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Home My WebLink AboutCC November 20, 2001 - CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755.8923. WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, November 20, 2001 Executive Session - 6:00 - 7:00 PM a. Woodland Development Litigation Call to Order - 7: 00 PM 1. Resident Forum 2. Agenda Approval 3. Approval of Minutes (I 1/6/01) (I 1/8/01) Consent Items 4. Declare Costs/Order Assessment Ro1l/98-34/Chesterton Commons 3rd Addition & Cambridge Estates 2nd Addition (Block 3, Lots 2 & 3) - Engineering 5. Declare Costs/Order Assessment RolI/98-36/Chesterton Commons North & Cambridge Estates 2nd Addition (Block 1, Lots 1,2 & 3) - Engineering 6. Declare Costs/Order Assessment RolI/98-33/Cambridge Estates 2nd Addition & Chesterton Commons North (Block 4, Lot 1) - Engineering 7. Approve Assessment Services Contract! Anoh County - Finance 8. Amend Ordinance 250A/Transient Merchant Ordinance - Clerk 9. Approve 2002 Liquor and Tobacco Licenses - Clerk 10. Approve Debt Service/Trunk Transfers - Finance , ) 11. Status Update of Park & Recreation Commission Recommendation-Park Vandalism Reward Program, Continued - Engineering 12. Approve Administrator Performance Evaluation Results - Administration 13. Approve TimeSaver Off Site Secretarial, Inc.lCouncil Recording Secretary - Administration 14. Approve Letter ofCredit/Developer Assessments/98-27/Fox Hollow - Finance Discussion Items 15. Receive Anoka County Sheriff Department Monthly Report - Sheriff 16. Park & Recreation Commission Survey ResuIts/Presentation - Administration 17. Public Hearing: Interim Ordinance Establishing a One-Year Moratorium on NB Commercial Zoning Districts and PUDs - Planning . 18. Public HearinglDelinquent False Alarm Fines - Clerk 19. Public Hearing/Delinquent Mowing Charges - Clerk 20. Approve Final PlatlPrairie Acres/S.W. Wold, Continued - Planning StaffItems 21. Schedule City Council Workshop 2020 Comp Plan/Metropolitan Council Review Comments- Administration 22. Schedule EDA Meeting - Administration , Mayor/Council Payment of Claims 23. Executive Session a. Fire Station Repair/Pending Litigation - Administration b. Anoka County TIF Litigation Update - Administration J Adjournment , c:v / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: November 20,2001 INTRODUCTION The following minutes have been provided by Peach Associates for approval by the City Council: November 6, 2001 Regular Council Meeting November 8, 2001 Special Closed Council Meeting E-mailed copies of these minutes have been transmitted to Mayor Gamache, Councilmembers Jacobson and Ortte1, with hard copies provided to Councilmembers Trude and Knight. If for any reason you did not receive the e-mail version, please contact me. ACTION REOUESTED Council is requested to approve the minutes listed above. Respectfully submitted, ~. ;JriV Vicki V olk City Clerk I G CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~~ FROM: Scott Erickson, City Engineer~C SUBJECT: Declare Cost/Order Assessment Roll/98-34/Chesterton Commons 3rd Addition & Cambridge Estates 2nd Addition (Block 3, Lots 2 & 3) - Engineering DATE: November 20, 2001 INTRODUCTION The City Council is requested to declare the costs and order the preparation ofthe assessment roll for the Chesterton Commons 3rd Addition development & Cambridge Estates 2nd Addition (Block 3, Lots 2 & 3). DISCUSSION The Chesterton Commons 3rd Addition development project has been completed and the project costs are being assessed to the developer in concurrence with the 429 assessment process. The initial estimate of the assessment amount identified in the feasibility report for this project was $14,921.39 per lot. The final cost of the project is $14,088.95 per lot. After declaring the costs the assessment role will be prepared and presented to the City Council for approval. - " ACTION REQUIRED ~ ' The City Council is requested to approve the resolution decl 'ng cost and directing preparation of assessment roll for the improvement of sanitary sewer, watermain, storm sewer and streets for Project 98-34, Chesterton Commons 3rd Addition & Cambridge Estates 2nd Addition (Block 3, Lots 2 & 3). Respectfully submitted, Q:V-cfL. Scott Erickson cc: Jerry Windschitl, Ashford Development Corp., 3640 - 152nd Lane NW CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN, STORM SEWER AND STREETS FOR PROJECT 98-34, CHESTERTON COMMONS 3KU ADDITION & CAMBRIDGE ESTATES 2ND ADDITION (BLOCK 3. LOTS 2 & 3). THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, a contract has been entered into for the construction of the improvements and the contract price for such improvement is $499,553.34 plus $6.450.00 for seal coat, and the expenses incurred or to be incurred in the making of such improvement amount to $158.072.17 & $9.671.25 and work previously done amount to $ 82.255.25 so that the total cost of the improvement will be $ 756,002.01 NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 303,660.29 the amount to be assessed against benefited property owners is declared to be $ 452.341.72 2. Such assessments shall be payable in semi-annual installments, together with principal and accrued interest, extending over a period of 10 years. The first of the installments to I be payable on or before the 15th day of April 2002, and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation. as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 20th day of November , 2001 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk ANDOVER SPECIAL ASSESSMENTS PROJECT NAME: Chesterton Common Third Addition/ PROJECT NO: 98-34/98-33 Cambridae Estates Second Addition (Block 3. Lots 2 and 3) Construction Amount: $402.000.00 .REVISED FEASIBILITY STUDY: Date January 15.1999 Eng's. Est. Const. Amount: $441.780.00 :::NGINEERS ESTIMATE: Date Julv 30. 1999 Construction Amount: $494.092.42 'CONTRACT AWARD: Date Auaust 16.1999 Final Construction Amount: $499.553,34 FINAL CONTRACT COST: Engineering: $ 72,435.24 Aerial Mapping (1 % of street) $ 803.94 Drainage Plan (0.3% of street/storm) $ 389.07 Administration (3%) $ 14,986.60 Assessing (1%) Invoice $ 4,995.53 Bonding (0.5%) $ 2,497.77 Legal & Easement $ 0.00 Advertising $ 434.55 City Expenses (including inspection) $ 29,237.84 Testing: Braun Intertec/Maxim $ 2,813.90 Signs $ 1.713.52 SUBTOTAL $ 130,307.96 Construction Interest $ 27,764.21 TOTAL EXPENSES: (% of Final Contract Cost = 31.6427) + $ 158,072.17 SEALCOATING: (6,450 SY x $1.00/SY) = + $ 6,450.00 Retaining Wall = + $ 5,566.00 Additional Trunk Engineering = + $ 4.105,25 .TOTAL PROJECT COST: = $ 673,746.76 ) Trunk Source and Storaae: Residential Watermain: Connection Charge $ 43.725.00 ( 33 Units @$ 1.325.00) Area Charge $ 14.638,75 ( 12.25 Acres @$ 1.195.00) Residential Sanitary Sewer: Connection Charge $ 10.098.00 ( 33 Units @$ 306,00) Area Charge $13.793,50 ( 12.25 Acres @$ 1.126,00) TOTAL TRUNK SOURCE AND STORAGE: + $ 82.255.25 City Share: (See Tables A, B, C, D, E and F) - $ 303.660,29 SUBTOTAL - $ 221.405.04 SUBTOTAL TO BE ASSESSED ON UNIT BASIS $ 452.341,72 Current Assessment per Lot = $452,341.72/3310ts Chesterton Commons 3rd Addition (31 lots) $ 13.707.33 Current Assessment per Lot Cambridge Estates 2nd Addition, Block 3, Lots 2 and 3 (2 Lots)* $ 14.088,95 Revised Feasibility Study Date: January 15,1999 Amount = $ 14,921.39 NOTE: *Plus $381.62/1ot for Lift Station. Refer to this assessment. / ASSESSMENT ROLL COMPUTATIONS CITY PROJECT ANDOVER, MINNESOTA MFRA #12311 I. LATERAL BENEFIT SECTION 1 - SANITARY SEWER A. Final Construction Cost $ 298,595.43 B. Expenses (31.6427%) + $ 94.483.66 C. Subtotal - Sanitary Sewer $ 393,079.09 D. Less Lift Station Share including expenses ($140,716.00 x 1.316427) See Details below - Table A - $ 185,242.34 E. Less Additional Pipe, Oversizing, and Additional Depths Share including expenses - $ 75,661.72 ($57,475.06 x 1.316427) See Details below - Table B F. Total- Sanitary Sewer $ 132,175.03 G. Assessable $132,175.03/33 Lots $ 4,005.31 Table A Lift Station Share of Sanitarv Sewer / Lift Station for the benefit of future connections based on unit Drices. UNIT QUANTITY PRICE AMOUNT LIFT STATION (from Section 1 - Sanitary Sewer) A. Lift Station System 1 LS $139,000.00/LS $139,000.00 B. 4" DIP Forcemain, Pressure Class 350 78 LF 22.00/LF 1,716.00 LIFT STATION SUBTOTAL (from Section 1 - Sanitary Sewer) $140,716.00 ASSOCIATED LIFT STATION SUBTOTAL (from Section 4 - Street and Restoration) $8,697.00 LIFT STATION TOTAL $149,413.00 ADDITIONAL LIFT STATION COST (Retaining Wall) $5,566.00 Table B City Share of Sanitary Sewer City Share for Oversizing and Additional Depth Sanitary Sewer additional pipe, oversizing, and additional depth for the benefit of the City of Andover, based on unit , prices and difference in unit orices, as aoolicable. UNIT QUANTITY PRICE AMOUNT SANITARY SEWER ADDITIONAL PIPE A. 10" PVC SDR 35 8' -10' 125 LF $20.00/LF $2,500.00 B. 10" PVC SDR 26 26' -28' 35 LF 43.00/LF 1,505.00 C. Standard 4' Diameter Manhole 1 EA 1,600.00/EA 1,600.00 D. Televise Sanitary Sewer Lines 160 LF 0.41/LF 65.60 ADDITIONAL PIPE SUBTOTAL $5,670.60 SANITARY SEWER OVERSIZING E. 10" SDR 35 in lieu of 8" SDR 35 8' -10' 531 LF $2.00/LF $1,062.00 F. 10" SDR 35 in lieu of 8" SDR 35 10' -12' 195 LF 2.00/LF 390.00 G. 10" SDR 26 in lieu of 8" SDR 26 20' -22' 5 LF 2.00/LF 10.00 H. 10" SDR 26 in lieu of 8" SDR 26 22' - 24' 10 LF 1.00/LF 10.00 I. 10" SDR 26 in lieu of 8" SDR 26 24' - 26' 330 LF 2.00/LF 660.00 J. 10" SDR 26 in lieu of 8" SDR 26 26' - 28' 556 LF 7.00/LF 3,892.00 K. 10" x 4" SDR 26 Wye in lieu of 8" x 4" Wye 18 EA 43.00/EA 774.00 OVERSIZING SUBTOTAL $6,798.00 SANITARY SEWER ADDITIONAL DEPTH I L. 10" and 8" Additional Depth 1,382 LF $19.69/LF $27,211.58 M. Extra Depth Manhole 104.2 LF 84.00/LF 8,752.80 N. 4" PVC SDR 26 Service Pipe> 14' 699 LF 1.92/LF 1,342.08 O. Granular Foundation Material 550 TN 14.001TN 7,700.00 ADDITIONAL DEPTH SUBTOTAL $45,006.46 ADDITIONAL PIPE, OVERSIZING, AND ADDITIONAL DEPTH TOTAL $57,475.06 CITY OF ANDOVER SHARE = 100% TOTAL $57,475.06 ADDITIONAL OVERSIZING COST (HAKANSON ANDERSON/MFRA)* $4,105.25 "For deep trunk and associated lot restoration. SECTION 2 - WATERMAIN A. Final Construction Cost $ 71,268.56 B. Expenses (31.6427 %) + $ 22.551,30 C. Subtotal - Watermain $ 93,819.86 D. Less City share including expenses ($ 9,197.40 x 1.316427) See Details below - Table C - $ 12.107.71 E. Total - Watermain $ 81,712.15 / F. Assessable $ 81,712.15/33 Lots $ 2,476.13 Table C City Share of Watermain City Share for Pipe Oversizing Watermain oversizing for the benefit of the City of Andover, based on unit prices and difference in unit prices. as applicable. UNIT QUANTITY PRICE AMOUNT A. 10" DIP in lieu of 8" DIP Watermain Pipe 2,200 LF $3.00/LF $6,600.00 B. 10" MJ Butterfly Valve in lieu of 8" Gate Valve 4EA 220.00/EA 880.00 C. 10" DIP Fittings in lieu of 8" DIP Fittings 1,385 LB 1.24/LB 1,717.40 WATERMAIN OVERSIZING TOTAL $9,197.40 CITY OF ANDOVER SHARE - 100% TOTAL $9,197.40 SECTION 3 - STORM SEWER A. Final Construction Cost $ 49,295.59 B. Expenses (31.6427%) + $ 15.598.46 C. Subtotal - Storm Sewer $ 64,894.05 D. Less City Share including expenses ($3,538.00 x 1.316427) - $ 4.657.52 See Details below - Table D E. Total- Storm Sewer $ 60,236.53 F. Assessable $ 60,236.53/33 Lots $ 1,825.35 Table D Additional Sanitary Sewer Trunk Share of Sewer Construction' Additional silt fence due to4FYf:lk-installation, 1...,u,SNf.,..... ITEM UNIT NO. DESCRIPTION QUANTITY PRICE AMOUNT A. Silt Fence 1,769 $2.00 $3,538.00 TOTAL $3,538.00 CITY OF ANDOVER SHARE - 100% TOTAL $3,538.00 SECTION 4 - STREET AND RESTORATION A. Final Construction Cost $ 80,393.76 B. Expenses (31.6427%) + $ 25.438,76 C. Subtotal - Street and Restoration $ 105,832.52 D. Less City Share including expenses ($ 8,697.00 X 1.316427) - $ 11.448.97 See Details below - Table E J E. Less City Share including expenses ($3,700.00 x 1.316427) - $ 4,870.78 See Details below - Table F , F. Total- Street and Reconstruction $ 89,512.77 ; G. Assessable $ 89,512.77/33 Lots $ 2,712.51 Table E Additional Lift Station Share of Street Construction Associated Lift Station for the benefit of future connection based on unit prices. ITEM I I UNIT NO. DESCRIPTION QUANTITY PRICE AMOUNT ASSOCIATED LIFT STATION (from Section 4 - Street and Restoration) C. Class 5 Aggregate Base 10TN $8.00fTN $80.00 D. Type LV 3 Non-Wearing Course Mixture 4 TN 23.00fTN 92.00 E. Type LV 4 Wearing Course Mixture 3TN 25.00fTN 75.00 F. Concrete Valley Gutter 50SY 33.00/SY 1,650.00 G. Landscaping Trees and Shrubs 1 LS 6,800.00/LS 6,800.00 ASSOCIATED LIFT STATION SUBTOTAL (from Section 4 - Street and Restoration) $8,697.00 Table F Additional Sanitary Sewer Trunk Share of Street and Restoration Additional Seeding and Mulch installed due toWfttt installation. L.'A-.:s"''''''. ... ITEM I I UNIT NO. DESCRIPTION QUANTITY PRICE AMOUNT A. Seeding and Mulch I 3.7 I $1,000.00 $3,700.00 TOTAL $3.700.00 CITY OF ANDOVER SHARE = 100% TOTAL $3,700.00 TOTAL LATERAL CHARGE PER UNIT SECTION 1 - SANITARY SEWER $ 4,005.31 SECTION 2 - WATERMAIN $ 2,476.13 SECTION 3 - STORM SEWER $ 1,825.35 SECTION 4 - STREET AND RESTORATION $ 2.712,51 TOTAL LATERAL CHARGE PER UNIT $ 11,019.30 II. TRUNK SOURCE AND STORAGE SECTION 1 - SANITARY SEWER A. Connection Charge $ 306.00 B. Area Charge (12.25 acres x $1, 126.00/acre/33 lots) $ 417.98 SECTION 2 - WATERMAIN A. Connection Charge $ 1,325.00 'B. Area Charge (12.25 acres x $1,195.00/acre/33 lots) $ 443.60 III. OTHER SECTION 4 - STREET RESTORATION A. Sealcoaling (6,450SY x $1.00/SY/33 LoIs) $ 195.45 I IV. SUMMARY CHESTERTON COMMONS 3RD ADDITION SHARE (RESIDENTIAL LOTS) I. SECTION 1. - SANITARY SEWER LATERAL $ 4,005.31/101 I. SECTION 2. - WATERMAIN LATERAL $ 2,476.13/lot I. SECTION 3. - STORM SEWER LATERAL $ 1,825.35/lot I. SECTION 4. - STREET AND RESTORATION LATERAL $ 2,712.51/lot II. SECTION 1. - TRUNK SANITARY SEWER CONNECTION $ 306.00/101 II. SECTION 1. - TRUNK SANITARY SEWER AREA $ 417.98/101 II. SECTION 2. - TRUNKWATERMAIN CONNECTION $ 1,325.00/lot II. SECTION 2. - TRUNK WATERMAIN AREA $ 443.60/lot III. SECTION 4. - SEALCOATING $ 195.45/101 CHESTERTON COMMONS 3RD ADDITION" $ 13,707.33/101 CITY SHARE I. SECTION 1.F - SANITARY SEWER TRUNK $ 75,661.72 I. SECTION 1.G - ADDITIONAL OVERSIZING COST (ENGINEERING) $ 4,105.25 I. SECTION 2,D - WATERMAIN TRUNK $ 12,107.71 I. SECTION 3.D -STORM SEWER $ 4,657.52 I. SECTION 4.E STREET AND RESTORATION $ 4.870.78 TOTAL CITY SHARE $ 101,402.98 L1FTSTATION SHARE I. SECTION 1.D - SANITARY SEWER LIFT STATION $ 185,242.34 I. SECTION 1.E - LIFT STATION RETAINING WALL $ 5,566.00 I. SECTION 4.D - STREET AND RESTORATION (ASSOC. LIFT STATION) $ 11.448.97 TOTAL L1FTSTATION SHARE $ 202,257.31/530 LOTS $ 381.62/LOT .PLUS 2 LOTS FROM CAMBRIDGE ESTATES 2ND ADDITION (WHICH NEED TO ADD ON THE LIFT STATION CHARGE OF $381.62/LOT). NOTE: PER FEASIBILITY REPORT, CHESTERTON COMMONS THIRD ADDITION DOES NOT RECEIVE THE LIFT STATION CHARGE. s:\main:land12311 :\ReportslassessmentroIl9B-34-33 0 \ CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER,MN,US TO: Mayor and Council Members CC: John Erar, City Administrato~ FROM: Scott Erickson, City Engineer SUBJECT: Declare Cost/Order Assessment RolI/98-36/Chesterton Commons North & Cambridge Estates 2nd Addition (Block 1, Lots 1,2 & 3) - Engineering DATE: November 20, 2001 INTRODUCTION The City Council is requested to declare the costs and order the preparation of the assessment roll for the Chesterton Commons North development & Cambridge Estates 2nd Addition (Block 1, Lots 1,2 & 3). DISCUSSION The Chesterton Commons North development project has been completed and the project costs are being assessed to the developer in concurrence with the 429 assessment process. The initial estimate of the assessment amount identified in the feasibility report for this project was $14,989.72 per lot. The final cost of the project is $14,535.90 per lot. After declaring the costs the assessment role will be prepared and presented to the City Council for approval. ACTION REOUIRED The City Council is requested to approve the resolution declaring cost and directing preparation of assessment roll for the improvement of sanitary sewer, watermain, storm sewer and streets for Project 98-36, Chesterton Commons North & Cambridge Estates 2nd Addition (Block 1, Lots 1,2 &3). Respectfully submitted, Q/#k Scott Erickson cc: Jerry Windschitl, Ashford Development Corp., 3640 - 152nd Lane NW CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN, STORM SEWER AND STREETS FOR PROJECT 98-36, CHESTERTON COMMONS NORTH & CAMBRIDGE ESTATES 2ND ADDITION (BLOCK 1. LOTS 1, 2 & 3). THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, a contract has been entered into for the construction of the improvements and the contract price for such improvement is $445,970.07 plus $10.425.00 for seal coat and $4,697.42 for future street and utility extension, and the expenses incurred or to be incurred in the making of such improvement amount to $140.464.93 and work previously done amount to $ 124,203.68 so that the total cost of the improvement will be $ 725,761.10 . NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 32,201.28 the amount to be assessed against benefited property owners is declared to be $ 693,559.82 2. Such assessments shall be payable in semi-annual installments, together with principal and accrued interest, extending over a period of 10 years. The first of the installments to be payable on or before the 15th day of April 2002, and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 20TH day of November , 2001 , with Councilmembers voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor / Victoria Volk - City Clerk ANDOVER SPECIAL ASSESSMENTS PROJECT NAME: Chesterton Commons North/ PROJECT NO: 98-36/98-33 Cambridoe Estates 2nd Addition (Block 1. Lots 1. 2. and 3) Construction Amount: $481.000.00 FEASIBILITY STUDY: Date February 12.1999 Eng's. Est. Const. Amount: $460.899,00 =NGINEERS ESTIMATE: Date Julv 30.1999 Construction Amount: $460.398.37 / CONTRACT AWARD: Date Auaust 16.1999 Final Construction Amount: $445.970,07 FINAL CONTRACT COST: Engineering: $ 64,665.65 Aerial Mapping (1 % of street) $ 1,295.17 Drainage Plan (0.3% of street/storm) $ 650.77 Administration (3%) $ 13,379.10 Assessing (1%) Invoice $ 4,459.70 Bonding (0.5%) $ 2,229.85 Legal & Easement $ 192.00 Advertising $ 444.55 City Expenses (including inspection) $ 26,101.72 Testing: Braun Intertec and Pace $ 2,937.21 Signs $ 4,383.65 Other: $ 0,00 SUBTOTAL $120,739.37 Construction Interest $ 19,725,56 TOTAL EXPENSES: (% of Final Contract Cost = 31.49649) + $ 140,464.93 SEALCOATING: (10,425 SY x $1.00/SY) = + $ 10,425.00 FUTURE STREET AND UTILITY EXTENSION ,$3883.40 x 1.3 (See Tables B, C and D) + $ 5,048.42 ,Future City Share (See Table B) - $ 351.00 TOTAL PROJECT COST: = $ 601,557.42 Trunk Source and Storaoe: Residential Watermain: Connection Charge $ 64.925.00 ( 49 Units @$ 1.325.00) Area Charge $ 22.800.60 (19,08 Acres @$ 1.195.00) Residential Sanitary Sewer: Connection Charge $ 14.994.00 ( 49 Units @$ 306,00) Area Charge $ 21.484,08 (19.08Acres @$ 1.126,00) TOTAL TRUNK SOURCE AND STORAGE: + $ 124.203,68 City Share: (See Table A) - $ 32.201.28 SUBTOTAL $ 92.002.40 SUBTOTAL TO BE ASSESSED ON UNIT BASIS $ 693.559.82 Current Assessment per Lot =$693,559.82/49 lots* $ 14.154.28 Plus $381.62/1ot for Lift Station - refer to City Project No. 98-34 $ 381.62 TOTAL $ 14.535,90 Feasibility Study: Date February 12,1999 Amount = $ 14,989.72 , *46 lots are in Chesterton Commons North / *3 lots (Block 1, Lots 1, 2 and 3) are in Cambridge Estates 2nd Addition. ASSESSMENT ROLL COMPUTATIONS CITY PROJECT ANDOVER, MINNESOTA MFRA#11901 . LATERAL BENEFIT SECTION 1 - SANITARY SEWER A. Final Construction Cost $ 139,262.36 B. Expenses (31.49649%) + $ 43.862.76 C. Subtotal - Sanitary Sewer $ 183,125.12 D. Less Additional Depth Share including expenses ($24,488.32 x 1.3149649) See Details below - Table A - $ 32,201.28 E. Additional future sanitary sewer including expenses ($900.00 x 1.3) See Details below - Table B + $ 1.170.00 F. Total Sanitary Sewer $ 152,093.84 G. Assessable $152,093.84/49 Lots $ 3,103.95 Table A City Share of Sanitary Sewer City Share for Additional Depth Sanitary Sewer Additional Depth for the benefit of the City of Andover, based on unit prices and difference in unit prices, as applicable. SANITARY SEWER ADDITIONAL DEPTH QUANTITY UNIT PRICE AMOUNT A. 8" Additional Depth 2,062 LF $6.00/LF $12,372.00 B. Extra Depth Manhole 34,8 LF 84.00/LF 2,923.20 C, Outside Drop Section 3EA 1,500.00/EA 4,500.00 D. 4" PVC SDR 26 Service Pipe >14' . 461 LF 1.92/LF 885.12 E. Granular Foundation Material 272 TN 14.00fTN 3,808.00 ADDITIONAL DEPTH TOTAL $24,488.32 CITY OF ANDOVER SHARE - 100% TOTAL $24,488.32 Table B City and Chesterton Commons North Share of Future 159th Avenue Northwest Sanitary Sewer Extension Future extension of the sanitary sewer from plug to east line of Chesterton Commons North. FUTURE EXTENSIONS QUANTITY UNIT PRICE AMOUNT A. Chesterton Commons North SHARE 8" PVC SDR-35 Ss 10'-12" 45 $20,00 $900,00 B. City of Andover SHARE 8" PVC 16'-18' in lieu of 10'-12' 45 $6,00 $270.00 TOTAL $1 170.00 / SECTION 2 - WATERMAIN A. Final Construction Cost $ 89,785.36 , B. Expenses (31.49649%) + $ 28,279,24 C. Subtotal- Watermain $ 118,064.60 D. Additional future watermain including expenses ($650.00 x 1.3) See Details below - Table C + $ 845,00 E. Total - Watermain $ 118,909.60 F. Assessable $118,909.60/49 Lots $ 2,426.73 Table C Chesterton Commons North Share of Future 159th Avenue Northwest Watermain Extension Future extension of the watermain - from plug to east line of Chesterton Commons North. FUTURE EXTENSIONS QUANTITY UNIT PRICE AMOUNT A. Chesterton Commons North SHARE 8" DIP Watermain Pioe 50 $13,00 $650,00 TOTAL $650,00 SECTION 3 - STORM SEWER A. Final Construction Cost $ 87,405.00 B. Expenses (31.49649%) + $ 27.529.51 C. Total- Storm Sewer $ 114,934.51 D. Assessable $114,934.51/49 Lots $ 2,345.60 SECTION 4 - STREET AND RESTORATION A. Final Construction Cost $ 129,517,35 B. Expenses (31.49649%) + $ 40.793.42 C. Subtotal - Street and Restoration $ 170,310.77 D. Additional future street including expenses ($2063.40 x1.3) See Details below - Table D + $ 2.682.42 E. Total - Street and Restoration $ 172,993,19 F. Assessable $172,993.19/49 Lots $ 3,530.47 Table D Chesterton Commons North Share of Future 159th Avenue Northwest Street Extension Future extension of the street from 120 feet east of intersection (159th Avenue NWICrane Street NW) to east line of Chesterton Commons North " , FUTURE EXTENSION QUANTITY UNIT PRICE AMOUNT A. Surmountable Curb and Gutter 120 $6.07 $728.40 B. Class 5 Aggregate Base 50 8.00 400.00 C, Type LV3 Non-Wearing Course Mixture 20 23.00 460.00 D. Type LV4 Wearing Course Mixture 15 25,00 375.00 E. Seeding (Mix No. 900) and Mulch 0.1 1,000.00 100.00 TOTAL $2,063.40 TOTAL LATERAL CHARGE PER UNIT SECTION 1 - SANITARY SEWER $ 3,103.95 SECTION 2 - WATERMAIN $ 2,426.73 SECTION 3 - STORM SEWER $ 2,345.60 SECTION 4 - STREET AND RESTORATION $ 3.530.47 TOTAL LATERAL CHARGE PER UNIT $ 11,406.75 II. TRUNK SOURCE AND STORAGE SECTION 1 - SANITARY SEWER A. Connection Charge $ 306.00 B. Area Charge (19,08 acres x $1, 126.00/acre/49 lots) $ 438.45 j SECTION 2 - WATERMAIN A. Connection Charge $ 1,325.00 B. Area Charge (19.08 acres x $1,195.00/acre/49 lots) $ 465.32 III. OTHER SECTION 1 - SANITARY SEWER A. Lift Station - refer to City Project No. 98-34 $ 381.62 SECTION 4 - STREET AND RESTORATION A. Sealcoating (10,425 SY x $1.00/SY/49 Lots) $ 212.76 IV. SUMMARY CHESTERTON COMMONS NORTH SHARE (RESIDENTIAL LOTS) I. SECTION 1. - SANITARY SEWER LATERAL $ 3,103.95/lot \ I. SECTION 2. - WATERMAIN LATERAL $ 2,426.73/lot I I. SECTION 3. - STORM SEWER LATERAL $ 2,345.60/lot I. SECTION 4. - STREET CONSTRUCTION LATERAL $ 3,530.47/lot II. SECTION 1. - TRUNK SANITARY SEWER CONNECTION $ 306.00/lot II. SECTION 1. - TRUNK SANITARY SEWER AREA $ 438.45/1ot II. SECTION 2. - TRUNKWATERMAIN CONNECTION $ 1,325.00/lot II. SECTION 2. - TRUNK WATERMAIN AREA $ 465.32/1ot III. SECTION 1. - LIFT STATION $ 381.62/lot III. SECTION 4. - SEALCOATING $ 212.76/lot CHESTERTON COMMONS NORTH* $ 14,535.90/lot CITY SHARE I. SECTION 1.D - SANITARY SEWER TRUNK $ 32,552.28 I. SECTION 2.D - WATERMAIN TRUNK $ 0.00 I. SECTION 3.0 -STORM SEWER $ 0.00 I. SECTION 4.D - STREET CONSTRUCTION $ 0.00 TOTAL CITY SHARE $ 32,552.28"* NOTE: .PLUS 3 LOTS FROM CAMBRIDGE ESTATES 2ND ADDITION (BLOCK 1, LOTS 1, 2 AND 3). .. CONSISTS OF $32,201.28 PER THIS CONTRACT AND $351.00 FUTURE SANITARY SEWER. s:\main:land11901 :\ReportslassessmentroIl9B-36-33 cD \ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755.5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ FROM: Scott Erickson, City Engineer SUBJECT: Declare Cost/Order Assessment RolI/98-33/Cambridge Estates 2nd Addition & Chesterton Commons North (Block 4, Lot 1) - Engineering DATE: November 20,2001 INTRODUCTION The City Council is requested to declare the costs and order the preparation of the assessment roll for the Cambridge Estates 2nd Addition development & Chesterton Commons North (Block 4, Lot 1). DISCUSSION The Cambridge Estates 2nd Addition development projecLhas been completed and the project costs are being assessed to the developer in concurrence with the 429 assessment process. The initial estimate of the assessable project cost was $194,400.00 for this project The final assessable project cost of the project is $182,412.46. . The feasibility report addressed 20 assessable lots while the final plat was subsequently reduced by the City Council to 18 assessable lots. After declaring the costs the assessment role will be prepared and presented to the City Council for approval. ACTION REQUIRED The City Council is requested to approve the resolution declaring cost and directing preparation of assessment roll for the improvement of sanitary sewer, watermain, storm sewer and streets for Project 98-33, Cambridge Estates 2nd Addition & Chesterton Commons North (Block 4, Lot 1). Respectfully submitted, ~#~ Scott Erickson cc: Jerry Windschitl, Ashford Development Corp., 3640 - 152nd Lane NW Joel LeVahn, Cambridge Capital, 941 Hillwind Road NE, Mpls, MN 55432 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN STORM SEWER AND STREETS FOR PROJECT 98-33, CAMBRIDGE ESTATES 2ND ADDITION & & CHESTERTON COMMONS NORTH (BLOCK 4. LOT 1). THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, a contract has been entered into for the construction of the improvements and the contract price for such improvement is $158,206.00 plus $3,150.00 for seal coat, and the expenses incurred or to be incurred in the making of such improvement amount to $ 53,051.36 & $950.00 and work previously done amount to $ 42,123.50 so that the total cost of the improvement will be $ 257.480.86 NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 32,944.90 the amount to be assessed against benefited property owners is declared to be $ 224,535.96 2. Such assessments shall be payable in semi-annual installments, together with principal and accrued interest, extending over a period of 10 years. The first of the installments to , be payable on or before the 15th day of April 2002, and shall bear interest at the rate of 6 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this 20th day of November , 2001 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk ANDOVER SPECIAL ASSESSMENTS PROJECT NAME: Cambridae Estates 2nd Addition/ PROJECT NO: 98-33/98-36 Chesterton Commons North (Block 4. Lot 1) Construction Amount: $150.000.00 FEASIBILITY STUDY: Date Januarv 29. 1999 Eng's. Est. Const. Amount: $161.520.50 ENGINEERS ESTIMATE: Date Julv 30.1999 Construction Amount: $155.500,86 CONTRACT AWARD: Date Auaust 16. 1999 Final Construction Amount: $158.206.00 FINAL CONTRACT COST: Engineering: $ 22,939.87 Aerial Mapping (1 % of street) $ 368.39 Drainage Plan (0.3% of street/storm) $ 170.63 Administration (3%) $ 4,746.18 Assessing (1%) Invoice $ 1,582.06 Bonding (0.5%) $ 791.03 Legal & Easement $ 412.80 Advertising $ 444.55 City Expenses (including inspection) $ 9,259.47 Testing: Braun Intertec $ 749.35 Signs $ 843.48 SUBTOTAL $ 42,307.81 Construction Interest $ 10,743.55 TOTAL EXPENSES: (% of Final Contract Cost = 33.53309) + $ 53,051.36 ADDITIONAL EXPENSES: Sealcoating: (3,150SY x $1.00/SY) = + $ 3,150.00 Additional Trunk Engineering = + $ 950,00 . TOTAL PROJECT COST: = $ 215,357.36 Trunk Source and Storaae: Residential Watermain: Connection Charge $ 23.850.00 (18 Units @$ 1.325,00) Area Charge $ 6.572.50 (5,5 Acres @$ 1.195.00) Residential Sanitary Sewer: Connection Charge $ 5.508.00 (18 Units @$ . 306.00) Area Charge $ 6.193.00 (5.5 Acres @$ 1.126.00) TOTAL TRUNK SOURCE AND STORAGE: + $ 42.123.50 City Share: (See Table A) - $ 32.944.90 ($23,960.28 X 1.3353309) + $950.00 SUBTOTAL $ 9.178,60 SUBTOTAL TO BE ASSESSED ON UNIT BASIS $ 224.535,96 Current Assessment per Lot = $224,535.96/18 lots* $ 12.474.22 Plus $381.62/lot for Lift Station - refer to City Project No. 98-34 $ 381,62 TOTAL $ 12.855.84 Feasibility Study: Date January 29,1999 Amount = $12,157.30 *17 lots are in Cambridge Estates 2nd Addition *1 lot (Block 4, Lot 1) is in Chesterton Commons North NOTE: The Feasibility Report addressed 20 assessable lots; however, the final plat for the development reflected 18 I assessable lots resulting in an increased cost per lot. In Cambridge Estates 2nd Addition, Block 1, Lots 7 and 10 each have additional water and sanitary sewer services at the request of the developer. If these lots are split, additional connection and area charges (for both sanitary sewer and water), and sanitary sewer lift station charges will have to be assessed at the time they are split. ASSESSMENT ROLL COMPUTATIONS CITY PROJECT ANDOVER, MINNESOTA MFRA#12312 ,-I. LATERAL BENEFIT SECTION 1 . SANITARY SEWER A. Final Construction Cost $ 63,455.46 B. Expenses (33.53309%) + $ 21.278.58 C. Subtotal - Sanitary Sewer $ 84,734.04 D. Less Additional Depth Share including expenses ($23,960.28 x 1.3353309) See Details below - Table A - $ 31 .994.90 E. Total- Sanitary Sewer $ 52,739.14 F. Assessable $52,739.14/18 Lots $ 2,929.95 Table A City Share of Sanitary Sewer City Share for Additional Depth Sanitary Sewer Additional Depth for the benefit of the City of Andover, based on unit orices and difference in unit orices, as aoolicable. . SANITARY SEWER ADDITIONAL DEPTH QUANTITY UNIT PRICE AMOUNT A. 8" Additional Depth 1,001 LF . $15.00/LF $15,015.00 B. Extra Depth Manhole 46.8 FT . 84.00/FT 3,931.20 C. 4" PVC SDR 26 Service Pipe> 14' 774 LF 1.92/LF 1,486.08 D. . Granular Foundation Material 252 TN 14.001TN 3.528,00 ADDITIONAL DEPTH TOTAL $23,960.28 CITY OF ANDOVER SHARE = 100% TOTAL $23,960,28 ADDITIONAL OVERSIZING COST (HAKANSON ANDERSON) $950.00 SECTION 2 - WATERMAIN A. Final Construction Cost $ 37,872.60 B. Expenses (33.53309%) + $ 12.699,85 C. Total- Watermain $ 50,572.45 D. Assessable $50,572.45/18 Lots $ 2,809.58 SECTION 3 - STORM SEWER A. Final Construction Cost $ 20,039.22 B. Expenses (33.53309%) + $ 6.719.77 C. Total- Storm Sewer $ 26,758.99 D. Assessable $26,758.99/18 Lots $ 1,486.61 SECTION 4 - STREET CONSTRUCTION A. Final Construction Cost $ 36,838.72 B. Expenses (33.53309%) + $ 12.353.16 C. Total - Street Construction $ 49,191.88 G. Assessable $49,191.88/18 Lots $ 2,732.88 TOTAL LATERAL CHARGE PER UNIT SECTION 1 - SANITARY SEWER $ 2,929.95 SECTION 2 - WATERMAIN $ 2,809.58 SECTION 3 - STORM SEWER $ 1,486.61 SECTION 4 - STREET CONSTRUCTION $ 2.732,88 TOTAL LATERAL CHARGE PER UNIT $ 9,959.02 II. TRUNK SOURCE AND STORAGE SECTION 1 - SANITARY SEWER A. Connection Charge $ 306.00 B. Area Charge (5.5 acres x $1, 126.00/acre/18 Lots) $ 344.06 SECTION 2 - WATERMAIN A. Connection Charge $ 1,325.00 ,B. Area Charge (5.5 acres x $1, 195.00/acre/18 Lots) $ 365.14 III. OTHER SECTION 1 - SANITARY SEWER A. Lift Station - refer to City Project No. 98-34 $ 381.62 SECTION 4 - STREET CONSTRUCTION A. Sealcoating (3,150 SY x $1.00/SY/18 Lots) $ 175.00 IV. SUMMARY CAMBRIDGE ESTATES 2ND ADDITION SHARE (RESIDENTIAL LOTS) I. SECTION 1. - SANITARY SEWER LATERAL $ 2,929.95/lot I. SECTION 2. - WATERMAIN LATERAL $ 2,809.58/1ot I. SECTION 3. - STORM SEWER LATERAL $ 1,486.61/lot I. SECTION 4. - STREET CONSTRUCTION LATERAL $ 2,732.88/lot II. SECTION 1. - TRUNK SANITARY SEWER CONNECTION $ 306.00/lot II. SECTION 1. - TRUNK SANITARY SEWER AREA $ 344.06/1ot II. SECTION 2. - TRUNK WATERMAIN CONNECTION $ 1,325.00/lot II. SECTION 2. - TRUNK WATERMAIN AREA $ 365.14/1ot III. SECTION 1. - LIFT STATION $ 381.62/lot III. SECTION 4. - SEALCOATING $ 175.00/lot CAMBRIDGE ESTATES 2ND ADDITION" $ 12,855.84/1ot CITY SHARE I. SECTION 1.0 - SANITARY SEWER TRUNK $ 32,944.90 I. SECTION 2.0 - WATERMAIN TRUNK $ 0.00 I. SECTION 3.0 -STORM SEWER $ 0.00 I. SECTION 4.0 - STREET CONSTRUCTION $ 0.00 TOTAL CITY SHARE $ 32,944.90 NOTE: *PLUS 1 LOT FROM CHESTERTON COMMONS NORTH (BLOCK 4, LOT 1). s:\main:land 12312:\Reportslassessmentro1l98-33-36 0) CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Jim Dickinson, Finance Director SUBJECT: Approve Assessment Services Contract! Anoka County DATE: November 20,2001 INTRODUCTION The City of Andover's current contract with Anoka County for assessment services expires January 15, 2002. In an effort to prepare for 2003 assessment services the City of Andover is requested to review a proposed contract from Anoka County. / DISCUSSION The City of Andover's current contract with Anoka County for assessment services was last reviewed in September of 1995. At that time, a six year contract was signed with the City having the right to terminate the agreement by providing, at a minimum, two years written notice by certified mail, which notice shall be sent prior to January 2 of any year to terminate assessment services to be performed two years from such date (i.e. to terminate the agreement for assessment services in the year 2000 the party must provide written notice of termination by not later January 2, 1998). The proposed contract (attached) with Anoka County for assessment services is identical to the current contract with the exception of years service is for 2003 to 2008 assessment services. Finance is currently discussing with Anoka County the addition of a definition of operating costs to the contract. The definition should indicate exactly what costs the City of Andover is obligated to pay. Currently the County is using the Assessing Department's overall budget as the basis for fees to the County's contracted cities. (For example, a professional service expenditure to assist the City of Blaine in defense of assessments should not be charged to the City of Andover, and vice versa). I Mayor and Council Members November 20,2001 Page 2 of2 The Finance Department is recommending that the City of Andover continue using the Anoka County Assessor as the City Assessor and to approve the attached "Joint Powers Agreement Between the City of Andover and the County of Anoka for Assessment of Property" for 2003 to 2008 assessment services. The City will have the right to terminate the agreement by providing, at a minimum, two years written notice by certified mail, which notice shall be sent prior to January 2 of any year to terminate assessment services to be performed two years from such date (i.e. to terminate the agreement for assessment services in the year 2006 the party must provide written notice oftermination by not later January 2,2004). BUDGET IMP ACT Assessing Services is reviewed annually as part of the budget process. The City budgeted $84,500 for 2001 but the actual expenses for assessment services in 2001 are $92,040. The proposed 2002 budget is $102,000. ACTION REOUESTED / The Andover City Council is requested to approve the "Joint Powers Agreement Between the City of Andover and the County of Anoka for Assessment of Property" for 2003 to 2008 assessment services with the addition of a definition of operating costs to the contract. Attachment Anoka County Contract No. JOINT POWERS AGREEMENT BETWEEN THE CITY OF ANDOVER AND THE COUNTY OF ANOKA FOR ASSESSMENT OF PROPERTY THIS AGREEMENT is made and entered into this _day of , 2001, by and between the City of Andover, 1685 Crosstown Boulevard Northwest, Andover, Minnesota 55304, hereinafter referred to as the "Municipality," and the County of Anoka, a political subdivision of the State of Minnesota, 2100 Third Avenue, Anoka, Minnesota 55303, hereinafter referred to as the "County." WITNESSETH: WHEREAS, pursuant to Minn. Stat. ~ 273.072, any county and city, lying wholly or partially within the county and constituting a separate assessment district, may, by agreement entered into , under Minn. Stat. ~ 471.59, provide for the assessment of property in the city by the county assessor; and WHEREAS, pursuant to Minn. Stat. ~273.03, Subd. 2, the agreement may provide for the abolition of the office of the city assessor when the assessment of the property within the city is to be made under an agreement by the county assessor; and WHEREAS, it is the wish of the County to cooperate with the Municipality to provide for a fair and equitable assessment of the property within the Municipality; and WHEREAS, said work will be carried out in accordance with the provisions of Minn. Stat. ~ 471.59. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed as follows: I. That said Municipality constitutes a separate assessment district which lies wholly within the county and that all property in the geographical boundaries of this district shall be assessed by the County Assessor of the County beginning with the assessment year 2003, provided this Agreement is approved by the Commissioner of Revenue. II. Pursuant to Minn. Stat. S 273.072, Subd. 2, the office of the city assessor in the Municipality shall cease to exist on January 16, 2002, but not before the end of the term of the current city assessor, if serving for a fixed term, or when an earlier vacancy occurs; provided, however, that upon the termination of this Agreement, the office of city assessor shall be automatically reestablished and shall be filled as provided by applicable law or charter in accordance with Minn. Stat. S 273.072. III. The term of this Agreement shall be from January 16, 2002, through assessment services performed for the 2008 assessment for taxes payable in 2009, unless earlier terminated as provided herein. IV. In consideration of said assessment services, the Municipality shall pay to the County an annual payment as follows: 2003 Assessment services payable on or before January 15, 2003 2004 Assessment services payable on or before January 15, 2004 2005 Assessment services payable on or before January 15,2005 J 2006 Assessment services payable on or before January 15, 2006 2007 Assessment services payable on or before January 15,2007 - 2008 Assessment services payable on or before January 15,2008 V. For year 2003 assessment services, the Municipality shall pay the County as follows: A. Ten Dollars and 50/100s ($10.50) for each improved parcel of residential, seasonal recreational residential and agricultural type property B. Sixty Dollars and OO/lOOs ($60.00) for each improved and unimproved parcel of commercial, industrial and public utility type of property C. Sixty Dollars and 00/1 OOs ($60.00) for each improved and unimproved parcel of apartment and mobile home park type property D. Three Dollars and 50/100s ($3.50) for each unimproved residential, seasonal recreational residential and agricultural type property - 2- . The same procedure shall be used, as described above, in the computation of the assessment payments duein 2004, 2005, 2006, 2007 and 2008; provided, however, that the cost for each type of parcel shall be increased according to the County Assessor's increase in operating costs, cost of living and merit adjustments established by the Anoka County Board of Commissioners for January 1 to December 31 in the year prior to the date of the assessment. VI. Notwithstanding Section m. above, the County and/or Municipality shall have the right to terminate this Agreement by providing, at a minimum, two years written notice by certified mail, which notice shall be sent prior to January 2 of any year to terminate assessment services to be performed two years from such date (i.e. to terminate this Agreement for assessment services in the year 2006, the party must provide written notice of termination by not later than January 2,2004). I - 3 - , IN WITNESS WHEREOF, the parties have hereunder set their hands on the dates written below. COUNTY OF ANOKA CITY OF ANDOVER By: By: Dan Erhart, Chairman County Board of Commissioners Title: Dated: Dated: ATTEST By: By: John "Jay" McLinden County Administrator Title: Dated: Dated: APPROVED AS TO FORM By: By: Dan Klint Assistant County Attorney Title: Dated: Dated: dk\contract\200 1 \andover-assess jpa (9/21/01) -4- (!) / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N. W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN,US TO: Mayor and Councilmembers CC: John Erar, City Administratof FROM: Vicki Volk, City Clerk SUBJECT: Amend Ordinance 250A/Transient Merchant Ordinance DATE: November 20,2001 INTRODUCTION Ordinance 250 was amended in July, 2001 to better define transient merchants, peddlers, canvassers and solicitors. DISCUSSION We have had several requests from vendors who want to sell Christmas trees in the city. According to Ordinance 250A, a vendor selling Christmas trees would only be allowed to obtain a 7 day permit once in a 30 day period. With the assistance of the city attorney, staff has amended the ordinance to allow Christmas tree sales licenses for a period of 30 days. ACTION REOUIRED Council is requested to adopt the attached amendment to Ordinance 250A. Respectfully submitted, U tJ;-/b Vicki V olk City Clerk j CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE 250B AN ORDINANCE AMENDING ORDINANCE 250A KNOWN AS THE TRANSIENT MERCHANT ORDINANCE. The City Council of the City of Andover hereby ordains as follows: Section 1. Definitions Subd. A. Definitions Christmas Tree Sales - a business in the citv that is seasonal and consists of selling Christmas trees and other Christmas related items. Section 2. License Required. Subd. E. Christmas tree sales. Vendor shall first applv for and obtain a Christmas tree sales license pursuant to Section 6 ofthis ordinance and as set forth herein. All , Christmas tree sales vendor licenses are subiect to the following: I 1) Licenses are valid for a period ofthirtv (30) days. 2) Written consent of the owner of the propertv where the sales will occur. 3) The fee for a Christmas tree sales vendor will be the same as a Transient Merchant License. 4) Licenses will on Iv be granted for operations in commerciallv zoned districts. Adopted by the City Council of the City of Andover this _ day of . 2001. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor Victoria Volk - City Clerk , @ / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN,US TO: Mayor and Councilmembers CC: John Erar, City AdministratortptV FROM: Vicki Volk, City Clerk SUBJECT: Approve 2002 Liquor and Tobacco Licenses DATE: November 20, 2001 INTRODUCTION Tobacco and liquor licenses will expire on December 31, 2001. , DISCUSSION / License renewals were mailed to all businesses that sell tobacco and non-intoxicating and intoxicating liquor. The completed forms, fees and insurance certificates have been received by the Clerk. The Sheriffs Office has completed their investigation of the on and off-sale liquor license holders and the report is satisfactory. ACTION REOUIRED Council is requested to approve the licenses on the attachment for the period January 1, 2002 to December 31, 2002. Respectfully submitted, tlL. 0~ Vicki Volk City Clerk . J 2002 License Renewals Tobacco Food -n-Fuel 13725 Crosstown Drive NW Andover SA 3631 Bunker Lake Blvd. NW Pov's 1851 Bunker Lake Blvd. NW Tom Thumb #255 15825 _7th Avenue NW Andover Spur 13650 Hanson Blvd. NW I Speedway SA 13727 Hanson Blvd. NW Andover Liquor 3121 - 161 Avenue NW Merwin Drug and Home Medical 13735 Round Lake Blvd. NW Festival Foods 13735 Round Lake Blvd. NW Woodland Creek Golf Course 3200 S. Coon Creek Dr. NW Bill's Superette #7 14041 Round Lake Blvd. NW Oasis Markets 13660 Crosstown Blvd. G- Will Liquors 13973 Round Lake Blvd. NW 11/14/200 I G:\DAT AIST AFFlCRamseierIVickiILicensing\2002 License Renewals,doc Revised: 1111412001 . I I On-Sale Non-Intoxicatill!! Woodland Creek Golf Course 3200 S. Coon Creek Dr. NW Off-Sale Non-Intoxicatin2 Food -n- Fuel 13725 Crosstown Drive NW Andover SA 3631 Bunker Lake Blvd. NW Speedway SA 13727 Hanson Blvd. NW Bill's Superette #7 14041 Round Lake Blvd. NW Oasis Markets 13660 Crosstown Blvd. , , , On-Sale Intoxicatin2 & Sunday Pov's 1851 Bunker Lake Blvd. NW Jade Catering, Inc. 13545 Martin St. NW Off-Sale Intoxicatin2 Andover Liquor 3121 -161 Avenue NW G- Will Liquors 13973 Round Lake Blvd. NW / 11/14/2001 G:\DA T A 1ST AFFlCRamseierlVickilLicensing\2002 License Renewals,doc Revised: 11/14/2001 B \ , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.cI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Jim Dickinson, Finance Director SUBJECT: Approve Debt Service/Trunk Transfers DATE: November 20,2001 INTRODUCTION The City Auditor's Management Letter that accompanied the 2000 year-end audit recommended that the City of Andover perform a debt service analysis and provide for debt service payments. \ DISCUSSION / The recommended transfers below are the result of the Finance Director's detailed review of the debt service and enterprise funds (The complete analysis is available in the Finance Director's office): From fund: 601 Water Fund $803,673 Debt Service/Trunk payments 602 Sewer Fund $528,622 Debt Service/Trunk payments To fund: 344 1994C Improvement Bond $140,000 Provide for Debt Payments 345 1995A Improvement Bond $333,295 Provide for Debt Payments 348 1997B Improvement Bond $150,000 Provide for Debt Payments 349 1997 A Improvement Bond $274,000 Provide for Debt Payments 355 1999C Improvement Bond $207,000 Provide for Debt Payments 398 Water Trunk Fund $228,000 Provide for Trunk Payments BUDGET IMP ACT The transfers will provide for future debt service and trunk requirements. Mayor and Council Members November 20,2001 Page 2 of2 ACTION REOUESTED The Andover City Council is requested to approve the aforementioned transfers. tfully submitted, "--- j @ ) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.cI.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato1f{ Scott Erickson, City Enginee FROM: Todd Haas, Parks Coordinator SUBJECT: Status Update of Park & Recreation Commission Recommendation-Park Vandalism Reward Program, Continued - Engineering DATE: November 20,2001 INTRODUCTION This item is in regards to an update of the Park Vandalism Reward Program that the Park & Recreation Commission has recommended. / DISCUSSION If the City Council recalls, this item was tabled to allow City staff, the City Attorney and Captain King to meet to discuss the program and how it would work. In the discussion, City Administrator John Erar suggested that since an individual from the Anoka County Sheriffs Department is proposed to be budgeted for 2002 as a Crime Prevention Specialist it would be appropriate for this individual to set the program up and oversee the program once it is in place. City staff will be working closely with the Sheriffs Department to make that transition. ACTION REOUIRED No action is necessary unless there are any questions by the City Council. Respectfully submitted, ~cd! - Todd Haas / cc: Valerie Holthus, Park Commission Chair @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Approve Administrator Performance Evaluation Results DATE: November 20, 2001 INTRODUCTION The City Council held a special Council work session on November 8, 2001 to evaluate the six-month performance of City Administrator John Erar. DISCUSSION The evaluation of the administrator was conducted in closed session by the City Council as permitted by state open meeting laws. In summary review of the Council's discussions with the administrator, it was determined that the administrator performed satisfactorily in all areas of his management duties. The administrator was evaluated in the areas of Council relations; organizational management; fiscal/business management; program development; long range planning; relationship with public; interagency relations; and professionaVpersonal development. The Council commented on points related to both positive performance attributes and identified areas where improvement was needed. In general, the City Council indicated their overall satisfaction with the performance of the administrator over the last six-month period, which ended on October 2, 2001. A twelve-month review will be held shortly after April 2, 2002. BUDGET IMPACT The Council determined that, in conformance with administrator's employment contract, that administrator Erar should be advanced to the next step in his salary range ($87,311 annually), retroactive to October 2,2001. ACTION REOUESTED Council approval of the results of City administrator Erar's six month performance review as satisfactory. Respectr:; ~ 1 hn Erar @) CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755.8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council members CC: John Erar, City Administratorjl'!! FROM: Dana Peitso, Human Resources Manager SUBJECT: Approval of Timesaver Off-Site Secretarial Service DATE: November 20,2001 INTRODUCTION With the resignation of Marcie Peach, the City Council needs to appoint a different vendor to take minutes at all regular and special City Council meetings and EDA meetings. DISCUSSION Currently, Timesaver Off Site Secretarial, Inc. (TOSS) takes minutes for the Planning and Zoning Commission and Park and Recreation Commission meetings, so they are familiar with the City of Andover. TOSS also takes regular City Council meeting minutes for the cities of Ramsey, Coon Rapids, Blaine, and Brooklyn Park. The Company is very reliable and has made a commitment to the City of Andover to ensure quality product. BUDGET IMPACT Currently the cost is similar to what was being paid to Marcie Peach. I am stiIl awaiting the contract for the 2002 year. Using 2001 fees for comparison: Ms. Peach was earning $23.00 per hour for meeting attendance and $11.50 per hour travel time; plus $9.00 per typewritten page of minutes. The current TOSS contract is for $21.50 per hour and $10.75 per hour travel time; plus $9.50 per typewritten pages of minutes. TOSS charges a slightly higher rate per typewritten page, that is offset by lower hourly meeting attendance rates and travel time. ACTION REOUESTED Approve Timesaver Off Site Secretarial Inc., as the replacement for Marcie Peach, Recording Secretary for all regular and special City Council meetings and EDA meetings. Respectfully submitted, AJh7I<-~ Dana Peitso / 0) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (768) 755-5100 FAX (763) 755-8923. WWW.CI,ANDOVER.MN,US TO: Mayor and Councilmembers CC: John Eno-, City Admini,troto~ Jim Dickinson, Finance Direc or ~ FROM: Brian A. Swanson, Accountant SUBJECT: Approve Letter of Credit Reduction - Developer Assessments - Project #98-27- Fox Hollow DATE: November 20,2001 DISCUSSION The City Finance Director has reviewed letter of credit #99-25 for Developer Assessments in the / Fox Hollow Development. It has been determined that a reduction of$52,795 can be done. BUDGET IMP ACT The budget is not impacted by this letter of credit reduction. ACTION REQUIRED The Andover City Council is requested to approve the reduction of letter of credit #99-25 in favor of the City of Andover provided by First National Bank of Elk River on behalf of Gor-em, LLC. The recommended reduction is a $52,795 decrease to a new balance of$23,205. Respectfully submitted, ~ r:I~-- Brian A. Swanson Cc: File @) CITY of ANDOVER . , , ) 1685 CROSSTOWN BOULEVARD N.W. D ANDOVER, MINNESOTA 55304 D (763) 755-5100 FAX (763) 755-8923 D WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratortf1l FROM: Captain Dave King SUBJECT: Anoka County Sheriffs Department Monthly Report DATE: November 20,2001 INTRODUCTION Captain Dave King from the Anoka County Sheriffs Department will be present to provide the Council and the citizens of Andover with an update on law enforcement activities occurring within the City. I DISCUSSION To be verbally presented. ACTION REOUlRED For council information. Respectfully submitted, j?~K' Captain Dave ~ Anoka County Sheriff s Department I B. CITY OF ANDOVER - OCTOBER, 2001 \ ) Current Mo. Last Month YTD LAST YTD Radio Calls 848 819 9,577 8,041 Incident 707 I 665 8,165 7,126 Reports Burglaries 5 10 71 86 Thefts 47 41 454 482 Crim.Sex 4 1 10 22 Cond, Assault 16 14 105 95 Dam to Prop. 23 39 236 241 Harr. Comm. 3 5 51 78 P,D,Accidents 24 24 162 174 P.I, Accidents 7 3 48 53 Fatalities 0 0 1 1 / , Medicals 45 29 332 275 Domestics 33 27 318 271 Alarm Calls 63 58 688 590 Felony Arrests 3 12 64 50 Gross Mis, 3 4 36 25 Misd, Arrests 39 22 331 230 DUI Arrests 4 6 60 52 Domestic Arr. 6 2 49 33 Warrant Arr, 8 9 82 83 Traffic Arrests 126 123 1,527 1,884 Community Service Officer Report C. CITY OF ANDOVER - OCTOBER, 2001 Current Month Last Month YTD Last YTD Radio Calls 135 149 1,579 1,454 Incident Report 73 83 868 893 Accident 14 10 103 91 Assists Medical Assists 0 1 9 9 Aids: Public 71 52 602 730 Aids: Agency 156 123 1,575 1,380 Veh, Lock Out 28 29 306 277 Extra Patrol 140 127 1,252 1,454 / House Checks 1 2 46 48 Bus, Checks 125 104 1,056 1,194 Animal Compl, 42 63 548 626 Traffic Assist 5 7 71 107 @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER,MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator~ FROM: David L. Carlberg, Community Development Director SUBJECT: Public Hearing: Interim Ordinance Establishing a One-Year Moratorium on NB, Neighborhood Business Commercial Zoning Districts and PUDs - Planning DATE: November 20,2001 INTRODUCTION The City Council on November 6, 2001, directed staff to post notice of a public hearing to consider an interim ordinance establishing a one-year moratorium on commercial developments and commercial construction in NB, Neighborhood Business Zoning Districts and in Planned Unit Developments with an NB designation. DISCUSSION Attached please find the ordinance for Council consideration and adoption. ACTION REQUIRED Adopt the ordinance as presented. Respectfully submitted, ~oI~f David L. Carlberg Community Development Director CC: Patrick Fugina-1511 13Sth Lane NW CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. AN INTERIM ORDINANCE REGULATING THE USE AND DEVELOPMENT OF LAND WITHIN THE CITY OF ANDOVER FOR THE PURPOSE OF PROTECTING THE PLANNING PROCESS, OFFICAL CONTROLS AND THE HEAL TH, SAFETY AND WELFARE OF THE CITY. The City Council of the City of Andover does hereby ordain: Section 1. Lel!islative Findinl!s of Fact. The City Council finds that unless appropriate measures are taken for a reasonable interim to study the impact of commercial developments located in the NB, Neighborhood Business District and in approved Planned Unit Developments with NB designation on adjacent residential districts and to examine the type(s) of uses that should be allowed in the NB District, incompatible commercial land uses could develop causing harm to the health, safety and welfare of the occupants of the surrounding residential land. Section 2, Lel!islative Intent. It is the intention ofthe City Council to protect Ordinance No.8, the Zoning Ordinance (an "Official Control" as defined by Minnesota Statute Section 465.352, Subdivision 15.), proposed amendments thereto, and their implementation by hereby adopting, pursuant to the authority vested in the Council by Minnesota Statutes, Section 462.355 an interim ordinance for a reasonable time during consideration of the aforementioned Zoning Ordinance, proposed amendments, ordinances, policies and regulations for the City, to protect the public health, safety and welfare of the community. Section 3. Affected Area; supersedes, This Ordinance shall apply to and govern all lands within the City for the purpose of protecting the planning process and official controls and the health, safety and welfare of the City for a period of one year from the date of adoption. Those properties in which Building Permits have been approved by the Building Official that provide for , Page Two Interim Ordinance November 20,2001 commercial development and construction in a NB, Neighborhood Business Zoning District or commercial Planned Unit Developments approved as Neighborhood Business, shall be allowed to develop and shall be exempt from the moratorium provided the building permit was approved prior to November 20, 2001. This ordinance, during its effective period, shall replace and supersede provisions in all other ordinances and regulations applicable to the City of Andover which are in conflict or inconsistent with the provisions herein. All ordinances and provisions therein which are not in conflict with the terms and conditions of this ordinance shall continue in full force and effect. Section 4, Scope of Control. Except as hereinafter provided in this ordinance, during the period of November 20, 2001 through November 20,2002: The Building Official shall not approve a building permit for a commercial development or construction in a NB, Neighborhood Business District nor in a Planned Unit Development with an NB, Neighborhood Business designation. Section 5, Penalties. Any person, firm, entity, or corporation who violates any provisions of this ordinance shall be subject to the penalties and enforcement provisions set forth in Ordinance No. 10, Section 18 of the City of Andover. Section 6. Validity, The validity of any word, sentence, section, clause, paragraph, part or provision of this ordinance shall not affect the validity of any other part of this ordinance which can be given effect without such invalid part or parts. \ Page Three Interim Ordinance November 20,2001 Section 7. Effective Date, This ordinance shall take effect upon adoption and publication as required by law. Adopted by the City Council of the City of Andover on this 20th day of November , 20Ql. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk , @ CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN,US TO: Mayor and Councilmembers CC: John Erar, City Administrator1~ FROM: Vicki V olk, City Clerk SUBJECT: Public Hearing/Delinquent False Alann Fines DATE: November 20,2001 INTRODUCTION A public hearing has been scheduled for 7:00 pm to pass upon the assessment for delinquent false alann fines. I DISCUSS The total delinquent false alann fines as of October 16, 2001 were $150.00 when written notification to the property owners began. Since that time one of the fines has been paid The total assessment at this time is $75.00. Delinquent balances are charged an administrative fee of 15% and will carry an 8% interest rate when certified to the 2002 taxes. ACTION REOUIRED Council is requested to approve the resolution adopting the assessment roll. Respectfully submitted, U-()~ Vicki V olk City Clerk / - 'C CI) Ul Ul CI) Ul ~ 10 - C\l c N ::I 0) 0 W ~ nl - 0 I- CI) CI) u. CI) > - ~~ ; nl ... - Ul 10 '2 C\! 'E l'- ..- 'C W < ll/I - Ul CI) \ ... CI) / - C CI) - Cl ... nl .c () Cl C 0 .~ C! 0 10 :E l'- - W C CI) ::I C' C .- CI) c Ul CI) C u:: E nlal -M <('I co Cl)M Z "<t UlIlO 0: 0 iU ... 0 u. CI) M _.c ..- c E "<t CI) ::I C\l ::Iz C\l g"'C M := c M CI) ::I M - Cu. CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE CERTIFICATION OF DELINQUENT FALSE ALARM FINES. WHEREAS, pursuant to a proper notice duly given as required by law, the council has met, heard and passed upon all objections to the proposed assessment for the delinquent false alarm fines. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in one annual installment on or before the first Monday of January, 2001 and shall bear interest at the rate of 8 percent per year. 3. The owners of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property with interest accrued to the date of payment, to the City of Andover, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the resolution. Motion by Council member , seconded by Council member and adopted by the City Council of the City of Andover on this 20th day of November, 2001. ATTEST: CITY OF ANDOVER Victoria V olk, City Clerk Michael R. Gamache, Mayor / @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratof~ FROM: Vicki V olk, City Clerk SUBJECT: Public HearinglDelinquent Mowing Charges DATE: November 20,2001 INTRODUCTION A public hearing has been scheduled for 7:00 pm to pass upon the assessment for delinquent mowing charges. I DISCUSS The total delinquent mowing charges as of October 16, 2001 were $132.09 when written notification to the property owners began. Since that time one of the owners has paid his charges. The total assessment at this time is $92.21 (this is for one property which we mowed twice). Delinquent balances are charged an administrative fee of 15% and will carry an 8% interest rate when certified to the 2002 taxes. ACTION REQUIRED Council is requested to approve the resolution adopting the assessment roll. Respectfully submitted, ilL- Or&- Vicki Volk City Clerk "C N Q) ~ Ul Ul ('t) Q) ..... Ul ..... ~ ... l: ~ 0 ~ iii ... ~ 0 I- ..... Q) C'! Q) ..... Ll.. N ~ :;: ~ ... Ul 'C 'S - ~ ~ ti Q) ... Q) ... l: ~ ..... Q) C'! Cl N ... III en - .c (.) Cl l: '~ ::!E ... l: Q) ~ C' l: .- (jj e ~ Ul Q) Cl ... III .c (.)CO Cl('t) l:N en ,- ('t) Z ..... ~CO 0: 0 o ... 0 ::!ECll ..... ....c '<t l: E '<t Q) ~ N / ~Z N ["C ('t) == l: N Q) ~ ('t) eLl.. - -- / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE CERTIFICATION OF DELINQUENT MOWING CHARGES. WHEREAS, pursuant to a proper notice duly given as required by law, the council has met, heard and passed upon all objections to the proposed assessment for the delinquent mowing charges. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, I and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount ofthe assessment levied against it. 2. Such assessment shall be payable in one annual installment on or before the first Monday of January, 2001 and shall bear interest at the rate of 8 percent per year. 3. The owners of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property with interest accrued to the date of payment, to the City of Andover, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the resolution. Motion by Council member , seconded by Council member and adopted by the City Council ofthe City of Andover on this 20th day of November, 2001. ATTEST: CITY OF ANDOVER Victoria V olk, City Clerk Michael R. Gamache, Mayor / (PO) , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ David C",lb""" Community ",lopm"" Directo~ FROM: Courtney Bednarz, City Planner SUBJECT: Approve Final Plat/Prairie Acres - Planning DATE: November 20,2001 INTRODUCTION This item has been removed from the agenda due to the fact that the final plat submittal requirements have not been satisfied. DISCUSSION The Engineering Department has requested additional information regarding the drainage pattern of the proposed development. This information has not been provided. ACTION REQUIRED " It is recommend that the City Council table this item to the December 4th City Council Meeting. Cc: S.W. Wold Construction, Inc., 901 West Highway 10, Suite 107 Anoka, MN 55303 c1J) " CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Schedule Council Workshop\2020 Comprehensive Plan\Met Council Review Comments DATE: November 20, 2001 INTRODUCTION At the October 23, 2001 Council workshop that was held to discuss the City's 2020 Comprehensive Plan, Council was presented with a Metropolitan Council staff report identifying a number of issues regarding the City's plan submittal. At this meeting, Council authorized staff to transmit a letter requesting a 60-day extension from the Metropolitan Council to allow staff additional time to address plan review comments. Attached please find a copy of the letter that was sent on November 1,2001, along with meeting minutes. Due to the time lines associated with the 60 day extension, Council will need to address Metropolitan Council plan review comments relative to final plan submittal. DISCUSSION As was indicated at the October 23, 2001 workshop, should the Council decide not to respond affirmatively to the Metropolitan Council plan reVIew comments, the City's 2020 Comprehensive Plan would most likely not be approved. Community development implications associated with rejection by the Metropolitan Council of the City's 2020 Comp Plan would result in a halting of any further development beyond 2005. Issues to be discussed by Council at this proposed workshop include adding the following contingencies: 1. Preventing any further lot splits of less than 20 acres within the 2020 MUSA urban reserve area. 2. The plan should protect agriculturally sensitive areas to 2020 and identify protected sensitive natural areas through the adoption of permanent rural land use controls. 3. Be willing to attach as a condition of plan approval, the performance of a pilot study comprised of approximately 1,000 acres that would eventually result in the development -- of a 2040 MUSA line. The pilot study itself would not necessarily commit the City, but would allow the City the opportunity to examine the feasibility of providing sewered service for an additional 1,000 acres of urbanized growth beyond 2020 to 2040. With this analysis, the City would need to perform a Tier 2 sewer plan to determine the feasibility of providing sewered service to the chosen pilot study area. Once the City determines the feasibility of providing sewered service to the study area, the Council, at some point in the future, could make a final determination of whether to designate this area as the 2040 urban reserve area. 4. Finally, Council will need to discuss its position relative to the future allocation of sewer flows associated with the CAB interceptor. In this regard, the Metropolitan Council has indicated that if the City chooses not to utilize the future CAB interceptor for future or existing growth needs, then CAB capacities could be permanently diverted to other communities. Staff will present additional planning information to assist Council in their deliberations at the workshop. Given the substance of these issues as they relate to the future growth and planning of the community and the strategic direction recently discussed by Council calling for approval of the City's 2020 Comprehensive Plan by the Metropolitan Council, a Council workshop will need to be scheduled in mid-December. Tentative workshop meeting dates include Thursday, December 6, Thursday, December 13 or Thursday, December 20, 200l. ACTION REQUIRED Schedule a Council workshop to discuss how Metropolitan Council plan review comments will be addressed within the City's 2020 Comprehensive Plan. Respectful~ ;t file @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, EDA Executive Director SUBJECT: Schedule EDA Meeting DATE: November 6,2001 INTRODUCTION A number of economic development issues need to reviewed and discussed by the EDA. DISCUSSION An EDA meeting should be scheduled to address the following issues: 1. Approval of the 2002 EDA Budget. Budget information will be presented to the EDA for approval at the meeting 2. Approve the revised contract with Advance Resources, Mr. Mike Mulrooney. The contract has been reviewed by the City attorney and staff, with revisions primarily associated with extending the time lines for the payment of the firm's land sale commiSSions. 3. Approval of the Andover Station Design Standards. This document has already been previously reviewed with the EDA. United Properties has reviewed the document and is in agreement with the design standards controlling Andover station development/design activities. 4. Update on United Properties development progress for Andover Station. 5. Update on the WDE commercial development proposal that was previously discussed with the EDA. ACTION REQUIRED Schedule an EDA meeting for 6:00 pm on December 18,2001, one hour prior to the normal City Council meeting scheduled for that same evening. Upon confirmation of the date and time, my office will notify all EDA members regarding the upcoming meeting. "", ~t~ I , I ! DATE November 20, 2001 ITEMS GIVEN TO THE CITY COUNCIL . QCTV Minutes - October 18, 2001 . October 2001 Monthly Building Report . Ord. No. 255C . Schedule of Bills PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA, THANK YOU, G:\DA TAIST AFFlRHONDAAIAGENDAICCLlST,DOC " . (lCTV'l J Quad Cities Community Television .... 737 East River Road Anoka, Ramsey, Andover & Champlin Anoka, MN 55303 (612) 427-1411 MINUTES OF THE MEETING OF ., October 18, 20Q1 CALL TO ORDER - 1 Chair Cotten called the QCTV-15 Board of Directors meeting to order at 5:30 p.m. at Anoka City Hall. Directors present were Paul Pierce III, Chris Goodman, Vicki Volk, Don Jacobson, JoAnne Brown, Gerald Cotten, Patti Kurak, and Terry Hendriksen. Others present included Rob Tronson QCTV- Staff and Mr. Creighton, Creighton, Bradley & Guzzetta, L.L.C. CONSENT AGENDA. 2 2,1 APPROVAL OF SEPTEMBER 20,2001, MINUTES. 2.2 AUTHORIZE PAYMENT OF THE BILLS AS PRESENTED: QCCCC $6,632.60; AT&T BROADBAND - 4th QUARTER RENT - $2,791.94. 2,3 ACCEPT THE SEPTEMBER FINANCIAL REPORT AS PRESENTED SHOWING AN OPERATING FUND BALANCE OF $182,535,85; AND A 4M BALANCE OF $191,548,93. Motion was made by Jacobson and seconded by Goodman to APPROVE THE CONSENT AGENDA AS SUBMITTED. 8 ayes - 0 nays. Motion carried, NEW BUSINESS. 3 3,1 PROGRAMMING REPORTS Written programming reports were submitted to the Commission. Mr. Tronson reviewed the written programming reports with the Commission and indicated that Staff is very busy in October and noted that the van is being used quite often this month. Commissioner Jacobson noted a digital 3M white board had been discussed at the one topic meeting and asked whether Commissioners would have an , - Quad Cities Community Television October 18,2001 Page 2 opportunity to see a presentation on the equipment by going to the facility that sells the product or if a presentation could be brought to the Commission. Mr. Tronson indicated he would ask Mr. Scattum to contact the vendor to see if a presentation could be arranged. Motion was made by Pierce and seconded by Volk to ACCEPT THE PROGRAMMING REPORTS AS PRESENTED. 8 ayes - 0 nays. Motion carried. OLD BUSINESS - 4 4.1 STUDIO/BUILDING UPDATE Mr. Tronson indicated that there was not much to update on the building and said that the One Topic meeting would focus on the bond issues. - Mr. Creighton indicated that the contract with the architect and the development agreement had been finalized and noted the Chair and Treasurer would be signing them this evening. Mr. Creighton indicated that the Commission would be closing on the Champlin property and using existing funds to be refunded after the bond funds arrive. He then noted that there was an issue with bond counsel not liking the word "mortgage" used in the document but said that has been resolved and everything is moving along. Mr. Tronson indicated that the surveyor is hoping to have everything finished by Halloween. Commissioner Jacobson indicated that there is now a location for the studio and asked if AT&T has looked at the costs to move the facility. Ms. Donnelly-Cohen indicated the company is looking at the situation. Motion was made by Goodman and seconded by Jacobson to ACCEPT THE STUDIO UPDATE AS PRESENTED. 8 ayes - 0 nays. Motion carried, . , Quad Cities Community Television October 18, 2001 Page 3 ATTORNEY'S REPORT - 5 None. ADJOURN QCTV MEETING - 6 Motion was made by Volk and seconded by Pierce to ADJOURN THE QCTV-15 MEETING. 8 ayes - 0 nays. Motion carried. Time of adjournment 5:38 p.m. Respectfully submitted, Reviewed for approval, Joan Lenzmeier Terry O'Connell Recording Secretary Executive Director TimeSaver Off Site Secretarial, Inc. - . ...." , , ''"' ANDOVER"" ANOKA . ' CHAMPLIN-, RAMSEY --. , QU ~2.~st A~~~~_ka, Minnesota 55303 . 421-6630 ._ - AD CITIES CABLE COMMUNICATIONS COMMISSION ._--~"" MINUTES OF THE ONE TOPIC MEETING OF NOVEMBER 1, 2001 CALL TO ORDER - 1 The meeting began at 5:00 p.m. at the QCTV-15 location on East River Road, Anoka, MN 55303. ROLL CALL - 2 Commissioners present were Gerald Cotten, Paul Pierce, III~JoAnne Brown, Vicki Volk, Patti Kurak, Terry Hendriksen, and Don Jacobson. Others present included Terry O'Connell, Commission Staff. DISCUSSION - 3 O'Connell indicated that the budget for constructing and moving into the facility needed to be discussed and indicated that there may be room to move around on the $300,000 equipment figure. O'Connell indicated that the building committee had said the building could not be constructed for the estimated $85.00 per square foot. O'Connell indicated that Mr. Donna was in attendance to discuss the bonding to pay for the facility and what that bonding would cost the Commission. Chair Cotten indicated that, in his experience, the amount never comes in at the first budgeted number and suggested that the Commission add a minimum of 10% to its budget for the building to cover overages. Commissioner Jacobson indicated that the building committee had determined that $100.00 per square foot was a more accurate estimate. O'Connell indicated that the language for the architect's contract had been worked out and will be reviewed for signature. Chair Cotten indicated that language addressing change orders should be addressed in the contract. ~ Quad Cities Cable Communications November 1, 2001 Page 2 O'Connell indicated he thought there was language in the contract governing change orders but indicated he would check to make sure. Commissioner Kurak asked if the $100.00 per square foot figure would get the Commission a building that is ready to move in to. Commissioner Jacobson indicated that the building committee had gone to the Coon Rapids facility to review it and had determined that the building size should be reduced to 8750 square feet and had also determined that $100.00 per square foot was a more reasonable estimate. O'Connell indicated that the price will vary depending upon how eager contractors are for work. Chair Cotten commented that Mr. Rosa has saved him a lot of money in the past by holding contractors accountable for change orders. Commissioner Jacobson asked what would happen to the equipment that is in the current facility. O'Connell indicated that all of the editing equipment would be moved into the new editing suites. He then indicated that there wasn't any studio equipment and there is some equipment in storage at public works that the Commission would need to discuss. O'Connell indicated that the editing equipment was top notch and could be scaled back to save money. Commissioner Jacobson inquired as to how many requests for tape duplication the station receives. O'Connell indicated the requests for tape duplication were dependent upon the types of programming occurring at that time. He then indicated that there are requests for tape duplication every week. He further indicated that they may not need 10 duplication decks but said that the four current duplication decks are always in use. O'Connell indicated the estimate for office furniture was $20,000 and indicated the furniture would be matched to the current office furniture. Commissioner Jacobson indicated that the cost of the issuance was not in the documents. He also indicated that legal costs, survey costs, consultant costs, and AT&T costs to move the studio were not included in the budget. He further indicated that the station currently does not have any sets and said those costs need to be considered. . ~ Quad Cities Cable Communications November 1,2001 Page 3 O'Connell indicated that the $300,000 figure for equipment includes some module sets. O'Connell indicated that he had received a telephone call from the technician from A T& T who indicated that the company will route all four city halls over to the new facility. He then indicated that he had requested a price to be able to control the systems from the Champlin facility, as it would save time for Staff not to have to travel to each city hall. He further indicated that it seems that AT&T is indicating that the move will be paid for by AT&T. Chair Cotten inquired as to whether there are closing costs on the land purchase. O'Connell indicated he was not sure but said he would find out. Mr. Donna indicated that Article 8 of the Joint Powers Agreement limits the amount of debt to 1.5 million. He then indicated that the Commission needed to - determine whether to stick to the budget as presented, make changes, request permission of the four cities for more borrowing power, or use cash to pay for some of the costs. He further indicated that the numbers he would be presenting assumed a bonding for 1.5 million. Commissioner Jacobson asked how much it would cost to issue the bonds. Mr. Donna outlined for the Commission the costs involved in bonding for the building. He then indicated that, in order to free up funds for the building, the Commission could set aside $75,000 of the required $150,000 debt service fund and pledge to build up the other $75,000 over the course of two years. Mr. Donna indicated that it would also be possible for the Commission to set aside funds up front for the debt service fund, if available, in order to avoid bonding for that amount. Mr. Donna indicated the average coupon interest would be 5.14% if the bonds were sold today. He then indicated that the average coupon in March was 5.5%. Mr. Donna explained that the debt service schedule was two tiered making the payments $150,000 for the first five years and $130,000 for the remaining years. He then pointed out that the debt service fund would be used to pay the last payment. Mr. Donna indicated that the coverage ratio is based on projected franchise revenue and that is what investors will use to determine their comfort level. He then indicated that the Commission has three times the revenue required to pay the debt service. - . Quad Cities Cable Communications November I, 2001 Page 4 Mr. Donna indicated that Mr. Creighton had determined that the bonding agency could not take a first mortgage on the revenue of the Commission but could do so on the franchise fees. Commissioner Jacobson commented that he had thought the original loan payment was estimated to be $100,000 per year. O'Connell indicated that he had budgeted $165,000 for the debt service payments. Chair Cotten indicated that the Commission needed to make up a difference of $200,000. Commissioner Pierce indicated he was hesitant to go back to the cities to ask for more borrowing power. O'Connell indicated that it may be possible to reduce the amount each City receives next year for equipment in order to make up the difference. Commissioner Jacobson indicated if each City were to use only $85,000, rather than the $100,000 budgeted, that would leave an extra $120,000 for the building. O'Connell indicated he did not wish to go to the cities for more borrowing power because he remembers saying "1.5 million is more than we ever would need." Commissioner Hendriksen indicated if the Commission went to the cities for more borrowing power and was turned down but managed to build the facility for a lower price, the Commission would lose all credibility. O'Connell indicated the numbers needed to be pared down. Commissioner Jacob.son asked how much of the 1.5 million is actually available for the building construction. Mr. Donna indicated that 1.2 million would be available and an additional $75,000 could be used if the Commission opts to pledge the remaining $75,000 over the course of two years. Commissioner Hendriksen indicated that the Commission was short $30,000. Commissioner Hendriksen indicated that if the amount given to each city to improve equipment in 2002 were lowered to $90,000 instead of $1 00,000 the Commission would be able to cover the shortage. - , Quad Cities Cable Communications November I, 2001 Page 5 O'Connell indicated he did not think that the cities would all use the $100,000 that is budgeted for each of them. Commissioner Jacobson indicated he felt Andover could get by using $85,000 for next year. O'Connell indicated he would like to use the amounts from the equipment fund for each city in 2002 rather than taking away from the building. Chair Cotten indicated there was a difference of $135,000 based on the 1,5 million. Commissioner Hendriksen indicated that, by the time things are being moved into the building, the Commission will know if the figure is $85.00 per square foot or closer to $100.00 per square foot. He further indicated that, at that point, equipment might have to be changed to fit the remainder of the funds. Commissioner Jacobson asked when the bonds would be sold. Mr. Donna indicated there would be a resolution for approval at the November 15, 2001 meeting authorizing issuance of the bonds so that the process of locking the interest rate could occur. Commissioner Jacobson questioned whether the only reason to issue the bonds now was because of the interest rate. Mr. Donna indicated that rates went down yesterday and said the feds would cut short-term rates the following week. He further indicated that bond rates are at a 30 year low. Commissioner Jacobson asked when the money would come in. Mr. Donna indicated he anticipated a closing date the first or second week in December. Commissioner Jacobson asked when the first interest payment would need to be made. Mr. Donna indicated that the first interest payment would be due in August of 2002. O'Connell indicated that the interest payment is $45,000. He then indicated that he had budgeted $165,000 leaving $120,000 that could be used to cover expenses on the building. . - J Quad Cities Cable Communications November I, 2001 Page 6 Commissioner Jacobson asked how far in advance firm numbers could be gathered for equipment. O'Connell indicated an equipment quote would be good for 30 to 45 days. Commissioner Pierce indicated he did not think equipment prices would be going up based on the current economic conditions. Commissioner Jacobson asked if the Commission would hold a garage sale or auction for the equipment not going over to the new facility. Commissioner Pierce indicated the League of Minnesota Cities has a "for sale" section available for use. O'Connell indicated he would attempt to confirm the numbers and pare things down. He then commented that he would like to authorize the issuance of the bonds on November 15, 2001. Mr. Donna indicated that minor changes could be made at the November 15, 2001 meeting but said it was preferable if anything major needed to be changed it be done before the meeting. Commissioner Hendriksen questioned whether having $75,000 in the debt reserve fund and pledging for the other $75,000 would affect the interest rate of the bonds. Mr. Donna indicated the bond rates would not be affected by pledging half of the debt reserve fund. It was the consent of the Commission to move forward toward approval of the issuance of the bonds with the figures presented. Commissioner Jacobson asked O'Connell to look at the costs not yet outlined such as the survey, attorney's fees, consultant fees, and A T& T fees to move the facility. Mr. Donna indicated that title insurance on the property would be required. ADJOURN - 4 The meeting was adjourned by consensus at 5:52 p.m. Respectfully submitted, Reviewed for approval, , - '''"' '" AN1;)OVER', ANOKA ", CAAMPLI'N- RAMSEY'- "Q 2015 1st Avenue, Anoka, Minnesota 55303 . 421.6630 " U ", , AD CITIES CABLE COMMUNICATIONS COMMISSION MlNU 11:.5 OJ- I Ht:MEl:.llNG OJ- October 18, 2001 CALL TO ORDER - 1 Chair Cotten called the meeting to order at 5:00 p.m. at Anoka City Hall. ROLL CALL- 2 Commissioners present were Paul Pierce III, Chris Goodman, Vicki Volk, Don Jacobson, Gerald Cotten, JoAnne Brown, Patti Kurak, and Terry Hendriksen. Commissioners absent: None. Others present included Rob Tronson, Commission Staff; Mr. Creighton, Legal Counsel; and Kathi Donnelly-Cohen from AT&T Broadband. OPEN FORUM. 3 None. CONSENT AGENDA - 4 4.1 APPROVAL OF SEPTEMBER 20,2001, MINUTES. 4.2 APPROVAL OF BILLS AS PRESENTED: QCTV -15 $7,483.74; HAKANSON ANDERSON ASSOCIATES, INC. $1,785.00. 4.3 ACCEPT THE SEPTEMBER FINANCIAL REPORT AS PRESENTED SHOWING AN OPERATING FUND BALANCE OF $734,097.84 AND A 4M BALANCE OF $734,366,92. Motion was made by Jacobson and seconded by Pierce to APPROVE THE CONSENT AGENDA AS PRESENTED. 8 ayes - 0 nays. Motion carried, - Quad Cities Cable Communications October 18,2001 Page 2 NEW BUSINESS - 5 5.1 AT & T BROADBAND REPORT Ms. Donnelly-Cohen reported that the Company had updated the technical reports and outages for the last two months and noted that the columns in the report were slightly off and there were some errors because the information is not pulling off of the new system. She also reported that the subscriber numbers were on file in the Commission Office if any of the Commissioners were interested in reviewing them. Ms. Donnelly-Cohen indicated that subscribers would be getting the annual notice as required by the FCC and noted there would be a copy in the office should anyone need to review it. Ms. Donnelly-Cohen indicated that she had called O'Connell and Bruce to notify them that the company intended to do some limited prep work i!ljhe area prior to winter. She then indicated that rather than a blanket notification the crews would be putting notice on residents doors when they are in the neighborhood because the work is very limited and she feels it would be confusing to subscribers if they were told work was beginning on the upgrade. She further indicated that there would be no upgrade this calendar year. Commissioner Goodman asked if the crews would be digging. Ms. Donnelly-Cohen indicated that the work would be relatively minor and would include replacing some pedestals. Commissioner Goodman reminded Ms. Donnelly-Cohen that the Commission had asked that residents be notified before the digging starts. Ms. Donnelly-Cohen indicated that the company would notify residents prior to commencing the real work. Commissioner Jacobson questioned whether the four public works directors had gotten together to discuss the upgrade as the Commission had discussed previously. Mr. Tronson indicated he was not sure and said he would ask O'Connell and report back to the Commission. Ms. Donnelly-Cohen indicated that her technical people had told her that they had met with each public works director individually but not as a group. She then noted that the company does not do anything without a permit which would notify public works that the company would be in the area but said if the Commission . - - Quad Cities Cable Communications October 18, 2001 Page 3 would like the four public works directors to meet as a group she would be happy to coordinate a meeting. Commissioner Goodman noted that on the detailed outage report it indicated there was a blown fuse. He then asked if that was an ongoing problem. Ms. Donnelly-Cohen indicated that type of issue usually occurs when there is some type of power surge and indicated she could gather more information on the outage if the Commission was interested. Commissioner Goodman asked if the company is aware of the blown fuse right away or if subscribers have to notify the company. Ms. Donnelly-Cohen indicated that with the current system the company has no way of knowing about the blown fuse until the subscribers call. She then explained that as a part of the upgrade, the system will have backup power and the company will be notified when the backup power kicks in and should be able to correct the-problem before subscribers are aware of it. - Motion was made by Hendriksen and seconded by Goodman to ACCEPT THE AT & T BROADBAND REPORT AS PRESENTED. 8 ayes - 0 nays. Motion carried. 5.2 ADMINISTRATOR'S REPORT Mr. Tronson indicated that O'Connell is doing well and hoping to be back in the office for the November 1, 2001 One Topic meeting. He then indicated that all things related to the bonding issue would be discussed at that meeting. Mr. Tronson told the Commission he had been receiving calls from Andover and Anoka concerning cable issues and noted the company has been responsive to those issues. Motion was made by Volk and seconded by Pierce to ACCEPT THE REPORT OF THE ADMINISTRATOR AS PRESENTED. 8 to O. 8 ayes - 0 nays. Motion carried. - . Quad Cities Cable Communications October 18, 2001 Page 4 OLD BUSINESS - 6 6.1 One Topic Meeting Minutes Motion was made by Goodman and seconded by Brown to APPROVE THE ONE TOPIC MEETING MINUTES AS PRESENTED. 7 ayes - 0 nays. . Commissioner Jacobson abstained as he was not present at the meeting. Motion carried. ATTORNEY'S REPORT-7 7.1 LEGAL UPDATE REPORT - MACTA LEGISLATIVE REQUEST Mr. Creighton indicated that MACTA has requested additional funds to be able to fund itself through the end of the year and to prepare for next year's legislative session. He then indicated that O'Connell had said that there were no funds budgeted for this year. Mr. Creighton then indicated he is not really in a position toTecommend that the Commission authorize funds for MACTA and told the Commission it could either do so or wait for O'Connell to return before deciding. Chair Cotten indicated that the Commission typically has contributed to MACT A and noted there was room in the budget to do so. Commissioner Goodman indicated that under the lobbying efforts in the budget there was $5,000 budgeted and the Commission has only spent $575.00. Commissioner Jacobson questioned whether all commissions were being asked to contribute and then said he feels the contribution should be based on the size of the commission. Commissioner Goodman indicated that the request is for $593.31. Chair Cotten indicated other commissions would pay more or less based on the per capita numbers. Commissioner Jacobson asked if other systems are participating. Mr. Creighton there is a dispute going on in MACTA right now because some of the systems are carrying most of the load because of the fact that the big systems in Minneapolis and St. Paul are not contributing because they say they have their own lobbyists. He then indicated that there are still major MACT A supporters such as the North Metro Commission and North Suburban Commission. - . - Quad Cities Cable Communications October 18,2001 Page 5 Commissioner Jacobson suggested authorizing a contribution and including a note with the check that says that the Commission will be considering its contribution next year based on majority participation of other commissions in the lobbying effort. Motion was made by Jacobson and seconded by Hendriksen to AUTHORIZE A PAYMENT OF $593.31 AND TO DIRECT STAFF TO NOTIFY MACTA THAT FUTURE FUNDING MAY BE WITHHELD IF A MAJORITY OF THE COMMISSIONS ARE NOT CONTRIBUTING TO THE LOBBYING EFFORT. 7.2 RATE REGULATION CONSORTIUM Mr. Creighton indicated that the Commission is a member of a consortium reviewing rates. He then indicated that the Administrators from the various Commissions met with the accountant and the accountant had advised them that AT&T had changed its reporting method for equipment expenses making it difficult to obtain information. - Mr. Creighton further explained that AT&T has indicated that recent changes in ---~ federal law allow them to do some sort of national averaging of equipment and affected rates and the accountant has asked for information to be able to compare apples to apples. Mr. Creighton indicated that the project will cost another $15,000 for additional accounting fees and the other $15,000 is for the hearing and things that need to be done. He then noted that these figures were totals and said the Commission is being asked to pay an additional amount not to exceed $3,200 which figures to be about .18 per subscriber. He further indicated that O'Connell was at the meeting and said he believes O'Connell is in support of recommending that this amount be paid. Chair Cotten asked if the accountant feels the commissions are paying an unfair share because A T& T is using one figure for equipment for the whole country. Mr. Creighton indicated that the accountant is not sure and has said that there will be additional time and expense involved to find out. He then indicated that the Administrators had gone through a cost benefit analysis and had determined that the amounts may be significant based on the different areas of the country and varying expenses. He further noted that the Administrators had indicated that they had gone this far with the rate audit and felt they should continue the process in order to do a thorough job. Mr. Creighton indicated that if the accountant determines that the numbers are close enough not to warrant contesting the money would not be spent. - - Quad Cities Cable Communications October 18, 2001 Page 6 Chair Cotten clarified that the Commission needed to agree to issue a check if it needs to do so to pay for the process. Mr. Creighton clarified that the Commission needs to agree to participate in this part of the rate audit in an additional amount not to exceed $3,200 but the Commission would not actually write a check because the Commission is billed each month. Commissioner Jacobson asked if the Commission is paying 10% of the entire amount. Mr. Creighton indicated the Commission's portion figures out to be approximately 10%. Chair Cotten asked if O'Connell was in favor of moving forward with this. Mr. Creighton indicated that O'Connell was at the meeting and had indicated that - the Commission should continue to participate. He then noted the accountant had stopped the project and said the Administrators needed to go to the cities and tell them the extra things that need to be done before he had incurred any more costs. Mr, Tronson indicated that O'Connell supported this additional funding request to complete the rate audit. Chair Cotten asked if the Commission could wait until next month when O'Connell is back before deciding. Mr. Creighton indicated that the rate hearing would be held at the November meeting rather than at the December meeting as that has typically been reserved for the Commission's holiday event. Chair Cotten indicated that it was a win-win situation because if the accountant determines the commissions will not gain anything from proceeding, the money would not be spent. Mr. Creighton indicated that one of the Commission's responsibilities is to regulate the franchise and noted it has not been done for five or six years and that is why the process was begun. Motion was made by Cotten and seconded by Goodman to AUTHORIZE THE EXPENDITURE OF AN AMOUNT NOT TO EXCEED $3,200.00 TO FINALIZE THE RATE AUDIT. a ayes - 0 nays. Motion carried. - Quad Cities Cable Communications October 18, 2001 Page 7 Commissioner Goodman commented that he had thought the consultant agreement would be reviewed at this meeting. Mr. Creighton indicated that Bruce had asked him to bring the information to the meeting to be provided to the building committee for its next meeting. He then indicated he had the information if Commissioner Goodman wished to review it. Commissioner Jacobson questioned whether the studio committee has the authority to make decisions on behalf of the Commission. Mr. Creighton explained that the committee was given authorization to make decisions and said it would be reviewing those decisions with the Chair and bringing anything of significance before the full board for approval. ADJOURN.8 Motion was made by Hendriksen and seconded by Pierce to ADJOURN THE MEETING. -- 8 ayes. 0 nays. Motion carried. The meeting was adjourned at 5:30 p.m. Respectfully submitted, Reviewed for approval, Joan Lenzmeier Terry O'Connell Recording Secretary Administrator TimeSaver Off Site Secretarial, Inc. TO: Mayor and City Council ~ OCTOBER FROM: David Almgren RE: 2001 Monthly Building Report ' BUILDING PERMITS i IPermiUPla"- _ 'Tax ,Total Valuation 38 Residential 27 SIW 4 Septic 7 Townh. $ 82,204.25 $ 2,982.00 '$ 8!),1B6.25 '$5,964,000.00 6 Additions $ 2,556.50 $ 47.75 1$ 2,604.25 $ 95,500.00 5 Garages $ 1,961.92 $ 35.10 , $ 1,99]'.02 $ 70,200.00 4 Remodeling/Finishing ,$ 160.00 $ 2.00 i $ 162.00 Commercial Building $ Pole Bldgs/Barns i$ - 3 Sheds $ 228.50 $ 3.80j$ 232.30 $ 7,600.00 1 ,Swimming Pools ;$ 84.65 $ 1.55 i $_ 86.20 -- $ 3,100.00 Chimney/Stove/Fireplace '$ - 2 Structural Changes i $ 785.72 $ 16.19 [$ 801.91 '$- 31,890.00 -- - - . ._.~-- 25 Porches/Decks/Gazebos $ 4,521.24 , $ 74.15 $ 4,595.39 , $ 148,200.00 Repair Fire Damage $ - 42 Re-Roof/Siding $ 1,701.00 : $ 21.00 $ 1,722.00 1 Other $ 1,623.28 $ 52.47 i $ _ 1,675.75 $ 104,985.00 1 Commercial Plumbing , $ 29.60 $ 0.50 $ 30.10 $ 700.00 Commercial Heating i$ - Commercial Fire Sprinkler $ - 1 Commercial Utilities $ 812.21 $ 17.50 $ 829.71 - , $ 3.5,000.00 1 Commercial Grading , $ 812.21 , $ 17.50 $ 829.71 : $ 35,000.00 - - I $ - 130 SUBTOTAL 97,481.08 ' $ , $ 3,271.51 $ 100,752.59 ...- $ 6,496,175.00 PERMITS FEES COLLECTED 130 Building Permits :$ 97,481.08 $ 3,271.51 $ 100,752.59 , Ag Building $ - Curb Cut $ - 1 Demolition , $ 30.00 $ 30.00 1 Footing $ 15.00 ,$ 15.00 1 Renewal $ 108.00 $ 108.00 ----- -, Moving $ - 75 Heating $ 3,150.00 $ 37.50 $ 3,-187.50 31 Gas Fireplaces $ 1,240.00 $ 15.50 , $ 1,255.50 42 Plumbing $ 3,555.00 $ 20:50 : $ 3,575.50 117 Pumping , $ 585.00 :$ 585.00 12 Septic New $ 560.00 $ 6.00 $ 566.00 ' 11 Septic Repair $ 520.00 $ 5.50 $ 525.50 28 Sewer Hook-Up $ 700.00 ,$ 700.00 28 Water Meter $ 1,400.00 ' i$ 1,400.00 , 1 Sewer Change Over : $ 40.00 : $ 0.50 $ 40.50 ' 1 Water Change Over $ 50.00 _ $ 0.50 $ 50.50 27 Sac Retainage Fee $ 310.50 :$ 310.50 28 Sewer Admin. Fee $ 420.00 '$ 420.00 ' 38 _ Certificate of Occupancy $ 152.00 ' $ - 152:00 I 35 License Verification Fee $ - Reinspection Fee $ - 21 Contractor License $ 525.00 $ 525.00 Rental License ,$ - Health Authority $ - $ - 628 TOTALS $ 110,841.58 $ 3,357.51 $ 114,199.09 Total Number of Homes YTD 2001 : 232 Total Number of Homes YTD 2000 312 Total Valuation YTD - 2001 $ 71,517,260.00 Total Valuation YTD - 2000 S 51,210,811.00 Total Building Department Revenue YTD- 2001 $ 890,830.87 -- - - Total Buildin De artment Revenue YTD- 2000 $ 787,297.70 I CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Supplemental Agenda Items for November 20, 2001 Council Meeting DATE: November 20,2001 The Council is requested to review the supplemental material for the following Agenda Items: Add to the Ae:enda after Approval of Minutes 3a. Plaque Presentation - Dave Carlberg - Administration Add to the Ae:enda under Staff Items 22a. Supplemental- Closure of City Hall on Monday, December 24, 2001 - Administration 22b. Supplemental- Accept Professional Planning Consultant Services - NAC - Administration @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Recognize Employee Service - Dave Carlberg DATE: November 20, 2001 INTRODUCTION After more than 11 + years of public service to the citizens of the City of Andover, Dave Carlberg has accepted a position with the City of St. Cloud as their new Director of Planning. DISCUSSION Dave Carlberg has been with the City of Andover since August 27, 1990, serving as the City Planner until June 22, 1994, at which time he was promoted to Planning Director. On June 27, 1996, Dave Carlberg's job title was changed to Director of Community Development to more accurately reflect the changing nature of his responsibilities. In review of the eleven plus years Dave has served the City and residents of this community, his performance record has been one of distinction, accomplishment and leadership to both his peers and subordinates. Notable projects Dave has been involved with included the elimination of Andover's numerous junkyards that led to the development of the Andover Station, the preparation of the City's 2020 Comprehensive Plan and working with and overseeing numerous residential and commercial developments since 1990 when the City's population was less than 15,000 people. Dave's contributions have been varied and distinguished in leading the City's community development efforts. He will be missed by his staff and co-workers. Please join me and the rest of City staff in wishing him the best in his new position. RECOMMENDATION Mayor Gamache is respectfully requested to present a specially prepared plaque honoring Dave Carlberg's public service to the City of Andover. ~mitted, ~~ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council members CC: John Erar, City Administrato~ FROM: Dana Peitso, Human Resources Manager SUBJECT: Closure of City Hall on Monday December 24, 2001 DATE: November 20,2001 INTRODUCTION The City Council is being requested to officially close City Hall on Monday, December 24, 200 I. DISCUSSION Due to Christmas Eve falling on a Monday this year, business operations at City Hall are anticipated to be minimal with respect to the general public wanting to conduct business. Consequently, it is requested that City Hall be declared officially closed by the City Council on December 24,2001. Since this is not an official City holiday, any staff who would like to take the day off would be required to use their floating holiday or vacation time. Conversely, any staff that would like to come in and work may still do so, however, the offices would be officially closed to the public. In the event of a snow emergency, maintenance staff would be available for service delivery activities. BUDGET IMPACT No budget impact since employees would be required to use their floating holiday, vacation time, or be in to work. ACTION REOUESTED Council approval to officially close City Hall for public business on Monday, December 24, 2001. Respectfully submitted, ~~ Dana Peitso CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Approve Planning Consultant Services Agreement\NB District Study DATE: November 20,2001 INTRODUCTION At the November 6, 2001 Council meeting, Council, in response to citizen development concerns, directed staff to obtain a quote for independent planning consultant services in support of a contemplated moratorium on NB districts within the City. DISCUSSION My office contacted the firm of Northwest Associated Consultants, Inc. (NAC) with regards to their performing an overall planning study of Neighborhood Business Districts to evaluate whether the rezoning of certain NB districts is warranted due to changing community dynamics. Attached is copy of a planning study proposal from Mr. Allan Brixius of NAC in support of developing findings of fact that would authorize the rezoning of subject properties under review. As recommended by the City Attorney at the November 6, 2001 meeting, an independent planning study of NB districts within the city would provide the Council with an independent means of developing legally defensible findings of fact in support of any potential rezoning action. In addition, the planning study will allow staff to develop an appropriate text revision to the City's 2020 Comprehensive Plan that would correlate with any subsequent rezoning action. BUDGET IMPACT NAC proposes a professional services fee of $5,700 for the study, with an additional $250 for attendance per meeting per NAC staff member. It anticipated that at least two to three meetings may be necessary at both the Council and Planning and Zoning Commission levels to present their findings and respond to questions from the public. Funding for this expenditure is available within the 2001 Budget, with a portion of this cost potentially assignable to the EDA, subject to EDA approval. ACTION REQUIRED Consider approval of NAC planning consultant services to evaluate NB districts for possible rezoning action, along with appropriate findings in support of any subsequent zoning actions. Respectfully submitted, file NOIJ-19-2001 15:49 NAC 612 595 9837 P.01/03 . MO't""WIS1' ASSOCUl1'ID COMS'I~lAMl'~ UtC.. 5775 Wayzata Boulevard, Suite 555. St. Louis Park, MN 55416 Telephone: 952.595.9636 Facsimile: 952.595.9837 planners@nacplanning.com November 19, 2001 VIA FAX TRANSMISSION Mr. John F. Erar City Administrative Offices 1685 Crosstown Boulevard NW Andover, MN 55304 RE: Andover Neighborhood Business District Zoning Study FILE NO: 802 Dear Mr. Erar: Thank you for the opportunity to meet with you and your staff to discuss the City's desire to conduct a study of the Neighborhood Business Zoning Districts within the City. The City has identified five undeveloped sites currently zoned NBt Neighborhood Business. The sites were originally zoned prior to the development of the residential neighborhoods which now surround them. The City wishes to re-evaluate these sites and their zoning in the context of current conditions to determine if the present zoning and related land uses are still appropriate for the sites. Comprehensive Plan The Comprehensive Plan lays the foundation for all land use planning and zoning. NAC will review the City's recent Comprehensive Plan and outline the applicable land use policies and recommendations that pertain to the study sites. Once the Comprehensive Plan summary is complete, NAC will meet with City staff to discuss the findings and to receive confirmation as to whether the plan recommendations reflect current commercial development philosophies. If the Comprehensive Plan reflects current City philosophy, NAC will proceed with the site studies. If the City philosophy has changed since the plan was drafted, changes to the Comprehensive Plan text will be suggested. NOIJ 19 2001 15:50 612 595 9837 PAGE. 01 NOV-19-2001 15:50 NAC 612 595 9837 P.02/03 . Mr. John F. Erar Page 2 Development Regulations A detailed review of the Andover development regulations will be conducted. Specifically, NAC will review and evaluate the purpose and performance standards of Andover's commercial zoning districts. This review will provide insight as to the appropriateness of the Neighborhood Business District for the related sites. Site Evaluation In evaluating the appropriateness of the current zoning, each site will be evaluated against the following criteria: 1. Consistency with the Andover Comprehensive Plan. 2. Compatibility with current or future land uses. 3. Conformance with current zoning performance standards. 4. Impact on City services and utilities. 5. Impact on local transportation systems. 6. Was the original zoning an error or have conditions changed that warrant reconsideration of the present zoning classification? 7. What alternative land useslzoning may be appropriate for the site? In undertaking the site evaluation, the following steps should be undertaken: Inventorv 1. A review of the site and zoning history. 2. A physical evaluation of the site including parcel configuration, topography, etc. 3. Inventory of land uses surrounding the site as well as competitive commercial locations within the City. 4. Evaluation of site access and traffic generation. 5. Public utility availability. Analvsis Based on the seven aforementioned review criteria, findings and specific zoning recommendations shall be prepared for each site for consideration by the City Council. An initial draft shall be provided for City staff review. The final draft of the study may be modified or added to respond to outstanding staff questions or concerns. NOV 19 2001 15:51 612 595 9837 PAGE. 02 NDV-19-2001 15:50 NAC 612 595 9837 P.03/03 , Mr. John F. Erar Page 3 Conclusion At the conclusion of the Neighborhood Business District Study, the City will have a detailed evaluation of each NB zoned site and recommendations for zoning along with appropriate 'findings. Budget/Schedule Based on the tasks involved, we estimate that the project production will be at a cost not to exceed $5,700.00. This budget amount does not include public meetings. We would propose to charge a flat rate of $250.00 per public meeting per staff member. We would anticipate that the project would be completed within 12 weeks of project authorization. If you have any questions pertaining to the aforementioned work program, please contact me at your convenience. Sincerely, EST ASSOCIATED CONSULTANTS, INC. ~~ Alan R. Brixius, AICP Principal TOTAL P.03 NOV 19 2001 15:51 612 595 9837 PAGE. 03