HomeMy WebLinkAboutCC October 2, 2001
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755.8923. WWW.CI.ANDOVER.MN.US
Regular City Council Meeting - Tuesday, October 2, 2001
Call to Order - 7:00 PM
Resident Forum
Agenda Approval
Approval of Minutes (9/18/01) (9/19/01)
Plaque Presentationillave O'Toole
Consent Items
1. Acknowledge Termination of ContractJPeach Associates, Inc. - Clerk
2. Declare Cost/01-23/3408 - l42nd Avenue NW/WM - Engineering
3. Acknowledge Park & Recreation Commission Meeting Guidelines and Public Hearing Citizen
Participation Protocol - Engineering
4. Acknowledge Planning and Zoning Commission Meeting Guidelines and Public Hearing Citizen
Participation Protocol - Planning
5. Declare Cost/Order Assessment Roll/99-3 5fW oodland Estates 2nd Addition - Engineering
6. Waive Public Hearing/Adopt Assessment Roll/01-81732 -140th Lane NW/SS & WM - Engineering
7. Waive Public Hearing/Adopt Assessment Roll/99-37/l680 Andover Boulevard NW/SS &
WM - Engineering
8. Reduce Escrow/Developer Improvements/North Valley Ridge - Engineering
9. Accept Petition/Ol-27/Creekside Estates 2nd Addition - Engineering
) 10. Reduce Escrow/Developer Improvements/Woodland Oaks - Engineering
11. Approve Quotes/00-1717th A venue Trail (Supplemental) - Engineering
12. Approve Amendment to Ordinance No. 219, An Ordinance Regulating and Controlling Weeds and
Other Harmful Vegetation - Planning
13. Declare Costs, Order Assessment Roll and Schedule Public Hearing for 2001 Delinquent Utility Service
Charges - Finance
Discussion Items
14. Approve Amended SUP/PUD/Altemate Townhome Design/Nature's Run Cont. - Planning
15. Discuss Use ofCushman/Public Works - Engineering
16. Consider Approval/Joint Power Agreement Amendments (Section 2.5)/01-2/New Ball Field
Facility - Engineering
Staff Items
17. Schedule Council Workshop/Comprehensive Plan Issues - Planning
Mayor/Council
18. Executive Session
a. Fire Station Facility Issues-Potential Litigation
Payment of Claims
Adjournment
/
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755.8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City AdministratolVjt'
FROM: Vicki V olk, City Clerk
SUBJECT: Approval of Minutes
DATE: October 2,2001
INTRODUCTION
The September 18th minutes have been provided by Peach Associates for approval by the City
Council. The September 19th minutes were provided by the office of the City Administrator for
\ approval.
/
September 18, 2001 Regular Meeting
September 18,2001 Special Closed Meeting
September 19, 2001 Special Meeting
E-mailed copies of these minutes have been transmitted to Mayor Gamache, Councilmembers
Jacobson and Orttel, with hard copies provided to Councilmembers Trude and Knight. Iffor any
reason you did not receive the e-mail version, please contact me.
ACTION REOUESTED
Council is requested to approve the minutes listed above.
Respectfully submitted,
iLL d,a,
Vicki V olk
City Clerk
CD
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CITY OF ANDOVER
1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 · (763) 755-5100
FAX (763) 755.8923. WWW.CI.ANDOYER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Vicki V olk, City Clerk
SUBJECT: Acknowledge Termination ofContract/Peach Associates, Inc.
DATE: October 2,2001
INTRODUCTION
Marcie Peach, Peach Associates, has submitted a letter terminating her contract as the Council
Recording Secretary effective December 1, 2001.
DISCUSSION
Ms. Peach was appointed by the City Council as the recording secretary on January 18, 1977 and
began taking minutes on January 31, 1977.
Attached is a copy of her letter.
Staff is seeking a replacement for Peach Associates.
ACTION REOUlRED
Council is requested to acknowledge the termination of the contract between Peach Associates
and the City of Andover.
Respectfully submitted,
tLL OLe--
Vicki V olk
City Clerk
I
,
; September 24,2001
Mayor Mike Gamache
Councilmembers Jacobson, Knight, Orttel Trude
CITY OF ANDOVER
1685 Crosstown Boulevard NW
Andover, MN 55304
The Honorable Mayor and Council:
It is with sadness that I am giving notice of the termination of the contract between Peach
Associates, Inc., and the City of Andover for the taking and transcribing of Minutes of the City
Council and EDA meetings effective December 1,2001.
In the almost 25 years that my signature has appeared at the end of the Council Minutes, so many
changes have taken place. There was no municipal water; Hanson Boulevard did not exist past
Bunker Lake Boulevard; it was anticipated that urban development would never go beyond Coon
) Creek; Andover Elementary and Oak View were nonexistent; there was no Andover Fire
Department; Public Works consisted of one or two employees but there were lots of gravel roads
to grade; the Administrative, Planning and Engineering Departments did not exist; the City Clerk
and Council pretty much ran the City; the population was about 7,000.
It has been exciting to watch the workings of our City government. We residents are very
fortunate to always have had a Council that is truly interested in what is best for the City as a
whole as well as trying to accommodate individual needs whenever possible. The growing pains
continue as we become more sophisticated and the Staff assumes more of the responsibilities
under the guidance of the Council. I do hope, however, that as a Council you will continue to
maintain that "hometown" attitude of putting the residents and the City first. That is one ofthe
reasons I love living in Andover.
Thank you for the support and friendship I've received from you and Staff as well as frorn past
Councils. It has been rewarding and a pleasure to serve the City in this manner. I will mis:;r it and
all of you, including tlw Staff1 ,: 1;
Sin~wL-
~P"Ch
Peach Associates. Inc.
/
G)
\ CITY OF ANDOVER
1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755.8923. WWW.CLANDOYER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrato~~
Scott Erickson, City Engineer
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Declare Cost/Order Assessment RoII/01-23/3408 _142od Avenue NW/WM-
Engineering
DATE: October 2,2001
INTRODUCTION
This item is in regards to declaring cost and ordering assessment roll for 3408 - l420d Avenue
NW for watermain, Proj ect 01-23.
DISCUSSION
The property owner has petitioned for the improvement. This item is the first step as required by
law to be able to levy the assessment to the property.
BUDGET IMP ACT
This is proposed to be assessed to the property over a five year period.
ACTION REOUlRED
The City Council is requested to adopt the resolution declaring cost and ordering preparation of
assessment roll for Project 01-23, 3408 _142od Avenue NW.
Respectfully submitted,
~/~
cc: Gregory Anderson, 3408 _142od Avenue NW
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF
ASSESSMENT ROLL FOR THE IMPROVEMENT OF WATERMAIN, FOR
PROJECT 01-23, 3408 _142nd AVENUE NW.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
WHEREAS, the expenses incurred or to be incurred in the making of such
improvement amount to $ 4.267.35 so that the total cost of the improvement will
be $ 4.267.35.
1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Andover, MN: The portion of the cost of such improvement to be paid by the
City is hereby declared to be $ 4.267.35 the amount to be assessed against
benefited property owners is declared to be $4.267.35
2. Assessments shall be payable in equal annual installments extending over a
period of 2... years. The first of the installments to be payable on or before the
1 st Monday in January 2002 , and shall bear interest at the rate of 6
percent per annum from the date of the adoption of the assessment resolution.
3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate
\ the proper amount to be specially assessed for such improvement against every
assessable lot, piece or parcel of land within the district affected, without regard
to cash valuation, as provided by law, and she shall file a copy of such
proposed assessment in her office for public inspection.
4. The Clerk shall, upon the completion of such proposed assessment, notify the
Council thereof.
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this 2nd day of October, 2001 , with
Councilmembers voting in
favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
J
Victoria Volk - City Clerk
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/ CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100
FAX (763) 755.8923. WWW.C1.ANDOVER.MN,US
TO: Mayor and Council members
CC: John Erar, City Administratol,
Scott Erickson, City Enginee
FROM: Todd Haas, Parks Coordinator
SUBJECT: Acknowledge Park and Recreation Commission Meeting Guidelines and Public
Hearing Participation Protocol - Engineering
DATE: October 2,2001
INTRODUCTION
The City Council is requested to acknowledge the Park and Recreation Commission's adoption
\ of meeting guidelines and public hearing participation protocol.
)
DISCUSSION
The Commission adopted these guidelines at their September 6, 2001 meeting.
ACTION REOUIRED
Acknowledge Commission adoption of guidelines.
Respectfully submitted,
te~~
Cc: Valerie Holthus, Park Commission Chair
PARK & RECREATION COMMISSION
/ Park & Recreation Commission MeetinglPublic Hearing Citizen Participation Protocol
POLlCY PURPOSE
The purpose of this policy is to establish guidelines for citizen participation at public meetings that will ensure that
the following Commission objectives are achieved.
. Welcome and encourage citizen comments on matters of interest or concern
. Preserve and promote the accurate exchange of information
. Preserve the equal rights of citizens to communicate their views
. Provide for an orderly, courteous and efficient meeting
. Provide adequate time for Commission to review and consider agenda items
COMMISSION MEETING
The following Commission meeting guidelines are established and shall be enforceable by the chairperson or
presiding Commission member. The following guidelines may be amended by a majority vote by the Commission.
1. Questions are to be addressed to Commission during the meeting; citizens are encouraged to contact
City staff prior to or following the Commission meeting for further information. The Commission is
free to call upon or direct a question to staff as necessary or appropriate.
2. A citizen desiring to speak may do so only after being recognized by the Chairperson. Upon
recognition, the citizen should approach the podium and clearly state his/her name and address.
3. To allow for equal time, citizens are limited to (5) five minutes to address the Commission.
4. Complaints or concerns expressed during 'Resident Forum' as may be directed by the Chairperson
and/or Commission and not on the regular Commission meeting agenda, will be responded to by the
/ next regularly scheduled Commission meeting and placed on Commission Agenda. Citizens will
receive a copy of the City's response prior to the next meeting.
PUBLIC HEARING
Citizen testimony, opinions or questions at a public hearing are encouraged, and are considered by Commission in
their respective deliberations. The following guidelines are established by the Commission and are enforceable by
the Chairperson or the presiding Commission member.
1. A member of the City staff will introduce and explain the agenda item.
2. The Chairperson will invite public comment and set a time limit for each speaker so that all citizens
desiring to address the issue may have the opportunity to do so. A group of persons may select one
spokesperson to speak for group; that person may be granted more time at the Chairperson's discretion.
3. A citizen desiring to speak may do so upon recognition by the Chairperson. He/she shall approach the
podium and state their name and address. Citizens not recognized by the Chairperson should refrain
from interrupting a speaker who has been recognized as a matter of general coUrtesy.
4. Questions should be addressed to the Chairperson, Commission and/or staff as appropriate. The
Commission is free to call upon or redirect a question to a staff member. Citizens are encouraged to
contact staff members prior to or following the public hearing to obtain further information.
5. Each citizen will be permitted to address the Commission once during the meeting. At the
Chairperson's discretion, second comments may be heard if time exists or if new information is to be
presented.
6. After citizen comments have been heard, Commission will close the public portion of the hearing and
then hold its own discussion on the issue. A decision may be made at this time or postponed until a
later meeting. No further public comment on the topic will be allowed unless specifically invited by
the Chairperson.
These guidelines may be amended upon a majority vote of the Commission.
G:\DA TA\ST AFF\RHONDAA \P ARK\Meeting ProtocoLrtf
@
/ CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W,. ANDOVER, MINNESOTA 55304. (763) 755.5100
FAX (763) 755-8923. WWW.CI,ANDOVER,MN,US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator
FROM: David 1. Carlberg, Community Development Director
SUBJECT: Acknowledge Planning and Zoning Commission Meeting Guidelines and Public
Hearing Participation Protocol - Planning
,DATE: October 2,2001
INTRODUCTION
The City Council is requested to acknowledge the Planning and Zoning Commission's adoption
of meeting guidelines and public hearing participation protocol.
J DISCUSSION
The Commission adopted these guidelines at their August 28, 2001 meeting (see attached
minutes and staff report).
ACTION REOUIRED
Acknowledge Commission adoption of guidelines.
Respectfully submitted,
Ju{J/
David 1. Carlberg
Community Development Director
I
PLANNING AND ZONING COMMISSION MEETING -AUGUST 28,2001
The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was
called to order by Chairperson Jay Squires on August 28, 2001, 7:02 p.m., at the Andover
City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota.
Commissioners present: Chairperson Jay Squires, Commissioners Douglas Falk,
Mark Hedin, Dean Daninger, Larry Dalien, Tim Kirchoff
and Rex Greenwald.
Commissioners absent: There were none.
Also present: City Planner, Courtney Bednarz
Planning Intern, Jason Angell
Others
\ APPROVAL OF MINUTES
)
August 14, 2001
Motion by Falk, seconded by Daninger, to approve the minutes as presented. Motion
carried on a 5-ayes, O-nays, 2-present (Dalien and Kirchoff), O-absent vote.
~ ADOPT PUBLIC HEARlNG POLICIES AS DIRECTED BY CITY COUNCIL
City Planner Courtney Bednarz explained that the City Council has decided to formalize a
policy for public hearings. These policies are very similar to the way that public hearings
have been conducted in the past. He mentioned that there is an attachment included in
the staff report for the Commission's review.
Chair Squires mentioned that the policy is consistent with what has been done in the past,
with the exception of the time limit restriction.
Motion by Daninger, seconded by Kirchoff, to adopt the Public Hearing Policies as
created by the City Council. Motion carried on a 7-ayes, O-nays, O-absent vote.
(j)
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CLANDOVER.MN.US
TO: Planning and Zoning Commissioners
CC: David Carlberg, Community Development Director
FROM: Courtney Bednarz, City Planne~
SUBJECT: Public Hearing Policy
DATE: August 28, 2001
INTRODUCTION
The City Council has decided to formalize a policy for public hearings. These policies are very
similar to the way that public hearings have been conducted in the past. Please refer to the
attachment for more information.
)
DISCUSSION
Please keep your copy of these policies for future reference.
ACTION REOUlRED
A motion to adopt public hearing polices as created by the City Council is necessary.
I
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PUBLIC HEARING
Citizen testimony, opinions or questions at a public hearing are encouraged, and are
'considered by the Planning and Zoning Commission in their respective deliberations.
The following guidelines are established by the Commission and are enforceable by the
Chairperson or the presiding Commission member.
1. A member of the City staff will introduce and explain the agenda item.
2. The chairperson will invite public comment and set a time limit for each
speaker so that all citizens desiring to address the issue may have the
opportunity to do so. A group of persons may select one spokesperson to
speak for group; that person may be granted more time at the Chairperson's
discretion.
3. A citizen desiring to speak may do so upon recognition by the Chairperson.
He/she shall approach the podium and state their name and address. Citizens
not recognized by the Chairperson should refrain from interrupting a speaker
- who has been recognized as a matter of general courtesy.
4. Questions should be addressed to the Chairperson, Commission and/or -staff as
appropriate. The Commission is free to call upon or redirect a question to a
staff member. Citizens are encouraged to contact staff members prior to or
following the public hearing to obtain further information.
5. Each citizen will be permitted to address the Commission once during the
meeting. At the Chairperson's discretion, second cornnlents may be heard if
time exists or if new information is to be presented.
6. After citizen comments have been heard, the Chairperson will close the public
portion of the hearing and then hold its own discussion on the issue. A
decision may be made at this time or postponed until a later meeting. No
further public comment on the topic will be allowed unless specifically invited
by the Chairperson.
, \,
CD
, CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CLANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrato~\..-
FROM: Scott Erickson, City Engineer
SUBJECT: Declare Cost/Order Assessment RoI1/99-35/Woodland Estates 2nd Addition-
Engineering
DATE: October 2,2001
INTRODUCTION
The City Council is requested to declare the costs and order the preparation of the assessment roll
for the Woodland Estates 2nd Addition development.
DISCUSSION
The Woodland Estates 2nd Addition development project has been completed and the project
costs are being assessed to the developer in concurrence with the 429 assessment process. The
initial estimate of the assessment amount identified in the feasibility report for this project was
$16,276.86 per lot. The final cost of the project is $14,925.24 per lot. After declaring the costs
the assessment role will be prepared and presented to the City Council for approval.
This item was previously tabled at the developer's request to provide him time to review the
costs. The developer has since reviewed the costs and has indicated concurrence with the
construction costs, but may have issues with the way the City calculates the expenses for the
project. The developer has indicated that this issue would be directly related to the lawsuit that
Woodland Development has initiated with the City of Andover. The calculations relative to the
expenses associated with the project are consistent with methodology and format utilized for all
City of Andover development project assessments.
ACTION REOUIRED
The City Council is requested to approve the resolution declaring cost and directing preparation
of assessment roll for the improvement of sanitary sewer, watermain, storm sewer and streets for
Project 99-35, Woodland Estates 2nd Addition.
Respectfully submitted,
Q/#LL
Scott Erickson
cc: Byron Westlund, Woodland Development Corp., 13632 VanBuren Street NE, Ham Lake
MN 55304
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT
ROLL FOR THE IMPROVEMENT OF SANITARY SEWER, WATERMAIN STORM
SEWER AND STREETS FOR PROJECT 99-35. WOODLAND ESTATES 2ND ADDITION.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
WHEREAS, a contract has been entered into for the construction of the improvements
and the contract price for such improvement is $739.294.95 plus $17.300.00 for seal coat,
and the expenses incurred or to be incurred in the making of such improvement amount to
$211.102.04 and work previously done amount to $ 225.926.00 so that the total cost of the
improvement will be $1.193.622.99 .
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN:
1. The portion of the cost of such improvement to be paid by the City is hereby declared to be
$ 89.155.34 the amount to be assessed against benefited property owners is declared
to be $ 1.104.467.65.
2. Such assessments shall be payable in semi-annual installments, together with principal
and accrued interest, extending over a period of.1Q years. The first of the installments to
be payable on or before the 15th day of April 2002, and shall bear interest at the rate of
6 percent per annum from the date of the adoption of the assessment resolution.
3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper
amount to be specially assessed for such improvement against every assessable lot, piece
or parcel of land within the district affected, without regard to cash valuation, as provided
by law, and she shall file a copy of such proposed assessment in her office for public
inspection.
4. The Clerk shall, upon the completion of such proposed assessment, notify the Council
thereof.
MOTION seconded by Council member and adopted by the City Council
at a reqular meeting this ~ day of October , 2001 , with Councilmembers
voting in favor of the resolution, and
Councilmembers voting against, whereupon said resolution was declared
passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
, CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\
J
DATE: December 19, 2000
AGENDA SECTION ORIGINATING DEPARTMENT
Non-Discussion/Consent Item/ADD-ON Scott Erickson'?L
ITEM NO. 43.
Engineetmg
Declare Cost/Order Assessment Roll/
,~Jj~~oodland Estates 2nd Addition
~",~..;:,.:.-;.'.o.~'.'._-
The developer has requested this item be tabled to ,allow him additional time for review.
J
@ CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
\
, DATE: December 19. 2000
AGENDA SECTION ORIGINATING DEPARTMENT
Non-Discussion/Consent Item Scott Erickson(jl
ITEM NO.
Engineering
Declare Cost/Order Assessment RolI/
'q~~~~lWOodland Estates 2nd Addition
The City Council is requested to approve the resolution declaring cost and directing
preparation of assessment roll for the improvement of sanitary sewer, watermain, storm sewer
and streets for Project 99-35, Woodland Estates 2nd Addition.
~
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. r ,
.
MOTION by Councilmember to adopt the following:
A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT
ROLL FOR THE IMPROVEMENT OF SANITARY SEWER. WATERMAIN STORM
SEWER AND STREETS FOR PROJECT 99-35. WOODLAND ESTATES 2ND ADDITION.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
WHEREAS, a contract has been entered into for the construction of the improvements
and the contract price for such improvement is $739,294.95 plus $17,300.00 for seal coat,
and the expenses incurred or to be incurred in the making of such improvement amount to
$211 ,102.04 and work previously done amount to $225.926.00 so that the total cost of
the improvement will be $1.193.623.00 .
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN:
1. The portion of the cost of such improvement to be paid by the City is hereby declared to be
$89.155.34 the amount to be assessed against benefited property owners is declared to be
$1.104.467.70
2. Such assessments shall be payable in semi-annual installments, together with principal
and accrued interest, extending over a period of.ill years. The first of the installments to ,
be payable on or before the 15th day of April 2001 ,and shall bear interest at the rate of
6 percent per annum from the date of the adoption of the assessment resolution.
3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper
amount to be specially assessed for such improvement against every assessable lot, piece
or parcel of land within the district affected, without regard to cash valuation, as provided
by law, and she shall file a copy of such proposed assessment in her office for public
inspection.
4. The Clerk shall, upon the completion of such proposed assessment, notify the Council
thereof.
MOTION seconded by Councilmember and adopted by the City Council
at a reqular meeting this 19th day of December , 2000 , with Councilmembers
voting in favor of the resolution, and
Councilmembers voting against, whereupon said resolution was declared
passed.
CITY OF ANDOVER
ATTEST:
J.E. McKelvey - Mayor ,
Victoria Volk - City Clerk
C:kl'3S1lOd 2:~S8 9.!.v 2:l9 VS:60 0002: vl J3a
\
ANDOVER SPECIAL ASSESSMENTS
PROJECT NAME: Woodland Estates 2nd Addition PROJECT NO: 99-35
FEASIBILITY STUDY: Date February 10. 2000 Construction Amount: $832.000.00
ENGINEERS ESTIMATE: Date April 3. 2000 Eng's. Est. Const. Amount: $826,630.50
CONTRACT AWARD: Date May 5. 2000 Construction Amount: $718,682.45
FINAL CONTRACT COST: Final Construction Amount: $739.294.95
Engineering: $107,197.76
Aerial Mapping (1% of street) $ 2,227.17
Drainage Plan (0.3% of streeUstorm) $ 1.077.66
Administration (3%) $ 22,178.85
Assessing (1%) Invoice $ 7,392.95
Bonding (0.5%) $ 3,696.47
Legal & Easement $ 0.00
Advertising $ 594.39
City Expenses (including inspection) , $ 32.108.47
Testing: Braun Intertec and Instrumental Research $ 7,541.06
Signs $ 6.873.26
SUBTOTAL $190,888,04
Construction Interest $ 20,214.00
TO'l' AL EXPENSES: (% of Final Contract Cost = 28.55451) + $ 211,102.04
SEALCOATING: (17,300 SY x $1.00/SY) - $ 17.300.00
TOTAL PROJECT COST: = $ 967.696.99
,
Trunk Source and Storaoe:
Residential Watermain: Connection ,Charge $101.750.00 ( 74 Units. @ $ 1 .375,00\
Area Charge $ 51.624.00 (43.2 Acres- @ $ 1.195.00)
Residential Sanitary Sewer: Connection Charge S 23.088.00 ( 74 Units. @ $ 312.00)
Area Charge $ 49.464.00 ( 43.2 Acres.. @ $ 1.145.00)
TOTAL TRUNK SOURCE AND STORAGE: + $ 225.926.00
City Share: $69,352.17 X 1.2855451 (see Table A. S, C, D and E) - $ 89.155.34
SUBTOTAL $ 136,770.66
SUBTOTAL TO BE ASSESSED $1.104.467.65
Current Assessment per Lot: $1,104,467.65f74 lots = $ 14.925.24
Feasibility Study: Date February 10, 2000
: Amount: $16,276.86
.At the request of the developer, Block 6 Lot 1 is being assessed as the equivalent offive single family residential lots.
.
"'Outlots A. 8 and C not included in this assessment.
,
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ASSESSMENT ROLL COMPUTATIONS
WOODLAND ESTATES 2ND ADDITION ,
CITY PROJECT #99-35
ANDOVER, MINNESOTA
MFRA#12746
I. LATERAL BENEFIT
SECTION 1 - SANITARY SEWER
A. Final Construction Cost $223,286.00
B. Expenses (28.55451%) '+ $ 63.758.22
e. Subtotal - Sanitary Sewer $287,044,22
,
D. Less City share including expenses ($51,502.60 x 1.2855451)
See Details below - Table A " $ 66.208.92
E. Total- Sanitary Sewer $2.20,835.30
F. Assessable $ 220,835,30n4lots $ 2,984.26/Lot
Table A -
City Share of Sanitary Sewer
City Share fOT Oversizinq and Additional Depth
Sanitary sewer oversizing, and additional depth for the benefit of the City of Andover, based on unit prices and "
difference in unit prices, as applicable.
Item Unit
No. Description Quantitv Price Amount
Sanitary Sewer Oversizing
A. 10" SDR 26 in lieu of 8" pve SDR 26 24'-26' Depth 450 LF $3.00/lF $1,350.00
B. 10" SDR 26 in lieu of 8" pve SDR 26 26'-28' Depth 237 LF 3.00/lF 711.00
C. 10" SDR 26 in lieu of 8" pve SDR 26 28'-30' Depth 136 LF 3.001lF 408.00
D. 10' SDR 26 in lieu of 8" pve SDR 26 30'-32' Depth 38lF 3.001lF 114.00
E. 10' PVCAWWAC 900 in lieu of 8" PVC SDR 26
26'-28' Depth o LF 3.001lF 0.00
F. 10" PVCAWWAC 900 in lieu of 8" pve SDR 26
28'.30' Deoth 68 LF 3.00/LF 204.00
G. 10" PVCAWWAC 900 in lieu of 8" PVC SDR 26
30'-32' Deoth 427 LF 3.00/LF 1 281.00
H. 10' PVCAWWAe 900 in lieu of 8' PVC SDR 26
32'-34' Depth 161 LF 3.00/LF 483.00
I. 10' PVCAWWAC 900 in lieu of 8' pve SDR 26
34'-36' Deoth 191 LF 3.00/LF 573.00
J. 10" PVCAWWAC 900 in lieu of 8' pve SDR 26
36'-38' Depth 156 LF 3.00/LF 468,00
Oversizing Total $5;592.00
, "
Sanitary Sewer Additional Depth
K- 8" PVC SDR 26 SS 16'-18' Depth 136 LF $20.00/LF $2,720.00
L 8" PVC SDR26 S8 18'-20' Depth 492 LF 20.00/LF 9,840.00
M. 8" PVC SDR 26 S5 20'-22' Depth 243 IF 20.00/LF 4.860.00
; -
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TABLE A Continued)
J Item Unit
No. Description Quantity Price Amount
N. 8" PVC SDR 26 S8 22'.24' Depth 290 LF 20.00/LF 5,800.00
O. 8" PVC SDR 26 S8 24'-26' Depth 193 LF 20.00/LF 3,860.00
P. 8" PVC SDR 26 SS 26'.28' Depth 193 LF 20.001LF 3,860.00
O. 8" PVC SDR 26 SS 28'-30' Depth 191 LF 20.00/LF 3.820.00
R. 8" PVC SDR 26 S5 30'.32' Depth 126 LF 20.00/LF 2,520.00
S. 8" DIP in lieu of 8" PVC 20'.22' Depth 40 LF 17.00/LF 680.00
T. Extra Depth Manhole 43.9 VF 74.00NF 3,248.60
U. 8" x 4" WYE in lieu of 10" x 4". WYE 12 EA 39.00/EA 468.00
V. 8" x 4" WYE in lieu of 10" x 4" TEES 3EA 168.00/EA 504.00
W. Outside Drop Section 19 VF 70.00NF 1,330.00
X. Outside Drop Connection 2EA 1,200.00/EA 2.400.00
Additional Depth Total $45,910.60
Total Oversizing and Additional Depth 551,502.60
City of Andover Share = 100% Total $51,502.60
SECTION 2 . WATERMAlN
A. Final Construction Cost $156,769.25
, B. Expenses (28.55451 %) '" $ 44.nO.40
C. Subtotal- Watermain $201,559.65
D. Less City share including expenses ($10,243.12 x 1.2855451)
See Details below. Tables Band C - $ 13.167.99
E. Total- Watermain $188,391.66
F. Assessable $188,391.66/74 Lots $ 2,545.83/Lot
Table 8
City Share of Watermain
City Share for Pipe Oversizina
Watermain oversizing for the benefit of the City of Andover, based on unit prices and difference in unit prices, as
applicable.
Item Unit
No. Descriotion Quantitv Price Amount
A. 10" DIP in lieu of 8" DIP Watermain Pipe 733 LF $3.00/LF $2,199.00
B. 10" Butterfly Valve in lieu of 8" Gate Valve 2EA 200.00/EA 400.00
C. 10 DIP Fittings in lieu of 8" Dip Fittings 275 LB 1.05/LB 288.75
WATERMAIN OVERSIZING TOTAL $2,887.75
CITY OF ANDOVER SHARE = 100% TOTAL $2,887.75
,
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Table C
City Share of Watennain /
Citv Share for 1/2 Niahtinaale Street Northwest
Watermain extended along Nightingale Street Northwest for the benefit of the City of Andover, based on unit prices.
Item Unit
No. Description Quantity Price Amount
A S" DIP Class 52 Watermain - Equivalent 733 LF $14.75/LF $10,811.75
B. 8" MJ Resilient Seat Gate Valve 2EA 660,OOJEA 1,320.00
C. ' MJ DIP Fittings 705 LB 1.0S/LB 740.25
D. 6" DIP Class 52 Watermain 5LF 12.75/LF 63.75
E. 6" MJ Resilient Seat Gate Valve 1 EA 475.00/EA 475.00
F. 6" MJ Hub Hydrant (9'-0") 1 EA 1,300.00/EA 1 ,300.00
.
SUBTOTAL - WATERMAIN $14,710.75
: CITY SHARE 50% OF COST - WATERMAIN $7,355.37
SECTION 3 . STORM SEWER
A. Final Construction Cost $136,503.20
B, Expenses (28.55451 %) + $ 38.977.82
C. Total- Storm Sewer $175,481.02
D, Assessable $175,481.0217 4Lots $ 2,371.37/Lot
:
SECTION 4 - STREET CONSTRUCTION
A. Final Construction Cost $222,716.50
B. Expenses (28.55451 %) + $ 63,595.60
C. Subtotal. Street Construction $286,312.10
D. Less City share includ,ing expenses ($7,606.45 X 1.2855451)
See Details below - Tables D and E . $ 9,778.43
E. Total - Street Construction $276,533.67
F. Assessable $276,533.67174Lots $ 3,736.94/Lot
.
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Table D
\ City Share of street Construction
City Share for 8ikewavIWalkwav Trail fNiahtinqa/eJ
City Share comprises 100% of the cost of the BikewaylWalkway construction along Nightingale Street Northwest,
based on unit prices.
Item Unit
No. Description Quantitv Price Amount
A. Class 5 Aggregate Base 261 TN $8.20fTN $2,140.20
B. Type LV4 Wearing Course Mixture 108 TN 28.55fTN 3,083.40
C. Seeding (Mix No. 900) and Mulch 0.6AC 750.00/AC 450.00
BIK8NAYIWALf<:oNAY TRAIL TOTAL $5,673.60
CITY SHARE = 100% TOTAL . $5.673.60
Table E
City Share of Street Construction
City Share for Extra Street Width for Onstreet Bike Route
City Share comprises 100% of the cost of the Extra Street width for Onstreet Bike Route, based on unit prices.
Item Unit
No. DescriDtion -- Quantitv Price Amount
.
A. Class 5 Aggregate Base 86 TN $8.20ITN $705.20
B. Type LV4 Wearing Course Mixture 43 TN 28.55ITN 1,227.65
/
EXTRA STREET WIDTH FOR ON STREET BIKE ROUTE TOTAL $1,932.85
CITY SHARE = 100% TOTAL $1,932.85
TOTAL LATERAL CHARGE PER UNIT
SECTION 1 . SANITARY SEWER $ 2,984.26
SECTION 2. WATERMAlN $ 2.545.83
SECTION 3 . STORM SEWER S 2,371,37
SECTION 4 - STREET CONSTRUCTION $ 3.736.94
TOTAL LATERAL CHARGE PER UNIT $11,638.40
n. TRUNK SOURCE AND STORAGE
SECTION 1 - SANITARY SEWER
A. Connection Charge $312.00Ilot
B. Area Charge (43.2 acres x $1,145.00/acrel7410ts) $668.43/lot
SECTION 2 - WATERMAIN
A. Connection Charge $1,375.001l0t
B. Area Charge (43.2 acres x $1,195.00/acre/74Iots) $ 697.6Vlot .
III. OTHER
I SECTION 4 - STREET CONSTRUCTION
:
:
,
i A. \ Sealcoating
,
, (17,300 SY x $1.00/SY/74Iots) $ 233.79/lot
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\
IV, SUMMARY
WOODLAND ESTATES 2ND ADDITION SHARE (RESIDENTIAL LOTS) r
I. SECTION 1. - SANITARY SEWER LATERAL $ 2,984.26/101
I. SECTION 2.. WATERMAIN LATERAL $ 2,545.83/lot
I. SECTION 3. - STORM SEWER LATERAL $ 2,371.37/101
I. SECTION 4.. STREET CONSTRUCTION LATERAL $ 3,736.94/1ot
II. SECTION 1. - TRUNK SANITARY SEWER CONNECTION $ 312.0011ot
II. SECTION 1, - TRUNK SANITARY SEWER AREA $ 668.43/lot
fl. SECTION 2. - TRUNK WATERMAIN CONNECTION $ 1,375.00/lot
fl. SECTION 2. - TRUNK WATERMAIN AREA $ 697.62/lot
III. SECTION 4. - SEALCOATING S 233.7911ot
WOODLAND ESTATE 2ND ADDITION $ 14,925.24/101
CITY SHARE .
I. SECTION 1.0. SANITARY SEWER TRUNK $ 66,208.92
I. SECTION 2.0 - WATERMAIN TRUNK $ 13.167.99
I. SECTION 3.0 -STORM SEWER $ 0.00
L SECTION 4.0 - STREET CONSTRUCTION B/K8NAYIWAl.t<;NAY
TRAIL AND ROUTE" S 9.778.43
TOTAL CITY SHARE $ 89,155.34
NOTE:
* From City of Andover Trail Fund
s:\maln:\and 127 46:\ReportslassessmentrolI11.16
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CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CLANDOVER,MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrat~
Scott Erickson, City Enginee ,
FROM: Todd Haas, Asst. City Engineer
SUaJECT: Waive Public Hearing/Adopt Assessment Roll/01-8/732 _140th Lane NW/SS
& WM - Engineering
DATE: October 2,2001
INTRODUCTION
This item is in regards to waiving the public hearing and adopting the assessment roll for 732 -
140th Lane NW for sanitary sewer and watermain, Project 01-8.
DISCUSSION
The City Council at the September 18, 2001 meeting approved a resolution declaring the cost and
ordering assessment roll. This item is the last step as required by law to be able to levy the
assessment to the property.
BUDGET IMP ACT
This will be assessed over a five year period.
ACTION REOUIRED
The City Council is requested to approve the resolution waiving the public hearing and adopting
the assessment roll for the improvement of sanitary sewer and watermain for Project 01-8, 732-
140th Lane NW.
Respectfully submitted,
~~
cc: Craig & Ruth Kostelecky, 732 - 140th Lane NW
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
/ RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE
IMPROVEMENT OF SANITARY SEWER & WATERMAIN PROJECT NO. 01-8.
732 - 140th LANE NW.
WHEREAS, the property owner has waived their right to a public hearing.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
ANDOVER, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made part
hereof, is hereby accepted and shall constitute the special assessment against
the lands named therein, and each tract of land therein included is hereby
found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments, extending over
a period of ~ years, the first of the installments to be payable on or before
the 1st Monday in January, 2002 and shall bear interest at a rate of ~
percent per annum from the date of the adoption of this assessment resolution.
3. The owners, of any property so assessed may at any time prior to certification
of the assessment to the County Auditor, pay the whole of the assessment on
such property, with interest accrued to the date of payment, to the City
Treasurer.
MOTION seconded by Councilmember and adopted by the
City Council at a reQular meeting this ~ day of October , 2001 , with
Councilmembers voting in
favor of the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
SEP 27 '01 10:13 FROM:GROSSLEIN BEVERAGE T-671 P,Ol/02 F-766
111."'" It '1IJJ1'~ ,~;IJd
: I?"i . MG ' 9w--
J!~ ~~".." LlGH~ HIGIII,IFt "
A Fax From:
GROSSLEIN BEVERAGES INC.
13551. Tun~slcll Street North West
Alloka, Minnesota 55HO~~
Phone: (763) 421.5804 Fax: (763) 427.5555
TO:~ Fax #
HE:
From: ,~, Dale: ;}/.;1.1/o/
-/ . Al Grossll'in lk'Vc:ral:es
Total # of Sheets c:( Including Cover Sheet
Comments:
~/
Ii '-<j'aw ~ ~ ~ ek / ~
CaJ1 (/W., 0vI 76 J ~ -Y'a? / - 58b ~
~~.
If lhis transmilL'li was received incom~lelc, Plea.<c~
(763) 421.5804 or (800) 1.:.1.5R01.
I ~ nil. RED ~,;l(::~~
, IOIIJUSI' FOS~ER'S ~l;.
..,~. .',...'.~..,..'. n" ."." """ .. "'l"I}",~
SEP 27 2001 10:19 PAGE. 01
SEP 27 '01 10:13 FROM:GROSSLEIN BEVERAGE T-671 P,02l02 F-766
.
.
September 27, 200 J
Todd Haas
City of Andover
1685 Crosstown Boulevard
Andover, MN 55304
Re: Project #01-8 732 140111 Lane NW Andover, MN 55304
Todd,
We, Craig and Ruth Kostelecky request to waive the assessment hearing on this propeny.
Thank you,
SEP 27 2001 10:19 PAGE. 02
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Andover NORTH 1/2 SECTION: 36
Half Section TOWNSHIP: 32 RANGE: 24 o Half Section Bout
Address Book o Lots / Parcels
leN""~'] P ks
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Map Date: July 22,1999 C= Water Features
o Right-of-Way
(j)
\ CITY OF ANDOVER
/
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: John Erar, City Administrator~
Scott Erickson, City Enginee~~
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Waive Public Hearing/Adopt Assessment RoI1/99-37/1680 Andover
Boulevard NWSS & WM - Engineering
DATE: October 2, 2001
INTRODUCTION
This item is in regards to waiving the public hearing and adopting the assessment roll for 1680
Andover Boulevard NW for sanitary sewer and watermain, Project 99-37.
, DISCUSSION
The City Council at the September 18, 2001 meeting approved a resolution declaring the cost and
ordering assessment roll. This item is the last step as required by law to be able to levy the
assessment to the property.
BUDGET IMPACT
This will be assessed over a five year period.
ACTION REOUIRED
The City Council is requested to approve the resolution waiving the public hearing and adopting
the assessment roll for the improvement of sanitary sewer and watermain for Project 99-37, 1680
Andover Boulevard NW.
Respectfully submitted,
~~
cc: Juanita Palo, 1680 Andover Boulevard NW
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
\
/ RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE
IMPROVEMENT OF SANITARY SEWER & WATERMAIN PROJECT NO. 99-37,
1680 ANDOVER BOULEVARD NW.
WHEREAS, the property owner has waived their right to a public hearing.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
ANDOVER, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made part
hereof, is hereby accepted and shall constitute the special assessment against
the lands named therein, and each tract of land therein included is hereby
found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments, extending over
a period of L- years, the first of the installments to be payable on or before
the 1st Monday in January, 2002 and shall bear interest at a rate of ~
percent per annum from the date of the adoption of this assessment resolution.
3. The owners, of any property so assessed may at any time prior to certification
) of the assessment to the County Auditor, pay the whole of the assessment on
such property, with interest accrued to the date of payment, to the City
Treasurer.
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this ~ day of October ,2001, with
Councilmembers voting in
favor of the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
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/ RECEIVtD
'.
NOV I 6 1999
November 16, 1999
CITY OF ANDOVER
Andover City Engineer
1685 Crosstown Blvd. N.W.
Andover, MN 55304
Re: Municipal Improvements
Dear City Engineer:
I hereby petition for improvements of watermain and sanitary sewer with the
costs of the improvements to be assessed against my benefiting property.
Said petition is unanimous and the public hearing may be waived. I would like to
be assessed over a five-year period and also waive my rights to an assessment
hearing.
,
Sincerely,
~"-~~ p~
Juanita Palo
1680 Andover Blvd. NW.
Andover, MN 55304
Home 612-757-9437
Work 612-785-8436
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Map and Data Sources: N
- - City af ArukNer Departments: +
ndary EngineerIng;
Planning;
Public Works;
GIS
&olt: RP,
_ IlIcn - 4(J() f~et 1 :4,800
011 of AHcnow Addras Book. Address Numbers ...-ere clInectrd from tae ...
A.I}aka ClHIDty Assa..er'1 o.lIIbue aDd tbe 1996 omd.a Addreu MJlp lor ABdonr. !(I 0501001S&'2001!D3OG:J!I)
Pro}ect Locatio..: H:\CISDA T A\CORl.'J"RoJI.C't'S\.A. UTOMAP.APR
@
/ CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW,C1.ANDOVER,MN,US
TO: Mayor and Council Members
CC: John Erar, City Administrator(
Scott Erickson, City Engineer (
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Reduce EscrowlDeveloper's ImprovementslNorth Valley Ridge - Engineering
DATE: October 2,2001
INTRODUCTION
This item is in regards to reducing the developer's letter of credit #411 for the developer's
improvements for North Valley Ridge.
/ DISCUSSION
Attached is Page 5 from the development contract that the City entered into with the developer.
The developer has completed all their improvements so therefore, the letter of credit can be
reduced. The grading and lot certification letter have been received by the City. Street lights
have been paid to Connexus Energy.
Amount Reduce
Available To Reduction
North Valley Ridge $139,800.00 $0.00 $139,800.00
ACTION REQUIRED
City staff is recommending the City Council reduce the letter of credit for North Valley Ridge to
$0.00.
Respectfully submitted,
~~
cc: Jim Fields, 15421 Round Lake Blvd. NW, Andover
/
NDr-l-L tAt I/-J fZ,d
~
Regional and Local jurisdictions prior to the commencement of
site grading or construction and prior to the City awarding
construction contracts for public utilities,
K. The Developer shall make provision that all gas, telephone and
electric utilities shall be installed to serve the development,
L. Cost of Developer's Improvements, description and completion
dates are as follows:
Description of Improvements Estimated Cost Date to be
Completed
1. Site Q"a~~treet &-StmD1$Be':11nd $ ~.fm -0 .line 30. 2001
frosioo 1. Certification of lrading.
2, ~-aai1~ . $ -Q&o ~ing
treet amtenance,
3. $
4, $
5, Lot Stakes, & Certificate P1aCE!lB1t $ ~.l'Bt" a .l.me 30. 2001
6. Diseased Tree Removal. $ 0
7, Insta11atioo of S1:reet Lights -4;fBT (;) .line 30. 2001
8, Tree Protection -500- 0 ~ing
Total Estimated Construction Cost
for Developer's Improvements $~ C:;l
Estimated Legal, Engineering and
Administrative Fee (15%) $li.1S1.SB 0
Total Estimated Cost of Developer $ 9J.28-7.59 (':)
Improvements
Security Requirement (150%) $ B9.!lE.8Q <::>
M, Construction of Developer's Improvements:
.I 1, Construction, The construction, installation, materials and
-5-
C9
\ CITY OF ANDOVER
,
1685 CROSSTOWN BOULEVARD N,W,. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW,Cl,ANDOVER,MN,US
TO: Mayor and Council Members
CC: John Erar, City Administratorft
Scott Erickson, City Engineer~
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Accept Petition/Ol-27/Creekside Estates 2nd Addition - Engineering
DATE: October 2,2001
INTRODUCTION
The City has received a petition from the developer of Creekside Estates 2nd Addition requesting
the improvement of sanitary sewer, watermain, streets and storm sewer (see attached petition),
Project 01-27.
I
DISCUSSION
The developer of Creekside Estates 2nd Addition has requested to have the previously adopted
deferred assessments from Project 87-28 be re-assessed to his property and applied to Lots 1-4,
Block 1, Creekside Estates 2nd Addition, This request is necessary to allow the developer to
connect and utilize the City sanitary sewer and water systems.
ACTION REOUIRED
The City Council is requested to approve the resolution declaring adequacy of petition and
ordering preparation of a feasibility report to determine the proposed re-assessment to Lots 1-4,
Block 1 for the improvement of sanitary sewer, watermain, streets and storm sewer for Project
01-27, in the area of Creekside Estates 2nd Addition.
Respectfully submitted,
~<
Todd Haas
cc: Robert Day, Taylor Made Homes, Inc., 3200 Main St., #310, Coon Rapids, MN 55448
CITY OF ANDOVER
COUNTY OF ANOKA
, STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING
PREPARATION OF A FEASIBILITY REPORT TO DETERMINE THE PROPOSED
ASSESSMENTS TO LOTS 1-4, BLOCK 1, FOR THE IMPROVEMENT OF
SANITARY SEWER. WATERMAIN, STREET AND STORM SEWER ,PROJECT NO.
01-27, IN THE CREEKSIDE ESTATES 2NLJ ADDITION AREA.
WHEREAS, the City Council has received a petition, dated September 26, 2001,
requesting the construction of improvements; and
WHEREAS, such petition has been validated to represent the signatures of 100%
of the affected property owners requesting such improvement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover
that:
1. The petition is hereby declared to be 100% of owners of property affected, thereby
making the petition unanimous.
2. The proposed improvement is hereby referred to the City Enaineer and he is
instructed to provide the City Council with a feasibility report to determine the
proposed assessment to Lots 1-4, Block 1.
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this 2nd day of October ,2001, with
Councilmembers voting in
favor of the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
Sep 26 01 12:36p Buildinf; Sites, Inc. 763-323-1111 p.2
.
/
TAYLOR MADE HOMES,INC.
ROBERT A DAY
PRESIDENT
3200 Main Street # 31 0
Coon Rapids, MN 55448
Telephone (763)516-0083
Fax (763)323-9704
September 26,2001
Todd Haas
City of Andover
1685 Crosstown Blvd.
Andover, MN 55304
RE: 14440 Crosstown Blvd, deferred Assessments
Dear Todd,
I hereby petition the City to have the deferred assessments removed from
the deferred assessment list and now apply the deferred assessments to Lots
1-4, Block 1 Creekside Estates 2nd Addition,
I hereby waive my rights to all hearings as required under the Chapter 429
process.
If you have any questions or need more information, please call me at
763-576-0083,
s;n7IYt4
,.j ..
IJ;~~
Robert A. Day
President
_n _.__ ._-. -" -.. -.--- ----..-
SEP 26 2001 12:39 763 323 1111 PAGE, 02
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@
) CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.c1,ANDOVER,MN,US
TO: Mayor and Council Members
CC: John Erar, City Administrator~
Scott Erickson, City Engineer~
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Reduce Escrow/Developer Improvements/Woodland Oaks - Engineering
DATE: October 2,2001
INTRODUCTION
This item is in regards to a request from Woodland Development to reduce the developer's
escrow from the developer's improvements for Woodland Oaks.
DISCUSSION
I Attached is Page 5 from the development contract that the City entered into with the developer
Woodland Development Corp. As the developer completes their improvements, the letter of
credit can be reduced. A majority of the grading has been completed. $5,000 would not be
released until all the seeding is completed by the developer and the as-built and certification of
grading by the developer's engineer has been submitted to the City for review and approval. It is
also recommended that the $500 escrow for the removal of dead and diseased trees continue to
be retained by the City to allow for further evaluation.
Letter Amount Reduce
Of Credit Available To Reduction
Woodland Oaks 01-18 $30,100.00 $11,200.00 $18,900.00
ACTION REOUlRED
City staff is recommending the City Council reduce the Letter of Credit 01-18 for Woodland
Oaks to $11,200.00.
Respectfully submitted,
~/~
cc: Byron Westlund, Woodland Development Corp., 13632 VanBuren Street NE, Ham Lake
MN 55304
~. I
"- .,,,.IIi
,I'
~ /
Description of Estimated Date to be
Improvements Cost Completed
1. Erosi on Control $500 .00 Ch-foing
2. Tree Protection $500 .00 O1-fDirig
3, Iron MJnlJlErlts & $3,500.00 0 SepteIber 7, 2001
Certification of PlacaIBTt
4. ll"ading Cerification, ~ S-ooo Septarber 7. 2001
Chbing, As-&lilts
5, Installation of Street Lights $7,500.00 e:> Septarber 7, 2001
6, Tree Iarova 1 $500 .00 Septarber 7. 2001
-
7.
8.
/
Total Estimated Construction Cost
For Developer's Improvements: $ ~ !:, ~.5.9 "'Soo
Estimated Legal, Engineering and
Administrative Fee (15%) $ 7.125 S:.L.2~ q7>
Total Estimated Cost of Developer
Improvements $ 54..-625- ~ Li ; 1-,-> 7'175"
Security Requirement (150%) $ 8i-;9OO- -;J :l J " tS::; /I 2. 00
. ,
M. Construction of Developer's Improvements:
1, Construction. The construction, installation, materials and
equipment shall be in accordance with the plans' and
specifications approved by the City.
2. Inspection, All of the work shall be under and subject to the
. inspection and approval of the City and, where appropriate, any
other governmental agency having jurisdiction.
3. Easements. The Developer shall dedicate to the City, prior to
approval of the final plat, at no cost to the City, all permanent or
h
\
/
September 21,2001 t;.,; ...... :~- t 1
rf ;~t !.'~ ~ ~ ,,'~
r--::!::'::::";::_~..: L} ;
f ' '-.... !
Mr. Todd Haas , f
f <:FP 2 I} ,
Assistant City Engineer , ,}__ 4. (
i
CITY OF ANDOVER L.._,____
1685 Crosstown Blvd. NW C--._u
./" ,'-
L ,,' ,
Andover, MN 55304 ---,...,-,..~----. .
RE: ESCROWS FOR WOODLAND OAKS
Dear Todd,
We have completed the iron monuments for property comers located in the plat of Woodland Oaks.
, Attached is a letter from Mr. Charlie Christopherson of Hakanson Anderson certifying the placement of these
irons.
I have also attached a copy of the street light bill from Connexus Energy, which we paid for the plat of
Woodland Oaks as well.
) We have also completed the tree removal there and would ask at this time that this escrow item also be
returned to us. The following is the breakdown, as I understand it, along with the various administration and
security requirement fees:
Iron Monuments $ 3,500.00
Street Lights 7,500.00
Tree Removal 500,00
Total $11,500.00
X 15% 1.725,00
Security 1.50% $13 225 00
Total Amount to be Released $19837.50
Thank you for your immediate assistance on this. If you have any questions or concerns, please feel free to
contact me at 763-427-7500.
Sincerely,
XWOO
Executive Vice President
bma
Enclosures
13632 Van Buren St. NE Ham Lake, Minnesota 55304 (763) 427-7500 FAX:, (763) 427-0192
www.woodlanddevelopmentcorp,com
@
\ CITY OF ANDOVER
)
1685 CROSSTOWN BOULEVARD N,W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.cJ,ANDOVER,MN,US
TO: Mayor and Council Members
CC: John Erar, City AdministratorffV
FROM: Scott Erickson, City Engineer
SUBJECT: Approve Quotes/OO-1717th A venue Trail (Supplemental) - Engineering
DATE: October 2, 2001
INTRODUCTION
This item is in regards to approving quotes for the construction of a trail along the east side of 7tl1.
Avenue south of Bunker Lake Boulevard to 14lst Avenue NW, Project 00-17.
DISCUSSION
The City Council previously authorized quotations to be obtained to perform this work. The
quotations will be received after this agenda item is prepared but will be tabulated and forwarded
to the City Council prior to the October 2, 2001 City Council meeting.
BUDGET IMP ACT
The funding to construct the trail would be from City Trail Funds.
ACTION REOUIRED
Quotes will be provided to the City Council prior to the meeting,
Respectfully submitted,
o:Jd~
Scott Erickson
cc: Valerie Holthus, Park Commission Chair
. ~/ I "'"'4N''' " ""--' - \.,X
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CITY OF ANDOVER i
REDRAWN AUG,I9B4 REVISED FEB, 1990 REVISED DEC. 1996
REV. AUG,I9B5 REV. FEB. 1991 REV. OCT. 1997
REV. DEC. 1985 REV, FEB. 1992 REV. JULY 1999 ~~ SHAl
REV. NOV.19BS REV. FEB, 1993 REV.
REV. OCT. 1967 REV. MAR, 1994 REV.
REV, MAY 19BB REV. APR 1995 REV.
REV. JAN 19B9 REV. OCT. 1996 REV. ~rr-
SCALE 1". 1500'
HOUSE NUMBERING SYSTEM
'1 1/4 1/2 3/4 I LOCATION MAP
MILE
@
\
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,C1.ANDOVER,MN,US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~#&-
David Carlberg, Community evelopment Director 't-
FROM: Courtney Bednarz, City Plann~
SUBJECT: Approve Amendment to Ordinance No. 219, An Ordinance Regulating and
Controlling Weeds and Growing Grasses and Other Harmful Vegetation -
Planning
DATE: October 2,2001
INTRODUCTION
This item continues the discussion of the lawn maintenance ordinance.
DISCUSSION
The City Council reviewed a proposed ordinance amendment on September 18,2001. Two
changes were requested:
1. Section One: Clarification of language.
2. Section Four: Limiting acceptable complaints to adjacent property owners.
Both of these changes have been incorporated into the proposed ordinance amendment.
Attachments
Proposed Amendment to Ordinance No. 219
Fee Resolution
ACTION REQUESTED
Approve the attached ordinance amendment and approve the attached fee resolution.,
ORDINANCE NO. 219
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
An Ordinance repealing Ordinance No. 34, adopted March 16,1976.
AN ORDINANCE REGULATING AND CONTROLLING WEEDS AND GROWING
GRASSES AND OTHER HARMFUL VEGETATION IN THE CITY OF ANDOVER.
The City of Andover hereby ordains:
Section 1. Purpose.
Noxious weeds and other harmful vegetation is Glwjeet to needless abuse, creating create
a detriment to public health, comfort and convenience of the residents of the City as well
as creating a general aesthetic depreciation, the growth of such vegetation is hereby
declared to be a nuisance.
The purpose ofthis ordinance is to ensure proper maintenance of noxious weeds,
vegetation and grasses. The City Council finds that establishing a height limitation for
certain vegetation is of best interest of the public health, safety and welfare and is
reasonable maintenance standard.
Section 2. Definitions.
The following words shall have the meanings as specified:
Grass Anv vezetative f!1'ound cover that does not include noxious
weeds as defined bv State Statute or natural areas as
defined bv this ordinance.
Heavilv Forested Area Anv area that is imvractical to maintain due to the densitv
of trees,
Natural Area An area that does not include noxious weeds that is
vurvoselv left to zrow in a natural state and contains
vezetation that can maintain itself in a stable condition.
Weeds include all noxious weeds as defined by the statutes of the
State of Minnesota and all such useless and troublesome
plants as are commonly known as weeds to the general
public.
Weed Insvector the City Administrator or its designee.
1
) Section 3. Maintenance Standards.
A. All noxious weeds as defined by State Statute are required to be removed within
ten (10) days of notification from the City.
B. All properties less than one acre in size are required to maintain a uniform grass
height ofless than twelve (12) inches in height with the following exceptions:
1. Wetlands
2. Wetland buffer areas
3. Storm water ponds
4. Heavily forested areas
5. Parks and nature preserves
6. Natural area not to exceed one quarter of lawn area.
7. Slopes greater than 3: 1
C. All properties with a lot area greater than one acre are required to maintain a
uniform grass height of less than twelve (12) inches in height in the following
areas of the property:
1. in public rights-ofwav as defined in Ordinance No. 106
2. an area thirty (30) feet in width adiacent to maintained lawns of neighboring
properties. This area need not exceed the minimum front yard setback of the
adiacent property.
3, All lawn areas within the minimum front vard setback that are located directly
in front of the dwelling. This area need not exceed 100 feet in width.
4. On comer lots. all areas within the minimum side yard setback that are
adiacent to the side of the principal structure. This area need not exceed 50
feet in width.
5. Exceptions to these requirements include:
a. Wetlands
2
b. Wetland buffer area
,
c. Storm water ponds
d. Heavilv forested areas
e. Parks and nature preserves
e. Agricultural property
g. Slopes greater than 3:1
Weeds or grasses growing to a height of twelve (12) inches or greater or which have gone
or about to gEl to seed upEln any lot or parcel of land with greater than one acre in lot area
within the platted portions of the City may be declared by the Weed Inspector to be a
nmsance.
In determining whether weeds or growing grasses eonstitl:lte a nuisanee, the Weed
Inspeetor shall consider one (1) or more of the following: The weeds or growing grasses
1) are located within t'.vo hundred (200) feet of a platted area;
2) are located within one hundred (100) feet of 8ftY occupied dwelling, offiee,
commercial or indl:1strial building on an adiacent property;
3) create a general aesthetic depreciation of the neighborhood;
1) are defined by Minnesota Statutes;
5) are a detriment to the public health, comfort or safety of the residents ofthe City.
Section 4. Permittinl! a Nuisance and General Notice Requirements.
Whenever the City determines an adiacent property owner files a complaint that a public
nuisance is being maintained or exists on an adjacent property in the City, the City shall
inspect the property to determine the validity of the complaint. If the complaint is valid,
the City shall notify in writing the owner/occupant of the premises of such fact and shall
order that said nuisance be terminated and abated. The notice shall be served in person or
by certified or registered mail. The notice shall specify the steps to be taken to abate the
nuisances and the time; not exceeding ten (10) days, with which the nuisance is to be
abated. Such notice shall also state that in the event of non-compliance, abatement will
be done by the City of Andover at the owner's expense, When no owner, occupant, or
agent of the owner can be found, notice shall be sent by registered or certified mail to the
person who is listed on the records of the County Auditor or County Treasurer as the
owner; service will be complete with mailing.
Section 5. Recoverv of Costs.
3
, The owner of the premises on which such a nuisance has been abated by the Weed
Inspector shall be personally liable for the cost to the City of the abatement, including
twenty (20%) percent administrative costs. Soon as the work is completed and the costs
determined, the Weed Inspector shall prepare a notice in writing to the owner. The notice
shall state the work done and the costs and expenses involved, and shall be served on the
owner or occupant of the property in accordance with the individual notice provisions
stated in Section 4, Such notice shall provide a tabulation of the total costs and expenses
involved and shall indicate that if the total amount is not paid to the City within thirty
(30) days or before the following October 1st, whichever is later, the costs and expenses
shall be a lien in favor of the City and maximum allowable interest will be added to the
amount due as of that date with a total cost, expenses and penalties thereupon to be
certified to the County Auditor and entered by him or her on his or her tax books as a lien
upon such property.
Section 6. Penalty.
Upon the first abatement of a nuisance the propertv shall be subiect onlv to the costs
outlined in Section 5 of this ordinance. An additional financial penaltv will be imposed
on properties that have a second nuisance abated as defined bv the Citv Council. Each
successive nuisance abated thereafter shall be subiect to a cumulative penaltv per
occurrence as defined by the City Council.
Any person violating any provision of this ordinance shall be guilty of a misdemeanor
and upon conviction thereof shall be punished in accordance with the provisions as
defined by State law,
Section 7. Additional Penal tv.
It is a misdemeanor for any person to prevent, delay or interfere with City employees or
agents of the City when they are engaged in the performance of duties set forth in this
ordinance.
Adopted by the City Council of the City of Andover on this _ day of ,2001.
ATTEST: CITY OF ANDOVER
Victoria V olk, City Clerk Michael R. Gamache
, )
4
CITY OF ANDOVER
,
COUNTYOFANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION AMENDING RES. NO. R284-00 SETTING FEES FOR PERMITS,
REZONINGS, SPECIAL USE PERMITS, VARIANCES, PLATTING, LICENSE FEES, LOT
SPLITS, RENTAL FEES AND VARIOUS OTHER FEES.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
The following fees are established for the remainder of year 2001:
Tvpe of Fee
Abatement of Nuisances as defined in Ordinance No. 219
Fee
Upon the first abatement of a nuisance the owner ofthe subject property shall be personally
liable for the cost to the City for abatement, including twenty (20%) administrative costs. Upon
the second abatement of a nuisance on the same property the property owner shall be personally
, liable for an additional $100 penalty. Upon the third and each successive abatement of a
nuisance on the same property the property owner shall be personally liable for a cumulative
penalty of an additional $100 per occurrence.
Adopted by the City Council of the City of Andover on this_ day of ,-
CITY OF ANDOVER
ATTEST: Michael R, Gamache, Mayor
Victoria V olk, City Clerk
/
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/
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW,C!.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: John Erar, City Administrato~
FROM: Jim Dickinson, Finance Director
SUBJECT: Declare Costs, Order Assessment Roll and Schedule Public Hearing for 2001 Delinquent
Utility Service Charges
DATE: October 2,2001
INTRODUCTION
Section 8 of Ordinance 32, Section 30 of Ordinance 55 and Section 8 of Ordinance 86 provide
for the collection by assessment of unpaid sewer, water and street lighting service charges. The
assessment procedures directed by state statute 429 are being followed in preparing notice of and
preparation for a public hearing to act upon the proposed assessment.
DISCUSSION
The total delinquent utility service charges were $27,964.17 as of September 26, 2001 when
written notification to the property owners and preparation of the preliminary assessment
worksheets began, Payments received prior to the proposed hearing date of November 6, 2001,
will be applied to the customer's accounts to reduce or remove the proposed assessments from
the preliminary roll. Delinquent balances as of November 6,2001 are charged an administrative
fee of 15% and will carry an 8% interest rate when certified to Anoka County for collection with
the 2002 taxes. The list of delinquent accounts is available for viewing in the Finance
Department and Finance will be sending letters to all applicable property owners explaining the
assessment process and how and where to make payment to avoid being assessed.
The proposed hearing date of November 6,2001 is a regularly scheduled council meeting, If the
Council elects to change the date of the regularly scheduled meeting (due to the school
referendum vote), the hearing will be changed accordingly,
BUDGET IMP ACT
This request will assist in reducing outstanding receivables for the City,
/
Mayor and Council Members
October 2,2001
Page 2 of2
ACTION REOUIRED
The Andover City Council is requested to approve the attached resolution declaring costs and
ordering the assessment roll for the purpose of certifying the delinquent sewer, water and street
lighting service charges, The Andover City Council is also requested to approve the attached
resolution scheduling a public hearing for the purpose of certifying the delinquent sewer, water
and street lighting service charges,
l.
CITY OF ANDOVER
/ COUNTY OF ANOKA
STATE OF MINNESOTA
RES, NO.
MOTION by Council member to adopt the following:
A RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT OF
DELINQUENT SEWER, WATER AND/OR STREET LIGHT CHARGES
WHEREAS, in accordance with City Ordinances 32, 55 and 86 a listing of
delinquent sewer, water and/or street light charges has been prepared,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
ANDOVER, MINNESOTA:
1. A hearing shall be held the 6th day of November 2001, at City Hall at 8:01
P,M, to pass upon such proposed assessment and at such time and place all
persons affected by such proposed assessment will be given an opportunity to be
heard with reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of hearing on the
proposed assessment to be published once in the official newspaper at least two
weeks prior to the hearing, The Clerk shall also cause mailed notice to be given to
/ the owner of each parcel described in the assessment roll no less than two weeks
prior to the meeting.
3, The owner of any property so assessed may at any time prior to
certification of the assessment to the County Auditor, pay the whole assessment with
no interest.
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this 2nd day of October ,2001,
with Council members voting in favor of
the resolution, and Councilmembers None voting
against, whereupon said resolution was declared passed,
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
/
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO,
/
MOTION by Councilmember to adopt the following:
A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF
ASSESSMENT ROLL FOR THE CERTIFICATION OF DELINQUENT UTILITY
SERVICES CHARGES
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES:
WHEREAS, delinquent utility service charges in the amount of $27,964,17
exist as of September 30, 2001; and
WHEREAS, Section 8 of Ordinance 32, Section 30 of Ordinance 55 and
Section 8 of Ordinance 86 provide for the collection by assessment of unpaid
water, sewer and street light service charges respectively,
NOW, THEREFORE, BE IT RESOLVED BYTHE CITY COUNCIL OF
ANDOVER, MINNESOTA:
1. The amount of the cost to be assessed against benefited property
owners is declared to be $27,964.17 plus an administrative fee of 15%.
2, Assessment shall be payable in equal annual installments extending
over a period of 1 year. The first of the installments to be payable on or before the
first Monday in January 2002, and shall bear interest at the rate of 8 percent per
annum from the date of the adoption of the assessment resolution,
3, The City Clerk, with the assistance of the Finance Director shall forthwith
calculate the proper amount to be assessed against every assessable lot, piece or
parcel of land, without regard to cash valuation, as provided by law, and the Clerk
shall file a copy of such proposed assessment in the Clerk's office for public
inspection.
4. The Clerk shall, upon the completion of such proposed assessment,
notify the Council thereof.
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this 2nd day of October , 20.Q.L,
with
Councilmembers voting in favor of
the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
I
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NOTICE IS HEREBY GWEN that the City Council ofthe City of Andover, Anoka
County, Minnesota will meet at Andover City Hall, 1685 Crosstown Boulevard NW,
Andover, Minnesota on Tuesday, November 6,2001 at 8:01 PM to pass upon the
proposed assessment for the improvement of delinquent sewer, water and/or street light
charges in the City of Andover.
The proposed assessment roll is on file for public inspection at the City Clerk's office,
The total amount of the proposed assessment roll is $27,964.17. Written or oral
objections will be considered at the meeting. No appeal may be taken as to the amount
unless a signed, written objection is filed with the Clerk prior to the hearing or presented
to the presiding officer at the hearing, The Council may upon such notice consider any
objection to the amount of a proposed individual assessment at an adjourned meeting
upon such further notice to the affected property owner as it deems advisable,
An owner may appeal an assessment to the District Court pursuant to Minnesota Statutes
Section 429.081 by serving notice ofthe appeal upon the Mayor or Clerk of the city
within 30 days after adoption ofthe assessment and filing such notice with the District
Court within ten days after service upon the Mayor or Clerk,
BY ORDER OF THE CITY COUNCIL
CITY OF ANDOVER
Victoria Volk, City Clerk
Publication Dates: 10-26-01
11-02-01
@
)
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW,Cl.ANDOVER,MN,US
TO: Mayor and Councilmembers
CC: John Erar, City Administratot':
David Carlberg, Community evelopment Director
FROM: Courtney Bednarz, City Plann~ ~
SUBJECT: Approve Amended Special Use PermitJPUD/Altemate Townhome
Design/Nature's Run Continued - Planning
DATE: October 2,2001
INTRODUCTION
This item was tabled at the September 18th City Council Meeting.
DISCUSSION
The applicant has submitted plans indicating modifications to the design of the townhouses.
More plans are needed to prepare a detailed report. A super-majority is necessary to act on the
application. There will not be enough Councilmembers in attendance to act on the application at
this meeting.
RECOMMENDATION
It is recommended that the Council table this item, at the applicant's request, until the October
16,2001 City Council meeting when all members may be present.
Attachments
Letter from Applicant
~IlY ,ubmittoo,
ourtn Y~
Cc: Bill Hupp, 1650 Andover Boulevard
Tom Enzmann, 1718 Andover Boulevard
9-25-201 3:30PM FROM P.2
\
)
Date: 9-26-01
.. To: Mayor & City Counsel, City of Andover
From: Bill Hupp
1650 Andover Blvd NW
Andover, MN 55304
Subject: Request to Table Ammendment to Special Use Permit.
We would like to table this item and the Final Plat Approval to be heard on the regular
City Council Meeting - Oct. .16, 2001. Thank You
Bill Hupp
1650 Andover Blvd. NW
Andover MN 55304
'~~Y
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DClr::t:' 1'?l"'J
~~p ?h ?~~1 1h:~~
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) CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW,CLANDOVER,MN,US
TO: Mayor and Council Members
CC: John Erar, City Administrator.,]1Z-
FROM: Scott Erickson, City Engineer
SUBJECT: Discuss Use of CushmanlPublic Works - Engineering
DATE: October 2, 2001
INTRODUCTION
The Park and Recreation Commission is requesting the City Council consider restricting the use
of the City's Cushman Truckster for youth only tournaments.
DISCUSSION
At the September 6, 2001, Park and Recreation Commission meeting (see attached meeting
minutes) the Commission discussed and forwarded a recommendation to the City Council to
consider only allowing youth related organizations to utilize the City Cushman for their
tournament play. The Cushman is currently available to any organization and/or group, which
would need to utilize it for maintenance of the park fields for scheduled play.
The current practice allows the City cushman to be "Checked Out" by any organization that has
scheduled the City ball fields for their use. Attached is a copy of the current agreement, which is
utilized for this vehicle when it is signed out. This agreement requires a $25/day fee and a
$350.00 damage deposit.
From a staff standpoint and a historical perspective, the use of the cushman by other
organizations for the maintenance of the fields has not resulted in any operational problems for
the City. The question being raised by the Parks Commission is more Policy oriented relative to
whether or not this piece of City equipment should only be made available for youth activities.
If the Council authorizes this change, the field maintenance options for the adult tournaments
would be as follows:
1. Hire City staff to maintain fields.
2. Maintain fields manually or with other means.
3, Review other options to rent the Cushman to adult groups. (Higher fees?)
Mayor and Council Members
October 2, 2001
) Page 2 of2
ACTION REOUIRED
The City Council is requested to review the proposal of the Park and Recreation Commission to
only allow the use of the cushman by youth oriented organizations. If the City Council concurs
with this recommendation, the existing sign out agreement (Cushman Truckster Agreement) will
need to be modified accordingly,
Respectfully submitted,
~~c1~
Scott Erickson
cc: Valerie Holthus, Park Commission Chair
-
) Regular Andover Park and Recreation Commission Meeting
Minutes - September 6,2001
Page 4
Commission meeting minutes as presented. Motion carried on a 4-ayes, O-nays, 2-present
(Grabowski and O'Toole) and, I-absent (Anderson) vote,
REVIEW DRAFT OF COMPREHENSIVE PLAN STUDY WITH NORTHWEST
ASSOCIATED CONSULTANTS, INC.
Chairperson Holthus explained that it's recommended to table this item until staffis able to
perform the research concerning replacement cost/facilities for existing parks and review of the
anticipated amount of parkland, which will be needed to serve the planned 2020 population of
the City.
CONSIDER GUIDELINES FOR OFFERING REWARDS
Mr. Haas explained that based on discussions with John Erar, City Administrator, it was
suggested that a program should be developed so that vandalism can be minimized with the
reward program in place. He mentioned that he did do research with other cities and found out_
that Blaine and Coon Rapids use Crime Stoppers for the larger vandalism incidents,
Chairperson Holthus suggested waiting until the camera is installed at Sunshine Park to see if it
helps to deter any vandalism,
Commissioner Blackstad questioned how the City would control the vandalism at the remaining
parks around the City. He mentioned that having a reward in place might help some to report
what they know.
Commissioner English stated that he thinks it's a good idea to conduct research with the
surrounding cities to find out what they do, He stated that at this point there really isn't enough
information to put a reward in place, however he suggested gathering additional information
about the possibility of having a reward for any City property that is vandalized,
Mr. Haas stated that in the cities of Blaine and Coon Rapids they do use Crime Stoppers for any
major vandalism on any City property.
Commissioner Grabowski suggested staff provide more information and in turn look at it as an
entire City approach.
Commissioner English suggested Mr. Haas obtain a brochure on the Crime Stopper program.
Mr. Haas agreed,
DISCUSS USE OF CUSHMANIPUBLIC WORKS
Commissioner Blackstad explained a recent incident with the Pov's Tournament and the use of
the Cushman. He stated that they had signed up for no maintenance, however turned around and
used the Cushman for only $25 without the assistance of City staff.
Regular Andover Park and Recreation Commission Meeting
Minutes - September 6, 2001
Page 5
Commissioner Anderson arrived at 8:14 p.m.
Commissioner Blackstad explained that he is recommending changing the Cushman Agreement
into a youth only application or youth tournament application. He stated that adult tournaments
should have to sign up for maintenance if so desired.
Commissioner Blackstad stated that he believes if an organization is requesting to use the fields
as a profit entity, then they should pay their fair share for the use of the fields,
Commissioner Blackstad stated that he feels adult tournaments shouldn't be able to use the
Cushman, but instead City staff should do it.
Commissioner English questioned ifhe could use the Cushman for his own personal use on his
property, Commissioner Blackstad stated that technically right now he could.
Cominissioner O'Toole stated that he recommends the Cushman be available for youth
organizations for tournament play only,
Motion by O'Toole, seconded by Blackstad, to approve the use of the Cushman for all Youth
Organizations for Tournament Play.
Further Discussion
Commissioner English questioned if this would include all youth organizations in the City.
Commissioner O'Toole explained that the reason he is recommending it for youth is because they
are the ones that have the need. He mentioned that his motion would include all youth
organizations, whether it is church, school, or others.
Motion carried on a 6-ayes, I-nay (Holthus), O-absent vote.
Chairperson Holthus stated that she voted against the motion since she prefers to see the present
agreement before making any changes; furthermore she mentioned that the City has the right to
use public property.
DISCUSS TULIP STREET PARK, CONT.
Mr. Haas explained that staff has been trying to contact Becky Wozney ofthe Anoka
, , Conservation District in regards to wildflower planting within the park. He mentioned that staff
/ has also been trying to contact Jeff Perry ofthe Anoka Parks and Recreation
Department for information on planting. He also mentioned that if natural grasses were planted
the process would be to till and seed it and then bum it off about every 4 or 5 years,
'\ CITY of ANDOVER
I
'-'
1685 CROSSTOWN BOULEVARO NW,. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923
CUSHMAN TRUCKSTER AGREEMENT
1. This vehicle is to be used for park field maintenance only. This vehicle is not to be driven on
any city streets, except when crossing at a 900 angle.
2. This vehicle will be operated by an Association Director or designated adult (21 years old or
older) after completing a driver training session.
3. There will be NO riders at anytime.
4. When not in use, the vehicle will be parked in "out of play areas" and the key removed,
5, Signing this vehicle out must be done one week prior to any scheduled tournament with the
City of Andover. Contact Kevin Starr at 767-5117 to set-up driver training.
6. A $350.00 refundable damage deposit will be collected upon completion of this form. The
vehicle will be inspected before and after return for damages. Pending no damages, a deposit
refund check will be mailed to you within two to three weeks. If there are damages, the
repair cost will be deducted from the deposit. If damages are more than the deposit the extra
- / ) cost will be collected from the association or organization. If repair costs are not satisfied,
this association or organization will not be eligible to use the vehicle until damages are
satisfied.
7. A non-refundable $25.00 a day user fee will be charged for each day the vehicle is in service.
Today's date:
Name of association or organization:
Signature of authorized association or organization member:
Name of driver to be trained:
List all dates Cushman will be used:
Contact Kevin Starr 767-5117 to set-up training.
$350.00 deposit (refundable): Paid Receipt #
/ , $25.00 per day fee (non-refundable): Paid Receipt #
) Received by:
cc:Customer, Frank,Kevin, and Shirley (copy of check & receipt)
original: File
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, CITY OF ANDOVER
)
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW,CI,ANDOVER,MN,US
TO: Mayor and Council Members
CC: John Erar, City Administratorl~
Scott Erickson, City Engineer ~
FROM: Todd Haas, Asst. City Engineer
SUBJECT: Consider Approval/Joint Powers Agreement Amendments (Section 2.5)/01-
2/New Ball Field Facility - Engineering
DATE: October 2,2001
INTRODUCTION
This item is in regards to considering an amendment to the Joint Powers Agreement (Section 2,5)
with the Anoka Hennepin School District #11. The amendment relates to providing electricity
(plug in connections for pitching machines) to the new ball field facility that is being constructed
by the City.
DISCUSSION
The Andover Ball Field Development Task Force met on Tuesday, September 4, 2001 to discuss
the status of providing electricity to all three City fields.
After a lengthy discussion of the Committee, it was determined that the school district
representative on the committee (Tom Redmann) would meet with other school district officials
to determine if electricity was necessary at all three fields. Based on the discussion of the
committee, Mr. Redmann did contact Mr. Jerry Hansen (Andover Principal) and Mr. Dan
Dehnickel (Andover Athletic Director). Both Mr. Hansen and Mr. Dehnickel have responded
with a strong yes to having power brought to all three of the fields,
Mayor Gamache and Council member Knight (chair of task force) are the Council representatives
on this task force.
Attached is a copy of the agreement previously approved by the City Council, which has been
forwarded to the school board for their review, If the City Council recalls, the only section the
school board has questioned is Section 2.5. If the City Council agrees to fund the cost of
installing the electrical lines to the three ball fields, Section 2.5 will need to be modified as
follows:
Section 2.5 The City of Andover will install electrical lines to all three new City ball fields with
the on-going energy and maintenance of the electrical system being the
responsibility of the school district.
\ Mayor and Council Members
J
October 2, 2001
Page 2 of2
Note: City staff is recommending that the school district continue to be responsible for the on-
going energy and maintenance as the electrical lines will be connected directly into the
school's electrical system and the school would have control of the fields 9 out of 12
months.
Note: The school district has also raised an issue with netting for protection between the baseball
and the softball fields. Staffwill schedule a future task force meeting to discuss this issue,
BUDGET IMP ACT
The cost to install the electricity is $6,980,00, This work would be funded from residual High
School Development dollars previously allocated for the development of these fields.
ACTION REQUIRED
The City Council is recommended to approve the amendment to Section 2.5 of the Joint Powers
Agreement.
Note: The Park & Recreation Commission has reviewed the request by the school district to
have the City bear the cost of bringing the electrical lines to the City's ball fields and has
recommended the City not fund the improvement on a 4-3 vote (see attached meeting
minutes).
If the City Council approves the amendment, it is recommended to authorize the installation of
the electrical lines to the three City ball fields by the school district's electrician, Electric Service
Co. of Minneapolis, Inc. for an amount of $6,980.00.
Respectfully submitted,
Todd Haas ~<
, cc: Valerie Holthus, Park Commission Chair
JOINT POWERS AGREEMENT
This agreement entered into as of the date of execution by and between the City of
\ Andover, a Minnesota Municipal Corporation, and the Anoka-Hennepin School District
J #11, a joint power entity created by the City of Andover
WHEREAS, the Anoka-Hennepin School District #11 will be locating a high
school facility in the City of Andover along a portion of the west side of Crosstown
Boulevard NW located in Section 27, Range 32, Township 24; and
WHEREAS, the City of Andover and the Anoka-Hennepin School District #11
wish to establish an on-going agreement for joint usage of City and School District
athletic facilities at this location; and
WHEREAS, the parties to this agreement have authority pursuant to Minnesota
Statutes, Section 471.59, to jointly and cooperatively by agreement exercise any powers
common to the contracting bodies pursuant to Minnesota Statutes,
NOW, THEREFORE, the parties to this agreement do mutually agree as follows:
SECTION 1
PURPOSE & INTENT
1,1. The City of Andover and the School District have determined that it is necessary
and in the interest of the citizens of the City, that ball fields need to be constructed
west and adjacent to the high school to provide safety and convenience of the
students and faculty of the high school.
SECTION 2
IMPROVEMENTS OF THE BALL FIELDS
2.1. The City of Andover and the School District have determined that all improvements
to be made at the new City ball field facility would be provided by the City except
as noted in this agreement.
2.2. The City of Andover and the School District have determined that the underground
irrigation system will be installed and funded by the City within the boundaries of
the land owned by the City. The School District will be responsible to install the
underground irrigation system within the limits of the school property. The City
shall reimburse the School District for the cost of extending the irrigation system
from the termination point necessary for school irrigation use to the western line of
the school property to allow for the connection of the underground irrigation system
to the City's ball field property. The plans and specifications of the irrigation
system extension shall be reviewed and approved by the City Engineering
Department.
2.3. The School District will design their irrigation system to provide capacity and
connection(s) for irrigation of the new City ball fields and areas adjacent to the ball
fields where necessary.
2.4. The School District will provide portable bleachers at the new City ball field facility,
2 ~ 2,5. If the School Di,trict detennine' it nece"a<y to in,tall electricity to the new City ball
fields, the improvement costs along with the on-going energy and maintenance of
the electrical svstem will be the resDonsibilitv of the School District.
.
2.6. The City will extend all paved trails from the School District's trail system as defined
in School District's Site Plan to the City owned property. The location of the trails
will be at a location acceptable to the City and the School District. The City will
then extend the trails within the City owned property to provide access to the new
/ City ball fields.
SECTION 3
GENERAL MAINTENANCE & REPAIR
3.1. The School District shall have exclusive access and use of the City ball fields west
of the high school for all school related educational, athletic and extra curricular
programs which require the use of those fields from September 1 thru June 1 for
each year unless an extension is necessary due to official high school play of each
year. With this understanding the School District will maintain and repair the City
ball field facility west of the high school including all areas within the City owned
parcel from September 1 thru June 1 of each year. The City will then maintain and
repair the City owned ball field facility from June 2 thru August 31 of each year.
3.2. The School District shall maintain its high school fields at the School District's
normal level of maintenance,
3.3. The School District will perform routine maintenance of the entire irrigation system
(year round) located on the City ball field facility and will provide the supply of
water necessary to irrigate the system at no additional cost to the City.
3.4. If the improvements (fields, irrigation, trails, storm sewer, concrete mow
strips/bleacher pads, structures, etc.) within the land owned by the City need to be
replaced, the City will be responsible for such replacement.
3,5. School District representatives will work with the City and Andover Youth Athletic
Associations to coordinate and schedule the use of selected School District athletic
fields when these fields are not necessary for School District needs and the use
does not cause excessive wear or interfere with maintenance and renovation
practices. The School District needs to insure that the high school athletic
programs have safe, healthy and proper conditions when needed for school use.
SECTION 4
ACCESS & USE OF SCHOOL FACILITIES
4.1. The School District shall provide access and use of the athletic fields (not including
the stadium) at the high school to the City for their recreational program use when
those fields are not necessary for educational, athletic or extra curricular programs.
SECTION 5
PROPERTY CROSS AGREEMENT
5.1. A cross property agreement shall be entered, into to allow the City ball fields, trails
and storm sewer to encroach into School District property. Said agreement shall
remain in effect indefinitely.
SECTION 6
INDEMNITY
6.1. The City of Andover and the School District will have liability for their own negligent
acts as those acts result in an action against either or both parties.
6.2. Nothing in the agreement shall be deemed a waiver by any party of the limitations
on liability set forth in Minnesota Statutes, Chapter 466.
\ SECTION 7
J ENTIRE AGREEMENT
7.1. It is understood and agreed that this agreement is the entire agreement and
supersedes all previous oral and/or written agreements between the City of
Andover and the School District relating to the subject matters hereof.
SECTION 8
TERMS
8,1. This agreement shall remain in effect indefinitely unless:
a. The City of Andover and Anoka-Hennepin School District #11 agree to
amend or dissolve the agreement; or
b. In the event agreement cannot be made, all claims, counterclaims, disputes
and other matters in question between the parties arising out of or relating to
this Agreement or the breach thereof will be decided by binding arbitration in
accordance with the Arbitration Rules of the American Arbitration
Association.
8,2, It is understood and agreed that an annual review of this agreement can be
requested by either the City of Andover or by the School District but both parties
will need to agree to any amendments made to this agreement.
SECTION 9
EFFECTIVE DA TE & EXECUTION
9.1. This agreement shall become effective upon receipt of the Andover City Clerk of
executed copies hereof from the School District.
IN WITNESS WHEREOF, the parties hereto have executed this agreement as
written.
Seal Anoka-Hennepin School District #11
Dated By
By
Seal City of Andover
Dated
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
G:IDATAISTAFF\RHONDAAIPARK\joint powers district 11.doc
I a'l.-~
-
Regular Andover Park and Recreation Commission Meeting
Minutes - September 6, 2001
Page 10
Commissioner English suggested the Commission be provided with preliminary layouts at the
next meeting.
Motion carried on a 7-ayes, O-nays, O-absent vote.
Mr, Haas mentioned that the $40,000 that was just started as a new fund for Mr. Stone can be
used for total replacement for equipment, In addition there is $50,000 in the Capital Park
Replacement Fund that can be used for replacement or new equipment.
Commissioner English questioned if the Commission is gaining $40,000 or in reality lost
$40,000,
Commissioner Lindahl suggested Mr. Haas look at what Public Works spent last year compared
to this year,
Commissioner English questioned if the proposal has already been approved by the City Council.
Mr. Haas stated that as he understands, the Council has approved it. -
I CONSIDER PARK & RECREATION COMMISSION MEETING GUIDELINES AND
PUBLIC HEARING CITIZEN PARTICIPATION PROTOCOL
Chairperson Holthus explained that the City Council at their August 14, 2001 meeting reviewed
a policy to establish guidelines for citizen participation at public meetings. She stated that the
Council at their August 21st meeting recently approved the policy. She stated that attached in the
packet is a modified policy that incorporates the Commission into the policy.
Commissioner Blackstad stated that it really is nothing new from what the Commission has
already been doing.
Motion by B1ackstad, seconded by O'Toole, to recommend approval to the City Council
of the Park & Recreation Commission Meeting Guidelines and Public Hearing Citizen
Participation Protocol. Motion carried on a 7-ayes, O-nays, O-absent vote.
REVIEW ISSUES LIST
Mr, Haas reviewed the items on the issues list.
Chairperson Holthus stated that the recommendation from the ball field task force was to pay for
the electricity at the message center for the use of pitching machines.
/ Commissioner O'Toole stated that he doesn't have a problem spending $1,000 to $2,000 on
electricity to the message board. He mentioned that all the kids using the facility would be from
Andover. Furthennore who's to say the City wouldn't use it at some point in the future.
Regular Andover Park and Recreation Commission Meeting
Minutes - September 6, 2001
Page 11
Commissioner English stated that he's opposed to the idea because ofthe precedent it will set.
Lynette Bauers, 14570 Jonquil Street NW, questioned the reason the City is going to pay for
something that just a few elite varsity students would utilize at the high school.
Commissioner English stated that Ms, Bauers makes a very good point. He mentioned that often
times there are budget cuts at schools; however there never seems to be budget cuts with the
athletic programs.
Chairperson Holthus read a letter explaining the reason the City is being asked to pay for the
electricity, Commissioner Anderson stated that based on the letter the school is fine with paying
for the electricity up to the post.
Commissioner English questioned where the money would come from to fund the electricity,
Commissioner Blackstad stated that it would come out of the Park funds,
r Modon by OToolo, ,""onded by Andornon, to cooomIDond to tho City Council th'" tho City pay
.. for the electricity at the message board for the fast pitching machines, Motion failed on a 3 ayes,
4-nays (Lindahl, Grabowski, English, and Blackstad), O-absent vote.
/
Commissioner English suggested the trail along Verdin Street be added to the Issues List.
Chairperson Holthus updated the Commission on the sports complex. She stated that along with
the survey and the list offacilities available to residents of Andover the group will be able to
determine what the needs are of the citizens of Andover, She stated that at the last meeting they
reviewed the costs ofthe facility and talked about ways to reduce the costs.
Commissioner Lindahl questioned the range ofthe costs. Chairperson Holthus stated that there
are two options, She reviewed what would be included in each option.
Chairperson Holthus stated who was in attendance at the last meeting, She stated that the
discussed the possibilities of different locations for the facility. She mentioned that the changes
made by the Commission in regards to the survey were felt appropriate by the task force.
Chairperson Holthus stated that the budget task force hasn't yet met.
CHAIRMAN'S REPORT
Commissioner O'Toole stated that he has decided to offer his resignation from the Park
Commission. He stated that he feels the responsibilities have become very time consuming and
the meetings have become very unproductive, therefore he is choosing not to spend any more
time as a member of the Commission. He mentioned that over the years he has enjoyed his time
on the Commission.
15:01 FAX 612 332 6365 ELECTRIC SERVICE CO I4J 001
. .
ELECTRIC SERVICE CO. OF MINNE~OLIS, INC.
1609 CmCAGO AVENUE .
.
. MINNEAPOLIS, MlNNESOTA 5540ti -
To: MR. DAVE BERKOWTIZ From: Andy Patrias
Faxl/: 1 ? 5 ~ .,J.. / 3 ~ '8:1../0 Faxl/:612-332-6365
Company: CITY OF ANDOVER Td#:6J.2.332-1465
Subject: CITY PROJECT #01-02 NEW BALLFIELD FACILITIES, WEST OF HIGH SCHOOL
02te: 7/13/01 Pages:(including cover) 1 --./
Messaqe
DEAR MR. BERKOWITZ:
WE PROPOSE TO FURNISH AND INSTALL ALL ELECTRICAL LABOR AND MATERIAL' FOR THE
ABOVE REFERENCED PROJECT FOR A TOTAL LUMP~UM OF $5,980.00.
-
SCOPE INCLUDES THE FOLLOWING:
/ TRENCHING UNDERGROUND CONDUIT Al'<"D WIRE AND INSTALLING (3) WEATHERPROOF
RECEPTACLES FOR PITCHING MACHINES, ONE EACH AT (3) FIELDS.
PLEASE CALL TO DISCUSS AND/OR SCHEDULE.
SINCERELY,
iF7~
ANDY PATRIAS
VICE PRESIDENT
'.
@)
\ CITY OF ANDOVER
, )
1685 CROSSTOWN BOULEVARD N,W,. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW,Cl.ANDOVER,MN,US
TO: Mayor and Councilmembers
CC: John Erar, City Administrat~
FROM: David L. Carlberg, Community Development Director
SUBJECT: Schedule Council Workshop/Comprehensive Plan Issues - Planning
DATE: October 2, 2001
INTRODUCTION
The City Council is requested to schedule a workshop to discuss Comprehensive Plan issues.
DISCUSSION
As the Council is aware, outstanding issues exist upon review of the Andover Comprehensive
Plan by the Metropolitan Council. Issues include, but are not limited to: permanent rural land
use controls; 2040 urban reserve boundary and land use controls; 2020 MUSA boundary and the
City allowing lot splits. Also, based on sewer flow projections, the City can accommodate an
additional 1,000 acres outside the 2020 MUSA Boundary. Council discussion is needed on how
and where to accommodate this acreage.
ACTION REOUlRED
Schedule workshop for Tuesday, October 23, 2001. The workshop would be held in conjunction
with the transportation workshop already scheduled by the Council for this date.
Respectfully submitted,
~;;I~
David L. Carlberg
Community Development Director
@
'. CITY OF ANDOVER
" )
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.Cl,ANDOVER,MN,US
TO: Mayor and Councilmembers
FROM: John Erar, City Administrator
SUBJECT: Fire Station Facility Issues - Potential Litigation
DATE: October 2, 2001
INTRODUCTION
Over the course of the last several months, meetings with Bonestroo, Rosene, Anderlik &
Associaties (BRAA) have taken place to address a number of facility issues associated with water
damage and leaking to Fire Station #1 and to a lesser degree Fire Station #2. Potential litigation
with the firms involved with these two past projects needs to be discussed with Council.
DISCUSSION
Corrective measures and warranty coverage have been the subject of discussions with BRAA, the
project engineering firm, and a company by the name of Versico, the successor to Goodyear, the
original company that warranteed the station roofing membrane. BRAA has been responsive to
City concerns and is attempting to address and correct outstanding facility issues. Versico has
been contacted and initially responded, however, the City is still awaiting a formal report from
the company regarding warranty coverage. The general contractor, Maertens-Brenny, has been
unresponsive to City inquiries as several messages left with the firm's office have been
unreturned.
Problems associated with roof leaks caused by improper installation, and consequential damage
to masonry and interior building systems has been the subject of staff discussions. Needed
corrective measures and repairs to the Fire Stations prior to the start of this winter season have
become critical to avoid further damage. Investigations by BRAA into these issues are the subject
of the attached report. Staff has reviewed the suggested corrective actions by BRAA and is in
concurrence with the response by BRAA with the following exceptions:
. BRAA should reimburse the City for past project design expenditures
. BRAA should inspect and certify that corrections made are in accordance with BRAA
specifications
. BRAA should be willing to acknowledge in writing that they are willing to stand behind
the corrections should roofing problems persist
Discussions with BRAA, the engineering firm that performed architectural, design, and project
, management and inspection services for both fire facilities, have been productive, and the City is
at a point where Council will need to make some decisions with respect to whether the City
pursues legal action against one or all parties. In addition, staff is recommending that the City
reserve its rights with respect to legal options in terms of any project unknowns.
BUDGET IMP ACT
According to BRAA estimates, corrective action is estimated at between $31,000 - $45,000 for
roof and masonry repairs. With BRAA contributing $7,500 in cash to the repairs, this leaves a
balance of between $23,500 - $37,500. As the City is still waiting for a response from Versico,
the warranty company, this amount may be reduced. Funding is available from City reserves to
underwrite the cost of the repairs.
Maintenance and masonry sealing recommendations are City responsibilities and the costs have
been included in the proposed 2002 Budget.
ACTION REOUIRED
Two Council actions are respectfully requested:
1) Approve corrective actions as recommended by BRAA for roof and masonry repairs to
Fire Stations #1 and #2.
2) Determine what preliminary legal actions the City should take with respect to the firms
involved in the design, construction and warranty of the City Fire Facility roofing
systems.
ReSpe?t~l.r submitted,
/f!lff~"
M{] Bonestroo Bonestroo. Rosene, Anderlik and Associates, Inc. is an Affirmative Action/Equal Opportunity Employer
and Employee Owned
[ III Rosene. Principals: Otto G. Bonestroo, P.E. . Marvin L Sorvara, P.E. . Glenn R. Cook, P.E. . Robert G. Schunicht, P.E. .
Jerry A. Bourdon, P.E.
\N\l Ande~rll{ & Senior Consultants: Robert W. Rosene. P.E. . Joseph C. Anderlik, P.E. . Richard E. Turner, P.E. . Susan M. Eberlin, c.P.A.
Associate Principals: Keith A. Gordon, P.E. . Robert R. Pfefferle, P.E. .. Richard W. Foster, P.E. . David Q. Laskora, P.E. .
ASSOCiates Mark A. Hanson, P.E. . Michael T. Rautmann, P.E. . Ted K. Field, P.E. . Kenneth P. Anderson. P.E. . Mark R. Rolfs, P.E. .
David A. Bonestroo. M.S.A.. Sidney P. Williamson, P.E., LS. . Agnes M. Ring, M.RA. . Allan Rick Schmidt, P.E. .
Engineers & Architects Thomas W. Peterson. P:E. . James R. Maland, PE. . Miles B. Jensen, rE. . L. Phillip Gravel HI, P.E. . Daniel J. Edgerton, P.E. .
lsmael Martinez, F':E. . Thomas A. Syfko, P.E. . Sheldon J. Johnson. Dale A. Grove, P.E. . Thomas A. Roushar, P.E. .
Robert 1. Devery, P-E.
Offices: St. Paul, St. Cloud, Rochester and Willmar, MN . Milwaukee, WI . Chicago, Il
September 24,2001 Website: www.bonestroo_com
Rce....!' '.....',
'- t: n::u
SEP 2 :5 2001
Mr. John Erar CITY ("= " ; 'r-'{IV~R
City of Andover . J '-'t ~.."....... t:.
1685 Crosstown Blvd. NW
Andover, MN 55304-2612
Re: Fire Station No.1 & 2 Repairs
BRA File No. 171-01-101
Dear Mr. Erar:
At your request, we met with City staff on August 6, 2001 to discuss the overall condition of the roof and
building exterior. Since that meeting, our firm has conducted numerous inspections and meetings to
determine the extent imd cause of the roof and building leaks at Fire Stations 1 and 2. This ktter outlines
our findings and presents a recommendation to remedy the problems.
HISTORY
Our firm was hired by the City of Andover to provide architectural and engineering design services for the
construction of Fire Stations 1 and 2. We started design in September 1990. The buildings were bid and
awarded in April 1991.
Maertens Brenny Construction Company was the general contractor for Fire Stations 1 and 2. They also
provided the masonry construction. Diversified Construction Services completed the membrane roofing
work as well as the metal roofing work. Shortly after this project, Diversified went out of business.
Goodyear was the original membrane roof supplier, however, Goodyear got out of the roofing business and
turned their contracts and warranties over to Versico Incorporated.
We provided part time inspection services and contract administration during the construction of these two
stations. Our inspector made numerous inspections during construction and specifically during the roof
installation. Several deficiencies were noted and corrected. A few noteworthy deficiencies were noted but
never corrected. The roof manufacturer approved these changes and provided a warranty for the system.
" '
A final punch list was prepared for the project in October 1991. The project was not co~pleted until
December .1992.
J
Roof leaks started to occur prior to 1992. We made visits to the fire stations for roof issues in 1992, 1994,
1998, 1999, and 2000.
2335 West Highway 36 . St. Paul, MN 55113' 651-636-4600 . Fax: 651-636-1311
Mr, John Erar September 24, 2001
City of Andover Page 2
I Some ofthe firms and individuals we have contacted include:
1. Patrick Fleischaker from Rose-Fleischaker. They were the local supplier for the GoodyearNersico
roof membrane and the Pac-Clad metal roofing used at the Fire Stations,
2. Michael Fore from Northwestern Waterproofing, This company has done roofing repair work at the
stations in the past and was assigned by Versico to complete the recent warranty work.
3. Randy Peyton from Versico. Versico holds the warranty for past Goodyear roof membranes. Randy
was a field representative that has since left their company.
4. Sue Prosser from Versico, Sue is handling the warranty issues with Versico, We sent her a memo
outlining the roof deficiencies. Unfortunately they have not received a written report from Randy
Peyton, their ex-field representative.
5. John Felton from Building Restoration Corporation. John has provided preliminary cost estimates
and opinions regarding masonry repair, building sealing, and caulking.
RECOMMENDED REPAIRS
We have identified various problems and issues that we recommend for repair. These issues are separated
into four main categories - roof repair, masonry repair, sealing the building walls, and maintenance issues.
Roof repairs and masonry repairs are items that need to be addressed and completed this year. Sealing the
building walls is a maintenance issue but should be completed this year. The last category is maintenance
issues, which could be postponed a year or more if necessary, The issues are as follows:
Roof Repairs
1. Metal wall cap - the top of the exterior wall parapet is covered with a metal cap. Our original
design indicated that this cap should extend below the top of the masonry wall to provide an
effective waterproof seal for the parapet. However, the cap was actually installed such that it stops
above the masonry wall thus allowing water to enter the wall. This deficiency was identified on the
final inspection punch list but never corrected. We do not know why this did not occur but we
believe the roof membrane supplier (Goodyear) approved and guaranteed the detail as installed. We
propose to remove the existing metal cap and reinstall a new metal cap with the proper overhang.
2. Roof crickets - the rigid insulation below the roof membrane slopes to the outside edge of the
building. Additional sloped insulation called crickets are indicated on the plans along this low side
of the roof to direct this water to the roof scuppers and downspouts. These crickets were not
installed. We propose to install the crickets to properly direct the water to the scuppers.
3. Lower the SW scupper at Fire Station 1 - the southern scupper on the west wall of Fire Station 1 was
installed too high causing water to pond behind the scupper. We recommend lowering this scupper.
4, Install roof membrane on low walls below the metal roof structures - both Fire Stations have metal
roof structures erected on low masonry walls above the main roof. During winter and spring, snow
and ice slide off the metal roof and stack against the masonry wall. When this drift melts, it enters
the wall above the membrane termination strip. Our original plans showed the membrane
terminating a minimum of 16" above the roof. However, the membrane was actually terminated 8"
above the membrane. Simply sealing this wall may solve this leak but we recommend covering this
low wall (approximately 3' high) with roof membrane.
/ 5. Metal roof repairs - some leaking at the metal roof structure at Fire Station 1 is occurring. We
believe there is wind driven water entering under the ridge cap. This water travels under the metal
roofbut above the roof membrane until it hits the metal flashing at the top of the masonry wall. We
discovered that at this point the flashing was incorrectly installed and actually directs the water into
Mr, John Erar September 24, 2001
City oj Andover Page 3
\
-' the building rather than outside the roof and wall structure. We recommend partially removing the
roof in order to reinstall the flashing correctly. It is interesting to note that a different contractor
installed the metal roof at Fire Station 2 and these problems do not exist at Station 2.
Masonry Repairs
1. Replace cracked concrete blocks - both stations have several concrete blocks that are cracked and
require replacement. We recommend cutting these blocks out and replacing the blocks.
2, Repair the top course of block along the east wall of Station 1 - during our recent inspections, we
noticed that the top course of concrete block along the east wall is broken off from the mortar beu
below it and has moved. Apparently the roof membrane has shrunk enough to pull this block course
off its mortar bed. Our original plans indicate that this wall should have had steel reinforcement bars
anchoring this block course, We doubt that this reinforcement was installed. We recommend
removing this block course, installing steel reinforcement, and reinstalling a new course of concrete
block.
Sealing the Exterior Building Walls
1. Seal the exterior masonry walls - the exterior concrete block walls should be sealed with a water
repellent sealer. This could be classified as a maintenance issue but this is an important issue, which
we believe must be addressed soon. We recommend that the building be sealed this year.
Maintenance Repairs and Improvements
1. Tuckpointing - cracked and deteriorated mortar joints should be cut out and tuckpointed.
2. Seal areas around windows - cut out and replace deteriorated mortar and caulked joints around the
windows.
3. Replace caulk - cut out sealant from vertical control joints, clean and prime joint surfaces, install
backer rod, and install new urethane sealant.
COST ESTIMATES
We have prepared preliminary cost estimates for the work categories listed above. These estimates are
based on discussions with contractors and previous experience.
1. Roof repairs $16,000 to 20,000
2. Masonry repairs 15,000 to 25,000
3. Sealing the exterior masonry 10,000 to 13,000
4. Maintenance repairs 10,000 to 35,000
The range of costs shown in item 2 depends on the amount of repair completed on the top block of the east
wall of Fire Station 1. The estimate of $15,000 assumes rebuilding the approximately 40 feet of wall that
has moved. The estimate of $25,000 assumes the top of the entire east wall (90') will be rebuilt.
The large range of costs for maintenance repairs depends on the amount of tuckpointing that is completed.
The lower cost assumes very minimal tuckpointing and the higher cost is a conservative estimate for
tuckpointing, Some or all of the tuckpointing could be delayed for up to 4 years. However, completing all
tuckpointing work at the same time avoids having to pay mobilization costs twice.
Mr, John Erar September 24,200/
City of Andover Page 4
\
" COURSE OF ACTION
We strongly recommend that the City proceed with the repairs outlined above as soon as possible. The roof
repairs, masonry repairs, and sealing the building should be completed within the next several months. The
maintenance repairs could be postponed a year or two if desired. Postponing this work beyond another
winter will lead to more damage and accelerate the deterioration of the building.
We recommend that the City negotiate two contracts to complete this work this year. From a practical
standpoint, this work will not get completed ifthe City waits for all parties to enter into an agreement. It is
in the City's best interest to complete this work first and look for participation afterward. Further delay will
lead to extensive building damage.
Our firm is available to complete the necessary documents and obtain quotes from two or three contractors
for completion of the work. One contract would cover all roofing work listed above. The other contract
would cover the masonry repairs and sealing the building, If desired, the maintenance repairs could also be
negotiated at this time.
As a matter of interest, the affected parties with previous contracts for this work are as follows:
1. The City of Andover - owner
2. Bonestroo Rosene Anderlik & Assoc. - architect/engineer
3. Maertens Brenny Construction Company - general contractor and masonry contractor
4. Diversified Construction Services - roofing contractor, no longer in business
5. Versico Incorporated - current roof warranty provider
BONESTROO COMMITMENT
Our firm is committed to providing on-going service to the City of Andover. We have provided a valuable
service to assist the City during the construction of two excellent facilities - Fire Station I and 2. We stood
with the City during construction to assure a quality product. And we have responded over and over during
the last ten years when problems have arisen. We will continue to honor our commitment to the City of
Andover.
Since August 6, we have expended over $7,000 investigating the building issues. We estimate an additional
$8,000 to complete design, assemble quotes, and provide inspection and contract administration.
Total roof and masonry repairs are estimated to cost $31,000 to $45,000, This does not include sealing the
building walls or the other maintenance costs. These additional costs are considered normal building
maintenance items.
Our firm is willing to offer a cash contribution of $7,500, plus the value of our time spent to date ($7,000),
plus our estimated fee to complete the design and construction ($8,000). The total value of our contribution
and time will be $22,500 or roughly half of the estimated construction cost.
Mr, John Erar September 24. 2001
City of Andover Page 5
\ As you review the problems and issues detailed above, please bear in mind that without exception the issues
, /
are related to inadequate or improperly constructed building components. The roof was not constructed in
accordance with our plans. We believe the original roofing subcontractor, who is unfortunately no longer in
business, caused the majority of these problems.
We are ready to proceed with this work as soon as you wish.
Sincerely,
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC,
~7
~
Otto G. Bonestroo
"
/
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW,C1.ANDOVER,MN.US
TO: Mayor and Councilmembers
FROM: John Erar, City Administratotp::
SUBJECT: Supplemental Agenda Items for October 2,2001 Council Meeting
DATE: October 1,2001
The Council is requested to review the supplemental material for the following Agenda Items:
Accept Additional Information -
Item 11. Approve Quotes/00-17 ntl1 A venue Trail (Supplemental) - Engineering
Add to the Agenda under Discussion Items -
Item 16a. Reschedule Meeting Time/November 6, 2001- Clerk
Add to the Agenda under Staff Items -
Item 17a. Correction to August 14, 2001 Minutes - Administration
Respectfully submitted,
John F, Erar
City Administrator
CITY OF ANDOVER @
1685 CROSSTOWN BOULEVARD N,W,. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.C1,ANDOVER,MN,US
TO: Mayor and Council Members
CC: John Erar, City Administrato~
FROM: Scott Erickson, City Engineer
SUBJECT: Approve Quotes/OO-1717lh A venue Trail (Supplemental) - Engineering
DATE: October 2, 2001
INTRODUCTION
This item is in regards to approving quotes for the construction of a trail along the east side of 7th
Avenue south of Bunker Lake Boulevard to 14151 Avenue NW, Project 00-17,
DISCUSSION
The City Council previously authorized quotations to be obtained to perform this work.
Quotes received are as follows:
W.E. Miller, Inc. $26,039.25
Hardrives, Inc. $43,810.50
Budget for project $26,000.00 (Trail Fund)
A telephone poll was made with the Park & Recreation Commission and they have all
recommended awarding the quotation to W.E. Miller, Inc. in the amount of$26,039.25.
BUDGET IMP ACT
The funding to construct the trail would be from City Trail Funds.
ACTION REOUIRED
The City Council is requested to award the quotation to W.E. Miller, Inc. in the amount of
$26,039.25 for Project 00-17, 7th Avenue Trail.
Respectfully submitted,
GJ/LL
Scott Erickson
cc: Valerie Holthus, Park Commission Chair
.
Proiect 00-17 Anoka County Librarv Trial Extension
BID ITEMS
ITEM EST. UNIT
NMBR DESCRIPTION UNITS QUAN PRICE TOTAL
1 Mobilization LS 1 ..l I $O'~ :I.. 'sc.~
2 Common Excavation(P) CY 391 14,SO S,c...~<:1.~
3 Sodding SY 1475 ~.3S 4.Q<fj..J.S
4 Heavy Duty Silt Fence LF 30 I ;;)...c ~J~.~
5 Class 5 Aggregate TN 125 ';)..c,SC ::to SfQ.:l..$c
6 Pulverized Topsoil Borrow CY 250 T 4. .SO 3 <0),<$.<0
7 Pavement Markings LS 1 ~.s.cr..:. '37s.co
8 2350 Type LV4 Wearing Course TN 65 7'0. cc. 4 ,ssc.~o
9 Traffic Control LS 1 J . J.cc.c><. I.-:"~.~c.
10 Clear & Grub Trees Tree 3 ? $c'~ 7Sc.,~
ESTIMATE TOTAL ~<Q,c.:J"I. )$"
-;f-ptLAS€. 62rJore 8'1 &1/27/01 4:30 PM.
)/01/2001 10:31 HARDRIVES. INC. ~ 7558323 NO. 243 Gl02
Proiect 00-17 Anoka Countl. Libraru Trial Extension
BID ITEMS
ITEM EST. UNIT
NMBR DESCRIPTION UNITS aUAN PRICE TOTAL
1 Mobilization LS 1 -S:rl'\O 0_ ~n:-~
.......-----..--.-
2 Common Excavation(P} CY 391 .:II. ~ ql)'tr~
--
3 Sodding - ~~- SY 1475 ') O!! /(), 3~~
III n S o~ jAr -ri.nn ( I
4 ~~vv Dutv Silt Fence LF 30 (,.. ~.r Jq().~
(....~-
5 Class 5 Agg!.~ate TN 125 ;;.r: ~ .-? I t.-:2. ~
6 Pulverized Topsoil Borrow (1-. 11.) CY 250 d '-... .s--!: --,;;t. ?? .f!J
.....
7 Pavement Markinas LS 1 fJ ro .<8 fira, ---='
8 2350 Tvoe LV4 Wearina Course TN 65 90 <l/iI (,2 /:0. "!
9 Traffic Control LS 1 /nM'l:!! -10 00. ~
10 Clear & Grub Trees Tree 3 ~~() ~ "..... ~
- ~
ESl1MATE TOTAL , if~ ~(l.).
HARDRIVES, INC.
14475 QUIRAM DRIVE
ROGERS, MN 55374-9461 r.,:.r:.."'~G:.~,;>:.
1\1 -,
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'.
"
I
~ PUASIZ ~ 13'1 9/z71oJ 4130 I"M.
OCT 01 2001 10:38 763 428 8868 PAGE. 02
(jto?J
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.C1.ANDOVER,MN.US
TO: Mayor and Councilmembers
CC: John Erar, City AdministratoryL.--
FROM: Vicki Volk, City Clerk
SUBJECT: Reschedule Meeting Time/November 6, 2001
DATE: October 2, 2001
INTRODUCTION
The School Districts will be conducting elections on November 6,2001.
DISCUSSION
State law prohibits public meetings from being held between 6:00 pm and 8:00 pm on election
day, Both school districts in Andover will be conducting elections on November 6, 2001 which
is a regular Council meeting night.
RECOMMENDATION
Staff recommends that Council reschedule the November 6th meeting to begin at 8:01 pm rather
than 7:00 pm,
Respectfully submitted,
rLL:- tI~
Vicki Volk
City Clerk
(j9
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW,C1.ANDOVER,MN,US
TO: Mayor and Councilmembers
FROM: John Erar, City Administrator
SUBJECT: Correction to August 14,2001 Minutes
DATE: October 2,2001
INTRODUCTION
A statement contained within the originally approved August 14, 2001 minutes is in need of
clarification to correct the discussion that occurred.
DISCUSSION
The language below is recommended to replace the language stricken in the attached minutes:
"Administrator Erar, in response to Council questions, indicated that he felt there was a high
caliber staff in Andover, and that he did not see the same types of organizational issues he first
encountered in his former city." (Mr, Erar would also like to clarify for purposes ofthis
correction that he had an excellent staff in his former city and feels he has an excellent staff in
Andover. October 2, 2001)
ACTION REOUIRED
Correct the minutes as presented above.
,
Special City Council Workshop - August 14, 2001
Minutes
A Special City Council Workshop was called to order by Mayor Mike Gamache at 7:04 pm,
Tuesday, August 14,2001 at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover,
MN.
Councilmembers Present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude
Councilmembers Absent: None
Also Present: John Erar, City Administrator
Bill Hawkins, City Attorney
Dana Pietso, Human Resource Manager
Captain Klink, Sheriffs Office
Lt. Jenkins, Sheriffs Office
Others
The following items were added to the agenda under Other Business: Police Issues; Andover,
Kansas Chamber of Commerce invitation.
Amendment to Ordinance 216
Mayor Gamache noted that this item was continued from a previous meeting for clarification.
Some councilmembers have received phone calls from staff regarding policies and changes
brought on by the new administrator. Mayor Gamache found that what is occurring is similar to
what happened in his office when a new manager was hired. He heard exactly the same things
here that he heard at his place of business. People don't like change. In most cases it happens in
the first few months and then people begin to accept the changes being made, He feels some
change is necessary and it's always good, Mr. Erar was hired because council thought he was
the best person for the job. Mayor Gamache mentioned the wording of Section 2, Subdivision 1,
(c), "without external interference". To him it means we remove politics from the day to day
activities at City Hall. He was in favor of passing the ordinance as it is.
Councilmember Jacobson asked Mr. Erar what he was thinking when he wrote that section.
Mr, Erar stated that this is the same language that was in his last city's ordinance. It gives some
clarity as to how some issues will be dealt with. The ordinance was sent to the city attorney and
he was asked if there were any legal issues with that particular language. He stated that it is a
guideline. Mr. Erar noted that the caliber of the staff here is mueh greater than at his last eity.
This is boilerplate language.
Councilmember Orttel asked if the Mayor and Council are the external influences. Mr. Erar
stated not necessarily. The employees can do their jobs without pressure on how they need to do
their jobs.
Councilmember Orttel asked if all disciplinary actions would be handled by Mr. Erar and never
()( (:'- , ':3 .-, I.-.. -'b A c r"'----
-
~
DATE October 2, 2001 I .L I
ITEMS GIVEN TO THE CITY COUNCIL ~ ~
. Park & Recreation Commission Listing
. Ord. No. 114A
. Ord. No. 214B
. Ord. No. 8FFFFFF
. Schedule of Bills
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON
THE NEXT AGENDA.
THANK YOU.
G:\DA T A\ST AFF\RHONDAAIAGENDA\CCLlST,DOC
l .
.
,
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CLANDOVER,MN,US
TO: Mayor and Councilmembers
CC: John Erar, City Administrator(t/'
FROM: Jim Dickinson, Finance Director
SUBJECT: Payment of Claims
DATE: October 2,2001
INTRODUCTION
Attached are disbursement edit lists totaling $331,593.53 for claims related to the on going
business of the City of Andover,
DISCUSSION
Claims totaling $91,143.82 on disbursement edit list #1 dated 09-25-01 have been issued and
released,
Claims totaling $240,449.71 on disbursement edit list #2 dated 10-02-01 will be issued and
released upon approval.
BUDGET IMP ACT
The edit lists consist of routine payments with expenses being charged to various department
budgets and projects,
.
.
.
Mayor and Council Members
October 2,2001
Page 2 of2
ACTION REOUIRED
The Andover City Council is requested to approve total Claims in the amount of $331,593.53
and sign below:
Mayor
Mike Gamache
Councilmembers
Don Jacobson
-
Mike Knight
Ken Orttel
Julie Trude
Attachments
.
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