HomeMy WebLinkAboutCC November 6, 2001
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CITY OF ANDOVER
1685 CROSSTOWN BOULEY ARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US
Regular City Council Meeting - Tuesday, Noyember6, 2001
Call to Order- 8:01 PM
1. Resident Forum
2. Agenda Approval
3. Approval of Minutes
Consent Items
4. Approve Debt Service Transfers - Finance
S. Authorize RFPlInsurance Agency Services - Finance
6. Authorize Unregulated Contaminant Monitoring Rule (UCMR) - Public Works
7. Waive Public Hearing/Adopt Assessment RoII/99-35/Woodland Estates 2nd Addition - Engineering
8. Approve Quote/99-15/Water Treatment Plant SiteIDemolition & Debris Removal-Engineering
9. Accept DNR GrantJOI-22//0ak Wilt Suppression Program - Engineering
10. Accept Petition/Order FeasibilityReport/OI-2S/Butternut Street, 173rd Avenue, Flintwood Street-
Street Constmction - Engineering
11. Approve Auditing Services Contract-HLB Tautges Redpath - Finance
12. Authorize Advertisement for positions/Planning and Zoning Commission - Planning
'\ 13. Authorize Advertisement for positions/Park and Recreation Commission - Engineering
I 14. Authorize Transportation Planning RFP/O 1-18 - Engineering
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15. Authorize Advertisement for Quotes/1800 Gallon Tank for Water Truck - Public Works
Discussion Items
16. Public Hearing-Delinquent Utility Service Charges - Finance
I 7. Accept Water Rate Study/99-1S/Ehlers & Associates - Finance
18. Authorize Appointment of Engineering ConsultantJ99-1 S/Water Treatment Plant - Engineering
19. Consider Resolution-ParticipationlMetropolitan Livable Communities Act (LCA) Cont. - Planning
20. Approve Preliminary PlatJPrairie Acres/S.W. Wold - Planning
21. Approve Final PlatJPrairie Acres/S.W. Wold -Planning
22. Review Sketch PlanlNorth Lake Ridge/Section 20/Fidds Development Company- Planning
Staff Items
23. Schedule Council Workshop/Personnel Policy Matters, Continued - Administration
24. Accept 2002-2006 Preliminary CIP/Schedule Council Workshop - Administration
25. Acknowledge Resignation/Community Development - Administration
Mayor/Council
26. Special Use PermitlBilI's Superette Continued- Attorney & Planning
Payment of Claims
Adjournment
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Vicki V olk, City Clerk
SUBJECT: Approval of Minutes
DATE: November 6, 2001
INTRODUCTION
The following minutes have been provided by Peach Associates for approval by the City
Council:
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/ October 16, 2001 Regular Council Meeting
October 23,2001 Special Council Workshop (Knight absent)
October 25,2001 Special Work Session/Coon Rapids City Council
E-mailed copies of these minutes have been transmitted to Mayor Gamache, Councilmembers
Jacobson and Orttel, with hard copies provided to Councilmembers Trude and Knight. Iffor any
reason you did not receive the e-mail version, please contact me.
ACTION REOUESTED
Council is requested to approve the minutes listed above.
Respectfully submitted,
U.u
Vicki Volk
City Clerk
(5)
CITY OF ANDOVER
1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755-8923. WWW.C\.ANDOYER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Jim Dickinson, Finance Director
SUBJECT: Approve Debt Service Transfers
DATE: November 6,2001
INTRODUCTION
The City Auditor's Management Letter that accompanied the 2000 year-end audit recommended
that the City of Andover perform a debt service analysis and provide for debt service payments.
DISCUSSION
The recommended transfers below are the result ofthe Finance Director's detailed review of the
debt service funds (The complete analysis is available in the Finance Director's office):
From fund:
301 Certificates of Debt $ 46,722 Excess debt service/Close Fund
3091998 Refunding Fire Bonds $ 50,000 Excess debt service
321 1977 Improvement Bond $182,148 Excess debt service/Close Fund
329 1995B Refunding Bond $ 1,592 Excess debt service/Close Fund
333 1986C/1997C Rfdg Bond $ 40,746 Excess debt service/Close Fund
346 1996C Improvement Bond $137,295 Excess debt service/Close Fund
356 1999C Imp. Bond - Revenue $ 7,892 Excess debt service/Close Fund
To fund:
337 1996Crossover Refunding $ 28,122 Provide for Debt Pmt/Close Fund
342 1993A Improvement Bond $333,659 Provide for Debt Pmt
355 1999C Imp. Bond - Assmt $ 7,892 Provide for Debt Pmt
315 1999 Equip. Certificates $ 46,722 Provide for Debt Pmt
3172001 Equipment Notes $ 50,000 Provide for Debt Pmt
It is also recommended that future revenues of the closed funds be reassigned to Fund 342.
, Mayor and Council Members
November 6, 2001
Page 2 of2
BUDGET IMP ACT
The transfers will provide for future debt service requirements.
ACTION REOUESTED
The Andover City Council is requested to approve the aforementioned transfers and future
revenue assignments.
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Jim Dickinson, Finance Director
SUBJECT: Authorize RFP/Insurance Agency Services
DATE: November 6,2001
INTRODUCTION
The City of Andover currently uses an insurance agency to assist the City in working
with/negotiating with the League of Minnesota Cities Insurance Trust for various insurance
" programs.
DISCUSSION
The City of Andover currently is using the Associated Insurance Agents Incorporated in
Brooklyn Center as its agent. The City of Andover has not requested proposals for insurance
agency services within the last ten plus years. It is generally a good practice to request proposals
for services from time to time and due to the length of time of reviewing other agencies,
requesting proposals for insurance agency services from a number of agencies would be
appropriate. An example of the proposal form that would be used is attached.
BUDGET IMP ACT
The annual insurance budget for 2001 is $158,680 and $166,605 for 2002. The commissions of
the insurance agency are part of the premiums paid.
ACTION REOUIRED
The Andover City Council is requested to authorize staff request proposals for insurance agency
services.
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Mayor and Council Members
November 6, 2001
Page 2 of2
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Attachment
\ November 7,2001
Dear
The City of Andover is requesting proposals for Insurance Agency services. All
proposals must meet the criteria stated in the attached information and should be
forwarded to:
Jim Dickinson, Finance Director
City of Andover
1685 Crosstown Boulevard NW
Andover, Minnesota 55304
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Proposal deadline .
If you should have any questions or need additional information, please contact me at
763-767-5110.
Sincerely,
Jim Dickinson
Finance Director
Enc.
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CITY of ANDOVER
Insurance Agellcy Proposal Form
for
Agency Name:
Address:
Phone #:
Date Established:
{( additional space is required. attach sheets to this proposal.
Brief Description of Agency's Historical Background:
,
j Agency Experience and Qualifications
1. Is agent I broker licensed in the State of Minnesota for all property I casualty insurance lines?
Yes No
It is not required that the agent I broker be a resident of the City.
2. Describe your continuous experience with business or commercial insurance for the previous five
(or more) years.
page J
CITY of ANDOVER
Insurance Agency Proposal Form
3. List all other governmental risks written by proposer in the last five years.
Governmental Unit Phone # Insurer
4. Furnish the following information concerning your Agent's Professional Liability Insurance:
Name of Iusurer:
Limits of Liability:
Deductible:
If your firm does not carry such insurance, please check here.
5. List all companies represented through direct agency contracts. (Indicate if the company actively writes and
services governmental risks.)
Company Writes Governmental Risk?
Yes No
.
page 2
CITY of ANDOVER
IlIsurallce Agellcy Proposal Form
, 6. list your agency's premium volumes rates' by category as follows:
Persollal Lilies:
Govemmelltal Lilies:
Commercial Lilies:
'Rate categories:
Rate Dollar Limits
1 Under $500,000
2 $501,000 to $1,000,000
3 $1,000,001 to $2,500,000
4 Over $2,500,000
(If your office is a branch or subsidiary office of a national or multi-office firm, also show the same
information for your office.)
7. Staffing _ For each agent, administrative or technical person, loss control engineer and inspector who would
be assigned to our account, provide the following.
Name:
Title: Hourly Fee:
Experiellce:
Professiollal Desigllatiolls alld Edllcatio/l:
Other:
8. Describe any other agency or company resources or special qualifications.
page 3
CITY of ANDOVER
Insurance Agency Proposal Form
9. Describe loss prevention services (safety, fire protection, security, etc.) available from or through
your agency.
10. Provide a detailed description of how your firm would market the City's property and liability insurance
program.
11. Attach copies of forms and reports provided by your agency to other clients. Label this information
'. "Response to #11. "
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12. What do you expect of your municipal clients?
page 4
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CITY OF ANDOVER
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1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.cI.ANDOVER.MN.US
TO: Mayor and Council members
CC: John Erar, City Administratorf'
FROM: Brian Kraabel, Utility Supervisor
SUBJECT: Authorize Unregulated Contaminant Monitoring Rule (UCMR)
DATE: November 6, 2001
INTRODUCTION
The United States Environmental Protection Agency (USEP A) is requiring all public water
systems to monitor for a number of unregulated contaminants in the water they are producing and
report the results to USEP A Internet database. The rule makes the water system responsible for
collecting the samples, having them analyzed properly and reporting the results. The purpose for
this monitoring is to provide data to the EP A concerning whether or not to regulate these
contaminants in the future for the protection of public health.
The Minnesota Department of Health has chosen to assume the responsibility to collect, analyze
and pay for the samples, and to report the results to the EP A and our water system.
The MDH is requesting that we send a letter, on our letterhead, granting them the authority to
approve the UCMR results on the USEP A Internet database. The MDH will provide us with a
hard copy of the results for our review so that any questions or concerns could be addressed
before they formally approve the results.
DISCUSSION
The collection, analyses, and reporting of the results to the EP A is a very cumbersome process
and by having the MDH take the action they have proposed, staff believes the process would be
more efficient and less time consuming.
BUDGET IMP ACT
There would be no direct cost to the City of Andover. The funds to pay for this would come
from the Service Connection Fee Fund.
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RECOMMENDATION
It is staffs recommendation that the City Council approve the attached letter and authorize staff
to forward it to the Minnesota Department of Health to approve the UCMR results that will be
posted on the USEP A Internet database.
Respectfully submitted,
6~~
Brian Kraabel
Cc: Prank Stone, Public Works Superintendent
CITY of ANDOVER.
1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304 . (612) 755-5100
October 19,2001
Mr. Richard Clark
Community Public Water Supply Unit
Minnesota Department of Health (MDH)
P.O. Box 64975
St. Paul, MN 55164-0975
RE: Authorization to Approve Unregulated Contaminant Monitoring Rule (UCMR) Results
Dear Mr. Clark,
The City of Andover, 1020034, authorizes the Minnesota Department of Health access to our
system's SDW ARS/UCMR results on USEP A's Internet database for the purpose of approving
UCMR results. We understand that USEP A will be treating the data approved by MDH as
approved by our water system as stipulated in 40CFR 141.35(e).
It is also understood that before MDH approves our UCMR results in the SDW ARS/UCMR
database, MDH will provided us with a hard copy of the results for review and comrnent.
Sincerely,
(7 "'~' J
2;>~~~~ . ~,~ .
Brian Kraabel
Utilities Supervisor
cc: Frank Stone - Public Works Superintendent
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Protecting, maintaining and improving the health of all Minnesotans
May 17,2001
To: Water Superintendent .
From: Richard D. Clark, P.E. ~
Supervisor of Community Public Water Supply Unit
RE: Unregulated Contaminant Monitoring Rule (UCMR)
As you may already be aware, United States Environmental Protection Agency (USEP A) promulgated
rules requiring public water systems serving populations of 10,000 or more to monitor for a number of
unregulated contaminants between 2001 and 2003 and report the results to USEPA. (Attached is a
sampling schedule.) The USEPA rule makes the water systems responsible for coJlecting the samples,
having them analyzed properly and reporting the results. As the Minnesota Department of Health
(MDH) does with many of the regulated contaminants that water systems are required to monitor by Safe
Drinking Water Rules, MDH has chosen to assume the responsibility to collect the samples, pay for the
analyses, from the Service Connection Fee Fund, and report the results to EPA and your water system.
/ However, because most state agencies do not get involved with unregulated contaminant monitoring,
USEP A has developed a procedure using the Internet to allow only water systems to review and approve
the UCMR results. Because the registration process to use the Internet site is rather cumbersome, MDH
felt it would be more efficient ii we provided you with a hard copy of the results for your review and
with your concurrence MDH approved the results on the EP A Internet site.
USEP A has informed MDH that this delegation wiJl be acceptable as long as MDH obtains a written
copy from your water system authorizing MDH to approve the UCMR results on the USEPA Internet
database. We will send a copy of your authorization letter to USEP A, who will then give us access to
your UCMR results so we can approve them.
Therefore, we are requesting that you send a letter to MDH on your letterhead granting us authority to
approve the UCMR results on the USEPA Internet database. (Attached is a sample letter.) We will
provide you with a hard copy of the results before we approve them on the Internet database so that any
questions or concerns can be addressed before we formally approve the results. If your water system
would prefer approving your UCMR results, we will send you the instructions on how to accomplish this.
We would appreciate receiving a letter from you if you plan to do the approval on the USEPA Internet
database, so we will know that you've assumed the responsibility.
Unless your UCMR results are approved on the Internet database by either MDH or your water
system, the USEP A will consider your system not in compliance with the UCMR.
If you have any questions regarding this process, please contact me at 651/215-0747 or Cindy Swanson
, at 651/215-0767.
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General Information: (651) 215-5800 . TDD/TTY: (651) 215-8980 . Minnesota Relay Service: (800) 627-3529 · www.health.state.mn.us
For directions to any of the MDH locations, call (651) 215-5800 · An equal opportunity employer
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City AdministratorJP
FROM: Scott Erickson, City Engineer
SUBJECT: Waive Public Hearing/Adopt Assessment RoII/99-35/Woodland Estates 2nd
Addition - Engineering
DATE: November 6, 2001
INTRODUCTION
The City Council is requested to waive the public hearing and adopt the assessment roll for
Woodland Estates 2nd Addition, Project 99-35.
DISCUSSION
The City Council at the October 16,2001 meeting approved a resolution declaring the cost and
, ordering assessment roll for the Woodland Estates 2n Addition development improvements. The
adoption of the assessment roll for this project will levy the improvement costs to the properties
within the development.
ACTION REQUIRED
The City Council is requested to approve the resolution adopting the assessment roll for Project
99-35, Woodland Estates 2nd Addition improvements.
Respectfully submitted,
CJ14/A
Scott Erickson
/ cc: Byron Westlund, Woodland Development Corp., 13632 VanBuren Street NE, Ham Lake
MN 55304
CITY OF ANDOVER
, COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF
SANITARY SEWER. WATERMAIN. STORM SEWER AND STREETS FOR PROJECT
99-35. WOODLAND ESTATES 2NU ADDITION.
WHEREAS, the developer has waived all rights to a hearing on this assessment
pursuant to Minnesota Statutes Annotated, Chapter 429.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is
hereby accepted and shall constitute the special assessment against the lands named
therein, and each tract of land therein included is hereby found to be benefited by the
proposed improvement in the amount of the assessment levied against it.
2. Such assessments shall be payable in semi-annual installments, together with principal
and accrued interest, extending over a period of 10 years. The first of the installments to
\ be payable on or before the 15th day of April 2002, and shall bear interest at the rate of
6 percent per annum from the date of the adoption of the assessment resolution.
3. The owners of any property so assessed may at any time pay the whole of the assessment
on such property with interest accrued to the date of payment to the City Treasurer.
MOTION seconded by Councilmember and adopted by the City Council
at a reqular meeting this 6th day of November , 2001 , with Councilmembers
voting in favor of the resolution, and
Councilmembers voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CLANDOVER.MN.US
TO: Mayor and Council Members
CC: lohn Em'. City Admini,trato'!-
Scott Erickson, City Enginee
FROM: David Berkowitz, Civil Engineer III
SUBJECT: Approve Quote/99-15/Water Treatment Plant Siteillemolition & Debris
Removal - Engineering
DATE: November 6, 2001
INTRODUCTION
The City Council is requested to approve a contract with Sauter & Sons, Inc. to perform
demolition and debris removal of the existing structures on the future water treatment plant site
(1813 Crosstown Boulevard NW). This work will commence after the Fire Department has
completed their fire training on the site.
DISCUSSION
Due to the future construction of the water treatment plant the existing structures and debris on
site must be removed. Staff has obtained the following pricing for the demolition work:
Sauter & Sons, Inc. $4,150.00
WPL Construction, Inc. $5,000.00
Sauter & Sons, Inc. has successfully performed work for the City on past projects.
BUDGET IMP ACT
The funding will be from a combination of Water Trunk and Water Revenue Funds.
ACTION REOUIRED
The City Council is requested to award the quote to Sauter & Sons, Inc. in the amount of
$4,150.00 for Project 99-15, Water Treatment Plant Site/Demolition & Debris Removal
Respectfully submitted,
; ~.~
David Berkowitz
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) CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrat01V
FROM: Scott Erickson, City Engineer
SUBJECT: Accept DNR Grant/Ol-22/0ak Wilt Suppression Program - Engineering
DATE: November 6, 2001
INTRODUCTION
The City Council is requested to accept a $10,000 Minnesota ReLeaf Community Forest Health
Grant for the control of oak wilt within the City of Andover.
DISCUSSION
Over the past several years, the City of Andover has facilitated an Oak Wilt Suppression Program
for the community. The program provides a combination of municipal (25%), DNR (50%) and
property owner (25%) funds to assist in the control of the spread of oak wilt within the
community. The Oak Wilt Suppression Program has been utilized by numerous residents since
its inception. The program has been advertised in the City newsletter and is being well received
again this year by the residents.
BUDGET IMPACT
The $10,000 DNR matching grant will be used to continue the City's Oak Wilt Control Program.
The City funding match (25%) is included in the budget.
ACTION REQUIRED
The City Council is requested to accept the Minnesota ReLeafCommunity Forest Health Grant.
Respectfully submitted,
d4~
Scott Erickson
.
, Minnesota Department of Natural Resources
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September 26,2 01 L_--:--.:--..---.---
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Kameron Kytonen/Cty of Andover
1685 Crosstown Blvd NW
Andover MN 55304
Dear Kameron Kytonen,
The Metro steering committee for the Minnesota ReLeafProgram met several days ago to review
applications for oak wilt suppression grants. Your community has been awarded a grant of
$10,000.00. We received applications requesting nearly twice as much money as we had available
to spend this fiscal year. The committee went through a scoring process to objectively determine -
how to distribute the money. Some communities fared a little better than others, but everyone took
a substantial cut. I hope this will be enough money to keep momentum going in your community
, and carry you through to the next round of grants in July, 2002.
I
Your contract starting date will be the date your application was received in our office. You can
begin suppression work immediately if you haven't started already. Contracts will be sent to you in
a few weeks. If you have questions, call me or Art Widerstrom, the DNR Area Forester responsible
for your community, at 651-772-7928.
0i~
on Mueller
Regional Urban Forester
651-772-6148
DNR Information: 612-296-6157,1-800-766-6000 . TTY: 612-296-5484,1-800-657-3929
An Equal OpportunilY Employer ft Printed on Recycled Paper Containing a
V./ho Values Diversity t..3 Minimum of 10% po~{-Consumcr Waste
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) CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administratorif:'{
Scott Erickson, City Engineer ~~
FROM: David Berkowitz, Civil Engineer III
SUBJECT: Accept Petition/Order Feasibility Report/Ol-25/Butternut Street, 173rd
Avenue, Flintwood Street/Street Construction - Engineering
DATE: November 6, 2001
INTRODUCTION
This item is in regards to a petition received from the residents along Butternut Street NW, 173rd
Avenue NW and Flintwood Street NW requesting the City to pave their existing gravel streets
/ (see attached location map and petition). The neighborhood is highly in favor of paving the
existing gravel roadway. They have indicated that they do not like dealing with the dust and
constant maintenance concerns of the existing gravel surface. The existing paved portion of
Flintwood Street NW is also in need of rehabilitation and would be milled and overlaid along
with this project.
DISCUSSION
The petition as presented shows the following:
Total number of assessable lots - 18
Number in favor of improvement - 12
Number against - 2
Number undecided - 1
Number unavailable - 3
Note: - 17153 Butternut Street NW signed the petition but was undecided because at the time
they were moving. They are identified as undecided.
_ 17476 and 17473 Flintwood Street NW and 286 - 173rd Avenue NW were considered
unavailable because the property owner did not sign the petition.
_ 17334 Butternut Street NW signed the petition but is not considered part of the project.
So this property was not considered in the total.
Upon completion of the feasibility report, an informal neighborhood informational meeting will
be conducted prior to holding the public hearing for this project.
, Mayor and Council Members
November 6,2001
Page 20f2
BUDGET IMP ACT
The paving of the existing gravel surface would be funded through assessments to the benefiting
properties. The mill and overlay of the existing bituminous street would be funded through the
Road and Bridge Fund.
ACTION REQUIRED
The City Council is requested to approve the resolution declaring adequacy of petition and
ordering preparation of a feasibility report for the improvement of streets for City Project 01-25,
Butternut Street NW, 173rd Avenue NW and Flintwood Street NW.
Respectfully submitted,
~o.~~
David Berkowitz (
, CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING
PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF -
STREETS , PROJECT NO. 01-25, IN THE AREA OF BUTTERNUT STREET
NW. 173KU AVENUE NW & FLlNTWOOD STREET NW
WHEREAS, the City Council has received a petition, dated ,2001
requesting the construction of improvements; and
WHEREAS, such petition has been validated to contain the signatures of
more than 35% of the affected property owners requesting such improvement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
1. The petition is hereby declared as adequate.
, 2. The proposed improvement is hereby referred to the City Enqineer and he is
instructed to provide the City Council with a feasibility report.
MOTION seconded by Council member and adopted by the
City Council at a reqular meeting this 6TH day of November , 2001, with
Councilmembers voting in favor of the
resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
Petition Received 1
for Street Paving 177TH AVE
Butternut Street NW,
173rd Ave NW
and Flintwood Street NW
City Project 01-25
0 YES
o NO
17476 17473
LEE BRIAN &
MILLER SUSANNE M DZIUK ROBERT
"II
...
- o 'ic.> 174~7
17432
0
lARSON RORY R DZIUK ROBERT
& CARMEN M itS JOSEPH
'(>
17382 to HAUPERT DA YJD J
PEARSON DAVID J &
DAWNR
'(e.S
o 17331
RINERSON JEFFREY D
& tlNDA K
286
ENGLUND MICHAEL T 152
& RHONDA K
MINETOR
CONNIE A
17130
~yout Name: LAYOUTl Project Loca~on: H:\G1SDATA\ENGlNEERING\PROJECTS\CTY_PROJ_OL25.APR Date Printed: 09117/2001 - 03:34:01 PM
-
of-Z-S
Date: U\A.L\Ufot ~ I1.-DD l
No.
Andover City Council Members:
We, the undersigned, owners of real property in the following described area: .
b~fuj,Y\Ak\- ~t\mG-t~(A)~, ,in \l~rc\ .n,
1/-2-- \NC^-0. C1b\}Sf\ S\ \ Y\t!A \0fld '- tD ffi~ ot Qt-doj)\
\ .
Do hereb~i(f that said portion of said ~ea be improved by construction
of Cityr: \t€){, : ,~ _ ,-,ITI. 'M ,j\l..l.. h~L~f> .J
tU{ru..(\ J'\ Q/\ ,,_ \'\'wI A:; '-~~ rLW 0 (
\ and that the cost of said improvement. be assessed against the benefiting property, as authorized by
. Chapter 429, Laws of Minnesota.
NO
/ 73f>::J.. 1J,~I-(<)aod 51/
H~rf- FJ.;"f-,Jo..i
t\ . /7.3 J
/7137-- FI;^~v-bod-
S~t?
UI-H/ r.
I'fyL C-
FSn"P
X
f IA
This petition was d'cula!ed by' ~Vb H~~ r, (f D10 VC~H&rf)
Address: -'~1 ./ \17Jt ~ unci t\ Iff J{
G:\OATA\STAFF\RHONDAA\FORMS\neIghbomood petitlon.doc t;}tf ftJ8C/ Ce (I 10 ?i6S-,;Jf6/
-
\
DatOuJ1i-'W<>?) WJ I
No.
Andover City Council Members:
We, the undersigned, owners of real property in the following described area:
petition that said portion of said area be improved by construction
of City ~
. WAAV\tU CkJ\
\)
and that the cost of said improvement be assessed against the benefiting property, as authorized by
Chapter 429, Laws of Minnesota.
SIGNATURE OF OWNER ADDRESS LEGAL DESCRIPTION YES NO
'.
This pet;t;o~ w", ci,culated by ~.. ~ ~O. ~~
Address: ) )1} ~ l~ ~ ~ ) X\. CC1\
I
G;\DATA\STAFF\RHONOAA\FORMS\nelghborhoOd petltion.doc .
\. ,.".
-
Petition Received I
for Street Paving 177TH AVE
Butternut Street NW,
173rd Ave NW
and Flintwood Street NW
City Project 01-25
e YES
CD NO
17478 17473
LEE BRIAN &
MILLER SUSANNE M DZIUK ROBERT
."
r-
-
17432 e 17427
lARSON RORY R C DZIUK ROBERT
& CARMEN M JOSEPH
/
17382 17379
e
HAUPERT DAVID J
PEARSON DAVID J &
PAWNR
17251
ENGLUND MICHAEL T 152
CAPELlNG L M
& RHONDA K PARSON &NORENRM
JEFFR
SYKORA PAUL
17218
17170
MlNETOR
'. CONNIE A
17130
Project Location: H:\G1SDATA\ENGINEERlNG\PROJECTS\CTY_PROJ_01_25.APR Date Printed: 09/17/2001 - 03:34:01 PM
, @
/
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator~
FROM: Jim Dickinson, Finance Director
SUBJECT: Approve Auditing Services Contract-HLB Tautges Redpath
DATE: November 6,2001
INTRODUCTION
The Andover City Council at the July 17, 2001 regular meeting authorized staff to request
proposals for auditing services. Requests for proposals were sent out to twelve auditing firms
and an advertisement was placed in the official newspaper.
DISCUSSION
Seven auditing firm proposals were received, of which four firms were interviewed by Finance
and Administration on October 24, 2001. The proposals are for a three-year contract containing
an all-inclusive not to exceed fee each year. Proposed fees from the auditing firms for the first
yearranged from $12,900 to $19,900, second year from $13,500 to 20,900 and the third year
from $14,200 to $24,400.
Cost was not the sole determining factor in selecting an auditing firm. Other factors considered
were:
- Qualifications of the firm and the personnel who will be assigned to the audit.
- Reputation of the firm based on references.
- Ability to communicate the audit plans in an organized, clear and understandable
manner.
- Additional services which the firm can provide.
The Finance Department is recommending the firm ofHLB Tautges Redpath to be the City of
Andover auditing firm for a three-year contract. Annual fees proposed are as listed:
Mayor and Council Members
November 6, 2001
Page 2 of2
Year-end audit as of December 31,2001 $19,900
Year-end audit as of December 31, 2002 $20,900
Year-end audit as of December 31,2003 $21,900
As mentioned previously, cost was not the sole factor in selection, HLB Tautges Redpath's
references were exceptional, the firm has a very good reputation and the firm provides on-going
services that can be use by Finance and Administration throughout the year in addition to
providing a very detailed audit deserving of a City nearing a population of 30,000.
BUDGET IMP ACT
The annual audit is part of the annual budgeting process. The fees for auditing services is spread
over all funds, with the General Fund budgeted to pay for $11,000.
ACTION REQUIRED
The Andover City Council is requested to appoint HLB Tautges Redpath as the City's Auditor
the next three years.
'--
/
@
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~~r/
FROM: David L. Carlberg, Community Development Director
SUBJECT: Authorize Advertisement for PositionslPlanning and Zoning Commission -
Planning
DATE: November 6, 2001
INTRODUCTION
The City Council is requested to authorize the advertisement for three Planning and Zoning
Commission positions.
DISCUSSION
Dean Daninger, Doug Falk and Larry Dalien's terms expire on January 1,2002 or until such time
as they are replaced. In recent years, the Council has advertised for the positions and interviewed
current commissioners who wish to reapply along with new applicants.
ACTION REQUIRED
Authorize advertisement of the positions.
Respectfully submitted,
~cI~
David L. Carlberg
Community Development Director
j
@)
CITY OF ANDOVER
\ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100
I
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administratotbt'
Scott Erickson, City Engineer~
FROM: Todd Haas, Parks Coordinator
SUBJECT: Authorize Advertisement for PositionslPark & Recreation Commission -
Engineering
DATE: November 6, 2001
INTRODUCTION
This item is in regards to two (2) positions that will expire on December 31, 2001 (Jim Lindahl
& Valerie Holthus) for the Park & Recreation Commission.
DISCUSSION
As done in the past few years, the City Council has authorized staff to advertise the vacancies,
/ which would be in the December issue of the City newsletter and the Anoka County Union.
If the Commissioners are interested in being members again, it will be necessary for them to re-
apply for the vacancies. This is consistent with the way the City Council handled the filling of
the vacancies in the past.
Note: The application will need to be submitted by December 28,2001. At the first City Council
meeting in January the Council will schedule a date to interview the applicants.
ACTION REQUIRED
The City Council is requested to authorize staff to advertise for the two (2) Park & Recreation
Commission vacancies in the December issue of the City newsletter and the Anoka County
Union.
Respectfully submitted,
:0*1(&?~
Todd Haas
,
cc: Valerie Holthus, Park Commission Chair
@
1 CITY OF ANDOVER
1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.Cl.ANDOYER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrator
FROM: Scott Erickson, City Engineer
SUBJECT: Authorize Transportation Planning RFP/Ol-18 - Engineering
DATE: November 6, 2001
INTRODUCTION
The City Council is requested to authorize staff to obtain proposals from transportation
consultants to develop and prepare a transportation plan for the City.
DISCUSSION
During Council goal setting discussions, the City Council identified the need for a transportation
plan for the community. A Request for Proposals (RFP) has been prepared and will be
forwarded to transportation consultants for their responses. The RFP was submitted to the City
Council for review at the October 23rd Special Council meeting. Any pertinent comments and/or
modifications will be incorporated into the RFP document for submittal to the consultants. The
RFP will be submitted to a number of different consulting firms for responses.
BUDGET IMPACT
It is anticipated that the cost to develop and prepare a City transportation plan will be in the range
of $50,000-$75,000.
The funding will be from the Road & Bridge Fund.
COUNCIL ACTION
The City Council is requested to authorize staff to forward the transportation RFP to appropriate
consulting firms for responses.
Respectfully submitted,
e4/LL
Scott Erickson
@)
\ CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator~
FROM: Frank Stone, Public Works Superintendent
SUBJECT: Authorize Advertisement for Quotes/1800-GaIIon Tank for
Water Truck-Public Works
DATE: November 6, 2001
INTRODUCTION
Public Works Division is requesting permission to send out for quotes on an 1800-gallon
stainless steel water tank and accessories that will be mounted on a 2002 Ford Cargo chassis.
The truck chassis has been purchased off the state contract, but there is not a state contract for the
water tank.
DISCUSSION
Since there is not a state contract on the water tank, price quotes will be needed in order to have
this water tank built for the truck chassis. Approximate cost for the water tank and accessories is
$40,000.00 installed and delivered. Funding has been set aside in the 2001 Equipment
Certificate.
BUDGET IMPACT
Funding for the tank and accessories will come from the 2001 Equipment Certificate.
RECOMMENDATION
Public Works recommends permission to receive price quotes on this water tank and accessories.
Respectfully Submitted,
Frank Stone
Public Works Superintendent
,
@
\ CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Jim Dickinson, Finance Director
SUBJECT: Public Hearing for 2001 Delinquent Utility Service Charges
DATE: November 6, 2001
INTRODUCTION
Section 8 of Ordinance 32, Section 30 of Ordinance 55 and Section 8 of Ordinance 86 provide
for the collection by assessment of unpaid sewer, water and street lighting service charges. The
assessment procedures directed by state statute 429 is being followed by holding a public hearing
to act upon the proposed assessment.
DISCUSSION
,
The total delinquent utility service charges were $27,964.17 as of September 26, 2001 when
written notification to the property owners and preparation of the preliminary assessment
worksheets began.
Payments received prior to October 23rd have been applied to the delinquent accounts, reducing
the delinquent balance to $7,938.05. Delinquent balances as of November 6,2001 are charged
an administrative fee of 15% and will carry an 8% interest rate when certified to Anoka County
for collection with the 2002 taxes. Therefore, the total assessment for delinquent sewer, water
and street light services is $9,354.35.
BUDGET IMPACT
This request will assist in reducing outstanding receivables for the City.
ACTION REOUIRED
The Andover City Council is requested to approve the attached resolution adopting the
assessment roll after Council heard and passed upon all objections for delinquent sewer, water
and street lighting service charges.
\ Mayor and Council Members
November 6,2001
Page 2 of2
---
,
/
/
CITY OF ANDOVER
COUNTYOFANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE CERTIFICATION OF
DELINQUENT SEWER, WATER AND/OR STREET LIGHTING SERVICE CHARGES.
WHEREAS, pursuant to a proper notice duly given as required by law, the council has
met, heard and passed upon all objections to the proposed assessment for the delinquent sewer,
water and/or street lighting service charges.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is
hereby accepted and shall constitute the special assessment against the lands named therein, and
each tract of land therein included is hereby found to be benefited by the proposed improvement
in the amount of the assessment levied against it.
2. Such assessment shall be payable in one annual installment on or before the first
Monday of January, 2001 and shall bear interest at the rate of 8 percent per year.
3. The owners of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property with interest
accrued to the date of payment, to Connexus Energy, except that no interest shall be charged if
the entire assessment is paid within 30 days from the adoption of the resolution.
Motion by Council member , seconded by Council member and
adopted by the City Council of the City of Andover on this 6th day of November, 2001.
CITY OF ANDOVER
ATTEST:
Victoria Volk - City Clerk Michael R. Gamache, Mayor
2001
List of Delinquent Utility Bills
To Be Assessed to County Auditor
>' Amt. Certified
Including 8%
PIN# Service Address Amount & 15% Finance
32-32-24-43-0066 3535 133rd Lane NW 31.24 38.43
34-32-24-34-0026 2139134th Avenue NW 45.27 55.68
33-32-24-44-0047 2550 134th Avenue NW 216.34 266.10
34-32-24-33-0020 2333135th Avenue NW 128.34 157.86
33-32-24-42-0016 2605 136th Avenue NW 70.41 86.60
32-32-24-42-0033 3531136th Avenue NW 43.15 53.07
32-32-24-42-0033 3531136th Avenue NW 45.50 55.97
36-32-24-13-0018 364 137th Lane NW 28.35 34.87
33-32-24-14-0006 2537 138th Avenue NW 385.31 473.93
33-32-24-14-0005 2557-2559138th Avenue NW 59.33 72.98
2720 138th Avenue NW 83.00 102.09
3346 138th Avenue NW 25.80 31.73
32-32-24-13-0049 3446 138th Court NW 78.18 96.16
36-32-24-12-0034 274 139th Avenue NW 60.10 73.92
33-32-24-21-0052 2955 139th Avenue NW 26.40 32.47
36-32-24-22-0025 635 139th Lane NW 68.43 84.17
36-32-24-21-0032 475 140th Avenue NW 21.71 26.70
34-32-24-22-0053 2310 140th Avenue NW 27.58 33.92
35-32-24-22-0044 1422 140th Lane NW 118.65 145.94
34-32-24-21-0002 2111 140th Lane NW 530.44 652.44
32-32-24-12-0003 3545 140th Lane NW 77.24 95.01
26-32-24-32-0096 1561 1415t Lane NW 40.94 50.36
27-32-24-33-0070 2220 141st Lane NW 23.67 29.11
26-32-24-32-0091 1562 142nd Avenue NW 85.30 104.92
29-32-24-43-0020 3458 142nd Avenue NW 45.50 55.97
25-32-24-33-0078 759 142nd Lane NW 125.09 153.86
26-32-24-43-0065 1135 142nd Lane NW 81.18 99.85
29-32-24-31-0085 3605 143rd Avenue NW 200.00 246.00
30-32-24-14-0075 4122145th Lane NW 204.62 251.68
26-32-24-24-0024 1347 146th Avenue NW 81.09 99.74
1541 146th Lane NW 105.36 129.59
30-32-24-14-0006 4099 146th Lane NW 30.14 37.07
22-32-24-34-0029 2107 150th Avenue NW 25.65 31.55
22-32-24-34-0003 2181 150th Lane NW 182.08 223.96
22-32-24-31-0016 2149151st Lane NW 20.30 24.97
22-32-24-32-0007 22091515t Lane NW 8.87 10.91
22-32-24-13-0075 1914 155th Avenue NW 34.16 42.02
22-32-24-13-0076 1926 155th Avenue NW 95.10 116.97
09-32-24-41-0005 2569 - 168th Lane NW 46.44 57.12
09-32-24-42-0015 2762 - 168th Lane NW 46.44 57.12
33-32-24-43-0041 13405 Arrowhead Street NW 136.50 167.90
32-32-24-22-0058 14028 Aztec Street NW 370.28 455.44
26-32-24-31-0027 14359 Bluebird Street NW 41.08 50.53
/ 26-32-24-23-0056 14554 Bluebird Street NW 352.10 433.08
29-32-24-42-0023 3447 So Coon Creek Drive 169.51 208.50
23-32-24-23-0062 15521 Crane Street NW 199.91 245.89
33-32-24-21-0022 14048 Crocus Street NW 32.40 39.85
Page 1
2001
List of Delinquent Utility Bills
To Be Assessed to County Auditor
) 34-32-24-22-0007 14041 Crosstown Blvd NW 193.02 237.41
27-32-24-33-0073 14201 Crosstown Blvd NW 32.44 39.90
27-32-24-31-0008 14351 Crosstown Blvd NW 277.55 341.39
23-32-24-23-0080 15443 Eagle Street NW 41.53 51.08
30-32-24-14-0043 14511 Eldorado Street NW 37.66 46.32
04-32-24-34-0012 17357 Flora Court NW 10.55 12.98
36-32-24-13-0031 13775 Goldenrod Street NW 14.25 17.53
33-32-24-33-0007 13448 Heather Street NW 25.12 30.90
34-32-24-44-0029 13472 Ibis Street NW 45.19 55.58
33-32-24-22-0024 13942 Ivywood Street NW 25.83 31.77
29-32-24-41-0010 14446 Kerry Street NW 86.24 106.08
22-32-24-13-0047 15325 Linnet Street NW 45.21 55.61
32-32-24-41-0045 13662 Marigold Street NW 78.85 96.99
32-32-24-41-0019 13564 Narcissus Street NW 26.40 32.47
17-32-24-14-0009 16177 Narcissus Street NW 46.44 57.12
36-32-24-22-0036 14023 Norway Street NW 73.79 90.76
29-32-24-44-0010 14149 Orchid Street NW 18.82 23.15
22-32-24-34-0075 14953 Osage Street NW 238.23 293.02
29-32-24-43-0082 14206 Quay Street NW 119.59 147.10
26-32-24-44-0004 14098 Quince Street 347.42 427.33
34-32-24-24-0052 13760 Quinn Street NW 111.22 136.80
32-32-24-43-0036 13327 Silverod Court NW 32.81 40.36
32-32-24-13-0023 13853 Silverod Court NW 46.84 57.61
" 15-32-24-32-0039 15911 Swallow Street NW 26.40 32.47
35-32-24-14-0006 13830 Sycamore Street NW 280.99 345.62
32-32-24-21-0014 14018 Underclift Street NW 80.80 99.38
34-32-24-22-0016 13933 Uplander Street NW 28.31 34.82
35-32-24-13-0020 13777 Vale Street NW 338.08 415.84
26-32-24-42-0066 14336 Vale Street NW 54.21 66.68
35-32-24-12-0009 13988 Wintergreen Street 47.84 58.84
26-32-24-42-0084 14322 Wintergreen Street 40.67 50.02
29-32-24-31-0134 14407 Woodbine Street NW 18.20 22.39
33-32-24-41-0048 13577 Xavis Street NW 37.37 45.97
33-32-24-41-0053 13600 Xavis Street NW 15.66 19.26
33-32-24-41-0015 13662 Yukon Street 71.28 87.67
TOTALS 7,938.05 9,354.35
Page 2
@)
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Jim Dickinson, Finance Director
SUBJECT: Accept Water Rate Study/99-15/Ehlers & Associates
DATE: November 6,2001
INTRODUCTION
The City requested a water rate study to be done by Ehlers & Associates to evaluate the financial
implications of capital improvements planned for the municipal water system, including a water
treatment plant. Ehlers & Associates will be present at the meeting to provide an overview to the
Council.
DISCUSSION
The study (attached) was conducted as an extension of the Bolton & Menk, Inc. Comprehensive
Water Plan Supplement that was presented to the City Council in February 2001. Further the
study was a collaboration of the Ehlers and various city departments, including Community
Development, Engineering, Public Works, Finance and Administration. The study is to be used
as a tool to determine if the City has the financial resources to undertake the proposed water
system improvements. If a consulting engineering firm is appointed to design a water treatment
plant, this study will be fine tuned with the consulting engineers input.
BUDGET IMP ACT
If the City proceeds forward with a water treatment plant, the City Council will be asked to
increase water rates and capital charges with the annual fee resolution to support water system
operations and debt service.
, Mayor and Council Members
/
November 6,2001
Page 2 of2
ACTION REOUIRED
The Andover City Council is requested to receive and review the water rate study.
"-
Attachment
~"\'~,H.I't, EHLERS
~ ;,~ ''.-
. ) ~
;_/L,j
-" .- & ASSOCIATES IN C
'1'l"""
0 To: City of Andover
:E From: Mark RufflRusty Fifield
W Date: October 30,2001
:E Subject: Water System Projections
The purpose of this report and the supporting analysis is to evaluate the financial
implications of capital improvements planned for the municipal water system. The analysis
shows the financial commitments required to undertake planned improvements.
This report is only one step in the planning process. Ehlers will work with City Staff and
engineering consultants to prepare a specific finance plan in conjunction with the design of a
water treatment plant and related improvements.
Findings and Recommendations
This analysis of the municipal water system highlights several important financial planning
issues for the City of Andover:
1. The City has the financial resources to undertake the proposed water system
improvements.
2. The largest capital improvement is the water treatment facility. The estimated cost
comes from a February 2001 engineering report. The City should anticipate
changes in this amount resulting from the actual facility design process.
3. Increases in water rates and capital charges will be needed to support operations and
debt service. This analysis relies on an 8% increase in connection and area charges
and a 5% increase in user rates for the years 2002 through 2004. Increases in
subsequent years should be expected, but the amount of the increase should be
evaluated at that time.
4. Area and connection charges should increase at a faster rate than user fees. This
approach passes more ofthe costs on to new development.
5. Capital improvements will be financed with a combination of cash and debt.
Subsequent planning should focus on the appropriate use of reserves to minimize
debt, while retaining adequate fund balance for the utility.
6. The pace of growth is the key variable in financial planning for the water system.
Growth determines the revenue from new connections and the expansion of water
customers. Slower than expected growth reduces connection and area charge
LEADERS IN PUBLIC FINANCE t
3060 Centre Fl:>inte Drive 651.697.8506 fax 651.697.8555
Roseville, MN 55113-1105 rusly@ehlers-inc.com
Water System Projections
October 30, 2001
Page 2
revenues, placing more pressure on user fees. The projected growth used in this
analysis is conservative for the next several years. Growth trends should be
monitored and adjusted, as needed in future planning.
7. Andover places Area and Connection charges on property at the time of platting.
The number of New Connections represents lots added to the overall inventory
available for development. The number of New Customers represents the number
oflots developed each year. The amount of new platted lots and the amount of new
constmction must be monitored.
8. The water utility must retain an adequate fund balance. The fund balance protects
customers and other City funds from unexpected expenditures and changes in
revenues. Excess fund balance can be used to reduce debt for future capital
improvements. The City should develop policy guidelines for setting the minimum
fund balance.
Assumptions
The projections attached to this report are based on a series of assumptions about
development and the operation of the water system. This section explains the assumptions
used in the projections.
1. Development factors were provided by City Staff. The new acres (65) and new
connections (200) added each year are kept constant. The addition of new
connections slows slightly in future years.
2. Total customers in 2001 are based on all users. Growth in customers reflects new
residential users. Excluding non-residential users should understate revenues,
adding a conservative element to the projections.
3. Operating expenses begin with estimated 2001 costs and grow at 3% per year. The
addition of the treatment plant is not expected to significantly alter operating
expense.
4. Depreciation begins with the estimated 2001 amount and grows by $25,000 per
year. This expense accumulates in a replacement reserve to be created in 2002 and
is used as part of the finance plan for capital projects.
5. Capital Outlay represents fund balance used to finance capital projects.
6. Revenue from users comes from the base and user rates. The base rate is
multiplied by the number of customers. The user rate is multiplied by the average
use (per 1,000 gallons) multiplied by the number of customers. The average use is
based on current use and remains constant. The City actually applies a multi-tier
rate stmcture with the cost per 1,000 gallons increasing with higher consumption.
The rate used in the projections represents only the first tier of the rate stmcture.
Water System Projections
October 30, 2001
Page 3
7. Revenues from connection charges equal the amount of the charge multiplied by
the new connections. Revenues from area charges equal the amount of the charge
multiplied by the acres added.
8. All other revenues are based on estimated 2001 amount and remain constant over
the projections.
9. The estimated costs of capital projects were provided by City Staff.
10. Capital project are financed with a combination of cash and debt. All debt is
amortized over 20 years at an interest rate of 5 .00%. No additional monies are
added for finance expense or capitalized interest.
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARDN.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.cJ.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrato~
FROM: Scott Erickson, City Engineer
SUBJECT: Authorize Appointment of Engineering Consultant/99-15/Water Treatment
Plant - Engineering
DATE: November 6, 2001
INTRODUCTION
In response to the City Council's direction to move forward with the planning of a water
treatment facility for the City of Andover, a request for proposal (RFP) was developed and
, distributed to a number of area consulting engineering firms. The RFP process has been
, completed and a consulting engineering firm has been identified for recommendation to the City
Council.
DISCUSSION
As the first step in moving forward with the development of a water treatment facility a request
for proposal (RFP) was prepared and distributed to area consulting engineering firms to solicit
proposals from them to assist in identifying a firm to provide the City of Andover the planning,
design and construction management services for the facility (the services also include the design
of a pumping facility for future Municipal Well #8). The RFP was distributed to sixteen (16)
consulting firms for consideration. Of the sixteen (16) firms, seven (7) responded and submitted
proposals for the project.
In order to provide a thorough and multi-disciplinary review of the proposals an RFP review
team was established to assist in making a recommendation as to the "best" firm for this project.
The review team consisted of the following individuals (City Engineer, Assistant City Engineer,
Public Works Superintendent, Public Works Utilities Supervisor, City Finance Director, outside
independent review by neighboring City Engineer/Public Works Director (Retired) and City
Administrator). Upon review of the proposals four (4) firms were selected for interviews. The
. review team conducted a one-hour interview with the project representatives from each firm.
The interview consisted of a presentation by each firm and concluded with a series of questions
posed by the interview team. Upon completion of the interview process the seven-member
review team deliberated and compared all aspects of the qualifications, services, firm experience
Mayor and Council Members
"- November 6, 2001
J Page 20f2
in similar projects and costs identified by each firm and unanimously recommended the
consulting engineering firm of Bolton and Menk to provide the engineering services for this
project.
BUDGET IMPACT
The funding for this project will be from a combination of trunk: utility fees and water revenue
funds that will ultimately be funded through the issuance of Water Revenue Bonds. The
consulting engineering services for this project will be paid on an hourly basis with a not to
exceed amount of $630,000.
RECOMMENDATION
It is recommended that the City Council authorize the appointment of Bolton and Menk, Inc.,
Consulting Engineers and Land Surveyors, to provide the engineering consulting se.rvices for the
planning, design and construction of the City of Andover Water Treatment Plant (& Municipal
Well #8 Pumping Facility), City Project #99-15.
Respectfully submitted,
,
~~
"-
I
@
, CITY OF ANDOVER
J
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: David L. Carlberg, Community Development Director
SUBJECT: Consider Resolution/Participation/Metropolitan Livable Communities Act (LCA)
- Planning
DATE: November 6, 2001
INTRODUCTION
This item was tabled at the August 21, 2001 meeting at the request of Mayor Gamache in order
to further research and understand the provisions of the LCA.
'\ The City Council is requested to consider participating in the Metropolitan Livable Communities
I
/ Act Housing Incentives Program for 2002.
DISCUSSION
Attached is the staff report presented to the Council on August 21 st for background information.
If the Council chooses to participate in the program for 2002, a decision must be made by
November 15, 2001. Attached is a model resolution provided by the Metropolitan Council for
Council consideration.
ACTION REQUIRED
Approve or decline participation in the program for 2002.
;;::;2~
David L. Carlberg
Community Development Director
'\
,
J
. @
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVElt, MINNESOTA~4. (763) 755-5100
FAX (763) 755-8923. WWW.CLANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: David L. Carlberg, Community Development Director
SUBJECT: Consider ParticipationlMetropolitan Livable Communities Act (LCA) - Planning
DATE: August 21,2001
INTRODUCTION
The City Council is requested to consider participaJing in the Metropolitan Livable Communities
Act Housing Incentives Program for 2002.
/ DISCUSSION
Attached is a letter from Elizabeth J. Ryan, Director of Housing & Livable Communities of the
Metropolitan Council encouraging Andover's participation in the program.
The benefit to the City in participating in the program allows the City potential access to a $15
million fund for maintaining or developing housing, clean up of polluted sites, etc.
If the City is to participate, the City would be required to contrib6e on an annual basis an
Affordable and Life-cycle Housing Opportunities Amount (ALH A). The amount that would
need to be contributed or spent by the city in 2001 is $53,607.29. The amount of contribution is
based on a formula prescribed by law (Livable Communities Act of 1995) that utilizes market
value, tax capacity and tax rates by the county assessor. Attached is an explanation on how the
ALHOA amount is determined.
The $53,607.29 is the minimum amount that must be contributed or spent by the City in 2001
towards housing assistance, development or rehabilitation programs, etc. In addition, the City
must also establish that the City spent or will spend the ALHOA amounts required in 1997 (0$),
1998 ($11,210.83), 1999 ($21,505.72) and 2000 ($33,440.01). The total amount for 1997-2001
is $119,763.85.
The City's TIF assistance for "The Farmstead Project" is a qualified contribution and one year of
, TIF assistance exceeds the entire ALHOA amount. No general fund dollars need to be expended
/ by the City.
In addition to the financial contribution, the City is also required to adopt affordable and life
cycle housing goals for the City. As the Council is aware, the City has adopted negotiated
housing goals as a part of the Comprehensive Plan amendment process for the high school.
If the City Council chooses to participate in the program for 2002, a decision must be made by
November 15,2001. Attached is a model resolution provided by the Metropolitan Council for
Council consideration.
Note: It appears that there are also federal transportation dollars tied to the participation in "The
Act" that the City and/or Anoka County would not be eligible for federal dollars for
transportation improvements within the City.
ACTION REOUIRED
Approve or decline participation in the program.
-
Respectfully submitted,
I :t:1c~~
Community Development Director
,
J
-
~ Metropolitan Council
"\ Working for the Region, Planning for the Future --
,JI!;~11,,,,,,,,,,,......
DATE: August 3,2001 f~~?'a 6t~~iJJ1
~ . ., .;:';'t-i. . ,~~~ ..'. .
TO: City Managers, Administrators, and Township Clerks
,o~'iii~r '~1!J.fr)~~
~ ~ ~~...- '",;,.-
FROM: Elizabeth J. Ryan, Director of Housing & Livable Communities
SUBJECT: Certification of2001 ALHOA (Expenditures in 2002)
Your community is encouraged to participate with other neighboring communities and the Metropolitan
Council in contributing to the region's overall economic competitiveness through the provision of
affordable and life-cycle housing by enrolling in the Metropolitan Livable Communities Act (LeA)
Local Housing Incentives Account Program.
Participation in this program is voluntary but is required if your community wants access to it
. $15 million fund for maintaining or developing housing to meet needs oflocal residents and the region,
clean up polluted sites or undertake examples of development that links housing, employment and
trall$portation. In 2001, 103 communities participated. To participate, communities must formalIy elect
to do so, and agree to make a local contribution of dolIars to meet local affordable or life-cycle needs.
--
-
- Looking ahead to 2002, the Metropolitan Council seeks your community's participation in Livable
Communities efforts. As part of the LCA legislation, the Council provides to each community on an
, annual basis an "Affordable and Life-cycle Housing Opportunities Amount (ALHOA)". The ALHOA is
) the minimum amount of local discretionary expenditures to assist the development or preservation of
.
affordable and life-cycle housing. It is not a grant from the LCA. The ALHOA is derived from the
formula prescribed in law including market value,.tax capacity and tax rates by the county assessor. In
order to continue to participate in the program, communities must expend at least 85 percent of their
ALHOA obligation for that year.
Communities have some flexibility in determining which local expenditures fulfill their ALHOA
contribution. Examples include housing assistance, development or rehabilitation programs, and local
housing inspection and code enforcement, or local taxes to slipport a local or county BRA.
If you should choose to begin participation or renew past participation in the LCA in 2002, the ALHOA
expenditure for your community is indicated on the enclosed ALHOA notification. The law also requires
that you establish that the community spent or will spend the ALHOA that was required through the
formula from 1997 through 2001. You may not have kept a record of your community's ALHOA for
those years, but we wiII he happy to get you this information upon request
Your community's intent to participate in the 2002 LCA Local Housing Incentives Program is needed by
Nov. 15. To help you begin preparations, a model resolution is enclosed. Planning assistance for staff or
information presentations for elected officials are available by contacting your sector representative (see
below). Questions about the ALHOA can be referred to Guy Peterson at 651/602-1418.
Thank you for your consideration.
,
J Sector Representatives:
Anoka and Ramsey Counties Sandra Pinel 651-602-1513
Dakota and Washington Counties Michael King 651-602-1438
Scott and Carver Counties Tom CaswelI 651-602-1319
Hennepin County Phyllis Hanson 651-6()2-1566
v:\Iibl"lJ')'\commundv\petenon\2.00I\OS0401iilhO& Itrio oonpart.doe
230 East F1fth Street St. PauL Minnesota 55101-l62A (F;!;ll RO?_1OOn '!<'PV Rn?_ 1 ~1;n TnT"'l/'rTV t)Cl_AOn;\ ~........__ l...r" T ~..... ant'). 1 COO
-
-
" MODEL
) RESOLUTION
RESOLUTION NO.
RESOLUTION ELECTING TO BEGIN PARTICIPATING IN
THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM
UNDER THE METRO PO LIT AN LIVABLE COMMUNITIES ACT
CALENDAR YEAR 2002
WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statues Section 473.25 to 473.254)
establishes a Metropolitan Livable Communities Fund which is intended to address housing and other
development issues facing the metropolitan area defined by Minnesota Statutes section 473. I 21; and
WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account,
the Livable Communities Demonstration Account, the Local Housing Incentive Account and the Inelusionary
Housing account, is intended to provide certain funding and other assistance to metropolitan area
municipalities; and
WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans under the Metropolitan
Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota
Department -of Trade and Economic Development unless the municipality is participating in the Local Housing
Incentives Account Program under the Minnesota Statutes section 473.254; and -
WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with
each municipality to establish affordable and life-cycle housing goals for that municipality that are consistent
with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan .
.. --
Development Guide; and
WHEREAS, by June 30, municipalities electing to participate in the Local Housing Incentive Account
Program must identify to the Metropolitan Council the actions they plan to take to meet the established
housing goals; and
WHEREAS, the Metropolitan Council must adopt, by resolution after a public hearing, the negotiated
affordable and life-cycle housing goals for each municipality; and
WHEREAS, a metropolitan area municipality which elects to participate in the Local Housing Incen1:ives
Account Program must do so by November 15 of each year; and
WHEREAS, for calendar year 2002, a metropolitan area municipality that did not participate in the Local
Housing Incentive Account Program during any calendar year between 1995 and 2001 can participate under
Minnesota Statutes section 473.254 if: (a) the municipality elects to participate in the Local Housing Incentives
Program by November 15, 200 I; (b) the Metropolitan Council and the municipality successfully negotiate
affordable and life-cycle housing goals for the municipality; (c) the Metropolitan Council adopts by resolution
the negotiated affordable and life-cycle housing goals for the municipality; and (d) the municipality agrees to
establish that it has spent or will spend or distribute to the local housing incentives account the required
ALHOA for 1997 through 2001.
"\ NOW, THEREFORE, BE IT RESOLVED THAT the {specific municipality} hereby electS to participate in
j the Local Housing Incentives Program under the Metropolitan Livable Communities Act during the calendar
year 2002.
By: By:
Mayor Clerk
V.\l n=rD APv\("(\l..,",KTTh.JT)\!\Dt:TC1HU,,\lJ\?MH\T f"A nOlOUf",ert _I" 1'\1 "'^'" "'^..
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EXPLANATION OF
AFFORDABLE LIFE-CYCLE HOUSING OPPORTUNITIES
FOR THE YEAR 2001
Simply stated, here's how we determined your community's ALHOA for 2000 that is to be
expended in 2001.
First, we determined the average market value of your city's houses in 1995, doubled it to
arrive at a base value. We then found all of the 1995 high priced houses that were above
this base amount and subtracted the base value from each of those high priced houses to
arrive at an excess value number for each house. Next we added up all of those high priced
house's excess values to arrive at the total base year excess number. This 1995 number
doesn't change.
We did the same for the current year, this time using the current market values for the
houses and the current base value using the Consumer Price Index change according 1:0 the
requirements of the legislation. --
-
,If the current year's excess is bigger than the 1995 excess, we subtracted the 1995 excess
from the current year's total excess to arrive at the Growth in Excess: We multiplied that
, Growth in Excess times your city's tax rate. This is the Affordable and Life Cycle Housing
Opportunities Amount for this year. This means that ifthere is no growth in the total excess
from 1995, then there is no Opportunities amount.
Definitions:
HOMESTEAD
A homestead is defined as property regularly "homesteaded" by its owners. F or farm
homes, it represents the assessment of the farm house, a garage and one acre of land only.
CONSUMER PRICE INDEX (CPI)
The Consumer Price Index measures the inflation factor in the U.S. economy_The
Department of the Interior publishes this rate monthly along with a yearly average. For this
program, the yearly average CPI is used.
To ensure that this base value does not lose its meaning in future years the base value is
increased by the CPI each year. This increased value approximately represents the efrect of
inflation on the market value of houses in your city. By changing the base value every
year, the houses that were not included in the first base year calculation should not be
included in future years just because the market value has increased due to inflation.
Refer to attached sample city printout for assistance
, .
-
.
-
, Column H-230,000
This number is the total of all homestead property tax capacity (not market value of the
properties) in your city times 4%. The number is calculated and supplied by your County
Auditor. Why 4%? Since all higher priced homes will have a value above $72,000, then
their tax capacity would be at 2%. However, since the program doubles the market value
to arrive at the base value, then the tax capacity on the homestead tax capacity should also
be doubled or 4% (2% x 2 = 4%).
Column 1-57,500.00
This number is the result of multiplying the 4% Hornestead Tax Capacity (Column H)
times your city's local tax rate (Column K).
Column J-12,500.00
This column is the lower of Column G or Column I. Simply stated it represents the
calculated extra property taxes your city receives from these higher priced houses. In some
cases these extra property taxes may be the 4% Homestead Tax Capacity number (Column
-- J) rather than the Excess Growth number (Column G). In those instances, the growth of
high priced homes is faster that 4% of the net tax capacity for the city.
_.
Column K-25.000 %
This is your city's local tax rate for 2001 as certified by your County Auditor.
,
Column L-12,500.00
This is the same as Column J. It represents the Affordable Life-Cycle Housing
Opportunities Amount for 2001.
Column M-125
This is the actual number of higher priced homes that had values above the 2000 hurdle
rate.
Column N-150
This is the actual number of higher priced homes that had values above the hurdle ra1:e for
2001.
,
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.cI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~~
David C"lb""" Community ",dopm,nt Direclo, L
FROM: Courtney Bednarz, City Plann~
SUBJECT: Approve Preliminary Plat/Prairie Acres/S.W. Wold - Planning
DATE: November 6, 2001
INTRODUCTION
The City Council is asked to review a preliminary plat for a two lot urban residential project to be
known as 'Prairie Acres' located at 732 140th Lane NW Municipal utilities are available to serve
both properties.
DISCUSSION
Planning and Zoning Commission Review
The Planning and Zoning Commission recommended approval ofthe proposed project.
Park and Recreation Commission Review
The Park and Recreation Commission reviewed this item at their June 7, 2001 meeting and
indicated that a park dedication payment for the two proposed properties would be required.
Conformance with local and Regional Plans
The proposed project is consistent with the Andover Comprehensive Plan Land Use Plan as the
property is designated RU, Residential Urban.
The property is located in the Metropolitan Urban Service Area (MUSA). Municipal utilities are
available to serve both proposed properties.
,
Conformance with Local Ordinances
I
All lots are required to meet the provisions of Ordinance No. 10, Section 9.06a(l) which relates
to lot size and buildability requirements. In addition, the front 100 feet of each lot must be
buildable. This standard is used for all lots developed with municipal sewer and water.
BllildabilitYRequirdllents of Ordinance No. 10 Section9.06a(l)
Required Provided
Parcel A (Lot 1) Parcel B (Lot 2)
LotWidth ... 80 feet 80 feet 80 feet
LotDeoth 130 feet 202 feet 202 feet
LotArea n,400 sf 18,821 feet 18,821 feet
Buildable 100 feet 202 feet 202 feet
Area
Note: Dimensions measured from shortest distance
This section also requires the lowest floor to be a minimum of three feet above the seasonal high
water mark or one foot above the 100 year flood elevation, whichever is greater. Adequate rear
yard area must also be provided to maintain useable space for each lot.
, As the table indicates, the proposed properties would meet or exceed all of these requirements as
indicated on the attached plan. Soil borings have been completed and the proposed properties
have been determined to be buildable by the Building Official. The lowest floor elevations will
be verified when building permit applications for new houses are reviewed.
Additional Review Comments
There are a few minor items that need to be addressed before the final plat can be approved by
the City Council. These items are as:
1. Proposed minimum lowest floor elevations need to be indicated.
2. Overflow drainage calculations need to be provided to ensure that overflow into the
Cherrywood Estates can be accommodated.
3. Additional calculations to demonstrate that any standing water in this pond will not affect
the proposed lowest floor elevation of Lot 2 of Prairie Acres.
The developer is also required to meet the following City Ordinances and all other applicable
ordinances:
Ordinance No.8, the Zoning Ordinance
\ Ordinance No. 10, the Platting and Subdivision Ordinance
I Ordinance No. 107, Shoreland Management Ordinance
/
Ordinance No. 108, Flood Plain Management Ordinance
Ordinance No. 114, Wetland Buffer Ordinance
Ordinance No. 214, Diseased Shade Tree Ord. & Tree Preservation Policy
Coordination with other Agencies
The developer and/or owner is responsible to obtain all necessary permits (Minnesota
Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed
District, Minnesota Pollution Control Agency, LGU and any other agency that may have an
interest in the site). Initial contact shall be made with the City Engineering Department regarding
this item.
Attachments
Resolution
Attachment A Location Map
Attachment B Preliminary Plat
ACTION REQUIRED
Recommend approval or denial of the preliminary plat for Prairie Acres.
Respectfully submitted,
cS:~
Cc: S.W. Wold Construction, Inc., 901 West Highway 10, Suite 107 Anoka, MN 55303
\
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO
A RESOLUTION APPROVING THE PRELIMINARY PLAT OF "PRAIRIE ACRES" BY S.W.
WOLD CONSTRUCTION, INC. LOCATED AT 732 140TH AVENUE NW IN SECTION 36,
TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA, LEGALLY DESCRIBED AS
FOLLOWS:
The east 160 feet of the west 277.70 feet of the south 235.21 feet of the north 453.21 feet
of Government Lot 1, Section 36, Township 32, Range 24 subject to 140th Lane N.W.
over the north 33.00 feet thereof.
WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and
WHEREAS, pursuant to published and mailed notice thereof, the Planning and Zoning
Commission has conducted a public hearing on said plat; and
WHEREAS, as a result of such public hearing, the Planning and Zoning Commission
recommends to the City Council the approval of the plat.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby
agrees with the recommendation of the Planning and Zoning Commission and approves the
preliminary plat with the following conditions:
1. Proposed minimum lowest floor elevations need to be indicated.
2. Overflow drainage calculations need to be provided to ensure that overflow into the
Cherrywood Estates can be accommodated.
3. Additional calculations to demonstrate that any standing water in this pond will not affect
the proposed lowest floor elevation of Lot 2 of Prairie Acres.
4. The developer obtains all necessary permits from the Coon Creek Watershed District,
DNR, Corps of Engineers, LGU, MPCA and any other agency that may be interested in
the site.
5. Contingent upon staff review and approval for compliance with City ordinances, policies
and guidelines.
6. Such plat approval is contingent upon a development agreement acceptable to the City
Attorney.
7. Such plat approval is contingent upon approval by the City Engineer.
Adopted by the City Council of the City of Andover this _ day of ,2001.
CITY OF ANDOVER
ATTEST:
Victoria V olk, City Clerk Michael R. Gamache, Mayor
Prairie Acres
'. "
- , ..
- -~
\ ,
~ ; Project W~E
Location Map
,
City of Andover
Planning Department
0
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator
David Carlberg, Community Development Director
FROM: Courtney Bednarz, City Planne$
SUBJECT: Approve Final Plat/Prairie Acres - Planning
DATE: November 6,2001
INTRODUCTION
This item has been removed from the agenda because the applicant did not submit the final plat
as of the distribution of packets for this meeting.
DISCUSSION
This item will be brought back to the Council after the final plat has been submitted and
reviewed by staff.
ACTION REQUIRED
Adopt the attached resolution approving the final plat with conditions.
Cc: S.W. Wold Construction, Inc., 901 West Highway 10, Suite 107 Anoka, MN 55303
/
"\
, CITY OF ANDOVER
COUNTYOFANOKA
STATE OF MINNESOTA
RES. NO
MOTION by Councilmember seconded by Councilmember to
adopt the following:
A RESOLUTION APPROVING THE FINAL PLAT OF "PRAIRIE ACRES" AS BEING
DEVELOPED BY S.W. WOLD CONSTRUCTION, INC. LOCATED AT 732 140TH AVENUE
NW IN SECTION 36, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA,
LEGALLY DESCRIBED AS FOLLOWS:
The east 160 feet of the west 277.70 feet of the south 235.21 feet of the north 453.21 feet
of Government Lot 1, Section 36, Township 32, Range 24 subject to 140th Lane N.W.
over the north 33.00 feet thereof.
WHEREAS, the City Council has approved the preliminary plat of the project to be known as
"Prairie Acres"; and
, WHEREAS, the Developer has presented the final plat of Prairie Acres; and
WHEREAS; the City Engineer has reviewed such final plat for conformance with the
preliminary plat.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to
hereby approve the final plat of Prairie Acres contingent upon receipt of the following:
1. The City Attorney presenting a favorable opinion.
2. Security to cover legal and engineering costs as determined by the City Engineer.
3. The developer escrow for the uncompleted grading of the site whichis to be
determined by the City Engineer or if the site grading is completed, a letter from the
developer's engineer that lots are graded according to the approved grading plan.
4. The final plat shall not be signed by the Mayor and Clerk until there is an executed
Development Contract, escrow paid (15% of the total costs for the improvements for
the property and a contract for the improvements awarded.
5. Receipt of all necessary drainage and utility easements outside the plat if necessary.
6. Subject to final review of City Stafffor compliance with City ordinances, policies,
guidelines and conditions of preliminary and final plat approval.
7. Developer is responsible for obtaining all permits from U.S. Army Corps of
Engineers, DNR, LGU, Coon Creek Watershed District, MPCA and any other agency
\ that may be interested in the site.
I 8. Park dedication as recommended by the Park and Recreation Commission and
J
approved by the City Council.
9. Approval by the City Engineer.
,
Adopted by the City Council ofthe City of Andover this _ day of ,2001.
CITY OF ANDOVER
ATTEST:
Victoria V olk, City Clerk Michael R. Gamache, Mayor
,
\
/
~)
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John mac, ell,. Mmini'trat~ ~
David Carlberg, Community evelopment Director
FROM: Courtney Bednarz, City Plarme~
SUBJECT: Review Sketch PlanINorth Lake Ridge/Section 20/Fields Development Company-
Planning
DATE: November 6, 2001
INTRODUCTION
The City Council is asked to informally review the rural residential sketch plan for a nine lot
rural residential development to be known as 'North Lake Ridge' located southwest of the
intersection of 157th Avenue NW and Round Lake Boulevard.
DISCUSSION
The proposed project area is surrounded by developed properties. Portions of the northeast
comer of this 40 acre tract have previously been split to create rural residential properties
(illustrated in attached aerial photograph).
The sketch plan incorporates two properties with existing houses. These properties are indicated
with dashed lines in the northeast comer of the sketch. Both existing houses are located on the
east side ofthe lots and have driveways onto Round Lake Boulevard.
Access
The sketch plan indicates that 156th Avenue NW will be extended to the east to connect with
Round Lake Boulevard. All of the lots, except Lots 4 and 5, Block 1 which have existing
accesses on Round Lake Boulevard, will be provided access from the extension of 156th Avenue
NW.
Conformance with Local and Regional Plans
The proposed sketch plan is consistent with the Andover Comprehensive Plan Land Use Plan as
the property is designated RR, Rural Residential.
The property is located outside the Metropolitan Urban Service Area (MUSA). Private utilities
will need to be established to serve proposed properties.
\ Conformance with Local Ordinances
All lots are required to meet the provisions of Ordinance No. 10, Section 9.06a(l) which relates
to lot size and buildability requirements.
Buildability requirements of Ordinance No. 10 Section 9.06a(1)
Sketch Plan
Block 1 Block 2
Lot 1 Lot 2 Lot 3 Lot 4 Lot 5 Lot 1 Lot 2 Lot 3 Lot 4
300 feet 300 300 300 138* 209* 300 374 300 379
150 feet 466 466 278 331 266 445 279 293 250
2.5 acres 2.79 3.11 2.5 2.51 1.38* 3.75 2.6 2.63 2.5
Buildable 22,500 sf Soil Borings Needed
A.rea
'\ SeticArea 10,000 sf Soil Borin s Needed
/ IMeasured at front setback line
Requested Variances
As the table indicates, three variances are being requested. These are variances to lot width for
Lots 4 and 5, Block 1 and a variance to the minimum lot size for Lot 5, Block 1.
All ofthe requested variances are for the two lots which contain existing houses. Lot 4, Block 1
currently exists as a five acre parcel. This property is currently 138 feet wide at the front setback
line. The proposal will not change the width ofthe property at this location, but will provide
access to the extension of 156th Avenue NW at the southwest comer of the new lot.
At present, Lot 5, Block 1 is 110 feet wide and contains approximately 1.34 acres. The proposal
would widen the property to 209 feet and increase the lot area to 1.38 acres. These additions still
would not meet the minimum lot width of 300 feet or the minimum lot area of 2.5 acres.
The following information may be considered as findings for granting the three variances for the
lots with existing houses. These properties were allowed to be created with less than 300 feet of
lot width. The proposal will not reduce the lot width. The properties contain existing houses.
The proposal will widen and increase the area of Lot 5, Block 1. The proposal will provide an
alternate access for Lot 4, Block 1.
,
J ,
, Other Surrounding Properties
Properties to the south and west were platted and developed as a part of the Lakeridge
development. These properties are a minimum of 2.5 acres in size and contain existing houses.
As indicated in the attached aerial photograph, there are six other properties to the north of the
proposed project area. All ofthese lots contain existing houses. Only one of these lots meets the
2.5 acre minimum lot size. five of these lots have access to either 157th Avenue NW or Round
Lake Boulevard. The sixth lot is landlocked and vacant.
Staffhas asked the applicant to explore opportunities to incorporate these properties into the
development. Due to the existing structures, limited land area and current access arrangement, it
does not appear that there is a benefit to incorporating five ofthese properties. The sixth lot,
however, is landlocked and vacant and could be incorporated into the development if the
property owners were interested.
Other Ordinances
The developer is also required to meet the following City Ordinances and all other applicable
ordinances:
Ordinance No.8, the Zoning Ordinance
Ordinance No. 10, the Platting and Subdivision Ordinance
Ordinance No. 107, Shoreland Management Ordinance
Ordinance No. 108, flood Plain Management Ordinance
Ordinance No. 114, Wetland Buffer Ordinance
, Ordinance No. 214, Diseased Shade Tree Ord. & Tree Preservation Policy
Coordination with other Agencies
The developer and/or owner is responsible to obtain all necessary permits (Minnesota
Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed
District, Minnesota Pollution Control Agency, LGU and any other agency that may have an
interest in the site). Initial contact shall be made with the City Engineering Department regarding
this item.
Park and Recreation Commission Comments
The Park and Recreation Commission will review this item at an upcoming meeting.
ACTION REQUIRED
The Council is asked to advise the applicant on changes that will be necessary to allow the
project to be approved.
Attachments
Location Map
Aerial photograph
Sketch Plan (full size plan in packet)
n e
fields Development Co., 15421 Round Lake Blvd
North Lake Ridge
,
,
I~ 15931 15930 '~ 15~1 '\ 3353 '~
3465
15909 15940
15907 15908 3519 15921
t;
15890 .. 15885 3470 3430
~ 15874
33M 3340
15835 15820
3537 3301
15709
"'76 "'20 15640 15641 15640
15600
15591 15600
15557
"'46 15520
,
.
15427
"'61
"'60
153RD AVE
3540 3510 3450 304'
35., 3511 3451 15167 3122
NDC
15135 15196
3540 3510 3450
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Project Location Map w~,
s
City of Andover
Planning Departmenl
, <?~
/
CITY OF ANDOVER
1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US
TO: Mayor and Councilmembers
FROM: John Erar, City Administrator
SUBJECT: Schedule Council Workshop - Personnel Policy Matters (Carry over)
DATE: November 6, 2001
INTRODUCTION
Pursuant to City Ordinance, changes to personnel policies require Council approval. Issues
associated with updating existing personnel policies, a proposed post-retirement insurance
premium program and other personnel matters to be discussed with Council.
'. DISCUSSION
)
A workshop to discuss these personnel-related items will likely take between one and two hours
in terms of presenting items, responding to Council questions and receiving direction on the
matters presented. Information related to these items will be distributed to Council at the
workshop.
Suggested dates for this workshop would be Tuesday, December II or Thursday, December 13.
It had been suggested that the Strategic Planning Workshop scheduled for November 13 could
also include these items, but it may not be practical from a time availability standpoint to address
these issues as well.
ACTION REOUIRED
Schedule a Council workshop to discuss personnel-related matters for either Tuesday, December
11 or Thursday, December 13,2001. Meeting would begin at 7:00 p.m. in Conference Room A.
R"P1KU~mitt'd'
~ '
~/E'" U
/
~j
/
CITY OF ANDOVER
J 685 CROSSTOWN BOULEY ARD N. W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CJ.ANDOYER.MN.US
TO: Mayor and Councilmembers
FROM: John Erar, City Administrator
SUBJECT: Accept Preliminary 2002-06 Capital Improvement Plan and
Schedule Council CIP Workshops
DATE: November 6,2001
INTRODUCTION
The Council will receive a draft copy of the City's preliminary 2002-06 Capital Improvement
Plan at this evening's meeting. The plan contains a comprehensive listing of all projects for years
2002 through 2006 and represents staffs preliminary forecast of anticipated projects, funding
, sources and project cost estimates.
With Council acceptance of the document at the November 6, 2001 meeting, action steps will
include the scheduling of two Council workshops to review and discuss proposed CIP projects
leading to final Council adoption ofthe plan.
DISCUSSION
As the 2002-06 CIP represents the first capital improvement planning document ever produced
for the City, Council may wish to review all the projects identified in each of the five years in
greater detail. Typically, the review process includes a detailed review of projects for the first
plan year, with an overview of projects for the remaining four years. Each year Council would
hold a CIP planning workshop to review and approve proposed projects for first year in the fire
year planning cycle. CIP workshops will allow Council the opportunity to thoroughly review
project justifications, community needs, funding implications and project schedules.
The proposed public improvement process will be discussed in detail with Council at the first
scheduled workshop and is contained in the draft document. It is anticipated that there will be the
need for at least two (2) workshops to allow for adequate project review time.
The first workshop would be to discuss the CIP project planning process, and allow individual
departments to present and discuss proposed projects for 2002 through 2006. The second
workshop would include either a joint meeting with the full Parks and Recreation Commission or
/ a sub-committee of the Parks Commission to present their recommended park project
improvement plans.
Following presentation and discussion of the entire plan, Council could then discuss whether to
formally accept, modify or amend the plan in its final form for adoption at a regular City Council
meeting in December.
Approval of the 2002-06 CIP does not necessarily suggest that all the projects identified in the
plan will be approved, but does allow for certain staff actions to be taken. The first of which
would be to conduct a feasibility report to ascertain more accurate project costs for each
approved project. The entire process will be discussed at the CIP workshops to ensure Council's
full understanding and approval.
ACTION REOUIRED
Council is requested to select two Council workshop dates for the purposes of reviewing the
preliminary 2002-2006 CIP. Proposed dates include Wednesday, November 28; Thursday,
November 29; Thursday, December 6 for first workshop meeting dates, with Wednesday,
December 12; Thursday, December 13 or Monday, December 17 as a second workshop meeting
date with the Park and Recreation Commission.
The purpose of holding these meetings and approving the CIP prior to the end of the calendar
year rests with the need to begin project feasibility studies for approved projects as soon as
possible in the subsequent year.
Respectfully submitted,
Cc: Valerie Holthus, Chair, Parks and Recreation Commission
,
(1)b )
) CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CLANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: John Erar, City Administrator
SUBJECT: Acknowledge Resignation - Community Development
DATE: November 6, 2001
INTRODUCTION
My office has received a letter of resignation from Dave Carlberg, Director of Community
Development effective November 30,2001.
DISCUSSION
" Mr. Carlberg has indicated that he has accepted a position with the City of St. Cloud as Director
/ of Planning. Dave has been with the City of Andover since August 27, 1990, serving as the City
Planner until June 22, 1994, at which time he was promoted to Planning Director. On June 27,
1996, Mr. Carlberg's job title was changed to Director of Community Development to more
accurately reflect the changing nature of his responsibilities. In review of the eleven plus years
Dave has served the City and residents of this community, his performance record has been one
of distinction, accomplishment and leadership to both his peers and subordinates.
Having worked with Dave during the last seven months, I have been privileged to have served
with a department director whose dedication, expertise and knowledge, along with a great sense
of humor has supported the changing direction of the organization. He will be missed. Please join
me and the rest of City staff in wishing him the best in his new position.
ACTION REOUIRED
Acknowledge Dave Carlberg's resignation as Director of Community Development effective
November 30, 2001.
As the position of Community Development Director is an authorized budgeted position,
recruitment efforts will begin immediately through the Human Resources Office. It is anticipated
that a staff replacement for the Community Development Director will take approximately 4-6
months. During that time, my office will serve as acting Director and will directly oversee the
J
operations, activities and staff of the Community Development Department. Additional
information will be forthcoming in terms of the proposed recruitment process.
Respectfully submitted,
Cc: Personnel File
Attachment
"\
/
,
November 1,2001
John F. Erar
City Administrator, City of Andover
1685 Crosstown Boulevard NW
Andover, Minnesota 55304
Dear John:
I hereby tender my resignation from the City of Andover effective November 30,
2001. I have accepted a position as the Planning Director for the City of St. Cloud.
I have enjoyed my twelve years of employment with the City. My decision to
leave in no way reflects any ill feelings towards the City. My tenure has been a
challenging and rewarding experience. However, the employment opportunity
offered by the City of St. Cloud will further my professional development and
, career goals.
/
Leaving the City has been a very difficult decision. The City has and is
experiencing many exciting projects and issues. The recent and on-going
development of the Andover High School and Andover Station will be key identity
features for the community.
I would like to take the opportunity to thank the City Council and each and every
staff member. I will definitely miss the team of professionals that I have had the
great fortune and honor to work with at Andover.
P/fltlk.
David L. Carlberg !--\
cc: Mayor Michael Gamache
Council Member Don Jacobson
Council Member Mike Knight
Council Member Julie Trude
\ Council Member Ken Orttel
)
@
, CITY OF ANDOVER
)
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator~
FROM: David L. Carlberg, Community Development Director
SUBJECT: Mayor/Council Input - Special Use Permit/Bill's Superette Continued - Planning
DATE: November 6,2001
INTRODUCTION
The City Council on October 2, 2001, directed the City Attorney and staff to explore the
possibilities of making a zoning/use change and whether or not the change could legally be
sustained. Council also requested that part of the review would be to look at the changes to the
surrounding area that have occurred since the issuance of the Special Use Permit, to look at the
different types of limited business activities that could be applied on that site, to look at all open
Special Use Permit sites that do not have sunset clauses and to look at whether or not the
ordinance could be changed to provide for some type of retroactive sunset provision.
The City Council tabled this item at the October 16, 2001 meeting to allow the City Attorney
additional time to prepare the attached legal opinion.
DISCUSSION
The City Attorney has submitted the attached legal opinion as directed by the City Council which
addresses the items listed above.
Staff has also conducted research on any existing Special Use Permits that were granted prior to
1990 that do not have the sunset clause provision. Only two such permits exist and they are the
Special Use Permits granted to Rademacher Companies for the proposed Bill's Superette stores
on Hanson Boulevard NW and Crosstown Boulevard NW. The Council should be aware that a
residential developer has recently entered into a purchase agreement for the Crosstown site and
will be requesting the necessary land use and zoning changes to develop the site into a multi-
family (townhome) development project.
i
ACTION REQUIRED
Discuss the opinion of the City Attorney and direct Staff on how Council would like to proceed.
Respectfully submitted,
dhf/~
David L. Carlberg
Community Development Director
CC: PatrickFugina-151l13SthLaneNW
,
-
LAW OFFICES OF
William G. Hawkins and Associates
, 2140 FOURTH A VENUE NORTH
) Legal Assistants ANOKA, MINNES01A 55303
WILLIAM G. HAWKINS KAREN A. OUIMET PHONE (763) 427-8877
BARRY A. SULLIVAN HOLLY G. PROVO FAX (763) 421-4213
TAMMI J. UVEGES E-MAIL HAWKLAwl@aol.com
RECEIVED
October 31, 2001
NOV 1 2eOl
CITY OF ANDOVER
Mr. Dave Carlberg
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
Re: Bill's Superette Zoning Status
--
Dear Dave:
, The City Council has requested that we review the zoning status of the above-
) referenced property. Specifically, we have been asked to cornment on the question
of whether the existing special use permit (SUP) prevents the City from amending the
zoning for the property. Secondarily, the question is whether and under what
circumstances the City can terminate the SUP.
BACKGROUND.
The property is known as "Bills Superette" and is located along Hanson Boulevard
north of Bunker Lake Boulevard. It is located in a Neighborhood Business (NB) zoning
district. The area is designated as commercial under the comprehensive plan. In
1988 the City approved a site plan for the property for construction of a superette
type business. At that time, the City also approved an SUP for aboveground bulk
storage. Neither the SUP nor the zoning ordinance at the time included a sunset
provision. In 1995, the owner requested and received from the City a "comfort
letter" regarding the continued viability of the SUP. Site plan approval occurred in
1997 without conditions. At about that time, a neighborhood group commenced
litigation against the property owner seeking to stop the superette development.
That litigation was unsuccessful.
The owner has apparently undertaken very little physical development of the site, but
has cleared some trees. The owner may have incurred substantial legal expenses
/ neighborhood Given the
associated with litigation commenced by the group.
-
\
I Mr. Dave Carlberg
October 31, 2001
Page 2
development that has occurred in the vicinity, a concern has arisen regarding the
continued suitability of the zoning classification of this property as NB. There is a
consideration that the property should be rezoned to Limited Business (LB). This
would not allow for the construction of the superette business or authorize bulk
storage under the SUP.
The situation presents a number of issues.
1. Zoning Amendment from NB to LB.
A municipality has broad statutory authority in the area of zoning. Minn. Stat. Chap.
462. A city council acts as a legislative body when it adopts or amends a zoning
- ordinance. Sun Oil Co. v. Village of New Hope, 220 N. W2d 256 (Minn. 1974). A
zoning amendment decision by a municipality will be upheld unless it can be shown
that the decision is not supported by any rational basis related to promoting the public
\ health, safety, or welfare, or that it amounts to a taking of property without just
I compensation. State, by Rochester Association Neighborhoods v. City of Rochester,
268 N. W.2d 885 (Minn. 1978). The city must state the basis for its decision in
writing and should make appropriate findings of fact. Honn v. City of Coon Rapids,
313 N. W.2d 409 (Minn. 1981). When a decision is challenged, courts inquire
whether there is a rational basis for the decision, Le., whether the reasons stated by
the city are valid and bear on the welfare of the area, are legally sufficient and have a
factual basis. VanLandschoot v. City of Mendota Heights, 336 N. W2d 503 (Minn.
1983); C.R. Investments v. Village of Shoreview, 304 N. W2d 320 (Minn. 1981).
The City would need to make findings in order to justify rezoning of this property.
There should be a neighborhoodlcity planning analysis with specific findings, a
neighborhoodlcity market place analysis with specific findings, and any environmental
or ecological issues should be addressed as well. It should be noted that generalized
neighborhood opposition to the proposed operation, by itself, would not justify a
zoning amendment. Luger v. City of Burnsville, 295 N.W.2d 609 (Minn. 1980).
Further, the fact that two gas stations already exist at the intersection would not by
itself justify a zoning amendment. Metro 500, Inc. v. City of Brooklyn Park, 211
N. W2d 358 (Minn. 1973) (a claim that there were already too many gas stations in a
zoning district did not justify the denial of a SUP for another gas station).
,
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j Mr. Dave Carlberg
October 31, 2001
Page 3
2. Zoning Amendment as a Taking.
It is elemental that private property should not be taken for public use without the
payment of just compensation. It is possible for a zoning change or classification to
constitute a "taking" of property and require the payment of compensation. A zoning
amendment will constitute a "taking" and require the payment of compensation
where: (1) the amendment does not substantially advance a legitimate state interest;
or (2) the amendment denies the owner economically viable use of the land. Parranto
Brothers v. City of New Brighton, 425 N.W.2d 585 (Minn. Ct. App. 1988). It is very
difficult for a property owner to successfully claim that a zoning classification is a
compensable taking. Nonetheless, if the Council does determine to amend the
zoning classification for this property, it would be important for the Council to be in a
position to make findings that the property has not lost value because oHhe new
zoning classification and can be put to a variety of economically viable uses in the
new zoning classification. This would require facts based upon some market and
/ planning analysis of the property in the new classification.
3. The Status of the SUP.
Minn. Stat. ~ 462.3595, Subd. 3 (2000) regarding conditional use permits, provides:
"A conditional use permit shall remain in effect as long as
the conditions agreed upon are observed, but nothing in
this section shall prevent the municipality from enacting or
amending official controls to change the status of
conditional uses."
A conditional use permit is a property right that runs with the land and is not personal
to the recipient. Dege v. City of Maplewood, 416 N. W. 2d 854 (Minn. Ct. App.
1987); also Orme v. Atlas Gas & Oil Co., 13 N. W.2d 757 (Minn. 1944); and Williams
v. Houston General Insurance Co., 396 N. W.2d 59 (Minn. Ct. App. 1986).
Conditional use permits remain in effect until their terms are violated. Id.
However, a CUP, like a building permit, is predicated upon the propriety of the
underlying zoning. The authority granted in the CUP is subordinate to the zoning
, authority of the city. If the underlying zoning classification for the subject property is
, properly amended so as to preclude the conditional use, the CUP is terminated.
Rosecliff Landscape Nursery v. Rosemount, 467 N. W.2d 641 (Minn. Ct. App. 1991)
--
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,
J Mr. Dave Carlberg
October 31, 2001
Page 4
(property owner lost right to approval of building permit application and site plan
when the zoning ordinances was amended). This follows the general rule that there
is no vested right in zoning. Property Research and Development Co. v. City of
Eagan, 289 N. W.2d 157 (Minn. 1980).
If the City Council properly determines to amend the zoning classification of the
property from NB to LB the SUP would terminate. Aboveground bulk storage is
neither a permitted nor a conditional use in the LB zoning district. Consequently, the
SUP is no longer of effect.
A related question is whether the City may amend the CUP or the ordinance to
provide that the one year sunset provision has a retroactive application. In other
words, can we impose Cl sunset provision upon existing CUP's lacking such
provisions. In my opinion, the answer is no. Retroactive or retrospective legislation
which divests a private vested interest is generally unconstitutional as a violation of
J due process. Ridgewood, supra.; Holen v. Minneapolis-St. Paul Metropolitan Airports
Commission, 84 N. W.2d 282 (Minn. 1957); and Snortum v. Snortum, 193 N. W. 304
(Minn. 1923).
4. Spot Zoning.
A contention that may arise and with which we will need to be prepared to respond is
the issue of "spot zoning." Spot zoning is the antithesis of planned zoning. Amcon
Corp. v. City of Eagan, 348 N. W.2d 66 (Minn. 1984). Spot zoning is an invalid
zoning amendment which cannot be supported by any rational basis related to the
promotion of any public interest. State, by Rochester Association of Neighborhoods
v. City of Rochester, 2G8/v. W.2d 885 rMinn.1978). Generally, the t~rm spot zoning
applies to zoning changes limited to small plots of land and which establish a use
classification inconsistent with surrounding uses or creates an island of non-
conforming use within a larger zoning district. Spot zoning reduces property value for
either the property rezoned or for adjacent parcels. Id.; Alexander v. City of
Minneapolis, 125 N. W. 2d 583 (Minn. 1963).
As stated above, the City Council should make findings regarding the desirability of
this proposed zoning amendment and identify which public interests are being
promoted by the amendment. The City should not carve out an island of non-
/ conforming use. As pointed out above, the City should be in a position to make
findings that the zoning amendment will not result in a substantial diminution of value
-
,
Mr. Dave Carlberg
October 31, 2001
Page 5
to the subject property. Presumably, a market analysis would reveal that the subject
property could be put to many economically viable and profitable uses in an LB
district.
5. Vested Rights.
Vested rights is a doctrine of judicial law applicable in disputes between governmental
agencies and land uSe owners/developers. The question in vested rights cases is
whether the developer has progressed sufficiently with the construction of the project
to acquire a vested right to complete it. Ridgewood Development Co. v. State, 294
N. W,2d 288 (Minn. 1980). In Ridgewood, the Minnesota Supreme Court stated the
general rule that a right becomes vested when liabilities under that right have been so
far determined that "nothing remains to be done...." 294 N. W,2d at 294.
From the cases I reviewed, it is clear that sornething more than preliminary physical
, , activity or construction activity must have occurred in order to acquire a vested right.
/ The work must be substantial. In this case, it is my understanding that the property
owner has done some grading and cleared some trees from the site. These actions
would probably be necessary preparations for use of the property whether its zoned
NB or LB. In any event, this amount of physical activity is not, in our opinion,
sufficient to create a vested right in the owner to complete the project without regard
to future zoning regulations.
CONCLUSION
The City has broad authority to amend zoning classifications. Any zoning
amendment decision must be supported by a rational basis. The City Council rnust
be in a position to make findings of fact demonstrating the public interests promoted
by a reclassification of this property. As a practical matter, there should be a market,
planning, traffic, environmental analysis of this site. If that analysis supports the
proposition that the property should be reclassified into some less intensive use such
as Limited Business, we believe the reclassification will be upheld notwithstanding the
actions to date taken by the property owner. We believe the actions taken by the
property owner do not create a vested right to complete the project nor do they estop
or prevent the City from enforcing a zoning ordinance amendment. Finally, zoning
legislation which simply terminates an SUP or retroactively adds a sunset provision to
, an existing SUP is unlawful. An SUP can be terminated by its own terms, by a
/
violation of its terms, or by a change in the underlying zoning.
-
'.
Mr. Dave Carlberg
October 31, 2001
Page 6
We trust this answers the questions which you have raised. If you wish to discuss
the e issues further, please feel free to call.
/ I
ik.
L lill;am G''';:~Vki~~ -
H/hgp
John Erar
-.
, \
\ I
'\
I
---
DATE NovemberS, 2001 'Cf!~lt4ll1A. ')
ITEMS GIVEN TO THE CITY COUNCIL \...~~
. Memo from Richard Clark, MDH - October 29, 2001
. Ord. No. 219A
. Anoka County Highway Department 2000 Traffic Counts
. North Lake Ridge Sketch Plan
. Schedule of Bills
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON
THE NEXT AGENDA.
THANK YOU.
G:IOA TAISTAFFIRHONOMIAGENOAICCLlST.OOC
~
'"
CITY OF ANDOVER
COUNTYOFANOKA
STATE OF MINNESOTA
ORDINANCE NO. 219A
AN ORDINANCE REGULATING AND CONTROLLING WEEDS AND GROWING
GRASSES AND OTHER HARMFUL VEGETATION IN THE CITY OF ANDOVER.
An Ordinance amending Ordinance No. 219, adopted May 6,1997.
The City of Andover hereby ordains:
Section 1. Purpose.
Noxious weeds and other harmful vegetation is subject to Heedless abusc, ereating
creates a detriment to public health, comfort and convenience of the residents of the City
as weIl as creating a general aesthetic depreciation, the growth of such vegetation is
- hereby declared to be a nuisance;-
The purpose of this ordinance is to ensure proper maintenance of noxious weeds,
vegetation and grasses. The City Council finds that establishing a height limitation for
certain vegetation is of best interest of the public health, safety and welfare and is
reasonable maintenance standard.
Section 2. Definitions.
The fOIlowing words shaIl have the meanings as specified:
Grass
Heavilv Forested Area An area that is im ractical to maintain due to the densitv
of trees.
Natural Area An area that does not include noxious weeds that is
ur osel Ie t to row in a natural state and contains
ve etation that can maintain itsel in a stable condition.
Weeds include all noxious weeds as defined by the statutes of the
State of Minnesota and all such useless and troublesome
plants as are commonly known as weeds to the general
public.
I Weed Insvector the City Administrator or its designee.
-
~
Section 3. Maintenance Standards.
A. All noxious weeds as defined bv State Statute are required to be removed within
ten (10) days of notification from the Citv.
B. All properties less than one acre in size are required to maintain a uniform grass
height ofless than twelve 12 inches in height with the followin exceptions:
1. Wetlands
2. Wetland buffer areas
3. Storm water ponds
4. Heavily forested areas
5. Parks and nature preserves
- --
6. Natural area not to exceed one quarter of lawn area.
7. Slopes greater than 3: 1
\
C. All ~ro_erties with a lot area eater than one acre are re uired to maintain a
uniform grass height ofless than twelve (12) inches in height in the following
areas of the property:
l. in public rights-of way as defined in Ordinance No. 106
2. an area thirty (30) feet in width adiacent to maintained lavms of neighboring
properties. This area need not exceed the minimum front yard setback of the
adiacent property.
3. All lawn areas within the minimum front yard setback that are located directly
in front of the dwelling. This area need not exceed 100 feet in width.
4. On comer lots. all areas within the minimum side yard setback that are
adiacent to the side of the principal structure. This area need r.ot exceed 50
feet in width.
5. Exceptions to these requirements include:
a. Wetlands \
.
.-
f
, b. Wetland buffer area
)
c. Storm water ponds
d. Heavily forested areas
e. Parks and nature preserves
e. Agricultural property
g. Slopes greater than 3: I
:=:: ^:::~:: ': :.~~'::;':: (~~ ::: ":;;':::::::":::;:
~:;:~eJ:~ ~="~;~;~::l~=~~::~:::;:=t: :a~-
~"":::;::;: =~ ;:;=~'i::J:=.;;': =:' ;::~~'"
\ i! :: ~~ ~':U. twe m.:: g:;:::: ~::;:~welling, eo;",
) =:;~ ~;;:i~~JGi.t;~ ;-::~i:=~
~~ ::;:: ~eral aesthetic deprec n f e b ;
-1) me defined by Minnesota Statutcs;.
5) me a detriment to the public health, eomfoit or safety of the rcsidents of the City.
Section 4. PermittinO" a Nuisance and General Notice Re uirements.
Whenever tho City dotcrmines an adjacent property owner files a complaint that a public
nuisance is being maintained or exists on an adjacent property in the City, the City shall
ins ect the ro ert to determine the validi of the com laint. If the com laint is valid,
the City shall notifY in writing the owner/occupant of the premises of such fact and shall
order that said nuisance be terminated and abated. The notice shall be served in person or
by certified or registered mail. The notice shaIl specify the steps to be taken to abate the
nuisances and the time; not exceeding ten (10) days, with which the nuisance is to be
abated. Such notice shaIl also state that in the event of non-compliance, abatement wiIl
be done by the City of Andover at the owner's expense. When no owner, occupant, or
agent of the owner can be found, notice shaIl be sent by registered or certified mail to the
person who is listed on the records of the County Auditor or County Treasurer as the
owner; service will be complete with mailing.
\
)
.
"
Section 5. Recoverv of Costs.
The O\vner of the premises on which such a nuisance has been abated by the Weed
Inspector shall be personally liable for the cost to the City of the abatement, including
twenty (20%) percent administrative costs. Soon as the work is completed and the costs
determined, the Weed Inspector shall prepare a notice in writing to the owner. The notice
shall state the work done and the costs and expenses involved, and shall be Eerved on the
owner or occupant of the property in accordance with the individual notice provisions
stated in Section 4. Such notice shall provide a tabulation of the total costs :md expenses
involved and shall indicate that if the total amount is not paid to the City within thirty
(30) days or before the foIlowing October 1st, whichever is later, the costs and expenses
shall be a lien in favor of the City and maximum allowable interest will be added to the
amount due as of that date with a total cost, expenses and penalties thereupon to be
certified to the County Auditor and entered by him or her on his or her tax books as a lien
upon such property.
Section 6. Penaltv.
-
U on the first abatement of a nuisance the ro e shaIl be sub'ect onl to the costs
outlined in Section 5 of this ordinance. An additional financial enaltv will be imposed
on ro erties that have a second nuisance abated as defined b the Ci Council. Each '-
successive nuisance abated thereafter shall be sub' ect to a cumulative enalty per
occurrence as defined by the City Council.
Any person violating any provision of this ordinance shall be guilty of a misdemeanor
and upon conviction thereof shall be punished in accordance with the proyisions as
defined by State law.
Section 7. Additional Penaltv.
It is a misdemeanor for any person to prevent, delay or interfere with City employees or
agents of the City when they are engaged in the performance of duties set forth in this
ordinance.
Adopted by the City Council of the City of Andover on this 2nd day of O::tober, 2001.
ATTEST: CITY OF ANDOVER
'I . ~ " ') tL / ~~/
r;?;"/ /' /" /,1
1.;'-1.0'.2<.../ (,"~ "" .z.../l) Yr:~~"N-'lI
Victoria Volk, City Clerk Micha~l R. Gamache, Mayor
/"\
~ .
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator
FROM: Shirley Clinton, Treasurer
SUBJECT: Payment of Claims
DATE: November 6,2001
-
INTRODUCtION
Attached are disbursement edit lists totaling $265,156.09 for claims related to the on going
business ofthe City of Andover.
DISCUSSION
Claims totaling $65,032.66 on disbursement edit list #1 dated 10-23-01 have been issued and
released.
Claims totaling $49,002.76 on disbursement edit list #2 dated 10-30-01 have been issued and
released.
Claims totaling $151,120.67 on disbursement edit list #3 dated 11-06-01 will be issued and
released upon approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department
budgets and projects.
.
Mayor and Council Members
November 6,2001
Page 2 of2
ACTION REQUIRED
The Andover City Council is requested to approve total Claims in the amount of $265,156.09
and sign below:
Mayor
Mike Gamache
Councilmembers
Don Jacobson
Mike Knight -
Ken Orttel
Julie Trude
Respectfully submitted,
M ~"
.L~~"7 .~."J
v
Shirley Clinton
Attachments
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---
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N. W. · ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER,MN.US
TO: Mayor and Councilmembers
FROM: John Erar, City Administrator
SUBJECT: Supplemental Agenda Items for November 6, 2001 Council Meeting
DATE: November 6, 2001
The Council is requested to review the supplemental material for the following Agenda Items:
Accept Additional Information _
Item 7. Waive Public Hearing/Adopt Assessment Roll/99-3S/Woodland Estates 2nd
Addition - Engineering
Table -
Item 21. Approve Final PlatlPrairie Acres/S.W. Wold - Planning _ Council is requested to
table this item until the November 20th meeting as information was not
presented to staff in time for a timely review.
ACTION REQUIRED
Approve the Supplemental Agenda Items for acceptance to the November 6, 2001 Council
Meeting Agenda.
\
() Y:)' to.,"'--'
-
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: John Erar, City Administrator
SUBJECT: Acknowledge Objection to Woodland Estates 2nd Addition Special Assessment Roll
DATE: November 6, 2001
INTRODUCTION
The City has received a letter of objection from the law finn of Larkin, Hoffman, Daly and Lindgren,
Ltd. representing Woodland Development in previously specified litigation against the City of Andover.
Their letter of objection is in regards to the adoption of the special assessment roll for Woodland Estates
2nd Addition that is identified on this evening's Council Agenda.
DISCUSSION
Under the tenns and conditions of the development contract signed by:Woodland Development, the
developer has waived all rights to a public hearing pursuant to state statute, chapter 429 and has waived
any and all procedural and substantive objections to special assessments underwriting the costs of the
City installed infrastructure. The letter objecting to the assessments has no legal basis as the developer
has previously waived their legal rights to object to the special assessments. It should be noted that the
final special assessments as presented are less than what was originally identified in the project
feasibility study.
BUDGET IMPACT
The City's recovery of special assessments goes towards payment of debt service for improvement bonds
issued on behalf of the project infrastructure by the city. Accordingly, delays in the collection of the
special assessments would likely result in the City's inability to place an early call on issued bonds
resulting in additional interest costs accruing to the City.
RECOMMENDA nON
It is recommended that the Council acknowledge the objection by Woodland Development and adopt the
resolution as originally presented in the regular Council Agenda. My office has conferred with both the
City Attorney and the City's legal representatives in the ongoing litigation issues.
/nVI""YlJ1.l1 IIIlLI \0 J LJ tj~b-nJO (TUE) II. 6' 01 10:38/ST. 10:38/NO. 4260889392P 2--
./
/ LARKIN, HOF'FMAN, DAt y & LINDGREN,
LID.
"TTORNEYS AT LAW
Gary A. Van CI8\IQ 1500 WEllS FAAGOPLAZA. Du. Di..l: (952) S96-Z277
1_ XERXES AV~UE SOUTH
BLOOMINGTON. MINNESOTA 55oC31.1194 E-mail: gvancJeve@JhdJ.c:om
TELEPHONE (~83S-3lIoo
F.o\X (952)~
NOvemba- 6, 2001 VIA FACSWILE AND U.S. MAIL
M01yor and City Council
City of Andover
1685 Crosstown Boulevard N.W.
Andover, MN 55304
Re; Proposed Adoption of Special Assessment Role far
Woodland Estates Second Addition, Project 99-35
OurFileNo. 26,691-00
Dear Mayor and Members oftbe City Council:
This firm represents Woodland Development Corporation ,W oodJand"). It bas come to our attention that at the
regular City Council meeting of Tuesday, November 6, 2001, the Council proposes to waive public hcaring anu
adopt an assessment roll for the above-referenced project Please be advised that 00 behalf of W oodIand we
object to this adoption. As you are well aware, Woodland bas commenced an action in Anoka County District
CoUrt challenging Various assessments and charges made by the City in COIInection With a number of diflerent
development projects that Woodland has carried out within the City. We submit that it is inappropriate and
unfair for the City to proceed to adopt an assessment roll while these issues are outstanding and in litigation.
We respectfully request that the City refrain from adopting an assessmcntroIl for Woodland Estates 2nd
Addition at its November 6 meeting and table this matter until the issues raised by the pending Anoka County
District Court litigation have been resolved. Thank you for your attention to this matter.
Vezy t ruly yours, ,
~ ~,,~
~van Cleve, for
, HOFFMAN, DALY & LINDGREN, Ltd.
cc: ClilTord Greene, Esq.
Scott Erickson, City Engineer
Byron Westlund
William C. Griffith, Ir., Esq.
717071.1
Certified C,'..1 Trial Specialist lry BoarJ Curi/ied Civa TriAl M""ca'~ Ccrrifid Rc"l Prop.,,)' Speoiallst try
Milmes<<a Sial" Bar AJsociatUrll NaliolfaJ SOarr! of'rrio/ A.d""cacy Mill1l1:S0la Slat~ B", M>aciati<JIf
-
-
NOU 06 2001 10:46 PAGE. 02
- --
-
. -..- w 0 0t~ \u.f'\J ts'l,,-I r"S
'. .'. I ~-:
ra-",J Acl v~ ,le' ~
.
." DEVELOPMENT CONTRACT
,.
.
(City Installed Improvements)
THIS AGREEMENT made this 4th day of January , 2000, is by
and between the City of Andover, whose address is 1685 Crosstown Boulevard NW,
Andover, Minnesota 55304, a municipal corporation organized under the laws of the
State of Minnesota, hereinafter referred to as the "City", and Woodland Development f
Corporation, whose address is 830 West Main Street, Anoka, Minnesota 55303, a
Minnesota corporation, hereinafter referred to as the "Developer".
~
WHEREAS,~he Developer has received approval from the City Council
for a proposed plat of land within the corporate limits of the City to be known as
() Woodland Estates - Second Addition; and
WHEREAS, the Developer has requested that the City construct and
finance certain improvements to serve the plat; and
WHEREAS, the Developer is to be responsible for the installation and
financing of certain private improvements within the plat; and
WHEREAS, . said City Subdivision Ordinance and Minnesota Statute
462.358 authorized the City to enter into a performance contract secured by a bond,
cash escrow or other security to guarantee completion. and payment of such
improvements following final approval and recording of final plat; and
-
WHEREAS, Minnesota Statute 429 provides a method for assessing the
cost of City installed improvements to the benefited property.
NOW, THEREFORE, in consideration of the mutual promises of the
.. parties made herein,
1
Exhibit E
__.__._._~_c_-'---<
- -------
.
."-.,.---. .
-
bids will be taken by the City and contract awarded for the
installation of improvements under the City's complete
supervision.
2. Security, Levy of Special Assessments and Required
Payment Therefor. Prior to the preparation of final plans
and specifications for the construction of said
improvements, the Developer shall provide to the City a
cash escrow or letter of credit in an amount equal to fifteen
(15%) percent of the total estimated cost of said
improvements as established by the City Engineer.
SECURITY REQUIREMENT (15%): $ IBJ.(XXJ.OO
Said cash escrow, including accrued interest thereon, or
letter of credit, may be used by the City upon default by
Developer in the payment. of special assessments pursuant
hereto, whether accelerated or otherwise. That such cash
- escrow or letter of credit shall remain in full force and effect
throughout the term of the special assessments, except,
the amount of such escrow or letter of credit may be
. reduced, upon the request of the Developer, at the City's
option, but in no event shall be less than the total of the
outstanding special assessments against all properties
within the Subdivision. The entire cost of the installation of
such improvements, including any reasonable engineering,
legal and administrative costs incurred by the City, shall be
assessed against the benefited properties within the
Subdivision in ten (10) equal annual installments with
interest on the unpaid installments at a rate not to exceed
the maximum allowed by law. All special assessments
levied hereto shall be payable to the City Clerk in
semi-annual installments commencing on April 15 of the
year after the levy of such assessment and on each
September 15 and April 15 thereafter until the entire
balance plus accrued interest is paid in full unless paid
earlier pursuant to Paragraph 3.G.3 herein. In the event
any payment is not made on the dates set out herein, the
City me exercise its rights pursuant to Paragraph 3.G.4
hemof, The Developer waive, an and aU mceducal and 3
substantIve 0 Jections to the installation of the pu I~
improvements and the special assessments, i~c1uding but
not limited to heanng requirements and any claim that the
assessments exceed the benefit to the property. In the
i., event the total of all City Installed Improvements is less
~. . ,;
than originally estimated by the City Engineer in his
8