:' ::mrr.,:.I"I~"~~-;r,;;J'~ 'j .,.,., .., ." '. :EI"{}{~ ,.~:~~~~.; , .c"p,. "'/" ^D -kj." _01 "", IS t1!l':1'..?- @ , / CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755.8923. WWW,CI.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administra~ FROM: Vicki V olk, City Clerk SUBJECT: Appoint Insurance Agency Services Firm (Supplemental) DATE: December 4,2001 INTRODUCTION The city has used the same insurance agency for at least the past 15 years. DISCUSSION I Staff will be interviewing five firms on Friday, November 30th and Monday, December 3rd and will make a recommendation to Council on December 4th: ACTION REOUIRED Council is requested to appoint an insurance agency as recommended by staff. Respectfully submitted, /LL;dd Vicki V olk City Clerk I @ / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Anoka County - Cedar Creek Greenway StudylPhase II/Presentation DATE: December 4,2001 INTRODUCTION Anoka County has been in the process of conducting a greenway corridor study that would have minimal impact on landowners in Andover. While a majority of the greenway corridor study area is located in the city of Oak Grove, Anoka County officials have requested an opportunity to present information to all affected communities. DISCUSSION Attached is information forwarded to my office from Mr. Jeff Perry, Anoka County Natural Resource Specialist that provides an outline of the project goals and objectives. Mr. Perry, along with County Parks Director John Vondelinde, will be in attendance at the December 4, 2001 Council meeting to make a 10 minute project presentation, and respond to any questions Council may have on the project. BUDGET IMP ACT No fiscal impact at this time. Anoka County has not requested any financial assistance from the City of Andover. ACTION REQUIRED Receive information from Anoka County officials on Phase II of the Cedar Creek Greenway Study project. Cc: Jeff Perry, Anoka County, Natural Resource Specialist CEDAR CREEK GREENWAY CORRIDOR STUDY / PHASE II 2001-2002 GRANT DETAIL Grant Amount $25,000 (DNR) County Match $25,000 ($15,000 cash outlay in 2002 budget) ($10,000 in-kind services and materials) PROJECT WINDOW October 2001 - July 31,2002 PROJECT FRAMEWORK 1) Establish Public In-put/Communication Process and Overall Project Schedule (October - November, 01) Park Committee and County Board City Councils: Oak Grove and Andover (December 01) Interagency Advisory Committee Citizen's Advisory Committee Public Information Meeting(s) - open house format Public Relations (newspapers, newsletters, cable TV) Anoka Union and City Newsletters Select a specialized land protection consultant . 2) Establish Selection and Classification Criteria (October - November, 01) A) Selection Criteria Resource Quality (Minnesota County Biological Survey) Minimum Size Location / Connectivity Interior Habitat (buffers) hubs and corridors Public Value (education and recreation) B) Classification Criteria - Zones Ecological Restoration Conservation Easement Acquisition for Public Ownership Agricultural Preservation / , 3) Inventory and Map Study Area (October 01 - May 02) A) Minimum Mapping Units 2 acres for cultural land cover features 1 acre for significant natural/semi-natural communities 50 feet minimum polygon width B) Delineation Use 2000 (Met Council) Digital Ortho Quads as a base map While digitizing, maintain a scale that will insure compliance with the Line Quality and Accuracy standards C) Line Quality and Accuracy Line error should be no more than 1/8 inch at a 1 :3,000 scale. This represents approximately 30 feet horizontal accuracy The 30 feet horizontal accuracy (1/8 inch at 1 :3,000) standard applies to both the interpretation of polygon boundaries on the DOQs, and to digitizing these field-interpreted polygons into a GIS 4) Prioritize and Classify Parcels (October 01 - January 02) Create a zone map of priorities based on selection and classification criteria Create a matrix of priority parcels that will include: , Property 10 number Owner name Address Land Value with and without development Zoning Taxes Classification Priority Agricultural Preserve Land 5) Public Education / Landowner Contact (January - March 02) A) Describe Benefits Associated With Land Protection Social Economic Ecological B) Define Land Protection Alternatives and Legal Requirements C) Present Case Study(s) of Successful Land Protection Projects Bob Burman Property Any other interested donators or sellers of conservation easements , 6) Document level of landowner Interest (January - March. 02) Goals and objectives Time-frame Personal contact List of willing participants 7) Develop Individual Parcel Inventories and Restoration Plans (March - May. 02) Large scale Wetlands. forests and prairies 8) Develop Estimated Budgets and Funding Sources (March - May. 02) 9) Develop long Term Implementation and Monitoring Plan For The Corridor (March - June. 02) / The target audience for the final plan is quite broad. although the primary focal point are the landowners in the corridor. In addition to the private landowners. the Cities of Oak Grove and Andover. Anoka County. and the Minnesota Department of Natural Resources are also key stakeholders that will playa vital role in guiding decisions that will harbor the future of the unique natural resources that exist today along the Cedar Creek Corridor. @) , CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 . (763) 755.5100 FAX (763) 755.8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrat~ FROM: Jim Dickinson, Finance Director SUBJECT: Approve Assessment Services Contract/Anoka County (continued) DATE: December 4,2001 INTRODUCTION The City of Andover's current contract with Anoka County for assessment services expires January 15, 2002. In an effort to prepare for 2003 assessment services the City of Andover is requested to review a proposed contract from Anoka County. J anene Hebert, Anoka County Assessor will be present at the meeting to present data (attached) and answer questions. DISCUSSION The City of Andover's current contract with Anoka County for assessment services was last reviewed in September of 1995. At that time, a six year contract was signed with the City having the right to terminate the agreement by providing, at a minimum, two years written notice by certified mail, which notice shall be sent prior to January 2 of any year to terminate assessment services to be performed two years from such date (i.e. to terminate the agreement for assessment services in the year 2000 the party must provide written notice oftermination by not later January 2, 1998). The proposed contract (attached) with Anoka County for assessment services is identical to the current contract with the exception of years service is for 2003 to 2008 assessment services. Finance is currently discussing with Anoka County the addition of a definition of operating costs to the contract. The definition should indicate exactly what costs the City of Andover is obligated to pay. Currently the County is using the Assessing Department's overall budget as the basis for fees to the County's contracted cities. (For example, a professional service expenditure to assist the City of Blaine in defense of assessments should not be charged to the City of Andover, and vice versa). Mayor and Council Members December 4,2001 Page 2 of2 The Finance Department is recommending that the City of Andover continue using the Anoka County Assessor as the City Assessor and to approve the attached "Joint Powers Agreement Between the City of Andover and the County of Anoka for Assessment of Property" for 2003 to 2008 assessment services. The City will have the right to terminate the agreement by providing, at a minimum, two years written notice by certified mail, which notice shall be sent prior to January 2 of any year to terminate assessment services to be performed two years from such date (i.e. to terminate the agreement for assessment services in the year 2006 the party must provide written notice of termination by not later January 2,2004). BUDGET IMP ACT Assessing Services is reviewed annually as part of the budget process. The City budgeted $84,500 for 2001 but the actual expenses for assessment services in 2001 are $92,040. The proposed 2002 budget is $102,000. ACTION REOUESTED The Andover City Council is requested to approve the "Joint Powers Agreement Between the City of Andover and the County of Anoka for Assessment of Property" for 2003 to 2008 assessment services with the addition of a definition of operating costs to the contract. . I Anoka County Contract No. JOINT POWERS AGREEMENT BETWEEN THE CITY OF ANDOVER AND THE COUNTY OF ANOKA FOR ASSESSMENT OF PROPERTY THIS AGREEMENT is made and entered into this _ day of , 2001, by and between the City of Andover, 1685 Crosstown Boulevard Northwest, Andover, Minnesota 55304, hereinafter referred to as the "Municipality," and the County of Anoka, a political subdivision of the State of Minnesota, 2100 Third A venue, Anoka, Minnesota 55303, hereinafter referred to as the "County." WITNESSETH: - WHEREAS, pursuant to Minn. Stat. ~ 273.072, any county and city, lying wholly or partially within the county and constituting a separate assessment district, may, by agreement entered into under Minn. Stat. ~ 471.59, provide for the assessment of property in the city by the county assessor; / and WHEREAS, pursuant to Minn. Stat. ~273.03, Subd. 2, the agreement may provide for the abolition of the office of the city assessor when the assessment of the property within the city is to be made under an agreement by the county assessor; and WHEREAS, it is the wish of the County to cooperate with the Municipality to provide for a fair and equitable assessment of the property within the Municipality; and WHEREAS, said work will be carried out in accordance with the provisions of Minn. Stat. ~ 471.59. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed as follows: 1. That said Municipality constitutes a separate assessment district which lies wholly within the county and that all property in the geographical boundaries of this district shall be assessed by the County Assessor of the County beginning with the assessment year 2003, provided this Agreement is approved by the Commissioner of Revenue. - II. Pursuant to Minn. Stat. ~ 273.072, Subd. 2, the office of the city assessor in the Municipality shall cease to exist on January 16, 2002, but not before the end of the term of the current city assessor, if serving for a fixed term, or when an earlier vacancy occurs; provided, however, that upon the termination of this Agreement, the office of city assessor shall be automatically reestablished and shall be filled as provided by applicable law or charter in accordance with Minn. Stat. ~ 273.D72. m. The term of this Agreement shall be from January 16, 2002, through assessment services performed for the 2008 assessment for taxes payable in 2009, unless earlier terminated as provided herein. IV. In consideration of said assessment services, the Municipality shall pay to the County an annual payment as follows: 2003 Assessment services payable on or before January 15, 20~_ 2004 Assessment services payable on or before January 15, 2004 2005 Assessment services payable on or before January 15,2005 / 2006 Assessment services payable on or before January 15, 2006 2007 Assessment services payable on or before January 15, 2007 2008 Assessment services payable on or before January 15, 2008 V. For year 2003 assessment services, the Municipality shall pay the County as follows: A. Ten Dollars and 50/100s ($10.50) for each improved parcel of residential, seasonal recreational residential and agricultural type property B. Sixty Dollars and 00/100s ($60.00) for each improved and unimproved parcel of commercial, industrial and public utility type of property C. Sixty Dollars and OO/lOOs ($60.00) for each improved and unimproved parcel of apartment and mobile home park type property D. Three Dollars and 50/100s ($3.50) for each unimproved residential, seasonal recreational residential and agricultural type property -2- - The same procedure shall be used, as described above, in the computation of the assessment payments due in 2004, 2005, 2006, 2007 and 2008; provided, however, that the cost for each type of parcel shall be increased according to the County Assessor's increase in operating costs, cost of living and merit adjustments established by the Anoka County Board of Commissioners for January 1 to December 31 in the year prior to the date of the assessment. VI. Notwithstanding Section m. above, the County and/or Municipality shall have the right to terminate this Agreement by providing, at a minimum, two years written notice by certified mail, which notice shall be sent prior to January 2 of any year to terminate assessment services to be performed two years from such date (Le. to terminate this Agreement for assessment services in the year 2006, the party must provide written notice of termination by not later than January 2, 2004). - -3- - IN WITNESS WHEREOF, the parties have hereunder set their hands on the dates written below. COUNTY OF ANOKA CITY OF ANDOVER By: By: Dan Erhart, Chairman County Board of Commissioners Title: Dated: Dated: ATTEST By: By: John "Jay" McLinden County Administrator Title: Dated: Dated: / APPROVED AS TO FORM By: By: Dan Klint Assistant County Attorney Title: Dated: Dated: / dk\contract\200 1 \andover-assess jpa (9/21/01) -4- - / . Oversight & Non Ca1tlaCt Expenses - $689,ero @ 45.4% of total budget . Contract Expenses Exclusive of Andover's Portia!- $725,500 @ 47. 8% of totallxJdget . Estimate of Andover's Portion $104,CXXJ @ 6.8% of total buctJet - Estimate of Proposed 2002 Property Assessment Operating Expenses to be Used to Prepare the 2003 Assessment for Taxes Payable in 2004 (rounded to the nearest 100's) Total From Contract % of Total Budget Portion Budget Salary & Benefits $ 1,341,400 $ 756,000 Departmental Expenses $ 56,500 $ 30,000 Operating Expenditures $ 100,900 $ 40,000 Contracts & Fees $ 1,200 $ 500 Capital Outlay $ 18,300 $ 2,500 Other Financing Uses $ 800 $ 500 Total Expenses $ 1,519,100 $ 829,500 54.6% Estimate of Andover's portion to prepare the 2003 $ 104,000 6.8% assessment for property taxes payable in 2004 based on 9,900 parcel accounts as of January 2,2003 . How the contract prices have been estimated for the proposed contract / commencing with the 2003 assessment for taxes payable in 2004 Fundamentally, the contract prices are based on the cost of preparing the 2003 assessment. The 2003 assessment is primarily prepared 2002. An estimate of staffmg and resources for 2002 is determined based on the anticipated parcel count as of January 2, 2003. Those costs are then allocated back to the jurisdiction, based on the actual 2002 expenses and the actual parcel number of parcel accounts as of January 2,2003. How it is calculated: 1) The 2002 budget is prepared based on the anticipated expenses to perform two primary functions: . The Assessment for the Contracted areas . Oversight of all 21 Cities and Townships to ensure accuracy, equalization and uniformity. 2) Allocate the personnel and operating expenses to each function area. 3) Allocated the Personnel and operating expenses to each property type (residential, commercial, apartment, and vacant land;}.- 4) Estimate the number of parcel accounts by property type for the 2003 assessment for taxes payable 2004. 5) Determine the per parcel cost by property type for the 2003 assessment for taxes payable 2004. 6) Multiply the actual cost per parcel by the number of parcel accounts for the 2003 assessment for taxes payable 2004. Unknowns: . The 2002 budget needed to prepare the 2003 assessment has not been approved. . The total number of parcels as of 2003 to be assessed (the denominator in the equation) is unknown. Knowns: The per parcel cost of the contract, although it is an estimate, will not exceed: . $10.50 for each improved parcel of residential, seasonal recreational residential and agricultural type property. . $60.00 for each improved and unimproved parcel of commercial, industrial and public utility type of property. . $60.00 for each improved and unimproved parcel of apartment and manufactured home park type property. . $3.50 for each unimproved residential, seasonal recreational residential and , agricultural type property. / . / What Costs are not included: The expense of oversight and any expenses incurred to ensure accuracy, equalization, and uniformity between jurisdictions including the following: . The salaries and expenses of the Assessor, the Chief Deputy Assessor, A portion of the Principal Appraiser, 3 Clerical positions, a portion of one Senior Appraiser, 1.5 Residential Appraisers, and the Appraiser for Manufactured Homes. . Approximately 47% of the Departmental Expenses, 60% of the Operating Expense, 58% of Contracts and Fees, 86% of Capital Outlay, and 37% of Other Financing Uses. Disclaimer: Unfortunately, the estimates are based on the 2002 proposed budget and estimates of growth, the fmal expenses may result in a slightly different allocation. But the contract expenses shall not exceed the per parcel cost outlined in the contract. / . Anoka County 08/13/2001 , 2002 Budget Request 2:56PM Program: 304 Property Assessement Last Year Current Year Current Year Requested Proposed Actual Budget Estimate Budget Budget Revenues 53 Charges for Service 712,910 752,613 778,407 816,600 816,600 56 Miscellaneous 713 500 700 500 700 Total Revenues 713,623 753,113 779,107 817,100 817,300 8.50% 8.52% Expenditures 60 Salary & Benefits 946,441 1,152,039 1,028,203 1,390,988 1,341,401 61 Departmental Expenses 52,729 56,330 57,242 80,140 56,510 62 Operating Expenditures 76,696 80,526 77,526 121,858 100,858 63 Contracts & Fees 9,492 4,250 1,200 34,500 1,250 65 Capital Outlay 22,298 31,500 31,266 70,550 18,250 69 Other Financing Uses 635 700 700 800 800 Total Expenditures 1,108,290 1,325,345 1,196,137 1,698,836 1,519,069 28.18% 14.62% Net County Share 394,667 572,232 417,030 881,736 701,769 54.09% 22.64% 17 . 08/14/2001 Anoka County 2002 Budget Request 8:24 AM Program: 304 Property Assessement , Last Year Current Year Current Year Requested Proposed Actual Budget Estimate Budget Bud~et Revenues 53110 Assessment Charges 691,720 725,013 750,757 789,000 789,000 53120 Dividing Charges 21,140 27,500 27,500 27,500 27,500 53190 Other Fees & Charges 50 100 150 100 100 56219 Copier Sales 713 500 700 500 700 Total Revenues 713,623 753,113 779,107 817,100 817,300 8.50% 8.52% EXJ>enditures 60110 Salaries; Permanent Employees 754,610 925,336 795,000 1,043,162 1,043,162 60210 Salaries; Non-Permanent Employees 2,339 0- 7,000 0 0 60320 Salaries, Overtime 88 500 0 25,000 500 60430 Severance Pay 12,904 15,267 15,267 33,121 23,993 60714 Health Insurance 70,168 83,530 83,530 135,940 125,100 60715 Life Insurance 444 640 640 965 965 60716 Social Security (FICA) 60,558 70,826 70,826 81,717 79,843 60717 Retirement (PERA) 39,227 47,989 47,989 60,754 57,746 60718 W IC Insurance 0 0 0 640 464 60719 Unemployment Compensation - 0 1,391 1,391 1,625 1,564 60720 Dental Insurance 4,357 4,896 4,896 6,213 6,213 60721 L TO Insurance 1,747 1,664 1,664 1,851 1,851 60990 IntraCounty Reimbursement 0 0 0 0 0 I 61101 Equipment-Small & Expendable 115 1,450 750 3,050 1,200 61102 Printing 10,749 9,000 11,000 20,000 10,000 61103 Preprinted Forms 128 600 400 600 500 61104 Copier Supplies 218 400 200 400 300 61110 Gasoline-Oil-Grease & License 3,564 3,900 3,900 4,700 4,200 61125 Maps 854 1,500 900 1,500 1,200 61141 Supplies General Office 2,307 3,700 3,300 3,700 3,500 61149 Other Supplies 1,074 1,800 1,000 1,800 1,000 61251 R & M-Office Machines & Equip 21,096 16,000 22,000 14,000 14,000 61252 R & M-Automotive 2,586 3,750 2,000 3,750 3,300 61355 Conf, Conventions & Mtgs-StaffDev. 1,697 2,250 1,800 2,400 2,150 61356 Education Programs-Tuition & Books 4,299 5,000 4,000 10,000 6,000 61475 Employee Mileage Reimbursement 2,062 1,500 2,000 2,100 2,100 61476 Other Travel Expense 0 150 0 150 100 61477 Meals & Lodging 293 250 767 500 500 61557 Dues & Memberships 245 1,430 930 1,430 1,100 61558 Advertising 648 1,000 1,000 1,000 1,000 61559 Subscriptions & Publications 442 650 795 860 860 61575 Books & Software 0 2,000 500 8,200 3,500 61579 Microfilm 351 0 0 0 0 62115 Space Allocation-County Bldgs 29,844 31,238 31,238 34,425 34,425 62117 Computer Network Allocation 8,524 8,800 8,800 10,670 10,670 62118 PC Support Allocation 12,600 12,600 12,600 14,520 14,520 62151 Lease Copier-Cost Per Copy 3,207 3,195 3,195 3,400 3,400 62160 Lease-Communication Circuits 1,146 1,100 1,100 1,500 1,500 62190 Lease-Auto 0 0 0 0 10,000 62229 Telephone 1,441 1,600 1,600 1,600 1,600 62231 Postage 13,670 17,000 14,000 50,000 19,000 62365 Insurance 6,263 4,993 4,993 5,743 5,743 63010 Professional Services 7,500 4,000 1,000 1,000 1,000 63066 Contracted Computer Services -1,800 0 0 33,000 0 28 Anoka County 08/14/200J 2002 Budget Request 8:24 AM Program: 304 Property Assessement Last Year Current Year Current Year Requested Proposed Actual Budget Estimate Budget Bud~et 63799 Mise Administrative Expense 192 250 200 500 250 65250 Automotive 0 13,000 12,766 45,000 0 65340 Furniture & Office Equipment 22,298 6,000 6,000 4,000 3,000 65380 Computers and related equipment 0 12,500 12,500 20,050 13,750 65390 Capital Books/Computer Software 0 0 0 1,500 1,500 69115 Remitted to State 635 700 700 800 800 Total Expenditures 1,108,290 1,325,345 1,196,137 1,698,836 1,519,069 28.18% 14.62% Net County Share 394,667 572,232 417,030 881,736 701,769 54.09% 22.64% 29 . 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'E '" ~8 :; 8 08 "" ~8 88 0)8 - I:: u..o'-'o CI:o '" 0 08 8 g 0 1118 u 0 0 0') 0 0 0 - .0') III .... co 0') ~ en l"- N <'l (') (') - 0 (') III III III III 0') U <D <D <D <D <D <D , Anoka County 08/13/2001 2002 Budget Request 2:56PM Program: 304 Property Assessement Last Year Current Year Current Year Requested Proposed Actual Budget Estimate Budget Budget - Revenues 53 Charges for Service 712,910 752,613 778,407 816,600 816,600 56 Miscellaneous 713 500 700 500 700 Total Revenues 713,623 753,113 779,107 817,100 817 ,300 8.50% 8.52% Expenditures 60 Salary & Benefits 946.441 1,152,039 1,028,203 1,390,988 1,341,401 61 Departmental Expenses 52,729 56,330 57,242 80,140 56,510 62 Operating Expenditures 76,696 80,526 77 ,526 121,858 100,858 63 Contracts & Fees 9,492 4,250 1,200 34,500 1,250 65 Capital Outlay 22,298 31,500 31,266 70,550 18,250 69 Other Financing Uses 635 700 700 800 800 Total Expenditures 1,108,290 1,325,345 1,196,1:37 1,698,836 1,519,069 28.18% 14.62% Net County Share 394,667 572,232 417,030 881,736 701,769 54.09% 22.64% 17 . Anoka County 08/14/2001 2002 Budget Request 8:24 AM I Program: 304 Property Assessement , Last Year Current Year Current Year Requested Proposed Actual Budget Estimate Budget Bud~et Revenues 53110 Assessment Charges 691,720 725,013 750,757 789,000 789,000 53120 Dividing Charges 21,140 27,500 27,500 27,500 27,500 53190 Other Fees & Charges 50 100 150 100 100 56219 Copier Sales 713 500 700 500 700 Total Revenues 713,623 753,113 779,107 817,100 817,300 8.50% 8.52% Expenditures 60110 Salaries; Pennanent Employees 754,610 925,336 795,000 1,043,162 1,043,162 60210 Salaries; Non-Pennanent Employees 2,339 O. 7,000 0 0 60320 Salaries, Overtime 88 500 0 25,000 500 60430 Severance Pay 12,904 15,267 15,267 33,121 23,993 60714 Health Insurance 70,168 83,530 83,530 135,940 125,100 60715 Life Insurance 444 640 640 965 965 60716 Social Security (FICA) 60,558 70,826 70,826 81,717 79,843 60717 Retirement (PERA) 39,227 47,989 47,989 60,754 57,746 60718 W IC Insurance 0 0 0 640 464 - 60719 Unemployment Compensation 0 1,391 1,391 1,625 1,564 60720 Dental Insurance 4,357 4,896 4,896 6,213 6,213 60721 L TO Insurance 1,747 1,664 1,664 1,851 1,851 60990 IntraCounty Reimbursement 0 0 0 0 0 61101 Equipment-Small & Expendable 115 1,450 750 3,050 1,200 61102 Printing 10,749 9,000 11 ,000 20,000 10,000 61103 Preprinted Forms 128 600 400 600 500 61104 Copier Supplies 218 400 200 400 300 61110 Gasoline-OiI-Grease & License 3,564 3,900 3,900 4,700 4,200 61125 Maps 854 1,500 900 1,500 1,200 61141 Supplies General Office 2,307 3,700 3,300 3,700 3,500 61149 Other Supplies 1,074 1,800 1,000 1,800 1,000 61251 R & M-Office Machines & Equip 21,096 16,000 22,000 14,000 14,000 61252 R & M-Automotive 2,586 3,750 2,000 3,750 3,300 61355 Con!, Conventions & Mtgs-StaffDev. 1,697 2,250 1,800 2,400 2,150 61356 Education Programs' Tuition & Books 4,299 5,000 4,000 10,000 6,000 61475 Employee Mileage Reimbursement 2,062 1,500 2,000 2,100 2,100 61476 Other Travel Expense 0 150 0 150 100 61477 Meals & Lodging 293 250 767 500 500 61557 Dues & Memberships 245 1,430 930 1,430 1,100 61558 Advertising 648 1,000 1,000 1,000 1,000 61559 Subscriptions & Publications 442 650 795 860 860 61575 Books & Software 0 2,000 500 8,200 3,500 61579 Microfilm 351 0 0 0 0 62115 Space Allocation.County Bldgs 29,844 31,238 31,238 34,425 34,425 62117 Computer Network Allocation 8,524 8,800 8,800 10,670 10,670 62118 PC Support Allocation 12,600 12,600 12,600 14,520 14,520 62151 Lease Copier-Cost Per Copy 3,207 3,195 3,195 3,400 3,400 62160 Lease-Communication Cirt:uits 1,146 1,100 1,100 1,500 1,500 62190 Lease.Auto 0 0 0 0 10,000 62229 Telephone 1,441 1,600 1,600 1,600 1,600 62231 postage 13,670 17,000 14,000 50,000 19,000 62365 Insurance 6,263 4,993 4,993 5,743 5,743 63010 Professional Services 7,500 4,000 1,000 1,000 1,000 6'3066 Contracted Computer Services 1,800 0 0 33,000 0 . Anoka County 08/14/2001 2002 Budget Request 8:24 AM ,.Program: 304 Property Assessement Last Year Current Year Current Year Requested Proposed Actual Budget Estimate Budget Bud2et 63799 Misc Administrative Expense 192 250 200 500 250 65250 Automotive 0 13,000 12,766 45,000 0 65340 Furniture & Office Equipment 22,298 6,000 6,000 4,000 3,000 65380 ComputelS and related equipment 0 12,500 12,500 20,050 13,750 65390 Capital Books/Computer Software 0 0 0 1,500 1,500 69115 Remitted to State 635 700 700 800 800 Total Expenditures 1,108,290 1,325,345 1,196,137 1,698,836 1,519,069 28.18% 14.62% Net County Share 394,667 572,232 417,030 881,736 701,769 54.09% 22.64% - - - " o :::; :::. .- ) '<( Cl , 0 ~ ~ ~ 3 _ 0 ... ;;:, - " o : o '" o 8 o ..:: "'! ~ 0 ~ N o '" Z 0 o .5 .~ Ul t "'! '" " > o 8 '" 0 0 0 0 o~ NO 0 .., 0 '" .., '" "" "" '" 4.) ... 0 a 0 a 0 M \0 0 0\ a \.Q -.:t' -.:t' \0 \0 - ::;:: 0. >n. _ r- "1."1 '" "'. '" "'C r-: "" "'. 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Page 1 of17 ASSESSOR'S DUTIES The assessor actually views and estimates the market value of each tract or lot of real property including the value of all improvernents and structures at rnaximum intervals of four years. The assessor enters the value opposite each description. (M.S. 273.08.) Assessors are specifically required by law to actually view each tract of real property and to appraise its market value. The importance of this requirement cannot be emphasized too strongly. Property values change continuously with changing economic conditions. In addition to market changes are the numerous physical changes in land and its irnprovernents, such as drainage and clearing of land, improvement with public streets and utilities, and the addition or improvement of buildings. All should be accounted for in assessment. This cannot be done without field inspection of all real property subj ect to assessment. ASSESSMENT OF REAL PROPERTY Assessment Books The county auditor, at the expense of the county, annually provides the necessary assessrnent books and blanks for each assessrnent district. The county auditor makes complete lists of all lands or lots subject to taxation in the real property assessment books showing the names of the owners opposite each description of property. The assessment books and blanks must be in readiness for delivery to the assessors on or before the first Monday in Decernber. (M.S. 273.03.) I Listing, Assessment and Time All real property subject to taxation is to be listed and at least one-fourth of the parcels listed are to be appraised each year with reference to their value on January 2 of that year. Therefore, each parcel is reappraised at maximurn intervals of four years. All real property becoming taxable in any year is listed with reference to its value on January 2 of that year. Except as provided in this section and in 274.01, Subdivision 1, all real property assessrnents are to be completed two weeks prior to the date scheduled for the local board of review. No changes in valuation or classification which are intended to correct errors in judgment by the county assessor may be made by the county assessor after the board of review or county board of equalization has adjourned; however, corrections of errors that are merely clerical in nature or changes that extend treatment to property are permitted after adjournment until the tax extension date for that assessment year. Any changes made by the assessor after adjournment must be fully documented and maintained in a file in the assessor's office and shall be available for review by any person. A copy of any changes made during this periods shall be sent to the County Board no later than December 31 of the assessrnent year. In the event a valuation and classification is not placed on any real property by the dates scheduled for the local board of review, the valuation and classification determined in the preceding assessrnent is to be continued in effect. The provisions of Section 273.13 (Classification of Property) shall, in such case, not be applicable, except with respect to real property which has been constructed since the previous assessment. . Page 2 of 17 , Real property containing iron ore, the fee to which is owned by the State of Minnesota, shall, if , leased by the state after January 2 in any year, be subject to assessment for that year on the value of any iron ore rernoved under said lease prior to January 2 of the following year. Personal property subject to taxation should be listed and assessed annually with reference to its value on January 2, and, if acquired on that day, should be listed by or for the person acquiring it. (M.S. 273.01.) All parcels of real property not exempt, even though their value may be nominal, are to be assessed. Each parcel must be assessed for its value on the assessment date of record which is January 2. The condition of any building or improvernent on that date is to be considered and governs rather than their degree of repair, completion or destruction on some other date. Assessors are authorized to list and appraise property annually. The listing and reappraisal of at least one-fourth ofthe parcels each year is the minimum required by law. More frequent or even annual assessments are desirable. In every year, on January 2, the assessor must assess all real property that has become subj ect to taxation since the last previous assessment. This includes all real property platted since the last --- real estate assessment and all buildings or other structures, whether completed or in process of construction, of over $1,000 in value, the value of which has not been previously added to the valuation of the land on which they have been erected. The assessor must make a return to the county auditor, with the retum of personal property, showing the tract or lot on which each structure has been erected and the market value added by such erection. Every assessor must list without revaluing, in each year, on a form to be prescribed by the Comrnissioner of Revenue, all parcels ofland that have becorne hornesteads or have ceased to be homesteads for taxation purposes since the last real estate assessment. Other parcels ofland must be listed when the use of the land requires a change in classification or the land has been incorrectly classified in a previous assessrnent. The county auditor rnust note such changes in the assessed valuation in the tax lists, caused by changes in classification, and rnust calculate the taxes for the year on the changed valuations. In case of the destruction by fire, flood, or otherwise of any building or structure over $100 in value which has been erected previous to the last valuation ofthe land on which it stood, or the value of which has been added to any former valuation, the assessor rnust determine as nearly as practicable how much less such land would sell for at private sale in consequence of the destruction and rnake a return to the auditor. . Page 3 of17 , In counties where the county auditor has elected to discontinue the preparation of assessment books through the use of electronic data processing equipment, the changes in the assessment are recorded in a separate record prepared under the direction of the county assessor. It rnust identify by description or property identification number, or both, the real estate affected, the previous year's assessed valuations and the new rnarket and assessed valuations. If only property identification numbers are used theyrnust permit positive identification of the real estate to which they apply. This record shall further indicate the total amount of increase or decrease in assessed value. The county assessor must make a return ofthis record to the county auditor who is the official custodian of it. (M.S. 273.17.) This record is to be known as "County Assessor's Changes in Real Estate Valuations for the year." Such records on file in the county auditor's office may be destroyed when they are more than ten years old pursuant to the conditions for destruction of government records contained in Minnesota VALUATION OF PROPERTY Except as provided in section 273.11 or section 273.17, all property shall be valued at its market value. The rnarket value as estimated pursuant to this section shall be stated so that any amount under $100 is rounded up to $100 and any amount exceeding $100 shall be rounded to the nearest $100. In estirnating the value, the assessor shall not adopt a lower or different standard of value because the assessment is to serve as a basis of taxation. The assessor shall not adopt as a criterion of value the price for which a property would sell at a forced sale or in the aggregate with all the property in the town or district. The assessor shall, however, value each article or description of property by itself and at such sum or price as the assessor believes the same to be fairly worth in money. The assessor shall take into account the effect on the market value of property of environmental factors in the vicinity of the property. In assessing any tract or lot of real property the value of the land exclusive of structures and improvements shall be estimated. Also the value of all structures and improvernents on the land and the aggregate value of the property including all structures and improvements, but excluding the value of crops growing upon cultivated land shall be assessed. Real property upon which there is a rnine or quarry shall be valued at a price the property including the rnine or quarry would sell for at a fair voluntary sale for cash. In valuing real property which is vacant, platted property shall be assessed as provided in subdivision 12. All property or the use of it which is taxable under M.S. 272.01 because it is exempt property that is leased or loaned and property under M.S. 273.19, lessees and equitable owners, shall be valued at the rnarket value and not at the value of a leasehold interest or at some lesser value than its market value. . Page 4 of17 REAL PROPERTY DEFINED For the purposes oftaxation: A. "Real property" includes the land itself and all buildings, structures, and improvements or other fixtures on it, and all rights and privileges belonging or appertaining to it, and all mines, minerals, quarries, fossils and trees on or under it. B. A building or structure shall include the building or structure itself, together with all improvements or fixtures annexed to the building or structure, which are integrated with and of permanent benefit to the building or structure, regardless of the present use of the building and which cannot be removed without substantial damage to itself or to the building or structure. C. The term real property shall not include tools, implements, machinery and equiprnent attached to or installed in real property for use in the business or production activity conducted thereon, regardless of size, weight or rnethod of attachment, and mine shafts, tunnels, and other underground openings used to extract ores and rninerals taxed under chapter 298 together with steel, concrete, and other rnaterials used to support such opemngs. - D. The exclusion provided in C above shall not apply to rnachinery and equipment includable as real estate by paragraphs A and B above even though such machinery and equipment is used in the business or production activity conducted on the real property if and to the extent such business or production activity consists of furnishing services or products to other buildings or structures which are subject to taxation. E. The exclusion provided in C above does not apply to the exterior shell of a structure which constitutes walls, ceilings, roofs, or floors if the shell of the structure has structural, insulation, or temperature control functions or provides protection from the elements. Such an exterior shell is included in the definition of real property even if it also has special functions distinct from that of a building. F. The term real property does not include tools, implements, machinery, equipment, poles, lines, cables, wires, conduit, and station connections which are part of a telephone communications system, regardless of attachment to or installation in real property and regardless of size, weight, or method of attachment or installation. (M.S. 272.03). Note: Tools, implements, machinery, equipment, poles, lines, cables, wires, conduit and station connections which are part of a telephone communications system are considered to be personal property and are exempt from taxation. . . Page 5 of17 DEFINITION OF MARKET VALUE "Market value" rneans the usual selling price at the place where the property to which the term is applied shall be at the time of assessment; being the price which could be obtained at a private sale or an auction sale, if it is determined by the assessor that the price from the auction sale represents an arm's length transaction. The price obtained at a forced sale shall not be considered. (M.S. 272.03) "It is up to the assessor to form an opinion of the market value even when there is no market or sales to aid in fixing values. ***Where there have been no actual sales for a long period of time, there is no way of determining values except by the judgment and opinion of people acquainted with the lands, their adaptability for use, and the circumstances ofthe surrounding community."*** (State v. Fritch, 175 Minn. 478, 221 N.W. 725). The above definition of market value is Minnesota's statutory definition. However, many of the professional appraiser/assessor organizations have developed their own definitions of market value which rnay be rnore detailed than the statutory definition. The International Association of Assessing Officers defines market value in the following rnanner: Market value is the most probable price expressed in terms of money that a property would bring if exposed for sale in the open market in an arm's length transaction between a willing seller and a willing buyer, both of whom are knowledgeable concerning all the uses / to which it is adapted and for which it is capable of being used. The Society of Real Estate Appraisers defines rnarket value as: The highest price in terms of money which a property will bring in a competitive and open market under all conditions requisite to a fair sale, the buyer and seller each acting prudently, knowledgeably and assuming that the price is not affected by undue stimulus. Other professional organizations have defined rnarket value in approximately the same terms. The definitions generally imply the consummation of a sale as of a specific date under the following conditions: 1. The buyer and seller are typically motivated; 2. Both parties are well informed or well advised and each is acting in what is considered to be their own best interest; 3. A reasonable time is allowed for exposure in the open rnarket; 4. Payment is made in cash or its equivalent; 5. Financing, if any, is on terms generally available in the community at the specified date and typical for the property type in its locale; 6. The price represents a normal consideration for the property sold unaffected by special financing amounts and/or terms, services, fees, costs or credits incurred in the transaction. In other words, market value is the price that would tend to prevail under typical, normal competitive open rnarket conditions. . Page 6 of17 CONSTRUCTION AND DESTRUCTION OF IMPROVEMENTS The classification of real property rnust be done each year when the use of land has changed or where land has been incorrectly classified in a previous assessment. The classification of real property as "homestead" and "non-hornestead" must also be done each year. Where buildings, structures or other irnprovements to land have been destroyed by fire, flood or removed from a description and the value of the property affected is over $100 in estimated rnarket value, the decrease in value must be reflected in valuing such property each year. Buildings, structures and irnprovements under construction, the value of which amounts to over $1,000 are valued according to the extent completed on January 2. Where buildings have been under construction for rnore than a year, there will be a previous partial value to be considered. The assessor rnust estirnate the percentage and value of the construction that has taken place during the year and add it to the assessment if its value amounts to over $1,000. Remodeling of existing buildings presents some problems. Where such improvernents enhance the value of real property by rnore than $1,000 in estimated market value, the additional value should be entered in the assessment each year. Many questions arise with regard to the distinction between ordinary repairs, additions-and improvements. Most repairs are regarded as merely rnaintaining structural values, but there are instances of extensive additions and irnprovements that actually result in a substantial increase in the value ofthe property. Repairs are changes or expenditures to restore to a new or useable condition those items of construction which are worn out because of deterioration. For example, repairing a roof or furnace or painting an interior or an exterior is necessary rnaintenance and should not be considered as value added to the property. An addition is part of a building added to the original structure such as a wing. Additions include entirely new units and extensions, expansions and enlargements of existing buildings. Improvernents, broadly, are buildings, permanent structures or developments located upon or attached to land. Additions or improvements add value to land and rnust be reflected in each year's assessment ifthe increased estimated rnarket value is over $1,000 and the addition or improvernent is added after January 2 of the previous years assessment and prior to January 2 ofthe present year's assessment. (M.S. 273.17.) CLASSIFICATION LAW All real and personal property subject to a general property tax and not subject to any gross earnings or other lieu tax is hereby classified for purposes of taxation as provided by this section. (M.S. 273.13, Subd. 1.) . Page 7 of 17 , LIMITED MARKET VALUE EFFECTING THE 2002 ASSESSMENT FOR TAXES I PAYABLE 2003 The 2001 Legislature amended the law which imposed a limit on how much an assessor's estirnate of rnarket value is permitted to increase from one year to the next. Under the law, assessors are required to continue to estimate the market value of all properties. However, the law requires the use of a limited market value for purposes of determining property tax bills. The limited rnarket value may be different from the market value assessors estimate for the property depending on the increase, if any, in the property's value from one year to the next. Period of time in which the limited market value remains in effect: For assessment year 2002, the amount of the increase shall not exceed the greater of: (1) 10 percent of the value in the preceding assessrnent, or (2) 15 percent of the difference between the current assessment and the preceding assessment. For assessment year 2003, the amount of the increase shall not exceed the greater of: - (1) 12 percent of the value in preceding assessment, or (2) 20 percent of the difference between the current assessment and the preceding assessrnent. For assessment year 2004, the amount ofthe increase shall not exceed the greater of: (1) 15 percent of the value in the preceding assessment, or (2) 25 percent ofthe difference between the current assessment and the preceding assessrnent. For assessrnent year 2005, the amount of the increase shall not exceed the greater of: (1) 15 percent of the value in the preceding assessment, or (2) 33 percent ofthe difference between the current assessment and the preceding assessment. For assessment year 2006, the amount of the increase shall not exceed the greater of: (1) 15 percent ofthe value in the preceding assessment, or (2) SO percent of the difference between the current assessment and the preceding assessment. These provisions are in effect through assessment year 2006. Under the amended law, assessors are required to rnake use ofthe estimated market values they established as of January 2, 1998, for property taxes payable in 1999. These values are to be used for purposes of determining the limited market value for property taxes payable in 2000. . Page 8 of 17 , / For manufactured homes, the law goes into effect beginning with property taxes payable in 1999 and expires with property taxes payable in 2002. Classes of property eligible for the limit on increases to market value: The limit to increases in the assessor's estirnated market values apply only to property in these classes: 1a Residential homestead 1b Blind/Paraplegic VeteranlDisabled hornestead 1d Migrant Housing (Structures Only) 2a Agricultural homestead 2b Timber 2b Nonhornestead agricultural 4b(1) Residential nonhornestead one to three units 4b(2) Unclassified manufactured homes 4b(3) House, garage, and surrounding one acre on a nonhornestead farm 4bb Residential nonhornestead single unit 4c(1 ) Seasonal recreational residential -- non-commercial 4d Qualifying properties - land and buildings - of 1 - 3 units Classes of property not eligible for the limit on increases to market value: The lirnit on increases to the assessor's estimated rnarket values does not apply to property in the following classes: 1c Commercial seasonal-recreational residential 3a Commercial-Industrial and public utility 3b Employment Property 4a Rental housing -- four or more units 4c(l ) Seasonal recreational residential -- commercial 4c(3) Nonprofit cornrnunity service oriented organization 4c(4) Post secondary student housing 4c( 5) Manufactured horne parks 4d Properties of four or rnore units 5(1) Public utility machinery 5(2) Low recovery iron ore 5(3) All other property not included in any other class Determine a separate limit for each classification per parcel of property: For properties with a single classification, determine the limited market value separately for each parcel. For example, if an agricultural homestead is comprised of three separate parcels, determine the limited rnarket value separately for each of the three parcels of property. In . Page 9 of17 determining the amount ofthe limit for each parcel, use the total assessor's estimated rnarket value for the entire parcel. If a parcel of property has more than one classification, the limit applies only to the assessor's estimated market value for the portion of the property in an eligible classification. For example, if a property is used both for a residence and for a business, the limit applies only to the assessor's estimated market value for the residential portion of the property. If a parcel of property has more than one eligible classification such as the residential homestead classification and agricultural non-homestead classification, determine a separate limit for each of the classifications of property. If the classification of a property is changed: Ifthe classification of a property changes from an eligible classification to another eligible classification, the limit to the assessor's estimated rnarket value continues in effect. For example, if the classification of a property changes from the residential nonhomestead classification to the residential homestead classification, the limit to the assessor's estimated market value for the property would remain in effect. If the classification of a property changes from an eligible classification to a classification which does not qualify for the lirnit, the limited market value for the property expires. For example, if the classification of a property changes frorn the residential hornestead classification to the commercial-industrial classification, the limited market value no longer remains in effect. If the classification of a property changes from a classification which is not eligible for the limit to a property classification which qualifies for the limit, the property becomes eligible for the limit in the year immediately following the change in the property's classification. For example, if the classification of a property changes from the commercial-industrial classification for property taxes payable in 2000 to the residential homestead classification for property taxes payable in 2001, the property would qualify for the limit to assessor's estirnated rnarket value beginning with property taxes payable in 2002. If a property which is exempt from the property tax becomes taxable: If a property is exempt from the property tax in the preceding year and becomes taxable for the current year, it is not eligible for the limit until the year immediately following the year in which it became subject to the property tax. For example, if the property is exempt for property taxes payable in 2000 and becornes taxable as a residential homestead for property taxes payable in 2001, the property qualifies for the limit to the estimated market value beginning with property taxes payable in 2002. The limit does not apply to any new improvements made to the property: The limit to the assessor's estimated market value does not apply to any increases in value resulting from physical irnprovements which were rnade to the property after the preceding Page 10 of17 assessment and are included in the current assessment. In determining the limit for a property, the value of any improvements is excluded only in the single year in which the new improvements becorne taxable. In subsequent years, the value of the improvements is to be incorporated into the total estimated market value used in determining the lirnit for a parcel. Excluded from the limit are: . newly constructed buildings on the property; . any new improvernents made to existing buildings located on the property; and . any new improvements made to the site ofthe property such as the addition of sewer or water systerns, a tennis court, or a driveway. - I . Page 11 of17 , For property taxes payable in 2000 through property taxes payable in 2002 Calculating Limited Market Value 1. Multiply the preceding year's estimated market value or, if used, the preceding year's lirnited market value by 1.10 percent. The result is the taxable value used in determining property taxes in the preceding year plus 10 percent of that amount. 2. Compare the result in step 1 to the estimated rnarket value for the current year. 3. If the result in step 1 is the same or more than the estimated market value for the current year, use the estimated rnarket value for the current year and skip the remainder of the steps below. lfthe result in step 1 is less than the estimated rnarket value for the current year, go to step 3. 4. Subtract the preceding year's estimated rnarket value or, if used, the preceding year's limited market value from the amount of the estirnated market value for the current year, and divide the result by 6.666. (One hundred divided by fifteen or, multiply that difference by fifteen percent. ) - 5. Add the result in step 3 to the arnount of the preceding year's estirnated rnarket value or, if used, the preceding year's limited market value. The result is the preceding year's estimated market value or, if used, the preceding year's limited market value plus fifteen percent of the increase between the value used for taxes in the preceding year and the estimated market value for the current year. 6. Compare the result in step 1 to the result in step 4. If the result in step 1 is the same or more than the result in step 4, use the amount in step 1 in determining property taxes for the upcoming year. This is' the preceding year's estirnated market value or, if used the preceding year's limited market value plus 10 percent of that amount. lfthe result in step 1 is less than the result in step 4, use the amount in step 4 in determining property taxes for the upcoming year. This is the preceding year's estimated rnarket value or, ifused, the preceding year's limited market value plus fifteen percent of the increase between the value used for taxes in the preceding year and the estirnated market value for the current year. . Page 12 of 17 , Apportioning the limited market value to land and buildings: Because the limited market value is determined by using the total estimated rnarket value or the tota1lirnited market value of a parcel, assessors will need to apportion the resulting limited rnarket value, if any, to the land and buildings of the parcel specifically for properties receiving the agricultural classification. To apportion the total limited rnarket value to the land and buildings: 1. divide the current year's total limited market value, if any, for the parcel by the current year's total estimated rnarket value for the parcel. The result is the percentage the current year's total limited market value is of the current year's total estimated market value for the parcel. 2. multiply the percentage in step 1 by the current year's estimated market value for the land and, then, for the buildings. The result is the amount ofthe limited market value apportioned to the land and the amount apportioned to the buildings located on the parcel. If a qualifying parcel of property is split into two or more parcels: If a parcel of property subj ect to the limit has been split into two or more parcels since the preceding assessment year, a separate limit is determined for each ofthe split parcels in a qualifying classification. The limit for each ofthe-split parcels is determined by: 1. dividing the current year's estirnated rnarket value for each of the split parcels by the current year's total estimated rnarket value for all ofthe newly split parcels. The result is the percentage that each of the split parcel's estimated rnarket value for the current year is of the total estimated rnarket for all of the newly split parcels for the current year. 2. multiply the percentage in step 1 for each split parcel by the total estimated rnarket value or, if used, the limited rnarket value for the original parcel in the preceding year. The result is the amount of estirnated market value or the limited market value for the preceding year for each of the newly split parcels. Use the amounts in step 2 above together with the estirnated market values for the current year in determining the limit, if any, for each of the split parcels. If two or more parcels of property are combined into one parcel: If two or rnore parcels of property are subsequently combined into one parcel of property and one . ofthe original parcels has and continues to have a qualifying classification, a new limit is determined for the combined parcel of property. . Page 13 of17 , The lirnit for the combined parcel of property is determined by adding together the preceding year's estimated market value or, if used, the lirnited market value for each original parcel of property which was combined into the one parcel. The result is the estimated market value or, if used, the limited rnarket value for the cornbined parcel of property for the preceding year. Use this amount together with the estimated market value for the current year in determining the lirnit, if any, for the combined parcel of property. If a property was omitted from the property tax: If a property was ornitted from the property tax, the limit to the estimated market value for the property, if any, is to begin with the value determined as of January 2, of the assessment year. Determine the limit to the estimated market value for the ornitted property in the same way as the lirnit is computed for other like qualifying property. If unplatted vacant land becomes platted: Under state law, if unplatted vacant land becomes platted, assessors are required to initially value the parcels at their rnarket value based upon the highest and best use of the property. In each of the three years following the final approval of the plat, one- third ofthe difference between the -property's estirnated rnarket value as unplatted property and its initial estirnated market value as platted lots is to be added to the value of the land as unplatted property. If construction begins on any lot before the three year period expires, that lot is to be valued at its estimated market in the / next assessment year. (Minnesota Statutes 273.11, subd. 14.) The law governing the phasing-in of the assessor's initial estirnated market value of newly platted property takes precedence over the law irnposing the limit on increases to the estimated rnarket value. This means that the new law irnposing a limit on increases to the estimated market value does not apply to the assessor's initial estirnate of the market value of newly platted property. As a result, the difference between the value ofthe land as unplatted property and its initial value as platted land should be phased-in over a three-year period in accordance with the provisions of the pre-existing law. In any of the next two assessment years following the initial year in which the estimated market value of the newly platted parcels is established, state law permits assessors to increase the rnarket value they originally estimated for the newly platted property. In turn, the amount of any increase in the estimated market value ofthe platted parcels is to be immediately added to the value being phased-in for purposes of determining the amount of property taxes due. If an assessor increases his or her estimate ofthe rnarket value of newly platted parcels in any ofthe two years following the establishment ofthe initial year's estirnated market value, that increase is subject to the sarne 1irnit as residential, seasonal-residential recreational, and agricultural property. For example, if the initial estimated rnarket value of a newly platted lot is established as of January 2,2000, for property taxes payable in 2001, the property becomes subject to the lirnit on increases to the estirnated market value beginning with the assessment as ofJanuary 2,2001, for property taxes payable in 2002. . Page 140f17 Properties qualifying for the provisions of the Green Acres Law: If a property is eligible for the provisions of the Green Acre Law, the property also qualifies for provisions of the limited market value. In determining the limit for such properties, use the estimated market value established for the property as a farm. That is, use the same value used in determining the amount of property taxes payable in the preceding year and the current year's estimated market value for the use of the property as a farm. In addition to determining the limited rnarket value on the value ofthe property as a farm, a limited rnarket value rnust also be determined for the property based on its highest and best use. As a result, county assessors will have to determine two limited market values for a property which qualifies for the provisions ofthe Green Acres Law one limited market value for the value of the property determined according to its use as a farm, and one limited rnarket value for the value ofthe property determined according to the property's highest and best use. (If the property is sold, the limited rnarket value determined for the property based on its highest and best use is to be used in calculating the amount of deferred taxes due.) Properties qualifying for the disaster relief credit: If a property qualifies for the disaster relief credit after the value has been established as of- January 2, determine the amount ofthe credit using the estimated rnarket value or, if used, the limited market value established on January 2 of the same assessment year. In the following year, determine the limited market value for the property by using the estimated market value or, if used, the limited market value established as of January 2 of the preceding year. Homes more than 45 years old to which improvements were made: All or a portion of the value of irnprovements made to homes more than 45 years old may be exempt from the property tax. Even though the value of the improvements may be exempt from the property tax, assessors must use the value of the improvements in determining the lirnited market value of a property except in the first year in which an estimated market value is established for the amount of the improvements. . Page 15 of17 , In the initial year, compute the limited market value for the property in the same manner as the limited market value is determined for other properties to which improvements were made. That is, in the first assessment year for which an estimated market value has been established for the improvements, determine the limited market value of a property using: . the current year's estirnated market value for the property not including the value ofthe improvements, and . the preceding year's estimated rnarket value or, if used, the lirnited market value. Then, to the current year's estirnated market value not including the value of the improvements or to the limited market value not including the value of the improvernent--whichever value is less, add: . one-half or 50 percent of the estimated market value of the first $50,000 of the improvements and the entire value ofthe irnprovements exceeding $50,000 ifthe property is 45 or more years old and less than 70 years old; or . only the portion of the estimated rnarket value of the improvernents over $50,000 ifthe home is 70 years or older. -- In the next year and subsequent years, include the entire value of the improvernents in determining the limited market value. To determine the value to be used in determining the amount of property taxes: . compute the limited rnarket value using the current year's estirnated market value for the property including the value ofthe irnprovements and the preceding year's estimated market value or, ifused, lirnited market value including the value of the improvernents; and . from the value determined in the step above, subtract the value ofthe irnprovements which are exempt from the property tax. That is, subtract: . one-half or 50 percent ofthe estimated market value of the improvements, up to a maximum of $25,000 if the property is 45 or rnore years old and less than 70 years old; or . the entire estimated market value of the improvements up to a maximum of$50,000 ifthe home is 70 years or older. . Page 16 of17 The result is the value on which the property taxes for the property will be determined. If such a property is sold or if it is classified for another use, the exernption of the value of the improvements expires immediately. By using the process above (which is prescribed by law) the limited rnarket value for the property after the expiration ofthe exernption for the value ofthe improvements will be the same as the lirnited market value for the property prior to the expiration ofthe exemption for the value of the improvements. If the estimated market value of a property for a prior year is reduced: If the estimated market value of a property for a prior year is reduced due to the approval of an application for an abatement by the county board, a court order, or due to the terms of a settlement approved by the county attorney, the limited market value rnust be recomputed for that year and all subsequent years. For example, suppose in 2000 a court orders a reduction in the estimated market value of a property for property taxes payable in 1998, the assessor rnust redetermine the property's limited market value, if any, for taxes payable in 1998, 1999 and 2000. Also, the county auditor is required to recalculate the tax for the property for each year in which the taxable value is reduced and issue a refund to the property owner for the difference between the amount oftax actually - paid and the amount oftax based on the reduced taxable value ofthe property. If a property is used both for a business and for a residence and the portion used for a residence increases from one year to the next: If a portion of a property qualifies for the limited market value and a portion of the property is in a classification which is not eligible for the limited market value, and the portion ofthe property qualifying for the limit increases in size from the preceding year, determine the limited market value as follows: 1. estimate the current year's market value for the same portion of the property which qualified for the limited market value in the preceding year. 2. determine the current year's limited market value for the property by using the preceding year's taxable value for the eligible portion of the property and the current year's estimated market value you determined in step 1. 3. estimate the current year's market value for the increased portion of the property which is being used as a residence. 4. add the amount ofthe estimated rnarket value in step 3 to the value determined in step 2. The result is the current year's taxable value for the qualifying portion of property. . . Page 17 ofl7 In subsequent years, the limited market value is to be determined by using the preceding year's , taxable value for the qualifying portion ofthe property and the current year's estimated market value for the qualifying portion of the property. . Rounding of dollar amounts and percentages: In determining the amount of the limited rnarket value for a property, round the value to the nearest one hundred dollars. This is the same as the requirement in effect for the rounding of the amount of the estimated market value. In computing any percentage used to determine the limited market value for a property, or to apportion the limited market value to the land and buildings of a property, round the percentage to the nearest one-hundredth decimal point. For example, if the percentage you compute is .4588, round it to .46. Valuation Notices and Property Tax Statements: The assessor's estimated rnarket value for a property and the limited market value are required to be printed on: - . valuation notices, and . the actual property tax statement. Just a reminder: If a property is a fractional homestead and the percentage of the property owned by the owner occupying the property changes from one year to the next, it has no affect on how the limited rnarket value is determined from one year to the next for the hornestead (or the homestead portion of a split class property). @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Courtney Bednarz, City Planner SUBJECT: Commercial Development Request/Zoning Ordinance Amendment/Joe Brabant- Planning DATE: December 4,2001 INTRODUCTION Mr. Brabant is an Andover resident that is interested in leasing space in the Westview Industrial Park for the purpose of selling a limited number of used automobiles. Approximately 900 square feet of office space and a portion of the existing parking area would be used to conduct the operation. DISCUSSION The subject property is zoned I, Industrial. This district does not allow used auto sales as either a permitted or special use. The General Business Zoning District is the only district which allows used auto sales and requires a special use permit for this use. Mr. Brabant has asked for the opportunity to present his proposal to the City Council. He will present information to indicate that this use is appropriate for an industrial zoning district and that this use is less intensive than many permitted uses within this district. If the City Council would like to see this use added to the Industrial Zoning District an amendment to Ordinance 8 would be necessary to add this use as either a permitted or special use, with the item referred to the Planning and Zoning Commission for review and recommendation. If the City Council would not like to see this use added to the Industrial Zoning District no action is necessary. ACTION REOUIRED Determine whether the proposal is appropriate for the Industrial Zoning District. Attachments Attachment A Location Map Attachment B Applicant's Letter Respectfully submitted, Cc: Joe Brabant, 1635l Gladiola Street NW Andover, MN 55304 - Joe Brabant Proposal ,- ,~, 16579 2989 3436 302' '6485 ,& 2927 16377 2 3372 3326 3375 3319 " N 3118 3098 3121 3017 2975 2875 2855 2837 : 3425 16180 16125 AVE '6041 16029 307. 3028 3128 2830 " 16005 15961 15940 Cl "19 15921 :::; aJ LlJ 15885 3470 :.:: 3430 15874 I~ 3386 3340 Z :::>' '5820 0 c::: N Project Location Map W~E s City of Andover Planning Department , \ DATE: November 18, 2001 , , TO: City of Andover Council Members FROM: Joseph E. Brabant 16351 Gladiola Street NW Andover, MN 55304 (612) 718-3112 . Resident in the City of Andover for 3 '/2 years · Resident of Anoka County for 45 years · In the in the car business for 16 years. PROPOSAL: A small area to meet the Minnesota State Used Vehicle Licensing requirements. State Law Requirements: . Must have a 5 vehicle dedicated parking area . An office with an outside door . Special bonding . Insurance. } -J My business will be mostly outside sales therefore the retail portion would be minimum at best. This business is mostly set up to be a "blind-lot" for the State Licensing requirements. I am currently in a partnership with four other people and am looking to obtain my own license and build my own business. I do not feel this would have any negative impact on the area as there is already retail property adjacent to this building. Thank you in advance for your consideration. Sincerely Joseph E. Brabant \ , -' , - . I i I - ~ ~ -~- ~- - I ~ ""'S ' l ~~ fVt~~!( r ~t,;, """ ~~ ::; 0 I c::> 0 A-,o )>- I ->,~ I ( /0 I ::45~ I ..., ";> ('<:> " I ~ "" <"l- I . / I ~ , \ NO{~ -- - - - -.:"'~~ -...... - ".~- ----....-. n 0 ~ ? --t-'- II A"devtr Ll~W>~ -- - - - , i : " .. i @) / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755.8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ fROM: Courtney Bednarz, City Planner SUBJECT: Approve final Plat/Prairie Acres - Planning DATE: December 4, 2001 INTRODUCTION This itern has been removed from the agenda because modifications to the drainage of the project will require adjustments to the plat. DISCUSSION This item will be brought back to the Council after the final plat has been submitted and reviewed by staff. Attachment Attachment A Location Map ACTION REQUIRED Table the final plat of Prairie Acres until such time as staff has determined that the necessary information has been submitted by the developer. Respectfully submitted, ~~ Cc: S.W. Wold Construction, Inc., 901 West Highway 10, Suite 107 Anoka, MN 55303 - ~ ~ ..,..~ l~l~ ~ --:5 c I ~;;;! to .!::;I ~ ~a Q) , -$- ~. / ~ c: J. 00 ol..,~ ~~ .~ 0 roro ~:t::: EE ..... 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I f- I IT ' J0fi't ,;:.1). ?;" f----'; \:'.. c:;S ;j I f--I--\. \::... w. = 'ii:.:,.,..I<.~ '",.)(i." ~ \ '< m '0 11-~~---;,~_fj);~\\\~:::;~Lrl~,~~ ~1=~!~rlJl?f-I-I-lt"-,;II'il\~\ "\-\ --~ H .; :on lll~"" ~ 'I--L~ I e-- / ~w eo ' ~ \ 'T-..';~...' ,,--- ~'/' \.... ~ lI) . /~' ~ rt-I~ ~C..-' ')t... _\.... ~~ -;.. ~\\' "'<. ~ ~~( ~ pC..-' . ~;. \\br ~..l\ ~~ ~ / J~,~ r---^ , / , . 17t}. LL ""--1'/'\ -g Jl '", " -r \ .S! ' i-.{~;K ra~.. ~.. L----: ~.9 ' "- c....::x , ~ ~'-<:::'_~ n m _ _ - 0'" .~ ,/ . '(J,J~~r a~ '", .;/ . --->l.:.- V.ro-. ~ .~.2i .' ., V~. -t W );41 ~~ " ~ "~~ .1 01-E I~~~ I rri - t,.i:/~/,..... I h'-____~~ w~.'~ ~ I 1 1 \"..----- 1M VI ~.c: ::$/ I ' I %. ~ 1 .'" - M _ ~L ~ @ / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755.8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Courtney Bednarz, City Planner SUBJECT: Review Development Proposal for 14220 Crosstown Blvd NW/Dave Harris- Planning DATE: December 4, 2001 INTRODUCTION Mr. Harris is interested in constructing a townhouse project on property located at 14220 Crosstown Boulevard NW. He would like to discuss the feasibility of such a project at this location. The site is currently vacant and owned by Rademacher Companies, Inc. and has an approved special use permit for the construction of a service station and retail center. In discussions with staff, Mr. Harris has indicated that he feels a townhouse project is more appropriate for this location than a commercial development. He has asked for the opportunity to discuss the development potential of this property with the City Council. DISCUSSION There are two rnoratoriums in place that restrict development on the subject property. The first is a moratorium on development within Neighborhood Business Districts and properties with a Neighborhood Business overlay through Planned Unit Development Review. This moratorium prevents building permits from being issued for these properties pending a planning study to determine appropriate locations for commercial zoning districts and the allocation of land uses within those districts. The second moratorium is Ordinance 255 which prevents review and approval of developments that contain more than four units per acre and/or more than two units per building. f, --> , ACTION REQUIRED The City Council is asked to consider the feasibility of a townhouse project and to provide feedback to Mr. Harris. Attachments Attachment A Location Map Attachment B Applicant's letter Respectfully submitted, tt:~ Cc: Dave Harris, 241 Jackson Street NW Anoka, MN 55303 / David Harris Proposal , - ~~ a ~ ro - '" - !l' 1'l '" '" '" '" ~ ro - - - - " / Project Location W~E Map 5 City of Andover Planning Department - , RECEIVED NOV 9 ~;0,1 Ll-\.) I CITY OF ANDOVER CREEKSIDE HOMES, LLC NOVEMBER 8, 2001 TO: Honorable Mayor and Members of the City Conncil Creekside Homes, LLC is interested in developing "Outlot A, Kensington Estates 3rd Addition into an owner occupied town home development. In order to make this project economically feasible, we are respectfully requesting that the City of Andover participate in this project. At this time, I am not certain which avenues of assistance would be the most appropriate. If the council would agree that there are areas of community assistance that could be explored, I will make myself available to discuss this item at your convenience. Attached is a sketch of our proposal that we would ask to be implemented under your planned unit development ordinance. If you have any questions regarding this proposal, I will make myself available at the appropriate council meeting. 71."Y' ~ Dave Ha ris, president . ~ ~ "-.{ ) / ;; .... ./ ---. I I 1 I I I I I I I I I I I I I I - I I I I I I I I ~ I I \ ~ I It) :II - I - I 0 ., >- I I z; I l- I a: I ~ I '\i I .'" UJ rn I If) I i .- U I 0- "" I -..; I 0 \- 0 I -- ('0 I ao: I .- F'~I ~ I c: ~:I: I I C. 0 ~ I ~ ...... '" ; 0:- C1> I :::> I , "" I > I 0 I W ('0 (I) I > 0 I ~ I I 0 I 0 I l- e I If) I/) :z I 0 ~ <( I u I I I I I I I I I I I I I / (~~ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755.5100 FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratorq?t- FROM: Courtney Bednarz, City Planner SUBJECT: Approve Rezoning/R-1 to R-4/Ashwood Estates DATE: December 4,2001 INTRODUCTION The City Council is asked to review the above referenced rezoning request for the project to be known as 'Ashwood Estates'. The preliminary and final plats of this item are discussed in a separate report before Council this evening. DISCUSSION \ As discussed with the sketch plan for 'Ashwood Estates', the subject property has three sewer , and water stubs with one being utilized by the existing house. The City's draft Comprehensive Plan indicates that this area will transition from rural to urban size lots by utilizing the infrastructure that has already been provided. This rezoning will bring the Zoning Map and Comprehensive Plan into alignment for this property and allow the proposed development to be designed according to the zoning regulations for the R-4, Single Family Urban Residential Zoning District. Attachments Attachment A Location Map Attachment B Ordinance Attachment C Planning and Zoning Commission Minutes PLANNING AND ZONING COMMISSION RECOMMENDATION The Planning and Zoning Commission unanimously recommended approval of this item. '. Cc: Tramm Builders & Realtors, LLC 3585 Lexington Avenue N #173 Arden Hills, MN 55126 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO.8 AN ORDINANCE AMENDING ORDINANCE NO.8, SECTION 6.03, ZONING DISTRICT MAP OF THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS: Ordinance 8, Section 6.03, The Zoning District Map of the City of Andover is hereby amended as follows (PIN 36-32-24-22-0004): 1) Rezone land from R-1 Single Family Rural Residential to R-4, Single Family Urban Residential on approximately 1.19 acres (PIN 36-32-24-22-0004) legally described as follows; That part of the following described property lying north of the south line thereof; the east 277.7 feet of the west 555.4 feet of the south 235.21 feet of the north 453.21 feet of Govemment Lot 1 Section 36, Township 32, Range 24 in Anoka County, Minnesota / NOTE: All other sections of the Zoning Ordinance Shall remain as written and adopted by the City Council of the City of Andover. Adopted by the City Council of the City of Andover on this _ day of 2001. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk Ashwood Estates \ I -~ 'w. to co '<tNOtOCO'<tN co Ll) to ...... co '<t M N ...... ...... ...... co co co co co co co en ...... Ll) M ...... en ...... Ll) M co Ll) to ...... co '<t M N ...... ...... ...... co co co co co co co 14156 I- CI) 14144 ::iE 0 to co '<t N 0 to co '<t N 0 to co ...J 14132 it ...... Ll) '<t M N ...... en to ...... co Ll) M N ...... ..............................co CO CO CO CO COCO Ll) M ...... ...... ...... en ...... Ll) M ...... en ...... Ll) M N ...... en ......Ll)'<tMN......entO...... to to to ...... ....................................cococo 14122 '<t 0 co N to '<t N 0 to co '<t N 0 to co Ll) '<t N ...... en to ...... co '<t M N ...... 0 to ...... to to to to ...... ...... ...... ...... ...... ...... ...... ...... ...... co co M ...... en ...... Ll) ...... co '<t M M to to to to N ...... 745 665 643 to to 752 I- CI) ::iE ...J <( c.. N Project Location Map W~E . City of Andover Planning Department - Regular Andover Planning and Zoning Commission Meeting Minutes - November l3, 2001 Page 2 according to the zoning regulations for the R-4, Single Family Urban Residential Zoning District. Mr. Bednarz stated that the existing garage on Lot 3 would need to be removed as indicated on the plan. This structure must be removed before the final plat can be recorded. The portion of the existing fence on Lot 2 must be moved back to the proposed property line between Lot 1 and Lot 2. Areas where trees will be saved must be indicated on the plan as required by Ordinance 214. It's the developer's intention to save as many trees as possible. There are also minor notations that need to be made on the plans as indicated in the engineering memorandum. The developer/owner is responsible to obtain all necessary permits. The Park and Recreation Commission reviewed this item at their June 7, 2001 meeting and indicated that a park dedication payment for the two proposed properties would be required. The Building Official reviews all building permit applications to determine whether the exterior architectural design, appearance, or functional plan will vary from any structures within 300' of the proposed structure. -- Commissioner Hedin questioned if the surrounding lots are zoned R-1 or R-4. Mr. Bednarz stated that the property to the west was recently rezoned to R-4, however the remainder of the properties are zoned R-1. Commissioner Hedin questioned what the properties to the south are zoned. Mr. Bednarz stated that the properties to the south are zoned R-4. -- Motion by Hedin, seconded by Daninger, to open the public hearing on the Rezoning (01- 03) for the property at 732 140th Lane at 7 :07 p.m. Motion carried on a 5-ayes, O-nays, 2- absent (Falk and Greenwald) vote. Motion by Hedin, seconded by Dalien, to open the public hearing on the Preliminary Plat for the property at 732 140th Lane at 7:07 p.m. Motion carried on a 5-ayes, O-nays, 2- absent (Falk and Greenwald) vote. There was no public input. Motion by Kirchoff, seconded by Daninger, to close the public hearing on the Rezoning (01-03) at 7:08 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Falk and Greenwald) vote. Motion by Daninger, seconded by Hedin, to close the public hearing on the Prelirninary Plat at 7:08 p.rn. Motion carried on a 5-ayes, O-nays, 2-absent (Falk and Greenwald) vote. - Regular Andover Planning and Zoning Commission Meeting Minutes-November 13,2001 Page 3 Commissioner Kirchoff stated that the plat was reviewed this past June and most of the questions and concerns at that time have been addressed. He mentioned that the engineering report does state a few concerns, however those items will be cornpleted. Commissioner Hedin agreed. Motion by Daninger, seconded by Dalien, to recommend to the City Council approval of Ordinance No. 8-, an Ordinance Amending Ordinance No.8, Section 6.03, Zoning District Map of the City of Andover. Motion carried on a 5-ayes, O-nays, 2-absent (Falk and Greenwald) vote. Motion by Daninger, seconded by Kirchoff, to recommend to the City Council approval of Resolution No. _, approving the Preliminary Plat of "Ashwood Estates" by Tramm Builders and Realtors, LLC located at 732 140th Avenue NW in Section 36, Township 32, Range 24, Anoka County, Minnesota. Motion carried on a 5-ayes, O-nays, 2-absent (Falk and Greenwald) vote. Mr. Bednarz stated that these items would be reviewed at the December 4, 2001 City ---- Council meeting. PUBLIC HEARING: RESIDENTIAL SKETCH PLAN FOR AN EIGHT LOT RURAL RESIDENTIAL DEVELOPMENT TO BE KNOWN AS 'SIL VER MEADOWS' LOCATED AT 16326 VERDIN ST. NW - FOSSIWlELOCK. The Applicant, Mr. Wielock, presented the sketch plan for an eight lot rural residential development to be known as 'Silver Meadows' located at 16326 Verdin St NW. He -- stated that parcel is 40 acres in size, however there are only 8 buildable lots due to the wetlands on the west side of the property. He went on to explain the sketch plan in greater detail. Commissioner Daninger questioned if the Commission has the same proposal that's being presented to the audience. Mr. Bednarz stated that indeed it's the same proposal. The Applicant, Jerry Foss, stated that they would have liked more lots, however because ofthe wetlands only 8 lots would conform to City regulations. Mr. Bednarz explained that the Commission is asked to informally advise the subdivider of the extent to which the plan conforms to the Comprehensive Plan, design standards of City, county, state and federal agencies and possible modification necessary to secure approval of the plan. Submission of a sketch plan doesn't constitute formal filing of the plan. He stated that the proposed sketch plan is consistent with the Andover Comprehensive Land Use Plan as the property is designated RR, Rural Residential. The property is located outside the Metropolitan Urban Service Area. Private utilities would need to be established to serve proposed properties. All lots would be required to meet all local and City ordinances. (i3) , I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755-8923' WWW.Cl.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Courtney Bednarz, City Planner SUBJECT: Approve Preliminary Plat/Ashwood Estates - Planning DATE: December 4,2001 INTRODUCTION The City Council is asked to review a preliminary plat for the above referenced project. The proposed project contains three urban residential lots. One of the lots will contain an existing house. Municipal utilities are available to serve all of the properties. A sketch plan for the proposed project received a favorable review by the Planning and Zoning Commission at the June 12th meeting and the City Council on July 3, 2001. DISCUSSION Review Process Ordinance 10, Section 7 outlines the requirements for preliminary plat review. The Planning Commission is asked to determine whether the proposed subdivision is in conformity with the Comprehensive Plan and in conformance with the review criteria and design guidelines of the City. Conformance with local and Regional Plans The proposed project is consistent with the Andover Comprehensive Plan Land Use Plan as the property is designated RU, Residential Urban. The property is located in the Metropolitan Urban Service Area (MUSA). Municipal utilities are available to serve both proposed properties. Conformance with Local Ordinances All lots are required to meet the provisions of Ordinance No. 10, Section 9.06a(1) which relates to lot size and buildability requirements. In addition, the front lOO feet of each lot must be buildable. This standard is used for all lots developed with municipal sewer and water. , Reouired Provided! / Parcel A Parcel B Parcel C (Lot I) (Lot 2) (Lot 3) Lot 80 feet 105 feet 86.38 feet 86.38 feet Width LotDeoth 130 feet 202.2 feet 202.2 feet 202.2 feet Lot Area n ,400 sf 21,236 sf 17,470 sf 17,470 sf Buildable 100 feet Entire Property Area 1 Dirnensions exclude right-of-way that will be dedicated As the table indicates, the proposed properties would meet or exceed all of these requirements as indicated on the attached plan. Soil borings have been completed and the proposed properties have been determined to be buildable by the Building Official. Additional Review Comments The developer has indicated that the lots will be custom graded to preserve as many trees as possible. Review and inspection of the property will be conducted through the building permit process to ensure compliance with the City's Tree Preservation Policy. Both of the lots will contain at least two existing trees in the front yard. The developer is also required to meet the following City Ordinances and all other applicable ordinances: Ordinance No.8, the Zoning Ordinance Ordinance No. 10, the Platting and Subdivision Ordinance Ordinance No. 107, Shoreland Management Ordinance Ordinance No.1 08, Flood Plain Management Ordinance Ordinance No. 114, Wetland Buffer Ordinance Ordinance No. 2l4, Diseased Shade Tree Ord. & Tree Preservation Policy Coordination with other Agencies The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LOU and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. Attachments Resolution Attachment A Location Map Attachment B Preliminary Plat (full size in packet) . I Attachment C Planning and Zoning Commission Minutes PLANNING AND ZONING COMMISSION RECOMMENDATION / The Planning and Zoning Commission unanimously recommended approval of this item. Respectfully submitted, Cc: Trarnm Builders & Realtors, LLC 3585 Lexington Avenue N #l73 Arden Hills, MN 55126 / , , CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION APPROVING THE PRELIMINARY PLAT OF "ASHWOOD ESTATES" BY TRAMM BUILDERS AND REALTORS, LLC LOCATED AT 732 l40TH AVENUE NW IN SECTION 36, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA, LEGALLY DESCRIBED AS FOLLOWS: That part of the following described property lying north of the south line thereof; the east 277.7 feet of the west 555.4 feet of the south 235.21 feet of the north 453.21 feet of Government Lot 1 Section 36, Township 32, Range 24 in Anoka County, Minnesota WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning Commission has conducted a public hearing on said plat; and WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council the approval of the plat. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the preliminary plat with the following conditions: 1. The developer obtains all necessary permits from the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, MPCA and any other agency that may be interested in the site. 2. Contingent upon staff review and approval for compliance with City ordinances, policies and guidelines. 3. Such plat approval is contingent upon a development agreement acceptable to the City Attorney. Adopted by the City Council of the City of Andover this _ day of ,2001. CITY OF ANDOVER ATTEST: J Victoria V olk, City Clerk Michael R. Gamache, Mayor - - Ashwood Estates -~. W' CIO -:t N 0 CIO (0 -:t N (0 CIO t-- (0 -:t (') N ..... t-- (0 (0 (0 (0 (0 (0 (0 Ol Lt) (') ..... Ol t-- Lt) (') (0 CIO t-- (0 -:t (') N ..... t-- (0 (0 (0 (0 (0 (0 (0 14156 I- en 14144 2 0 (0 -:t N 0 ...J 14132 ct t-- CIO t-- (0 Lt) t-- (0 (0 (0 (0 t-- ..... t-- Lt) Ol t-- CIO t-- t-- t-- (0 (0 14122 14123 """ N (0 CIO t-- t-- t-- t-- (0 (') ..... Ol t-- Lt) t-- (0 -:t (') (') CIO CIO CIO CIO N ..... 745 665 643 CIO CIO -- -:t N -:t (') CIO CIO 752 I- en 2 ...J q: a. I N Project Location Map w-<r. . City of Andover Planning Department - - Regular Andover Planning and Zoning Commission Meeting Minutes - November 13, 2001 Page 2 according to the zoning regulations for the R-4, Single Family Urban Residential Zoning District. Mr. Bednarz stated that the existing garage on Lot 3 would need to be rernoved as indicated on the plan. This structure must be removed before the final plat can be recorded. The portion of the existing fence on Lot 2 must be moved back to the proposed property line between Lot 1 and Lot 2. Areas where trees will be saved must be indicated on the plan as required by Ordinance 214. It's the developer's intention to save as many trees as possible. There are also minor notations that need to be made on the plans as indicated in the engineering memorandum. The developer/owner is responsible to obtain all necessary permits. The Park and Recreation Commission reviewed this item at their June 7, 2001 meeting and indicated that a park dedication payment for the two proposed properties would be required. The Building Official reviews all building permit applications to determine whether the exterior architectural design, appearance, or functional plan will vary from any structures within 300' of the proposed structure. -- Commissioner Hedin questioned if the surrounding lots are zoned R-l or R-4. Mr. Bednarz stated that the property to the west was recently rezoned to R-4, however the remainder of the properties are zoned R-1. Commissioner Hedin questioned what the properties to the south are zoned. Mr. Bednarz stated that the properties to the south are zoned R-4. --- Motion by Hedin, seconded by Daninger, to open the public hearing on the Rezoning (01- 03) for the property at 732 140th Lane at 7:07 p.m. Motion carried on a 5-ayes, a-nays, 2- absent (Falk and Greenwald) vote. Motion by Hedin, seconded by Dalien, to open the public hearing on the Preliminary Plat for the property at 732 140th Lane at 7:07 p.m. Motion carried on a 5-ayes, O-nays, 2- absent (Falk and Greenwald) vote. There was no public input. Motion by Kirchoff, seconded by Daninger, to close the public hearing on the Rezoning (01-03) at 7:08 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Falk and Greenwald) vote. Motion by Daninger, seconded by Hedin, to close the public hearing on the Preliminary Plat at 7:08 p.m. Motion carried on a 5-ayes, a-nays, 2-absent (Falk and Greenwald) vote. - - - Regular Andover Planning and Zoning Commission Meeting , Minutes-November 13,2001 Page 3 Commissioner Kirchoff stated that the plat was reviewed this past June and most of the questions and concerns at that time have been addressed. He mentioned that the engineering report does state a few concerns, however those items will be completed. Commissioner Hedin agreed. . Motion by Daninger, seconded by Dalien, to recommend to the City Council approval of Ordinance No. 8----..-. an Ordinance Amending Ordinance No.8, Section 6.03, Zoning District Map of the City of Andover. Motion carried on a 5-ayes, O-nays, 2-absent (Falk and Greenwald) vote. Motion by Daninger, seconded by Kirchoff, to recommend to the City Council approval of Resolution No. _, approving the Preliminary Plat of "Ashwood Estates" by Tramm Builders and Realtors, LLC located at 732 140th Avenue NW in Section 36, Township 32, Range 24, Anoka County, Minnesota. Motion carried on a 5-ayes, O-nays, 2-absent (Falk and Greenwald) vote. Mr. Bednarz stated that these items would be reviewed at the December 4,2001 City --- Council rneeting. PUBLIC HEARING: RESIDENTIAL SKETCH PLAN FOR AN EIGHT LOT RURAL RESIDENTIAL DEVELOPMENT TO BE KNOWN AS 'SILVER MEADOWS' LOCATED AT 16326 VERDIN ST. NW - FOSS/WIELOCK. The Applicant, Mr. Wielock, presented the sketch plan for an eight lot rural residential development to be known as 'Silver Meadows' located at l6326 Verdin St NW. He -- stated that parcel is 40 acres in size, however there are only 8 buildable lots due to the wetlands on the west side of the property. He went on to explain the sketch plan in greater detail. Commissioner Daninger questioned if the Commission has the same proposal that's being presented to the audience. Mr. Bednarz stated that indeed it's the same proposal. The Applicant, Jerry Foss, stated that they would have liked more lots, however because. of the wetlands only 8 lots would conform to City regulations. Mr. Bednarz explained that the Commission is asked to informally advise the subdivider of the extent to which the plan conforms to the Comprehensive Plan, design standards of City, coUnty, state and federal agencies and possible modification necessary to secure approval of the plan. Submission of a sketch plan doesn't constitute formal filing of the plan. He stated that the proposed sketch plan is consistent with the Andover Comprehensive Land Use Plan as the property is designated RR, Rural Residential. The , I property is located outside the Metropolitan Urban Service Area. Private utilities would need to be established to serve proposed properties. All lots would be required to meet all local and City ordinances. - (~'D \ , , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N. W. . ANDOVER, MINNESOTA 55304 . (763) 755.5100 FAX (763) 755.8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ PROM: Courtney Bednarz, City Planner SUBJECT: Approve Pinal Plat! Ashwood Estates - Planning DATE: December 4,2001 INTRODUCTION The City Council is asked to approve the final plat of the project to be known as "Ashwood Estates". DISCUSSION The final plat is found to be in compliance with the preliminary plat and applicable ordinances. ACTION REQUIRED Adopt the attached resolution approving the final plat. Attachments Attachment A Location Map Attachment B Pinal Plat Cc: Trarnm Builders & Realtors, LLC 3585 Lexington Avenue N #173 Arden Hills, MN 55126 / , ; CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO MOTION by Councilmernber seconded by Councilmember to adopt the following: A RESOLUTION APPROVING THE FINAL PLAT OF "ASHWOOD ESTATES" AS BEING DEVELOPED BY TRAMM BUILDERS AND REALTORS, LOCATED AT 732 140TII AVENUE NW IN SECTION 36, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA, LEGALLY DESCRIBED AS FOLLOWS: That part of the following described property lying north of the south line thereof; the east 277.7 feet ofthe west 555.4 feet of the south 235.21 feet of the north 453.21 feet of Government Lot 1 Section 36, Township 32, Range 24 in Anoka County, Minnesota WHEREAS, the City Council has approved the preliminary plat of the project to be known as "Ashwood Estates"; and WHEREAS, the Developer has presented the final plat of Ashwood Estates; and WHEREAS; the City Engineer has reviewed such final plat for conformance with the preliminary plat. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the final plat of Ashwood Estates contingent upon receipt of the following: 1. The City Attorney presenting a favorable opinion. 2. Security to cover legal and engineering costs as determined by the City Engineer. 3. The developer escrow for the uncompleted grading of.the site which is to be determined by the City Engineer or if the site grading is completed, a letter from the developer's engineer that lots are graded according to the approved grading plan. 4. The final plat shall not be signed by the Mayor and Clerk until there is an executed Development Contract, escrow paid (15% of the total costs for the improvements for the property and a contract for the improvements awarded. 5. Subject to final review of City Staff for compliance with City ordinances, policies, guidelines and conditions of preliminary and final plat approval. 6. Developer is responsible for obtaining all permits from U.S. Army Corps of Engineers, DNR, LGU, Coon Creek Watershed District, MPCA and any other agency that may be interested in the site. 7. Park dedication as recommended by the Park and Recreation Commission and / approved by the City Council. Adopted by the City Council of the City of Andover this _ day of ,2001. \ I CITY OF ANDOVER ATTEST: Victoria V olk, City Clerk Michael R. Gamache, Mayor I . - Ashwood Estates -~. '., co (0 '<t '" 0 co (0 '<t '" (0 LO co f'. (0 '<t (") '" ..- f'. f'. (0 (0 (0 (0 (0 (0 (0 14168 m f'. LO (") ..- m f'. LO (0 LO co f'. (0 '<t (") '" f'. f'. (0 (0 (0 (0 (0 (0 14147 14156 I- en 14144 ::2: 0 co (0 '<t '" 0 co (0 '<t '" 0 co (0 ..J 14132 ~ f'. LO '<t (") '" ..- m co f'. (0 LO (") '" f'. f'. f'. f'. f'. f'. (0 (0 (0 (0 (0 (0 (0 LO (") ..- f'. ..- m f'. LO (") ..- m f'. LO (") '" ..- m f'. LO '<t (") N ..- m co f'. co co co f'. f'. f'. f'. f'. f'. f'. 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WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator FROM: Courtney Bednarz, City Planner SUBJECT: Review Rural Residential Sketch Plan/Silver Meadows - Planning DATE: December 4, 2001 INTRODUCTION The City Council is asked to review a residential sketch plan for the above referenced project. DISCUSSION Due to the significant amount of wetland area to the west and south ends .ofthe property, only eight lots are proposed for this 40 acre parcel. Access would be extended from two points on Verdin Street NW. Staff has suggested that these streets be connected internally to eliminate one cul-de-sac and provide for long term maintenance and public safety concerns. Planning and Zoning Commission Discussion The Planning and Zoning Commission was in favor of the street connection to eliminate one of the cul-de-sacs. They were generally agreeable to minor variances to the minimum lot size of Lots 1 and 2, Block 2 to allow the street connection to be made and to maximize the buildable area on Lots 4,5 and 6, Block 1. The commission stressed reconfiguration of the property lines and street alignment to eliminate variances for other lots. The minutes from the November 13th meeting are attached. Park and Recreation Commission Comments The Park and Recreation Commission indicated that payment of park dedication will be required. The commission was also interested in providing a trail linkage from this development to the city park to the northwest. The applicant has been asked to indicate a 15 foot wide trail easement on the prelirninary plat. The minutes from the meeting are attached. Conformance with Local and Regional Plans The proposed sketch plan is consistent with the Andover Comprehensive Land Use Plan as the property is designated RR, Rural Residential. The property is located outside the Metropolitan Urban Service Area (MUSA). Private utilities will need to be established to serve proposed properties. Conformance with Local Ordinances All lots are required to meet the provisions of Ordinance No. lO, Section 9.06a(1) which relates to lot size and buildability requirements. Buildability requirements of Ordinance No. 10 Section 9.06a(1) R-FRel1uirements Provided . Block 1 Block 2 Lot 1 Lot 2 Lot 3 Lot 4 Lot 5 Lot 6 Lot 1 Lot 2 Lot Width 300 feet 364 feet 336 feet 90 feet 310 feet 329 feet 381 feet 280 feet 277 feet Lot Denth 150 feet 300 feet 300 feet 349 feet 286 feet 847 feet 334 feet 363 feet 363 feet Lot Area 2.5 acres 2.51 2.84 5.41 4.23 6.13 10.17 2.34 2.32 Buildable 22,500 Soil Borings Needed .\rea sf I. ~ptic 10,000 Soil Borings Needed Area sf As the table indicates, five variances to the minimum lot requirements exist on the sketch plan. The variances to lot width and depth for lots 1 and 2, Block 2 are needed to allow the street connection and to preserve sufficient buildable area on Lot 6, Block 1. The applicant has been asked to adjust the location of the street connection to maxirnize the lot area for lots 1 and 2, Block 2 while maintaining sufficient buildable area for lots 4 and 5, Block 1. Preserving enough buildable area on Lot 6, Block 1 and providing two street connections to Verdin Street NW causes the reduced lot width on lots 1 and 2, Block 2. The lot width requirement for Lot 3, Block 1 is 180 feet at the front setback line because the lot is located on a cul-de-sac. It is recommended that property lines be adjusted to conform to this requirement. Surrounding properties There is a landlocked property to the west of the subject property. This is Outlot A of Lund's Evergreen Estates 2nd Addition. This property is owned by an adjacent property owner to the west with access to Arrowhead Street NW. Other Ordinances The developer is also required to meet the following City Ordinances and all other applicable ordinances: Ordinance No.8, the Zoning Ordinance Ordinance No. 10, the Platting and Subdivision Ordinance Ordinance No. 107, Shoreland Management Ordinance Ordinance No. 108, Flood Plain Management Ordinance Ordinance No. 114, Wetland Buffer Ordinance Ordinance No. 2l4, Diseased Shade Tree Ord. & Tree Preservation Policy Coordination with other Agencies The developer and/or owner is responsible to obtain all necessary permits (Minnesota Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed District, Minnesota Pollution Control Agency, LGU and any other agency that may have an interest in the site). Initial contact shall be made with the City Engineering Department regarding this item. ACTION REOUIRED Informally advise the applicant and suggest rnodifications as needed to conform with ordinance requirements. Attachments Attachment A Location Map Attachment B Sketch Plan Attachment C Engineering Comments Attachment D Planning and Zoning Commission Minutes Attachment E Park and Recreation Commission Minutes ~y ,ubmitt' , Cc: Chet Wieloch 4201 93rd Avenue N Brooklyn Park, MN 55443 - Silver Meadows - "" "" "" "" "" 2" "" 111&21) "'" "" "" "" 2m "771 ,." "" ~" ~2T "" .,,, "" "" "" "''' "721 .... :; z . "." "." "'" "'" ~ ,~, '''' "" . ~.. '8852 ~ "'" '11811 0 "'" 'WI - ''''' - "2" "'. 2m "'" "'" "'" 10118 '52' '''' '''' "" "50 "" ~ 2710 ,.., ,,,. "''' "" " Project Location Map W~E . City of Andover Planning Department I I I I I - I l!l: I I I I - - - - - - - - - -,- - - - - - - - - - - - - - - - - - i69~6N-:-C-~ """'00)- MN i33H.lS 1:II(jH3~-~~-':"-:":'-~ -.:.-_ -c'=<.:..:.:...:....:+: -~.:. , F - ., I -- 0 0 0 0 r - < I / N3HM - -- -... '- ----~-- ...... -- -- ..... -- " "- "- ..... .... -... \ -... . 0 1 \. ~ : . J \ J~ : \ . . I /: : ./ ./.0 . . . (f.... . (, ..J . \ <:: --. / :'0-:"".--- ..................----- ~- --- -. '- -----' -- --..... ....- -.... -- -- ----- ....... \ \ - " 6 -----.,t- / / / / / / / r /' /t: '" --- ./ " No IJ., a a., I / g.. . / H.1~VDIIJ^J1 1.i'.LW'.LI.i' ~ /' ..G'Nnl . I . . I I I I I I I \ - Regular Andover Planning and Zoning Commission Meeting Minutes - November 13, 2001 Page 3 \ Commissioner Kirchoff stated that the plat was reviewed this past June and most of the questions and concerns at that time have been addressed. He rnentioned that the engineering report does state a few concerns, however those items will be cornpleted. Commissioner Hedin agreed. Motion by Daninger, seconded by Dalien, to recommend to the City Council approval of Ordinance No. 8--"-, an Ordinance Amending Ordinance No.8, Section 6.03, Zoning District Map of the City of Andover. Motion carried on a 5-ayes, O-nays, 2-absent (Falk and Greenwald) vote. Motion by Daninger, seconded by Kirchoff, to recommend to the City Council approval of Resolution No. _, approving the Preliminary Plat of "Ashwood Estates" by Tramm Builders and Realtors, LLC located at 732 140th Avenue NW in Section 36, Township 32, Range 24, Anoka County, Minnesota. Motion carried on a 5-ayes, O-nays, 2-absent (Falk and Greenwald) vote. Mr. Bednarz stated that these items would be reviewed at the December 4,2001 City -- Council meeting. PUBLIC HEARING: RESIDENTIAL SKETCH PLAN FOR AN EIGHT LOT RURAL RESIDENTIAL DEVELOPMENT TO BE KNOWN AS 'SIL VER MEADOWS' LOCATED AT 16326 VERDIN ST. NW - FOSSIWIELOCK. The Applicant, Mr. Wielock, presented the sketch plan for an eight lot rural residential development to be known as 'Silver Meadows' located at 16326 Verdin St NW. He stated that parcel is 40 acres in size, however there are only 8 buildable lots-due to the wetlands on the west side of the property. He went on to explain the sketch plan in greater detail. Commissioner Daninger questioned ifthe Commission has the same proposal that's being presented to the audience. Mr. Bednarz stated that indeed it's the same proposal. The Applicant, Jerry Foss, stated that they would have liked more lots, however because of the wetlands' only 8 lots would conform to City regulations. Mr. Bednarz explained that the Commission is asked to informally advise the subdivider ofthe extent to which the plan conforms to the Comprehensive Plan, design standards of City, county, state and federal agencies and possible modification necessary to secure approval of the plan. Submission of a sketch plan doesn't constitute formal filing of the plan. He stated that the proposed sketch plan is consistent with the Andover Comprehensive Land Use Plan as the property is designated RR, Rural Residential. The property is located outside-the Metropolitan Urban Service Area. Private utilities would need to be established to serve proposed properties. All lots would be required to meet all local and City ordinances. - Regular Andover Planning and Zoning Commission Meeting Minutes - November 13, 2001 Page 4 , Mr. Bednarz stated that the sketch plan proposed two cul-de-sacs that are 650 and 590 feet in length, respectively; Lots 5 and 6 could be provided access from these streets instead of Verdin St. NW. The Andover Review Committee recommends connecting the two cul-de-sacs to provide a 'loop' street. This would allow the south cul-de-sac to be eliminated. This design retains the north cul-de-sac to allow Lot 3 to utilize the reduced lot width requirement. This design also eliminates the need for a variance for the length of the north cul-de-sac due to the street connection and allows the southern road to move further north to allow additional buildable area for Lot 8. Mr. Bednarz stated that a variance to a minimum lot area requirement for Lot 6 may be necessary as a result of the roadway adjustment. Every effort should be rnade to locate the street connection in a manner that will rnaximize the lot area of Lot 6 and retain enough buildable area for Lots 4 and 7. Property lines may also be adjusted to increase the size oflots adjacent to Lot 7. Mr. Bednarz stated that there is landlocked property to the west of the subject property. This is Outlot A of Lund's Evergreen Estates 2nd Addition. This property is owned -by an adjacent property owner to the west with access to Arrowhead St. NW. The Park and Recreation Commission will review this item at their November 15th meeting. Commissioner Kirchoff questioned if staff was unsure of the sizes of the buildable lots. Mr. Bednarz described the lot sizes for the commission. The sketch presented by the applicant addresses the issue of connecting the street and pulling it to the north. -- Chair Squires questioned what property it is that has access to Arrowhead. He questioned if Outlot A is buildable, and if so if it would be feasible to have access to cross the property. Mr. Bednarz pointed out the location of the property, which is owned by the same landowner. He stated that the ability of a developer or the City to develop a street through a wetland is limited. He stated that it really isn't possible without a lot of compensation to take the street from Verdin and access the outlot. He mentioned that the likely hood of the property to the west of the wetlands to be developed is unknown and may be limited by wetlands also. Commissioner Kirchoff questioned what would happen if the lots less than 2.5 acres were removed. Mr. Bednarz explained that two lots are below the minimum lot size of2.5 acres. He stated that.the Commission needs to determine ifit's more important to have slightly smaller lots and have the connection or have two cul-de-sacs, no street connection and lots that meet the minimum lot size. - . Regular Andover Planning and Zoning Commission Meeting Minutes-November 13,2001 Page 5 Chair Squires questioned ifthere is enough buildable land in Lot 3 to make it a lot. Mr. Bednarz stated that in order to determine this for sure there will need to be more engineering research completed. Commissioner Hedin questioned if the driveway would extend across the wetland for Lot 3. Mr. Bednarz stated that indeed the driveway would go across the wetland. He pointed out the location. Commissioner Daninger questioned if the chart in the staff report was built offthe two cul-de-sac plan. Chair Squires stated that it was the two cul-de-sac plan. Commissioner Daninger stated that the major issues are the 3 lots under the 2.5-acre minimum size, and the one lot with a less than 300-foot frontage. Mr. Bednarz stated that the developer is really looking at variances for two lots under the 2.5-acre minimum size. The cul-de-sac lot meets the minimum lot width requirement. Motion by Dalien, seconded by Daninger, to open the public hearing at 7:32 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Falk and Greenwald) vote. Mr. Foss clarified that Lot 2 is really 2.8 acres in size, not 2.4 acres and meets the minimum lot size requirement. Mr. Bednarz pointed out the location of the lot. Robert Whitney, 2520 l66th Avenue NW, questioned what restrictions and/or provisions the City will put in for the Lot on the NW comer to assure all drainage issues are addressed. Mr. Bednarz stated that the project will be reviewed by the Watershed District where strict requirements will need to be met in order to receive approval. Jim Pearson, 16552 , stated that he has noticed there have been water problems in the past with the Lund development. He requested the properties along the west side be researched thoroughly to make sure all water problems are addressed. Mr. Bednarz stated that the Lund development is an older developrnent; therefore, there are requirements now that weren't in affect at the time it was developed. There was no further public input. Motion by Dalien, seconded by Kirchoff, to close the public hearing at 7:37 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Falk and Greenwald) vote. Commissioner Dalien stated that he prefers the sketch with the road going through instead of having the cul-de-sacs. He stated that it's unfortunate there are some lots less than 2.5 acres, however he doesn't have a problem with it. - Regular Andover Planning and Zoning Commission Meeting Minutes - November 13, 2001 Page 6 Commissioner Hedin stated that he is concerned with the amount of build ability in some of the lots, however since it's only a sketch plan he will support it at this stage and look for the information to come in with the preliminary plat. Commissioner Kirchoff stated that he supports the idea of the interior road instead of having two cul-de-sacs. He questioned if the county would have some input in the outcome since Verdin Street is a county road. Mr. Bednarz stated that the county has received a recent sketch plan of the development. Cornmissioner Kirchoff stated that he can understand the reasoning on giving up sorne acreage on a couple lots, which are surrounded by the road. Commissioner Daninger stated that he agrees with the rest of the Commission. He stated that he likes the idea of not having the long cul-de-sac for safety reasons. Mr. Bednarz mentioned that when the residents receive the next public notice for the development it will be at the preliminary plat stage, therefore more information will be - available regarding the drainage concerns. Cornmissioner Hedin questioned what the rules are for replacing wetlands in a lot. Mr. Bednarz stated that a watershed permit is necessary and it's a 2 to 1 replacement. Chair Squires stated that it seems the Commission is in agreement to recommend that one of the cul-de-sacs be eliminated. Commissioner Daninger stated that he would rather see a curved road than a right-angled road. Chair Squires stated that the Commission's consensus is also to move the road to the far west as possible and explore a curvilinear design while maintaining buildability on Lots 4 and 7, since it would be more aesthetically pleasing. Commissioner Kirchoff stated that he would hate to have the curve reduce the size of the two lots anymore than their current size. The Commission agreed. Chair Squires rnentioned that if it isn't possible to make the curve in the road then it would still be acceptable to the Commission. Mr. Bednarz stated that the development will come back for preliminary plat approval sometime after the first of the year. - -- - Regular Andover Planning and Zoning Commission Meeting Minutes - November 13, 2001 Page 7 OTHER BUSINESS Mr. Bednarz stated that the terms are up for Commissioners Dalien, Falk and Daninger at the end of the year. He asked the Commissioners if they are interested in serving another term. Commissioners Dalien and Daninger both stated that they are interested in serving another term on the Commission. Mr. Bednarz mentioned that Commissioner Falk has also indicated that he would like to serve another term. Commissioner Dalien stated that he will be unable to attend the next Planning and Zoning Commission meeting. Chair Squires mentioned that after reading the City Council workshop minutes he was disappointed to find out that the County transportation plan doesn't address a signal at Hanson and Andover Blvd., however it does include a signal at Hanson and Crosstown. He stated that he feels strongly that the intersection of Hanson and Andover Blvd. is much worse and should be a priority over the intersection of Crosstown and Hanson. Mr. Bednarz stated that the long-term plan includes a signal at the intersection of-Hanson and Andover Blvd. Chair Squires requested the City Council look at moving up the time frame for installation. Mr. Bednarz suggested the Commission spend time reviewing the year at an upcoming meeting to help set priorities for the year 2002. Commissioner Dalien questioned the status of the Ultralight Study. Mr. Bednarz stated that the study should be completed by the next Planning and Zoning Commission meeting. Commissioner Daninger updated the Commission on the recent Community Center Task Force meeting. He stated that they are looking at a number of potential facilities. He added that no decision has been made as to whether a facility will be built. ADJOURNMENT Motion by Dalien, seconded by Hedin, to adjourn the meeting at 7:56 p.rn. Motion carried on a 5-ayes, O-nays, 2-absent (Falk and Greenwald) vote. Respectfully Submitted, Sara Beck, Recording Secretary TimeSaver Off Site Secretarial, Inc. - --- Regular Andover Park & Recreation Commission Meeting Minutes-November 15,2001 Page 3 SILVER MEADOWS SKETCH PLAN The applicant wasn't present. Motion by English to approve accepting cash in lieu of land for the Silver Meadows Development. Further Discussion Commissioner Blackstad questioned ifthe Commission would want a trail running between the houses to help residents access the park. Commissioner English questioned if staff is suggesting to maintain the entire right-of- way on the northern boundary so if the City does want to put in a trail in the future it would be possible. Mr. Haas mentioned that the area to the north does consist of wetland; therefore they would have to get a permit from the Watershed District in order to do anything. Robert Whitney, (no address stated), mentioned that he owns the adjoining lot. He stated that this year the water levels are down four to six feet from the normal water table. Mr. Haas mentioned that this development will come back as a preliminary plat, which is when the engineering issues are addressed. Acting Chairman Lindahl stated that the Commission is leaning towards cash in lieu of land with the possibility of trail access. Mr. Haas stated that that would be fine. Mr. Whitney stated that he doesn't remember anything on his title of the land other than an easement. Mr. Haas mentioned that even if the easement isn't there the Commission can take it as park land. Commissioner Grabowski questioned who owns the outlot. Mr. Haas stated that it's private property. Cornmissioner English questioned how far the tote road extends. A resident in attendance stated that the tote road runs east and west toward the outlot. Motion fails due to lack of a second. Motion by Grabowski, seconded by English, to approve accepting cash in lieu ofland with the possibility of a trail for the Silver Meadows Development. Motion carried on a 6-ayes, O-nays, I-absent (Holthus) vote. @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki Volk, City Clerk SUBJECT: Reconsider Acquisition of Tax Forfeit Land DATE: December 4,2001 INTRODUCTION On August 21,2001 the City Council approved the classification and sale offorfeit land. DISCUSSION As a part of the motion to approve the sale of forfeit land, Council requested that the County withhold from the sale Outlots A & B, The Meadows of Round Lake for city purchase to be used for wetland mitigation and drainage. Since that time the owner of the parcels, Nedegaard Construction, has requested that the county allow him to repurchase the parcels for development. The Andover Review Committee has discussed Mr. Nedegaard's proposal and agree that development of the parcels is a better use of the land. Staff contacted Mr. Nedegaard to request a letter stating his intent. A copy of Mr. Nedegaard's letter is attached. ACTION REQUIRED Council is requested to approve the request ofNedegaard Construction and direct staff to contact Anoka County to withdraw the city's request to acquire the parcels. The Anoka County Board at their December meeting will decide who should acquire the parcels. Respectfully submitted, U04 Vicki V olk City Clerk 11/26/2001 MON 13:37 FAX 763 757 0649 NEDEGAARD CONTSTRUCTION ~ 0021002 . 'NEDEGAAQO CU&TOM IiOME& d200 CENTRAL AVF.. N~ . MINNEAPOLIS. MN 55<l21 . (763) 767-292tJ . FAX (7()3) 757-0649 . 1.886-757-2926 November 26,2001 Vicki Yolk City of Andover 1685 Crosstown Blvd. N.W. Andover, MN 55304 RE: Outlets A & B Meadows of Round Lake Dear Ms. V olk, 1 am writing in response to your letter dated November 26, 2001 regarding the above outlet lots. It is thc intent ofNedegaard Construction Company to re-purchase these outlet lots for future development. I ask that the City please reconsider its proposed acquisition of the parcels. Thank you in advance for your immediate attention to this matter; please call me if you have any questions at (763) 757-2926, Sincerely, ~odi~d ~ President Ncdcgaard Construction Company G:t A DIVISION OF NEDEGAARD CONSTRUCTION COMPANY, INC. @) 1tlu.L1II0\>t0II" l.IC. NO. 0002068 OOIlOIlTII"'." www.nedegeard.oom NOU 26 2001 12:50 763 757 0649 PAGE. 02 0-1) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Em<, City Adminirnatof' FROM: Vicki Volk, City Clerk SUBJECT: Reschedule January 1,2002 Council Meeting DATE: December 4,2001 INTRODUCTION The first meeting in 2002 falls on New Year's Day. DISCUSSION January 1, 2002 is a holiday and is also the first meeting of the year for Council. Council generally reschedules meetings on holidays to Wednesday evening. ACTION REOUIRED Council is requested to reschedule the January 1, 2002 meeting to Wednesday, January 2,2002. Respectfully submitted, ILL' ()~ Vicki Volk City Clerk . CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. wwW.cJ.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Supplemental Agenda Items for December 4,2001 Council Meeting DATE: December 4,2001 The Council is requested to review the supplemental material for the following Agenda Items: Accept Additional Information - Itern 5. Approve Amendment to Ordinance 245, Inoperable Vehicles (Supplemental)- Planning Item 16. Appoint Insurance Agency Services Firm (Supplemental) - Finance fP:t;tted' J hn F. Erar ity Administrator cB CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C\.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Jirn Dickinson, Finance Director SUBJECT: Appoint Insurance Agency Services Firm DATE: December 4,2001 INTRODUCTION The Andover City Council at the November 6,2001 regular meeting authorized staff to request proposals for insurance agency services firms. Requests for proposals were sent out to eight firms and an advertisement was placed in the official newspaper. DISCUSSION Five insurance agency services proposals were received and the Finance Director, City Clerk and Human Resource Manager interviewed all firms. The proposals all included a commission based or fee for service fee. The intent would be to process the January 1, 2002 renewal on a commission basis and move to a fee for service in 2002, with the City taking on some of the renewal and rnaintenance responsibilities. The services of an insurance agency services firm would be primarily directed to loss control, claims advocate, and premium negotiations. Cost was not the sole determining factor in selecting an insurance agency services firm. Other factors considered were: - Qualifications of the firm and the personnel who will be assigned to our account. - Reputation of the firm based on references. - Ability to communicate with city staff in an organized, clear and understandable manner. - Ability to work with the League of Minnesota Cities Insurance Trust. - Breadth of services the firm can provide. Mayor and Council Members December 4, 2001 Page 2 of2 The consensus of the interview committee is to recommend T.C Field & Company as the insurance agency services firm with Mark Lenz as the primary contact. BUDGET IMP ACT The annual insurance budget for 2001 is $158,680 and $166,605 for 2002. The commissions of the insurance agency are part ofthe premiums paid. ACTION REOUIRED The Andover City Council is requested to appoint T.C Field & Cornpany as the City's insurance agency services firm. cD CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator Courtney Bednarz, City Planner FROM: David Tyler McKay, Associate Planner SUBJECT: Approve Amendment to Ordinance 245-Inoperable Vehicles (supplemental) DATE: December 4, 2001 INTRODUCTION In further review Section 6 in Ordinance #245 is also to be amended to remove the public hearing language. DISCUSSION In addition to other hearing language being removed from Ordinance #245 the "hearing as provided for in Section 5" reference shall also be removed from Section 6. RECOMMENDATION It is recommended that the Council amend Ordinance #245 to remove language of a public hearing from Section 6 of Ordinance #245. CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA ORDINANCE NO. 245A AN ORDINANCE AMENDING ORD. NO. 245 REGULATING ABANDONED, WRECKED, JUNKED, PARTIALLY DISMANTLED, OR INOPERATIVE VEHICLES WITHIN THE CITY OF ANDOVER. The City Council of the City of Andover hereby ordains: ORDINANCE NO. 245 is arnended as follows: SECTION 5. WARNING NOTICE. If the City determines that any person in charge or control of private property is in violation of any section of this ordinance, the City shall serve upon said violator a ten (10) day warning notice specifying the following: the nature of the violation in detail, the penalty for the continued violation, and such action that is necessary to correct the violation. The notice shall further state that if the violation is not corrected, the matter will be brought before the City Council at a hearing for declaration of ffilisance and order for abatement. Said hearing shall not be held sooner than twenty (20) days follo'sing notice of warning. The hearing notice shall be distributed to all abutting property owners of said property in 'liolation, in which such notice shall specify the date, time and place of said hearing. any person. firm. corporation. or voluntarv association which violates or refuses to cornplv with anv of the provisions of this Ordinance shall be guilty of a rnisderneanor. and upon conviction thereof shall be punished as defined bv State Law. Each day that a violation is permitted to exist shall constitute a separate offense. Any violator who is served with a ten (10) day warning notice, as rnentioned above, who responds by moving the item(s) which is in violation to a new location within the City limits which is also in violation of the ordinance, shall be considered to be in continued violation, and the original ten (10) day warning notice grace period shall continue to run in the sarne manner as if the violator had not rnoved the item(s) from the original location. SECTION 6. DECL\R:\TION OF NUIS.A~NCE, ORDER FOR AB.A~TEMENT l\ND INJUNCTION. 1 Following a hearing as provided for in Section 5, and a finding of a violation of the ordifllmce, the City Council may declare the property to be a nuislmce and order abatement. The order for abatement shall direct that The city attorney may rnake an application for injunction be made to the district court, or other court of cornpetent jurisdiction, pursuant to the Minnesota Rules of Civil Procedure and Minnesota law, authorizing entry onto land and the removal of property necessary to correct and abate the nuisance. Adopted by the City Council of the City of Andover on this 4th day ofDecernber. 2001. ATTEST: CITY OF ANDOVER Victoria V olk, City Clerk Michael R. Gamache, Mayor 2 DATE December 4. 2001 oQl&\fJ:J ITEMS GIVEN TO THE CITY COUNCIL . Memo from Gene Knaff, Metropolitan Council - November 6, 2001 . The Ehlers Advisor . Ashwood Estates Preliminary Plat . Ashwood Estates Final Plat . Silver Meadows Rural Residential Sketch Plan . Schedule of Bills PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G:IDA TAISTAFF\RHONDAAIAGENDAICCLlST.DOC . , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.cI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Adrninistrator/~ FROM: Jim Dickinson, Finance Director SUBJECT: Payment of Claims DATE: December 4,2001 INTRODUCTION - Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $82,069.95 on disbursement edit list #1 dated 11-27-01 have been issued and released. Claims totaling $36,533.97 on disbursement edit list #2 dated 12-04-01 will be issued and released upon approval. BUDGET IMP ACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. . 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