HomeMy WebLinkAboutCC August 21, 2001
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
Regular City Council Meeting - Tuesday, August 21, 2001
6:30 PM Grand Opening of Skateboard /Roller blade Park
Call to Order - 7:00 PM
Resident Forum
Agenda Approval
Approval of Minutes (8/7/01)
Consent Items
1. Approve Change Order/01-12/New Elementary School and Verdin Street Improvements
(Supplemental) - Engineering
2. Reduce Letter ofCredit/Developers Improvements/Townhomes of Woodland Creek - Engineering
3. Approve Quote/O 1-2/Ballfield Facility - West of High SchoolJIrrigation - Engineering
4. Approve Classification and Sale of Forfeit Land - Clerk
5. HealthlDental Renewal and Employer Contribution - Finance
6. Consider Various Council Policies for Adoption - Administration
Discussion Items
7. Receive Anoka County Sheriff Department Monthly Report - Administration
8. Approve Amended Special Use PennitJPUD/Alternate Townhome DesignlNature's
Run Cont. - Planning
9. Park and Recreation Commission Recommendation! Application for Use of Sunshine Park
Conference Room - Engineering
10. Consider Participation/Metropolitan Livable Communities Act (LCA) - Planning
11. Consider Approval of Community Survey - Recreational/Facility Needs - Finance
12. Consider Amendment to Charitable Gambling Ordinance - Clerk
Mayor/Council Input
Payment of Claims
Adjournment
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CITY OF ANDOVER
1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.C\.ANDOYER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator~
FROM: Vicki V olk, City Clerk
SUBJECT: Approval of Minutes
DATE: August 21, 2001
INTRODUCTION
The following minutes have been provided by Peach Associates for approval by the City
Council:
J August 7, 2001 Regular Meeting (Gamache, Trude absent)
E-mailed copies of these minutes have been transmitted to Mayor Gamache, Councilmembers
Jacobson and Orttel, with hard copies provided to Councilmembers Trude and Knight. Iffor any
reason you did not receive the e-mail version, please contact me.
ACTION REOUESTED
Council is requested to approve the minutes listed above.
Respectfully submitted,
dJ.-. tI~
Vicki Volk
City Clerk
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrator9~
FROM: Scott Erickson, City Engineer
SUBJECT: Approve Change Order/Ol-12/New Elementary School & Verdin Street
Improvements (Supplemental) - Engineering
DATE: August 21,2001
INTRODUCTION
Pricing is currently being obtained for the Verdin Street Improvements at the entrance to the new
elementary school.
DISCUSSION
The City Council, at the August 7, 2001 City Council meeting, approved the plans and
specifications authorizing staff to obtain pricing for the improvements to Verdin Street at the
entrance to the new elementary school. Staff has forwarded the project for pricing to two
contractors currently under contract with the City. The pricing from the contractors was not
available at the time of this report, but is anticipated to be presented for Council consideration at
the meeting.
BUDGET IMP ACT
The improvement cost will be assessed to the Anoka Hennepin School District.
ACTION REQUIRED
No action is required at this time.
Respectfully submitted,
~L'
, , ~ ~~.-,
Scott Erickson
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, CITY OF ANDOVER
/
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrator1*-
Scott Erickson, City EngineerK
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Reduce Letter of Credit/Developer Improvementsffownhomes of Woodland
Creek - Engineering
DATE: August 21, 2001
INTRODUCTION
This item is in regards to a request from Woodland Development to reduce the developer's
escrow from the developer's improvements for the Townhomes of Woodland Creek.
I
DISCUSSION
Attached is Page 5 from the development contract that the City entered into with the developer
Woodland Development Corp. As the developer completes their improvements, the letter of
credit can be reduced. The grading has been completed and lot comers have been set.
Amount Reduce
Available To Reduction
Townhomes of Woodland Creek $8,625.00 $1,725.00 $6,900.00
BUDGET IMPACT
None
ACTION REQUIRED
City staff is recommending the City Council reduce the escrow to $1,725.00.
Respectfully submitted,
~
odd as
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Description of Estimated Date to be
Improvements Cost Completed
1. Erosion Control $500 O1-Qli ng
2. Iron M:nJ1e1tS & Certificatioo $1:;500': 0 .lily 30. 2001
of Plaarmt
3. Street Mlinterlance $500 O1-Qli ng
4. Installation of Street lights ~o .lily 30. 2001
5.
6.
7.
8.
Total Estimated Construction Cost
For Developer's Improvements: $ -&;006- 1000
Estimated Legal, Engineering and
Administrative Fee (15%) $ ..~ /S-o
Total Estimated Cost of Developer
Improvements $ li,1iQ 1/ !)O
Security Requirement (150%) $ 8,r6~ t7;?S
M. Construction of Developer's Improvements:
1. Constru ction. The construction, installation, materials and
equipment shall be in accordance with the plans and
specifications approved by the City.
2. Inspection. All of the work shall be under and subject to the
inspection and approval of the City and, where appropriate, any
other governmental agency having jurisdiction.
/ 3. Easements. The Developer shall dedicate to the City, prior to
approval of the final plat, at no cost to the City, all permanent or
5
.
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August 2, 2001
Mr. Todd Hass
Assistant City Engineer
CITY OF ANDOVER
1685 Crossto\'on Boulevard NW
Andover, MN 55304
RE: DEVELOPER'S IMPROVEMENT ESCROW RELEASE
Dear Todd,
Attached is a letter from Caine & ASsociates certifying that the lot comers have been staked for the plat of
Townhomes of Woodland Creek. For your information, we have also been out there and'placed fence
posts next to the irons so this can easily be seen by not only the city but our prospective buyers.
I have already left a message for you asking for the street light bill so that we can pay that. I have not
/ received it. I know that the street lights have been installed and would ask that this dollar amount also be
released from our escrow.
The recap would be as follows, Todd, and I would ask this be placed on the city council agenda at the
earliest convenience.
Iron Monuments and Certification of Placement $ 1,500
Installation of Street Lights 2,500
Times 15% Estimated Legal, Engineering &
Administrative Fee times 150% = $ 6,900
Thank you for your assistance in this matter, Todd, and I would also like to continue to work on the
Woodland Oaks project as well as Woodland Estates SecOnd Addition.
Byro Westlund
Execu . e Vice President
bma
Enclosure
13632 Van Buren St. NE Ham Lake, Minnesota 55304 (763) 427-7500 FAX: (763) 427-0192
www,woodlanddevelopmentcorp.com
290 P01 RUG 02 '01 15:30
~ En9il}1IeritJ
RI....K.. Creating extlllOrdinary Dol>.
ltt""Il}11 0 Su
(KUuSISTO LTD) Communities IVeylng 0 Land"'ilpe ~"it~
~ for our clients
August 2, 2001
Mr. Byron Westlund
Woodland Development
16362 VanBuren StreetNE
Ham Lake, MN 55304
RE: Lot comers at TOWNHOMES OF WOODLAND CREEK
Dear Mr. Westlund:
At your request I am sending you this letter certifying that all of the lot comers have been set at
TOWNHOMES OF WOODLAND CREEK.
I hearby certify that as of this date, all of the lot comers as shown on the recorded plat of
TOWNHOMES OF WOODLAND CREEK, Anoka County Minnesota, have been set.
If you have any questions, or need any additional infonnation, please feel free to contact me.
Yours truly,
RLK Kuusisto, Ltd..
~ /??~~
Jeffrey N. Caine, Branch Manager/Senior Land Surveyor
CC: Todd Haas, City of Andover
JNe/tIc
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PhOne' PhOn. .. Toll Fmo: (877) 720-6219 Phon.. (763) 434.764G A Sub8Jd'~ry of
Fax: (216) 72lHl2e7 Fax: (7113) 434-&107 RLK.-Kuullno. Ud
Fax' 42."7-01172 Fox'
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, CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrato~
FROM: Scott Erickson, City EngineerQ<
SUBJECT: Approve Quote/Ol-2/Ballfield Facility - West of High School/Irrigation-
Engineering
DATE: August 21, 2001
INTRODUCTION
The City Council is requested to approve a contract with TJ's Sprinkler Systems to install the
irrigation system for the three City ball fields, which will be located just west of the new
Andover high school.
DISCUSSION
The irrigation for the three City ball fields will be connected to and be made an extension of the
high school's irrigation system. The Anoka Hennepin School District project manager had
previously obtained pricing for the City irrigation system in the amount of $23,228.00. As this
amount appeared to be on the high end, staff has obtained a quote independent of the school
districts in the amount of $13,386.00 from TJ's Sprinkler Systems. The irrigation contractor,
TJ's Sprinkler Systems, is the same contractor who installed the irrigation system for the high
school site.
BUDGETIMPACT
Funding for this work will be appropriated from Park Dedication Funds.
ACTION REQUIRED
The City Council is requested to award the quote to TJ's Sprinkler Systems in the amount of
$13,386.00 for Project 01-2, Ballfield Facility - West of High School/Irrigation.
Respectfully submitted,
rYtf//c:&~
Scott Erickson
cc: Valerie Holthus, Park Commission Chair
-. -- --..-- ... -...... ......----
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TJ's S~tLnklet S~~Wns
Design, Ins1allation & Service
, , Ano'k~' &~X gg~03
(7S:'3)41 :'3-Se7e
7-17-01
Attn: Dave Berkowitz
City of Andover
The below quotation is for the installation of the City
ballfields at Anoka/Henn. High School.
51 1-40 Hunter Rotors
51 111 Swing Joints
6 3" Rainbird Electric Valves
/ 6 Valve Boxes
Laterial Piping
Misc. Fittings
Bid Total 13,386.00
Sincerely,
(del.?!
Todd Neuman
JUL 17 2001 14:56 612 427 1603 PAGE. 02
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator~L
FROM: Vicki Volk, City Clerk
SUBJECT: Approve Classification and Sale of Forfeit Land
DATE: August 21, 2001
INTRODUCTION
Anoka County has provided the city with a list of properties that have become forfeit.
DISCUSSION
j
The following properties are on the forfeit list:
Outlot A, Meadows of Round Lake
Outlot B, Meadows of Round Lake
PIN 26 32 2443 0071 (city park in Crown Pointe that is still in Ashford Development's name)
Staff has questioned the status of the Crown Pointe park property. We are waiting to hear from
Property Records as to the actual status ofthe parcel as one person says there are delinquent taxes
and another says there are not.
Staff has contacted the developer and asked that a deed be prepared dedicating that parcel to the
city as it is a city park.
The Andover Review Committee reviewed the properties and would propose that Council
withhold Outlots A and B, Meadows of Round Lake from the sale for the required time period.
The City will have to pay any maintenance costs incurred by the county (if any) during that time.
The ARC has suggested that the properties would be obtained for wetland mitigation.
The properties are still within the repurchase period. However, the city can file an application to
acquire the properties which will be acted upon after the repurchase period has expired, if the
/ County Board does not allow repurchase of the parcel. The application must be filed within 60
days of the request for classification and sale approval.
Attached are the minutes of the Andover Review Committee and maps showing the locations of
the parcels.
ACTION REOUIRED
A motion to approve the classification and sale of forfeit land is required. Staff would also
recommend that all three parcels be withheld from the sale.
Respectfully submitted,
iLL. UrLb
Vicki Volk
City Clerk
Cc: Valerie Holthus
\
Andover Review Committee
August 14,2001 Minutes
Page 2 of3
g. 2020 Comp Plan
The 60-day clock is still running.
h. Treeffraffic Visibility Issue/3694 139th Avenue NW
The resident did trim the tree but it will not meet our standards. We will
be looking into other possibilities to resolving the issue. We will also look
into having the Anoka County Sheriffs Department assist us in the matter.
i. Lawn Maintenance Ordinance
The discussion of this issue will be further discussed at the August 14th
P&Z meeting.
j. Charl!inl! of Staff Time/Preliminarv Plats/New Proiects
This item will remain on the agenda but will be discussed in greater detail
at a later meeting.
k. Grev Oaks (Town home Desil!n)
The developer will be coming back with an example ofthe building
materials.
4. New Business
a. Review Tax Forfeit Properties
Discussion of obtaining three properties. Two of the properties are located
on the South end of Eldorado St. and the other is located off of 142nd Ave.
The two properties on Eldorado St. would be obtained for wetland
mitigation. The property located off of I 42nd Ave. is designated as a city
park but was not dedicated in the final plat.
b. NAC Report
Was reviewed during the budget meeting to discuss how much would be
put towards parks in the future.
c. Review Final Map/Conference Room A
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Jim Dickinson, Finance Director
SUBJECT: Approve Health/Dental Renewal and Employer Contribution
DATE: August 21, 2001
INTRODUCTION
The current City of Andover sponsored employee health and dental policies contract term expires
August 31, 2001. The Finance Department has worked with the City's broker Johnson McCann
to seek either a contract renewal with the current providers or marketing to other insurance
providers to provide a quality, yet affordable employee health/dental insurance plan. The
resulting recommendation is provided below.
DISCUSSION
The employee dental plan proposed is with Delta Dental, offering to the employees the new
"Millennium Choice" plan. The "Millennium Choice" is designed to offer comprehensive
benefits and increased access through a broader provider network, within a competitive cost
framework. Renewal rates are as listed:
Current Renewal
Rate Rate
Single 22.10 24.50
Single + 1 46.60 52.00
Family 66.35 74.00
Based on the renewal, Finance is recommending that the City Council continue covering 100%
of a single dental premium and continue with the current $27 per month employer contribution to
a family premium.
Mayor and Council Members
August 21,2001
Page 2 of3
The employee health plan is proposed to be renewed with Medica, offering to the employees
what is currently provided the Medica Elect plan and adding the Medica Choice plan, with the
premise that the employee would be 100% responsible for price difference of the Choice plan
over the Elect plan. Renewal rates are as listed:
Current Renewal
Rate Rate
Medica Elect Single 221.56 258.12
Medica Elect Family 576.06 671.11
Medica Choice Single N/A 283.93
Medica Choice Family N/A 738.22
Based on the renewal and past City of Andover practices, Finance is recommending that the City
Council continue covering 100% of the low cost single health premium and continue with
providing for 76% of the low cost family premium, which would be $510 per month. The
current contribution is $440 per month and the average contribution toward family premiums by
metropolitan cities is $508, based on the 2001 Stanton Survey. .
An added note for the Council would be that through the insurance marketing, an attempt was
made to negotiate a sixteen month rate, which would change the renewal dates from September 1
to January 1 of each year. The attempt met with limitttd success, but Medica did indicate that
they would be willing to renegotiate again this fall our rates for January 1, 2002. Ifmore
favorable rates could be achieved, Medica indicated that at the City's option Medica would be
willing to terminate our contract December 31,2001 and then re-renew with a 12 month rate
January 1, 2002 through December 31, 2002. Staff does intend on attempting another renewal
this fall.
BUDGET IMP ACT
The proposed mid year 2001 employer contribution increases, based on current group make up
would yield an $11,860.16 increase in costs through December 31,2001. The funding for the
increase would be provided for by 2001 contingency budgets in the Risk Management Fund
($8,750.00) and General Fund ($3,110.16). Appropriate modifications for the increased
contributions will be factored into the proposed 2002 budget.
ACTION REQUIRED
The Andover City Council is requested to approve the Medica and Delta Dental insurance
proposals. The Council is also requested to approve the employer contribution increases for
Mayor and Council Members
August 21, 2001
Page 3 of3
health insurance by covering 100% of the low cost single premium and up to $510 for a family
health insurance premium. Lastly, the Council is requested to approve the employer contribution
increase by covering 100% of a single dental premium and continue with the current $27 per
month employer contribution to a family dental premium.
---
Q
CITY OF ANDOVER
1685 CROSSTOWN BOULEY ARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: John Erar, City Administrator
SUBJECT: Consider Various Council Policies for Adoption
DATE: August 21, 2001
INTRODUCTION
The City Council discussed and reviewed various policy drafts at their August 14, 2001 Council
Workshop.
DISCUSSION
Policies reviewed for adoption include:
Council Meeting/Public Hearing Citizen Participation Protocol
Council-Resident Complaint Resolution Process
Council-Staff Communication Protocol
Council Expectations of Staff Work Assignments
Council-Management Team Statement of Commitment to Productive Working
Relationship
Modifications as directed by Council have been incorporated in the attached policies. Public
Hearing procedures will be forwarded to the Planning and Zoning Commission and the Park and
Recreation Commission for their review and discussion.
ACTION REQUIRED
Council adoption of the policies as noted above.
.
COUNCIL POLICY
Council-Resident Complaint Resolution Process
The handling and resolution of resident complaints is a very high service priority for Council and
staff. In order to effectively and efficiently address resident complaints brought directly to
Council members, the following procedures and value statements are proposed:
a) If a Council member is uncertain as to the proper referring department of a resident
service complaint, she or he is encouraged to contact the City Administrator, or if the
referring service department is known, the Council member is encouraged to contact
the Department Director directly. Consequently, all resident service complaints or
process questions should be taken either to the City Administrator or to the affected
Department Director to maintain consistency in service communications, accuracy,
appropriate management accountability and general courtesy to the managing
director.
b) All resident service complaints or concerns are important, however, in order to
effectively resolve the issue and maintain consistency in resolving existing service
priorities, a reasonable amount of time may be required to address the issue in the
order received. In complaint situations where the level of difficulty is high and/or
some amount of time is needed to focus organizational resources on the issue,
Council members and the respective resident will be updated on status.
c) In situations, where either the City Administrator or Department Director is
unavailable, leaving a detailed message on voice mail is encouraged. Staff will
respond to these messages within a reasonable amount of time, usually within the day
or next business day at the latest.
d) The reporting Council member will receive service feedback on the complaint by the
responding department director/designated staff person or the City Administrator
upon resolution or as may be requested by the Council member. .
e) Once a resident service complaint is brought to the attention of the City
Administrator/Department Director, it is expected that staff will handle the issue to
ensure direct communications with the resident, and will handle the issue in question
according to the City Code, professional judgement and reasonable service time
frames.
f) Council members are encouraged to refer the resident to the appropriate department
director, or indicate that the administrator or department director will contact them on
their respective concerns.
Adopted '
, COUNCIL POLICY
Council-Staff Communication Protocol
In order to maintain a consistent, open and mutually productive relationship, it is encouraged that
Council members communicate with the administrator or appropriate department director on all
service related issues. It is important that when a service related issue affecting the organization
is in question, that the administrator or affected department director is notified to provide
Council with a senior level management response.
COUNCIL POLICY
Council Expectations of Staff Work Assignments
All City-related issues will be objectively and professionally reviewed by staff. Staff research
and concluding opinions will be based upon all available relevant sources of data, and based
upon respective staff expertise. Staff is hired to provide Council with professional expertise on a
variety of subjects and issues to be presented in an unbiased, objective manner. Council is free at
all times to question staff rationale, process and procedures issues and associated background
information, but should allow staff to exercise their professional judgement with confidence.
In situations where Council disagrees with a particular staff recommendation(s) or action
requested items, Council is free at all times, and staffwill respect Council's prerogative to take
different courses of action based upon alternative legislative viewpoints. In such cases, however,
staff is obligated to identify the implications or consequences of an alternative Council action
with respect to administrative, operational and legal considerations.
COUNCIL POLICY
Council-Management Team Statement of Commitment to Productive Working
Relationship
Council and staff roles are mutually supportive and respectful; committed to working together as
a team. Keeping communication lines open, mutually respectful and honest are key to a
productive, high-quality and mentally healthy work environment. Staff respects Council's role as
that of preeminent policy maker on all issues affecting the community. Conversely, Council
respects the management team's role as professional, competent managers committed to
implementing Council policies in a credible, considered and objective manner.
/
Adopted .
COUNCIL POLICY
Council MeetinglPublic Hearing Citizen Participation Protocol
POLICY PURPOSE
The purpose of this policy is to establish guidelines for citizen participation at public meetings that will ensure that
the following Council objectives are achieved.
. Welcome and encourage citizen comments on matters of interest or concern
. Preserve and promote the accurate exchange of information
. Preserve the equal rights of citizens to communicate their views
. Provide for an orderly, courteous and efficient meeting
. Provide adequate time for Council to review and consider agenda items
COUNCIL MEETING
The following Council meeting guidelines are established and shall be enforceable by the Mayor or presiding
Council member. The following guidelines may be amended by a majority vote of Council.
1. Questions are to be addressed to Council during the meeting; citizens are encouraged to contact City
staff prior to or following the Council meeting for further information. Council is free to call upon or
direct a question to staff as necessary or appropriate.
2. A citizen desiring to speak may do so only after being recognized by the Mayor. Upon recognition, the
citizen should approach the podium and clearly state hislher name and address.
3. To allow for equal time, citizens are limited to (5) five minutes to address Council.
4. Complaints or concerns expressed during 'Resident Forum' as may be directed by the Mayor and/or
/ Council and not on the regular Council meeting agenda, will be responded to by the next regularly
scheduled Council meeting and placed on Council Agenda. Citizens will receive a copy of the City's
response prior to the next meeting.
PUBLIC HEARING
Citizen testimony, opinions or questions at a public hearing are encouraged, and are considered by Council in their
respective deliberations. The following guidelines are established by Council and are enforceable by the Mayor or
the presiding Council member.
1. A member of the City staff will introduce and explain the agenda item
2. The Mayor will invite public comment and set a time limit for each speaker so that all citizens desiring
to address the issue may have the opportunity to do so. A group of persons may select one
spokesperson to speak for group; that person may be granted more time at the Mayor's discretion.
3. A citizen desiring to speak may do so upon recognition by the Mayor. He/she shall approach the
podium and state their name and address. Citizens not recognized by the Mayor should refrain from
interrupting a speaker who has been recognized as a matter of general courtesy.
4. Questions should be addressed to the Mayor, Council and/or staff as appropriate. Council is free to call
upon or redirect a question to a staff member. Citizens are encouraged to contact staff members prior
to or following the public hearing to obtain further information.
5. Each citizen will be permitted to address Council once during the meeting. At the Mayor's discretion,
second comments may be heard if time exists or if new information is to be presented.
6. After citizen comments have been heard, Council will close the public portion of the hearing and then
hold its own discussion on the issue. A decision may be made at this time or postponed until a later
meeting. No further public comment on the topic will be allowed unless specifically invited by the
Mayor.
These guidelines may be amended upon a majority vote of Council.
---
(j)
CITY of ANDOVER
1685 CROSSTOWN BOULEY ARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOYER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administratorf~
FROM: Captain Larry Klink - Sheriff/Patrol Division
SUBJECT: Anoka County Sheriff Department Monthly Report
DATE: August 21,2001
INTRODUCTION
Captain Larry Klink from the Anoka County Sheriffs Department will be present to provide the
Council and the citizens of Andover with an update on law enforcement activities occurring
within the City.
DISCUSSION
)
To be verbally presented.
ACTION REOUlRED
\. ~
'- -
.
For Council infonnation.
Respectfully submitted,
~KC~c
Captain Larry Klink
Anoka County Sheriff Department
, J
SENT BY:A.C. SHERiff ; 8-17- 1 ; 13:58 ; PATROL DIVISION'" 763 755 8923;# 2/ 3
B. CITY OF ANDOVER - JULY, 2001
L YTD lAST YTD
Radio Calls 934 910 5,913 6,075
Incident Reports 732 831 6,041 5,504
Burglaries 20 5 47 62
Thefts 48 46 316 333
Crim.Sex Condo 1 0 5 14
Assault 7 12 68 78
Dam to Prop. 22 27 138 177
Harr. Comm. 9 3 38 61
P.D.Accidents 11 18 102 ]25
P.L Accidents 5 3 32 42
F ataIities 0 0 I 1
Medicals 4] 38 231 210
.
/ Domestics 26 3S 218 190
Alarm Calls 72 79 492 445
Felony Arrests 5 3 40 26
GTOSS Mis. 4 4 24 21
Misd. Arrests 37 38 205 158
DUI Arrests 3 4 44 38
Domestic Arr. 3 8 37 24
Warrant Arr. 7 11 60 64
Traffic Arrests 125 185 1.087 1.434
,
/
AUG 17 2001 13:58 6123235135 PAGE. 02
SENT BY:A.C. SHERiff ; 8-17- 1 ; 13:53 ; PATROL DIVISION~ 763 755 8323;# 3/ 3
, Community Service Officer Report
C. CITY OF ANDOVER-JULY, 2001
...~ I YTO I,a~t YTD
Radio Calls 152 169 1,111 964
Incident Report 96 93 619 580
Accident Assists 9 17 66 56
Medical Assists :z 1 6 9
Aids: Public 43 68 417 526
Aids: Agency 172 182 1,114 939
Veh. Lock Out 31 38 223 182
Extra Patrol 142 130 886 1,055
House Checks 8 0 39 25
Bus. Checks 84 83 745 842
Animal Com pl. SS 54 374 437
/ Traffic Assist 3 4 52 85
- . -, " .-.-- .--- --.._.1
AUG 17 2001 13:59 6123235135 PAGE. 03
@
\
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administratot'~
David Carlberg, Community evelopment Director L
FROM: Courtney Bednarz, City Planne9?
r'
SUBJECT: Approve Amended Special Use PermitJPUD/Altemate Townhome
DesignlNature's Run - Planning
DATE: August 21,2001
INTRODUCTION
This item was tabled at the August 7th City Council Meeting.
/ DISCUSSION
The applicant has indicated that modifications to the design of the townhouses are being
considered. No plans have been submitted to indicate how these changes affect the development
standards that were approved with the original Special Use Permit.
RECOMMENDATION
It is recommended that the Council table this item at the applicant's request until plans have been
submitted and reviewed by staff. This will allow staff an opportunity to prepare a report, for your
review, which details how the modifications will compare with the approved development
standards.
RpfullY su~mitted,
!t'4l~~
Courtne ednar
/
Cc: Bill Hupp, 1650 Andover Boulevard
(~- '\
(/,/ !
....-------/
) CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW,Cl.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Emr, City Admini,"",o,lfc
Scott Erickson, City Engineer -!
I
,
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Park & Recreation Commission Recommendation/Application for Use of
Sunshine Park Conference Room - Engineering
DATE: August 21, 2001
INTRODUCTION
This item is in regards to the use of the conference room at the Sunshine Park building.
DISCUSSION
If the City Council recalls, an article was placed in the June newsletter regarding the use of the
conference room. Due to the article in the newsletter, this became a concern from some of the
Park & Recreation Commission members as to who would be allowed to reserve the room.
Currently the City is allowing residents and/or groups to reserve the room.
The Park & Recreation Commission has reviewed a proposed application for temporary use of
the room since one was not in place. As part of the review of the application, the Commission is
recommending that limited use of the room be only for City groups and/or organizations and if a
specific group is not on the list they shall appear before the Commission to request permission to
rent. Attached are the Commission's meeting minutes of July 19, 2001 for your review.
City staff has raised questions regarding the recommendation by the Commission as to building
use. As this is a public facility, should it be made available to the general public? Also, in
regards to the recommendation by the Commission that specific groups not on the list be
requested to appear before the Commission to rent, is this an appropriate role for an advisory
commission to grant permission for the use of a public building? And, should an advisory body
be placed in the role of subjectively deciding which groups should be allowed to use a public
facility?
Note: A list of City groups and/or organizations at this point does not exist. If the proposal is
approved by the City Council, a list of City groups and/or organizations would need to be
; developed by the Park & Recreation Commission and approved by the City Council.
Mayor and Council Members
August 21, 2001
Page 2 of2
As a note, the Anoka County Sheriff s Department has been made aware by the City of the use of
the conference room by individuals or groups and the need to insure that no vandalism occurs to
the facility and that the doors are locked after use.
ACTION REQUIRED
It is recommended by the Park & Recreation Commission to approve the application for
temporary use of the Sunshine Park building conference room and limiting the use ofthe room to
only groups and/or organizations and if a specific group is not on the list they shall appear before
the Commission to request use of the conference room.
Respectfully submitted,
ff~/~
cc: Valerie Holthus, Park Commission Chair
APPLICATION FOR TEMPORARY USE OF SUNSHINE PARK BUILDING (CONFERENCE ROOM)
PE OF USE APPLYING FOR:
General Recreational
Association Estimated # in Group
Tournament
Special Event
APPLICANT INFORMATION
,
APPLICANTS NAME: PHONE:DAY
EVENING
APPLICANTS ADDRESS: CITY:
APPLICANT IS REPRESENTING: (CIRCLE ONE) BUSINESS CIVIC/ASSOC. GOVT. PRIVATE
I
NAME OF GROUP/ORGANIZATION/AGENCY/BUSINESS:
Profit Status: Non-Profit - Profit - ARE YOU COVERED BY LIABILITY INSURANCE? Yes - No -
PARK INFORMATION
Day of Week (Circle) Sun Mon Tue Wed Thu Fri Sat Year:
Months (Circle) Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec
Dates: - - - - - - - - - - - -
(List under month)
- - - - - - - - - - - -
- - - - - - - - - - - -
Time: From: A.M. P.M. To: A.M. P.M.
(Select 4 hr. timeframe)
APPLICANTS RESPONSIBILITY
I have reviewed the regulations and ordinances governing the use of this application. In understand these items, including procedures,
liabilities and responsibilities assumed by me. I understand I am assuming full responsibility for the park facility I am requesting, even if I
represent an organization. I understand this is only an application for use providing me with no assumed or implied rights for use until written
approval is received. I also understand that alcohol or non-intoxicating liquor is not permitted in the park and shelter area unless a non-
intoxicating liquor license is applied for and approved by the City Council. I
Specifically and without limiting the generality of the foregoing, the undersigned hereby agrees to save, defend and hold harmless the City for
any damages to City personnel, facilities, equipment of other City property, or to the property and/or person or any third party, resulting from
the use herein applies for. The undersigned understands the City will not be liable for damage to property of any person participating in
activities applied for herein, nor shall it be liable for death or injury of any such person occurring in result from use of the facilities as applied
for herein.
,
In accordance with the Minnesota Government Data Practices Act, the City of Andover hereby informs you that some or all information you
are asked to provide is classified as private. Private data is available to you and to the City staff who require it in the performance of their
duties, but not to the public. The remainder of the information, including telephone numbers, is classified as public, and is available to the
public. This information will be used to process your application for request or permit. You may choose to withhold this information, however
if you do, the City of Andover may not be able to process your application for the request or permit. I
Signature of Applicant Prior to Use of Bldg: Date:
Signature of Applicant After Use of Bldg: Date:
OFFICE USE ONLY
SPECIAL EVENT PERMIT CONFERENCE ROOM RESERVATION PERMIT
/ Date: Received By Approved Disapproved Permit Issued
Key(s) Issued Key Number/Letter User Fee
CITY OF ANDOVER
PARKS AND RECREATION
GUIDELINES FOR CONFERENCE ROOM RESERVATIONS AT SUNSHINE PARK
WHO MAY APPLY
Conference Room reservations can only be accepted from a resident of the City or a business, school
or civic/association group located within or serving the City. Use of the shelters must be for a non-
profit function and be consistent with the Rules and Regulations adopted by the City in regard to usage
in the park.
RESERVATION FEES
I
!
Reserving use of a conference room provides your group with exclusive use of a public facility. A fee,
therefore, will apply to all picnic shelter reservations. !
,
FEE PER 4-HOUR PERIOD KEY/DAMAGE DEPOSIT FEE
$0.00 . $50.00
I
!
Note: The applicant will be responsible
for all or any damage to the building. If
the damage exceeds $50, then the user
would be' responsible for the remaining
balance.
/ FACILITIES AVAILABLE
1. The conference room maximum occupancy is 38 people.
2. Electrical outlets are available.
3. A drinking fountain is located at the concession building near the 4 ball fields.
4. Indoor restroom facilities are available in the building.
5. Use of the softball fields must be scheduled through the Park and Recreation Commission.
6. The nearest hospital is Mercy, located in Coon Rapids, located at 405,0 Coon Rapids Boulevard.
Phone: (763)421-8888.
OTHER GENERAL RULES IN REGARDS TO THE CONFERENCE ROOM AND PARK AREA
1. No alcoholic beverages are permitted at the park.
2. No pets are allowed at the park.
3. All garbage and debris is to be picked up in and around the building.
4. Tables are to be wiped clean after use of the conference room.
5. Applicants would not be allowed to use kitchen facilities or upstairs office area.
!
I
9 :\datealstaff\rhondaalparklapplicatlconference room.doc
SUNSHINE PARK
MEETING ROOM CHECKLIST I
Inspection Date:
Check Items Items OK Items Damag:ed
All doors locked when party left !
Chairs and tables put back in order
Condition of floors (clean)
.
Litter/trash picked up I
Trash cans empty
Condition of walls, ceiling, trim (clean)
Condition of trophy case
.
Other
Comments:
Approve Deposit Return: Yes / No (circle one)
Signature of Inspector:
,
-
Regular Andover Park and Recreation Commission Meeting
, Minutes-July 19,2001
, Page 2
UPDATE OF UNDERPASS/98-20/BUNKER LAKE BOULEVARD NW,~-;;~
........~ '", /
1_<--:(5:>'.
Chairperson Holthus updated the Commission on the discussion that to~ijhtce at the recent City
Council meeting regarding this item. She reported to the Commissjo~bn what was approved by
the Council in terms of where the money would come from an~{'; much would be paid back
and to what fund it would be paid back to. She mention,e~~ft she had suggested that rather than
the $20,000 to be paid back would come from park.J~~ids that it come from another source,
however the Council voted against her recommel1diiHon. I
,-::~y
.i;Y I
Commissioner English stated that it w 'fe important in the 2002 budg~t to have a Park and
Trail Improvement Fund that woul t as a continuous source of funding~
I
Chairperson Hol uestioned ifthe Commission had previously agreed to allocate the
ssioner O'Toole stated that that is correct.
on Holthus questioned if the Commission agreed to another $20;000 that would be paid
b Commissioner English explained that the Commission agreed that $55,000 would be paid
ck from the general fund to the bridge and road fund.
~ UPDATE OF USE OF CONFERENCE ROOM AT SUNSHINE PARl\,BUILDING
,
Chairperson Holthus stated that an article was placed in the June newsletter regarding the use of
the community room at Sunshine Park. She stated that there have been some concerns from
some Commissioners regarding this issue. She stated that the Commission is recommended to
review and approve the application for temporary use of the conference room and associated fees,
however she first questioned if there is a clear consensus from the Commission on whether or not
renting out the room is acceptable.
Commissioner English questioned ifthe associations run the concession stand. Commissioner
Grabowski stated that the concession stand is contracted out with the park maintenance fund
receiving any proceeds.
Commissioner English questioned if the associations benefit from the revenues generated by the
concession stand. Mr. Haas stated that no they don't.
Commissioner English questioned if the associations have a damage deposit and if so how much.
Commissioner Blackstad stated that yes the associations do have a damage deposit. Mr. Haas
stated that the damage deposit for the associations is $50.
,
Commissioner O'Toole stated that he feels the room should be rented out to groups and/or
organizations using it on an ongoing basis for $50, however recommended a one time user pay
more since the chances for damage are higher. He suggested the user pay their deposit by check,
,
Regular Andover Park and Recreation Commission Meeting
Minutes -July 19,2001
Page 3
however recommended the City hold the check until the following Monday morning and if there
were no damage the check would be returned.
Chairperson Holthus questioned ifthere is a consensus amongst the Commission that the room
should be rented out.
Commissioner Grabowski stated that he has concerns since it has been rented out in the past and
the users left the room a mess, with the back door unlocked. I
Chairperson Holthus questioned what time Commissioner Grabowski waS there to lmow that the
door was unlocked. Commissioner Grabowski stated that he was there that Friday night around
5 :30 p.m. Mr. Haas stated that the room was used around 1 :00 p.m., however Kevin Starr
checked the room after they had used the facility and thought it looked fine. He agreed that it
would need to be the user/users responsibility to clean up the room.
Commissioner Lindahl agreed with Commissioner Grabowski. He suggested that even though
the building is a public facility, that it only be rented out to groups and/or organizations such as
girl scouts, associations, Lions Club, etc. He stated that his reason for this is that organizations
such as this tend to have more responsibility and a higher ethic standard.
Commissioner Anderson stated that he feels the room is fine to be used as a meeting room,
however recommended that it not be used for a party room since it isn't designed for parties.
Commissioner English requested that the motion is stated clearly in the minutes as to whom it is
directed to and the purpose of the motion so there is no misunderstanding later.
Commissioner Lindahl mentioned that there could be problems if the City did open the facility
up to the public since it isn't accessible. Commissioner O'Toole stated that the only room that
would be rented out is the downstairs. I
I
I
The Commission is requesting the City Council to consider the following recommendation:
I
Motion by Lindahl, seconded by Grabowski, to recommend to the City Council approval of
renting out the Conference Room at the Sunshine Park Building for City groups and/or
organizations (a list of groups on file with the City), and if a specific group is not on the list they
shall appear before the Commission to request permission to rent, in addition the
recommendation is to continue the key damage deposit.
Further Discussion
Commissioner English stated this his concern is equal rights. He stated that he would like to
hear the City Attorney's thoughts on restricting use ofthe facility to only ~oups and/or
organizations.
. ,
Regular Andover Park and Recreation Commission Meeting
Minutes-July 19,2001
Page 4
Motion carried on a 4-ayes, I-nay (Holthus), I-abstain (English), I-absent (Blackstad) vote.
Commissioner Grabowski suggested a list of groups and/or organizations is created so each and
every request doesn't have to come before the Commission.
Commissioner English requested Mr. Haas to check with the City Attorney to find out if it's
possible to restrict the use of the facility to only groups and/or organizations.
Commissioner O'Toole stated that he just wants to see the facility well maintained. He
mentioned that at one point he doesn't see anything wrong with allowing'individuals to use the
facility, however at this point he recommended starting with groups until the kinks are worked
out.
Commissioner Lindahl stated that the reservation fonn needs to be modified since it includes
picnic shelter.
,
Commissioner English suggested there be a checklist as part of the appli~ation. He stated that
the person who issues the key should walk the user through the checklist and again when the key
\ is returned. Mr. Haas agreed to talk with Mr. Starr since this would be his responsibility.
Commissioner English suggested that another option would be to have a checklist posted as a
sign in the conference room as a reminder to those renting out the facility, however he stated the
reason for it on the application would be so there are signatures. I
,
Commissioner O'Toole questioned ifit is stated on the application that if the user does more than
$50 worth of damage that they would still be liable. Mr. Haas stated that the user should be held
responsible in some way, and if the dollars were large enough the City would probably end up
taking them to court.
Commissioner Lindahl stated that it should be identified on the application that if the damages
exceed $50 then the user would be held responsible for the remaining balance.
Motion by Lindahl, seconded by Grabowski, to recommend to the City Council that the
application be modified to include the following: I
. Removing picnic shelter from the application.
. That a checklist is included as part of the application and the City reviews the
checklist with the user before and after use of the facility.
. To include the following language, "that ifthe damages exceed $50 then the user
would be held responsible for the remaining balance." I
,
. That the fees remain at $0.00 for a 4-hour period, and $50.00 for the key/damage
deposit.
Motion carried on a 6-ayes, O-nays, I-absent (Blackstad) vote.
-
Regular Andover Park and Recreation Commission Meeting
Minutes -July 19,2001
Page 5
Commissioner O'Toole questioned if the Commission needs to define what would be a group.
Chairperson Holthus suggested a group be defined as a non-profit organization, having a group
leader, and organized.
UPDATE OF CAMERAS/OFFERING OF AWARDS AT SUNSHINE PARK
I
Chairperson Holthus stated that the idea of installing cameras at Sunshine Park are to
reduce the amount of vandalism and hopefully give the City an opportunitY to ident'. e
I
individual(s) vandalizing the park. She mentioned that the issue hasn't been disc d with
Frank Stone to see if any funding would be available in the Public Works Bud
I
Mr. Haas stated that there could be one camera at the building and one at t gazebo.
,
Chairperson Holthus stated that if the Commission would like to se.. 'em' installed right away
the money would have-to come out of park dedication funds, howlr if we wait it's possible the
mon,y ronld rom' ont ofM<". Stone', budg,t fo, 2002. ~
: I
. " Co~missioner Lindahl su~gested staff obtain estimat~s ?, . :' and if poss.ible the C:o~ission pay
fo.r It now ~d try to get reimbursement later. Comnl1~ er Grabowski agreed smce It costs the
City money m the end. (-: :
;C ,
. ,
Commissioner English questioned th~ Commis" as to how the cameras, would operate.
Co~missioner Anderson stated that it is di~ t to answer that question until the estimates are
received... . I
,
i
Commissioner Lindahl stated that on e costs are determined it might only be realistic to run
the cameras on a 12-hour loop fro, p.m. to 6 a.m.
Commissioner English stated, t he believes that most of the vandalism is happening at night,
however without flood Ii : '" the cameras would be useless. He questioned ifthere aren't
higher risk places in the where the cameras should be going first.
I
Commissioner Gra ski mentioned that in just one incident there was $3,500 damage to
Sunshine Park. I
,
nglish stated that there might be a better way to invest the money and have a
n it. He suggested staff provide the Commission with additional information as to
the hist of damage throughout the City. ,
I
issioner Grabowski stated that the lighting in the gazebo would be ~ore appropriate for
t ameras, since the additional lights that were installed were put there to light up the exterior.
e mentioned that even though it isn't happening all the time, it still should be prevented.
---
@
, CITY OF ANDOVER
, )
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrat0l9JV'
FROM: David L. Carlberg, Community Development Director
SUBJECT: Consider Participation/Metropolitan Livable Communities :Act (LCA) - Planning
DATE: August 21,2001
INTRODUCTION
i
The City Council is requested to consider participating in the Metropolitan Livable Communities
Act Housing Incentives Program for 2002.
DISCUSSION
/
Attached is a letter from Elizabeth J. Ryan, Director of Housing & Livable Communities of the
Metropolitan Council encouraging Andover's participation in the progra~.
I
The benefit to the City in participating in the program allows the City potential access to a $15
million fund for maintaining or developing housing, clean up of polluted sites, etc.
I
If the City is to participate, the City would be required to contribute on an annual basis an
Affordable and Life-cycle Housing Opportunities Amount (ALHOA). The amount that would
need to be contributed or spent by the city in 2001 is $53,607.29. The amount of contribution is
based on a formula prescribed by law (Livable Communities Act of I 995)'that utilizes market
value, tax capacity and tax rates by the county assessor. Attached is an explanation on how the
ALHOA amount is determined.
The $53,607.29 is the minimum amount that must be contributed or spent by the City in 2001
towards housing assistance, development or rehabilitation programs, etc. In addition, the City
must also establish that the City spent or will spend the ALHOA amounts required in 1997 (0$),
1998 ($11,210.83),1999 ($21,505.72) and 2000 ($33,440.01). The total amount for 1997-2001
is $119,763.85. I
, /
I
The City's TIF assistance for "The Farmstead Project" is a qualified contribution and one year of
TIF assistance exceeds the entire ALHOA amount. No general fund dollars need to be expended
by the City. I
J
In addition to the financial contribution, the City is also required to adopt affordable and life
cycle housing goals for the City. As the Council is aware, the City has adopted negotiated
housing goals as a part of the Comprehensive Plan amendment process for the high school.
If the City Council chooses to participate in the program for 2001, a decision must be made by
November 15,2001. Attached is a model resolution provided by the Metropolitan Council for
Council consideration.
Note: It appears that there are also federal transportation dollars tied to the participation in "The
,
Act" that the City and/or Anoka County would not be eligible for federal dollars for
transportation improvements within the City.
ACTION REQUIRED
Approve or decline participation in the program.
Respectfully submitted,
I ~~b~
Community Development Director
J
~ Metropolitan Council
Working for the Region, Planning for the Future -'--
!l_.~,-,-,
j 1;."" G" ."
DATE: August 3,200 I "., Uu ~. D 20D1
,
TO: City Managers, Administrators, and Township Clerks GfnVO"" :- .
~ '. "::"~._.<,f- .~1}\lO,O~~a
FROM: Elizabeth J. Ryan, Director of Housing & Livable Communities
SUBJECT: Certification of2001 ALHOA (Expenditures in 2002)
Your community is encouraged to participate with other neighboring communities and the Metropolitan
Council in contributing to the region's overall economic competitiveness through the provision of
affordable and life-cycle housing by enrolling in the Metropolitan Livable Communities Act (LCA)
Local Housing Incentives Account Program.
Participation in this program is voluntary but is required if your community wants access to a
$15 million fund for maintaining or developing housing to meet needs of local residents and the region,
clean up polluted sites or undertake examples of development that links housing, employment and
tr~portation. In 2001, 103 communities participated. To participate, communities must formally elect
to do so, and agree to make a local contribution of dollars to meet local affordable or life-cycle needs.
Looking ahead to 2002, the Metropolitan Council seeks your community's participation in Livable
Communities efforts. As part of the LCA legislation, the Council provides to each community on an
annual basis an "Affordable and Life-cycle Housing Opportunities Amount (ALHOA)". The ALHOA is
the minimum amount of local discretionary expenditures to assist the development or preservation of -
/ affordable and life-cycle housing. It is not a grant from the LCA. The ALl-lOA is derived from the
formula prescribed in law including market value,. tax capacity and tax rates by the county assessor. In
order to continue to participate in the program, communities must expend at least 85 percent of their
ALHOA obligation for that year.
Communities have some flexibility in determining which local expenditures fulfill their ALHOA
contribution. Examples include housing assistance, development or rehabilitation programs, and local
housing inspection and code enforcement, or local taxes to support a local or county HRA.
If you should choose to begin participation or renew past participation in the LCA in 2002, the ALHOA
expenditure for your community is indicated on the enclosed ALHOA notification. The law also requires
that you establish that the community spent or will spend the ALHOA that was required through the
formula from 1997 through 2001. You may not have kept a record of your community's ALHOA for
those years, but we will he happy to get you this information upon request.
Your community's intent to participate in the 2002 LCA Local Housing Incentives Program is needed by
Nov. 15. To help you begin preparations, a model resolution is enclosed. Planning assistance for staff or
information presentations for elected officials are available by contacting your sector representative (see
below). Questions about the ALHOA can be referred to Guy Peterson at 651/602-1418.
Thank you for your consideration.
Sector Representatives:
Anoka and Ramsey Counties Sandra Pinel 651-602-1513
, j Dakota and Washington Counties Michael King 651-602-1438
Scott and Carver Counties Tom Caswell 651-602-1319
Hennepin County Phyllis Hanson 651-602-1566
v:lJibrary\commundv\pdenon\200I\080401it&lhot he lo nonpart.doc
230 East Fifth Street St. Paul. Minnesota 55101-1626 (651) 602-1000 Fax 602-1550 TDD/TIY 291-0904 Metro Info Une 602-1888
An Equal Opportunity Employer
MODEL
RESOLUTION
RESOLUTION NO.
RESOLUTION ELECTING TO BEGIN PARTICIPATING IN
THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM
UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT
CALENDAR YEAR 2002
WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statues Section 473.25 to 473.254)
establishes a Metropolitan Livable Communities Fund which is intended to address housing and other
development issues facing the metropolitan area defined by Minnesota Statutes section 473.121; and
WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account,
the Livable Communities Demonstration Account, the Local Housing Incentive Account and the Inclusionary
Housing account, is intended to provide certain funding and other assistance to metropolitan area
municipalities; and
WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans under the Metropolitan
Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota
Department of Trade and Economic Development unless the municipality is participating in the Local Housing
Incentives Account Program under the Minnesota Statutes section 473.254; and
WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with
each municipality to establish affordable and life-cycle housing goals for that municipality that are consistent
with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan -
. ..-
/ Development Guide; and
WHEREAS, by June 30, municipalities electing to participate in the Local Housing Incentive Account
Program must identify to the Metropolitan Council the actions they plan to take to meet the established
housing goals; and
WHEREAS, the Metropolitan Council must adopt, by resolution after a public hearing, the negotiated
affordable and life-cycle housing goals for each municipality; and
WHEREAS, a metropolitan area municipality which elects to participate in the Local Housing Incentives
Account Program must do so by November 15 of each year; and
WHEREAS, for calendar year 2002, a metropolitan area municipality that did not participate in the Local
Housing Incentive Account Program during any calendar year between 1995 and 2001 can participate under
Minnesota Statutes section 473.254 if: (a) the municipality elects to participate in the Local Housing Incentives
Program by November 15, 200 I; (b) the Metropolitan Council and the municipality successfully negotiate
affordable and life-cycle housing goals for the municipality; (c) the Metropolitan Council adopts by resolution
the negotiated affordable and life-cycle housing goals for the municipality; and (d) the municipality agrees to
establish that it has spent or will spend or distribute to the local housing incentives account the required
ALHOA for 1997 through 2001.
NOW, THEREFORE, BE IT RESOLVED THAT the {specific municipality} hereby elects to participate in
the Local Housing Incentives Program under the Metropolitan Livable Communities Act during the calendar
year 2002.
/
By: By:
Mayor Clerk
V:\LlBRARY\COMMUNDV\PETERS0N\2001\LCA new part res Oldoc.doc
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EXPLANATION OF
, : AFFORDABLE LIFE-CYCLE HOUSING OPPORTUNITIES
FOR THE YEAR 2001
Simply stated, here's how we determined your community's ALHOA for 2000 that is to be
expended in 2001.
First, we determined the average market value of your city's houses in 1995, doubled it to
arrive at a base value. We then found all of the 1995 high priced houses that were above
this base amount and subtracted the base value from each of those high priced houses to
arrive at an excess value number for each house. Next we added up all of those high priced
house's excess values to arrive at the total base year excess number. This 1995 number
doesn't change.
We did the same for the current year, this time using the current market values for the
houses and the current base value using the Consumer Price Index change according to the
requirements of the legislation.
If the current year's excess is bigger than the 1995 excess, we subtracted the 1995 excess
from the current year's total excess to arrive at the Growth in Excess. We multiplied that
Growth in Excess times your city's tax rate. This is the Affordable and Life Cycle Housing
Opportunities Amount for this year. This means that if there is no growth in the total excess
/ from 1995, then there is no Opportunities amount.
Definitions:
HOMESTEAD
A homestead is defined as property regularly "homesteaded" by its owners. F or farm
homes, it represents the assessment of the farm house, a garage and one acre ofland only.
CONSUMER PRICE INDEX (CPI)
The Consumer Price Index measures the inflation factor in the U.S. economy. The
Department of the Interior publishes this rate monthly along with a yearly average. For this
program, the yearly average CPI is used.
To ensure that this base value does not lose its meaning in future years the base value is
increased by the CPI each year. This increased value approximately represents the effect of
inflation on the market value of houses in your city. By changing the base value every
year, the houses that were not included in the first base year calculation should not be
included in future years just because the market value has increased due to inflation.
Refer to attached sample city printout for assistance
Column H-230,000
This number is the total of all homestead property tax capacity (not market value of the
properties) in your city times 4%. The number is calculated and supplied by your County
Auditor. Why 4%? Since all higher priced homes will have a value above $72,000, then
their tax capacity would be at 2%. However, since the program doubles the market value
to arrive at the base value, then the tax capacity on the homestead tax capacity should also
be doubled or 4% (2% x 2 = 4%).
Column 1-57,500.00
This number is the result of multiplying the 4% Homestead Tax Capacity (Column H)
times your city's local tax rate (Column K).
Column J-12,500.00
This column is the lower of Column G or Column I. Simply stated it represents the
calculated extra property taxes your city receives from these higher priced houses. In some
cases these extra property taxes may be the 4% Homestead Tax Capacity number (Column
J) rather than the Excess Growth number (Column G). In those instances, the growth of
high priced homes is faster that 4% of the net tax capaci1y for the city.
-
Column K-25.000 %
This is your city's local tax rate for 2001 as certified by your County Auditor.
Column L-12,500.00
This is the same as Column J. It represents the Affordable Life-Cycle Housing
Opportunities Amount for 200 I.
Column M-125
This is the actual number of higher priced homes that had values above the 2000 hurdle
rate.
Column N-150
This is the actual number of higher priced homes that had values above the hurdle rate for
2001.
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator.Jt
FROM: Jim Dickinson, Finance Director
SUBJECT: Consider Approval of Community Survey - Recreational/Facility Needs
DATE: August 21, 2001
INTRODUCTION
The City has contracted with Decision Resources, Ltd. (DRL) to conduct a community survey
that would focus on community recreational and facility needs. DRL is to conduct a telephone
, questionnaire using a 400 household random sample group of Andover residents with a City
I approved listing of questions.
DISCUSSION
DRL facilitated two meetings with the Andover Community Survey Focus Group with the task
of developing a survey to gather community responses on current and future recreational and
facility needs. The Andover Community Survey Focus Group consisted of representatives of the
City Council, the Park and Recreation Commission, the Sports Complex Task Force and city
staff.
Extensive discussion related to what was to be included in the survey and a strong focus on
designing a survey that would provide community input and answers related to recreational and
facility needs for a future decision was done. The resulting survey from those discussions is
attached. Also attached is the motion from the August 16,2001 Park and Recreation
Commission meeting after the Commission's review of the survey. Upon approval of the survey
by the Council, it is planned that the DRL will conduct the survey just after Labor Day with
results expected in early October.
BUDGET IMP ACT
The DRL contract as approved, is to be paid with CDBG funding.
Mayor and Council Members
August 21, 2001
Page 2 of2
ACTION REQUIRED
The Andover City Council is requested to review and approve the attached community survey.
~dlY ,m,mitt<d,
,- "-
Jim Dickinson
J
"
uo/~o/~uu~ ~~v 11:1~ YAL 612 920 1069 DECISION RESOURCES ~ 002/006
DECISION RESOURCES, LTD. CITY OF ANDOVER
3128 Dean Court Park and Rec Survey
Minneapolis, Minnesota 55416 Revised July 2001
/
Hello, I'm of Decision Resources, Ltd. , a nationwide
polling firm located in Minneapolis. We've been retained by the
City of Andover to speak with a random sample of residents about
Park and Recreation facilities and needs. The survey is being
taken because the City of Andover is interested in your opinions
and suggestions. I want to assure you that all individual re-
sponses will be held strictly confidential; only summaries of the
entire sample will be reported. (DO NOT PAUSE)
1. Approximately how many years have you lived in Andover?
2. Thinking back to when you moved to Andover, what factors
were most important to you in selecting the city?
3 . What do you like most about living in Andover?
4. What is the most serious issue facing the community today?
5. In comparison to neighboring communities, do you consider
your property taxes to be very high, somewhat high, about
average, somewhat low or very lOw?
Turning to park and recreation facilities....
, 6. How would you rate park and recreational facilities in
, Andover -- excellent, good, only fair or poor?
7. And, how would you rate the maintenance and upkeep of Ando
ver I sparks, trails and facilities -- excellent, good, only
fair or poor?
IF "ONLY FAIR" OR "POOR," ASK:
8. Why did you rate the upkeep and maintenance as (only
fair/poor)?
The Andover Park System is primarily composed of a trail system;
small neighborhood parks; and larger community parks, such as
Sunshine and Kelsey/Round Lake. For each of the following,
first, tell me if YOU or members of your household have used it
during the past year. Then, for those you have Used, please rate
them as excellent, good, only fair or poor. If you have no
opinion, just say so....
9. Trail system?
IF USE TRAIL SYSTEM, ASK:
10. Hov do you or members of your household primarily use
the trail system -- walking, running, biking, in-l ine
skating, or a combination of activities?
1
r\11,.... A~ ",",r":l.""'~ .... .-,....
U~/15/~UUl WeD 11:19 FAX 612 920 1069 DECISION RESOURCES I4J 003/006
~~. Smaller neighborhood parks?
12. Larger community parks?
13. Baseball ballfields?
/ 14. Softball ballfields?
~S. Outdoor ice skating rinks?
16. Tennis courts?
17. Playground equipment?
~8. Soccer fields?
19. Gymnasium space?
20. Outdoor basketball courts?
2l. Open space and natural areas?
22. Indoor swimming pool at Oakview School?
23. Boat launches?
IF "ONLY FAIR" OR "POOR," ASK:
24. Why did you rate as (only fair/poor)?
25. Do you feel that the current mix of recreational facilities
sUfficiently meets the needs of members of your household?
IF "NO, II ASK:
26. What additional recreational facilities would you like
to see the City of Andover offer residents?
-
27. Do you regularly leave the City of Andover to use park and
recreation facilities in other cities? (IF "YES," ASK:)
What facilities do you leave the city for?
/
Moving on....
I would like to read you a list of organized sports offered by
the City of Andover for children in the community. For each one,
please tell me if any child in your household participated in it
during the past year.
28. Baseball ?
29. Softball?
30. Soccer?
31. Basketball?
IF ANY SPORT IS PARTICIPATED IN, ASK:
32. Were you generally satisfied or dissatisfied with the
program(s)?
IF "DISSATISFIED," ASK:
33. Why were you dissatisfied?
34. In the past year, have you or any members of this household
used any recreational programs offered by the School D~s-
trict I s Community Education program in the "Balloon Book? II
/
2
.-. ,- . - --- - .. --
08/15/2001 ~~D 11:19 FAX 612 920 1069 DECISION RESOURCES @004/006
IF "YES," ASK:
35. which ones?
/
36. Were you generally satisfied or dissatisfied with the
program(s)?
IF "DISSATISFIED," ASK:
37. Why were you dissatisfied?
38. Does the current mix of recreational programs in the city
meet the needs of your household?
IF "NO," ASK:
39. What recreational programs are missing?
40. If the City of Andover were to offer recreational programs,
such as neighborhood park and playground programs, arts and
crafts, skiing or sports camps, how likely would members of
your household be to participate -- very likely, somewhat
likely, not too likely or not at all likely?
Changing topics..._
Other communities across the Metropolitan Area have either built
or are considering building a Community Facility and Athletic
Complex... .
41- If Andover were to build a Community Facility and Athletic
Complex, what types of facilities do you think are most
important to include?
I would you like to read you a list of components that could be
included in a community facility and athletic complex. For each
one, please tell me if you would strongly favor, somewhat favor,
somewhat oppose or strongly oppose its inclusion in a community
facility and athletic complex.
42. Gymnasium?
43. Meeting and gathering rooms?
44. Indoor swimming pool?
45. Indoor water park?
46. Outdoor swimming pool?
47. Racquetball and Squash courts?
48. Fieldhouse with a walking and running track and space for
soccer, baseball and football during the winter months?
49. Exercise and weight room?
50. Indoor ice arena?
5~. Daycare center for Community Facility users?
52. Food service and snack bar?
53. Indoor playground?
54. Climbing wall?
55. Tennis courts?
3
-..- . - ---. --
08/15/2001 W~D 11:19 FAX 612 920 1069 DECISION RESOURCES @005/006
56. Is there one component you MOST strongly favor for inclu
sion?
J 57. Is there any component that you would particularly oppose?
58. Are there any other facilities you would like to see in a
Community Facility and Athletic Complex? (IF "YES," ASK:)
What are they?
59. Would you favor or oppose the construction of an Andover
Community FaCility and Athletic Complex? (WAIT FOR RE-
SPONSE) Do you feel strongly that way?
IF AN OPINION IS GIVEN, ASK:
60. Why do you feel that way?
6l. Please tell me which of the following statements you agree
with:
A) The City should prioritize the building of a community
facility and athletic complex;
B) The City should prioritize improvements and expansions of
existing facilities and programs, such as the trail
system, neighborhood parks and ballfields;
C) The City should proceed on both projects; OR
- D) The City should not proceed on either project.
62. How much would you be willing to see your property taxes
increase per year to fund the construction of the Community
/ Center and Athletic Complex? (CHOOSE A RANDOM STARTING
POINT) Let'S say, would you be willing to pay an additional
$_ per year? (DEPENDING ON RESPONSE, CHOOSE THE NEXT
HIGHER OR LOWER CATEGORY) How about $____ per year?
(REPEAT PROCESS)
(PRICEPOINTS;NOTHING/$25/$50/$75/$100/$125/$150/$175]
63. How much would you be willing to see your property taxes
increase per year to pay for improvements and expansions of
existing park facilities and programs? (CHOOSE A RANDOM
STARTING POINT) Let's say, would you be willing to pay an
additional $___ per year? (DEPENDING ON RESPONSE, CHOOSE
THE NEXT HIGHER OR LOWER CATEGORY) How about $_ per
year? (REPEAT PROCESS)
(PRICEPOINTS:NOTHING/$~0/$20/$30/$40/$50/$60/$70]
If.a Community Facility were built, the City would face two
choices on charging user fees. First, the Cicy could subsidize
the operation of the facility through a property tax increase and
keep user fees low. Or, second, the City could require the
facility to be self-sufficient, requiring much higher user fees.
64. Which course of action would you MOST favor - should the
City subsidize operating costs through general tax revenue
or not?
4
-,.- . - - --
08/15/2001 WED 11:19 FAX 612 920 1069 DECISION RESOURCES I4J 006/006
Now, just a few more questions for demographic purposes....
Could you tell me how many people in each of the following age
, groups live in your household. Let's start oldest to youngest,
and be sure to include yourself....
65. First, persons 65 and over?
66. Adults under 657
67. High-school aged children?
68. Middle and elementary school-aged children?
69. Pre-schoolers?
70. What is your age, please?
71. Do you live on a city lot, a rural lot of less 2.5 acres, or
a rural lot of more than 2.5 acres?
72. What is the residential property value of your home? ( READ
CATEGORIES)
73. Gender (BY OBSERVATION)
-
74. School District
75. Area of City
I
5
......t Ir-" ~ ~ """,..,.,..,... "'.....,. -.- --- ._-- ---- --
Motionfrom tlte Park & Recreation Commission meeting of August 16,2001
Motion by Blackstad, seconded by Lindahl, to recommend to the City Council approval
ofthe Focus Group Questionaire, subject to the following changes:
. On page 1, add a #11, to state, "How do you feel about future expansion of the
trail system?".
. On page 2, paragraph following #27, change the word "by" in the first line to
"in".
. On page 2, after #31, add Football and Hockey.
. On page 3, delete the paragraph after #40, begining with the language "Other
communities...".
. On page 3, switch question #41 with #59 and vice versa.
. On page 3, paragraph following #41, reword the language in the first sentence
to make sense.
. On page 4, question #62, line 2, change the word "the" to "a" before the word
community.
. On page 4, question #62, remove the "and" and put a slash (I) between the
words "Center" and "Athletic".
. On page 4, move question #63 to read after question #40.
. On page 4, question #63, line 3, insert the words "and trails" after the word
park.
. On page 4, paragraph following question #63, line 4, remove the word "keep"
\ and "low", also delete the last five words of this paragraph.
,
. On page 4, paragraph following question #63 should be revised to state 3
options, property tax increase and user fees, self-sufficiency, or a combination
of the two put together.
. On page 4, question #64, should state the three options, those being self-
sufficiency, tax levy, or a combination of both, furthermore under each option
the following question should be asked, "How much would you be willing to
pay per year?"
. On page 5, there should be four questions listed after question #66. The
following age groups should be broken down into each question, Children
Ages 16-18, Children Ages 11-15, Children Ages 6-10, and Children Ages 0-
5.
. On page 5, question #72, remove the word "residential" and change the word
"home" to "resident".
Motion carried on a 4-ayes, I-nay (English), 2-absent (O'Toole and Grabowski) vote.
Motion carried unanimously.
Commissioner English explained that the reason he was opposed to the survey is because
he feels it's become more of a marketing tool for the facility. He stated that in his mind
this isn't appropriate.
;
0
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Vicki Volk, City Clerk
SUBJECT: Consider Amendment to Charitable Gambling Ordinance
DATE: August 21, 2001
INTRODUCTION
At a Special Council Workshop on July 10, 2001 Council discussed the Charitable Gambling
Ordinance and requested several changes be made.
I
DISCUSSION
Council requested that the ordinance be amended to:
*Limit the booth lease to include utilities, overhead and incidental expenses;
*Prohibit certain games, such as the paddlewheel;
*Increase the amount of profits that are to remain in the city.
Staff met with the city attorney to discuss the ordinance and the changes are reflected in the
attached amendment.
An application as noted in Section 14. Application will be provided to any organization applying
for or renewing a permit.
ACTION REOUlRED
Council is requested to adopt the attached amendment to Ordinance 258, regulating lawful
gambling in the city.
Respectfully submitted,
/LL; tJ db
Vicki V olk
City Clerk
--
1218/16/21211211 1121:121121 LAW OFFICE 214121 4TH AVE ~ 7558923 NO. 131 (;l12l3
j CITY OF ANDo.VER I
Co.UNTY OF ANo.KA ,
STATE o.F MINNESOTA
o.RDINANCE NO.. 258
An Ordinance repealing o.rdinance No. 98 adopted August 20, 1991 and Ordinance No. 98A
adopted February 20, 1996. I
i
AN ORDINANCE REGULATING LAWFUL GAMBLING WITHIN THE CITY OF
ANDOVER. I
The City Council of the City of Andover hereby ordains as follows:
Section 1- AaAllAAR. PumO!~e.
Cheflter J 4 9 efthe Millfi. Stat. is aaellted 8Y refereHse ';he sam!! as if it WeFl! fully set furta
ber.ein. The purpose of this ordinance is 10 closely regulate and control the conduct of
gambling and to ensure that profits derivedJrom gambling activities in the CilY of Andover
provide. 10 the extent authorized by law. direct benefits for the citizens of Andover.
Section 2. Dermition.f.
For the purposes of this ordinance, the following words and terms will have ,he meanings
given Them:
(1) "Board" means the State Gambling ConTrol Board.
(2) "Lawful gambling" means the operation of gambling activities by an
organization eligible for a license from the Board to conduct such aCTivities.
(3) "Net profits. .. "lawful purpose. " and "allowable expense" will have the
meanings provided in Minn. Stat. f 349.12 as may be amendedJrom lime to
time.
(4) "Premises permit" means a resolution adopted by the City Council
authorizing the named organization to operation lawful gambling activities at
a specified location in the City. I
(5) "Trade area" means the cities of Andover. Anoka, Coon Rapids. Ramsey, Oak
Grove and Ham Lalre.
\
)
1
AUG 16 2001 10:10 763 421 4213 PAGE. 03
--
08/16/2001 10:00 LAW OFFICE 2140 4TH AVE 7 7558923 NO. 131 1Il04
I
Section J. License Reauired.
Except as specifically exempted by this ordinance, no organization may operate lawful
gambling activities in the City of Andover wirhout a license issued by rhe Board.
Section 4. Premises Permit.
No organization may obtain a new or renewal premises permit, or maintain a premises
permit, unless the organization and location of the lawful gambling activities remain infuU
compliance with the provisions of this ordinance and all state laws related (a lawfUl gambling
as those laws may be amendedfrom time to time. Only one premises permit may be issued 10
any particular location in the city.
Sem8B 1. Orf:&RilatieIl8 Eli:;ihle fer LMdlil Cnmbli'lI::: Lieells8
Section 5. A""roved Orf!anizations.
In order to be eligible for a premises permit, an organization must meet each of the following
requirements:
All er.gElflicatisa sRall not be eligible ta eaBQ\let lawftd gambliNg ill ilia City ami ~l1an Bet se
eligillle tel receive a la>,'.'f:ul gQ1lleliBg lieaBse Hem the MiBBessta Charitable Gamelia~ C0Btr01
I 6eam ':lftless llie aFgaftizati01i IR8et5 an eftha ral}uiI8Hlent9 i~ageEl hy ~ffi{e la',\' ana tHHeSs
the 9Fgaaizatiea Rleets the fellewiRg eeaditiaRe:
(I) The organization has at least fifteen (15) members that are residents of the City
of Andover. Such organization must conduct regular meetings at least monthly
and each person must attend not less than fifty (SO) percent of all regularly
scheduled meetings and PllY dues annually in order to be considered a member
of such organization for qualification under this ordinance.
(2) The physical site for the organization headquarters or the registered business
office of the organization is located within the City and has been located within
the City for at least two (2) years immediately preceding the application for a
license.
(3) The physical site where the organization regularly holds its meetings and
conducts its activities, other than lawful gambling and fund raising, is in the
City and has been located within the City for at least two (2) years immediately
preceding application for a license.
(4) Meet all the qualifications for a lawful gambling license issued by The Board.
)
2
AUG 16 2001 10:10 763 421 4213 PAGE. 04
--
108/16/210101 10:1010 LRW OFFICE 21410 4TH RVE ~ 7558823 NO. 131 (1105
(5) The paddle wheel game is prohibited and 110 premises permit shall be issued to !
any organization to conduct the paddle wheel game.
(6) Leases to an organizarionfor lawful gambling shall have a monrhly rental
pClyment as outlined in Minn. Slat. 9349.18, Subd 1, and Minnesota Rules
786].60. Said monthly rent payments shall include heat, electricity, utilities
andjanitorial services.
Any organization which meets the conditions set forth above, shall certify in writing on its
application which condition or conditions are being met.
Sectlon 6. Expenditure!l for Lawful Purposes
During allY year that an eligible organiz.:.tion is licensed to conduct gambling events, not less
than fi~ (50) ninery (90) percent of its lawful purpose expenditures will be for lawful
purposes conducted or located within the City of Andover trade area. IRe City sf ARde':er
traEle area is eefiReelaaH1SBGllH'eaS wi~1l. the City sf }.Rthwer lIRa 800B sit)' em'lti~eus t8 I
.\nae\'er. Nor less than ten (10) percent per year of the amounts specified herein must be
expended for lawful purposes within the City of Andover.
A semi-annual report of the expenditures for lawful purposes within the trade area shall be
provided to the City Clerk on or before July 2 and Febmary 2 of each year after the date of the
adoption of this ordinance.
Section 7. PHlNls (1'8'" GtI",gliltt! j}el'j.e~ Net Profit.f.
During any year that an eligible organization is licensed to conduct gambling events, such
organization shall contribute ten (10) percent of the net profits derived from lawful gambling
to a fund administered and regulated by the City, without cost to such fund, for disbursements
by the City of the receipts for lawful purposes.
Sectlon 8. Gambline Tn.
Pursuant to Minn. Stat. 349.213, gambling tax is hereby imposed of one-tenth (1/10) percent
of the gross receipts of each licensed organization from aJI lawful gambling less prizes
actually paid OUT by the organization. Such tax shall be imposed and commenced to accrue as
of September 1, 1991 and shall be payable at the office of the City Clerk on October 2, 1991
and on or before July 2, and February 2 of each year thereafter.
Section 9. Records and Reports.
AU quaJified organizations operating gambling devices in the City shall keep monthly
financial records of same and provide such records to the City Clerk commencing September
\ 2, 1991 and on or before July 2, and February 2 of each year thereafter.
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AUG 162001 10:11 763 421 4213 PAGE. 05
08/16/2001 10:00 LRW OFFICE 2140 4TH RUE ~ 7558823 NO. 131 GJ06
Section 10. Backl!:round Information.
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A copy of all applications and reports required by and submitted to the Minnesota Charitable
Gambling Control Board shall also be submitted to the City Clerk within seven (7) days after
they are submitted to said Board.
Section 11. Limitation of Gambline Lieen~e.
No organization shall be pennitted to conduct gambling ill more than three (3) establishments
within the City. Only one (1) organization shall be permitted to operate or sell lawful
gambling devices at an owned or leased establishment.
Section 12. Manal!"ement.
All gambling operations must be managed by a bona fide member of the licensed
organization.
Section 13. DisapnrovalofLicense.
Nothing containerl in this ordinance shall be deemed to limit the City Council's authority to
disapprove a license for lawf'ul gambling.
Section 14. AppUcation.
App/icalion for a new or renewal premises permit must be made to the City Clerk on forms
provided by the City,
Section 15. Rel>ocation.
The City Council may by resolution revoke the premises permit of any organization that does
not comply with the requiremenTs of this ordinance or State gambling laws as those laws may
be amended and revised from time to rime. Prior to adopting a revocation resolution, the
organization will be given at least ten (10) days notice of the time, date, and place of the
revocation hearing. At the hearing, the organization may appear with or withoUl counsel and
submit evidence on its behalf A resolurion revoking a premises permit must include the basis
for that action. A certified copy of the resolution will be forwarded to the Board
Seeti8R 14. reR81t?\,~
Section 16. Penalty.
Any person violating any of the provisions of this ordinance shall be guilty of a misdemeanor
and subject to all penalties provided under State law.
\
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AUG 162001 10:11 763 421 4213 PAGE. 06
08/16/2001 10:00 LRW OFFICE 2140 4TH RVE ~ 7558923 NO. 131 [;107
Adopted by the City Council of the City of Andover on this _ day of _,2001.
A TrEST: CITY OF ANDOVER
Victoria Volk, City Clerk Michael R. Gamache, Mayor
I
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RUG 162001 10:11 763 421 4213 PRGE.07
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.
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Councilmembers
" ~- -
FROM: John Erar, City Administrator 2:J. t:::::
SUBJECT: Supplemental Agenda Items for August 21, 2001 Council Meeting
DATE: August 21,2001
The Council is requested to review the supplemental material for the following Agenda Items:
Accept additional information -
Item 1. Acknowledge Change Order Pricing/01-12/New Elementary School and Verdin
Street Improvements (Supplemental) - Engineering
Item 4. Approve Classification and Sale of Forfeit Land (Supplemental) - Clerk
Add to the Agenda under Consent Items -
Item 6a. Consider Approval/Steel Wheeled Roller Purchase (Supplemental) - Public Works
Respectfully submitted,
John F. Erar
City Administrator
(f~
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrator
FROM: Scott Erickson, City Engineer
SUBJECT: Acknowledge Change Order/Ol-12/New Elementary School & Verdin Street
Improvements (Supplemental) - Engineering
DATE: August 21, 2001
INTRODUCTION
The City Council is requested to review the pricing obtained for the construction of the Verdin
Street (County Rd. 59) improvements at the entrance to the new elementary school site.
DISCUSSION
Although Verdin Street is a County Highway, the City of Andover is acting as the fac\litating
agency for this project. As a requirement for the development of the site, the County had
previously indicated the need to have County Road 59 (Verdin Street) upgraded with turn lanes
at the entrance to the new elementary school. The County was not available to facilitate the
improvements this year and as the school district chose to have the project assessed to them (as
opposed to them paying for it directly), the City has stepped up and is acting as the lead agency
for the project.
Staff has obtained pricing for this improvement from two contractors currently under contract
with the City. The pricing received for the Verdin Street turn lane improvements are as follows:
WB Miller $216,729.75
Burchville Construction $235,355.00
Engineer's Estimate $177,247.00
(McCombs, Frank, Roos Associates)
There are two items relative to the project that warrant further discussion.
1. The first item is the timing of the project. Although it is preferred to have the street
improvements completed prior to the school opening, the timing of the project approvals and
the availability of the contractors will preclude this from happening. I have discussed the
timing of the improvements with the school district's director of transportation and County
staff 01 erdin Street is a County Road). The school district had previously indicated an interest
in possibly postponing the work until next summer if it were not able to complete prior to
opening. After further discussing this option with the County and the School District's
Mayor and Council Members
August 21, 2001
Page 2 of2
transportation director, we are considering starting the project 1-2 weeks after school opens to
allow the traffic to "settle in" thus reducing the amount of confusion on the start of school.
The District will adjust their local traffic management practices accordingly during this period.
2. The second item is the cost of the improvements. Staff will be coordinating a meeting with
the District and the County to discuss the costs of the project. The costs have come back
higher than anticipated in the feasibility report. As the "facilitating" agency for this project,
we will be discussing the project costs with the district and the County representatives. It
appears that additional items required by the County along with some entrance modifications
to the school have contributed to the increase in the projects costs. In addition, a portion of
the project cost should be able to be reduced as an over estimate of the asphalt quantities are
reflected in the prices. The prices received from both constructors were relatively close and I
believe are representative of the cost of the project. If the project were further developed to
bid, it is questionable if a significant cost savings would result. Staff will be further
discussing this with the County and the School District and anticipate presenting this issue to
the Council for action at the September 4th meeting.
BUDGET IMP ACT
The improvement cost will be assessed to the Anoka Hennepin School District.
ACTION REOUIRED
The City Council is requested to acknowledge the change order pricing for Project 01-12, New
Elementary School & Verdin Street Improvements.
Respectfully submitted,
(2:i/c:6~ .
Scott Erickson
@
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.Cl.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator~
FROM: Vicki Volk, City Clerk
SUBJECT: Classification and Sale of Forfeit Land - Supplemental
DATE: August 21, 2001
INTRODUCTION
The city park in Crown Pointe is on the forfeit list provided by Anoka County.
DISCUSSION
According to Anoka County, the park in Crown Pointe has back taxes from 1997 and 2000 plus
the second half of the 2001 taxes.
Our options on this parcel are:
* Ashford Development could repurchase the property and deed it to the city;
They would be required to pay the back taxes and fees in the amount of $417.21.
Staff spoke to the developer who would prefer that the city acquire the parcel.
OR:
*The city can have the parcel withheld from the forfeit sale and then acquire
the parcel. The cost to the city for this would be $36.65.
ACTION REOUIRED
Council is requested to withhold the parcel from the forfeit sale and the city would acquire the
parcel for public purposes.
Respectfully submitted,
fLL'lH!L-
Vicki V olk
City Clerk
8
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: 101m Erar, City Administrator71L..
FROM: Frank Stone, Public Works Superintendent
SUBJECT: Consider Approval/Steel Wheeled Roller Purchase - Supplemental
DATE: August 20,2001
INTRODUCTION
Public Works requests to purchase a steel wheeled roller from Ziegler, Wacker Model RDllA.
DISCUSSION
The Vehicle Maintenance Department has received four bids from vendors on the state contract
for the price of steel wheeled rollers. The recommendation is to purchase the machine from
Ziegler, which is the second to lowest bid, because we feel in the long run it is the better
machine. Please review the attached bid sheet for prices and explanations.
BUDGET IMP ACT
The money will come from the 2001 Equipment Bond and has been budgeted for $22,365.00 for
a steel wheeled roller and a trailer.
RECOMMENDATION,
We recommend the purchase of the steel wheeled roller from Ziegler, Wacker Model RDllA for
$12,460.50.
~;;i;tt'd'
'- /., ? ~ . t.."fJ
Frank Stone
Public Works Superintendent
@ ANDOVER PUBLIC WORKS DIVISION
1785 NW Crosstown Boulevard
Andover, MN 55304
August 1, 2001
The Andover Streets Departments would like to replace Unit 159, a one-ton steel wheel
roller. A new, larger model is needed to perform job tasks such as trail repair and street
repair. We received a number of bids from venders that are on the state contract.
Pricing from Aspen Equipment Co., Zeigler and St. Joseph Equipment are listed below:
St. Joseph Equipment Co.
Wolfpac Model #3100 $11,000.00
Minnesota State Sales Tax $ 715.00
Grand Total $11,715.00
Ziegler
Wacker model #RD11A $11,700.00
Minnesota State Sales Tax $ 760.50
Grand Total $12,460.50
Ziegler
Multiquip model #VR-36HA $11,995.00
Minnesota State Sales Tax $ 779.68
Grand Total $12,774.68
Aspen Equipment Co.
Ingersoll Rand model #DD12 $14,295.00
Minnesota State Sales Tax $ 929.18
Grand Total $15,224.18
Steel Wheeled Roller models have been discussed with a number of cities that
presently have them. The Wacker model #RD11A or the Ingersoll Rand model
#DD12 are the top rated models among these cities. The Street Department
Supervisor and mechanics are recommending the purchase of the Ziegler, Wacker
model RD11A (second lowest bid) due to the reasons listed below:
./ St. Joseph demo didn't work properly, didn't have parts available, didn't
have ROPS with grab handles and when strapped down on trailer the
frame started bending.
./ Ziegler had a large number of parts available (large part inventory)
./ Large number of trained mechanics (service department)
./ Good past history on performance
./ ROPS with grab handles
./ Eleven (11) gallons more water capacity
./ A step for easier loading and unloading
./ The hydraulic hoses on the drums are tucked further inside so they are not
exposed to the curb or elements.
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These are a few of the reasons staff is recommending not looking at cost alone when
purchasing this machine. Even though the Wacker model is $745.50 more than the
Wolfpac model, we believe in the long run it will be more cost effective for the city.
The money for this machine will come from the 2001 equipment bond. The City Council
has authorized the bond. The Vehicle Purchasing Committee approved this type of
equipment and cost. We budgeted $22,365.00 for this machine and a trailer that can
safely haul it. I'm still looking at trailers that can be safely used when loading and
nloading steel wheeled roller.
?
kinson, Finpnce Director
1/1
f . ,
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i iii' 0tz..,-.......
. .~ ..$7-''") ~~
.
John ,Erar, City Administrator -
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1- ,,/ /::-1' lit ," / ' ~-.
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V I,ll...,_ ~ .... l..v~ v -", '~f/''''''
{
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.
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator1U
I
FROM: Jim Dickinson, Finance Director
SUBJECT: Payment of Claims
DATE: August 21,2001
-
INTRODUCTION
Attached are disbursement edit lists totaling $789,102.55 for claims related to the on going
business of the City of Andover.
DISCUSSION
Claims totaling $116,519.04 on disbursement edit list #1 dated 08-14-01 have been issued and
released.
Claims totaling $672,583.51 on disbursement edit list #2 dated 08-21-01 will be issued and
released upon approval.
BUDGET IMP ACT
The edit lists consist of routine payments with expenses being charged to various department
budgets and projects.
-
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Mayor and Council Members
August 21, 2001
Page 2 of2
ACTION REQUIRED
The Andover City Council is requested to approve total Claims in the amount of $789,102.55
and sign below:
Mayor
Mike Gamache
Councilmembers
Don Jacobson
Mike Knight
Ken Orttel
Julie Trude
L-.
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DATE Auqust 21. 2001 I I
ITEMS GIVEN TO THE CITY COUNCIL ~~
. Quad Cities Community Television Minutes - July 19, 2001
. Quad Cities Cable Communications Commission Minutes - July 19, 2001
. Quad Cities Cable Communications Commission Minutes - August 2, 2001
. Memo from Mayor Tom Ryan, City of Blaine - August 6, 2001
. MN Pollution Control Agency Notice
. Schedule of Bills
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON
THE NEXT AGENDA.
THANK YOU.
G:IDA T AISTAFFlRHONDAAIAGENDAICCLlST.DOC