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Home My WebLink AboutCC August 7, 2001 CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N, W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US Regular City Council Meeting - Tuesday, August 7, 2001 Call to Order - 7:00 PM Resident Forum Agenda Approval Approval of Minutes (7/17/01) Consent Items I. Accept Feasibility Report/Waive Public HearinglOO-43/Natures Run - Engineering 2. Approve Variance (V AR 01-02)/ Side Yard Setbackl3924 139th Lane NW/Gordhamer - Planning 3. Appointment Recommendation - Administration 4. Approve Change Order #1/01-2 to 00-18/New Ball Field Facility - Engineering 5. Approve Compensating Change Order #2/98-28/Shadowbrook 5th Addition - Engineering 6. Approve Final Payment/98-28/Shadowbrook 5th Addition - Engineering 7. Approve Resolution/98-20/Fiscal Agent/Bunker Lake Blvd. Underpass - Engineering 8. Approve Final Payment/00-27/2000 Overlays - Engineering 9. Approve Change Order #1/00-44/Hidden Creek North Park Irrigation - Engineering 10. Approve Final Payment/00-44/Hidden Creek North Park Irrigation - Engineering II. Accept Petition/Order Feasibility Report/OI-20/Devonshire Estates - Engineering 12. Approve Letter of Credit Reduction/Special Assessment/97-5/Woodland Estates - Finance Discussion Items 13. Approve Amended Special Use Permit/PUD/Alternate Townhome DesignlNature's Run Cont. - Planning 14. Approve Amendment to Ordinance No. 240, Firearm and Bow Discharge Ordinance- Planning 15. Approve Exemption to Ordinance No. 240/ To Allow A Controlled Archery Deer Hunt/Bunker Hills Regional ParklAnoka County - Planning 16. Approve Plans & Specs/01-12/New Elementary School & Verdin Street Improvements - Engineering 17. Appoint Additional Members to Sports Complex Task Force (Supplemental) - Administration 18. Consider Agreement/Codification of Ordinances - Clerk 19. Grey Oaks Development - PUD Requirements (Supplemental) - Community Development Staffltems 20. Schedule Annual Council Goal-Setting Workshop/September 22 & September 29 - Administration 21. Schedule City Council Workshop - 2002 Budget/August 28 at 7:00 p.m. - Administration Mayor/Council Input Payment of Claims Adjournment , ) , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. www.C1.ANDOVER.MN,US TO: Mayor and Councilmembers CC: John Erar, City Administratorf FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: August 7, 2001 INTRODUCTION The following minutes have been provided by Peach Associates for approval by the City Council: , / July 17, 2001 Regular Council Meeting E-mailed copies of these minutes have been transmitted to Mayor Gamache, Councilmembers Jacobson and Orttel, with hard copies provided to Councilmembers Trude and Knight. If for any reason you did not receive the e-mail version, please contact me. ACTION REOUESTED Council is requested to approve the minutes listed above. Respectfully submitted, 4'()4 Vicki Volk City Clerk / CITY OF ANDOVER CD , 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.cJ.ANDOVER,MN.US TO: Mayor and Council Members CC: John Erar, City Administratoq1.'v' FROM: Scott Erickson, City Engineer SUBJECT: Accept Feasibility Report/Waive Public Hearing/OO-43/Natures Run- Engineering DATE: August 7, 2001 INTRODUCTION A feasibility report has been prepared identifying the improvements and estimated improvement costs associated with the Natures Run development project. A copy of the feasibility report is included in the packet. DISCUSSION The feasibility report provides a cost estimate for the installation of the streets and public utilities. (water, sanitary sewer and storm sewer) for this development. The layout and design of the streets and public utilities for this project are fairly straight forward for this development. The development consists of constructing a 1,453 foot long cul-de-sac along with City services (sanitary sewer, watermain and storm sewer) for a 54-unit townhome development. BUDGET IMP ACT The total estimated project cost for the proposed public improvements is $698,864.00. The total estimated amount of the assessment for the Natures Run development will be $691,450.00. The amount estimated to be funded by the City of Andover is $7,414.00 for the construction of the trail along the south side of Andover Boulevard from the development to Hanson Boulevard. This amount would be funded from the City Trail Fund. The sanitary sewer is proposed to discharge to the existing sanitary sewer line located along Coon Creek, while the watermain will be looped through the development for proper circulation. ACTION REQUIRED The City Council is requested to review the feasibility report and approve the resolution accepting the feasibility study, waiving public hearing and directing preparation of plans and specifications for the Natures Run development (Project 00-43) for sanitary sewer, watermain, street and storm sewer. Respectfully submitted, ()fJq~ Scott Erickson CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA , RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC HEARING AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 00-43 FOR SANITARY SEWER. WATERMAIN. STREET & STORM SEWER IN THE FOLLOWING AREA NATURES RUN. WHEREAS, the City Council did on the L day of May ,2001, order the preparation of a feasibility study for the improvement; and WHEREAS, such feasibility study was prepared by TKDA and presented to the Council on the ih day of Auqust ,2001; and WHEREAS, the property owners have waived the right to a Public Hearing; and WHEREAS, the City Council has reviewed the feasibility study and declares the improvement feasible, for an estimated cost of $ 698.864.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby receive the feasibility report with an estimated total cost of improvements of $ 698,864.00 and waive the Public Hearing. BE IT FURTHER RESOLVED by the City Council to hereby direct the firm of TKDA to prepare the plans and specifications for such improvement project. BE IT FURTHER RESOLVED by the City Council to hereby require the developer to escrow for the sum of $ 104,829.00 with such payments to be made prior to commencement of work on the plans and specifications MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this L day of Auqust , 2001 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor '. Victoria Volk - City Clerk @ , / CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ David Carlberg, Community evelopment Director FROM: Courtney Bednarz, City Plann~ SUBJECT: Variance to Side Yard Setback for property located at 3924 139th Lane NW DATE: August 7,2001 INTRODUCTION The applicant is seeking a variance to allow a garage addition to be located one foot closer to the side property line than allowed by Ordinance No.8. The Planning and Zoning Commission unanimously recommended approval of this item at the July 10,2001 meeting. ... J DISCUSSION The subject property has an existing two stall attached garage that is 10.5 feet from the east property line. The applicant is proposing to construct a 5.5 foot wide garage addition. This addition would result in a side yard setback of five feet. The standard side yard setback for a three stall garage is six feet. A five foot wide drainage and utility easement exists along the property line. The proposed garage addition would be located at the edge of the easement. Applicable Ordinances Ordinance No.8 provides building setbacks. Residential garages that exceed 20 feet in width are allowed a side yard setback from interior property lines of six feet. State Statute provides review criteria that are used to determine the merit of variance cases. In all cases the applicant must demonstrate undue hardship. The considerations for undue hardship include: 1. There are circumstances unique to the property that were not created by the landowner. Unique conditions may include the physical characteristics, including topography or water conditions that may exist on the property. i 2. The property, if the variance is granted, will not be out of character with other properties in the same neighborhood. , 3. The applicant has exhausted all reasonable possibilities for using his/her property or j combining a substandard lot due to size, shape or lot line dimensions, with an adjacent vacant lot. 4. Economic considerations may not constitute an undue hardship if reasonable use of the property exists with application ofthe minimum standards of this chapter. Findings Provided by Applicant The applicant has indicated that the location of the house on the property restricts his ability to construct an addition to the existing garage. If the home were placed closer to the west property line, a garage addition could easily be constructed without a variance. Additionally, the house is located on a curve of 139th Lane. This results in a narrower lot width (62.44 feet) and an angled property line which also affects the location of structures on the property. Finally, approval of the variance will allow the property owner the same opportunity other property owners in the neighborhood have to construct a three stall garage. Please see attached letter prepared for your review by the applicant. Attachments / . Location Map . Property Survey . Letter from Applicant . Photograph of Property . Planning and Zoning Commission Minutes ACTION REOUIRED Approve or deny Variance #0 I -03. Respectfully submitted, !!I~~ Cou ednar Cc: Richard & Shirley Gordhamer / .. I Variance #01-02 3924 139th Lane NW Location Map ~ C/) 140TH AVE (). ~ ill C/) ~ <( N <( () (0 () ::> ~ >- ~ , / 0 139TH LN 0::: >- r- z 0 J N W.E S'i. S , Block .. . ~. J .~ ,,0 ." . , ! L .or' ~ \ ~. . " /00.00 .5 '\.. "1 ~ \ \ : Most Floor l. I . .\() -;),5 I ~. .,~' ("- (0 , " ~ I Ltum Assumed~) /o3.e, \ ' ('" . 01.3 l't?fI I. . --- " 1(;.53 - 2""'0' (t / .. .':", . ,.' ~..... .'-, :..,;: .. . . .. - . '. .. ... (!' r.P. .... \ "/ . ~ _ ~ "_ ,... ~ . C(_ .... (,...... ~ I I' 'N . ',o/,I.P :'.//0/.5 0) I (fl Ex'SrY>iG, 30'-0" .~ WO' U~- . . It) , . 9'.b" -.71:._.' EXI~-rltG I~ S / l, /01./ , GAf2.NOE I.' I . _J2:...o_-d.__ _ ; . I - . \..., . .....,. ~ . ~ I I '34-,6 . I' ': ..~ty 41/,.. J: ,1 I JIM.. ---. -.- ....- ., ..... .- ~ - - - /4-2./O~ 4- ;1.. . J-J 0 ~ . LA. vJ r-:: -r '. ")o.I.P c::;.' . t::1.G.1!.'. ... . 'y.} J>.,-rf. ~ I Lot 6 and 61) Block 2, NOR'IlLGLEN 51H ADmTiCN 3924 139th Lane N.W. Andover, MN 55304 June 21, 2001 City of Andover Attn: Planning and Zoning Commission 1685 Crosstown Blvd. Andover, MN 55304 Re: Variance Request Dear Sir: I would like to request a variance for the purpose of adding an additional 5 1/2 feet to an existing 24 foot garage bringing the distance to the lot line to 5 feet. I am requesting this one foot variance to build an addition to the garage at the above address. When this home was built in 1985 the builder, Sharpe Construction, left only 10 1/2 feet on one side but 16 1/2 feet on the other making it disproportionate to this lot as the lot survey shows. After measuring, we find that the home on the 16 1/2 foot side is approximately 9 feet from the lot line, but the home on the 10 1/2 foot side is over 24 feet from the lot line. While understanding that one foot is small, it is very important to this application. A standard double garage door is 1 ~ feet wide and a single is 9 feet wide. Without the acceptance of a one foot variance it will require a special order for a smaller doors creating substandard sizes and increase the building costs. (Please see the enclosed drawing.) Finally, by adding a proportionately designed third stall to the garage, it will increase the property value and bring this home up to the current standard of most all new construction homes that include a third stall. With this one foot variance, the home next to the addition will be 29 feet from it. This is three feet more than the existing distance of the opposite side of the home. Thank you for your consideration in this matter. If you have any further questions, please contact me at 763/421-3102 or 612/272-1982. Sincerely, . - ! i ! - I l _ - , ., . -.. ."\-, ... .'-,=-- " , ~~ ~. /'~- . .. - ,'" ; .'J' _ ~'. .... ('" . ' "f." t' I ~') ~, .'....' . ' >i}'" .., __ ; . -f ,:.., ,.., -~ '"I, . r "', . '; ~ j " '. . '. . ' . ; l {' , I '. ;'. . ..~~~~".-. ,.. '0" . ,. _ :' '" ..... . " '; ..,~,~ ~ :>J" ,. .' ~ .. i;. . . .. - .:" _:,""J' .t: . , ". . ." */ J . . . ." . · .' ... ,! ~ ." ," i' . I .. r' -,. .< -'jl" i '.~ ... ... " ; ~. "'1.' ~ ... ..;".. -.,'-'., ...If' f C f~'-#,..: _h' t-'-~ '"- .,"~"'~ . i I'- . --"-,' l' .." J ....... Regular Andover Planning and Zoning Commission Meeting Minutes-July 10,2001 , Page 2 that is 10.5 feet from the east property line. The applicant is proposing to construct a 5.5- foot wide garage addition. This addition would result in a side yard setback of five feet. He stated that the standard side yard setback for a three-stall garage is six feet. He mentioned that a five-foot wide drainage and utility easement exists along the property line, however the proposed garage addition would be located at the edge of the easement. The Applicant Richard Gordhamer explained that when the home was built in 1985 the builder, Sharpe Construction, left only 10.5 feet on one side but 16.5 feet on the other making the house disproportionate to the lot. He stated that after measuring they found that the home on the 16.5-foot side is approximately 9 feet from the lot line, but the home on the IO.5-foot side is over 24 feet from the lot line. He went on to explain that a standard double garage door is 16 feet wide and a single is 9 feet wide. Without the acceptance of a one-foot variance it will require a special order for smaller doors creating substandard sizes and as a result increase the building costs. He also mentioned that by adding a proportionately designed third stall to the garage, it will increase the property value and bring the home up to the current standard of most all new construction homes that include a third stall. With this one-foot variance, the home next to the addition will be approximately 29 feet from it, which is three feet more than the existing distance of the opposite side of the home. Commissioner Kirchoff questioned if the adjoining property owners have been notified of the request. Mr. Gordhamer stated that he has spoken with both adjoining property owners and they don't have any problems with the request. He stated that by having the third stall he will be able to park his boat in the garage. He also mentioned that to do so he would have to remove the large shrub, which stands in front of the garage. Commissioner Greenwald questioned Mr. Gordhamer on whether or not he plans to plant more shrubs. Mr. Gordhamer stated that he does plan to plant more shrubbery around the garage area. Commissioner Greenwald questioned if the fence designates where the property line is located. Mr. Gordhamer stated that indeed that is the property line. Acting Chair Dalien questioned staff if there has been any precedent set in the past in regards to this request. Mr. Bednarz stated that there have been variances in the past for a third stall on a garage, however this type of request is the minority since staff asks the applicant to resolve the issue without a variance. Acting Chair Dalien questioned Mr. Gordhamer ifhe stated that the third stall for the garage would be feasible without the variance, but not desirable. Mr. Gordhamer gave reasons to support his request for a variance, most of which is stated in his letter dated , , June 21, 2001. Regular Andover Planning and Zoning Commission Meeting Minutes-July 10,2001 Page 3 Commissioner Greenwald questioned if there are any utility lines that run through the area. Mr. Bednarz stated that there are no utility lines that run where the addition would be added. . Commissioner Daninger questioned how wide a driveway can be at the entrance. Mr. Bednarz stated that the width of the driveway at the curb should be no more than 30 feet. Commissioner Daninger mentioned that the only reason he brought it up is because he wants the applicant to know the maximum width allowed at the curb. Commissioner Daninger questioned Mr. Gordhamer on his reason for the hardship. Mr. Gordhamer stated that the since the house is already off center adding the five feet won't make it look out of place but instead more proportionate. Commissioner Hedin questioned if there are neighbors ofthe applicant that have three car garages. Mr. Gordhamer stated that there are a few homes in the area with three car garages. Commissioner Hedin questioned when the applicant purchased the home. Mr. Gordhamer stated that he built the home in 1985. Motion by Falk, seconded by Kirchoff, to recommend approval to the City Council of Variance to Side Yard Setback for Property Located at 3924 139tll Lane NW. Motion carried on a 6-ayes, O-nays, I-absent (Squires) vote. Mr. Bednarz stated that this item would be considered at the August 7, 2001 City Council meeting. OTHER BUSINESS. Commissioner Greenwald questioned what changes were made to the minutes from the June 26tll Planning and Zoning Commission meeting. Mr. Bednarz stated the changes. ADJOURNMENT. Motion by Hedin, seconded by Falk, to adjourn. Motion carried on 6-ayes, O-nays, 1- absent (Squires) vote. The meeting was adjourned at 7:20 p.m. Respectfully submitted, Sara Beck, Recording Secretary / TimeSaver Off Site Secretarial, Inc. - @ j CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Appointment Recommendation - Human Resources Manager DATE: August 6,2001 INTRODUCTION The 2001 Budget authorized funding to allow for the appointment of a human resources position. Upon a careful review of organizational needs, responsibilities of this position were administratively determined in compliance with City ordinances that allow such discretion, with a compensation structure in keeping with the City's pay equity/comparable worth study. The recruitment and selection process for the appointment of a Human Resources Manager in the Administration Department has been completed. / DISCUSSION After a thorough review of applicants for this position by the Administration Department, an offer of employment has been made to Ms. Dana Peitso, subject to ratification by the City Council. An interview panel consisting of Finance Director Dickinson, Community Development Director Carlberg, City Clerk Volk and myself were utilized in the screening and selection process for this position. MS.Pietso has held several positions as a Human Resource Manager in the private sector for over ten years. Dana has served in capacities relating to personnel management since 1991 when she started with the University of Minnesota. Ms. Pietso currently holds a Bachelor's Degree in Sociology, and is pursuing a Master's Degree in Business Administration, with emphasis on human resource management through the College of St. Thomas. Accordingly, Ms. Pietso is fully qualified to perform the responsibilities of Human Resources Manager. BUDGET IMPACT Funding for this position is authorized in the 2001 Budget. Questions have been raised regarding the compensation level of this position relative to the Stanton Survey. Comparable positions in similar sized cities such as Fridley, Shoreview, Lino Lakes, New Hope, Ramsey, and Anoka suggest a range of J between $48,000 to $66,000 for an equivalently rated position. As the cities listed represent both smaller / I and larger communities, the ranges can vary significantly. In addition, position compensation must fall / within the City's compensation structure and be consistent with the City's pay equity study. RECOMMENDA nON Approve the appointment of Ms. Dana Pietso as Human Resources Manager effective August 13,2001. Respectfully submitted, , / (j) CITY OF ANDOVER j 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratoq'ft" FROM: Scott Erickson, City Engineer SUBJECT: Approve Change Order #1/01-2 to 00-18/New Ball Field Facility- Engineering DATE: August 7, 2001 INTRODUCTION The City Council is requested to approve a change order to City Project 00-18, (Andover Boulevard Extension) to include the construction of the City ball fields west of the new high school, Project 01-2. DISCUSSION The City Council, at the July 17,2001 City Council meeting, received the pricing and authorized the funding for the construction of the City ball fields just west of the new high school site. This item formalizes the change order (attached) with W.B. Miller, Inc. and authorizes them to move forward with this project. The pricing for the irrigation of the ball fields is currently being finalized directly with the irrigation contractor and is anticipated to be presented at the August 21,2001 City Council meeting for approval. BUDGET IMPACT The change order is in the amount of $211,789.50. The funding will primarily be from the High School Development Fund ($208,000.00) with the residual balance of the work and the irrigation to be funded with Park Dedication Funds. ACTION REOUIRED The City Council is requested to approve the resolution approving Change Order #1 to Project 00-18, Andover Boulevard Extension for Project 01-2, New Ball Field Facility. Respectfully submitted, c;Vd~ Scott Erickson / , CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #-1. TO PROJECT NO. 00-18, ANDOVER BOULEVARD EXTENSION FOR PROJECT NO. 01-2, NEW BALL FIELD FACILITY . WHEREAS, the City of Andover has a contract for Project No. 00-18 with_ W.B. Miller. Inc. of Elk River. MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 00-18 for Project No. 01-2. Adopted by the City Council of the City of Andover this ih day of Auqust , 2001. / CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk , _~A 'e . '"'c.', Regular Andover City Council Meeting Minutes - July 17, 2001 Page 9 (Amended Special Use Permit/PUD/Alternate Townhome Design/Nature 's Run, Continued) A woman from the area stated she was told Nature's Run was going to be low-income housing. She did not want them there, believing the development will decrease the value of her home. She also asked about a traffic signal at Hanson Boulevard and Andover Boulevard. Council and Staff explained the item is to amend the Special Use Permit to change the housing style. The townhomes are rather expensive homes, up to $200,000. The county is in the process of trying to get funding to upgrade that intersection. It already meets warrants. She was encouraged to come to City Hall to see the plans of Nature's Run with regard to landscaping, plantings and easement for turn lanes off Andover Boulevard. REVIEW PRICING/Ol-2/NEW BALL FIELD FACILITY WEST OF HIGH SCHOOL Mr. Erickson reviewed the quote received from the contractor working for the school district was high. He obtained a quote from W. B. Miller, which was about $42,000 less. A lot of the reduction was for administrative fees. The total cost for the new ball field facility including irrigation would be / $236,789.50. The funding for the three ball fields will come from the High School Development Fund and the Park Dedication Fund. This item will be forwarded to the Park and Recreation Commission, then brought back to the City Council at its August 7 meeting for approval. Motion by Trude, Seconded by OrtteI, approval of the item. Motion carried unanimously. RECEIVE CITY DEVELOPMENT FEE SURVEY Motion by Jacobson, Seconded by Orttel, that the City Council accept the survey information as presented. DISCUSSION: Jason Angell, Planning Intern, presented the results of a survey of nine cities comparing development fees with Andover's fees. Each city was contacted, and all were very helpful, asking that they be provided with a copy of the completed survey. In the majority of areas, Andover is very comparable to the other cities, and in some cases is even a little low. Councilmember Knight commended Mr. Angell for his efforts. There was a brief discussion on storm water management plans. Andover does not have one. Mr. Erickson stated Staffwill be evaluating the possibility of establishing one and will bring that back for discussion in the future. As more requirements are being imposed on the City for storm water management, a plan may be a tool to meet those requirements. The Council asked that a summary be added on the bottom of the survey to provide an easy comparison of the cost of development in each city on a plat of25 lots. Motion carried unanimously. CHANGE ORDER CITY OF ANDOVER Andover, MN Auqust 7, ,2001 . Change Order No.--1- To W.B. Miller. Inc. For Proiect 00-18. Andover Boulevard Extension (Addition of City Proiect 01-2, Ball Field FacilitylWest of Hiqh School) For City of Andover You are hereby directed to make the following change to your contract dated July 3 , 2001 . The change and the work affected thereby is subject to all contract stipulations and covenants. This change order will (increase) (decrease) (no change) the contract sum by Two Hundred Eleven Thousand Seven Hundred Eiqhty-Nine and 50/100 Dollars ($211.789.50) This change order provides for the following extra work: Item Unit No. Description Quantitv Unit Price Amount 1 Common Excavation (Plan quantity 12927 CY $3.75 $48,476.25 includes striping & salvaging 4" topsoil) 2 Spread Topsoil Stockpile 3500 CY $1.05 $3,675.00 3 Bryan Aglime Surfacing 1150 TON $23.75 $27,312.50 4 Bryan 3/8" Minus Limerock Surfacing 175 TON $22.25 $3,893.75 5 Seed, Mulch & Fert. as Specified 7 ACRE $1,025.00 $7,175.00 6 Straw Fiber Blanket 2000 SY $1.35 $2,700.00 7 Silt Fence 1820 LF $2.40 $4,368.00 8 15" RCP Culvert 36 LF $31.50 $1,134.00 9 15" RCP Apron wlTrash Guard 2 EACH $1,050.00 $2,100.00 10 4' High Chain Link Fence w/Bottom 300 LF $12.60 $3,780.00 Rail 11 6' High Chain Link Fence w/Bottom 384 LF $21.00 $8,064.00 Rail 12 8' High Chain Link Fence w/Bottom 1146 LF $14.25 $16,330.50 Tension Wire . . 13 16' High Chain Link Backstop Fence 3 EACH $3.675.00 $11,025.00 14 Outfield Foul Pole 6 EACH $125.00 $750.00 15 4"Dx24"W Cone. Mow Strips 2766 SF $4.25 $11,755.50 16 4" Concrete Bleacher/Dugout Pads 7600 SF $4.25 $32,300.00 17 4" Aggregate Base Class 5 (trail) 550 TON $16.00 $8,800.00 18 2.5" Bituminous Wear (trail) 300 TON $50.00 $15,000.00 19 Clear & Grub .5 ACRE $6,300.00 $3,150.00 TOTAL CHANGE ORDER NO.1 $211 ,789.50 G:\DA TAISTAFF\RHONDAAIFORMSICORDER2,DOC - , Amount of Original Contract $1.730.577.58 Additions approved to date (Nos. ) $ 0.00 Deductions approved to date (Nos. ) $ 0.00 Contract amount to date $1.730.577.58 Amount of this Change Order (Add) (Doduct) (No Ch::mge) $ 211.789.50 Revised Contract Amount $1.942.367.08 Approval Citv of Andover Approval W.B. Miller. Inc, Owner Contractor By By City Engineer Date Date , G:IDA TAISTAFF\RHONDAAIFORMSICORDER2.DOC @ CITY OF ANDOVER , / 1685 CROSSTOWN BOULEVARD N. W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER,MN.US TO: Mayor and Council Members CC: John Erar, City Administratorj.i- FROM: Scott Erickson, City Engineer SUBJECT: Approve Compensating Change Order #2/98-28/Shadowbrook 5th Addition - Engineering DATE: August 7, 2001 INTRODUCTION This item is in regards to approving a compensating change order (#2) for Shadowbrook 5th Addition, Project 98-28. DISCUSSION The compensating change order identifies all final project costs and the balances for all the line items for the project (attached). BUDGET IMP ACT The project cost is assessed to the benefiting properties within the development. ACTION REQUIRED The City Council is requested to approve the resolution approving Change Order #2 (Compensating) for Project 98-28, Shadowbrook 5th Addition. Respectfully submitted, ~;f/L Scott Erickson I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING CHANGE ORDER #2 (COMPENSATING) TO PROJECT NO. 98-28, SHADOWBROOK 5TH ADDITION. WHEREAS, the City of Andover has a contract for Project No. 98-28 with_ Annandale ContractinQ of Annandale. MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 98-28. Adopted by the City Council of the City of Andover this ih day of Auqust , 2001 . CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk / JUL-30-2001 09:05 651 292 0083 P.05/07 . . CHANGE ORDER TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED Engineers-Architects-Planners Saint paul, MN' July 3 20 00 COIMI. No. 11689 change Order No. 2 To Annandale Concracting for Shadowbrook 5th Addition for City of Andover, Minnesota You are hereby directed to make the following change to your contract dated May 18 , 1999 . The change and the work affected thereby is subject to all contract stipUlations and covenants. This Change Order will (increase) (aeB_ eaae.) (RB'!. eh&fl!j'e) the contract sum by One Thousand Five Hundred Thirty-Five and 91/100 Dollars($1.535.91 ). COMPENSATING CHANGE ORDER This change order shows the accual quant:ities inst:al.led at: the unic price bid amounts (See attached itemization) : NET CHANGE = $ 1,535.91 Amount of Original Contract $ 351,911.55 Additions approved to date (Nos. chance Order No .-L-) $ 10,6'4.84 Deductions approved to date (Nos. ) Contract amount to date $ 362,556.39 MOunt of this Change Order (Add) $ 1,535.91 Revised Contract Amount $ 364,092.30 Approved City of Andover, Minnesoca TOLTZ. KING, DUVALL, ANDERSON Owner ~_"'<O"ORATED By ~~7 Thomas D. Prew, P.E. Approved Annandale Contracting White - Owner Contractor pink - Contractor Slue - TKD~ By__ Tin '7~ "")~" "'l""':Io..n -_. - - - - - -- --"-- - JUL-30-2001 09:05 651 292 0083 P.06/07 . . ::HANGE ORDER NO.2 (COMPENSATING) SHAOOWBROOK 5TH AOOmON ;IT" OF ANOOVER, MINNESOTA ::OMMISSION NO. 11689 ITEM CONTRACT QUANTITY UNIT AMOUNT NET NO. oeSCRIPTION UNIT OUANTI'TV TO DATE OIFFERENCE PRICE TO DATE CHANGE DIVISION I- LIFT STATION 1 LIFT5TATION LS 1.00 1.00 0.00 $ 96.630.00 $ 96.830.00 $ - 2- ALLOW FOR ELECTRIC SERVICE BY OTHER LS 1.00 1.20 0.20 S S.OOO.OO $ 9.560.00 $ 1,560.00 3 lANDSCAPING LS 1.00 0.00 .1.00 $ 6.656.00 $ - $ (6.656.00) 4 6' DIP Cl.50 FORCEMAIN. PLAN DEPTH LF 320.00 315.00 -5.00 $ 12.00 $ 3.780.00 $ (60.00) TOTAL DIVISION I $110,170.00 $ (5.156.00) DIVISION 11- SANITARY SEWER 1 CONN TO EXIST. SAN. SEWER EA 1.00 1.00 0.00 $ 675.00 $ 675.00 $ - 2 8' PVC, 5DR 35 S5 PIPE, (). 10' DEPTH LF 265.00 337.00 72.00 $ 10.00 $ 3,370.00 $ 720.00 3 S' PVC, SDR 35 SS PIPE, 10-12' DEPTH LF 640.00 573.00 .67.00 $ 11.00 $ 6.303.00 $ (737.00) 4 S' PVC. 5DR35 5S PIPE. 14-16' DEPTH LF 95.00 0.00 .95.00 $ 12.50 $ . $ (1.187.50) 5 S' PVC. SDR 3S SS PIPE. 16-1S' DEPTH LF 80.00 163.00 S3.00 $ 13.50 $ 2,200.50 $ 1,120.50 6 12' PVC, SDR 26 55 PIPE, 14-16' DEPTH LF 60.00 80.00 20.00 $ 24.00 $ 1,920.00 $ . 480.00 7 12' PVC. SDR 26 5S PIPE. 16-18' DEPTH LF 10.00 27.00 17.00 $ 25.00 $ 675.00 $ 425.00 8 12" PVC, SDR 26 SS PIPE. 16-20' DEPTH LF 40.00 29.00 -11.00 $ 26.50 $ 766.50 $ (291.50) 9 12" PVC, SDR 26 SS PIPE, 20-22' DEPTH LF 80.00 47.00 -33.00 $ 28.00 $ 1.316.00 $ (924.00) 10 12' PVC. SDR 26 55 PIPE, 22-24' DEPTH LF 60.00 56.00 -4.00 $ 26.50 $ 1.596.00' $ (114,00) 11 12' PVC, SDR 26 SS PIPE, 24-26' DEPTH LF 10.00 6.00 . -4.00 $ 30.00 $ 180.00 $ (120.00) 12 12' PVC, SDR 26 55 PIPE. 26-28' DEPTH LF 196.00 150.00 -46.00 $ 31.00 $ 4.650.00 $ (1,426.00) 13 12' PVC, SDR 26 55 PIPE. 26-30' DEPTH IF 150.00 203.00 53.00 $ 33.00 $ 6.699.00 $ 1.749.00 14 12' PVC, SDA 26 SS PIPE. 30-32' DEPTH LF 20.00 22.00 2.00 $ 35.00 $ no.oo $ 70.00 15 12' PVC, 5DR 26 55 PIPE. 32-34' DEPTH LF 50.00 57.00 7.00 S 37.00 $ 2.109.00 $ 259.00 .., S' DIP CL 50 SS. PLAN DEPTH . LF 60.00 60.00 0.00 $ 25.00 $ 1.500.00 $ - , 12' DIP CL. 50 SS, PLAN DEPTH LF 50.00 50.00 0.00 $ 30.00 $ 1,500.00 $ - 18 SANITARY MANHOLE. TYPE 301. 0-10' DEPTI EA 12.00 12.00 0.00 S 1,700.00 $ 20,400.00 $ - 19 DROP SANITARY MANHOLE, 0-10' DEPTH EA 3.00 3.00 0.00 $ 2,950.00 $ 8,850.00 $ . 20 EXTRA DEPTH OF SANITARY MANHOLE LF 110.00 11'.S0 1.60 $ 75.00 $ 8.365.00 $ 135.00 21 EXTERNAL RUBBER SEALING WRAP ON MH EA lS.00 18.00 0.00 $ 65.00 $ 1,170.00 $ 22 4' ON 12' PVC SDR 26 WYE BRANCH EA 5.00 5.00 0.00 $ 100.00 $ 500.00 $ . 23 4' ON S' PVC SDR 35 WYE BRANCH EA 30.00 30.00 0.00 $ 50.00 $ 1,500.00 $ 24 4' PVC. SCH.40 SERVICE PIPE LF 952.00 1041.00 89.00 $ 6.00 $ 6,246.00 $ 534.00 25 4' PVC, SCHAO VERT. SERVICE ClEANOUT EA 35.00 34.00 -1.00 $ 45.00 $ 1,530.00 $ (45.00) 26 SPEC. FOUNDATION FOA STABIL TRENCH LF 700.00 700.00 0.00 $ 0.01 $ 7.00 $ 27 TELEVISING SANITARY SEWER MAINS LF 1658.00 1S56.00 0.00 $ 0.40 $ 743.20 $ - 2S CLEAR AND GRUB TREES Ell 8.00 8.00 0.00 $ 95.00 $ 760.00 $ - 29 TREE PROTECTION FENCING LF 200.00 0.00 -200.00 $ 1.00 $ - S (200.00) TOTAL DIVISION II $ 66.323.20 $ 447.50 DIVISION III. WATERMAIN 1 CONNECT TO EXIST. WATERMA1N Ell 2.00 2.00 0.00 $ 185.00 $ 370.00 $ - 2 6' DIP, CL. 50 WATERMAIN LF 73.00 74.00 1.00 S 12.50 $ 925.00 $ 12.50 3 S' DIP. CL. 50 WATERMAIN LF 925.00 925.00 0.00 $ 15.00 $ 13.875.00 $ . 4 12' DIP, Cl. 50 WATERMAIN LF 960.00 980.00 0.00 $ 22.00 $ 21,5S0.00 $ - 5 6' MJ RESILIENT SEAT GATE VALVE & BOX EA 6.00 6.00 0.00 $ 450.00 $ 2,700.00 $ - 6 6' MJ RESILIENT SEAT GATE VALVE & BOX EA 3.00 3.00 0.00 $ 620.00 $ 1.860.00 $ - 7 12' MJ BUlTERFLY VALVE & BOX Ell 2.00 2.00 0.00 $ 900.00 $ 1.800.00 $ - a 6' HYDRANT (6'.S' BURY) Ell 6.00 6,00 0.00 $ 1.365.00 $ 8.310.00 $ - 9 l' TYPE 'K' COPPER TAP SERVICE LF 647.00 947.00 100.00 $ 6.00 $ 5,682.00 $ 600.00 10 2' TYPE 'K' COPPER TAP SERVice LF 1.00 0.00 -1.00 $ lS.00 S - $ (15.00) " I' CORPORATION STOP EA 36.00 35.00 -1.00 $ 30.00 $ 1.050.00 $ (30.00) 12 2' CORPORATION STOP Ell 1.00 0.00 -1.00 $ 65.00 $ - $ (85.00) 13 l' CURB STOP WITH CURB BOX EA 35.00 34.00 -1.00 $ 90.00 $ 3,OSO.00 $ (90.00) '4 2' CURB STOP WITH CURB BOX EA 1.00 0.00 -1.00 $ 85.00 $ - S (85.00) ; DIP WA TERMAIN F1TilNGS LB 1338.00 , 988.00 650.00 $ 2.00 $ 3.976.00 $ 1.300.00 TOTAL DIVISION III $ 65.166.00 $ 1.S07.50 I 11689 T1 II ~,.,. .....nnoll nn...n re.-.. ""'w-I-' Mr"J,r-\":iI f""lA,...,... ""r JUL-311-2001 11'::1:l1b 0::>1 =<t. ~~t:1.;) t"'.~(/~( - . . CHANGE ORDER NO.2 (COMPENSATING) SHADOWllflOOK 5TH ADDITION CITY OF ANDOVER. MINNESOTA AMISSION NO. 116B9 ITEM CONTRACT QUANTITY UNIT AMOUNT NET NO. DESCRIPTION UNIT QUANTITY TO DATE DIFFERENCE PRICE TO DATE CHANGE DIVISION IV . STORM SEWER 1 CONNECT TO EX MANHOLE EA 2.00 2.00 0.00 S 250.00 $ 500.00 S - 2 12' RCP. CL 5 STORM SEWER PIPE IF 139.00 140.00 1.00 S 19.00 $ 2.660.00 S 19.00 :3 IS' RCP, CL. 5 STORM SEWER PIPE IF 267.00 390.00 123.00 $ 20.00 S 7.800.00 S 2,460.00 4 18' RCP, CL. 5 STORM SEWER PIPE IF 150.00 153.00 3.00 $ 22.00 S 3,366.00 $ 66.00 5 21' RCP. Cl. 3 STORM SEWER PIPE IF 78.00 67.00 -11.00 S 24.00 S 1.608.00 $ (254.00) 6 CATCH BASIN. TYPE 401 EA 4.00 4.00 0.00 $ 1,000.00 $ 4,000.00 $ - 7 CATCH BASINIMANHOLE, TYPE 405 (4' DIA.) EA 9.00 10.00 1.00 $ 1,350.00 $ 13,500.00 S 1.350.00 8 CATCH BASINIMANHOLE, TYPE 405 (5' DIA.) EA 1.00 0.00 -1.00 $ 1,725.00 $ - $ (1,725.00) 9 STORM SEWER MANHOLE. TYPE 409 (5' OIA EA 1.00 1.00 0.00 $ 1,850.00 $ 1,850.00 S - 10 15' RCP. FLARED END SECTION EA 1.00 1.00 0.00 $ 550.00 S 550.00 $ - 11 ClASS II HAND PLACED RIP RAP CY 15.00 39.40 24.40 $ 50.00 $ 1.970.00 $ 1.220.00 12 WOOD FIBER BLANKET SY 350.00 540.00 290.00 $ 2.60 S 1.664.00 $ 754.00 TOTAL DIVISION IV $ 39,468.00 S 3.880.00 DIVISION V - STREETS & RESTORATION 1 REMOVE CONCRETE CURB AND GUTTER LF 65.00 0.00 -65.00 S 2..00 $ - $ (130.00) 2 SAW CUT EXIST. BIT PAVEMENT LF 100.00 60.00 .40.00 $ 2.00 $ 120.00 $ (80.00) 3 ADJUST EXIST. MH TO GRADe EA 2.00 2.00 0.00 $ 100.00 $ 200.00 $ , 4 COMMON EXCAVATION CY 200.00 1722.00 1522.00 $ 2.25 $ 3.874.50 S 3.424.50 5 GRANULAR BORROW CY 200.00 0.00 -200.00 $ 4.75 $ . $ (950.00) 6 SURMOUNTA8lE CONC. CURB & GUTTER LF 3190.00 3064.00 -126.00 $ 5.91 5 18.108.24 $ (744.66) 7 AGGREGATE BASE CL. 5 TN 11S0.00 1180.00 0.00 S 8.59 $ 10.136.20 $ - B SUBGRADE PREPARATION RS 16.30 16.30 0.00 $ 75.00 $ 1.222.50 $ - 9 2350. TYPE LV, AGG. NO.4 BIT. WEAR. caUl TN 675.00 696.93 21.93 $ 26.77 $ 18.656.82 $ S87.07 , ROADSIDE SEEDING, SEeD MIX 900. FERT.& AC 1.50 0.00 -'.50 $ 900.00 $ , $ (1.350.00) TOTAL DIVISION V S 52.318.26 $ 756.91 TOTAL BID (DIVISIONS I- V) 5353.447.46 $ 1,535.91 2 11669 TOTAL P.0? JUL 30 2001 09:11 651 292 0083 PAGE.0? QJ CITY OF ANDOVER , , / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administratol~ FROM: Scott Erickson, City Engineer SUBJECT: Approve Final Payment/98-28/Shadowbrook 5th Addition - Engineering DATE: August 7, 2001 INTRODUCTION This item authorizes the final project payment to be made to Annandale Contracting for Shadowbrook 5th Addition, Project 98-28. DISCUSSION The street and utility construction has been completed for this phase of the Shadowbrook development. J BUDGET IMP ACT The project is funded by bonds which have been issued for the project. The bonds are reimbursed from project assessments. ACTION REOUIRED The City Council is requested to approve the resolution accepting work and directing final payment to Annandale Contracting for Project 98-28, Shadowbrook 5th Addition. Respectfully submitted, o::J&,i/ ~ Scott Erickson CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO ANNANDALE CONTRACTING FOR PROJECT NO. 98-28 FOR THE IMPROVEMENT OF SHADOWBROOK 5TH ADDITION . WHEREAS, pursuant to a written contract signed with the City of Andover on May 18. 1999, Annandale Contractinq of Annandale. MN, has satisfactorily completed the construction in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed is hereby accepted and approved; and BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment, reimbursing the contractor's receipt in full. MOTION seconded by Council member and adopted by the City Council at a reqular meeting this ~ day of Auqust . ,2001, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk JUL-30-2001 09:04 651 292 0083 P.01/07 r'U::"'-.l I CI.^ ......... . -. . . -~ . .. . ~, , from fr~ 'TKDA To Pwe- &V' ~c,V(i?- COJDepl. ~N c:? D \l..Vl- Co. -r.,cvk,- Z. KINa.'DUVI\LL. ANDERSON 'S50CII\TES. INCORPORATED .-,. PIlon. . Phone _ : ENGINEERS. ARCHITECTS. j Fax . ~PEFI JAl'I'RAY plAzA , Falt . . All STRE5r ,PAUl... MINNESOTA 5510'-2,.0 F' GS11292-4AOC1 FAX:~1Qll2.OOS3 .(. , :. ;: Comm. No; 'Cert. No. 4R(FINAU St. Paul.MN. .20~ To Owner, This Certi fies that . Contractor For Shadowbrook 5th Addition Is entitled to Twentv-Two Thousand Ei~ht Hundred Four and 04/100 Dollars .................... ($ 22.804.04 ) being 4th (FINAL) estimate for partial payment on contract with you dated Mav 18 . 1999 Received payment in full of above Certificate. TOL TZ, ICING, DUVALL, ANDERSON AND ASSOClA TES,INC. AnoancWeConu"ling ~~;~ .20_ Thomas D. Prew, P.E. July 16,2001 RECAPITULATION OF ACCOUNT I CONTRACT I PLUS EXTRAS PAYMENTS CREDITS Contract price plus extras $ 3S 1.911.55 All previous payments $ 341,288.26 All previous credits Extra No. Change Order NO.1 $ 10.644.84 " .. Compensating Change Dreier No.2 $' 1.535.91 .. " .. .. .. .. Credit No. .. .. .. " , .. .. , .. .. AMOUNT OF THIS CERTIFICATE $ 22.804.04 TOI;lI~ $ 364.092.30 $ 364.092.30 ~ Credit Balance There will rcmain unpaid on contract alter paymcnt of this Ccnilil.::llc $ - 1$ 364.092.30 I $ 364.092.30 I I An cqusl OppDrtuniry Employer ~, " -.... ---~ --.-- - JUL-30-2001 09:04 651 292 0083 P.02/07 : . TOLTZ. KING. DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED Engineers-Architects-Planners Saine Paul. Minnesota 55101 PERrODICAL ESTrMATE FOR PAR'l'IAL PAntEN'I'S Estimate No. 4R (FINAL) Period Ending July 16, 20 01 Page 1 of 1 Comm. No. 11689 Contractor Annanda1e contracting Original Contract Amount 5351.911.50 Project Shadowbrook 5th Addition Location City of Andover, Minnesota Total Contract Work Completed $ 353,447.46 Total Approved Credits $ 0.00 Total Approved Extra Work Completed (CO No. 1l $ 10,644.84 Approved Extra Orders Amount Completed $ 10,644.84 Total Amount Earned This Estimate $ 364,092.30 / Less Approved Credits $ 0.00 Less 0 % Retained $ 0.00 Less Previous Payments S 341,288.26 Total Deductions $ 341,288.26 Amount Due This Estimate $ 22,804.04 Contractor Date ..~t=7~ _. 7/0' (1/ Eng:l.I'leer i, .- Date Thomas D. Prew, P.E. TI n "':llA ":)~~1 r.:\OoiAO ,a_. ___ .-.........._ ---- -- JUL-30-2001 09:04 651.2920083 P. 03/07 ESTlMA TE NO. 4R (PINAL) SHAOOWBROOK 5TH ADDITION CITY OF ANDOVER. MINN~OTA COMMISSION NO.1 1$89 ITEM OONTflACT OUANTTTY UNIT AMOUNT NO. OesCRlPTlON UNIT OUANTlTY TO OA TE ~RICE TO DATE DIVISION I.UFT STATION I LIFT STATION l.S 1.00 1.00 $ 96.830.00 S 96.830.00 2 A~LOW FOA ELECTRIC SERVICE BY OTHERS LS 1.00 1.20 S 8,000.00 S 9.560.00 3 LANDSCAPING LS 1.00 0.00 S 6.555.00 S , 4 6" Ol~ CLse FORCEMAIN. PUN DEPTH IF 320.00 315.00 $ 12.00 $ 3.7110,00 TOTAL DIVISION I $"0.170.00 DIVISION n . SANITARY SEWER 1 CONN TO EXIST. SAN. SEWEA EA 1.00 1.00 S 675.00 S 875.00 2 6" PVC. SDA 35 S5 PIPE. 0- 10' DEPTH LF 2S5.00 337.00 $ 10.00 S 3.370.00 3 8' ~VC. SDA 35 SS PIPE. 10-12' DEPTH LF 640.00 573.00 S 11.00 S 6.303.00 4 S" PVC. SDA 35 SS PIPE. 14"1S' DEPTH LF 95.00 0.00 S 12.50 S 5 e- PVC. SOR 35 SS PIPE, 16.18' DEPTH LF 60.00 153.00 S 13.50 S 2.200.50 5 12" PVC. SDR26 S5 PIPE. 14.16' DEPTH LF 50.00 eo.oo S 24.00 $ 1,920.00 7 12" PVC, SOA 26 SS PIPE. 16.'1l' DEPTH LF 10.00 27.00 S 25,00 $ 675.00 8 12" PVC. SOA 26 SS PIPE. lWO' DEPTH LF 40.00 29.00 S 26.50 S 766.SO 9 12- PVC. SOA 26 SS PIP!;. 20-22' DEPTH LF Bll.OO 47.00 S 26.00 $ 1.316,00 10 12" ~VC. SDR 26 SS Pl~E. 22-24' DEPTH LF 60.00 56.00 $ 28.50 S 1.596.00 II 12" PVC, SDA 26 SS PIPE. 24-26" DEPTH LF 10.00 6.00 $ 30.00 S 180.00 12 12' PVC. SOR 25 SS PIPE, 26.2S' DEPTH LF 196.00 150.00 S 31.00 $ 4,650.00 13 '2" PVC. SOR 26 SS ~IPE. 26~0' DEPTH LF 150.00 200.00 S 33.00 S 6.699,00 14 12" PVC. SDA 26 SS PIPE, 30-32' DEPTH LF 20.00 22.00 S 35.00 S 770.00 IS 12" PVC. SOA 26 SS PIPE, 32.34' DEPTH LF 50,00 57.00 S 37.00 $ 2. 109.00 16 S' DIP CL SO SS, PUN DEPTH LF 60,00 60.00 S 25.00 S 1.500.00 17 '2' DIP CL. SO SS. PLAN DEPTH LF 50.00 50.00 S 30.00 S , .500,00 ,S SANITARY MANHOLE. TIP!: 301. 0.10' DEPTH EA 12.00 12.00 S 1,700.00 S 20.400.00 ,g DROP SANITARY MANHOLE. 0-10' DEPTH Ell 3.00 3.00 S 2.950,00 $ 8.850.00 20 EXTRA DEPTH OF SANITARYMANHOLIO LF 110.00 111.80 $ 75.00 S 8.9!lS.00 21 EXTERNAl RUBBER SEAlING WRAP ON MH , EA lS.00 '8.00 $ 65.00 S 1.170.00 22 4' ON 12' PVC SDR 28 WYE BRANCH EA 5.00 5.00 $ 100.00 S 500.00 23 .' ON e' PVC SDR 35 WYE BRANCH EA 30.00 30.00 S 50.00 $ 1.500.00 2A .. PVC. SCH.40 SERVICE PIPE LF 952.00 1041.00 S 6.00 S 6.246.00 25 4' PVC. SCHAO VEAT. SERVICE CLEANOUT EA 35.00 34.00 S 4$.00 S '.530.00 26 SPEC. FOUNDATION FOA STABIL. TAENCH LF 700.00 700.00 S 0.01 $ 7.00 27 TELEVISING SANITARY SEWER MAINS LF lS58.00 1 ese.oo S 0.40 S 743.20 26 ClEAR AND GAUB TREES E!A 6.00 6.00 S 95.00 $ 760,00 29 TAEE PflOTECTION FENCING LF 200,00 0.00 $ 1.00 S . TOTAL DIVISION n $ 86.323.20 DIVISION IU "WA TEAMAIN I CONNECT TO EXIST. WATEAMAIN EA 2.00 2.00 S 165,00 $ 370.00 2 S" DIP, CL, SO WATEAMAIN LF 73.00 74.00 S 12.50 S 925.00 3 S" DIP. Cl.. 50 WATEAMAIN LF 925.00 925.00 S 15.00 $ 13.875.00 4 12" DIP, CL. SO WATEAMAIN LF 960.00 eeo.oo S 22.00 $ 21.560.00 S 5'W RESILIENT SEAT GATE VALVE So BOX EA 6.00 6,00 S 450,00 S 2.700.00 6 8' MJ RESILIENT SEAT GATE VAlVE & BOX EA 3.00 3.00 S 620.00 S 1.850.00 7 12" MJ BUTTERFLY V AWE Ii. BOX EA 2.00 2.00 $ JOO.OO $ l.eoo,oo 8 6" HYDRANT (S'.6' aul'lY) EA 6.00 6.00 S 1.385.00 S 8.310.00 9 1"TIPE "K' COPPEA TAP SERVICE LF 847,00 947.00 $ 6.00 S 5.682.00 10' 2"TIPE "K' COPPER TAP SERVICE LF 1.00 0.00 $ 15.00 S 11 '" CORPORATION STOP EA 36,00 35.00 $ 30.00 $ , .050.00 12 2" CORPORATION STOP EA 1,00 0.00 S 85.00 S - 13 ,- CURB STOP WITH CURB BOX EA 35.00 34.00 S eo .00 S 3.060.00 14 2" CuRB STOP WITH CURB BOX EA 1.00 0.00 S 65.00 S , 15 DIP WATEAMAIN FITTINGS LS 1338,00 1968.00 $ 2.00 $ 3,976.00 TOTAL DIVISION III S 65.'68.00 1 "C0.9 ., .. -...... __.....4 --._- JUL-30-2001 09:05 651 292 0083 . P.04/07 , ESTINAn;: NO. 4R (FINAL) SHAOO~AOOK STIol AIl0lTION CIT'r OF ANOOVeR. 1oI1NNESOTA C()Mf.IISSION NO. 118B9 ITEM OONTRACT OUANTIT'I UNIT AMOUNT NO. O.SCRIPTION UNIT OU,..",TY TO DATE PRICE TOo...TE DIVISION IV - STORM seWER 1 CONNECTTO EX IMNHOLE EA 2.00 2.00 $ . 250.00 $ 500.00 2 12" RCP. CL. 5 STORM SEWER PIPE LF 139.00 140.00 $ 19.00 $ 2.seO.00 3 15' RCP. ct. 5 STORM SEWER PIPE LF 257.00 350.00 $ 20.00 $ 7.800.00 .. 18- RCP. ct. 5 STORM SEWEA PIPE LF 150.00 ,S3.00 $ 2.2.00 $ 3~GG.00 5 21' RCP. CL. 9 STORM SEWER PIPE LF 78.00 67.00 $ 2..00 $ 1.608.00 6 CATCH BASIN. T'rPE 401 EA ..00 ..00 S 1.000.00 $ 4.000.00 7 CATCH BASINlMANHOLE. TIPE 405 (4' 0111.) EA 9.00 10.00 S 1.3S0.00 $ 13.500.00 8 CATCH BASINlMANHOLE. T'rPE 40S (5' DIA.) EA 1.00 0.00 S 1.725.00 $ - 9 STORM SEWER MANHOLE. TYPE 409 (5' DIAl EA 1.00 1.00 $ 1.850.00 $ 1.B50.00 10 15- RCP. FLARED END SECTlON EA 1.00 1.00 S 550.00 $ 550.00 " CLASS 11 HANO PlACED RIP AAP r;y 15.00 39.40 $ 50.00 $ 1.970.00 12 WOOD FISER BLANKET SY 350.00 640.00 $ 2.60 $ 1.6&4.00 TOTAL OIVISIC N IV $ 39..se.oO OMSION Y - STREETS & AESTORAnON 1 REMOVE CONCRETE CURB AND GUTTER LF as.OO 0.00 $ 2.00 $ - 2 SAW CUT EXIST. BIT PAVEMENT LF 100.00 60.00 S 2.00 $ 120.00 3 ADJUST EXIST. MH TO GRADE EA 2.00 2.00 $ 100.00 $ 200.00 4 COMMON EXCAVATION CY 200.00 1722.00 $ 2.25 $ 3.674.50 5 GRANULAR BORROW r;y 200.00 0.00 $ 4.75 5 - 6 SURMOUNTABLE OONC. CURB & GUTTER LF 3190.00 3064.00 $ 5.91 S 18.108.2.4 7 AGGREGATE BASE CL. 5 TN l1eo.00 "eo.OO $ e.S9 S 10.136.20 8 SU8GRADE PREPARATION RS 16.30 16.30 S 75.00 S 1.22.2.50 9 2350. T'rPE LV. AGG. NO." 81T. WEAR. COUR TN 675.00 696.93 $ 26.n $ 18.656.82 10 ROADSIDE SEEOING, S.ED MIX 900. FERT.& AC 1.50 0.00 $ 900.00 $ TOTAL OIVlSION Y $ 5<,31826 / TOTAL ESTIMATE NO. 4R 5353....7.46 2 "ea9 Tin "'?n '''''In,.,,.. ""I""\."'~ JUL-30-2001 09:05 651 292 0083 P.05/07 . . CHANGE ORDER , TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORA'I'ED Engineers-Architects-Planners Saint Paul, MN' July 3 20 00 COIMI. No. 11689 change Order No. 2 To Annandale contracting for Shadowbrook 5th Addition for City of Andover, Minnesota You are hereby directed to make the following change to your contract dated May 18 , 1999 . The cha-"'lge and the work affected thereby is subject to all contract stipulations and covenants. This Change Order will (increase) (aeB Base) (Rat 8R&fL!e) the contract: sum by One Thousand Five Hundred Thirty-Five and 91/100 Dollars($1.535.91 ). COMPENSATING CHANGE ORDER This change order shows the actual quant:ities inst:alled at: the unit: price bid amounts (See attached itemization) : NET CHANGE = $ 1,535.91 Amount of Original Cont:ract: $ 351.911.55 Additions approved to date (Nos. Change Order No.-L-) $ 10.644.84 Deductions approved to date (Nos. ) Contract amount to date $ 362,556.39 MOunt of this Change Order (Add) $ 1.535.91 Revised Contract Amount $ 364.092.30 Approved City of Andover, Minnesota TOLTZ. KING, DUVALL. ANDERSON Owner ~-<!1<;OR>ORATED By ~~7 Thomas D. Prew. P.E. Approved Annandale Contracting Whi te - O"'l'ler Contractor pink - Contractor Slue - TKD~ By___ Tin ~~ "",)I"':lln'l r.:.o...n --'- .- ~..... -.-...... .........-... ....."'-- .....- JUL-30-2001 09:05 651 292 0083 P.06/07 . - ::HANGE ORDER NO.2 (COMPENSATING) SHA[)OWBROOK 5TH AOomON :IlY OF ANDOVER, MINNESOTA \ ::I.......\ISSION NO. 11689 ITEM CONTRACT QUANTITY UNIT AMOUNT NET NO. DESCRIPTION UNIT OUANTITY TO DATE DIFFERENCE PRICE TO DATE CHANGE DIVISION I- LIFT STATION 1 UFTSTATION LS 1.00 1.00 0.00 $ 96,830.00 $ 96.630.00 $ - 2 ALLOW FOR ELECTRIC SERVICE BY OTHER LS 1.00 1.20 0.20 $ 8.000.00 S 9,560.00 $ 1,560.00 3 LANDSCAPING LS 1.00 0.00 ,1.00 $ 6.656.00 S - S (6.656.00) 4 6' DIP CL50 FORCEMAIN. PLAN DEPTH LF 320.00 315.00 .5.00 S 12.00 $ 3.780.00 S 60.00 TOTAL DIVISION I S110.170.00 $ (5.156.00) DIVISION 11- SANITARY SEWER I CONN TO EXIST. SAN. SEWER EA 1.00 1.00 0.00 $ 675.00 S 675.00 S , 2 8' PVC, SDR 35 SS PIPE, 0- 10' DEPTH LF 265.00 337.00 72..00 $ 10.00 $ 3,370.00 $ 720.00 3 S' PVC. SDR 35 55 PIPE, 10-12' DEPTH LF 640.00 573.00 .67.00 $ 11.00 $ 6,303.00 $ (737.00) 4 8' PVC. SDR35 S5 PIPE, 14-16' DEPTH LF 95.00 0.00 -95.00 $ 12.50 $ - S (1.187.50) 5 6' PVC. SDR 35 SS PIPE. 1S-18' DEPTH LF 60.00 163.00 83.00 $ 13.50 $ 2,200.50 $ 1,120.50 6 12' PVC. SDR 26 SS PIPE, 14.16' DEPTH LF 60.00 80.00 20.00 $ 24.00 $ 1,920.00 $ . 480.00 7 12' PVC. SDR 26 SS PIPE, 16-1S' DEPTH LF 10.00 27.00 17.00 $ 25.00 $ 675.00 S 42.5.00 8 12' PVC. SDR 26 SS PIPE. 18-20' DEPTH LF 40.00 29.00 -11.00 $ 26.50 $ 768.50 $ (291.50) 9 12' PVC, SDR 26 55 PIPE. 20-22' DEPTH LF 80.00 47.00 -33.00 $ 28.00 $ 1.316.00 S (924.00) 10 12' PVC. SDR 26 55 PIPE, 22-24' DEPTH LF 60.00 56.00 -4.00 S 28.50 S 1,596.00' $ (114.00) 11 12' PVC, SDR 26 S5 PIPE, 24-26' DEPTH LF 10.00 6.00 . -4,00 $ 30.00 $ 180.00 $ (120.00) 12 12' PVC. SDR 26 SS PIPE, 26-28' DEPTH LF 196.00 150.00 -46.00 $ 31.00 S 4.650.00 S (1,426.00) 13 12' PVC, SDR 26 SS PIPE. 28-30' DEPTH IF 150.00 203.00 53.00 $ 33.00 S 6.699.00 S 1.749.00 14 12' PVC, SDR 26 SS PIPE. 30-32' DEPTH LF 20.00 22.00 2.00 $ 35.00 $ 770.00 $ 70.00 IS 12' PVC. SDR 26 S5 PIPE, 32-34' DEPTH LF 50.00 57.00 7.00 S 37.00 S 2.109.00 S 259.00 16 8' DIP CL 50 SS, PLAN DEPTH LF 60.00 60.00 0.00 $ 2.5.00 $ 1.500.00 $ - 12' DIP CL. 50 5S. PLAN DEPTH LF 50.00 50.00 0.00 $ 30.00 $ 1.500.00 $ . . .... SANITARY MANHOLE. TYPE 301.0-10' DEPTl EA 12.00 12.00 0.00 S 1.700.00 $ 20.400.00 S - 19 DROP SANITARY MANHOLE, 0.10' DEPTI-t EA 3.00 3.00 0.00 $ 2.950.00 $ 8,850.00 S - 20 EXTRA DEPTH OF SANITARY MANHOLE LF 110.00 111.60 1.80 $ 75.00 $ 8,385.00 S 135.00 21 EXTERNAL RUBSER SEALING WRAP ON MH EA 18.00 18.00 0.00 $ 65.00 $ 1.170.00 $ - 22 4' ON 12' PVC SDR 26 WYE BRANCH EA 5.00 5.00 0.00 $ 100.00 $ 500.00 $ . 23 4' ON 8' PVC SDR 35 WYE BRANCH EA 30.00 30.00 0.00 $ 50.00 S 1.500.00 S - 24 4' PVC. SCH.40 SERVICE PIPE LF 952.00 1041.00 89.00 $ 6.00 $ 6.246.00 $ 534.00 2S 4' PVC, SCHAO VERT. SERVICE CLEANOUT EA 35.00 34.00 .1.00 $ 45.00 S 1,530.00 S (45.00) 26 SPEC. FOUNDATION FOR STABIL TRENCH LF 700.00 700.00 0.00 $ 0.01 $ 7.00 $ 27 TELEVISING SANITARY SEWER MAINS LF 1858.00 1858.00 0.00 $ 0.40 $ 743.20 $ - 28 CLEAR AND GRUB TREES EA 8.00 8.00 0.00 $ 95.00 S 760.00 S . 29 TREE PROTECTION FENCING LF 200.00 0.00 -200.00 $ 1.00 $ - $ (200.00) TOTAL DIVISION II S 86.323.20 $ 447.50 DIVISION 111- WATERMAIN I CONNECT TO EXIST. WATERMA1N EA 2..00 2.00 0.00 $ 185.00 $ 370.00 $ . 2 6' DIP. CL. 50 WATERMAIN LF 73.00 74.00 1,00 S 12.50 $ 925,00 S 12.50 3 8' DIP. CL. 50 WATERMAIN LF 925.00 925.00 0.00 S 15.00 $ 13,875.00 $ - 4 12' DIP, Cl. 50 WATERMAIN LF 980.00 980.00 0.00 $ 22.00 $ 21.560.00 S - 5 6' MJ RESILIENT SEAT GATE VALVE & BOX EA 6.00 6.00 0.00 $ 450.00 S 2.700.00 $ - 6 S' MJ RESILIENT SEAT GATE VALVE & BOX EA 3.00 3.00 0.00 S 620.00 $ 1,860.00 $ - 7 12' MJ BUTTERFLY VALVE & BOX EA 2.00 2.00 0.00 S 900.00 $ 1.800.00 $ - 8 6' HYDRANT (8'.6' BURY) EA 6.00 6,00 0.00 $ 1.385.00 $ 8.310.00 $ - 9 1'1YPE 'K' COPPER TAP SERVICE IF 847.00 947.00 100.00 S 6.00 $ 5,682.00 S 600.00 10 2' TYPE 'K' COPPER TAP SERVICE LF 1.00 0.00 .1.00 S 15.00 $ . $ (15.00) II I' CORPORATION STOP EA 36.00 35.00 -1.00 $ 30.00 $ 1.050.00 $ (30.00) 12 2' CORPORATION STOP EA 1.00 0.00 -1.00 $ 85.00 $ - $ (85.00) 13 I' CURB STOP WITH CURB BOX EA 35.00 34.00 -1.00 $ 90.00 S 3,060.00 $ (90.00) 14 2' CURB STOP WITH CURB BOX EA 1.00 0.00 .1.00 $ 85.00 $ . S (85.00) , DIP WATERMAIN FITTINGS LB 1338.00 1988.00 650.00 $ 2.00 $ 3.976.00 $ 1.300.00 TOTAL DIVISION III S 65,168.00 $ 1.607.50 1 11669 TI n ,GI ~GIGI 1 GI"', 1 GI <='C::1 'Xl~ GlG\Q, QClr:t: G\<=' JUL-31<l-2001 1<l':l:l<lb t:>::>l =,!. ~1':"::J..:I '-.I::::J'(/fO( . " CHANGE ORDER NO.2 (COMPENSATING) SHAOOWBROOK 5TH ADDITION CITY OF ANDOVER. MINNESOTA . ,MISSION NO. 11689 ITEM CONiFlACT QUANTITY UNIT AMOUNT NET NO. DESCRIPTION UNIT QUANTITY TO DATE DIFFERENCE PRICE TO DATE CHANGE DIVISION IV . STORM SEWER 1 CONNECT TO EX MANHOLE EA 2.00 2.00 0.00 S 250.00 $ 500.00 S - 2 12" RCF'. CL S STORM SEWER PIPE LF 139.00 140.00 1.00 S 19.00 $ 2.660.00 $ 19.00 3 15" RCP, CL. 5 STORM SEWER PIPE LF 267.00 390.00 123.00 $ 20.00 $ 7,600.00 S 2,460.00 4 18" RCF', CL. 5 STORM SEWER PIPE LF 150.00 153.00 3.00 $ 22.00 $ 3,366.00 $ 66.00 5 21' RCP. CL. 3 STORM SEWER PIPE LF 78.00 67.00 .11.00 $ 24.00 $ 1.608.00 $ (264.00) 6 CATCH BASIN. TYPE 401 EA 4.00 4.00 0.00 $ 1,000.00 $ 4,000.00 $ - 7 CATCH BASINIMANHOLE, TYPE 40S (4' DIA.) EA 9.00 10.00 1.00 $ 1,3S0.00 $ 13,500.00 $ 1.350.00 8 CATCH BASINIMANHOLE, TYPE 405 (S' DIA.) EA 1.00 0.00 -1.00 $ 1.72S.OO $ - $ (1,725.00) 9 STORM SewER MANHOLE, TYPE 409 (5' OIA EA 1.00 1.00 0.00 $ 1,850.00 $ 1,850.00 $ - 10 15' RCP. FLARED END SECTION EA 1.00 1.00 0.00 $ 550.00 $ 550.00 $ - 11 CLASS II HAND PLACED RIF' RAP CY 15.00 39.40 24.40 S 50.00 $ 1.970.00 $ 1.220.00 12 WOOD FIBER BLANKET SY 350.00 640.00 290.00 $ 2.60 $ 1.664.00 $ 754.00 TOTAL DIVISION IV $ 39,468.00 $ 3.880.00 DIVISION V - STREETS & RESTORATION I REMOVE CONCRETE CURB AND GU1TEA LF 65.00 0.00 -65.00 $ 2.00 $ - $ (130.00) 2 SAW CUT EXIST. BIT PAVEMENT LF 100.00 60.00 .40.00 S 2.00 $ 120.00 $ (80.00) 3 ADJUST EXIST. MH TO GRADE EA 2.00 2.00 0.00 $ 100.00 $ 200.00 $ . 4 COMMON EXCAVATION CY 200.00 1722.00 1522.00 $ 2.25 $ 3.B74.50 $ 3.4.24.50 5 GRANULAR BORROW CY 200.00 0.00 -200.00 $ 4.75 $ - $ (950.00) 6 SURMOUNTABLE CONC. CURB & GUTTER LF 3190.00 3064.00 -126.00 $ 5.91 $ 18, I 08.24 $ (744.66) 7 AGGREGATE BASE CL. 5 TN 1180.00 1180.00 0.00 $ 8.59 $ 10,' 36.20 $ - 8 SUBGRADE PREPARATION RS 16.30 16.30 0.00 $ 75.00 $ 1.222.50 $ - 9 2350. TYPE LV, AGG. NO.4 BIT. WEAR. CaUl TN 675.00 696.93 21.93 $ 26.77 $ 18,656.82 $ 587.07 , ROADSIDE SEEDING, SEED MIX 900. FERT.& AC 1.50 0.00 -1.50 $ 900.00 S . :; (1.350.00) / TOTAL DIVISION V $ 52,318.26 S 7S6.91 TOTAL BID (DIVISIONS 1- V) $353.447.46 S 1.535.91 / 2 1'669 TOTRL P.07 JUL 30 2001 09:11 651 292 0083 PAGE. 07 0) CITY OF ANDOVER \ , / 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.cl.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~?-- FROM: Scott Erickson, City Engineer SUBJECT: Approve Resolution/98-20/Fiscal AgentlBunker Lake Boulevard Underpass- Engineering DATE: August 7, 2001 INTRODUCTION This resolution is a "housekeeping" item associated with the DNR Trails Grant the City will receive for the construction of the pedestrian underpass for Bunker Lake Boulevard. The resolution concurs with the use of the DNR Trail Grant for partial funding of this project and also identifies the fiscal agent that will be representing the City of Andover for the Bunker Lake \ Boulevard Underpass, Project 98-20. ; / DISCUSSION The Minnesota Department of Natural Resources has requested that a resolution be passed concurring with partial funding and identify a fiscal agent. It is recommended to appoint Mr. Jim Dickinson, City Finance Director, as the City of Andover's fiscal agent for this project. BUDGET IMPACT None. ACTION REQUIRED The City Council is requested to approve the resolution concurring with partial funding of a pedestrian underpass through the Cooperative Trail Grant Program. Respectfully submitted, ddf/c&- Scott Erickson CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA / RES. NO. A RESOLUTION CONCURRING WITH PARTIAL FUNDING OF A PEDESTRIAN UNDERPASS THROUGH THE COOPERATIVE TRAIL GRANT PROGRAM. WHEREAS, the City has adopted in the City Comprehensive Plan a bike/hike trail system plan links residential areas with recreational and community facilities; and WHEREAS, the trail system plan includes a Pedestrian Underpass Connection; and WHEREAS, the proposed Pedestrian Underpass will connect the Bunker Hills Park and will provide a transportation link from residential areas to the City facilities, the school campus and its numerous recreational facilities; and WHEREAS, the City is not able to fully fund the Pedestrian Underpass Connection; WHEREAS, the City assures that the facility will be maintained for no less than twenty years; , WHEREAS, the trail project is eligible for funding through the Cooperative Trail Grant Program administered by the DNR. NOW, THEREFORE, BE IT RESOLVED that the Andover City Council does hereby concur with the partial funding of the Pedestrian Underpass through the Cooperative Trail Grant Program; and does hereby name Jim Dickinson, City Finance Director, at 1685 Crosstown Boulevard NW, Andover, Minnesota 55304, as the City's Fiscal Agent for the Pedestrian Underpass Connection project. Adopted by the City of Andover this 7th day of Auqust ,2001. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor / Victoria Volk - City Clerk @ CITY OF ANDOVER / 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOYER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator~' / FROM: Scott Erickson, City Engineer SUBJECT: Approve Final Payment/OO-27/2000 Overlays - Engineering DATE: August 5, 2001 INTRODUCTION This item authorizes the final project payment to be made to Bauerly Companies, Inc. for Project 00-27,2000 Overlays. DISCUSSION The overlay project has been completed. BUDGET IMPACT The funding for this project is from Street Overlay Funds. ACTION REOUIRED The City Council is requested to approve the resolution accepting work and directing final payment to Bauerly Companies, Inc. for Project 00-27 for the improvement of2000 Overlays. Respectfully submitted, ~#LL-- Scott Erickson CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO BAUERL Y COMPANIES. INC. FOR PROJECT NO. 00-27 FOR THE IMPROVEMENT OF 2000 OVERLAYS. WHEREAS, pursuant to a written contract signed with the City of Andover on September 19. 2000, Bauerlv Companies. Inc. of Sauk Rapids. MN ,has satisfactorily completed the construction in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed is hereby accepted and approved; and BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment, reimbursing the contractor's receipt in full. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this yth day of Auqust , 2001 , with Council members voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk . City of Andover Final Payment Estimate No. 2 (Final) Period Ending 7/27/01 Sheet 1 of2 Project 2000 Overlays, 00-27 Original Contract Amount Location Andover $ 189,929.00 Contractor Bauerly Companies Total Contract Work Completed $ 162,406.10 Total Approved Extra Work Amount $ 0.00 Completed Total Amount Earned this Estimate $ 162,406.10 Less Approved Credits $ 0.00 Less 0 % Retained $ 0.00 Less Previous Payments $ 144,413.87 Total Deductions $ 144,413.87 Amount Due This Estimate $ 17,992.23 Contractor Jh~ ~.JJ-. kl- Agree to the above estimate. Signature/Prin me Date 1-:3 0- 01 ~~m' City Enoineer Date ;/~,,:lo,/ Received payment in full of above estimate in the amount of $ 17,992.23 Contractor Date . / Project 00-27, 2000 Overlays Sheet 2 of 2 I PAY ITEMS PAYMENT #2 (FINAL) PLAN ACTUAL ITEM # DESCRIPTION UNITS QUAN QUAN UNIT PRICE TOTAL 1 Mobilization LS 1 1 $1,500.00 $1,500.00 2 . Traffic Control LS 1 1 $500.00 $500.00 3 Road Reclaim Existing SY. 30950 30950 $0.42 $12,999.00 Bituminous 4 Fine Grade & Reshape RD. 101 101 $40.00 $4,040.00 Subgrade STA. 5 Gravel Base Class 5 TN 300 0 $10.50 $0.00 Trucked In 6 2.5" Bituminous Wear TN 4850 4439.08 $28.70 $127,401.60 Course (MnDOT 2350 LV 4) 7 Sawcut Existing LF 800 626 $2.00 $1,252.00 Bituminous or Concrete 8 Topsoil Borrow CY 700 531 $9.00 $4,779.00 9 Straw Erosion Blanket SY. 8500 4490 $1.25 $5,612.50 with Seed "- 10 Concrete Spillway EA 2 2 $600.00 $1,200.00 ) 11 Remove/Dispose/Replace SF 585 856 $2.00 $1,712.00 Concrete Driveway (6" Thick) 12 Remove Bituminous EA 2 2 $25.00 $50.00 Spillway 13 B618 Concrete Curb & LF 20 10 $20.00 $200.00 Gutter 14 Remove/Dispose/Replace LF 60 58 $20.00 $1,160.00 B618 Concrete Curb & Gutter FINAL PAYMENT TOTAL $162,406.10 / - ~ City of Andover, Minnesota 2000 Overlays Incorportated 1974 , Project 00-27 / I 150TH LN J .5 , ""i,y, ~~ l- I- ::> ~ z '" w ~ co \ \ "l UJ "~ z II~ UJ UJ I- '" en co I- '" ::> j Iffi UJ a; '" UJ I> ~ ::> Z co ,:::::l \ / -C:' .:' 7.,' ,., =-~i r--- ~46nl LN "; r-----, ,', '." ;'T ~ 146TH IN W 0:: I~ <( , 0:: a. Project Location Overview (~~fn~" -f)) ~ ==f~ f- tn 'R :L\DI- t ANDOVER BLVD . ifi . ~ ~ , \ J 111 I~ r.. ~ J :i--:. 1.\ ~I-~L I="" wt' '-t' "lL' =~ "~ I- Iii I I ~ ~2;) Proposed Roads N Map Date: August 18, 2000 ~ 0 lois I Parcels w+" 600 0 600 S 0 Water Features . . Scale: RF.: Feel 1 inch = 600 feet 1: 7.200 ~ /'j CI1yLlmlts S .2 I @) CITY OF ANDOVER / , 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.cJ.ANDOVER.MN.US TO: Mayor and Council Members , CC: John Erar, City Administratorv~ Scott Erickson, City Engineer~ FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve Change Order #1/00-44/Hidden Creek North Park Irrigation - Engineering DATE: August 7, 2001 INTRODUCTION This item is in regards to approving a change order to Hidden Creek North Park Irrigation, Project 00-44 for one additional sprinkler head and related pipes. DISCUSSION I The additional sprinkler head was installed to cover the ag-lime around home plate to help keep the dust down during the game and also to keep the ground somewhat hardpacked. BUDGET IMP ACT This would be funded from Park Dedication. Note: If you recall, the entire irrigation system for the ball field is being funded from Park Dedication. ACTION REOUIRED The City Council is requested to approve the resolution approving Change Order #1 for Project 00-44, Hidden Creek North Park Irrigation. Respectfully submitted, ~L--- cc: Valerie Holthus, Park Commission Chair CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING CHANGE ORDER ttl.. TO PROJECT NO. 00-44, HIDDEN CREEK NORTH PARK IRRIGATION. WHEREAS, the City of Andover has a contract for Project No. 00-44 with_ Mickman Brothers of Ham Lake. MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 00-44. Adopted by the City Council of the City of Andover this ih day of AUQust , 2001 . CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk . CHANGE ORDER CITY OF ANDOVER Andover, MN AUQust 7, 2001. Change Order No.-L- To Mickman Brothers, Inc. For Proiect 00-44, Hidden Creek North IrriQation For City of Andover You are hereby directed to make the following change to your contract dated April 17. 2001. The change and the work affected thereby are subject to all contract stipulations and covenants. This change order will (increase) (decrease) (Re- ch:mgo) the contract sum by Two Hundred Seventy 00/100 Dollars ($275.00). This change order provides for the following extra work: An additional sprinkler head was installed to cover the aglime around home plate. 1 sprinkler head = $275.00 Approval City of Andover Approval Mickman Brothers. Inc. Contractor By (L BYcno ~~ .., Jo-~\) I Pate G:IDAT AIST AFF\RHONOAAIFORMSICORDEROO-44.DOC @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N. W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrato~ Scott Erickson, City Enginee , I FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve Final Payment/OO-44/Hidden Creek North Park Irrigation - Engineering DATE: August 5, 2001 INTRODUCTION This item authorizes the final project payment to be made to Mickman Brothers for Project 00- 44, Hidden Creek North Park Irrigation. DISCUSSION , I The Hidden Creek Park Irrigation project includes the irrigation of the existing baseball field, soccer field and adjacent turfed areas. The project is completed and the fields have been re- opened for play. BUDGET IMPACT The funding for this project is from a combination of Park Dedication Funds and a grant that was received from the Metropolitan Area Sports Commission for the soccer field. ACTION REOUlRED The City Council is requested to approve the resolution accepting work and directing final payment to Mickman Brothers for Project 00-44 for the improvement of Hidden Creek North Park Irrigation. Respectfully submitted, ~~ I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO MICKMAN BROTHERS FOR PROJECT NO. 00-44 FOR THE IMPROVEMENT OF HIDDEN CREEK NORTH PARK IRRIGATION. WHEREAS, pursuant to a written contract signed with the City of Andover on April 17. 2001, Mickman Brothers of Ham Lake. MN ,has satisfactorily completed the construction in accordance with such contract. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota that the work completed is hereby accepted and approved; and BE IT FURTHER RESOLVED that the City Clerk and Mayor are hereby directed to issue a proper order for the final payment, reimbursing the contractor's receipt in full. MOTION seconded by Councilmember and adopted by the / City Council at a reqular meeting this L- day of Auqust , 2001 . with Councilmembers voting in . favor of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk . CITY OF ANDOVER FINAL PAYMENT Estimate No. 2(Final) Period Ending 8/7/01 Sheet ----1- of 1 Project Hidden Creek North Irriqation. 00-44 Original Contract Amount $ 46.745.00 Location Andover Contractor Mickman Brothers Total Contract Work Completed $ 46.745.00 Change Order No.1 $ 275.00 Total Amount Eamed This Estimate $ 47.020.00 Less Approved Credits $ -0- Less L Percent Retained $ -0- (Retainage Released) / Less Previous Payments $ 44.407.75 Total Deductions $ 44.407.75 Amount Due This Estimate $ 2.612.25 I. 1."%~ ~ M\tJ/.rf'A<0 f',.". :t1!:,. agree to the above estimate. actor Date l/-;).S 10 \ City Engineer f21~ ~ --- Date JkIQ~ Received payment in full of above estimate in the amount of $ 2.612.25 Contractor Date 00-44FP.doc CHANGE ORDER CITY OF ANDOVER Andover, MN Auqust 7, 2001. Change Order No.--1- To Mickman Brothers. Inc. For Proiect 00-44. Hidden Creek North Irriqation For City of Andover You are hereby directed to make the following change to your contract dated April 17. 2001. The change and the work affected thereby are subject to all contract stipulations and covenants. This change order will (increase) (docre3co) ( R-G- ch3ngo) the contract sum by Two Hundred Seventy 00/100 Dollars ($275.00). This change order provides for the following extra work: An additional sprinkler head was installed to cover the aglime around home plate. ) 1 sprinkler head = $275.00 Approval City of Andover Approval Mickman Brothers. Inc. Contractor By BYCftD CfJ~ i lOrY\) I Pate G:\DA T A\ST AFF\RHONDAA\FORMS\CORDEROO-44.DOC @ CITY OF ANDOVER / 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763)755-8923. WWW.Cl.ANDOVER.MN.US TO: Mayor and Council Members CC: John Erar, City Administrator vL/ FROM: Scott Erickson, City Engineer SUBJECT: Accept Petition/Order Feasibility Report/Ol-20/Devonshire Estates - Engineering DATE: August 7, 2001 INTRODUCTION The City has received a petition from the developer of Devonshire Estates requesting the improvement of sanitary sewer, watermain, streets and storm sewer (see attached petition), Project 01-20. DISCUSSION The developer has deposited the necessary escrow to proceed with the feasibility report. The report will be processed in a time frame which coordinates with the developer processing the preliminary plat for this subdivision. ACTION REOUIRED The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvement of sanitary sewer, watermain, streets and storm sewer for Project 01-20, in the area of Devonshire Estates. Respectfully submitted, c;dr LL Scott Erickson CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER, WATERMA\N, STREET AND STORM SEWER ,PROJECT NO. 01-20, IN THE DEVONSHIRE ESTATES AREA. WHEREAS, the City Council has received a petition, dated AUQust 2. 2001, requesting the construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. 2. Escrow amount for feasibility report is $1.000.00 3. The proposed improvement is hereby referred to the City EnQineer and he is instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this ih day of Auqust ,2001, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk O\~ OJ) / CREEKSIDE HOMES, LLC 241 JACKSON STREET ANOKA MN 55303 ni-(" I\F"D n L\JClc- C" PETITION [ PJJG - 2 ~::l _.J CIOY-', 0'-- "-"'''''-'r) I 'i . ,. i.l: "-il ---I- I i f~!";~/I;,):~li_j\ _._U"_~_~. City Engineer City of Andover 1685 Crosstown Boulevard NW Andover MN 55304 RE: Proposed subdivision of DEVONSHIRE ESTATES Dear City Engineer, / Randi Erickson does hereby petition for improvements by the construction of water main, sanitary sewer, storm sewer and streets with concrete curb and gutter with the costs of the improvement to be assessed against the benefiting property which is described as : See attached Legal Descriptions Said petition is unanimous and the public hearing may be waived. We request that a feasibility report be prepared as soon as possible. We have enclosed a check for $1000.00 for the feasibility report expenses. (The $1000.00 will be credited toward 15% improvement escrow). Cree ide Homes. Randi Erickson, chief manager / Attachment A All that part of the South Half of the Northeast Quarter of Section 33, Township 32, Range 24, Anoka County, Minnesota, described as follows: Commencing at a point on the South line of the said South half of the Northeast Quarter distant 550.00 feet West from the Southeast comer of said South Half of the Northeast Quarter; thence North at right angles to said South line of distance of 360.00 feet; thence West and parallel with the South line of said South Half of the Northeast Quarter a distance of 506.20 feet; thence on a tangential curve concave to the Northeast having a radius of 445.51 feet and having a delta angle ono degrees 09 minutes for a distance of234.46 feet; thence Northwesterly tangent to said curve a distance of 187:36 feet to the actual point of beginning of the tract ofland to be described; thence continuing Northwesterly along last mentioned line a distance of 172.00 feet; thence Southwesterly at right angles a distance of 185.00 feet; thence Southeasterly at right angles a distance of 172.00 feet; thence Northeasterly at right angles a distance of 185.00 feet to the actual point of beginning. TOGETHER WITH All that part of said South Half of the Northeast Quarter described as follows: I Commencing at a point on the South line of the said South half of the Northeast Quarter distant 550.00 feet West from the Southeast comer of said South Half of the Northeast Quarter; thence North at right angles to said South line of distance of 360.00 feet; thence West and parallel with the South line of said South Half of the Northeast Quarter a distance of 506.20 feet; thence on a tangential curve concave to the Northeast having a radius of 445.51 feet and having a delta angle of 30 degrees 09 minutes for a distance of 234.46 feet; thence Northwesterly tangent to said curve a distance of 65.36 feet to the actual point of beginning of the tract ofland to be described; thence continuing Northwesterly along last mentioned line a distance of 122.0 feet; thence Southwesterly at right angles a distance of 185.00 feet; thence Southeasterly at right angles a distance ofl25.93 feet, more orless, to a point 291.15 feet North as measured at right angles to the South line of said South Half of the Northeast Quarter from a point 1426.0 feet West from the Southeast comer of said South Half of the Northeast Quarter; thence Northeasterly in a straight line to the actual point of beginning. Except the Southeasterly 10.00 feet thereof. ~DIS l~vT' I I L...I. I-I,J~ 112 T :~;~r,~;iO ~ICf, .' U H . K .'V .........,.........-....................... T ~ T _ ----- - -5 1-l-4-~...m: : -\ 12 "r., :'-. . , " ,U \ \. . A 16 1j \ 'I t '7 12 6 t--:'=" 15 ,4, \ \ I I oJ /I /7 '-'-1 "]',: , 10 V 16'~' \ I I J 0: 9>- _ ~ \ \ \ t . A I t';: 192 e . \ \ I \ .:;:::: C 8 " (j< OiffLOT A ~ \ \ \ 'I : \\:::::?2 ,,, C L 20 28 . ~, ~ij' \ \ \ \ I ;\H\~ 2 t1 z8.?""~/~'n f /,EKR/DGE " .. \ '.' .'0,' 0 ~i> '2 ~ ~ ' ' , , .."". v./~rJ" <'<, 25 \ \..----_.j j ~ '@-!rv~ JO + .l-;:;; '. ., \\~ ~------- I 'AD.. ~'4;'''{;. :! \\ ~ 1(/ 67 ~/2't 2 II V, /v .~I;j', 5 \ \ +<f 4 1/ ""I , ESTATES\ " " , 4 "'-9,411 ''',\. I~ "A~C.\1:!5(7'-#}0J1 ~ 11 I. ~-'1t'66'Q~ " s.' .'1- ""'H01 ",LA, . NW," I ~ ~,2 3@ ~~ +_lJJ% I 1':;' ~ ,2 I - ----l ~ ~~ oJ ",:J.. ~ ~ ;: ~ 142N i AvE. NW 2 l;:) I I<' . 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" ~,i'l/~/:I~, . g /~' ", 4 ,.J...}.J'''O~q9). 22 · -f:!.."=1~5"'~~' . - -/'.l.t. . 2 3 23 AVE. 1l'>\ 23 -fo.. ~ ~'l1i .~ -" \ ~nor c K;;!, I:T _\33'.'-'" '... \ ,.r- l<j k. ~ 'O"l' " \ /tr~ 30131 132 \'/1, ""t., ,>>' I" 3"11'4" 6 7 "11 24 "~ -;;-. , · ~ ~ I loJ ' ~-,.." /';0 II '213 /1'6 r-o ~ ""'---- ~ ~ ~ 5P ~ 'r'" 2. ~ t;zS/?i~"'" ~ ~ ~ - 1:" 91 N N , ..., I J) 3 ~ Rc:.l.I~ B 6 r B -j t- 2 4 'ti "'~~ B""."}/' \ A I/);t/ 7\' . 6 9 ~ ~ ~ LAXE 0 """1 -' ~~ /0 , ~ ~r~ J EsrATES ~ ANO ,. .,.. II _ Crooked Loks 3 r 6 I 2 1\ Cl M ~Tn ~ School .)< B . ...... ~ $ " /2 ~ .;, 56 I 9 /' f'l- I H V NW . \? (JiITLOT A5 r. 2 2 /3 2 MBOdow .:: I ~ AOLJ I "4 2 ere8/( ~ I :g .':::: "b., ~ ()(JrLOT ~ /, TH Ni = ~ -: n :1 -. \'.. :"1'1'1" .- BliNKER LAKE BLVD. - .. . - .;.;............ :,.;. ;.;....... - / .....'....::.. ....::.~..:... ..... ....................... Ie, @ , j CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City AdministratorfJt-, FROM: Jim Dickinson, Finance Director SUBJECT: Approve Letter of Credit Reduction /Special Assessments/Project #97-5 / Woodland Estates DATE: August 7, 2001 INTRODUCTION The City was requested by Woodland Development Corporation to reduce letter of credit #98-30 for special assessments related to the Woodland Estates Addition, City Project # 97-5. J DISCUSSION The Finance Department has reviewed the request by Woodland Development and concurs that a letter of credit reduction for special assessments related to Woodland Estates Addition is appropriate. The reduction results in a $74,734.07 decrease to a new balance of$28,591.29. BUDGET IMP ACT The budget is not impacted by this letter of credit reduction. ACTION REOUIRED The Andover City Council is requested to approve the reduction of letter of credit #98-30 in favor of the City of Andover provided by the First National Bank of Elk River on behalf of Woodland Development Corporation. The reduction is a $74,734.07 decrease to a new balance of $28,591.29. ...... @ , CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~V David Carlberg, Community evelopment Director FROM: Courtney Bednarz, City Plann~ SUBJECT: Approve Amended Special Use Permit/PUD/Altemate Townhome DesignlNature's Run - Planning DATE: August 7, 2001 INTRODUCTION The applicant has requested that this item be tabled until the August 2151 City Council Meeting. ;' DISCUSSION For your information, two items are attached to this report. The first is a letter from the applicant requesting that the review period ofthis item be extended. The second attachment is a letter from the Coon Creek Watershed District indicating that the project has been approved by their board of managers with conditions. These conditions include the payment of performance and wetland escrows, a completed declaration of restrictions, and additional documentation that is a routine part of the approval process. ACTION REOUIRED Table the Amended Special Use Permit Request for Nature's Run to the August 2151 City Council Meeting. ~iZ::tt'd' Cc: Bill Bupp, 1650 Andover Boulevard / . , 8-01-201 10:06AM FROM P.2 . J , ; Date: 8-1-01 Front Bill Hupp 1650 Andover Blvd NW Andover,MN 55304 To: City of Andover Subject: Extension of the 60 day rule to the next regular council meeting. Due to not having a full council at the Aug ih, 2001 meeting, and the policy that supermajority is necessary for approval I would like to extend the 60 day rule so this Item would be considered at the next regular meeting of Aug., 21st, 2001. ~n~ . r ~-ill Hup ../' Natures Run AUG 01 2001 11:05 PAGE. 02 I" I'<LA'I . ....con ....reeK WaterShed l! i st FAX NO. : 7637550283 Jul. 11 2001 07:28AM P1 mOD N C' E " w. T , . , H 'D D I ,. T . , C T . I 2 ~ 0 Ie.. n r , a' A v .. n u.. N", r n .. 0 . r . S" I r .. roo . 9 I 0 In.. , M; n n .. ;.~ ~ ~ 5 5 .4 3 4 NOTICE OF PERMIT APPLICATION STATUS Project: Nature's Run Wetland Replacement Plan Date: July 10,2001 Appli~lit: DH Land Company 13760 Goldenrod St. ~ Andover, MN 55304 . ..' 'I J. ',' Permlt Application #: O~112 " ,. Location: ' , Southwest quaclraDt of Andov:::r Blvd. and Hanson Blvd" Andover, Section 27 '" " , At th~ir meeti~g on July 9, 200 I, 'the Board of Managers of the CoOll Creek Watershed District appro~cd the ~bove refereoccd project with the follOwing concc.ms: " . \ .: '. , .... . 1. D~laTation of Restrictions, Affidavit ofLandowncr, Consent to Replacement, and Proof ofPropcrtY " . Owner~ip have not been comp1eled for repJa~ement wetland. .... Plea;>e bc advi,ed that this is not a permit To proceed with and obtain your permit, the Dis~k'nnus,t receive: " '" , / ' 1. Payment of performance escrows, 52,097 2. 'Paymel1t of wetland c,crows, $4,575 ' '. 3. A completed Declaration of Restrictions, Affidavit of Landowner, Cor.sent to Replac~eot; Md PrC)of of Property Ownc:r>hip for review prior 10 recording. Please be advised that. this is lIot II permit, and that work Without apemlit is a violation of the terms' otthe , Coon Creek Watershed District Rule 1.03. If you have any questio:lS, please call 763~7S5-0975: ' Sincerely, W~ . .; Tony Kaster ~ District Hydrologist cc: File z.. I -00-112 City of AIidovcr Ed Matthiesen, MODtgom~ Watson ';, . ; , , . PrlnlC'd cr\.f'.CV.CIOCl,P',OPlIf .. ~, " 41.. ..............~ .-.......__ @ , CITY OF ANDOVER ) 1685 CROSSTOWN BOULEY ARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: David L. Carlberg, Community Development Director ~ SUBJECT: Approve Amendment to Ordinance No 240, Firearm and Bow Discharge Ordinance - Planning DATE: August 7, 2001 INTRODUCTION The City Council is requested to approve an amendment to Ordinance No. 240, the Firearm and Bow Discharge Ordinance. '\ , j DISCUSSION The attached amendment provides for an exemption clause that empowers the City Council with the authority to grant exemptions to the ordinance for the purpose of controlling and managing wildlife populations provided the hunt has received the support of the Minnesota Department of Natural Resources. RECOMMENDATION Approve the attached amendment as presented. Respectfully submitted, ~/~r David L. Carlberg Community Development Director Cc: Jeff Perry - Anoka County Parks Department CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 240B AN ORDINANCE AMENDING ORDINANCE NO. 240 - REGULATING THE DISCHARGE OF FIREARMS AND BOWS WITHIN THE CITY OF ANDOVER. The City Council of the City of Andover hereby ordains: Section 3. Exemptions. The provisions of this ordinance shall not apply to the discharge of firearms, rifles or handguns when done in the lawful defense of persons or property. No part of this ordinance is intended to abridge the constitutional right to keep and bear arms. The City Council may approve an exemption to this ordinance to allow the discharge of firearms and bows for the sole purpose of managing and controlling wildlife populations provided the hunt has received the support from the Minnesota Department of Natural Resources. All other portions and sections of this ordinance shall remain as written and adopted by the City Council. Adopted by the City Council of the City of Andover on this 7th day of August, 2001. ATTEST CITY OF ANDOVER Victoria Volk, City Clerk Michael R. Gamache, Mayor @ '\ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrat~ FROM: David 1. Carlberg, Community Development Director ~ SUBJECT: Approve Exemption to Ordinance No 240 To Allow A Controlled Archery Deer Hunt/Bunker Hills Regional ParklAnoka County - Planning DATE: August 7, 2001 INTRODUCTION The City Council is requested to approve an exemption to Ordinance No. 240 to allow a controlled archery deer hunt at the Bunker Hills Regional Park as requested by Anoka County. DISCUSSION / Attached please find a letter from Jeff Perry, Natural Resource Specialist, Anoka County Parks and Recreation Department requesting authorization from the City to conduct the controlled archery deer hunt. As indicated in Mr. Perry's letter, the controlled hunt is being proposed in an effort to safely and effectively manage the deer population at the park. An aerial survey of the park in January of this year indicates that the deer population has exceeded the carrying capacity of the land. If the deer population is not kept in check, the number of car/deer collisions will continue to increase, jeopardizing public safety. Also, the overfeeding of the deer has and will continue to have a negative impact on plant communities and wildlife habitat. ACTION REQUIRED Authorize the controlled archery deer hunt at Bunker Hills Regional Park for the specified dates as requested. Respectfully submitted, ~c.i~ Community Development Director Cc: Jeff Perry - Anoka County Parks Department Anoka County , Department of Parks & Recreation 550 Bunker Lake Boulevard NW . Andover, Minnesota 55304 Telephone (612) 757-3920 . FAX (612) 755-0230 John K. VonDeLinde RECEIVED Direetor June 10, 2001 JUL 1 3 ,~,--. ~ 1 John Erar, City Administrator City of Andover CITY OF ANDOVER 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Request City Authorization for the County to implement a controlled archery hunt at Bunker Hills Regional Park Dear Mr. Erar, The Anoka County Parks and Recreation Department is requesting authorization from the City of Andover to implement a controlled archery deer hunt within the boundaries of Bunker Hills Regional Park this fall. At the July 10, 2001 Anoka County Parks and Recreation Committee Meeting, the Committee (comprised of three County Commissioners) voted unanimously in favor of implementing the controlled archery hunt and a formal resolution is anticipated to be adopted by the Anoka County Board of Commissioners at the July 24, 2001 County Board Meeting. , , The goal and long range management plan for white-tailed deer within the Anoka County Park System includes closely inventorying and monitoring deer population densities via winter aerial surveys, implementing deer browse inventories, and maintaing the deer population densities between 15 to 20 deer per square mile. If the deer population densities exceed 20 deer per square mile, the carrying capacity of the land, or the available food and habitat, typically is not sufficient to effectively support the resident deer herd. In addition, public safety concerns are directly associated with the number of annual car/deer collisions in and surrounding Anoka County Park areas (49 reported collisions over the past 12 months near Bunker Hills). In addition, reproductive, age, and mortality data are collected and analyzed to generate accurate deer population density models. As a result, controlled archery deer hunts within the Anoka County Park System are determined on an annual basis upon the analysis of available survey data. Aerial deer surveys were flown on January 9th and 10th, 2001, at Bunker Hills Regional Park, The following table summarizes the 2001 survey data and reflects only the minimum known number of deer alive within the specified park area on the given survey date: Minimum Harvest Needed Known To Obtain Goal Deer Density of 15 (deer/sq. mi.) deer/sq; mi. 01-10-01 Bunker Hills 108 deer 43 deer/sq, mi. 70 deer As reflected in the "Minimum Known Deer Density" column above, the deer population in Bunker Hills Regional Park has exceeded the carrying capacity of the land and has surpassed the deer population goal of 15 to 20 deer per square mile. If the deer population in this park is left unchecked, it is quite probable that car/deer collisions will continue to increase, thereby jeopardizing public safety, and the negative impact on native plant communities and associated wildlife habitat will continue to decline as a result of the heavy j feeding activities generated by the overabundant resident deer herd, As a result, the Anoka County Parks and Recreation Department is requesting the City's authorization to safely and effectively implement a Affirmative Action I Equal Opportunity Employer , controlled archery deer hunt within Bunker Hills Regional Park. The archery hunt method is a safe and effective method that has proven to be successful, under the direction of Anoka County, and has been implemented at the Rice Creek Chain of Lakes Regional Park Reserve over the past 10 consecutive seasons. Over the past 10 years, there has not been a single human injury or safety related incident associated with the controlled archery hunts. The Anoka County Parks and Recreation Department is recommending the following strategies to safely and effectively obtain the deer population management goal, thereby resulting in a more safe and ecologically balanced biological system: BUNKER HILLS REGIONAL PARK . . Hunt Recommendations Justification . Hunting Dates: Weekday mornings will have a low visibility Weekday mornings only impact to other park visitors. Hunt areas will not October 15,17, 19, 22,24, and 26 conflict with roads, trails, or other park facilities. November 12,14,16, 19, and 21 Check-in and check-out stations will be provided V2 hour before sunrise until 10:00 a.m. only as well as hunt monitors, Hunter Selection: 5 hunt areas comprising approximately 135 acres Random selection of 16 certified hunters of suitable hunt habitat will safely and effectively accommodate 16 hunters. Hunter Requirements: All selected hunters are required to have a Bowhunters Education Certification nationally accredited bowhunters education Pre-hunt Orientation Meeting certification card and need to attend a pre-hunt orientation meeting conducted by Anoka County. \ / This controlled archery hunt is contingent upon approval by the Cities of Andover, Coon Rapids, and Ham Lake. The Minnesota Department of Natural Resources fully supports these proposed hunts that will serve as an effective urban wildlife management tool. Thank you for considering this request for authorization to conduct this very important archery deer hunt within Bunker Hills Regional Park. Your anticipated cooperation is vital in this effort that would provide enhanced public safety benefits to the citizens of Andover while providing a more balanced system of natural resources within the community. Please contact Jeff Perry, at (763) 767-2896 with any questions or if you need more detailed information regarding the proposed hunt. We look forward to hearing from you at your earliest convenience as we need adequate lead time for effective planning and coordination. Sincerely, ~~~ Je Perry Natural Resources Speciali Anoka County Parks and Recreation Department cc: Anoka County Board of Commissioners John VonDeUnde, Director of Anoka County Parks and Recreation Department Dave Carlberg, Community Development Director s::: , 0 ...... ...... :::: _0- c S s::: f:'!C~<1> ::J::::> L.. E (() ~~ ..... CO - r.Ll CO......o...t ::::J "CS zai>.co 0 -- s:::(() <1> E 'E fr ... s::: ::::J s:: Cl 0 Cl :E Ol::J 0 .lIl: s::: II) 1XI s::: >.COOc ..- u :;:"C,:.::::: Z V1 0 ~ CIl ... ~... s::: ..cCDo 0 ~ ~ 0 ~ ::::J CO 0_ c.J a..D::a..:I: -o~co...... N J: <1> ~CO '> R-< <0 .....U)O<1> ..c: CO<1>CL.. ..... ~ ~ <1>0<(0 r-- L.. <1> N 05<1>0:: II) ~ <1> ~ o..U).!::-o C (1) CO<1>;:c ::J ~ ~C::oco , .c N (.) ~ <C "C (1) tn 0 C. , 0 , ~ c.. .... ~ ~ ca c.. - ca c 0 -- en (1) 0 c:: tn - - -- J: ~ , '\ (1) ) ~ s:: ~ OJ .... ~- @ CITY OF ANDOVER \ I , 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Council Members CC: John En". City AdrrUni""",,t Scott Erickson, City Engineer FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve Plans & Specs/Ol-12/New Elementary School & Verdin Street Improvements - Engineering DATE: August 7, 2001 INTRODUCTION This item is in regards to approving the plans and specifications for the reconstruction of Verdin Street NW at the entrance to the new Andover elementary school. DISCUSSION / The Anoka Hennepin School District had previously petitioned the City to facilitate the construction of turn lanes along Verdin Street NW at the entrance to the new elementary school. The plans include the widening of Verdin Street NW to allow for turn lane construction into the school. A brief presentation of the new intersection geometries will be given at the meeting. BUDGET IMPACT The entire improvement cost will be assessed to the Anoka Hennepin School District. Note: Staff will be obtaining pricing from contractors currently under contract with the City. It is anticipated that this work will be included as a change order to one of the existing contracts. ACTION REOUIRED The City Council is requested to approve the resolution approving final plans and specifications for Project 01-12, New Elementary School & Verdin Street Improvements and direct staff to obtain pricing for the improvement. Respectfully submitted, / ~~-- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND AUTHORIZING PRICES TO BE OBTAINED TO PERFORM THE WORK FOR PROJECT NO. 01-12 , FOR NEW ELEMENTARY SCHOOL & VERDIN STREET IMPROVEMENTS . WHEREAS, pursuant to Resolution No. 105-01 , adopted by the City Council on the 3rd day of Julv , 2001 , MFRA has prepared final plans for Project 01-12 for the New Elementary School & Verdin Street Improvements . WHEREAS, such final plans and specifications were presented to the City Council for their review on the ih day of Auqust , 2001 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this ih day of Auqust , 2001 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk / @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C\.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratort.:::-- FROM: Vicki V olk, City Clerk SUBJECT: Codification of Ordinances DATE: August 7, 2001 INTRODUCTION In order to provide better customer service, staff has obtained two proposals for the codification of our ordinances along with putting the ordinances on the city's web site for resident, Council and staff use. Codification of the ordinances will make it easier to find specific subjects. I DISCUSSION Proposals were submitted by the following companies: Sterling Codifiers League of Minnesota Cities & American Legal Publishing Corporation Staff has viewed both programs on city websites and has found Sterling Codifier's program to be easier to use and understand. Attached is an analysis of both proposals for Council review. BUDGET IMP ACT Funding for the codification would include $2,500 from the 2001 contingency fund; $6,500 in 2002 from the City Clerk's budget and $6,000 in 2003 from the City Clerk's budget. RECOMMENDATION Based on the two proposals, staff would recommend executing the contract (attached) with Sterling Codifiers. Respectfully submitted, LLL' {j$ Vicki Volk City Clerk / Sterling Codifiers, Inc. Collection, organization, classification, analysis, editing, proofreading, publication & supplementation ofthe legislation ofthe City of Andover. / Time Frame . City to provide copies of materials to Sterling within one month of execution of contract. . Sterling to provide draft oflegislation within 6 months from date of materials rec'd from city. . City to make changes within 3 months from receipt of draft code. . Sterling to provide hard and/or computer copies to city within 3 months after receipt of changes desired by city. Initial Codification Pricinl?: Base Price $15,000.00 (Includes completed code of up to 600 pages) Page rate over base quote $18.00 Tabular materials Included in base Number of code books 20 Number of customized binders and tabs 20 Folio electronic software with code as an Included in base infobase (site license/unlimited users) Host code on the Internet, per year $720.00* *First year is included in base Additional Charl?:es . Ordinances added to the code after draft code is submitted to the City for its review and prior to final publication, shall be charged at the prevailing supplement rate. . Supplemental Service will be provided on an ongoing basis at Sterling's prevailing rate. As of date of this proposal, supplement service is available as follows: . Supplement service per page $20.00 . Folio CD update, per supplement $50.00 . Shipping and Handling Charges invoiced to City of Andover . State & Federal taxes . Pamphlets, preparation of additional volumes of the code, and additional binders. Payment Schedule $2,500 on signing of contract $6,500 on January 5, 2002 Balance on January 5, 2003 or upon delivery & approval offinal code, whichever is later Termination Contract may be revoked by either party in writing with a 60 day notice. League of Minnesota Cities Determine which documents to be codified, classify, update to reflect current statutory and case law requirements, simplify language, suggest new provisions and delete old, organize code in easy to use manual. Time Frame . City to return code questionnaire and prior code and new ordinances to LOMC and within 6 months LOMC will submit draft to city . City to return draft within 60 days to LOMC . Within 2 months, LOMC will deliver 20 printed copies of the code (and if requested on computer disk with no additional charge) Initial Codification Pricinl?: Base Price $14,250.00 (Includes completed code of up to 475 single column pages or 380 dual column pages) Page rate over base quote $18.00 per page beyond 5% (single column page) $22.00 per page beyond 5% (dual column page) Number of code books 20 Number of customized binders and tabs 20 Additional Charl?:es/Ootional Services . Legal Conferences $75 hour + travel expenses not to exceed $400 per meeting. No charge for phone conference & meetings at LOMC office. . Three Year Supplemental Service Various fees Plan . Additional Copies of Code $60.00 per copy or $45 without binder . Code on Computer Disk No Charge . (WordPerfect or Microsoft Word) . Folio format on disk or CD with $595.00 complete instructions and copy of a manual . Additional CD's $10 + $50 license fee . Supplements of Folio $1.95 per printed supplement page . Minimum charge per supplement 0 Annual Update $195 0 Update every 6 months $150 each . Additional License Fees one time fee $50 each . Optional on-site Installation & $695 per day + travel expenses Training . Code on internet (after Folio $200 per year conversion) . Pamphlets, optional 3-ring binders, pocket sized pamphlets Payment Schedule $500.00 Down payment due upon acceptance of agreement 60% of balance upon receipt of the first draft & legal report Remaining balance upon receipt of printed code books Termination No requirements stated "- Municipal Counsel costs are included in Sterling charges LOMC Legal charges are extra Base rate for Sterling includes 600 pages (single or double column???) LOMC base rate includes 475 single columns or 380 dual column pages " J PROFESSIONAL SERVICES CONTRACT between STERLING CODIFIER5, INC. and the CITY OF ANDOVER, MINNESOTA Section 1. General Provisions. This contract provides for the performance and delivery by Sterling Codifiers, Inc., in return for the consideration as stated herein, of the specialized professional services of collection, organization, classification, analysis, editing, proofreading, publication and supplementation of the legislation of the City of Andover, having been entered into between the City of Andover, in the County of Anoka, State of Minnesota, hereinafter termed "City", and Sterling Codifiers, Inc., whose principal office is located in the City of Coeur d'Alene, County of Kootenai, State of Idaho, hereinafter termed "Sterling". Section 2. Subject Matter. The legislation to be codified will mean the body of administrative and regulatory ordinances and/or local laws of the City that are general and permanent, in existence and in full force and effect, excluding the texts of standard codes adopted by reference (such as, but not limited to, building, housing or fire prevention codes recommended by ICBO, BOCA, etc., and state codes or regulations, etc.). The published code will include legislation adopted by the City up to the time of completion of the editorial procedures described in Section 5 of this contract. Section 3. Specialized Nature of Work. Sterling will codify the legislation of the City through the specialized processes of collection, classification, editing, proofreading, printing and binding. Upon completion of the codification processes, the legislation as codified will be termed the code, and Sterling will maintain the code in the future, all of the preceding to be performed in accordance with Sterling's methods, procedures and style described more fully herein. Section 4. Materials Furnished by City. The City will furnish Sterling with a copy of all its ordinances in both hard and electronic copy. It is understood that there are approximately 270 ordinances, and these have / been furnished to Sterling on CD. The city should forward subsequently passed ordinances. Sterling Contract - Page 1 , It is the responsibility of the City to assure Sterling that it has provided all materials that are to be included in the codification project. Additional legislation added during the project may be subject to additional costs at the supplement service rate. Section 5. Procedures and Services. A. Communication Between the City and Sterlina. Sterling will provide for an open dialogue between its staff and the City to discuss procedures and to familiarize the City with the scope of services under this contract. B. Table of Contents. Sterling will prepare a suggested table of contents for review by the City. The City shall note to Sterling any changes to be made to the organization of the new code prior to Sterling's continuing its work with the project. C. Edit and Comoile Leaislation. Sterling will list, edit and compile all the legislation and organize it according to subject matter. Each provision is historically annotated showing the source legislation in the text. The text is input to a draft form and is incorporated with the following legal report. D. Research and Legal Review. Sterling will review and analyze the City's legislation, checking for: ? ? Conflicting provisions, provisions that are duplicated in the ordinances, inconsistent and obsolete provisions and vague language; ? ? Comparison with current state law. All statute references contained in the City's legislation will be corrected to current citations; ? ? All areas of the legislation that could pose a possible problem to the City; ?? Recommendations as to areas where new legislation is needed, in addition to rewriting or drafting provisions requested by the City, with presentation to the legal counsel for change and approval. E. Presentation of Documents. Sterling will present to the City a draft which will contain: ? ? Current legislation of the City as organized, edited and compiled, showing the current status of the City's law, and ? ? Findings of the Sterling staff as a result of the legal review described above embedded with the text of the City's legislation. F. City to Indicate Changes. City officials will review Sterling's findings regarding questions and suggestions, and provide the needed information to allow Sterling to , proceed with publication of the code. Sterling Contract - Page 2 , , G. Make Chances and Format New Code. Sterling will make all changes directed by the City and format the code for publication in the page format, type size and style meeting Sterling standards. The code will be proofread and any changes thoroughly scrutinized for complete accuracy. The new code will contain: ? ? A table of contents listing the major divisions of the code including all titles and chapters. ? ? Divider tabs and pages separating the titles and listing the chapters. ?? Prechapter analyses, listing all sections contained in the chapter. ?? Descriptive catch lines to each section and, if applicable, subsection, of the code to provide a summary of the context contained therein. ? ? Text of the legislation, accurately and properly worded, capitalized and punctuated. The style of the written word will be made uniform throughout, with proper phraseology, and with no substantive changes made by Sterling other than those previously agreed to and as directed by the City. ?? Historical notations indicating the source and date of adoption of each enactment. ? ? Cross-references and statutory footnotes as required to tie related sections together and to address relevant state law. ? ? Any tables or appendices containing materials deemed necessary in the code; Le., lists of special ordinances, parallel reference tables, etc. H. Index. A comprehensive, key word index will be prepared for the new code in easy to read language that quickly directs the reader to the desired subject matter. I. Publication of Final Code. 1. Hard copy. Sterling will publish twenty (20) copies of the new code using state of the art publishing procedures, high quality binders, and custom tab separators. The cosmetic look of the page will be in modern format projecting a professional image for the code. Binders are multi-ring and will be imprinted with the City's name. Mylar reinforced tabs, printed both sides, will be provided for the major divisions in the code. 2. Computerized Version of the Code. At the request of the City, the code may be provided electronically in Folio VIEWS search and retrieval software, Sterling provides teleconference training to key City personnel and technical support. 3. The Internet Sterling will also, at the future request of the City, provide and host the code on the Internet with a link from the City's home page. Sterling Contract - Page 3 J. Adootina Ordinance. Sterling will provide the legal counsel with a draft of an adopting ordinance, providing for the formal adoption by reference of the new code, as herein published. K. Supplement Service. Upon passage of a new or amending ordinance, said ordinance will be sent to Sterling who will prepare same for inclusion in the code. In the process of supplementation, Sterling will analyze the ordinance to be sure there are no discrepancies or conflicts with other parts of the code not addressed by the new or amending legislation. Any questions will be directed immediately to the City and clarified before work on the legislation is completed. The amendments will then be inserted, all changes to the table of contents, index and pages with special tables made, and the proper number of supplement sets for hard copy and updated electronic copies will be forwarded to the City. Section 6. Responsibility of Sterling. Sterling will be responsible for the correctness and accuracy of its work, based upon the materials and information supplied by the City, as reflected in the published code or supplements delivered to the City. Regardless of the City's acceptance of published materials when delivered, Sterling will correct errors found either by the City or Sterling with succeeding supplementation. Sterling's liability for all services will extend only to the correcting of errors in the code or supplementation, not to any acts or occurrences as a result of such errors, and only so long as this contract is in effect. Section 7. Responsi bility of City. The City will be responsible for the correctness and accuracy of the information it supplies Sterling, for providing Sterling with decisions and answers to questions and problems raised by them, for the inclusion of sufficient funds in the budget to pay Sterling for services, and for the prompt payment of invoices as provided herein. In order for Sterling to adhere to production schedules and meet delivery deadlines, it is necessary for the City to communicate with and provide information to Sterling without delay. In this regard, time is of the essence, and it is the responsibility of the City to complete its work herein so as to avoid delay of the work and the imposition of additional charges, as determined under the supplement service costs in effect. The City will be responsible for any additional labor, materials or overhead costs incurred by Sterling as a result of the City's delay in performing its obligations. Section 8. Municipal Counsel. In conjunction with the services rendered by Sterling and the work of Sterling and the City required under this contract, any and all questions requiring legal advice or opinions, analysis of legislation for legal sufficiency, interpretation of cases or statutes, etc. will be directed by the City and Sterling to the municipal counsel. Likewise, any and all information in the possession of Sterling, including opinions, advice and recommendations reflecting the knowledge and experience of Sterling, will be made available to the municipal counsel upon request. Sterling Contract - Page 4 / Section 9. Performance Schedules. A. Cooies of Legislation. The City will furnish Sterling with copies of the materials required to prepare the code within one month from the execution of this contract. B. Submission of Draft Code. Sterling will submit to the City a draft of its legislation, within six (6) months from the date of receipt by Sterling of the materials from the City. C. Memorandum of Changes to be Made. The City will indicate to Sterling, with proper notations and authorizations, all changes it desires to be made to its legislation within three (3) months from receipt of the draft code. In the event the memorandum of changes is not submitted back to Sterling within three (3) months, and in order to meet the publication schedule set forth herein, Sterling may elect to schedule a teleconference with the City to review the draft code at additional expense to the City. D. Deliverv of Code. Hard and/or computer copies of the code will be delivered to the City within three (3) months after the date of receipt by Sterling of all changes desired by the City. Section 10. Cost and Payment Procedures. ) A. Initial Codification. Base price $15,000.00 Includes completed code of up to 600 pages Page rate over base quote $18.00 Tabular materials Included in base Number of code books 20 Number of customized binders and tabs 20 Folio electronic software with code as an infobase Included in base (site license/unlimited users) Host code on the Internet, per year $720.00* *First year is included in base B. Additional Charaes. Ordinances added to the code after the draft code is submitted to the City for its review, and prior to final publication, shall be charged at the prevailing supplement rate. C. Supplement Service, Supplement service will be provided on an ongoing basis at Sterling's prevailing rate. As of the date of this proposal, supplement service is available as follows: Supplement service per page $20.00 Folio CD update, per supplement $50.00 / Sterling Contract - Page 5 J D. Shipping and Handlina, Shipping and handling charges are prepaid by Sterling and invoiced to the City. E. Payment Schedule. 1. Initial Codification Services. The following payment schedule will be adhered to for the total cost of the initial project: $2,500.00 on signing of contract $6,500.00 on January 5, 2002 Balance on January 5, 2003, or upon delivery and approval of final code, whichever is later 2. Supplementation and Related Services. Costs will be paid by the City upon receipt of services and an invoice/voucher from Sterling. 3. Terms of Payment All payments will be made in full upon receipt of an invoice/voucher from Sterling. Section 11. Additional Services. At the request of the City, Sterling will perform any of the following services, at an additional cost: A. Pamphlets. The preparation of pamphlets containing portions of the code as published, such as the zoning title, will be billed at Sterling's prevailing rates. B, Additional Volumes of the Code. The preparation of additional volumes of the code, beyond the quantity contracted herein, may be ordered at any time at Sterling's prevailing rates. C. Binders. Changes involving cover material, seals, metals, colors or multiple colors, or other changes from Sterling's standard binder can be made available at the City's request and at extra expense to the City, with such costs not to exceed the extra expense of Sterling. Section 12. Term of Contract. This contract will be in effect until revoked in writing by either party. The party so desiring to terminate this contract shall give the other party sixty (60) days written notice of such termination. STERLING HEREBY CERTIFIES that there is no intermediary involved between the parties and that there are no state or federal taxes included in any of the above charges. ) THIS CONTRACT COMPRISES the entire contract between Sterling and the City regarding Sterling's services for the effective period of this contract. Sterling Contract - Page 6 --- , IN WITNESS WHEREOF, Sterling and authorized officials of the City have hereby set their official signatures, at which time this contract shall take force and effect. THIS CONTRACT IS HEREBY EXECUTED by the City of Andover, by its proper officers, th is day of , 200l. CITY OF ANDOVER, MINNESOTA By Title Attest: Title: THIS CONTRACT IS APPROVED AND EXECUTED by an officer of Sterling Codifiers, Inc. this _ day of , 200 l. STERLING CODIFIER5, INC. By President Sterling Contract - Page 7 @ ~ CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Schedule Annual Council Goal-Setting Workshop DATE: August 7, 2001 INTRODUCTION The opportunity to meet with Council annually to discuss a broad range of issues affecting 1) City government services, 2) strategic business operations and 3) the community-at-large is suggested as a key component of an annual Council Goal-Setting work session. DISCUSSION The suggested framework for this work session would be an all-day session to discuss, explore, establish and prioritize a number of possible objectives and goals for Council consideration. The rationale supporting the need of an annual goal-setting workshop is best characterized as a strategic planning opportunity. As the City continues to grow in terms of population, diversity and customer service demands, the opportunity to identify and discuss "big picture" strategic issues is critical to keeping communication lines open, creating meaningful opportunities for productive solutions and meeting changing Council expectations on important matters affecting the community. A Council goal-setting work session is specifically designed to allow both elected officials and senior management staff to have a meaningful dialogue on the myriad challenges and opportunities facing the community. Strategically planning for issues facing the City in subsequent years is a cornerstone for the effective, efficient and high-quality delivery of public services. Goal-Setting Process An important element of this process is to solicit a list of important Council priorities and department goals that will be reviewed at the workshop for further Council direction. Goals, for this purpose, are defined as any strategic challenges and opportunities affecting the framework of City government, the City's strategic business operations and the community-at-large. This could include opportunities to raise new ideas and concepts affecting how the City operates, proposing changes to ordinances and business procedures, responding to changing community dynamics and concerns, identifYing service delivery concerns and desired outcomes, and generally allow for Council and staff to freely exchange ideas, thoughts and concerns on issues affecting City government. It would also allow staff the opportunity to update the Council on notable departmental accomplishments achieved during the past year. In order to begin the process, each City Council member is requested to submit their top two priorities or goals for the next 12 months. Each goal will be researched, background materials will be provided, and relevant questions and issues raised to guide workshop discussions. Each department director has also been asked to submit an appropriate list of high-priority goals and issues they would like to discuss with Council. Based on my previous experiences in facilitating annual Council Goal-Setting work sessions, this type of process generally takes a full-day for Council to identify, review and prioritize the top five or six goals they would like to see accomplished over the next 12 months. Once the prioritization of these goals is finalized, my office, along with appropriate City departments, will then work towards achieving these specific goals over the following 12 months. Throughout this period, staff will update Council on the progress of the identified goals at Council meetings and workshops as necessary. Goals not selected as high priority by Council can be brought back at subsequent workshops for further review, discussion and reprioritization. It is envisioned that annual Council Goal-Setting workshops would then be held as means to review past goals and accomplishments, and identify new goals for the subsequent year. Annual goal-setting workshops will serve to provide a record of the selected Council goals, the desired and final outcomes, ACTION REOUIRED In order to move this process forward, my office is respectfully requesting each Council member to submit their top two goals for the next 12 months. These goals will be included for the Council workshop, with background materials and significant questions and issues that would need to be discussed. A Council Goal-Setting book would then be prepared and distributed to Council at the workshop. To allow for adequate time to compile background materials, conduct research and prepare information for the work session, it is respectfully requested that Council goals be submitted to my office no later than Friday, August 31, 2001. Council members only need suggest their particular priorities, my office will prepare all supporting materials needed for work session discussion. Secondly, Council will need to select a date for the all-day work session. Two tentative dates have been selected for Council consideration; Saturday, September 22 or Saturday, September 29, It is suggested that work session begin at 9:00 a.m. and conclude no later than 4:30 p.m. that afternoon. Breakfast and box lunches will be served. '\ Respectfully sul!,mitted, '\ I i CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W. . ANDOYER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOYER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Schedule Council Budget Workshop DATE: August 7, 2001 INTRODUCTION Per City Code requirements, the City Administrator is required to submit an annual budget identifying proposed revenues and expenditures, and planned operations and activities for the next fiscal year. DISCUSSION " / In keeping with Council policy direction, the key factors that guided the preparation of the proposed budget were: 1. a commitment to maintain the 2002 local tax capacity rate at the same level as in 2001, while continuing to provide the highest possible levels of service. Due to legislative changes affecting state aid distribution, the City will be shifting approximately $489,896 to the City tax levy that was formerly received as Homestead and Agricultural Credit Aid (HACA) and Local Government Aid (LGA). This funding shift was engineered by the State Legislature in its tax reform package to more closely tie the funding of local government services through property tax levies. As a result, the City's local tax rate will increase significantly as a proportion of the total tax rate. It should be noted, however, that taxpayers should see a significant reduction in the total property tax paid due to the State's takeover of the school tax levy, exclusive of referendum approved school levies. 2. a fiscal goal that works toward establishing the General Fund balance designated for working capital at no less than 30% of planned 2002 General Fund expenditure 3. a commitment to maintain the 2002 debt service levy at no more than 25% of the total city levy 4. a comprehensive review of the condition of capital equipment to ensure the most cost- effective and consistent replacement schedule is followed 5. a team approach that encourages strategic planning to meet immediate and long-term operational, infrastructure and facility needs 6. a management philosophy that actively supports the implementation of Council policies and goals and recognizes the need to be responsive to changing community conditions/concerns. LEGISLATIVE IMP ACTS ON CITY BUDGET Two significant issues that again have created significant challenges to City finances have been legislative changes in the property tax class rate system and state aid formula. The legislature has again reduced property class rates on both residential and commercial properties, the percentages applied to taxable market value, which in turn has reduced the City tax capacity valuations, Similarly, the elimination of HAC A and changes to the LGA formula will mean that the City will have to levy back the loss of state aid through the general property tax levy. As the total tax capacity value "pie" continues to grow smaller, the City realizes less property tax revenue on the resulting tax base. This impact is compounded if the same local tax capacity rate were to be applied against a shrinking tax capacity value base. In effect, preliminary tax capacity value calculations for 2002 indicate the City will see a 17.22% loss in tax capacity value over 2001 total tax capacity valuations. After adjustments for fiscal disparities and captured tax increments, this amounts to a 19.8% reduction or approximately a $4,000,000 loss in tax capacity value, This reduction in the tax capacity value has significant implications in the budgeting process as the City works to provide expanding services to a growing population with a shrinking tax capacity value base. So although, taxable market value continues to increase, the decline in tax capacity values will inexorably result in the City's tax rate percentage increasing just to generate the same amount of tax revenue generated the year before, The budgetary implications of this legislated property tax situation could over time become financially devastating as cities face complex decisions of whether to reduce or eliminate services, raise existing rates and fees, increase tax levies to cover the loss of state aid, begin charging new fees and charges on previously "free" services or go deeper into debt. This aspect of the City's budget is especially pertinent with respect to the City currently funding storm sewer maintenance operations and transportation infrastructure maintenance activities through the general tax levy as opposed to looking at special assessments and user fees to help offset the costs of maintaining public infrastructure. The financial burden associated with these activities should be explored to more fully understand the long-term fiscal implications of underwriting these costs through general tax levy revenue sources. As the City's infrastructure continues to grow, consideration should be given to exploring other sources of potential revenue or at the least visibly raising the level of public awareness of these costs levied under the City's general tax levy computation. The proposed budget will seek to specifically identify these costs as a designated Road and Bridge levy under the general tax levy and referenced as part of the Capital Project Levy. Again, this does not represent a separate levy, but would be separately earmarked for public infrastructure needs using a special revenue accounting methodology. Another significant concern is the fact that the City is again working with estimated "best shot" tax capacity value effects from the County, and not exact figures. Anoka County and the City Finance Department is working in earnest to provide the City with a more reliable tax capacity impact analysis. In response, City staff has taken a very conservative approach in developing the budget document to meet Council policy guidelines. STATE AID LOSS IMPLICATIONS In anticipation of questions Council members may have, I have attached several handouts that were distributed by the League ofMN Cities and the Association of Metropolitan Municipalities. Of notable interest is information relating to the loss of state aids in Anoka County, best estimates by the LMC place the figure at approximately $11,297,013. This figure is identified under the column entitled "Net Change in City 2002 City Aids" What this number suggests is that cities in Anoka County will have to shift this loss of state aid on to the property tax levy or face severe funding shortfalls that would necessitate cities to cut services and order severe layoffs of municipal staff. The "Total Net Change" column figures equaling $26,523,727, in the last column to the right, indicates that even with cities shifting the loss of state aid to the tax levy, taxpayers will still see significant tax relief due to changes in the state tax reform package. In the final analysis, taxpayers should more closely be able to associate city services with the property taxes they actually pay for city services. One of the key components associated with property tax reform was to specifically allow cities the ability to levy back their loss of state aid, This component has been articulated by leading members ofthe legislature to assure cites that tax / reform would not negatively affect the delivery oflocal government services. The other significant aspect of tax reform is the fact that the city's tax capacity valuations are again being reduced due to reductions in the class rate charged against residential and commercial rates. This in effect means that the city's tax capacity rate will increase regardless of whether the City spent the same as in the previous year, or if state aids were reduced given the City's shrinking tax capacity value. More in-depth information and highlights are contained within the Proposed 2002 Budget document that will be distributed to Council on August 24th in preparation for the August 28, 2002 Council workshop In order to provide Council with an opportunity to more fully review the proposed document, a Council budget workshop is proposed to be held on Tuesday, August 28, 2001 at 7:00 p.m. ACTION REOUESTED Approve the scheduling of a Council workshop to review the proposed 2002 Budget on Tuesday, August 28, 2001 at 7:00 p,m. in the Council Chambers. If Council members have questions on the budget prior to the workshop date, please contact Jim Dickinson or me. \ - ~ ~ ~ . . . N N M o ~ N M <Xl en~O ,..; to en "00 , , ~ ~'gN , 0;;;;) .. 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I- .. en c J!l c .. en .9 .9 :5 ro c :; :; .0 en ~ .. 'C .. .0 " E 'C C ::> <;; c c .. 0 c;; ~ .9 t; U > is ro .5 z. .. z. .. " ::> ~ .~ ro 'C ii ~ 0:: '" 0. 0. > ~ .. >< .. N ffi is {:. is 0 0 > ::> ~ 1i '" 0 0. ~ 0 '" ~ '" .. .c U u: ...J u: I- - - House Research PROPERTY TAX CHANGES FROM AIDS AND County List Run: totsav04 CREDITS UNDER OMNIBUS TAX BILL page 1 7/19/01 (Based on Spec. Session Chap. 5) Net change Net Change Total 2000 Educ. levy New State New in City , Transit Net Change . County City Population' Takeovers Prop. Tax Credits 2002 Aids Relief in Prop. Tax (1) (2) (3) (4) (5) (6) (7&2+3+4+5+6) ~~~---- ------------------- ------...-- ---------- ....-...------ -----...---- --------- ----------- ----------- Idetro ANOKA ANDOVER 26588 -3638167 754352 -1862029 524942 -93058 -4,313,959 ANOKA 18076 -2336023 2277081 -1086141 652960 -406483 -898.606 BETIlEL 443 -49172 51746 -34643 12922 -2504 -21,651 BLAINE 44942 -7292017 5877239 -3297232 2116524 -1259309 -3,854.795 CENTERVILLE 3202 -653132 150226 -266914 141723 -64065 -692.163 CIRCLE PINES 4663 -601293 140062 -424269 255325 -75410 -705,584 COLUMBIA HEIGHTS 18520 -130690 1055180 -1589566 934988 -342731 -72,820 COON RAPIDS 61607 -8897392 7217060 -4756255 3099448 -1627498 -4,964,637 EAST BETHEL 10941 -1104064 306452 -818834 252683 -33471 -1.397,235 FRIDLEY CITY 27449 -4970574 6362516 -1888322 1393542 -950770 -53.609 HAM LAKE 12710 -2451734 847268 -86027.8 208636 -62637 -2,318,745 HILLTOP 766 -45864 62684 -6842 25712 -9303 26,387 LEXINGTON 2214 -290279 165898 -124436 -22763 -31518 -303,098 LINO LAKES 16791 -3420051 900218 -1078293 481420 -354805 -3,471.511 OAK GROVE 6903 -857890 129342 -518049 132671 -22951 -1,136,878 RAMSEY 18510 -2167889 168!;l592 -1364315 646803 -88825 -1.284,634 SPRING LAKE PARK 6772 -892162 800188 -512170 270572 -174605 -508,178 ST FRANCIS 4910 -580987 214298 -337085 168905 -17143 -552,012 County Total 286007 -40379381 29001401 -20825673 11297013 -5617087 -26,523.727 CARVER CARVER 1266 -232307 28152 - 117322 50103 -4609 -275,983 CHANHASSEN 20321 -4788185 3200451 -1176704 1069163 -782481 -2.477,756 CRASKA 17449 -2930831 3060972 -911277 103064 -486176 -1,164,248 COLOGNE 1012 -94788 40639 -96529 18082 -3253 -135,849 HAldBURG 538 -33170 12956 -46034 47236 -1317 -20,330 MAYER 554 -50502 33943 -43981 24172 -1853 -38,220 NEW GERMANY 346 -25785 13813 -34749 23163 -1062 -24,621 NORWOODIYG AMERICA 3108 -311938 247820 -230895 91543 -13293 -216,762 VICTORIA 4025 -1271070 143448 -224245 190034 -22683 . -1.184,516 WACONIA 6814 -1097785 544253 -525024 275570 -33469 -836,456 WATERTOWN 3029 -228341 95645 -192979 50966 -7711 -282,420 County Total 58462 -11064702 7422092 -3599740 1943096 -1357908 -6,657,162 DAKOTA APPLE VALLEY 45527 -8339084 3452120 -3164293 2774400 -1238954 -6.515,811 BURNSVILLE 60220 -10455523 10617280 -3637811 3332073 -2631837 -2,775,818 COATES 163 -36954 33554 -11860 3041 -1550 -13.768 EAGAN 63557 -17056556 13462816 -4031210 2098017 -2856216 -8,383,148 FARMINGTON 12365 -1960380 652419 -964557 519203 -41911 -1 ,795 .227 HAMPTON 434 -45216 20548 -34100 25594 -1324 -34.498 HASTINGS 18204 -2649837 1344287 -1241716 1199100 -72673 -1,420,839 INVER GROVE HGTS 29751 -4745317 2644395 -1881766 1130093 -868543 -3,721, 138 LAKEVILLE 43128 -9030700 3348659 -2588416 1749190 -224438 -6,745.705 . LILYDALE 552 -221281 86460 -51842 7171 -33727 -213,219 MENDOTA 197 -22663 .24341 -14977 24612 -4614 6.699 - House Research PROPERTY TAX CHANGES FROM AIDS AND County List Run: totsav04 CREDITS UNDER OMNIBUS TAX BILL page 2 7/19/01 (Based on Spec. Session Chap. 5) , Net change Net Change Total 2000 Educ. levy New State New in City Transit Net Change County City Population Takeovers Prop. Tax Credits 2002 Aids Relief in Prop.Tax (I) (2) (3) (4) (5) (6) (7=2+3+4+5+6) ------- ~------------------ --------- ---....----- ---------- ---------- --------- ----------- ----------- Metro DAKOTA MENDOTA HEIGHTS 11434 -2580687 2543399 -640304 464720 -493228 -706,099 MIESVILLE 135 -24680 14783 ~1I981 ' 1913 -842 -20.807 NEW TRIER 116 -6270 3039 -7667 3059 -210 -8,050 RANDOLPH 318 -13645 11815 -29672 13131 -950 -19,321 ROSEIdOUNT 14619 -3028763 201I648 -998644 577707 -507269 -1,945,321 soum STPAUL 20167 -2114644 1450203 -1597203 980436 -386410 -1,667,618 SUNFISH LAKE 504 -366106 7976 -1840 44805 -39465 -354,631 VERMILLION 437, -39808 12320 -37471 35271 -1303 -30,991 WEST ST PAUL 19405 -2250967 1 724800 -1297480 1259768 -543608 -1,107,488 County Total 341233 -64989081 43466863 -22244811 16243304 -9949071 -37,472,796 HENNEPIN BLOOMINGTON 85172 -24435801 33335817 - 5770243 3727749 -5299266 1,558,256 BROOKLYN CENTER 29172 -3823445 4457553 -2214182 1541663 -765435 -803,847 BROOKLYN PARK 67388 -7566906 7998915 -4625179 3243542 -1656085 -2,605,712 CHAMPLIN 22193 -1907334 1094458 -1644634 1208857 -416444 -1,665,096 CORCORAN 5630 -1360571 310675 -338154 215341 -28046 -1.200,756 CRYSTAL 22698 -2193771 1438591 -2000464 1250452 -512621 -2,017,813 DAYTON 4699 -830644 325160 -290844 220992 -24609 -599,945 DEEPHA VEN 3853 -1571939 188053 -98406 221942 -264710 -1,525,059 I EDEN PRAIRIE 54901 -18702642 16389224 -2860654 1145195 -3194178 -7,223,055 EDINA 47425 -21871965 13793681 -2359459 979864 -3517852 -12,975,731 EXCELSIOR 2393 -512922 339875 -97043 11I276 -95406 -254.220 GOLDEN VALLEY 20281 -7207555 7030100 -1529859 1759647 -1231730 -1,179,397 GREENFIELD 2544 -858363 100636 -139581 81988 -12659 -827,980 GREENWOOD 729 -380151 77643 -17320 38993 -58838 -339,673 HOPKINS 17145 -3530666 3148718 -762267 1080140 -600564 -664,639 INDEPENDENCE 3236 -1164482 150842 -169664 183309 -21993 -1,021,989 LONG LAKE 1842' -319953 401216 -126062 150595 -73970 31,826 LOREITO 570 -165453 63812 -46161 18262 -3906 -133,446 MAPLE GROVE 50365 -1I893729 8211525 -3777878 2149318 -1734173 -7,044,937 MAPLE PLAIN 2088 -218557 393256 -1I9869 73800 -15240 113,390 , MEDICINELAKE 368 -128686 ,8050 -11178 15842 -18319 -134,291 MEDINA 4005 -2173104 921290 -129390 221925 -56841 -1,216,120 MINNEAPOLIS 382618 -79034785 71499527 -20209671 -371296 -11767904 -39,884,129 MINNETONKA 51301 -18560349 16703152 -3011725 2100830 -3542600 -6,310,692 MINNETONKA BEACH 614 -456351 34891 -8039 69471 -71659 -431,688 MINNETRISTA 4358 -2029570 158956 -135889 280109 -36198 -1,762.592 MOUND 9435 -1230834 307819 -733904 520756 -311140 -1.447,303 NEW HOPE 20873 -3783397 2953467 -1209792 1234100 -679932 -1,485,554 ORONO 7538 -4392553 520318 -220275 309627 -699174 -4,482,056 OSSEO 2434 -442123 482896 -160922 '-53071 -69234 -242,453 PLYMOUTH 85894 -21815104 17391725 -3727575 1852073 -3525901 -9,824,783 RI CHFIELD 34439 -4189002 3220072 -2661920 2438873 -868606 -2,060,584 ROBBINSDALE 14123 -1113441 649784 -1227349 789763 -270582 -1,171,826 ROGERS 3588 -1545242 2160138 -286515 31241 -52891 306.731 SHOREWOOD 7400 -2096558 313129 -257262 427003 -388751 -2,002,440 - . House Research PROPERTY TAX CHANGES FROM AIDS AND County List Run: totsav04 CREDITS UNDER OMNIBUS TAX BILL page 3 " 7/19/01 (Based on Spec. Session Chap. 5) Net change Net Change Total 2000 Educ. levy New State New in City Transit Net Change County City Population Takeovers Prop. Tax Credits 2002 Aids Relief' in Prop. Tax (1) (2) (3) (4) (5) (6) (7-2+3+4+5+6) ------- ------------------- -----..._-- --.....------ ---------- ---..------ --------- ----------- ----------- Metro HENNEPIN SPRING PARK 1717 -490123 262780 -42801 119358 -67541 -218,326 ST ANTHONY 8012 -1072903 702194 -567754 361028 -235702 -813,137 ST BONIFACIUS 1873 -283815 118122 -148068 11723 -8659 -310,696 ST LOUIS PARK 44126 -10018085 9501347 -3233381 2898261 -1987733 -2,839,591 TaNKA BAY 1547 -692750 96653 -48267 78797 -107100 -672,667 WA'fZATA 4113 -2611244 2004189 -121331 287485 -437730 -878,631 WOODLAND 480 -490300 14077 -5955 32879 -64072 -513,371 County Total 1115180 -269167167 229274322 -67146885 33059702 -44795995 -118,776.023 RAMSEY ARDEN HILLS 9652 -3093692 2903352 -490637 99994 -504498 -1,085,480 FALCON HEIGHTS 5572 -623358 223288 -280591 215608 -131305 -596,357 GEM LAKE 419 -212620 134275 -25887 9043 -24140 -119,329 LAUDERDALE 2364 -253400 234789 -161767 -93581 -57140 -331,100 LITTLE CANADA 9771 -1784808 1288732 -557244 419172 -314107 -948,255 MAPLEWOOD 34947 -10282586 8863695 -2406447 1599169 -1621275 -3,847,444 MOUNDS VIEW 12738 -943314 1209801 -774861 478765 -250074 -279.682 NEW BRIGHTON 22206 -3086769 2097587 -1343625 992090 -628542 -1.969.260 NORTH OAKS 3883 -3036811 214586 -24335 94520 -373703 -3.125,742 NORTH STPAUL 11929 -1273267 599478 -888046 342731 -273426 -1,492,530 / ROSEVILLE 33690 -8826063 11061038 -2371530 1781772 -1637437 7,780 SHOREVIEW 25924 -5064807 2437785 -1971232 1011184 -939385 -4,526.455 ST PAUL 287151 -40718664 31843537 -15920002 -265446 -6546594 -31,607,168 VADNAIS HEIGHTS 13069 -3178817 2618135 -942795 379234 -512996 -1,637,239 WHITE BEAR LAKE 23974 -4124865 2403657 -1834013 1058644 -745051 -3,241.627 County Total 497289 -86503840 68133735 -29993010 8122899 -14559671 -54,799,888 SCOTT BELLE PLAINE 3789 -378141 265939 -303158 85659 -15175 -344,876 ELKO 472 -65779 13704 -40795 25168 -1599 -69,301 JORDAN 3833 -398835 190739 -245557 62690 -12470 -403,434 NEW MARKET 332 -53198 12791 -41964 22710 -1324 -60,985 PRIOR LAKE 15917 -2944761 598573 -1081867 933772 -434224 -2,928,507 SAVAGE 21115 -2379268. 1413808 -1484326 600597 -719715 -2,568.904 SHAKOPEE 20568 -4803661 6156050 -1664553 560997 -798844 -550,012 County Total 66026 -11023645 8651604 -4862221 2291593 -1983351 -6,926,020 WASHINGTON AFTON 2839 -1077633 197607 -170838 115922 -21379 -956,321 BAYPORT 3162 -582812 363061 -145540 106054 -80017 -339,254 BIRCHWOOD 968 -279116 8820 -61340 54008 -30265 -307,894 COTTAGE GROVE 30582 -3278307 1509645 -2298103 1634490 -708136 -3,140,410 DELLWOOD 1033 -881180 151806 -4142 43496 -77649 -767,669 FOREST LAKE 6798 -1307542 1361782 -401415 335721 -59441 -70,896 GRANT 4026 -1675027 137028 -179242 54048 -28420 -1,691,613 - - House Research PROPERTY TAX CHANGES FROM AIDS AND County List Run: totsav04 CREDITS UNDER OMNIBUS TAX BILL page 1 '\ 7/19/01 (Based on Spec. Session Chap. 5) Net change Net Change Total 2000 Educ. levy New State New in City, Transit Net Change County City Population' Takeovers Prop. Tax Credits 2002 Aids Relief in Prop. Tax (1) (2) (3) (4) (5) (6) (7&2+3+4+5...6) ------- ------------------- ..-------- ---.._----- ---------- ---------- --------- ----------- ----------- Metro ANOKA ANDOVER 26588 -3638167 754352 -1862029 524942 -93058 -4,313.959 ANOKA 18076 -2336023 2277081 -1086141 652960 -406483 -898.606 BETIlEL 443 -49172 51746 -34643 12922 -2504 -21,651 BLAINE 44942 -7292017 5877239 -3297232 2116524 -1259309 -3,854.795 CENTERVILLE 3202 -653132 150226 -266914 141723 -64065 -692,163 CIRCLE PINES 4663 -601293 140062 -424269 255325 -75410 -705,584 COLUMBIA HEIGHTS 18520 -130690 1055180 -1589566 934988 -342731 -72,820 COON RAPIDS 61607 -8897392 7217060 -4756255 3099448 -1627498 -4.964,637 EAST BETHEL 10941 -1104064 306452 -818834 252683 -33471 -1. 397 ,235 FRIDLEY CITY 27449 -4970574 6362516 -1888322 1393542 -950770 -53.609 HAM LAKE 12710 -2451734 847268 -860278 208636 -62637 -2,318,745 HILLTOP 766 -45864 62684 -6842 25712 -9303 26,387 LEXINGTON 2214 -290279 165898 -124436 -22763 -31518 -303.098 UNO LAKES 16791 -3420051 900218 -1078293 481420 -354805 -3,471.511 OAK GROVE 6903 -857890 129342 -518049 132671 -22951 -1,136,878 RAMSEY 18510 -2167889 1689592 -1364315 646803 -88825 -1 ,284 , 634 SPRING LAKE PARK 6772 -892162 800188 -512170 270572 -174605 -508,178 ST FRANCIS 4910 -580987 214298 -337085 168905 -17143 -552,012 County Total 286007 -40379381 29001401 -20825673 11297013 -5617087 -26,523.727 CARVER CARVER 1266 -232307 28152 -117322 50103 -4609 -275,983 CHANHASSEN 20321 -4788185 3200451 -1176704 1069163 -782481 -2.477,756 CHASKA 17449 -2930831 3060972 -911277 103064 -486176 -1.164,248 COLOGNE 1012 -94788 40639 -96529 18082 -3253 -135,849 HAMBURG 538 -33170 12956 -46034 47236 -1317 -20.330 MAYER 554 -50502 33943 -43981 24172 -1853 -38,220 NEW GERMANY 346 -25785 13813 -34749 23163 -1062 -24,621 NORWOOD/YG AMERICA 3108 -311938 247820 -230895 91543 -13293 -216,762 VICTORIA 4025 -1271070 143448 -224245 190034 -22683 . -1,184.516 WACONIA 6814 -1097785 544253 -525024 275570 -33469 -836.456 WATERTOWN 3029 -228341 95645 -192979 50966 -7711 -282,420 County Total 58462 -11064702 7422092 -3599740 1943096 -1357908 -6,657,162 DAKOTA APPLE VALLEY 45527 -8339084 3452120 .-3164293 2774400 -1238954 -6,515,811 BURNSVILLE 60220 -10455523 10617280 -3637811 3332073 -2631837 -2,775,818 COATES 163 -36954 33554 -11860 3041 -1550 -13.768 EAGAN 63557 -17056556 13462816 -4031210 2098017 -2856216 -8.383,148 FARMINGTON 12365 -1960380 652419 -964557 519203 -41911 -1,795.227 HAMPTON 434 -45216 20548 -34100 25594 -1324 -34,498 HASTINGS 18204 -2649837 1344287 -1241716 1199100 -72673 -1,420,839 INVER GROVE HGTS 29751 -4745317 2644395 -1881766 1130093 - 8685 43 -3,721,138 LAKEVILLE 43128 -9030700 3348659 -2588416 1749190 -224438 -6,745,705 LILYDALE 552 -221281 86460 -51842 7171 -33727 -213,219 MENDOTA 197 -22663 24341 -14977 24612 -4614 6.699 - House Research Department Date: July 19, 2001 Run: totsav04 Property Tax changes due to changes in aids and credits under the Omnibus Tax Bill (2001 Special Session Chapter 5) The attached run shows the net change in prope~ taxes in each city due to the combined effects of: . the state education levy takeover; ~ . the new state property tax; . the new state credits; . the net effect of city aid changes; and . the effect of the transit relief in both the metropolitan: area and out-state region. A negative number indicates a decrease in property taxes while a positive number indicates an increase in property taxes paid by taxpayers in that city. , Caveats: The run does not show the effects of any shifts in tax between properties due to the- class rate changes nm: does it reflect any increases in property tax refunds to low-income taxpayers under the expansion of that program. Because some of the changes affect only certain types of taxpayers while others affect all taxpayers in the jurisdiction, the table does not show the impact on an individual taxpayer (see column 7 below). Columns in the table: Column 1: City population for 2000 from the U.S. Census. Column 2: Net decrease in school property taxes due to the takeovers of the general education levy and 'if1ff per pupil of school referendum levy, - (t.j/S) Column 3: New state tax paid only by businesses and seasonal-recreational property. Column 4: New homestead and agricultural credits which lower taxes only for homes and farms. Column 5: The net effect on property taxes due to the elimination of city HACA and the increased funding of city LGA, assuining that cities levy back all lost aid (and reduce property taxes for any net increase in aid). Column 6: The decrease in property taxes from the state takeover of the transit levy in the metropolitan area and the transit aid in the out-state region. Column 7: The total decrease (or increase) in property taxes paid by taxpayers in the city due to the combination of the changes in columns 2 through 7. - House Research PROPERTY TAX CHANGES FROM AIDS AND County List Run: totsav04 CREDITS UNDER OMNIBUS TAX BILL page 4 , 7/19/01 (Based on Spec. Session Chap. 5) Net change Net Change Total 2000 Educ. levy New State New in City Transit Net Change County City Population Takeovers Prop. Tax Credits 2002 Aids Relier in Prop.Tax (1) (2) (3) (4) (5) (6) (7=2+3+4+5+6) ------- ------------------- --------- ---------- ---------- ---------- --------- ----------- ----------- Metro WASHINGTON HUGO 6363 -1515730 534988 -463260 226745 -36376 -1 ,253, 633 LAKE ELMO 6863 -2098370 420519 -308333 184622 - 239071 -2,040.634 LAKE ST CROIX BEAC 1140 -118338 15687 -109283 44302 -3314 -170,947 LAKELAND 1917 -338155 69175 -147793 23994 -8245 -401,024 LAKELAND SHORE 355 -112748 8364 -19148 3902 -2033 -121,664 LANDFALL 700 -6344 43500 0 55492 -1680 90.968 MAHTOMEDI 7563 -1617723 253876 -446269 327663 -215715 -1,698.169 MARINE-ON-ST CROIX 602 -312613 35013 -42420 47338 -5147 -277,829 NEWPORT 3715 -637257 681749 -246623 140145 -111598 -173,583 OAK PARK HEIGHTS 3957 -2114303 1197414 -266084 79603 -269358 -1.372,728 OAKDALE 26653. -3456734 2866452 -2034175 1187879 -649927 -2,086,506 PINE SPRINGS 421 -125431 7389 -21758 2380 -14233 -151,653 ST MARYS POINT 344 -126467 19005 -24188 6026 -1977 -127,602 ST PAUL PARK 5070 -252881 236391 -400247 210421 -82974 -289,290 STILLWATER 15143 -2758680 1699382 -1086881 851651 -476003 -1,770,531 WILLERNIE 549 -48177 32424 -51018 37923 -9365 -38,213 WOODBURY 46463 -14921096 6529298 -3172873 1335493 -1747358 -11,976.537 County Total 177226 -39642666 18380374 -12100972 7109318 -4879685 -31,133,632 Region Total 2541423 -522770482 404330391 -160773313 80066925 -83142768 -282.289,247 - House Research PROPERTY TAX CHANGES FROM AIDS AND County List Run: totsav04 CREDITS UNDER OMNIBUS TAX BILL page 5 , 7/19/01 (Based on Spec. Session Chap. 5) Net change Net Change Total 2000 Educ. levy New State New in City Transit Net Change County City Population Takeovers Prop. Tax Credits 2002 Aids Relier in Prop.Tax (I) (2) (3) (4) (5) (6) (7=2+3+4+5+6) ------- ------------------- --------- ---...------ ...--------- --...------- --------- ----------- ----------- Non-metro AITKIN AITKIN 1984' -252202 284272 -103951 -28628 0 -100,509 HILL CITY 479 -42227 26142 -23851 45700 0 5,764 MCGRATII 65 -2096 905 -1976 434 0 -2,733 MCGREGOR 404 -50687 51273 -12799 3802 0 -8,411 PALISADE 118 -6660 4649 -5567 -2140 0 -9,718 TAMARACK 59 -5474 3300 -2911 2186 0 -2,898 County Total 3109 -359346 370543 -151055 21354 0 -118.504 BECKER AUDUBON 445 -45634 44413 -19851 6484 0 -14,587 CALLAWAY 200 -14114 12832 -7499 -155 0 -8,937 DETROIT LAKES 7348 -1402762 1124275 -505049 107727 0 -675,809 FRAZEE 1377 -65932 34876 -51117 -31297 0 -113,470 LAKE PARK 782 -58932 38772 -38202 947 0 -57,415 OGEMA 143 -4922 3737 -5853 600 0 -6,438 WOLF LAKE 31 -2042 1443 -2204 416 0 -2,387 County Total 10326 -1594337 1260348 -629775 84722 0 -879.042 BELTRAMI BEMIDJI 11917 -1896182 1234350 -455347 -895345 0 -2,012,524 BLACKDUCK 696 -54182 53429 -25199 -8349 0 -34,302 FUNKLEY 15 -458 388 -379 0 0 -449 KELLIHER 294 13379 9662 -11892 -4227 0 6,921 SOLWAY 69 -6666 4511 -3954 -477 0 -6,585 TENS TRIKE 195 -8128 7260 -16665 2115 0 -15,418 TURTIE RIVER 75 -8399 3441 -6633 221 0 -11.369 WILTON 186 -19567 11490 -13497 621 0 -20,953 County Total 13447 -1980203 1324530 -533565 -905441 0 -2,094,679 BENTON FOLEY 2154 -186612 130616 -134480 -100708 0 -291,184 GILMAN 215 -12057 5181 -16278 2659 0 -20,494 RICE 711 -189272 88185 -64150 16268 0 -148.969 RONNEBY 16 -3905 2565 -2422 805 0 -2.956 SAUK RAPIDS 10213 -1506544 784163 -697507 -330025 0 -1,749.914 County Total 13309 -1898390 1010710 -914836 -411001 0 -2.213,517 BIG STONE BARRY 25 -5260 4735 -535 985 0 -75 BEARDSLEY 262 -7925 6778 -8015 -5812 0 -14,974 CLINTON 453 -9491 7896 -16520 14944 0 -3,171 CORRELL 47 -2320 1906 -1442 -1867 0 -3,723 GRACEVILLE 605 -16605 16152 -29733 -20559 0 -50.745 JOHNSON 32 -1909 1586 -805 -118 0 -1.246 ) THIS LETTER IS FROM THE ASSOCIATION OF METROPOLITAN MUNICIPALITIES "- EXPLAINING IMPLICATIONS OF THE STATE TAX REFORM LEGISLATION / Dear Taxpayer: Beginning in 1999, as part of his "Big Plan" for the State of Minnesota, Governor Ventura began proposing significant reforms to our property tax system. After much debate, the State Legislature enacted the vast majority of those reforms in a special legislative session during the month of June. These reforms will take effect in 2002 and they will lower your property taxes. The Governor's philosophy is that the property tax should more closely reflect the costs of delivering local services - such as police and fire protection, parks and recreation, inspections, etc. Simultaneously, the Governor proposed, and the Legislature accepted, that state mandated costs should be paid for by the state, rather than being funded through the local property tax. As a result ofthis new philosophy and the resulting tax reforms, your 2002 property tax bill will reflect the following changes: . Under the old system, the state required each local school district to collect a certain amount of money from the property tax - this was known as the "general education levy." Under the new system, the state will provide school districts with that amount directly, so there will no longer be a general education levy on your property tax bill. \ . There will, however, continue to be other education costs on your property tax bill- , particularly those resulting from any voter-approved referendums that your school district might have. . In order to pay for these school costs out of the state treasury, the state had to reduce its costs elsewhere. Therefore, your city will be receiving less aid from the state in 2002 than it has in previous years. As a result, your city will have to raise more of its money from the property tax, in order to continue providing the same level of services. . This was the legislature's intent - that as part of the reform, school district taxes would decrease significantly while city taxes increase, with the net result being lower property taxes for all types of property owners. Furthermore, the tax law will only allow cities to increase their overall spending enough to account for inflation, local population growth and state aid loss. Additionally, the Legislature has: . Funded the costs of transit services with money from the state treasury, rather than from the property tax. This will remove another item from your property tax bill. . Eliminated the Education Homestead Credit program and replaced it with a new Market Value Credit. Like the old Education Homestead Credit, the new Market Value Credit will automatically appear on property tax bills and is designed to reduce the amount oftaxes paid , by homeowners, . Expanded the Property Tax Refund program, which you can apply for at the time you file '- your income taxes, to provide more assistance to low-income homeowners with high property tax bills. The Governor and the Legislature approved numerous other changes to the state's tax code, but these are the highlights of the recently enacted reforms. While the exact savings experienced by individual property owners will depend on the type of property and the city, county and school district in which it is located, the net result of all of these changes will be lower property taxes for all Minnesota property owners in 2002. \ ) CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.Cl.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Supplemental Agenda Items for August 7, 2001 Council Meeting DATE: August 7, 2001 The Council is requested to review the supplemental material for the following Agenda Items: Accept additional information - Item 2. Variance (V AR 01-02)/Side Yard Steback/3924 139th Lane NW/Gordhamer (Supplemental) - Planning Item 17. Appoint Additional Members to Sports Complex Task Force (Supplemental) - Administration Add to the Agenda under Discussion - Item 19. Grey Oaks Development - PUD Requirements (Supplemental) - Community Development bmitted, @ CITY OF ANDOVER 1685 CROSSTOWN BOULEY ARD N.W.. ANDOYER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOYER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administratoi~ David Carlberg, Community evelopment Director FROM: Courtney Bednarz, City Planner SUBJECT: Variance (V AR 01-02)/ Side Yard Setback/3924 139th Lane NW/Gordhamer - Planning DATE: August 7, 2001 INTRODUCTION The resolution for this item was omitted from the packet. The resolution for this item is attached. DISCUSSION NA ACTION REQUIRED NA CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE VARIANCE REQUEST FOR RICHARD GORDHAMER TO VARY FROM THE SIDE YARD SETBACK PROVISION OF ORDINANCE 8 ON PROPERTY LOCATED AT 3924 139TH LANE NW. WHEREAS, Richard Gordhamer has petitioned to vary from the six foot side yard setback for attached three stall garages of Ordinance 8 for property located at 3924 139th Lane NW legally described as follows: Lot Lot 6 and 6A, Block 2 North Glen 5th Addition WHEREAS, the City Council finds that the location ofthe existing house near the center of the property reduces the buildable area in the eastern portion ofthe property, and; WHEREAS, the orientation of the lot on a curve of 139th Lane causes the lot to be narrower than other lots in the surrounding neighborhood. and; WHEREAS, the combination of these factors prevents the construction of an addition to the garage to match the style and character of the existing garage. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover approves the proposed variance request to allow: 1. A five (5) foot side yard setback for the attached garage. Adopted by the City Council of the City of Andover on this _ day of CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: John Erar, City Administrator SUBJECT: Appoint Additional Members to the Sports Complex Task Forc~~ DATE: August 7, 2001 INTRODUCTION It has been suggested by the Sports Complex Task Force that additional members should be considered for appointment by the City Council. DISCUSSION Discussions by the Sports Complex Task Force have focused upon the need to add greater diversity by the appointment of additional members to the Task Force. The following citizens have indicated interest in participating as Task Force members and are presented for Council consideration. Ms. Valerie Holthus, Parks and Recreation Commission Mr. Mark Hedin, Planning and Zoning Commission Mr. Dean R, Daninger, Planning and Zoning Commission Ms. Julie Johnson, Andover Resident Ms, Kathe Runge, Andover Resident ACTION REOUIRED Approve the appointment of additional members as listed above to the Sports Complex Task Force, effective immediately. Respectfully submitted, @ CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrator 1~ FROM: David L. Carlberg, Community Development Director SUBJECT: Grey Oaks Development - PUD Requirements (Supplemental) - Community Development DATE: August 7, 2001 INTRODUCTION The City Council is requested to discuss two issues regarding the Planned Unit Development of Grey Oaks. The issues are the design characteristics of the townhomes in relation to the 30 and 65 unit buildings, and the full basement vs. crawl space design of half of the 38 townhome units. DISCUSSION Design Characteristics Upon the recent submittal of a building plan for one of the townhome units in the Grey Oaks development, the question of the design characteristics of the townhome in relation to the larger apartment units was raised in regard to compatibility. As some of the Council may recall, at the time of the approval of the Planned Unit Development (March 2, 1999), the plans for the townhomes were not completed. Council while reviewing and approving revisions to the preliminary plat on June 20, 2000, added a condition to the approval (see condition No.4 of Resolution No. R128-00 dated June 20, 2001 attached) that the Building Department will enforce the regulation that all residential buildings have similar design characteristics. Staff met with Jerry & Carol Windschitl on July 20, 2001 and discussed the design characteristics of the townhome. Staff suggested adding some stucco to the structure and requested that colored elevations of the townhome be submitted to provide for a better comparison to the larger apartment units. Since that time, Mr. Windschitl has submitted a letter dated July 31, 2001 with the opinion that the Twin Home plan submitted meet all of the requirements of the PUD for the Grey Oaks development. In response, Staffs interpretation of previous Council direction and based on the facts as laid out in this report does not concur with the developer's position. In an effort to resolve this issue and provide for a timely response, Staff has added this item to tonight's agenda for Council consideration, clarification and direction. Full Basement vs. Crawl Space The townhomes of Grey Oaks were intended to have full basements. Due to an error made by the developer's engineer in designing the units a full basement cannot be achieved. Instead, a 6' crawl space on about half of the units is being proposed. Staff has suggested the developer consider a split entry floor plan on these units as a potential solution to this issue. ACTION REOUIRED Provide direction to Staff relative to the Planned Unit Development design concerns Attachments 1. Resolution No. R128-00 Approving Revised Preliminary Plat/PUD 2. June 20, 2000 Council Minutes 3. Letter from Jerry Windschitl dated July 31, 2001. Respectfully submitted, ~oI~ David L. Carlberg Community Development Director Cc: Jerry & Carol Windschitl, Grey Oaks, Inc. . CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RES. NO R128-00 A RESOLUTION APPROVING THE REVISED PRELIMINARY PLAT OF THE PLANNED UNIT DEVELOPMENT OF "GREY OAKS" BY GREY OAKS. INC. LOCATED IN SECTION 22, TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA. WHEREAS, the developer has made significant revisions to the preliminary plat since the March 2, 1999 Council approval of the preliminary plat; and WHEREAS, the Andover Review Committee has reviewed the revisions and forwards them to the City Council for review and approval. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby approves the revised preliminary plat with the following conditions: 1. The conditions of Resolution No, 055-99, approving the Special Use Permit for the Planned Unit Development of Grey Oaks and 056-99, approving the Preliminary Plat for the Planned Unit Development of Grey Oaks adopted by the City Council on March 2, 1999, shall be met. 2. The areas designated as future parking, if needed, would have to be approved by the City Council. 3. The trail system will be changed to a public system and will be continued to connect with the rest of the public system to the perimeter of the plat on Nightingale Street NW. 4. The Building Department will enforce the regulation that all residential buildings have similar design characteristics. 5. The revised Development Standards as submitted have been approved. 6. Recreational facilities be constructed or adequate escrow be provided to guarantee their construction. Adopted by the City Council of the .city of Andover this 20th day of June ,20~. CITY OF ANDOVER ATTEST: {t; '[/L Ll<4- "~,,,-J u,; &' Victoria V olk, City Clerk Regular City Council Meeting June 20,2000 - Minutes . Page 4 (Anoka Area Ice Arena Presentation, Cont.) Councilmember Orttel suggested that this be discussed at a workshop, perhaps in August. Council suggested that other cities' ordinances be obtained to determine how they control who gets permits to operate pulltab operations. Dave Carlberg will research the issue. Review Easement Encroachment AgreementlOO-26/15526 Zilla Street NW The property owners have requested that they be allowed to encroach into the 100 year flood easement in their back yard to install a swimming pool. Councilmember Orttel suggested that the agreement be modified to add that the city may require insurance to cover indemnification. Motion by Jacobson, seconded by Johnson to approve the Hold Hannless Agreement with the following changes: In the 7th Whereas, add the following - "and grade to the plan"; under Now, Therefore, add 18 x 36 for the size of the swimming pool; add ''the city may require evidence of insurance to cover indemnification". Motion carried unanimously. Approve Revisions to the Preliminary Plat & Development Standards/Grey Oaks Dave Carlberg reviewed the following revisions to the preliminary plat: Parking: the revised plat provides for 2.3 spaces per unit for the over 55 designated units with the ability to expand to 2.5 spaces per unit in the future. Council felt that 2 spaces would be sufficient. Jerry Windschitl, developer, stated that there are three things that make a plat successful- location, design and parking. They are trying to provide parking for the residents, parking for the recreation areas, andoverf1ow parking for the townhomes and single family homes, Councilmember Jacobson explained the lack of parking at The Fannstead and agreed with Mr. Windschitl. Council agreed with the revision with additional parking coming back to the Council for approval. Easement Encroachments: there are a number of parking areas that encroach into drainage and utility easements. The solution is to execute an Easement Encroachment Agreement which is on later in the agenda. Green Space Encroachments: There are parking and building areas encroaching into the green space. The variance for these has been added to the Development Standards. - Regular City Council Meeting June 20, 2000 - Minutes. Page 5 (Revisions/Grey Oaks, Cont.) Relocation of Buildings: Two buildings have been relocated from Block 3 to Block 4, Council will need to approve this change. Recreational Facilities: One fountain/gazebo has been removed because of the additional parking and one picnic area was added in Block 5. Council accepted the change. Location of Sidewalks: Councilmember Jacobson noted that the trail at 156th and Linnet seems to stop there and he questioned whether it should go all the way to Nightingale Street. Council agreed that as long as the trails are public now and not as the previously proposed private trails, that it should go all the way to Nightingale. Deficiencies in Covenants Senior Regulation: Page 8 refers to IX and it should bel U. Council agreed with the change. Mr. Hawkins will review the covenants with :Mr. Bullard regarding the regulation of 80% of the residents being 55 or older and that Lots 5-16, Block 3 are not age restricted, Commitment to Construct Recreational Facilities: Mr. Carlberg noted that the Development Agreement will have a provision that a Certificate of Occupancy will not be issued until the recreational facilities are constructed or an escrow is submitted by the developer, Council agreed, Association Maintenance Program: Mr. Carlberg explained that staff has requested that a maintenance program with funds being collected by the homeowners' association be set up to ensure that the parking lots, recreational facilities, sidewalks or trails and other items be maintained. The public trails and public utilities will be maintained by the city. Council agreed. Right-of-Way Encroachments: The covenants have been amended to address this issue . and refer to the city's.encroachment ordinance as the controlling document. Council agreed. Additional Issues Lack of Adequate Landscape Plan: Councilmember Johnson asked if more lands cap ing could be behind the townhomes to the north. Mr. Windschitl noted that the landscaping has not been changed since the original preliminary plat was presented. Attorney Hawkins stated that if the landscape plan is the same, we don't have the right to discuss it. Mr. Carlberg explained that the Council did not approve the landscape plan . Regular City Council Meeting June 20, 2000 - Minutes Page 6 (Revisions/Grey Oaks, Cont.) previously. Jim Bullard, attorney for Mr. Windschitl, stated that they are here expecting final plat approval because of the direction from Council regarding items they wanted changed. They thought all of the issues had been taken care of. Council agreed that additional landscaping is not required. Development Standards: The development standards have been revised and include the requested modifications. Elevation Drawings: The colored elevation drawings were submitted to the Council on ~ Mmch 2, 1999. Th, d,v,lop'" w,,,,,,!u'st,d to provide< copy of th, colored ,!ovations I -7 that were submitted on March 2, 1999. Colored elevations for the townhomes have also I been requested to be submitted by the developer. The building department will regulate the design characteristics. Fence Variance: The fence variance (height of the tennis court fence) has been added to . the Development Standards. Sign Variance: The variance to allow the developer to make application for a Special Use Permit for the area ill sign has been added to the Development Standards. Tree Protection Plan: The plan has been revised. Councilmember Jacobson noted that on previous drawings the building in the cOlmnercial area was labeled as a day care facility and it is not shown on this revision. He asked that the day care be added. Councilmember Jacobson also noted that in Lot 4, between units 26 and 24 there is a triangle piece ofland left. Mr. Windscbitl stated that he will combine it with one of the adjacent lots. Motion by Orttel, seconded by Jacobson to approve the revised preliminary plat with the following additions: 2) that the areas designated as future parking, if needed, would have to be approved by the City Council; 3) the trail system will be changed to a public system but it will be continued to connect with the rest of the public system to the perimeter of the plat on Nightingale Street; 4) the Building Department will enforce the regulation that all residential buildings have similar design charactelistics; 5) the revised Develop1nent Standards as submitted have been approved; 6) recreational facilities be constructed or adequate escrow be provided to guarantee their construction. (See Resolution 128-00) Motion carried unanimously. RECEIVED July 31, 2001 By Fax and Hand Delivery AUG 0 1 2001 Mr. David Carlberg CITY OF ANDOVER Community Development Director City of Andover 1685 Crosstown Blvd. Andover, MN 55304 Re: Twin Homes in Grey Oaks Dear Mr. Carlberg In our opinion, the Twin Home plan submitted for lot 7/8 block 3 of Grey Oaks meets all of the requirements of the PUD for the Grey Oaks development. The designers of the plan attempted to design a traditional house plan that had a very attractive front elevation and contains elements that complemented the rest of Grey Oaks. As I understand it from our meeting on July 20,2001 the reason that you are not allowing the building permit to be issued is because the garage gables on the front elevation do not have stucco on them. Given, the traditional design we were attempting to obtain with this plan, ifwe were required to put stucco on the garage gables, we would need to remove the two dormer gables that are on the roof, the shutters, and railing on the house as these elements would not be consistent with stucco. We spent a great deal of time and effort in designing a twin home plan that would be attractive to prospective buyers. The plan that was submitted to the City was not in any sense a cheap or low cost plan and after reviewing it again with the designers, we believe very strongly that it was designed correctly and is consistent with the Grey Oaks PUD. We are very concerned about the delay that is taking place with this permit approval as we have had trusses manufactured for the plan, and we have lost the framing contractor who was going to build the homes. Since contractors have been very busy in the construction industry, we need to schedule jo bs well in advance so that theY are available when the permit is approved. This delay is costing money and needs to be resolve soon. We would offer the following as consideration for the approval ofthe plan: 1. The approval for the Grey Oaks PUD did not require stucco on the twin home. 2. The garage design on the plan submitted is very similar to thousands of existing garages in Andover including many medium and expensive homes. 3. Recently the City of Andover approved a twin home project on 133rd and Jay Street. The twin homes in this project were approved with brick and vinyl on the - garage walls and gable ends, just as the plan that was submitted for Grey Oaks. If this architecture is ok for one project why is it not ok for Grey Oaks. 4. The plan that was submitted presents a traditional architecture that we believe is consistent with the remainder of Grey Oaks. It contains many design features that make it very attractive. 5. If stucco were put on the garage walls and gable ends, the stucco would take over the look of the homes, as it would be the most forward and pronounced feature of the homes. This in our opinion would detract from the look ofthe house and create a front elevation that was not balanced or attractive. Ifthis letter is not sufficient such that the permit for the house plan is issued, I would request that the City of Andover respond in writing to the letter dated July 26,2001 written by Steve Nash. In regard to the other questions regarding basements floor elevations and street elevations, I have reviewed the issues with my engineer and the City Engineer and an attempt will be made by the engineers to determine the facts and what may be able to be done with the present situation. The suggestion made by staff that a split entry floor plan may work better on some of the lots is also being evaluated. As soon as the engineers have completed the review, we will then know how to proceed with this issue. Sincerely, Jerry WindschitJ, President Grey Oaks Inc. TO: Mayor and City Council #/ JULY FROM: David Almgren RE: 2001 Monthly Building Report BUILDING PERMITS Permit/Plan Tax Total Valuation 18 Residential 16 S/W 2 Septic 8 Townh. $ 40,546.98 $ 1,497.00 $ 42,043.98 $ 2,994,000.00 4 Additions $ 1,630.52 $ 29.40 $ 1,659.92 $ 58,800.00 4 Garages $ 1,510.40 $ 26.80 $ 1,537.20 $ 53,600.00 8 Remodeling/Finishing $ 320.00 $ 4.00 $ 324.00 $ - 1 Commercial Building $ 1,685.89 $ 52.50 $ 1,738.39 $ 105,000.00 1 Pole Bldgs/Barns $ 301.37 $ 5.05 $ 306.42 $ 10,100.00 3 Sheds $ 636.15 $ 9.35 $ 645.50 $ 18,700.00 9 Swimming Pools $ 1,242.05 $ 31.10 $ 1,273.15 $ 62,200.00 o Chimney/Stove/Fireplace $ - $ - $ - $ - 2 Structural Changes $ 134.75 $ 3.00 $ 137.75 $ 5,500.00 51 PorcheslDecks/Gazebos $ 5,660.59 $ 81.05 $ 5,741.64 $ 161,500.00 o Repair Fire Damage $ $ - $ - $ - 29 Re-Roof/Siding $ 1,160.00 $ 14.50 $ 1,174.50 $ 3 Other $ 127.45 $ 2.40 $ 129.85 $ 3,800.00 2 Commercial plumbing $ 708.09 $ 14.30 $ 722.39 $ 28,590.00 1 Commercial Heating $ 1,108.39 $ 26.60 $ 1,134.99 $ 53,200.00 1 Commercial Fire Sprinkler $ 415.77 $ 11.30 $ 427.07 $ 22,600.00 o Commercial Utilities $ - $ - $ - $ - o Commercial Grading $ - $ - $ - $ - $ - 137 SUBTOTAL $ 57,188.40 $ 1,808.35 $ 58,996.75 $ 3,577,590.00 PERMITS FEES COLLECTED 137 Building Permits $ 57,188.40 $ 1 ,808.35 $ 58,996.75 o Ag Building $ - $ - $ - o Curb Cut $ - $ - $ - 1 Demolition $ 30.00 $ - $ 30.00 2 Footing $ 30.00 $ - $ 30.00 2 Renewal $ 997.25 $ - $ 997.25 o Moving $ - $ - $ - 38 Heating $ 1,405.00 $ 19.00 $ 1,424.00 25 Gas Fireplaces $ 1,000.00 $ 11.50 $ 1,011.50 43 Plumbing $ 2,303.00 $ 21.50 $ 2,324.50 74 Pumping $ 370.00 $ - $ 370.00 2 Septic New $ 80.00 $ 1.00 $ 81.00 9 Septic Repair $ 480.00 $ 4.50 $ 484.50 16 Sewer Hook-Up $ 400.00 $ - $ 400.00 16 Water Meter $ 800.00 $ - $ 800.00 1 Sewer Change Over $ 51.50 $ 0.50 $ 52.00 1 Water Change Over $ 50.00 $ 0.50 $ 50.50 16 Sac Retainage Fee $ 184.00 $ - $ 184.00 16 Sewer Admin. Fee $ 240.00 $ - $ 240.00 19 Certificate of Occupancy $ 76.00 $ - $ 76.00 18 License Verification Fee $ 90.00 $ - $ 90.00 o Reinspection Fee $ - $ - $ - 5 Contractor License $ 125.00 $ - $ 125.00 14 Rental License $ 700.00 $ - $ 700.00 o Health Authority $ - $ - $ - $ - 455 TOTALS $ 66,600.15 $ 1,866.85 $ 68,467.00 Total Number of Homes YTD 2001 143 Total Number of Homes YTD 2000 225 Total Valuation YTD - 2001 $ 59,407,918.00 Total Valuation YTD - 2000. $ 36,793,482.00 Total Building Department Revenue YTD- 2001 $ 639,519.98 Total Buildin De artment Revenue YTD- 2000 $ 553,092.68 1--) '0\1\' CY l- ~_ - , . CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: John Erar, City Administrato~ FROM: Jim Dickinson, Finance Director SUBJECT: Payffient of Claims DATE: August 7, 2001 INTRODUCTION Attached are disbursement edit lists totaling $1,209,281.90 for claims related to the on going business of the City of Andover and a wire transfer payment of $281,200.00 for a condemnation settlement DISCUSSION Claims totaling $122,709.58 on disbursement edit list #1 dated 07-24-01 have been issued and released. Claims totaling $45,316.95 on disbursement edit list #2 dated 07-31-01 have been issued and released. Claims totaling $1,041,255.37 on disbursement edit list #3 dated 08-07-01 will be issued and released upon approval. Wire Transfer payment to Donald Eveland totaling $281,200.00 for condemnation settlement to be wired on 08-08-01. BUDGET IMP ACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. The wire transfer is for a condemnation settlement. - # Mayor and Council Members August 7, 2001 Page 2 of2 ACTION REOUIRED The Andover City Council is requested to approve total Claims in the amount of $1,490,481.90 and sign below: Mayor Mike Gamache Councilmembers Don Jacobson Mike Knight Ken Orttel Julie Trude Attachments - ~ ::tl' ... .. If. If- II- II- 0 D:l c ~OdCCO 0 @.. .. W::tl' t..!::l It' I " )>0 ~ "0 II- It.......O o 000000 ~ CO.. .. 0 ~~H ~~~~~~ > Z ~.. .. ~~ ~::l ~NNNNN, ~.. .........H m \0 ~",.",.,::.",. C-j Cl ... 1t!>J ~ ~~~ ~~~~~~ ~ ~ ~: : g~# .......::Ie 000000 H C ~.. .. ~O N::ln ~~~~~~ 0 ~ ~.. .. H ~~~ ~~~~~~ g:: ~~ o 0 01-'0000 ~...... 0 I-'::S w 0 -..J O'lln",. 0 '" .... tI) [lI 0 ::l.. .. I-' '< n.. 000000 0 -..J .... .. WtI) o ~~-..J~~~ > N .. .. ..~ 0'0 .......................................... I-i "" .. .. N r>1 I-'~ I-'NNNNN > 0 .. .. 03 m \0,::.,::..".",.",. I-' .. .. flI ....................................... n If- .. .. .. It .. 000000 0 .... 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Memo from Patricia McKasy, MDH - June 26, 2001 . Letter from Phyllis Hanson, Local Planning & Technical Assistance - July 26, 2001 . Happy Trails: MN Bike Paths Provide Recreational Opportunities . Natures Run Feasibility Report . Schedule of Bills PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G:IDA TAIST AFFIRHONDAAIAGENDAICCLlST.DOC 07/27/01 09:05 FAX 651 602 1674 PLNG GROWTH 141 001 ~~ D~(-{) I July 26, 2001 Dave Carlberg Community Development Director City of Andover 1685 Crosstown Blvd., NW Andover, MN 555304 RE: Completeness Determination ofthe Andover Comprehensive Plan Update Metropolitan Council District 9 Metropolitan Council Referral File No. 18158-1 ,Dear :Mr. Carlberg: Thank you for submitting additional infonnation on July 13, 2001, related to the city's comprehensive plan sewer element. Council staff has reviewed the additional infonnation and finds thatthe city's comprehensive plan is now complete for review, In accordance with state law, the Council has 60 days, or until September 10 to complete its fonnal review of the plan. The COlUlCil can extend the review for up to an additional 60 days or - -.' - 'c -" to November 9, if necessary. As we discussed, during the review period, the Council will use the .':: ..... ":.H infonnation submitted to calculate available sewer capacity beyond the city's 2020 growth ~ : '. ' . I .;, "I: :: .~. '.: I:~ .,' " forecasts that should be planned for. In its June 14, 2001, letter to the Council, the city explained .' ;,.: ,. j ";' its position on rural density policies and urban reserve policies, issues that were identified by '. . .i .' Council staff in previous correspondence. After completing a draft review, staff will be ',' t contacting you in the next two weeks to discuss any elements of the comprehensive plan that may . .. be inconsistent with the Regional Growth Strategy or regional plans in the interest of resolving these issues prior to Council action. Our review will also reference the March 3, 2000, Council conditions related to the Andover High School plan amendment review. If you have any questions about the above infonnation or the review process, please contact Sandra Pinel, Sector Representative and Principal Reviewer, at 651/602-1513. Sincerely, Phyllis Hanson, Supervisor Local Planning and Technical Assistance cc: Natalie Haas Steffen, Metropolitan Council District 9 Eli Cooper, Director of Planning and Growth Management . Sandra Pinel, Sector Representative and Principal Reviewer Linda Milashius, Referral Coordinator @~~ \\METC_FS2\DA TA\USERSISHARED\llBRARY\COMMUNDV\REFERRAL\LETTERS\2001 Letters'andcpucompl.doc JUL 27 2001 10:09 651 602 1674 PAGE. 01 .., I U .., J J FEASIBILITY REPORT ...., J .., NATURE'S RUN i L.J .., CITY PROJECT 00-43 L...J .., UTILITY AND STREET IMPROVEMENTS i u "l J ..., ANDOVER, MINNESOTA I L.J "l , L.J J .., ...J ..., L.J .., ..J .., July 20, 2001 u Comm, No. 12335-01 .., U TKDA TOL TZ, KING, DUVALL, ANDERSON .., AND ASSOCIATES, INCORPORATED I ;,j ENGINEERS. ARCHITECTS. PLANNERS 1500 PIPER JAFFRAY PLAZA .., 444 CEDAR STREET U SAINT PAUL, MINNESOTA 55101-2140 PHONE: 651/292-4400 FAX: 651/292-0083 .., LJ ..., ---J ..., ---J TOLTZ, KING, DUVALL, ANDERSON ST. PAUL, MINNESOTA AND ASSOCIATES, INCORPORATED ..., ENGINEERS-ARCHiTECTS-PLANNERS July 20, 2001 ---J ..., ---J ..., FEASIBILITY REPORT FOR ---J ..., NATURE'S RUN ---J CITY PROJECT 00-43 ., ...J UTILITY AND STREET IMPROVEMENTS ., ---J ANDOVER, MINNESOTA ..., COMMISSION NO. 12335-01 ---J ..., ---J ..., ---J ..., I hereby certify that this report was prepared by me or under my direct supervision and ---J that I am a duly licensed Professional Engineer under the laws of the State of Minnesota. ..., ---J ..., ~ ~.. --... ,- r -J 1 Paul T. Hornby, P.E, ..., Registration No. 23359 ---J -, ---J -, ---J -, ---J -, 12335-01 ---J .. --J .-, --J NATURE'S RUN CITY PROJECT 00-43 .-, UTILITY AND STREET IMPROVEMENTS --J TABLE OF CONTENTS .. --J Executive Summary 1 ..., Introduction 1 --J Location 1 .. -.-J Improvements 1 Sanitary Sewer 2 .. Watermain 2 --J Storm Sewer 2 Streets 3 ..., Trails 3 --J .. Project Initiation 3 --J Feasibility 4 .. Right-of -Way/Easements 4 .J .-, Permits 4 .J Completion 4 ..., -.-J Estimated Project Cost 4 .. Assessments 5 .J Proposed Project Schedule 6 .. .J Estimated Construction Costs Sanitary Sewer 7 .. Watermain 8 ...J Storm Sewer 9 Streets and Restoration 10 .. Trails 10 ...J Estimated Andover Special Assessments 11 .. ...J Trunk Source and Storage 12 .. ...J .. 12335-01 ~J ..., -l ..., ...J Other Costs 12 ..., Assessment Rate per Unit 12 ...J Assessment Rate Calculations 13 .., Sanitary Sewer 13 ...J Watermain 13 Storm Sewer 13 .., Streets 14 ...J Seal Coating 14 Trunk Water Area 14 ..., Trunk Sewer Area 15 ...J Bike Trail 15 -, Assessment Summary 16 ...J ..., Exhibits ...J ..., Sanitary Sewer Watermain ...J Storm Sewer .., Streets ...J .., ...J .., ...J .., . J ..., ...J ..., ...J ..., . J ..., ...J .., . J ..., 12335-01 _J ..., --J ..., --J NATURE'S RUN CITY PROJECT 00-43 ..., UTILITY AND STREET IMPROVEMENTS --J ..., Executive Summary --J ..., The proposed project consists of the construction of sanitary sewer, watermain, storm sewer, streets, and a multi-use trail. The proposed project can be served with the -l mentioned utilities, providing a looped water distribution system, internal storm sewer ..., and pond system with outlet to Coon Creek, and sanitary sewer system to the existing trunk sanitary sewer system along the north side of Coon Creek. --J ..., The costs associated with the project include City participation for the construction of ..J the bikeway/walking trail. The estimated costs to the developer for the proposed improvements, including construction cost, engineering, City expenses and trunk .., source and storage is $691,450. The estimated City participating cost is $7,436 for the ,J trail in the south right-of-way of Andover Boulevard. The total project cost is estimated to be $698,864. ..., --J The project is feasible from an engineering standpoint to provide public services to the proposed development. The economic feasibility will need to be determined by the ..., developer. --J ..., Introduction -l This Feasibility Report includes construction costs and expenses for sanitary sewer, ..., watermain, storm sewer and street improvements for Nature's Run, a proposed 54 unit --J twin-home development. ..., -l Location ..., The proposed Nature's Run development is located in the Southeast 1/4 Section 27- -l T32N-R24W, in the City of Andover, Minnesota. ..., The site is located southwest of the intersection of Hanson Boulevard and Andover --J Boulevard. The WOE landfill site is located along the south boundary of the plat. Coon Creek flows through the southwesterly corner of the plat. A 150 foot wide Northern ..., State Power Company (Xcel Energy) Power line runs along the east-side of the plat. --J .., --J ..., .J ..., 1 12335-01 -l ,., ...J -, ...J Improvements -, 1. Sanitary Sewer ...J ..., A connection to the Coon Creek trunk sanitary sewer, west of Hanson Boulevard and south of the proposed plat will be made. Eight-inch sanitary sewer will be ...J extended north from the trunk sewer, through the plat, to Andover Boulevard. ..., The proposed plat is located north of the WDE site, and due to MPCA rules for this site, dewatering discharge water will need to be disposed of in the sanitary ,1 sewer system. The City will keep track of the amount of water, so the treatment -, cost can be included in the overall project costs. ...J Four-inch sanitary services will be extended to each twin home unit. '1 Three additional services will be extended to an adjacent lot located outside of ...J the plat area, adjacent to the northwest corner of Nature's Run to accommodate ..., future development. The future development could contain four additional units ,1 requiring four services. One of the four potential units can be served from an existing service in Andover Boulevard. The additional service cost will be ..., included in the assessed project cost. o J 2. Watermain ..., ...J The proposed connections to the existing watermains are located in Andover Boulevard and on the east side of Hanson Boulevard and will provide looped , water service for this plat. An eight-inch diameter watermain is proposed ...J throughout the plat. -, One-inch water services will be extended to the right-of-way line to serve each ...J twin home unit. ..., As detailed in the Sanitary Sewer section of this report, three additional services . J will be extended to an adjacent lot located outside of the plat area, adjacent to the northwest corner to the west of Nature's Run to accommodate future "' development. , J If requested by the developer, service connections, for boulevard irrigation will ..., also be provided. The developer will need to locate these service connections . J during the plan preparation phase. '-' 3. Storm Sewer ...J Surface water runoff within this plat will be controlled with storm sewers and on- '-' site ponding. All storm sewer sizing and catch basin spacing is based on a 10- ,-.J year design storm frequency. Ponding is based on a 1 OO-year occurrence storm runoff event. Emergency pond overflow outlets will be provided for the protection -, .J , , 2 12335-01 ...J -, ...J -, ...J of homes from storm runoff events more intense than that used for design of the storm sewer collection system. ..., -J Maintenance vehicle access will be provided to the storm water management ponds and along the storm sewer alignment. -, -J Catch basins will be used to collect surface water within the streets. ..., Permits related to site grading are the responsibility of the developer. -J 4. Streets I ...J Streets within the plat will be public, and will have a uniform width of 33 feet back I to back of curb. One inch of bituminous wearing course and one and one half inches of bituminous base course will be placed over 4 inches of class 5- ...J aggregate base. I The Developer will grade the streets to within 0.2 feet of the subgrade elevation. -J The road shall have a 6-inch crown with 0.5% minimum grade and 7% maximum ..., grade. Grades within 30 feet of street intersections shall not exceed 3%. -J Boulevards are proposed to have a positive 2% grade from the back of curb to a distance of 8 feet behind the back of curb. ..., . J An emergency vehicle access will be constructed between the cul-de-sac and Hanson Boulevard. This access will consist of four inches of class 5- aggregate I base with four inches of topsoil and sod, -J Trails 5. ..., -J A ten-foot wide public trail will be constructed along the south right-of-way line of Andover Boulevard, two-feet to twelve-feet north of the north plat boundary. The ..., trail will consist of four inches of class 5-aggregate base and two and one half .J inches of bituminous pavement. I The City will pay for this trail section at an estimated cost of $7,413.84. ...J The grading plan indicates that a future ten-foot trail will be constructed along the I west side of Hanson Boulevard. The City will address the feasibility of this ...J proposed trail at a future date. I ...J Project Initiation I The project was initiated by petition of William Hupp, the owner and developer of the .J project, and authorized by Andover City Council action. I ...J ..., 3 12335-01 -J ..., ...J ..., ...J Feasibility ..., '--.J The project is feasible from an engineering standpoint, however, the economic feasibility will be determined by the City Council and the property owners involved. ..., .....J ..., Right-of-way/Easements .....J All easements will be dedicated as part of the platting process. ..., .....J Permits ...., The following permits are required: ...J ..., 1. Minnesota Pollution Control Agency (MPCA) and the Metropolitan Council .....J Environmental Services (MCES) for sanitary sewer extensions. 2. The Minnesota Department of Health for watermain extensions. ..., 3. The Coon Creek Watershed District for grading and erosion control. 4. Anoka County Highway Department for work within the Hanson Boulevard right- .....J of-way. ..., 5. Minnesota Department of Natural Resources (DNR) for dewatering. .....J 6. MPCA for dewatering near the WOE site. 7. Xcel Energy for work within their easement. ..., .....J Completion ..., .....J Work would commence and be substantially competed during the fall of 2001. This would include all utility construction, testing, and street work through the first lift of ..., bituminous pavement. Final paving would be performed in the spring of 2002. .....J ..., Estimated Project Cost ..J Included in the appendix is a detailed estimate of construction costs for the street and ..., utility improvements, The costs quoted herein are estimates only and not guaranteed ...J prices. Final contracts will be awarded on a unit price basis. The contractor will be paid only for work completed. The costs are estimated based on current construction costs. ...., No costs are included for easement or property acquisition. ...J WAC/SAC fees and area charges are in addition to the project cost. ..., ...J ..., ...J ..., 4 12335-01 .....J ..., .....J ..., .....J ..., Item Estimated Cost .....J Sanitary Sewer $110,921.25 Watermain $ 98,978.00 ..., Storm Sewer $ 92,713.50 .....J Streets $101,640.00 ..., Trails $ 5,665.00 Indirect Costs $126,545.76 .....J Estimated Proiect Cost $536,463.51 ..., .....J Financing ..., .....J Participant Estimated Cost City of Andover $ 7,435.81 ..., Developer $529,027.70 u Estimated Proiect Cost $536,463.51 ..., The City of Andover's share of the project cost is for the construction of the trail along ...J the south right-of-way of Andover Boulevard. The City's participating share is one hundred percent, and the costs are to be financed from the City trail fund. ..., .....J Assessments ..., .....J An assessment worksheet is included in pages 11-16. The estimated assessment rate ..., is $12,804.62 per unit. .....J ..., .....J ..., .....J ..., .....J -, .....J ..., .....J ..., ....J ..., 5 12335-01 ....J -, --.J -, --.J PROPOSED PROJECT SCHEDULE -, Nature's Run Addition ---l Utility and Street Improvements City Project 00-43 -, Andover, Minnesota --J Commission No. 11692 ..., --J ..., 1. City Council Receives Feasibility Report August 7, 2001 --.J 2. City Council Waives Public Hearing August 7, 2001 ---, 3. City Council Orders Project and Authorizes August 7, 2001 ---l Engineer to Prepare Plans and Specifications ..., 4. Engineer Submits Plans for Council Approval and August 21, 2001 ---l Receives Authorization to Advertise for Bids -, 5. Advertise in Official Newspaper August 31 and September 7, 2001 ---l 6. Advertise in Construction Bulletin August 31 and September 7, 2001 -, --.J 7. Open Bids September 21, 2001 -, 8. City Council Receives Bids and Awards Contract October 2, 2001 --.J 9. Contractor Begins Construction October 9, 2001 -, .J 10. Substantial Completion November 9, 2001 -, 11. Contractor Completes Construction June 1, 2002 ---l -, --.J ..., ---l -, --.J -, --.J ..., --.J ..., 6 12335-01 --.J I --l Nature's Run Utility and Street Improvements I City Project No. 00-43 --l I A. SANITARY SEWER _ J Item Unit I NQ.. Description Quantity Unit Price Amount -J I 1 Connect to Ex. San. Sewer MH 1 EA $ 3,000.00 3,000.00 2 8" PVC SDR 35 10-15' depth 1,975 LF $ 18.00 35,550.00 -J 3 Rock Trench Stabilization 500 LF $ 10.00 5,000.00 I 4 Standard Manhole 20 EA $ 1,400.00 28,000.00 -J 5 Extra Depth Manhole (over 10') 55 LF $ 80.00 4,400.00 6 4" X 8" Wye 57 EA $ 60.00 3,420.00 I 7 4" PVC Sch 40 Service Pipe 1,710 LF $ 8.00 13,680.00 -J 8 4" Service Cleanout 57 EA $ 50.00 2,850.00 ---, 9 Jet Clean Sewers 1,975 LF $ 1.50 2,962.50 10 Televise Sanitar Sewer Mains 1,975 LF $ 1.00 1,975.00 -J Subtotal 100,837,50 ---, Continginces 10,083.75 -J Estimated Construction Cost 110,921.25 ---, -J ---, -J I ...J I --l I -J I ...J I ...J I ...J I ...J I 7 12355-01 ...J ..., --J Nature's Run Utility and Street Improvements ..., City Project No. 00-43 ~ ..., B. WATERMAIN --J ..., Item Unit --J No. Description Quantity Unit Price Amount ..., 1 Connect to Ex. WM Wet Tap 2 EA $ 3,500.00 7,000.00 --J 2 18" Jacked Casing 80 LF $ 150.00 12,000.00 3 8" DIP CI 50 WM 2,290 LF $ 16.00 36,640.00 ..., 4 6" DIP CI 50 WM 200 LF $ 15.00 3,000.00 ...J 5 6" Hydrant 6 EA $ 1,300.00 7,800.00 ..., 6 8" Gate Valve 3 EA $ 600.00 1,800.00 --J 7 6" Gate Valve 7 EA $ 500.00 3,500.00 8 1" Corporation Stop 57 EA $ 60.00 3,420.00 ..., 9 1" Type K Copper Service 1,710 EA $ 6.00 10,260.00 u 10 1" Curb Stop and Box 57 EA $ 80.00 4,560.00 Subtotal 89,980.00 ..., Continginces 8,998.00 --J ..., Estimated Construction Cost 98,978.00 --J ..., ~ ..., ,J .., .J -, .j .., ...J -, .J -, ~ -, --J .., 8 12355-01 ~ .., - j Nature's Run Utility and Street Improvements ...., City Project No. 00-43 -J ...., C. STORM SEWER -l Item Unit ...., NQ. Description Quantity Unit ~ Amount -l 1 12" RCP Storm Sewer 240 LF $ 17.00 4,080.00 ...., 15" RCP Storm Sewer 540 LF $ 10,800.00 2 20.00 -l 3 18" RCP Storm Sewer 112 LF $ 25.00 2,800.00 .., 4 21" RCP Storm Sewer 116 LF $ 30.00 3,480.00 -J 5 24" RCP Storm Sewer 610 LF $ 35.00 21,350.00 6 12" RCP Flared End Section 2 EA $ 550.00 1,100.00 .., 7 15" RCP Flared End Section 1 EA $ 600.00 600.00 ...J 8 18" RCP Flared End Section 1 EA $ 700.00 700.00 9 24" RCP Flared End Section 4 EA $ 800.00 3,200.00 ...., 10 Storm Manhole 4 EA $ 1,200.00 4,800.00 -l 11 Catch Basin 4 EA $ 1,000.00 4,000.00 ...., 12 Catch Basin/ Manhole 9 EA $ 1,500.00 13,500.00 13 Outlet Structure 3 EA $ 3,500.00 10,500.00 -l 14 Rip Rap 75 CY $ 45,00 3,375.00 ...., Subtotal 84,285,00 .J Contingincies 8,428.50 .., Estimated Construction Cost 92,713.50 -J ...., -J ...., -J .., -J ...., ...J .., --J .., , ...J .., --J ...., 9 12355-01 --J ..., ...J Nature's Run Utility and Street Improvements ..., City Project No. 00-43 ---.J -, D. STREETS AND RESTORATION -.I Item Unit ..., No. Description Quantity Unit Price Amount ---.J ..., 1 Common Excavation 400 CY $ 5,00 2,000.00 --.J 2 Granular Borrow from Site (LV) 400 CY $ 5.00 2,000.00 3 Subgrade Preparation 16.0 RS $ 150.00 2,400.00 .., 4 Aggregate Base CL. 5 2,000 TN $ 9.00 18,000.00 ...J 5 Con. Curb & Gutter Surmountable 3,600 LF $ 8.00 28,800.00 6 Bituminous Base Course 475 TN $ 28.00 13,300.00 ..., 7 Bituminous Wear Course 700 TN $ 32.00 22,400.00 -.I 8 Roadside Seeding Mix 900 1.5 AC $ 1,000.00 1,500.00 ..., 9 Gate 1.0 EA $ 2,000.00 2,000.00 --J Subtotal 92,400.00 Contingencies 9,240.00 ..., ~ Estimated Construction Cost 101,640.00 --, ~ E. TRAILS -~ Item Unit -1 No. Description Quantity Unit Price Amount ~ .I 1 Common Excavation 75 CY $ 5.00 375.00 2 Granular Borrow from Site (CV) 75 CY $ 5.00 375.00 --, 3 Aggregate Base CL. 5 150 TN $ 9.00 1,350,00 J 4 Bituminous Wear Course 75 TN $ 32.00 2,400.00 5 Topsoil 10.0 CY $ 15.00 150.00 --, 6 Roadside Seeding Mix 900 0.5 AC $ 1,000.00 500.00 _J Subtotal 5,150.00 --, Contingencies 515.00 J Estimated Construction Cost 5,665.00 -, J I J ~ j -, 10 12355-01 j . , ---.J Estimated-Andover Special Assessments ., -.J ..., Project Name: Nature's Run Project No. : ~ --J ...., Feasibility Report Date: July 20, 2001 Amount: $ 409,917.75 ---.J Contract Award Date: Amount: ..., ,~ Est. Contract Sanitary Sewer $ 110,921.25 Watermain $ 98,978.00 ..., Storm Sewer $ 92,713.50 ---.J Streets $ 101,640.00 ., Trail $ 5,665.00 --J Amount: $ 409,917.75 Estimated Expenses .. '" J Engineering: $ 60,000,00 --, Aerial Mapping (1 % of street) $ 1,016.40 Drainage Plan (0.3% of street/storm) $ 583,06 --J Administration (3%) $ 12,297.53 ,-, Assessing (1 %) $ 4,099.18 --J Bonding (0.5%) $ 2,049.59 Legal & Easement $ 5,000.00 -, Advertising $ 500.00 -J City Costs (includes inspection) $ 25,000.00 -, Street Signs $ 3,000.00 Testing $ 3,000,00 --J Construction Interest $ 10,000,00 ..., Total Estimated Expenses $ 126,545.76 .J Expenses Multiplier 30.8710% -., ---.J -, Estimated Project Cost Amount: $ 536,463.51 ,J -., -.J -, _J -, --J "1 11 12355-01 _J ..., ..J ..., --J Trunk Source and Storage --, Watermain: Connection Charge 54 EA $ 1,840.00 $ 99,360.00 --J Area Charge 13,94 AC $ 1,686.00 $ 23,502,84 --, Lateral Charge o LF $ - $ - --J San. Sewer: Connection Charge 54 EA $ 322.00 $ 17,388.00 Area Charge 13.94 AC $ 1,180.00 $ 16,449.20 --, Lateral Charge o LF $ $ - - --J Storm Sewer: Area Charge o AC $ - $ - --, '-.J Total Trunk Source and Storage $ 156,700.04 ..., ..J Other Costs ..., -..J Seal Coating 5,700 SY $ 1.00 $ 5,700.00 --, Bike Trail (City Cost) $ (7,413.84) -..J Total Amount to be Assessed $ 691,449.71 --, --J ..., Assessment Rate per Unit ...J $ 691,449.71 = $ 12,804.62 Unit --, 54 --J ..., --J ..., ...J ..., ..J ..., ...J ..., ...J ..., --J ..., 12 12355-01 ...J ., ...J ., ...J Assessment Rate Calculations ., 1 Sanitary Sewer ---.J ., Final Construction Cost $ 110,921.25 ---.J Less City Cost $ - Total Cost $ 110,921.25 ., Plus Expenses 30,8710% $ 145,163.76 ---.J .., Assessable Sanitary Sewer Cost ....J .., $ 145,163,76 = $ 2,688.22 per Unit ....J 54 .., ---.J 2 Watermain ., ---.J Final Construction Cost $ 98,978.00 Less City Cost $ - ., Total Cost $ 98,978,00 ---.J Plus Expenses 30,8710% $ 129,533.51 .., ---.J Assessable Watermain Cost ., ---.J $ 129,533,51 = $ 2,398.77 per Unit 54 ., ...J .., 3 Storm Sewer ....J Final Construction Cost $ 92,713,50 .., Less City Cost $ - ...J Total Cost $ 92,713.50 .., Plus Expenses 30.8710% $ 121,335.10 ....J Assessable Storm Sewer Cost .., ....J $ 121,335,10 = $ 2,246.95 per Unit 54 ., ....J ., 13 12355-01 ...J -, .J -, .J -, 4 Streets --1 -, Final Construction Cost $ 101,640.00 --1 Less City Cost $ - Total Cost $ 101,640,00 -, Plus Expenses $ 30.8710% 133,017.30 --1 -, Assessable Street Cost --1 -, $ 133,017.30 = $ 2,463.28 per Unit ~ 54 1 J 5 Seal Coating 1 J Future Seal Coat Cost $ 5,700.00 1 Assessable Seal Coating Cost .J -, $ 5,700.00 = $ 105.56 per Unit j 54 -, .J 6 Trunk Watermain Area -, j Total Area Charge $ 23,502,84 -, j Assessable Watermain Area Cost -, J $ 23,502.84 = $ 435.24 per Unit 54 -., j , j -., j -, 14 12355-01 j .., ...J ..., ...J 7 Trunk Sewer Area ..., Final Area Charge $ 16,449.20 ...J .., Assessable Sewer Area Cost ...J ..., $ 16,449.20 = $ 304.61 per Unit .....J 54 .., .....J 8 Bike Trail .., .J Final Construction Cost $ 5,665.00 Less City Cost (100%) $ (5,665.00) --, Total Cost $0.00 ~ Plus Expenses 30.8710% $0.00 -, ~ Assessable Bike Trail Cost --, ~ $0.00 = $0.00 per Unit 54 --, ~ , j --, J -, ~ -, J 1 J , J -, J , 15 12355-01 j .., ...J .., .....J .., --J Assessment Summary .., 1 Sanitary Sewer $ 2,688.22 --J 2 Watermain $ 2,398.77 3 Storm Sewer $ 2,246.95 .., 4 Streets $ 2,463.28 --J 5 Seal Coating $ 105.56 .., 6 Trunk Watermain Area $ 435.24 7 Trunk Sanitary Sewer Area $ 304.61 .....J 8 Bike Trail $ - ..., 9 Watermain Connection $ 1,840,00 .J 10 Sewer Connection $ 322.00 ..., Assessment Rate per Unit Nature's Run $ 12,804.62 --J .., --J .., --J .., .....J -, .....J .., ---1 -, ---1 ..., ..J ..., j --, ..J --, j --, 16 12355-01 j '~ --J .. --J EXHIBITS ...., ~J --, _J --, _J , J 1 j -, .1 -, J -, ..J 1 j , J -, J -, j -, J , J , , J , J 1 12335-01 I I I I ) IF:A..R I 1 Z~ DARELl STERN -- - >- ~= L{) - 0 ~r:r::l r<') - ~ .<( r<') - rn Ck: I- N --<>E If) rn wO .... i - - - - - >- ~~ > (f) , t I ("-,I r l- Ow 0 :J ClZ Z JUANITA PALO m ZZ ' O~ 1 Vi <(- ::< Pi ~E-4 ::E ::< I <( 0 ] I . 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